HomeMy WebLinkAbout2023/11/01 - Regular Meeting Agenda PacketCITY COUNCIL VISION STATEMENT
“Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for
all to thrive by building on our foundation and success as a world class community.”
Page 1
Mayor
L. Dennis Michael
Mayor Pro Tem
Lynne B. Kennedy
Members of the City
Council:
Ryan A. Hutchison
Kristine D. Scott
Ashley Stickler
CITY OF RANCHO CUCAMONGA
REGULAR MEETING AGENDA
November 1, 2023
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
FIRE PROTECTION DISTRICT BOARD – CITY COUNCIL
HOUSING SUCCESSOR AGENCY- SUCCESSOR AGENCY –
PUBLIC FINANCE AUTHORITY
CLOSED SESSION
REGULAR MEETINGS
TAPIA CONFERENCE ROOM
COUNCIL CHAMBERS
4:30 P.M.
7:00 P.M.
The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers
located at 10500 Civic Center Drive. It is the Intent to conclude the meeting by 10:00 p.m. unless extended by the
concurrence of the City Council. Agendas, minutes, and recordings of meetings can be found
at https://www.cityofrc.us/your-government/city-council-agendas or by contacting the City Clerk's Office at 909-774-
2023. Live Broadcast available on Channel 3 (RCTV-3). For City Council Rules of Decorum refer to Resolution No.
2023-086.
Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution of the
agenda packet will be made available in the City Clerk Services Department during normal business hours at City Hall
located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will be posted on
the City’s website at https://www.cityofrc.us/your-government/city-council-agendas.
CLOSED SESSION – 4:30 P.M.
TAPIA CONFERENCE ROOM
ROLL CALL: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott and Stickler
A.ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
B.PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
C.CITY MANAGER ANNOUNCEMENTS
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CITY COUNCIL VISION STATEMENT
“Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for
all to thrive by building on our foundation and success as a world class community.”
Page 2
D.CONDUCT OF CLOSED SESSION
D1. CONFERENCE WITH LABOR NEGOTIATORS ROBERT NEIUBER, SENIOR HUMAN RESOURCES
DIRECTOR; AND JENIFER PHILLIPS, DIRECTOR OF HUMAN RESOURCES; PER GOVERNMENT CODE
SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY
EMPLOYEES’ ASSOCIATION (RCCEA); RANCHO CUCAMONGA MANAGEMENT ASSOCIATION; AND
EXECUTIVE MANAGEMENT GROUP; TEAMSTERS LOCAL 1932. (CITY)
D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8
FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730
(RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA
COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO
BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT. (CITY)
D3. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION PURSUANT TO PARAGRAPH (4) OF
SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OF RANCHO CUCAMONGA V. LIGHTNING
P.M. LLC, SBSC CASE NO.: CIVSB2201967. (CITY)
D4. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION PURSUANT TO PARAGRAPH (4) OF
SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OF RANCHO CUCAMONGA V. SCG/DP
ETIWANDA LLC, SBSC CASE NO.: CIVSB2201956. (CITY)
D5. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF
SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNEL USA, INC. D/B/A ST. MARY'S
MONTESSORI SCHOOL AND GLOBAL PROPERTY HOLDINGS LLC VS. CITY OF RANCHO CUCAMONGA,
SBSC CASE NO.: CIVDS 2014554. (CITY)
D6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8
FOR PROPERTY IDENTIFIED AS PARCEL NUMBERS 0227-121-56-0000 COMMONLY KNOWN AS
ADDRESS 7089 ETIWANDA AVENUE, RANCHO CUCAMONGA, CA 91730; NEGOTIATING PARTIES MATT
BURRIS, DEPUTY CITY MANAGER ECONOMIC AND COMMUNITY DEVELOPMENT, REPRESENTING THE
CITY OF RANCHO CUCAMONGA, RAYMOND WOLFE, EXECUTIVE DIRECTOR, REPRESENTING SAN
BERNARDINO COUNTY TRANSPORTATION AUTHORITY (SBCTA), REGARDING PRICE AND TERMS.
(CITY)
D7. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8
FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION
IDENTIFIED AS PARCEL NUMBERS 020927211, 020914321, AND 020927222 AND CERTAIN ADJACENT
RIGHT-OF-WAY INCLUDED WITHIN THE STATION FOOTPRINT; CITY NEGOTIATOR: JOHN GILLISON,
CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTIES:
SARAH WATERSON, PRESIDENT, REPRESENTING DESERTXPRESS ENTERPRISES, LLC, DBA AS
BRIGHTLINE WEST; UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT. (CITY)
E.RECESS
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CITY COUNCIL VISION STATEMENT
“Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for
all to thrive by building on our foundation and success as a world class community.”
Page 3
REGULAR MEETING – 7:00 P.M.
COUNCIL CHAMBERS
PLEDGE OF ALLEGIANCE
ROLL CALL: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott and Stickler
A.AMENDMENTS TO THE AGENDA
B.ANNOUNCEMENT / PRESENTATIONS
B1. Presentation of a Certificate of Sympathy in Memory of Former City of Rancho Cucamonga Mayor, Donald J.
Kurth.
B2. Presentation of a Proclamation to Madhav Pudukottai Krishnaraj in Recognition of his Eagle Project and
Volunteer Work.
B3. Presentation of a Certificate of Recognition to the Rancho Cucamonga Animal Care Foundation for Donating
$45,000 in FY 22/23 to Support the Animal Center’s Animal Care and Community Programs.
C.PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Fire Protection District, Housing
Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any
item listed or not listed on the agenda. State law prohibits us from addressing any issue not on the
Agenda. Testimony may be received and referred to staff or scheduled for a future meeting.
Comments are to be limited to three (3) minutes per individual. All communications are to be addressed
directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members
of the audience. This is a professional business meeting and courtesy and decorum are expected. Please
refrain from any debate between audience and speaker, disorderly or boisterous conduct that disturbs,
disrupts, or otherwise impedes the orderly conduct of the meeting. For more information, refer to the City
Council Rules of Decorum and Order (Resolution No. 2023-086) located in the back of the Council
Chambers.
The public communications period will not exceed one hour prior to the commencement of the
business portion of the agenda. During this one hour period, all those who wish to speak on a topic
contained in the business portion of the agenda will be given priority, and no further speaker cards for these
business items (with the exception of public hearing items) will be accepted once the business portion of the
agenda commences. Any other public communications which have not concluded during this one hour period
may resume after the regular business portion of the agenda has been completed
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CITY COUNCIL VISION STATEMENT
“Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for
all to thrive by building on our foundation and success as a world class community.”
Page 4
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon
without discussion unless an item is removed by Council Member for discussion.
Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and
Public Finance Authority and may act on the consent calendar for those bodies as part of a single motion with
the City Council consent calendar.
D.CONSENT CALENDAR
D1. Consideration of Meeting Minutes for Special Meeting of October 16, 2023 and Regular Meetings of October
18, 2023.
D2. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern
California Gas Company in the Total Amount of $2,394.25 Dated October 09, 2023, Through October 22, 2023.
(CITY/FIRE)
D3. Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,178,426.06 and City
and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in
the Total Amount of $9,605,079.12 Dated October 09, 2023, Through October 22, 2023, and City and Fire
District Electronic Debit Registers for the Month of September in the Total Amount of $1,859,785.80.
(CITY/FIRE)
D4. Consideration of Amendment No. 002 to the On-Call Professional Services Agreement with HR Green Pacific,
Incorporated (CO19-103) to Add Acting Deputy City Engineer Services to the Scope of Services. (CITY)
D5. Consideration of an Appropriation in the Amount of $501,500 and Approval to Purchase Transformers, Switches
and a Capacitor from Anixter Power Solutions in the Amount of $501,500. (CITY)
D6. Consideration to Approve the Use of a Cooperative Agreement with Sourcewell Contract 041123-MSL for the
Purchase of LED Lights for the LED Sports Light Retrofit Project from Musco Sports Lighting, LLC in an Amount
Not to Exceed $1,157,787. (CITY)
D7. Consideration to Approve the Use of a Department of General Services State of California Statewide Contract
1-23-87-04 with Black Box Safety, Inc. for the Procurement of Body Armor and Authorize the Use of Future
Renewals as Awarded by the State of California, in Accordance with the Fire District’s Adopted Budget. (FIRE)
D8. Consideration of the Purchase of Irrigation Parts and Supplies on an as Needed Basis from SiteOne Landscape
Supply in an Amount Not to Exceed $170,000 during FY 2023/24 and $170,000 during FY 2024/25. (CITY)
D9. Consideration of the Purchase of Fertilizer and Pesticides on an as Needed Basis from SiteOne Landscape
Supply and Wilbur-Ellis Co. in an Amount Not to Exceed $135,000 for FY 2023/24 and $135,000 for FY
2024/25. (CITY)
D10. Consideration of a Professional Services Agreement With Kimley-Horn & Associates, Inc. in the Amount of
$598,020, Plus a 10% Contingency for Design and Construction Support Services for the Advanced Traffic
Management System Phase 2 Project. (CITY)
D11. Consideration of an Improvement Agreement Extension for Case No. DRC2014-01130, Located on the
Northwest Corner of Foothill Boulevard and East Avenue, Submitted by Foothill and East, LLC. (CITY)
D12. Consideration of Amendments to Agreements with Workday, Collaborative Solutions, and Can/Am
Technologies (Teller) and Additional Appropriations in the Amount of $594,050 Related to the Enterprise
Resource Planning (ERP) Implementation of Workday. (CITY/FIRE)
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CITY COUNCIL VISION STATEMENT
“Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for
all to thrive by building on our foundation and success as a world class community.”
Page 5
D13. Consideration to Accept as Complete, File the Notice of Completion, and Authorize Release of Retention and
Bonds for the Almond Trail Drainage Improvements Project. (CITY)
D14. Consideration to Adopt a Resolution Updating the Fiscal Year 2023-24 Salary Schedule for City Part-Time
Employees. (RESOLUTION NO. 2023-113) (CITY)
D15. Consideration to Adopt a Resolution Appointing Ray Casey as an Interim Public Works Director.
(RESOLUTION NO. 2023-114) (CITY)
E.CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION
F.ADMINISTRATIVE HEARING ITEM(S)
G.ADVERTISED PUBLIC HEARINGS ITEM(S) - CITY/FIRE DISTRICT
H.CITY MANAGER'S STAFF REPORT(S)
H1. Consideration to Approve the City Manager’s Amended and Restated Employment Agreement. (CITY)
I.COUNCIL BUSINESS
I1. COUNCIL ANNOUNCEMENTS
(Comments to be limited to three minutes per Council Member.)
I2. INTERAGENCY UPDATES
(Update by the City Council to the community on the meetings that were attended.)
J.CITY ATTORNEY ITEMS
K.IDENTIFICATION OF ITEMS FOR NEXT MEETING
L.ADJOURNMENT
L1. Adjournment in Memory of Former City of Rancho Cucamonga Mayor, Donald J. Kurth.
CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty
of perjury that a true, accurate copy of the foregoing agenda was posted on at least seventy-two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website.
LINDA A. TROYAN, MMC
CITY CLERK SERVICES DIRECTOR
If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's
office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility. Listening devices are available for the hearing impaired.
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October 16, 2023 | City Council Special Meeting Minutes
City of Rancho Cucamonga | Page 1 of 1
October 16, 2023
CITY OF RANCHO CUCAMONGA
CITY COUNCIL SPECIAL MEETING MINUTES
The City of Rancho Cucamonga City Council held a Special Meeting on Monday, October 16, 2023 in the
Tri-Communities Conference Room at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. Mayor Michael called the meeting to order at 1:30 p.m.
CALL TO ORDER
Present were Councilmembers: Ryan Hutchison, Kristine Scott, Ashley Stickler, Mayor Pro Tem Lynne
Kennedy and Mayor L. Dennis Michael.
Also present were John Gillison, City Manager and Linda A. Troyan, City Clerk Services Director.
The City Council conducted the Pledge of Allegiance.
A.PUBLIC COMMUNICATIONS
There were no public communications.
B.ITEMS OF DISCUSSION
B1.Interview and Selection of Candidates to Fill Two Upcoming Vacancies on the Historic
Preservation and Planning Commission.
Council confirmed interview questions, and the following candidates were interviewed: Miki Carpenter,
Larry Stevens, Don Smith, Melissa Diaz and Bryan Dopp, were provided twenty (20) minutes to respond to
questions.
The City Council took a break from 2:20 p.m. to 3:15 p.m. Interviews continued.
After the conclusion of the interviews, City Council discussion ensued.
Council unanimously agreed to appoint Melissa Diaz and reappoint Bryan Dopp to the Planning/ Historic
Preservation Commission for 4-year terms (terms ending December 31, 2027) and to place Lawrence
Stevens on a Planning Commissioner eligibility list, should a vacancy occur within a year.
C.ADJOURNMENT
Mayor Michael adjourned the meeting at 4:55 p.m.
Approved:
Linda A. Troyan, MMC
City Clerk Services Director
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October 18, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga | Page 1 of 5
October 18, 2023
CITY OF RANCHO CUCAMONGA
FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY,
PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES
The City Council of the City of Rancho Cucamonga held a Closed Session on Wednesday, October
18, 2023, in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho
Cucamonga, California. Mayor Michael called the meeting to order at 5:00 PM.
Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler, Mayor Pro Tem
Lynne Kennedy and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; Elisa Cox, Assistant City Manager; Nicholas Ghirelli,
City Attorney; Matt Burris, Deputy City Manager/Economic and Community Development and Julie
Sowles, Deputy City Manager/Civic and Cultural Services.
A.ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
B.PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
C.CITY MANAGER ANNOUNCEMENTS
D.CONDUCT OF CLOSED SESSION
D1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE,
RANCHO CUCAMONGA, CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM);
AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA COX, REPRESENTING THE
CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO BASEBALL LLC;
REGARDING PRICE AND TERMS OF PAYMENT. (CITY)
D2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 12467 BASE LINE ROAD
IDENTIFIED AS PARCEL NUMBERS 1090-331-03-0000, 1090-331-04-0000, 1089-581-
04-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING
THE CITY OF RANCHO CUCAMONGA, AND JOSEPH FILIPPI, JOSEPH FILIPPI
WINERY AND VINEYARDS; REGARDING PRICE AND TERMS. – (CITY)
D3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8; PROPERTY: 8592 BALDY VISTA DRIVE, RANCHO CUCAMONGA,
CALIFORNIA; CITY NEGOTIATOR: JOHN GILLISON, CITY MANAGER; NEGOTIATING
PARTIES: QUALITY LOAN SERVICE CORP; UNDER NEGOTIATION: PRICE (CITY)
D4.CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION PURSUANT TO
PARAGRAPH(1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE'S
INC. V. CITY OF RANCHO CUCAMONGA, UNITED STATES DISTRICT COURT,
CENTRAL DISTRICT OF CALIFORNIA, CASE NO. 5:20CV02506JGBSP (CITY)
D5.PUBLIC EMPLOYEE PERFORMANCE EVALUATION PER GOVERNMENT CODE
SECTION 54957 (TITLE: CITY MANAGER)
E.RECESS
The closed session recessed at 6:45 p.m.
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October 18, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga | Page 2 of 5
REGULAR MEETING – 7:00 PM
CALL TO ORDER – COUNCIL CHAMBERS
The Regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency,
Successor Agency, Public Finance Authority, and the City of Rancho Cucamonga City Council were
held on October 18, 2023, in the Council Chambers at City Hall, located at 10500 Civic Center Drive,
Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 PM.
Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler, Mayor Pro Tem Lynne
Kennedy and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; Nicholas Ghirelli, City Attorney; and Linda A. Troyan,
MMC, City Clerk Services Director.
Council Member Stickler led the Pledge of Allegiance.
A.AMENDMENTS TO THE AGENDA
None.
B.ANNOUNCEMENT / PRESENTATIONS
B1.Presentation of Certificates of Recognition to Rancho Cucamonga Parks Maintenance
Workers Jesus Ochoa and Rawland Lawson for their Heroic Lifesaving Bystander
Intervention.
Hank Merenda, Parks Maintenance Supervisor, shared an incident regarding an underground Edison
transformer explosion. Jesus Ochoa and Rawland Lawson accepted Certificates of Recognition for their
heroic lifesaving bystander intervention during the incident.
C.PUBLIC COMMUNICATIONS
City Clerk Services Director, Linda Troyan, announced that a letter titled “Request for Enforcement of
Terms and Conditions of the Mobile Home Park Accord” was submitted by Shaaron Ziese and provided to
the City Council.
Bill Kaufman, spoke about economic opportunities of opening commercial cannabis dispensaries in the
City.
D.CONSENT CALENDAR
City Clerk Services Director, Linda Troyan announced two emails regarding item D6 of the Consent
Calendar were submitted: one by Dan Titus and one by Jason Moss, they were provided to the City
Council and made part of the record.
Council Member Scott announced that she will need to abstain on item D3, due to a potential conflict of
interest as her employer is Southern California Gas Company.
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D1.Consideration of Meeting Minutes for Regular Meetings of October 4, 2023 and Special
Meetings of October 4, 2023.
