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HomeMy WebLinkAbout1998/04/14 - Agenda Packet - Library Board of Trustees - Special Joint LFB DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on at /;O~]r ' I posted a true and correct copy of the meeting agenda da~.d ~/~ ~,~[ /? at ~0~00 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on ~/-/3-~ , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Garcia,'Administrative Secretary City of Rancho Cucamonga TELETHON 98 REGISTRATION PRE EVENT FRIENDS TOTALS Preliminary Breakdown FEES PLEDGES PLEDGES MATCHING April 14, 1998 Monies pledged $315 $22,000 $23,506 $5,306 $51,127 Monies received $315 $20,600 $16,881 $5,306 $43,102 Monies outstanding $0 $1,400 $6,625 $0 $8,025 Pledges Received % of pledges MARKS PLEDGES 17:~ 44% COMCAST PLEDGES 23 6% IN PERSON 61 16% VIP PLEDGES 137 35% TOTAL PLEDGES 393 AGENDA RANCHO CUCAMONGA PUBLIC LIBRARY BOARD OF TRUSTEES AND LIBRARY FOUNDATION BOARD Special Joint Meeting April 14, 1998 - 7:00 p.m. Civic Center Tri-Communities Room 10500 Civic Center Drive Rancho Cucamonga, California 91730 A. CALL TO ORDER Roll Call: Bradshaw , Dredd-Lee , Howdyshell , Swistock Barnett __ Beasley , Brown , Davies__., Morrison Pachon , Valenti __ and Williams __ B. JOINT ITEMS OF DISCUSSION The following are joint items of discussion by the Library Board and the Library Foundation Board. 1. Telethon. Oral report on status of collections and debriefing on Telethon event. 2. Discussion of Foundation Bylaws regarding Article V - Board of Directors and proposal to reinstat~ original bylaw requirement to have one Director position filled from the Board of Library Trustees. 3. CLA Legislative Day, May 5, 1998. 4. Prioritizing of Library Goals for 98/99. C. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Rancho Cucamonga Public Library Foundation Board. State law prohibits the Boards from addressing any issue not previously included on the agenda. D. ADJOURNMENT OF THE FOUNDATION BOARD E. LIBRARY BOARD BUSINESS 1. If appropriate, appoint Board member to serve on the Rancho Cucamonga Public Library Foundation. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Rancho Cucamonga Public Library Board of Trustees. State law prohibits the Boards from addressing any issue not previously included on the agenda. G. ADJOURNMENT OF THE LIBRARY BOARD OF TRUSTEES I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Monday, April 13, 6:00 p.m., 1998, twenty-four (~24) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: April 14, 1998 TO: President and Members of the Board of Library Trustees President and Members of the Foundation Board Jack Lam, AICP, City Manager FROM: Deborah Kaye Clark, Library Manager SUBJECT: APPROVE RETURN TO ORIGINAL BY-LAW REOUIREMENT TO HAVE A MEMBER OF THE LIBRARY BOARD OF TRUSTEES SIT ON THE FOUNDATION BOARD RECOMMENDATION That the Foundation Board and the Library Board discuss the original By-laws requiring a member of the Library Board to serve as a Director on the Foundation Board and consider possible reinstatement of that requirement. BACKGROUND/ANALYSIS The original By-laws passed by the Board of Library Trustees and adopted by the Foundation Board (copy attached and highlighted) included a clause that required either the Library Board President or his/her appointee to sit on the Foundation Board as a Director. Originally proposed to provide a closer working relationship between the two boards, this practice was discontinued in 1996 and the by-laws rewritten to expand the number of at-large directors by one. Currently there is a vacancy on the Foundation Board. It has been suggested by Foundation Board Members that the issue be discussed again in light of the current vacancy and both Board consider a return to the original Foundation Board structure. Staff' supports this proposal. Q~ctfully submitted, Deborah Kaye Clark ~.