HomeMy WebLinkAbout1995/09/07 - Agenda Packet - Library Board of Trustees LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
7:00 p.m.
September 7, 1995
Civic Center
Council Chambers
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Rex Gutierrez, Mayor Pro Tem
Paul Biane, Councilmember
James V. Curatalo, Councilmember
Diane Williams, Councilmember
Boardmembers
Robert Howdyshell, President
Laura J. Muna-Landa, President Pro Tem
Rebecca Davies, Boardmember
Gina Gregory, Boardmember
Edward E. Swistock, Boardmember
ii1~ PAGE
Board of Library Trustees Agenda I
Regular Meeting, September 7, 1995
A. CALL TO ORDER
1. Roll Call: Howdyshell , Davies ~., Gregory
Muna-Landa __., and Swistock
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Board at one time
without discussion. Any item may be removed by a Boardmember or
member of the audience for discussion.
1. Approval of Minutes: August 3, 1995. 1
2. Approval of retention of existing fees in Schedule A, unchanged. 9
Approval of State Library report. 12
3.
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library status report: oral report presented by Library Staff.
2. Budget report: presented by Deborah Clark, Library Manager. 23
a) Closeout of 1994/95
b) Budget amendments for 1995/96
3. Approval to accept $5,000 grant award by the Weingart Foundation: 31
presented by Robert Karatsu, Principal Librarian.
4. Approval to participate in two joint grant projects: 34
a) Joint Project for Linking Public and School Libraries in San
Bemardino County: presented by Robert Karatsu, Principal
Librarian (proposal attached).
.~ PAGE
Board of Library Trustees Agenda 2
Regular Meeting, September 7, 1995
b) Joint Project to Preserve and Collect Local History: oral
presentation by Deborah Clark, Library Manager (due
September 15).
5. New fines/fees proposed for review and approval/denial as outlined 38
in Schedule A: presented by Deborah Clark, Library Manager.
6. Publicity Plan: presented by Deborah Clark, Library Manager. 42
D. BOARD BUSINESS
The following items have been requested by the Board of Library
Trustees for discussion. They are not public hearing items, although the
President may open the meeting for public input.
1. Follow-up on goals distributed by President Howdyshell at the March
meeting.
2. Report from staffon progress on Defining Basic Service: oral report
presented by Deborah Clark, Library Manager.
3. Report from the Fundraising Task Force, including the Donor Wall:
oral report presented by Boardmember Swistock.
4. Update on Literacy Grant: oral report presented by Deborah Clark,
Library Manager
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
,~ PAGE
Board of Library Trustees Agenda 3
Regular Meeting, September 7, 1995
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Board of
Library Trustees. State law prohibits the Board from addressing any
issue not previously included on the Agenda.
1. Request from Charles Richards, representing the Rainbow Praise 46
Center, to use the Community Room for five consecutive days in
September (his letter attached).
It. ADJOURNMENT
I, Vivian Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, hereby certify that a true, accurate copy of the
foregoing agenda was posted on Friday, September 1, 6:00 p.m., 1995,
seventy-two (72) hours prior to the meeting per Government Code 54953
at 10500 Civic Center Drive.
CITY OF RANCHO CUCAMONGA
DATE: September 7, 1995
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF MINUTES FOR AUGUST 3, 1995
RECOMMENDATION
Approval of the Minutes of the Regular Meeting of the Board of Trustees for August 3, 1995.
BACKGROUND
Minutes taken and compiled by Library Administrative Secretary Vivian Gar¢ia.
ect fully submitted,
Deborah Kaye Cl,,a~
Library Manager
1
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A..~__CALL~
The regular meeting of the Library Board of Trustees was held on Thursday, August 3, 1995, in the
Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 7:02 p.m. and the pledge of allegiance was led by
President Howdyshell. Present were Boardmembers Gregory, Muna-Landa and Swistock.
Also present were: Mayor Bill Alexander, Diane Williams, Councilmember, Jack Lam, City
Manager, Jerry Fulwood, Deputy City Manager, Diane OqNeal, Management Analyst II, Susan Stark,
Finance Manager, Paul Williams, Friends of the Library, Rebecca Davies, Deborah Clark, Library
Manager, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Supervisor and Vivian
Garcia, Administrative Secretary.
B. PRESENTATIONS/ANNOUNCEMENTS
B1. Administration of Oath of Office - Oaths of Office were administered by Mayor Bill
Alexander to Rebecca Davies, new appointment to fill term vacated by Jacqueline Bolda, and
Edward E. Swistock, reappointment.
C. CONSENT CALENDAR
Cl. Approval of minutes: July 6, 1995
C2. Approval of proposed bylaw for the Rancho Cucamonga Public Library Board of Trustees.
MOTION: Moved by Boardmember Swistock, seconded by Boardmember Gregory. Motion
carried 4-0-1 with Boardmember Davies abstaining.
D. LIBRARY DIRECTOR'S STAFF REPORTS
President Howdyshell stated that Item D5 was requested to be pulled because the information was
not available at this time.
Library Board Minutes
August3, 1995
Page 2
D 1. Approval of proposal to allow all schools in the Rancho Cucamonga Public Library service
area free dial-up access to Magazine Index component.
Deborah Clark, LibratT Manager, stated staffis proposing to allow schools free dial-up access. This
supports the formal education program that was the number one role selected by the Board earlier
in the last fiscal year. Robert Karatsu had GTE perform a survey on the use of the dial-up ports and
access to the catalog, there also, appeared to be a low period of concentration of calls during peak
school hours.
President Howdyshell asked if there would be any additional cost or expenses that the library would
have.
Robert Karatsu, Principal Librarian, stated that library already pays for this and there would be no
additional costs.
MOTION: Moved by President Howdyshell, seconded by Boardmember Swistock. Motion carried
5-0.
D2. Library status report: oral report presented by Library staff.
Deborah Clark, Library Manager, reviewed Handout D2 with the Board. The best news for the
month of July was when the State passed their budget, they also passed our Literacy grant. We are
fully funded - $94,000 for this fiscal year, $84,000 for next year and the following year, and then a
75 percent grant in the fourth year with 50 percent grant in the fifth year. The program will begin
in October.
Robert Karatsu, Principal Librarian, stated that "hot" topics thus far, (6) computer books, (5) books
on psychology, (4) medicine, (3) books about drawing, (2) books about travel and the most popular,
cookbooks.
President Howdyshell pulled Item D4 out of order to be addressed by Jerry Fulwood, Deputy City
Manager.
D4. Budget Report
Jerry Fulwood, Deputy City Manager, stated that staff is setting up a meeting with the County to
analyze receipts. The City Manager's office is committed to ensuring a high level of service. The
first step is to meet with the County to find out what has happened and to see if we can resolve it.
If resolution does not occur, staff will be looking at options and making recommendations to City
Council.
3
Library Board Minutes
August3, 1995
Page 3
Deborah Clark, Library Manager, stated that handout D4 is a memo stating historically how the
Library Budget was formed. Column A represents the revenues staffexpected and budgeted for and
Column B represents what staffhas received. Column C shows what the percentage difference is.
Staff has been in contact with the County Accessors office.
Boardmember Swistock asked when staffwas planning to meet with the County.
Jerry Fulwood, Deputy City Manager, stated that staff was planning to meet next week sometime
around August 9th. Staff's recommendation is that the Board allow for more time to resolve the
issue. The City Manager's office is closely watching the budget and the situation.
D3. Summer Reading Program update: oral report presented by Renee Tobin, Librarian II.
Renee Tobin, Librarian II, stated that there are approximately 1,600 children signed up in the
Summer Reading Program. Support for incentives and prizes have been received from the Friends
of the Library, Mrs. Nelson's Toy and Book Shop in La Veme, Carl's Junior on Base Line, Scandia
Amusement Park, and other local businesses which have given coupons to the children. Wells Fargo
Bank paid for printing of all the folders, bookmarks and buttons. Staffhas received additional help
with the Summer Reading Program from a federally funded summer youth employment program,
JPTA. Four high school students have been working in children's 20 to 25 hours a week.
