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Home My WebLink About2000/01/06 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA VI¥IAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ~,_ ~, 300 at ~/O ~.~,0 I posted a true and correct copy of the meeting ;/ agenda dated //(~/OO at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on /~~ L/~ ~ , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga ¥ivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 7:00 p.m. January 6, 2000 Civic Center Tri-Communities Room 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember Boardmembers Robert Howdyshell, President Edward E. Swistock, President Pro Tern Donna Bradshaw, Boardmember Doris Dredd-Lee, Boardmember Joyce Womack, Boardmember PAGE ~ Board of Library Trustees Agenda Regular Meeting, January 6, 2000 A. CALL TO ORDER 1. Roll Call: Howdyshell , Bradshaw Dredd-Lee , Swistock and Womack B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: November 4 and December 2, 1999 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: oral report presented by staff. 2. Budget report: report presented by Deborah Clark, Library 7 Director. 3. Literacy Program Reorganization: oral progress report presented by Deborah Clark. Library Director 4. Telethon 2000: update by Staff. a) Selection of a project for Telethon 2000. A bookmobile with Cyber capability has been approved as the official telethon project. D. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. I. Update on Master Plan process: Survey. Oral report presented by Deborah Clark, Library Director. PAGE , , Board of Library Trustees Agenda Regular Meeting, January 6, 2000 2. Patrons request review of material. Repoa attached and 15 presented by Deborah Clark, Library Director. 3. Library Board Retreat: Discussion of items the Library Board wishes to cover during the retreat. Carry over from November Board meeting. E. IDENTIFICATION OF 1TEMS FOR NEXT MEETING This is the time for the Board of Library Trustees to identify the items the)' wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Library Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Monday, January 3, 2000, 6:00 p.m. seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. R A N C H O C U C A M O N G A '111 IDU E, LIC LIU, I~AI~Y Staff Report DATE: January 6, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION That the Library Board approve the Minutes of the Regular Meeting of the Board of Library Trustees for November 4 and December 2, 1999. BACKGROUND/ANALYSIS Attached, please find the Minutes for the Regular Meeting of the Library Board of Trustees listed above, taken and compiled by Library Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, ,. _ .,, , , / , ueDorah Kaye Mark Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on November 4, 1999, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, Califomia. The meeting was called to order at 7:04 p.m. and President Howdyshell led the pledge of allegiance. Present were Boardmembers Bradshaw, Dredd-Lee, Swistock and Womack. Also present were Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Supervisor, Lori Hopkins, Literacy Coordinator and Rose Manela, Literacy Clerk. B. CONSENT CALENDAR B1. Approval of Minutes: October 7, 1999. MOTION: Moved by Boardmember Bradshaw to approve the minutes, seconded by President Howdyshell. Motion carried 3-0-0-2 (with Dredd Lee and Swistock abstaining). C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, presented an oral report on the status of the Library. Robert Karatsu, Principal Librarian, stated a new phone system would be installed at the Library on November 5 and that there will be an upgrade of the Library Catalog, the Dynix System, in two weeks. Renee Tobin, Children's Supervisor, gave an update from the children's department. C2. Budget Report: presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget sheets with the Library Board. There were no questions. C3. Update on Back to Basics Grant: oral report by staff. Library Board Minutes November 4, 1999 Page 2 Lori Hopkins, Literacy Coordinator, gave an update on the Back to Basics program. There are 44 new students, with 6 students returning. Them are 22 tutors with 7 of the tutors returning. Lori Hopkins, Literacy Coordinator, reported that there are a total of 492 book titles in the collection for tutors to use. December 16 will be the last date in the fall session for students until spring. A tutor training will be held in January. C4. Library Card Promotion for Kids: oral report by Deborah Clark, Library Director. Renee Tobin, Children's Supervisor, stated that Contra Costa Library was focusing on all second graders to have a library card in year 2000. Staff would like to pursue this idea for the Rancho Cucamonga area. Boardmember Dmdd-Lee stated that second graders are better off with a library card and this will carry on to third grade, the earlier the better. Boardmember Womack stated second graders develop their love for books at this age. By third grade, the students are starting reports. C5. Telethon 2000: update by staff a) Selection of a project for Telethon 2000. A bookmobile with cyber capability has been discussed as a potential project. Deborah Clark, Library Director, reviewed cost figures for the purchase, outfitting and operation of a bookmobile. MOTION: Moved by Boardmember Womack to approve a bookmobile with cyber capability as a project for Telethon 2000, seconded by President Howdyshell. Motion carried 5-0. b) Filippi Winery Event: December 2, 1999. Deborah Clark, Library Director, stated that them is a conflict with another event on the evening of December 2. She will talk with Gino of the Filippi Winery and staff will contact Boardmembers as to whether the event will be rescheduled. Library Board Minutes November 4, 1999 Page 3 D. BOARD BUSINESS DI. Update on Mater Plan process: Survey. Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an update on the status of the Master Plan Survey with the Library Board. D2. Update on Donor Wall: oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral report on the Donor Wall. D3. Library Board of Trustees Retreat: Boardmember Dredd Lee Boardmember Dmdd-Lee stated that the retreat could be planned after the Telethon. She stated that mission goals, process of the budget, the duties of the Boardmembers, goal setting or strategic planing and the contributions the members are giving as part of the mission could be items that are covered. President Howdyshell suggested at the next meeting, the Board could discuss what they would like to have covered at the retreat. Staff will inquire from other libraries about their Library Board's retreats. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Telethon. E2. Library Board of Trustees Retreat E3. Joint meeting with City Council and Library Foundation. F. COMMUNICATIONS FROM THE PUBLIC None Library Board Minutes November 4, 1999 Page 4 G. ADJOURNMENT MOTION: Moved by Boardmember Swistock to adjourn, seconded by President Howdyshell. Motion carried, 5-0. The meeting adjourned at 8:15 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Special Meeting ' A. CALL TO ORDER A special meeting of the Library Board of Trustees was held on December 2, 1999, at the Filippi Winery, located at 12467 Base Line Road, Rancho Cucamonga, California. The meeting was called to order at 5:43 p.m. Present were Boardmembers Bradshaw, Swistock and Womack. Also present were Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR B 1. Approval to close the Library on Sunday, January 2, 2000. MOTION: Moved by President Howdyshell to close the Library, seconded by Boardmember Swistock. Motion carried 4-0-1 (with Dredd Lee). C. COMMUNICATIONS FROM THE PUBLIC None D. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn, seconded by Boardmember Bradshaw. Motion carried, 4-0-1 (with Dredd Lee absent). The meeting adjourned at 5:50 p.m. Respectfully submitted, Vivian Oarcia Administrative Secretary Approved: R A N C H O C U C A M O N G A PUBLIC LIBRARY Slaff Report DA[E: January ~, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 1999/2000 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Reports November and December" is attached. Schedule B, titled "Balance Sheet December FY 1999/2000" is attached. Schedule C, titled "Library Expenditures 1999/2000" is an accounting of all funds expended so far this fiscal year, showing 48% of library funds expended or encumbered at 50% into the fiscal year. Also included are the expenditure figures for Literacy and Library Redevelopment Agency funds. FISCAL IMPACT None. [/"R~spectfully submitted, Deborah Kaye~ Library Director Schedule A REVENUE REPORT FINES MEDIA LIBRARY REF REFUNDS November 99 & FEES RENTALS SALES SERV. 01-Nov $567.01 $180.34 $8.34 $2.00 $120.00 02-Nov $470.24 $188.00 $0.00 $17.50 $80.00 03-Nov $578.54 $159.95 $2.78 $2.00 $20.00 04-Nov $568.38 $154.85 $2.78 $0.00 $40.00 05-Nov $220.10 $159.44 $0.00 $3.00 $0.00 06-Nov $240.46 $177.34 $13.90 $0.00 $90.00 07-Nov $310.11 $98.62 $0.00 $0.00 $123.99 08-Nov $415.30 $136.73 $0.00 $0.00 $80.00 09-Nov $305.78 $168.56 $2.78 $2.00 $140.00 10-Nov $433.75 $180.82 $2.78 $1.70 $40.00 11-Nov 12-Nov $129.05 $165.01 $0.00 $0.00 $100.00 13-Nov $305.11 $184.27 $0.00 $0.00 $100.00 14-Nov $275.75 $10030 $2.78 $0.00 $20.00 15-Nov $0.00 $195.43 $0.00 $0.00 $100.00 16-Nov $306.93 $160.85 $7.57 $0.00 $20.00 17-Nov $327.70 $160.20 $2.78 $15.00 $60.00 18-Nov $368.29 $160.97 $0.00 $17.00 $0.00 19-Nov $134.50 $164.07 $0.00 $3.00 $40.00 November 20 & 21 $741.94 $345.07 $0.00 $0.00 $160.00 $0.00 $0.00 $0.00 $0.00 $0.00 22-Nov $398.10 $170.17 $0.00 $12.00 $20.00 23-Nov $447.24 $152.31 $0.00 $5.00 $40.00 24-Nov $404.85 $319.36 $0.00 $0.00 $20.00 Closed November 25 & 26 November 27 & 28 $536.39 $379.04 $2.78 $0.00 $160.00 $0.00 $0.00 $0.00 $0.00 $0.00 29-Nov $729.25 $145.28 $0.00 $0.15 $20.00 30-Nov $705.20 $162.21 $0.00 $0.00 $40.00 $9,919.97 TOTALS: $8,285.98 $4,569.59 $49.27 $80.35 $1,633.99 November 98 TOTALS $8,086.55 $4,213.57 $13.90 $972.19 % CHANGE 2% 8% 254% -92% 99/2000 Rev 98/99 Rev. TOTAL LIBRARY INCOME $12,985 $12,326 99/2000 Proj: Daily Average Fines $306.89 $285.72 Daily Average Media $169.24 $178.58 Daily Average Sales $1.82 $0.00 Daily Average Ref. Fees $2.98 $8.57 DAILY TOTALS $480.93 $472.87 GAiN/LOSS ON PRO J: $250 PERSONNEL EXPENSES Part time Salaries $21,733 $23,284 GAIN/LOSS ON PRO J: $1,551 BALANCE $1,800.80 REVENUE REPORT FINES MEDIA LIBRARY REF REFUNDS December 99 & FEES RENTALS SALES SERV. 01-Dec $496.05 $140.86 $0.00 $0.00 $0.00 02-Nov $425.35 $136.94 $0.00 $3.00 $20.00 03-Nov $312.60 $111.16 $0.00 $0.00 $0.00 December 4 & 5 $487.19 $243.98 $2.78 $0.00 $160.00 $0.00 $0.00 $0.00 $0.00 $0.00 06-Nov $396.14 $119.58 $0.00 $0.00 $140.00 07-Nov $502.30 $149.22 $2.78 $0.00 $40.00 08-Nov $361.10 $179.17 $0.00 $10.00 $80.00 09-Nov $383.45 $124.20 $0.00 $0.00 $20.00 10-Nov $260.65 $99.77 $0.00 $0.00 $0.00 December 11 & 12 $752.38 $274.08 $0.00 $0.00 $80.00 $0.00 $0.00 $0.00 $0.00 $0.00 13-Nov $259.85 $123.48 $0.00 $0.00 $60.00 14-Nov $324.65 $147.84 $0.00 $4.00 $80.00 15-Nov $219.20 $109.77 $0.00 $4.00 $40.00 16-Nov $242.35 $106.06 $0.00 $0.00 $60.00 17-Nov $97.74 $110.45 $0.00 $2.00 $80.00 December 18 & 19 $329.53 $287.06 $0.00 $0.00 $40.00 $0.00 $0.00 $0.00 $0.00 $0.00 20-Dec $274.30 $132.52 $0.00 $10.00 $80.00 $413.97 $143.89 $0.00 $0.00 $20.00 22-Nov $174.35 $182.66 $0.00 $10.00 $60.00 23-Nov $223.10 $202.58 $0.00 $0.00 $20.00 December 24, 25, 26 27-Dec $376.72 $183.13 $0.00 $0.00 $80.00 28-Dec $428.30 $205.83 $0.00 $0.00 $20.00 29-Dec $388.49 $216.31 $0.00 $0.00 $20.00 30-Nov $255.68 $321.92 $0.00 $0.00 $80.00 31-Dec $0.00 $0.00 $0.00 $0.00 $0.00 $8,385.44 TOTALS: $7,105.44 $4,052.46 $5.56 $43.00 $1,280.00 December 98 TOTALS $6,970.00 $4,021.50 $25.62 $440.55 % CHANGE 2% 1% -78% -90% 99/2000 Rev 98/99 Rev. TOTAL LIBRARY INCOME $11,206 $121326 99/2000 Proj: Daily Average Fines $253.77 $285.72 Daily Average Media $144.73 $178.58 Daily Average Sales $0.20 $0.00 Daily Average Ref. Fees $1.54 $8.57 DAILY TOTALS $400.23 $472.87 GAIN/LOSS ON PRO J: ($2,252) PERSONNEL EXPENSES Part time Salaries $21,019 $23,284 GAIN/LOSS ON PRO J: $2,265 BALANCE $13.03 Schedule B BALANCE SHEET DECEMBER FY 1999/2000 Revenues Earned Projected Loss/Gain Fines & Fees $44,720 $50,052 ($5,332) -10.7% Media Rentals $30,329 $31,251 ($922) -3.0% Sales $218 $0 $218 Technology/Print Fees $11,471 $9,996 $1,475 14.8% Information Services Fees $622 $501 $121 24.2% Direct Loan $9,787 $8,000 $1,787 22.3% Totals: $97,147 $99,799 ($2,653) -2.7% Part Time Salaries Spent Projected Loss/Gain $122,089 $139,704 $17,615 Balance for Year through December $14,962 Projected End of the Year Donations: Received