D2.Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of
$1,993,104.02 and City and Fire District Weekly Check Registers (Excluding Checks
Issued to Southern California Gas Company) in the Total Amount of $4,187,939.20 Dated
September 25, 2023, Through October 08, 2023, and City and Fire District Electronic Debit
Registers for the Month of August in the Total Amount of $6,438,363.69 (CITY/FIRE)
D3.Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued
to Southern California Gas Company in the Total Amount of $12,308.59 Dated September
25, 2023, Through October 08, 2023. (CITY/FIRE)
D4.Consideration to Receive and File Current Investment Schedules as of September 30,
2023 for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection
District. (CITY/FIRE)
D5.Consideration to Approve the Appointment of Elisa Cox, Assistant City Manager, as
Representative of the City of Rancho Cucamonga on the West Valley Mosquito and Vector
Control District (WVMVCD) Board of Trustees. (CITY)
D6.Consideration to Adopt Official Statement of Civility, Empathy, and Compassion. (CITY)
D7.Consideration to Accept Grant Revenue in the Amount of $35,073 from the Edward Byrne
Memorial Justice Assistance Grant (JAG) for Fiscal Year 2023. (CITY)
D8.Consideration to Purchase Public Safety Video Network (PSVN) Cameras in the Amount of
$30,668 through Convergint Technologies from Fiscal Year 2021 Homeland Security Grant
Funds. (CITY)
D9.Consideration to Approve and Declare Listed Computers, Monitors, Toughbooks,
Miscellaneous Equipment and Vehicles That Have Been Deemed No Longer Needed,
Obsolete or Unusable as Surplus. (CITY)
D10.Consideration of the Purchase of Seventy-Five Replacement Handheld Radios from
Motorola Solutions, Inc. as a Single Source Vendor in the Amount of $529,170. (FIRE)
D11.Consideration to Approve the Use of a San Bernardino County Contract for the
Procurement of Furniture Systems and Other Furniture Related Items in Accordance with
Adopted Fiscal Year Budgets. (CITY/FIRE)
D12.Consideration to Award the Purchase of One Tractor Drawn Aerial Ladder Truck from
Velocity Fire Equipment in the Amount of $1,819,720 and Approve an Additional
Appropriation in the Amount of $219,720 from Fire Protection Capital Fund. (FIRE)
D13.Consideration of Amendment No. 1 to Contract No. 2022-009 with Hunter Consulting Inc.,
dba HCI Environmental & Engineering for Hazardous Waste Cleanup and Removal in an
amount not to exceed $168,500 for City and Fire District Services in FY 2023/2024 and
Appropriate $79,000 from Capital Reserve Fund Balance to 1025001-5320. (CITY/FIRE)
D14.Consideration of Amendment No. 001 to the Professional Services Agreement with PFM
Asset Management LLC for Professional Investment Advisory Services (CO #2020-089) to
Renew the Contract for Two (2) Additional Years and Increase the Not-to-Exceed Amount
Payable to $905,000 Over the Five-Year Term. (CITY/FIRE)
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D15.Consideration of Amendment No. 002 to the Professional Services Agreement with RHA
Landscape Architects Planners, Inc. (CO#2021-128) for Design Professional Services for
the Beryl Park East Inclusive Playground in the Amount of $39,960. (CITY)
D16.Consideration to Approve a Five-Year Agreement with Sidepath Inc. in the Amount of
$2,600,000 for Virtual Infrastructure Software Enterprise License Agreement and Server
Infrastructure Hardware Support and Authorization of an Appropriation in the Amount of
$2,104,000. (CITY/FIRE)
D17.Consideration of a License Agreement With Southern California Edison for Use of a Portion
of Property (APN 0229-021-50) Necessary for Improvements Adjacent to the Day Creek
Channel Bike Trail Improvements Project. (CITY)
D18.Consideration of a Power Purchase Agreement with Arrow Rancho, LLC to Purchase the
Renewable Energy and Capacity from the Proposed Solar Photovoltaic Project, Located at
11770 Arrow Route, Rancho Cucamonga, California for a Total of 57.4 Kilowatts and
Authorizing the City Manager or his Designee to Sign the Power Purchase Agreement and
Any Related Documents. (CITY)
D19.Consideration to Approve the Second Amendment to Memorandum of Understanding with
the City of Fontana for Cooperative Planning and Development of the San Sevaine Trail in
San Bernardino County (CO17-029) Increasing the Financial Contribution for Construction
of the San Sevaine Trail by $576,000 and Authorization of an Appropriation in the Amount
of $576,000 from the Beautification Fund (Fund 110). (CITY)
D20.Consideration to Order the Annexation to Landscape Maintenance District No. 1 Related to
Case No. PMT2021-05470, Located at 8652 Cherry Lane. This Item is Exempt from the
California Environmental Quality Act (CEQA) and the City’s CEQA Guidelines under CEQA
Section 15303 – New Construction or Conversion of Small Structures. (RESOLUTION NO.
2023-109) (CITY)
D21.Consideration to Order the Annexation to Landscape Maintenance District No. 1 Related to
Case No. PMT2022-04884 Located at 8544 Bella Vista Street. This Item is Exempt from
the California Environmental Quality Act (CEQA) and the City’s CEQA Guidelines under
CEQA Section 15303 – New Construction or Conversion of Small Structures.
(RESOLUTION NO. 2023-110) (CITY)
D22.Consideration to Order the Annexation to Landscape Maintenance District No. 1 Related to
Case No. PMT2022-06658, Located at 8051 Beechwood Drive. This Item is Exempt from
the California Environmental Quality Act (CEQA) and the City’s CEQA Guidelines under
CEQA Section 15303 – New Construction or Conversion of Small Structures.
(RESOLUTION NO. 2023-111) (CITY)
D23.Consideration to Approve Parcel Map No. 20655 and Ordering the Annexation into
Landscape Maintenance District No. 7 Located at 5815 Etiwanda Avenue, Related to Case
No. SUBTPM20655. (RESOLUTION NO. 2023-112) (CITY)
MOTION: Moved by Council Member Hutchison, seconded by Council Member Stickler, to approve the
Consent Calendar Agenda items D1 through D23, with Council Member/Board Member Scott abstaining
on item D3. Motion carried 5-0.
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E.CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION
None.
F.ADMINISTRATIVE HEARING ITEM(S)
None.
G.ADVERTISED PUBLIC HEARINGS ITEM(S) - CITY/FIRE DISTRICT
None.
H.CITY MANAGER'S STAFF REPORT(S)
H1.Quarterly Development Update - Third Quarter 2023. (CITY)
City Manager Gillison introduced Director of Planning and Economic Development, Matt Marquez and
Director of Building and Safety, Zack Neighbors, who gave the staff report along with a PowerPoint
presentation for item H1.
Mayor Michael and Members of the City Council thanked staff for a thorough presentation. The report
was received and filed.
I.COUNCIL BUSINESS
I1. COUNCIL ANNOUNCEMENTS
None.
I2.INTER-AGENCY UPDATES
None.
J.CITY ATTORNEY ITEMS
City Attorney Ghirelli noted that there was no reportable action taken during Closed Session held earlier
that evening.
K.IDENTIFICATION OF ITEMS FOR NEXT MEETING
None.
L.ADJOURNMENT
Mayor Michael adjourned the Council Meeting at 7:20 p.m.
Approved:
Linda A. Troyan, MMC
City Clerk Services Director
Page 11 of 109
DATE:November 1, 2023
TO:Mayor and Members of the City Council
President and Members of the Boards of Directors
FROM:John R. Gillison, City Manager
INITIATED BY:Tamara L. Oatman, Finance Director
Veronica Lopez, Accounts Payable Supervisor
SUBJECT:Consideration to Approve City and Fire District Weekly Check Registers
for Checks Issued to Southern California Gas Company in the Total
Amount of $2,394.25 Dated October 09, 2023, Through October 22, 2023.
(CITY/FIRE)
RECOMMENDATION:
Staff recommends City Council/Board of Directors of the Fire Protection District approve payment
of demands as presented. Weekly check register amounts are $2,308.57 and $85.68 for the City
and the Fire District, respectively.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Attachment 1 - Weekly Check Register
Page 12 of 109
Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
So Calif Gas Company Only.
AND
CITY OF RANCHO CUCAMONGA
10/9/2023 through 10/22/2023
Check No.Check Date Vendor Name City Fire Amount
AP 00440486 10/11/2023 SOCAL GAS 2,308.57 0.00 2,308.57
AP 00440708 10/18/2023 SOCAL GAS 0.00 85.68 85.68
$2,308.57
$2,394.25
$85.68
Note:
Grand Total:
Total Fire:
Total City:
*** Check Number includes both City and Fire District expenditures
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Report:Page 13 of 109
DATE:November 1, 2023
TO:Mayor and Members of the City Council
President and Members of the Boards of Directors
FROM:John R. Gillison, City Manager
INITIATED BY:Tamara L. Oatman, Finance Director
Veronica Lopez, Accounts Payable Supervisor
SUBJECT:Consideration to Approve City and Fire District Bi-Weekly Payroll in the
Total Amount of $2,178,426.06 and City and Fire District Weekly Check
Registers (Excluding Checks Issued to Southern California Gas
Company) in the Total Amount of $9,605,079.12 Dated October 09, 2023,
Through October 22, 2023, and City and Fire District Electronic Debit
Registers for the Month of September in the Total Amount of
$1,859,785.80. (CITY/FIRE)
RECOMMENDATION:
Staff recommends City Council/Board of Directors of the Fire Protection District approve payment
of demands as presented. Bi-weekly payroll is $1,414,627.16 and $763,798.90 for the City and
the Fire District, respectively. Weekly check register amounts are $8,172,144.57 and
$1,432,934.55 for the City and the Fire District, respectively. Electronic Debit Register amounts
are $1,265,094.55 and $594,691.25 for the City and the Fire District, respectively.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Attachment 1 - Weekly Check Register
Attachment 2 - Electronic Debit Register
Page 14 of 109
Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
10/9/2023 through 10/22/2023
Check No.Check Date Vendor Name City Fire Amount
AP 00016545 10/11/2023 ABSOLUTE SECURITY INTERNATIONAL INC 26,924.92 0.00 26,924.92
AP 00016546 10/11/2023 AMAZON WEB SERVICES INC 3,900.18 0.00 3,900.18
***AP 00016547 10/11/2023 AMG & ASSOCIATES INC 11,257.50 506,854.69 518,112.19
AP 00016548 10/11/2023 ASSI SECURITY 2,050.00 0.00 2,050.00
AP 00016549 10/11/2023 CHAFFEY JOINT UNION HIGH SCHOOL DISTRICT 1,135.32 0.00 1,135.32
AP 00016550 10/11/2023 DIAMOND ENVIRONMENTAL SERVICES 1,197.45 0.00 1,197.45
AP 00016551 10/11/2023 ELECNOR BELCO ELECTRIC INC 3,886.48 0.00 3,886.48
AP 00016552 10/11/2023 GENERATOR SERVICES CO INC 440.00 0.00 440.00
AP 00016553 10/11/2023 GENTRY BROTHERS INC 126,801.25 0.00 126,801.25
AP 00016554 10/11/2023 L A DESIGN GROUP - WLA 164,014.46 0.00 164,014.46
AP 00016555 10/11/2023 MIDWEST TAPE LLC 4,388.11 0.00 4,388.11
AP 00016556 10/11/2023 RICHARDS WATSON & GERSHON 3,217.09 0.00 3,217.09
AP 00016557 10/11/2023 SARGENT TOWN PLANNING INC 38,935.00 0.00 38,935.00
AP 00016560 10/11/2023 US DEPARTMENT OF ENERGY 8,555.58 0.00 8,555.58
AP 00016561 10/11/2023 YUNEX LLC 4,329.00 0.00 4,329.00
AP 00016562 10/17/2023 INTERFACE AMERICANS INC 57,000.91 0.00 57,000.91
AP 00016563 10/18/2023 ABSOLUTE SECURITY INTERNATIONAL INC 15,801.20 0.00 15,801.20
AP 00016564 10/18/2023 BERNELL HYDRAULICS INC 555.69 0.00 555.69
AP 00016565 10/18/2023 CALIF GOVERNMENT VEBA / RANCHO CUCAMONGA 27,143.71 0.00 27,143.71
AP 00016566 10/18/2023 CIVIC SOLUTIONS INC 7,381.50 0.00 7,381.50
AP 00016567 10/18/2023 DATA TICKET INC 6,172.54 0.00 6,172.54
AP 00016568 10/18/2023 DIAMOND ENVIRONMENTAL SERVICES 991.40 0.00 991.40
AP 00016569 10/18/2023 GOD IS THE STAR PRODUCTIONS 39,775.50 0.00 39,775.50
AP 00016570 10/18/2023 MIDWEST TAPE LLC 3,465.47 0.00 3,465.47
***AP 00016571 10/18/2023 MVATION WORLDWIDE INC 371,492.36 322,549.26 694,041.62
***AP 00016572 10/18/2023 NAPA AUTO PARTS 693.40 1,436.13 2,129.53
AP 00016573 10/18/2023 PROMOTIONS TEES & MORE 5,369.90 0.00 5,369.90
AP 00016574 10/18/2023 RCCEA 1,475.00 0.00 1,475.00
AP 00016575 10/18/2023 RCPFA 13,481.91 0.00 13,481.91
AP 00016576 10/18/2023 RIVERSIDE, CITY OF 6,909.00 0.00 6,909.00
AP 00016577 10/18/2023 SAN BERNARDINO COUNTY SHERIFF'S DEPT 3,570,371.74 0.00 3,570,371.74
AP 00016578 10/18/2023 SAN BERNARDINO COUNTY 46.00 0.00 46.00
AP 00016579 10/18/2023 SHELL ENERGY NORTH AMERICA 531,647.25 0.00 531,647.25
AP 00440354 10/11/2023 3D CHEMICAL & EQUIPMENT 282.19 0.00 282.19
AP 00440355 10/11/2023 ACTION AWARDS INC 645.50 0.00 645.50
AP 00440356 10/11/2023 ADVANCED CHEMICAL TRANSPORT INC 1,351.00 0.00 1,351.00
AP 00440357 10/11/2023 AIRGAS USA LLC 0.00 442.44 442.44
AP 00440358 10/11/2023 ALPHAGRAPHICS 142.23 0.00 142.23
AP 00440359 10/11/2023 ANALYZE CORPORATION 5,400.00 0.00 5,400.00
AP 00440360 10/11/2023 ARTISTIC RESOURCES CORPORATION 6,478.81 0.00 6,478.81
AP 00440361 10/11/2023 ASCENT ENVIRONMENTAL INC 16,678.18 0.00 16,678.18
AP 00440362 10/11/2023 AUFBAU CORPORATION 19,520.00 0.00 19,520.00
AP 00440363 10/11/2023 AUNTIE M CREATIVE CONSULTANTS INC 2,624.53 0.00 2,624.53
AP 00440364 10/11/2023 BC TRAFFIC SPECIALIST 3,454.17 0.00 3,454.17
AP 00440365 10/11/2023 BEACON ATHLETICS LLC 2,760.58 0.00 2,760.58
AP 00440366 10/11/2023 BERLITZ LANGUAGES INC 300.00 0.00 300.00
AP 00440367 10/11/2023 BEST OUTDOOR POWER INLAND LLC 220.72 0.00 220.72
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Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
10/9/2023 through 10/22/2023
Check No.Check Date Vendor Name City Fire Amount
AP 00440368 10/11/2023 BIG EVENTS INC 996.00 0.00 996.00
AP 00440369 10/11/2023 BISEK, DAWN TRICHE 324.00 0.00 324.00
AP 00440370 10/11/2023 BOOT BARN INC 710.00 0.00 710.00
AP 00440371 10/11/2023 BOYD, PRESTON 90.00 0.00 90.00
AP 00440372 10/11/2023 BRAILEY, KRISTIN 66.72 0.00 66.72
AP 00440373 10/11/2023 BRIGHTVIEW LANDSCAPE SERVICES INC 47,270.87 0.00 47,270.87
AP 00440374 10/11/2023 BRINKS INCORPORATED 3,333.39 0.00 3,333.39
AP 00440375 10/11/2023 BRODART CO 213.67 0.00 213.67
AP 00440376 10/11/2023 BURRIS, MATT 72.00 0.00 72.00