~ Library Manager BYLAWS OF THE RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION ARTICLE I - NAME AND ADDRESS Section 1. The name of this association shall be the Rancho Cucamonga Public Library Foundation, hereinafter referred to as the "Foundation". Section 2: The address of the principal executive office of the Foundation shall be located at Rancho Cucamonga Public Library, 7368 Archibald, Rancho Cucamonga, California, or at such other place as the Board of Directors hereafter may designate. ARTICLE II - PURPOSES AND LIMITATIONS Section 1. The purpose of the Foundation is to establish a permanent endowment fund to assist the government of the City of Rancho Cucamonga through the Rancho Cucamonga Public Library, hereinafter referred to as the "library", in improving the quality of library services to the citizens of the City of Rancho Cucamonga. Section 2. The Foundation is organized, and at all times shall be operated, exclusively for the benefit of, to perform the function of, and to carry out the purposes of, the Library, within the meaning of 509(a) (3) (A) of the Internal Revenue Code of 1954, as amended, the Regulations thereunder, and the corresponding provision of any applicable future United States Internal Revenue Law and Regulations, such Code and Regulations hereinafter collectively referred to as the "Code". Section 3. In carrying out such purpose, the Foundation shall not, in any manner, be utilized to discharge the obligation of the City of Rancho Cucamonga, hereinafter to be referred to as the "City", to bear the expenses of financing the routine operation, maintenance or repair of the Library. The support, promotion and advancement of the Library afforded by this Foundation is in addition to, and supplementary to, any budgeting program sponsored by the City, and the use of this Foundation in the routine operation, maintenance or repair of the Library shall be a violation of the purposes herein expressed. If the Board of Directors is of the opinion that the City causes the terms of the Foundation to be violated by causing income of the Foundation to be used for routine operation, maintenance or repair of the Library, then the Board of Directors may direct that the income be used for the benefit of library organizations that are not under the jurisdiction of the City. These organizations must be charitable organizations under Section 501 (c)(3) of the Code and must be consistent with the purpose of the Foundation. ARTICLE III - MEETINGS Section 1. All meetings, regular and special shall be notified, posted and conducted in every way consistent with the requirements set forth in the Brown Act. Section 2. The Board of Directors of the Foundation shall hold an annual meeting in the month of June at such time and place designated by the Board. Section 3. Adoption of a budget for the upcoming fiscal year shall occur at the annual meeting. Section 4. Special meetings may be called at any time by a majority of the Board. Written notice, stating the time and place of any special meeting and its purpose shall be given to each member of the Board at least four days before such meeting. Section 5. A majority of the Board constitutes a quorum. ARTICLE IV - MEMBERSHIP AND SHARES Section 1. The corporation shall have no membership. Section 2. The corporation shall not have or issue shares of stock and shall declare no dividends. Section 3. No part of the Foundation shall inure to the benefit of any private individual, and no part of the direct or indirect activities of this Foundation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, or of participating in, or intervening in (including the publication or distribution of statements), any political campaign on behalf of any candidate for public office. Notwithstanding any other provision hereof, this Foundation shall not conduct or carry on any activities not permitted to be conducted or carried on by an organization exempt under Section 501 (c) (3) of the Code or by an organization contribmions to which are deductible under Section 170 (c) (2) of such Code. ARTICLE V - BOARD OF DIRECTORS Section 1. The total number constituting the Board of Directors shall be nine (9). Section 2. The Library Director shall serve as an ex officio member of the Board. Section 3. One (1) member of the Board of Directors shall be the elected President of the Library Board of Trustees or his/her designee from the Library Board of Trustees. Section 4. One (1) member of the Board of Directors shall be filled by a member of the Friends of the Rancho Cucamonga Public Library, appointed by the President of that organization. Section 5. Seven (7) members of the Board of Directors shall be filled by individuals through an application and selection process and must be approved by the Library Board of Trustees and appointed by the City Council. Section 6. The terms shall be four (4) years. Directors may be reappointed for an additional four year term, after which they may not be reappointed until an intervening one year period. All vacancies occurring because of the