Projected Over/Under Friends $50,000 $50,000 $0 Foundation $10,100 $30,000 ($19,900) (Includes $10,000 targeted for donor wall) Schedule C LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF 199912000 CATEGORY REMAINING SPENT YEAR PERSONNEL 60% 1100 REGULAR SALARIES $519,960 $19,822 $35,342 $57,830 $40,091 $46,038 $38,746 $231,868 $231,868 $288,092 45% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $6 0% 1300 PART TIME SALARIES $302,690 $9,698 $19,660 $29,139 $20,899 $21,733 $21,019 $122,149 $122,149 $180,541 40% 1900 FRINGE BENEFITS $200.940 $16,745 $16,745 $16,745 $16,745 $16,745 $16,745 $100,470 5100,470 $100,470 50% TOTAL PERSONNEL $1,023,599 $46,266 $71,747 $103,7t4 $77,735 $78,5t6 $76,510 $454,487 $454,487 $569,103 44% OPERATIONS 3t00 TRAVEL & MEETINGS $6,009 $1,743 $3,267 35% ALA Conference $0 Clark - workshops $15 $26 $41 Karatsu-workshops $0 Meeting Supplies $53 325 $78 California Air Tickets $0 ILS Workshops $25 $25 CLA Conference $690 $511 $396 $1,599 CALTAC Workshop $0 CLA Legislative Day $0 3300 MILEAGE $6,000 $t,303 $3,697 26% Auto Allowance $4,200 $178 $323 $485 $162 $1,147 Reimbursement $800 Garcia $22 $19 $20 $27 $87 Pages $8 $21 $12 $41 Manela $7 $7 Corwin $20 $20 3900 MAINTENANCEIOPER $183,860 $69,948 $113,911 38% Encumbrances $0 Visa $250 $250 Cash Receipts $0 Printing/Postage $2,000 $0 $2~000 0% Printing $0 Postage $0 Office Supplies $18,000 $13,485 $4,515 75% Library Cards $3,484 $3,484 Barcodes $2,034 $2,034 Cataloging Supplies $129 $565 $355 $30 $1,923 $3,002 Photography $257 $36 $293 Office Depot $15 $3,561 $3,576 Letterhead $63 $63 Miscellaneous $184 $19 $138 $342 Petty Cash $0 Computer supplies $555 $22 $95 $672 Stationary $0 Federal Express $19 $19 Board Supplies $0 Special Program Supplies $10,000 $1,428 $8,572 14% Children's Supplies $344 $344 Children's Programs - Friends $200 $105 $9 $138 $452 Administration Office supplies $20 $6 $27 Interlibrary Lean $10 $20 $30 Summer Reading Program (FR) $19 $246 $311 $576 Volunteer Supplies $0 Adver[ising/Promotions $3,000 $38 $2,962 1% National Library Week * Friends $0 Float (Friends funded) $38 $38 Books/Materials $125.000 $51,937 $73,063 42% Bookstore rush $4,218 $38 $4,256 // Young Adult Books $17 $17 Childrens Books $91 $1,321 $369 $1,781 Adult Books $487 $14,519 $15,006 Reference Books $638 $674 $355 $5,145 $6,811 Reference CD's $19,687 $19,687 Circulating Instructional CD's $0 Large Print Books - Friends $0 Books on Tape - Friends $29 $416 $525 $55 $54 $1,079 Video $2,500 $2,500 CD's (music) $800 $800 Spanish Language $0 Magazines/Publications $10000 $155 $30 $2,541 $85 $2,811 $7,189 0% Training $2,500 $0 $2,500 0% Bindery $1,000 $0 $1,000 0% 3932 Equipment Maint/Deprec. $7,980 $7,980 $7,980 $7,980 $0 100% 3956 DUES $2,t00 $t,808 $202 90% American Library ASSOC $450 $195 $195 $195 $255 43% M CLS Associate Membership $150 $150 $150 $150 $0 100% California Library Assoc $0 $335 $335 $335 ($335) #DIV/0! Inland Library system $1,500 $1~218 $1,218 $1,218 $282 81% CALTAC 0 $0 $0 $0 #DIV/0! 3960 GENERAL LIABILITY $4,220 $352 $352 $352 $352 $352 $352 $2,112 $2,112 $2,108 50% 6028 CONTRACT SERVICES $134,639 $tt4,823 $19,8t5 85% Encumbrances $14,401 $14,401 Offic Equip/Maintenance $6.000 $1,530 $4,470 26% Xerox Fund $1,494 $36 $1,530 Contract Salaries $1 895 $1,400 $1,891 $3,291 Book Processing $20.000 $2~014 $2,261 $2,000 $6,276 $6,276 $13,725 31% OCLC $0 $219 $175 $393 $393 ($393) #DIV/O! S.B County $50,000 $50,000 $50,000 $50,000 $0 100% Collection Agency $5,000 $780 $780 $780 $4,220 16% Self Check Maintenance $3,000 $5,700 $5,700 $5,700 ($2,700) 190% Telephone Maintenance $3,000 $3,000 $3,000 $3,000 $0 100% Computer Tech Services $35,000 $28,691 $711 $29,402 $29,402 $5,598 84% Evening Meeting Charges $0 $50 $50 $50 ($50) #DIV/0! Library Master Plan $10,000 $0 $0 $10,000 0% 8019 TELEPHONE $16,000 $8,206 $7,794 51% 989-8277 {Rotary line) $416 $366 $355 $728 $374 $2~239 181-1185 (TI line) $209 $203 $209 $209 $206 $1,035 948-9900 $431 $428 $851 $444 $415 $2,569 476-2793 (ISDN Line) $210 $420 $210 $213 $212 $1,265 980-0871 (EMS & Security) $56 $110 $57 $55 $277 980-4361 (Elevator) $27 $54 $28 $27 $137 987-3271 (Irrigation Spdnk) $23 $46 $23 $93 987-9671 989-6904 (Public Fax) $29 $61 $30 $31 $29 $181 481-6724 $27 $58 $31 $23 $138 MCi $67 $101 $103 $270 8021 WATER UTILITIES $3,008 $t,2t6 $1,784 41% Inside Use $224 $232 $456 Landscaping $353 $333 $686 Fireline water $37 $37 $74 8022 ELECTRIC UTILITIES $48,000 $0 $5,262 $5,296 $5,508 $4,353 $3,671 $24,090 $24,090 $23,910 50% TOTAL LIBRARY BUDGET $t,433,388 $108,325 $139,019 $142,490 $115,138 $89,761 $93,065 $687,805 $687,805 $745,983 48% /2-- LITERACY EXPENDITURES JUL AUG SEP OCT NOV DEC SPENT PER FUNDS % % OF 199912000 CATEGORY REMAINING SPENT YEAR PERSONNEL 50% 1100 REGULAR SALARIES $38,705 $988 $2,512 $1,145 $3,389 $3,464 $5,576 $17,074 $21,631 44% 1900 FRINGE BENEFITS $15,020 $1,252 $1,252 $1,252 $1,252 $1,252 $1,252 $7,510 $7,510 5O% TOTAL PERSONNEL $53,725 $2,240 $3,764 $2,397 $4,64t $4,7t6 $6,827 $24,584 $29,t41 46% OPERATIONS 3100 TRAVEL & MEETINGS $t~000 $20 $12 $42 $9 $83 $917 3300 MILEAGE $800 $67 $48 $115 $685 14% 3900 MAINTENANCE/OPER $3,290 $3,290 0% Printing/Postage $0 Printing $300 $0 Postage $0 Office Supplies $1,490 $106 $51 $532 $688 $802 46% Instructional Materials $1,500 $59 $75 $285 $419 $1,081 28% 6028 CONTRACT SERVICES $3,790 $1,895 $948 $0 $0 $0 $0 $2,843 $948 75% TOTAL LITERACY BUDGET $62,605 $4,214 $4,799 $2,502 $4,749 $4,767 $7,70t $28,732 $34,980 46% REDEVELOPMENT EXPENDITURES FY t99912000 TOTALS FUNDS % % OF JUL AUG SEP OCT NOV DEC SPENT REMAINING SPENT YEAR OPERATIONS 50% Maintenance/Operations $140,009 $22,888 84% Books $20~000 $18,566 $1,267 $722 $756 $21,310 ($1,310) Business Magazine Index $12,500 $8,149 $8,149 $4,351 Magazine Index $9,500 $0 $9,500 Dynix System upgrades $70,000 $40,412 $47,244 $87,656 ($17,656) Reference Center Magazines FT $14,500 $0 $14,500 Health Reference Center $8,500 $0 $8,500 SubTotal $18,566 $1,267 $41,134 $756 $8,149 $47,244 $117,115 $22,885 Contract Services $0 $0 $0 Master Plan Update $24,000 $24,000 $24,000 $0 Planning, Survey & Design $10,000 $10,000 Donor Wall $0 CAPITAL OUTLAY Project Improvement Costa $12,000 $0 $12,000 Fixed Asset Acquisition $5,000 $3,500 $1,500 70% Chairs $1,696 $1,896 Cliffs Rack $208 $208 Shelving $1,396 $1,396 Sub Total $1,896 $0 $208 $0 $0 $1,396 $3,500 