HomeMy WebLinkAbout1997/01/16 - Agenda Packet - Library Board of Trustees - AdjournedDECLARATION OF POSTING OF AGENDA
VI¥IAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on .~-~.~ ~'3-~, /3 ,
at ~O~p.~., I posted a true and correct copy of the meeting
agenda dated '~ /~ /~ at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
/~d77~w~,~. /~ , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
BY:
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
ADJOURNED MEETING
7:00 p.m.
January 16, 1997
Storytime Room
Rancho Cucamonga Public Library
7368 Archibald Avenue
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Rex Gutierrez, Mayor Pro Tem
Paul Biane, Councilmember
James V. Curatalo, Councilmember
Diane Williams, Councilmember
Boardmembers
Robert Howdyshell, President
Laura J. Muna-Landa, President Pro Tem
Rebecca Davies, Boardmember
Gina Gregory, Boardmember
Edward E. Swistock, Boardmember
.~ PAGE
' Board of Library Trustees Agenda 1
Adjourned Meeting, January 16, 1997
A. CALL TO ORDER
1. Roll Call: Howdyshell __, Davies , Gregory ,
Muna-Landa , and Swistock __
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Board at one time
without discussion. Any item may be removed by a Boardmember or
member of the audience for discussion.
1. Approval of Minutes: December 5, 1996. 1
2. Approval of Grant Application and acceptance of grant award: 6
Grandparents and Books.
3. Approval of Grant Application: Community Development Block 17
Grant Program, partnering with Southern California Housing
Development Corporation.
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: oral report presented by staff.
2. Budget report: presented by Deborah Clark, Library Manager. 30
D. BOARD BUSINESS
The following items have been requested by the Board of Library
Trustees for discussion. They are not public hearing items, although the
President may open the meeting for public input.
PAGE
Board of Library Trustees Agenda 2
Adjourned Meeting, January 16, 1997
1. Library Telethon Update: oral reports
Status, timeline and mailout: Deborah Clark, Library Manager
Executive Committee Meeting: Ede Swistock, Boardmember
Auction Committee: Robert Howdyshell, Board President
2. Library Survey: oral report on initial impressions by Deborah Clark,
Library Manager
3. 100th Birthday of the Rancho Cucamonga Council PTA: oral
report presented by Rebecca Davies, Boardmember.
4. Reports from CLA: Conference goers will present information from
sessions attended a~ the recent California Library Association
Conference. Oral reports by Board and staff.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Board of
Library Trustees. State law prohibits the Board from addressing any
issue not previously included on the Agenda.
G. ADJOURNMENT
I, Vivian Garcia, Library Administrative Secretary of the City of
Rancho Cucam0nga, hereby certify that a true, accurate copy of the
foregoing agenda was posted on Monday, January 13, 6:00 p.m., 1997,
seventy-two (72) hours prior to the meeting per Government Code 54953
at 10500 Civic Center Drive.
CITY OF RANCHO CUCAIVIONGA
STAFF REPORT
DATE:
TO:
FROM:
SUBJECT:
January 16, 1997
President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
Deborah Kaye Clark, Library Manager
APPROVAL OF MINUTES
RECOMMENDATION
Approval of the Minutes for December 5, 1996.
BACKGROUND
Minutes for the Regular Meeting of the Library Board, December 5, 1996 taken and compiled by
Library Administrative Secretary Vivian Garcia.
,.~0/0(ct fully submitted,
Deborah Kaye ~
Library Manager
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on Thursday, December 5, 1996, in
the Storytime Room of the Rancho Cucamonga Public Library located at 7368 Archibald Avenue,
Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. and the pledge of
allegiance was led by President Howdyshell. Present were Boardmembers Davies, Gregory and
Swistock.
Also present were: Deborah Clark, Library Manager; Renee Tobin, Children's Supervisor and
Vivian Garcia, Administrative Secretary.
President Howdyshell stated that staff requested an Emergency Item be placed on the agenda
regarding the closing of the Library on Sunday, December 8, due to the parking lot construction.
MOTION: Moved by President Howdyshell to add emergency item to the agenda under Board
Business, seconded by Boardmember Davies. Motion carried unanimously, 4-0-1 (with Muna-
Landa absent).
B. CONSENT CALENDAR
President Howdyshell stated that he had a request to remove the minutes of October 16 for
discussion from the Consent Calendar.
Boardmember Davies requested corrections be made to the minutes dated October 16. A sample
of changes was given to Vivian Garcia, Administrative Secretary.
B1. Approval of Minutes: November 7, 1996
MOTION: Moved by President Howdyshell to approve the consent calendar, seconded by
Boardmember Davies. Motion carried unanimously, 4-0-1 (with Muna-Landa absent).
Cl.
C. LIBRARY DIRECTOR'S STAFF REPORTS
Library Status Report: oral report presented by staff.
Library Board Minutes
December 5, 1996
Page 2
Deborah Clark, Library Manager, stated that November was a memorable month. Staffparticipated
in the Founder's Day Parade with Nina Cole as the creator and motivator. The staff brought back
to the Library the Mayor's Trophy which was received for the float.
Boardmember Davies thanked Nina Cole and the staff which worked on the float for their
volunteered time and effort. She stated, "This gave the community an opportunity to see the library
'shine'."
Deborah Clark, Library Manager, reviewed the stastictics with the Board. During the month, staff
has been working on an application for CDBG funding and applied for a "Grandparents and Books"
grant. Both of the grants will be on the agenda in January for the Board's approval.
Renee ob~n, Children s Supervisor, stated that dunng November, even with holidays, 475 children
attended storytimes. The Children's Department hosted five class visits, and Ms. Tobin served as
a Literature Judge for the PTA Reflections Program.
C2. Budget Report: presented by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, reviewed the Revenue Report, Balance Sheet and Library
Expenditures with the Board.
D. BOARD BUSINESS
D 1. Discussion of Regular Meeting of January 2nd, 1997.
The Boardmembers discussed different dates.
MOTION: Moved by Boardmember Swistock to move the regular meeting from January 2 to
January 16, 1997 at the Council Chambers, second by Boardmember Gregory. Motion carried 4-0-1
unanimously (with Muna-Landa absent).
D2. Parking Lot Construction
Deborah Clark, Library Manager, stated that staff is concerned with the parking lot restrictions
caused by the construction. Sunday is the busiest day at the Library. If one half of the parking lot
is unavailable, staffis concerned about traffic safety issues. Staff would like to be directed to first
try to work with the contractor to open more parking spaces by Sunday. If staff is unable to do this,
then they request authorization to close the Library on Sunday.
3
Library Board Minutes
December 5, 1996
Page 3
President Howdyshell asked if the City is able to provide public safety personnel for parking.
Deborah Clark, Library Manager, stated that staff could request a police cadet to control traffic for
the four hours on Sunday.
Boardmember Swistock asked if the contractors will be finished by next week; if not, he would like
to authorize staff through the next weekend.
MOTION: Moved by Boardmember Swistock to authorize staff to 1) discuss with the contractor
to provide more parking spaces this weekend and next weekend; failing that, 2) discuss with the
Police Department to provide a cadet to direct traffic; as a last resort, 3) close the Library because
of public safety concerns, seconded by President Howdyshell. Motion carried unanimously, 4-0-1
(with Muna-Landa absent).
Boardmember Swistock stated that the staff did an excellent job with the Winter Issue of the
Grapevine. The graphics were great.