President Howdyshell asked if staff has any recognition planned for the businesses that contributed.
He stated that he would like staff to include the organization which funded the program for the
students.
Deborah Clark, Library Manager, stated that staff will send a letter to the JTPA Program, and also
have Nina Cole, Library Assistant I, create a poster that would highlight all the businesses that
contributed. The poster will be displayed at the major event at the end of the Summer Reading
Program.
Boardmember Swistock asked that staff send "thank you" letters to all the businesses that
contributed.
President Howdyshell asked that staff recogn/ze businesses at the end of the progrmn, by requesting
a representative from each business to be present for a group picture and have it appear in the
Grapevine or the newspaper along with remarks on the success of the program.
Deborah Clark, Library Manager, went back to the second part of Item D4, appointment of special
fund-raising Task Force. Staff is asking the Board to approve the appointment of a group which will
address issues right away, and can work on the mail-out campaign, the establishment of the donor
wall, help staff with the promotion of the business friends, planning of one major fund-raising event
for the year, brain storming ideas for fund-raising and to indicate a list of potential members for the
4
Library Board Minutes
August 3, 1995
Page 4
future Foundation Board. Why the task force instead of the Foundation Board? Staffis still filling
out the paperwork on creating the Board, tax status has not be given yet, and at least a four month
period will pass before the Foundation begins. Staff would like to create this Task Force with
people who are excited about fund-raising, willing and anxious to get to work on things right away.
Boardmember Swistock and Boardmember Muna-Landa volunteered to be on the Task Force.
Boardmember Swistock requested staffto approach the Community Foundation and to have two of
their members on the Task Force.
Deborah Clark asked Paul Williams if any of the Friends of the Library would like to be on the Task
Force.
Paul Williams stated that two members will serve on the Task Force.
MOTION: Moved by President Howdyshell that formation of the Task Force to be composed
of two members of the Community Foundation if two are willing to accept, two members of the
Friends of the Library, the two selected by the Board to serve who volunteered, the Library Manager
and the Principal Librarian as staff support be approved, seconded by Boardmember Gregory.
Motion carried 5-0.
D6. Report on Telecirc dial-out function and proposed consideration of elimination of term
"Interim" in the official library name. Presentation by Library Staff.
Robert Karatsu, Principal Librarian, stated that the use of the word "Interim" which is in the catalog
and Telecirc, tends to confuse patrons.
MOTION: Moved by Boardmember Swistock, seconded by President Howdyshell. Motion carried
5-0.
E. BOARD BUSINESS
E 1. Follow up on goals distributed by President Howdyshell at the March meeting.
Report on the progress of developing the Business Friends of the Library: presented by
Robert Karatsu, Principal Librarian.
Robert Karatsu, Principal Librarian, stated that in a meeting with Boardmember Swistock and
Deborah Clark, staff developed four classes of Business Friends. The Business Friend for $100 a
Library Board Minutes
August3, 1995
Page 5
year, Patron Business Friend for $500 a year, an Affiliate Business Friend for $50 a year and a
Lifetime Business Friend for $5,000. The Business Friend would receive free on line access to the
Library Catalog, $10 worth of photocopies, computer printouts and personal computer access, the
Check-it-Out Marketing Library Card, a quarterly Business Friend Newsletter, invitation to one
introductory orientation workshop introducing them to Rancho Cucamonga Public Library services;
attendance at one specialized workshop that the library will put on; $20 worth of Rancho Library
dollars which can be used for videos, audio books, cd's, book holds; 10 pement discount on fee based
custom research; a special library reference hotline-phone number-for business friends only;
invitation to participate in service resource selection focus groups and a waiver to the start-up of the
Intemet access.
The Patron Business Friend would receive more of the photocopy use, more of the Rancho dollars
and their name on the donor wall. The Lifetime Business Friend would receive much more of
everything and an Affiliate Member would receive less of the Rancho dollars, less of the
photocopies.
Deborah Clark, Library Manager, asked that the Board approve the concept and staff will keep
working on this and develop a finished product.
MOTION: Moved by President Howdyshell, seconded by Boardmember Muna-Landa. Motion
carded 5-0.
E2. Report from staff on progress on Defining Basic Service: presented by Deborah Clark,
Library Manager.
Deborah Clark, Library Manager, stated that staffhas had eight meetings. Most of the area covered
and completed was the Children's Services. Staffwill be presenting their idea of basic service to the
Task Fome on Basic Service. Staffis currently meeting on Reference and Information services.
E3. Follow up on the joint meeting of the Council and Board, Wednesday, April 12th.
Deborah Clark, Library Manager, stated that an item City Clerk's office was tracking, the parking
issue. Does the Board want staff to bring parking before Council?
President Howdyshell stated that this was an issue brought before Council in the joint meeting as
a concern for "down the road." However, there does not need to be any immediate action taken, but
he would like this continually brought to their attention so it is not forgotten.
President Howdyshell had Deborah Clark read a letter from Kevin Start, California State Librarian.
Library Board Minutes
August 3, 1995
Page 6
E4. Update on local history grant application: presemed by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, stated the Board directed and in the long range plan there is an
agreement to apply for a local history grant this year. Staff is proposing that the library apply this
year. Staff reviewed handout E4 with the Board. The first step in the creation of a Historical
Advisory Committee of residents. A list of those who have agreed to serve on this committee except
those in bold was attached to the handout. Staffis asking the Board to direct staffto continue the
application process.
MOTION: Moved by Boardmember Swistock, seconded by Boardmember Gregory. Motion
carded 5-0.
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
F 1. President Howdyshell requested an update on the Donor Wall.
F2. Boardmember Swistock requested an update on the budget.
F3. President Howdyshell would like the Task Force to look at, along with Robert's and
Boardmember Swistock's comments on the Business donors, to create an advisory group fi.om those
donors to have a schedule meeting of their input.
Robert Karatsu, Principal Librarian, stated that any business friend would be invited to serve on a
£oeus group and asked for their input on the selection of materials and resources the library selects.
F4. Deborah Clark, Librau Manager, stated staff will have a publicity plan for the Board's
review.
F5. Boardmember Gregory requested a progress report on the Literacy Grant.
G. COMMUNICATIONS FROM THE PUBLIC
No communications were made from the public.
Library Board Minutes
August3, 1995
Page 7
H. AD JO RNMENT
MOTION: Moved by Boardmember Davies, seconded by President Howdyshell to adjourn to
September 7, 1995 at 7:00 p.m. Motion carried, 5-0. The meeting adjourned at 8:16 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
8
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: September 7, 1995
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF RETENTION OF EXISTING FEES IN SCHEDULE A
RECOMMENDATION
Approve existing fees listed in Schedule A without change.
BACKGROUND/ANALYSIS
A survey of surrounding libraries shows the fees in Schedule A to be aggressive, yet fair. No
changes are recommended at this time to raise existing fees.
FINANCIAL IMPACT
No impact.
_ _~ ~ectfully submitted, ~
Deborah Kaye Cl~g,~
Library Manager
9
Item B2
Schedule A
FINES AND FEES
FINES:
Fines are based on item rather than patron. A child borrowing adult materials will be assessed an
adult overdue fine.
Per Day Maximum Fine
Overdue Fine: adult $.25 $10
Overdue Fine: children $.10 $5
Overdue Fine: video $2 $10
Overdue Fine: magazine $. 10 $1
FEES FOR RENTAL Charge Loan Period Limit of Items
Video Cassette Loan fee $1 7 days 4 video titles total
Business Video Series $2 per tape 3 days .... ,,
Best seller videos $2 per tape 3 days " " ,,
Audio Cassette fee $.25 per tape/S2 max 14 days 4 cassette titles
CD fee $.25 per CD 14 days 4 CD titles
Best seller CD $.50 per CD 14 days ....