expiration of terms or for other reasons will be filled by the appointing body. Section 7. The members of the first board appointed shall so classify themselves by lot that two of their number shall go out of office at the end of the current fiscal year, three at the end of one year thereafter, two at the end of two years thereafter, and two at the end of three years thereafter. Section 8. Directors missing three consecutive meetings, without good cause, may be replaced by a majority vote of the remaining Directors on the Board and the appointing body asked to appoint a new candidate to the Board. Any Director of the Library Foundation may be removed at any time by a majority vote of the entire council. Section 9. All terms as prescribed in this Article shall commence with the organizational meeting of the Board of Directors and shall expire at the date of the annual meeting in June. Section 10. Any change in the number and qualifications of members of the Board of Directors shall be made only by amendment to these Bylaws. ARTICLE VI - OFFICERS Section 1. The Board shall elect a President and a Secretary at the annual meeting. Their terms of office are one year. Section 2. Officers may be removed from office for cause by a majority of the Foundation Board at any meeting. Section 3. The President shall preside at all meetings of the Board and have responsibility for general supervision of its activities. Section 4. The President, with assistance from the Library Director and the Investment Trustee, shall present a budget for approval of the Board at the annual meeting. Section 5. Disbursement of money in excess of $500, unless specifically budgeted at the annual meeting, requires the signature of either the President or the Secretary. Section 6. The Secretary shall give notice to all members and shall maintain a permanent set of minutes to all meetings and shall preside at meetings in the absence of the President. ARTICLE VII - POWERS Section 1. The decisions and acts of a majority of the members of the Board of Directors qualified and serving shall constitute an exercise of the Foundation powers and discretions conferred upon the Board of Directors and the decisions and acts of such majority of the Board of Directors shall constitute and be taken as the decisions and acts of the entire Board of Directors. Section 2. The Board of Directors may adopt rules of procedures which shall not be inconsistent with the terms of this Foundation. Section 3. A simple majority of the Board may amend the Bylaws at any meeting. However, no such amendment or modification shall alter the intention of the Donors that this Foundation be operated exclusively for charitable, literary and educational purposes, and in a manner which shall make this Foundation tax exempt and the donations to it deductible from taxable income to the extent allowed by the provisions of the Code and other applicable legislation and regulations as they now exist or as they may hereafter be amended. Every amendment or modification of these bylaws shall be in writing, shall be signed by a majority of the Board of Directors then serving and shall be delivered to each of the members of the Board then in office and to the Investment Trustee then in office. ARTICLE VIII - COMPENSATION AND EXPENSES Section 1. The Board of Directors shall serve without compensation. ARTICLE IX - INVESTMENT TRUSTEE Section 1. The Finance Director of the City of Rancho Cucamonga shall serve as the Investment Trustee for the Foundation. He/she shall have the powers and authority set out in Section 2. Section 2. The powers of the Investment Trustee shall be limited to investment of the Foundation property and shall have the following discretionary powers: (a) To hold the principal and all money or property given to the Trustee to invest and reinvest, unless the deed or legacy of a particular girl or gifts specifically authorizes or requires its retention and/or use for a specific project. (b) To invest and reinvest the principal and undistributed income of the Foundation funds on deposit with the Trustee in such property, real, personal or mixed and in such manner as it shall deem proper for the growth of capital and the production of income, and from time to time to change investments as he/she shall deem advisable; to invest in or retain any stocks, shares, bonds, notes, obligations, or personal or real property bonds, notes, obligations, or personal or real property (including without