***AP 00440384 10/11/2023 C V W D 72,968.04 77.66 73,045.70
AP 00440385 10/11/2023 CALIF INTERGOVERNMENTAL RISK AUTHORITY 0.00 45,552.81 45,552.81
AP 00440386 10/11/2023 CAMBRIDGE SEVEN ASSOCIATES INC 31,356.50 0.00 31,356.50
AP 00440387 10/11/2023 CAN/AM TECHNOLOGIES INC 1,800.00 0.00 1,800.00
***AP 00440388 10/11/2023 CARQUEST AUTO PARTS 229.36 252.67 482.03
AP 00440389 10/11/2023 CCS ORANGE COUNTY JANITORIAL INC 101.16 0.00 101.16
AP 00440390 10/11/2023 CHAMPION AWARDS & SPECIALTIES 53.88 0.00 53.88
***AP 00440391 10/11/2023 CHARTER COMMUNICATIONS 4,295.02 6,167.23 10,462.25
AP 00440392 10/11/2023 CHEN, DANDAN 72.75 0.00 72.75
AP 00440393 10/11/2023 CHINO MOWER & EQUIPMENT 305.74 0.00 305.74
AP 00440394 10/11/2023 CHOI, ELLEN 22.93 0.00 22.93
***AP 00440395 10/11/2023 CINTAS CORPORATION 2,522.17 773.03 3,295.20
AP 00440396 10/11/2023 CITIZEN CPR FOUNDATION 0.00 1,190.00 1,190.00
***AP 00440397 10/11/2023 CITIZENS BUSINESS BANK 592.50 26,676.56 27,269.06
AP 00440398 10/11/2023 CITRUS MOTORS ONTARIO INC 1,714.03 0.00 1,714.03
AP 00440399 10/11/2023 COMMUNITY ACTION PARTNERSHIP OF SB 750.00 0.00 750.00
AP 00440400 10/11/2023 CONOR CONSULTING LLC 225.00 0.00 225.00
AP 00440401 10/11/2023 CORZIN, HAROLD 2,520.72 0.00 2,520.72
AP 00440402 10/11/2023 CTC TECHNOLOGY & ENERGY 4,872.84 0.00 4,872.84
AP 00440403 10/11/2023 D & K CONCRETE COMPANY 757.49 0.00 757.49
AP 00440404 10/11/2023 DEMCO INC 335.94 0.00 335.94
AP 00440405 10/11/2023 DLR GROUP INC 24,780.00 0.00 24,780.00
AP 00440406 10/11/2023 DONNA TERRY'S ALOHA HULA STUDIO 250.00 0.00 250.00
AP 00440407 10/11/2023 EBERLE, PAIGE 3,300.00 0.00 3,300.00
AP 00440408 10/11/2023 EMERGENCY MEDICAL PRODUCTS 0.00 789.69 789.69
AP 00440409 10/11/2023 EXECUTIVE DETAIL SERVICES 0.00 260.00 260.00
AP 00440410 10/11/2023 FACTORY MOTOR PARTS 0.00 300.68 300.68
AP 00440411 10/11/2023 FEDERAL EXPRESS CORP 84.37 0.00 84.37
AP 00440412 10/11/2023 FELICIANO, ANTHONY 102.00 0.00 102.00
AP 00440413 10/11/2023 FERGUSON ENTERPRISES LLC #1350 0.00 497.23 497.23
AP 00440414 10/11/2023 FIALLOS, WILSON 60.00 0.00 60.00
AP 00440415 10/11/2023 FIRE APPARATUS SOLUTIONS 0.00 609.07 609.07
AP 00440416 10/11/2023 FORTIN LAW GROUP 1,142.16 0.00 1,142.16
AP 00440417 10/11/2023 FRANKLIN TRUCK PARTS INC 0.00 1,632.67 1,632.67
***AP 00440418 10/11/2023 FRONTIER COMM 1,415.05 458.70 1,873.75
AP 00440420 10/11/2023 FUEL SERV 324.75 0.00 324.75
AP 00440421 10/11/2023 GENTRY GENERAL ENGINEERING INC 132,242.35 0.00 132,242.35
AP 00440422 10/11/2023 GILKEY, JOHN A 550.00 0.00 550.00
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Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
10/9/2023 through 10/22/2023
Check No.Check Date Vendor Name City Fire Amount
AP 00440423 10/11/2023 GORKA, CRISTINA 56.64 0.00 56.64
AP 00440424 10/11/2023 GOVERNMENT FINANCE OFFICERS ASSOC 720.00 0.00 720.00
***AP 00440425 10/11/2023 GRAINGER 663.21 354.67 1,017.88
AP 00440426 10/11/2023 GRAPHICS FACTORY PRINTING INC 32.33 0.00 32.33
AP 00440427 10/11/2023 HAYWOOD, GLORIA 500.00 0.00 500.00
AP 00440428 10/11/2023 HENRY SCHEIN INC 0.00 4,005.04 4,005.04
AP 00440429 10/11/2023 HI-LINE ELECTRIC COMPANY 561.51 0.00 561.51
AP 00440430 10/11/2023 HOLLIDAY ROCK CO INC 1,168.02 0.00 1,168.02
AP 00440431 10/11/2023 HOUSTON, PEARL 35.00 0.00 35.00
AP 00440432 10/11/2023 ICAP 500.00 0.00 500.00
AP 00440433 10/11/2023 INLAND OVERHEAD DOOR COMPANY 0.00 1,488.00 1,488.00
AP 00440434 10/11/2023 INLAND PRESORT & MAILING SERVICES 530.27 0.00 530.27
AP 00440435 10/11/2023 INLAND VALLEY DANCE ACADEMY 768.00 0.00 768.00
AP 00440436 10/11/2023 INLAND VALLEY REPERTORY THEATRE 29,233.71 0.00 29,233.71
AP 00440437 10/11/2023 INTERSTATE ALL BATTERY CENTER 1,519.41 0.00 1,519.41
AP 00440438 10/11/2023 ITCHY TONE MUSIC 16,214.40 0.00 16,214.40
AP 00440439 10/11/2023 ITRON INC 9,853.28 0.00 9,853.28
AP 00440440 10/11/2023 JAY BIRDS 2,466.96 0.00 2,466.96
AP 00440441 10/11/2023 JOHNNY ALLEN TENNIS ACADEMY 3,259.80 0.00 3,259.80
AP 00440442 10/11/2023 KAISER FOUNDATION HEALTH PLAN INC 255,262.11 0.00 255,262.11
AP 00440443 10/11/2023 KELLEY, KENNETH 0.00 320.00 320.00
AP 00440445 10/11/2023 LOS ANGELES DREAM SHAPERS, THE 630.00 0.00 630.00
AP 00440446 10/11/2023 MARIPOSA LANDSCAPES INC 262,607.06 0.00 262,607.06
AP 00440447 10/11/2023 MAXWELL, ANTHONY 18.00 0.00 18.00
AP 00440448 10/11/2023 MAXWELL, MICHELLE 18.00 0.00 18.00
***AP 00440449 10/11/2023 MESA ENERGY SYSTEMS INC 3,670.00 5,225.00 8,895.00
AP 00440450 10/11/2023 MINT TALENT GROUP 4,000.00 0.00 4,000.00
AP 00440451 10/11/2023 MOE, JOHN 276.00 0.00 276.00
AP 00440452 10/11/2023 MORALES, ROBERT 165.00 0.00 165.00
AP 00440453 10/11/2023 MUNSON, MICHELLE 196.00 0.00 196.00
AP 00440454 10/11/2023 MUSIC LAND 308.00 0.00 308.00
AP 00440455 10/11/2023 NELSON, KRISTIN LI 61.27 0.00 61.27
AP 00440456 10/11/2023 NINYO & MOORE 577.20 0.00 577.20
***AP 00440458 10/11/2023 ODP BUSINESS SOLUTIONS LLC 2,795.02 699.09 3,494.11
AP 00440459 10/11/2023 OWEN GROUP LIMITED PARTNERSHIP 13,060.00 0.00 13,060.00
AP 00440460 10/11/2023 P.R.O.S. CORPORATE HOUSING LLC 37.65 0.00 37.65
AP 00440461 10/11/2023 PARKHOUSE TIRE INC 206.06 0.00 206.06
AP 00440462 10/11/2023 PATTON SALES CORP 228.28 0.00 228.28
AP 00440463 10/11/2023 PELOTON INTERACTIVE INC 528.00 0.00 528.00
***AP 00440464 10/11/2023 PFM ASSET MANAGEMENT LLC 15,893.54 2,815.03 18,708.57
AP 00440465 10/11/2023 PIONEER MANUFACTURING COMPANY 3,520.33 0.00 3,520.33
AP 00440466 10/11/2023 PUBLIC SECTOR HR ASSOCIATION 1,137.00 0.00 1,137.00
AP 00440467 10/11/2023 PUMPMAN LLC 7,119.00 0.00 7,119.00
AP 00440468 10/11/2023 QUADIENT INC 1,957.07 0.00 1,957.07
AP 00440469 10/11/2023 RANCHO CUCAMONGA CHRISTIAN WOMENS 500.00 0.00 500.00
AP 00440470 10/11/2023 RED WING BUSINESS ADVANTAGE ACCOUNT 140.08 0.00 140.08
AP 00440471 10/11/2023 REMMI CONSTRUCTION INC 3,357.00 0.00 3,357.00
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Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
10/9/2023 through 10/22/2023
Check No.Check Date Vendor Name City Fire Amount
AP 00440472 10/11/2023 RICHLAND FEED & SEED INC 24,680.00 0.00 24,680.00
AP 00440473 10/11/2023 SAN BERNARDINO COUNTY 0.00 12,430.56 12,430.56
AP 00440474 10/11/2023 SAN BERNARDINO COUNTY SHERIFFS DEPT 497.34 0.00 497.34
AP 00440475 10/11/2023 SANDERS, KRAMER 104.99 0.00 104.99
AP 00440476 10/11/2023 SCHOOL OF ASTONISHMENT LLC 950.00 0.00 950.00
AP 00440477 10/11/2023 SHEAKLEY PENSION ADMINISTRATION 0.00 190.00 190.00
AP 00440478 10/11/2023 SHEAKLEY PENSION ADMINISTRATION 363.30 0.00 363.30
AP 00440479 10/11/2023 SHEMEKIA COPELAND MUSIC LLC 4,000.00 0.00 4,000.00
AP 00440480 10/11/2023 SHEMEKIA COPELAND MUSIC LLC 250.00 0.00 250.00
AP 00440481 10/11/2023 SHRED PROS 0.00 68.00 68.00
AP 00440482 10/11/2023 SIGURDSON, JADE MICHAEL ANNE 360.00 0.00 360.00
AP 00440483 10/11/2023 SKYRED PRODUCTIONS 0.00 1,250.00 1,250.00
AP 00440484 10/11/2023 SMITH, DANNY 336.40 0.00 336.40
AP 00440485 10/11/2023 SO CAL JUNGLE REPTILE PARTIES 370.00 0.00 370.00
AP 00440487 10/11/2023 SOUTH COAST AQMD 0.00 1,984.68 1,984.68
***AP 00440491 10/11/2023 SOUTHERN CALIFORNIA EDISON 27,415.09 5,901.38 33,316.47
AP 00440493 10/11/2023 STABILIZER SOLUTIONS INC 3,158.85 0.00 3,158.85
AP 00440494 10/11/2023 STANDARD INSURANCE COMPANY 2,881.20 0.00 2,881.20
AP 00440495 10/11/2023 STERLING COFFEE SERVICE 1,664.47 0.00 1,664.47
AP 00440496 10/11/2023 SUPERIOR PAVEMENT MARKINGS INC 5,280.90 0.00 5,280.90
***AP 00440497 10/11/2023 TIREHUB LLC 1,439.26 1,302.26 2,741.52
AP 00440498 10/11/2023 TORO TOWING 800.00 0.00 800.00
AP 00440549 10/11/2023 C V W D 86.58 0.00 86.58
***AP 00440550 10/11/2023 C V W D 466.44 104.86 571.30
***AP 00440551 10/11/2023 C V W D 104.52 243.88 348.40
AP 00440552 10/11/2023 FRONTIER COMM 3,840.56 0.00 3,840.56
AP 00440553 10/11/2023 LI, GORDON 15,000.00 0.00 15,000.00
***AP 00440554 10/11/2023 SOUTHERN CALIFORNIA EDISON 1,732.65 4,042.86 5,775.51
AP 00440555 10/11/2023 U.S. BANK PARS ACCT #6746022500 1,144.38 0.00 1,144.38
AP 00440556 10/11/2023 U.S. BANK PARS ACCT #6746022500 12,509.62 0.00 12,509.62
AP 00440557 10/11/2023 U.S. BANK PARS ACCT #6745033700 6,605.00 0.00 6,605.00
AP 00440558 10/11/2023 UNITED SITE SERVICES OF CA INC 305.29 0.00 305.29
AP 00440559 10/11/2023 UNITY COURIER SERVICE INC 1,468.13 0.00 1,468.13
AP 00440560 10/11/2023 UPS 115.91 0.00 115.91
AP 00440561 10/11/2023 UPSCO POWERSAFE SYSTEMS INC 4,382.63 0.00 4,382.63
AP 00440562 10/11/2023 VAN SCOYOC ASSOCIATES INC 5,052.33 0.00 5,052.33
AP 00440563 10/11/2023 VELOCITY TRUCK CENTERS 5,521.86 0.00 5,521.86
AP 00440564 10/11/2023 VERIZON WIRELESS - LA 249.32 0.00 249.32
AP 00440565 10/11/2023 VERIZON WIRELESS - LA 0.00 6,201.09 6,201.09
AP 00440566 10/11/2023 VIRTUAL PROJECT MANAGER LLC 500.00 0.00 500.00
AP 00440567 10/11/2023 VULCAN MATERIALS COMPANY 792.72 0.00 792.72
***AP 00440568 10/11/2023 WALTERS WHOLESALE ELECTRIC CO 7,506.83 1,743.91 9,250.74
***AP 00440569 10/11/2023 WAXIE SANITARY SUPPLY 6,773.68 926.44 7,700.12
AP 00440570 10/11/2023 WELDAY, JASON 50.00 0.00 50.00
AP 00440571 10/11/2023 WEST COAST ARBORISTS INC 15,646.40 0.00 15,646.40
AP 00440572 10/11/2023 WEST COAST ARBORISTS INC 234.00 0.00 234.00
AP 00440573 10/11/2023 WESTERN STATES TRANSMISSIONS 1,686.70 0.00 1,686.70
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Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
10/9/2023 through 10/22/2023
Check No.Check Date Vendor Name City Fire Amount
AP 00440574 10/11/2023 WILSON & BELL AUTO SERVICE 794.58 0.00 794.58
AP 00440575 10/11/2023 XIBITZ INC 94,375.33 0.00 94,375.33
AP 00440576 10/18/2023 ABOUND FOOD CARE 2,821.58 0.00 2,821.58
AP 00440577 10/18/2023 ADAMS, JAY 64.00 0.00 64.00
AP 00440578 10/18/2023 AGMAS, WOLLELAW 20.18 0.00 20.18
AP 00440579 10/18/2023 AIRGAS USA LLC 382.12 0.00 382.12
AP 00440580 10/18/2023 AMTECH ELEVATOR SERVICES 742.05 0.00 742.05
AP 00440581 10/18/2023 ANIMAL HEALTH DIAGNOSTIC CENTER 94.50 0.00 94.50
AP 00440582 10/18/2023 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC 5,228.82 0.00 5,228.82
AP 00440583 10/18/2023 AROCHO, ALMA 295.20 0.00 295.20
AP 00440584 10/18/2023 AT&T 1,500.00 0.00 1,500.00
***AP 00440585 10/18/2023 AUFBAU CORPORATION 39,892.00 76,160.00 116,052.00
AP 00440586 10/18/2023 BAKER & TAYLOR LLC 561.37 0.00 561.37
AP 00440587 10/18/2023 BARBARA'S ANSWERING SERVICE 552.00 0.00 552.00
AP 00440588 10/18/2023 BERHE, NATNEAL 390.31 0.00 390.31
AP 00440589 10/18/2023 BEST OUTDOOR POWER INLAND LLC 688.33 0.00 688.33
AP 00440590 10/18/2023 BIBLIOTHECA LLC 12,151.77 0.00 12,151.77
AP 00440591 10/18/2023 BON AIR INC 176,700.00 0.00 176,700.00
AP 00440592 10/18/2023 BOYD, PRESTON 276.00 0.00 276.00
AP 00440593 10/18/2023 BRAUN BLAISING SMITH WYNNE 1,399.70 0.00 1,399.70
AP 00440594 10/18/2023 BRIGHTVIEW LANDSCAPE SERVICES INC 44,398.28 0.00 44,398.28
AP 00440595 10/18/2023 BRODART CO 101.48 0.00 101.48
AP 00440596 10/18/2023 C V W D 0.00 909.20 909.20
***AP 00440600 10/18/2023 C V W D 39,447.55 662.53 40,110.08
AP 00440601 10/18/2023 CALIF INTERGOVERNMENTAL RISK AUTHORITY 0.00 310,351.00 310,351.00
AP 00440602 10/18/2023 CALIFORNIA BUILDING STANDARDS COMMISSION 261.00 0.00 261.00
AP 00440603 10/18/2023 CALIFORNIA DEPT OF TAX & FEE ADMINISTRATION 9,389.00 0.00 9,389.00
AP 00440605 10/18/2023 CAMBRIDGE SEVEN ASSOCIATES INC 18,569.23 0.00 18,569.23
AP 00440606 10/18/2023 CAMERON-DANIEL PC 1,802.50 0.00 1,802.50
AP 00440607 10/18/2023 CATAPULTK12 8,826.70 0.00 8,826.70
AP 00440608 10/18/2023 CHIP ENTERPRISE LLC 1,500.00 0.00 1,500.00
AP 00440609 10/18/2023 CINTAS CORPORATION 0.00 366.64 366.64
AP 00440610 10/18/2023 COAST RECREATION INC 2,370.18 0.00 2,370.18
AP 00440611 10/18/2023 CORODATA MEDIA STORAGE INC 78.44 0.00 78.44
AP 00440612 10/18/2023 COVETRUS NORTH AMERICA 1,689.02 0.00 1,689.02
AP 00440613 10/18/2023 DAISYECO INC 432.51 0.00 432.51
AP 00440614 10/18/2023 DAN'S LAWNMOWER CENTER 0.00 3,073.70 3,073.70
AP 00440615 10/18/2023 DAPEER ROSENBLIT & LITVAK LLP 4,804.66 0.00 4,804.66
AP 00440616 10/18/2023 DESAI, RONAK 3,600.00 0.00 3,600.00
AP 00440617 10/18/2023 DICUS SHERIFF-CORONER, SHANNON D 232.90 0.00 232.90
AP 00440618 10/18/2023 DIRECTV 259.81 0.00 259.81
AP 00440619 10/18/2023 DIVISION OF THE STATE ARCHITECT 1,168.10 0.00 1,168.10
AP 00440620 10/18/2023 DUDEK 18,780.61 0.00 18,780.61
AP 00440621 10/18/2023 DUNN, THOMAS 36.56 0.00 36.56
AP 00440622 10/18/2023 DUNN-EDWARDS CORPORATION 43.48 0.00 43.48
AP 00440623 10/18/2023 EAN SERVICES LLC 0.00 2,230.65 2,230.65
AP 00440624 10/18/2023 EIGHTH AVENUE ENTERPRISE LLC 425.61 0.00 425.61
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Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
10/9/2023 through 10/22/2023
Check No.Check Date Vendor Name City Fire Amount
AP 00440625 10/18/2023 EISENHOWER HEALTH 1,200.00 0.00 1,200.00
AP 00440626 10/18/2023 ENVIRONMENT PLANNING DVMT SOLUTIONS 5,137.90 0.00 5,137.90
AP 00440627 10/18/2023 EXPRESS BRAKE SUPPLY INC 72.49 0.00 72.49
AP 00440628 10/18/2023 FEDERAL EXPRESS CORP 32.15 0.00 32.15
***AP 00440629 10/18/2023 FRONTIER COMM 1,608.62 611.73 2,220.35
***AP 00440630 10/18/2023 FRONTIER COMM 191.08 445.85 636.93
AP 00440631 10/18/2023 FRONTIER COMMUNICATIONS 500.00 0.00 500.00
AP 00440632 10/18/2023 FRONTIER COMMUNICATIONS 500.00 0.00 500.00
AP 00440633 10/18/2023 FUN SERVICE 1,495.50 0.00 1,495.50
AP 00440634 10/18/2023 G/M BUSINESS INTERIORS 74.34 0.00 74.34
AP 00440635 10/18/2023 GATEWAY PET CEMETERY & CREMATORY 800.00 0.00 800.00
AP 00440636 10/18/2023 GEMMA PURITY TECHNOLOGY LLC 233.90 0.00 233.90
AP 00440637 10/18/2023 GIGACLOUD TECHNOLOGY (USA) INC.273.00 0.00 273.00
AP 00440638 10/18/2023 GLOBALSTAR USA 354.05 0.00 354.05
AP 00440639 10/18/2023 GRAINGER 10,624.38 0.00 10,624.38
AP 00440640 10/18/2023 GRAPHICS FACTORY PRINTING INC 308.98 0.00 308.98
AP 00440641 10/18/2023 HANSEN POOL CONSTRUCTION INC.524.77 0.00 524.77
