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Home My WebLink About2024/06/19 - Regular City Council Agenda PacketCITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 1 Mayor L.Dennis Michael Mayor Pro Tem Lynne B. Kennedy Members of the City Council: Ryan A. Hutchison Kristine D. Scott Ashley Stickler CITY OF RANCHO CUCAMONGA REGULAR MEETING AGENDA June 19, 2024 10500 Civic Center Drive Rancho Cucamonga, CA 91730 FIRE PROTECTION DISTRICT BOARD – CITY COUNCIL HOUSING SUCCESSOR AGENCY- SUCCESSOR AGENCY – PUBLIC FINANCE AUTHORITY CLOSED SESSION REGULAR MEETINGS TAPIA CONFERENCE ROOM COUNCIL CHAMBERS 4:30 P.M. 7:00 P.M. The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. It is the intent to conclude the meeting by 10:00 p.m. unless extended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can be found at https://www.cityofrc.us/your-government/city-council-agendas or by contacting the City Clerk Services Department at 909-774-2023. Live Broadcast available on Channel 3 (RCTV-3). For City Council Rules of Decorum refer to Resolution No. 2023-086. Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution of the agenda packet will be made available in the City Clerk Services Department during normal business hours at City Hall located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will be posted on the City’s website at https://www.cityofrc.us/your-government/city-council-agendas. CLOSED SESSION – 4:30 P.M. TAPIA CONFERENCE ROOM ROLL CALL: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Stickler A.ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B.PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C.CITY MANAGER ANNOUNCEMENTS CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 2 D.CONDUCT OF CLOSED SESSION D1. CONFERENCE WITH LABOR NEGOTIATORS JENIFER PHILLIPS, DIRECTOR OF HUMAN RESOURCES, MATT BURRIS, DEPUTY CITY MANAGER/ECONOMIC AND COMMUNITY DEVELOPMENT AND JULIE SOWLES, DEPUTY CITY MANAGER/CIVIC AND CULTURAL SERVICES; PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES’ ASSOCIATION (RCCEA). (CITY) D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY IDENTIFIED AS PARCEL NUMBERS 1089-593-01-0000 COMMONLY KNOWN AS ADDRESS 7150 ETIWANDA, RANCHO CUCAMONGA, CA 91730; NEGOTIATING PARTIES MATT BURRIS, DEPUTY CITY MANAGER ECONOMIC AND COMMUNITY DEVELOPMENT, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JIM BANKS REPRESENTING ETIWANDA HISTORIC SOCIETY, REGARDING PRICE AND TERMS. (CITY) D3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT. (CITY) E.RECESS CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 3 REGULAR MEETING – 7:00 P.M. COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE ROLL CALL: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Stickler A.AMENDMENTS TO THE AGENDA B.ANNOUNCEMENTS / PRESENTATIONS B1. City’s Ranking in WalletHub’s 2024 Best Places to Raise a Family Report. C.PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits us from addressing any issue not on the Agenda. Testimony may be received and referred to staff or scheduled for a future meeting. Comments are to be limited to three (3) minutes per individual. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, disorderly or boisterous conduct that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting. For more information, refer to the City Council Rules of Decorum and Order (Resolution No. 2023-086) located in the back of the Council Chambers. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. --- CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 4 CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar. D.CONSENT CALENDAR D1. Consideration of Meeting Minutes for Regular Meetings of June 5, 2024. D2. Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,748,330.98 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $6,601,993.25 Dated May 23, 2024, Through June 09, 2024. (CITY/FIRE) D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $1,795.42 Dated May 23, 2024, Through June 09, 2024. (CITY/FIRE) D4. Consideration to Receive and File Current Investment Schedules as of May 31, 2024, for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE) D5. Ratification of a Correction of a Typographical Error in Exhibit “A,” the Rancho Cucamonga Transient Occupancy Tax Ordinance, of Resolution No. 2024-030, Previously Adopted by the City Council on May 15, 2024. (CITY) D6. Consideration to Proceed with the Biennial Review of the Conflict of Interest Code for the City Council, Fire Protection District and the Rancho Cucamonga EIFD Public Financing Authority and Authorize the Filing of the 2024 Local Agency Biennial Notice. (CITY) D7. Consideration of an Appropriation in the Amount of $88,000.00 from Citizens Option for Public Safety (COPS) Funds and Authorization to Utilize Cellebrite Digital Investigative Programs as a Single Source Procurement. (CITY) D8. Consideration to Award a Contract to Gentry General Engineering, Inc. for the Heritage Park Pedestrian Trail Project Phase 2 in an Amount Not to Exceed $153,450.00. (CITY) D9. Consideration to Award a Professional Services Agreement to BrightView Landscape Services, Inc. for Landscape and Irrigation Maintenance for LMD 7 and LMD 8 Parkways, Paseos, and Medians in an Amount Not to Exceed $511,540 for FY 2024/25. (CITY) D10. Consideration to Approve a Single-Source Procurement and Execute a Contract with Enko Systems, Inc. for Fire Alarm Monitoring, Installations, Inspections, and Testing in an Amount Not to Exceed $150,000 for FY 2024/2025. (CITY/FIRE) D11. Consideration of Amendment No. 2 to the Professional Services Agreements With Towill, Inc. (CO19-144) and WestLAND Group, Inc. (CO19-145) for On-Call Design and Construction Surveying Services, Extending the Term of the Contract to June 30, 2025 and in an Amount Not to Exceed of $200,000. (CITY) D12. Consideration of Amendment No. 2 to the Professional Services Agreements With SCST, LLC (CO19-100), Ninyo & Moore (CO19-101), and Leighton Consulting, Inc. (CO19-102) for On-Call Geotechnical Engineering and Material Sampling/Testing Services, Extending the Term of the Contract to June 30, 2025 and in an Amount Not to Exceed $200,000. (CITY) 8 16 25 27 104 111 112 118 121 124 129 135 CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 5 D13. Consideration of Amendment No. 2 to the Professional Services Agreements With Transtech Engineers, Inc. (CO19-106), and Aufbau Corporation (CO19-107) for On-Call Development Plan Check Services, Extending the Term of the Contract to June 30, 2025, and in an Amount Not to Exceed $200,000, and Consideration of Amendment No. 1 to the Professional Services Agreement with Fehr & Peers (CO22-125) for On-Call Traffic Impact Analysis Preparation and Review Services, Extending the Contract to June 30, 2025. (CITY) D14. Consideration of Amendment No. 2 to the Professional Services Agreements With HR Green Pacific, Inc. (CO19-103), Kimley-Horn and Associates, Inc. (CO19-104), and Aufbau Corporation (CO19-105) for On-Call Civil and Traffic Engineering Design Services, Extending the Term of the Contract to June 30, 2025, and in an Amount Not to Exceed $1,000,000. (CITY) D15. Consideration of Amendment No. 2 to the Professional Services Agreements with Aufbau Corporation (CO19- 140), Willdan Engineering (CO19-141), and Onward Engineering (CO19-142) for On-Call Construction Management and Inspection Services, Extending the Term of the Contract to June 30, 2025 and in an Amount Not to Exceed $500,000. (CITY) D16. Consideration of Amendment No. 2 to Contract No. 2022-009 with Hunter Consulting Inc., dba HCI Environmental & Engineering for Hazardous Waste Cleanup and Removal in an Amount Not to Exceed $100,000 for City and Fire District Services in FY 2024/2025. (CITY/FIRE) D17. Consideration of Amendment No. 2 to Contract No. 2022-069 with Able Building Maintenance (ABM) for Window Cleaning Services in an Amount Not to Exceed $130,000 for City and Fire District Facilities for FY 2024/2025. (CITY/FIRE) D18. Consideration of Amendment No. 3 to Contract No. 2021-043 with Fitness Repair Shop, Inc., dba Coast Fitness for Fitness Equipment Maintenance in an Amount Not to Exceed $40,000 for City and Fire District Services in FY 2024/2025. (CITY/FIRE) D19. Consideration of Amendment No. 04 to the Professional Services Agreement (CO2023-061) with Abound Food Care for Two-Year Renewal for Services Related to Senate Bill 1383 Compliance. (CITY) D20. Consideration of Amendment No. 5 to Contract No. 2020-107 with Champion Fire Systems for Fire Suppression System Maintenance in an Amount Not to Exceed $130,000 for City and Fire District Facilities for FY 2024/2025. (CITY/FIRE) D21. Consideration of Amendment No. 7 to Contract No. 18-102 with Absolute Security International, Inc. for Security Guard Services in an Amount Not to Exceed $400,000 for City and Fire District Facilities for FY 2024/2025. (CITY/FIRE) D22. Consideration of Amendment No. 13 to Contract No. 16-114 with EMCOR Services/Mesa Energy Systems for Citywide HVAC Maintenance and Repair Services in an Amount Not to Exceed $950,000 for City and Fire District Facilities for FY 2024/2025. (CITY/FIRE) D23. Consideration to Accept a Permanent Easement Over the Metropolitan Water District of Southern California Property on Wilson Avenue (Between Etiwanda Avenue and East Avenue) Related to Tract Map 16072. (CITY) D24. Consideration to Accept the LED Sports Lighting Project as Complete, File the Notice of Completion, and Authorize Release of Retention and Bonds. (CITY) D25. Consideration to Accept the Kenyon Park Restroom Fire Repair Project as Complete, File the Notice of Completion, and Authorize Release of Retention and Bonds. (CITY) 147 155 163 175 177 179 181 183 185 187 189 215 218 CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 6 D26. Consideration of a Resolution Confirming Unpaid Weed and Fire Hazard Abatement Fees and Authorizing a Special Assessment on Affected Parcels on the Next Tax Roll. (RESOLUTION NO. 2024-053) (CITY/FIRE) D27. Consideration of Resolution to Modify the Interfund Loans from the Capital Reserve Fund (Fund 025) and Street Lighting Maintenance Districts Nos. 1, 2, 4, 5, and 7 (Funds 151, 152, 154, 155, and 157). (RESOLUTION NO. 2024-056) (CITY) D28. Consideration to Adopt Resolutions Updating the Fiscal Year 2023-24 and Fiscal Year 2024-25 City and Rancho Cucamonga Fire Protection District Salary Schedules. (RESOLUTION NO. 2024-054 AND RESOLUTION NO. FD 2024-008) (CITY/FIRE) E.CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION F.ADMINISTRATIVE HEARING ITEM(S) F1. Summary of Review of Results of Annual Independent Audit Concerning the Fiscal Year 2022-23 Expenditures in Landscape Maintenance Districts #1 General City, #2 Victoria, #4R Terra Vista, #6R Caryn Community, and #7 North Etiwanda, Street Lighting District #2 Residential, and Park and Recreation Improvement District #85. (CITY) G.ADVERTISED PUBLIC HEARINGS ITEM(S) - CITY/FIRE DISTRICT H.CITY MANAGER'S STAFF REPORT(S) I.COUNCIL BUSINESS I1. Consideration of the City Council Library Subcommittee's Recommendation to Appoint Members to the Library Board of Trustees. (CITY) I2. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I3. INTERAGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J.CITY ATTORNEY ITEMS K.IDENTIFICATION OF ITEMS FOR NEXT MEETING L.ADJOURNMENT L1. Adjournment in Honor of Ms. Mabel’s 100th Birthday. 221 230 236 260 277 --- --- --- CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 7 CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted at least seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website. LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 774-2023. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. 2024’s Best Places to Raise a Family WALLETHUB REPORT 2024’s Best Places to Raise a Family WALLETHUB REPORT RANCHO CUCAMONGA, CA33 •#33 in Nation •#7 in State •#4 in Southern CA •#1 in Inland Empire RC Ranked 2024’s Best Places to Raise a Family WALLETHUB REPORT •Family Fun •Health & Safety •Education & Child Care •Affordability •Socio-economics KEY METRICS 2024’s Best Places to Raise a Family WALLETHUB REPORT Health & Safety - Fire •New Fire Station #178 •Electric Fire Engine •Peer Support Dog: K9 Kimball •Community Outreach and Support Team (COAST Team) 2024’s Best Places to Raise a Family WALLETHUB REPORT Health & Safety – Police Department •Overview of Police Services •Real Time Information Center •Automated License Plate Reader (ALPR) •Addition to K9 Unit 2024’s Best Places to Raise a Family WALLETHUB REPORT Family Fun! •Over 30 Parks to Visit •Live Entertainment at the Lewis Family Playhouse •Beryl Park East Accessible Playground- Coming Soon! •Second Story and Beyond® 2024’s Best Places to Raise a Family WALLETHUB REPORT Education & Child Care Key Indicators •School-System Quality •High School Graduation Rate •Child-Care Costs •Child Day-Care Services per Capita •Summer Learning Opportunities per Capita 2024’s Best Places to Raise a Family WALLETHUB REPORT Socio-Economics Key Indicators •Unemployment Rate •Underemployment Rate •Foreclosure Rate •Share of Two-Parent Families 2024’s Best Places to Raise a Family WALLETHUB REPORT Thank You *DRAFT* June 5, 2024 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 1 of 8 June 5, 2024 CITY OF RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City Council of the City of Rancho Cucamonga held a Closed Session on Wednesday, June 5, 2024, in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:00 PM. Present were Council Members: Ryan Hutchison, Kristine Scott, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Absent: Ashley Stickler Also present were: John Gillison, City Manager; Nicholas Ghirelli, City Attorney and Matt Burris, Deputy City Manager/Economic and Community Development. A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION D1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: CITY OF RANCHO CUCAMONGA V. SOUTHERN CALIFORNIA EDISON COMPANY, SBSC CASE NO. CIVSB2201969. (CITY) D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY IDENTIFIED AS PARCEL NUMBERS 1089-593-01- 0000 COMMONLY KNOWN AS ADDRESS 7150 ETIWANDA, RANCHO CUCAMONGA, CA 91730; NEGOTIATING PARTIES MATT BURRIS, DEPUTY CITY MANAGER ECONOMIC AND COMMUNITY DEVELOPMENT, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JIM BANKS REPRESENTING ETIWANDA HISTORIC SOCIETY, REGARDING PRICE AND TERMS. (CITY) D3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8; PROPERTY: 19,318 SQUARE FOOT PIECE OF CITY-OWNED VACANT LAND LOCATED ON THE WEST SIDE OF HAVEN AVENUE AND SOUTH OF 26TH STREET RANCHO CUCAMONGA, CALIFORNIA 91730 (ADJACENT TO 8636 HAVEN AVENUE); CITY NEGOTIATOR: JOHN GILLISON, CITY MANAGER; NEGOTIATING PARTIES: DEAN NUCICH, URBAN OFFERINGS; UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT. (CITY) Page 8 *DRAFT* June 5, 2024 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 2 of 8 D4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT. (CITY) D5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11, 0209-143-21, AND 0209-272-22 AND CERTAIN ADJACENT RIGHT-OF-WAY INCLUDED WITHIN THE STATION FOOTPRINT; CITY NEGOTIATOR: JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTIES: SARAH WATERSON, PRESIDENT, REPRESENTING DESERTXPRESS ENTERPRISES, LLC, DBA AS BRIGHTLINE WEST; UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT. (CITY) D6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 12467 BASE LINE ROAD IDENTIFIED AS PARCEL NUMBERS 1090-331-03-0000, 1090-331-04-0000, 1089-581-04-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JOSEPH FILIPPI, JOSEPH FILIPPI WINERY AND VINEYARDS; REGARDING PRICE AND TERMS. (CITY) E. RECESS The closed session recessed at 6:32 p.m. Page 9 *DRAFT* June 5, 2024 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 3 of 8 REGULAR MEETING – 7:00 PM CALL TO ORDER – COUNCIL CHAMBERS The Regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority, and the City of Rancho Cucamonga City Council were held on June 5, 2024, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 PM. Present were Council Members: Ryan Hutchison, Kristine Scott, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Absent: Ashley Stickler Also present were: John Gillison, City Manager; Nicholas Ghirelli, City Attorney; and Patricia Bravo-Valdez, MMC, Deputy Director of City Clerk Services. City Attorney Nicholas Ghirelli led the Pledge of Allegiance. A. AMENDMENTS TO THE AGENDA None. B. ANNOUNCEMENTS / PRESENTATIONS B1. Recognition of Rancho Cucamonga Community Programs Coordinator, Joanna Marrufo, Recipient of the 2024 Hometown Hero Award Presented by Modern Woodmen of America. Joel Rosales, Modern Woodmen of America, presented Joanna Marrufo, Community Programs Coordinator, with the 2024 Hometown Hero Award and a $100 dollar donation for Joanna to donate to any non-profit organization of her choice. Mayor Michael and Members of the City Council recognized Joanna Marrufo for being recipient of the 2024 Hometown Hero Award and thanked her for her contributions and dedication to the Community. Joanna thanked the City Council, City Staff and Community Partners for their support and announced she selected NAMI Pomona Valley, a non-profit organization dedicated to mental health support, education and advocacy in the region, to receive donation. C. PUBLIC COMMUNICATIONS Johnnie Mae Greene thanked Mayor Pro Tem Kennedy for her support and attendance at the 5th 100 Films Retreat and invited the City Council to attend upcoming short-film events to be held on a quarterly basis. Phillip E. Walker thanked the City for their continuous support, spoke about an upcoming film named Hapless Revenge that will be film/produced soon, informed that he has not been able to find a horse ranch location to film Hapless Revenge and noted that he would be reaching out to the City’s Planning/ Economic Development department to present a proposal in hopes of keeping the City connected to the production of new films. D. CONSENT CALENDAR Council Member Scott announced that she will need to abstain on item D3, due to a potential conflict of interest as her employer is Southern California Gas Company. Page 10 *DRAFT* June 5, 2024 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 4 of 8 D1. Consideration of Meeting Minutes for Regular Meetings of May 15, 2024. D2. Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,427,803.07 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $13,037,205.71 Dated May 06, 2024, Through May 22, 2024 and City and Fire District Electronic Debit Registers for the Month of April in the Total Amount of $1,532,898.72. (CITY/FIRE) D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $17,840.85 Dated May 06, 2024, through May 22, 2024. (CITY/FIRE) D4. Consideration to Cancel and Reschedule the September 18, 2024, Regular Meetings of the Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority, and City Council to September 17, 2024. (CITY/FIRE) D5. Consideration to Reject the Bid for the CDBG Concrete Rehabilitation Project FY 2023-24 as Non-Responsive to the Needs of the City. (CITY) D6. Consideration of a Single Source Procurement of HydroPoint WeatherTrak Smart Irrigation Controllers from SiteOne Landscape Supply in an Amount not to Exceed $500,000 for FY 2024/25. (CITY) D7. Consideration of an Increase to AMG & Associates, Inc. Contract No. FD 2021-011 in the Amount of $3,370,696 for the Fire Station 178 Project. (CITY/FIRE) D8. Consideration to Award a Professional Services Agreement to Colts Landscape, Inc for Landscape and Irrigation Maintenance for General Fund and LMD 1 Parkways, Paseos, and Medians in an Amount Not to Exceed $926,190 for FY 2024/25. (CITY) D9. Consideration to Award a Professional Services Agreement to Mariposa Landscapes, Inc. for Landscape and Irrigation Maintenance for Haven Avenue and Foothill Boulevard Medians and LMD 3B Parkways and Medians in an Amount Not to Exceed $410,150 for FY 2024/25. (CITY) D10. Consideration of Amendment No. 03 to the Professional Services Agreement with NV5, Inc. (Contract No. 19-110) for a Two-Year Renewal for Electrical Engineering Design and Support. (CITY) D11. Consideration of Amendment No. 03 to the Professional Services Agreement with Yunex, LLC (Contract No. 19-111) for a Two-Year Renewal for Streetlight Knockdown Services. (CITY) D12. Consideration of Amendment No. 03 to the Professional Services Agreement with Yunex, LLC (Contract No. 19-112) for a Two-Year Renewal for Annual Streetlight Maintenance Services. (CITY) D13. Consideration of Amendment No. 6 to Contract No. 18-030 with Mariposa Landscapes, Inc. for LMDs 6R, 9, and 10 Parkway, Paseo, and Median Island Landscape and Irrigation Maintenance in an Amount Not to Exceed $159,400 through September 30, 2024. (CITY) Page 11 *DRAFT* June 5, 2024 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 5 of 8 D14. Consideration of Amendment No. 7 to Contract No. 16-262 with BrightView Landscape Services for PD 85 Parks Landscape and Maintenance in an Amount Not to Exceed $323,800 for FY 2024/25. (CITY) D15. Consideration of Amendment No. 7 to Contract No. 19-187 with West Coast Arborists, Inc. for Citywide Tree Maintenance Services in an Amount Not to Exceed $1,963,310 for FY 2024/25. (CITY) D16. Consideration of Amendment No. 8 to Contract No. 16-148 with BrightView Landscape Services for LMD 1 Parks Landscape and Maintenance in an Amount Not to Exceed $353,620 for FY 2024/25. (CITY) D17. Consideration of Amendment No. 9 to Contract No. 17-143 with Mariposa Landscapes, Inc. Park Mowing and Facility Landscape Maintenance in an Amount Not to Exceed $1,107,360 for FY 2024/25. (CITY/FIRE) D18. Consideration of Amendment No. 11 to the Agreement with Pacific Utility Installation, Inc. (Contract No. 19-085), Amendment No. 05 to the Agreement with International Line Builders, Inc. (Contract No. 19-086) and Amendment No. 03 to the Agreement with Henkels & McCoy West, Inc. (Contract No. 19-148) for a Two-Year Renewal for High Voltage Electrical Support and Related Infrastructure. (CITY) D19. Consideration to Accept as Complete, File the Notice of Completion, and Authorize Release of Retention and Bonds for the Lemon Avenue Pavement Rehabilitation Project. (CITY) D20. Consideration to Accept as Complete, File a Notice of Completion, and Authorize Release of Retention, and Bonds for the Banyan Street Pavement Rehabilitation Project. (CITY) D21. Consideration of Approval of Resolutions for the Landscape Maintenance Districts, Street Lighting Maintenance Districts, and Park and Recreation Improvement District as follows: (1) Resolutions Ordering the Preparation of the Annual Engineer’s Reports; (2) Resolutions Approving the Preliminary Annual Engineer’s Reports; (3) Resolutions of Intention to Levy Annual Assessments and Sets the Time and Place for a Public Hearing for Each. (RESOLUTION NOS. 2024-044 TO 2024-052) (CITY) D22. Consideration to Order the Annexation to Landscape Maintenance District No. 1 Related to Case No. BPR2023-00028, Located at 9353 19th Street. (RESOLUTION NO. 2024-038) (CITY) D23. Consideration to Approve and Adopt Resolutions Certifying the Results of Elections and Adding Annexation Nos. 2024-5, 2024-9, and 2024-10 to Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga. (RESOLUTION NOS. 2024-040, 2024-041 AND 2024-042) (CITY) D24. Consideration of Approval to Adopt an Annexation Map Showing Assessor Parcel Number 0225-122-71, Which are Proposed to be Annexed Into CFD No. 88-1; Approval to Adopt a Resolution of Intention to Annex Territory Referred to as Annexation No. 88-24-1 into Community Facilities District No. 88-1, Specifying Services Proposed to be Financed, to Set and Specify the Special Taxes Proposed to be Levied Within the Annexation Territory; and Set a Time and Place for a Public Hearing Related to the Annexation. (RESOLUTION NO. FD 2024-005) (RESOLUTION NO. FD 2024-006) (FIRE) Page 12 *DRAFT* June 5, 2024 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 6 of 8 D25. Consideration to Adopt a Resolution Allocating Road Maintenance and Rehabilitation Account (RMRA) Program Funds for Fiscal Year 2024/25. (RESOLUTION NO. 2024-036) (CITY) D26. Consideration to Order the Annexation to Landscape Maintenance District No. 7 Related to Case No. DRC2023-00001, Located at 12974 Banyan Street. This Project Has Been Determined by Staff to Be Exempt From the California Environment Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15303 – New Construction or Conversion of Small Structures. (RESOLUTION NO. 2024-037) (CITY) D27. Consideration to Approve the Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (RESOLUTION NO. 2024-043) (CITY) D28. Consideration of Resolutions Adopting Updated Records Retention Schedules, Authorizing Destruction and Rescinding Previous Records Retention Schedules. (RESOLUTION NO. 2024-039) (RESOLUTION NO. FD 2024-007) (CITY/FIRE) MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Hutchison, to approve the Consent Calendar Agenda items D1 through D28, with Council Member/Board Member Scott abstaining on item D3. Motion carried 4-0-1. Absent: Council Member Stickler. E. CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION E1. Consideration of Second Reading and Adoption of the Following: ORDINANCE NO. 1029 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING SECTION 10.52.025 OF THE RANCHO CUCAMONGA MUNICIPAL CODE TO ADD THE EAST AVENUE PAID PARKING ZONE AND MAKING A FINDING OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT MOTION: Moved by Council Member Scott, seconded by Council Member Hutchison, to waive full reading and adopt Ordinance No. 1029 by title only. Patricia Bravo-Valdez, MMC, City Clerk Services Deputy Director, read the title of Ordinance No. 1029. VOTES NOW CAST ON MOTION: Moved by Council Member Scott, seconded by Council Member Hutchison, to waive full reading and adopt Ordinance No. 1029 by title only. Motion carried 4-0-1. Absent: Council Member Stickler. F. ADMINISTRATIVE HEARING ITEM(S) F1. Consideration of a Fourth Amendment to the Disposition and Development Agreement Between the City of Rancho Cucamonga, San Bernardino County Transportation Authority (SBCTA) and DesertXpress Enterprises, LLC, dba Brightline West (BLW) for a Portion of Property Located at the Northwest Corner of Milliken Avenue and Azusa Court, Including Revised Site Plan, Grant Deed, and Easements Across Portions of Right-Of-Way on 8th Street, Milliken Avenue, and the Cucamonga Station Property, for the Development of a High Speed Rail Station and Track at the Cucamonga Station in Rancho Cucamonga; and Conditions, Covenants, Restrictions, and Easements Between the City, SBCTA, and BLW Applicable to Each Entity’s Property Interests; An Environmental Assessment for the High Speed Rail Project, Including the Rancho Cucamonga Station, was Prepared by the Federal Railroad Administration. (CITY) Page 13 *DRAFT* June 5, 2024 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 7 of 8 City Manager Gillison provided the staff report for item F1 and included background information and updates on the Brightline West project, a 218-mile rail line connecting Las Vegas, Nevada to Rancho Cucamonga along the 15-freeway corridor and HART District in Rancho Cucamonga. Mayor Michael opened the Administrative Hearing. Phillip E. Walker spoke in support of item F1. Mayor Michael closed the Administrative Hearing. Council Member Hutchison thanked City staff, City Manager Gillison and City Attorney Ghirelli for their time and effort on the Brightline West project. Mayor Michael asked if revenue of the property sold would be split between the City of Rancho Cucamonga and the San Bernardino County Transportation Agency (SBCTA). City Manager Gillison replied yes, the City of Rancho Cucamonga and the San Bernardino County Transportation Agency (SBCTA) are joint tenants, therefore property revenue would be split. MOTION: Moved by Mayor Pro Tem Kennedy seconded by Council Member Scott, to approve the Fourth Amendment to the Disposition and Development Agreement between the City of Rancho Cucamonga (City), San Bernardino County Transportation Agency (SBCTA) and DesertExpress Enterprises, LLC, dba Brightline West (BLW) for a portion of property located at the northwest corner of Milliken Avenue and Azusa Court, including Revised Site Plan, Grant Deed, and Easements Across Portions of Right-Of-Way on 8th Street, Milliken Avenue, and the Cucamonga Station Property, for the Development of a High Speed Rail Station and Track at Cucamonga Station in Rancho Cucamonga’s Have-Arrow-Rochester Transit District (HART); and Conditions, Covenants, Restrictions, and Easements Between the City, SBCTA, and BLW Applicable to Each Entity’s Property Interests; and authorize the City Manager to make minor, technical modifications to the Disposition and Development Agreement, Conditions, Covenants, Restrictions, and Easements, and other easements as referenced in the staff report. Motion carried 4-0-1. Absent: Council Member Stickler. G. ADVERTISED PUBLIC HEARINGS ITEM(S) - CITY/FIRE DISTRICT None. H. CITY MANAGER'S STAFF REPORT(S) None. I. COUNCIL BUSINESS I1. COUNCIL ANNOUNCEMENTS None. I2. INTERAGENCY UPDATES None. Page 14 *DRAFT* June 5, 2024 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 8 of 8 J. CITY ATTORNEY ITEMS City Attorney Ghirelli noted that there was no reportable action taken during Closed Session held earlier that evening. K. IDENTIFICATION OF ITEMS FOR NEXT MEETING None. L. ADJOURNMENT Mayor Michael adjourned the Council Meeting at 7:27 p.m. Approved: Linda A. Troyan, MMC City Clerk Services Director Page 15 DATE:June 19, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Noah Daniels, Finance Director Veronica Lopez, Accounts Payable Supervisor SUBJECT:Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,748,330.98 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $6,601,993.25 Dated May 23, 2024, Through June 09, 2024. (CITY/FIRE) RECOMMENDATION: Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Bi-weekly payroll is $1,549,763.82 and $1,198,567.16 for the City and the Fire District, respectively. Weekly check register amounts are $5,417,140.82 and $1,184,852.43 for the City and the Fire District, respectively. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment 1 - Weekly Check Register Page 16 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/23/2024 through 6/9/2024 Check No.Check Date Vendor Name City Fire Amount ***AP 00017753 05/23/2024 AMG & ASSOCIATES INC 2,391.96 494,400.00 496,791.96 AP 00017754 05/23/2024 AHUMADA, ALEXANDER R 0.00 739.30 739.30 AP 00017755 05/23/2024 ALMAND, LLOYD 0.00 291.15 291.15 AP 00017756 05/23/2024 BANTAU, VICTORIA 0.00 616.10 616.10 AP 00017757 05/23/2024 BAZAL, SUSAN 0.00 291.15 291.15 AP 00017758 05/23/2024 BELL, MICHAEL L 0.00 2,105.94 2,105.94 AP 00017759 05/23/2024 BERRY, DAVID 0.00 739.30 739.30 AP 00017760 05/23/2024 BROCK, ROBIN 0.00 739.30 739.30 AP 00017761 05/23/2024 CAMPBELL, GERALD 0.00 492.58 492.58 AP 00017762 05/23/2024 CARNES, KENNETH 0.00 167.79 167.79 AP 00017763 05/23/2024 CLABBY, RICHARD 0.00 654.66 654.66 AP 00017764 05/23/2024 CLOUGHESY, DONALD R 0.00 2,105.94 2,105.94 AP 00017765 05/23/2024 CORCORAN, ROBERT ANTHONY 0.00 974.47 974.47 AP 00017766 05/23/2024 COSTELLO, DENNIS M 0.00 2,824.84 2,824.84 AP 00017767 05/23/2024 COX, KARL 0.00 739.30 739.30 AP 00017768 05/23/2024 CRANE, RALPH 0.00 739.30 739.30 AP 00017769 05/23/2024 CROSSLAND, WILBUR 0.00 492.58 492.58 AP 00017770 05/23/2024 CURATALO, JAMES 0.00 739.30 739.30 AP 00017771 05/23/2024 DAGUE, JAMES 0.00 739.30 739.30 AP 00017772 05/23/2024 DAVENPORT, JAY 0.00 2,824.84 2,824.84 AP 00017773 05/23/2024 DE ANTONIO, SUSAN 0.00 974.47 974.47 AP 00017774 05/23/2024 DEANS, JACKIE 0.00 291.15 291.15 AP 00017775 05/23/2024 EAGLESON, MICHAEL 0.00 2,105.94 2,105.94 AP 00017776 05/23/2024 EGGERS, ROBERT 0.00 739.30 739.30 AP 00017777 05/23/2024 FEJERAN, TIM 0.00 2,093.07 2,093.07 AP 00017778 05/23/2024 FRITCHEY, JOHN D 0.00 616.10 616.10 AP 00017779 05/23/2024 HEYDE, DONALD 0.00 739.30 739.30 AP 00017780 05/23/2024 HOLT, DANNY G 0.00 1,652.90 1,652.90 AP 00017781 05/23/2024 INTERLICCHIA, ROSALYN 0.00 291.15 291.15 AP 00017782 05/23/2024 JERKINS, PATRICK 0.00 1,573.82 1,573.82 AP 00017783 05/23/2024 KILMER, STEPHEN 0.00 1,573.82 1,573.82 AP 00017784 05/23/2024 KIRKPATRICK, WILLIAM M 0.00 855.67 855.67 AP 00017785 05/23/2024 LANE, WILLIAM 0.00 739.30 739.30 AP 00017786 05/23/2024 LARKIN, DAVID W 0.00 708.41 708.41 AP 00017787 05/23/2024 LEE, ALLAN J 0.00 291.15 291.15 AP 00017788 05/23/2024 LENZE, PAUL E 0.00 739.30 739.30 AP 00017789 05/23/2024 LONCAR, PHILIP 0.00 2,136.72 2,136.72 AP 00017790 05/23/2024 LONGO, JOE 0.00 167.79 167.79 AP 00017791 05/23/2024 LUTTRULL, DARRELL 0.00 492.58 492.58 AP 00017792 05/23/2024 MACKALL, BEVERLY 0.00 167.79 167.79 AP 00017793 05/23/2024 MAGNUSON, PETER 0.00 2,146.00 2,146.00 AP 00017794 05/23/2024 MAYFIELD, RON 0.00 739.30 739.30 AP 00017795 05/23/2024 MCKEE, JOHN 0.00 739.30 739.30 AP 00017796 05/23/2024 MCNEIL, KENNETH 0.00 739.30 739.30 AP 00017797 05/23/2024 MICHAEL, L. DENNIS 0.00 739.30 739.30 AP 00017798 05/23/2024 MORGAN, BYRON 0.00 479.86 479.86 AP 00017799 05/23/2024 MYSKOW, DENNIS 0.00 1,573.82 1,573.82 07:31:45 06/10/2024Current Date:VLOPEZ - Veronica Lopez Page:1 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 17 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/23/2024 through 6/9/2024 Check No.Check Date Vendor Name City Fire Amount AP 00017800 05/23/2024 NAUMAN, MICHAEL 0.00 492.58 492.58 AP 00017801 05/23/2024 NELSON, MARY JANE 0.00 167.79 167.79 AP 00017802 05/23/2024 NOREEN, ERIC 0.00 2,784.82 2,784.82 AP 00017803 05/23/2024 O'BRIEN, TOM 0.00 2,105.94 2,105.94 AP 00017804 05/23/2024 PLOUNG, MICHAEL J 0.00 739.30 739.30 AP 00017805 05/23/2024 POST, MICHAEL R 0.00 2,136.72 2,136.72 AP 00017806 05/23/2024 PROULX, PATRICK 0.00 1,422.62 1,422.62 AP 00017807 05/23/2024 REDMOND, MICHAEL 0.00 739.30 739.30 AP 00017808 05/23/2024 ROBERTS, BRENT 0.00 989.86 989.86 AP 00017809 05/23/2024 ROBERTS, CHERYL L 0.00 2,824.84 2,824.84 AP 00017810 05/23/2024 ROEDER, JEFFREY 0.00 1,422.62 1,422.62 AP 00017811 05/23/2024 ROJER, IVAN M 0.00 2,093.07 2,093.07 AP 00017812 05/23/2024 SALISBURY, THOMAS 0.00 739.30 739.30 AP 00017813 05/23/2024 SMITH, RONALD 0.00 492.58 492.58 AP 00017814 05/23/2024 SORENSEN, SCOTT D 0.00 1,438.01 1,438.01 AP 00017815 05/23/2024 SPAIN, WILLIAM 0.00 492.58 492.58 AP 00017816 05/23/2024 SULLIVAN, JAMES 0.00 492.58 492.58 AP 00017817 05/23/2024 TAYLOR, STEVEN 0.00 2,105.94 2,105.94 AP 00017818 05/23/2024 TOLL, RICHARD 0.00 2,784.82 2,784.82 AP 00017819 05/23/2024 TULEY, TERRY 0.00 2,105.94 2,105.94 AP 00017820 05/23/2024 VANDERKALLEN, FRANCIS 0.00 739.30 739.30 AP 00017821 05/23/2024 VARNEY, ANTHONY 0.00 739.30 739.30 AP 00017822 05/23/2024 WALTON, KEVIN 0.00 1,614.21 1,614.21 AP 00017823 05/23/2024 YOWELL, TIMOTHY A 0.00 739.30 739.30 AP 00017826 05/29/2024 CALIF GOVERNMENT VEBA / RANCHO CUCAMONGA 29,280.36 0.00 29,280.36 AP 00017827 05/29/2024 CIVIC SOLUTIONS INC 18,554.50 0.00 18,554.50 AP 00017828 05/29/2024 DELTA DENTAL INSURANCE COMPANY 879.24 0.00 879.24 AP 00017829 05/29/2024 FEHR & PEERS 2,055.00 0.00 2,055.00 AP 00017830 05/29/2024 G/M BUSINESS INTERIORS 0.00 120.79 120.79 AP 00017831 05/29/2024 HAMPTON LIVING 586.20 0.00 586.20 AP 00017832 05/29/2024 INLAND PACIFIC BALLET 84,490.25 0.00 84,490.25 AP 00017833 05/29/2024 NINYO & MOORE 5,102.50 0.00 5,102.50 AP 00017834 05/29/2024 PACIFIC UTILITY INSTALLATION INC 4,067.00 0.00 4,067.00 AP 00017835 05/29/2024 PLACEWORKS 13,344.43 0.00 13,344.43 AP 00017836 05/29/2024 PSA PRINT GROUP 96.20 0.00 96.20 AP 00017837 05/29/2024 RCCEA 1,343.50 0.00 1,343.50 AP 00017838 05/29/2024 RCPFA 14,621.94 0.00 14,621.94 AP 00017839 05/29/2024 RODRIGUEZ, EUGENIO 2,622.00 0.00 2,622.00 AP 00017840 05/29/2024 TRIDEN GROUP CORP 4,612.50 0.00 4,612.50 AP 00017841 06/05/2024 ABC LOCKSMITHS INC 155.00 0.00 155.00 AP 00017842 06/05/2024 ACTIVE NETWORK LLC 700.00 0.00 700.00 AP 00017843 06/05/2024 ALL CITY MANAGEMENT SERVICES INC 38,923.89 0.00 38,923.89 AP 00017844 06/05/2024 ALLIANT INSURANCE SERVICES INC 11,747.00 0.00 11,747.00 AP 00017845 06/05/2024 ASSI SECURITY 1,092.11 0.00 1,092.11 AP 00017846 06/05/2024 BEST OUTDOOR POWER INLAND LLC 59.95 0.00 59.95 AP 00017847 06/05/2024 BOURLAND, CAROL JEAN 120.00 0.00 120.00 AP 00017848 06/05/2024 BRINKS INCORPORATED 3,204.95 0.00 3,204.95 07:31:45 06/10/2024Current Date:VLOPEZ - Veronica Lopez Page:2 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 18 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/23/2024 through 6/9/2024 Check No.Check Date Vendor Name City Fire Amount AP 00017849 06/05/2024 BSN SPORTS LLC 1,073.66 0.00 1,073.66 AP 00017850 06/05/2024 BUREAU OF RECLAMATION 1,085.22 0.00 1,085.22 AP 00017851 06/05/2024 CAN/AM TECHNOLOGIES INC 11,655.00 0.00 11,655.00 AP 00017852 06/05/2024 CHAMPION FIRE SYSTEMS INC 0.00 36.00 36.00 AP 00017853 06/05/2024 COLLABORATIVE SOLUTIONS LLC 198,750.00 0.00 198,750.00 AP 00017854 06/05/2024 DATA TICKET INC 20,102.86 0.00 20,102.86 AP 00017855 06/05/2024 DIAMOND ENVIRONMENTAL SERVICES 2,110.40 0.00 2,110.40 AP 00017856 06/05/2024 DLR GROUP INC 68,756.25 0.00 68,756.25 AP 00017857 06/05/2024 ELECNOR BELCO ELECTRIC INC 12,517.01 0.00 12,517.01 AP 00017858 06/05/2024 FACILISERV INC 6,942.35 0.00 6,942.35 AP 00017859 06/05/2024 GENTRY GENERAL ENGINEERING INC 6,988.00 0.00 6,988.00 AP 00017860 06/05/2024 HAAKER EQUIPMENT COMPANY 1,145.76 0.00 1,145.76 AP 00017861 06/05/2024 ILAND INTERNET SOLUTIONS 1,200.23 0.00 1,200.23 AP 00017862 06/05/2024 INTERWEST CONSULTING GROUP INC 5,869.98 0.00 5,869.98 AP 00017863 06/05/2024 JOHNNY ALLEN TENNIS ACADEMY 3,999.00 0.00 3,999.00 AP 00017864 06/05/2024 KVL TIRES INC 1,377.00 0.00 1,377.00 AP 00017865 06/05/2024 MERRIMAC PETROLEUM INC 34,740.05 0.00 34,740.05 AP 00017866 06/05/2024 MOISA, DANIEL A 273.60 0.00 273.60 AP 00017867 06/05/2024 MUSICLAND 40.80 0.00 40.80 ***AP 00017868 06/05/2024 NAPA AUTO PARTS 694.37 -68.54 625.83 AP 00017869 06/05/2024 NATIONAL UTILITY LOCATORS LLC 675.00 0.00 675.00 AP 00017870 06/05/2024 NATIONWIDE PREMIUM HOLDING 1,062.79 0.00 1,062.79 AP 00017871 06/05/2024 OTT, SHARON 1,656.00 0.00 1,656.00 AP 00017872 06/05/2024 PACIFIC UTILITY INSTALLATION INC 114,577.12 0.00 114,577.12 AP 00017873 06/05/2024 PSA PRINT GROUP 2,010.17 0.00 2,010.17 AP 00017874 06/05/2024 RICHARDS WATSON & GERSHON 625.60 0.00 625.60 AP 00017875 06/05/2024 RINCON CONSULTANTS INC 27,751.60 0.00 27,751.60 AP 00017876 06/05/2024 SAN BERNARDINO COUNTY SHERIFF'S DEPT 3,504,124.15 0.00 3,504,124.15 AP 00017877 06/05/2024 US DEPARTMENT OF ENERGY 11,870.14 0.00 11,870.14 ***AP 00445555 05/23/2024 CITIZENS BUSINESS BANK 125.89 27,186.52 27,312.41 AP 00445556 05/23/2024 RANCHO CUCAMONGA, CITY OF 0.01 0.00 0.01 AP 00445557 05/23/2024 DOMINICK, CHARLENE 0.00 291.15 291.15 AP 00445558 05/23/2024 RODRIGUEZ, VICTOR 0.00 739.30 739.30 AP 00445559 05/23/2024 SPAGNOLO, VIOLA 0.00 248.83 248.83 AP 00445560 05/23/2024 WALKER, KENNETH 0.00 291.15 291.15 AP 00445561 05/29/2024 ALTA LAGUNA MOBILE HOME PARK - CA LLC 400.00 0.00 400.00 AP 00445562 05/29/2024 ALTA VISTA MOBILE HOME PARK 292.58 0.00 292.58 AP 00445563 05/29/2024 AMERICAN RIGHT-OF-WAY INC 3,070.88 0.00 3,070.88 AP 00445564 05/29/2024 APX INC 713.12 0.00 713.12 AP 00445565 05/29/2024 BLACK BOX SAFETY INC 0.00 14,909.00 14,909.00 ***AP 00445570 05/29/2024 C V W D 49,621.73 874.49 50,496.22 AP 00445571 05/29/2024 CAL FIRE 0.00 216,402.52 216,402.52 AP 00445572 05/29/2024 CASA VOLANTE ESTATES 500.00 0.00 500.00 AP 00445573 05/29/2024 CERTIFIED TOWING INC 350.00 0.00 350.00 AP 00445574 05/29/2024 CHAMPION AWARDS & SPECIALTIES 226.28 0.00 226.28 AP 00445575 05/29/2024 CHAPARRAL HEIGHTS MOBILE HOME PARK 300.00 0.00 300.00 ***AP 00445576 05/29/2024 CHARTER COMMUNICATIONS 947.00 4,025.20 4,972.20 07:31:45 06/10/2024Current Date:VLOPEZ - Veronica Lopez Page:3 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 19 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/23/2024 through 6/9/2024 Check No.Check Date Vendor Name City Fire Amount AP 00445577 05/29/2024 CINTAS CORPORATION 0.00 706.29 706.29 AP 00445578 05/29/2024 CITY RENTALS 494.72 0.00 494.72 AP 00445579 05/29/2024 DAISYECO INC 77.00 0.00 77.00 AP 00445580 05/29/2024 DANIELS TIRE SERVICE 0.00 2,796.00 2,796.00 AP 00445581 05/29/2024 DAPEER ROSENBLIT & LITVAK LLP 12,499.21 0.00 12,499.21 AP 00445582 05/29/2024 ENVIRONMENT PLANNING DVMT SOLUTIONS 0.00 6,434.50 6,434.50 AP 00445583 05/29/2024 EVERYTHING BRANDED USA INC 1,337.70 0.00 1,337.70 AP 00445584 05/29/2024 FEDERAL EXPRESS CORP 385.52 0.00 385.52 AP 00445585 05/29/2024 FEDERAL SIGNAL CORPORATION 0.00 181.00 181.00 AP 00445586 05/29/2024 FIALLOS, WILSON 648.00 0.00 648.00 AP 00445587 05/29/2024 FIMBY, DEBORAH 1,000.00 0.00 1,000.00 AP 00445588 05/29/2024 FIRE APPARATUS SOLUTIONS 0.00 870.23 870.23 AP 00445589 05/29/2024 FIRE APPARATUS SOLUTIONS 0.00 44.77 44.77 AP 00445590 05/29/2024 GIORDANO, MARIANNA 105.00 0.00 105.00 AP 00445591 05/29/2024 GRAPHICS FACTORY PRINTING INC 501.85 0.00 501.85 AP 00445592 05/29/2024 GRIFFITHS, MARK 1,420.00 0.00 1,420.00 AP 00445593 05/29/2024 GROVES ON FOOTHILL, THE 200.00 0.00 200.00 AP 00445594 05/29/2024 HCI ENVIRONMENTAL & ENGINEERING SVC 0.00 2,930.00 2,930.00 AP 00445595 05/29/2024 HEY HEY ENTERTAINMENT 625.00 0.00 625.00 AP 00445596 05/29/2024 HOMETOWN AMERICA - RAMONA VILLA MHP 300.00 0.00 300.00 AP 00445597 05/29/2024 ICMA 786.00 0.00 786.00 AP 00445598 05/29/2024 INLAND PRESORT & MAILING SERVICES 366.60 0.00 366.60 AP 00445599 05/29/2024 INYO NETWORKS INC 11,119.50 0.00 11,119.50 AP 00445600 05/29/2024 KHACHIKYAN, LILIT 54.14 0.00 54.14 AP 00445601 05/29/2024 KIDS IMAGINE ENTERTAINMENT 1,800.00 0.00 1,800.00 AP 00445602 05/29/2024 LAM, HENRY 10,000.00 0.00 10,000.00 AP 00445603 05/29/2024 LEPPER, CYNTHIA 1,000.00 0.00 1,000.00 AP 00445604 05/29/2024 LERCH, KAMRYN 79.95 0.00 79.95 ***AP 00445607 05/29/2024 LOWES COMPANIES INC 9,107.20 3,377.15 12,484.35 AP 00445608 05/29/2024 MAXWELL, ANTHONY 55.20 0.00 55.20 AP 00445609 05/29/2024 MCMURRAY STERN INC 0.00 1,200.00 1,200.00 AP 00445610 05/29/2024 MEDELLIN, RAMON 1,400.00 0.00 1,400.00 AP 00445611 05/29/2024 MID-CENTURY INSURANCE COMPANY 10,305.24 0.00 10,305.24 AP 00445612 05/29/2024 MINUTEMAN PRESS 0.00 817.13 817.13 AP 00445613 05/29/2024 MMASC 125.00 0.00 125.00 AP 00445614 05/29/2024 MORENO, DANNY 1,400.00 0.00 1,400.00 AP 00445615 05/29/2024 MOTOROLA SOLUTIONS INC 0.00 314,118.19 314,118.19 AP 00445616 05/29/2024 MUNSON, MICHELLE 2,000.00 0.00 2,000.00 ***AP 00445617 05/29/2024 ODP BUSINESS SOLUTIONS LLC 2,263.71 118.19 2,381.90 AP 00445618 05/29/2024 PACIFIC ANIMAL PRODUCTIONS 1,450.00 0.00 1,450.00 AP 00445619 05/29/2024 PARR LUMBER COMPANY 0.00 1,469.96 1,469.96 AP 00445620 05/29/2024 PEPE'S TOWING SERVICE 175.00 0.00 175.00 AP 00445622 05/29/2024 PSOMAS 387.50 0.00 387.50 AP 00445623 05/29/2024 RANCHO CUCAMONGA CHAMBER OF COMMERCE 3,333.34 0.00 3,333.34 AP 00445624 05/29/2024 REMMI CONSTRUCTION INC 12,152.70 0.00 12,152.70 AP 00445625 05/29/2024 REMY CORPORATION, THE 9,025.50 0.00 9,025.50 AP 00445626 05/29/2024 SAFELITE FULFILLMENT INC 286.76 0.00 286.76 07:31:45 06/10/2024Current Date:VLOPEZ - Veronica Lopez Page:4 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 20 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/23/2024 through 6/9/2024 Check No.Check Date Vendor Name City Fire Amount AP 00445627 05/29/2024 SAN BERNARDINO COUNTY SHERIFFS DEPT 296.15 0.00 296.15 AP 00445628 05/29/2024 SBPEA 2,476.25 0.00 2,476.25 AP 00445629 05/29/2024 SCOTT MCLEOD PLUMBING INC 9,725.00 0.00 9,725.00 AP 00445630 05/29/2024 SHEAKLEY PENSION ADMINISTRATION 355.45 0.00 355.45 AP 00445631 05/29/2024 SHEAKLEY PENSION ADMINISTRATION 0.00 157.20 157.20 AP 00445632 05/29/2024 SHRED PROS 65.00 0.00 65.00 AP 00445633 05/29/2024 SIGN SHOP, THE 0.00 198.26 198.26 AP 00445634 05/29/2024 SNAP ON INDUSTRIAL 0.00 46.60 46.60 AP 00445636 05/29/2024 SONSRAY MACHINERY LLC 135,374.56 0.00 135,374.56 AP 00445637 05/29/2024 SOUTHERN CALIFORNIA NEWS GROUP 10,183.06 0.00 10,183.06 AP 00445638 05/29/2024 SOVIC CREATIVE 571.87 0.00 571.87 AP 00445639 05/29/2024 SYCAMORE VILLA MOBILE HOME PARK 200.00 0.00 200.00 AP 00445640 05/29/2024 T&B PLANNING INC 15,153.00 0.00 15,153.00 AP 00445641 05/29/2024 THERESA LEE CONSULTING LLC 32,968.75 0.00 32,968.75 AP 00445642 05/29/2024 TRYFYTT 76.30 0.00 76.30 AP 00445643 05/29/2024 TYUS, IDA 1,080.00 0.00 1,080.00 AP 00445644 05/29/2024 ULINE 662.49 0.00 662.49 AP 00445645 05/29/2024 UNITED RENTALS NORTH AMERICA INC 425.89 0.00 425.89 AP 00445646 05/29/2024 UNIVERSAL FLEET SUPPLY 0.00 850.10 850.10 AP 00445647 05/29/2024 UPS 32.90 0.00 32.90 AP 00445648 05/29/2024 VALLEY POWER SYSTEMS INC 0.00 137.21 137.21 AP 00445649 05/29/2024 VISION SERVICE PLAN CA 12,159.84 0.00 12,159.84 AP 00445650 05/29/2024 WAXIE SANITARY SUPPLY 7,143.35 0.00 7,143.35 AP 00445651 05/29/2024 WEST COAST ARBORISTS INC 124,809.30 0.00 124,809.30 AP 00445652 05/29/2024 WEST COAST MULTIMEDIA 0.00 750.00 750.00 AP 00445653 05/29/2024 WEST END MATERIAL SUPPLY 204.57 0.00 204.57 AP 00445654 05/29/2024 WINZER CORPORATION 0.00 350.64 350.64 AP 00445655 06/05/2024 AIRGAS USA LLC 67.60 0.00 67.60 AP 00445656 06/05/2024 ALEXANDRA REYES PRINT 1,724.00 0.00 1,724.00 AP 00445657 06/05/2024 ALVAREZ, MARIA ELENA 432.00 0.00 432.00 AP 00445658 06/05/2024 BAKER & TAYLOR LLC 1,127.84 0.00 1,127.84 AP 00445659 06/05/2024 BAST, KAROLYN 864.00 0.00 864.00 AP 00445660 06/05/2024 BASTIAN, DAVID 0.00 320.00 320.00 AP 00445661 06/05/2024 BOYD, PRESTON 900.00 0.00 900.00 AP 00445662 06/05/2024 BRIDGE POINT RANCHO CUCAMONGA LLC 10,000.00 0.00 10,000.00 AP 00445663 06/05/2024 C V W D 185.68 0.00 185.68 ***AP 00445664 06/05/2024 C V W D 137.97 321.85 459.82 ***AP 00445668 06/05/2024 C V W D 34,624.08 81.15 34,705.23 AP 00445669 06/05/2024 CALIFORNIA STATE CONTROLLER 509.39 0.00 509.39 AP 00445670 06/05/2024 CARROLL, CORINNA 48.48 0.00 48.48 AP 00445671 06/05/2024 CARTY, DIANE 252.00 0.00 252.00 AP 00445672 06/05/2024 CCS ORANGE COUNTY JANITORIAL INC 397.05 0.00 397.05 AP 00445673 06/05/2024 CHOI, ELLEN 43.68 0.00 43.68 AP 00445674 06/05/2024 CINTAS CORPORATION 7,058.91 0.00 7,058.91 AP 00445675 06/05/2024 CITRUS MOTORS ONTARIO INC 478.29 0.00 478.29 AP 00445676 06/05/2024 CLARK, KAREN 1,008.00 0.00 1,008.00 AP 00445677 06/05/2024 CORODATA MEDIA STORAGE INC 197.00 0.00 197.00 07:31:45 06/10/2024Current Date:VLOPEZ - Veronica Lopez Page:5 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 21 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/23/2024 through 6/9/2024 Check No.Check Date Vendor Name City Fire Amount AP 00445678 06/05/2024 COUREY-PICKERING, CASEY 1,425.44 0.00 1,425.44 AP 00445679 06/05/2024 CROXFORD, KYLE 400.00 0.00 400.00 AP 00445680 06/05/2024 D & K CONCRETE COMPANY 1,335.57 0.00 1,335.57 AP 00445681 06/05/2024 DEMCO INC 177.37 0.00 177.37 AP 00445682 06/05/2024 DEPARTMENT OF INDUSTRIAL RELATIONS 4,050.00 0.00 4,050.00 AP 00445683 06/05/2024 DEPENDABLE BREAK ROOM SOLUTIONS INC 154.24 0.00 154.24 AP 00445684 06/05/2024 DICUS SHERIFF-CORONER, SHANNON D 1,440.00 0.00 1,440.00 AP 00445685 06/05/2024 DOG WASTE DEPOT 4,932.69 0.00 4,932.69 AP 00445686 06/05/2024 DOLLARHIDE, GINGER 536.40 0.00 536.40 AP 00445687 06/05/2024 DOWNTOWN LA LAW GROUP LLP 20,000.00 0.00 20,000.00 AP 00445688 06/05/2024 DUDEK 2,956.25 0.00 2,956.25 AP 00445689 06/05/2024 ENGELKE, LINDA 48.89 0.00 48.89 AP 00445690 06/05/2024 ENKO SYSTEMS INC 958.77 0.00 958.77 AP 00445691 06/05/2024 FIALLOS, WILSON 1,701.00 0.00 1,701.00 AP 00445692 06/05/2024 FOREST CITY COMMERCIAL MGMT INC 2,452.00 0.00 2,452.00 AP 00445693 06/05/2024 FRITTS FORD 91,688.13 0.00 91,688.13 ***AP 00445694 06/05/2024 FRONTIER COMM 2,210.02 511.33 2,721.35 ***AP 00445695 06/05/2024 FRONTIER COMM 255.45 596.08 851.53 AP 00445696 06/05/2024 FRONTIER COMM 3,910.61 0.00 3,910.61 AP 00445697 06/05/2024 GBS LINENS 1,366.63 0.00 1,366.63 AP 00445698 06/05/2024 GENUINE GENERAL CONTRACTOR 13,410.00 0.00 13,410.00 AP 00445699 06/05/2024 GONZALEZ, CATHY 600.00 0.00 600.00 ***AP 00445700 06/05/2024 GRAINGER 1,033.37 297.26 1,330.63 AP 00445701 06/05/2024 GRAPHICS FACTORY PRINTING INC 1,726.69 0.00 1,726.69 AP 00445702 06/05/2024 HCI ENVIRONMENTAL & ENGINEERING SVC 0.00 2,930.00 2,930.00 AP 00445703 06/05/2024 HOGARTY, DARYN C 5,000.00 0.00 5,000.00 AP 00445704 06/05/2024 HOLLIDAY ROCK CO INC 2,074.95 0.00 2,074.95 AP 00445705 06/05/2024 IDEXX DISTRIBUTION INC 84.69 0.00 84.69 AP 00445706 06/05/2024 INLAND SOCAL MEDIA GROUP LLC 995.00 0.00 995.00 AP 00445707 06/05/2024 INLAND VALLEY DANCE ACADEMY 528.00 0.00 528.00 AP 00445708 06/05/2024 INTERNATIONAL LINE BUILDERS INC 110,493.80 0.00 110,493.80 AP 00445709 06/05/2024 ITO, LAISHAN MUI 600.00 0.00 600.00 AP 00445710 06/05/2024 KASAD, VICKI 274.62 0.00 274.62 AP 00445711 06/05/2024 KIM, MINCHUL 57.04 0.00 57.04 AP 00445712 06/05/2024 KLEIN, KEVIN P 40.00 0.00 40.00 AP 00445713 06/05/2024 L S A ASSOCIATES INC 1,252.50 0.00 1,252.50 AP 00445714 06/05/2024 LAVEN, WENDY 500.00 0.00 500.00 AP 00445715 06/05/2024 LITTLE BEAR PRODUCTIONS 115.00 0.00 115.00 AP 00445716 06/05/2024 LOPEZ, JOSHUA 34.20 0.00 34.20 AP 00445717 06/05/2024 MC AVOY & MARKHAM 147.08 0.00 147.08 AP 00445718 06/05/2024 MC WIL SPORTS SURFACES INC 12,400.00 0.00 12,400.00 AP 00445719 06/05/2024 MCFADDEN-DALE HARDWARE 254.36 0.00 254.36 AP 00445720 06/05/2024 MCI 69.98 0.00 69.98 AP 00445721 06/05/2024 MCMASTER-CARR SUPPLY COMPANY 1,111.35 0.00 1,111.35 AP 00445722 06/05/2024 MCMURRAY STERN INC 941.00 0.00 941.00 AP 00445723 06/05/2024 MIDWEST VETERINARY SUPPLY INC 607.82 0.00 607.82 AP 00445724 06/05/2024 MONTGOMERY HARDWARE CO 2,354.34 0.00 2,354.34 07:31:45 06/10/2024Current Date:VLOPEZ - Veronica Lopez Page:6 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 22 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/23/2024 through 6/9/2024 Check No.Check Date Vendor Name City Fire Amount AP 00445725 06/05/2024 MORALES, ROBERT 136.50 0.00 136.50 AP 00445726 06/05/2024 MOTALA, FIONA 80.61 0.00 80.61 AP 00445727 06/05/2024 MUSIC TREE 1,332.00 0.00 1,332.00 AP 00445728 06/05/2024 MWI ANIMAL HEALTH 706.67 0.00 706.67 AP 00445729 06/05/2024 NBS 2,116.25 0.00 2,116.25 AP 00445730 06/05/2024 NEW COLOR SILK SCREEN 246.20 0.00 246.20 AP 00445731 06/05/2024 NINJIO LLC 14,724.00 0.00 14,724.00 ***AP 00445732 06/05/2024 OCCUPATIONAL HEALTH CENTERS OF CA 2,704.00 458.00 3,162.00 AP 00445734 06/05/2024 ODP BUSINESS SOLUTIONS LLC 1,590.02 0.00 1,590.02 AP 00445735 06/05/2024 ONLY CREMATIONS FOR PETS INC 955.00 0.00 955.00 AP 00445736 06/05/2024 PACIFIC MH CONSTRUCTION INC 13,027.50 0.00 13,027.50 ***AP 00445737 06/05/2024 PFM ASSET MANAGEMENT LLC 17,092.60 2,795.82 19,888.42 AP 00445738 06/05/2024 PROHEALTH PARTNERS INC 0.00 450.00 450.00 AP 00445739 06/05/2024 QUADIENT INC 19,603.34 0.00 19,603.34 AP 00445740 06/05/2024 RANCHO SMOG CENTER 99.90 0.00 99.90 AP 00445741 06/05/2024 REMY CORPORATION, THE 20,300.50 0.00 20,300.50 AP 00445742 06/05/2024 ROMERO, NESTOR 8,500.00 0.00 8,500.00 AP 00445743 06/05/2024 SAN BERNARDINO COUNTY 0.00 19.00 19.00 AP 00445744 06/05/2024 SAN BERNARDINO COUNTY 19.00 0.00 19.00 AP 00445745 06/05/2024 SAN BERNARDINO COUNTY 19.00 0.00 19.00 AP 00445746 06/05/2024 SAN BERNARDINO COUNTY 19.00 0.00 19.00 AP 00445747 06/05/2024 SEQUEL CONTRACTORS INC 57,373.63 0.00 57,373.63 AP 00445748 06/05/2024 SHRED PROS 73.00 0.00 73.00 AP 00445749 06/05/2024 SITEONE LANDSCAPE SUPPLY LLC 1,624.14 0.00 1,624.14 AP 00445750 06/05/2024 SMG - RC PREMIER FOOD SERVICES LLC 8,515.53 0.00 8,515.53 AP 00445751 06/05/2024 SOCIAL VOCATIONAL SERVICES 4,752.00 0.00 4,752.00 AP 00445752 06/05/2024 SONSRAY MACHINERY LLC 209.10 0.00 209.10 ***AP 00445753 06/05/2024 SOUTHERN CALIFORNIA EDISON 10,707.61 1,535.04 12,242.65 AP 00445754 06/05/2024 SOUTHERN CALIFORNIA NEWS GROUP 394.00 0.00 394.00 AP 00445755 06/05/2024 STOTZ EQUIPMENT 95.09 0.00 95.09 AP 00445756 06/05/2024 SUPERIOR PAVEMENT MARKINGS INC 977.00 0.00 977.00 AP 00445757 06/05/2024 THERESA LEE CONSULTING LLC 17,375.00 0.00 17,375.00 AP 00445758 06/05/2024 TIREHUB LLC 663.64 0.00 663.64 AP 00445759 06/05/2024 TOLL ROADS VIOLATIONS DEPT, THE 61.47 0.00 61.47 AP 00445760 06/05/2024 TURN 360 BOOTH 600.00 0.00 600.00 AP 00445761 06/05/2024 UNDERGROUND SERVICE ALERT/SC 155.25 0.00 155.25 AP 00445762 06/05/2024 UNITED RENTALS NORTH AMERICA INC 703.88 0.00 703.88 AP 00445763 06/05/2024 UNIVERSITY OF VIRGINIA 9,500.00 0.00 9,500.00 AP 00445764 06/05/2024 UPS 131.44 0.00 131.44 AP 00445765 06/05/2024 URBAN ARENA 4,140.00 0.00 4,140.00 AP 00445766 06/05/2024 URIBE, WILLIAM A.16.99 0.00 16.99 AP 00445767 06/05/2024 VAN SCOYOC ASSOCIATES INC 4,000.00 0.00 4,000.00 AP 00445768 06/05/2024 VCLOUD TECH INC 1,533.87 0.00 1,533.87 AP 00445769 06/05/2024 VERIZON WIRELESS - LA 252.09 0.00 252.09 AP 00445770 06/05/2024 VICTOR MEDICAL COMPANY 448.31 0.00 448.31 AP 00445771 06/05/2024 VULCAN MATERIALS COMPANY 346.88 0.00 346.88 AP 00445772 06/05/2024 W-TRANS 10,602.50 0.00 10,602.50 07:31:45 06/10/2024Current Date:VLOPEZ - Veronica Lopez Page:7 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 23 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/23/2024 through 6/9/2024 Check No.Check Date Vendor Name City Fire Amount AP 00445773 06/05/2024 WATJE, REBECCA 3,233.48 0.00 3,233.48 AP 00445774 06/05/2024 WAXIE SANITARY SUPPLY 2,535.86 0.00 2,535.86 AP 00445775 06/05/2024 WESTBOUND COMMUNICATIONS INC 2,545.00 0.00 2,545.00 AP 00445776 06/05/2024 WU, LINGYAN 62.90 0.00 62.90 AP 00445777 06/05/2024 ZHAO, YU 43.09 0.00 43.09 AP 00445778 06/05/2024 U.S. BANK PARS ACCT #6746022500 1,155.04 0.00 1,155.04 AP 00445779 06/05/2024 U.S. BANK PARS ACCT #6746022500 11,171.57 0.00 11,171.57 AP 00445780 06/05/2024 U.S. BANK PARS ACCT #6745033700 6,605.00 0.00 6,605.00 $5,417,140.82 $6,601,993.25 $1,184,852.43 Note: Grand Total: Total Fire: Total City: *** Check Number includes both City and Fire District expenditures 07:31:45 06/10/2024Current Date:VLOPEZ - Veronica Lopez Page:8 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 24 DATE:June 19, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Noah Daniels, Finance Director Veronica Lopez, Accounts Payable Supervisor SUBJECT:Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $1,795.42 Dated May 23, 2024, Through June 09, 2024. (CITY/FIRE) RECOMMENDATION: Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Weekly check register amounts are $1,488.34 and $307.08 for the City and the Fire District, respectively. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment 1 - Weekly Check Register Page 25 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. AND CITY OF RANCHO CUCAMONGA 5/23/2024 through 6/9/2024 Check No.Check Date Vendor Name City Fire Amount ***AP 00445635 05/29/2024 SOCAL GAS 1,448.34 307.08 1,755.42 $1,448.34 $1,755.42 $307.08 Note: Grand Total: Total Fire: Total City: *** Check Number includes both City and Fire District expenditures 06:57:44 06/10/2024Current Date:VLOPEZ - Veronica Lopez Page:1 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 26 DATE:June 19, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Elisa Cox, Assistant City Manager Noah Daniels, Finance Director Hiram Zavala, Management Analyst II SUBJECT:Consideration to Receive and File Current Investment Schedules as of May 31, 2024, for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE) RECOMMENDATION: Staff recommends that the City Council/Board of Directors of the Fire Protection District receive and file the attached current investment schedules for the City of Rancho Cucamonga (City) and the Rancho Cucamonga Fire Protection District (District) as of May 31, 2024. BACKGROUND: The attached investment schedules as of May 31, 2024, reflect cash and investments managed by the Finance Department/Revenue Management Division and are in conformity with the requirements of California Government Code Section 53601 and the City of Rancho Cucamonga’s and the Rancho Cucamonga Fire Protection District’s adopted Investment Policies as approved on June 22, 2023. ANALYSIS: The City’s and District’s Treasurers are each required to submit a quarterly investment report to the City Council and the Fire Board, respectively, in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the City and District Treasurers have each elected to provide this report on a monthly basis. FISCAL IMPACT: None. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: The monthly investment schedule supports the City Council’s core value of providing and nurturing a high quality of life for all by demonstrating the active, prudent fiscal management of the City’s investment portfolio to ensure that financial resources are available to support the various services the City provides to all Rancho Cucamonga stakeholders. ATTACHMENTS: Attachment 1 - Investment Schedule (City) Attachment 2 - Investment Schedule (Fire) Page 27 Page 28 Page 29 Page 30 Page 31 Page 32 Page 33 Page 34 Page 35 Page 36 Page 37 Page 38 Page 39 Page 40 Page 41 Page 42 Page 43 Page 44 Page 45 Page 46 Page 47 Page 48 Page 49 Page 50 Page 51 Page 52 Page 53 Page 54 Page 55 Page 56 Page 57 Page 58 Page 59 Page 60 Page 61 Page 62 Page 63 Page 64 Page 65 Page 66 Page 67 City of Rancho Cucamonga Summary of Cash and Investments with Fiscal Agents For the Month Ended 5/31/2024 Trustee and/or Paying Agent Purchase Maturity Cost Bond Issue/Description Account Name Trust Account # Fund Investment Date Date*Yield Value CFD 2003-01 Improvement Area 1 (2013)Wells Fargo Reserve Fund Agency Project 865 Money Market Fund 864 Money Market Fund 864 Money Market Fund 864 Money Market Fund 864 Money Market Fund 864 Money Market Fund 9/1/2013 9/1/2013 9/1/2013 9/1/2013 9/1/2013 9/1/2013 N/A N/A N/A N/A N/A N/A 0.01% 0.01% 0.01% 0.01% 0.01% 0.01% $ $ $ $ $ $ $ 1,434,107.43 83,812.45 206,638.78 891.51 Cultural Center Fund Bond Fund Developer Project Special Tax 105,657.28 36,214.53 1,867,321.98 CFD 2003-01 Improvement Area 2 (2013) CFD No 2004-01 Rancho Etiwanda Series Wells Fargo Wells Fargo Bond Fund 866 Money Market Fund 867 Money Market Fund 866 Money Market Fund 12/1/2013 12/1/2013 12/1/2013 N/A N/A N/A 0.01% 0.01% 0.01% $ $ $ $ 140.61 134,073.05 3,400.85 Reserve Fund Special Tax Fund 137,614.51 Admin Expense Fund Bond Fund Money Market Fund 820 Money Market Fund 821 Money Market Fund 820 Money Market Fund 820 Money Market Fund N/A N/A N/A N/A N/A 0.01% 0.01% 0.01% $- 1,666.02 Reserve Fund Special Tax Fund Project Fund 1,200,625.23 30,555.78 48,449.80 1,281,296.83$ $2014 Rancho Summit Wells Fargo Cost of Issuance Fund Bond Fund Money Market Fund 858 Money Market Fund 859 Money Market Fund 858 Money Market Fund Money Market Fund N/A N/A N/A N/A N/A N/A N/A - 319.67 Reserve Fund 262,609.66 Sepcial Tax Fund Rebate Fund 6,671.62 - Redemption Fund Prepayment Fund Money Market Fund - -Money Market Fund $ $ 269,600.95 CFD No. 2000-01 South Etiwanda Union Bank Union Bank Union Bank Rancho Cucamonga 2015 CFD2000-1 AGY Special Tax Fund 7/30/2015 7/30/2015 7/30/2015 7/30/2015 7/30/2015 N/A N/A N/A N/A N/A - 4.54852 Money Market Fund 852 Money Market Fund Money Market Fund Bond Fund 3.37 Prepayment Fund - Reserve Fund 853 Money Market Fund 0.00% 0.00% 24,223.87 24,231.78$ CFD No. 2000-02 Rancho Cucamonga Corporate Park Rancho Cucamonga 2015 CFD2000-2 AGY Special Tax Fund Money Market Fund 856 Money Market Fund 856 Money Market Fund Money Market Fund 7/30/2015 7/30/2015 7/30/2015 7/30/2015 7/30/2015 N/A N/A N/A N/A N/A $ $ $ $ - 35.26 Bond Fund 34.23 Prepayment Fund - Reserve Fund 857 Money Market Fund 222,433.65 222,503.14$ $CFD No. 2001-01 IA 1&2, Series A Rancho Cucamonga 2015 CFD2001-1 AGY Special Tax Fund Money Market Fund 860 Money Market Fund 860 Money Market Fund 7/30/2015 7/30/2015 7/30/2015 N/A N/A N/A - 162.68 153.61Bond Fund I:\FINANCE\SALINA\Fiscal Agent Stmts\FY 2023-24\_Fiscal Agent Statements Workbook 23-24.xlsx Summary Report Page 1 Page 68 City of Rancho Cucamonga Summary of Cash and Investments with Fiscal Agents For the Month Ended 5/31/2024 Trustee and/or Paying Agent Purchase Maturity Cost Bond Issue/Description Account Name Prepayment Fund Trust Account # Fund Investment Date Date*Yield Value Money Market Fund 7/30/2015 7/30/2015 N/A N/A - Reserve Fund 861 Money Market Fund 0.00%323,203.07 323,519.36$ $CFD No. 2001-01 IA3, Series B Union Bank Union Bank Union Bank Rancho Cucamonga 2015 CFD2001-1 AGY Special Tax Fund Money Market Fund 862 Money Market Fund 862 Money Market Fund Money Market Fund 7/30/2015 7/30/2015 7/30/2015 7/30/2015 7/30/2015 N/A N/A N/A N/A N/A - 15.75 Bond Fund 14.86 Prepayment Fund - Reserve Fund 863 Money Market Fund 0.00% 0.00% 0.00% 31,379.48 31,410.09$ $CFD No. 2006-01 Vintner's Grove Rancho Cucamonga 2015 CFD2006-1 AGY Special Tax Fund Money Market Fund 869 Money Market Fund 869 Money Market Fund Money Market Fund 7/30/2015 7/30/2015 7/30/2015 7/30/2015 7/30/2015 N/A N/A N/A N/A N/A - 116.22 Bond Fund 109.30 Prepayment Fund - Reserve Fund 870 Money Market Fund 137,701.45 137,926.97$ $CFD No. 2006-02 Amador on Rt. 66 Rancho Cucamonga 2015 CFD2006-2 AGY Special Tax Fund Money Market Fund 871 Money Market Fund 871 Money Market Fund Money Market Fund 7/30/2015 7/30/2015 7/30/2015 7/30/2015 7/30/2015 N/A N/A N/A N/A N/A - 68.86 Bond Fund 64.78 Prepayment Fund - Reserve Fund 872 Money Market Fund 83,353.09 83,486.73$ TOTAL CASH AND INVESTMENTS WITH FISCAL AGENTS $4,378,912.34 * Note: These investments are money market accounts which have no stated maturity date as they may be liquidated upon demand. I:\FINANCE\SALINA\Fiscal Agent Stmts\FY 2023-24\_Fiscal Agent Statements Workbook 23-24.xlsx Summary Report Page 2 Page 69 Page 70 Page 71 Page 72 Page 73 Page 74 Page 75 Page 76 Page 77 Page 78 Page 79 Page 80 Page 81 Page 82 Page 83 Page 84 Page 85 Page 86 Page 87 Page 88 Page 89 Page 90 Page 91 Page 92 Page 93 Page 94 Page 95 Page 96 Page 97 Page 98 Page 99 Page 100 Page 101 Page 102 Page 103 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Julie A. Sowles, Deputy City Manager of Civic and Cultural Services Linda A. Troyan, MMC, City Clerk Services Director SUBJECT:Ratification of a Correction of a Typographical Error in Exhibit “A,” the Rancho Cucamonga Transient Occupancy Tax Ordinance, of Resolution No. 2024-030, Previously Adopted by the City Council on May 15, 2024. (CITY) RECOMMENDATION: Staff recommends the City Council ratify the corrected ordinance (Exhibit “A” of Resolution No. 2024-030), for submittal to the Registrar of Voters. BACKGROUND: At the Regular City Council meeting of May 15, 2024, Resolution No. 2024-030 ordering the submittal of a Measure to the Qualified Electors of the City of Rancho Cucamonga - known as The City of Rancho Cucamonga Transient Occupancy Tax Measure - which would approve an ordinance to increase by 2% the City's Transient Occupancy Tax Rate from 10% to 12% and ordering the submittal of said ordinance to the Voters at the General Municipal Election to be held on November 5, 2024 was adopted. ANALYSIS: City staff discovered a typographical error in Exhibit “A” to Resolution No 2024-030. Specifically, Exhibit “A,” the Rancho Cucamonga Transient Occupancy Tax Ordinance, contained two of the same section numbers. One of the two Section 4 of the ordinance should be renumbered Section 5 and the remainder of the section numbering corrected accordingly. The correction causes no change to the text of the ordinance (Exhibit “A”). FISCAL IMPACT: Not applicable. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item maintains organizational efficiency and planning to help advance the quality of life for the community through inclusive decision making. ATTACHMENTS: Attachment 1 - Resolution No. 2024-030, with corrected Exhibit “A” Page 104 RESOLUTION NO. 2024-030 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE SUBMITTAL OF A MEASURE TO THE QUALIFIED ELECTORS OF THE CITY OF RANCHO CUCAMONGA — KNOWN AS THE CITY OF RANCHO CUCAMONGA TRANSIENT OCCUPANCY TAX MEASURE — WHICH WOULD APPROVE AN ORDINANCE TO INCREASE BY 2% THE CITY'S TRANSIENT OCCUPANCY TAX RATE FROM 10% TO 12% AND ORDERING THE SUBMITTAL OF SAID ORDINANCE TO THE VOTERS AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2024 WHEREAS, the City of Rancho Cucamonga seeks to obtain sufficient funding to maintain the high quality of City services; and WHEREAS, without additional local revenue, the City Manager has stated that the City will need to cut programs that serve key City general functions such as supporting public safety, addressing homelessness, improving infrastructure, maintaining and improving parks and open space, supporting City seniors and youth, and planning for long-term budgeting of other public programs; WHEREAS, the City wants to exercise local, control over its fiscal sustainability, and protect the health, security, and high quality of life of Rancho Cucamonga citizens; and WHEREAS, the measure as written adopts an accountability provision to require an annual audit of the collection and expenditure of revenue from the tax levied by this Ordinance and ensure that revenue from the tax is only used for local services and infrastructure; and WHEREAS, the City needs additional funding to maintain, among other programs and general services, street and pothole repairs, community and neighborhood safety, and successful crime prevention programs that keep residents safe; and WHEREAS, Transient Occupancy Tax is paid only by visitors to the City who also benefit from the excellent general services the City provides, including public safety services, parks and recreation opportunities and building and safety services. WHEREAS, the City Council proposes to submit to the voters of the City an Ordinance providing for an increase to the existing Transient Occupancy Tax rate from ten percent (10'6/6) to twelve percent (12%). Resolution No. 2024-030— Page 1 of 6 ATTACHMENT 1 Page 105 NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby finds, determines, and resolves as follows: Section 1. The City Council hereby finds that the facts set forth in the recitals of this Resolution are true and correct, and establish the factual basis for the City Council's adoption of this Resolution. Section 2. By Resolution No. 2024-030, adopted on May 15, 2024, the City Council has previously called and given notice of the General Municipal Election to be held in the City on November 5, 2024, and to be consolidated with the Presidential General Election conducted on the same date. Pursuant to California Elections Code Sections 9222 and 10201, the City Council hereby orders that at the said election, a general Tax Ordinance be submitted to the voters for approval. The full text of the Rancho Cucamonga general Transient Occupancy Tax Ordinance is attached to this Resolution as Exhibit A and incorporated herein by this reference and shall be printed in full in the sample ballot. The question to be submitted to the voters shall appear and be printed on the ballot as follows: City of Rancho Cucamonga Transient Occupancy Tax Measure In order to provide general city services, such as public safety, roads, and improvements to parks and open space, shall the City of Rancho YES Cucamonga adopt an ordinance to increase its transient occupancy tax, a tax paid only by hotel and short term rental guests, from 10 percent to 12 percent until ended by voters, providing approximately $1,000,000 annually, subject to citizen oversight and City Council authority to reduce the tax if funds are unnecessary? NO Section 3. The City Council hereby approves the proposed the Rancho Cucamonga Transient Occupancy Tax Ordinance, attached to this Resolution as Exhibit A, to be submitted to the voters. The proposed measure is a general tax, as defined in Article XIIIC of the California Constitution, collected by hotel or motel operators or short-term rental owners from transients, to be increased from the rate of 10% to a rate of 12%, which operators will then pay to the City. The Ordinance shall not take effect unless and until approved by a vote of at least a majority of voters voting on the question at the election. Section 4. The City Attorney is hereby directed to prepare an impartial analysis of the measure pursuant to Elections Code Section 9280. Section 5. The City Council directs that arguments for and against the measure may be filed in accordance with applicable law, and hereby authorizes individual member of the City Council to file a written argument or any rebuttal argument for or against the measure. Resolution No. 2024-030 — Page 2 of 6 Page 106 Section 6. In all particulars not recited in this Resolution, the General Municipal Election shall be held and conducted as provided by law for holding municipal elections. All persons qualified and registered to vote in the City of Rancho Cucamonga as of the date of such election shall be entitled to vote on the measure. Section 7. The City shall reimburse the County of San Bernardino for any additional costs associated with the submission of this measure to the voters. Section 8. The City Clerk is hereby directed to submit a certified copy of this Resolution to the San Bernardino County Registrar of Voters Office and to the San Bernardino County Board of Supervisors. Section 9. The Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution. Resolution No. 2024-030 — Page 3 of 6 Page 107 PASSED, APPROVED, and ADOPTED this 15th day of May, 2024. Line B. Kenne y;-Mayor Tern ATTEST: J ' e . Reynolds, City Clerk STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO ) ss CITY OF RANCHO CUCAMONGA ) I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Rancho Cucamonga, at a Regular Meeting of said Council held on the 15" day of May, 2024. AYES: Hutchison, Kennedy, Scott, Stickler NOES: None ABSENT:Michael ABSTAINED: None Executed this 16th day of May, 2024, at Rancho Cucamonga, California. J ce Reynolds, City lerk Resolution No. 2024-030 — Page 4 of 6 Page 108 Resolution No. 2024-030 – Page 5 of 6 EXHIBIT A ORDINANCE NO. XXX AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING SECTION 3.40.020 OF CHAPTER 3.40 OF TITLE 3 OF THE RANCHO CUCAMONGA MUNICIPAL CODE TO INCREASE THE CITY’S EXISTING TRANSIENT OCCUPANCY TAX RATE FROM TEN PERCENT (10%) TO TWELVE PERCENT (12%) The People of the City of Rancho Cucamonga do hereby ordain as follows: Section 1. Municipal Code Amendment. Section 3.40.020 (“Imposition of tax”) of Chapter 3.40 (“Transient Occupancy Tax”) of Title 3 (“Revenue and Finance”) of the Rancho Cucamonga Municipal Code is hereby amended to read as follows: “3.40.020 – Imposition of tax. For the privilege of occupancy in any hotel, each transient is subject to and shall pay a tax in the amount of twelve percent (12%) of the rent charged by the operator. Said tax constitutes a debt owed by the transient to the city which is extinguished only by payment to the operator or to the city. The transient shall pay the tax to the operator of the hotel at the time the rent is paid. If the rent is paid in installments, a proportionate share of the tax shall be paid with each installment. The unpaid tax shall be due upon the transient's ceasing to occupy space in the hotel. If for any reason the tax due is not paid to the operator of the hotel, the tax administrator may require that such tax shall be paid directly to the city.” Section 2. Future Amendments. Notwithstanding California Elections Code Section 9217, without a vote of the People of the City of Rancho Cucamonga, the Rancho Cucamonga City Council may do any and all of the following: (i) repeal this Ordinance; (ii) reduce the rate of the transient occupancy tax below twelve percent (12%); (iii) increase the rate of the transient occupancy tax back to 12% if it has previously been reduced below such rate; or (iv) amend any other provision of Rancho Cucamonga Municipal Code Chapter 3.40 that does not increase the rate of the tax above 12%. In no event shall the City Council increase the rate of the transient occupancy tax in excess of 12% without approval by a majority of the voters voting in an election on the increase. Section 3. General Tax. If adopted, this Ordinance will increase, as set forth herein, the rate of the City’s existing transient occupancy tax, which is a general tax of the City. Section 4. Public Accountability. Each year, as part of the audit of the City’s financial statements, the City's independent auditors shall complete a report reviewing the collection and expenditure of revenue from the tax levied by this Ordinance. Revenue Page 109 Resolution No. 2024-030 – Page 6 of 6 from the tax shall be used to fund governmental services and infrastructure within the City of Rancho Cucamonga. Section 5. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Ordinance shall nonetheless remain in full force and effect. The People of the City of Rancho Cucamonga hereby declare that they would have adopted each section, subsection, sentence, clause, phrase, or portion of this Ordinance, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions of this Ordinance be declared invalid or unenforceable. Section 6. Effective Date. The Mayor and City Clerk are hereby authorized to attest to the adoption of this Ordinance by signing where indicated below. This Ordinance shall take effect ten days following certification of the vote by the City Council. PASSED, APPROVED, AND ADOPTED by the People of the City of Rancho Cucamonga, California, voting on the 5th day of November, 2024. ___________________________________ L. Dennis Michael, Mayor ATTEST: ___________________________________ Janice C. Reynolds, City Clerk Page 110 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Linda A. Troyan, MMC, City Clerk Services Director Patricia Bravo-Valdez, MMC, Deputy City Clerk Services Director SUBJECT:Consideration to Proceed with the Biennial Review of the Conflict of Interest Code for the City Council, Fire Protection District and the Rancho Cucamonga EIFD Public Financing Authority and Authorize the Filing of the 2024 Local Agency Biennial Notice. (CITY) RECOMMENDATION: Staff recommends the City Council direct staff to proceed with the biennial review of the Conflict of Interest Code for the City, Fire Protection District and the Rancho Cucamonga EIFD Public Financing Authority and authorize the filing of a Local Agency Biennial Notice by October 1, 2024. BACKGROUND: The Political Reform Act requires every local government agency to review its Conflict of Interest Code every two (2) years to determine if it is accurate, or alternatively, to determine if the code must be amended. A Conflict of Interest Code tells public officials, governmental employees, and consultants what financial interests they must disclose on their Statement of Economic Interest (Form 700). By October 1, 2024, a biennial notice must be filed with the agency's code reviewing body. The City Council is the code reviewing body for the Fire District, the Rancho Cucamonga EIFD Public Financing Authority and the City. ANALYSIS: This biennial review ensures that the code includes disclosure by those officials who make or participate in making governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. Amendments must be submitted to the City Council for approval within 90 days of the biennial review. FISCAL IMPACT: Not applicable. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item helps advance and ensure adherence to state reporting requirements and transparency by City officials therefore contributing to the vision of creating an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community. ATTACHMENTS: None. Page 111 2 3 9 1 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Michael J. Smith, Chief of Police Jeff Allison, Administrative Lieutenant Karen Hunt, Sheriff's Service Specialist SUBJECT:Consideration of an Appropriation in the Amount of $88,000.00 from Citizens Option for Public Safety (COPS) Funds and Authorization to Utilize Cellebrite Digital Investigative Programs as a Single Source Procurement. (CITY) RECOMMENDATION: Staff recommends the City Council approve the appropriation of funds in the amount of $88,000 from the Citizens Option for Public Safety (COPS) Funds and authorization to purchase Cellebrite Digital Investigative Programs as a Single Source Procurement. BACKGROUND: Rancho Cucamonga Police Department has used older versions of Cellebrite’s digital investigative programs dating back to 2011. These have proven to be reliable and useful investigative tools. ANALYSIS: Cellebrite’s current programs allow investigators to retrieve forensic evidence safely, faster, and from the latest digital devices. Authorization and agreement to a three year contract will guarantee firm-fixed pricing for the three year term. FISCAL IMPACT: COPS Funding in the amount of $88,000.00 over the next three fiscal years as broken down below: FY 24/25 $30,000 – Cellebrite Fund No. 1354701-5608 - Capital Outlay/ Computer Software FY 25/26 $28,000 – Cellebrite Fund No. 1354701-5608 - Capital Outlay/ Computer Software FY 26/27 $30,000 – Cellebrite Fund No. 1354701-5608 - Capital Outlay/ Computer Software COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This project aligns with the Council core values of promoting and enhancing a safe and healthy community for all and intentionally embracing and anticipating the future. ATTACHMENTS: Attachment 1 – Quote: Q-391606-1 Attachment 2 – Single Source Justification Attachment 3 – Single Source Justification Memo Page 112 Cellebrite Inc.8065 Leesburg Pike,Suite T3-302Vienna, VA 22182USA Tel. +1 800 942 3415Fax. +1 201 848 9982Tax ID#: 22-3770059DUNS: 033095568CAGE: 4C9Q7Company Website:http://www.cellebrite.com Quote Quote#Q-391606-1Date:May 15, 2024 Billing InformationSan Bernardino County Sheriff's Dept.10500 Civic Center DrRancho Cucamonga, California 91730United States Contact: Karen HuntPhone: 909-774-2833 Delivery InformationRancho Cucamonga10510 Civic Center DriveRancho Cucamonga, CA 91730United States Contact: Steven LimPhone: Wire To:Bank Routing Number: 021000021Account Number: 761020590Account Name: Cellebrite Inc. Check Remittance (Only for NA):Cellebrite Inc. ,PO BOX 23551New York, NY, 10087-3551 End Customer: Rancho Cucamonga Police Department - San Bernardino County Sheriff Click here to process with Credit Card payment By clicking the link above and accepting this quote, You are expressing your agreement and compliance to and with the terms contained on this quote. Customer ID Good Through Payment Terms Currency Sales Rep SF-00039088 Jun 21, 2024 Net 45 USD Greg Facciolo Product Code Product Name Qty Start Date End Date Serial Number Net Price\Unit Net Price B-CNR-05-003 Upgrade to Inseyets Online Pro 1 Oct 06, 2024 Oct 05, 2025 0.00 0.00 S-UFD-20-003 Inseyets Pro UFED Subscription 1 Oct 06, 2024 Oct 05, 2025 4,400.00 4,400.00 S-UFD-20-006 Inseyets Pro PA Subscription 1 Oct 06, 2024 Oct 05, 2025 4,000.00 4,000.00 F-UFD-06-005 Inseyets upgrade kit 1 1,300.00 1,300.00 S-AIS-20-001 Inseyets Online Limited Unlocks subscription 65 Oct 06, 2024 Oct 05, 2025 276.93 18,000.45 SubTotal USD 27,700.45 Shipping & Handling USD 0.00 Sales Tax USD 2,146.78 Total USD 29,847.23 Comments: Year 2 $27,720 Year 3 $29,106 Quote Number: Q-391606-1 Prepared by Milena Rodriguez Page 1 of 2 Attachment 1 Page 113 Terms and Conditions: - This Quote/Proforma Invoice/Tax Invoice, together with the terms and conditions and license agreement listed below that are incorporated by reference to this Quote/Proforma Invoice (together, the “Agreement”), constitute an offer by Cellebrite. By signing this the Quote/Proforma Invoice, issuing a purchase order (or other ordering document) in connection with this the Quote/Proforma Invoice, or downloading and/or using the products identified in this the Quote/Proforma Invoice/Tax Invoice, the customer agrees to be bound by the terms of this Agreement. Any additional or different terms or conditions contained in any customer document, purchase order or other ordering document will not be binding upon Cellebrite unless expressly accepted in a document signed by a Cellebrite authorized signatory. - Quote is subject to regulatory approval. - Freight Terms: FCA (NJ) - Limited Warranty: Hardware:12 Months; Software:60 days; Touch Screen:30 days - General: The following terms shall apply to any product at http://legal.cellebrite.com/us/index.html - EULA: All Cellebrite Software is licensed subject to the end user license agreement available at https://legal.cellebrite.com/End-User- License-Agreement.html - Advanced Services (CAS): The following terms apply to Cellebrite Advanced Services at https://legal.cellebrite.com/CB-us-us/index.html - Premium: The following terms shall apply only to Cellebrite Premium at http://legal.cellebrite.com/intl/PremiumUS.htm - Pathfinder: The following terms apply to Cellebrite Pathfinder at https://legal.cellebrite.com/PF-Addendum.htm - Training Services: The following terms apply to Cellebrite Training Services at http://legal.cellebrite.com/intl/Training.htm - SaaS: The following terms apply to Cellebrite SaaS Services at https://legal.cellebrite.com/SaaS.htm - Endpoint SaaS: The following terms apply to Cellebrite Cellebrite Endpoint SaaS at https://legal.cellebrite.com/Endpoint-SAAS.html In the event of any dispute as to which terms apply, Cellebrite shall have the right to reasonably determine which terms apply to a given purchase order. Please indicate the invoice number when remitting payment *SALES TAX DISCLAIMER: Cellebrite Inc. is required to collect Sales and Use Tax for purchases made from the following certain U.S. States. Orders are accepted with the understanding that such taxes and charges shall be added, as required by law. Where applicable, Cellebrite Inc. will charge sales tax unless you have a valid sales tax exemption certificate on file with Cellebrite Inc. Cellebrite Inc. will not refund tax amounts collected in the event a valid sales tax certificate is not provided. If you are exempt from sales tax, you must provide us with your sales tax exempt number and fax a copy of your sales tax exempt certificate to Cellebrite Inc. Please include the following information on your PO for Cellebrite UFED purchase: - Please include the ORGINAL QUOTE NUMBER (For example - Q-XXXXX) on your PO - CONTACT NAME & NUMBER of individual purchasing and bill to address - E-MAIL ADDRESS of END USER for monthly software update as this is critical for future functionality I, the undersigned, hereby confirm that I am authorized to sign this Quote/Proforma Invoice on behalf the customer identified above , and I hereby approve that my signature is legally binding upon the customer identified above. Customer Name: San Bernardino County Sheriff's Department Signature: \s1\ Effective Date: \d1\ Name (Print): \n1\ Title: \t1\ Please sign and email to Milena Rodriguez at milena.rodriguez@cellebrite.com Quote Number: Q-391606-1 Prepared by Milena Rodriguez Page 2 of 2 Page 114 Attachment 2 Page 115 Page 116 Attachment 3 Page 117 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Micah Martin, Public Works Services Director Richard Favela, Streets, Storm Drains, and Fleet Superintendent Kenneth Fung, Associate Engineer SUBJECT:Consideration to Award a Contract to Gentry General Engineering, Inc. for the Heritage Park Pedestrian Trail Project Phase 2 in an Amount Not to Exceed $153,450.00. (CITY) RECOMMENDATION: Staff recommends the City Council: 1. Approve the plans and specifications for the Heritage Park Pedestrian Trail Project. 2. Accept the bids received for the Project. 3. Award and authorize the execution of a contract in the amount of $139,500.00 to the lowest responsive bidder, Gentry General Engineering, Inc. of Colton, CA. 4. Authorize the expenditure of a 10% contingency in the amount of $13,950.00 for a total project cost not to exceed $153,450.00, contingent upon the approval of the FY 2024/25 Budget. BACKGROUND: In 2022, City Council awarded a contract to remove and replace approximately 14,000 square feet of the asphalt pedestrian trail and remove seven (7) of the 10 trail side exercise equipment stations, plus related work at Heritage Park. The trail side exercise equipment stations were replaced by a centralized exercise equipment facility. Funding limitations at the time prevented the full trail replacement. This Phase 2 project will complete the replacement of the remaining 9,000 square feet of asphalt pavement pedestrian trail and removal of the remaining 3 trail side exercise equipment stations at Heritage Park. ANALYSIS: Three (3) bids for this project were opened at 2:00 pm on Tuesday, May 28, 2024 (see attached Bid Summary). Staff has completed the required background investigation and found that the lowest responsive bidder, Gentry General Engineering, Inc. of Colton, CA, met the requirements of the bid documents. The project is scheduled to be completed within thirty (30) working days. Staff is requesting a contingency of $13,950.00 in the event of something unexpected being discovered during construction. Page 118 Page 2 2 4 1 0 A copy of the project contract can be found at the City Clerk’s Office. FISCAL IMPACT: The proposed FY 2024/2025 Budget includes $252,740 for this project in account number 1848303-5607 (PD 85 Redemption Fund). Gentry General Engineering, Inc.’s bid including the 10% contingency is below the requested funds in the proposed Budget, therefore the EA will be adjusted accordingly in the Amended Budget to account for the difference between the budgeted increase and the actual contract expenditures. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: The Heritage Park Pedestrian Trail Renovation Project Phase 2, by completing the replacement of the asphalt trail pavement, will provide and nurture a high quality of life as well as promote and enhance a safe and healthy community enhance for users of the pedestrian trail. ATTACHMENTS: Attachment 1 – Bid Summary Page 119 MAY 28, 2024 BID OPENING SUMMARY HERITAGE PARK PEDESTRIAN TRAIL RENOVATION PROJECT PHASE 2 BASE BID Gentry General Engineering, Inc.MAJ Engineering DD Systems, Inc.Average of Unit PricesitemDescriptionQtyUnitUnit Price Cost Unit Price Cost Unit Price Cost cost in bid proposal 1 Mobilization / Demobilization 1 LS $9,000.00 $9,000.00 $10,000.00 $10,000.00 $13,824.75 $13,824.75 $10,941.58 2 Clearing & Groubbing 1 LS $15,000.00 $15,000.00 $3,540.00 $3,540.00 $2.50 $2.50 $6,180.83 3 Traffic Control 1 LS $14,000.00 $14,000.00 $5,000.00 $5,000.00 $3,750.00 $3,750.00 $7,583.33 4 Construciton Best Management Practices (BMP)1 LS $2,700.00 $2,700.00 $5,000.00 $5,000.00 $3,750.00 $3,750.00 $3,816.67 5 Remove and Dispose of AC Pavement, etc.1 LS $18,000.00 $18,000.00 $24,100.00 $24,100.00 $54,709.38 $54,709.38 $32,269.79 6 Remove and Dispose of 4" wide concrete mow curb and all incidentals 1 LS $1,200.00 $1,200.00 $2,735.00 $2,735.00 $500.00 $500.00 $1,478.33 7 Remove and Dispose of Exercise Equipment, etc.1 LS $5,000.00 $5,000.00 $3,160.00 $3,160.00 $5,250.00 $5,250.00 $4,470.00 8 Construct 3" thick AC pavement over Compacted Aggregate Base, etc.1 LS $56,000.00 $56,000.00 $86,345.00 $86,345.00 $88,765.13 $88,765.13 $77,036.71 9 Construct Redwood Header Board and Stakes, etc.1 LS $3,200.00 $3,200.00 $4,720.00 $4,720.00 $12,795.00 $12,795.00 $6,905.00 10 Construct 4" Wide Replacement Concrete Mow Curb per Detail on Sheet 2 1 LS $8,000.00 $8,000.00 $10,570.00 $10,570.00 $27.50 $27.50 $6,199.17 11 Construct 4" Wide Replacement Concrete Mow Curb per Detail 1 of Sheet 2 1 LS $4,400.00 $4,400.00 $4,255.00 $4,255.00 $3,750.00 $3,750.00 $4,135.00 12 Construct 6" Wide Replacement Concrete Mow Curb per Detail 2 of Sheet 2 1 LS $1,200.00 $1,200.00 $4,255.00 $4,255.00 $40.00 $40.00 $1,831.67 13 Install Construction Notification Signs. City Supplied.2 EA $900.00 $1,800.00 $2,500.00 $5,000.00 $1,300.00 $2,600.00 $1,566.67 BASE BID TOTAL =$139,500.00 $168,680.00 $189,764.26 $189,764.25 Attachment 1 - Bid Summary Page 120 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Micah Martin, Public Works Services Director Daniel Akers, Parks and Landscape Superintendent Lindsay A. McElwain, Acting Management Analyst III SUBJECT:Consideration to Award a Professional Services Agreement to BrightView Landscape Services, Inc. for Landscape and Irrigation Maintenance for LMD 7 and LMD 8 Parkways, Paseos, and Medians in an Amount Not to Exceed $511,540 for FY 2024/25. (CITY) RECOMMENDATION: Staff recommends City Council: 1. Award and authorize the execution of a professional services agreement for Landscape and Irrigation Maintenance for LMD 7 and LMD 8 Parkways, Paseos, and Medians to BrightView Landscape Services, Inc., effective July 1, 2024, for a one-year term with an option to renew in one (1) year increments up to a total of six (6) additional years, in an amount not to exceed $511,540 for FY 2024/25, and an estimated $4,040,450 over seven years, contingent upon approval of future budgets. 2. Authorize an expenditure in an amount not to exceed $511,540 for FY 2024/25. BACKGROUND: The Public Works Services Department and the Procurement Division routinely issue requests for proposals to ensure vendor services remain competitive. Currently, the landscaped areas in LMD 7 and LMD 8 are maintained under a contract that is combined with landscape maintenance for LMD 6R, LMD 9, and LMD 10. This previous contract was awarded in 2018. This year, Public Works re-evaluated how to best bid contract landscape maintenance due to funding levels and to capitalize on economies of scale and it was determined that the landscaped areas for LMD 7 and LMD 8 parkways, paseos, and medians should be maintained under a single contract but separately from landscaped areas in LMD 6R, LMD 9, and LMD 10. The landscaped sites within this contract will be maintained at a Service Level A as of July 1, 2024 which is an increase from the current Service Level C due to competitive rates as a result of the RFP. Public Works staff updated the specifications to include newer terminology, service specification changes, and better compliance language. With these changes to the scope of service, the new contract will be more in line with current requirements and fund resources, while providing the best value for the community. The updated specifications were submitted to the Procurement Division to prepare a formal Request for Proposals (RFP). Procurement prepared and posted RFP #23/24-010 for Landscape Page 121 Page 2 2 4 1 4 and Irrigation Maintenance for LMD 7 and LMD 8 Parkways, Paseos, and Medians on March 12, 2024. There were 311 vendors notified; 19 prospective bidders downloaded or viewed the bid package, and four (4) responses received. ANALYSIS: An evaluation committee of City staff conducted a thorough analysis of the RFP responses and scored and ranked the four (4) responsive proposals in accordance with the RFP evaluation criteria listed in Table 1. Cost is just one factor in the evaluation of RFP responses, therefore the low bidder will not necessarily be awarded a contract. Table 2. Reflects the vendor rankings. Table 1. Evaluation Criteria for Written Proposals Criteria Description Weight Vendor Expertise 10% Quality of proposed goods or services 15% Extent to which the Vendor’s goods or services meet the City’s and RCFPD’s needs 25% Vendor’s history and resources available to provide the required services 15% Experience and professional qualifications of staff 20% Cost 15% Table 2. Vendor Ranking for Written Proposals Rank Vendor Score 1 Mariposa Landscapes, Inc.78 2 BrightView Landscape Services 75 3 Colts Landscape, Inc.71 4 Merchants Landscape 53 The top three (3) highest ranked vendors, as identified above, were invited to provide a Best and Final Offer (BAFO) and given an opportunity to adjust their proposal cost submittals. Based on the BAFO responses, BrightView Landscape Services, Inc. was determined to be the most responsive contract providing the best value while meeting the scope of services and specifications required. Therefore, staff recommends City Council approve award and authorize the execution of a professional services agreement for Landscape and Irrigation Maintenance for LMD 7 and LMD 8 Parkways, Paseos, and Medians to BrightView Landscape Services, Inc., effective July 1, 2024, for a one-year term with an option to renew in one (1) year increments up to a total of six (6) additional years, in an amount not to exceed $511,540 for FY 2024/25, and an estimated $4,040,450 over seven years, contingent upon approval of future budgets. The chart below has been prepared to illustrate the estimated annual funding requirements for the full contract term. Please note, this is only an estimate, and the amounts below could vary. Fiscal Year Prior Year Costs Est. Annual Increase (4%) Estimated Total Costs FY 2024/25 $511,540 Year 1 $511,540 FY 2025/26 $532,010 $20,470 $532,010 FY 2026/27 $553,300 $21,290 $553,300 FY 2027/28 $575,440 $22,140 $575,440 Page 122 Page 3 2 4 1 4 FY 2028/29 $598,460 $23,020 $598,460 FY 2029/30 $622,400 $23,940 $622,400 FY 2030/31 $511,540 $24,900 $647,300 Estimated Grand Total $4,404,450 FISCAL IMPACT: The Proposed FY 2024/25 Budget includes $430,720 for Landscape and Irrigation Maintenance in LMD 7 (Fund F137, Cost Center CC319, Ledger 6600, Spend Category SC2109) (formerly 1137303-5300) and $14,100 in LMD 8 (Fund F138, Cost Center CC319, Ledger 6600, Spend Category SC2109) (formerly 1138303-5300). The contract spending limit of $511,540 includes a contingency of $66,720 for unforeseen work resulting from wind events or other emergencies. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s core values of providing and nurturing a high quality of life for all, promoting and enhancing a safe and healthy community for all, and building and preserving a family-oriented atmosphere. ATTACHMENTS: None. Page 123 DATE:June 19, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Micah Martin, Public Works Services Director Mike McCliman, Fire Chief Andy Miller, Facilities Superintendent Andrea Bauer, Management Analyst II SUBJECT:Consideration to Approve a Single-Source Procurement and Execute a Contract with Enko Systems, Inc. for Fire Alarm Monitoring, Installations, Inspections, and Testing in an Amount Not to Exceed $150,000 for FY 2024/2025. (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council and Board of Directors approve a single-source procurement and execute a contract with Enko Systems, Inc. for Fire Alarm Monitoring, Installations, Inspections, and Testing effective July 1, 2024 through June 30, 2025 not to exceed $150,000 for City and Fire District facilities, contingent upon the approval of the FY 2024/2025 budget. BACKGROUND: The City Manager has approved contracts and a single-source procurement with Enko Systems, Inc. over the past two years with a not to exceed amount of $100,000 each year. Staff is now requesting the City Council and Board of Directors to approve a contract and single-source procurement with Enko Systems, Inc. for a third year to include the addition of services at Fire Station 8 and any unforeseen extra work in a total amount not to exceed $150,000. The City previously contracted fire alarm monitoring services with Mijac Alarm since 1990. Mijac Alarm was purchased by Bay Alarm in December 2021. The City, with the help and guidance of California Intergovernmental Risk Authority (CIRA), worked with Bay Alarm to come to an agreement on a contract, however those efforts were unsuccessful due to an inability to reach an agreement on contract indemnity language. As a result, the City received notice from Bay Alarm in May 2022 stating all fire alarm monitoring services would discontinue effective June 2022. Since City and Fire District facilities cannot be occupied without fire alarm monitoring services, staff contracted Enko Systems Inc. with a single-source procurement of services. Staff selected Enko Systems, Inc. due to their prior experience in working on fire alarm panels in the past as a subcontractor of Mijac Alarm at various city facilities. These fire alarm panels are considered proprietary equipment and Enko Systems, Inc. is the only vendor in southern California authorized to work on them. The City and Fire District executed two separate contracts with Enko Systems, Inc. in June 2022 for the installation and programming needed for the City and Fire District’s existing fire alarm systems to communicate with their monitoring system and for annual fire alarm monitoring. The City and Fire District executed another contract with Enko Systems, Inc. in 2023 for fire alarm monitoring services only through FY 2023/2024. Page 124 Page 2 2 3 9 6 ANALYSIS: In May 2024, Enko Systems, Inc. provided a proposal to continue service with the City and the Fire District during FY 2024/2025 with no rate increase. Due to Enko Systems, Inc. being the only authorized vendor to work on the existing proprietary fire alarm panels and the need to ensure uninterrupted fire alarm monitoring, Staff recommends the execution of a new contract and a single-source procurement of fire alarm monitoring, installations, inspections, and testing with Enko Systems, Inc. be approved. If approved, the term of the contract will be effective July 1, 2024 through June 30, 2025 with a not to exceed limit of $150,000. A copy of this agreement is available in the City Clerk’s Office. FISCAL IMPACT: The proposed FY 2024/2025 budget includes a 5% increase totaling $105,155 in various contract services budget line items for City and Fire District fire alarm monitoring, installations, inspections, and testing. Enko Systems, Inc. is not requesting a rate increase for FY 2024/2025, therefore, the EAs will be adjusted accordingly in the amended budget to account for the difference between the budgeted increase and the actual cost in contract expenditures, including extra work. The contract spending limit of $150,000 includes a contingency of $44,845 for unforeseen extra work, including fire alarm panel replacements. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council’s core value of promoting and enhancing a safe and healthy community for all by ensuring City facilities are properly secured and monitored. ATTACHMENTS: Attachment 1 - Single-Source Justification Page 125 D:\TempFiles\Temporary Internet Files\OLK21C\Sole Source Justification Form (3).doc CITY OF RANCHO CUCAMONGA SINGLE/SOLE SOURCE JUSTIFICATION FOR PURCHASES $5,000 AND ABOVE The below information is provided in support of my Department requesting approval for a single/sole source. Outside of a duly declared emergency, the time to develop a statement of work or specifications is not in itself justification for single or sole source. Vendor:________________________________________Date: __________________ Commodity/Service:_____________________________________________________ Estimated expenditure: __________________Your Name: ______________________ Extent of market search conducted: Price Reasonableness:_________________________________________________ Does moving forward on this product/service further obligate the City to future similar contract actual arrangements? DEFINITIONS: SINGLE SOURCE – a transaction with a business entity that is chosen, without competition, from among two or more business entities capable of supplying or providing the goods or services that meet the specified need. SOLE SOURCE - A transaction with the only business entity capable of supplying or providing the goods or services that meet the specified need. Initial all entries below that apply to the proposed purchase (more than one entry will apply to most single/sole source products/services requested). If needed, attach a memorandum containing complete justification and support documentation as directed in initial entry. THIS IS A SINGLE SOURCE THIS IS A SOLE SOURCE PURCHASE (check one). 1. _______ SINGLE/SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER, THERE ARE NO REGIONAL DISTRIBUTORS. (Item no. 3 also must also be completed). 2. _______ THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OF ANOTHER MANUFACTURER. (Explain in separate memorandum). ATTACHMENT 1 Enko Systems Inc.June 19, 2024 Fire Alarm Monitoring, Installations, Inspections, and Testing $150,000 Andrea Bauer Limited. Enko Systems is the only authorized vendor for proprietary fire panels. Reasonable No 4 Page 126 Single/Sole Source Justification Form Page 2 D:\TempFiles\Temporary Internet Files\OLK21C\Sole Source Justification Form (3).doc 1/18/07 3. _______ THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE SPECIALIZED NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach memorandum with details of specialized function or application). 4. _______ UNIQUE FEATURES OF THE SUPPLY/SERVICE BEING REQUESTED. THERE IS NO ALTERNATIVE SUPPLIER. (Attach memorandum with reasons why these unique features are and what benefit the City will accrue.) 5. _______ THE PARTS/EQUIPMENT ARE REQUIRED FROM THIS SOURCE TO PERMIT STANDARDIZATION (Attach memorandum describing basis for standardization request). 6. _______ NONE OF THE ABOVE APPLY. A DETAILED EXPLANATION AND JUSTIFICATION FOR THIS SINGLE/SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM. The undersigned requests that competitive procurement be waived and that the vendor identified as the supplier of the service or material described in this single/sole source justification be authorized as a single/sole source for the service or material. __________Department Head: ___________________________ Department: _____________ Purchasing Department APPROVED APPROVED WITH CONDITION/S DISAPPROVE Comments: $5,000 - $50,000 APPROVED BY PURCHASING MANAGER: ____________________________Date: __________ $50,000 – 100,000 APPROVED BY CITY MANAGER: ____________________________Date: __________ $100,000 AND OVER See comments above by Purchasing Division, attach to Council Request CITY COUNCIL ACTION: ____________________________________________Date: ___________ Will review Single Source Justification in three years to verify the justification is still applicable and if needed will conduct a competitive bid process to solidify the requirement justification for the Single Source. sdfsdf 4 Public Works Page 127 Page 1 of 1 The City Manager has approved a single-source procurement with Enko Systems, Inc. over the past two years with a not to exceed amount of $100,000 each year. Staff is now requesting the City Council and Board of Directors to approve a single-source procurement with Enko Systems, Inc. to include the addition of services at Fire Station 8 and any unforeseen extra work in a total amount not to exceed $150,000 annually. The City previously contracted fire alarm monitoring services with Mijac Alarm since 1990. Mijac Alarm was purchased by Bay Alarm in December 2021. The City, with the help and guidance of California Intergovernmental Risk Authority (CIRA), worked with Bay Alarm to come to an agreement on a contract, however those efforts were unsuccessful due to an inability to reach an agreement on contract indemnity language. As a result, the City received notice from Bay Alarm in May 2022 stating all fire alarm monitoring services would discontinue effective June 2022. Since City and Fire District facilities cannot be occupied without fire alarm monitoring services, staff contracted Enko Systems Inc. with a single-source procurement of services. Staff selected Enko Systems, Inc. due to their prior experience in working on fire alarm panels in the past as a subcontractor of Mijac Alarm at various city facilities. These fire alarm panels are considered proprietary equipment and Enko Systems, Inc. is the only vendor in southern California authorized to work on them. Due to Enko Systems being the only authorized vendor to work on the existing proprietary fire alarm panels at several major City facilities and the need to ensure uninterrupted fire alarm monitoring, the Public Works Services Department recommends the single-source procurement of services for fire alarm monitoring, installations, inspections, and testing be contracted with Enko Systems, Inc. DATE: June 19, 2024 TO: Ruth Cain, CPPB, Procurement Manager FROM: Micah Martin, Public Works Services Department INITIATED BY: Andy Miller, Facilities Superintendent Andrea Bauer, Management Analyst II SUBJECT: Single Source Purchase of Services for Fire Alarm Monitoring, Installations, Inspections, and Testing MEMORANDUM Public Works Services Page 128 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Justine Garcia, Deputy Director of Engineering Services Cesar Guevara, Associate Engineer SUBJECT:Consideration of Amendment No. 2 to the Professional Services Agreements With Towill, Inc. (CO19-144) and WestLAND Group, Inc. (CO19-145) for On-Call Design and Construction Surveying Services, Extending the Term of the Contract to June 30, 2025 and in an Amount Not to Exceed of $200,000. (CITY) RECOMMENDATION: Staff recommends City Council approve Amendment No. 2 to the professional services agreements with Towill, Inc. (CO19-144), and WestLAND Group, Inc. (CO19-145), for on-call design and construction surveying services, extending the term of the contract to June 30, 2025, and in an amount not to exceed $200,000. BACKGROUND: On August 21, 2019, City Council awarded separate on-call professional services agreements (Agreements) for design and construction surveying services to three (3) consulting firms, Huitt- Zollars, Inc., Towill, Inc., and WestLAND Group, Inc. for a five (5) year term with an option to renew in one (1) year increments up to a total of three (3) additional years. The initial term of the Agreements is coming to an end, and it is necessary to maintain existing contracts in place in order to continue to execute projects and provide plan checking services to the public. Staff will also utilize this additional time to re-evaluate current and future needs and will prepare for the release of a Request for Proposals to solicit proposals from consulting firms to build a new on-call list. ANALYSIS: Both Towill Inc. and WestLAND Group, Inc. continue to meet the service needs of the City and staff recommends the City Council approve the renewal of their Agreements and approve an increase to the spending limit to a not to exceed amount of $200,000. Staff has chosen not to extend the contract with Huitt-Zollars, Inc. due to the consultant not meeting the service needs of the City and staff. Staff is recommending approving Amendment No. 2 to extend the term of the Agreements through June 30, 2025, to align with the fiscal year end. Page 129 Page 2 2 3 8 2 Copies of the original agreements are available in the City Clerk’s office. FISCAL IMPACT: For design and construction surveying, services will continue to be paid based on a fixed fee schedule with a cost breakdown for each task requested. Per the original Agreements, an updated fixed fee schedule was requested from each consultant. The new fixed fee schedule has increased by 20% for Towill Inc. and 20% for WestLAND Group, Inc. Compensation for each on-call consulting firm shall not exceed $200,000 per year without the City Council approval. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s Core Value for promoting and enhancing a safe and healthy community for all by ensuring that public infrastructure is well-maintained. ATTACHMENTS: Attachment 1 – CO19-144 Amendment No. 2 Attachment 2 – CO19-145 Amendment No. 2 Page 130 AMENDMENT NO. 2 to Professional Services Agreement (CO #2019-144) between Towill, Inc. (hereinafter “Consultant”) and City of Rancho Cucamonga (hereinafter the “City”) This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2019-144, to incorporate the following: Section 2. Term of Agreement. Per terms of the agreement, parties shall have the option to renew in one (1) year increments to a total of two (2) years, unless sooner terminated as provided in Section 14 herein. This amendment utilizes the first one (1) year extension, and will extend the term of the Agreement through June 30, 2025 to align with the fiscal year end. Section 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A-3, provided, however, that full, total and complete amount payable to Consultant shall not exceed $200,000. All other Terms and Conditions of the original Agreement CO#2019-144, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 6/7/2024. The City will process both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment. Towill, Inc.City of Rancho Cucamonga By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title (two signatures required if corporation) Last Revised: 11/27/2018 Page 1 of 1 ATTACHMENT 1 Page 131 CITY OF RANCHO CUCAMONGA, CALIFORNIA DESIGN AND CONSTRUCTION SURVEYING SERVICES RATE SCHEDULE Effective July 18, 2024 – June 30, 20251 Labor Classifications Hourly Rate Principal ............................................................................................................................................$265.00 Project Manager ...............................................................................................................................$245.00 Professional Land Surveyor...............................................................................................................$210.00 Survey Designer ................................................................................................................................$198.00 Survey Technician (Office) ................................................................................................................$142.00 Project Safety Specialist....................................................................................................................$141.00 CADD Technician...............................................................................................................................$115.00 Project Coordinator ..........................................................................................................................$100.00 Prevailing Wage Rates Hourly Rate One-Party Survey Crew.....................................................................................................................$207.00 Two-Party Survey Crew.....................................................................................................................$380.00 Three-Party Survey Crew ..................................................................................................................$553.00 Notes: • • • As required by the International Union of Operating Engineers, Local 12, field survey personnel and crew members are invoiced in increments of 4, 6, or 8 hours only. Field survey rates are inclusive of one survey vehicle, vehicle mileage, conventional and GPS survey equipment, and standard safety equipment. Additional trucks will be charged out at $20/hour. AUTHORIZED OVERTIME LABOR RATES Labor Description Hourly Rate Saturdays and over 8 hours on Weekdays........................................................... 1.5 times the Regular Rate Sundays and Holidays ......................................................................................... 2.0 times the Regular Rate EQUIPMENT AND OTHER DIRECT COSTS/RATES Equipment Description Rate Terrestrial Static LiDAR Sensor Daily Rate .........................................................................................$650.00 Small Unmanned Aerial System (sUAS) ..............................................................Quote Provided per Project Specialty Safety Equipment ................................................................................Quote Provided per Project Client shall pay the costs, plus 10%, for any applicable governmental fees, title company charges, subconsultant fees, outside vendor costs, reproduction costs, rental vehicles and boats, rental and specialty equipment, consumable materials, digital delivery media, and delivery or messenger services incurred on Client’s behalf. 1 Towill, Inc. reserves the right to negotiate adjustments to all hourly rates sixty (60) days before the beginning of each new contract year. Page 132 Last Revised: 11/27/2018 Page 1 of 1 AMENDMENT NO. 2 to Professional Services Agreement (CO #2019-145) between WestLAND Group, Inc. (hereinafter “Consultant”) and City of Rancho Cucamonga (hereinafter the “City”) This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2019-145, to incorporate the following: Section 2. Term of Agreement. Per terms of the agreement, parties shall have the option to renew in one (1) year increments to a total of two (2) years, unless sooner terminated as provided in Section 14 herein. This amendment utilizes the first one (1) year extension, and will extend the term of the Agreement through June 30, 2025 to align with the fiscal year end. Section 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A-3, provided, however, that full, total and complete amount payable to Consultant shall not exceed $200,000. All other Terms and Conditions of the original Agreement CO#2019-145, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 6/7/2024. The City will process both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment. WestLAND Group, Inc. By: ______________________________ Name Date ______________________________ Title City of Rancho Cucamonga By: _________________________________ Name Date _________________________________ Title By: ______________________________ Name Date ______________________________ Title By: _________________________________ Name Date _________________________________ Title (two signatures required if corporation) ATTACHMENT 2 Page 133 Page 134 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Justine Garcia, Deputy Director of Engineering Services Cesar Guevara, Associate Engineer SUBJECT:Consideration of Amendment No. 2 to the Professional Services Agreements With SCST, LLC (CO19-100), Ninyo & Moore (CO19-101), and Leighton Consulting, Inc. (CO19-102) for On-Call Geotechnical Engineering and Material Sampling/Testing Services, Extending the Term of the Contract to June 30, 2025 and in an Amount Not to Exceed $200,000. (CITY) RECOMMENDATION: Staff recommends City Council approve Amendment No. 2 to the professional services agreements (CO19-100) with SCST, LLC, (CO19-101), Ninyo & Moore, (CO19-102), and Leighton Consulting, Inc. for on-call geotechnical engineering and material sampling/testing services, extending the term of the contract to June 30, 2025, and in an amount not to exceed $200,000. BACKGROUND: On July 17, 2019, City Council awarded separate on-call professional services agreements (Agreements) for geotechnical engineering and material sampling/testing services to SCST, LLC, Ninyo & Moore, and Leighton Consulting, Inc. for a five (5) year term with an option to renew in one (1) year increments up to a total of three (3) additional years. ANALYSIS: The initial term of the Agreements is coming to an end, and it is necessary to maintain existing contracts in place in order to continue to execute projects and provide plan checking services to the public. Staff will also utilize this additional time to re-evaluate current and future needs and will prepare for the release of a Request for Proposals to solicit proposals from consulting firms to build a new on-call list. All consultants continue to meet the service needs of the City and staff recommends the City Council approve the renewal of their contracts, extending the term of the contracts through June 30, 2025, to align with the fiscal year end, and approve an increase to the spending limit to a not to exceed amount of $200,000. Copies of the agreements are available in the City Clerk’s Office. Page 135 Page 2 2 3 8 1 FISCAL IMPACT: For geotechnical engineering and material sampling/testing, services will continue to be paid on a fixed fee schedule with a cost breakdown for each task requested. Per the original Agreements, an updated fixed fee schedule was requested from each consultant. The new fixed fee schedule has increased by 35% for SCST, LLC, 0% for Ninyo & Moore, and 25% for Leighton Consulting, Inc. Compensation for each on-call consulting firm shall not exceed $200,000 per year without the City Council approval. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s Core Value for promoting and enhancing a safe and healthy community for all by ensuring that public infrastructure is well-maintained. ATTACHMENTS: Attachment 1 – CO19-100 Amendment No. 2 Attachment 2 – CO19-101 Amendment No. 2 Attachment 3 – CO19-102 Amendment No. 2 Page 136 AMENDMENT NO. 2 to Professional Services Agreement (CO #2019-100) between SCST, LLC (hereinafter “Consultant”) and City of Rancho Cucamonga (hereinafter the “City”) This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2019-100, to incorporate the following: Section 2. Term of Agreement. Per terms of the agreement, parties shall have the option to renew in one (1) year increments to a total of two (2) years, unless sooner terminated as provided in Section 14 herein. This amendment utilizes the first one (1) year extension, and will extend the term of the Agreement through June 30, 2025 to align with the fiscal year end. Section 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A-3, provided, however, that full, total and complete amount payable to Consultant shall not exceed $200,000. All other Terms and Conditions of the original Agreement CO#2019-100, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 6/7/2024. The City will process both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment. SCST, LLC City of Rancho Cucamonga By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title (two signatures required if corporation) Last Revised: 11/27/2018 Page 1 of 1 ATTACHMENT 1 Page 137 Travel and Miscellaneous Pick Up ....................................................................................................................................................................$98/hour Travel Time Hourly Rate (or $150/hour beyond 2 hours from San Diego for Geophysical Crews) Overtime and Saturday Rate ........................................................................................................1.5 x Regular Hourly Rate Sunday and Nationally Recognized Holiday Rate (including the day after Thanksgiving) ..............2 x Regular Hourly Rate Rush Surcharge ................................................................................................................................Normal Rate plus 50% Per Diem (variable, depending on location) ................................................................................................................ Quote Prevailing Wage Hourly Surcharge for Technicians and Inspectors per California Labor Code §720 et seq.............. Quote Specialty Equipment Surcharge ................................................................................................................................. Quote LABORATORY TESTS Soil and Aggregate California Bearing Ratio (ASTM D854) .........................................................................................................................$497 California Impact (Cal 216) ..............................................................................................................................................245 Clay Lumps in Aggregate (ASTM C142)..........................................................................................................................179 Cleanness Value (Cal 227) ..............................................................................................................................................238 Compressive Strength of Rock Core (ASTM D7012) ......................................................................................................309 Consolidation (ASTM D2435) ..........................................................................................................................................238 Corrosivity Testing (Soluble Chlorides and Sulfates, pH and Resistivity) ........................................................................223 Crushed Particles (Cal 205, ASTM D5821)......................................................................................................................179 Direct Shear (ASTM D3080) ............................................................................................................................................309 Durability Factor (Cal 229, ASTM D3744)........................................................................................................................116 Durability Index (Cal 229, ASTM D3744).........................................................................................................................266 Expansion Index (ASTM D4829)......................................................................................................................................211 Fine Aggregate Angularity (AASHTO T304) ....................................................................................................................238 Fineness Modulus (ASTM C136).......................................................................................................................................30 Flat & Elongated Pieces (ASTM D4791)..........................................................................................................................208 Light Weight Pieces (ASTM C123) ..................................................................................................................................208 Liquid Limit (Cal 204, ASTM D4318)..................................................................................................................................90 Los Angeles Abrasion (Cal 211, ASTM C131).................................................................................................................266 Maximum Density Check Point (ASTM D698/D1557)......................................................................................................104 Maximum Density/Optimum Moisture – 4 inch (ASTM D698, D1557) .............................................................................238 Maximum Density/Optimum Moisture – 6 inch (ASTM D698, D1557) .............................................................................262 Minimum Density (ASTM D1556).......................................................................................................................................88 Moisture Content (Cal 226, ASTM C566, ASTM D2216)...................................................................................................42 Natural Density Chunk Sample (ASTM D2937) .................................................................................................................53 Natural Moisture/Density Ring or Core Sample (ASTM D2937).........................................................................................48 One-Dimensional Swell or Collapse of Soils – per point (ASTM D4546) .........................................................................227 Organic Impurities (Cal 213, ASTM C40).........................................................................................................................108 Organic Matter (ASTM D2974) ..........................................................................................................................................90 Percent Finer than #200 (ASTM C117, ASTM D1140) ......................................................................................................84 Permeability Remold Sample (ASTM D2434)..................................................................................................................238 Permeability Remold Sample (ASTM D5084)..............................................................................................................Quote Permeability Undisturbed Sample (ASTM D5084).......................................................................................................Quote Petrographic Analysis (Cal 215, ASTM C295) .............................................................................................................Quote pH & Resistivity (Cal 643, ASTM G51) ............................................................................................................................150 Plasticity Index (Cal 204, ASTM 4318) ............................................................................................................................152 Potential Reactivity (ASTM C289)....................................................................................................................................262 Residual Shear (ASTM D6467)........................................................................................................................................527 Rock Correction (ASTM D4718) ........................................................................................................................................32 R-Value (Cal 301, ASTM D2844).....................................................................................................................................329 Sand Castle Test (USACE)..............................................................................................................................................232 Sand Equivalent (Cal 217, ASTM D2419)........................................................................................................................105 Sieve Analysis (ASTM C136, ASTM D6913, Cal 202).....................................................................................................131 Sieve Analysis with Hydrometer (Cal 203, ASTM D422) .................................................................................................238 Soil Cement Compression Strength (Cal 312, ASTM D1633)............................................................................................60 Soil Cement Cylinder Fabrication (Cal 312, ASTM D1632) .............................................................................................119 Soil Cement Mixtures, Wetting and Drying (ASTM D559).............................................................................................1,360 Soluble Chlorides (Cal 422) ...............................................................................................................................................74 Soluble Sulfate (Cal 417)...................................................................................................................................................74 Soundness 5 Cycles (Cal 214, ASTM C88) .....................................................................................................................446 Specific Gravity Coarse Aggregate (Cal 206, ASTM C127).............................................................................................137 Specific Gravity Fine Aggregate (Cal 207, ASTM C128) .................................................................................................137 ATLAS SOCAL SCHEDULE OF FEES Page 2 of 4 Revised January 2024 Page 138 Thermal Resistivity of Soils (remolded sample) (IEEE 422) .........................................................................................1,246 Triaxial Shear Consolidated – Undrained (ASTM D4767)............................................................................................Quote Triaxial Shear Unconsolidated – Undrained (ASTM D2850)........................................................................................Quote Triaxial Staged Consolidated – Undrained (ASTM D4767)..........................................................................................Quote Triaxial Staged Unconsolidated – Undrained (ASTM D2850) ......................................................................................Quote Unconfined Compression (ASTM D2166)........................................................................................................................193 Unit Weight Aggregate (Cal 212, ASTM C29)....................................................................................................................95 Asphalt Concrete Asphalt Core Specific Gravity (Cal 308, ASTM D2726) ...................................................................................................