limitation any interest in or obligations of any corporation, association, business trust, investment trust, common trust fund or investment company) although some or all of the property so acquired or retained is of a kind or size which but for this express authority would not be considered proper and although all of the Foundation funds are invested in the securities of one company. No principal or income, however, shall be loaned, directly or indirectly, to the Investment Trustee or any member of the Board or to anyone else, corporate or otherwise, who has at any time made a contribution to this Foundation, nor to anyone except on the basis of an adequate interest charge and with adequate security. (c) To sell, lease, or exchange any personal, mixed, or real property, at public auction or by private contact, for such consideration and on such terms as to credit or otherwise, an to make such contracts and enter into such undertakings relating to the Foundation property, as it considers advisable, whether or not such leases or contracts may extend beyond the duration of the Foundation. (d) To borrow money for such periods, at such rates of interest, and upon such terms as it considers advisable, and as security for such loans to mortgage or pledge any real or personal property with or without power of sale; to acquire or hold any real or personal property, subject to any mortgage or hold any real or personal property, subject to any mortgage or pledge on or of property acquired or held by this Foundation. (e) To execute and deliver deeds, assignments, transfers, mortgages, pledges, leases, covenants, contracts, promissory notes, releases, and other instruments, sealed or unsealed, incident to any transaction in which it engages. (f) To vote, to give proxies, to participate in the reorganization, merger or consolidation of any concern or in the reorganization, merger or consolidation of any concern or in the sale, lease, disposition, or distribution of its assets; to join with other security holders in acting through a committee, depositary, voting trustees, or otherwise and in this connection to delegate authority to such committee, depositary, or trustees and to deposit securities with them or transfer securities to them; to pay assessments levied on securities or to exercise subscription rights in respect of securities. (g) To hold Foundation property without indication of fiduciary capacity but only in the name ora registered nominee, provided the Foundation property is at all times identified as such on the books of the Foundation fund; to keep any or all of the Foundation property or funds in any place or places in the United States of America. ARTICLE X - ACCOUNTING Section 1. The Investment Trustee shall render an accounting of the investment transactions concerning the Foundation to the Board of Directors at least annually. No person or entity other than the Board of Directors may require an accounting or bring any action against the Investment Trustees with respect to the Foundation. The Investment Trustee may at any time initiate legal action or proceedings for the settlement of its accounts and, except as otherwise required by law, the only necessary party defendant to such action or proceedings shall be the Board of Directors. Section 2. The fiscal year of the Foundation shall be from July 1 through June 30th. Section 3. The Board of Directors shall make a report annually of its uses of the Foundation and shall distribute copies thereof to all members at the regular annual meeting held in June. ARTICLE XI - LIABILITY OF TRUSTEES/DIRECTORS Section 1. No Investment Trustee or member of the Board of Directors shall be answerable for loss in investments made in good faith. No Investment Trustee or member of the Board of Directors shall be liable for the acts or omissions of any other member of the Board, or of any accountant, agent, counsel or custodian selected with reasonable care. Each Investment Trustee or member of the Board shall be fully protected in acting upon any instrument, certificate, or paper, believed by him/her to be genuine and to be signed or presented by the proper person or persons and no Investment Trustee or member of the Board shall be under any duty to make any investigation or inquiry as to any statement contained in any such writing but may accept the same as conclusive evidence of the truth and accuracy of the statement therein contained. ARTICLE XII - FOUNDATION Section 