The other Boardmembers also agreed on the fine job Community Services staff had done with the
Grapevine.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Boardmember Swistock requested an update on the status of the Board's request, a visit by
the State Librarian to our Library.
E2. Boardmember Swistock requested an update by staffon the progress of being able to receive
payment by the credit card at the Library.
E3. President Howdyshell requested an update on the Grigsby issue.
E4. Boardmember Davies would like to share with the Board a detailed project that the Rancho
Cucamonga Council PTA is suggesting to work with the Library to celebrate and commemorate the
PTA's 100th Birthday.
E5. President Howdyshell requested of the Boardmembers who attended the CLA conference to
give a synopsis to the Board; and to prepare a report to go in the file for future reference on the
significant sessions they attended.
4
Library Board Minutes
December 5, 1996
Page 4
E6. Boardmember Davies requested of staff a report on the in-house survey.
City Engineer Joe O'Neil came in and talked with the Board about changes to the parking lot his
staff would request the contractors to do tomorrow.
President Howdyshell presented to the Paul Williams, President of the Friends of the Library, the
CALTAC Award for the Friends of the Library.
None were received.
F. COMMUNICATIONS FROM THE PUBLIC
G. ADJOURNMENT
MOTION: Moved by President Howdyshell to adjourn to January 16, 1997, at 7:00 p.m. at the
Council Chambers, seconded by Boardmember Davies. Motion carried unanimously, 4-0-1 (with
Muna-Landa absent). The meeting adjourned at 6:32 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
5
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE:
January 16, 1997
TO:
President and Members of the Library Board
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF GRANT APPLICATION AND ACCEPTANCE OF
GRANT AWARD: "GRANDPARENTS AND BOOKS"
RECOMMENDATION:
That the Board retroactively approve the grant application requesting $5,000 to fund the creation
of a "Grandparents and Books" program and approve acceptance of the funds.
BACKGROUND:
The California State Library offered the opportunity for public libraries that had not participated
in the past in the "Grandparents and Books" mini-grant program to apply for funding. The
"Grandparents and Books program" awards $4,500 for the purchase of children's materials for
storytime and $500 for processing.
Staff designed a multi-cultural grant application, targeting the Hispanic community for
recruitment and participation.
This grant opportunity had a narrow window of application, therefore staff completed and sent
the application package. Staff was notified of successful application and now requests
retroactive approval of the application and acceptance of the funds.
FISCAL IMPACT:
$5,000 addition grant funding, $4,500 of which must be spent on children's materials. In
addition, the Friends of the Library have pledge $2,000 to assist in the promotion of the program
and the recruitment of the volunteers to participate in the program.
(r~s~pectfully submitted,
Deborah .Kaye~ C~.~J
Library Manager
GRANDPARENTS AND BOOKS APPLICATION 1996-1997
CALIFORNIA STATE LIBRARY
LIBRARY SERVICES AND CONSTRUCTION ACT (LSCA)
APPLICA~FFUI~ISDICFION: City of Rancho CUcamon~a
IVL6JN/OR BR~a~qCHLIB]LA. RY SIT~: Rancho Cucamon~a Public library
ADDP~:SS: 7368 Archibald Ave'hue Rancho Cucamonga, California 91730
PHONE: (909) 948-9900 FAX: (909) 989-8966
CONTACT PERSON: ~hnr~h ~y~ ~l~rk: I~hr~ry ~ir~rtnr
DISTRICT: STATE ASSEMBLY: 61/63 STATE SENATE:. 31/32
HOUSE: 42 .U.S. SF_,IVATF_,: Boxer/Feinstein
Describe the demographic, socioeconomic, and cultural characteristics and changes
within your library community service area.
See attached.
Grandparents - Rancho Cucamonga - 1
Describe the demographic, socio-economic and cultural characteristics and changes
within your library community service area.
DESCRIPTION:
Rancho Cucamonga is a "new" city of 115,000 population, located in 29 square miles of
San Bemardino County. The City was created in 1980 by the joining of three old, established
communities of diverse makeup: Alta Loma, Cucamonga and Etiwancla The 1990 census for
Rancho Cucamonga showed 16,890 residents between the ages of 3 and 11 years. Currently,
12,258 youngsters attend the 18 elementary schools in Rancho Cucamonga during school year
1996/97.
The greatest change for Rancho Cucamonga has been through the growing numbers of
youngsters in our community, brought about by expanding housing market on previously
undeveloped land. With that has come a growing ethnic diversity as Rancho Cucamonga follows
the trends emerging throughout California.
ETHNICITY IN THE ELEMENTARY SCHOOLS:
Our ethnic breakdown for the target audience, elementary school students, is as follows
for 1996, as reported in the California Basic Educational Data System (CBEDS) reports:
DISTRICTS
Cucamonga Alta Lonm Etiwanda Central
Fl~ite: 20.6% 69.5% 47% 53.8%
Hispanic Origin: 61.6% 18% 28.9% 30.1%
Black: 13.4% 7.5% 12.2% 10.5%
Asian: 1.5% 3.7% 5.9% 3.1%
Other: 2.9% L3% 6% 2.5%
EDUCATION:
In to.sss of education, 29% of the population have college degrees. On the opposite end
of the scale 10,714 or 15% of the adult community, failed to graduate from High School. That
balance provides the library with strong community support and volumeerism from traditional
library users, but also offers a large group of underserved that require outreach efforts by staff,
8
Grandparents - Rancho Cucamonga - 2
particularly within the Hispanic community, which is a major target community of the grant.
ECONOMICS:
5.5% of the population, or 5,500 individuals are "below poverty" in terms of income.
Most of these individuals reside in the Cucamonga portion of the City, with some spill-over into
the "countrified" Etiwanda area. Again, the identified target area of the grant.
Alta Loma, bordering on the edges of the city of Upland, represents the highest
economic income and education levels within the city.
2. Describe how you plan to establish Grandparents and Books Program for the target
audience in your community. Include the following: timeline, evaluation, promotion, staff
involvement, community volunteer recruitment, training, etc.
Our target audience will be the following:
Storytellem: Ethnically diverse Seniom will be our target within our community. While
most of our Hispanic population are not linguistically isolated, bm multi-lingual, we would like
to offer storytelling opportunities in several languages. Our first target will be to fred storytellers
who are bi-lingual in Spanish. We would like to test offer storytelling experiences in Spanish.
Depending on the success of this program, we will also consider recruiting for Chinese
storytellers. While our census figures do not indicate a high level of Spanish or Chinese
immigrants who are linguistically isolated, our perception is that this figure has increased during
the past 7 years since the census and that a need for multi-language programs is present.
Youngsters: We will target ethnically diverse youngstem between the ages of 6 through
12. We currently offer four preschool storytimes, but only have one storytime for older
youngsters. The "Grandparents with Books" program will help us fill a real need by allowing us
to target the Hispanic community and the Cucamonga School District in particular, in an
outreach effort. We have already contacted the Cucamonga PTA and can count on their support.
Following Cucamonga presentations, stalTwill focus on Central School District, followed by the
Etiwanda School District.
Timeline:
Immediately following notification of grant award, the library will begin purchasing library
materials in the areas of children's literature and multi-lingual materials described in question 6.
We will also purchase posters, mugs, sweatshirts and pins for use in our promotional approach to
volunteers.
Attending the training offered by the State Library will be our Children's Services Supervisor
Grandparents - Rancho Cucamonga - 3
and our Volunteer Coordinator, Sheila Keeling, who will immediately begin recruitment of
appropriate volunteers through newspaper, our own Home Page and our peg access cable
channel.
