HomeMy WebLinkAbout1997/02/06 - Agenda Packet - Library Board of TrusteesDECLARATION OF POSTING OF AGENDA
¥IVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on.,~(%.n~' -/~-~. ~ ,
U'
at ~%00f~., I posted a true and correct copy of the meeting
ag.nda dsted ~~ (~., lq?? at losoo civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
~~ ~f /??~ , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
BY:
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
7:00 p.m.
February 6, 1997
Civic Center
Council Chambers
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Rex Gutierrez, Mayor Pro Tem
Paul Biane, Councilmember
James V. Curatalo, Councilmember
Diane Williams, Councilmember
Boardmembers
Robert Howdyshell, President
Laura J. Muna-Landa, President Pro Tem
Rebecca Davies, Boardmember
Gina Gregory, Boardmember
Edward E. Swistock, Boardmember
PAGE
Board of Library Trustees Agenda l
Regular Meeting, February 6, 1997
A. CALL TO ORDER
1. Roll Call: Howdyshell , Davies , Gregory ..
Muna-Landa __., and Swistock
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Board at one time
without discussion. Any item may be removed by a Boardmember or
member of the audience for discussion.
1. Approval of Minutes: January 16, 1997. 1
2. Approval of CD Rom Rental Policy and Establishment of Fee 6
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: oral report presented by staff.
2. Budget report: presented by Deborah Clark, Library Manager. ~
3. Proposal for securing staff exit and removing front benches: 17
presented by Deborah Clark, Library Manager.
D. BOARD BUSINESS
The following items have been requested by the Board of Library
Trustees for discussion. They are not public hearing items, although the
President may open the meeting for public input.
1. Library Telethon Update: oral reports
Status, timeline and mailout: Deborah Clark, Library Manager
,~ PAGE
Board of Library Trustees Agenda 2
Regular Meeting, February 6, 1997
Executive Committee Meeting: Ede Swistock, Boardmember
Auction Committee: Robert Howdyshell, Board President
2. Library Survey: oral report presented by Deborah Clark, Library
Manager
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Board of
Library Trustees. State law prohibits the Board from addressing any
issue not previously included on the Agenda.
G. ADJOURNMENT
I, Vivian Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, hereby certify that a true, accurate copy of the
foregoing agenda was posted on Monday, February 3, 6:00 p.m., 1997,
seventy-two (72) hours prior to the meeting per Government Code 54953
at 10500 Civic Center Drive.
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE:
TO:
FROM:
SUBJECT:
February 6, 1997
President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
Deborah Kaye Clark, Library Manager
APPROVAL OF MINUTES
RECOMMENDATION
Approval of the Minutes for January 16, 1997.
BACKGROUND
Minutes for the Adjourned Meeting of the Library Board, January 16, 1997 taken and compiled
by Library Administrative Secretary Vivian Garcia.
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, January 16, 1997,
in the Storytime Room of the Rancho Cucamonga Public Library located at 736} Archibald Avenue,
Rancho Cucamonga, California. The meeting was called to order at 7:04 p.m. and the pledge of
allegiance was led by President HowdyshelI. Present were Boardmembers Davies, Gregory, Muna-
Landa and Swistock.
Also present were: Paul Williams, President of the Friends of the Library, Deborah Clark, Library
Manager; Robert Karatsu, Principal Librarian and Vivian Garcia, Administrative Secretary.
B. CONSENT CALENDAR
President Howdyshell wanted more information on Item Number 3, Grant application.
Deborah Clark, Library Manager, reviewed the terms of the grant with the Board, discussing the
involvement of Southern California Housing authority and the potential impact on staff time.
B1. Approval of Minutes: December 5, 1996 (Muna-Landa absent)
MOTION: Moved by President Howdyshell to approve the consent calendar, seconded by
Boardmember Davies. Motion carried unanimously, 4-0-1 with Muna-Landa abstaining.
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status Report: oral report presented by staff.
President Howdyshell stated that he would like to recognize Robert Karatsu as receiving Employ6e
of the Year Award.
Deborah Clark, Library Manager, stated that while circulation fell off, December remained a busy
month due to planning for the Telethon, staff illnesses and handling of the construction projects.