TOTALS $191,000 $20,463 $1,267 $41,342 $756 $8,149 $71,976 $46,385 38% R A C H O C U C A M O N G A ~)U BLIC LIBRARY Staff Report DATE: January 6, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: REQUEST FOR REVIEW OF MATERIAL RECOMMENDATION That the Library Board perform an initial review of the attached correspondence requesting review of library materials and after discussion, take appropriate action. Staff recommendation on each item is listed below. BACKGROUND/ANALYSIS Below, is a list of materials generating concerns or comments from members of the public and a recommendation from staff of action to be taken. Attached, please find reviews on the items in question, and copies of any written correspondence between the Director and individuals requesting action (if available). ITEMS UNDER REVIEW Title Author/Artist Format Recommendation Tully Paulina Simons Talking book Retain item 12 Bar Blues Weiland Scott Music CD Retain item fF~espectfully submitted, Deborah Kaye Library Director R A N C H © C UC A M O N G A PUB L I C LI BR ARY January 3,2000 Thank you for your patience regarding proceeding on your concerns about the appropriateness of the audio book "Tully" on the shelves of the public Library. As you are aware, upon my initial review, I explained that while I sympathized with your distaste for the item, based on reviews and interest in borrowing, I would recommend retaining the taped version of "Tully" for our collection. Based on your response to my letter requesting further review, I have referred the issue to the Library Board of Trustees, the citizens board empowered to make the final decision on retention or discarding of the item in question. This Thursday, at 7 p.m. is the first Regular meeting of the Rancho Cucamonga Public Library Board of Trustees since I received your November correspondence. The Board Members will be receiving copies of your correspondence and my response to those concerns. The audio tapes and the book version of the title will also be available for them to review, if they so choose. You are welcome to appear at the meeting if you wish, but are not required to be present. If you are interested, here is the date, time and location: Thursday, January 6, 2000 at 7 p .m. Rancho Cucamonga Civic Center/City Council Chambers 10500 Civic Center Drive, Rancho Cucamonga, CA If the date and time above is not convenient and you wish the discussion to be held over to their next meeting, February 4th, at the same time and location as listed above, you may call my office and we will so schedule. As in my prior correspondence, I thank you for your interest, time and concerns regarding library services and the materials available. erel13ebora~"Kaye Clark, Library Director 7368 Archibald Avenue · Rancho Cucamonga, CA 91730 * (909) 948-9900 * Fax (909) 989-8966 ,/,_,z.-./~ RANCHO CUCAMONGA PUBLIC LIBRARY REQUEST FOR REVIEW OF MATERIAL Please complete this form if you have some objection to specific material in the Rancho Cucamonga Public Library collection. Your comments will be reviewed by staff specialists and you will receive a reply in writing l~om the Library Director. TITLE TULLY Paul 1 ina Simons. AUTHOR DEWEY NUMBER (on spine of book). TYPE OF MATERIAL (if other than book). Audiobook What brought this material to your attention? The synopsis on the cover led me to think that this would be an enjoyable story. XVhat is it about? A midwestern girl and her friends, facing various frustratcions, trying to make sense of it all. Did you read, view or hear it in its entirety? __ Yes x No To what do you object (please use specific examples)? Within the first few minutes the young people are engaged in irresponsible sexual relati~nshil)s. After the fourth instance, a girl exclaims, "This is what i't~t all about." I guess she was referring to life. Have you read or he~rdanyreviews or commenB on it(pleasemenfion sourcesifyou can)? pursuant to my letter ~fi October, Ms. Clark sent me copies of three synopses, seven customer comments, and a recommendation by the Library Journal. For wh~ group, ifany, would you recommend thism~efial? Psychologists and psychiatrists to understand what goes on in the minds of young people. Correspondence with Ms Clark November ll, 1999 Staffmembertowhomyoutalked Date /7 R A N C H O C U C A M O N G A PUBL I C L I BRARY October 14, 1999 Thank you for sharing your concerns regarding the audio book "Tully", by Paullina Simons. I would like to begin our discussion with an explanation of how the library selects the books and audio materials added to our collection. We are proud of our expanding audio collection, which encompasses a variety of tastes and interests, reflecting the diversity and varying backgrounds of our borrowers. In short, our collection in many ways echoes our California communities--full of the variety found in a complex and challenging society. As a public library, one of our goals is to make sure that the library has something for everyone. At the same time, that often means that there are materials on our shelves that some find objectionable. That is why we rely on professional reviews and reader demand, rather than our owll tastes or opinions, in the selection of library materials. In the case of adult materials and audio books, two professional staff'members are involved in selection. They base their selections on review materials, popularity of author, and, in the case of audio books, the popularity of the print version. We purchased the book "Tully" based on a review fi.om Library Journal (attached) and have found the selection to be popular with the public. The book version has circulated 46 times since added to the collection in 1994 and the audio book has been borrowed 54 times. From the attached comments submitted fi.om readers at Amazon Online Bookstore, you can see that the book has a strong readership from many members of the public. I truly regret that you were disturbed by this audio rope and found it offensive. Due to the nature of audio books, I hear concerns about content more often than with printed books. I believe it is because a printed book allows the reader to gloss over scenes and language that are uninteresting and sometimes uncomfortable. Audio books do not allow that kind of latitude. I suppose that is why books are still my number one preferred medium of choice. 