Read Alongs $.25 per Cassette 14 days 4 Readalong titles
FEES FOR SERVICES Charge
Interlibrary Loan $2
Marketing Library Card $3
Lost Library Card $2 for regular card; $3 for marketing card
Collection Fee: $15 per account
Test Monitoring Fee: $10 per test session
Access to on-line magazines $35
LOST MATERIALS Cost of Item Processing Fee
Books Original cost $5
Media Original cost $6
Paperback books Original cost $2.50
Magazines Cover price $1.50
DAMAGE FEES Charge
Bar Code removed $2
Books: List cost in computer
Cover damaged $5
10
Plastic cover damaged $2
P~/ge tom $1 per page
Compact Discs: List cost in computer
Broken Jewel Case
Singles $1.50
Doubles $3.00
Loss of liner notes $5
Loss of book/paros $5
Video Cassettes: List cost in computer
Shell replacement $5
Storage case damage $5
Audio Book Cases
Double $5
4 storage $6
12 storage $7
Cassette boxes $1
OTHER Charge
Test/Deposit books: $20 refundable deposit charge; checks allowed
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: September 7, 1995
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF 1994/95 STATE LIBRARY REPORT
RECOMMENDATION
Approve filing the attached report with the office of the State Library as official record of the fiscal
year past.
BACKGROUND/ANALYSIS
Each year the State Library requires the filing of a document reflecting library services performed
at each California public library facility. The year for 1994/95 was more complex than most years
due to the inability to make comparisons, having had no prior year's operation and the co-mingling
of Library funds with Redevelopment Agency Funds for remodeling the new library and purchasing
the collection and equipment.
FINANCIAL IMPACT
No impact.
~ecffully submitted,
Deborah Kaye ~1~
Library Manage'r---~
PLEASE DO NOT California State Library
FOI.D OR STAPLE Federal-State Cooperative System for Public Library Data
I CALIFORNIA PUBLIC LIBRARY REI~ORT 199, [
REPORT YEAR equals Library Development Services Due Aumast 3 I. 1995
Fiscal Year 1994-95 P.O. Box 942837 1,1877 DCR._B~.SE
ending June30, 1995 Sacramento, CA 94237-0001 Rancho Cucamoncja
Liz Gibson (916) 653-6752 Code: p Table: 2
Type or Handwrite Changes on this page.
DIRECTORY UPDATE
1. Library. Rancho Cucamonga Public Library
2. Director. Deborah Clark City Librarian
3. Street Address. 4. Mailing Address.
~n~C~vicC*nter-Dr. 7368 ^rchibald t05~O Civic C, nter~Dr, 7368 ^rchibald
Rancho Cucamonga CA 9~ 72 9 Rancho Cucamonga CA '9t-7-29-
91730 91730
5. Public Phone. (909) 948-9900 6. Reference Phone. (909) 945-9900 ext. 500
7. Library Director's INTERNET Address. 8. Library's INTERNET Address. if applicable.
9. FAX Phone. (909) 98-7-6499- 989-8966 10. TDD for Deaf.
11. Size Sq. Miles. 0.00 37.8 12. House Dist. 42
13. State Seaate. 3I & 32 14. Assembly. 61 & 63
15. Affiliations. Member: Inland Library System
16. ILL Period: # Weeks. 0 17. ILL Photocopy free up to 10 pages? YES
18. Copy fe~. ONLY if answer to/117 is No; otherwise, leave blank.
19. Schedule of Main Library Service Hours.
[~,onday: 12-9 Tuesday-Thursday: 10-9 Friday: 12-6 Saturday: 10-6 Sunday: 1-4
Deborah Kaye Clark r-~ (909/ 948-9900 ext. ~020
NAME OF CONTACT FOR Qt~ESTIONS REGARDING REPORT DATA (Type or Print) Phone # of Contact
13
CALIFORNIA PUBLIC LIBRARY REPORT M877 Rancho Cucamonga
l For OCR Scanning: Please Avoid Folding I Response for Type Response for
Type Responses in indicated area ONLY, I FY 1993-94
Avoid other marks/comment~ on page. 1994/95 in box below.
100. 877 100. 877
POPULATION and OUTLETS
201. Pop. Children Age 0-5 201. 201. 11,340
203. Pop. Children Age 6-14 203. 203. 16,276
205. Registered Borrowers as of June30. 205. 2o5. 39,167
206. Children Borrowers Age 0-14 206. 206. 13,061
207. Main Library. 207. 1 207. 1
(if open for public service)
208. Branches. 208. 208. 0
(at least 1400 sq.ft. 7000 vols)
209. Sl~tlons. 209. 209. 0
210. Bookmobiles. Vehicle count. 210. 210. 0
.1. Other Outlets, Deposits. 211. 211. 0
212. Hours per week Main Library is open. 212. 212. 59
LIBRARY STAFF
251. Total count of persons anployed. 251. 251. 38
full ~nd part time. (PERSONS NOT FI'E)
252. ALA Librarians.(Full Time Equivalent) 252. 252. 5.25
who have accredited ALA Masters.
253. FTE Total Librarians 253. 253. 6.25
(ALA or other.)
254. FTE Special ProfessionaLs 254. 254. 0
255. I"IE Lib. Tech. Assistants. 255. 255. 2.5
256. FTE other. 256. 256. 10.~5
257. FTE Volunteers, 257. 2s7. 3.10
Average FTE per week (not hours)
Page 2 QST_STAT DCR STAT
14
CALIFORNIA PUBLIC LIBRARY REPORT M877 Rancho Cucamonga
lFor OCR Scanning: Please Avoid Folding I · Response for Type Response for
Type Responaes in indicated area ONLY, I FY 1993-94 1994/95 in box below.
Avoid
o~her
marks/comments
on
page.
I 100. 877 100. 877
INCOME
Report whole dollars only, omit cents.
Enter funds for operational expenses,
and for capital outlay.
3Ol. Local Government: 3Ol. 3ol. $5,936,261
taxes and allocations.('mcludes $'s from 305. & 307.)
302. State funds: 302. 302. 20,304
CLSA and PLF.
303. Federal funds: 303. 303. 0
],SCA or ot~et.
30&. Other Income. 304. 304. 92,000
(includes $'s detailed ia 306, bdow.)
305. Special District Augmentation 305. 305. 0
funds for counties and districts.
306. Gifts, Fines, Fe~s 306. 306. 9;) , 000
and local fund raising.
307. Contract Payments. 307. 307. 0
from another jurisdiction.
308. CapitalOutlay. 308. 308. 3,069,157
Page 3 QST_STAT DCR_STAT
15
CALIFORNIA PUBLIC LIBRARY REPORT M877 Rancho Cucamonga
?~ll~ For OCR Scanning: Hease Avoid Folding . Response for Type Rsponse for
~ Type Responses in indicated area ONLY, FY 1993-94 1994/95 in box below.
~'] Avoid other marks/comments on page.
100. 877 100. 877
STANDARD OPERATING EXPENDITURES
Local, State and Federal funds.
4ol. Salaries. 4ol. 401. $ 429,660
402. BeheSts. 402 402. 117,700
If paid by Library.
403. Print Materials. 403 403. 1,600,000
404. Current Serial Subscriptions. 404 404. 14,000
405. Microforms. 405 405. 8,000
406. Audlov/sual materials. 406 406. 98,000
407. Other materlals. 407 407. 100,000
40S. All other Operating Expenditures. 408. 408. 387,440
)9. Capitalouflay. 409. 409. 3,069,157
Include sites, buildings,
vehicles, original equipment.