The parking lot construction has been completed. The construction for the Literacy section has
begun. A meeting concerning time frames of the work will be held next week. Staff should have
an update at that time.
2
Library Board Minutes
January 16, 1997
Page 2
Robert Karatsu, Principal Librarian, checked statistics for the year 1996 and stated that circulation
rose nine percent over 1995 with 41 percent of the circulation from children's materials. Seventeen
percent of our registered borrowers are non-residents. The most popular item circulated in 1996 was
a video called "Stargate," which cimulated 116 times. The most popular book was, "Where's Waldo
in Hollywood." The most popular adult book was, "Accident" by Danielle Steele. The most popular
CD was, "Rubber Soul" by the Beatles.
Robert Karatsu, Principal Librarian, also noted that the Library now has a color photocopier for the
public to use.
C2. Budget Report: presented by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, reviewed the Revenue Report, Balance Sheet and Library
Expenditures with the Board.
D. BOARD BUSINESS
D1. Library Telethon Update: oral reports
Status, time line and mailout: Deborah Clark, Library Manager
Deborah Clark, Library Manager, stated that in December, staff mailed out over 800 letters to
corporations, retail businesses, restaurants, churches, individuals and local celebrities. She reviewed
the packets of information sent with the Board.
Deborah Clark, Library Manager, reviewed press packets to the Board on the information which has
been sent out. The Daily Bulletin is the media sponsor. A $2,000 donation was given by Yukon
Trash Company. A flyer will be included in the mailouts for the next cycle of billings by Yukon.
Mark's Cablevision offered to have air time for two different spots, (1) promoting involvement and
participation in the Telethon and (2) promotion for the event itself.
Robert Howdyshell, President, suggested that each of the committees should create their own time
lines. He stated that he would create the one for the Auction Subcommitte.
Robert Howdyshell, President, stated that he would like to donate towards sponsoring participants
to be in the Telethon.
Deborah Clark, Library Manager, made a donation of $200 towards a fund for participants.
3
Library Board Minutes
January 16, 1997
Page 3
Executive Committee Meeting: Ede Swistock, Boardmember
Ede Swistock, Boardmember, reviewed the Executive Subcommittee meeting with the Board.
Auction Committee: Robert Howdyshell, President
Robert Howdyshell, President, reviewed the Auction Subcommittee meeting with the Board.
D2. Library Survey: oral report on initial impressions by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, stated that staffhas received 249 surveys back. Staff reviewed
responses and comments with the Board. Staff will have more information at the next Board
meeting.
D3. 100th Birthday of Rancho Cucamonga Council PTA: oral report presented by Rebecca
Davies, Boardmember.
Boardmember Davies gave an omi report on the 100th Birth of Rancho Cucamonga Council PTA.
The PTA is coordinating with Rene Tobin a listing of 100 books to be donated to the Library. The
list will be divided among the 22 schools. The books will be presented to the Library in the month
of March.
D4. Reports from CLA: Conference attendees presented information from sessions attended at
the recent California Library Association Conference. Oral reports by Board and staff.
Boardmembers Gregory and Muna-Landa gave oral reports on the CLA conference sessions they
attended.
Robert Karatsu, Principal Librarian, gave an overview of the session he attended with the Board.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Boardmember Swistock requested an update on the status of the Board's request, a visit by
the State Librarian to our Library.
E2. Boardmember Swistock requested an update by staff on the progress of being able to receive
payment by the credit card at the Library.
E3. Telethon
E4. Survey
Library Board Minutes
January 16, 1997
Page 4
None were received.
F. COMMUNICATIONS FROM THE PUBLIC
G. ADJOURNMENT
MOTION: Moved by Boardmember Muna-Landa to adjourn to February 6, 1997, at 7:00 p.m. at
the Council Chambers, seconded by Boardmember Gregory. Motion carried unanimously, 5-0. The
meeting adjourned at 8:10 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
5
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE:
TO:
FROM:
SUBJECT:
February 6, 1997
President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
Robert Karatsu, Principal Librarian
APPROVAL OF CD ROM RENTAL POLICY AND ESTABLISHMENT
OF FEE
RECOMMENDATION
That the Board approve of the rental terms for the CD Rom collection as outlined below and
establish a fee of $2 for a 7 day loan for these titles. Late fines proposed at $2 per day with a
maximum equivalent to the replacement cost of the program.