7368 Archibald Avenue · Rancho Cucamonga. CA 91730 * (909) 948-9900 * Fax (909) 989-8966 I appreciate your taking the time to share your views on the 8~djo book. Through the review process, we rely on our readers to keep us informed about their tastes, interests and concerns. We believe in and support reader participation within our organization. In our review process I sometimes agree with our palxons...and sometimes disagree. This time I understand your concerns, but believe that the audio book has sufficient merit, due to its continuing popularity, to continue on public library shelves. Should you wish to pursue this matter further, the Library Bored of Trustees is ultimately responsible for all materials and policies governing the Libra~. I have attached a Request for Review form which you may complete and mail to the Library, along with a request to have the matter set before the Library Board of Trustees al their next meeting. Again, thank you for your concern and your interest in the Rancho Cueamonga Public Library and I hope you fred other items in our audio collection that you can enjoy and that are more to your taste. rely, Library Director Books In Print wi Book Reviews On Disc Record Ust 40/13/1999 Page 1 Ubra;y Journal 04/ISI94 Simons, Paullina. Tully. St. Martin's. May 1994. c.579p. ISBN 0-312-tt083~. $23.95. F In this beautifully written first novel, Simons captures the lives and loves of Tully and her friends Julie and Jennifer in Topeka, Kansas. After her father and brother disappear, Tully's childhood is shaped by an abusive mother. Her wild adolescence culminates when Jennifer commits suicide. Unable to accept the death or admit to gdef, Tully seeks consolation at the gravesite, where years later she meets Jack, a former lover of Jennifer. AJthough married to Robin, she begins an affair with Jack, despite the warnings of her friend Shakee, also one of his former lovers. When Jack wants her to move to California, a lifelong dream of both Jennifer and Tully, this survivor in life must come to gdps with past gdefs to make a decision. A st]'ong story line with great characterization makes this book hard to put down. A potential best seller, it is highly recommended for public libraries. [BOMC and Quality Paperback selections.I-Heather Blenkinsopp, Mercy Coll. Lib., Dobbs Ferny, N.Y. AREV August 99 - (c) 1999 R.P~ Bowker, a unit of Cshners Business info. Am.a~zon.com: A Glance: Tully http://www.amazon.com/exec/obidos...837205/st=8-3/002-6906467-1 $78615 Synopsis A defiant and passionate young woman, coming of age in the late 1970s, endures her mother's cruelty, suffers a devaslating betrayal, becom, es a mother herself, and risks losing her best friend by pursuing a heartless man. Reprint. Synopsis Five young Midwestem women and men struggle to find their life paths in the wake ora shared and life-altering tragedy. A first novel. Simultaneous. -This text refers to the audio cassette edition of this title ?~ Synopsis A novel about passion, loss, love and revelation, about a friendship · ' - · ~ that endures through lifetimes and beyond death. In the late 1970s, Tully, a defiant, young rebel with an agoniTJng secret, dares to win everything, and risks losing it all, in one raw, reckless gamble of the heart. HC: St. Martin's. Customer Comments Average Customer Review=. ~ Number o~ Reviews: 50 A reader from WA, Australia ~ September 28, ~.99g -- Wow Wow, this book hit me so hard with its mw emotion and honesty and left me feeling so happy that my life is not like hers. I cried so much in this book and could not put it down, and although her choice of Robin in the end saddened me [enormously] I thought it was the right one and it left the reader with a sense of hope. I'd love a sequel, but in all honesty it would probably ruin this one. Tully was such a beautiful book, it had the hard edges and violence that you don't often see and it left me feeling vulnerable, so much so that I rang all my friends and told them how glad I was that I had them. It was so sad, so full of emotion and action and it was so a-uthful about the choices one makes in life and how the consequences affect you. It just reaches out to every person, and touches their lives. Absolutely stunning. A reader from Wisconsin, Septerober 22, 1999 ~ I crawled in this book and stayed there... I crawled in this book and stayed there with Tully until the very end. Her life was my life, including Jennifer. Just last year, I had a best friend commit suicide. I have never come across a book that mirrors my life so much. I have often said to my friends, "Oh, that is just another chapter in my book I am going to write someday". Well, that book has been written, by Paullina! I am going to head back to the store to buy copies for my girlfriends. I thinl~ men should read th/s, but unless they are open-minded they will not "get it". Tully is ...... real, very real. -This text refers to the audio cassette edition of this 3 of 6 10/13/99 10:56 AM AmaZon.eom: A Glance: Tully http://www.amazon.com/exectobidos...837205/sr=8-3/002-6906467- 1578615 title A reader from Melbourne Australia, August 24, 1999 Engaging soap opera I found Tully a very engaging and at limes powerful read. But Ultimately I felt it became too much of a soap opera. Entertaining, but not life changing. A reader from Seattle, WA, July 12t 19.99 ~ An arcane glimpse at an woman's life that rs askew After reading Tully for the first time, i loved it, the second time I lived it. I encouraged my sister and my best friend to read it. Soon we became Tully, Jen and Julie. My sister's favorite quote is "It may not look like it but Ina hanggliding." I like the music quotes, the way Jack is Jacko, how they didnt see the cherry blossoms and much more. I feel the anguish and happiness when Tully tells Robin she loves him and Jack that she cant leave him Being an English major, I like analyzing how Jen couldnt tell heaven from hell. My sister thinks Jack was Tully's Irue love, that's tree but Robin gave her a life, he really did, he paved Tully this yellow brick mad to a normal life and I feel in love with him for thal. Paulins. you showed me Tully and it was EVERYTHING, it is my b~le, I belive I will find ·. my Jack Pendel and I will see his Gray Mondays. And I will want to die if I find a Robin and he cheats for 11 years. And when I have a Boomer I will be happy, too. And