Page 4 QST_STAT DCR_STAT
16
CALIFORNIA PUBLIC LIBRARY REPORT M877 Rancho Cucamonga
A or OCR Scanning: Please Avoid Folding [ Response for Type Response for
ype Responses in indicated area ONLY, I FY 1993-94
void other marks/commen~s on page. 1994/95 in box below.
100. 877 100. 877
EXPENDITURES - Detail
S01. Postage and Delivery. SO1. 501. $ 6,000
$02. Telephone and Other 502. 502. 12,000
Telecommunications.
503. Contracted Computer Services. 503. 503. 20,000
504. Online Database Searching. 504. 504. 0
505. Preservation. 505. 505. 0
506. Expenditure for Children's 506. 506. 448,000
Materials.
507. Adult Literacy Program. 507. 507. 0
508. Transfer to City/County divisions 508. 508. 0
for services: maint, accounting, etc.
509. PaymenL~ for Contract Service 509. 509. 68,000
to another jurisdiction.
510. Estimate of Services & Supplies Sl0. 510. 0
benefiting the library that were
paid for by other City/County
Division for report year.
PUBLIC LIBRARY FUND
5 ~.~.. Amount of PLF funds included in 511. 511. 20,300
Total Operating Expenditure.
S 12. PLF expended for Library Mater/als. 512. 512. 0
513. PLF expended for Personnel 513. 513. 20,30t~
514. Hours of service provided by 514. 514. Sunday 1-5
PI.F-paid Personnel.
SIS. PLF expended on General Operating 515. 515. 0
budget.
516. PLF expended on Special Projects. 516. 515. 0
517. PLF difference from Allocation. 517. 517.
Page 5 QST_STAT DCR_STAT
17
CALIFORNIA PUBLIC LIBRARY REPORT M877 Rancho Cucamonga
For OCR Scanning: Please Avoid Folding i ResPOnse for Type ResPOnse for
Type ResPOnses in indicated area ONLY, I FY 1993-94 1994/95 in box below.
Avoid other marks/comments on page.
100. 877 100. 877
COLLECTIONS.
All entries are annual for fiscal year,
and are ia uaits or items.
601. Books Added Cataloged. 6Ol. 6Ol. 86,900
602. Books Adult/YA Added Cataloged. 602. 602. 1,964
603. Books Added Uncataloged. 603. 6o3. 0
60~,. Children's Books. 60~,. 604. 30,268
Added, Cataloged.
605. Children's Books. 605. 605. 0
Added, Uncataloged.
606. Books Total Held as of June 30. 606. 606. 86,900
60'/. Books Children Held as of June 30. 607. 607. 30,268
608. Books Adult/YA Held as of June30. 608. 608. 56,632
609. Lensed Books. 609. 6O9. 1,015
Inventory on hand.
~10. Govermnent Documents 610. 610. 0
in separate collections.
611. Microfihn (reels). 611. 611. 0
612. Microforms(notmicrofihn). 612. 619. 119
613. Children's Audio Materials 613. 613. 640
held as of June 30.
614,. Total Audio Materials. 614. 614. 3,055
615. Films. 615. 615. 0
616. Children's Video Materials 616. 616. 1,030
held as of June 30.
61'/. Total Video Materials. 617. 61'/. 2,683
61a. Numbor of Current Periodical 61a. 618. 190
and S~rial Sub~riptions.
619. BookTitles Added (Cataloged) 619. 619. 86,900
620. CD-ROMS Data disks only, 620. 620. 22
not Audio/Video or public catalog.
621. ~ Volumes 6:'1. 621. 0
held as of June 30.
Page 6 QST_STAT DCR_STAT
18
CALIFORNIA PUBLIC LIBRARY REPORT M877 Rancho Cucamonga
For OCR Scanning: Pl..e~.e Avoid Folding I Response for Type Response for
Type Responses in indicated area ONLY, FY 1993-94
Avoid other marks/comments on page. 1994/95 in box below.
100. 877 100. 877
NON-ENGLISH LANGUAGES
Print Materials ADDED as of June 30.
701. Armenian 701. 701.
702. Chinese 702. 702.
703. French 703. 703.
704. German 704. 704.
705. Hmong 705. 705.
706. Italian 706. 706.
707. Japanese 707. 707.
708. Korean 708. 708.
709. Laotian 709. 709.
710. Ruasiaa 710. 710.
711. Spanish 711. 711. 269
712. Vietnamese 712. 712.
Print Materials HELD as of June 30.
751. Armenian 751. 751.
52. ChJaes~ 752. 752.
)13. French 753. 753.
54. Germa~ 754. 754.
755. Hmong 755. 755.
756. l~alian 756. 756.
757. Japanese 757. 757.
758. Korean 758. 758.
759. Laotian 759. 759.
760. Russian 760. 760.
761. Spanish 761. 761. 269
762. Vietnamese 762. 762.
Page 7 QST_LANG DCR LANG
19
CALIFORNIA PUBLIC LIBRARY REPORT M877 Rancho Cucamonga
'
For OCR Seanniog: P~ease Avoid Folding R~pome for Type Response for
~l[~Type Responses in indicated area ONLY, FY 1993-94
~ Avoid other marks/comments on page. 1994/95 in box below.
100. 877 100. 877
LIBRARY SERVICES, ANNUAL.
aOl. Total Public Service Hours. 801. 801. 2,419
802. Attendance in Library. 802. 802. na
803. Reference Questions. 803. 803. 76,249
Omit Directional.
804. Online Database Searches. 804. 804. 0
805. Circulation of Children's Materials. 805. 805. 203,666
806. Circulation Non-English. 806. 806. 477
807. Circulation Non-Book. 807. 807. 33,416
8o8. Total Circulation. 808. 8o8. 424,305
809. Children's Circ as Percent of 809. 809. 48%
Total Circulation.
810. In-Library use of Materials. 810. 810. NA
,1. ILL Ioans to others. 811. 811. 0
812. ILLloansreceived. 812. 812. 30
813. Pre-School Programs. Number. 813. 813. 85
814. Pre-School Programs. Attendance. 814. 814. 3,292
815. School Age Programs. Number. 815. 815. 13
816. School Age Programs. Attendance. 816. 816. 1,055
817. Adult Programs. Number. 817. 817. 0
818. Adult Programs. Attendance. 818. 818. 0
819. Total Programs. Number. 819. 819. 98
820. Total Programs. Attendance. -820. 820. 4,347
Page8 QST_STAT DCR STAT
20
CALIFORNIA PUBLIC LIBRARY REPORT M877 Rancho Cucamonga
For OCR Scanning: Pique Avoid Folding I Response for Type Response for
Type Responses in indicated area ONLY, I FY 1993-94 1994/95 in box below.
Avoid other marks/comment~ on page.
100. 877 100. 877
SALARY SURVEY.
Survey is of monthly ranges
for selected classifications.
Leave sections blank if inappropriate.
But do not divide sections or
add new ones. List monthly ranges,
whole dollars only, omit cents.
901. Director (monthly rate) Begin 901. 901. 4,727
902. Director (monthly rate) Final 902. 902. 6,702
903. Assistant Dir. Begin 903. 903. 3,435
904. Assistant Dir. Final 904. 904. 4,408
905. Chief Lib. Div. Begin 905. 905. 2,842
906. Chief Lib. Div. Final 906. 906. 3,647
907. Branch Libn. Begin 907. 907. N^
,08. Branch Libn. Final 908. 908. NA
909. Librarian Begin 909. 909. 2,547
910. Librarian Final 910, 910. 3,268
911. Lib. Tech. Asst. Begin 911. 911. 1,692
912. Lib. Tech. Asst. Final 912. 912. 2,598
913. Clerk Non-Pro. (Beginning) Begin 913. 913. 1,650
(general clerical; no library skills requirement)
914. Clerk Non-Pro. (Beginning) Final 914. 914. 2,118
915. Mgr. ofSpec, iService. (non-MLR) Begin 915. 915. NA
(e.g. Literacy, A-V, or I&R Specialist)
916. Mgr. of Spec. Service. (non-MI..S) Final 916. 916. NA
Page 9 QST_SALR DCR_SKLR
21
CALIFORNIA PUBLIC LIBRARY REPORT M877 Rancho Cucamonga
~l~ For OCR Scanning: Please Avoid Folding Type Response for
Type Responses in indicated area ONLY, FY 1994/95 in box below.
