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HomeMy WebLinkAbout1998/05/07 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, May 7, 1998, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:01 p.m. and the pledge of allegiance was led by President Howdyshell. Present were Boardmembers Dredd-Lee and Swistock. Also present were: Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor and Vivian Garcia, Administrative Secretary. B. ORAL COMMUNICATIONS B 1. Report from Delegation to the California Library Association Conference Legislative Day, May 5th. Deborah Clark, Library Director, requested that this item be held until the next meeting. The students who attended CLA Legislative Day had prior commitments for this evening and were unable to attend. C. CONSENT CALENDAR Cl. Approval of minutes: March 5, 1998 (Howdyshell abstained) April 2, 1998 April 14, 1998 MOTION: Moved by Boardmember Swistock to approve the consent calendar, seconded by President Howdyshell. Motion carried 3-0-1 (with Bradshaw absent). D. LIBRARY DIRECTOR'S STAFF REPORTS D 1. Library status report: oral report presented by staff. Deborah Clark, Library Director, stated that April will be remembered by staff as the month when Literacy Coordinator Lori Hopkins gave birth to Allison Joy. In regard to the Telethon, so far the Library Board Minutes May 7, 1998 Page 2 total collected from the pledges for the Telethon is $47,081 with a target goal of $53,246. Staff will be sending out a second letter for pledges not yet received. Deborah Clark, Library Director, stated that the Telethon Wrap-up and raffle drawing will be held on Thursday, June 11 from 6 to 8 p.m. at the Filippi Winery. Robert Karatsu stated that April will be remembered as tax month by the staff on the Reference desk. Circulation for the month of April showed items on Geography and Medicine as the most popular topic. Children's materials were half of all of the items checked out during the month. Renee Tobin, Children's Services Supervisor, stated that the children's staff had come up with "Cruise Around the World" as the theme for the Summer Reading Program. Sample handouts was passed out at the meeting. Wells Fargo Bank is no longer a sponsor for the program and the Inland Library System had picked up part of the cost of the materials with the Friends of the Library donating the remainder. Deborah Clark, Library Director, stated she would like to commend the Library staff, Renee Tobin, Nina Cole, Gail Thomas and Linda Janecek for their creative ideas for the Summer Reading Program. D2. Budget report: presented by Deborah Clark, Library Director. a. Status of current 1997/98 budget b. Approval of proposed 1998/99 budget Deborah Clark, Library Director, reviewed the current and the proposed budget with the Board. MOTION: Moved by President Howdyshell to approve the 1998/99 budget, seconded by Boardmember Dredd Lee. Motion carried, 3-0-1 (with Bradshaw absent). D3. Approval of Library Plan of Service for 1998/99. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director asked if there were any questions on the Plan of Service. Boardmember Dredd Lee requested to hold the Plan of Service until the July meeting when Boardmember Bradshaw would be present and possibly the new Boardmember. MOTION: Moved by President Howdyshell to delay approval until the July Board meeting, seconded by Boardmember Dredd Lee. Motion carried, 3-0-1 (with Bradshaw absent). Library Board Minutes May 7, 1998 Page 3 D4. Oral report on the Technology Center. Presented by Robert Karatsu, Principal Librarian. 1. Approval to charge a scanning fee of $3 per image. 2. Approval to charge a $.50 fee to issue a temporary card. Robert Karatsu, Principal Librarian gave an updated oral report on the Technology Center and the fees. MOTION: Moved by President Howdyshell to approve the fees, seconded by Boardmember Swistock. Motion carried, 3-0-1 (with Bradshaw absent). E. BOARD BUSINESS El. Oral report on current status of filling vacancy on the Library Board of Trustees. Deborah Clark, Library Director presenting. Deborah Clark, Library Director, stated that the council subcommittee had reviewed the existing applications for the Library Board. A letter was sent to see if the applicants to see if they would still be interested and would like to re-interview for the position. The position could be filled by June. E2. Approve Library Foundation Board action amending the Library Foundation Bylaws to require a member of the Library Board of Trustees to also serve as Director on the Library Foundation. Report by Deborah Clark, Library Director. MOTION: Moved by President Howdyshell to approve the amended Library Foundation Bylaws, seconded by Dredd Lee. Motion carried, 3-0-1 (with Bradshaw absent). E3. Review appointments of Board members serving as liaisons to specific service areas. Report by Deborah Clark, Library Director. President Howdyshell, requested a delay on this item until the next Board meeting. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Fl. Library Goals F2. Library Boardmembers serving as liaisons to specific service areas. Library Board Minutes May 7, 1998 Page 4 G. COMMUNICATIONS FROM THE PUBLIC None H. ADJOURNMENT MOTION: Moved by Boardmember Swistock to adjourn to Thursday, June 4, 1998 at 7:00 p.m. in the Council Chambers at the City of Rancho Cucamonga, seconded by President Howdyshell. Motion carried, 3-0-1 (with Bradshaw absent). The meeting adjourned at 7:47 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: September 3, 1998