HomeMy WebLinkAbout1998/08/06 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA
VI¥IAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on ~7 .~ 30! /{rS,
at , I posted a true and correct copy of the meeting
agend, dat.d ~ ~ /~?~ .t lOSO0 civic
-Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
..~0 , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MAN~dE~
City of Rancho Cucamonga
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
E2b
Schedule B
BALANCE SHEET
JULY
FY 1998/99
Revenues Earned Projected Loss/Gain
Fines & Fees $8,466 $8,459 $6 0.1%
Media Rentals $5,875 $5,451 $425 7.8%
Sales $27 $0 $27 ERR
APS $538 $870 ($332) -38.2%
Information Services Fees $47 $87 ($40) -45.7%
Misc. Revenues $0 $0 $0
Totals: $14,953 $14,867 $86 0.6%
Part Time Salaries Spent Projected Loss/Gain
$19,858 $19,875 $17
Bala nce_f~o r
Yea r_th r_o_u g h_J u ly $103
Projected End of the Year
Donations: Received Projected Over/Under
Friends $0 $50,000 ($50,000)
Foundation $0 $20,000 ($20,000)
E2b
S~hedule A
REVENUE REPORT FINES MEDIA LIBRARY REF
July 1998 & FEES RENTALS SALES SERV.
July 1 $443.90 $229.25 $0.00 2.00
July 2 $271.77 $231.54 $2.78 2.00
July 3 & 5 $574.89 $272.49 $0.00 0.00
$0.00 $0.00 $0.00 0.00
July 6 $320.66 $264.86 $2.78 10.00
July 7 $328.09 $227.70 $2.78 1.00
July 8 $226.85 $229.83 $0.00 0.00
July 9 $295.30 $228.83 $5.50 2.00
July 10 $183.95 $148.80 $0.00 3.00
July 11 & 12 $189.10 $267.63 $0.00 2.00
$0.00 $0.00 $0.00 0.00
July 13 $430.85 $191.93 $0.00 2.00
July 14 $209.79 $265.08 $0.00 2.00
July 15 $430.24 $164.08 $2.78 1.26
July 16 $347.75 $226.34 $0.00 0.00
July 17 $159.85 $141.59 $0.00 0.00
July 18 & 19 $426.94 $291.54 $0.00 0.00
$0.00 $0.00 $0.00 0.00
July 20 $254.01 $223.93 $0.00 1.00
July 21 $347.60 $184.27 $0.00 ;0.00
July 22 $282.10 $249.01 $2.00 ;0.00
July 23 $383.85 $278.71 $0.00 ;5.80
July 24 $337.70 $175.88 $0.00 ;0.00
July 25 & 26 $221.70 $315.58 $0.00 ;8.34
$0.00 $0.00 $0.00 ;0.00
July 27 $232.95 $200.73 $5.56 ;0.00
July 28 $516.03 $239.92 $0.00 ;0.00
July 29 $470.28 $271.79 $0.00 ;5.00
July 30 $322.85 $234.18 $0.00 ;0.00
July 31 $256.60 $119.97 $2.78 ;0.00
TOTALS: $8,465.60 $5,875.46 $26.96 $47.40
July 97 TOTALS $8,033.29 $5,754.87 $11.12 $162.15
% CHANGE 5% 2% 142% -71%
July 98 July 97
TOTAL LIBRARY INCOME $14,415 $13,961
97/98 Proj:
Daily Average Fines $283.45 $273.24
Daily Average Media $210.09 $176.06
Daily Average Sales $1.38 $0.00
Daily Average Ref. Fees $2.20 $2.82
Daily Average APS $17.93 $28.17
Includes photocopy funds of: $537.94
Includes Tech Center funds off $0.00
DAILY TOTALS $515.06 $480.29
GAIN/LOSS ON PRO J: $1,078
PERSONNEL EXPENSES
Part time Salaries $19,858 $19,875
GAIN/LOSS ON PRO J: $17
BALANCE $1,094.86
STATISTICS JUl_ 98 JUL 97 FY 98~99 FY 97/98
Days Open 30 30 30 30
Items Borrowed 60,050 59,996 60,050 59,996
Average Daily 2,002 2,000 2,002 2,000
% Change 0% 0%
Patrons Registered 1,022 987 1,022 987
Average Daily 34 33 34 33
% Change 4% 4%
Information Questions 6,899 7,220 7,220 7,220
Average Daily 230 241 241 241
% Change -4% 0%
Items Classified 1,716 2,247 1,716 2,247
% Change -24% -24%
Volunteer Hours 619 455 619 455
% Change 36% 36%
Interiibrary Loan
Books Borrowed 8 5 8 5
ADULT SERVICES
Information Questions 5,100 4,820 5,100 4,820
Average Daily 170 161 170 161
% Change 6% 6%
Programs/Classes Attendance 0 35 0 35
# of Sessions 0 I 0 1
Aver. per session 0 35 0 35
Tours/Group Visits Attendance 0 35 0 35
# of Sessions 0 1 0 1
Aver. per session 0 35 0 35
CHILDRENS SERVICES
Information Questions 1,799 2,400 1,799 2,400
Average Daily 60 80 60 80
% Change -25% -25%
Preschool Storytime Attendance 377 417 377 417
# of Sessions 15 16 15 16
Aver. per session 25 26 25 26
Afterschool Storytime Attendance 282 210 282 210
# of Sessions 8 7 8 7
Aver. per session 35 30 35 30
Special Events Program Attendance 42 54 42 54
# of Sessions 7 5 7 5
Aver. per session 6 11 6 11
Group Visits to Library Attendance 74 119 74 119
# of Sessions 4 5 4 5
Aver. per session 19 24 19 24
School Visits by Staff 0 0 0 0
# of Visits 0 0 0 0
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
7:00 p.m.
August 6, 1998
Storytime Room
Rancho Cucamonga Public Library
7368 Archibald Avenue
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tern
Paul Biane, Councilmember
James V. Curatalo, Councilmember
Bob Dutton, Councilmember
Boardmembers
Robert Howdyshell, President
Edward E. Swistock, President Pro Tem
Donna Bradshaw, Boardmember
Doris Dredd-Lee, Boardmember
PAGE
,I, Board of Library Trustees Agenda
Regular Meeting, August 6, 1998- 1
A. ADMINISTRATION OF OATH OF OFFICE
1. Administration of Oath of Office - Oaths of Office will be
administered by Mayor Bill Alexander. Oaths to be administered to
Joyce Womack and Edward Swistock.
B. CALL TO ORDER
1. Roll Call: Howdyshell , Bradshaw
Dredd-Lee __, Swistock__
~ and Womack - ·
C. PRESENTATIONS/ANNOUNCEMENTS
1. Presentation of John Cotton Dana Award for public relations
excellence. Presented to Library Board President Robert Howdyshell
by Library Director Deborah Clark.
2. Presentation of OPARC Commendation. Presented to Library Board
President Robert Howdyshell by Children's Services Supervisor
Renee Tobin.
D. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Board at one time
without discussion. Any item may be removed by a Boardmember or
member of the audience for discussion.
1. Approval of Minutes: May 7, 1998 1
June 4, 1998
July 2, 1998
2. Approval of new fees involving the circulation of CD Rom materials. 8
3. Approval of proposed holiday closures for 1998/99. 12
PAGE
Board of L~brar3 Trustees Agenda 2
· Regular Meeting, AugUst 6, 1998
E. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: oral report presented by staff.
2. Budget report: presented by Deborah Clark, Library Director.
a. Status of 1997/98 budget
b. Status of 1998/99 budget ~ \ _ 22
3. Review and approval of Library Goals and Proposed Library Plan of 3 o
Service for 1998/99. Presented by Deborah Clark, Library Director.
4. Approval to charge $60 per client for course on how to design a
library web page. Presented by Robert Karatsu, Principal Librarian.
5. Approval to conduct two in-service training sessions, one in early 39
September, one in spring. The Library would close to accommodate
full staff participation..
6. Approval of grant application "Back to Basics". Presented by Renee 40
Tobin, Children's Services Supervisor.
F. BOARD BUSINESS
The following items have been requested by the Board of Library
Trustees_for discussion. They are not public hearing items, although the
President may open the meeting for public input.
1. Proposal by Arrow Chiropractic to host a Children's Health Fair in 65
the Rancho Cucamonga Public Library. Presented by Library
Director Deborah Clark and Barbara Bartel, Arrow Chiropractic
Office Manager.
2. Approve Library Foundation Board action amending the Library 70
Foundation Bylaws to require a member of the Board of Library
Trustees to also serve on the Foundation Board. Presented by
Deborah Clark, Library Director.
,~ PAGE
Board of Library Trustees Agenda 3
Regular Meeting, August 6, 1998
3. Review appointments of Boardmembers serving as liaisons to 77
specific service areas. Report by Deborah Clark, Library Director
4. Oral discussion of Joint Meetings with City Council and Library
Foundation.
G. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
d~seussed at this meeting, only identified for the next meeting.
H. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Board of
Library Trustees. State law prohibits the Board from addressing any
issue not previously included on the Agenda.
I
I. ADJOURNMENT
1, Vivian Gareia, Library Administrative Secretary of the City of
Rancho Cueamonga, hereby certify that a true, accurate copy of the
foregoing agenda was posted on Thursday, July 30, 6:00 p.m., 1998,
seventy-two (72) hours prior to the meeting per Government Code 54953
at 10500 Civic Center Drive.
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: August 6, 1998
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
That the Library Board of Trustees approve the Minutes of the Regular Meeting of the Board of Trustees
£or the Regular Meetings of May 7, June 4 and July 2, 1998.
BACKGROUND
Minutes taken and compiled by Library Administrative Secretary Vivian Garcia.
CITY OF RANCHO CUCAMONGA -
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on Thursday, May 7, 1998, in the
Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting'was called to order at 7:01 p.m. and the pledge of allegiance
was led by President Howdyshell. Present were Boardmembers Dredd-Lee and Swistock.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee
Tobin, Children'~Services Supervisor and Vivian Garcia, Administrative Secretary.
B. ORAL COMMUNICATIONS',
B 1. Report from Delegation to the California Library Association Conference Legislative Day,
May 5th.
Deborah Clark, Library Director, requested that this item be held until the next meeting. The
students who attended CLA Legislative Day had prior commitments for this evening and were unable
to attend.
C. CONSENT CALENDAR
Cl. Approval of minutes: March 5, 1998 (Howdyshell abstained)
April 2, 1998
April 14, 1998
MOTION: Moved by Boardmember Swistock to approve the consent calendar, seconded by
President Howdyshell. Motion carried 3-0-1 (with Bradshaw absent).
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Library status report: oral report presented by staff. ~
Deborah Clark, Library Director, stated that April will be remembered by staffas the month when
Literacy Coordinator Loft Hopkins gave birth to Allison Joy. In regard to the Ielethon, so far the
Library Board Minutes
May 7, 1998
Page~ 2
total collected from the pledges for the Telethon is $47,081 with a target goal of $53,246. Staffwill
be sending out a second letter for pledges not yet received.
Deborah Clark, Library Director, stated that the Telethon Wrap-up and raffle drawing will be held
on Thursday, June 11 from 6 to 8 p.m. at the Filippi Winery.
Robert Karatsu stated that April will be remembered as tax month by the staff on the Reference desk.
Circulation for the month of April showed items on Geography and Medicine as the most popular
topic. Children's materials were half of all of the items checked out during the month.
Renee Tobin, Ch_ildren's Services Supervisor, stated that the children's staff had come up with
"Cruise Around the World" as the theme for the Summer Reading Program. Sample handouts was
passed out at the meeting. Wells Fargo Bank is no longer a sponsor for the program and the Inland
Library System had picked up part of the cost of the materials with the Friends of the Library
donating the remainder.
Deborah Clark, Library Director, stated she would like to commend the Library staff, Renee Tobin,
Nina Cole, Gail Thomas and Linda Janecek for their creative ideas for the Summer Reading
Program.
D2. Budget report: presented by Deborah Clark, Library Director.
a. Status of current 1997/98 budget
b. Approval of proposed 1998/99 budget
Deborah Clark, Library Director, reviewed the current and the proposed budget with the Board.
MOTION: Moved by President Howdyshell to approve the 1998/99 budget, seconded by
Boardmember Dredd Lee. Motion carried, 3-0-1 (with Bradshaw absent).
D3. Approval of Library Plan of Service for 1998/99. Presented by Deborah Clark, Library
Director.
Deborah Clark, Library Director asked if there were any questions on the Plan of Service.
Boardmember Dredd Lee requested to hold the Plan of Service until the July meeting when
Boardmember Bradshaw would be present and possibly the new Boardmember.
MOTION: Moved by President Howdyshell to delay approval until the July Board meeting,
seconded by Boardmember Dredd Lee. Motion carried, 3-0-1 (with Bradshaw absent).
3
Library Board Minutes
May 7, 1998
Page 3
D4. Oral report on the Technology Center. Presented by Robert Karatsu, Principal Librarian.
1. Approval to charge a scanning fee of $3 per image.
2. Approval to charge a $.50 fee to issue a temporary card.
Robert Karatsu, Principal Librarian gave an updated oral report on the Technology Center and the
fees.
MOTION: Moved by President Howdyshell to approve the fees, seconded by Boardmember
Swistock. Motion carried, 3-0-1 (with Bradshaw absent).
E. BOARD BUSINESS
\
El. Oral report on current status of filling vacancy on the Library Board of Trustees. Deborah
Clark, Library Director presenting.
Deborah Clark, Library Director, stated that the council subcommittee had reviewed the existing
applications for the Library Board. A letter was sent to see if the applicants to see if they would still
be interested and would like to re-interview for the position. The position could be filled by June.
E2. Approve Library Foundation Board action amending the Library Foundation Bylaws to
require a member of the Library Board of Trustees to also serve as Director on the Library
Foundation. Report by Deborah Clark, Library Director.
MOTION: Moved by President Howdyshell to approve the amended Library Foundation Bylaws,
seconded by Dredd Lee. Motion carried, 3-0-1 (with Bradshaw absent).
E3. Review appointments of Board members serving as liaisons to speeific service areas. Report
by Deborah Clark, Library Director.
President Howdyshell, requested a delay on this item until the next Board meeting.
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
FI. Library Goals
F2. Library Boardmembers serving as liaisons to specific service areas.
4
_ Library Board[ Minutes
Ma3~-'7, 1998
Page 4
G. COMMUNICATIONS FROM THE PUBLIC
None
H. ADJOURNMENT
MOTION: Moved by Boardmember Swistock to adjourn to Thursday, June 4, 1998 at 7:00 p.m. in
the Council Chambers at the City of Rancho Cucamonga, seconded by President Howdyshell.
Motion carried, 3-0-1 (with Bradshaw absent). The meeting adjourned at 7:47 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
/
CITY OF RANCHO CUCAMONGA ~
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, June 4, 1998, at 7:00 p.m. in the Council Chambers at the City of Rancho Cucamonga,
located at 10500 Civic Center Drive, Rancho Cucamonga, California.