To train volunteers, we will purchase the two ALA videos on storytelling techniques and a series
of videos demonstrating classic storytellers in the performance of their art.
A press release will go out immediately to the local papers, recruiting volunteers for storytelling.
In addition, fliers will be post at the Senior Center (Lions West), at the Community Center and
all park sites. The Friends of the Library will be requested to participate and to lobby their
friends and acquaintances to consider the opportunity to work with children.
We will also advertise the program through "The Grapevine", a city newsletter that is mailed to
every household four times each year.
The City of Rancho Cucamonga is well known for its volunteers, with over 500 enrolled in the
city volunteer program. We will be soliciting known volunteers for additional participation.
Children's Staff, Family Literacy Staff and our Library Board member representing the School
community will divide the task of performing school visits to promote the new program.
After two months of promotion or when we have received 10 volunteers, we will schedule a
Saturday morning workshop to help train volunteers that will include a special guest appearance
by a noted storyteller (funded by the Friends of the Library).
We .hope to have our first Storytime session in the Storytelling Room by the third month after
receiving funds.
Evaluation will begin after month five, allowing sufficient time for the volunteers to have gained
comfort with their role and to establish some kind of an audience for the participants. Evaluation
will consist of forms available at their children's desk, inviting comments fi'om attendees. In
addition to a list submitted in advance, of materials used by each storyteller, staff will
occasionally sit in on the programs, reviewing to give support, encouragement and help to the
volunteers.
3. Describe the kind of involvement and assistance that your friends of the library
group will provide in your Grandparents and Books Program. Include the amount of
financial commitment that will be provided for the program, extent of involvement of the
friends of the library in planning and applying for the grant, quality of planning for
recruitment and training of community volunteers, etc. Include specific information about
how your Friends oftbe Library has assisted ia serving the children in your community.
The Friends of the Rancho Cucamonga Public Library has proved an extraordinary benefit to the
10
Grandparents - Rancho Cucamonga - 4
new Rancho Cucamonga Library. Through the operation of a completely volunteer bookstore,
the Friends donated over $50,000 to the Library last year and have already donated $30,000 this
year. With the funds, the Friends support the Summer Reading Program, have hired the staffto
perform one of the three Storytimes offered by staff, pay for all the children's programming
throughout the year and have never refused a request for funding. In addition, the Friends have
served as our volunteer corps of "interviewers" in our survey over the past two months.
The Friends have pledged $2,000 to the start-up of the program. From funds donated by the
Friends of the Library, approximately $1,000 will be spent for:
* Training of volunteers, (concentrating on ethnic storytelling techniques and cultural
diversity training) ($1,000)
* Small incentives for volunteers, to encourage a sense of belonging and participation
($500)
* Flannel board figures and puppets, furnishings to highlight the program ($500)
The remaining $1,000 pledged will be spent on additional children's books.
The President of the Friends and Store Manager, Paul Williams, has been of assistance in the
formation of this grant and has agreed to attend the meeting should the funds be awarded.
4. How does Grandparents and Books relate to your overall branch/library efforts and
service plan?
Our overall plan of service stressed the following three roles over the past two years:
Youth Services Library (From Preschoolers through Intermediate Schools)
Formal Education Support
Self Help and Small Business Support
All of these roles were selected with the great number of youngsters and the growing diversity of
the population in mind. Our goal has been to assist the community in learning to value one
another as they grow in leaps and bounds and to help them mix--not blend-together.
We view the "Grandparents and Books Program" as another opportunity to bring diverse cultures
and diverse ages together in a situation where they can learn from one another and come to
understand and value a new culture.
The Library is also hopeful that in the future, we might seek HUD funding to open a Hispanic
branch library in the Cucamonga area. Outreach into that community will help us develop
partnerships that will move forward our long term goal to bring additional library facilities
within our 29 square mile service area.
1!
Grandparents - Rancho Cucamonga - 5
5. State the names of two community-based organizations that will assist you with your
Grandparents and Books Program and describe their involvement with the program.
Cucamonga PTA: Representing the school and the district with the highest percentage of
Hispanic youth, we will look to this group for assisting in soliciting for volunteer storytellers.
They will also promote the program through their newsletter. PTA's for the Central and
Etiwanda schools are also being contacted.
United Hispanic Chamber of Commerce: This group will also be useful for advertising and
promoting within the Hispanic community.
In addition, the city-managed corps of over 500 volunteers will be involved as well as the Senior
RSVP agency. Finally, the many churches found across our community have been a valuable
resource in recruiting support for children's programs.
6. Describe your plan for selecting, acquiring and providing access to the library
materials that will be purchased under this grant.
Selection, Acquisition and Access:
$4,500 of the grant funds awarded would be spent on acquiring children's materials
stressing multi cultural languages and multi cultural themes including celebration of diversity,
stories teaching acceptance and understanding of differences, etc. Some multi language
materials in Spanish and Chinese will also be purchased, depending on the volunteer base and the
popularity of original country of origin storytelling.
Our materials will be acquired in three ways:
Brodart is our current vendor and supplies both materials and cataloging. All materials
purchased through Brodart will be cataloged with full Marc records and available through our
on-line catalog. The un-line catalog is accessible through the 20 terminals in the library, through
dial-up fi.om home with computer and modem and through Internet access.
Spanish language materials will be purchased from Bernard H. Hamel and Hispanic
Books Distributors. These items will be fully cataloged using OCLC. If demand f~om
volunteers warrants it, Chinese language materials will be ordered through Project Asia and fully
cataloged using OCLC.
Finally, in terms of access, Rancho Cucamonga is a universal borrowing library as weU as
an OCLC customer, and welcomes all residents and nonresidents equally.
12
Grandparents - Rancho Cucamonga - 6
7. Describe your plan for continuation of this program beyond the grant year.
Funding for the program will be ongoing in the form of support from the Friends of the
Rancho Cucamonga Public Library, who have already pledge a guarantee of $1,000 minimum
each year for the program.
In addition, since the program will target recruiting both readers and youngsters from the
census tracts identified by HUD as "low income", the project will be eligible for ongoing support
from Community Development Block Grant funds. This program, demonstxating its
commitment to the viability of library programs for HUD funding, is currently remodeling
portions of the Library to house our Literacy and Family Literacy programs, at a cost of
approximately $50,000.
13
8. Names of THREE library representatives who will attend the Janunry/February
training session.
Name: Renee Tobin
Title: Children's Supervisor
Library: Rancho Cucamon9a Public Library
]Mailing Address: 7368 Archibald Avenue Rancho. Cucamonga, California
91730
City: Rancho Cucamonqa
Phone: (909) g4R-qqoo
~N~ame: Paul Williams
Title: President. Friends of the Librar_v
Library: Rancho Cucamonga Public Library
l~f~illng Address: 7368 Archibald Avenue Rancho Cucamongam California 91730
City:. Rancho Cucamonga
Phone: (gO~. 948-9900
Name: Sheila Keelin~
Title: Volunteer Coordinator
Library: Rancho Cucamon~a Public Library
1~'~illn~ Add~es~: 7368 ArchibQld Avenue Rancho Cucamonga. California g1720
City: Rancho Cucamonga
l~aone: (909) g4R-ggon
Please note any special needs, e.g. vegetarian, wheelchair access, etc.