I will always tell heaven from hell, and blue skies from pain. TVPromoGal@aol.com from A Minnesotan living In Michigan, May 29, 1999 ~ Tully Fanclub .T? This is the kind of book that any free spirited woman wowing up in the 70s or 80s will hold dear for years to come. Tully embodies so many real feelings that any rebel-at-heart ga] will admire. Tully is a woman to cry for, cheer for, laugh with and pray for. My life seems simple in comparison. Ladies, you won~ find a better friend, and if any of you men want some insight into the meaning of true friendhship for most women, you'll get a great description through Tully and Jennifer's relationship. I've made all my closest friends read Tully, and we LOVE her!...maybe we should start a fan club! P.S. Pauline, how about giving us a sequel someday? Maria from Thessaloniki, Greece, May 23, 1999 ~ very good book One of the best things about this book, is thc love story between Jack & Tully- I like great love stories, & rarely find such good ones. The ending of the book is very realistic & I was happy that Paullina Simons didn't chose an obvious "happy ending" -although in reality fl`Tully followed her dream, abandoned her everyday life & moved to California, I think it wouldn't really be a happy ending, it would make the book far more superficial. A reader from Florida, May 21, 1999 ~-k-grg*k Fulfilling 4 of 6 10/13/99 10:56 AM Amazon.corn: A Glance: Tully http://www.amazon.con~exec/obidos...837205/sr=8-3/002-6906467-15786 I feel like Tully is the story of a young lesbian who is socjaliTed to man3, a man after the death of the love of her life...it is a book that rll always remember! laura@progressinvestment.com from San Francisco, CA, May 19~ 1999 9-~¥~2- Recommend, but only marginally I had very conflicting feelings about this book. The first half of the book seemed to drag; I didn't like the characters; and I almost put it down countless times. On the other hand, I was glued to the second half of the book and couldn't tear myself away from it. The main premise of the story is a young woman who is very damaged by her childhood, and the struggles she has in coming to terms with her adult life. In essence, the book paints a picture of how childhood scars can continue to wreck havoc in an adult life. The major problem I had with Tully is that in the tim half of the book, all of the characters come across as rial and me-dimensional. It was difficult to like them and it was even more difficult to understand what their connection was to each other. I just didn't feel Tully's great attachment to Jennifer, her best friend, nor I get the sense of any great warmth between her and Robin, one of the major male characters. And, to be quite honest, the way she was involved with two men at once (this happened twice in the book) bothered me; I especially didn't like the way Robin was treated. However, although he is portrayed as a very decent man> I never fully understood his connection to Tully as there didn't seem to be any depth in that relationship. I think that the second half of the book worked better for me, because the characters were a bit better developed and the story became more interesting. But most knportant of alL, I think that the extent that Tully was hurt in childhood became a 1o! clearer, and that, I think, helped me to understand the charactem I really wish that the author had done a better job of explaining this in the beginning of the book, and had made the characters more three dimensional. I liked how the book ended and what will stay with mc, after reading it, is the idea that you can like your life, even ff it doesn't turn out as it planned, and also how you may not reali?e how deeply you care for someone, until they leave. In the end, I'm glad I stayed with the book and didn't put it down, although, I ~hlnlc some readers will not be able to get through this book. If someone were to ask me ifI recommend it, I would say "yes", but only mar~nally. Click here for all SO customer comments.., Customers who bought titles by Paullina Simons also bought titles by these authors: 5 of 6 10113/99 10:56 AM RANCHO CUCAMONGA PUBLIC LIBRARY REQUEST FOR REVIEW OF MATERIAL Please complete this form if you have some objection to specific material in the Rancho Cucamonga Public Library collection. Your comments will be reviewed by staff specialists and you will receive a reply in writing from the Library Director. TITLE AUTHOR DEWEY NUMBER (on spine of book). TYPE OF MATERIAL (if other than book) What brought this material to your attention? What is it about? Did you read, view or he,az it in its entirety? Yes __ No To what do you object (please use specific examples)? Have you read or heard any reviews or comments on it (please mention sources ffyou can)? For what group, if any, would you recommend this material? Staff member to whom you talked Date Your name Address. City and Zip Phone ancho Cucamonga 'Public In' o~er to provide the finest materials and se~ic~ to our ~mmuni~, the ~:~., your ~put and f~bac~ Tell ,_/,. nr idea~ for ot r ,./~. ,~,, ~' .:r~.. , , ~ . . . ~'~ ,,. ~ ,.,,, :. ?..~f ~ '.. ,.. Lo~ A~clcs Time~: Record Display htlp:/;info~xeb5.newsbank.cora bha gate-exe.-BNzoxOjE~xOjlaOS4xNTAuODl&stale=uutbkp.2. Record 7 of 200 March 29, 1998 Scott Weiland's 'Bar Blues' Rings True on His Solo Debut By Natalie Nichols Section: Calendar News Desk: Calendar Desk Edition: Home Edition Page: 74 Estimated Printed Pages: 1 Article Type: Audio Recording Review Article Text: Having loudly declared himself a rock star, Scott Weiland backs up his claim with a solo debut that's so far from his work with Stone Temple Pilots it could have come from another galaxy. With a collection that plays like a series of strange dreams, Weiland proves nearly as adept at inhabiting lavish sound-scapes as Polly Jean Harvey, assuming larger-than-life roles in a dozen dark, extravagant numbers about obsession, addiction and loss. Still, as fey as "12 Bar Blues" is, the emotions ring true, with Weiland drawing on his all-too-real drug travails to color tunes such as the absurdly poignant plea "Barbarella." But this album isn't about self-pity; it's about self-discovery. Inspired by both the sound and experimental spirit of'70s Bowie and "White Album"-era Beatles, Weiland tries on everything from theatrical ballads (the epic "Lady Your Roof Brings