$82 Asphalt Core Specific Gravity Waxed (Cal 308, ASTM D1188) .......................................................................................100 Emulsion Content (CTM 382)...........................................................................................................................................212 Film Stripping (Cal 302) ...............................................................................................................................................Quote Gyratory Compacted Maximum Specific Gravity (AASHTO T312) ..................................................................................417 Hamburg Wheel Plant Produced HMA (AASHTO T324/Caltrans Section 39) ..............................................................1,071 Hveem Maximum Bulk Specific Gravity (Cal 308)............................................................................................................357 Hveem & Stabilometer Value (Cal 366) ...........................................................................................................................476 Ignition Oven Correction Factor (AASHTO T308)............................................................................................................298 Ignition Oven Degradation Factor (AASHTO T308).........................................................................................................298 Marshall Density Stability & Flow (ASTM D6927) ............................................................................................................476 Marshall Density (ASTM D6926)......................................................................................................................................357 Moisture Content of Asphalt Mixtures Using Microwave (Cal 370) ....................................................................................60 Moisture Vapor Susceptibility (Cal 307).......................................................................................................................Quote Optimum Bitumen Content (AASHTO R35/Cal 367) ....................................................................................................3,688 Percent Bitumen Asphaltic Concrete (Cal 382, ASTM D6307) ........................................................................................214 Residue by Evaporation (Cal 331) ...................................................................................................................................212 Rice Maximum Theoretical Specific Gravity AC (Cal 309, ASTM D2041)........................................................................159 Sieve Analysis Extracted Aggregate (Cal 382, ASTM D5444).........................................................................................108 Stability and Flow (ASTM D1559)....................................................................................................................................417 Stabilometer Value (Cal 366)...........................................................................................................................................417 Tensile Strength Ratio Plant Produced HMA (AASHTO T283).....................................................................................1,071 Wet Track Abrasion (ASTM D3910).................................................................................................................................221 Concrete 2X2 Cube Compression ..................................................................................................................................................$33 Chloride Ion Testing (ASTM C1218)................................................................................................................................262 Concrete Core Compression (ASTM C42).........................................................................................................................70 Concrete Cylinder Compression (Cal 521, ASTM C39).....................................................................................................33 Flex Beam Modulus of Rupture (Cal 523, ASTM C78) ......................................................................................................88 Modulus of Elasticity (Cal 522, ASTM C469) ...................................................................................................................310 Shotcrete Mockup Panel (ASTM C1140) .....................................................................................................................1,237 Shotcrete Panel, 3 Cores Compression (CBC)................................................................................................................346 Shrinkage Hardened Concrete (ASTM C157 Modified) ...................................................................................................442 Split Tensile Concrete Cylinder (ASTM C496)...................................................................................................................88 Time of Set (ASTM C403)................................................................................................................................................238 Trial Batch Fabrication (ASTM C192) ..............................................................................................................................355 Unit Weight Hardened Concrete (ASTM C642) .................................................................................................................66 Unit Weight Lightweight Concrete (ASTM C567)...............................................................................................................83 Masonry Absorption Block (ASTM C140) ....................................................................................................................................$137 Compression Adobe ........................................................................................................................................................185 Compression Block Standard (ASTM C140)....................................................................................................................179 Compression Brick (ASTM C67)......................................................................................................................................137 Efflorescence Block .........................................................................................................................................................208 Efflorescence Brick (ASTM C67) .....................................................................................................................................208 Grout Prism Compression (ASTM C1019).........................................................................................................................33 Masonry Core Compression (ASTM C42)..........................................................................................................................61 Masonry Core Shear (CBC 2105A.4)...............................................................................................................................113 Masonry Prism Compression (ASTM E447) ....................................................................................................................179 Modulus of Elasticity (Masonry Prism) ............................................................................................................................301 Mortar Bond Strength Pull Test (ASTM C482)...................................................................................................................74 Mortar Cylinder Compression ............................................................................................................................................33 Mortar Shear Strength (ANSI 118)...................................................................................................................................119 Relative Mortar Strength (Cal 515) ..............................................................................................................................1,012 Shrinkage Masonry Block (ASTM C426) .........................................................................................................................298 Trial Grout Prisms (ASTM C942) .......................................................................................................................................45 Water Retention and Air Content (ASTM C270) ..............................................................................................................655 ATLAS SOCAL SCHEDULE OF FEES Page 3 of 4 Revised January 2024 Page 139 Metal Bolt Assembly Hardness Test .........................................................................................................................................$88 Bolt Assembly Tensile & Proof Load Test........................................................................................................................150 Chemical Analysis............................................................................................................................................................227 Modulus of Elasticity (Steel).............................................................................................................................................310 Post-Tension Tendon Tensile Testing .............................................................................................................................220 Tensile Strength & Bend Test Structural Steel (ASTM A370) ..........................................................................................227 Tensile Strength & Bend Test Reinforcing Steel (ASTM A615/A706)..............................................................................150 Tensile Strength #14 to #18 Bar (ASTM A615) ...........................................................................................................Quote Tensile Strength Mechanical Splices #9 and Smaller (Cal 670)...................................................................................Quote Tensile Strength Mechanical Splices #10 to #14 (Cal 670)..........................................................................................Quote Tensile Strength Mechanical Splices #18 (Cal 670) ....................................................................................................Quote Miscellaneous Fire Proofing Density Test (ASTM E605) ........................................................................................................................$85 Fiber Reinforced Polymer Tensile (ASTM D3039)...........................................................................................................619 Material Preparation ..........................................................................................................................................................89 Relative Humidity Test (ASTM F2170) ......................................................................................................................... 95/kit Concrete Vapor Emission Kits (ASTM F1869) ............................................................................................................. 86/kit Miscellaneous Charges .............................................................................................................................................Various Default Expense ........................................................................................................................................................Various TERMS AND CONDITIONS Prevailing wage rates will increase consistent with general prevailing wage determinations made by the California Department of Industrial Relations. All field services will be charged portal to portal with the following minimum charges: 1. The client will be invoiced only for the hours actually worked in 4 and 8 hour increments. 2. A 2-hour show-up charge will be applied to any service canceled the same day of service. 3. Work in excess of 8 hours up to 12 hours in a single day will be charged in 1-hour increments at 1.5 times the standard rate. 4. Work in excess of 12 hours in a single day will be charged in 1-hour increments at 2 times the standard rate. Work performed by field or laboratory personnel outside of normal business hours (6:30 a.m. to 5:00 p.m.) will be charged a premium on a case-by-case basis. Work performed for Geophysical Studies outside of a standard work week will be charged an additional 50%. Fees for specialty geophysical services such as seismic reflection, crosshole, gravity, pile integrity testing, vibration monitoring, magnetotellurics, UXO, MEC, etc. will based on a per project basis. Utility focused projects requiring specialized training such as MSHA (mines) or RSO (refineries) will be billed at a General Geophysical rate. Other Direct Charges: Our company reserves the right to charge for services outside of the contract in the form of reimbursables, including but not limited to the following: diamond coring bits, fuel, patching materials, mileage, travel time, equipment rental and administrative time. Mileage will be charged at the standard federal rate per mile for distances more than 50 miles from the location of dispatch. Per Diem charges will be applied to projects outside a 50-mile radius of our office. Subcontracted services will be charged at cost plus 20 percent. Invoices will be submitted monthly. These invoices are due in full upon presentation to the client. Invoices outstanding more than 30 days will be considered past due. A finance charge computed at the rate of 1.5 percent per month, which is an annual rate of 18 percent, will be charged on all past due accounts. If legal action is brought on delinquent accounts, the prevailing party shall be entitled to recover its reasonable attorney’s fees and other costs of collection. Our services are performed in accordance with the current standards of practice in the industry. No other warranty or representation, express or implied, is made or intended. ATLAS SOCAL SCHEDULE OF FEES Page 4 of 4 Revised January 2024 Page 140 AMENDMENT NO. 2 to Professional Services Agreement (CO #2019-101) between Ninyo & Moore (hereinafter “Consultant”) and City of Rancho Cucamonga (hereinafter the “City”) This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2019-101, to incorporate the following: Section 2. Term of Agreement. Per terms of the agreement, parties shall have the option to renew in one (1) year increments to a total of two (2) years, unless sooner terminated as provided in Section 14 herein. This amendment utilizes the first one (1) year extension, and will extend the term of the Agreement through June 30, 2025 to align with the fiscal year end. Section 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A-3, provided, however, that full, total and complete amount payable to Consultant shall not exceed $200,000. All other Terms and Conditions of the original Agreement CO#2019-101, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 6/7/2024. The City will process both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment. Ninyo & Moore City of Rancho Cucamonga By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title (two signatures required if corporation) Last Revised: 11/27/2018 Page 1 of 1 ATTACHMENT 2 Page 141 AMENDMENT NO. 2 to Professional Services Agreement (CO #2019-102) between Leighton Consulting, Incorporated (hereinafter “Consultant”) and City of Rancho Cucamonga (hereinafter the “City”) This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2019-102, to incorporate the following: Section 2. Term of Agreement. Per terms of the agreement, parties shall have the option to renew in one (1) year increments to a total of two (2) years, unless sooner terminated as provided in Section 14 herein. This amendment utilizes the first one (1) year extension, and will extend the term of the Agreement through June 30, 2025 to align with the fiscal year end. Section 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A-3, provided, however, that full, total and complete amount payable to Consultant shall not exceed $200,000. All other Terms and Conditions of the original Agreement CO#2019-102, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 6/7/2024. The City will process both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment. Leighton Consulting, Incorporated City of Rancho Cucamonga By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title (two signatures required if corporation) Last Revised: 11/27/2018 Page 1 of 1 ATTACHMENT 3 Page 142 2024 PROFESSIONAL FEE SCHEDULE LABOR RATES CLASSIFICATION $/HR CLASSIFICATION $/HR Te chnicia n I................................................................................................... 95 Te chnicia n II/ SpecialInspector...................................................................104 Senior Te chnicia n / Senior SpecialInspector...............................................121 Project Administrator/Word Processor/Dispatcher .........................................86 Information Specialist...................................................................................122 CADOperator...............................................................................................144 Prevailing Wage (field soils / materials tester) * ...........................................162 GIS Specialist...............................................................................................144 Prevailing Wage (Special Inspector) * ..........................................................166 GIS Ana lys t ..................................................................................................171 Prevailing Wa ge (On site Source Inspector, NDT and soil remediation O&M)*.......................................................................................................171 System Operation &Maintenance ( O&M) Specialist....................................157 Non Destructive Tes ting (NDT).....................................................................166 DeputyInspector..........................................................................................122 Field / LaboratorySupervisor.......................................................................158 Source Inspector..........................................................................................144 City of Los Ange le s Deputy Building (including Grading) Inspector.............166 * See Prevailing Wages in Te rms and Conditions Staff Engineer / Geologist / Scientist............................................................162 Senior Staff Engineer / Geologist / Scientist /ASMR...................................175 Operations / LaboratoryManager.................................................................193 Project Engineer / Geologist / Scientist........................................................202 Senior Project Engineer / Geologist / Scientist / SMR..................................225 Associate......................................................................................................247 Principal........................................................................................................279 Senior Principal............................................................................................328 GEOTECHNICAL LABORATORY TESTING METHOD CLASSIFICATION & INDEX PROPERTIES $/TEST METHOD $/TEST COMPACTION & PAVEMENT SUBGRADE TESTS Photograph of sample ....................................................................................15 Mois ture content (ASTM D2216)........................................................................25 Mois ture &density(ASTMD2937) ring samples................................................37 Mois ture &density(ASTMD2937) Shelby tube or cutting.................................45 Atte rbe rg limits 3 points (ASTMD4318):..........................................................160 - Single point, non-plastic............................................................................90 - Atte rbe rg limits (organic ASTMD2487 / D4318).............................................195 - Visual classification as non-plastic (ASTMD2488).......................................15 Particle size:....................................................................................................... - Sieve only 1½ inch to #200 (AASHTOT27/ASTMC136/ASTMD6913/CTM202)...155 - La rge s ieve 6 inch to #200 (AASHTOT27/ASTMC136/ASTMD6913/CTM202)...195 - Hydrometer only(ASTMD7928) ................................................................120 - Sieve + hydrometer ≤3 inch sieve, (ASTMD7928)....................................200 - Percent passing #200 sieve, wash only(ASTMD1140)...............................75 Specific gravity and absorption of fine aggregate Standard Proctor compaction, 4 points (ASTMD698) - 4 inch diameter mold (Me thods A&B)...................................................170 - 6 inch diameter mold (Me thod C)...........................................................230 Modified Proctor compaction 4 points (ASTMD1557): - 4 inch diameter mold Me thods A&B......................................................235 - 6 inch diameter mold Me thod C..............................................................265 Check point (per point)...................................................................................70 Relative compaction ofuntreated/treated soils/aggregates (CTM216)..........270 Relative density 0.1 ft mold (ASTMD4253, D4254)...........................................250 California Bearing Ratio (ASTMD1883) - 3 point.....................................................................................................535 - 1 point.....................................................................................................200 R-Va lue untreated soils/aggregates (AASHTO T190/ASTM D2844/CTM 301).......335 R-Va lue lime or cement treated soils/aggregates (AASHTO T190/ASTM D2844/CTM301) ..........................................................................................365 (AASHTO T84/ASTM C128/ASTM D854/CTM 207)..............................................140 Specific gravity and absorption of coarse aggregate SOIL CHEMISTRY & CORROSIVITY pH Method A(ASTMD4972 or CTM643).............................................................50 Electrical resistivity – single point – as received moisture..............................50 Minimum resistivity 3 moisture content points (ASTMG187/CTM643) ...............95 pH + minimum resistivity(CTM643)...............................................................140 Sulfate content - gravimetric (CTM417 BPart 2)................................................75 Sulfate content - by ion chromatograph (CTM417 Part 2) .................................85 Sulfate screen (Hach®) ....................................................................................35 Chloride content (AASHTO T291/CTM 422) .........................................................75 Chloride content – by ion chromatograph (AASHTO T291/CTM 422)...................85 Corrosion suite: minimum re s is tivity, sulfate, chloride, pH(CTM643)............285 Organic matter content (ASTM D2974)..............................................................70 (AASHTO T85/ASTM C127/CTM 206)...............................................................110 - Total porosity - on Shelby tube sample (calculated)...............................180 - Total porosity - on other sample (calculated)..........................................165 Shrinkage limits wax method (ASTMD4943)...................................................135 Pinhole dispersion (ASTMD4647)...................................................................225 Dis pe rs ive characteristics (double hydrometer ASTMD4221)..............................215 As -received moisture &density(chunk/carved samples)...............................65 Sand Equivalent (AASHTO T176/ASTM D2419/CTM 217) ....................................115 SHEAR STRENGTH Pocket penetrometer......................................................................................20 Direct shear (ASTMD3080, mod., 3 points): Consolidated undrained - 0.05 inch/min (CU)..............................................320 Consolidated drained - <0.05 inch/min (CD)................................................385 Residual shear EM1110-2-1906-IXA(price per each additionalpass after shear)....55 Remolding or hand trimming of specimens (3 points)....................................95 Oriented or block hand trimming (per hour)....................................................70 Single point shear.........................................................................................115 Torsional shear (ASTMD6467 / ASTMD7608)....................................................880 CONSOLIDATION & EXPANSION/SWELL TESTS Consolidation (ASTMD2435):..........................................................................210 Each additional time curve .............................................................................50 Each additionalload/unload w/o time reading................................................45 Expansion Index(ASTM D4829)......................................................................140 Single load swell/collapse - Me thod B(ASTMD4546-B, seat, load &inundate only).... 115 Swell collapse Method Aup to 10 load/unloads w/o time curves (ASTMD4546-A) ..........................................................................................310 Fee 2024-10%www.leightongroup.com Page 1 of 4 Page 143 FEE SCHEDULE METHOD $/TEST METHOD $/TEST TRIAXIAL TESTS HYDRAULIC CONDUCTIVITY TESTS Unconfined compression strength of cohesive soil (with stress/strain plot, ASTMD2166)..................................................................................................................145 Unconsolidated undrained triaxial compression test on cohesive soils (UU, ASTM D2850, USACE Q test, per confining stress)..........................................185 Consolidated undrained triaxial compression test for cohesive s oils , (CU, ASTMD4767, USACE R-bar test) with backpressure saturation &pore water pressure measurement (per confining stress)........................................400 Consolidated drained triaxial compression test(CD, USACE S), with volume change measurement. Price per soil type belowEM1110-2-1906(X): Sand or silty sand soils (per confining stress).........................................400 Silt or clayey sand soils (per confining stress)........................................535 Clay soils (per confining stress) ..............................................................755 Three-stage triaxial (sand or silty sand soils)..........................................700 Three-stage triaxial (silt or clayey sand soils).........................................935 Three-stage triaxial (clay soils).............................................................1,320 Remolding of test specimens ....................................................................70 Triaxial permeability in flexible-wall permeameter with backpressure saturation at one effective stress (EPA9100/ASTMD5084, falling head Me thod C):................................................335 Each additional effective stress....................................................................130 Ha nd trimming of soil samples for horizontalK..............................................65 Remolding of test specimens .........................................................................70 Permeability of granular soils (ASTMD2434) ..................................................145 Soil suction (filter paper method, ASTM D5298)....................................................430 SOIL-CEMENT Moisture-density curve for soil-cement mixtures (ASTMD558).......................260 Wet-dry durability of soil-cement mixtures (ASTMD559) ¹...........................1,290 Compressive strength of molded soil-cement cylinder (ASTMD1633)¹.............65 Soil-cement remolded specimen (for shear strength, consolidation, etc.) ¹............250 ¹ Compaction (ASTMD558 maximum density) should also be performed – not included in above price CONSTRUCTION MATERIALS LABORATORY TESTING METHOD $/TEST METHOD $/TEST CONCRETE STRENGTH CHARACTERISTICS AGGREGATE PROPERTIES Concrete cylinders compression (ASTMC39) (6”x 12”and 4”x 8”) ................40 Compression, concrete or masonry cores (testing only) ≤6 inch (ASTMC42)......45 Trimming concrete cores (per core) ...............................................................25 Flexural strength of concrete (simple beam-3rd pt. loading, ASTMC78/CTM523).....90 Flexural strength of concrete (simple beam-centerpt. loading,ASTMC293/CTM523)...90 Non shrink grout cubes (2 inch, ASTM C109/C1107)............................................30 Drying shrinkage - four readings, up to 90 days, 3 bars (ASTMC157) ...........430 Le ngth of concrete cores (CTM531).................................................................45 Bulk density and voids in aggregates (AASHTO T19/ASTM C29/ CTM212)............55 Organic impurities in fine aggregate sand (AASHTO T21/ASTM C40/CTM 213)....65 LA Ra ttle r-s ma lle r coarse aggregate <1.5”(AASHTO T96/ASTMC131/ CTM211)...215 LARattler-larger coarse aggregate 1-3”(AASHTO T96/ASTM C535/CTM 211)....270 Apparent specific gravity of fine aggregate (AASHTO T84/ASTMC128/ CTM208)...140 Specific gravity and absorption of coarse aggregate (ASTMC127/CTM206) >#4 retained.............................................................................................110 Clay lumps, friable particles (AASHTO T112/ASTM C142)..................................190 Durability Index(AASHTO T210/ASTM D3744/CTM 229)......................................215 Mois ture content ofaggregates by oven dryingHOT MIX ASPHALT (HMA) Resistance of compacted HMA to moisture-induced damage (AASHTO T255/ASTM C566/CTM 226)...............................................................45 Uncompacted void content of fine aggregate(AASHTO T283/CTM 371) ...........................................................................2,250 Hamburg Wheel, 4 briquettes (modified) (AASHTO T324)...............................965 Superpave gyratory compaction (AASHTO T312/ASTM D6925).........................375 Extraction by ignition oven, percent asphalt (AASHTO T308/ASTM D6307/CTM 382)............................................................160 Ignition oven correction/correlation values (AASHTO T304/ ASTMC1252/ CTM234)..........................................................140 Percent of crushed particles (AASHTO T335/ASTM D5821/CTM 205)..................145 Flat &elongated particles in coarse aggregate (ASTMD4791/CTM235)..........230 Cleanness value of coarse aggregate (CTM227)...........................................225 Soundness, magnesium(AASHTO T104/ASTM C88/CTM 214) ...........................240 Soundness, sodium(AASHTO T104/ASTM C88/CTM 214) ..................................695(AASHTO T308/ASTM D6307/CTM 382).........................................................1,445 Extraction by centrifuge, percent asphalt (ASTMD2172) ................................160 Gradation of extracted aggregate (AASHTO T30/ASTM D5444/CTM 202)............145 Stabilometer, S-Va lue (ASTMD1560/CTM366).................................................285 Bituminous mixture preparation (AASHTO R30/CTM304)...................................85 Mois ture content of HMA(AASHTO T329/ASTM D6037/CTM 370).........................65 Bulk specific gravity of compacted HMA, molded specimen or cores, uncoated (AASHTO T166/ASTM D2726/CTM 308)..............................................55 Bulk specific gravity of compacted HMA, molded specimen or cores, paraffin-coated (AASHTO T275/ASTM D1188/CTM 308).....................................60 Maximum density - Hveem(CTM308)............................................................215 Theoretical maximum density and specific gravity of HMA (AASHTO T209/ ASTMD2041/CTM309).................................................................................140 Thickness or height of compacted bituminous paving mixture specimens (ASTMD3549) ...............................................................................................45 We t track abrasion of slurry seal(ASTMD3910).............................................160 Rubberized asphalt (add to above rates)........................................................