15
On behalf of 0ibramy jurisdiction) Rancho Cucamonga Public Library
I will accept an LSCA award of $5,000 for the GRANDPARENTS AND BOOKS PROGRAM
of 1996-97 for the 0ibrazT) Rancho Cucamonga Puhlic tihrary
I agree to the conditions of this award and stipulate that at least 90% of the funds vail be used
to purchase Children's Materials. The remaining allocation (10%) may be used for program
development expenditures for this library, and that materials will be processed and made
available prompt(. I understand that all funds must be
SEPTEMBER~,)70/~/RE~.D.. encumbered by TUESDAY,
A~o~ ~ Library M, anao~r
Deborah Kaye Clark DA'II~: November 13, 1996
SEND ONE ORIGINAL AND FOUR COPIES OF THIS APPLICATION BY 4:00 P.M.
FRIDAY, NOVEMBER 15, 1996 TO:
CALIFORNIA STATE LIBRARY
LIBRARY DEVELOPMENT SERVICES BUREAU
P.O. BOX 942837
SACRAMENTO, CALIFORNIA 94237-0001
AITENTION: BESSIE CONDOS TICHAUER
FED EX ADDRESS:
CALIFORNIA STATE LIBRARY
LIBRARY DEVELOPMENT SERVICES BUREAU
900 N STRF~t~T, SUITE 500
SACRAN~NTO, CALII~ORNIA 95814
16
CITY OF RANCHO CUCAIVIONGA
STAFF REPORT
DATE:
January 16, 1997
TO:
President and Members of the Library Board
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF GRANT APPLICATION: "FAMILY LEARNING
CENTER"
RECOMMENDATION:
That the Board retroactively approve the grant application requesting $23,700 to fund the
creation of a Family Learning Center at the Mountainside Apartments as a pilot program.
BACKGROUND:
The Southern California Housing Development Corporation, a non-profit housing corporation,
teamed with Library Staff to draft a grant application for Community Development Block Grant
funding that would establish a Family Learning Center in the Mountainside Apartments. This
project is a pilot project, to determine if Family Learning Centers can be established in housing
developments serving a large percentage of low income families.
This grant opportunity required submission after the December Agenda was posted, therefore
staff requests retroactive approval on the proposal.
FISCAL IMPACT:
$23,700 in grant funds, to be matched by $44,500 in library in-kind funds. These in-kind funds
include Library Director and Librarian II supervisory and management assistance, Principal
Librarian technical assistance and Literacy Coordinator assistance and on-site involvement.
,.~/~ectfully submitted,
Library Manager
17
Southern California Housing
Development Corporation
A Non-Profit Housing Corporation
December 5, 1996
Ms. Cindy Norris, CDBG Coordinator
City of Rancho Cucamonga
Planning Division
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Dear Ms. Norris:
Attached you will find a completed Community Development Block Grant Proposal
Application from Southern California Housing Development Corporation (SCHDC), in
partnership with the Rancho Cucamonga Public Library, for a pilot program to create
Family Learning Centers at the four apartment communities owned and managed by
SCHDC in the City of Rancho Cucamonga. Half of the units in these properties are
reserved as affordable to families of very low and low income under the terms of
agreements with the Rancho Cucamonga Redevelopment Agency; approximately 51% of
the residents qualify as low income individuals.
This proposal will extend Library services on site tO the residents of Mountainside
Apartments, located at the southwest comer of Foothill Boulevard and Hellman Avenue.
This is the largest property SCHDC owns in Rancho Cucamonga, and offers the greatest
opportunity for service to the residents. We believe this is exciting public/private
partnership will provide long-lasting benefits to the residents.
If you have any questions, please feel free to call me.
Since~'~,l ,
Oleh"Jones
Director of Social Programs
:2,L5 .x..:...n c.,~, ,~: Suitt. 100 R '~:C':-~. Cuc ~monoa. __ . CA 91730 19091 483-2444 -tax-~,~tc~a°~ 453-2448
18
The CDBG regulations also list activities that are explicitly ineligible to receive assistance. In
general, ineligible projects are religions facilities, new honsing construction, general government
expenses, the purchase of equipment, and operating and maintenance expenses.
COMPLETING THE PROPOSED APPLICATION
In order for this application to be accepted for processing and consideration, it must be
completely filled out in a clear and legible manner with all requested or necessary
documentation attached. Answers should bc brief and completed in the space provided.
Additional sheets may bc used if absolutely necessary or if requested. Answers shall be provided
in the same order as in the application.
The City receives a limited amount of CDBG funds and typically hah requests for over two and a
half times the annual allocation; therefore, the application process should be considered highly
competitive.
Requested projects shall primarily benefit citizens of Rancho Cucamonga. Justification for the
amount of funds requested should be provided as requested in the application.
There are two separate CDBG proposal application packets. One packet is for proposed public
service programs only. A second packet is for proposed construction and community improvement
projects. To determine which packet to use, read the descriptions on the first page of each packet.
We encourage you to call or come in to the City offices to discuss your proposal before it is
submitted in order to clarify eligibility requirements and any other significant issues that may arise.
APPLICATION SUBMITTAL
The application must be returned to the Planning Division no later than 5:00 pm on
December 5. 1996. Applications may be mailed or delivered to the following:
In Person
Cindy Norris, CDBG Coordinator
City of Rancho Cucamonga
Planning Division
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Cindy Norris, CDBG Coordinator
City of Rancho Cucamonga
Planning Division
P.O. Box 807
Rancho Cucamonga, CA 91729
If you have any questions regarding the above information please do not hesitate to contact
Cindy Norris. Community_ Development Block Grant Cogrdinale- at (909) 477-2750.
ii 19
12.
The following items must be submitted in order for the application to be considered. Space
is limited so only submit the number of copies requested. See Section C for a detailed
description of submittal requirements for each item listed below.
x___ Project Application with required narratives and data (3 copies)
x Articles oflncorporation and Bylaws * (1 copy)
x State and Federal Tax Exemption Determination Letters * (1 copy)
x Form 990 with the IRS (1 copy)
x List of Board of Directors (1 copy)
x Board of Directors Authorization to Request Funds (l copy)
x Board of Directors Designation of Authorized Official (1 copy)
x Organizational Chart (1 copy)
x Resume of Program Administrator (1 copy)
x Resume of Fiscal Officer (1 copy)
x Financial Statement and most recent audit (1 copy)
x Conflict oflnterest Statement *(l copy)
x Long Range Plan (1 copy)
x Evidence of Liability Insurance (I copy)
x Evidence of Workers Compensation Insurance (1 copy)
· Not required if previously submitted
B. AGENCY OVERVIEW
Complete this section only once to describe the overall agency activities.
Agency History and Purpose: (Provide a brief background summary of the agency's history in
this geograpkical area including such information as length of time in operation, date of
incorporation, and type of corporation, etc.) The ~outhex:n California }{ousing Develol~nent
Corporation, based in Rancho Cucamonga, is a non-profit afforclable housing provider.
SC~DC has been addz~ssin9 afforctahle housing since 1990, and received its articles
of inco~A~£ation on March 26, 1992. SCHDC currently owns and operates twelve
affordable aparh,~nt c~am,anities, four of which are in Rancho Cucamonga. With the
establishment of the Social Programs Deparh,~xL, SC~DC has strengthened it~
ccmmih,~t to providing quality supgortive serv~c~ to the re~qi~nts in SCn~]C
~u,m,~aaities.