1. The Board of Directors may receive donations from the Donors or from any other source in cash or in other property acceptable to them. All donations so received shall be deposited with an Investment Trustee by the Board of Directors and thereafter held, managed, administered and disposed of by the Investment Trustee and the Board of Directors pursuant to the terms of the Agreement. The Board of Directors may accept donations which restrict their uses and purposes, provided such restrictions are within the uses and purposes set forth in Article II, and which limit the time, manner, amount, or other terms of distribution; but, unless otherwise specifically required, the Board of Directors may mingle such restricted donations with other assets of the Foundation. ARTICLE XlII - USE OF THE FOUNDATION Section 1. The Board of Directors shall have power to apply the Foundation for the purposes set forth in Article II. In furtherance thereof, the Board of Directors shall have the power and authority and is directed to distribute the distributable income of the Foundation as they may determine, to the uses and purposes set forth in Article II. Section 2. Unless the restricted donation provides otherwise, as used in Section 1, "distributable income" means the total holdings of the Foundation, principle and interest, less $2,500 which will serve as the minimum holding of the Foundation. ARTICLE XIV - TERM OF FOUNDATION Section 1. The Foundation shall continue in perpetuity; it may however, at any time be wound up and the assets distributed with the assent of two-thirds of the Board of Directors, the 7 Library Board of Trustees and the Rancho Cucamonga City Council. Upon any such winding up, the assets of this Foundation shall be distributed exclusively for such purpose or purposes, as are consistent with the purpose of the Foundation. ARTICLES OF INCORPORATION OF THE RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION I The name of this corporation is the Rancho Cucamonga Public Library Foundation. Il A. This corporation is a nonproifit public benefit corporation and is not organized for the private gain of any person, it is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. B. The specific purpose of this corporation is to lessen the burdens of government of the City of Rancho Cucamonga by assisting the Rancho Cucamong aPublic Library in improving the quality of library services to the citizens of the City of Rancho Cucamonga. III The name and address in the State of California of this corporation's initial agent for service of process is: Deborah Kaye Clark, 7368 Archibald, Rancho Cucamonga CA 91730. IV A. This corporation is organized and operated exclusively for Library purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code. B. No substantial part of the activities of this corporation shall consist of carrying on propaganda or otherwise attempting to influence legislation and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office. C. Not withstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be can'ed on [a] by a corporation exempt from Federal income tax under section 501 (c) (3) of the Internal Revenue Code of 1986 [or the corresponding provision of any future United States Internal Revenue law] or [b] by a corporation contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Copde of 1986 [or corresponding provision of any future United States Internal Revenue law]. V The property of this corporation is irrevocably dedicated to Rancho Cucamonga Public Library purposes and no part of the net income or assets of this corporation shall ever inure to the benefit of any director, officer, or member thereof or to the benefit of any private person. Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation or corporation which is organized and oeprated exclusively for public library purposes and which has established its tax exempt status under Section 501 (c)(3) of the Internal Revenue Code. Date (Signature of Incorporator) (Type name of Incorporator) I hereby declare that I am the person who executed the foregoing Articles of Incorporation, which execution is my act and deed. (Signature of Incorporator) CLA Online - Annual Legislative Day - 1998 http://www.cla-net.org/html/legday98.html Think Globally-Act Locally! 