The meeting was canceled due to lack of quorum.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, July 2, 1998, at 7:00 p.m. in the Council Chambers at the City of Rancho Cu~amonga,
located at 10500 Civic Center Drive, Rancho Cucamonga, California.
The meeting was canceled due to lack of quorum.
Respectfully sul~mitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: August 6, 1998
TO: President and Members of the Library Board
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: ESTABLISHMENT OF FEES FOR CD ROM RENTALS
RECOMMENDATION:
That the Board approve the following fees regarding the circulation of CD Rom materials:
Media Bag: $1
Instruction Book: $5
Booklet/Chart $5
Laminated Card $2
Disclaimer: $1
Manila Folder: $1
BACKGROUND:
CD Rom software packages have been circulating successfully for several months. In the course
of use, the above stated fees have emerged as necessary to control the use and maintenance of the
CD Rom packages.
FISCAL IMPACT:
No major impact. All the fees are based on the use of staff time and the cost of materials. The
fees are generally used as a deterrent and to encourage the borrowers to return all items included
in the software package to the library.
FINES AND FEES
As per the requirements of California State Law, Education Code Section 18960 governing the
operation of public libraries, all fees were officially adopted by the Board of Library Trustees at
one of their Regular advertised and posted meetings.
All fees are based on comparison studies of the fee structures of the Upland Public Library, the
Ontario Public Library and the San Bemardino County Library System (which provides library
service for the cities of Fontana, Chino, Chino Hills, and Rialto.)
Fees that are underlined were established by contract with a private sector provider. Each
contract has been approved by the Board of Library Trustees at one of their Regular advertised
and posted meetings.
New fees are in italic bold type.
Fee increases are in bold type. (None recommended in this report)
Fees required through contract with private provider are underlined.
FINES:
Fines are based on item rather than patron. A child borrowing adult materials will be assessed an
adult overdue fine.
Per Day Maximum Fine Borrowing thresholds
Overdue Fine: adult $.25 $10 $5
Overdue Fine: children $.10 $5 $5
Overdue Fine: video $1 $10
Overdue Fine: new video $2 $10
Overdue Fine: CD Rom $2 $10
Overdue Fine: magazine $.10 $1
FEES FOR RENTAL Charge Loan Period Limit of Items
Video Cassette Loan fee $1 7 days 4 video titles total
Business Video Series $2 per tape 3 days "
Best seller videos $2 per tape 3 days .... "
Audio Cassette fee $.25 per tape/S2 max 14 days 4 cassette titles
CD fee $.25 per CD 14 days 4 CD titles
Best seller CD $.50 per CD 14 days ....
Read Alongs $.25 per Cassette 14 days 4 Readalong titles
Best Seller Rental Books $1 7 days 4 books/no reserves
CD Rom Software $2 7 days 4 titles
Test/Deposit books: $20 refundable deposit charge; checks allowed; credit card
allowed
9
FEES FOR SERVICES Charge
Interlibrary Loan $2
Reserves $.50
Marketing Library Card $3
Lost Library Card $2 for regular card; $3 for marketing card
Collection Fee: $15 per account
Test Monitoring Fee: $10 per test session
Access to on-line magazines $35
Single sided disc: $.50
TECHNOLOGY CENTER
In-House Computer Rental $3 per hr.
Printouts
Color $.25
B&W $.15
PHOTOCOPIES
B&W photocopies
Coin $. 15
Debit Card $. 10
Color photocopies $.50
Microform copies $. 15
FEES FOR RESEARCH/
BUSINESS SERVICES
Business Locator Services: $5 per business, no charge if business is not located
Brief Business Profile: $10 per business, no charge if not located
Each additional profile $6
Business Lists on Demand: $.05 cents per record, $10 minimum
On line Data Base searches: Cost on online connect time plus $5
LOST MATERIALS Cost of Item Processing Fee
Books Original cost $5
Media/Software Original cost $6
Paperback books Original cost $2.50
Magazines Cover price $1.50 (Maximum fine: $3)
Media Bags $1
10
DAMAGE FEES Charge
Books:
Damaged book: List cost in computer
Bar Code removed $2
Cover damaged $5
Plastic cover damaged $2
Page tom $1 per page
Compact Discs:
Damaged disc List cost in computer
Broken Jewel Case
Singles $1.50
Doubles $3.00
Loss of liner notes $5
Loss of bool~pams $5
Video Cassettes:
Video damaged List cost in computer
Shell replacement $5
Storage case damage $5
Audio Tapes:
Audio Tape damaged List cost of set
Audio Book Cases
Double $5
4 storage $6
12 storage $7
Cassette boxes $1
CD Rom Discs:
CD Rom damaged List cost in computer
Bag $1
Booklet/Chart $5
Instruction Book $5
Disclaimer Sheet $1
Manila Folder $1
Laminated Card $2
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: August 6, 1998
TO: President and Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF PROPOSED HOLIDAY CLOSURES FOR 1998/99
RECOMMENDATION
That the Library Board approve adoption of schedule of holiday closures for fiscal year 1998/99
as presented in Attachment A.
BACKGROUND/ANALYSIS
Attachment A is a list of proposed holiday closures for the Rancho Cucamonga Public Library
and is based on the following:
1) Analysis of the closures of surrounding libraries
2) Reflection of the negotiated holidays adopted by the City of Rancho Cucamonga.
3) Costs of opening vs. the use of the facility, based on past year's performance.
~l~Kaye cl~ct fully submitted, ,,,~ ,., Library Director
Attachment A
RECOMMENDED L1ST OF HOLIDAY CLOSURES
CURRENT PROPOSAL LAST YEAR
JULY 4TH Close July 4, Saturday Closed July 4, Friday
(Official City Holiday)
LABOR DAY (SUNDAY) Close Sept. 6, Sunday Closed Aug. 31, Sunday
(Proposed due to low usage)
LABOR DAY Close Sept. 7, Monday Closed Sept. 1, Monday
(Official City Holiday)
VETERANS DAY Close Nov. 11, Wednesday Closed Nov. 11, Tuesday
(Official City Holiday)
THANKSGIVING Close Nov. 26, Thursday Closed Nov. 27, Thursday
(Official City Holiday)
DAY AFTER THANKSGIVING Close Nov. 27, Friday CLosed Nov. 28, Friday
(Official City Holiday)
CHRISTMAS EVE Close Dec. 24, Thursday Closed Dec. 24, Wednesday
(Proposed due to low usage)
CHRISTMAS DAY Close Dec. 25, Friday Closed Dec. 25, Thursday
(Official City Holiday)
DAY AFTER CHRISTMAS Open Dec. 26, Saturday Open Dec. 26, Friday
NEW YEARS EVE Close Dec. 31, Thursday Closed Dec. 31, Wednesday
(Proposed due to Iow usage) at 6 p.m.
NEW YEARS DAY Close Jan. 1, Friday Closed Jan. 1, Thursday
(Official City Holiday)
MARTIN LUTHER KINGS Close Jan. 18, Monday Closed Jan. 19, Monday
(Official City Holiday)
PRESIDENTS DAY Close Feb. 15, Monday Closed Feb. 16, Monday
(Official City Holiday)
EASTER SUNDAY Close April 4, Sunday Closed Apr. 12, Sunday
MEMORIAL DAY (SUNDAY)* Close May 30, Sunday Open May 24, Sunday
(Proposed due to Iow usage)
MEMOR1AL DAY
(Official City Holiday) Close May 31, Monday Closed May 25, Monday
13
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: August 6, 1998
TO: President and Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 1997/98 BUDGET-CLOSE OUT
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled Revenue Report June 1998 attached.
Schedule B, titled "Balance Sheet July through June FY 1997/98" attached.
Schedule C*, titled "Library Expenditures 1997/98" is an unaudited accounting of all funds
expended so far this fiscal year, showing 80% of library funds expended or encumbered at 100%
into the fiscal year. Also included are the expenditure figures for Literacy and Redevelopment
Agency funds.
/-Re~ectfully submitted,
Deborah Kaye C1 k~,,~J
Library Director
14
E2a
Schedule A
REVENUE REPORT FINES MEDIA LIBRARY REF
June1998 & FEES RENTALS SALES SERV.
June 1 $768.19 $155.50 $0,00 $4.50
June 2 $613.89 $165.93 $0.00 $0.00
June 3 $448,26 $196.39 $0.00 $0.00
June 4 $429.28 $169.42 $0.00 $0.00
June 5 $113,35 $136.02 $0,00 $0.00
June 6 & 7 $484.70 $253.92 $2.78 $0.00
$0.00 $0.00 $0.00 $0.00
June 8 $609.04 $221.65 $5,57 $4.00
June 9 $475,70 $169,85 $0,00 $2.00
June 10 $318.92 $241.11 $0.00 $0,00
June 11 $246.45 $214.91 $2.78 $2.00
June 12 $177.85 $177.76 $0.00 $0.00
June 13 & 14 $259,33 $281,21 $2.78 $0.00
$0.00 $0.00 $0.00 $0.00
June 15 $651.95 $263.48 $2.78 $0.00
June 16 $460.80 $259.04 $0.00 $3,00
June 17 $430,99 $228,36 $0.00 $2.00
June 18 $382,54 $248,78 $0.00 $0.00
June 19 $301.60 $114.66 $0.00 $0.00
June 20 & 21 $233.20 $263.43 $0.00 $10.00
$0.00 $0.00 $0.00 $0.00
June 22 $417.15 $205.42 $0.00 $0.00
June 23 $382.85 $210.51 $2.90 $0.00
June 24 $406.29 $204.49 $0.00 $0.00
June 25 $324,56 $265.34 $0.00 $0.00
June 26 $131.79 $150.41 $0.00 $0,00
June 27 & 28 $346,91 $270.61 $2.78 $2.00
$0.00 $0.00 $0.00 $0.00
June 29 $436.82 $231.15 $0.00 $0.00
June 30 $402.55 $251,78 $0.00 $7.25
TOTALS: $10,254.96 $5,551.13 $22.37 $36.75
June 97 TOTALS $7,982.12 $5,251.76 $11.26 $28.95
% CHANGE 28% 6% 99% 27%
June 98 June 97
TOTAL LIBRARY INCOME $15,865 $13,274
97/98 Proj:
Daily Average Fines $348.80 $264.28
Daily Average Media $184.52 $178.57
Daily Average Sales $0.75 $0.00
Daily Average Ref. Fees $1.06 $2.86
Daily Average APS $21.60 $25.71
Includes photocopy funds of: $647.85
Includes Tech Center funds of: $0.00
DAILY TOTALS $556.72 $471.42
GAIN/LOSS ON PRO J: $2,644
PERSONNEL EXPENSES
Part time Salaries $20,434 $19,184
GAIN/LOSS ON PRO J: ($1,250)
BALANCE $1,394.28
15
E2a
Schedule B
BALANCE SHEET
JULY - JUNE
FY 1997198
Revenues Earned Projected Loss/Gain
Fines & Fees $120,888 $93,000 $27,888 30.0%
Media Rentals $52,962 $62,500 $462 0.7%
Sales $281 $150 $131 87.3%
APS $9,458 $8,000 $1,458 18.2%
information Services Fees $1,085 $1,000 $85 8.5%
Misc. Revenues $223 $0 $223
Totals: $194,897 $164,650 $30,247 18.4%
Part Time Salaries Spent Projected Loss/Gain
$245,791 $251,390 $5,599
Salary Savings $2,583
Balance for
_Y~ear thr~o_ugh June $38,429
Projected End of the Year
Donations: Received Projected Over/Under
Friends $50,000 $50,000 $0
Foundation $15,000 $30,000 ($15,000)
16
LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS SPENT PER FUNDS % % OF
1997198 CATEGORY REMAINING SPENT YEAR
PERSONNEL 100%
1100 REGULAR SALARIES $407,500 $19,417 $30,144 $29,359 $43,623 $31,893 $34r122 $32,293 $35,526 $32,454 $48,682 $32,747 $34,657 $404,917 $404,917 $2,583 99%
1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ERR
1300 PART TIME SALARIES $251,390 $10,889 $16,535 $1gi398 $32,383 $1g,119 $21,068 $16,519 $19,307 $19,610 $30,508 $20,643 $19,814 $245,792 $245,792 $5i 598 98%
1900 FRINGE BENEFITS $158,260 $158.260 $0 $0 $0 30 $0 $0 $158,260 $158,260 $0 1C0%
TOTAL PERSONNEL $817,150 $30,306 $46,679 $48,757 $76,006 $51,012 $213,450 $48,81~1 $54,833 $52,064 $79,190 $53,390 $54~471 $808,969 $808,969 $8,181 99%
OPERATIONS
3100 TRAVEL & MEETINGS $7,000 $6,061 $939 87%
ALA Conference $3,674 $3,674
Karatsu-workshops $0
Meeting Supplies $30 $34 $194 $54 $11 $323
Clark-meetings $11 $9 $20
ILS Workshops $198 $23 $5 $226
CLA Conference $744 $137 $12 $893
CLA Legislative Day $925 $925
$9
3300 MILEAGE $3~800 $0 $3,771 $29 99%
Auto Allowance $3,000 $231 $g31 $231 $346 $231 $231 $231 $231 $231 $346 $231 $231 $3,000 $3,0CO $0 100%
Reimbursement 3800 $0 3771 $2g 96%
Garcia ($52) $21 $45 $23 $99 $73 $77 $27 $28 $45 $23 $411
Pages $12 $32 $32 $15 $60 $152
Manela $23 $13 338 $22 $95
$0
Foundation Expenses $10 $10
Literacy Projects $0
Volunteer Supplies $782 $52 $21 $546 $22 $1,422
Reference On-line $0
Advertising/PromoSons $0 $1,147 ($1,147) ERR
National Library Week - Friends $0
3956 DUES $2,100 $1,698 $408 81%
American Library Assoc $450 $195 $100 $295 $295 $155 6~%
MCLS Associate Mem bershlp $150 $150 $150 $150 $0 100%
Callfernia Library Assoc $0 $135 $105 $240 $240 ($240) ERR
Inland Library system $1,500 $920 $920 $920 $580 61%
CALTAC 0 $90 $90 $90 ($90) ERR
$0
~960 GENERAL LIABILITY $4,490 $4,340 $4,340 $4,340 $150 97%