BACKGROUND/ANALYSIS
With the proliferation of home computers with CD-ROM drives, we have been asked more and
more about having a collection of circulating CD-ROM programs.
Scope of the collection: The emphasis in this collection will be for "edu-tainment" software for
children and their parents, and for young adults. Included will be programs that emphasize
improving basic skills such as reading, mathematics and geography. Reference programs such as
multimedia encyclopedias will be purchased. Certain "classic" games would also be included.
Circulalion: All CD-ROMS and booklets will be kept behind the desk at Circulation prior to the
opening of the Technology and Discovery Center. A "dummy" case will be kept on display near
the media collection on the first level. This case will include a colored photocopy of the
program, an annotation, and system requirements for running the program. Any questions about
computer compatibility will be handled by Reference Staff. When a patron wishes to check om a
CD-ROM program, they will take the "dummy" case to the Circulation Desk, where it will be
exchanged for the actual program.
All CD-ROM programs will circulate for one week at a time, for a fee of $2. Titles will be
renewable for an additional $2 fee and holds can be placed on any title. A "patron priority" level
ill be set so that juveniles can check out education-oriented programs. However, only adults 18
years or over (the same as for videos) will be able to check out CD-ROM titles targeted for
adults.
CD Rom programs will not be able to be checked out on the self check, nor can they be renewed
via telecirc.
FISCAL IMPACT:
Discovery Toys in Fontana has generously donated 46 new children's CD-ROM programs to act
as the foundation for this new collection. The retail value of this donation is roughly $1,700.
We will be asking the Friends of the Library for an additional $3,000 to help support and develop
this new self-supporting collection.
Respectfully submitted,
Robert Karatsu
Principal Librarian
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE:
TO:
February 6, 1997
FROM:
SUBJECT:
President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
Deborah Kaye ~brary Manager
BUDGET REPORT FOR JANUARY
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled Revenue Report January 1997 attached for your review.
Schedule B, titled "Balance Sheet July through January FY 1996/97" attached for your review.
Schedule C, titled "Library Expenditures 1996/97" is an accounting of all funds expended so far
this fiscal year, showing 57% of library funds expended or encumbered at 58% into the fiscal
year. Also included are the expenditure figures for Literacy and Redevelopment Agency library
funds.
fully submitted,
LDiebbr ° Fa r ~ hMKaanYaeg e r ~~
8
REVENUE REPORT
Janua~1996
FINES MEDIA LIBRARY REF DONA-
& FEES RENTALS SALES SERV. TIONS
January I - closed
January 2 $417.90 $285.66 $2.78 $0.00 $0.00
January 3 $295.00 $153.64 $0.00 $14.00 $0.00
January 4 & 5 $634.03 $308.38 $0.00 $3.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
January 6 $556.84 $123.94 $0.00 $1.60 $0.00
January 7 $391.07 $138.78 $0.00 $0.00 $0.00
January 8 $447.77 $154.39 $0.00 $6.00 $0.00
January 9 $319.01 $173.82 $0.00 $0.00 $25.00
January 10 $163.12 $126.25 $0.00 $0.00 $0.00
