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HomeMy WebLinkAbout2000/09/07 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ~tO. 3~ ~O00 , II at ~4 , I posted a true and correct copy of the meeting ~l, '7., ;?--ocO at lOgO0 civic agenda dated Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 7:00 p.m. September 7, 2000 Civic Center Council Chambers 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tern Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember Boardmembers Robert Howdyshell, President Edward E. Swistock, President Pro Tern Donna Bradshaw, Boardmember Ravenel Wimberly, Boardmember Joyce Womack, Boardmember PAGE (-~.., Board of Library Trustees Agenda ~ Regular Meeting, September 7, 2000 A. CALL TO ORDER 1. Roll Call: Howdyshell , Bradshaw Swistock _, Wimberly and Womack B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: May 4, June 1, June 16, July 6 and August 3, 2000. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral report presented by staff. D. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Study session on information to be presented at the Joint Library Board/City Council meeting on September 12, 2000. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Board of Library Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Library Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, August 31, 2000, 6:00 p.m. seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. R A N C H O C U C A M O N G A PUBLIC LIBRARY Staff Report DATE: September 7, 2000 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of the May 4, June 1, June 16 and July 6 and August 3 meetings of the Library Board of Trustees. BACKGROUNDIANALYSlS Attached, please find theminutes for the Regular and Special Meetings of the Library Board of Trustees listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. -'Respectfully submitted;'~/~ Deborah Kaye ~ Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on May 4, 2000, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:00 p.m. and President Howdyshell led the pledge of allegiance. Present were Boardmembers Dredd Lee and Womack. Also present were Deborah Clark, Library Director, Robert Karatsu, Principal Librarian and Vivian Garcia, Administrative Secretary. MOTION: Moved by President Howdyshell to move item F 1 with Ed Bielucke, prior to the Consent Calendar, seconded by Boardmember Dredd Lee. Motion carried 3-0-2 (with Bradshaw and Swistock absent). B. COMMUNICATIONS FROM THE PUBLIC B1. Ed Bielucke, III, Assistant Instructor with Chaffey College, requested the Board consider placing a plaque in front of the Rancho Cucamonga Public Library, in remembrance of the new millennium with wording written by him bearing his name. Oral presentation by Ed Bielucke. Ed Bielucke presented the wording he would like in a plaque to be placed at the Library entrance to the Library Board. Deborah Clark, Library Director, stated that there is a policy in place for the City, governing plaque placement and the request would be forwarded to the City Manager's Department. C. CONSENT CALENDAR C 1. Approval of Minutes: March 2 and April 6, 2000. MOTION: Moved by Boardmember Womack to approve the minutes, seconded by Boardmember Dredd Lee. Motion carried 3-0-2 (with Bradshaw and Swistock absent). D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Report: oral report presented by staff. Library Board Minutes May 4, 2000 Page 2 Deborah Clark, Library Director, stated that the Library made approximately $490 at the fundraiser night at McDonald's on April 13. Staff is in the planning stage for the Thank you party for Telethon 2000. Deborah Clark, Library Director, stated that Robert Karatsu had been accepted at the Institute on the 21st Century Librarianship for Summer 2000. Robert Karatsu, Principal Librarian, stated that staff had attended the Rancho Cucamonga Council PTA to accept a special award for the Library. Deborah Clark, Library Director, stated the theme for this year's Summer Reading Program will be "Surf's Up" at the Rancho Cucamonga Public Library, and the children's reference counter will be transformed into a surf shack. The three reading levels are Starfish, Dolphins and Sharks. Deborah Clark, Library Director, stated that Rosie Manela received the Employee of the Month Award for the City of Rancho Cucamonga for the month of May. D2. Budget Report: presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget sheets with the Library Board. D3. Proposed Budget for 2000/2001: Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, updated the Board on the proposed budget process. D4. Telethon 2000: oral update by staff. Deborah Clark, Library Director, stated that over 97 percent of the pledges have been paid for Telethon 2000. A total of over $61,000 has been received. D5. Request for approval to close the Library on Friday, June 9th, to provide and in-service training session: oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that staff would like to close the Library on Friday June 9 or 16~h for an in-service training for staff on "Mission and Goals". Also, staff will use the time to prepare for Telethon 2000 thank you party that evening at the Library. MOTION: Moved by President Howdyshell to close the Library for in-service training on either Friday June 9th or 16th depending on the availability of the trainer, seconded by Boardmember Womack. Motion carried 3-0-2 (with Bradshaw and Swistock absent). Library Board Minutes May 4, 2000 Page 3 E. BOARD BUSINESS El. Update on Master Plan process: Oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that staff has a meeting scheduled with Jack Lam, City Manager, Brad Buller, City Planner, and Larry Henderson, Principal Planner next week. a. Joint meeting with City Council. Deborah Clark, Library Director, stated she would be able to update the Board after the May 7tt' election. E2. Update on the Library Cards to Second Graders in elementary schools. Oral report by Renee Tobin, Children's Services Supervisor. Renee Tobin, Children's Services Supervisor, gave an oral report to the Library Board regarding her decision to use the bookmobile project as an opportunity to expand the card program to all grade levels. E3. California Legislative Day: Opportunity for participation. April 24 & 25't'. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral report to the Library Board on the trip to Sacramento and the participation of two student lobbyists. E4. Determination of date and location for Regular Meeting of July. Oral report by Deborah Clark, Library Director. MOTION: Moved by President Howdyshell to cancel the July 6th Library Board Meeting and for Boardmembers to be available for the joint meeting with the City Council, seconded by Boardmember Womack. Motion carried 3-0-2 (with Bradshaw and Swistock absent). F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F 1. Reading Clubs for Adults. F2. Draft agenda on topics to be covered from Library Boardmembers for their joint meeting with City Council. Library Board Minutes May 4, 2000 Page 4 F3. In-service Day F4. Donor Wall G. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn, seconded by Boardmember Dredd Lee. Motion carried, 3-0-2 (with Bradshaw and Swistock absent). Meeting adjourned at 7:48 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on June 1, 2000, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:00 p.m. and President Howdyshell led the pledge of allegiance. Present were Boardmembers Bradshaw and Womack. Also present were Deborah Clark, Library Director, Renee Tobin, Children's Services Supervisor and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR BI. Approval of Minutes: May 4, 2000. Unable to approve. Will return item to next meeting. Boardmember Swistock arrived at 7:30 p.m. B2. Approval of Holiday closures for 2000/2001. MOTION: Moved by Boardmember Womack to approve holiday closures, seconded by President Howdyshell. Motion carried 4-0-1 (with Dredd Lee absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, updated the Board on the overall operational statistics of the Library. Renee Tobin, Children's Services Supervisor, brought samples of bags, hats and decorations of the Summer Reading Program for the Library Board to see. The staff has been working hard to get everything ready for the program. C2. Budget Report: presented by Deborah Clark, Library Director. Library Board Minutes June 1, 2000 Page 2 Deborah Clark, Library Director, reviewed the budget sheets with the Library Board. C3. Proposed Budget for 2000/2001: Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, updated the Library Board on the status of the Library budget, informing them that funds were added to allow the library to increase open hours. C4. Approval of Video/DVD Loan Policy: Report by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the policy with the Library Board, noting that DVD's might be added as a new service in 2000/2001. MOTION: Moved by President Howdyshell to approve the Video/DVD Loan Policy, seconded by Boardmember Swistock. Motion carried 4-0-1 (with Dredd Lee absent). D. BOARD BUSINESS D 1. Update on Master Plan process: Oral report presented by Deborah Clark, Library Director. a. Joint meeting with City Council. Deborah Clark, Library Director, updated the Board on the Master Plan process, announcing that the joint meeting will be scheduled in August. b. Discussion of topics the Board wishes to discuss. Staff will be sending the Library Board a "draft" copy of the proposed goals for the Master Plan for their review. Then the Library Board will decide the topics for discussion. D2. Invitation for the Board to participate in staff training opportunity on Friday, June 16, 2000. Report by Deborah Clark, Library Director. Deborah Clark, Library Director, invited the Library Boardmembers to attend the Mission Statement and Goals seminar. D3. Status of the creation of a book discussion group for adults: Oral report by Karye Hood, Reference Librarian. Library Board Minutes June 1, 2000 Page 3 Karye Hood, Reference Librarian, presented an oral report to the Library Board, indicating that 26 individuals expressed interest in the new group. D4. Donor Wall: Oral report on status by Deborah Clark, Library Director. Pete Pitassi's intern will not be working for him until later this summer. Staff will be contacting one of the original vendors for an estimate on a sample sent to them. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING None were received. F. COMMUNICATIONS FROM THE PUBLIC None. G. ADJOURNMENT MOTION: Moved by President Howdyshell meeting adjourned to the special meeting of June 16 workshop, seconded by Boardmember Swistock. Motion carried, 4-0-1 (with Dredd Lee absent). Meeting adjourned at 7:43 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Special Meeting A. CALL TO ORDER A special meeting of the Library Board of Trustees was held on June 16, 2000, in the Conference Room of the Rancho Cucamonga Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, California. Boardmember Edward E. Swistock called the meeting to order at 9:00 a.m. Present were Boardmembers Bradshaw and Womack. Also present were Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor and full and part-time staff attendees for the seminar. B. ITEM OF BUSINESS B 1. The Mission Statement and Goals seminar was facilitated by John Gavares of Center for Organizational Management. C. COMMUNICATIONS FROM THE PUBLIC No communication was made from the public. D. ADJOURNMENT The meeting adjourned at 3:00 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, July 6, 2000, at 7:00 p.m. in the Council Chambers at the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on August 3, 2000, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:11 p.m. and President Howdyshell led the pledge of allegiance. Boardmember Bradshaw was present. Also present were Mayor Alexander, Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor and Rose Manela, Literacy Assistant. B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Mayor Alexander administered the Oath of Office to re-appoint Robert Howdyshell and appoint Library Boardmember Ravenel Wimberly. C. CONSENT CALENDAR Cl. Approval of Minutes: May 4, June 1, June 16 and July 6, 2000. Unable to approve. Will return item to next meeting. D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Report: oral report presented by staff: Deborah Clark, Library Director, updated the Board on the status of the Library during June and July. Renee Tobin, Children's Supervisor, updated the Board on the Summer Reading Program. D2. Budget Report: presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget reports with the Board. Library Board Minutes August 3, 2000 Page 2 D3. Approval of application for membership in The Library of California, Tierra del Sol Regional Library Network. Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the application with the Board. MOTION: Moved by President Howdyshell to approve the application for membership in The Library of California, Tierra del Sol Regional Library Network and to agree to the following: 1) Share resources and services with other members of Tierra del Sol Regional Library Network in accordance with their available resources and expertise. 2) Provide resources and services for other members of Tierra del Sol Regional Library Network in accordance with their resources and expertise. 3) Meet the minimum resource-sharing performance standards as set for in Tierra del Sol Regional Library Network Membership Policies and Guidelines. Motion seconded by Boardmember Bradshaw. Motion carried 3-0-2 (with Swistock and Womack absent). D4. Approval of application for LSTA funds for Project REACH: Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the application for LSTA funds for Project REACH application with the Board, indicating that the final award letter would not be received until after August 15t~'. The application, if approved, would provide a project coordinator for the period of one year to manage the bookmobile project. MOTION: Moved by President Howdyshell to approve the application, seconded by Boardmember Bradshaw. Motion carried 3-0-2 (with Swistock and Womack absent). D5. Update on the workshop held Friday, June 16, 2000, to establish Mission, Vision and Goals for the Library. Report by Staff. Deborah Clark, Library Director, reviewed the rough draft of the Mission Statement with the Board, inviting comment or recommendations. The Board had no comments, but indicated their satisfaction with the fact that goals and objectives would be created during the month of August and would be brought back for their review and input in September or October. The goals and objectives will be used to create the proposed budget for 2001/2002. Library Board Minutes August 3, 2000 Page 3 E. BOARD BUSINESS El. Update on Master Plan process: Report presented by Deborah Clark, Library Director. a. Joint meeting with City Council. b. Decision on whether to have a study session for the Library Board prior to the joint meeting with the City Council. President Howdyshell requested a study session of the Library Board to review the packet of information before the joint meeting takes place. He also requested that the joint meeting be calendared as a two-hour meeting with the City Council. E2. Donor Wall: Report on status by Deborah Clark, Library Director. Deborah Clark, Library Director went over the design of the donor wall submitted by United States Bronze, stating that if the Library Board approved the design, staffwould take the design concept to the Library Foundation Board for their approval. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Fl. Study session for the joint meeting with City Council. F2. Report from the Library Foundation Board on the design of the Donor Wall. F3. Report from Robert Karatsu, Principal Librarian, on the class at Stanford University. G. COMMUNICATIONS FROM THE PUBLIC None were received. Library Board Minutes August 3, 2000 Page 4 H. ADJOURNMENT MOTION: Moved by President Howdyshell meeting adjourned, seconded by Boardmember Wimberly. Motion carried, 3-0-2 (with Swistock and Womack absent). Meeting adjourned at 8:32 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Board of Trustees at their meeting held Thursday, September 7, 2000, adjourned said meeting to Tuesday, September 12, 2000, at the hour of 5:00 p.m., in the Tri Communities Room at the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Bradshaw, Howdyshell, Wimbefly and Womack NOES: None ABSENT: Swistock ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library September 7, 2000