6028 CONTRACT SERVICES $170,188 $147~546 $22,604 87%
Encumbrances $4.697 $4,697
Offic Equip/Maintenance $6,000 $0 $2,868 $6,000 48%
Xerox Fund $287 $861 $861 $861 $2,868
Book Processing $25,000 $3,865 $972 $2,180 $1,443 $1,486 $1,278 $937 $2,090 $2,534 $444 $17,028 $17,028 $7,972 68%
OCLC $0 $206 $72 $81 $33 $55 $72 $90 $97 $70 $60 $837 ($837) ERR
Landscape Main(eaance $7,150 $437 $437 $874 $437 $437 $437 $1,038 $437 $4,533 $4533 $2,817 63%
SB County $100,000 $100,000 $100,000 $100,000 $0 100%
Technology Maintenance $3,000 $0 $0 $3,000 0%
Telephone Mainlenance $3,000 $2,848 $239 $3,087 $3,087 ($87) 103%
Collection Agency $992 $888 $626 $402 $1,018 $3,926 $3,926 ($3,926) ERR
C0
Computer Tech Services $29 (X)0 $8,900 $1,670 $10,570 $10,570 $18,430 36%
6036 CONTRACT SERVICES $49,960 $47,763 $2,197 96%
Encumbrances $0 $26,102 $26,102 $18,406 ($18,406)
Maintenance Supplles $0 $658 $799 $105 $11 $135 $1,707 $16,164 ($16,164)
Janitoriar Services $16,663 $1,548 $1,548 $1,5zi8 $15,115 9%
Security Service $3,360 $2,093 $149 $2,242 $2,242 $1,118 67%
Elevator Service $6,160 $612 $128 $128 $128 $128 $128 $138 $128 $128 $128 $128 $1,887 $1,887 $4,274 31%
HVAC $10,880 $430 $1,023 ($110) $259 $8,266 $9,867 $9,867 $1,013 91%
Electrical $6500 $1,646 $1,646 $1,646 $4,854 25%
Glass replacement $1,500 $0 $0 $1,500 0%
Locksmith $0 $65 $140 $1,243 $54 $1,502 $1,502 ($1,502) ERR
Cabinetry $0 $360 $360 $360 ($360) ERR
Plumbing $8,500 $259 $259 $259 $8,241 3%
Pest Control $670 $231 $75 $225 $75 $606 $606 $54 90%
LITERACY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS SPENT PER FUNDS % % OF
1997~98 CATEGORY REMAINING SPENT YEAR
PERSONNEL 100%
1100 REGULAR SALARIES $24,980 $1,195 $1,762 $1,762 $2~642 $1,774 $1,902 $1~796 $1~805 $1,805 $2,707 $2,707 $2,482 $24,339 $24,339 $641 97%
1900 FRINGE BENEFITS $9,240 $671 $671 $671 $671 $671 $671 $671 $671 $671 $671 $671 $671 $8,052 $8,052 $1,188 87%
TOTAL PERSONNEL $34,220 $1,866 $2,433 $2,433 $3,313 $2,449 $2,573 $2,467 $2,476 $2,476 $3,378 $3.378 $3,t53 $32,391 $32,39t $t,829 96%
OPERATIONS
3160 TRAVEL & MEETINGS $1,000 $21 $135 $52 $18 $6 $99 $195 $526 $626 $474 63%
3300 MILEAGE $600 $38 $49 $79 $92 $59 $46 $127 $74 $563 $563 $37 94%
3900 MAINTENANCE/OPER $4,950 $8,282 ($3,432) 171%
Printing/Postage $2,520 $596 $1,926 24%
Printing $0
Postage $394 $201 $595
Office Supplies $2,700 $34 $343 $327 $515 $37 $15 $76 $236 $2,651 $495 $4,929 $4,928 ($2,228) 183%
Instructional Materials $2,400 $39 $867 $1,854 $2,759 $2,759 ($359) 115%
59t0 LIBRARY OVERHEAD $7,670 $639 $639 $639 $639 $639 $639 $639 $639 $639 $639 $639 $639 $7,668 $7,668 $2 100%
6028 CONTRACT SERVICES $48,500 $45,432 $3,068 94%
L6eracy Coordinator $44~925 $3~786 $3,786 $3,786 $3,786 $3~786 $3~786 $3,796 $3,786 $3,786 $3,786 $3,786 $3,786 $45,432 $45,432 ($507) 101%
Tutor Training $4,250 $0 $0 $4,250 0%
TOTAL LITERACY BUDGET $96,840 $8,249 $9,633 $9,800 $tl,697 $9,858 $9,690 $9,405 $9,377 $9,452 $tt,643 $15,094 $13,353 $94,861 $94,861 $1,979 98%
Actual Revenue received $95,153
Actual to date expenditures $94,86t
Total remaining: $29t
REDEVELOPMENT EXPENDITURES
FY 1997/98 TOTALS FUNDS % % OF
JUL AUG SEP OCT NOV DEC JAN FEB APR MAY JUN SPENT REMAINING SPENT YEAR
100%
Maintenance/Operations $69,479 $2,358 97%
Books $488 $792 $5,004 $933 $1,428 $3,865 $1,391 $8,360 $22,260
Standing Order for Ref. $6,156 $1,145 $995 $1,006 $528 $3,642 $13,472
Magazine Index $3,843 $3,843
Misc. Equipment $900 $1,370 $927 $904 $4,099
CD Rack/Video rack $1,440 $1,440
LAN Software $1,528 $926 $245 $3,448 $6,146
McNaughton Best Sellers $24,755 $24,755
Video cases $994 $994
Video cassettes $838 $838
Bar Code Labels $660 $743 $1,403
Finance account upgrades ($12,131) ($12,131)
SubTotal $8,142 $5,107 $12,137 $26,859 $3,772 $3,448 $4,859 ($10,740) $1,006 $528 $12,002 $67,121
Fixed Asset Acquisition $84,883 $8,564 90%
Magazine Products $32,526 $32,526
Shelving enhancements $6,294 $276 $6,570
Lighting for statue $0
Scanner Assembly $5,854 $5,854
CD rack~4 pb racks $1,382 $2,399 $3,781
Fax Machine $1,406 $1,406
Speakers in study rooms $945 $945
Printer/stand $2,179 $2,179
Literacy desk panel $2,924 $2,924
Kwik cases $1,315 $1,315
Laminator $629 $629
Computers $10,358 $13,373 $1,719 $25,450
Finance account upgrades ($7,260) ($7,260)
SubTotal $5,854 $1,406 $12,537 $13,373 $0 $8,914 $0 $33,959 $0 $276 $0 $76,319
TOTALS $154,362 $13,996 $6,513 $24,675 $40~232 $3,772 $12,362 $4,859 $23,219 $1,006 $804 $12,002 $143,440 $10,922 93%
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: August 6, 1998
TO: President and Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 1998/99 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled Revenue Report July 1998 available at the meeting.
Schedule B, titled "Balance Sheet July FY 1998/99" available at the meeting.
Schedule C*, titled "Library Expenditures 1998/99" is an accounting of all funds expended so far
this fiscal year, showing 8% of library funds expended or encumbered at 8% into the fiscal year.
Also included are the expenditure figures for Literacy and Redevelopment Agency funds.
~iaye ~cl~lly submitted,
Library Director
* Funds encumbered through July 27, 1998.
22
LIBRARY BUDGET Estimate Amended Received %
FISCALYEAR FY 97/98 FY 97/98 FY 97/98 Received
REVENUE WORKSHEET
As of July 29, 1998
02-3900 1020 Library Prop Tax Secured $835,080 $851,120 $437,800 51%
02-3900 1030 Library Prop Tax Unsec. $27,340 $27,610 $27,334 99%
02-3900 1040 Library Prop Tax Pre Yr $14,500 $14,500 $21,260 147%
02-3900 1065 Library Prop Tax Supp. $2,000 $2,000 $1,595 80%
02-3900 4600 Interest Earnings $0 $3,000 $5,168 172%
O2-3901 1501 CLSA Database $0 $0 $0
O2-3901 1502 CLSA Direct Loan $15,000 $20,000 $25,744 129%
O2-3901 1503 CLSA Interlibrary Loan $0 $0 $0
O2-3901 1505 Foundation Revenue $30,000 $20,000 $5,001 25%
O2-3901 1506 Library card sales $0 $150 $302 201%
O2-3901 1507 Library Fines & Fees $89,000 $93,000 $120,888 130%
O2-3901 1508 Media Rentals $58,000 $62,500 $62,962 101%
O2-3901 1509 Information Service Fees $1,000 $1,000 $1,047 105%
O2-3901 1510 Private Contributions $50,000 $50,000 $50,004 100%
O2-3901 1511 Public Library Foundation $41,900 $67,578 $67,578 100%
O2-3901-1514 Credit Card Income $5,000 $3,000 $4,544 151%
O2-3901-7910 APS Copier Fund $4,000 $5,000 $9,458 189%
02-3992 8000 Transfer In: Literacy $7,670 $7,670 $7,630 99%
New Technology Center Revenue $5,000 $3,000 $0 0%
02-3992-8000 Transfer In: Co. Payment $100,000 $100,000 $100,000 100%
TOTAL LIBRARY FUND $1,285,490 $1,331,128 $948,315 71%
23
LIBRARY EXPENDITURES JUL TOTALS SPENT PE FUNDS % % OF
1998/99 CATEGOR REMAININ SPENT YEAR
PERSONNEL 8%
1100 REGULAR SALARIES $450,530 $17,166 $I7,166 $17,166 $433,364 4%
1200 OVERTIME SALARIES $0 $0 $0 $0 $0 ERR
1300 PART TIME SALARIES $258,380 $10,080 $10,080 $10,080 $248,300 4%
1900 FRINGE BENEFITS $174,290 $14,524 $14,524 $14,524 $159,766 8%
TOTAL PERSONNEL $883,200 $41,771 $41,771 $41,771 $841,429 5%
OPERATIONS
3100 TRAVEL & MEETINGS $4,000 $0 $4,000 0%
ALA Conference $0
Karatsu-workshops $0
Meeting Supplies $0
Clark-meetings $0
ILS Workshops $0
CLA Conference $0
CLA Legislative Day $0
3300 MILEAGE $5,000 $350 $4,650 7%
Auto Allowance $4,200 $350 $350 $350 $3,850 8%
Reimbursement $800 $0 $0 $800 0%
Garcia $0
Pages $0
Manela $0
Corwin $0
Tobin $0
3900 MAINTENANCEIOPER $163,330 $31,772 $131,558 19%
Visa $0
Cash Receipts $0
Printing/Postage $2,000 $0 $8 $1,992 0%
Printing $0
Postage $8 $8
Office Supplies $18,000 $3,319 $14,681 18%
Cataloging Supplies $3,158 $3,158
Book Trucks $0
Photo House $106 $106
8 Ave. graphics $0
Office Depot $0
Signage $0
Letterhead $0
Miscellaneous $56 $56
Petty Cash $0
Computer supplies $0
Stationary $0
Federal Express $0
Board Supplies $0
Special Program Supplies $8,000 $769 $7,231 10%
Children's Supplies $77 $77
Children's Programs - Friends $0
Administration Office supplies $0
Tech Center $0
Moving message sign $0
Summer Reading Program (FR) $692 $692
Foundation Expenses $0
Literacy Projects $0
Volunteer Supplies $0
Reference On-line $0
Advertising/Promotions $0 $0 $0 ERR
National Library Week - Friends $0
Recruitments $0
Telethon $0
Float (Friends funded) $0
Books/Materials $116,830 $25,537 $91,293 22%
Bookstore rush $15 $15
Childrens Books $1,309 $1,309
Adult Books $19,434 $19,434
Reference Books $527 $527
Reference CD's $0
Circulating instructional CD's $0
Large Print Books - Friends $0
Books on Tape - Friends $4,099 $4,099
Video $152 $152
CD's (music) $0
Literacy $0
Magazines/Publications $10,000 $2,138 $2,138 $2,138 $7,862 21%
Training $5,000 $0 $0 $5,000 0%
Bindery $1,000 $0 $0 $1,000 0%
Collection Agency $3,000 $0 $0 $3,000 0%
3932 Equipment MaintJDeprec. $4,440 $0 $0 $4,440 0%
3933 Emergency Equip. Rental $380 $0 $0 $380 0%
3956 DUES $2,100 $190 $1,910 9%
American Library Assoc. $450 $0 $0 $450 0%
MCLS Associate Membership $150 $150 $150 $150 $0 100%
California Library Assoc. $0 $0 $0 $0 ERR
Inland Library system $1,500 $0 $0 $1,500 0%
CALTAC 0 $40 $40 $40 ($40) ERR
3960 GENERAL LIABILITY $4,220 $0 $0 $4,220 0%
6028 CONTRACT SERVICES $175,450 $39,883 $135,567 23%
Encumbrances $0
Offic Equip/Maintenance $6,000 $0 $3,700 $6,000 62%
Xerox Fund $3,700 $3,700
Book Processing $25,000 $0 $0 $25,000 0%
OCLC $0 $0 $0 ERR
Landscape Maintenance $6,450 $0 $0 $6,450 0%
S.B. County $100,000 $0 $0 $100,000 0%
Technology Maintenance $3,000 $2,928 $2,928 $2,928 $72 98%
Telephone Maintenance $3,000 $2,772 $2,772 $2,772 $228 92%
Computer Tech Services $32,000 $30,483 $30,483 $30,483 $1,517 95%
8019 TELEPHONE $15,000 $579 $14,421 4%
989-8277 (Rotary line) $0
181-1185 (T1 line) $0
948-9900 $0
476-2793 (ISDN Line) $440 $440
980-0871 (EMS & Security) $57 $57
980-4361 (Elevator) $28 $28
987-3271 (Irrigation Spdnk.) $24 $24
987-9671 $0
989-6904 (Public Fax) $30 $30
MCI $0
8021 WATER UTILITIES $4,000 $0 $4,000 0%
Inside Use $0
Landscaping $0
Fireline water $0
8022 ELECTRIC UTILITIES $48,000 $0 $0 $48,000 0%
CAPITAL OUTLAY
7047 COMPUTER EQUIPMENT $32,000 $0 $0 $32,600
TOTAL LIBRARY BUDGET $1,341,120 $156,315 $156,315 $114,544 $1,226,576 9%
LITERACY EXPENDITURES JUL SPENT PE FUNDS % % OF
1998/99 CATEGOR REMAININ SPENTYEAR
CITY VERSION
PERSONNEL 8%
1100 REGULAR SALARIES $25,130 $917 $917 $24,213 4%
1900 FRINGE BENEFITS $9,300 $775 $775 $8,525 8%
TOTAL PERSONNEL $34,430 $1,692 $1,692 $32,738 5%
OPERATIONS
3100 TRAVEL & MEETINGS $800 $7 $7 $793 1%
3300 MILEAGE $670 $0 $670 0%
3900 MAINTENANCE/OPER $2,500 $2,500 0%
Printing/Postage $0
Printing $500 $0
Postage $0
Office Supplies $1,000 $0 $1,000 0%
Instructional Materials $1,000 $60 $60 $940 6%
5910 LIBRARY OVERHEAD $4,000 $4,000 $4,000 $0 100%
6028 CONTRACT SERVICES $46,730 0%
Literacy Coordinator $46,730 $3,786 $3,786 $42,944 8%
Tutor Training $0 $0
TOTAL LITERACY BUDGET $89,'130 $9,485 $9,485 $79,645 11%
REDEVELOPMENT EXPENDITURES
FY 1998199 TOTALS FUNDS % % OF
JUL SPENT REMAINING SPENT YEAR
OPERATIONS 8%
Maintenance/Operations $50,000 $48,080 4%
Books $0
Standing Order for Ref. $0
Magazine Index $0
SIRS Researcjer $1,350 $1,350
McNaughton Best Sellers $0
Value line $570 $570
Sub Total $1,920 $1,920
Contract Services $20,000 $20,000
Planning, Survey & Design $10,000 $10,000
CAPITAL OUTLAY
Project Improvement Costs $13,700 $13,700
Fixed Asset Acquisition $20,000 $0 $18,583 7%
Paperback Rack $1,417 $1,417
SubTotal $1,417 $1,417
TOTALS $113,700 $3,337 $3,337 $110,363 3%
')1; '
CITY ( RANCH() CUCAMONGA
STAFF REPORT
DATE: August 6, 1998
TO: President and Members of the Library Board of Trustees
Jack Lam, A.I.C.P., City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF LIBRARY PLAN OF SERVICE FOR 1998/99
RECOMMENDATION:
The attached Library Plan of Service for 1998/99 is ready for review. The Board might wish to
consider, if the goals are approved as presented, prioritizing those goals.