Me Down") to raging punk (the Stooges-esque "Cool Kiss"), faltering only with the overblown lullaby "Son." Although many STP fans may not believe it, he hasn't forgotten his audience. As much as these songs sprawl and ramble, he slips in surprisingly catchy choruses. Any open-minded listener is likely to carry away some hummable refrains without even realizing it. Albums are rated on a scale of one star (poor), two stars (fair), three stars (good) and four stars (excellent). Caption: PHOTO: SOULFUL SEARCHING: Scott Weiland sings of obsession, addiction and loss on "12 Bar Blues." ID NUMBER: 19980329hca0141 PHOTOGRAPHER: LAWRENCE K HO / Los Angeles Times Natalie Nichols Copyright, The Times Mirror Company; Los Angeles Times 1998 Record Number: 000029953 NEW RECORDINGS REVIEWED BY CHRIS ALBERTSON, FRANCIS DAVIS, WILL FRIEDWALD, PHYt. GARLAND, BRE~r MILANO, ALANNA HASH, PARKE PUTERBAUGH, KEN RICHARDSON, AND STEV~ SIMELS THE BEVIS FROND North Circular A~ic¢ in Cha~n~ ~n /~";~:F l),'p,,t, whcrca, GANG STARR Moment of Truth singer Scott Weiland go it alone and lake ?. ?~)~l~'l~l~ffi ' :~1~1~1~]~~ *~ '~ InfoTrac EF I General Reference Center Full Records , ~ubject: Weiland, Scott; Periodicals 8 of 22 -- Page Down for Text -- Source: '~ntertainment Weekly, ~pril 3, 1998 n425 p96(1). Title: 12 Bar Blues._(sound recording reviews) Author: Jim Farber -- Press [L] to link to other documents on these topics -- Subjects: Sound recordings - Reviews People: Weiland, Scott Rev Grade: B Full Text: COPYRIGHT 1998 Time Inc. All rights reserved. ~arrow ~ink I ~_Brief citation display ~ Next ~_Prev ~ Page Down ~ Help ~ Start Over m Print ~ Mark InfoTrac EF I General Reference Center ~11 Records Subject: Weiland, Scott; Periodicals 8 of 22 SCOTT WEILAND 12 Bar Blues (Atlantic) A history of drug addiction has famously plagued Scott Weiland's personal life, but his musical career suffers from something more strange: schizophrenia. As the singer for Stone Temple Pilots, Weiland offered karaokelike versions of Eddie Vedder's growl and John Lennon's sneer. For his solo debut, he perfects Michael Stipe's whine, Richard Butler's croak, and David Bowie's bellow. Which makes us wonder: Who is Weiland himself? The album's sole connection to STP comes in its relentlessly catchy melodies, which even the weird production can't distort. The producers (including Daniel Lanois) bleed every bass line, fuzz every guitar, and shatter every drurzbeat. The star's lyrics seem just as desperate for attention. If the result seems ostentatious, perverse, and needy, the LP's sheer invention and hooks will make your indulgence worthwhile. B Electronic Collection: A20432651 ~ ~lBrief citation display Next ?rev ~ Page_Down ~ Page Up Help Start Over ~ Print ~ Mark ~nfoTrac EF I General Reference Center Full Records Subject: Weiland, Scott; Periodicals 10 of 22 -- Page Down for Text -- Source: People Weekly, March 30, 1998 v49 n12 p25(1). Title: 12 Bar Blues._(sound recording reviews) Author: Alec Foege -- Press IL] to link to other documents on these topics -- Subjects: Sound recordings - Reviews People: Weiland, Scott Rev Grade: D Full Text: COPYRIGHT 1998 Time Inc. All rights reserved. ~_Brief citation display Next ~Prev ~ Page Down Help ~ Start Over ~ Print ~ Mark ~nfoTrac EF I General Reference Center Full Records Subject: Weiland, Scott; Periodicals 10 of 22 Note to David Bowie: Watch your back catalog! Last time Weiland of the Stone Temple Pilots ripped off a proven sound {grunge), his band gained as much fame as its originators (Nirvana and Pearl Jam). Now, out on his own after a much-publicized drug detox, he eschews heavy guitar rock for a lighter but equally familiar pop psychedelia. Clearly he has gotten his mitts on Bowie~s 1972 glam classic The Rise and Fall of Ziggy Stardust and the Spiders from Mars. But with its predictably spaced-out song titles ("Desperation %5"), cloyingly nonsensical lyrics {"Ail the tangerines/ They taste like jelly beans") and thin, whiny vocals, 12 Bar Blues shouldn't prove any threat to a living legend. No surprise, then, that on the album's best shot at a hit, the vaudevillian acid rocker "Lady, Your Roof Brings Me Down" (which also appeared on the Great Expectations soundtrack), he blatantly cribs from a dead one--Jim Morrison. Weiland, do us all a favor: Stop cloning around. ~arrow ~ink I ~_Brief citation display ~ Next ~Prev ~ Page Down ~ Page Up ~ Help ~ Start Over m Print ~ Mark C].a STATISTICS NOV 99 NOV 98 FY 99~00 FY 98/99 Days Open 27 27 144 148 Items Borrowed 55,951 56,291 276,241 281,835 Average Daily 2,072 2,085 1,918 1,904 % Change -1% 1% Patrons Registered 917 984 4,711 5,085 Average Daily 34 36 33 31 % Change -7% 6% Information Questions 8,819 9,763 36,220 37,300 Average Daily 327 362 252 252 % Change -10% 0% Items Classified 1,412 2,030 9,090 9,041 % Change -30% 1% Volunteer Hours 255 219 2,902 2,149 % Change 14% 26% ADULT SERVICES Information Question~ 5,450 5,960 26,764 27,277 Average Daily 188 206 923 941 % Change -9% 0% Programs/Classes Attendance 20 125 32 162 # of Sessions 2 5 3 7 Aver. per session 10 25 12 14 Tours/Group Visits To the Library 0 0 60 150 Number of Tours 0 0 4 4 Aver. per session #DIV/0! #DlVl0! 15 38 CHILDRENS SERVICES Information Questions 3,369 3,803 9,456 10,023 Average Daily 116 131 326 346 % Change -11% Toddler Time 100 0 702 0 # of Sessions 4 0 28 0 Aver. Per session 25 6 25 0 Preschool Storytime Attendance 168 190 1,443 1,699 # of Sessions 11 10 77 80 Aver. per session 15 19 19 21 Afterschool StorTtime Attendance 95 111 867 891 # of Sessions 5 3 34 26 Aver. per sessioe 19 37 26 34 Special Events Program Attendance 30 37 415 414 # of Sessions I 7 4 28 Aver. per session 30 5 104 15 Group Visits to Library 161 210 348 621 # of Sessions 8 8 17 24 Aver. per session 20 26 20 26 Outreach Visits by Staff 0 740 95 740 # of visits 0 3 I 3 C]-b STATISTICS DEC 99 DEC 98 FY 99100 FY 98/99 Days Open 27 28 171 176 items Borrowed 43,483 45,582 319,724 327,417 Average Daily 1,610 1,628 1,870 1,860 % Change -1% 1% Patrons Registered 596 703 5,307 5,788 Average Daily 22 25 31 31 % Change -12% 0% Information Questions 6,540 6,953 42,760 44,253 Average Daily 242 248 250 251 % Change -2% -1% Items Classified 1,635 1,518 10,725 10,559 % Change 8% 2% Volunteer Houm 255 219 2,902 2,149 % Change 14% 26% ADULT SERVICES Information Questions 4,270 4,650 31,034 31,927 Average Daily 147 160 1070 1101 % Change -9% 0% Programs/Classes Attendance 15 18 47 170 # of Sessions 2 3 5 10 Aver. per session 8 6 12 14 Tours/Group Visits To the Library 15 0 75 150 Number of Tours 1 0 5 4 Aver. per session 15 #DIV/0! 