January 11 & 12 $656.60 $324.18 $0.00 $4.00 $0.00
$0.00 $0.00 $0.00 $0.00
January 13 $369.99 $197.26 $0.00 $4.00 $1.00
January 14 $392.65 $171.79 $5.56 $0.00 $2.70
January 15 $309.87 $165.78 $11.11 $0.00 $0.00
January 16 $447.70 $182.18 $8.35 $49.15 $0.00
January 17 $222.96 $161.03 $0.00 $0.00 $0.00
January 18 & 19 $454.90 $282.92 $0.00 $6.05 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
January 20 - closed
January 21 $440.50 $256.64
January 22 $494.56 $239.96
January 23 $340.30 $189.35
January 24 $194.05 $169.88
January 25 & 26 $366.45 $356.64
$0.00 $0.00
January 27 $423.06 $161.75
January 28 $341.10 $169.42
January 29 $342.01 $232.05
January 30 $318.75 $162.25
January 31 $128.48 $183.83
$2.78 $0.00 $0.00
$0.00 $5.15 $0.00
$5.56 $3.10 $0.00
$0.00 $35.00 $0.00
$2.78 $39.00 $0.00
$0.00 $0.00 $0.00
$10.21 $13.23 $0.00
$2.78 $45.00 $0.00
$0.00 $5.25 $0.75
$1.86 $2.25 $0.00
$0.00 $2.00 $0.00
Schedule A
TELETHON
INCOME
$300.00
$3,700.00
$0.00
TOTALS: $9,468.87 $5,071.77 $53.77 $237.78 $29.45 $4,000.00
DECEMBER TOTALS $7,599.69 $4,324.20 $13.90 $147.40 $113.21 $62.00
% CHANGE 25% 17% 287% 61% ~74%
TOTAL LIBRARY INCOME $18,861.64
Daily Average Fines $326.51
Daily Average Media $174.89
Daily Average Sales $1.85
Daily Average APS $16.92
Daily Average Ref. Fees $8.20
96/97 Pr~:
$253.91
$150.51
$0.00
$16.13
$1.43
$421.98
$15,806
DAILY TOTALS $528.37
GAIN/LOSS ON PRO J: $3,298
PERSONNEL EXPENSES
Part time Salaries $15,000
GAIN/LOSS ON PRO J: $806
BALANCE $4,104.30
9
Schedule B
BALANCE SHEET
JULY THROUGH JANUARY
FY 1996~97
Revenues
Fines & Fees
Media Rentals
Sales
APS
Information Services Fees
Misc. Revenues
Totals:
Part Time Salaries
Balance for
Year through Janua~ry_
Earned
$53,342
$33,424
$238
$4,132
$974
$14,082
$106,192
Spent
$99,219
Pr~ec~d
$52,129
$29,286
$0
$2,811
$293
$0
$84,519
Pr~ected
$102,739
Loss/Gain
$1,213
$4,138
$238
$1,321
$681
$14,082
$21,672
Loss/Gain
$3,520
$25,192
2.3%
14.1%
47.0%
232.2%
25.6%
Projected End of the Year
Donations:
Received
$37,302
Pr~ected
$35,000
OvedUnder
$2,302
lO
LIBRARY EXPENDITURES
1996/97
PERSONNEL
1100 REGULAR SALARIES $381,590
1200 OVERTIME SALARIES $1,000
1300 PART TiME SALARIES $205,480
1900 FRINGE BENEFITS $145,300
TOTAL PERSONNEL $733,370
OPERATIONS
JUL AUG SEP OCT NOV DEC JAN TOTALS
$22,109 $29,078 $29,078 $43,764 $29,176 $29,176
$0 $0 $0 $0 $0 $0
$10,595 $14,014 $13,359 $23,735 $17,319 $15,855
$12,108 $12,108 $12,108 $12,108 $12,108 $12,108
$44,813 $55,201 $54,546 $79,607 $58,603 $57,139
SPENT PER FUNDS % %OF
CATEGORY REMAINING SPENT YEAR
58%
$29,176 $211,558 $211,558 $170,032 55%
$0 $0 $0 $1,000 0%
$15,000 $109,877 $109,877 $95,603 53%
$12,108 $84,757 $84,757 $60,543 58%
$56,284 $406,192 $406,192 $327,178 55%
3100 TRAVEL & MEETINGS
California Library Conference
Corwin workshops
Karatsu-workshops
Meeting Supplies
Clark-meetings
ILS Workshops
Telethon Kickoff
3300 MILEAGE
Auto Allowance
Reimbursement
Garcia
Pages
Hood
Corwin
Tobin
$3,500
$3,800
$3,000
$800
3900 MAINTENANCE/OPER $148,270
Cash Receipts
Printing/Postage $4,000
Printing
Postage
Office Supplies $18,000
$84
$2,350
$162
($184)
$58
$2O $10
$24
$231 $231 $231 $346 $231 $231
($58) $27 $22 $42 $32
$20 $3 $11
($99) ($60)
$14 $3
($5o)
$2,827
$14 $14
($97)
$503
$231
$44
$19
$31
$32
$32
$2,350
$0
$162
($16o)
$142
$30
$o
$1,731
$110
$53
$0
$0
$31