AP 00440642 10/18/2023 HERITAGE WELLNESS COLLECTIVE 1,408.00 0.00 1,408.00
AP 00440643 10/18/2023 HILL'S PET NUTRITION SALES INC 851.30 0.00 851.30
AP 00440644 10/18/2023 HOLLIDAY ROCK CO INC 1,216.50 0.00 1,216.50
AP 00440645 10/18/2023 HOME DEPOT CREDIT SERVICES 473.52 0.00 473.52
AP 00440646 10/18/2023 HR GREEN PACIFIC INC 10,473.25 0.00 10,473.25
AP 00440647 10/18/2023 I E BBQ CHICKEN INC 115.61 0.00 115.61
AP 00440648 10/18/2023 IDEXX DISTRIBUTION INC 2,777.27 0.00 2,777.27
AP 00440649 10/18/2023 INTERSTATE ALL BATTERY CENTER 503.83 0.00 503.83
AP 00440650 10/18/2023 INYO NETWORKS INC 11,119.50 0.00 11,119.50
AP 00440651 10/18/2023 K-K WOODWORKING 464.53 0.00 464.53
AP 00440652 10/18/2023 KEITH, JORRY 1,221.00 0.00 1,221.00
AP 00440653 10/18/2023 KINDRED CORPORATION, THE 841.00 0.00 841.00
AP 00440654 10/18/2023 KINETIC LIGHTING INC 332.00 0.00 332.00
AP 00440655 10/18/2023 KINGDOM CALIBRATIONS INC 0.00 1,988.13 1,988.13
AP 00440656 10/18/2023 KIRSINAS, JUSTIN 5,000.00 0.00 5,000.00
AP 00440657 10/18/2023 LEVEL 3 COMMUNICATIONS LLC 6,119.51 0.00 6,119.51
AP 00440658 10/18/2023 LIFE-ASSIST INC 0.00 44.26 44.26
AP 00440659 10/18/2023 LITTLE BEAR PRODUCTIONS 750.00 0.00 750.00
AP 00440660 10/18/2023 LIVE OAK DOG OBEDIENCE 198.00 0.00 198.00
AP 00440661 10/18/2023 LN CURTIS & SONS 0.00 12,402.79 12,402.79
AP 00440662 10/18/2023 LU'S LIGHTHOUSE INC 12,136.40 0.00 12,136.40
AP 00440663 10/18/2023 MAGELLAN ADVISORS LLC 4,000.00 0.00 4,000.00
AP 00440664 10/18/2023 MARIPOSA LANDSCAPES INC 6,980.73 0.00 6,980.73
AP 00440665 10/18/2023 MARY S ROBERTS SPAY/NEUTER CLINIC 120.00 0.00 120.00
AP 00440666 10/18/2023 MCI 67.88 0.00 67.88
AP 00440667 10/18/2023 MCPHERSON, SEAN 270.09 0.00 270.09
AP 00440668 10/18/2023 MEDINA, JOANN 837.95 0.00 837.95
AP 00440669 10/18/2023 MEDIWASTE DISPOSAL LLC 80.69 0.00 80.69
AP 00440670 10/18/2023 MEDLINE INDUSTRIES LP 1,589.53 0.00 1,589.53
AP 00440671 10/18/2023 MERRIMAC PETROLEUM INC 0.00 39,866.73 39,866.73
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Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
10/9/2023 through 10/22/2023
Check No.Check Date Vendor Name City Fire Amount
AP 00440672 10/18/2023 MESA ENERGY SYSTEMS INC 1,560.00 0.00 1,560.00
AP 00440673 10/18/2023 MIDWEST VETERINARY SUPPLY INC 785.60 0.00 785.60
AP 00440674 10/18/2023 MINUTEMAN PRESS 2,014.96 0.00 2,014.96
AP 00440675 10/18/2023 MONTGOMERY HARDWARE CO 811.77 0.00 811.77
AP 00440676 10/18/2023 MUSIC LAND 192.50 0.00 192.50
AP 00440677 10/18/2023 MWI ANIMAL HEALTH 2,442.07 0.00 2,442.07
AP 00440678 10/18/2023 NAYUDU, BRETT 39.59 0.00 39.59
AP 00440679 10/18/2023 NBS 9,327.50 0.00 9,327.50
AP 00440680 10/18/2023 NEWCO DISTRIBUTORS INC 1,386.53 0.00 1,386.53
AP 00440681 10/18/2023 OCCUPATIONAL HEALTH CENTERS OF CA 1,142.00 0.00 1,142.00
AP 00440682 10/18/2023 ODP BUSINESS SOLUTIONS LLC 4,196.66 0.00 4,196.66
AP 00440683 10/18/2023 OHD LLP 0.00 11,480.78 11,480.78
AP 00440684 10/18/2023 ONLY CREMATIONS FOR PETS INC 482.00 0.00 482.00
AP 00440685 10/18/2023 PACIFIC UTILITY INSTALLATION INC 464,226.47 0.00 464,226.47
AP 00440686 10/18/2023 PASHA MANAGEMENT 32.38 0.00 32.38
AP 00440687 10/18/2023 PIERCE, CYNTHIA 976.08 0.00 976.08
AP 00440688 10/18/2023 PIP PRINTING 673.44 0.00 673.44
AP 00440689 10/18/2023 PORAC 108.00 0.00 108.00
AP 00440690 10/18/2023 PRE-PAID LEGAL SERVICES INC 53.36 0.00 53.36
AP 00440691 10/18/2023 PROMOTIONAL DESIGN CONCEPTS INC 551.25 0.00 551.25
AP 00440692 10/18/2023 RADNIA, BIJAN 3,836.00 0.00 3,836.00
AP 00440693 10/18/2023 RANCHO CUCAMONGA FRIENDS OF THE LIBRARY 806.50 0.00 806.50
AP 00440694 10/18/2023 RANCHO SMOG CENTER 99.90 0.00 99.90
AP 00440695 10/18/2023 RANCHO VICTORIA MEADOWS 4,369.00 0.00 4,369.00
AP 00440696 10/18/2023 RANCHO WEST ANIMAL HOSPITAL 400.00 0.00 400.00
AP 00440697 10/18/2023 RDO EQUIPMENT COMPANY 195.15 0.00 195.15
AP 00440698 10/18/2023 RIGHT OF WAY INC 1,500.00 0.00 1,500.00
AP 00440699 10/18/2023 RJ THOMAS MFG COMPANY INC 2,242.61 0.00 2,242.61
AP 00440700 10/18/2023 SAM'S CLUB / SYNCHRONY BANK 474.72 0.00 474.72
AP 00440701 10/18/2023 SAN BERNARDINO COUNTY SHERIFFS DEPT 2,723.62 0.00 2,723.62
AP 00440702 10/18/2023 SB COUNTY SUPERINTENDENT EARLY EDUACTION 1,000.00 0.00 1,000.00
AP 00440703 10/18/2023 SBPEA 2,509.91 0.00 2,509.91
AP 00440704 10/18/2023 SCL 0.00 1,402.86 1,402.86
AP 00440705 10/18/2023 SHRED PROS 120.00 0.00 120.00
AP 00440706 10/18/2023 SITEONE LANDSCAPE SUPPLY LLC 4,891.62 0.00 4,891.62
AP 00440707 10/18/2023 SOCA ARTS 1,065.60 0.00 1,065.60
AP 00440709 10/18/2023 SOUND IMAGE INC 126,021.17 0.00 126,021.17
***AP 00440712 10/18/2023 SOUTHERN CALIFORNIA EDISON 120,053.87 1,822.43 121,876.30
AP 00440713 10/18/2023 SOUTHERN CALIFORNIA EDISON 507.28 0.00 507.28
AP 00440714 10/18/2023 SOUTHERN CALIFORNIA NEWS GROUP 2,029.27 0.00 2,029.27
AP 00440715 10/18/2023 SOUTHERN CALIFORNIA NEWS GROUP 2,793.90 0.00 2,793.90
AP 00440716 10/18/2023 SOVIC CREATIVE 4,500.00 0.00 4,500.00
AP 00440717 10/18/2023 SPECTRUM GAS PRODUCTS 0.00 1,298.00 1,298.00
AP 00440718 10/18/2023 STOTZ EQUIPMENT 2,287.40 0.00 2,287.40
AP 00440719 10/18/2023 SUPERION LLC 141,914.90 0.00 141,914.90
AP 00440720 10/18/2023 TEACHING STRATEGIES LLC 7,500.00 0.00 7,500.00
AP 00440721 10/18/2023 TERRA VISTA ANIMAL HOSPITAL 200.00 0.00 200.00
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Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
10/9/2023 through 10/22/2023
Check No.Check Date Vendor Name City Fire Amount
AP 00440722 10/18/2023 TOWILL INC 8,470.00 0.00 8,470.00
AP 00440723 10/18/2023 TRI-STATE GENERATION & TRANSMISSION ASSOC INC 100,000.00 0.00 100,000.00
AP 00440724 10/18/2023 TRUEPOINT SOLUTIONS 495.00 0.00 495.00
AP 00440725 10/18/2023 ULINE 527.24 0.00 527.24
AP 00440726 10/18/2023 UPS 120.59 0.00 120.59
AP 00440727 10/18/2023 VERIZON 39.61 0.00 39.61
AP 00440728 10/18/2023 VERIZON WIRELESS - LA 4,561.77 0.00 4,561.77
AP 00440729 10/18/2023 VERIZON WIRELESS - LA 5,736.73 0.00 5,736.73
AP 00440730 10/18/2023 VICTOR MEDICAL COMPANY 882.69 0.00 882.69
AP 00440731 10/18/2023 XIBITZ INC 255,800.16 0.00 255,800.16
AP 00440732 10/18/2023 ZABALLERO, HAZEL 86.74 0.00 86.74
AP 00440733 10/18/2023 ZOHO CORPORATION 2,999.00 0.00 2,999.00
AP 00440734 10/19/2023 CALIFORNIA, STATE OF 38.06 0.00 38.06
AP 00440735 10/19/2023 CALIFORNIA, STATE OF 100.00 0.00 100.00
AP 00440736 10/19/2023 CALIFORNIA, STATE OF 50.00 0.00 50.00
$8,172,144.57
$9,605,079.12
$1,432,934.55
Note:
Grand Total:
Total Fire:
Total City:
*** Check Number includes both City and Fire District expenditures
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DATE DESCRIPTION CITY FIRE AMOUNT
9/1 Workers Comp - Fire Account Transfer 2,980.64 2,980.64
9/5 Bank Fee 120.20 120.20
9/5 Workers Comp - City Account Transfer 746.90 746.90
9/5 WIRE PAYMENT - RCMU CAISO 69,716.78 69,716.78
9/6 Workers Comp - Fire Account Transfer 2,282.52 2,282.52
9/6 WIRE PAYEMENT - ESCROW 13,118.00 13,118.00
9/7 CALPERS - City - Retirement Account Deposit 99,998.42 99,998.42
9/7 CALPERS - City - Retirement Account Deposit 105,682.11 105,682.11
9/7 CALPERS - Fire - Retirement Account Deposit 103,591.80 103,591.80
9/7 CALPERS - Fire - Retirement Account Deposit 11,921.70 11,921.70
9/7 CALPERS - Fire - Retirement Account Deposit 55,449.68 55,449.68
9/7 CALPERS - Fire - Retirement Account Deposit 6,068.64 6,068.64
9/7 CALPERS - Fire - Retirement Account Deposit 3,042.25 3,042.25
9/7 CALPERS - Fire - Retirement Account Deposit 2,748.16 2,748.16
9/7 STATE DISBURSEMENT UNIT - Child Support Payments 2,781.68 2,781.68
9/7 STATE DISBURSEMENT UNIT - Child Support Payments 1,342.56 1,342.56
9/11 Workers Comp - City Account Transfer 489.66 489.66
9/11 Workers Comp - Fire Account Transfer 305.30 305.30
9/11 WIRE PAYMENT - RCMU CAISO 18,215.77 18,215.77
9/12 Workers Comp - City Account Transfer 359.97 359.97
9/12 Workers Comp - Fire Account Transfer 157.20 157.20
9/13 Workers Comp - City Account Transfer 21.00 21.00
9/14 Workers Comp - Fire Account Transfer 6,158.84 6,158.84
9/15 Workers Comp - City Account Transfer 63,391.93 63,391.93
9/15 Workers Comp - Fire Account Transfer 1,890.48 1,890.48
9/18 Workers Comp - City Account Transfer 563.70 563.70
9/18 Workers Comp - Fire Account Transfer 1,857.60 1,857.60
9/18 WIRE PAYMENT - RCMU CAISO 61,190.89 61,190.89
9/19 CALPERS - City - Retirement Account Deposit 106,093.01 106,093.01
9/19 CALPERS - City - Retirement Account Deposit 99,017.01 99,017.01
9/19 CALPERS - City - Retirement Account Deposit 53.34 53.34
9/19 Workers Comp - Fire Account Transfer 284.90 284.90
9/20 CALPERS - Fire - Retirement Account Deposit 104,621.65 104,621.65
9/20 CALPERS - Fire - Retirement Account Deposit 54,942.95 54,942.95
9/20 CALPERS - Fire - Retirement Account Deposit 11,921.70 11,921.70
9/20 CALPERS - Fire - Retirement Account Deposit 6,068.65 6,068.65
9/20 CALPERS - Fire - Retirement Account Deposit 3,042.25 3,042.25
9/20 CALPERS - Fire - Retirement Account Deposit 2,748.16 2,748.16
9/20 Workers Comp - City Account Transfer 746.90 746.90
9/21 CALPERS - Fire - Retirement Account Deposit 200,283.84 200,283.84
9/21 STATE DISBURSEMENT UNIT - Child Support Payments 2,781.68 2,781.68
9/21 STATE DISBURSEMENT UNIT - Child Support Payments 1,869.06 1,869.06
9/21 STATE DISBURSEMENT UNIT - Child Support Payments 233.50 233.50
9/21 Workers Comp - City Account Transfer 1,177.90 1,177.90
9/21 Workers Comp - Fire Account Transfer 1,034.70 1,034.70
9/21 WIRE PAYEMENT - PURCHASE AGREEMENT 2,000.00 2,000.00
9/22 Workers Comp - City Account Transfer 1,529.09 1,529.09
9/22 Workers Comp - Fire Account Transfer 640.96 640.96
9/25 Workers Comp - City Account Transfer 1,035.69 1,035.69
9/25 Workers Comp - Fire Account Transfer 2,024.48 2,024.48
9/25 WIRE PAYMENT - RCMU CAISO 186,062.05 186,062.05
9/25 WIRE PAYEMENT - PURCHASE AGREEMENT 21,000.00 21,000.00
9/26 Workers Comp - City Account Transfer 593.56 593.56
9/26 Workers Comp - Fire Account Transfer 2,024.41 2,024.41
9/27 Workers Comp - Fire Account Transfer 450.43 450.43
9/28 WIRE PAYMENT - RCMU CAISO 11.00 11.00
9/28 Workers Comp - City Account Transfer 1.00 1.00
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Electronic Debit Register
SEPTEMBER 1, 2023 TO SEPTEMBER 30, 2023
1 Page 23 of 109
DATE DESCRIPTION CITY FIRE AMOUNT
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Electronic Debit Register
SEPTEMBER 1, 2023 TO SEPTEMBER 30, 2023
9/28 Workers Comp - Fire Account Transfer 584.00 584.00
9/29 CALPERS - City - Retirement Account Deposit 236.59 236.59
9/29 Workers Comp - City Account Transfer 650.96 650.96
9/29 WIRE PAYEMENT - ESCROW 14,676.00 14,676.00
9/29 WIRE PAYEMENT - STATE CONDEMNATION DEPOSIT 48,650.00 48,650.00
9/29 WIRE PAYEMENT - STATE CONDEMNATION DEPOSIT 91,150.00 91,150.00
9/29 WIRE PAYEMENT - STATE CONDEMNATION DEPOSIT 253,350.00 253,350.00
TOTAL CITY 1,265,094.55
TOTAL FIRE 594,691.25
GRAND TOTAL 1,859,785.80
2 Page 24 of 109
DATE:November 1, 2023
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer
SUBJECT:Consideration of Amendment No. 002 to the On-Call Professional
Services Agreement with HR Green Pacific, Incorporated (CO19-103) to
Add Acting Deputy City Engineer Services to the Scope of Services.
(CITY)
RECOMMENDATION:
Staff recommends the City Council approve:
1) Amendment No. 002 to the On-Call Professional Services Agreement with HR Green
Pacific, Incorporated (CO19-103; HR Green);
2) Authorize the Director of Engineering Services to execute the amendment; and
3) Authorize the Director of Engineering Services to delegate the duties of Acting Deputy City
Engineer to a qualified member of the HR Green staff as needed for the duration of the
agreement.
BACKGROUND:
The City entered into a Professional Services Agreement with HR Green (CO19-103) on July 17,
2019 to provide on-call Civil and Traffic Engineering Design services. The agreement was
amended at its execution with Addendum No. 001 to address terms specific to this agreement
between the City and HR Green such as the term of the agreement and the insurance
requirements.
Recent vacancies in staffing at the professional engineering level within the organization including
the Principal Engineer/Deputy City Engineer and Senior Civil Engineer positions have created a
skills and technical knowledge gap in the department that will likely take a minimum of several
months to fill through the recruitment process. Further, with these vacancies and other changes
in staffing over the past few years, there is only one department staff member, the Director of
Engineering Services/City Engineer, currently licensed by the State of California, to fill the
mandatory City Engineer role in maintaining responsible charge of Civil Engineering services and
approving certain documents such as plans and specifications.
ANALYSIS:
Since 2019, HR Green has successfully provided technical and design services within the scope
of their current agreement. In addition to design services, they have provided augmented staff
support for our Capital Programs and Transportation Divisions while we sought to fill positions at
the Engineering Technician and Associate Engineer levels. HR Green provides contract City
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0
8
8
Engineering services to local agencies that do not have an in-house City Engineer. The proposed
amendment would incorporate Acting Deputy City Engineer services into the existing scope of
services for the agreement allowing the Director of Engineering Services/City Engineer to
delegate a qualified member of the HR Green team as Acting Deputy City Engineer. This
delegation and assignment of related duties will provide additional higher-level staff support that
will aid in providing services to the community while we seek to fill the current vacancies. Further,
such a delegation will also allow the City to maintain the legal duties of the City Engineer if and
when he is unavailable.