15 38 CHILDRENS SERVICES Information Questions 2,270 2,303 11,726 12,326 Average Daily 78 79 404 425 % Change -1% -5% Toddler Time 147 0 849 0 # of Sessions 8 0 36 0 Aver. Per session 18 O 24 0 Preschool StorytJme Attendance 162 126 1,605 1,825 # of Sessions 14 11 91 91 Aver. per session 12 11 18 20 Aftemchool Storyfime Attendance 122 87 989 978 # of Sessions 8 3 42 29 Aver. per session 15 29 24 34 Special Events Program Attendance 0 7 415 421 # of Sessions 0 I 4 29 Aver. per session 7 104 15 Group Visits to Library 38 194 386 815 # of Sessions 3 7 20 31 Aver. per session 13 28 19 26 Outreach Visits by Staff 0 0 95 740 # of Visits 0 0 I 3 SchedQle A REVENUE REPORT FINES MEDIA LIBRARY REF December 1998 & FEES RENTALS SALES SERV. December 1 $510.62 $134.33 $2.78 $2.00 December 2 $502.75 $208.39 $2.78 $122.00 December 3 $257.13 $174.29 $5.56 $0.00 December 4 - closed December 5 & 6 $569.90 $293.58 $2.78 $10.00 $0.00 $0.00 $0.00 $0.00 December 7 $450.45 $150.89 $0.00 $17.00 December 8 $327.15 $171.77 $0.00 $2.00 December 9 $316.64 $138.28 $0.00 $5.00 December 10 $362.97 .$144.55 $2.78 $0.00 December 11 $232.34 $83.78 $0.00 $0.00 December 12 & 13 $472.00 $213.95 $2.78 $3.00 $0.00 $0.00 $0.00 $0.00 December 14 $398.09 $125.55 $0.00 $70.00 December 15 $397.19 $142.51 $0.00 $1.00 December 16 $248.90 $96.57 $0.00 $0.00 December 17 $282.00 $127.19 $0.00 $2.00 December 18 $160.65 $119.49 $0.00 $0.00 December 19 & 20 $275.13 $243.94 $0.00 $2.00 $0.00 $0.00 $0.00 $0.00 December 21 $287.20 $168.69 $0.00 $120.00 December 22 $329.55 $147.79 $0.00 $1.55 December 23 $262.45 $151.53 $0.00 $60.00 December 24 - dosed December 25 - closed December 26 & 27 $239.51 $261.09 $0.00 $4.00 $0.00 $0.00 $0.00 $0.00 December 28 $554.65 $182.88 $0.00 $2.00 December 29 $606.84 $191.48 $5.56 $2.00 December 30 $436.89 $193.18 $0.00 $15.00 December 31 $400.00 $155.80 $0.00 $0.00 $8,044.11 $0.00 $0.00 $0.00 TOTALS: $6,970.00 $4,021.50 $25.02 $440.55 December 97 TOTALS $8,881.05 $4,508.93 $29.14 $114.18 % CHANGE -22% -11% -14% 286% Dec 98 Dec 97 TOTAL LIBRARY INCOME $11,457 $13,533 97/98 Proj: Daily Average Fines $211.21 $273.24 Daily Average Media $143.17 $176.06 Daily Average Sales $0.93 $0.00 Dairy Average Ref. Fees $8.86 $2.82 Daily Average APS $20.82 28.17 IncJudes Technology Fees of: $0.00 IncJudes Photocopy Fees of: $645.48 DAILY TOTALS $385.00 $480.29 GAIN/LOSS ON PRO J: ($21954) PERSONNEL EXPENSES Part time Salaries $23,520 $19,875 GAIN/LOSS ON PRO J: ($3,645) BALANCE ($6,599) DATE: January 6, 2000 TO: President and Members of the Library Board of Trustees President and Members of the Library Foundation Board Jack Lam, AICP, City Manager FROM: Robert Karatsu, Principal Librarian SUBJECT: Monthly Report: December 1999 in Review 1) WHAT Y2K?... Being no different than anywhere else in the world, Y2K has had no impact on the technology within the Library. Prior to December 1999, the Dynix system was upgraded, as were the self-check out machines and most PCs. In the next month, Robert Karatsu will upgrade the Telecirc system (for renewing books using your touch-tone phone) and the catalog system to a Windows-based interface. 2) TECHNOLOGY CENTER UPGRADE As part of the whole Y2K process, the Technology Center upgraded all of its computers to faster Pentium II-based, 233 MHz PCs with 17" monitors. These computers are all using Windows NT (rather than Windows 95.) The same programs are available. Thus far, the public has conunented on how much faster the computers are running, and they like the larger monitors. 3) RESOURCE SHARING GRANT The Library received a $7,500 grant from the State Library for Z39.50. Basically, what Z39.50 does is allow other library systems that do not use the Dynix system to "see" our catalog using whatever system they have. This system should be in place within the next two months. 4) CHILDREN'S SERVICES Children's reference and circulation statistics were lower than November, however selection of materials was excellent. The last week of the month brought several patrons who were searching for report materials to have ready before children returned to school. These patrons had a wide choice of materials on California missions and biomes, two subjects that are now in high demand. Renee Tobin was able to complete purchases of curriculum-based materials using $10,000 from the Library Foundation. Purchases focused on beginning readers, California missions, and other nonfiction topics with heavy demand. Publicity was submitted to local newspapers and cable stations promoting the eight storytimes children's staff presents each week. In response to requests from many patrons, the format of the Saturday storytime will change to family storytime in January. Children of all ages may attend this storytime along with their parents. In the planning stages for the coming months are Chinese dragon making programs, a storyteller for Black History Month in February, and more reading moments and Junior Trivia for Telethon 2000. 5) TELETHON PLANNING If it's January, it is tinge to start planning for the Telethon. Robert and Nina Cole are already scheduling production crews to shoot new videos for this year's show. Besides a new set of "Reading Moments," there will also be "Staff Moments" (highlighting what our staff does), a video highlighting what previous Telethons have done for the Library (including people who use the Technology Center and children who have benefited from the "Back to Basics" program), and a new "Information Goldmine." We have also already started receiving applications for the talent program, so hopefully Telethon 2000 will be bigger and better than ever! 6) TAX FORMS Once again, the Library is in the tax form distribution business. More and more, agencies such as the post office, are no longer offering tax forms. In fact, it seems like even the IRS has cut back on mailing out forms unless you specifically ask for them. Staff is evaluating the time involved in the distribution of tax forms, but as it stands now, the public sees this as another service provided by their Library so we will continue to make lemonade out of lemons.