BACKGROUND:
The attached plan of service reflects the goals and direction to be established for the Rancho
Cucamonga Public Library for fiscal year 1998/99.
The plan currently reflects the roles originally selected by the Rancho Cucamonga Public Library
Board of Trustees and the spirit of entrepreneurism that has been predominant from our opening
day through our first three years of operation.
This is the opportunity for the Library Board to evaluate the proposed components of service, to
indicate to staff any additional program(s) that the Board would like to see established or
alteration of any current emphasis in service.
Critical in this process is the limitation imposed on the Board and staff by finances and the
understanding that any proposed service enhancement must be balanced by a reduction of current
services offered or the discovery of a new revenue source to support the new service.
FISCAL IMPACT:
The attached Plan of Service and Goals reflect the funding levels as proposed in the Library
Budget for 1998/99.
illy submitted'
~ It j
RANCHO CUCAMONGA PUBLIC LIBRARY
PLAN OF SERVICE 1998/99
The following plan of service focuses on anticipated highlights of projects to be a~complished by
Library Staff working with the Board of Library Trustees, the Library Foundation Board and the
Friends of the Library. In addition to the activities highlighted by the Plan of Service, Library
Staff will be circulating and shelving an estimated 680,000 items, answering approximately
90,000 information questions and purchasing some 6,000 titles in the course of the year.
IN PRIORITY ORDER, THE FIVE MAJOR GOALS FOR THE RANCHO CUCAMONGA
PUBLIC LIBRARY IN 1996/97 WERE:
GOAL 1: PROVIDE SKILLED, EFFICIENT AND FRIENDLY SER~flCE AT EVERY
PUBLIC SERVICE DESK ~ -
GOAL 2: SUPPORT THE FOUR SERVICE ROLES SELECTED BY THE BOARD OF
LIBRARY TRUSTEES:
Support Formal Education Programs
Provide Library Services to Community Youth of All Ages
Promote Information Services to the Business Community
Facilitate Serf Education for All Residents
GOAL 3: SEARCH OUT ALTERNATIVE AND ENTRPRENEURIAL APPROACHES
TO FUNDING
GOAL 4: INITIATE STATE OF THE ART SERVICE USING NEW TECHNOLOGY
IN A COST EFFECTIVE MANNER
GOAL 5: PLAN FOR FUTURE GROWTH AND DEVELOPMENT
31
GOAL 1 PROVIDE SKILLED, EFFICIENT AND FRIENDLY SERVICE AT EVERY
PUBLIC SERVICE!DESK
Objective 1: Increase staff training
Action: Assess staff needs through a training survey distributed annually to
all employees
By Whom: Administration By: July,,'1998
Action: Schedule training to address sta~ s stated needs-~-group and individual,
looking at in-house or outside training opportunities.
By Whom: Administration By: September, 1998
Action: Provide one major workshop annually for full.md part time staff
emphasizing a particular aspect of library service.
By Whom: Administration By: April, 1999
Objective 2: Explore opportunities to expand promotional opportunities for \
professional staff
Action: Promote Librarian II positions during Budget process
By Whom: Administration By: February, 1999
Action: Investigate possible title changes reflecting professional
responsibilities
By Whom: Administration/Reference Staff By: February, 1999
GOAL 2: SUPPORT THE FOUR SERVICE ROLES SELECTED BY THE BOARD OF
LIBRARY TRUSTEES:
Support Formal Education Programs
Objective 1: Increase cooperation with schools and teachers
Action: Continue to meet with the School District Superintendents quarterly.
By Whom: Administration By: Annually
Action: Provide a minimum of 1 school visit per month by library staff
By Whom: Children's/Reference Staff By: Annually
Action: Continue to solicit teachers, principals and PTA Presidents each year
to work with the Telethon Team to become involved in the Library
By Whom: Administration By: Annually
32
Objective 2: Provide tutoring for school aged youngsters
Action: If funded by LSTA grant, provide tutoring center program called
"Back to Basics" on the second floor of the Library.
By Whom: Literacy/Children's Services By: September, 1998
Objective 3: Provide materials support for school curriculum
Action: Emphasize purchases in the area of resources which support school
curriculum
By Whom: Selectors By: Annually
Provide Library Services to Corem, unity Youth of All ~lges
Objective4: Provideprogrammingforfamilies, includingprograms with multi-ethnic
appeal
Action: Plan and present a minimum of 6 programs/displays, including:
Chinese New Year Program: January
Black History Program: February
National Library Week: Aptil
Cinco de Mayo May
By Whom: · Children's Services '. By: Annually
Objective 5: Provide consistent youth programming of interest to a variety of ages
Action: Provide weekly preschool storytimes
By Whom: Children's Services By: Annually
Action: Provide weekly After school storytimes for school aged children
By Whom: Children's Services By: Annually
Action: Provide annual Summer Reading Program for all ages, including Read-
To-Me and Teens
By Whom: Children's Services By: Annually
Action: Conduct quarterly special events programs
By Whom: Children's Services By: Annually
Action: Initiate a Toddler Storytime
By Whom: Children's Services By: September, 1998
33
Action: for State for Adult if
Apply
grant
Young
Services,
available
By Whom: Administration By: Application date
Promote Informat'ion Services to the Business Community
Objective 6: Increase Involvement of Business Community
Action: Submit a monthly article to the Chamber of Commerce Bulletin
By Whom: Reference Services By: Annually
Action: Host a minimum of two workshops designed to assist business people
in the use of library business technology
By Whom: Reference Services By: Annually
\Action: Perfo _nLn a minimum of two speaking engagements focusing on library
services to the business community
By Whom: Reference Services By: Annually
Action: Create a business site on the Library Home Page of the World Wide
Web
By Whom: Technology Center Staff By: September, 1998
Action: Continue to involve key Chamber figures in the Library Telethon
By Whom: Administration By: Annually
Facilitate Self Educdtion for All Residents
Objective 7: Continue to provide adult literacy services
Action: Serve a minimum of 70 adult learners
By Whom: Literacy Staff By: December, 1998
Action: Train a minimum of 25 additional volunteer tutors
By Whom: Literacy Staff By: December, 1998
Action: Attempt to alter current CDBG funding procedures to allow the
Library to apply for operations funding for the Literacy Program.
By Whom: Administration By: December, 1998
Action: Apply for a minimum of two grants
By Whom: Literacy Coordinator By:Annually
\
Action: Perform a minimum of four speaking engagements focusing on
literacy services
By Whom: Literacy Staff By: Annually
34
Action: Seek corporate sponsorships in the amount of $10,000
By Whom: Literacy Coordinator~ By: June, 1999
Action: Conduct an annual Literacy Celebration in conjunction with N~tional
Literacy Week
By Whom: Literacy Staff By: October, 1998
Action: Coordinate the Trivia Challenge portion of the Library Telethon
By Whom: Literacy Staff By: March, 1999
Action: Offer four Tutor Training Workshops to train volunteers
By Whom: Literacy Staff By: June, 1999
GOAL 3: SEARCH OUT ALTERNATIVE AND ENTREPRENEURIAL APPROACHES
_TO FUNDING
Objective 1: Increase the funding base of library services through grants/fees and
fines
Action: Apply for a minimum of four grants
By Whom: Administration By: Annually
Action: Provide fee-based programs through the Technology Center that will
generate income: ie., Internet access, scanning fees, etc.
By Whom: Technology Staff By: December, 1998
Action: Reassess fines and fees each year for currency
By Whom: Administration/Library Board By: January, 1999
Objective 2: Develop additional funding sources for the Library Foundation
Action: Develop brochure and marketing tools for the Foundation
By Whom: Administration By: December, 1998 -
Action: Continue development of planned giving program for the Foundation
By Whom: Administration/Foundation Board By: December, 1998
Action: Develop a marketing plan for the Aff'mity Credit Card
By Whom: Administration/Foundation Board By: Annually
Objective 3: Promote two annual fundraising events for the Library
Action: Produce and Telecast the Library's annual Telethon
By Whom: Staff, Board, Foundation, Friends By: March, 1999
35
Action: Create a fund raiser for Fall
By Whom: Administration/Foundation Board By: October, 1998
GOAL 4: INITIATE STATE OF THE ART SERVICE USING NEW TECHNOLOGY
IN A COST EFFECTIVE MANNER
Objective 1: Reduce costs of telecommunications
Action: Apply for Federal/State grant funds to support telecommunications
costs
By Whom: Pr/ncipal Librarian By: Annually
Objective 2: Provide convenient access to information services off site
Action: Promote the "Smart Card" to raise funds and allow home access to
library data bases
By Whom: Administration By: July, 1998
Objective 3: Continue to investigate offering "state of the art" services on a cost
recovery basis
Action: Negotiate with the City to provide creation and maintenance of the
City's Intemet Web site
By Whom: Administration By: July, 1998
Objective 4: Investigate new ways to provide "old" services
Action: Explore new technologies to provide the most effective method of
providing library services.
By Whom: Principal Librarian By: Annually
GOAL 5: PLAN FOR FUTURE GROWTH AND DEVELOPMENT
Objective 1: Planning process for facility expansion
Action: Investigate contracting to update the Master Plan for Library Services.
By Whom: Administration/Library Board By: August, 1998
Action: . Meet annually with City Council to discuss direction/visions
By Whom: Requested by Library Board By: Fall, 1998
Action: Involve City Council, if willing, in planning process
By Whom: Requested by Library Board By: Winter, 1998
36
Objective 2: Explore additional funding options for facility expansion
Action: Investigate for Library Board and City Council various funding
mechanisms which require voter approval
By Whom: Administration By: December, 1998
Action: Track and lobby for the proposed Library Facilities Bond Act
emerging in the State Legislature for 1998/99 session.
By Whom: Administration By: Throughout course of Bill
Action: If appropriate, create necessary documents to apply for Library
Facilities Bond Act funding
By Whom: Administration By: Application date
Action: Propose creating a developer fee to help fund new service outlets.
By Whom: Administration By: February, 1999
37
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: August 6, 1998
TO: President and Members of the Library Board
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF WORKSHOP FEE OF $60 TO PROVIDE WEB DESIGN
INSTRUCTION
RECOMMENDATION:
That the Board approve the fee of $60 per client for a four hour course on how to design a library
web page.
BACKGROUND:
At a workshop on web site management, Principal Librarian Robert Karatsu realized that 80% of
the librarians attending were looking for a basic course in teaching how to build a web page
rather than a course in managing a site already designed.
Robert Karatsu proposes the Rancho Cucamonga Public Library staff t511 that niche by creating a
four hour course, to be offered at first to librarians and library support staff through-out Southern
California, providing basic instruction in creating a web page. If successful and in demand, the
program will be expanded to the general public. Responsibility for the presentation of the
workshop will be shared by Technology Center professional staff and coordinated by Robert
Karatsu, Principal Librarian.
A standard fee for library training in a half day course ranges from $35 to $100. Since this is a
course limited to 20 participants, the $60 fee is recommended.
FISCAL IMPACT:
Considered as one of'the entrepreneurial services offered through the Technology Center, the
only impact is to increase the funds collected by the Tech Center. Costs of producing the class
will be absorbed by existing staff'and existing operating funds.
~~~~)oj~ectfully submi ed
Library Direc
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: August 6, 1998
TO: President and Members of the Library Board of Trustees
Jack Lam, A.I.C.P., City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: IN-SERVICE TRAINING SESSIONS
RECOMMENDATION:
That the Library Board approve closing the Library on two Fridays during the 1998/99 fiscal
year, allowing Library Staff to conduct a full 8 hour in-service session on each day. Staff
proposes the first in-service training day be Friday, September 4th.
BACKGROUND:
This year, the budget of the Rancho Cucamonga Public Library contains $5,000 in funds to
conduct training programs for staff training. Staff recommends that two in-service session be
held, each on a Friday, the slowest work day in the Library's week.
The first session, focusing on Disaster Preparedness Training and Customer Service Excellence,
would take place in the early Fall, prior to the beginning of the school year. September 4th, the
Friday prior to Labor day, is the date staff recommends for this session, since the date has a
history of low circulation and information transactions over the past four years.
The second session, to be held on a date yet to be identified in late Spring, would be a Planning
Session. Date and exact topic would be selected at a time closer to the event.
FISCAL IMPACT:
Funds are budgeted for the event. Each session would be limited to a budget of $2,500, unless
approval for a larger expenditure is requested officially from the Board of Library Trustees at a
Regular meeting prior to the training event.
(r~ectfully submitted, ~ ~
,-' CI i Y OF RANCHO CUCAMONG
STAFF REPORT
DATE: August 6, 1998
TO: President and Members of the Library Board of Trustees
Jack Lam, A.I.C.P., City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF "BACK TO BASICS" GRANT APPLICATION
RECOMMENDATION:
That the Board approve the action of the Library Director in submitting a grant application for
LSTA funding.
BACKGROUND:
The State Library offers a grant funding opportunity each year for competitive applications.
LSTA funds, or Library Services and Technology Act funds, are federal funds distributed by the
State Library through a competitive application process.
The attached application, written by Library Director Deborah Clark and Children's Services
Supervisor Renee Tobin, would generate funding to pay for the creation ora program called
"Back to Basics". Emphasizing the tutoring of basic skills such as reading and math, the grant
combines one-on-one tutoring of school age youngsters with CD Rom/computer technology.
This is the complete application package. The Library Board approved the conceptual grant at
their March 1998 meeting.
FISCAL IMPACT:
This grant application would bring approximately $48,000 in State funds for the library. On-
going costs would be absorbed in literacy program fund raising efforts for future years.
~sXpect fully submitted~
Deborah Kaye (~lark
Library Directok...~
California State Library
Library Services and Technology Act (LSTA)
Fiscal Year 1998/99
APPLICATION (LSTA 6)
Submit in five copies by 4:30 p.m., Monday, June 1, 1998, to Atto: Jay Cunningham, Library
Development Services, California State Library, P.O. Box 942837, Sacramento, CA 94237-
0001, for mail; (delivery: 900 N Street, Suite 500, Sacramento, CA 95814). FAX is not
acceptable. (INFORMATION: Tel. (916) 653-5217).