Avoid other marks/comments on page.
100. 877
Special Report, 1994/95 ELECTRONIC SERVICES
INTERN'ET ACCESS FOR YOUR LIBRARY
851. Library has access ta the Internet for electronic mail? 851. 0
(0 = No; 1 = Yes)
852. Library has access for other lnternet services as well as e-mail? 852. 0
(e.g. Telnet, gopher, ftp, WWW, etc.) (0= No; I = Yes)
INTERNET AVAILABILITY
(Answer 853-855 only if your answer to 852'is 1 (Yes))
853. lnternet available ONLY to library staff?. 853.
(0 = No; 1 = Yes)
854. Internet available to staff AND to patrons, but ONLY through 854.
a staff intermediary?) (0= No; 1 = Yes)
Available to patrons for their own direct use as well as to staff?. 855.
(0 = No; I = Yes)
OTHER ELECTRONIC SERVICES
856. Is direct patron access to other electronic services available? 856.
(e.g. bibliographic & full text database~; multi-media products) 0
(0 = No; I = Yes)
ONLINE LIBRARY SYSTEMS
857. Library uses an integrated, online library syste~, with at 857. 1
least 2 of the following modules operational: opac,
circulation, acquisitions, serials control?
(0 = No; I = Yes)
Page 10 d95elect
CITY OF RANCHO CUCAMONGA
DATE: September 7,1995
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: BUDGET REPORT FOR CLOSEOUT 94/95 AND CURRENT BUDGET
95/96
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Library Budget Revenue Recieved 94/95" shows an income of $906,693;
expenditures of $843,028 and a carryover of $63,665.
Schedule B, titled "Library Budget t995/96" shows two columns: one, the approved budget, shows the
figures passed by Council in June of 95. The second column shows the amendments proposed by staff to
balance the budget in the face of the reduction of property tax income.
The amended budget, currently in operation but not to be voted on by the Board until it is officially
reviewed and recommended by the City Manager's Office, would result in an anticipated fund of $74,200
at the end of 95/96.
Schedule C, titled "Library Expenditures 1995/96" is simply an accounting of all funds expended so far
this fiscal year.
~(~tfully submitted,
Deborah Kaye C~
Library Manage}'.-.-~
LIBRARY BUDGET
REVENUE RECEIVED FY 94/95
1020 Library Property Tax $773,822
O2-3901 1504 Community Room Rental $70
O2-3901 1505 Direct Mail Solicitations $7,567
O2-3901 1506 Library card sales $872
O2-3901 1507 Library Fines & Fees $65,741
O2-3901 1508 Media Rentals $24,670
O2-3901 1510 Private Contributions $3,100
O2-3901 1511 Public Library Foundation $20,304
O2-3901-7910 APS Copier Fund $3,614
O2-3901-8520 Other Revenue $6,934
LIBRARY REVENUES $906,693
IBRARY EXPENDITURES $843,028
'"=~ARRY-OVERS $63,665
24
LIBRARY BUDGET Approved Amended %
1995/96 Budget Budget Change
1100 REGULAR SALARIES $378,010 $378,010 0.00%
2% increase COLA $7,560
Removal of FT Clerk ($24,668)
1200 OVERTIME SALARIES $1,000 $1,000 0.00%
1300 PART TIME SALARIES $178,930 $178,930 0.00%
Library Assistant (1 FTE)
Librarian (.15 FTE)
Clerks (4.65 FTE)
Pages (4.675 FTE)
Page II (.45 FTE)
1900 FRINGE BENEFITS $143,440 $143,440 0.00%
2% increase COLA $2,869
Less FT Clerk benefits ($9,374)
TOTAL PERSONNEL $701,380 $677,767 -3.37%
OPERATIONS
00 TRAVEL & MEETINGS $3,000 $2,500 -16.67%
3300 MILEAGE $3,500 $3,800 8.57%
3900 MAINTENANCE/OPER
Office Supplies $16,000 $16,000 0.00%
Printing/Postage $6,000 $6,000 0.00%
Special Program Supplies $4,000 $3,000 -25.00%
Advertising/Promotions $1,000 $0 -100.00%
Library Materials $85,000 $85,000 0.00%
Magazines/Publications $3,000 $3,000 0.00%
Training $500 $500 0.00%
Bindery $600 $500 -16.67%
Collection Agency $1,000 $2,000 100.00%
County Payment $0
3912 MAINTENANCE DEPT
Janitorial Supplies $4,260 $4,260 0.00%
Facility Maint. Supplies $5,630 $5,630 0.00%
Graffiti Removal Supplies $200 $200 0.00%
Landscape Maint. supplies $1,300 $1,300 0.00%
Water/Fire Service $440 $440 0.00%
3156 DUES
Amedcan Library Assoc. $450 $450 0.00%
California Library Assoc. $500 $150 -70.00%
25
Professional Publications $0 $0
Library System membership $1,500 $1,500 0.00%
Class $100 $100 0.00%
GENERAL LIABILITY $3,880 $3,880 0.00%
6028 CONTRACT SERVICES
Offic Equip/Maintenance $4,000 $3,500 -12.50%
CD Rom Maintenance $5,000 $0 -100.00%
Book Processing & T.S. $20,000 $19,000 -5.00%
Computer Tech Services $30,000 $29,000 -3.33%
Self check maintenance $5,000 $0 -100.00%
Technology maintenance* $0 $7,000
6032 CONTRACT SERVICES
Janitorial Services** $37,400 $37,400 0.00%
Security Service $3,360 $3,360 0.00%
Elevator Services $6,160 $6,160 0.00%
HVAC $14,410 $14,410 0.00%
Electrical $6,160 $6,160 0.00%
Plumbing $450 $450 0.00%
Pest Control $670 $670 0.00%
Fire/Life Safety $670 $670 0.00%
Structural/Roof $2,910 $2,910 0.00%
Exterior Grounds Maint. $19,450 $6,500 -66.58%
ONE $18,000 $18,000 0.00%
8021 WATER UTILITIES $3,300 $3,300 0.00%
8022 ELECTRIC UTILITIES $73,390 $73,390 0.00%
TOTAL OPERATIONS COST $392,190 $372,090 -5.13%
TOTAL LIBRARY COSTS $1,093,570 $1,049,857 -4.00%
LIBRARY REVENUES $1,060,392
LIBRARY CARRYOVERS $63,665
ESTIMATED LIBRARY FUND $74,200
LIBRA~.XPENDITURES JUL AUG SEP SPENT PE FUNDS % % OF
1995/96 CATEGOR REMAININ SPENTYEAR
PERSONNEL 17%
1100 REGULAR SALARIES $360,902 $27,073 $13,274 $0 $40,346 $40,346 $320,556 11%
1200 OVERTIME SALARIES $1,000 $0 $0 $0 $0 $0 $1,000 0%
1300 PART TIME SALARIES $178,930 $14,690 $12,725 $0 $27,416 $27,416 $151,514 15%
1900 FRINGE BENEFITS $136,935 $11,411 $11,411 $0 $22,823 $22,823 $114,113 17%
TOTAL PERSONNEL $677,767 $53,174 $37,410 $0 $90,585 $90,585 $587,182 13%
OPERATIONS
3100 TRAVEL & MEETINGS $2,500 $0 $2,500 0%
Conferences $0 $0 $0 $0
Forum for Entrepreneurial $0 $0 $0 $0
Karatsu-workshops $0 $0 $0 $0
Meeting Supplies , $0 $0 $0 $0
Shelving workgroup $0 $0 $0 $0
Inland Empire Library Assoc. $0 $0 $0 $0
$0
3300 MILEAGE $3,800 $0 $528 $3,272 14%
Auto Allowance $3,000 $250 $250 $0 $500 $500 $2,500 17%