Describe the agency's overall mission/purpose: :'The Southern California Housing Devel .op~nt
Cor~orationt a nc~-profit corporationr develops and manages housing affordml,le to
very lowt l~w and n~derate ~ r~eidents and ~xu,~tes neighborhood revJlalizatien
and stabilization in the nine-county region of So]~h~n c~]i~ornia. As .r~rt of its
ongoing mission, So Cal Housing is c~'-,.-itted to prcxaoting resident self-reliance
through a broad array of social servlc~s including (3h~ld Day Care Services,
Counseling, Personal Financial Planning, and After School Tutorial Programs."
Page 1 - 2
CiD' of Rancho Cucamonga's 1997-98 CDBG Application 20
Agency: Southern California Housin9 Develo[~ent Corp.
STAFF AND VOLUNTEER PROFILE
TOTAL A B C D E F G
AS OF JUNE 30, 199_~. AGENCY MALE FEMALE African American Asian/ Hispanic White Other Unknown
** American Indian Pacific
STAFF
Total # of Persons 99 58 4'1 17 1 2 22 ~16
Professional StaffPositions 35 14 21 2 1 1 2 9
Support StaffFTE 64
VOLUNTEER~
Total # of Volunteers
Board 9 7 2 9
Adminisffativc Volunteer~
Direct Service Volunteers
* FTE = Full Time Equivalent
** The sum of columns A through G must equal total agency column
Page I - 4
City of Rancho Cucamonga's 1997-98 CDBG Application
Agency Southern California Housin~ Development Corporation
TOTAL OPERATING BUDGET
REVENUE
Use Whole Dollars Only
$
A B C D E
Most Recent Current Proposed Budget Percent Percent
Fiscal Year* Operating Year July 1, 1997 to Change Total
199_~.to 1996 1996_ to 199__ June 30, I~'8 ** ***
PUBLIC SUPPORT
Contributions 5t 000 31 t 000 54,000
Foundations & Private
Grants
Fundraising/Spocial Events
Legacies & Bequests
Other Federated Org.
United Way
Misc. Organizations
Other
SUBTOTAL I ~,°°° I 31,°°° I 54,000 I I
GOVERNMENT
Federal 500,000
State
Local
7r653,225 28t325t771 10,000,000
SUBTOTAL I 7'653'225 I 28'825'771 I 10'000'000 [ I I
OTHER REVENUE
Membership Dues
Program Service Fees
Invesm~ent Income
Transfer From Other Fund
AIl Other Revenue 7~339,430 10~184~340 10~388~027
SUBTOTAL 17.339.430 I 10.184.340 I 10.388,027 I I
TOTAL REVENUE t14,997,685 139,041,100 120,442t027 ] I
* Column A is the audited, or most recently completed 12-month period
"* Percent change from 8 to C. Formula (C-B)/B. Please explain changes greater I~an 15 percent
*** Percent of total budget for Column C
Page 1 - 6
Civ. of Rancho Cucamonga's 1997-98 CDBG Application
Note§ to Budget Information
The "Total Operating Budget Revenues" and "Total Operating Budget Expenses"
included in this application represent the operation of 12 apartment communities by
Southern California Housing Development Corporation. "Other Revenue" and "Other
Expenses" (the bulk of these budgets) are directly related to the operation of these
properties, and represem rental income, maintenance expenses, operating expenses, and
required reserves deposits for the properties.
D. SPECIFIC PROGRAM INFORMATION
Fill out this portion separately for each program in which funding is requested.
Describe the proposed program and provide a scope of work. The narrative should include the
need or problem to be addressed as well as the population to be served or the area to benefit.
Describe the work to be performed, including the activities to be undertaken or the services to
be provided, method of approach, and the implementation schedule. Attach an applicable
maps, plans, or brochu~s. Given that today's children are those ~ will
l~d us in the 21st Century and that cc~,,,anities must support positive,
healthyt safe env~ts in shich families can flourish and children
can learn, innovative partnerships between ccra~unities and agencies are
essential to make the most of shrinkin~ resources. Staffs of two a~encJos-
the Rancho Cucamor~a Public r.lhrazy and the Southern California Housin~
Develu~nt ~orporation-have designed this Family l~rninq Center .'-'-.'...._,ni ty
partnership project, with the goal of providing lifelong learning
tunities to children and families livinq in low-income neiqhborhoods in .~
ccmfortabl% non-threatenin9 settinq. Cc~sidered a pilot proqzam, when
proven successfult this project can be replicated in the four locations
throuqhout areas of the City targeted as low-inccme and manaaed by the
Southern California Housinq Development Cortx)ratin~m
In the Mountainside Apartments housing develolTnent, a ro~n will be set aside
that can be used for two purposes: (1) Group activiti~_~_stor~i,~sl
uresentations and training classes. To support the~= functions, the rocks
will be furnished with moveable tables and chairs, and (2} Indivirh~]
activities-this same space will be available om a rec~u%lr hami~ for quiet/
individual activities durin$ most of the Center's o[~J1 hours. Areas will
be available for Literacy Prowz~m tutor-learner pairs to meet. In
utilizing desks with two ccmputers linked to a single printer, Center patrons
will have access to the Internet and the Library's ~ Page, incl~img a
special "Page" created and focused on )ob :'0tills strategies for entry level
and "retaining" positions; access to an On-Line Pat~ Cateloq fz~,, which
the LiBrary's entire collectio~ can be accessed and material~ rec~uested
elect~adcally; access to a full text Health Refer~ce Center; access to a
student resource of full text periodicals called SiNS and access to a fu]l
(please oomtinue c~l attached sheet)...
Indicate which National Objective this project meets.
Lower income benefit. What percent of persons or households to be served are
lower income 44.5 % 0ow and moderate income is defined at below g0% or
the area median income).
Slum and Blight.
Page 1 - 9
CiD' of Rancho Cucamonga's 1997-98 CDBG Application
...text Magazine Index.
During Year 1, the Family Learning Center will be open 4 days each week to provide
Homework Help for elementar3' school youth and from 10 to 1 on Saturdays for special
family activities. Staffed by Southern California Housing Development Corporation staff
and volunteers, special programs, storytimes and coordination will be provided by a
Library Assistant II level paraprofessional, supervised by Rancho Cucamonga Public
Library Staff.