1. Project title: "Back to Basics" Learning Center
2. Applicant jurisdiction: ~Rancho Cucamonga Public Library
7368 Archibald Rancho Cucamonqa. CA 91730
3. Applicant contact: Deborah Kaye Clark Phone: (909) 948-9900 ext. 5020
4. District: Assembly 63 State Senate 31 & 32 House 42
5. Population: Client 20.758 Total ]~6.000
6. Participants other lhsn applicant: Cucamonga School District, Superintendent John Aycock;
Central School District, Superintendent Sonja Yates; Alta Loma School District,
Superintendent Sharon McHolland; Etiwanda School District. t~ Superintendent Gene. ~ewton.
SIGNATUP. E LIBRARY/AGENCY '
SEE ATTACHED LETTERS OF SUPPORT
7. LSTA amount requested: $48,290
1
Project Title: "Back to Basics" Learning Center
Applicant Jurisdiction: Rancho CucamongaPublic Library
8. Project Summary: complete in space provided.
State Level Goal and Objective: D: Promotion and enhancement of targeted library services to people of diverse
geographic, cultural and socioeconomic backgrounds; to individuals with disabdities; and to people with limited
functional literacy or information skills. Short Term Objective: By 2002, special LSTA-supported grant programs to
improve the abilities of children to use library services will reach at least 15% of California's children in the chosen
target population age range. (p. lO-l l)
Given that today's ~hildrea are those who will lead us in the 21st Century and that communities must partner with
schools to provide resources to create literate, informed and responsible leaders for tomorrow, Rancho Cucamonga
Library seeks funding to open a "Back to Basics" Learning Center for elementary school students who lack basic
skills in reading, writing and math. The Center will offer one-on-one tutoring assistance supported by technology.
In 1997, the Rancl~o Cucamonga Public Library conducted a survey which was mailed to all 53,000 households in the
city. Over 500 sur~eys were returned and analyzed by staff. The priorities of this family-oriented community were
clear: individual tutoring for school-aged children in reading, writing, spelling and math appeared as the most
important priority for community residents, exceeded only by open hours and new materials. To create a model
program, the Library's Childrens Specialists and Literacy staffmembers partnered with Title I insln~ctional staff
from the Alta Loma School District (ALSD) and staffofthe local housing authority, Southern California Housing, to
discuss elements of a successful tutoring program for multiethnic youngsters. The "Back to Basics" model came
from these early group discussions with librarians, teachers and housing specialists.
The target group for this program are children 7 to 12 years old perceived as "at risk" for dropping out of school
through frustration and Iow self esteem and need personalized assistance with reading, writing and/or mathematical
skills. Early outreach efforts will concentrate on schools with a high poverty level and youngsters with a Iow
achievement record. Referrals will be accepted from school personnel or parents. To help develop a library linkage
for the entire family, a parent or guardian will be required to attend an orientation with the student when starting the
program, including a tour of the library emphasizing the full spectrum of services available for the entire family.
The "Back to Basics" Learning Center will be located next to the children's room and the Technology Center. Three
study tables with chairs and one two-person study room will be available, surrounding a counter holding four CD
ROMS stations, each mounted with six educational programs. Book materials selected for the Learning Center will
include a broad mixture of conlxolled vocabulary materials and beginning readers. Basic reference tools will also be
available. Workbooks and reproducible tutoring materials on mathematics, spelling and phonics will also be part of
the collection available to tutors. Volunteer tutors will staffthe Center on weekdays after school and in the early
evenings, however the resources of the Learning Center and the CD ROM terminals will be available seven days a
week during all library hours, facilitated by project staffand library staff in the Technology Center.
Tutors will be recruited from a variety of sources including Cai Poly Pomona's Teacher Education Department,
Chaffey College Teaching Program, local Senior Centers, and Regional Occupation Program youth through the local
High School. Tutor training will be provided jointly by Literacy Staff and Children's Specialists, with Literacy staff
providing guidance on using one-on-one tutoring techniques while Children's Services staffemphasizes successful
communication skills and learning styles that work with youngsters.
Bi-monthly family nights will be presented at the librasy to continue involvement of the parents of children being
tutored at the Learning Center. These evening and weekend programs will encourage participants to develop
parenting skills that will teach them how to help their child achieve in school. Family nights will also be offered off-
site to support outreach in the community. Topics will include demonstrating to parents the importance of reading
aloud, how to help a child develop good study habits, how to help a child learn to use the library, etc.
2
" Project Title: "Back to Basics" Learning Center
Applicant Jurisdiction: Rancho Cucamonga Public Library
9. Budget Summary LSTA Other funds In-kind Total
(b (2) (3) (4)
a. Salaries & Benefits $17,900 $5,820 $20,207 $43,927
b. Library Materials $ 5,000 $16,830 0 $21,830
C. Operation $21,000 0 $ 8,860 $29,860
d. Equipment o o o o
e. Indirect Cost $ 4,390 0 $ 4,390 $ 8780
~ -- f.-Toul $48,290 $22,650 $33,457 $104,397
10. Client needs and project goals.
See attached.
' : ProJect Title. Back to Bas~cs" Learmng Center
Applicant Jurisdiction: Rancho Cucamonga Public Library
10. Client needs and project grails.
Over 20,758 youngsters, or 18% of the population, are enrolled in elementary and secondary school in Rancho
Cucamonga. However, the primary target groups for the "Back to Basics" program are children 7 to 12 years old
porceived as "at risk". Defined by "The Goals 2000", Educate America Act of 1994 as a student who, "because of
limited English proficiency, poverty, race, geographic location, or economic disadvantage, faces a greater risk of low
educational achievement or reduced academic expectations", these youngsters are children who need personalized
assistance to succeed in learning the basic cornerstone educational skills such as reading, writing, spelling or math.
For the first year of the program, emphasis in outreach will be placed on the two districts reflecting the highest "at
risk" profile: Central School District and Cucamonga School District. These districts rank in the 50% to 80% overall
poverty rate for families, as measured by free lunch program statistics. While ten schools comprise these two
districts; strongest outreach efforts will focus on the following four schools, selected for low performance scores,
high ethnic mix, high poverty level and close proximity to the library.
School Performance Ethnic Make Up Poverty Level Limited
Percentile English
Bear Gulch Elementary
Reading Lowest 40% 51% Hispanic 51.5% 17.3%
Writing Lowest 30% 11% Black
Math Lowest 50% 2% Asian
Cueamonga Elementary
Reading Lowest 40% 65% Hispanic 81.9% 31.3% -
Writing Lowest 30% 16% Black
Math Lowest 40% ' 3% Asian' - , ~ ~.- , :
Los Amigos Elementary
Reading Lowest 50% 58% Hispanic 75.9% 32.6%
Writing Lowest 40% 11% Black
Math Lowest 40% 0% Asian
Ruth Musser Middle School
Reading Lowest 30% 3 l%_Hispanic N/A N/A
Writing Lowest 40% 9% Black
Math Lowest 20% 4% Asian
The goals of the "Back to Basics" Learning Center are:
To provide youngsters between 7 and 12 years of age with the opportunity to increase their basic skills in the area
of reading, writing, spelling and mathematics and to experience technologically enriched educational
opportunities
To involve families living atpoverty level in the education of their children and encourage greater use of the
library by the entire farnily
To provMe the opportunity for adults with limited literacy skills to learn about adult literacy opportunities in a
non-threatening manner
4
Project Title: "Back to Basics" Learning Center
Applicant Jurisdiction: Rancho Cucamonga Public Library
11. Measurable objectives to reach goals. !-,
To provide youngsters between 7 and 12years of age with the opportunity to increase their basic skills in'the areas
of reading, writing, spelling and mathematics and to experience technologically enriched educational
opportunities
40 volunteer tutors will be recruited and trained to provide basic skills assistance to youth. A minimum of 5 of those
tutors will have bi-lingual skills to assist student toward English proficiency.
20 hours of basic skills tutoring help will be provided each week after school and during early evening hours.
60 pairs of tutor/students will meet 50 hours.
57 hours of computer assisted learning for basic skills will be available 7 days a week through 6 computers loaded
with approximately 30 instructional programs..
1,000 youngsters will use the CD ROM programs to enhance basic skills
To involve families living at poverty level in the education of their children and encourage greater use of the
library by the entire family
To provide the opportunity for adults with limited literacy skills to learn about adalt literacy opportunities in a
non-threatening manner
60 orientations and individually planned tours will be conducted for each student and his/her guardian enrolled in the
"Back to Basics" tutoring program
6 programs will be presented at the Library. Topics will include demonstrating to parents the importance of reading
aloud, how to help a child develop good study habits, how to help a child learn to use the library, etc.
6 programs will be presented offsite in locations including a popular park site and family sports center; a Southern
California Housing Development; a Lewis Homes Development; and a North Town Housing Project development.
Topics will include demonsmiting to parents the importance of reading aloud, how to help a child develop good study
habits, how to help a child learn to use the library, etc.
20 Parent Teacher Associations will be ?ontacted and receive a presentation on the "Back to Basics" program.
12. Project actions in time sequence.
Upon notification Publicize grant award
of award Establish City budget account for LSTA funds
Select and order computer equipment
Complete cabling wiring and conduit additions
Develop recruitment materials
Initiate policy development
I st grant quarter Hire contract staff
Oct-Dec. 98 Order CD ROM and book materials
Develop signage, handouts and promotional materials
Process matadals
5
Project Title: "Back to Basics" Learning Center
Applicant Jurisdiction: Rancho Cucamonga Public Library
Install sofl~vare !-,
Develop e§uipment scheduling procedures
Develop training materials for volunteers
Recruit volunteer tutors
Develop assessment and evaluative tools
Contact schools/meet with teachers to explain program
2nd grant quarter Train volunteer tutom
Jan-Mar. 99 Finalize policies
Develop orientation
Distribute press releases
Begin outreach visits to housing developments, PTA's
Recruit leamem
Assess learners
. Pair tutor/students
3rd grant quarter Promote project through outreach and press
Apr-Jun. 99 Conduct bi-monthly programs
Conduct on-going training for new volunteer tutom
Continue assessments of new student learners
Solicit feedback via survey of tutors/students/parents
Establish funding for continuance of project (Friends/Foundation/Budget)
4th grant quarter Continue providing service
Jul-Sep. 99 Continue ongoing training_and publicity efforts
Continue outreach meetings with.schools/groups..
Continue survey ofasers -: ~ - ~_ . - . -~
Continue measurement of use
13. Personnel requirements and staff training.
Grant funded project staff:
740 hrs (.5 FTE) Special Project Coordinator ~ $16.00/hr. = $11,840
Job Requirements: MLS or equiyalent experience. The ideal candidate will have a majority of thc following:
experience in liieracy and/or ESL service provision; experience working with children in a learning environment;
experience as a trainer; knowledge of computer instructional techniques; ability to communicate well verbally and in
writing, including public speaking; English/Spanish bi-lingual preferred.
Typical Job Duties: Select software, print and av materials; prepare copy for press and promotional materials;
develop training materials for staff and volunteers; develop and use measurement and evaluative tools; recruit, train
and schedule volunteers; maintain agency contacts, conduct outreach activities and develop I & R resources; recruit
learners; plan and conduct orientations and programs.
555 hfs (.38) Library Clerk ~ $11.00/hr. = $6,105
Job requirements: High School Diploma or equivalent. The ideal candidate will have a majority of the following:
experience in cataloging library materials; experience in working with children; experience in working with the
Project Title: "Back to Basics" Learning Center.
Applicant Jurisdiction: Rancho Cucamonga Public Library
public; knowledge of basic computer use; ability to i~ommunity well verbally. English/Spanish bi-lingual preferred.
Typical Job Duties: Order, catalog and process library materials; maintain schedules; maintain and report statistics;
handle incoming calls; provide direct public service.
Library staff (In-Kind):
370 hfs Literacy Coordinator Supervision and project oversight; assistance in developing training tools;
assistance in providing tutor training.
185 hfs Children's Services Assistance in developing training tools; assistance in providing tutor
Supervisor training; assistance in selecting appropriate library materials.
80 bas Adult Services Ordering and installation of computer workstations; oversight of city
Supervisor computer trouble-shooting staff. ~ _ _
36 hfs Library Director General managemenffoversight; establishment of fiscal records/personnel
Records.
StaffTraining: Key staffwill be trained in basic use of the sot~3vare applications in small groups or one-on-one
primarily by the Project Coordinator. Project Coordinator and Project Library Clerk will be
responsible for becoming familiar with the detailed aspects of each CD Rom program. All staffwill
be informed of the project and given an overview of the services and procedures for referral.
Volunteer All "Back to_ Basics" tutors will receive special training in working one-on-one with a young learner.
Training: How to successfully use technology in tutoring for children will be included. Literacy staffwill be
involved in training volunteers in the on-on-one techniques successful in adult literacy. Children's
staff will be involved in mining volunteers in adapting their tutoring styles to work well with
children. Alta Loma School District personnel have agreed to assist in developing the tutor training,
as has Cai Poly Pomona's Teacher Education department.
7
I SPECIAL PROJECT COORDINATOR
-, '-' Librarian Level/Pt. Time 20 hrs. ($16.00 per hr.)
DESCRIPTION:
Plans and coordinates children's tutoring and computerized learning program for the Rancho
Cucamonga Public L~rary.
EXAMPLES OF TYPICAL DUTIES:
Duties may include, but are not limited to the following:
* Plan and coordinate goals and objectives of the Rancho Cucamonga "Back to Basics" program
* Plan outreach and promotional opportunities within the co~
* Prepare monthly newsletter for tutors,
* Provide direct public service
* Recruit, interview and help train volunteer tutors
* Recruit, interview and test student learners.
* Match learners with tutors
* Contact appropriate school, comm~ll~ity agencies, org~ni?ations, businesses and churches and
make presentations promoting literacy project, and volunteer tntors.
* Establish bi- monthly program of adult parenting programs
* Prepares quarterly reports to the State
* Supervise, train and evaluate assigned staff
* Works with adul~ literacy and children's staff to cross promote services
QUALIFICATIONS ' ·
Knowledge of:
Professional level of knowledge of children's literacy and learning styles
Project plannin~ and adminis;tratinn, grant writing and making pro'jec~ proposals
Goals and public relations str~egies as they relate to the literacy effort
Management principles and libravd work
Ability to:
P!~ organize and direct a literacy program
Work effectively with children
Communicate clearly and concisely, both orally and in wr~tin~
EDUCATION AND EXPERIENCE
A minimllm of three years of experience developing and managing literacy projects and/or
working with children in educatinnal, non-profit or sirmqar service organi?ations.
LIBRARY CLERK
Library Clerk Level/Part time 15 hrs. ($11.00 per hr.)