+25% MASONRY Morta r cylinders 2”x 4”(ASTMC780) ...............................................................35 Grout prisms 3”x 6”(ASTMC1019)...................................................................35 Masonry cores compression, ≤6” diameter - testing only (ASTM C42).............45 Masonry core shear testing (Title 24).............................................................85 Veneer bond strength, cost for each - 5 required (ASTMC482)........................60 CMU compression to size 8”x 8”x 16”- 3 required (ASTMC140)....................60 CMU mois ture content, absorption &unit weight - 6 required (ASTMC140).....55 CMU linear drying shrinkage (ASTMC426).....................................................190 CMU grouted prisms compression test ≤8” x 8” x 16” (ASTMC1314).............215 CMU grouted prisms compression test > 8”x 8”x 16”(ASTM C1314).............270 BEARING PADS/PLATES AND JOINT SEAL Elastomeric bearing pads (Caltrans SS 51-3)................................................1,060 Elastomeric bearing pad with hardness and compression tests (Caltrans SS 51-3)......................................................................................1,315 Type AJoint Seals (Caltrans SS 51-2) ...........................................................1,735 Type B Joint Seals (Caltrans SS 51-2)...........................................................1,640 Bearing plates (A536).....................................................................................770 BRICK Compression - cost for each, 5 required (ASTMC67).......................................55 Absorption - cost for each, 5 required (ASTMC67)...........................................55 Fee/2024-10%www.leightongroup.com Page 2 of 4 Page 144 FEE SCHEDULE METHOD $/TEST METHOD $/TEST REINFORCING STEEL AND PRESTRESSING STRANDS Rebar tensile test, ≤ up to No. 11 (ASTMA370)................................................70 Rebar tensile test, ≥ No. 14 & over (ASTMA370)...........................................215 Rebar bend test, up to No. 11 (ASTMA370)......................................................70 Rebar bend test, ≥ No. 14 & over (ASTMA370)..............................................215 Resistance butt-welded hoops/bars, tensile test, ≤ up to No. 10 (CTM670)....70 Resistance butt-welded hoops/bars, tensile test, ≥ No. 11 & over (CTM670)...90 Mechanical rebar splice, tensile test, ≤ up to No. 11 (CTM670).......................70 Mechanical rebar splice, slip test, ≤ up to No. 11 (CTM670)............................45 Mechanical rebar splice, tensile test, ≥ No. 14 & over (CTM670)..................215 Mechanical rebar splice, slip test, ≥ No. 14 & over (CTM670).......................215 Headed rebar splice, tensile test, ≤ up to No. 11 (CTM670)............................70 Headed rebar splice, tensile test, ≥ No. 14 & over (CTM670) .......................215 Epoxy coated rebar/dowel film thickness (coating) test (ASTMA775/A934).......50 Epoxy coated rebar/dowel continuity (Holiday) test (ASTMA775/A934).............70 Epoxy coated rebar flexibility/bend test, up to No. 11 (ASTMA775/A934)..........50 Prestressing wire , tension (ASTMA416) .........................................................190 Sample preparation (cutting) .........................................................................55 STREET LIGHTS/SIGNALS LED Luminaires / Signal Modules / Countdown Pedestrian Signal Face Module s (Caltrans RSS 86)........................................................................1,390 SPRAY APPLIED FIREPROOFING Unit weight (density, ASTME605)........................................................................65 FASTENERS / BOLTS / RODS F3125 GR A307, A325 Bolts, tensile test, ≤ up to 1-1/4” diameter, plain (ASTMA370) .................................................................................................70 F3125 GR A307, A325 Bolts, tensile test, ≤ up to 1-1/4” diameter, galvanized (ASTMA370)...............................................................................80 A490 Bolts, tensile test, ≤ up to 1-1/4” diameter, plain (ASTMA370)................70 A490 Bolts, tensile test, ≤ up to 1-1/4” diameter, galvanized (ASTMA370)......80 A593 Bolts, tensile test, ≤ up to 1-1/4” diameter, stainless steel (ASTMA370)...70 F1554 Bolts, tensile test, ≤ up to 1-1/4” diameter, plain (ASTMA370)............110 F1554 Bolts, tensile test, ≤ up to 1-1/4” diameter, galvanized (ASTMA370)...130 SAMPLE TRANSPORT Pick-up & delivery (weekdays, per trip, <50 mile radius from Leighton office) ..110 EQUIPMENT LIST ITEM $UNIT ITEM $ UNIT 1/4 inch Grab plates ................................................................................5 each 1/4 inch Tubing (bonded)....................................................................0.60 foot 1/4 inch Tubing (single)......................................................................0.40 foot 3/8 inch Tubing, clear vinyl ................................................................0.60 foot 4-Gas meter (RKI Eagle or similar)/GEM2000...................................140 day Air flow meter and purge pump (200 cc/min).........................................55 day Box of 24 soil drive-sample rings.........................................................130 box Bras s sample tubes............................................................................... 11 each Caution tape (1000-foot roll)..................................................................22 each Combination lock or padlock.................................................................15 each Compressed air tank and regulator.......................................................55 day Concrete coring machine (≤6-inch-dia)...............................................160 day Consumables (gloves, rope, soap, tape, etc.).......................................40 day Core sample boxes................................................................................30 each Crack monitor Two-Dimensional............................................................30 each Crack monitor Thee-Dimensional..........................................................40 each Cutoff saws, reciprocating, electric (Sawzall®).....................................80 day D-Meter Walking Floor Profiler ............................................................ 110 day Disposable bailers .................................................................................25 each Disposable bladders..............................................................................20 each Dis s olve d oxygen meter........................................................................50 day DOT 55-gallon containment drum with lid .............................................85drum Double-ring infiltrometer ......................................................................135 day Dual-stage interface probe ....................................................................85 day Dynamic Cone Penetrometer..............................................................430 day Generator, portable gasoline fueled, 3,500 watts..................................90 day Global Pos itioning System/Laser Range Finder....................................80 day Ha nd auger set......................................................................................90 day HDPE safety fence (≤100 feet) .............................................................40 roll Horiba U-51 water qualitymeter..........................................................135 day Light tower (towable verticalmast)......................................................150 day Ma gne he lic gauge .................................................................................15 day Manometer............................................................................................25 day Mile a ge (will adjust with IRS published rate).......................................0.67 mile Mois ture test kit (excludes labor to perform test, ASTME1907) ........... 65 test Nuclear moisture and density gauge ....................................................88 day Electrical mois ture and density gauge ..................................................88 Da y Pachometer...........................................................................................50 day Particulate Monitor...............................................................................135 day pH/Conductivity/Temperature meter......................................................60 day Photo-Ionization Detector (PID)...........................................................130 day Pump, Typhoon 2 or 4 stage .................................................................55 day QED bladder pump w/QEDcontrolbox...............................................175 day Quire fee – Phase Ionly......................................................................250 each Resistivity field meter and pins............................................................200 day Slip / threaded cap, 2-inch or 4-inch diameter, P VC Schedule 40.........20 each Slope inclinometer...............................................................................250 day Soil sampling T-handle (Encore)...........................................................10 day Soil sampling tripod...............................................................................40 day Speedy (R) moisture tester....................................................................10 day Stainless steelbailer..............................................................................60 day Submersible pump with controller.......................................................180 day Submersible pump/transfer pump, 10-25 gpm......................................65 day Support service truck usage (well ins tallation, etc.).............................250 day Survey/fence stakes ..............................................................................10 each Tedlar® bags .........................................................................................25 each Traffic cones (≤25)/barricades (single lane)..........................................55 day Turbidity meter ......................................................................................80 day Tyvek® s uit (each).................................................................................25 each Vapor sampling box...............................................................................65 day Ve hicle usage (carrying equipment)......................................................15 hour VelociCalc..............................................................................................40 day Visqueen (20 x 100 feet).....................................................................130 roll Water level indicator (electronic well sounder) <300 feet deep well.... 100 day ZIPLEVEL®...........................................................................................40 day Other specialized geotechnicaland environmental testing and monitoring equipment are available, and priced per site Fee/2024-10%www.leightongroup.com Page 3 of 4 Page 145 FEE SCHEDULE TERMS AND CONDITIONS z Expiration: This fee schedule is effective through December 31, 2024 after which non-prevailing wage rates for remaining or additional services will increase by 4% on January 1st of each year. insurance, travel, subsistence, project-specific parking charges, shipping, reproduction, and other reimbursable expenses will be invoiced at cost plus 20%, unless billed directly to and paid by client. z Proposal Expiration: Proposals are valid for at least 30 days, subject to change after 30 days; unless otherwise stated in an attached proposal. z Invoicing: Invoices are rendered monthly, payable upon receipt in United States dollars. A service charge of 1½-percent per month will be charged for late payment.z Prevailing Wages: Our fees for prevailing wage work are based upon California prevailing wage laws and wage determinations. Unless specifically indicated in our proposal, costs for apprentice are not included. If we are required to have an apprentice on your project, additional fees will be charged. Prevailing wage rates will increase by $8 on July 1st of each year. z Client Disclosures: Client agrees to provide all information in Client’s possession about actual or possible presence of buried utilities and hazardous materials on the project site, prior to fieldwork, and agrees to reimburse Leighton for all costs related to unanticipated discovery of utilities and/or hazardous materials. Client is also responsible for providing safe and legal access to the project site for all Leighton field personnel. z Overtime: Standard overtime rate is per California Labor Law and is billed at 1.5 or 2 times their hourly billing rate. Overtime rate for non-exempt field personnel working on a Leighton observed holiday is billed at 2 times their hourly billing rate. Overtime rate for Prevailing wage work is per the California Department of Industrial Relations (DIR) determination and is multiplied at 1.5 to 2 times their hourly billing rate for overtime and double-time, respectively. z Earth Material Samples: Quoted testing unit rates are for soil and/or rock (earth) samples free of hazardous materials. Additional costs will accrue beyond these standard testing unit rates for handling, testing and/or disposing of soil and/or rock containing hazardous materials. Hazardous materials will be returned to the site or the site owner’s designated representative at additional cost not included in listed unit rates. Standard turn-around time for geotechnical-laboratory test results is 10 working days. Samples will be stored for 2 months following completion of assigned tests, after which they will be discarded. Prior documented notification is required if samples need to be stored for a longer time. A monthly storage fee of $15 per bag and $6 per sleeve or tube will be applied. Quoted unit rates are only for earth materials sampled in California. There may be additional cost for handling imported samples. z Expert Witness Time: Expert witness deposition and testimony will be charged at 2 times hourly rates listed on the previous pages, with a minimum charge of four hours per day. z Minimum Field Hourly Charges: For Field Technicians, Special Inspectors or any on-site (field) materials testing services: 4 hours: 4-hour minimum charge up to the first four hours of work. 8 hours: 8-hour minimum charge for over four hours of work, up to eight hours.z Construction Material Samples: After all designated breaks for a given sample set meet specified compressive at design age or other client- designated strength, all “hold” cylinders or specimens will be automatically disposed of, unless specified in writing prior to the 28-day break. Unless specifically requested otherwise, all other construction materials will be disposed of after completion of testing and reporting. Project time accrued includes portal to portal travel time. z Insurance & Limitation of Liability: These rates are predicated on standard insurance coverage and a limit of Leighton’s liability equal to our total fees for a given project. z Outside Direct Costs: Heavy equipment, subcontractor fees and expenses, project-specific permits and/or licenses, project-specific supplemental Fee/2024-10%www.leightongroup.com Page 4 of 4 Page 146 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Justine Garcia, Deputy Director of Engineering Services Cesar Guevara, Associate Engineer SUBJECT:Consideration of Amendment No. 2 to the Professional Services Agreements With Transtech Engineers, Inc. (CO19-106), and Aufbau Corporation (CO19-107) for On-Call Development Plan Check Services, Extending the Term of the Contract to June 30, 2025, and in an Amount Not to Exceed $200,000, and Consideration of Amendment No. 1 to the Professional Services Agreement with Fehr & Peers (CO22- 125) for On-Call Traffic Impact Analysis Preparation and Review Services, Extending the Contract to June 30, 2025. (CITY) RECOMMENDATION: Staff recommends City Council: 1. Approve Amendment No. 2 to the professional services agreements with Transtech Engineers (CO19-106), Inc. and Aufbau Corporation (CO19-107) for on-call development plan check services, extending the term of the contract to June 30, 2025, and in an amount not to exceed $200,000. 2. Approve Amendment No. 1 to the professional services agreement with Fehr & Peers (CO22-125) for on-call traffic impact analysis preparation and review services, extending the contract to June 30, 2025. BACKGROUND: On July 17, 2019, City Council awarded separate on-call professional services agreements for development plan check services to Transtech Engineers, Inc., Aufbau Corporation, and Bureau Veritas for a five (5) year term with an option to renew in one (1) year increments up to a total of three (3) additional years. On September 21, 2022, City Council awarded an on-call professional services agreement for traffic impact analysis and review services to Fehr & Peers for a one (1) year term with an option to renew in one (1) year increments up to a total of three (3) additional years. The initial term of said agreements is coming to an end, and it is necessary to maintain existing contracts in place in order to continue to execute projects and provide plan checking services to the public. Staff will also utilize this additional time to re-evaluate current and future needs and will prepare for the release of a Request for Proposals to solicit proposals from consulting firms to build a new on-call list. Page 147 Page 2 2 3 8 3 ANALYSIS: Both Transtech Engineers, Inc and Aufbau Corporation continue to meet the service needs of the City and staff recommends the City Council approve the renewal of their contracts, extending the term of the agreement to June 30, 2025 and approve an increase to the spending limit to a not to exceed amount of $200,000. Staff has chosen not to extend the contract with Bureau Veritas due to consultant not meeting the service needs of the City and staff. Fehr & Peers continues to meet the service needs of the City and staff recommends the City Council approve the renewal of their contracts, extending the term of the agreement to June 30, 2025. An increase to the annual not to exceed amount is not needed at this time. Copies of all agreements are available in the City Clerk’s office. FISCAL IMPACT: Development plan check services will be paid at a fee equal to 65% of plan check fees collected by the City, in accordance with Rancho Cucamonga Engineering Fees. Services paid exclude the additional 7% technology fee. Any plan check services review not listed in the Engineering Fee shall be charges at the Consultant’s hourly rate schedule. Per the original said agreements, an updated fixed fee schedule was requested from each consultant. The new fixed fee schedule has increased by 20% for Transtech Engineers and 25% for Aufbau Corporation. Traffic impact analysis and review services will be paid through pertinent plan checks and/or entitlement submittal fees, based on the rate sheet provided by Fehr & Peers. Compensation for each on-call consulting firm for development plan check services shall not exceed $200,000 per year, and for Traffic Impact Analysis shall not exceed $50,000, without City Council approval. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s Core Value for promoting and enhancing a safe and healthy community for all by ensuring that public infrastructure is well-maintained. ATTACHMENTS: Attachment 1 – CO19-106 Amendment No. 2 Attachment 2 – CO19-107 Amendment No. 2 Attachment 3 – CO22-125 Amendment No. 1 Page 148 AMENDMENT NO. 2 to Professional Services Agreement (CO #2019-106) between Transtech Engineers, Incorporated (hereinafter “Consultant”) and City of Rancho Cucamonga (hereinafter the “City”) This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2019-106, to incorporate the following: Section 2. Term of Agreement. Per terms of the agreement, parties shall have the option to renew in one (1) year increments to a total of two (2) years, unless sooner terminated as provided in Section 14 herein. This amendment utilizes the first one (1) year extension, and will extend the term of the Agreement through June 30, 2025 to align with the fiscal year end. Section 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A-3, provided, however, that full, total and complete amount payable to Consultant shall not exceed $200,000. All other Terms and Conditions of the original Agreement CO#2019-106, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 6/7/2024. The City will process both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment. Transtech Engineers, Incorporated City of Rancho Cucamonga By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title (two signatures required if corporation) Last Revised: 11/27/2018 Page 1 of 1 ATTACHMENT 1 Page 149 TRANSTECH ENGINEERS, INC. SCHEDULE OF HOURLY RATES Effective through June 30, 2025 CITY OF RANCHO CUCAMONGA ENGINEERING CONSTRUCTION MANAGEMENT BUILDING & SAFETY Permit TechnicianField Technician $76 Labor Compliance Analyst Funds Coordinator $146 $146 $163 $134 $140 $158 $193 $193 $72 Engineering Technician Assistant CAD Drafter Senior CAD Drafter $99 Building Inspector $102 $113 $144 $155 $168 $155 $168 $117 $140 $146 $158 $193 $123 $150 $193 $99 Utility Coordinator Senior Building Inspector Plans Examiner/Checker Plan Check Engineer CASp Plan Checker Deputy Building Official Building Official Office Engineer Associate Designer Construction Inspector Senior Construction Inspector Construction Manager Resident Engineer Senior Designer Design Project Manager Assistant Engineer Associate Civil Engineer Senior Civil Engineer Traffic Analyst Technician Associate Traffic Analyst Senior Traffic Analyst Professional Transportation Planner Traffic Engineer Technician Associate Traffic Engineer Traffic Engineer PUBLIC WORKS INSPECTION Public Works Inspector Senior Public Works Inspector Supervising PW Inspector SURVEY AND MAPPING Survey Analyst PLANNING $140 $158 $163 Community Development Technician Planning Technician Assistant Planner $76 $76 $117 $158 $181 $99 $117 $134 $146 $163 Associate Planner $140 $158 $163 $191 $210 Senior Planner Senior Survey Analyst 2 Man Survey Crew Planning Manager $152 $169 $193 $181 $193 $169 $193 $216 $198 $210 ADMINISTRATIVE STAFF Administrative/Clerical Project Accountant Survey & Mapping Specialist Licensed Land Surveyor FUNDING & GRANT WRITING Funds Analyst $76 $87Senior Traffic Engineer Project Manager Senior Project Manager Deputy City Engineer Senior City Engineer Principal Engineer $123 $146 $134 $146 $181 Senior Funds Analyst Graphic & Rendering Designer Grant Writer CPI-U FEBRUARY 2024 3.40% Deputy Director Funds & Grant Project Manager Director The above fees will be increased each year July 1st automatically by the percentage change Los Angeles‐Long Beach‐ Anaheim California Consumer Price Index‐All Urban Consumers (“CPI‐U”) for the preceding twelve‐month period as calculated for February by the U.S. Department of Labor Bureau of Labor Statistics and published by the United States Bureau of Labor Statistic. Page 150 AMENDMENT NO. 2 to Professional Services Agreement (CO #2019-107) between Aufbau Corporation (hereinafter “Consultant”) and City of Rancho Cucamonga (hereinafter the “City”) This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2019-107, to incorporate the following: Section 2. Term of Agreement. Per terms of the agreement, parties shall have the option to renew in one (1) year increments to a total of two (2) years, unless sooner terminated as provided in Section 14 herein. This amendment utilizes the first one (1) year extension, and will extend the term of the Agreement through June 30, 2025 to align with the fiscal year end. Section 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A-3, provided, however, that full, total and complete amount payable to Consultant shall not exceed $200,000. All other Terms and Conditions of the original Agreement CO#2019-107, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 6/7/2024. The City will process both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment. Aufbau Corporation City of Rancho Cucamonga By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title (two signatures required if corporation) Last Revised: 11/27/2018 Page 1 of 1 ATTACMENT 2 Page 151 Aufbau Corp.Date: 5/31/2024 On-Call Development Plan Check Services/ Hourly Rates* Classification Aufbau Architerra Design Group Director $200.00 $200.00 $175.00 $200.00Principal Senior 200.00 ** 160.00 *** 140.00 **** 160.00 *** $120.00 Not Applicable $135.00Associate Assistant Not Applicable $125.00Designer Technician Administrative Assistant $100.00 $80.00 $65.00 * The tabulated rates are our regular hour billing rates which include administrative costs and company overhead and profit. Aufbau’s not-to-exceed fees for development plan check services - for the initial check and two back checks - are set at 65% of the base fees established by the City of Rancho Cucamonga Community Department’s 2024 Fee Schedule for map and improvement plan check fees and the updates to said fee schedule. Expedited/ rush plan check services, as requested by the City, are performed at 50% greater amount than said stated fees. Rates in effect until June 30, 2025. ** Hourly rate for senior level Civil Engineer, Structural Engineer, Traffic Engineer, and Professional Land Surveyor - all licensed in the State of California. *** Hourly rate for licensed professional engineers in the State of California. **** Hourly rate for employees with E.I.T./ LSIT Certification in the State of California. ATTACHMENT "A" Page 152 AMENDMENT NO. 1 to Professional Services Agreement (CO #2022-125) between Fehr & Peers (hereinafter “Consultant”) and City of Rancho Cucamonga (hereinafter the “City”) This Amendment No. 1 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2022-125, to incorporate the following: Section 2 (Term of Agreement). Per terms of the agreement, parties shall have the option to renew in one (1) year increments to a total of three (3) years, unless sooner terminated as provided in Section 14 herein. This amendment utilizes the first one (1) year extension, and will extend the term of the Agreement through June 30, 2025 to align with the fiscal year end. All other Terms and Conditions of the original Agreement CO#2022-125, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 6/7/2024. The City will process both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment. Fehr & Peers City of Rancho Cucamonga By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title (two signatures required if corporation) Last Revised: 11/27/2018 Page 1 of 1 ATTACHMENT 3 Page 153 Hourly Billing Rates Classification Hourly Rate Principal $250.00 $210.00 $185.00 $160.00 $130.00 $150.00 $170.00 $130.00 $115.00 $120.00 $100.00 - - - - - - - - - - - $400.00 $350.00 $300.00 $255.00 $230.00 $225.00 $235.00 $235.00 $195.00 $200.00 $150.00 Senior Associate Associate Senior Engineer/Planner Engineer/Planner Senior Engineering Technician Senior Project Accountant Senior Project Coordinator Project Coordinator Technician Intern • • • Other Direct Costs / Reimbursable expenses are invoiced at cost plus 10% for handling. Personal auto mileage is reimbursed at the then current IRS approved rate (67 cents per mile as of Jan 2024). Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor. Fehr & Peers reserves the right to change these rates at any time with or without advance notice. Page 154 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Justine Garcia, Deputy Director of Engineering Services Cesar Guevara, Associate Engineer SUBJECT:Consideration of Amendment No. 2 to the Professional Services Agreements With HR Green Pacific, Inc. (CO19-103), Kimley-Horn and Associates, Inc. (CO19-104), and Aufbau Corporation (CO19-105) for On-Call Civil and Traffic Engineering Design Services, Extending the Term of the Contract to June 30, 2025, and in an Amount Not to Exceed $1,000,000. (CITY) RECOMMENDATION: Staff recommends City Council approve Amendment No. 2 to the professional services agreements with HR Green Pacific, Inc. (CO19-103), Kimley-Horn and Associates, Inc. (CO19- 104), and Aufbau Corporation (CO19-105), for on-call civil and traffic engineering design services, extending the term of the contract to June 30, 2025, and in an amount not to exceed $1,000,000. BACKGROUND: On July 17, 2019, City Council awarded separate on-call professional services agreements (Agreements) for Civil and Traffic Engineering Design Services to HR-Green Pacific, Inc., Kimley- Horn and Associates, Inc., and Aufbau Corporation for a five (5) year term with an option to renew in one (1) year increments up to a total of three (3) additional years. ANALYSIS: The initial term of the Agreements is coming to an end, and it is necessary to maintain existing contracts in place in order to continue to execute projects and provide plan checking services to the public. Staff will also utilize this additional time to re-evaluate current and future needs and will prepare for the release of a Request for Proposals to solicit proposals from consulting firms to build a new on-call list. All consultants continue to meet the service needs of the City and staff recommends the City Council approve the renewal of their contracts extending the term of the contracts through June 30, 2025, to align with the fiscal year end, and approve an increase to the spending limit to a not to exceed amount of $1,000,000. Copies of the agreements are available in the City Clerk’s office. FISCAL IMPACT: For civil and traffic engineering design, services will continue to be paid based on a fixed fee Page 155 Page 2 2 3 7 9 proposal with a cost breakdown for each task requested. Per the original Agreements, an updated fixed fee schedule was requested from each consultant. The new fixed fee schedule has increased by 40% for HR-Green Pacific, Inc., 10% for Kimley-Horn and Associates, Inc., and 25% for Aufbau Corporation. Compensation for each on-call consulting firm shall not exceed $1,000,000 per year without the City Council approval. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s Core Value for promoting and enhancing a safe and healthy community for all by ensuring that public infrastructure is well-maintained. ATTACHMENTS: Attachment 1 – CO19-103 Amendment No. 2 Attachment 2 – CO19-104 Amendment No. 2 Attachment 3 – CO19-105 Amendment No. 2 Page 156 AMENDMENT NO. 2 to Professional Services Agreement (CO #2019-103) between HR Green Pacific, Incorporated (hereinafter “Consultant”) and City of Rancho Cucamonga (hereinafter the “City”) This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2019-103, to incorporate the following: Section 2. Term of Agreement. Per terms of the agreement, parties shall have the option to renew in one (1) year increments to a total of two (2) years, unless sooner terminated as provided in Section 14 herein. This amendment utilizes the first one (1) year extension, and will extend the term of the Agreement through June 30, 2025 to align with the fiscal year end. Section 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A-3, provided, however, that full, total and complete amount payable to Consultant shall not exceed $1,000,000. All other Terms and Conditions of the original Agreement CO#2019-103, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 6/7/2024. The City will process both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment. HR Green Pacific, Incorporated City of Rancho Cucamonga By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title (two signatures required if corporation) Last Revised: 11/27/2018 Page 1 of 1 ATTACHMENT 1 Page 157 HR GREEN PACIFIC, INC. FEE SCHEDULE Personnel Classification Hourly Billing Rate Principal-in-Charge $360 $290 $250 $260 $275 $260 $225 $225 $225 $200 $175 $145 $120 $115 $185 $150 $140 $100 Program Manager Project Manager QA/QC Manager Traffic Engineer Senior Engineer Municipal Services Manager Environmental Associate Transportation Planner Project/Associate Engineer II Project/Associate Engineer I Staff/Assistant Engineer II Staff/Assistant Engineer I Public Works Technician Project Designer CAD Technician Management Analyst Administrative Assistant Notes: 1. Other classifications are available based upon the needs of the agency. 