FAMILY LEARNING CENTER
TIME LINE
(If funds are awarded July 1, 1997)
Jul
1997
Publicize award to local media
Conduct recruitment for part time Library Assistant II
Develop 'qqeeds Assessment Survey" and issue to each resident in the complex
Develop job descriptions for volunteers
Purchase computers and printer for Center
Establish telecommunications line and contract with Intemet provider
Establish an Advisory Council formed of residents, So Cai Housing staff and Library
staff to meet monthly
Aug
1997
Begin recruiting volunteers
Design flyers promoting the program
Develop evaluation forms
Establish master calendar for pmgramming/Iraining activities
Begin constructing Web site for new job seekers
Sep
1997
Conduct volunteer training session
Convert existing space into Family Learning Center
Open Center for homework help
Offer first Storytime program
Begin van delivery of requested library materials
Oct Continue to recruit/train volunteers
1997 Offer first training session on the topic of first priority identified by the needs assessment
Nov
1997
Conduct baseline 2 week evaluation of project
Conduct follow up "Needs Assessment"
Write proposal for second year funding and expansion into second Housing center
Offer second training session on the topic of next priority
Dec Submit application for CDBG funding for expanded project
1997 Celebrate holidays with "open house" and publicize the private/city partnership
Jan Offer third training session on the topic of next priority
1998 Continue to update job search Web Site
Continue to recruit/train volunteers
Feb Volunteer Recognition Event
1998 Conduct 2 week evaluation of project
Offer fourth training session
26
June
1998
Mar Begin compiling material for Family Learning Center start-up guide
1998 Offer fifth training session
Offer VITA tax assistance on site
Apr Continue to recruit/train volunteers
1998 Offer sixth training session
May Conduct 2 week evaluation of project
1998 Offer seventh Waining session
Hold Advisory Council meeting to evaluate effectiveness of program
27
Provide a program specific budget, (as differentiated from overall agency budget), indicating
..line item costs such as personnel, supplies equipment, elc... Include a listing of all anticipated
sources of revenue. .:
PROPOSED PROGRAM BUDGET
CDBG SHARE OTHER SOURCES
Personnel ~Lib. Assr II/ 20 hrs.) $ 12,700 $ 19,500
Equipment(2 computers/1 printer) $ 7r000 $ 2,000
Supplies $ 3e500 $ 33,000
Consultant Services $ $
Space Rent & Utilities $ $ 2.400
Audits $ $
Other $ .500 $
$ $
$ $
TOTAL COSTS · $ 23,700 $ 56,900
GRAND TOTAL (CDBG + OTHER) $ 80,400 $
Provide a list of "other" sources of funds (i.e., CDBG funds from other cities or counties,
private sources, United Way, etc....) with amount, source, and award date, if applicable.
Rancho Cucamonqa Public Library
Southern California Housinc~ Develo~nent O0rp.
$ 44,500
$ 12,400
$
$
$.
The amount requested for the program from the City of Rancho Cucamonga should be
provided and its percentage portion of the agency's program and overall budget indicated.
Justification for the requested amount should be provided e.g., proportion of Rancho
Cucamonga residents served to total clientele. ~ and RC~,~. are r~qust2a~cj $23,700
in (~BG funding. This represents 29.4% of the program budget, and less
than 1% of SC~DC's overall budget. ~niS program will service Rancho
Cucam0nga residents exclusively at Mountainside Apaxh,o_nts. Tol-al
oo~ulation ~t Mountainside A~a~h,o_nts is 817, 364 (44.5%) of when are
l~-inocme indivic~l ~.
Page I - 11
City of Rancho Cucamonga's 1997-98 CDBG Application
E. ORGANIZATIONAL INFORMATION CHECKLIST
Please check either "yes" or "no" for the following questions or provide the requested data
for the 12-month period ending June 30, 199_.
Legal Requirements for Non-Profit Agencies
1. The agency is incorporated as a non-profit organization Yes x No
and currently has exempt tax status 501(c)(3) of the IRS
Code and 2370(d) of the California Code.
The agency has maintained its California Tax-Exempt
Non-Profit Corporation status by filing the
appropriate documents:
Form 990 with the IRS
Yes x No
Form 199 with the California Franchise Tax Board
Yes x No
Statemem of Domestic Non-Profit Corporation ..
with the Secretary of State.
Yes x No
The governance of the agency is consistent with the
agency bylaws and is reviewed annually to insure
compliance: size of Board of Directors; selection and
tenure of members, number of meetings, financial and
legal procedures and quorum requirements, c~
Authorized number of Board members (minimum)
9
9
Actual number of Board members
Authorized number of Board meetings
Actual number of Board meetings held
12
5
7
Authorized number required for quorum
Average number of members attending per
meeting
4. All necessary licenses required to operate are maintained
Yes x No
Page 1 - 12
Ciw of Rancho Cucamonga's 1997-98 CDBG Application 29
CITY OF RANCHO CUCAIVIONGA
STAFF REPORT
DATE: January 16, 1997
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: BUDGET REPORT FOR DECEMBER
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled Revenue Report December 1996 attached for your review.
Schedule B, titled "Balance Sheet July through December FY 1996/97" attached for your review.
Schedule C, titled "Library Expenditures 1996/97" is an accounting of all funds expended so far
this fiscal year, showing 50% of library funds expended or encumbered at 50% into the fiscal
year. Also included are the expenditure figures for Literacy and Redevelopment Agency library
funds.
(~spectfully submitted,
Deborah Kaye
Library Manager
30
REVENUE REPORT
December 1996
FINES
& FEES
December 1
December 2
December 3
December 4
December 5
December 6
December 7 & 8
December 9
December 10
December 11
December 12
December 13
December 14 & 15
December 16
December 16
December 18
December 19
December 20
December 21 & 22
December 23
December 24 - Closed
December 25 - Closed
December 26
December 27
December 28 & 29
December 30
December 31
MEDIA LIBRARY REF DONA- TELETHON
RENTALS SALES SERV. TIONS INCOME
$420.30 $336.53 $0.00 $8.00 $0.00 $0.00
$485.90 $164.36 $0.00 $10.00 $0.00 $0.00
$377.80 $153.41 $0.00 $7.00 $0.00 $0.00
$445.80 $161.78 $2.78 $0.00 $0.00 $0.00
$218.15 $102.35 $2.78 $5.00 $2.00 $0.00
$136.69 $141.05 $0.00 $0.00 $0.00 $0.00
$517.74 $281.96 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$309.61 $93.53 $0.00 $39.00 $38.00 $0.00