DESCRIPTION:
Under direction of the Project Coordinator, performs a wide variety of technical and clerical
h'brary work in support of children's literacy services. Work schedule will include evenings and
weekends.
EXAMPLES OF TYPICAL DUTIES:
Duties may include, but are not limited to the following:
* Greet clients and parents for the tutoring program and explain program basics
* Handle incoming calls
* Assist in gathering necessary statistics -
* Operate office equipment
* Catalog h"orary materials
* Provide direct public service
* Assist in preparing quarterly reports to the State
* Supervise, train and evaluate assigned staff
QUALIFICATIONS
Knowledge of:
Cataloging and processing basics for lihrary materials :'
Wordprocessing and microcomputer operations
Ability to:
Follow oral and written instructions
Operate office machines and equipaz~ent
Communicate clearly and concisely, both orally and in writing
EDUCATION AND EXPERIENCE
A minimum of one year oflihrary or school experience, prefermbly in the area of literacy or
children's services.
7-B
Volunteer Library Administrative
Services ........ Manager - Secretary
Information & Children's Adult
Technological Services Literacy
Services
Circ, ulation Reference Technology Back to Basics
Services Services Center Learning ..,>~
Center .
RANCHO CUCAMONGA PUBLIC LIBRARY
ORGANIZATIONAL CHART
The "Back to Basics" Learning Center will be under the direct supervision
of the Literacy Coordinator, with a strong relationship with the Children's
Services Department.
It will be on the same organizational level as the recently opened Technology
Center, which is in the closest proximity with the proposed Learning Center.
7-C
' " Project Title: "Back to Basics" Learning Center
Applicant Jurisdiction: Rancho Cucamonga Public Library
14. Public relations plan.
The Terra Vista Children's Task Force, a local organization dedicated to serving youth in'the program service area,
has committed to support this project by recommending community contacts, posting fliers, distributing brochures
and assisting with word of mouth promotion. The Task Force is comprised of the Principals of each school in the
program service area; the Youth at Risk liaision from the Rancho Cueamonga Police Department; the Supervisor of
Youth Services from the Community Services Department oftbe city of Rancho Cucamonga; the Executive Director
of the YMCA; the Director of the Rancho Cucamonga Public Library and Lewis Homes Development Corporation.
In addition, Attachment A shows the many organizations that have expressed support for the program.
An informational brochure will be prepared about the services and distributed at all the facilities described above, as
well as each of the 5 community centers located throughout the city. The library will utilize its current press release
system, which informs 5 area newspapers and 2 cable TV stations of library services and scheduled programs. The
quarterly publication "Grapevine", distributed by the City to 53,000 households will contain a release about the
pro _gxz/un in each issue.
The project coordinator will meet with teach staffat each of the schools, visit each of the Parent Teacher Association
groups at their quarterly meetings, and establish an orientation to the program at the three housing developments in
the City managed by Southern California Housing Authority and Lewis Homes Development Corporation.
Finally, the Library's major fundraiser, a Library Telethon conducted each year in March and broadcast over both
cable stations in the community, will feature a special report on the service, highlighting youngsters participating and
the progresses made.
15. Statewide significance. _
According to the Carnegie Corporation's 1992 study, .4 Matter of Time: Risk and Opportunity in the NonSchool
Hours, "young people from poor families are most likely to live in unsafe neighborhoods and to be unsupervised
during the aflerschool hours. They are least likely to have access to constructive alternatives. They are at extremely
high risk. They are the youth whose lives hang in the balance."
Futurist Magazine in March of 1997 stated that "up to 15% of 16 to 19 year olds are at risk of never reaching their
potential and simply becoming lost in society. Others would add to this category children of any age if they are at
risk of not becoming sail-supporting adults, headed for a life in institutions for delinquiency, crime, mental illness,
addiction, and dependency."
The impact of these youngsters, lost to society, an economic burden in the future, has tremendous impact on the
future of Califomia. Programs such as "Back to Basics" attack the problem at the root: shoring up self esteem,
improving basic skills that are the cornerstone of educational development and nurturing a habit of library use in the
young. All positive influences that help fight the primary antecedents to at-risk behavior described by Father
Flanagan's Boys Home, in Boys Town, Nebraska: Early age of initiation; poor achievement in school and low
expectation for achievement, Iow resistance to peer influences and lack of parental support.
Finally of significance to the State, this program can be easily replicated in other communities across the State, since
it emphasizes volunteer support rather than costly staff time and can be overseen by existing professional staff in
established Literacy and Children's Services departments.
Project Title: "Back to Basics" Learning Center
Applicant Jurisdiction: Rancho Cucamonga Public Library
16. Evaluation.
For evaluation purposes, number of hours open, number of youth served per hour open, number of tutor/students
matched and number of hours they meet, program attendance will all be logged. Quarterly, during specified 2 week
periods, an evaluation form will be completed by all volunteers, program participants and parents.
To evaluate use of technology, a log will be kept on the number of times the CD Rom terminals are used and an
automatic count of the number of times a software program is launched will be kept.
The skills assessment tool Aim Loma School District agreed to develop for this project will be used both to assess
skills of the student erecting the program, then again every 3 months during the program. This assessment will help
evaluate the progress of the student. Students may remain in the program at the discretion of the student and tutor,
unless the program develops a waiting list of youngsters needing assistance. In that event, if the assessment results in
the student raising his ability to "average" or better for his reading level, the smdem will be asked to leave the
program. The student may again enter the program in the next school year.
17. Methods of continuation:
A. Local
The oversight of the program in continuing years will be shared by the Literacy Director and the Children's Services
Supervisor. The maintenance and repair of technology will be taken over by the dam processing department of the
City of Rancho Cucamonga.
The Board of the Rancho Cucamonga Public Library has declared service to youth as their top priority. -The
provision of tutoring assistance to youth has been stated as a major need by the public and the Board has expressed
intention to fund the program. The City recently approved a budget that included a line item of $16,830 for the
purchase of children's materials, directly in support of this grant project.
The HUD program coordinator has already been approached and agreed to the viability of the program in qualify for
Block Grant support and the city of Rancho Cucamonga has a policy in place that gives city programs top priority for
funding from these monies.
The Library also has an extremely active and successful annual _fired raising program. The Library Telethon, now in
third year of planning, has a Irack record of success, raising $40,000 in the lb'st year and $50,000 in the second year.
Foundation Board members have already committed to supporting the program by funding grant staff salaries for the
fourth quarter of the project. They are enthusiastic about funding the project in 1999/2000, if it proves successful
during this trial year.
PTA and School support has been strong for this project. As the major fund-raising project for the 1998 Telethon,
the Learning Center received donations of over $3,000 from PTA's, School Organizations, School Superintendent,
Principals and staff.
Finally, the Rancho Cucamonga Public Library has a strong volunteer base. Administered by a Volunteer
Coordinator, the program features volunteer positions at all levels. From Seniors to High School students, more than
100 volunteers are currently registered.
Project Title: "Back to Basics" Leaming Center
Applicant Jurisdiction: Rancho Cucamonga Public Library
B. Statewide [_,
The staffat the Rancho Cucamonga Public Library are happy to share information and gained knowledge through '
regular attendance at CLA, ALA, PLA and other conferences and will prepare presentations. Through memberships
in Southern California Library Literacy Network (SCLLN) and California Literacy, staffwill have the opportunity to
address literacy providers directly about the program.
A sourcebook will be prepared including the project description, training outlines, assessment techniques, resource
lists, operational policies and procedures that have been developed. The soureebook will be available to afiy library
or agency.
i 10
l~oject Tide: "Back to Basics" Learning Center
Applic~t ]ufi~tie6on: Rancho Cucamonga Public Library
18. Program budget: LSTA funds requested.
Development Training Outreach &
& Operations & Instr. Publicity
(D (2) (3) (4)
a. Salaries:
list personnel
.5 FTE Project $2,360 $4,720 $4,720 $11,800 (1)
Coordinator
.38 FTE Library Clerk 2,440 1,830 1,830 6,100 (2)
Benefits
@0%
SUBTOTAL 4,800 6,550 6,550 17.9oo
b. L~rary
Matefi~s: $4,000 $1,000 (3)
SUBTOTAL $ 5,000
c. Operation:
Contracts e
Equipment $14,000 $14,000 (4)
(under $5,000)
Posmge $1,ooo 1,ooo (5)
Printing $1,ooo 3,000 4,000 (6)
Supplies 800 700 1,500 (7}
Telecom '
Travel 500 500 (8)
Omer (specif~):
SUBTOTAL $14,000 $1,800 $5,200 $21.000
11
Project Title: "Back to Basics" Learning Center
Applicant lurisdiction: Rancho Cucamonga Public Library
18. Program budget: LSTA, continued.
Development ,~ Training Outreach &
& Operations _-& Instr. Publicity Tofa!
(1) (2) (3) (4)
d. Equipment (over o' o o o
$5,O0O)
SUBTOTAL o o o o
e. TOTALFOR OBJECTIVES $22,80o $9,350 $11,750 $43,900
f. Indirect cost,
maximum 10% of line e. TOTAL $4t39~ (9)
g. TOTAL LSTA '' $48t290
h. Other funds $17,994 $2,328 $21328
SUBTOTAL $17,994 $2,328 $2,328 $22,650 (10)
i. In-kind $18,406 $9,546 $5,504
SUBTOTAL $18,406 $9,546 $5,504 $33,457 (11)
j. TOTAL PROJECT SS9t200 $21t224 $19,582 $104,397
12
: ~ Project Title: "Back to Basics" Learning Center
Applicant Jurisdiction: Rancho Cucamonga Public Library
19. Narra[tive support for budget. -
(1) Project Coordinator: .5 FTE ~ $16.00/hr. (Librarian I level). The position will be added to the City's
payroll as a Temporary employee. No benefits are provided for Temporary
employees.
(2) Library Clerk .38 FTE @ $11.00/hr. The position will be added to the City's payroll as a
Temporary employee. No benefits are provided for Temporary employees.
(3) Library Materials Primarily CD Rom programs and print materials. A sample list is attached.
Emphasis will be placed on colorful entertaining materials to supplement school
materials. Text books will not be purchased with grant funds. (Attachmant B)
(4) Equipment Four computers with CD Rom capability will be purchased at an approximately cost
(Under $5,000) of $3,500.
(5) Postage For publicity mailings. -
(6) Printing For printing brochures, fliem, training materials and promotional materials.
(7) Supplies General desk supplies plus paper and envelopes.
(8) Travel At the City's mileage rate of $.315.
(9) Indirect The City of Rancho Cucamonga's Consolidated Indirect Cost is 20%. The plan is on
file with the State.
(10) Other Funds Books: $16,830 These books will be purchased to support the basic reading,
writing, math and other core skills necessary for youngsters educational
development.
Salaries: $5,820 The Foundation agreed to pay the salaries of grant personnel for
Final quarter of 1998/99 to demonstrate support of the project and pave the way for a
smooth transition into budget year 1999/2000 when support for the program will
become the responsibility of the library
(I 1) In-Kind Funds $33,457
Personnel: $20,207
370 hrs Literacy Coordinator $10,212
185 hfs Children's Services Supervisor $ 5,760
g0 hfs Adult Services Supervisor $ 2,182
36 hfs Library Director $ 2,053
Operations: $8,860
Shelving: $2,300
13
Project Title: "Back to Basics" Learning Center
Applicant Jurisdiction: Rancho Cucamonga Public Library
StaffComputer: - $3,500
Six chairs $1,500
Desk: $1,560
Indirect: $4,390
Additional 10% rate of city of Rancho Cucamonga
Consolidated Indirect Cost: $4,390
14-
Project Title: "Back to Basics" Learning Center
Applicant Jurisdiction: R:~ck_~ C'/c=_'~"ngn ~,h~ic, Library
20. Certification.
a. I affh-m that the jurisdiction or agency named below is the legally designated fiscal
agent for this program and is authorized to receive and expend funds for the conduct
of this program.
b. I affu-m that any or all other agencies participating in the program have agreed to the
terms of the application/gram award, and have entered into an agreement(s) concerning
the f'mal disposition of equipment, facilities, and materials purchased for this program
from the funds awarded for the activities and services described in the attached, as
approved aM/or as amended, application.
(Signed): 6/11/98
Authorized representative ~'~oo1~, should be Principal/Supt.)
Date
(Printed): Deborah Kaye Clark, xl.~LlFrary Director
Name and title
Organization: Rancho Cu-camonga Public Library
StreeffmaU address: 7368 Archibald Avenue
City: Rancho Cucamonga COUll~: San Bernardino ZIP+4: 91730- 1401
Telephone: (909) 948-9900 ext, 5020 FP, X: (909) 989-8966
INTERN-ET e-mai!: dclark@ci, ranch0-cucamonga, ca. us
.tt.C:jtc
15
BRa. rd of Trustees Administration
Evelyn L. Branson ~ John T. Aycock
Su[~nntendent
· Alene Hirz
James O. Ballatd
Elsie R Millet Bu~i~ssn~rs~e~
JuLian Rincon -
Claudia Ma~'denb~i'g
Cynthia J. Tamer
'Teaching in the Present, Focusing on the Future!'
8776 Archibald Avenue, Rancho Cucamonga, California 91730-4698
(909) 987-8942 / FAX (909) 98O-3628
June 10, 1998
Deborah Kaye Clark, Library Director
Rancho Cucamonga Public Library
- 7368 Archibald Avenue
Rancho Cucamonga, CA 91730
Dear Ms. Clark:
On'behalf of the Cucamonga School District, I am issuing this letter in support of the grant
application made by the Rancho Cucamonga Public Library entitled 'Back to Basics2
The program, emphasizing one-on-one tutoring for youngsters in the basic skill areas of
reading, math, and writing, will help provide another urgently needed resource for youngsters who
require personalized assistance beyond the classroom. The ability~ of the Library to provide
computer instruction as part of this program and the availability of the resource seven days a week
is one that is needed and will he greatly appreciated by the community, especially the parents.
We will support the program and encourage participation and involvement of the students
and comm~llity served by the Cucallloilga School District and we encourage you to support thi~
grant request.
Sincerely,
CENTRAL SCHOOL DISTRICT
10601 Church Street, Suite 112/Rancho Cucamonga. CaIifornia 91730/(909) 989-8541/Fax (909) 941-1732
Sonia L. Yates. Ed D Ingrid Vogel Sharon L Nagel Robert A D~lton. Ed.D. Jerry L Shaw
June 9, 1998
Deborah Kay Clark, Library Director
Rancho Cucamonga Public Library
7568 Archibald
Rancho Cucamonga, CA 91730
Dear Ms. Clark:
· We are issuing this letter in support of the grant application made by the
Rancho Cucamonga Public Library entitled "Back to Basics."
The program, emphasizing one~on-one tutoring for youngsters in the
basic skill areas of reading, math and writing, will help provide another
urgently needed resource for youngsters who require personalized assistance
beyond the classroom. The ability of the Library to provide computer
instruction as part of this program and the availability of the resources seven
days a week is one that will be appreciated by the community :- especially the
parents. . .... .