17th Annual Legislative Day May 5, 1998 ~'~nsore~ ~a,.,o~' ~1'~' ~-n;.,, ~mragy Association and the Ca'_:.fornia §ckool L:,brary Associalion WHY: o To make our presence known in Sacramento o To show legislators that libraries are supported by people throughout the state and locally o To thank legislators for their past support of libraries o To tell legislators how libraries have improved the lives of Californians and why support is imperative during this period of statewide economic improvement WHO: All library staff, advisory board members, commissioners, trustees, friends, supporters WHERE: Sacramento Convention Center * 1400 J Street * Downtown Sacramento and the California State Capitol AGENDA: 8:00am - 8:45am [ISacramento Convention Center; registration and refreshments 9:00am - 9:20am I]Introductions and welcome , ,,.~, [Briefing/question with legislative advocates Mike Dillon (CLA) 9:30am - ,u.t~am and JeffFrost(CSLA) 10:30am - 2:30pml[Visit legislators at Capitol ll:45am - l:15pmllLunch & networking at convention center Debriefing session at convention center Share your success 3:00pm- 4:00pm stories REGISTRATION: Contact the CLA office for a registration form. Fees vary from $13 to $30. HOW: The California Library Association has assembled a legislative network contact list. The legislators in your district have been assigned to a contact who will arrange an appointment time for constituents to meet with the legislator as a group. Click here for the CLA Legislative Network Contact List. (Complete information regarding this event is available in the March issue of California Libraries.) HOTEL: 1 of 2 4/14/98 3:54 PM CLA Online - Annual Legislative Day - 1998 http://www.cla-net.org/html/legday98.html CLA has reserved a block of rooms at the Hyatt Regency Sacramento, 1209 L Street, directly across from the Capitol. Single or double at $135/night. Call 916-443-1234 and say you are with the Cali£omia Library Association to get this rate. Cutoff date to secure this rate is April 13, 1998. TRAVEL: To take advantage of discounted fares on designated airlines, call Antelope Corporate Travel at 800-466-6874. Refer to LIBRARY CODE 5. INFORMATION: Linda Crowe, Legislative Committee Chair, 650-349-5538 Henry Bates, Legislative Day Co-Chair, 707-463-4491 Arm Cousineau, Legislative Day Co-Chair, 707-421-6510 Califomia Library Association, 916-447-8541 ~. ~ ~ California Library Association ~ ~ 717KStreet, Suite 300 ~ ~ Sacramento, CA 95814-3477 Phone: 916-447-8541 Fax: 916-447-8394 Email: info~cla-net, org ~, ~ Last Modified: 3/23/1998 Suggestions and corrections for these pages? Please send email to webnutster~cltt-net, or, g Copyright © 1998 by the California Library Association (CLA). /52. 2 of 2 4/14/98 3:54 PM CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: April 14, 1998 TO: President and members of the Library Board of Trustees President and members of the Library Foundation Jack Lam, A.I.C.P., City Manager FROM: Deborah Kaye Clark, Library Manager SUBJECT: REVIEW OF LIBRARY PLAN OF SERVICE FOR 1998/99 RECOMMENDATION: The attached Library Plan of Service for 1998/99 as been reviewed by the Board of Library Trustees and is now before the joint Boards for discussion. The Boards together might wish to discuss the priorities for the goals for 1998/99. BACKGROUND: The attached plan of service reflects the goals and direction to be established for the Rancho Cucamonga Public Library for fiscal year 1998/99. The plan currently reflects the roles originally selected by the Rancho Cucamonga Public Library Board of Trustees and the spirit of entrepreneurism that has been predominant from our opening day through our first three years of operation. This is the oppommity for the Library Foundation Board to discuss with the Board of Trustees their reactions to the goals proposed for 1998/99 and assist them in determining priorities for the upcoming year. The Foundation Board is also invited to attend the May meeting of the Board of Lihrary Trustees, where the final draft of the Plan of Service and goals will be presented for approval. FISCAL IMPACT: The attached Plan of Service and Goals reflect the funding levels as proposed in the Library Budget for 1998/99. ~ectfully s~ ('~ 0,... ~ f: ~ RANCHO CUCAMONGA PUBLIC LIBRARY PLAN OF SERVICE 1998/99 The following plan of service focuses on anticipated highlights of projects to be accomplished by Library Staff working with the Board of Library Trustees, the Library Foundation Board and the Friends of the Library. In addition to the activities highlighted by the Plan of Service, Library Staff will be circulating and shelving an estimated 680,000 