$341.62 $130.02 $0.00 $5.00 $0.00 $0.00
$316.68 $156.69 $2.78 $0.30 $0.00 $0.00
$236.71 $133.48 $0.00 $4.00 $0.00 $0.00
$111.65 $105.35 $0.00 $4.00 $10.00 $0.00
$326.02 $242.80 $2.78 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$353.92 $156.34 $0.00 $0.00 $0.00 $0.00
$250.80 $98.89 $0.00 $0.00 $11.50 $0.00
$296.01 $122.84 $0.00 $35.00 $45.11 $62.00
$198.50 $92.62 $0.00 $6.00 $6.00 $0.00
$130.79 $76.79 $0.00 $2.00 $0.00 $0.00
$226.11 $243.50 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$234.65 $206.27 $0.00 $0.00 $0.10 $0.00
$244.85 $256.56 $0.00 $4.00 $0.00 $0.00
$220.69 $173.36 $0.00 $0.00 $0.00 $0.00
$458.93 $271.64 $2.78 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$487.37 $246.41 $0.00 $18.10 $0.00 $0.00
$252.40 $175.67 $0.00 $0.00 $0.50 $0.00
TOTALS: $7,599.69
NOVEMBER TOTALS $8,097.77
% CHANGE -6%
TOTAL iNCOME: $12,260.40
TOTAL LIBRARY INCOME $12,198.40
Daily Average Fines $262.06
Daily Average Media $149.11
Daily Average Sales $0.48
Daily Average APS $19.97
Daily Average Ref. Fees $5.08
DAILY TOTALS $436.70
GAIN/LOSS ON PRO J: $456
PERSONNEL EXPENSES
Part time Salaries $15,855
GAIN/LOSS ON PRO J: ($49)
BALANCE $4O7.O7
$4,324.20 $13.90 $147.40 $113.21 $62.00
$4,103.78 $33.38 $214.50 $2,001.65 $319.78
5% -58% -31% -94%
96~97 Pr~:
$253.91
$150.51
$0.00
$16.13
$1.43
$421.98
$15,806
Schedule A
31
Schedule B
BALANCE SHEET
JULY THROUGH DECEMBER
FY 1996/97
Revenues
Fines & Fees
Media Rentals
Sales
APS
Information Services Fees
Misc. Revenues
Totals:
Part Time Salaries
Balance for
Year through December
Earned
Projected Loss/Gain
$43,873 $44,755 ($882) -2.0%
$28,353 $25,143 $3,209 12.8%
$185 $0 $185
$3,658 $2,413 $1,245 51.6%
$736 $252 $484 192.4%
$14,082 $0 $14,082
$90,886
$72,563 $18,323
Spent Pr~ected Loss/Gain
$84,219 $86,933 $2,714
$21,037
25.3%
Projected End of the Year
Donations:
Received
$37,302
Projected Over/Under
$35,000 $2,302
32
LIBRARY EXPENDITURES JUL AUG SEP OCT
1996/97
PERSONNEL
1100 REGULAR SALARIES $381,590 $22,109 $29,078 $29,078 $43,764
1200 OVERTIME SALARIES $1,000 $0 $0 $0 $0
1300 PARTTIME SALARIES $205,480 $10,595 $14,014 $13,359 $23,735
1900 FRINGE BENEFITS $145,300 $12,108 $12,108 $12,108 $12,108
TOTAL PERSONNEL $733,370 $44,813 $58,20t $54,546 $79,607
OPERATIONS
NOV DEC TOTALS
SPENTPERFUNDS % % OF
CATEGORY REMAINING SPENT YEAR
$29,176 $29,176 $182,382 $182,382
$0 $0 $0 $0
$17,319 $15,855 $94,877 $94,877
$12,108 $12,108 $72,649 $72,649
$58,603 $57,t39 $349,908 $349,908
50%
$199,208 48%
$1,000 0%
$110,603 46%
$72,651 50%
$383,462 48%
3100 TRAVEL & MEETINGS
California Library Conference
Corwin workshops
Karatsu-workshops
Meeting Supplies
Clark-meetings
ILS Workshops
Telethon Kickoff
3300 MILEAGE
Auto Allowance
Reimbursement
Garcia
Pages
Hood
Corwin
Tobin
$3,500
$3,800
$3,000
$800
3900 MAINTENANCE/OPER $t48,270
Cash Receipts
Printing/Postage $4,000
$231
($58)
($99)
$231
$2O
($60)
$84
$231
$27
$3
($97)
$2,350
($184)
$20
$346
$22
($5o)
$2,350
$o
$162 $162
$24 ($16o)
$58 $142
$1o $30
$o
$231
$42
$11
$1,269
$32 $66
$35
$o
$o
$o
($306)
$2,524
$1,369
$1,269
$1oo
$81,719
$3,373
$976 72%
$2,43t 36%
$1,731 42%
$700 13%
$66,551 55%
$627 84%
Printing
Postage $14 $3 $14
Office Supplies $18,000
Cataloging Supplies $2,069 $103 $11 $2,752
Farrs $37
Photo House
8 Ave. graphics
Office Depot $667 $667 $754 $667
Laminating supplies $194 $6
Letterhead
Reimbursements-office
Petty Cash
Computer supplies $51
Stationary
Federal Express $14
Board Supplies $12
Special Program Supplies $5,000
Children's Supplies $229 $50
Children's Programs - Friends
Software $35
Summer Reading Program (FR) $48
Creation of Affinity Card $250
Literacy Projects
Volunteer Supplies
Reference On-line
Advertising/Promotions $0
National Library Week - Friends $20
Foundation Board recruitment $440 $220
Telethon
Kickoff $654
Printing
Books/Materials $111,310
Bookstore rush $1,174 $65 $500 $15
Childrens Books $14,041 $102
Adult Books $15,030 $194
Reference Books $156 $993 $17 $118
Reference CD's $360
Circulating Instructional CD' $0
$2,827
$14 $503
$399 $199
$239
$8
$122
$120 $24
$169 $31
$469
$10
$371
$44
$57
$394 $7,564
$5OO $15,085
$2,827
$546
$0
$5,533
$37
$0
$0
$2,755
$200
$239
$0
$8
$174
$0
$14
$156
$480
$0
$35
$48
$0
$0
$469
$10
$20
$1,031
$654
$44
.$1,810
$22,101
$30,808
$1,284
$360
$0
$9,115
$1,042
$1,705
$63,330
$8,885
$3,958
($1,705)
$47,980
51%
21%
ERR
57%
Large Print Books - Friends
Books on Tape - Friends
Video
CD's (music)
Literacy
Magazines/Publications
Training
Bindery
Collection Agency
$6,210
$500
$1,000
$2,000
3914 MAINTENANCE DEPT $tl,830
Encumbrances
Janitorial Supplies $4,260
Facility Maintenance supplies $5,630
Sinclair Paint
Familian Pipe Supply
Mountain View Glass $0
R&R Electric
Trash Receptacle
Owen Electric
Graffiti Removal Supplies $200
Landscape Maint. supplies $1,300
Water/Fire Service $440
3956 DUES $2,100
American Library Assoc. $450
MCLS Associate Membershi $150
California Library Assoc. $0
Inland Library system $1,500
3960 GENERAL LIABILITY $4,340
6028 CONTRACT SERVICES $167,630
Offic Equip/Maintenance $3,500
Book Processing & OCLC $20,000
S.B. County $100,000 '
Technology Maintenance $7,000
Telephone Maintenance $3,000
$1,877
$2,325
$1,000
$2,013
$362
$14
$1,000
$527
$125
$362
$3,676
$10,236
$8,333
$2,848
$197
$16
$137
$205
$150
$45
$919
$362
$8,333
$9
$1,000
$4,885
$474
$40
$42
$35
$362
$182
$1,500
$8,333
$65
$9
$94
$113
$118
$190
$420
$362
$184
$8,333
$39
$250
$87
$129
$5,076
$2,074
$72
$2,570
$2,250
$0
$2,417
$0
$1,000
$0
$4,885
$1,001
$40
$0
$0
$0
$0
$0
$0
$248
$0
$0
$232
$150
$625
$919
$1,810
$2,417 $3,793 39%
$0 $500 0%
$1,000 $0 100%
$0 $2,000 0%
$6,173
$5,657 52%
$1,001 $3,259 24%
$40 $5,591 1%
$0 $0
$248 ($48) 124%
$0 $1,300 0%
$0 $440 0%
$1,926
$232
$15o
$625
$919
$1,810
$t74 92%
$218 52%
$0 100%
($625) ERR
$581 61%
$2,630 42%
$81,98t $86,549 49%
$3,858 $3,858 ($358) 110%
$16,997 $16,997 $3,003 85%
$33,332 $33,332 $66,668 33%
$65 $65 $6,935 1%
$2,848 $2,848 $152 95%
Computer Tech Services
6036 CONTRACT SERVICES
Encumbrances
Janitorial Services
Security Service
Elevator Service
HVAC
Electrical
Glass replacement
Locksmith
Plumbing
Pest Control
Fire/Life Safety
Structu ral/Roof
Exterior Grounds Maint.
7047 COMPUTER EQUIP.
8019 TELEPHONE
989-8277 (Rotary line)
181-1185 (T1 line)
948-9900
980-0871 (EMS & Security)
980-4361 (Elevator)
989-2036 (Telecirc)
987-3271 (Irrigation Sprink.)