($306)
$2,859
$578
$0
$2,524 $976 72%
$1,925 $1,875 51%
$1,731 $1,269 58%
$194 $6O6 24%
$84,885 $63,385 57%
$3,437 $563 86%
$9,918 $8,082 55%
Cataloging Supplies $2,069 $103 $11 $2,752 $399 $199 $758 $6,291
Farrs $37 $37
Photo House $0
8 Ave. graphics $0
Office Depot $667 $667 $754 $667 $2,755
Laminating supplies $194 $6 $200
Letterhead $239 $239
Miscellaneous $38 $38
Petty Cash $8 $8
Computer supplies $51 $122 $174
Stationary $0
Federal Express $14 $14
Board Supplies $12 $120 $24 $7 $163
Special Program Supplies $5,000 $1,192 $3,808 24%
Children's Supplies $229 $50 $169 $31 $480
Children's Programs - Friends $150 $150
Software $35 $35
Summer Reading Program (FR) $48 $48
Creation of Affinity Card $250 $0
Literacy Projects $0
Volunteer Supplies $469 $469
Reference On-line $10 $10
Advertising/Promotions $0 $1,705 ($1,705) ERR
National Library Week - Friends $20 $20
Foundation Board recruitment $440 $220 $371 $1,031
Telethon
Kickoff $654 $654
Printing $44 $44
Books/Materials $111,310 $65,408 $45,902 59%
Bookstore rush $1,174 $65 $500 $15 $57 $500 $2,310
Childrens Books $14,041 $102 $394 $7,564 $261 $22,362
Adult Books $15,030 $194 $500 $16,085 $30,808
Reference Books $156 $993 $17 $118 $219 $1,503
Reference CD's $360 $360
Circulating Instructional CD' $0 $0
Large Print Books - Friends $1,877 $197 $2,074
Books on Tape - Friends $16 $9 $9 $39 $72
Video $2,325 $14 $137 $94 $99 $2,668
CD's (music) $1,000 $1,000 $250 $1,000 $3,250
Literacy $0
Magazines/Publications $6,210 $2,013 $205 $113 $87 $70 $2,487 $2,487 $3,723 40%
Training $500
Bindery $1,000
Collection Agency $2,000
$1,000
$0 $0 $5O0 O%
$1,000 $1,000 $0 100%
$0 $0 $2,000 0%
3914 MAINTENANCE DEPT $11,830
Encumbrances
Janitorial Supplies $4,260
Facility Maintenance supplies $5,630
Sinclair Paint
Familian Pipe Supply
Mountain View Glass $0
R&R Electric
Trash Receptacle
Owen Electric
Graffiti Removal Supplies $200
Landscape Maint. supplies $1,300
Water/Fire Service $440
$527
$4,885
$474
$40
$118 $129
$9
$6,182 $5,648 52%
$4,885
$1,001 $1,001 $3,259 24%
$48 $48 $5,582 1%
$0
$0
$0 $0 $0
$0
$0
$0
$248 $248 ($48) 124%
$0 $0 $1,300 0%
$0 $0 $440 0%
3956 DUES $2,100
American Library Assoc. $450
MCLS Associate Membershi $150
California Library Assoc. $0
Inland Library system $1,500
$125
$1,974 $126 94%
$42 $190 $43 $275 $275 $175 61%
$150 $150 $150 $0 100%
$45 $35 $420 $5 $630 $630 ($630) ERR
$919 $919 $919 $581 61%
3960 GENERAL LIABILITY $4,340 $362 $362 $362 $362 $362 $362 $362 $2,534 $2,534 $1,806 58%
6028 CONTRACT SERVICES $167,530
Offic Equip/Maintenance $3,500 $3,676
Book Processing & OCLC $20,000 $10,236
S.B. County $100,000 $8,333 $8,333
Technology Maintenance $7,000
Telephone Maintenance $3,000 $2,848
Computer Tech Services $31,030 $24,881
$182
$1,500 $184 $5,076
$8,333 $8,333 $8,333 $8,333 $8,333
$65
$106,980 $60,550 64%
$3,858 $3,858 ($358) 110%
$16,997 $16,997 $3,003 85%
$58,331 $58,331 $41,669 58%
$65 $65 $6,935 1%
$2,848 $2,848 $152 95%
$24,881 $24,881 $6,149 80%
6036 CONTRACT SERVICES $59,300 $47,562 $11,738 80%
Encumbrances $20,669 $20,669
Janitorial Services $16,000 $1,333 $1,333 $1,333 $1,333 $1,333 $1,333 $1,333 $9,331 $9,331 $6,669 58%
Security Service $3,360 $1,703 $378 $475 $2,556 $2,556 $804 76%
Elevator Service $6,160 $0 $125 $250 $250 $125 $125 $235 $1,110 $1,110 $5,050 18%