Reimbursement $800 $6 $0 $0 $6 $22 $778 3%
Gamia $0 $22 $0 $22
Hood $0 $0 $0 $0
Tobin $0 $0 $0 $0
Corwin $0 $0 $0 $0
$0
3900 MAINTENANCE/OPER $116,000 $0 $28,799 $87,201 25%
Printing/Postage $6,000 $0 $1,204 $4,796 20%
Printing $0 $1,197 $0 $1,197
Postage $6 $0 $0 $6
Patron Bar codes $0 $0 $0 $0
Book b~1""codes $0 $0 $0 $0
Library cards $0 $0 $0 $0
Office Supplies $16,000 $0 $9,996 $6,004 62%
Cataloging Supplies $889 $659 $0 $1,548
Farrs $0 $62 $0 $62
Photo House $0 $26 $0 $26
8 Ave. graphics $0 $0 $0 $0
Data Mailers $0 $0 $0 $0
Eastman $8,194 $0 $0 $8,194
Demco $56 $0 $0 $56
Hardware $7 $0 $0 $7
Reimbursements-office $10 $17 $0 $27
Petty Cash $0 $11 $0 $11
Cash Drawer $0 $0 $0 $0
Computer supplies , $0 $0 $0 $0
Stationary $0 $0 $0 $0
Federal Express $0 $0 $0 $0
Board Supplies $66 $0 $0 $66
Xerox supplies $0 $0 $0 $0
Special Program Supplies $3,000 $0 $393 $2,607 13%
Children's Supplies $89 $263 $0 $351
Software $0 $0 $0 $0
Summer Reading Program (FR) $1,393 $267
Volunteer Supplies $41 $0 $0 $41
Advertising/Promotions $0 $0 $0 $0 ERR
National Library Week $0 $0 $0 $0
Books/Materials $85,000 $0 $10,491 $74,509 12%
Bookstore rush $915 $810 $0 $1,725
Childrens Books $0 $1,268 $0 $1,268
Adult Books $0 $7,498 $0 $7,498
Large Print Books $1,799
Video $500
Magazines/Publications $3,000 $37 $14 $0 $51 $51 $2,949 2%
Training $500 $0 $0 $0 $0 $0 $500 0%
Bindery $500 $500 $0 $0 $500 $500 $0 100%
Collection Agency $2,000 $0 $0 $0 $0 $0 $2,000 0%
3912 MAINTENANCE DEPT $11,830 $0 $0 $0 $5,940 $5,940 $5,890 50%
dies $4,260 $2,000
Facility Maintenance supplie $5,630 $57
Graffiti Removal Supplies $200
Landscape Maint. supplies $1,300
Water/Fire Service $440
3956 DUES $2,200 $1,279 $921 58%
American Library Assoc. $450 $0 $0 $0 $0 $0 $450 0%
California Library Assoc. $150 $0 $0 $0 $0 $0 $150 0%
Professional Publications $0 $0 $0 $0 $0 $0 $0 ERR
Inland Library system $1,500 $1,279 $0 $0 $1,279 $1,279 $221 85%
CLASS $100 $0 $0 $0 $0 $0 $100 0%
3960 GENERAL LIABILITY $3,880 $3,880 $0 100%
6028 CONTRACT SERVICES $58,500 $21,906 $36,594 37%
Offic Equip/Maintenance $3,500 $2,760 $0 $0 $2,760 $2,760 $740 79%
Computer Maintenance $0 $0 $0 $0 $0 $0 $0 ERR
Book Processing & T.S. $19,000 $0 $1,971 $0 $1,971 $1,971 $17,029 10%
Technology Maintenance $7,000 $0 $0 $0 $0 $0 $7,000 0%
Computer Tech Services $29,000 $17,175 $0 $0 $17,175 $17,175 $11,825 59%
6032 CONTRACT SERVICES $78,690 $0 $50,384 $28,306 64%
Janitorial Services $37,400 $2,782
Security Service $3,360
Elevator Service $6,160 $1,500
HVAC $14,410 $751 $438
Electrical $6,160
Plumbing $450
Pest Control $670
Fire/Life Safety $670 $670
Structural/Roof $2,910
Exterior Grounds Maint. $6,500 $413
8019 TELEPHONE $18,000 $0 $831 $17,169 5%
Service $0 $0 $0 $0
989-8277 (Rotary line) $161 $0 $0 $161
181-1185 (T1 line) $214 $0 $0 $214
$456 $0 $0
980-0871 (EMS & Security) $0 $0 $0 $0
980-4361 (Elevator) $0 $0 $0 $0
989-2036 (Telecirc) $0 $0 $0 $0
987-3271 (Irrigation Sprink,) $0 $0 $0 $0
989-6904 (Public Fax) $0 $0 $0 $0
MC~ $0 $0 $0 $0
$0
8021 WATER UTILITIES $3,300 $0 $0 $3,300 0%
Inside Use $0 $0 $0 $0
Landscaping $0 $0 $0 $0
$0
8022 ELECTRIC UTILITIES $73,390 $0 $0 $0 $0 $0 $73,390 0%
TOTAL LIBRARY BUDGET $1,049,857 $151,324 $89,592 $0 $240,915 $240,915 $808,942 23%
CITY OF RANCHO CUCAMONGA
DATE: September 7, 1995
TO: President anal Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Robert Karatsu, Principal Librarian
SUBJECT: ACCEPTANCE OF WEINGART FOUNDATION GRANT IN THE SUM
OF $5,000 FOR MULTI-MEDIA COMPUTERS
RECOMMENDATION
Approve acceptance of the Weingart Foundation grant for the sum of $5,000 to purchase two (2)
multi-media computers for the Children's Department of the Rancho Cucamonga Public Library.
BACKGROUND/ANALYSIS
Weingart Foundation:
The Weingart Foundation in Los Angeles provides grants to worthy organizations throughout the
United States. In May 1995, the Rancho Cucamonga Public Library submitted a grant proposal
requesting funds to establish a Children's Electronic Learning Laboratory, which would include
two multi-media computers, and educational software on CD-ROM specifically for children to
improve reading and math skills, assist with school assignments, and to give parents another
example of the kinds of technology available at their public library.
Although the Weingart Foundation has a general policy of not funding grants submitted by
public agencies, they made an exception in the case of the Rancho Cucamonga Public Library. It
was the feeling of the Weingart Foundation that the extraordinary support of this City's
government in providing a new public library to its residents merited special consideration.
Although the Weingart Foundation did not offer full funding (of $9,000), they did provide
$5,000 towards the project.
The Rancho Cueamonga Public Library Grant Application:
1). Initially, the grant proposal requested funds to purchase three (3) multi-media computers and
software for an electronic learning laboratory to be located in the Children's Library. Funds
received will be enough to purchase two (2) multi-media computers and software.
2). Library staff will work with City purchasing and information services staffto get the best
available equipment and software with the funds available. Upon acceptance of the grant, we
31
would like to establish October, 1995, as the date to introduce the Children's Electronic Learning
Laboratory at the Ranch6 Cucamonga Public Library.
Recommendation to accept funds:
On August 15th, 1995, Library Administration received a check for the sum of $5,000 from
Weingart Foundation. (Attached is letter of approval from Weingart Foundation). Library
Administration strongly urges acceptance of the grant to establish the Children's Electronic
Learning Laboratory in the Children's Department of the Rancho Cucamonga Public Library.