FISCAL IMPACT:
The proposed amendment revises the scope of services available under the agreement. Further,
the cost for these services is anticipated to be approximately $60,000 The increase in contract
services is offset by salary savings due to the existing vacancies described above. Thus, the rise
in contract service expenses will be covered within the Engineering Services Department’s current
budget, and additional funding is not necessary at this time.
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
The proposed amendment seeks to fulfill the City Council’s Core Value of promoting and
enhancing a safe and healthy community for all by ensuring that adequate technical and staff
support is available to provide high quality services to the community.
ATTACHMENTS:
Attachment 1 - Amendment No. 002
Page 26 of 109
Last Revised: 11/27/2018 Page 1 of 1
AMENDMENT NO. 002
to
Professional Services Agreement (CO #19-103)
between
HR Green Pacific, Incorporated (hereinafter “Consultant”)
and
City of Rancho Cucamonga (hereinafter the “City”)
This Amendment No. 002 will serve to amend the Professional Services Agreement (hereinafter
“Agreement”), CO# 19-103, to incorporate the following:
Paragraph 1.1 "Scope and Level of Services" of CO19-103 shall be replaced with the following:
1.1 Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement,
City hereby engages Consultant to perform all technical and design professional services,
including Acting Deputy City Engineer Services, described in Recitals "A" and "B" above,
including, but not limited to On- Call Civil and Traffic Engineering Design Services, all as more
fully set forth in the Consultant's proposal, dated March 28, 2019 and entitled "Scope of Work",
attached hereto as Exhibit "A", and incorporated by reference herein. The nature, scope, and
level of the services required to be performed by Consultant are set forth in the Scope of Work
and are referred to herein as "the Services." In the event of any inconsistencies between the
Scope of Work and this Agreement, the terms and provisions of this Agreement shall control.
All other Terms and Conditions of the original Agreement CO#19-103 as previously amended by
Addendum No. 001, will remain in full effect.
IN WITNESS WHEREOF, the parties, through their respective authorized representatives,
have executed this Amendment by way of signature by both parties and on the date indicated below. Please
return two (2) original signed copies to the City no later than October 25, 2023. The City will process
both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment.
HR Green Pacific, Incorporated
By: ______________________________
Name Date
______________________________
Title
City of Rancho Cucamonga
By: _________________________________
Name Date
_________________________________
Title
By: ______________________________
Name Date
______________________________
Title
By: _________________________________
Name Date
_________________________________
Title
(two signatures required if corporation)
ATTACHMENT 1Page 27 of 109
DATE:November 1, 2023
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer
Trina Valdez, Utilities Operations Supervisor
SUBJECT:Consideration of an Appropriation in the Amount of $501,500 and
Approval to Purchase Transformers, Switches and a Capacitor From
Anixter Power Solutions in the Amount of $501,500. (CITY)
RECOMMENDATION:
Staff recommends the City Council:
1. Authorize the appropriation in the amount of $501,500 from the Municipal Utility Fund
(Fund 705) for the purchase; and
2. Approve and authorize staff to purchase seven (7) transformers, switches and a capacitor
in the amount of $501,500.
BACKGROUND:
Transformers and distribution equipment are important and critical components that make up the
Rancho Cucamonga Municipal Utility’s (RCMU) power distribution infrastructure. RCMU currently
owns and maintains pad mounted equipment such as transformers, switches and capacitors in
its service area. As RCMU’s service area expands and additional equipment is placed in the field,
having the appropriate equipment available to provide reliable electric load is important.
ANALYSIS:
The purchase of the equipment is needed to ensure that the following new development has the
necessary power equipment available and are utilizing RCMU’s current standards for new
transformers, switches, and capacitors.
1. 8500 Haven LLC – Located on the southwest corner of Haven Avenue and Arrow Route
A quote was obtained from Anixter Power Solutions which is the local Southern California
distributor of Howard Industries and General Electric (GE) power transformer products and staff
determined the quote to be deemed as reasonable.
FISCAL IMPACT:
An appropriation in the amount of $501,500 from Municipal Utility Fund (Fund 705) to account
number 1705303-5603 (Capital Outlay-Equipment) is required to fully fund the purchase. The cost
of the equipment will be reimbursed to RCMU by the developer of the project.
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COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
This item addresses the City Council’s vision for the City by ensuring the construction and
maintenance of high-quality public improvements that promote a world class community.
ATTACHMENTS:
None.
Page 29 of 109
DATE:November 1, 2023
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Matt Burris, Acting Public Works Services Director/ Deputy City Manager
Ruth Cain, Procurement Manager
Andy Miller, Acting Facilities Superintendent
Andrea Bauer, Management Analyst I
SUBJECT:Consideration to Approve the Use of a Cooperative Agreement with
Sourcewell Contract 041123-MSL for the Purchase of LED Lights for the
LED Sports Light Retrofit Project from Musco Sports Lighting, LLC in an
Amount Not to Exceed $1,157,787. (CITY)
RECOMMENDATION:
Staff recommends the City Council approve the use of a cooperative agreement with Sourcewell
Contract 041123-MSL for the purchase of LED lights for the LED Sports Light Retrofit Project
from Musco Sports Lighting, LLC in an amount not to exceed $1,157,787.
BACKGROUND:
In fiscal year 2022/2023, the Public Works Services Department (PWSD) upgraded the existing
high intensity discharge (HID) sports lights to light-emitting diode (LED) sports lighting on one
baseball field at Heritage Park and one football/soccer field at Etiwanda Creek Park using Musco
products. The PWSD strives to continue converting all sports lighting in Rancho Cucamonga
Parks to LEDs by phasing upgrade projects each year. In fiscal year 2023/2024, the PWSD was
approved to complete LED sports lighting upgrades at the Epicenter, one field at Beryl Park, all
fields at Day Creek Park, and the two remaining fields at Heritage Park. Replacing the current
HID sports lights to LED lighting will reduce energy and maintenance costs, increase efficiency
and equipment lifespan, and provide significantly improved lighting for user safety.
Musco Sports Lighting, LLC is a reputable manufacturer specializing in sports lighting. The PWSD
intends to purchase all LED lights for the upgrade projects from Musco Sports Lighting, LLC using
Sourcewell Contract 041123-MSL. Additionally, the PWSD will formally bid the installation of the
sports lighting upgrades this Fall for all approved parks through the City’s formal bidding process.
ANALYSIS:
Sourcewell offers a cooperative purchasing model that streamlines the procurement process for
cities by eliminating the requirement for individual bidding and negotiation. Such collaboration
guarantees that cities receive quality products through competitively bid Sourcewell
contracts. Musco lights are custom designed and consequently requires a 12-week lead
time. The LED Sports Lighting Upgrade project at the Stadium must be completed within the 6-
month window outside of baseball season. The time saving measure of purchasing the Musco
lighting products using Sourcewell Contract 041123-MSL will ensure the lights are delivered and
ready for install prior to the start of the 2024 baseball season.
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If approved, PWSD will procure LED lights from Musco Sports Lighting, LLC via Sourcewell
Contract 041123-MSL in an amount not to exceed $1,157,787.
FISCAL IMPACT:
The Sports Lighting LED Upgrade Projects will be funded from the following accounts in the
adopted fiscal year 2023/2024 budget:
LOCATION ACCOUNT FUND COST
Stadium 1025001-5650/2131025-0 Capital Reserve $ 626,111.00
Beryl Park 1141303-5607 LMD 1 Capital Replacement $ 91,319.00
Day Creek Park 1140303-5607 LMD 10 Rancho Etiwanda $ 171,323.00
Heritage Park 1848303-5607 PD 85 Redemption $ 163,780.00
10% contingency: $ 105,253.30
Total: $ 1,157,786.30
The not to exceed amount of $1,157,787 includes a ten percent contingency.
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
This item addresses the City Council’s core values of providing and nurturing a high quality of life
for all and intentionally embracing and anticipating the future by reducing energy consumption
and improving maintenance efficiency.
ATTACHMENTS:
Attachment 1 - Sourcewell Contract 041123-MSL
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Page 68 of 109
DATE:November 1, 2023
TO:President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY:Mike McCliman, Fire Chief
Darci Vogel, Fire Business Manager
Ruth Cain, Procurement Manager
SUBJECT:Consideration to Approve the Use of a Department of General Services
State of California Statewide Contract 1-23-87-04 with Black Box Safety,
Inc. for the Procurement of Body Armor and Authorize the Use of Future
Renewals as Awarded by the State of California, in Accordance with the
Fire District’s Adopted Budget. (FIRE)
RECOMMENDATION:
Staff recommends the Fire Board:
1. Approve the use of the Department of General Services “DGS” State of California
Statewide Contract 1-23-87-04 awarded to Black Box Safety, Inc. for the procurement of
body armor and associated equipment for the contract term through August 8, 2026, in
accordance with the Fire District’s adopted fiscal year budgets; and
2. Authorize staff to utilize future renewals as awarded by the Department of General
Services.
BACKGROUND:
The Fire District is an "All-Risk" agency and responds to a wide range of emergencies, including
tactical incidents and other purposeful mass injury incidents. Tactical incidents pose an imminent
threat to public safety and involve deadly weapons, which includes ballistics, explosives, and
potential victims.
As part of the Fire District’s joint rescue mission with our Sheriff partners, when lives are at stake
in a tactical environment, barricaded suspect, hostage situation or terrorist attack, the need for
fire personnel to enter a relatively safe scene under force protection (police escort) may occur.
The goal of this response model is to provide point of wound care to victims that otherwise would
have perished from preventable death injuries. In addition, the Fire District also has tactical
mutual aid agreements with the cities of Ontario and Corona.
In order to provide Tactical Emergency Casualty Care (TECC) or the best-practice
recommendations for casualty management during high-threat civilian tactical and rescue
operations, Fire District personnel must be equipped with the appropriate ballistic protection.
ANALYSIS:
Per the City of Rancho Cucamonga’s Municipal Code (RCMC), Section 3.08.070, the City may
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award contracts when the purchase is beneficial to the interest of the City and is from a supplier
who has been awarded a specific item or items in a contract resulting from a formal competitive
bid process by another governmental agency within the State of California or by the federal
government within the last year.
The DGS State of California Statewide Contract 1-23-87-04 awarded to Black Box Safety, Inc. is
a competitively bid and awarded contract for the procurement of ballistic body armor.
Procurement has reviewed the DGS bid documents and contract and is satisfied that the
solicitation process and terms meet the Fire District and City's requirements. The Fire District’s
Tactical Response Team thoroughly reviewed the RFP specifications and determined that they
were consistent with the Fire District’s requirements for ballistic body armor.
Staff recommends that the Fire Board authorize the purchase of body armor and associated
equipment from Black Box Safety, Inc. utilizing the DGS State of California Statewide Contract 1-
23-87-04 for the equipment available on the contract. Staff also recommends that the Fire Board
authorize the use of future renewals as awarded by the DGS. The current contract term is effective
August 9, 2023 through August 8, 2026.
FISCAL IMPACT:
Annually, the Fire Board approves the purchase of new or replacement body armor as part of the
budget process. The purchase of body armor and associated equipment from Black Box Safety,
Inc. for the current and future fiscal years will be in accordance with the Fire District’s adopted
budget.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
This item brings together portions of the Council’s vision and core value by providing a sustainable
City and promoting a safe and healthy community for all. This is accomplished by ensuring our
first responders have the resources and tools necessary to respond effectively during emergency
situations.
ATTACHMENTS:
None.
Page 70 of 109
DATE:November 1, 2023
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Matt Burris, Acting Public Works Services Director/ Deputy City Manager
Jeff Benson, Parks and Landscape Maintenance Superintendent
Ruth Cain, CPPB, Procurement Manager
SUBJECT:Consideration of the Purchase of Irrigation Parts and Supplies on an as
Needed Basis from SiteOne Landscape Supply in an Amount Not to
Exceed $170,000 during FY 2023/24 and $170,000 during FY 2024/25.
(CITY)
RECOMMENDATION:
It is recommended that the City Council award the purchase of irrigation parts and supplies on an
as needed basis from SiteOne Landscape Supply in accordance with Request for Bids (RFB)
#23/24-110, in an amount not to exceed $170,000 during FY 2023/24 and $170,000 during FY
2024/25, contingent upon approval of the FY 2024/25 budget, to be funded from various City and
Special District accounts.
BACKGROUND:
Irrigation parts and supplies are a vital part of the City’s landscape maintenance program and are
very important to the proper operation and longevity of the irrigation network. The quick repair of
broken lines, leaky valves, and other irrigation components are imperative to save water and
preserve the City’s extensive landscape infrastructure. RFB #23/24-110 required pricing through
December 31, 2024. This enables the continued purchase of irrigation parts and supplies during
the first half of FY 2024/25 while a procurement is conducted for the following calendar year.
ANALYSIS:
The Public Works Services Department provided the Purchasing Division with specifications for
review and determined the best method of procurement. The Purchasing Division prepared and
posted a formal Request for Bid (RFB) #23/24-110 for “Irrigation Parts and Supplies on an As
Needed Basis” to the City’s automated procurement system. A total of three hundred eighty-two
(382) vendors were notified, eleven (11) prospective bidders that downloaded and or reviewed
the solicitation documentation and two (1) bid responses were received. SiteOne Landscape
Supply was the lowest bidder and met all specifications. All applicable bid documentation is on
file in the City’s electronic bidding system and can be accessed through the City’s web page.
FISCAL IMPACT:
The proposed expenditures are within the various operations and maintenance budget line items
in the adopted budget for FY 2023/24 and will be adjusted as necessary, contingent upon approval
of the FY 2024/25 budget.
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COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
This item addresses the City Council’s Core Values of providing and nurturing a high quality of
life for all by promoting continuous improvement of City infrastructure.
ATTACHMENTS:
None.
Page 72 of 109
DATE:November 1, 2023
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Matt Burris, Acting Public Works Services Director/ Deputy City Manager
Jeff Benson, Parks and Landscape Maintenance Superintendent
Ruth Cain, CPPB, Procurement Manager
SUBJECT:Consideration of the Purchase of Fertilizer and Pesticides on an as
Needed Basis from SiteOne Landscape Supply and Wilbur-Ellis Co. in an
Amount Not to Exceed $135,000 for FY 2023/24 and $135,000 for FY
2024/25. (CITY)
RECOMMENDATION:
It is recommended that the City Council award the purchase of fertilizer and pesticides on an as
needed basis from SiteOne Landscape Supply and Wilbur-Ellis Co., in accordance with Request
for Bids (RFB) #23/24-109, in an amount not to exceed $135,000 for FY 2023/24 and $135,000
for FY 2024/25, contingent upon approval of the FY 2024/25 budget, to be funded from various
City and Special District accounts.
BACKGROUND:
The Public Works Services Department applies fertilizer and pesticides in the landscape areas
throughout the City. The use of general and specialized fertilizers helps to improve plant and turf
health. The properly scheduled distribution of these fertilizers will stimulate healthy root and plant
structure growth. The City’s urban forest also benefits from the availability of the appropriate
fertilizers and pesticides that help strengthen and stimulate proper growth. The application of
approved pesticides helps reduce and/or eliminate unwanted pests and weeds that can impact
landscape health and appearance, while reducing the public’s exposure to pest related injuries
such as Red Fire Ants or Goathead weeds in our parks, landscape areas, and paseos. Having
the capability to purchase on an “as needed basis” through a variety of vendors will help the
Department’s ability to respond rapidly and with the appropriate materials to achieve the
application goals throughout the year. Having two vendors providing the fertilizer and pesticides
helps maximize availability and accessibility to the materials used throughout the City and
eliminates the potential impacts associated with the storage of these materials.
ANALYSIS:
The Public Works Services Department provided the Purchasing Division with specifications for
review and to determine the best method of procurement. The Purchasing Division prepared and
posted a formal Request for Bid (RFB) #23/24-109 for “Fertilizer and Pesticides Supplies on an
As Needed Basis” to the City’s automated procurement system. This bid was solicited as a split
award to provide the greatest flexibility in staff’s ability to find the materials needed at the best
price. A total of thirty-one (31) vendors were notified, fifteen (15) prospective bidders downloaded
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the solicitation documents, and three (3) responses were received. SiteOne Landscape Supply
and Wilbur-Ellis Co. were the two (2) lowest responsive bidders. RFB #23/24-109 required pricing
through December 31, 2024. This enables the continued purchase of fertilizers and pesticides
during the first half of FY 2024/25 while a procurement is conducted for the following calendar
year.
All applicable bid documentation is on file in the City’s electronic bidding system and can be
accessed through the City’s web page.
FISCAL IMPACT:
The proposed expenditures are within the various operations and maintenance budget line items
in the adopted budget for FY 2023/24 and will be adjusted as necessary, contingent upon approval
of the FY 2024/25 budget.
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
This item addresses the City Council’s Core Values of providing and nurturing a high quality of
life for all by promoting and enhancing a safe and healthy community.
ATTACHMENTS:
None.
Page 74 of 109
DATE:November 1, 2023
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer
Alberto Felix, Traffic Engineer
Krystal Lai, Assistant Engineer
SUBJECT:Consideration of a Professional Services Agreement With Kimley-Horn &
Associates, Inc. in the Amount of $598,020, Plus a 10% Contingency for
Design and Construction Support Services for the Advanced Traffic
Management System Phase 2 Project. (CITY)
RECOMMENDATION:
Staff recommends that the City Council enter into a Professional Services Agreement with Kimley-
Horn & Associates, Inc. in the amount of $598,020, plus a 10% contingency for design and
construction support services for the Advanced Traffic Management System Phase 2 Project.
BACKGROUND:
On August 7, 2019, the City Council adopted the Traffic Signal Communications Master Plan to
provide a framework for future design and implementation of a Citywide traffic signal
communication network. Over the past four (4) years, the Engineering Services Department,
Transportation staff has been working on projects to build out the City’s Advanced Traffic
Management System (ATMS) to improve the City's traffic signal system and future deployment of
Intelligent Transportation Systems (ITS).