We will support the program and encourage participation and involve-
ment when it is appropriate and beneficial for the youngsters in Central School
District. Thank you for your initiative in seeking this grant. It dovetails
perfectly with our district's priority goals.
Sincerely,
S~Ya~es~Ed D~
Superintendent
BOARD OF TRUSTEES
Diane Garner S"teven L. Godwin Barbera Rich Kathy Thompson Joan Weiss
Learning Today tot the Challenge ol Tomorrow
{ Boazd of Tms~e~ Members
JUDIT~ C~R~S
Alta Loma School District
CAR~ PAY~
93~ B~eline Road, P. O. Box 370,~ta ~ma, California 91701-5821 DR. S~ON McHO~
(~) 4M-5151
June 9, 1998
Deborah Kaye Clark, Library Director
Rancho Cucamonga Public Library
7368 Archibald ~
x. -
Rancho Cucamonga, CA 91730
Dear Ms. Clark:
We are issuing this letter tn support of the grant application made by the Rancho Cucamonga
Public Library entitled "Back to Basics."
The program, emphasizing one on one tutoring for youngsters in the basic skill areas of reading,
math, and writing, will help provide another urgently needed resource for our students who require
personalized assistance beyond the classroom. The ability of the Library to provide computer
instruction as part of this program and the availability of the resource seven days a week is one that
will be appreciated by the community, parents, and especially our children.
We enthusiastically support the program and encourage participation and involvement when it is
appropriate and beneficial for the youngsters. We urge you to support this grant request.
Sinc~~
.// i '
Superintendent
SM/cdm
FAX: Supe~Sntendent (909) 484-5155 Business Services/Accounts Payable (909) 484-5175
Personnel/Pupil Personnel (909) 484-5160 .lnstmcaional S~rvict~ (909) 484-5170 Purchasfng/Saf~ (909) 484-5165
MILLY STRAIN DEAN R. EN~-h?..LD DANIt~ WARDEN
.. Gene Newton ~ Boerd of Truste~
Superintendent ~ Brynna Cadman
-John L. Golden, Jr. David W. Lo~9
Assistant Superintendent Mark Murphy
-, Cecilia Solorio
Rebecca Lawrence Mondi M. Taylor
Director, Instruction & Pupil Services
1883
P.O. Box 248, Etiwanda, California 91739
(909) 899-2451 FAX (909) 899-1656
June 10, 1998
Ms. Deborah Kaye Clark, Library Director
Rancho Cucamonga public Library
7368 Archibald Avenue
Rancho Cucamonga, CA 91730 -
Dear Ms. Clark:
We are issuing this letter in s~pport of the grant application made by the Rancho Cucamonge Public Library
entitled "Back to Basics."
The program, emphasizing one-on-one tutoring for youngsters in the basic skill areas of reading, math, and
writing, will help provide another_urgently needed resource for youngsters who require persooar~zed assistance beyond
the classroom. The ability of the Librar~to provide computer instruction as part of this F_ ogram asd the erasability
of the resource seven (7) ~fays a week is eM that w~! be appreciated by the community--especially ~he parents.
We will support the program and encourage participatiou and involvement whe~ it is apprupdate and heoeflcial
for the youngsters, and we encourage you to support this grant request.
Sincerely,
Superintendent
GNIpak
ATTACHMENT A
ORGANIZATIONS IN SUPPORT OF THE
"BACK TO BASICS" LEARNING CENTER
School Districts: Service Clubs:
Alta Loma School District Rancho Cucamonga Lions
Central School District Rancho Grande Kiwanis
Cucamonga School District Rancho Cucamonga Kiwanis
Etiwanda School District Rancho Cucamonga Rotary
Sunrize Rotary
Parent Teacher Organizations Soroptimist International of Baldy View
Alta Loma Elementary Housing Authorities
Carnelian Elementary ,~
Caryn Elementary ~. Lewis l~Iomes, Incorporated
Central Elementary North Town Housing Association
Coyte Canyon Elementary Southern California Housing, Corp.
Cucamonga Elementary
Deer Canyon Elementary Other Organizations:
Etiwanda Intermediate
Hermosa Elementary Terra Visla Children's Forum
Los Amigos Rancho YMCA
Dona Merced Community Services of the city of Rancho
Ruth Musse~ Middle Cucamonga
Rancho Cucamonga Middle
Summit Avenue Elementary
Terra Vista Elementary Letters of support on file.
Valle Vista Elementary
Victoria Groves
Windrwos Elementary
Educational Organizations
"Los Amigos I-Iosts"Program
"Central School Hosts" Program
(Both volunteer tutorial programs located in
the schools)
ATTACHMENT B
Resource Materials for the Back to Basics tutoring center
Controlled vocabulary and beginning readers
Series:
Bank Street Ready to Read published by Bantam Little Rooster
First Stepping Stone Books published by Random House
Hello Reading published by Viking
Hyperion Chapters published by Hyperion Books for Children
I Can Read Books published by HarperCollins
Rookie Readers published by Children's Press
Step Into Reading published by Random House
Selected picture books
Brown, Marc. Arthur's reading disaster
Arthur's teacher trouble
D.W., the picky eater
Fleming, Denise. In the tall, tall grass
Lunch
Peet, Bill. Cowardly Clyde
Randy's dandy lions
Wood, Audrey. King Bidgood's in the bathtub
The nappingh0use
Weird parents
Selected chapter books
Bunting, Eve Nasty, stinky sneakers
Duffey, Betsy Lucky in left field
Howe, James Bunnicula
The celery stalks at midnight
Hurwitz, Johanna Rip-roaring Russell
Russell rides again
Landon, Lucinda Meg Mackintosh and the mystery at Camp Creepy
Osborne, Mary Pope Magic Tree House series
Scieszka, Jon The Time Warp Trio series
B-2
Spelling and vocabulary
Good morning, words!
Words for new readers
Awdry, Christopber Thomas's big book of words
Brown, Marc Arthur's really helpful word book
Chang, Sam The Spelling bee speller
Nilsen, Anna I can spell: Words with three letters
I can spell: Words with four letters
Math
Series:
~'~ - _ Math & More: Grade 1 through 6
Murphy, Stuart MathSuart
Basile, Leonard J. Math: Learning center activities
Leedy, Loreen Mission: Addition
Lerner, Marcia Math smart junior: Math you'll understand
Lerner, Marcia Math smart junior: Grade school math made easy
Vorderman, Carol How math works
Zeman, Anne Everything you need to know about math homework
Ziefert, Harriet Mother Goose math
Selected CD ROMS
Danny and the Dinosaur (reading)
Kid Phonics 1 & 2
Kid Works Deluxe (writing)
Math Biaster
Mavis Beacon Typing
Oregon Trail
Peter Rabbit's Math Garden
Reader Rabbit
Spell It
Spelling Jungle
Ultimate Phonics
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: August 6, 1998
TO: President and Members of the Library Board of Trustees
Jack Lam, A.I.C.P., City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: CHILDREN'S HEALTH FAIR CONDUCTED BY ARROW
CHIROPRACTIC
RECOMMENDATION:
That the Library Board review the proposal by Arrow Chiropractic to provide a Children's Health
Fair at the Rancho Cucamonga Public Library and ask questions of Barbara Barrel, Office
Manager, as regards the use of the Library to assist in this project. Following discussion, the
Board take action on the proposal of Arrow Chiropractic to provide a Children's Health Fair.
BACKGROUND:
Office Manager Barbara Bartel visited Library Director Deborah Clark to discuss a proposal for
using the Library to conduct a Children's Health Fair. While the concept seemed a positive one,
the Library Director has concerns about the impact on space and parking the event might have on
library service, and referred the proposal to the Library Board of Trustees for review.
FISCAL IMPACT:
None.
(~pectfully submitted,
j
PROPOS~- . "
· . -', CHILDREN'S '~T~ FAIR'~"~i~.''~' ~-,:'-'~.~ ,. ':<"~"-., ; ', -...
· . '. ' .- R,;C.. PUBLIC-.~IH..R~R~ ¥ t'uNDRA_ISER., -;,.'..-: .: _., '. ;~? '.: .~ ',. '. -:.
PURPOSE: To" pr'ovide . free health scr'eehin~s ' tO': 106al'.''~
resident chi[.dren and their families. A.ls.o to
educate and inform families-' 6f library facilit~i'es
available to them at no/low cost.
PURPOSE: To raise' funds for 'dhe Rancho CucamonGa Library'
for-enhancement of the children's programs.
HOSTED BY: RANCHO CUCAMONGA PUBLIC' LIBRARY' '. ,.
Archibald Avenue ' ' : '
7368
~_ Rancho Cud.am'o~ga, CA 91730
SPONSORED. BY: . ARROW
CHIROPRACTIC
8540 Archibald Avenue 18C. :
Rancho 'Cucamonga, CA 91.730
As host of the even't, -~ou woul~ be required ~o- prov~d~:?the~"-~F
facility', ~ables and chairs for the event~- You-wiil~elp-i'n. ""''"
the pi:omoti'on 'of [2qe .event by providin'~ areas for .posters,
etc. and allowing flyers 'to be passed out a% your., facility.
As sponsor, we will" provide all-.6.ther produdts. .tn the pa.s't ~%.
we have had screenings in the following'areas: ~.} ..... _..
q""' '+ scoliosig ''.....?:' ' "">_ , .:': ~ ':" - '~'.- - /':-'~::-:->. .... ::;': ',. '' ~'. :~':'~' :',_.. - -"
-' '% "" -. F+ 'den~al; '" : :. · : . .', .,-.' ~-,~ -~..-.. -.: · .-- ...- .-c,,~:,. -:-,,. ·
- ' ' '- " ~+ vision.' .'- - · --. --...--. · :-.. - .... . ..- -.-.- --' .....
· .- . .. hearing ':'7 -- ':L ':.-: '.--'" ':f"- '.'~'.':~"--:-.;-t' :-:-. :'..:.'- .:,>.'---" ~ '- ': ~. - -
:-,'.: . .... : .... '.i[,. _.-..., -. :..:-'.'. ,"-'-_- :'-- .. ,...-'.'::'
. "";' All -'doct-or~'~['~h~':;;~ar~i~i.~ate are [local--~nd"do scre~n'i'~[~,s}'v'a% [':-..'
--:" ' no cha'r~'e -the' day'· of.'the, eventl .- ' . ":[,' ,".--..' - ' - . .". ',':'/[F';i" "-('-'r"[l'\~ :.
As space-permits, ~e-also have had.. in .'the past, ~abI~s~'fo~~:
"' local children's groups., ie; scouts, 'karate, 'etc. to'['g~$e':' ':.
information out .about their activities .fq~ children. .,: -
We also have a~ailable other- groups such as Blockbuster
Video's Kidprint available to the community as well as -
programs such as D.A.R.E. that are willing to participate in
such events. .
We can be as large or small as you ~an accom~odate, but
please-keep i.n mind the more diversified_the, part. icip.ation-:
by local gkoups; -the better the turnout will:be. and -~hus'
more funds raised for the library.
.. -- '. . .'... ~. . '.~
Fundraising i~ promoted by donations and hs. space permi, ts ~n
conjunction with the health fair we provide games and 6rafts
that the children can participate in for a nominal feeJ
Raffle tickets are also sold at ~he .check-in booth'.and' we-
will have drawings for prizes throughout -.the~ -day, wi~h
Grand Prize Drawing for a -bicycle a[ .the -end of- the" day--'
(Participation 'is required in the .health fair to be. eligible .-.
to win ~he Grand. -l~rize).. :.' ..:,...~,~ '-. .
· · ........ - ' -. .-. '-.- . .-.~L- · ' :'."' ' '
- · ' "- '. 3 - ' ~ ' :', -', [" "'~'u-"
_ · ... -. . . ..... ,.:,"-'..~. (.
· ./k. '- ;." ...... -.. -' .', r.,-' .- .:" .~>-'.. '-':,~-~ .':': '%'~.~'-..' ~'. 3- . ,.- ..... ~,.,.~ .~r~,;~ -- ~.~-. :· ..:;·?;?r~-?J--'? --.~,, '~.~'
Children's Health Fair
in conjunction With
National Make A Difference Day
October 25th 10am - 3pm
FREE Health Screenings for ALL!
DENTAL SCREENING ~ SPINAL SCREENING
Dr. Steven Tidwell ~.' Dr. Leland Merrill
VISION SCREENING HEARING SCREENING
Dr. Rosali Quinn Rebecca Coming, M.A.
AIl proceeds benefit the
Rancho Cucamonga Library
Games, Crafts, Food & Fun for All !!
Meet Hometown Buffet's own Mr. H.T. Bee
Bagels~ RC Fire Dept.
Einstein
Bros.
D.A. R. E.".t/CF Jalapeno-eating Contest
CAKE WALi",
AMR Ambulance Service
"::~FLE PRIZES Blockbuster Videos
"KIDPRINT"
HOSTED BY: ARROW CHIROPRACTIC
S.W. Corner of Archibald and Arrow (909) 989-3442
68
On Saturday, October 25, 1997 Arrow Chiropractic is hosting:
~CHILDREN'S HEALTH AND COMMUNITY ANARENESS DAY"
in conjunction with
NATIONAL MAKE A DIFFERENCE DAY
This event is sponsored by the Wellness Education Foundation.
Proceeds from this event will be donated to the Rancho
Cucamonga Public Library for future enrichment of our
children.
This letter is coming to you as a request for a donation for
that day. Anything that you would like to donate would be
appreciated. Donations may be in the form of a door prize,
or a cash donation to help defer the cost of the event. If
you choose to give a cash donation, it will be noted as a
sponsorship at one of our game booths.
We will also be holding a "silent auction" for some very
exciting prizes. There will be lots of games, food, fun and
prizes!!
We would also like to invite you to participate in the fun
of the day and encourage you to bring in your family to be
checked by the many health care professionals that will be
donating their time that day.
If you have any questions, please do not hesitate to call
me, and thank you again for your consideration of this
request.
Barbara Bartel
Office Manager
69.
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: August 6, 1998
TO: President and Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVE LIBRARY FOUNDATION BOARD ACTION AMENDING
THE LIBRARY FOUNDATION BYLAWS TO REQUIRE A MEMBER OF
THE BOARD OF LIBRARY TRUSTEES TO ALSO SERVE AS
DIRECTOR ON THE LIBRARY FOUNDATION
RECOMMENDATION
That the Library Board approve action taken by the Foundation Board to amend the Foundation
Bylaws, returning to the original concept of seating a member of the Board of Library Trustees
as a Foundation Director.
BACKGROUND/ANALYSIS
The original By-laws passed by the Board of Library Trustees and adopted by the Foundation
Board (copy attached and highlighted) included a clause that required either the Library Board
President or his/her dppointee to sit on the Foundation Board as a Director. Originally proposed
to provide a closer working relationship between the two boards, this practice was discontinued
in 1996 and the by-laws rewritten to expand the number of at-large directors by one.