Respectfully submitted,
Robert Karatsu
Principal Librarian
32
WEINGART FOUNDATION
1055 WEST SEVENTt4 STREET. SUITE
LOS ANGELES. CALIFORNIA 90017-2305
TELEPHONE. (213) 6~&-7799
~x ~O~s~s~, 1995
File No. 96CS 015
Mr. Robert Karatsu
Principal Librarian
Rancho Cucamonga Interim Library
7368 Archibald Avenue
Rancho Cucamonga, California 91730
Dear Mr. Karatsu:
1 am pleased to transmit a check from the Weingart Foundation in the sum of $5,000 which represents a grant to
Rancho Cucamonga Interim Library, to be used to establish an Electronic Learning Library to provide students
K-12 with homework assistance.
Enclosed is the Foundation's "Recipient's Acknowledgment of Receipt of Grant" form, the original of which
t be executed and returned to me as soon as possible.
To help evaluate your program, and as a condition of the grant, the Foundation requires progress reports at
intervals of not less than each six months during the period that grant funds are utilized, and a final report,
including an accounting for expenditures, when funds have been completely employed See the enclosed page
for reporting requirements Your first report is due February 29, 1996.
It is the policy of the Weingart Foundation to discourage beneficiaries of its grants from sending plaques or
memorabilia expressing appreciation or thanks for the financial support provided. The Foundation prefers that
the cost of such items not be incurred by a recipient agency.
The Weingart Foundation Directors are pleased to make this grant, and convey their best wishes for the success
of your program.
Sincerely,
John G. Ouellet
President
lGO:vj
Enclosures: Check
Receipt Form
Reporting Requirements
33
CITY OF RANCHO CUCAMONGA ~
STAFF REPORT
DATE: September 7, 1995 ~
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF GRANT APPLICATIONS
RECOMMENDATION
Approve proposed grant applications for two projects:
1) Joint Project for Linking Public and School Libraries in San Bernardino County (September
2) Joint Project to Preserve and Collect Local History (September 15)
BACKGROUND/ANALYSIS
The State Library, under the directorship of Kevin Start, has again emphasized the importance of joint
projects to achieve resource sharing and result in the best service gain for the greatest population.
Under such guidelines, individual grant applications are discouraged.
Therefore, we have partnered in two applications for this round of LSCA (Library Services of California
Act) proposals.
Application for grant I is attached; an oral report will be given by the Library Manager for grant 2, due
September 15.
FINANCIAL IMPACT:
No matching funds necessary.
Respectfully submitted,
Deborah Kaye CI ~a~C I
Library Manager ~
34
AUG-29-1995 10:14 FROM SBPL 714 888 5171 TO 9898966 P.02
~alifomia $~at~
, .. Libr~'~ Services and Construction Act
· ;. : Fimal Year 1996/97
. Title I and
PROPOSAL (LSCA $)
Submit i~ four copies by 5:00 p.m., S~ptember 1, 1~)$ lo Attm Barba~ Will, IA'br~7 Development
Services, California State L~rary, P.O. Box 942837, Sacramento, CA 942374X)01; street add~.~$:
900 N Street, Suite 500, Sacramento, CA
1. !Project tide: Joint Pro)c~z-~ for IXnkim/Public .ar, el ~a:x>l Lihraries_.in San
2. Applicant jurisdiction: San Bornaz'O.ir~ Coune7 IA.brary
3. Address: 104 W. 4th bt:. ,..San ~, CA ZlP+,I: 92415--0035
4. Applicant contact: F,d FJ. ecz~ Phone: 909-387-5721
5. Type of Library: System , Public x , Academic x , .Special
State agency , Fetteral agency , School. X
(California: Cities
6. Population: Client 1,591,900 To~I 1,591,800
1995)
7. LSCA Prog~J~l Activin: Planniu~ of cooperati%~ librar~ ~etw~rks: T~_hnolo~ical capacit~
of libraries for irf~-rl~br~_~-y Coop~r&t. io~ an~ ~$o~rce
$' Pax*dciPanL$:colton Public Library, Rancho Cu~m,~fr~3~ Public Library, ~an Bernardino
County S~5~ols, Sa~ Bernardino Public Library, San ~ County Library,
Enterprise for Fx~onc~ic Excellenoe, Copper ~ O&,,~nity college.
9. L$CA ~mount re~uest.~d: 304~242
Space belo~ for Advisory Council use
PJJG-29-1995 10:14 FROM SBPL 714 888 3171 TO 9898966 P.03
36
AUG-L~9-1995 18:15 ~ROM SBPL 714 888 5171 TO 9898966 P.04
10. Pmj~t Sum~: condnu~- Comple~ ~ ~ce p~; ~ no~ a~6h addifon~ ~.
1 I. Budget Summ~tT: LSCA Other funds In-kind Total
O) (2) O) (4)
a. Salaries & Be~¢fit.s 46,742 15,000 61,742
b, I..ibr~ry lvlat_~'_~]s ,6.o,ooo 60,000 ~20,000
¢. Operation 20,000 120,000 14otO00
d. Equipment 162,500 67,500 . '143,250 373,250 ....
-e. Indirect Cost iS,O0O 15~000
f. Total · 304,242 127,500 278,250 .?0%~J2
12. Signature: , .
TOTAL P. ~
37
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: September 7, 1995
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: ADOPTION OF THE PROPOSED NEW FEES FOR THE RANCHO
CUCAMONGA PUBLIC LIBRARY
RECOMMENDATION
Approve adoption of the proposed new fees in Schedule A as proposed by staff.
BACKGROUND/ANALYSIS
The proposed fee/fine schedule reflects a philosophy of entrepreneurial fee based services, and the
overall city philosophy to recoup costs for services.
Rational for proposed fees are outlined below:
Current Fee Proposed Fee
Fine Threshold $10 $5
Reason: Currently a patron may owe $10 in fines or fees before the computer system
blocks Ms/her ability to borrow. Many of our patrons pay their fees down to
that limit and let the remaining $10 remain on their account. The lowering
of this threshold will eliminate a patron who has lost an item from relying on
this method to "cheat" the system. It will also encourage payment of overdue
fines that are currently permitted through the use of the threshold.
Current Fee Proposed Fee
Rental Books: NA $1 for a 7 day loan
Reason: Staff is proposing the use of rental books to help accommodate high demand
for bestsellers without purchasing multiple copies of books that will "shelf
sit" after the peak interest period.
Reserves: Current Proposed
$1 $.50
Due when Charged when reserved
picked up
Reason: Presently, individuals place holds "free" and only pay when they pick up
the title. This has resulted in many useless holds and materials trapped
and held for a patron that never arrives to borrow. New Dynix software
allows us to automatically "bill" patrons for hold. The lower cost will
encourage the placement of more reserves. The automatic billing will
keep the reserve income at the same level we currently experience.
Single Sided Discs: New fee $.50
Reason: Reference Desk Staff proposes selling these discs for individuals who
wish to download information from CD Rom tools. The discs are supplied
free of charge from a vendor. The low cost encourages patrons to use our
discs, which we certify as virus free.
Fe~s for Research: New fee
Reason: This service is being provided as a "value added" package. While the
information remains free, the fast access, to-the-site delivery of the
requested product justified the fee. See Schedule B for description of
services offered.
Budget impact:
It is not anticipated that any of these fees will substantially effect the budget, but what impact
occurs will be positive.
Impact on the community:
Since these are "value added" packages, no negative impact on the community is anticipated. In
fact, the reduction of the reserve fee and the introduction of a rental collection of bestsellers as
well as "Fast Facts" for business should be viewed as additional services.