989-6904 (Public Fax)
MCI
8021 WATER UTILITIES
Inside Use
Landscaping
8022 ELECTRIC UTILITIES
TOTAL LIBRARY BUDGET
$31,030
$59,300
$16,000
$3,360
$6,160
$14,500
$4,160
$2,000
$0
$2,000
$670
$670
$2,910
$6,870
$3,000
$15,000
$4,000
$50,000
$1,206,040
$24,881
$1,333 $1,333
$0 $125
$786 $460
$631
$413 $491
Friends donation
$24,881
$20,669 $20,669
$1,333 $1,333 $1,333 $6,665
$1,703 $378 $2,081
$250 $250 $125 $750
$460 $3,910 $460 $6,076
$408 $171 $1,211
$0
$166 $166 $332
$138 $138
$229 $75 $75 $379
$686 $686
$880 $880
$413 $413 $479 $2,209
$3,000
$3,000
$407 $368 $365 $412 $434 $1,986
$214 $214 $432 $215 $215 $1,289
$441 $484 $481 $501 $456 $2,363
$53 $52 $53 $53 $58 $58 $328
$26 $26 $26 $26 $26 $26 $156
$0
$26 $26 $26 $26 $26 $26 $156
$34 $33 $67 $34 $33 $200
$2O $12 $3 $35
$3,747 $3,400
$103,373 $91,424
$4,783
$85,789 $122,047
$189 $189
$321 $249
$4,227 $4,386
$82,074 $115,785
$379
$570
$20,543
$600,492
$24,881
$42,076
$6,665
$2,081
$750
$6,076
$1,211
$0
$332
$138
$379
$686
$880
$2,209
$3,000
$6,514
$949
$20,543
$597,492
$6,149 80%
$t7,224 71%
$9,335 42%
$1,279 62%
$5,410 12%
$8,424 42%
$2,949 29%
$2,000 0%
($332) ERR
$1,862 7%
$291 57%
($16) 102%
$2,030 30%
$4,661 32%
$0 t00%
$8,487 43%
$3,051 24%
$29,457 41%
$608,548 5O%
REDEVELOPMENT EXPENDITURES
FY 1996/97
July
Materials
Books
Standing Order for Ref.
Rental Books
Books on Tape
New database
CD's
$50,000
Aug Sep Oct Nov Dec
$5,326 $743 $953
$6,400 $912 $992
$11,210
$3,000
$909
TOTALS FUNDS % % OF
SPENT REMAINING SPENT YEAR
50%
$13,933 $2,020
$46,399
$7,022
$9,213
$11,210
$3,000
$15,954
$0
$3,601 93%
Sub Total
$0 $0 $25,937 $1,655 $15,879 $2,929 $417,594
Plans/Designs
Literacy remodel/shelving
Sub Total
$10,000
$10,000
$10,000
$10,000
$0 100%
Furnishings/misc.
Study Carrell
Picture Framing
Citizen Printer for self/check
Recorder - Admin
Multi Pro CTV
Admin. cabinets
PB Racks
Rental book display
Shelving Childrens
Shelving Adult (Estimate)
Sub Total
$40,000
$1,041
$412
$1,454
$761
$565
$1,637
$172
$269
$322
$52
$9,087
$1,041 $412 $4,416 $763 $52 $9,087 $6,684
$15,771 $24,229 39%
TOTALS
$100,000 $1,041 $412 $30,353 $2,418 $15,930 $12,016 $434,278 $27,830
LITERACY EXPENDITURES JUL AUG SEP OCT NOV
1996/97
CITY VERSION
PERSONNEL
1100 REGULAR SALARIES $21,210 $1,195 $1,594 $1,594 $2,717 $1,675
1900 FRINGE BENEFITS $7,850 $654 $654 $654 $654 $654
TOTAL PERSONNEL $29,060 $1,849 $2,248 $2,248 $3,371 $2,329
OPERATIONS
3100 TRAVEL & MEETINGS $800 $50 $52 $23
3300 MILEAGE $350 $67 $72 $132
3900 MAINTENANCE/OPER $6,500
Printing/Postage $3,000
Printing $1,223
Postage
Office Supplies $2,000 $519 $48
Instructional Materials $1,500 $70 $1,021 ($37)
5910 LIBRARY OVERHEAD $7,670 $7,670
6028 CONTRACTSERVlCES $48,846
Literacy Coordinator $43,846 $3,452 $3,452 $3,452 $3,452 $3,452
Tutor Training $5,000 $4,250
Telephone Contract $0
8019 TELEPHONE $1,200
TOTAL LITERACY BUDGET $94,426 $13,108 $5,700 $11,540 $8,170 $5,948
DEC
TOTALS SPENT PE FUNDS % % OF
CATEGOR REMAININ SPENTYEAR
5O%
$1,675 $10,450 $10,450 $10,760 49%
$654 $3,925 $3,925 $3,925 50%
$2,329 $14,375 $14,375 $14,685 49%
$37 $162 $162 $638 20%
$60 $332 $332 $19 95%
$0 $2,845 $3,665 44%
$0 $1,223 $1,777 41%
$1,223
$0
$568 $568 $1,432 28%
$1,054 $1,084 $446 70%
$7,670 $7,670 $0 100%
$24,962 $23,884 51%
$3,452 $20,712 $20,712 $23,134 47%
$4,250 $4,250 $750 85%
$0 $0 $t,200 0%
$5,879 $50,345 $50,345 $44,081 53%
STATISTICS
Daye Open
DEC 96 DEC 95 FY 96197 FY 95/96
29 27 176 174
Items Bowowed
A~rage Daily
% Change
Patrons Registered
Average Daily
% Change
InformutJon Questions
Average Daily
% Change
Items Ctaoalfled
% Change
Volunteer Houm
% Change
IntaHIbrmy Loan
Books Bom~wed
43,625 39,983 316,444 301.888
1,504 1,481 1,798 1,735
2% - 4%
859 980 6,440 8,682
30 36 37 50
-18% -27%
6,907 4,326 39,533 46,204
238 160 225 266
49% -15%
935 773 7,295 12,050
21% -39%
145 170 2147 2097
-15% 2%
5 3 43 19
ADULT SERVICES
Information QuoatJooa
Average Daily
% Change
4,210 2,326 23,306 23,211
145 86 132 133
69% -1%
Programs/Classoa Attendance
· of Sessions
Aver. per session
0 0 67 40
0 0 3 1
ERR ERR 22 40
Toum/Group Vlelt~ To the Library
Number of Tours
Aver. per session
8 30 101 177
2 I 9 g
4 30 11 20
CHILDRENS SERVICES
Infon~ation Questions
Average Daily
% Change
2,697 2,001 16,227 17,878
93 74 92 101
25% -9%
Preschool Storyflme Attendance
· of Sessions
Aver. per session
276 273 1897 2147
12 14 78 76
23 20 24 28
Aftarschool Storyt]me Attandanoe
· of Sessions
Aver. per session
35 0 531 140
2 0 21 5
18 ERR 25 28
Spoolal Events Program Attendance
# of Sessions
Aver. per session
150 70 208 526
150 70 42 53
Group V~lt~ to Library
· of Sessions
Aver. per session
39 39 374 448
2 3 18 18
20 13 21 25
School Vblt~ by Staff
· of V'rsits
LITERACY SERVICES
60 0 98 75
I 0 2 I
DEC 96
DEC 96 FY 96/9? FY 95/96
Leamem Aoaeoaed
Leamem waiting for tutom
Leamem referred
3 NA 18 NA
5 NA NA NA
0 NA I NA
Tutors Orientation Attendance
Tutor Tralnlog Wort(shop Attendance
Learner/Tutors Matched NA 28 NA
New Teams 4 NA NA NA