Currently there is a vacancy on the Foundation Board. It was approved by Foundation Board
Members that the bylaws be amended to return to the original Foundation Board make-up. Since
this Bylaw amendment calls for the cooperation of the Library Board, approval of the Foundation
Board action is required.
(~0~~ectfully submitted,
Deborah Kaye CI~]d )
Library Director ~
7O
BYLAWS OF THE RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION
ARTICLE I - NAME AND ADDRESS
Section 1. The name of this association shall be the Rancho Cucamonga Public
Library Foundation, hereinafter referred to as the "Foundation".
Section 2: The address of the principal executive office of the Foundation shall be
located at Rancho Cucamonga Public Library, 7368 Archibald, Rancho Cucamonga, California,
or at such other place as the Board of Directors hereafter may designate.
ARTICLE II - PURPOSES AND LIMITATIONS
Section 1. The purpose of the Foundation is to establish a permanent endowment
fund to assist the government of the City of Rancho Cucamonga through the Rancho Cucamonga
Public Library, hereinafter referred to as the "library", in improving the quality of library services
to the citizens of the City of Rancho Cucamonga.
Section 2. The Foundation is organized, and at all times shall be operated,
exclusively for the benefit of, to perform the function of, and to carry out the purposes of, the
Library, within the meaning of 509(a) (3) (A) of the Internal Revenue Code of 1954, as amended,
the Regulations thereunder, and the corresponding provision of any applicable future United
States Internal Revenue Law and Regulations, such Code and Regulations hereinafter
collectively referred to as the "Code".
Section 3. In carrying out such purpose, the Foundation shall not, in any manner, be
utilized to discharge the obligation of the City of Rancho Cucamonga, hereinafter to be referred
to as the "City", to bear the expenses of financing the routine operation, maintenance or repair of
the Library. The support, promotion and advancement of the Library afforded by this Foundation
is in addition to, and supplementary to, any budgeting program sponsored by the City, and the
use of this Foundation in the routine operation, maintenance or repair of the Library shall be a
violation of the purposes herein expressed. If the Board of Directors is of the opinion that the
City causes the terms of the Foundation to be violated by causing income of the Foundation to be
used for routine operation, maintenance or repair of the Library, then the Board of Directors may
direct that the income be used for the benefit of library organizations that are not under the
jurisdiction of the City. These organizations must be charitable organizations under Section
501(c)(3) of the Code and must be consistent with the purpose of the Foundation.
ARTICLE III - MEETINGS
Section 1. All meetings, regular and special shall be notified, posted and conducted
in every way consistent with the requirements set forth in the Brown Act.
Section 2. The Board of Directors of the Foundation shall hold an annual meeting in
the month of June at such time and place designated by the Board.
71
Section 3. Adoption of a budget for the upcoming fiscal year shall occur at the annual
meeting.
Section 4. Special meetings may be called at any time by a majority of the Board.
Written notice, stating the time and place of any special meeting and its purpose shall be given to
each member of the Board at least four days before such meeting.
Section 5. A majority of the Board constitutes a quorum.
ARTICLE IV - MEMBERSHIP AND SHARES
Section 1. The corporation shall have no membership.
Section 2. The corporation shall not have or issue shares of stock and shall declare no
dividends.
Section 3. No part of the Foundation shall inure to the benefit of any private
individual, and no part of the direct or indirect activities of this Foundation shall consist of
carrying on propaganda, or otherwise attempting to influence legislation, or of participating in, or
intervening in (including the publication or distribution of statements), any political campaign on
behalf of any candidate for public office. Notwithstanding any other provision hereof, this
Foundation shall not conduct or carry on any activities not permitted to be conducted or carried
on by an organization exempt under Section 501 (c) (3) of the Code or by an organization
contributions to which are deductible under Section 170 (c) (2) of such Code.
ARTICLE V - BOARD OF DIRECTORS
Section 1. The total number constituting the Board of Directors shall be nine (9).
Section 2. The Library Director shall serve as an ex officio member of the Board.
Section 3. One (1) member of the Board of Directors shall be the elected
President of the Library Board of Trustees or his/her designee from the Library Board of
Trustees.
Section 4. One (1) member of the Board of Directors shall be filled by a member of
the Friends of the Rancho Cucamonga Public Library, appointed by the President of that
organization.
Section 5. Seven (7) members of the Board of Directors shall be filled by individuals
through an application and selection process and must be approved by the Library Board of
Trustees and appointed by the City Council.
Section 6. The terms shall be four (4) years. Directors may be reappointed for an
additional four year term, after which they may not be reappointed until an intervening one year
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period. All vacancies occurring because of the expiration of terms or for other reasons will be
filled by the appointing body.
Section 7. The members of the first board appointed shall so classify themselves by
lot that two of their number shall go out of office at the end of the current fiscal year, three at the
end of one year thereafter, two at the end of two years thereafter, and two at the end of three
years thereafter.
Section 8. Directors missing three consecutive meetings, without good cause, may be
replaced by a majority vote of the remaining Directors on the Board and the appointing body
asked to appoint a new candidate to the Board. Any Director of the Library Foundation may be
removed at any time by a majority vote of the entire council.
Section 9. All terms as prescribed in this Article shall commence with the
organizational meeting of the Board of Directors and shall expire at the date of the annual
meeting in June.
Section 10. Any change in the number and qualifications of members of the Board of
Directors shall be made only by amendment to these Bylaws.
ARTICLE VI - OFFICERS
Section 1. The Board shall elect a President and a Secretary at the annual meeting.
Their terms of office are one year.
Section 2. Officers may be removed from office for cause by a majority of the
Foundation Board at any meeting.
Section 3. The President shall preside at all meetings of the Board and have
responsibility for general supervision of its activities.
Section 4. The President, with assistance from the Library Director and the
Investment Trustee, shall present a budget for approval of the Board at the annual meeting.
Section 5. Disbursement of money in excess of $500, unless specifically budgeted at
the annual meeting, requires the signature of either the President or the Secretary.
Section 6. The Secretary shall give notice to all members and shall maintain a
permanent set of minutes to all meetings and shall preside at meetings in the absence of the
President.
ARTICLE VII - POWERS
Section 1. The decisions and acts of a majority of the members of the Board of
Directors qualified and serving shall constitute an exercise of the Foundation powers and
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discretions conferred upon the Board of Directors and the decisions and acts of such majority of
the Board of Directors shall constitute and be taken as the decisions and acts of the entire Board
of Directors.
Section 2. The Board of Directors may adopt rules of procedures which shall not be
inconsistent with the terms of this Foundation.
Section 3. A simple majority of the Board may amend the Bylaws at any meeting.
However, no such amendment or modification shall alter the intention of the Donors that this
Foundation be operated exclusively for charitable, literary and educational purposes, and in a
manner which shall make this Foundation tax exempt and the donations to it deductible from
taxable income to the extent allowed by the provisions of the Code and other applicable
legislation and regulations as they now exist or as they may hereafter be amended. Every
amendment or modification of these bylaws shall be in writing, shall be signed by a majority of
the Board of Directors then serving and shall be delivered to each of the members of the Board
then in office and to the Investment Trustee then in office.
ARTICLE VIII - COMPENSATION AND EXPENSES
Section 1. The Board of Directors shall serve without compensation.
ARTICLE IX - INVESTMENT TRUSTEE
Section 1. The Finance Director of the City of Rancho Cucamonga shall serve as the
Investment Trustee for the Foundation. He/she shall have the powers and authority set out in
Section 2.
Section 2. The powers of the Investment Trustee shall be limited to investment of the
Foundation property and shall have the following discretionary powers:
(a) To hold the principal and all money or property given to the Trustee to invest and
reinvest, unless the deed or legacy of a particular gift or gifts specifically authorizes or requires
its retention and/or use for a specific project.
(b) To invest and reinvest the principal and undistributed income of the Foundation
funds on deposit with the Trustee in such property, real, personal or mixed and in such manner as
it shall deem proper for the growth of capital and the production of income, and from time to
time to change investments as he/she shall deem advisable; to invest in or retain any stocks,
shares, bonds, notes, obligations, or personal or real property bonds, notes, obligations, or
personal or real property (including without limitation any interest in or obligations of any
corporation, association, business trust, investment trust, common trust fund or investment
company) although some or all of the property so acquired or retained is of a kind or size which
but for this express authority would not be considered proper and although all of the Foundation
funds are invested in the securities of one company. No principal or income, however, shall be
loaned, directly or indirectly, to the Investment Trustee or any member of the Board or to anyone
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else, corporate or otherwise, who has at any time made a contribution to this Foundation, nor to
anyone except on the basis of an adequate interest charge and with adequate security.
(c) To sell, lease, or exchange any personal, mixed, or real property, at public auction or
by private contact, for such consideration and on such terms as to credit or otherwise, an to make
such contracts and enter into such undertakings relating to the Foundation property, as it
considers advisable, whether or not such leases or contracts may extend beyond the duration of
the Foundation.
(d) To borrow money for such periods, at such rates of interest, and upon such terms as it
considers advisable, and as security for such loans to mortgage or pledge any real or personal
property with or without power of sale; to acquire or hold any real or personal property, subject
to any mortgage or hold any real or personal property, subject to any mortgage or pledge on or of
property acquired or held by this Foundation.
(e) To execute and deliver deeds, assignments, transfers, mortgages, pledges, leases,
covenants, contracts, promissory notes, releases, and other instruments, sealed or unsealed,
incident to any transaction in which it engages.
(f) To vote, to give proxies, to participate in the reorganization, merger or consolidation
of any concern or in the reorganization, merger or consolidation of any concern or in the sale,
lease, disposition, or distribution of its assets; to join with other security holders in acting
through a committee, depositary, voting trustees, or otherwise and in this connection to delegate
authority to such committee, depositary, or trustees and to deposit securities with them or transfer
securities to them; to pay assessments levied on securities or to exercise subscription rights in
respect of securities.
(g) To hold Foundation property without indication of fiduciary capacity but only in the
name of a registered nominee, provided the Foundation property is at all times identified as such
on the books of the Foundation fund; to keep any or all of the Foundation property or funds in
any place or places in the United States of America.
ARTICLE X - ACCOUNTING
Section 1. The Investment Trustee shall render an accounting of the investment
transactions concerning the Foundation to the Board of Directors at least annually. No person or
entity other than the Board of Directors may require an accounting or bring any action against the
Investment Trustees with respect to the Foundation. The Investment Trustee may at any time
initiate legal action or proceedings for the settlement of its accounts and, except as otherwise
required by law, the only necessary party defendant to such action or proceedings shall be the
Board of Directors.
Section 2. The fiscal year of the Foundation shall be from July 1 through June 30th.
Section 3. The Board of Directors shall make a report annually of its uses of the
Foundation and shall distribute copies thereof to all members at the regular annual meeting held
in June.
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ARTICLE XI - LIABILITY OF TRUSTEES/DIRECTORS
Section 1. No Investment Trustee or member of the Board of Directors shall be
answerable for loss in investments made in good faith. No Investment Trustee or member of the
Board of Directors shall be liable for the acts or omissions of any other member of the Board, or
of any accountant, agent, counsel or custodian selected with reasonable care. Each Investment
Trustee or member of the Board shall be fully protected in acting upon any instrument,
certificate, or paper, believed by him/her to be genuine and to be signed or presented by the
proper person or persons and no Investment Trustee or member of the Board shall be under any
duty to make any investigation or inquiry as to any statement contained in any such writing but
may accept the same as conclusive evidence of the truth and accuracy of the statement therein
contained.
ARTICLE XII - FOUNDATION
Section 1. The Board of Directors may receive donations from the Donors or from any
other source in cash or in other property acceptable to them. All donations so received shall be
deposited with an Investment Trustee by the Board of Directors and thereafter held, managed,
administered and disposed of by the Investment Trustee and the Board of Directors pursuant to
the terms of the Agreement. The Board of Directors may accept donations which restrict their
uses and purposes, provided such restrictions are within the uses and purposes set forth in Article
II, and which limit the time, manner, amount, or other terms of distribution; but, unless otherwise
specifically required, the Board of Directors may mingle such restricted donations with other
assets of the Foundation.
ARTICLE XIII - USE OF THE FOUNDATION
Section 1. The Board of Directors shall have power to apply the Foundation for the
purposes set forth in Article II. In furtherance thereof, the Board of Directors shall have the
power and authority and is directed to distribute the distributable income of the Foundation as
they may determine, to the uses and purposes set forth in Article II.
Section 2. Unless the restricted donation provides otherwise, as used in Section 1,
"distributable income" means the total holdings of the Foundation, principle and interest, less
$2,500 which will serve as the minimum holding of the Foundation.
ARTICLE XIV - TERM OF FOUNDATION
Section 1. The Foundation shall continue in perpetuity; it may however, at any time be
wound up and the assets distributed with the assent of two-thirds of the Board of Directors, the
Library Board of Trustees and the Rancho Cucamonga City Council. Upon any such winding up,
the assets of this Foundation shall be distributed exclusively for such purpose or purposes, as are
consistent with the purpose of the Foundation.
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: August 6, 1998
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: REVIEW OF APPOINTMENTS OF BOARD MEMBERS TO SERVING
AS LIAISONS TO SPECIFIC SERVICE AREAS
RECOMMENDATION
That the Board review the liaison opportunities for Board member involvement and take
appropriate action. Board may decide to appointment current vacancies immediately; delay
appointment of vacancies until new Board member has been added; open all liaison opportunities
for consideration to all Board members at the first meeting of the new fiscal year; or determine a
different course of action.
School Services (Current appointee: Doris Dredd Lee)
Work with the School Districts, promote special communications or events, support
School/Library partnerships at Council or other civic meetings, be prepared to speak on
Library activities and services to the schools.
Business Services (Current appointee: Ede Swistock)
Work with local businesses and the Chamber of Cormnerce, promote special fundraisers
connected to business, advise on key areas of additional services to business, be prepared
to speak on Literacy activities and services.
Foundation Board (Current appointee: vacant)
Serve as a Director on the Library Foundation, attend monthly meetings with all voting
powers; work with the Foundation on the Library Telethon and other fundraising projects.
Literacy Services (Current appointee: vacant)
Work with Literacy Staff from the joint Rancho Cucamonga and Upland Library program
to provide and improve literacy services, assist in identifying grant opportunities for
literacy, support literacy projects at Council and other civic meetings, be prepared to
speak on Literacy activities and services.
Young Adult Services (Current appointee: vacant)
Work with Young Adult staff to plan and promote Young Adult programs, advise on key
areas of additional services to young adults, assist in identifying grant opportunities for
young adult services, be prepared to speak on young adult activities and services.
BACKGROUND~NALYSIS
These special areas of service reflect the four major roles selected by the Library Board in the
Plan of Service proposed for 1998/99. While all Board members will be involved in each of
these areas in their role as policy makers, the assignment of particular service areas to each Board
member will facilitate assignment of special duties (meetings to attend, special projects to advise,
etc.)
ly submitted,
LD~bbr~r aryhDK~~ ~~
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