R~ectfully submitted,
Deborah raye Ql'/fi~k )
Library Manage~:'~--~'~
39
Item C5
Schedule A
FINES AND FEES - CHANGES/ADDITIONS
FINES:
Borrowing thresholds Current Proposed
Adult $10 $ 5
Children $10 $5
FEES FOR RENTAL Current Proposed Loan Period Limit of Items
Best Seller Rental Books New $1 7 days 4 books/no reserves
FEES FOR SERVICES Current Proposed
Reserves $1 $.50
Single sided disc: New $.50
FEES FOR RESEARCH/ NEW SERVICES
BUSINESS SERVICES
Business Locator Services: $5 per business, no charge if business is not located
Brief Business Profile: $10 per business, no charge if not located
Each additional profile $6
Business Lists on Demand: $.05 cents per record, $10 minimum
On line Data Base searches: Cost on online connect time plus $5
4O
CITY OF RANCHO CUCAIVIONGA
1VIEMORANDUM
DATE: August 29th, 1995
TO: Deborah Clark,Library Manager
FROM: Robert Karatsu, Principal Librarian
SUBJECT: Fee-based business services
Rancho Fast Facts: Information on Demand for Rancho
Cucamonga Businesses
Products and Services Price
- Business Locator Service. $5 per business, no charge if
business is not located.
- Brief Business Profile. $10 per business, no charge if
is not located, each additional profile
$6.
- Business Lists on Demand. .05 cents per record,S10 minimum.
For Business Locator Service and Business Lists, company name, complete address, phone
number and line of business is included. Business Profiles will include the above-information, as
well as company officers, basic financial information, business size, product lines, and credit
ratings where available.
- Online Data Base Searches on Demand. Cost of online connect time plus
$5.
Via DIALOG service, the Library has access to over 400 online data bases, including many
Standard and Poors, Moody's, Donnelly Demographics, and medical in_dexes, plus over 500
magazines and 60 newspapers from all over the United States.
All information fcoced or transferred to disc (ASCII) with the following options: Picked up by
requestor, faxed (up to 5 pages) or mailed at no charge, or delivered by overnight courier at
cost.
CITY OF RANCHO CUCAIVIONGA
STAFF REPORT
DATE: September 7, 1995
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF LIBRARY PUBLICITY PLAN
RECOMMENDATION
That the Board approve the attached publicity plan for the Rancho Cucamonga Public Library.
BACKGROUND/ANALYSIS
With the completion of a year of service, staff feels better prepared to respond to the uncertainty of
prograrmming and service demands in a new community.
In an effort to increase the visibility of the library within the community, to promote library services
within groups/individuals currently not aware of the services and to generally reach a wider
audience, the library has devised a publicity plan.
The publicity plan will guarantee a certain level of effort to expand coverage. It will not and cannot
however, guarantee a particular increase in visibility. The editors and publishers of local
publications retain that final power.
FINANCIAL IMPACT
None.
X'p~ctfully submitte~l,
PUBLICITY PLAN FOR THE
RANCHO CUCAMONGA PUBLIC LIBRARY
NEWSPAPERS & MAGAZINES
Weekly Releases:
Weekly releases will be sent to the following media:
The Daily Bulletin
1) Childrens: Children's Staff
Weekly release on storytime and events
and
2) Adult's: Reference Staff
Brief articles with the potential to be used for "filler"
or
3) Literacy: Literacy Staff
Brief articles with the potential to be used for "filler"
Monthly Releases:
Monthly releases will be sent to the following media:
The Daily Bulletin
The Rancho Cucarnonga Chamber of Commerce News
The Rancho Cucarnonga Magazine
The Sun
Claremont Courier
Fontana Herald News
1) Childrens: C_hildren's Staff
Calendar of events
2) Adult's: Reference Staff
Business resources update or new services or materials that have arrived
3) Litemcy: Literacy Staff
Special programs or sessions, updates on progress, solicitations for students/tutors
43
Quarterly releases on special interest t.opics will be sent to selected appropriate media based on
suitability for topic. Example: Business resources to Inland Empire Business Journal. Spanish
language program for literacy: La Voz :and Hispanic News.
1) Children's: Administration Coordinates
Review of special new ?ervices, success of recent programs/events accompanied
by photos
2) Adult's: Administration Coordinates
Review of special new 'services, new technology, specialized business sources,
highlight to special interest group, ie. seniors, students, business, multi-cultures,
etc. accompanied by photos
3) Literacy: Literacy Coordinator
Special human interest stories; progress of the program; tutoring training and
special events coming up
RADIO & TELEVISION
Calendar Items and Literacy promotion
Usc of media in the promotion of literacy is critical. Obviously, those who cannot read, rely
on media providers for their news and information. Releases announcing programs and special
events as well as promoting literacy services will be sent to thc following community calendars:
Television:
Marks Cablevision
Comcast Cablevision
Radio:
KCKC/Community Calendar
KDUO/Community Calendar
KFRG/Community Calendar
KLFE/Community Calendar
KNSE/Community Calendar
KOLA/Community Calendar
KSGN/Community Calendar
Spanish:
KCA L/Community Calendar
NEWSLETTERS FOR THE PUBLIC
These publications are created by staff for specific Library audiences and are scheduled to be
produced quarterly:
Business Friends: Principal Librarian
Volunteer Newsletter: Reference Librarian/Karye Hood
Patron Newsletter (new): Children's Assistant/Nina Cole
PROFESSIONAL JOURNALS AND PUBLICATIONS
Announcements, special services, highlights of events or other items of interest will be regularly
targeted for the following publications: Administration
Library Journal
American Libraries
Administrators Digest
Longer articles (minimum of two per year) will be created, focussing on unique service or
technological capabilities for the following publications: Administration
Public Libraries
California Libraries
45
CITY OF RANCHO CUCAMONGA
DATE: September7,1995 STAFF REPORT
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: REQUEST TO BOOK COMMUNITY ROOM FOR 5 CONSECUTIVE
DAYS
RECOMMENDATION
Staff recommends denial of his request that the Board waive the restriction limiting Community Room
use to one day per month.
BACKGROUND/ANALYSIS
While recognizing the value o£the service Mr. Richards offers with the Rainbow Community Praise
Center, staff recommends denial of his request based on two factors:
1) The disruption of routine library purposes that occur with a large group meeting in the
Community Room, a space unable to be separated from the main body of the library.
2) The impact on parking such a 5 day group meeting would represent. The dates chosen will be
heavily used by students, as our past history in the beginning of the school season has
demonstrated. Staff strongly urges the Board not to allow any use that will further impact
parking at this critical season.
FINANCIAL IMPACT
Loss orS10 per meeting or $50 in meeting room fees.
De, ore,Ct fully submitted. .~
aye C lar~X~-
Library Manager ~
DATE: August 20, 1995
TO: Rancho Cucamonga Library Board of Trustees
FROM: Charles Richards
RE: Use of the Co~nunity Room
I am representing the Rainbow Community Praise Center, one of the
Seventh-day Adventist churches in the Rancho Cucamonga area.
We are sponsoring a 5-Day Stop Smoking Class. We would like to have our
meetings in the Community Room. We are requesting that you wave the one
time use only'policy for a group, and allow us to utilize the room for
five consecutive days.
We are aware of the Library's other guideline/policies in regards to the
use of the Community Room and we will gladly comply with them.
The requested dates/times are as follows:
September 24, 1995 2 p.m. to 4 p.m.
September 25, 1995 7 p.m. to 9 p.m.
September 26, 1995 7 p.m. to 9 p.m.
September 27, 1995 7 p.m. to 9 p.m.
September 28, 1995 7 p.m. to 9 p.m.
Please reply to me at the address below. Thank you so much for
your consideration.
Sincerely, ~, ~ .
Charles Richards
PO Box 1135
Loma Linda, CA 92354
Phone: (909) 829-7929
Fax: (909) 829-4557
47