HVAC $14,500 $786 $460 $460 $3,910 $460 $460 $460 $6,996 $6,996 $7,504 48%
Electrical $4,160 $631 $408 $171 $62 $1,273 $1,273 $2,887 31%
Glass replacement $2,000
Locksmith $0 $166 $166
Plumbing $2,000 $138
Pest Control $670 $229 $75 $75
Fire/Life Safety $670 $686
Structural/Roof $2,910 $880
Exterior Grounds Maint. $6,870 $413 $491 $413 $413 $479
7047 COMPUTER EQUIP.
8019 TELEPHONE
989-8277 (Rotary line)
181-1185 (T1 line)
948-9900
980-0871 (EMS & Security)
980-4361 (Elevator)
989-2036 (Terecirc)
987-3271 (Irrigation Sprink.)
989-6904 (Public Fax)
MCI
8021WATER UTILITIES
Inside Use
Landscaping
8022 ELECTRIC UTILITIES
TOTAL LIBRARY BUDGET
$3,000 Friends donation
$15,000
$407
$214
$441
$53 $52
$26 $26
$26 $26
$34 $33
$20
$4,000
$50,000 $4,783
$1,206,040 $94,122 $122,047
$3,000
$479
$0 $0 $2,000 0%
$44 $375 $375 ($375) ERR
$138 $138 $1,862 7%
$379 $379 $291 57%
$686 $686 ($16) 102%
$880 $880 $2,030 30%
$479 $3,167 $3,167 $3,703 46%
$3,000
$368 $365 $412 $434 $445 $2,431
$214 $432 $215 $215 $220 $1,510
$484 $481 $501 $456 $449 $2,812
$53 $53 $58 $58 $58 $387
$26 $26 $26 $26 $26 $182
$0
$26 $26 $26 $26 $26 $182
$67 $34 $33 $32 $232
$12 $3 $35
$189 $189
$321 $249
$4,227 $4,386 $3,747 $3,400
$82,074 $115,785 $103,373 $102,747
$379
$570
$2,859 $23,202
$75,531 $695,679
$3,000
$7,771
$949
$23,202
$692,679
$0 100%
$7,229 52%
$3,051 24%
$26,798 46%
$513,361 57%
LITERACY EXPENDITURES JUL AUG
1996/97
CITY VERSION
PERSONNEL
1100 REGULAR SALARIES $21,210 $1,195 $1,594
1900 FRINGE BENEFITS $7,850 $654 $654
TOTAL PERSONNEL $29,060 $1,849 $2,248
OPERATIONS
SEP OCT NOV DEC
$1,594 $2,717 $1,675 $1,675
$654 $654 $654 $654
$2,248 $3,371 $2,329 $2,329
JAN TOTALS SPENT PE FUNDS %, % OF
CATEGOR REMAININ SPENT YEAR
58%
$1,675 $12,125 $12,125 $9,085 57%
$654 $4,579 $4,579 $3,271 58%
$2,329 $16,704 $16,704 $12,356 57%
3100 TRAVEL & MEETINGS $800
3300 MILEAGE
$350 $67
3900 MAINTENANCE/OPER $6,500
Printing/Postage $3,000
Printing
Postage
Office Supplies $2,000
Instructional Materiars $1,500
$7O
5910 LIBRARY OVERHEAD $7,670 $7,670
6028 CONTRACT SERVICES $48,846
Literacy Coordinator $43,846
Tutor Training $5,000
Telephone Contract $0
$50
8019TELEPHONE $1,200
$1,223
$52 $23 $37
$72 $132 $60
$519 $48
$1,021 ($37)
$3,452 $3,452 $3,452 $3,452 $3,452 $3,452
$4,25O
TOTAL LITERACY BUDGET $94,426 $13,108 $5,700 $11,540 $8,170 $5,948 $5,879
$162 $162 $638 20%
$332 $332 $19 95%
$3,820 $2,680 59%
$1,223 $1,777 41%
$975 $2,199
$0
$568
$1,054
$568 $1,432 28%
$1,064 $446 70%
$7,670 $7,670 $0 100%
$3,452 $24,164
$4,250
$0
$28,414 $20,432 58%
$24,164 $19,682 55%
$4,250 $750 85%
$0 $0 $1,200 0%
$6,757 $57,101 $57,101 $37,325 60%
REDEVELOPMENT EXPENDITURES
FY 1996/97
July
Materials
Books
Standing Order for Ref.