On May 18, 2022, the City Council accepted Phase 1 of the ATMS Project which included the
integration of the traffic signals along Haven Avenue from 4th Street to Wilson Avenue, Foothill
Boulevard from Grove Avenue to East Avenue, and Vineyard Avenue from Foothill Boulevard to
Red Hill Country Club Drive into the City’s Traffic Management Center. The implementation of
improved signal timing and coordination resulted in a reduction in average delay along Haven
Avenue of up to 67%, and on Foothill Boulevard of up to 51%.
ANALYSIS:
The ATMS Phase 2 Project includes five (5) additional corridors and was approved by the City
Council during the City’s annual Capital Improvement Plan and Budget process. Upgrades to
equipment and timing will occur at signalized intersections along the following corridors:
1. Milliken Avenue from 4th Street to Grizzly Drive
2. 19th Street from Sapphire Street to Haven Avenue
3. Arrow Route from Grove Avenue to East Avenue
4. Rochester Avenue from Base Line Road to Banyan Street
5. Day Creek Blvd from Base Line Road to Wilson Avenue
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The scope of work for the ATMS Project includes the installation of closed-circuit television
(CCTV) cameras, video detection systems, fiber optic cable and conduit, communication
networking equipment and the integration of approximately 61 signals into the City’s Traffic
Management Center located at City Hall. The ATMS Phase 2 Project will improve monitoring,
timing, and coordination of the City's traffic signal system and furthers the goals of the City’s
Traffic Signal Communications Master Plan.
In late May 2023, Request for Proposal (RFP) #22/23-118 was released for Professional Design
and Construction Support Services for the Traffic Signal Synchronization for ATMS Phase 2. In
total, 790 vendors were notified, 40 prospective proposers and five (5) proposal responses were
received. An evaluation committee was formed, and the proposal responses were evaluated and
rated in accordance with the criteria specified in the RFP.
Kimley-Horn & Associates, Inc. received the highest overall score from the evaluation committee,
clearly demonstrating an understanding of the project scope of services and the City’s desire to
improve traffic flow along the five (5) corridors listed above. Kimley-Horn & Associates, Inc. will
provide services that will update coordination timing plans, prepare plans for design of traffic
signal modification and interconnect system upgrades, and provide construction support as well
as training opportunities to City staff. Staff has determined that Kimley-Horn & Associates, Inc. is
able to meet the needs of the City based on their qualifications, experience, scope and fee
schedule.
A copy of the Professional Services Agreement is held on file with the City Clerk’s office.
FISCAL IMPACT:
Adequate funding for the proposed agreement is included in the approved Fiscal Year 2023/24
Budget. Funding available for the proposed agreement is identified under the Capital
Improvement Project account number listed below:
Account No.Funding Source Description Amount
11243035650/2004124-0 Transportation
Fund (124)
Advanced Traffic
Management System
Phase 2 Project
$ 598,020
11243035650/2004124-0 Transportation
Fund (124)
10% Contingency $59,805
Total $657,825
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
This item addresses the City Council's Core Values by ensuring the construction of high-quality
public improvements that promote success as a world class community.
ATTACHMENTS:
Attachment 1 - Vicinity Map
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ATTACHMENT 1
ADVANCED TRAFFIC MANAGEMENT
SYSTEM (ATMS) PHASE 2 PROJECT
VICINITY MAP
NOT TO SCALE
Page 77 of 109
DATE:November 1, 2023
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer
James Lo, Assistant Engineer
SUBJECT:Consideration of an Improvement Agreement Extension for Case No.
DRC2014-01130, Located on the Northwest Corner of Foothill Boulevard
and East Avenue, Submitted by Foothill and East, LLC. (CITY).
RECOMMENDATION:
Staff recommends that the City Council approve the Improvement Agreement Extension for
Case No. DRC2014-01130 located on the northwest corner of Foothill Boulevard and
East Avenue.
BACKGROUND:
On May 11, 2016, the Planning Commission approved Case No. DRC2014-01130 for the
development of a 193-unit, multi-family residential development with 3,246 square feet of
commercial/live workspace on 8.8 acres of land within the Community Commercial (CC) Zoning
District, located at the northwest corner of Foothill Blvd. and East Avenue.
On January 19, 2022, City Council approved an Improvement Agreement and associated
securities to guarantee the construction of the public improvements in the following amounts:
Faithful Performance Bond No. 0811844 $709,600
Labor and Material Bond No. 0811844 $709,600
ANALYSIS:
The term of the Improvement Agreement was 12 months and expired on January 19, 2023. The
developer, Foothill and East, LLC, recently submitted a request for an extension to the
Improvement Agreement to allow additional time for completion of the public improvements. Upon
review, it was determined that a 12-month extension retroactive to January 19, 2023 is required
at this time. Completion of the public improvements has been delayed due to a substantial delay
from Southern California Edison completing their power pole relocation and labor shortage.
If approved, the Improvement Agreement would be extended to January 19, 2024.
FISCAL IMPACT:
None.
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COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
This item addresses the City Council’s vision for the City by ensuring the maintenance of high-
quality public improvements that promote a world class community.
ATTACHMENTS:
Attachment 1 - Vicinity Map
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ATTACHMENT 1
4
1
3
4
DRC2014-01130
Vicinity Map
NOT TO SCALE
Project Site
Page 80 of 109
DATE:November 1, 2023
TO:Mayor and Members of the City Council
President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY:Noah Daniels, Finance Director
Shelly Munson, Director of DoIT
Jenifer Phillips, Director of Human Resources
SUBJECT:Consideration of Amendments to Agreements with Workday,
Collaborative Solutions, and Can/Am Technologies (Teller) and Additional
Appropriations in the Amount of $594,050 Related to the Enterprise
Resource Planning (ERP) Implementation of Workday. (CITY/FIRE)
RECOMMENDATION:
Staff recommends the City Council and Fire Board of the Rancho Cucamonga Fire Protection
District take the following actions related to the ERP implementation:
1. Amend agreements with Workday, Collaborative Solutions, and Teller to accommodate a
revised project timeline for amounts not to exceed $594,050 as noted in the Fiscal Impact
Section and authorize the City Manager to execute those amendments.
2. Approve appropriations for Fiscal Year 2023/24 as noted in the Fiscal Impact Section; and
3. Authorize the City Manager to amend agreements with Workday, Collaborative Solutions,
Teller, and SDI in the future up to a maximum total amount as noted in the Fiscal Impact
Section.
BACKGROUND:
In the early days of the City’s establishment, an in-house financial system was crafted to manage
its rudimentary accounting needs. By the early 2000s, as the City experienced significant growth,
there emerged a need for a more intricate system capable of handling the escalating financial
transactions and business operations. ONESolution was subsequently procured, serving as the
primary financial software for over two decades. Nevertheless, as the City grew from a $140
million entity in Fiscal Year 2000/01 to its present state as a nearly $400 million public corporation,
deficiencies in ONESolution began to be acutely felt.
An evaluation of this system had been initiated by City staff in Fall 2021. By February 2022, the
City Council had been presented with a recommendation to pursue a new ERP system, leading
to an agreement with SDI Presence LLC for guidance in this transformative project. After
thorough analysis and deliberation, Workday was identified as the preferred ERP solution. Its
acquisition and implementation were endorsed by the City Council in August 2022 at an estimated
cost of $5,120,990, with the understanding that Workday could seamlessly merge both financial
and human resources functionalities. This integration was seen as a pivotal step in advancing
streamlined operations, enhancing decision-making capabilities, and ensuring that the City
remained adaptable to future requirements.
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ANALYSIS:
In August 2022, the decision was made to transition to Workday for financial and human resources
management. During the proiect’s implementation the go-live date was revised to April 2024 to
avoid data migration during the holiday closure and allow for blackout weeks during resource
intensive periods, such as the budget preparation and annual financial audit. However, as the
project progressed, it became evident that some challenges were affecting our ability to meet the
April deadline, necessitating a revised date for the project.
1. Banking Integration Delays: A crucial component of the Workday system is its ability to
integrate with our external partners and third-party software seamlessly. A key integration
for the project scope was our banking partner, US Bank, due to its ability to virtually
eliminate the manual processing of large volumes of financial information on a daily and
monthly basis in its current state. The integration would automate these tasks by recording
daily banking transactions and reconciling balances monthly within the system, making
operations more efficient and accurate. Furthermore, the banking integration is integral
for the configuration and testing of most financial processes, as it is the initiation step for
cash inflow cycles and the final step for cash outflow cycles, such as payroll and vendor
disbursements.
Our initial plan included starting the integration process with US Bank in June 2023
following the migration of accounts in May 2023 (US Bank acquired the City’s former
banking partner, Union Bank). However, US Bank unexpectedly delayed their
collaboration due to their internal staffing challenges. Although their commitment to the
City has resumed and US Bank has assigned resources in October 2023, the pause has
had cascading effects on the aforementioned configuration and testing efforts.
To manage our relationship with US Bank effectively, we’ve instituted weekly calls,
ensuring all necessary parties are involved. This direct communication aims to keep
integration development responsive and tailored to our needs.
2. External Staffing Backfill Challenges: The project estimated 17,000 hours of staff time
for the project. Unlike other agencies, which recruit an external team to focus solely on
ERP implementation, the City preferred to utilize its own staff to implement, as long-term
users of the system; and instead focus on outside resources to backfill staffing with current
functions that would end with OneSolution. Yet, external factors made finding individuals
with the right skills more difficult than expected. Chief amongst those external factors was
a tight labor market resulting in difficulties finding available resources at reasonable rates
commensurate with their experience level. Furthermore, recruitment of temporary staffing
was negatively impacted by restrictions imposed by CalPERS for hiring retired annuitants
which possessed appropriate skill sets for required backfill work.
Despite these challenges, City staff is still actively searching for additional resources to
backfill current duties or to assist with the Workday project directly to fill gaps but also
distribute the workload, lessening the intensity of activities like testing and ultimately
preventing staff burnout.
3. Internal Staffing and Resource Challenges:
a.Key Personnel Departures: A key person for the project, leading critical functions,
left unexpectedly in March 2023. Their exit necessitated a recalibration of roles
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and a period of knowledge transfer, resulting in a temporary slowdown of activities
and overall greater demand for resources than anticipated at the start of the
project. Recently, the Finance Department successfully recruited for this position
and will again undergo the process of recalibration and knowledge transfer.
b.Change Management: Changes brought about by the adoption of Workday’s
modern system have necessitated a rethinking of how tasks are organized within
the Finance and Human Resources Departments. The restructuring of duties,
while aligned with Workday’s functionality, demanded more resources than were
initially predicted to engage in change management. Furthermore, we began
conducting walkthrough testing with staff outside of the regular testing groups,
which has added more hours than it was envisioned at the start of the project;
however, it has been a critical factor for change management, ensuring that
processes are being reviewed from an end-user perspective, and has provided
invaluable feedback.
Given this series of challenges, staff recommends that the project’s timeline be extended to July
2024. While this is a deviation from our original plan, there are some advantages with the
extension.
•The Finance Department will complete the Fiscal Year 2023/24 within the current financial
system, providing a streamlined transition to Workday and preventing the fragmentation
of financial records between two distinct systems. This will safeguard data consistency
and accuracy but also facilitate seamless year-end reporting and audit processes.
•An extended timeline ensures that each process of Workday can undergo meticulous
testing and allows flexibility to address unforeseen challenges without compromising
quality. It will allow more time to identify bugs and issues and create a more stable and
reliable system at the initial go-live. Considering the challenges with the banking
integration, there are specific components of the project that have not yet been tested,
and this additional time will account for that testing.
•By allowing more time, staff on the project can receive and prepare more in-depth training,
ensuring they are well-equipped to utilize the system to its full potential. One way the
project will ensure this in-depth utilization is the introduction of cross-functional
workstream testing, such as aligning accounts payable with procurement and coordinating
time tracking and benefits management with payroll. This approach ensures that staff
become well-versed across a range of processes, enhancing their understanding and
capability.
•Implementing the system has been a strenuous process considering the balancing act of
the configuration and testing along with maintaining the necessary tasks of the City and
Fire District operations. Extending the timeline will allow the workload to be spread over
a longer duration, reducing the risk of staff burnout while also ensuring that the team
remains motivated and focused on the project.
Considering these challenges and the steps we’ve taken to address them, we believe extending
the project’s timeline to July 2024 is in the best interest of the City and Fire District. The benefits
of this extension include ensuring a seamless year-end reporting process, allowing for
comprehensive system testing, enabling in-depth staff training, and preventing staff burnout. This
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revised timeline and the steps outlined are not just about overcoming current challenges but are
geared toward ensuring a robust, efficient, and future-ready financial infrastructure for the City.
FISCAL IMPACT:
The table below lists the total estimated costs for the implementation system by vendor or project
component. The costs are allocated between the City and Fire District based on the proportional
number of personnel. Based on those figures, the City and Fire District’s proportionate shares of
the ERP implementation costs are 74% and 26%, respectively.
Vendor / Project Component
Original
Estimate
Revised
Estimate Change
Workday Financial and Human
Resources System
$ 379,450 $ 401,070 $ 21,620
Collaborative
Solutions
Implementation
partner
3,148,520 3,777,250 628,730
Teller Cashiering system 121,560 226,660 105,100
SDI Presence
LLC
System needs
selection and project
management
403,760 403,760 -
Integrations Integration costs with
external systems
134,200 172,800 38,600
Staffing and Contract Backfill and
Other
373,500 373,500 -
Contingency 560,000 360,000 (200,000)
Total $ 5,120,990 $ 5,715,040 $ 594,050
The total project changes represent a net increase of $594,050, or approximately 12%. An
overview of the changes are as follows:
•Workday increases by $21,620 for Workday Delivery Assurance over an extended
period of time. Delivery Assurance is conducted by Workday to ensure the long term
functionality of the financial system during the configuration before go-live.
•Collaborative Solutions increases by $628,730 for implementation services of the
financial and human resources systems through July 2024 and previous change orders
to enhance integration which will improve processes.
•Teller increases by $105,100 for implementation services of the cashiering system
through July 2024 and previous changes orders to enhance integrations to develop
direct connections with external softwares.
•Costs for integrations increases by $38,600 based on estimated costs to develop
integrations with external softwares.
•The budget for contingencies decreases by $200,000 to account for previous change
orders prior to the recommended extension to July 2024.
The following addtional appropriations are requested:
1. Increase 1714001-5300 (Computer Equipment and Technology Replacement Fund –
Contract Services) by $594,050 for the increase in the total project budget.
2. Increase 1714000-4911 (Computer Equipment and Technology Replacement Fund –
Reimbursement from Other Funds) and 3288501-5720 (Fire Protection Capital Fund –
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Miscellaneous Contributions to City), both by $154,450, to account for the estimated
portion of the net project increases related to the Fire District.
3. Increase 1714000-4540 (Computer Equipment and Technology Replacement Fund –
Intragovernmental User Fees) and 1001209-5283 (General Fund – Depreciation for
Computer Equipment), both by $439,600, to account for the estimated portion of the net
project increases related to the City. At midyear, the Finance Department will utilize the
cost allocation plan study to determine the proportional amount attributed to other funds
which can be recouped by the General Fund.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
The ERP software consulting supports the City Council’s vision to build on our success as a world-
class community by intentionally embracing and anticipating the future and creating opportunities
for all to thrive.
ATTACHMENTS:
None
Page 85 of 109
DATE:November 1, 2023
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer
Romeo M. David, Associate Engineer
SUBJECT:Consideration to Accept as Complete, File the Notice of Completion, and
Authorize Release of Retention and Bonds for the Almond Trail Drainage
Improvements Project. (CITY)
RECOMMENDATION:
Staff recommends that the City Council:
1. Accept the Almond Trail Drainage Improvements Project, Contract No. 2023-071 (Project),
as complete;
2. Approve the final contract amount of $184,570;
3. Authorize the City Engineer to file a Notice of Completion and release of the Project
retention 35 days after recordation of Notice of Completion, subject to any withholding
requirements due to any outstanding stop notices, liens, assessments, etc.;
4. Authorize the release of the Faithful Performance Bond 35 days after recordation of Notice
of Completion and accept a Maintenance Guarantee Bond;
5. Authorize the release of the Labor and Materials Bond in the amount of $165,530, six (6)
months after the recordation of said notice if no claims have been received and there are
no outstanding payment disputes between the general contractor and subcontractors,
materialmen, laborers, etc.; and
6. Authorize the City Engineer to approve the release of the Maintenance Bond one (1) year
following the filing of the Notice of Completion if the improvements remain free from
defects in material and workmanship.
BACKGROUND:
In early 2019, portions of the community trail located adjacent to the Randolph Davis Property,
9400 Almond Street, experienced erosion after a heavy storm event. For the protection of the
public and to prevent further damage to the trail or the adjacent hillside, Public Works staff closed
the community trail by placing “Trail Closed” signs at either entrance and implementing temporary
erosion control measures until the community trail could be restored to a safe condition. Earlier
this year, staff prepared trail improvement plans to provide for longer-term measures to mitigate
future storm damage. The Project included regrading of the trail, installation of curb and gutter
with inlet grates, catch basins, and storm drain pipe under the gutter, a concrete Arizona crossing
at the sump along the southern leg of the trail where water flows off of the adjacent property and
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across the existing trail, concrete ribbon gutter, and grouted and ungrouted cobble energy
dissipaters. A vicinity map illustrating the Project site location is included as Attachment 1.
ANALYSIS:
The subject project has been completed in accordance with the approved plans and specifications
and to the satisfaction of the City Engineer. The net increase in the total cost of the Project is a
result of two (2) Change Orders, which are summarized below:
Change Order No. 1: The addition of storm drain pipe and a headwall at the trail entrance to
address a concentration of storm water flow from the west side of the ranch’s driveway. The
change in contract cost due to this change order is an increase of $16,500.
Change Order No. 2: The application of hydroseed treatment to expose a dirt slope to prevent
erosion. The change in contract cost due to this change order is an increase of $2,540.
At the end of the one-year maintenance period, if the improvements remain free from defects in
materials and workmanship, the City Clerk will release the Maintenance Bond upon approval by
the City Engineer.