items, answering approximately 90,000 information questions and purchasing some 6,000 titles in the course of the year. IN PRIORITY ORDER, THE FIVE MAJOR GOALS FOR THE RANCHO CUCAMONGA PUBLIC LIBRARY IN 1996/97 WERE: GOAL 1: PROVIDE SKILLED, EFFICIENT AND FRIENDLY SERVICE AT EVERY PUBLIC SERVICE DESK GOAL 2: SUPPORT THE FOUR SERVICE ROLES SELECTED BY THE BOARD OF LIBRARY TRUSTEES: Support Formal Education Programs Provide Library Services to Community Youth of All Ages Promote Information Services to the Business Community Facilitate Self Education for Ali Residents GOAL 3: SEARCH OUT ALTERNATIVE AND ENTRPRENEURIAL APPROACHES TO FUNDING GOAL 4: INITIATE STATE OF THE ART SERVICE USING NEW TECHNOLOGY IN A COST EFFECTIVE MANNER GOAL 5: PLAN FOR FUTURE GROWTH AND DEVELOPMENT GOAL 1 PROVIDE SKILLED, EFFICIENT AND FRIENDLY SERVICE AT EVERY PUBLIC SERVICE DESK Objective 1: Increase staff training Action: Assess staff needs through a training survey distributed annually to all employees By Whom: Administration By: July, 1998 Action: Schedule training to address staf~ s stated needs--group and individual, looking at in-house or outside training opportunities. : By Whom: Administration By: September, 1998 Action: Provide one major workshop annually for full and part time staff emphasizing a particular aspect of library service. By Whom: Administration By: April, 1999 Objective 2: Explore opportunities to expand promotional opportunities for professional staff Action: Promote Librarian II positions during Budget process By Whom: Administration By: February, 1999 Action: Investigate possible title changes reflecting professional responsibilities By Whom: Administration/Reference Staff By: February, 1999 GOAL 2: SUPPORT THE FOUR SERVICE ROLES SELECTED BY THE BOARD OF LIBRARY TRUSTEES: Support Formal Education Programs Objective 1: Increase cooperation with schools and teachers Action: Continue to meet with the School District Superintendents quarterly. By Whom: Administration By: Annually Action: Provide a minimum of 1 school visit per month by library staff By Whom: Children's/Reference Staff By: Annually Action: Continue to solicit teachers, principals and PTA Presidents each year to work with the Telethon Team to become involved in the Library By Whom: Administration By: Annually Objective 2: Provide tutoring for school aged youngsters Action: If funded by LSTA grant, provide tutoring center program called "Back to Basics" on the second floor of the Library. By Whom: Literacy/Children's Services By: September, 1998 Objective 3: Provide materials support for school curriculum Action: Emphasize purchases in the area of resources which support school curriculum By Whom: Selectors By: Annually Provide Library Services to Community Youth of All Ages Objective4: Provideprogrammingforfamilies, includingprograms with multi-ethnic appeal Action: Plan and present a minimum of 6 programs/displays, including: Chinese New Year Program: January Black History Program: February National Library Week: April Cinco de Mayo May By Whom: Children's Services By: Annually Objective 5: Provide consistent youth programming of interest to a variety of ages Action: Provide weekly preschool storytimes By Whom: Children's Services By: Annually Action: Provide weekly After school storytimes for school aged children By Whom: Children's Services By: Annually Action: Provide annual Smnmer Reading Program for all ages, including Read- To-Me and Teens By Whom: Children's Services By: Annually Action: Conduct quarterly special events programs By Whom: Children's Services By: Annually Action: Initiate a Toddler Storytime By Whom: Children's Services By: September, 1998 Action: Apply for State grant for Young Adult Services, if available By Whom: Administration By: Application date Promote Information Services to the Business Community Objective 6: Increase Involvement of Business Community Action: Submit a monthly article to the Chamber of Commerce Bulletin By Whom: Reference Services By: Annually Action: Host a minimum of two workshops designed to assist business people in the use of library business technology By Whom: Reference Services By: Annually Action: Perform a minimum of two speaking engagements focusing on library services to the business community By Whom: Reference Services By: Annually Action: Create a business site on the Library Home Page of the World Wide Web By Whom: Technology Center Staff By: September, 1998 Action: Continue to involve key