Rental Books
Books on Tape
New database
CD's
$50,000
Sub Total
Aug Sep Oct Nov Dec Jan
Plans/Designs
Literacy remodel/shelving
Sub Total
$10,000
$10,000
Furnishings/misc.
Study Carrell
Video Drop (replacement)
Picture Framing
Citizen Printer for self/check
Recorder - Admin
Multi Pro CTV
Admin. cabinets
PB Racks
Rental book display
Shelving Childrens
Shelving Adult (Estimate)
Sub Total
$40,000
$1,041
$1,041
$100,000 $1,041
TOTALS
$5,326
$6,4OO
$11,210
$3,000
$743
$912
$953
$992 $909
$13,933 $2,020
TOTALS
SPENT
$47,148
$748 $7,770
$9,213
$11,210
$3,000
$15,954
$0
$0 $0 $25,937 $1,655 $15,879 $2,929 $748 $47,148
$172
$269
$322
$763
$2,418
$412
$52
$9,087
$52 $9,O87
$15,930 $12,016
$1,454
$761
$565
$1,637
$412 $4,416
$412 $30,353
$10,000
$10,000
FUNDS % % OF
REMAINING SPENT YEAR
58%
$1,240
$1,240 $17,011
$1,988 $74,159
$2,852 94%
$0 100%
$17,011 $22,989 43%
$25,841 74%
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE:
February 6, 1997
TO:
FROM:
SUBJECT:
President and Members of the Library Board of Trustees
Jack Lam, A.I.C_.~., City Manager
Deborah Ka~brary'l~ Manager
CONSIDERATION OF PROPOSAL FOR SECURING STAFF EXIT AND
REMOVING FRONT BENCHES
RECOMMENDATION:
That the Library Board consider securing the staff exit by approving a proposal to install fencing around
the area indicated in Attachment A. In addition, staff recommends removal of the benches at the front
entrance of the library.
BACKGROUND:
At a staffmeeting on security issues, it was recommended by the San Bernardino County Sheriff's staff
that the Library consider installing fencing to secure the area referred to as "A" on attachment A. This
exit is the one which library staff use to leave the building after closing and enter first thing in the
morning.
Since the lounge area was frequently used by the public at that time for the purpose originally planned,
relaxing and reading on pleasant days, staff did not propose immediate action on the item. The
increased inappropriate use of the area this year prompts Administration to propose the fencing occur in
this fiscal year. Inappropriate use includes gathering in large groups, loitering for long periods of time,
loud talking and boisterous behavior which can result in intimidation of other library patrons or staff
exiting the building after dark.
In addition to fencing, staff proposes the removal of the benches in the front entryway of the library.
While originally designed as a "comfort zone' for those wa't'ng for rides, they have instead resulted in
excessive loitering, noisy gatherings for youngsters and a location for "telethon partying" after school.
FISCAL IMPACT:
The fencing project along with bench removal is estimated to cost approximately $5,500. Staff
recommends using Redevelopment Funds earmarked for Library projects. Funds are available with the
current 1996/97 budget.
(/~ectfully submitted,
,J
17
b : Bench
A
0
Existing Fence
0
' ~ See A,cldtectural ~an fo, New Parking Layout
Item C].