FISCAL IMPACT:
A total of $262,980 was available in the approved Fiscal Year 2022/23 Budget from the LMD1
Fund (Fund 130) for the Project. The total funding for this Project is identified under Capital
Improvement Project account number and in the amount listed below:
Account No.Funding Source Description Amount
11303035650/2110130-0 LMD 1 Fund (130)Almond Trail
Improvements
Project
$262,980
Total Project Funding $262,980
The final Project cost for construction is $219,880 as shown below:
Expenditure Amount
Final Construction Contract $184,570
Construction Inspection Services $26,840
Construction Survey Services $8,470
Total Project Cost $219,880
A total of $43,100, remains in the budget for this Project and will be returned to the LMD1 Fund
(Fund 130) balance to be used for future Capital Improvement Projects.
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
This Project meets our City Council core values by promoting and enhancing a safe and healthy
community for all, and by providing continuous improvement through the construction of high-
quality public improvements.
ATTACHMENTS:
Attachment 1 - Vicinity Map
Page 87 of 109
ATTACHMENT 1
ALMOND TRAIL DRAINAGE IMPROVEMENTS PROJECT
Vicinity Map
NOT TO SCALE
Project Site
Page 88 of 109
DATE:November 1, 2023
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Robert Neiuber, Senior Human Resources Director
Emily Nielsen, Human Resources Business Partner
SUBJECT:Consideration to Adopt a Resolution Updating the Fiscal Year 2023-24
Salary Schedule for City Part-Time Employees. (RESOLUTION NO.
2023-113) (CITY)
RECOMMENDATION:
Staff recommends the City Council adopt a resolution updating the Fiscal Year 2023-24 salary
schedule for City Part-Time Employees.
BACKGROUND:
The City Council traditionally adopts salary resolutions biannually for classifications employed by
the City of Rancho Cucamonga. These resolutions are updated to reflect changes in salaries,
additions and deletions of classifications, changes in job titles, and other terms of employment.
The Rancho Cucamonga Employees Association (RCCEA) salary schedule includes a full-time
Theater Production Coordinator classification. This is a key position responsible for providing
premier show productions to the community. This position has recently become vacant due to a
resignation. Adding a part-time classification to the City Part-time salary schedule would allow the
Community Services Department and Lewis Family Playhouse to temporarily fill the position on a
provisional basis and have the resources needed for continued services to the community while
we prepare for a full-time recruitment.
The Maintenance Technician classification is a vital role in the operations of the Public Works
Services Department. Due to minimum wage increases over time, the salary range for this
position has become a single salary step. Amending the salary range for the position to include
multiple salary steps would allow for pay increases for employees over time and may assist the
Public Works Services Department in recruitment and retention efforts for this position. The
Maintenance Technician salary range would be adjusted to match the salary range for an Office
Specialist II on the part-time salary schedule.
The Department Director classification was previously added to the City Part-time salary schedule
to allow the City to fill a part-time Director level vacancy on a temporary basis. The salary range
is to be inclusive of the lowest step of the salary range for the lowest paid Director in the Executive
Management salary schedule and the top step of the highest paid Director in the Executive
Management salary schedule. Over time, the Executive Management group has received cost of
living adjustments and the part-time equivalent positions have not kept up with the salary
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adjustments. The part-time salary range for Department Director needs to be adjusted to the full-
time equivalent salary range.
Similarly, full-time equivalent positions within the RCCEA, Rancho Cucamonga Management
Association (RCMA), and Teamsters Local 1932 bargaining groups have received cost-of-living
adjustments. The part-time equivalent positions have not kept up with the salary increases.
ANALYSIS:
Changes to the City Part-time salary schedule include:
•The addition of the Theater Production Coordinator classification.
o The Theater Production Coordinator salary range would be equivalent to the full-
time salary range for this position.
•Adjustment to the Maintenance Technician salary range.
o The Maintenance Technician salary range would be updated to match the salary
range for an Office Specialist II on the part-time salary schedule.
•Adjustment to the Department Director salary range.
o The Department Director salary range would be updated to include the full scope
of Director salary ranges on the full-time salary schedule. The salary range would
start equivalent to the lowest Director salary step and end with the highest Director
salary step on the full-time salary schedule.
•A 2.5% increase to the top step of the salary range for all RCCEA, RCMA, Executive
Management and Teamsters equivalent part-time positions.
o RCCEA, RCMA, Executive Management, and Teamsters equivalent positions on
the City Part-Time salary schedule will receive a 2.5% increase to the top step of
their salary range. These part-time positions have not received an adjustment to
their salary range to reflect the COLA increases received by RCCEA, RCMA,
Executive Management, or Teamsters. This increase to the top step of the salary
ranges will bring these part-time positions closer to the full-time equivalent salary
ranges.
The attached resolution adopts the changes as outlined above.
All other salary schedules, classifications, job titles, and other terms of employment remain the
same.
Changes would be effective upon City Council approval.
Staff recommends the City Council approve the resolution updating the City Part-Time Employee
salary schedule for the fiscal year 2023-24.
FISCAL IMPACT:
The addition of the Theater Production Coordinator position and the change to the Department
Director and Maintenance Technician salary ranges would not have a fiscal impact for the fiscal
year 2023-24.
The 2.5% salary range increase for RCCEA, RCMA, Executive Management, and Teamsters
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equivalent part-time positions could result in a $3,600 increase to part-time salaries in the 2024-
2025 fiscal year. This would be included in the budget for Fiscal Year 2024-25.
COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
This item addresses the City’s vision to build on our success as a world-class community, and
create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive.
ATTACHMENTS:
Attachment 1 – Resolution
Attachment 2 – City Part-Time Salary Schedule
Page 91 of 109
RESOLUTION NO. 2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE
FISCAL YEAR 2023-24 SALARY SCHEDULE FOR CITY PART-
TIME EMPLOYEES.
WHEREAS, the City Council of the City of Rancho Cucamonga has determined that it is
necessary for the efficient operation and management of the City that policies be established
prescribing salary ranges, benefits and holidays and other policies for employees of the City of
Rancho Cucamonga; and
WHEREAS, the City Council of the City of Rancho Cucamonga has previously adopted
salary resolutions establishing salary ranges, benefits and other terms of employment for
employees of the City of Rancho Cucamonga; and
WHEREAS, the City Council of the City of Rancho Cucamonga recognizes that it is
necessary from time to time to amend the salary resolution to accommodate changes in position
titles, classifications salary ranges, benefits and other terms of employment; and
WHEREAS, the City of Rancho Cucamonga has determined the use of an existing salary
range on a City Full-time bargaining unit salary schedule for a part-time position with a full-time
equivalent not listed in the City’s Part-time salary schedule effective adoption of this resolution;
and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho
Cucamonga, California to approve the attached Fiscal Year 2023-2024 salary schedule for City
Part-Time Employees. (attachment 2).
PASSED, APPROVED, AND ADOPTED this 1st day of November 2023.
ATTACHMENT 1
Page 92 of 109
Hourly Pay Ranges Effective November 1, 2023
Part Time Positions Step Amount Step Amount Step Amount
Account Clerk 6368 $15.87 6408 $19.37 6454 $24.37
Account Technician 6423 $20.88 6463 $25.49 6502 $30.96
Accountant 6465 $25.74 6505 $31.43 6544 $38.17
Administrative Assistant 6364 $15.55 6372 $16.19 6448 $23.65
Administrative Intern 6364 $15.55 6370 $16.02
Animal Behavior Specialist 6388 $17.54 6428 $21.41 6467 $26.00
Animal Care Attendant 6364 $15.55 6389 $17.62 6427 $21.30
Animal Caretaker 6378 $16.69 6418 $20.36 6457 $24.73
Animal Rescue Specialist 6388 $17.54 6428 $21.41 6467 $26.00
Animal Services Dispatcher 6369 $15.95 6409 $19.47 6448 $23.65
Animal Services Officer 6441 $22.84 6481 $27.88 6500 $30.65
Assistant Engineer 6488 $28.88 6528 $35.25 6567 $42.81
Assistant Planner 6468 $26.13 6508 $31.90 6546 $38.56
Associate Engineer 6518 $33.53 6558 $40.94 6567 $49.73
Associate Planner 6487 $28.73 6527 $35.07 6566 $42.60
Box Office Assistant*6364 $15.55
Box Office Specialist*6364 $15.55
Budget Analyst 6498 $30.35 6538 $37.05 6593 $48.74
Building Inspector 6464 $25.61 6504 $31.27 6528 $35.25
Business License Clerk 6378 $16.69 6418 $20.36 6457 $24.73
Business License Technician 6408 $19.37 6448 $23.65 6487 $28.73
Community Improvement Officer I 6421 $20.67 6461 $25.23 6500 $30.65
Community Improvement Officer II 6441 $22.84 6481 $27.88 6520 $33.87
Community Programs Coordinator 6450 $23.89 6490 $29.16 6529 $35.42
Community Programs Specialist 6437 $22.39 6477 $27.33 6516 $33.20
Community Services Coordinator 6450 $23.89 6490 $29.16 6534 $36.32
Community Services Specialist 6364 $15.55 6390 $17.71 6429 $21.51
Community Services Supervisor 6480 $27.75 6520 $33.87 6559 $41.14
Community Services Technician 6437 $22.39 6477 $27.33 6516 $33.20
Customer Care Assistant 6364 $15.55 6372 $16.19 6448 $23.65
Customer Service Specialist I - Utilities 6436 $22.27 6476 $27.19 6501 $30.80
Customer Service Specialist II - Utilities 6446 $23.41 6486 $28.58 6511 $32.38
Customer Service Specialist III - Utilities 6466 $25.87 6506 $31.58 6531 $35.78
Day Custodian 6391 $17.79
Department Director 6615 $54.40 6672 $72.29 6728 $95.58
Department Manager 6525 $34.73 6566 $42.60 6634 $59.81
Resolution No. 2023-XXX
Minimum Control Point Maximum
PART-TIME CITY POSITIONS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Part Time City Positions Salary Schedule
November 1, 2023
Attachment 2
Page 93 of 109
Hourly Pay Ranges Effective November 1, 2023
Part Time Positions Step Amount Step Amount Step Amount
Resolution No. 2023-XXX
Minimum Control Point Maximum
PART-TIME CITY POSITIONS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Deputy City Clerk 6430 $21.62 6470 $26.40 6509 $32.06
Division Supervisor 6416 $20.16 6457 $24.74 6554 $40.13
Electrician 6457 $24.74 6497 $30.20 6540 $37.42
Energy Efficiency Coordinator 6372 $16.19 6412 $19.77 6422 $20.78
Engineering Aide 6421 $20.67 6461 $25.24 6500 $30.65
Engineering Intern 6364 $15.55 6370 $16.03
Engineering Technician 6441 $22.84 6481 $27.88 6520 $33.87
Environmental Resources Intern*6364 $15.55
Equipment Operator 6425 $21.09 6465 $25.75 6508 $31.90
Executive Assistant 6394 $18.07 6434 $22.06 6502 $30.96
Executive Assistant II 6467 $26.00 6507 $31.74 6532 $35.96
Fund Development Coordinator 6514 $32.87 6554 $40.13 6579 $45.46
GIS Intern 6364 $15.55 6370 $16.03
GIS Programmer/Analyst 6456 $24.61 6496 $30.05 6511 $32.38
GIS Technician 6436 $22.28 6476 $27.20 6515 $33.03
Healthy Cities Coordinator 6372 $16.19 6412 $19.77 6422 $20.78
Human Resources Clerk 6389 $17.62 6429 $21.51 6467 $26.00
Human Resources Technician 6399 $18.52 6439 $22.61 6470 $26.39
Lead Mechanic 6440 $22.73 6480 $27.75 6523 $34.38
Librarian I 6449 $23.77 6489 $29.01 6514 $32.87
Library Assistant I 6387 $17.44 6427 $21.30 6452 $24.12
Library Assistant II 6428 $21.40 6468 $26.13 6493 $29.60
Library Clerk 6370 $16.02 6410 $19.56 6434 $22.05
Library Director/SIF Trainer 6600 $50.48 6640 $61.63 6655 $66.41
Library Page*6364 $15.55
Library Technician 6407 $19.27 6447 $23.53 6472 $26.66
Maintenance Technician 6364 $15.55 6392 $17.89 6402 $18.80
Management Aide 6440 $22.73 6480 $27.75 6519 $33.70
Management Analyst I 6470 $26.40 6510 $32.22 6549 $39.14
Management Analyst II 6498 $30.35 6538 $37.05 6576 $44.78
Management Analyst III 6529 $35.42 6569 $43.24 6593 $48.74
Mechanic 6430 $21.62 6470 $26.40 6513 $32.70
Meter Technician 6487 $28.73 6527 $35.07 6537 $36.86
Office Services Clerk 6369 $15.95 6409 $19.47 6448 $23.65
Office Specialist I 6364 $15.55 6372 $16.19 6382 $17.02
Office Specialist II 6364 $15.55 6392 $17.89 6402 $18.80
Part Time City Positions Salary Schedule
November 1, 2023
Page 94 of 109
Hourly Pay Ranges Effective November 1, 2023
Part Time Positions Step Amount Step Amount Step Amount
Resolution No. 2023-XXX
Minimum Control Point Maximum
PART-TIME CITY POSITIONS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Outreach Technician*6364 $15.55
Park Ranger*6389 $17.62
Planning Aide 6364 $15.55 6370 $16.03
Planning Manager 6583 $46.37 6623 $56.62 6661 $68.43
Plans Examiner I 6474 $26.92 6514 $32.87 6553 $39.93
Playschool Instructor*6373 $16.27
Principal Management Analyst 6557 $40.73 6597 $49.73 6622 $56.33
Principal Engineer 6567 $42.82 6607 $52.27 6645 $63.18
Program Specialist 6364 $15.55
Public Services Technician I 6413 $19.86 6453 $24.25 6492 $29.45
Public Services Technician II 6423 $20.88 6463 $25.49 6502 $30.96
Public Services Technician III 6443 $23.07 6483 $28.16 6522 $34.21
Public Works Inspector I 6444 $23.19 6484 $28.31 6523 $34.38
Public Works Inspector II 6464 $25.62 6504 $31.27 6543 $37.98
Purchasing Clerk 6368 $15.87 6408 $19.37 6418 $20.37
Receptionist 6364 $15.55 6382 $17.02 6392 $17.89
Records Clerk 6364 $15.55 6384 $17.19 6437 $22.39
Records Coordinator 6372 $16.19 6412 $19.77 6464 $25.61
Recreation Leader II*6364 $15.55
Secretary 6394 $18.07 6434 $22.06 6444 $23.18
Senior Accountant 6498 $30.35 6538 $37.05 6576 $44.78
Senior Civil Engineer 6543 $37.99 6583 $46.37 6625 $57.18
Senior Information Technology Analyst 6558 $40.94 6598 $49.97 6623 $56.61
Signal and Lighting Technician 6452 $24.12 6492 $29.46 6535 $36.50
Theater Production Coordinator 6488 $28.87 6528 $35.25 6548 $38.94
Theatre Technician I*6364 $15.55
Theatre Technician II*6407 $19.27
Veterinarian 6579 $45.46 6619 $55.50 6657 $67.07
Veterinary Assistant 6407 $19.27 6447 $23.52 6486 $28.58
Veterinary Technician 6437 $22.40 6477 $27.33 6516 $33.20
* Single Step
Part Time City Positions Salary Schedule
November 1, 2023
Page 95 of 109
DATE:November 1, 2023
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Matt Burris, Deputy City Manager
Robert Neiuber, Senior Human Resources Director
SUBJECT:Consideration to Adopt a Resolution Appointing Ray Casey as an Interim
Public Work Director. (RESOLUTION NO. 2023-114) (CITY)
RECOMMENDATION:
Staff recommends the City Council adopt a resolution appointing Ray Casey as an interim Public
Works Services Director.
BACKGROUND:
The California Public Employee Retirement System (CalPERS) under Government Code section
21221(h) allows the governing body of a public agency to appoint a retiree to work in a vacant
position during the recruitment to permanently fill the vacancy. This section is used to hire retirees
on an interim basis to certain vacant position like department heads.
ANALYSIS:
In accordance with Government Code section 21221(h): This would be an interim appointment of
Ray Casey to the Public Works Services Director position from November 6, 2023, to no later
than May 1, 2024, while the City conducts the recruitment for a permanent Public Work Services
Director. The recruitment for the Public Works Services Director opened on October 18, 2023.
Ray Casey has served in Public Agencies in the positions of City Manager, Public Works Director,
Deputy Director for Development Services/City Engineer, Highway Engineer, and Principal
Engineer for Land Development providing him with the experience and skills needed to perform
the work of the Public Works Services Director.
The attached resolution adopts the interim appointment as outlined above.
Staff recommends that the City Council approve the resolution appointing Ray Casey as an
interim Public Works Services Director.
FISCAL IMPACT:
None, as the Public Works Services Director is a fully budgeted position in the 2023-2024 fiscal
year budget.
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COUNCIL MISSION / VISION / VALUE(S) ADDRESSED:
This item addresses the City’s vision to build on our success as a world-class community, and
create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive.