Chamber figures in the Library Telethon By Whom: Administration By: Annually Facilitate Self Education for All Residents Objective 7: Continue to provide adult literacy services Action: Serve a minimum of 70 adult learners By Whom: Literacy Staff By: December, 1998 Action: Train a minimum of 25 additional volunteer tutors By Whom: Literacy Staff By: December, 1998 Action: Attempt to alter current CDBG funding procedures to allow the Library to apply for operations funding for the Literacy Program. By Whom: Administration By: December, 1998 Action: Apply for a minimum of two grants By Whom: Literacy Coordinator By: Annually Action: Perform a minimum of four speaking engagements focusing on literacy services By Whom: Literacy Staff By: Annually Action: Seek corporate sponsorships in the amount of $10,000 By Whom: Literacy Coordinator By: June, 1999 Action: Conduct an annual Literacy Celebration in conjunction with National Literacy Week By Whom: Literacy Staff By: October, 1998 Action: Coordinate the Trivia Challenge portion of the Library Telethon By Whom: Literacy Staff By: March, 1999 Action: Offer four Tutor Training Workshops to train volunteers By Whom: Literacy Staff By: June, 1999 GO.,AL 3: SEARCH OUT ALTERNATIVE AND ENTREPRENEURIAL APPROACHES TO FUNDING Objective 1: Increase the funding base of library services through grants/fees and fines Action: Apply for a minimum of four grants By Whom: Administration By: Annually Action: Provide fee-based programs through the Technology Center that will generate income: ie., Internet access, scanning fees, etc. By Whom: Technology Staff By: December, 1998 Action: Reassess fines and fees each year for currency By Whom: Administration/Library Board By: January, 1999 Objective 2: Develop additional funding sources for the Library Foundation Action: Develop brochure and marketing tools for the Foundation By Whom: Administration By: December, 1998 Action: Continue development of planned giving program for the Foundation By Whom: Administration/Foundation Board By: December, 1998 Action: Develop a marketing plan for the Affinity Credit Card By Whom: Administration/Foundation Board By: Annually Objective 3: Promote two annual fundraising events for the Library Action: Produce and Telecast the Library's annual Telethon By Whom: Staff, Board, Foundation, Friends By: March, 1999 Action: Create a fund raiser for Fall By Whom: Administration/Foundation Board By: October, 1998 GOAL 4: INITIATE STATE OF THE ART SERVICE USING NEW TECHNOLOGY IN A COST EFFECTIVE MANNER Objective 1: Reduce costs of telecommunications Action: Apply for Federal/State grant funds to support telecommunications costs By Whom: Principal Librarian By: Annually Objective 2: Provide convenient access to information services off site Action: Promote the "Smart Card" to raise funds and allow home access to library data bases By Whom: Administration By: July, 1998 Objective 3: Continue to investigate offering "state of the art" services on a cost recovery basis Action: Negotiate with tt~e City to provide creation and maintenance of the City's Internet Web site By Whom: Administration By: July, 1998 Objective 4: Investigate new ways to provide "old" services Action: Explore new technologies to provide the most effective method of providing library services. By Whom: Principal Librarian By: Annually GOAL 5: PLAN FOR FUTURE GROWTH AND DEVELOPMENT Objective 1: Planning process for facility expansion Action: Investigate contracting to update the Master Plan for Library Services. By Whom: Administration/Library Board By: August, 1998 Action: Meet annually with City Council to discuss direction/visions By Whom: Requested by Library Board By: Fall, 1998 Action: Involve City Council, if willing, in planning process By Whom: Requested by Library Board By: Winter, 1998 /? Objective 2: Explore additional funding options for facility expansion Action: Investigate for Library Board and City Council various funding mechanisms which require voter approval By Whom: Administration By: December, 1998 Action: Track and lobby for the proposed Library Facilities Bond Act emerging in the State Legislature for 1998/99 session. By Whom: Administration By: Throughout course of Bill Action: If appropriate, create necessary documents to apply for Library Facilities Bond Act funding By Whom: Administration By: Application date Action: Propose creating a developer fee to help fund new service outlets. By Whom: Administration By: February, 1999