STATISTICS
Days Open
JAN 97 JAN 96 FY 96197 FY 95~96
29 27 205 201
Items Borrowed
Average Dairy
% Change
Patrons Reglstsred
Average Daily
% Change
Information Questions
Average Daily
% Change
Items Classified
% Change
Volunteer Hours
% Change
Interlibrary Loan
Books Borrowed
59,710 60,441 376,154 362,329
2,059 2,239 1,835 1,803
-8% 2%
1,362 1,795 7,802 10,477
47 66 38 52
-29% -27%
10,904 9,869 50,437 56,073
376 366 246 279
3% -12%
1,208 868 8,503 12,918
39% -34%
195 170 2343 2267
15% 3%
5 3 43 19
ADULT SERVICES
Information Questions
Average Daily
% Change
6,250 5,359 29,556 28,570
216 198 144 142
9% 1%
Programs/Classes Attendance
# of Sessions
Aver. per session
50 0 67 40
1 0 3 1
50 ERR 22 40
Tours/Group Visits To the Library
Number of Tours
Aver. per session
0 0 101 177
0 0 9 9
ERR ERR 11 20
CHILDRENS SERVICES
Information Questions
Average Daily
% Change
4,654 4,510 20,881 22,088
160 167 102 110
-4% -7%
Preschool Storytime Attendance
# of Sessions
Aver. per session
359 496 2256 2643
15 18 93 94
24 28 24 28
Afterschool Storytime Attendance
# of Sessions
Aver. per session
79 44 610 184
26 44 29 37
Special Events Program Attendance
# of Sessions
Aver. per session
52 70 260 596
1 1 5 10
52 70 52 60
Group VIsits to Library
# of Sessions
Aver. per session
88 188 462 636
5 10 23 28
18 19 20 23
School Visits by Staff
# of Visits
60 0 158 75
1 0 3 I
LITERACY SERVICES
JAN 97 DEC 96 FY 96~97 FY 95~96
Learners waiting for tutors
Learners referred
3 NA 21 NA
5 NA NA NA
2 NA 1 NA
Tutor~ Orientation Attendance
Tutor Training Workshop Attendance
13 NA 31 NA
11 NA 38 NA
Learner/Tutors Matched NA 27 NA
New Teams 0 NA NA NA
T H E C I T
RANCHO C UC
Y 0 F
AMONG
Feb-06-97 O1:22P ALBERT W. DAVIES, INC.
/ -'!'o:
Executive Coml)tillee Meetillg: I~de Swistock, Boardmember
Ede Swistock, ll(,ardmember, reviewed Iht Executive Subcommittee
Auction C'ommil~: Robc~ I tuwdyshcll, President
~O~ ~9 0754
Library Board Minutes
Jannary 16. 1097
Page 3
meeting with thc Bnard.
Rot,eft Ilowdyshell, President. reviewed Ihe Auctims Subconlmittee meeting with thc Board
D2. Library Survey: oral rq~rt on initial impressions by Deborah ('lark. library Manager,
Deborah Clark, I,ibrary Malinger, stated fha! staffhas received 249 surveys back. Slu£frevicwcd
responses and coF~lll]ents svi~ thc Board. S~aFf will have more inlbrtllation al' [he next Board
meeling.
D3. I O0th Birthday of Rancho Cucumonga Council PTA: oral report prcse,~tcd h) Rebecca ,
Davies, Boardmember.
,00,h .i.'
Iisi will ~ divided anong lhe 22,schools., '~e buoks will he presented to tl~e Library in ibc monlh
- ~-,,o,~u u~ In~ Llorary. Tile
~4, R?~rts from CLA: Conl~rence attendees P~med ' . · .,,,
tc recent C alifomia Libr~y Association ('onfere;~eo t~ , mfi~rm~l~on from sessl.,ns intended al
......... ra~ rel~rls vy Board lind
Bourdmembers Grego~ and Muna-Landa gave oral repo~s on the CI..A cou$brence sessions they
attended.
Ruberi Karatsu, Pdnci~31 Librarian, gave ~ ore.jew o~lhe session he a~lended with thc Board,
· I~,-~J}-F~TII"ICATION OF f F~EM. S ¥OR NiSei'
El. Boardmembcr Swistock requested an updale on thc status ofthc Boa d s ~cquest. a visit by
the State Librarian 1o our Library. .
£2. lloardllaember Swistock requested an update by slalTon the progress of bei~lg able to receive
payment by the credit card at the Library.
E3. Telethon
P.OI
4