ATTACHMENTS:
Attachment 1 - Resolution
Attachment 2 – Employment Agreement
Page 97 of 109
Resolution No. 2023-XXX - Page 1 of 2
RESOLUTION NO. 2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA APPOINTING RAY CASEY AS AN INTERIM
PUBLIC WORKS SERVICES DIRECTOR GOVERNMENT CODE SECTION
21221(H)
WHEREAS, Government (Gov.) Code section 21221(h) of the Public Employees’
Retirement Law permits the governing body to appoint a CalPERS retiree to a vacant position
requiring specialized skills during recruitment for a permanent appointment, and provides that
such appointment will not subject the retired person to reinstatement from retirement or loss of
benefits so long as it is a single appointment that does not exceed 960 hours in a fiscal year; and
WHEREAS, the City Council of the City of Rancho Cucamonga desires to appoint Ray
Casey as an interim appointment retired annuitant to the vacant position of Public Works Services
Director for the City of Rancho Cucamonga under Gov. Code section 21221(h), effective
November 6, 2023; and
WHEREAS, the City Council of the City of Rancho Cucamonga, the City of Rancho
Cucamonga and Ray Casey certify that Ray Casey has not and will not receive a Golden
Handshake or any other retirement-related incentive; and
WHEREAS, an appointment under Gov. Code section 21221(h) requires the retiree is
appointed into the interim appointment during recruitment for a permanent appointment; and
WHEREAS, the governing body has authorized the search for a permanent appointment
on October 18, 2023; and
WHEREAS, this Gov. Code section 21221(h) appointment shall only be made once and
therefore will end on May 1, 2024; and
WHEREAS, the entire employment agreement, contract or appointment document
between Ray Casey and the City of Rancho Cucamonga has been reviewed by this body and is
attached herein; and
WHEREAS, the compensation paid to retirees cannot be less than the minimum nor
exceed the maximum monthly base salary paid to other employees performing comparable duties,
divided by 173.333 to equal the hourly rate; and
WHEREAS, the maximum base salary for this position is $15,756 and the hourly
equivalent is $90.90; the minimum base salary for this position is $11,113 and the hourly
equivalent is $64.11; and
WHEREAS, the hourly rate paid to Ray Casey will be $90.9002; and
Page 98 of 109
Resolution No. 2023-XXX - Page 2 of 2
WHEREAS, Ray Casey has not and will not receive any other benefit, incentive,
compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate;
and
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho
Cucamonga hereby certifies the nature of the employment of Ray Casey as described herein and
detailed in the attached employment agreement and that this appointment is necessary to fill the
critically needed position of Public Works Services Director for the City of Rancho Cucamonga by
November 6, 2023, because his employment is needed to provide day-to-day management of the
Public Works Department that oversees all Streets, Parks and City Facilities until a permanent
Public Works Services Director is hired.
PASSED, APPROVED, AND ADOPTED this 1st day of November 2023.
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October 24, 2023
Ray Casey
RE: Appointment to a Vacant Position in accordance with Government Code section 21221(h)
Dear Ray Casey,
I am pleased to extend to you an offer of an at-will, provisional appointment to a Vacant Position
Appointment under Gov. Code section 21221(h) with the City of Rancho Cucamonga. If you accept
this appointment, your pay rate would be $90.90 per hour, Step 6718. This assignment is to work in
the vacant position of Public Works Services Director while a recruitment for the position of Public
Works Services Director, which opened on October 18, 2023, is conducted. Your start date would be
November 6, 2023, and would end no later than May 1, 2023.
This offer is made contingent upon approval of a Resolution of the City Council of the City of Rancho
Cucamonga appointing you as an interim Public Works Services Director for the City of Rancho
Cucamonga. The Resolution is scheduled to be considered by the City Council on November 1, 2023.
In compliance with the Public Employees’ Pension Reform Act “PEPRA”, the City acknowledges that
you have the specialized skills and experience needed to perform this special assignment of limited
duration, per CalPERS GC Section 21221(h).
By accepting this offer of at-will, provisional employment, you confirm that you were of normal
retirement age when you retired on January 29, 2023, and that there has been greater than a 180-day
separation from your date of retirement. Furthermore, you certify that you did not receive any
unemployment insurance payments within 12 months prior to this appointment for previous retired
annuitant work with any CalPERS employer.
In addition, you agree that the City of Rancho Cucamonga will enroll you as a retired annuitant and
will report your hours worked with the hourly pay rate to CalPERS. As a CalPERS retiree, you will
be limited to working a maximum of 960 hours per fiscal year for all CalPERS contracting agencies.
Subject to, in accordance with, and to the extent provided by the California Government Claims Act
[Government Code Section 810 et seq.], CITY will indemnify, defend, and hold Ray Casey harmless
from and against any action demand, suit, monetary judgment or other legal or administrative
proceeding, and any liability, injury, loss, or other damages, arising within the course and scope of his
employment.
Starting Salary Step: 6718, $90.90 per hour. This rate is within the Public Works Services Director salary
range. The Public Works Services Director is the classification in the City that performs
the most comparable duties to the duties you will be performing in this assignment. No
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other benefit, incentive, compensation in lieu of benefits, or other forms of
compensation will be paid.
Classification: Temporary, At-Will, Provisional Appointment of Limited Duration
The City makes no representation, promises, guarantees, or warranties, express or implied, on the
impact, if any, the acceptance of this offer may have upon your CalPERS retirement benefits, status,
duties, and/or obligations. In entering into this agreement, you acknowledge that you have not relied
upon such representations (none of which being in existence) in assessing the CalPERS-related impact
of your employment. Therefore, by signing below you release the City, its employees, elected officials,
agents, or attorneys from any and all CalPERS-related claims or liabilities that may arise in connection
with employment pursuant to this Agreement.
This offer of employment contains the entire offer. There are no other expressed or implied promises,
representations or contracts being offered to you. Your provisional employment is considered “at will”
and termination may occur at any time with or without cause.
If you have any questions regarding your appointment, please feel free to call me at (909) 774-2401.
Sincerely,
Robert Neiuber
Human Resources Director
ACKNOWLEDGEMENT OF
CONDITIONAL OFFER OF EMPLOYMENT
I, Ray Casey, understand and accept the above terms and conditions of employment. I certify that I
did not receive any unemployment insurance payments within 12 months prior to this appointment or
previous retired annuitant work with any CalPERS employer. I further understand that, if hired, I
would be an at-will employee and that termination may occur at any time with or without cause, and
without the right of appeal or hearing.
_________________________________________
Received and Accepted by _____________________________
Date
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2
0
9
9
DATE:November 1, 2023
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Robert Neiuber, Human Resources Director
SUBJECT:Consideration to Approve the City Manager’s Amended and Restated
Employment Agreement. (CITY)
RECOMMENDATION:
Staff recommends the City Council approve the attached amended and restated employment
agreement between the City Council of the City of Rancho Cucamonga and the City Manager,
John R. Gillison.
BACKGROUND:
On July 6, 2011, the City Council approved an employment contract with John R. Gillison to serve
as City Manager with an effective date of September 1, 2011. That agreement provides for
performance reviews with consideration for annual merit salary increases. The agreement has
been amended from time to time since originally approved.
ANALYSIS:
City Council members recently completed their performance evaluation of John R. Gillison. The
performance evaluation covered the period of November 2022 to November 2023. Based on the
overall performance rating from that evaluation, the City Council directed staff to negotiate a
contract amendment to reflect a merit increase in his performance. The proposed contract
amendment would provide a five percent (5%) merit increase. The merit increase is consistent
with the personnel rules. The amendment would also move 10% of the Employee’s base salary that
currently goes into the Employee’s Retirement Health Savings Program into the employees 457
plan for a total of 11% + $500. Finally, the amendment would allow Mr. Gillison, to continue to
convert up to 80 hours of sick time into vacation time. The effective date would be the first full pay
period after Council approval. This amendment incorporates those changes, restates the original
contract, and incorporates the previous amendments into one document.
Staff recommends the City Council approve the attached amended and restated City Manager’s
contract.
FISCAL IMPACT:
The changes to the contract will result in an annual increase of $26,388.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
Approving this amendment to the City Manager’s contract provides the ongoing leadership
necessary to forward the Mission, Vision, Core Values, and Goals of the City Council.
ATTACHMENTS:
Attachment 1 – Amended and Restated Employment Agreement
Page 102 of 109
AMENDED AND RESTATED EMPLOYMENT AGREEMENT
THIS AGREEMENT is made and entered into and shall be effective as of the 7th
6th day of November 20232022, by and between the CITY OF RANCHO CUCAMONGA,
California, a Municipal Corporation, hereinafter called the “City,” and JOHN ROBERT
GILLISON, hereinafter called “Employee.”
RECITALS
A. City desires to retain the services of Employee in the position of City
Manager, and Employee desires to continue employment as City Manager of the City;
B. The City Council desires to:
(1) Retain the services of Employee.
(2) Encourage the highest standards of fidelity and public service on
the part of Employee.
(3) Provide a just means for terminating Employee’s employment and
this Agreement when City may desire to do so;
C. The parties further desire to establish, amend, and restate the Employee’s
conditions of employment. This agreement represents a restatement of the Employee’s prior
Employment Agreement and previous amendments and supersedes all other agreements as of the
effective date.
NOW, THEREFORE, in consideration of the mutual covenants
hereinafter contained the parties agree as follows:
1. Duties. City hereby employs Employee as City Manager of City,
Appointing Authority of the Rancho Cucamonga Fire District, and Executive Director of the
Rancho Cucamonga EIFD Public Financing Authority to perform the functions and duties of the
City Manager, Executive Director and Appointing Authority as specified in City’s Municipal
Code and to perform such other legally permissible and proper duties and functions as the City
Council may from time to time assign to Employee. Employee agrees to devote Employee’s full
time and effort to the performance of this Agreement and to remain in the exclusive employ of
City and not to become otherwise employed while this Agreement is in effect without the prior
written approval of the City Council.
2. Hours of Work. Employee shall maintain a regular work schedule
consistent with that approved by the City Council for other management employees of the City.
Employee's duties may involve expenditures of time in excess of ten (10) hours per day and/or
forty (40) hours per week, and may also include time outside normal office hours such as
attendance at City Council meetings. Employee shall not be entitled to additional compensation
for such time. The parties agree that Employee's occasional absences from City Council
meetings may be excused in accordance with Section 2.08.130 of the Rancho Cucamonga
Municipal Code.
Attachment 1Page 103 of 109
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3. Term. This Agreement shall be effective November 6, 2023, 7, 2022, and
will remain in force and effect until terminated as provided herein.
4. Salary. Effective November 6, 2023, 7, 2022, the City shall pay
Employee for the performance of Employee's duties as City Manager under this Agreement, a
monthly salary of $30,133. $27,968 This is a regular annual merit increase of 5% 2% from step
1817 1813 to step 1827 1817on the City's salary range for City Manager.
Salary and/or benefit adjustments shall be considered by the City Council
annually in conjunction with Employee's annual performance evaluation pursuant to paragraph 8
of this Agreement. Employee shall be eligible for regular annual merit increases in the same
amount and manner as provided for other Executive Management employees in the City's
Personnel Rules and Regulations and then effective Executive Management Memorandum of
Understanding. In addition, Employee shall receive non-merit increases in the same amount and
at the same time as that provided to other Executive Management employees. City shall not, at
any time during the term of this Agreement, reduce Employee's salary or benefits unless such
reduction is imposed across-the-board for all Executive Management employees of the City.
5. Benefits. Employee shall receive the same benefits, including leave
accruals and cash out provisions, holidays and other benefits on the same terms and conditions as
provided to other Executive Management employees, with the following exceptions:
a.Deferred Compensation – City shall contribute 1% more than the
highest amount provided to any other Executive Management
employee in the employee’s 401a plan.
b. City shall contribute 17% + $1,000.00 of Employee’s salary to
Employee’s 401a plan. Effective January 1, 2024, the City shall
contribute an additional 10% (the amount that used to go toward
the employee’s Retirement Health Savings Program – see d.
below) 1% of Employee's salary into Employee's 457 plan, for a total
of 11.5% 1% + $500.
c. Employee shall pay eight percentage points of his PERSable
compensation towards the CalPERS member contribution This
eliminates the Employee Paid Member Contribution (EPMC) for the
City Manager.
It is understood that all contributions paid by the Employee as
described in Paragraph 5c above shall be calculated based upon the
full base salary of the Employee, plus any additional PERSable
compensation.
The City adopted a resolution providing that all employee CalPERS
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contributions shall be deducted on a pre-tax basis to the extent
permitted by law or IRS regulation.
d. Effective January 1, 2024, the City shall contribute 3% an additional
2% of the Employee’s base salary into the Retirement Health Savings
Program. for a total of 13%. This will reduce the current amount of
13% to the 3% total.
e. Employee shall have a separate City Manager Employee Wellness
benefit allowing for an annual physical examination. The City shall
cover an amount up to the cost of a Loma Linda executive wellness
physical examination.
f. City agrees that Employee may annually convert 80 160 hours of sick
leave into vacation leave on an ongoing basis a one-time basis before
December 31, of each year 2022.
6. General Expenses and Business Equipment. City recognizes that certain
expenses of a non-personal and job-related nature may be incurred by Employee. City agrees to
reimburse Employee for reasonable expenses which are authorized by the City budget and which
are supported by expense receipts, statements or personal affidavits, and audit thereof in like
manner as other demands against the City.
7. Official and Professional Development Expenses. City shall pay
reasonable sums for professional dues and subscriptions for Employee necessary in the judgment
of the City Council for Employee’s continued participation in associations and organizations,
which memberships are necessary and desirable for the continued professional development of
Employee and for the good of the City, such as the League of California Cities, International
City/County Management Association, American Society for Public Administration, and
California City Management Foundation. Notwithstanding the foregoing, the City Council shall
have discretion to establish appropriate amounts, in the annual City budget or otherwise, for
official and professional development expenses and travel costs.
8. Performance Evaluation. The City Council shall review and evaluate
Employee's performance annually beginning on or before November 1, of each subsequent year.
9. Indemnification. City shall defend, hold harmless and indemnify
Employee against any claim, demand, judgment, or action of any type or kind arising within the
course and scope of Employee’s employment to the extent required by Government Code
Sections 825 and 995.
10. Other Terms and Conditions of Employment.
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(A) The City Council may from time to time fix other terms and conditions of
employment relating to the performance of Employee, provided such terms and conditions are
not inconsistent with or in conflict with the provision of this Agreement, the Municipal Code, or
other applicable law.
(B) The provisions of the City’s Personnel Rules and Regulations (“Rules”)
shall apply to Employee to the extent they explicitly apply to the position of City Manager,
except that if the specific provisions of this Agreement conflict with the Rules, the terms of this
Agreement shall prevail. Without limiting the generality of the exception noted in the previous
sentence, however, no provision of the Rules or this Agreement shall confer upon Employee a
property right in Employee’s employment or a right to be discharged only upon cause during
Employee’s tenure as City Manager. At such times as Employee is serving as City Manager,
Employee is an at-will employee serving at the pleasure of the Council and may be dismissed at
any time with or without cause, subject only to the provisions of this Agreement.
(C) Employee shall be exempt from paid overtime compensation and from
Social Security taxes other than the mandatory Medicare portion of such taxes.
11. General Provisions.
(A) This Agreement constitutes the entire agreement between the parties. City
and Employee hereby acknowledge that they have neither made nor accepted any other promise
or obligation with respect to the subject matter of this Agreement. This Agreement may be
amended only by a writing signed by Employee, approved by the City Council, and executed on
behalf of the City.
(B) If any provision or any portion of this Agreement is held to be
unconstitutional, invalid or unenforceable, the remainder of the Agreement shall be deemed
severable and shall not be affected and shall remain in full force and effect.
(C) This Agreement may be terminated by City upon delivery of notice to
Employee, with or without cause subject only to the requirements of paragraph 12 below. Notice
of termination (Employee’s resignation) to City shall be given in writing to City, either by
personal service or by registered or certified mail, postage prepaid, addressed to City as follows:
Mayor
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Any notice to Employee shall be given in a like manner, and, if mailed, shall be addressed to
Employee at the address then shown in City’s personnel records. For the purpose of determining
compliance with any time limit stated in this Agreement, a notice shall be deemed to have duly
given (a) on the date of delivery, if served personally on the party to whom notice is to be given,
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or (b) on the second (2nd) calendar day after mailing, if mailed in the manner provided in this
section to the party to whom notice is to be given. Notwithstanding the forgoing, this Agreement
shall automatically terminate on the death or permanent disability of Employee and Employee
agrees to give City not less than 30 calendar days’ written notice of his resignation. The City
also agrees to provide Employee written notice of intent to terminate not less than 30 calendar
days of the effective date of his termination. Further, Employee shall not be removed from
office, other than for cause or a ground or grounds delineated in Exhibit “A” hereto, during or
within a period of ninety days succeeding any general or special municipal election in which a
new city councilmember is elected, or when a new city councilmember is appointed.
(D) If an action at law or in equity is necessary to enforce or interpret this
Agreement, the prevailing party in that action shall be entitled to reasonable and actual attorneys’
fees and costs with respect to the prosecution or defense of the action.
(E) A waiver of any of the terms and conditions of this Agreement shall not be
construed as a general waiver by the City and the City shall be free to enforce any term or
condition of this Agreement with or without notice to Employee notwithstanding any prior
waiver of that term or condition.
12. Termination and Severance. City may terminate this contract without
cause only upon a four-fifths vote of the entire City Council. If City terminates this contract
without such cause as hereinafter defined, then City shall pay Employee the total of eighteen (18)
months base salary paid in eighteen (18) consecutive equal installments as severance at or prior
to Employee's last day of employment. City may terminate this contract with cause at any time
upon three-fifths vote to the City Council, upon any of the grounds delineated in Exhibit "A"
hereto. Employee shall have no right to receive severance if terminated for cause.
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IN WITNESS WHEREOF the parties have executed this Agreement as of the day and year first
above written.
EMPLOYEE CITY OF RANCHO CUCAMONGA
_______________________________________________________
John Robert Gillison L. Dennis Michael
CITY MANAGER MAYOR
Approved as to form:ATTEST:
_______________________________________________________
Nicholas Ghirelli CITY CLERK
CITY ATTORNEY
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EXHIBIT “A”
GROUNDS FOR TERMINATION
1. Incompetency such as failure to comply with the minimum standards for Employee’s
position for a significant period of time.
2. Neglect of duty, such as failure to timely perform the duties required of Employee’s
position.
3. Dishonesty involving employment.
4. Being under the influence of alcohol or intoxicating drugs while on duty.
5. Addiction to or habitual use of alcoholic beverages, narcotics or any habit forming drug
which interferes with Employee’s ability to deliver public service.
6. Absence without leave.
7. Conviction of a crime or conduct constituting a violation of state law which interferes
with Employee’s ability to deliver public service.
8. Improper or unauthorized use of City property.
9. Employee’s failure to resolve a physical or mental infirmity(s) or defect(s) affecting job
performance when it is within the capacity of the employee to do so.
10. Acceptance from any source of any emolument, reward, gift or other form of
remuneration in addition to Employee’s regular compensation, as a personal benefit to
the employee for actions performed in the normal course of Employee’s assigned duties.
11. Falsification of any City report or record or of any report or record required to be, or,
filed by Employee.
12. A breach of Employee’s employment agreement.
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