2. All general engineering tasks will be negotiated on a case by case basis using the hourly rates provided for personnel assigned to the contract. Professional Reimbursement / Hourly and Overtime Rates: The hourly billing rates include the cost of salaries of the HR Green employees, plus sick leave, vacation, holiday and other fringe benefits. The percentage added to salary costs includes indirect overhead costs and fee (profit). All employees classified as “non-exempt” by the U.S. Department of Labor will be compensated at 1.5 times salary, as per state and Federal wage and hour for overtime hours. Billing rates will be calculated accordingly for overtime hours. Direct/Reimbursable Expenses and Subconsultants: Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus 10% for items such as: a. Maps, photographs, reproductions, printing, equipment rental and special supplies related to the work. b. Subconsultants and other outside services, if needed. c. Mileage related to project specific field work or meetings shall be billed at the current IRS rates with no markup. Our hourly fees/rates shall remain effective through June 30, 2025, and may be adjusted annually thereafter as negotiated with and agreed to by the agency. P a g e | 1 of 1 Page 158 AMENDMENT NO. 2 to Professional Services Agreement (CO #2019-104) between Kimley-Horn and Associates, Incorporated (hereinafter “Consultant”) and City of Rancho Cucamonga (hereinafter the “City”) This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2019-104, to incorporate the following: Section 2. Term of Agreement. Per terms of the agreement, parties shall have the option to renew in one (1) year increments to a total of two (2) years, unless sooner terminated as provided in Section 14 herein. This amendment utilizes the first one (1) year extension, and will extend the term of the Agreement through June 30, 2025 to align with the fiscal year end. Section 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A-3, provided, however, that full, total and complete amount payable to Consultant shall not exceed $1,000,000. All other Terms and Conditions of the original Agreement CO#2019-104, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 6/7/2024. The City will process both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment. Kimley-Horn and Associates, Incorporated City of Rancho Cucamonga By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title (two signatures required if corporation) Last Revised: 11/27/2018 Page 1 of 1 ATTACHMENT 2 Page 159 EXHIBIT A-3 Kimley-Horn and Associates, Inc. HOURLY RATE SCHEDULE Effective through June 30, 2025 TECHNICAL SUPPORT …………..........................................$100.00 - $140.00 SUPPORT STAFF ................................................................ $110.00 - $120.00 SENIOR TECHNICAL SUPPORT ......................................... $115.00 - $145.00 ANALYST 1…….. .................................................................. $130.00 - $140.00 ANALYST 2…….. .................................................................. $135.00 - $155.00 PROFESSIONAL 1 .................................................................$160.00 - $185.00 PROFESSIONAL 2 ................................................................ $180.00 - $215.00 SENIOR PROFESSIONAL 1 .................................................. $220.00 - $250.00 SENIOR PROFESSIONAL 2 .................................................. $235.00 - $275.00 SENIOR PROFESSIONAL 3 .................................................. $270.00 - $295.00 EXPENSES DIRECT EXPENSE MARK-UP……………………………………..……………15.00% SUBCONSULTANT MARK-UP……………………………………..……………15.00% OFFICE EXPENSES……………………………………………………………………5% kimley-horn.com Page 160 AMENDMENT NO. 2 to Professional Services Agreement (CO #2019-105) between Aufbau Corporation (hereinafter “Consultant”) and City of Rancho Cucamonga (hereinafter the “City”) This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2019-105, to incorporate the following: Section 2. Term of Agreement. Per terms of the agreement, parties shall have the option to renew in one (1) year increments to a total of two (2) years, unless sooner terminated as provided in Section 14 herein. This amendment utilizes the first one (1) year extension, and will extend the term of the Agreement through June 30, 2025 to align with the fiscal year end. Section 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A-3, provided, however, that full, total and complete amount payable to Consultant shall not exceed $1,000,000. All other Terms and Conditions of the original Agreement CO#2019-105, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 6/7/2024. The City will process both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment. Aufbau Corporation City of Rancho Cucamonga By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title (two signatures required if corporation) Last Revised: 11/27/2018 Page 1 of 1 ATTACHMENT 3 Page 161 Aufbau Corp.Date: 5/31/2024 On-Call Civil and Traffic Engineering Design Services / Hourly Rates* Classification Aufbau JB & Associates Ruth Villalobos & Associates Architerra Design Group Director $200.00 $200.00 $200.00 $250.00 $220.00 $230.00 $175.00 $200.00Principal Senior 200.00 ** 160.00 *** 140.00 **** 160.00 *** $120.00 180.00 ** 150.00 *** 130.00 **** 150.00 *** $100.00 $200.00 Not Applicable $135.00Associate Assistant $170.00 $140.00 Not Applicable $125.00DesignerNot Applicable $140.00Technician Administrative Assistant $100.00 $80.00 $75.00 $90.00 $65.00 * The tabulated rates are our regular hour billing rates which include administrative costs and company overhead and profit. Rates in effect until July 30, 2025 ** Hourly rate for senior level Civil Engineer, Structural Engineer, Traffic Engineer, and Professional Land Surveyor - all licensed in the State of California. *** Hourly rate for licensed professional engineers in the State of California. **** Hourly rate for employees with E.I.T./ LSIT Certification in the State of California. ATTACHMENT "A" Page 162 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Justine Garcia, Deputy Director of Engineering Services Cesar Guevara, Associate Engineer SUBJECT:Consideration of Amendment No. 2 to the Professional Services Agreements with Aufbau Corporation (CO19-140), Willdan Engineering (CO19-141), and Onward Engineering (CO19-142) for On-Call Construction Management and Inspection Services, Extending the Term of the Contract to June 30, 2025 and in an Amount Not to Exceed $500,000. (CITY) RECOMMENDATION: Staff recommends City Council approve Amendment No. 2 to the professional services agreements with Aufbau Corporation (CO19-140), Willdan Engineering (CO19-141), and Onward Engineering (CO19-142) for on-call construction management and inspection services, extending the term of the contract to June 30, 2025, and in an amount not to exceed $500,000. BACKGROUND: On August 21, 2019, City Council awarded separate on-call professional services agreements (Agreements) for Construction Management and Inspection Services to Aufbau Corporation, Willdan Engineering, and Onward Engineering for a five (5) year term with an option to renew in one (1) year increments up to a total of three (3) additional years. ANALYSIS: The initial term of the Agreements is coming to an end, and it is necessary to maintain existing contracts in place in order to continue to execute projects and provide plan checking services to the public. Staff will also utilize this additional time to re-evaluate current and future needs and will prepare for the release of a Request for Proposals to solicit proposals from consulting firms to build a new on-call list. All consultants continue to meet the service needs of the City and staff recommends the City Council approve the renewal of their contracts extending the term of the contracts through June 30, 2025, to align with the fiscal year end, and approve an increase to the spending limit to a not to exceed amount of $500,000. Copies of the agreements are available in the City Clerk’s office. FISCAL IMPACT: For construction management and inspection, services will continue to be paid based on a fixed Page 163 Page 2 2 3 8 0 fee schedule with a cost breakdown for each task requested. Per the original Agreements, an updated fixed fee schedule was requested from each consultant. The new fixed fee schedule has increased by 15% for Aufbau Corporation, 25% for Willdan Engineering, and 20% for Onward Engineering. Compensation for each on-call consulting firm shall not exceed $500,000 per year without the City Council approval. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s Core Value for promoting and enhancing a safe and healthy community for all by ensuring that public infrastructure is well-maintained. ATTACHMENTS: Attachment 1 – CO19-140 Amendment No. 2 Attachment 2 – CO19-141 Amendment No. 2 Attachment 3 – CO19-142 Amendment No. 2 Page 164 AMENDMENT NO. 2 to Professional Services Agreement (CO #2019-140) between Aufbau Corporation (hereinafter “Consultant”) and City of Rancho Cucamonga (hereinafter the “City”) This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2019-140, to incorporate the following: Section 2. Term of Agreement. Per terms of the agreement, parties shall have the option to renew in one (1) year increments to a total of two (2) years, unless sooner terminated as provided in Section 14 herein. This amendment utilizes the first one (1) year extension, and will extend the term of the Agreement through June 30, 2025 to align with the fiscal year end. Section 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A-3, provided, however, that full, total and complete amount payable to Consultant shall not exceed $500,000. All other Terms and Conditions of the original Agreement CO#2019-140, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 6/7/2024. The City will process both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment. Aufbau Corporation City of Rancho Cucamonga By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title (two signatures required if corporation) Last Revised: 11/27/2018 Page 1 of 1 ATTACHMENT 1 Page 165 Aufbau Corp.Date: 5/31/2024 On-Call Construction Management and Inspection Services/ Hourly Rates* Aufbau Ruth Villalobos & Associates Architerra Design Group Director $200.00 $185.00 $139.00 $155.00 $180.00 $160.00 $120.00 $80.00 $220.00 Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable $140.00 $175.00 $200.00Construction Manager Construction Insp. I ** Construction Insp. II *** Construction Insp. III **** Designer Not Applicable Not Applicable Not Applicable $125.00 Technician $100.00 Administrative Assistant $90.00 $65.00 * The tabulated rates are our billing rates which include administrative costs and company overhead and profit. The rates are for regular hour services and include the costs associated with a company vehicle and all necessary equipment and light tools. ** Rate applies to non- prevailing wage projects. Daily overtime, weekend, and holiday rates are $164.00/ hour. *** Rate applies to prevailing wage projects. Daily overtime, weekend, and holiday rates are $180.00/ hour. **** Rate is for Resident Engineering services ATTACHMENT "A" Page 166 AMENDMENT NO. 2 to Professional Services Agreement (CO #2019-141) between Willdan Engineering (hereinafter “Consultant”) and City of Rancho Cucamonga (hereinafter the “City”) This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2019-141, to incorporate the following: Section 2. Term of Agreement. Per terms of the agreement, parties shall have the option to renew in one (1) year increments to a total of two (2) years, unless sooner terminated as provided in Section 14 herein. This amendment utilizes the first one (1) year extension, and will extend the term of the Agreement through June 30, 2025 to align with the fiscal year end. Section 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A-3, provided, however, that full, total and complete amount payable to Consultant shall not exceed $500,000. All other Terms and Conditions of the original Agreement CO#2019-141, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 6/7/2024. The City will process both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment. Willdan Engineering City of Rancho Cucamonga By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title (two signatures required if corporation) Last Revised: 11/27/2018 Page 1 of 1 ATTACHMENT 2 Page 167 Page 168 Page 169 Page 170 Page 171 Page 172 AMENDMENT NO. 2 to Professional Services Agreement (CO #2019-142) between Onward Engineering (hereinafter “Consultant”) and City of Rancho Cucamonga (hereinafter the “City”) This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2019-142, to incorporate the following: Section 2. Term of Agreement. Per terms of the agreement, parties shall have the option to renew in one (1) year increments to a total of two (2) years, unless sooner terminated as provided in Section 14 herein. This amendment utilizes the first one (1) year extension, and will extend the term of the Agreement through June 30, 2025 to align with the fiscal year end. Section 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A-3, provided, however, that full, total and complete amount payable to Consultant shall not exceed $500,000. All other Terms and Conditions of the original Agreement CO#2019-142, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 6/7/2024. The City will process both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment. Onward Engineering City of Rancho Cucamonga By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title By: ______________________________By: _________________________________ Name Date Name Date ______________________________ Title _________________________________ Title (two signatures required if corporation) Last Revised: 11/27/2018 Page 1 of 1 ATTACHMENT 3 Page 173 1. ScHeduLe Of feeS 300 S. Harbor Blvd., Suite 814 Anaheim, CA 92805 (714) 533.3050 | www.oe-eng.com HOuRLy RAte ScHeduLe cONStRuctION MANAGeMeNt & INSpectION 40.00 role cost (hourly) Construction Manager Construction Inspector* Public Outreach $1 $1 30.00 (OT $1 7 5 DT $190 ) $75.00engineering Designer/Project Engineer Director of Public Works Technician $115. 00rolecost (hourly) $1 45.00 $5 0.00 AdMINIStRAtION & MISceLLANeOuS 40.00 role cost (hourly) Plan Checker Administrative $1 $75.00 OE provides CM and Inspection services based on the project schedule at the hourly rates above. We do not bill for time not spent. Costs include office overhead and are fully burdened and include all reimbursable expenses. Inspector mileage only around the jobsite will be billed at the IRS rate. *OE pays all Construction Inspectors prevailing wage rates in compliance with the requirements set forth by the Department of Industrial Relations (DIR) State prevailing wages under Labor Code § 1770 et seq. Labor Code §§ 1775 and 1777.7 along with the Davis-Bacon and Related Acts (DBRA) under the standards of the Community Development Block Grant (CDBG) funding as administered by the U.S. Housing and Urban Development (HUD) Department. Page 174 DATE:June 19, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Micah Martin, Public Works Services Director Mike McCliman, Fire Chief Richard Favela, Streets Superintendent Andy Miller, Facilities Superintendent Andrea Bauer, Management Analyst II SUBJECT:Consideration of Amendment No. 2 to Contract No. 2022-009 with Hunter Consulting Inc., dba HCI Environmental & Engineering for Hazardous Waste Cleanup and Removal in an Amount Not to Exceed $100,000 for City and Fire District Services in FY 2024/2025. (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council and Board of Directors approve Amendment No. 2 to Contract No. 2022-009 with Hunter Consulting Inc., dba HCI Environmental & Engineering for hazardous waste cleanup and removal effective July 1, 2024, for a one-year term with an option to renew in one-year increments per the terms in Contract No. 2022-009, in an amount not to exceed $100,000 for FY 2024/2025 and an estimated total contract amount of $825,420 over seven years, contingent upon approval of future budgets. BACKGROUND: On February 16, 2022, the City Council and Board of Directors accepted the bids received for hazardous waste cleanup and removal and awarded Contract No. 2022-009 to Hunter Consulting Inc. for the remainder of FY 2021/2022 and the full year FY 2022/2023. On October 18, 2023, the City Council and Board of Directors approved the renewal of Contract No. 2022-009 for an additional year through FY 2023/2024. Staff is now requesting the City Council and Board of Directors approve the renewal of Contract No. 2022-009 through FY 2024/2025 in addition to one- year increments up to a total of seven years. The Public Works Services Department and the Rancho Cucamonga Fire Protection District contract hazardous waste and removal services on an as-needed basis. Some of these services include the removal and disposal of flammable liquids, corrosives, gases, biohazards, bodily fluids, and flammable solids within the public right-of-way. Other services include drum remediation and disposal, confined space entry, and vacuum tank services. City and Fire District facilities also utilize these services for clarifier and septic waste cleaning, transportation, and disposal. Additionally, hazardous waste cleanup and removal services are contracted for traffic collision cleanup when hazardous material is present. Page 175 Page 2 2 3 9 9 ANALYSIS: Hunter Consulting Inc. has submitted a Letter of Intent expressing their desire to continue providing service to the City of Rancho Cucamonga and the Fire District during FY 2024/2025 with a 3% increase to disposal costs only. Hunter Consulting Inc. has provided reliable service for the City and Fire District. If approved, Amendment 2 to Contract No. 2022-009 will extend the term of the contract to June 30, 2025 with a 3% increase to disposal costs. A copy of this agreement is available in the City Clerk’s Office. The chart below has been prepared to illustrate the estimated annual funding requirements for the full contract term. This is only an estimate, and the amounts below could vary. Fiscal Year Est. Annual Increase (3%) Estimated Total Costs FY 2022/2023 $126,000 FY 2023/2024 $168,500 FY 2024/2025 $100,000 FY 2025/2026 $3,000 $103,000 FY 2026/2027 $3,090 $106,090 FY 2027/2028 $3,183 $109,273 FY 2028/2029 $3,278 $112,551 Estimated Grand Total $825,414 FISCAL IMPACT: The proposed FY 2024/2025 Budget includes sufficient funding for hazardous waste cleanup and removal services in several contract services line items. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council’s core value of promoting and enhancing a safe and healthy community for all by ensuring City and Fire District facilities are properly maintained. ATTACHMENTS: None. Page 176 DATE:June 19, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Micah Martin, Public Works Services Director Mike McCliman, Fire Chief Andy Miller, Facilities Superintendent Andrea Bauer, Management Analyst II SUBJECT:Consideration of Amendment No. 2 to Contract No. 2022-069 with Able Building Maintenance (ABM) for Window Cleaning Services in an Amount Not to Exceed $130,000 for City and Fire District Facilities for FY 2024/2025. (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council and Board of Directors approve Amendment No. 2 to Contract No. 2022-069 with Able Building Maintenance extending the term of the contract to June 30, 2025, in an amount not to exceed $130,000 for City and Fire District facilities during FY 2024/2025, contingent upon the approval of the FY 2024/2025 Budget. BACKGROUND: On June 1, 2022, the City Council and Board of Directors accepted the bids received for window cleaning services and awarded Contract No. 2022-069 to Able Building Maintenance. The contract has an option to renew in one year increments up to a total contract term of seven years ending June 30, 2029. With the second year coming to an end, staff is requesting the City Council and Board of Directors renew Contract No. 2022-069 with Able Building Maintenance for an additional year for window cleaning services with an annual not to exceed amount of $130,000. ANALYSIS: Able Building Maintenance has submitted a Letter of Intent expressing their desire to continue providing window cleaning services for the City and Fire District during FY 2024/2025 with no rate increase. Able Building Maintenance has been competitive, responsive and continues to provide great service to the City and Fire District. If approved, Amendment 2 to Contract No. 2022-069 will extend the term of the contract to June 30, 2025 with no rate increase to the service provided but an increased contract amount and change to the scope of services due to the addition of Fire Station 8. A copy of this agreement is available in the City Clerk’s Office. FISCAL IMPACT: The proposed FY 2024/2025 Budget includes sufficient funding for window cleaning services in several contract services line items. Page 177 Page 2 2 4 0 2 The contract spending limit of $130,000 includes a contingency of $30,430 for unforeseen extra work. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: his item addresses the City Council’s core value of promoting and enhancing a safe and healthy community for all by ensuring the City and Fire District facilities are properly maintained. ATTACHMENTS: None. Page 178 DATE:June 19, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Micah Martin, Public Works Services Director Mike McCliman, Fire Chief Andy Miller, Facilities Superintendent Andrea Bauer, Management Analyst II SUBJECT:Consideration of Amendment No. 3 to Contract No. 2021-043 with Fitness Repair Shop, Inc., dba Coast Fitness for Fitness Equipment Maintenance in an Amount Not to Exceed $40,000 for City and Fire District Services in FY 2024/2025. (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council and Board of Directors approve Amendment No. 3 to Contract No. 2021-043 with Fitness Repair Shop, Inc., dba Coast Fitness for fitness equipment maintenance effective July 1, 2024, for a one-year term, in an amount not to exceed $40,000 for FY 2024/2025 and an estimated total contract amount of $143,000 over five years. BACKGROUND: In April 2021, the City accepted bids received for fitness equipment maintenance. The Contract No. 2021-043 was awarded to Coast Fitness. Coast Fitness provides maintenance, repair, troubleshooting, and installation of fitness equipment. The City continued to renew Contract No. 2021-043 for FY 2022/2023 and FY 2023/2024. The City and Fire District prioritize the health and fitness of their staff and residents alike. Across various locations including City Hall, Central Park, the Public Works Service Center, and all Fire District Stations, well-equipped workout gyms are available to offer a range of fitness options. These gyms feature a diverse array of fitness equipment, encompassing treadmills, elliptical machines, stationary bicycles, free-weights, multi-gym units, and other standard apparatus found in fitness centers. Regular preventative maintenance is conducted monthly at each site, adhering to either established protocols or the specific recommendations of equipment manufacturers. This ensures optimal functionality and safety for City and Fire District employees and residents utilizing these facilities for their health and wellness needs. ANALYSIS: Coast Fitness has submitted a Letter of Intent expressing their desire to continue providing service to the City of Rancho Cucamonga and the Fire District during FY 2024/2025 with no increase. Coast Fitness has provided reliable service for the City and Fire District. If approved, Amendment 3 to Contract No. 2021-043 will extend the term of the contract to June 30, 2025 with no increase and a change to the scope of work due to the addition of fitness equipment maintenance at Fire Page 179 Page 2 2 3 9 8 Station 8. A copy of this agreement is available in the City Clerk’s Office. The chart below has been prepared to illustrate the annual contract funding for the full contract term. Fiscal Year Annual Contract NTE FY 2020/2021 $10,000 FY 2021/2022 $23,000 FY 2022/2023 $30,000 FY 2023/2024 $40,000 FY 2024/2025 $40,000 Grand Total $143,000 Public Works staff will complete specifications to solicit bids for fitness equipment maintenance by the end of the second quarter of FY 2024/2025. Once the specifications are completed, the services will be formally bid. The goal is to have the bid process completed and a new contract awarded before the end of the fiscal year for an effective date of July 1, 2025. FISCAL IMPACT: The proposed FY 2024/2025 Budget includes sufficient funding for fitness equipment maintenance in several contract services line items. The contract spending limit of $40,000 includes a contingency of $5,000 for unforeseen maintenance and repairs. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council’s core value of promoting and enhancing a safe and healthy community for all by ensuring City and Fire District facilities are properly maintained. ATTACHMENTS: None. Page 180 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Linda Ceballos, Environmental Programs Manager Ruth Cain, Procurement Manager SUBJECT:Consideration of Amendment No. 04 to the Professional Services Agreement (CO2023-061) with Abound Food Care for Two-Year Renewal for Services Related to Senate Bill 1383 Compliance. (CITY) RECOMMENDATION: Staff recommends the City Council approve and authorize Amendment No. 04 to the Professional Services Agreement (CO2023-061) with Abound Food Care (Abound) for two-year renewal for services related to Senate 1383 compliance. The proposed amendment includes total compensation not to exceed $44,506 in Fiscal Year 2024/25, and $45,842 for FY 25/26 for services related to Senate Bill 1383 compliance. BACKGROUND: Senate Bill 1383 requires the City to increase edible food recovery by identifying, educating, and inspecting edible food generators, that are defined as a Tier 1 or Tier 2 commercial edible food generator in the regulation, to ensure the commercial edible food generators have an agreement with a food rescue organization and are keeping record of donations. Tier 1 edible food generators (Tier 1) include: supermarkets, grocery stores, food service providers, food distributors, and wholesale food vendors. Tier 2 commercial edible food generators (Tier 2) include: restaurants with 250 or greater seats, or facility size greater than 5,000 square feet, hotels with on-site food facility and 200 plus rooms, large venues, and local education agencies. SB 1383 also requires the City to annually collect food donation data from food rescue organizations for inclusion in annual report to CalRecycle and to participate in edible food capacity planning. There are currently 28 Tier 1 generators, 35 Tier 2 edible food generators, and 10 food rescue organizations located in the City of Rancho Cucamonga. City staff conducted outreach and annual inspections of Tier 1 edible food generators in 2022 for compliance with the regulation while exploring options to partner with another government agency and/or enter into an agreement with a consultant. The deadline to fulfill SB1383 requirements related to Tier 2 compliance was on January 1, 2024. While the City continued to seek a partnership opportunity with another government agency, staff determined that assistance from a consultant for Tier 2 outreach and education would help ensure compliance and that the City could utilize SB 1383 grant funds from Cal Recycle for the agreement. The Procurement Division conducted a competitive bid process in 2023 for SB 1383 compliance Page 181 2 3 9 5 related to Tier 2 education and outreach for edible food recovery. Abound was awarded the contract and an agreement was executed for Tier 2 education and outreach on May 23, 2023. Since award, the agreement has been amended three times as outlined below. •Amendment 1 (September 12, 2023): Added Tier 1 outreach and inspections. •Amendment 2 (October 3, 2023): Added language that City Council approval was necessary to renew the agreement for any subsequent terms. •Amendment 3 (June 4, 2024): Extended the agreement through June 30, 2024 to allow for continued provision of services through the end of Fiscal Year 2023/24. ANALYSIS: Amendment 4 would renew the agreement for an additional two fiscal years and includes: outreach to businesses, inspect Tier 1 and Tier 2 edible food generators, assist in edible food capacity, donation tracking, and provide data to the City in the form of monthly reports and would be funded by SB1383 Local Assistance Grant funds. Outreach and education for both Tier 1 and Tier 2 generators has proven to be labor intensive, with an average of eight contacts per business to gain compliance. Environmental Programs staff does not currently have the capacity to conduct the inspections and outreach in-house, therefore an extension to the agreement will allow the City to continue to meet SB 1383 requirements while utilizing available grant funding. Prior to June 2026 staff will review compliance with SB 1383, and staffing levels to determine if there is staff capacity to conduct inspections and outreach in-house or if services still need to be contracted out. The not to exceed amount of $44,506 for fiscal year 2024/25, has not increased or decreased from the contracted amount as identified in Amendment 1 as well, the scope of work remains unchanged. However, a three percent increase has been requested by the vendor and is recommended for fiscal year 2025/26, for a not to exceed amount of $45,482. FISCAL IMPACT: Sufficient funds have been included in the proposed Fiscal Year 2024/25 Budget from the State Grants Fund (Fund 274) in Account No. 1274208-5300 to cover the proposed amendment in an amount not to exceed $44,506 for FY 2024/25. The not to exceed amount of $45,482 for FY 2025/26 will be included in the proposed Fiscal Year 20245/26 Budget. This work will be funded by the SB 1383 Local Assistance Grant funds issued by Cal Recycle. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This goal aligns with promoting and enhancing a safe and healthy community for all but adhering to requirements to SB 1383, which reduces organic waste in the landfills. ATTACHMENTS: None. Page 182 2 3 9 7 DATE:June 19, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Micah Martin, Public Works Services Director Mike McCliman, Fire Chief Andy Miller, Facilities Superintendent Andrea Bauer, Management Analyst II SUBJECT:Consideration of Amendment No. 5 to Contract No. 2020-107 with Champion Fire Systems for Fire Suppression System Maintenance in an Amount Not to Exceed $130,000 for City and Fire District Facilities for FY 2024/2025. (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council and Board of Directors approve Amendment No. 5 to Contract No. 2020-107 with Champion Fire Systems extending the term of the contract to June 30, 2025 in an amount not to exceed $130,000 for City and Fire District facilities during FY 2024/2025, contingent upon the approval of the FY 2024/2025 Budget. BACKGROUND: On October 7, 2020, the City Council and Board of Directors accepted the bids received for fire suppression system maintenance and awarded Contract No. 2020-107 to Champion Fire Systems. The contract has an option to renew in one year increments up to a total contract term of seven years ending June 30, 2027. With the fourth year coming to an end, staff is requesting the City Council and Board of Directors renew Contract No. 2020-107 with Champion Fire Systems for fire suppression system maintenance. The scope of work for this contract includes testing, repair, and preventative maintenance for water-based systems, fire extinguishers, fire/smoke doors, kitchen hood systems, fire hose, and clean agent suppression systems. ANALYSIS: Champion Fire Systems has submitted a Letter of Intent expressing their desire to continue providing fire suppression system maintenance for the City and Fire District during FY 2024/2025 with no rate increase. Champion Fire Systems continues to provide great service to the City and Fire District. If approved, Amendment 5 to Contract No. 2020-107 will extend the term of the contract to June 30, 2025 with no rate increase to the service provided but an increased contract amount and change to the scope of services due to the addition of Fire Station 8. A copy of this agreement is available in the City Clerk’s Office. FISCAL IMPACT: The proposed FY 2024/2025 Budget includes sufficient funding for fire suppression system maintenance in several contract services line items. Page 183 2 3 9 7 The contract spending limit of $130,000 includes a contingency of $51,370 for unforeseen work resulting from aging equipment. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council’s core value of promoting and enhancing a safe and healthy community for all by ensuring the City and Fire District facilities are properly maintained. ATTACHMENTS: None. Page 184 DATE:June 19, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Micah Martin, Public Works Services Director Mike McCliman, Fire Chief Andy Miller, Facilities Superintendent Andrea Bauer, Management Analyst II SUBJECT:Consideration of Amendment No. 7 to Contract No. 18-102 with Absolute Security International, Inc. for Security Guard Services in an Amount Not to Exceed $400,000 for City and Fire District Facilities for FY 2024/2025. (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council and Board of Directors approve Amendment No. 7 to Contract No. 18-102 with Absolute Security International extending the term of the contract to June 30, 2025, in an amount not to exceed $400,000 for the City and Fire District during FY 2024/2025, contingent upon the approval of the FY 2024/2025 Budget. BACKGROUND: On August 15, 2018, City Council accepted the bids received for security guard services at various City facilities and awarded Contract No. 18-102 to Absolute Security International, Inc. The scope of work for this contract includes restroom lockup and gate closures at City parks, standing guard services, patrol route, special event security, fire watch detail, parking lot monitoring, and loss control. Regular security guard services are provided at the Metrolink Station and various park restroom lockup and gate closures. The initial term of the contract had an option to renew in one year increments up to a total of six years through June 30, 2024. Staff is requesting Council’s approval to renew the contract one year past the initial expiration date. Staff will take this time to work to complete the specifications to solicit bids for security guard services by the end of the second quarter of FY 2024/2025. Once the specifications are completed, the services will be formally bid. The goal is to have the bid process completed and a new contract awarded before the end of the fiscal year for an effective date of July 1, 2025. ANALYSIS: Absolute Security International, Inc. has submitted a Letter of Intent expressing their desire to continue providing service to the City of Rancho Cucamonga and the Fire District during FY 2024/2025 with a 2.3% rate increase for regular security officer services, 1.98% rate increase for vehicle patrol officer services, and no rate adjustments for event security services. Absolute Security International, Inc. continues to provide great service to the City and Fire District. If Page 185 Page 2 2 4 0 1 approved, Amendment 7 to Contract No. 18-102 will extend the term of the contract to June 30, 2025. A copy of this agreement is available in the City Clerk’s Office. FISCAL IMPACT: The proposed FY 2024/2025 Budget includes sufficient funding for security guard services in several contract services line items. The contract spending limit of $400,000 includes a contingency of $87,400 for potential unforeseen security guard services and/or the need for special event security services. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council’s core value of promoting and enhancing a safe and healthy community for all by ensuring City and Fire District facilities are properly secured and maintained. ATTACHMENTS: None. Page 186 DATE:June 19, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Micah Martin, Public Works Services Director Mike McCliman, Fire Chief Andy Miller, Facilities Superintendent Andrea Bauer, Management Analyst II SUBJECT:Consideration of Amendment No. 13 to Contract No. 16-114 with EMCOR Services/Mesa Energy Systems for Citywide HVAC Maintenance and Repair Services in an Amount Not to Exceed $950,000 for City and Fire District Facilities for FY 2024/2025. (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council and Board of Directors approve Amendment No. 13 to Contract No. 16-114 with EMCOR Services/Mesa Energy Systems extending the term of the contract to June 30, 2025 in an amount not to exceed $950,000 for routine maintenance and extra work in City and Fire District facilities during FY 2024/2025, contingent upon the approval of the FY 2024/2025 Budget. BACKGROUND: On April 20, 2016, the City Council and Board of Directors accepted the bids received for citywide heating, ventilation, air conditioning (HVAC) maintenance and repairs and awarded Contract No. 16-114 to EMCOR Services/Mesa Energy Systems. EMCOR provides HVAC service to all City and Fire District buildings including maintenance of all chillers, boilers, pumps, package units, and cooling towers. The initial term of the contract was one year, with an option to renew in additional one-year increments, for a maximum of six years through June 30, 2022. With Council’s approval, Public Works renewed this contract for two years beyond the initial expiration date and is requesting for one additional year to allow time for staff to prepare the bid documents. Staff will work to complete the specifications to solicit bids for HVAC maintenance services by the end of the second quarter of FY 2024/2025. Once the specifications are completed, the services will be formally bid. The goal is to have the bid process completed and a new contract awarded before the end of the fiscal year for an effective date of July 1, 2025. ANALYSIS: EMCOR/Mesa Energy Systems has submitted a Letter of Intent expressing their desire to continue providing service to the City of Rancho Cucamonga and the Fire District during FY 2024/2025 with no rate increase. EMCOR/Mesa Energy Systems provides great service for the City and Fire District and is very knowledgeable of all HVAC systems installed in City and Fire Page 187 Page 2 2 4 0 0 District facilities. If approved, Amendment 13 to Contract No. 16-114 will extend the term of the contract to June 30, 2025 with no rate increase to the service provided but an increased contract amount and change to the scope of services due to the addition of Fire Station 8. A copy of this agreement is available in the City Clerk’s Office. The HVAC systems in City and Fire District Facilities are aging, with many systems nearing or exceeding the expected service life. As of May 2024, the City and Fire District has experienced $415,430 of unscheduled maintenance and extra work due to unanticipated repairs. In anticipation of unforeseen HVAC repairs due to mechanical failure and impact to systems due to age and fluctuating weather conditions, staff would like to include a higher contingency by renewing Contract No. 16-114 with an increased contract limit of $950,000. FISCAL IMPACT: The proposed FY 2024/2025 Budget includes sufficient funding for HVAC maintenance and repairs in several contract services line items. The contract spending limit of $950,000 includes a contingency of $348,730 for unforeseen work resulting from aging facilities and deteriorating HVAC systems. The contingency for extra work will only be used if the need for emergency repairs occurs. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council’s core value of promoting and enhancing a safe and healthy community for all by ensuring City and Fire District facilities are properly maintained. ATTACHMENTS: None. Page 188 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer James Lo, Assistant Engineer SUBJECT:Consideration to Accept a Permanent Easement Over the Metropolitan Water District of Southern California Property on Wilson Avenue (Between Etiwanda Avenue and East Avenue) Related to Tract Map 16072. (CITY) RECOMMENDATION: Staff recommends that the City Council: 1. Accept a Permanent Easement from the Metropolitan Water District of Southern California for the Wilson Avenue Extension (between Etiwanda Avenue and East Avenue) related to Tract Map 16072; and 2. Authorize the City Engineer, or his designee to execute the Certificate of Acceptance for the Permanent Easement. BACKGROUND: On June 16th, 2004, the City Council approved the Tentative Tract Map 16072 (Case No. SUBTT16072) related to the development project (Project) located north of Wilson Avenue between Etiwanda Avenue and East Avenue. The Project, being developed by Golden Meadowland, LLC, proposes to construct 358 single-family homes with lots ranging in size from approximately 9,000 square feet to 0.5 acres each. The 3-year approval period for a tentative map typically begins on the date the map is approved, but in this case the effective date was arguably deferred until annexation of the subject land into the City was completed by LAFCO. Several discretionary and legislative extensions of the tentative map have also been granted over the years extending the expiration of the tentative map to November 15, 2023. On July 19, 2023, the Further, on July 19, 2023, the City Council approved the final maps for the first two phases of the tract (Tract 16072-1 and 16072-2). The final phases of the tract (Tracts 16072-3 and 16072) were approved by the City Council on November 15, 2023. The Project has been condition to obtain right-of-way from the Metropolitan Water District of Southern California (MWDSC) for the purposes of extending Wilson Avenue between Etiwanda Avenue and East Avenue. The easement is needed due to the new road alignment running over a portion of real property owned in fee simple by MWDSC. The extension of Wilson Avenue is included in the City’s General Plan and will fill a key gap in the City’s roadway network, providing increased and vital access for emergency services and better connectivity and circulation for vehicles, pedestrians and cyclists traveling in this area. Page 189 Page 2 2 2 7 9 ANALYSIS: Per the Conditions of Approval for Tract Map 16072, Golden Meadowland, LLC, the developer for the Project, coordinated with MWDSC to acquire the necessary easement for the extension of Wilson Avenue. While the Project is conditioned to complete all right-of-way improvements, including curb, gutter, asphalt, sidewalk, trail improvements and landscaping, the potion of improvements that will be constructed over the MWDSC property will only include sidewalk, trail improvements, and landscaping. The easement outlines key terms of responsibility for the City, including that the City shall always allow MWDSC to complete work on property and shall be responsible for all costs related to restoring the area back to original condition, that any work needed to be completed by the City be approved by MWDSC beforehand, and that the City shall indemnify and defend MWDSC for any injury or damage occurring on their property. These terms are standard for MWDSC easements, and the City was amenable to these terms due to fact that no roadway would be constructed over the MWDSC property. The easement and construction of the improvements will be consistent with the existing roadway alignment to the east and west. The MWDSC Board of Directors formally approved the dedication of the easement to the City of Rancho Cucamonga at their Board of Directors meeting on January 9, 2024, and the agreement was executed by MWDSC staff on April 9th, 2024. The City Attorney’s office has reviewed and approved the Permanent Easement Deed as to form. Acceptance of the Permanent Easement will allow the construction of the proposed improvements by Golden Meadowland, LLC to extend Wilson Avenue between Etiwanda Avenue and East Avenue. FISCAL IMPACT: While there is no impact directly related to the execution of the easement, it should be noted that maintenance for the landscaped area will be funded though the Community Financing District. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: The item addresses the City Council’s vision for the City by ensuring the maintenance of high- quality public improvements that promote a world class community. ATTACHMENTS: Attachment 1 – MWDSC Executed Easement Deed Attachment 2 – Permanent Easement Deed and Certificate of Acceptance. Page 190 ATTACHMENT 1 Page 191 Page 192 Page 193 Page 194 Page 195 Page 196 Page 197 Page 198 Page 199 Page 200 Page 201 RECORDING REQUESTED BY City of Rancho Cucamonga WHEN RECORDED MAIL TO City of Rancho Cucamonga Engineering Land Dev. Dept. P.O. Box 807 Rancho Cucamonga, CA 91729 NO FEE PER GOVT. CODE 27383 SPACE ABOVE THIS LINE FOR RECORDER'S USE Assessor Parcel No(s).: EASEMENT DEED FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, __________________________________________________ Owner(s) GRANT(S) to the City of Rancho Cucamonga, a Municipal Corporation, an Easement for STREETS, HIGHWAYS AND RELATED PURPOSES, in, over and upon that certain real property in the City of Rancho Cucamonga, County of San Bernardino, State of California, described and shown on the attached EXHIBITS "A" and "B". Dated Signature Name & Title, Company (Typed or Printed) This is to certify that the interest in real property conveyed by the within instrument to the City of Rancho Cucamonga, a Governmental agency, is hereby accepted by the undersigned officer or agent on behalf of the City of Rancho Cucamonga pursuant to authority conferred by resolution of the City Council, adopted on July 6, 1988 and the grantee consents to the recordation thereof by its duly authorized officer. Dated:By: ______________________________ Jason C. Welday, City Engineer City of Rancho Cucamonga RCE Seal MAIL TAX STATEMENTS TO DOCUMENTARY TRANSFER TAX $ _______________________ COMPUTED ON FULL VALUE OF PROPERTY CONVEYED OR COMPUTED ON FULL VALUE LESS LIENS AND ENCUMBRANCES REMAINING AT TIME OF SALE. Name: Street: City of Rancho Cucamonga P.O. Box 807 City & State: Rancho Cucamonga, CA 91729 CITY OF RANCHO CUCAMONGA . Signature of Declarant or Agent determining tax.Firm Name ATTACHMENT 2ATTACH COMPLETED NOTARY ACKNOWLEDGEMENT(S) Page 202 Page 203 ATTACHMENT 1 Page 204 Page 205 Page 206 Page 207 EXHIBIT “A” MWD Parcel No. 1606-22-1PEC400, 1606-22-5PEC400, 1606-22-13PEC400, 1606-22-21PEC400 Permanent Easement MWD to City of Rancho Cucamonga Real property in the City of Rancho Cucamonga, County of San Bernardino, State of California, That portion of Section 28, T.I N., R.6 W., San Bernardino Base & Meridian, lying within those fee parcels conveyed to The Metropolitan Water District of Southern California by Grant Deeds recorded July 29, 1969 in Book 7275, Page 779; recorded September 10, 1969 in Book 7300, Page 181; recorded June 17, 1970 in Book 7463, Page 58 and recorded November 21, 1969 in Book 7341, Page 460 all of Official Record of San Bernardino County, more particularly described as follows: Parcel A COMMENCING at the Northwest corner of said Section 28, as shown on Record of Survey filed in Book 36, Pages 76 through 77, inclusive, in said San Bernardino County, said point being the centerline intersection of Etiwanda Avenue and Wilson Avenue (24th Street per said Record of Survey); thence South 00°01’18” West, along the West line of said Section 28, being the centerline of said Etiwanda Avenue, a distance of 36.00 feet; thence North 89°12’58” East, parallel with the North line of said Section 28, a distance of 40.00 feet to the East right of way line of Etiwanda Avenue per said Record of Survey, being the POINT OF BEGINNING for Parcel A; Thence parallel with said West line, South 00°01’18” West, a distance of 79.01 feet to a line parallel with and 115.00 feet, measured at right angles, southerly of the North line of said Section 28; Thence along said parallel line, North 89°12’58” East, a distance of 1284.90 feet to a point in the Easterly line of that land described in deed recorded September 10, 1969 in Book 7300, Page 181 of official records, being herein designated as “Point A”; Thence along said Easterly line, North 00°00’47” East, a distance of 67.66 feet; Thence North 86°10’52” West, a distance of 141.40 feet, more or less, to a line parallel with and 36.00 feet, measured at right angles, southerly of the North line of said Section 28; Thence along said last mentioned parallel line, North 89°12’58” East, a distance of 1143.79 feet to the POINT OF BEGINNING for Parcel A. Containing 100,706.4 Sq. Ft. / 2.31 Acres Page 1 of 3 Page 208 Parcel B COMMENCING at said “Point A”; thence along a line parallel with and 115.00 feet, measured at right angles, southerly of said North line, North 89°12’58” East, a distance of 664.84 feet to the Westerly line of that land described in deed recorded November 21, 1969 in Book 7341, Page 460 of official records, being the POINT OF BEGINNING for Parcel B; Thence along said Westerly line North 00°00’04” East, a distance of 65.01 feet more or less to the Southerly line of that land described in permanent easement deed recorded as document number 2005-0610994 of official records; Thence Easterly along said Southerly line, North 83°30’20” East, a distance of 140.70 feet, more or less, to a line parallel with and 36.00 feet, measured at right angles, Southerly of the North line of said Section 28; Thence along last mentioned parallel line, North 89°12’58” East, a distance of 500.09 feet more or less to the Easterly line of said deed, recorded November 21, 1969 in Book 7341, Page 460 of official records; Thence Southerly along said Easterly line, South 00°00’23” East, a distance of 79.01 feet to a line parallel with and 36.00 feet, measured at right angles, southerly of the North line of said Section 28, being herein designated as “Point B”; Thence along last mentioned parallel line, South 89°12’58” West, a distance of 639.91 feet to the POINT OF BEGINNING for Parcel B. Containing 49,574.2 Sq. Ft. / 1.14 Acres Parcel C COMMENCING at said “Point B”; thence along a line parallel with and 115.00 feet, measured at right angles, southerly of said North line of Section 28, North 89°12’58” East, a distance of 20.00 feet to the centerline of East Avenue as shown on Tract No. 16113 filed in Map Book 301, pages 14 through 17, being the POINT OF BEGINNING of Parcel C; Thence northerly along said centerline of East Avenue, North 00°00’23” East, a distance of 85.01 feet to a line parallel with and 30.00 feet, measured at right angles, southerly of the North line of said Section 28; Thence along said parallel line, North 89°12’58” East, a distance of 250.01 feet; Page 2 of 3 Page 209 Thence leaving last mentioned parallel line, South 00°47’02” East, a distance of 85.00 feet to a line parallel with and 115.00 feet, measured at right angles, southerly of said North line of said Section 28: Thence Westerly along last mentioned parallel line South 89°12’58” West, a distance of 251.17 feet to the POINT OF BEGINNING of Parcel C. Containing 21,300.0 Sq. Ft. / 0.489 Acres See Exhibit “B” for a plat depicting the above described property. SUBJECT TO ALL COVENANTS, CONDITIONS, RESERVATIONS, RESTRICTIONS, RIGHT- OF-WAY AND EASEMENTS OF RECORD, IF ANY. THIS DESCRIPTION WAS PREPARED BY ME OR UNDER MY DIRECTION. 10-24-2023 ______________________________________________ DALE KEITH BREWER, LS 5653 EXPIRES 09/30/25 LAND SURVEYING CONSULTANTS, INC. 318 STATE PLACE ESCONDIDO, CA. 92029 JN 20-26 Page 3 of 3 Page 210 Page 211 Page 212 Page 213 Page 214 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Micah Martin, Public Works Services Director Andy Miller, Facilities Superintendent Kenneth Fung, Associate Engineer SUBJECT:Consideration to Accept the LED Sports Lighting Project as Complete, File the Notice of Completion, and Authorize Release of Retention and Bonds. (CITY) RECOMMENDATION: Staff recommends the City Council: 1. Accept the LED Sports Lighting Project, Contract No. 2024-012, as complete. 2. Approve the final contract amount of $402,215.96. 3. Authorize the release of the Faithful Performance Bond. 4. Authorize the release of the Labor and Materials Bond in the amount of $400,100.00, six months after the recordation of said notice if no claims have been received. 5. Authorize the Public Works Services Director to file a Notice of Completion and release of the retention in the amount of $20,110.80, 35 days after acceptance. BACKGROUND: The LED Sports Lighting Project scope of work consisted of the removal and replacement of the existing high intensity discharge (HID) sports lighting fixtures with light emitting diode (LED) sports lighting fixtures at the baseball playing field at the Epicenter Stadium, two (2) baseball playing fields with a football playing field overlaid between the baseball fields at Day Creek Park, two (2) baseball playing fields at Heritage Park and the easternmost soccer field at Beryl Park other related items of work. The new LED sports lighting fixtures are more energy efficient and have a long lifespan which will greatly reduce maintenance and electric utility costs while improving the illumination and safety at the affected playing fields. Pertinent information of the project is as follows: Budgeted Amount:$414,315.00 Publish Dates for Local Paper:November 21, 2023 and November 28, 2023 Bid Opening:December 19, 2023 Contract Award Date:January 17, 2023 Low Bidder:Ace Electric, Inc. Contract Amount:$400,100.00 Contingency:$40,010.00 Final Contract Amount:$402,215.96 Difference in Contract Amount:$2,215.96 (0.55%) Page 215 Page 2 2 4 0 5 ANALYSIS: The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the Public Works Services Director. The net increase in the total cost of the project is a result of one (1) Contract Change Order to add a push button for the Custodian Musco Control for the new Quakes Stadium playing field LED lights. FISCAL IMPACT: Adequate funds were included in the Fiscal Year 2023/2024 Adopted Budget for this project in account number 1025001-5650/2132025-0 (Capital Reserve) for the Epicenter Stadium work, account number 1140303-5607 (LMD 10 Rancho Etiwanda) for the Day Creek Park work and account number 1848303-5607 (PD 85 Redemption) for the Heritage Park work. Council, at its January 17, 2024 meeting, appropriated $25,795 from account number 1141303-5607 (LMD 1 Capital Replacement) fund balance to have sufficient funds for the Beryl Park work. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This project addresses the City Council core value of providing and nurturing a high quality of life for all and intentionally embracing and anticipating the future by reducing energy consumption and improving maintenance efficiency. ATTACHMENTS: Attachment 1 – Notice of Completion Page 216 4 6 8 3 RECORDING REQUESTED BY: CITY OF RANCHO CUCAMONGA P. O. Box 807 Rancho Cucamonga, California 91730 WHEN RECORDED MAIL TO: CITY CLERK CITY OF RANCHO CUCAMONGA P. O. Box 807 Rancho Cucamonga, California 91730 Exempt from recording fees pursuant to Govt. Code Sec. 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is an owner of an interest or estate in the hereinafter described real property, the nature of which interest or estate is: All public rights-of-way within the boundaries of Contract No. 2024-012 2. The full name and address of the undersigned owner is: CITY OF RANCHO CUCAMONGA, 10500 CIVIC CENTER DRIVE, P. O. BOX 807, RANCHO CUCAMONGA, CALIFORNIA 91730. 3. On June 19, 2024, there was completed in the hereinafter described real property the work of improvement set forth in the contract documents for: LED Sports Lighting Project Removal and replacement of existing sports lighting fixtures with City purchased LED sports lighting fixtures at the baseball playing field at the Epicenter Stadium, at two (2) baseball playing fields with a football playing field overlaid between the baseball fields at Day Creek Park, two (2) baseball playing fields at Heritage Park, and the easternmost soccer field at Beryl Park plus other related work 4. The name of the original contractor for the work of improvement as a whole was: Ace Electric, Inc. 5. The real property referred to herein is situated in the City of Rancho Cucamonga, County of San Bernardino, California, and is described as follows: Epicenter Stadium, Day Creek Park, Heritage Park and Beryl Park, Rancho Cucamonga, CA 91730 APN: 229-012-01, 225-101-48, 1051-641-07 and 201-221-37 CITY OF RANCHO CUCAMONGA, a Municipal Corporation, Owner I hereby certify under penalty of perjury that the foregoing is true and correct. DATE Executed in the City of Rancho Cucamonga, California Micah Martin Public Works Services Director ATTACHMENT 1 Page 217 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Micah Martin, Public Works Services Director Daniel Akers, Parks and Landscape Superintendent Kenneth Fung, Associate Engineer SUBJECT:Consideration to Accept the Kenyon Park Restroom Fire Repair Project as Complete, File the Notice of Completion, and Authorize Release of Retention and Bonds. (CITY) RECOMMENDATION: Staff recommends the City Council: 1. Accept the Kenyon Park Restroom Fire Repair Project, Contract No. 2024-080, as complete. 2. Approve the final contract amount of $201,982.00. 3. Authorize the release of the Faithful Performance Bond and acceptance of Maintenance Bond. 4. Authorize the release of the Labor and Materials Bond in the amount of $187,482.00, six months after the recordation of said notice if no claims have been received. 5. Authorize the Public Works Services Director to file a Notice of Completion and release of the retention in the amount of $10,099.10, 35 days after acceptance. 6. Authorize the Public Works Services Director to approve the release of the Maintenance Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: The Kenyon Park Restroom Fire Repair Project scope of work consisted of the repair of the fire damaged restroom at Kenyon Park other related items of work. Pertinent information of the project is as follows: Budgeted Amount:$215,620.00 Publish Dates for Local Paper:January 23, 2024 and January 30, 2024 Bid Opening:February 27, 2024 Contract Award Date:April 17, 2024 Low Bidder:Epsilon Engineering, Inc. Contract Amount:$187,482.00 Contingency:$28,130.00 Final Contract Amount:$201,982.00 Difference in Contract Amount:$14,500.00 (7.73%) Page 218 Page 2 2 4 0 9 ANALYSIS: The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the Public Works Services Director. The net increase in the total cost of the project is a result of two (2) Contract Change Orders (CCO). As the roof was being removed, three (3) additional fire damaged rafters were discovered. The City’s Building and Safety Department personnel inspected the additional damage and stated that all three (3) of the recently discovered fire damaged rafters had to be removed and replaced. CCO #1 was for the costs of removing and replacing the fire damaged rafters and associated work. The project plans called for the re-epoxying of the fire damaged women’s floor and the repainting of the fire damaged women’s restroom. To give the entire Kenyon Park restroom a refreshed look, CCO #2 had the men’s restroom floor also re-epoxied, the men’s restroom re- painted and the entire outside portion of the Kenyon Park restroom re-painted. At the end of the one-year maintenance period, if the improvements remain free from defects in materials and workmanship, the City Clerk is authorized to release the Maintenance Bond upon approval by the Public Works Services Director. FISCAL IMPACT: This project required the appropriation of $230,620 from the Landscape Maintenance District No 2 fund balance to account number 1131303-5602. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This project addresses the City Council’s core value of promoting and enhancing a safe and healthy community for all along with building and preserving a family-oriented atmosphere. ATTACHMENTS: Attachment 1 – Notice of Completion Page 219 RECORDING REQUESTED BY: CITY OF RANCHO CUCAMONGA P. O. Box 807 Rancho Cucamonga, California 91730 WHEN RECORDED MAIL TO: CITY CLERK CITY OF RANCHO CUCAMONGA P. O. Box 807 Rancho Cucamonga, California 91730 Exempt from recording fees pursuant to Govt. Code Sec. 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is an owner of an interest or estate in the hereinafter described real property, the nature of which interest or estate is: All public rights-of-way within the boundaries of Contract No. 2024-080 2. The full name and address of the undersigned owner is: CITY OF RANCHO CUCAMONGA, 10500 CIVIC CENTER DRIVE, P. O. BOX 807, RANCHO CUCAMONGA, CALIFORNIA 91730. 3. On June 19, 2024, there was completed in the hereinafter described real property the work of improvement set forth in the contract documents for: Kenyon Park Restroom Fire Repair Project Repair of fire damaged portions of the Heritage Park restroom building, the removal of the existing tile roof and its replacement with a metal roof plus other related work 4. The name of the original contractor for the work of improvement as a whole was: Epsilon Engineering, Inc. 5. The real property referred to herein is situated in the City of Rancho Cucamonga, County of San Bernardino, California, and is described as follows: Kenyon Park, Rancho Cucamonga, CA 91730 APN: 1089-011-05 CITY OF RANCHO CUCAMONGA, a Municipal Corporation, Owner I hereby certify under penalty of perjury that the foregoing is true and correct. DATE Executed in the City of Rancho Cucamonga, California Micah Martin Public Works Services Director ATTACHMENT 1 Page 220 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Mike McCliman, Fire Chief Rick Snawder, Fire Marshal Darci Vogel, Fire Business Manager Michelle Cowles, Management Analyst II SUBJECT:Consideration of a Resolution Confirming Unpaid Weed and Fire Hazard Abatement Fees and Authorizing a Special Assessment on Affected Parcels on the Next Tax Roll. (RESOLUTION NO. 2024-053) (CITY/FIRE) RECOMMENDATION: Staff recommends that the City Council adopt a resolution confirming unpaid weed and fire hazard abatement fees for calendar year 2023 and authorize a special assessment of those fees against the associated parcel on the next tax roll. BACKGROUND: In 2010, the City Council adopted Ordinance 832, codified as Chapter 8.46 of the Municipal Code, which provides for removing seasonal grasses, weeds, and other fire hazards. This Ordinance authorizes the Rancho Cucamonga Fire Protection District, acting as the City's fire department, to perform weed and fire hazard abatement on behalf of the City. In compliance with the provisions of the Municipal Code, the Fire District issued a Notice to Abate Weeds and Fire Hazards to owners of undeveloped parcels. This Notice included a completion date for the required abatement work. Owners receiving such notices were informed of their right to object and appeal the abatement order. Parcels not abated by the compliance date were referred to an approved contractor authorized to perform the required abatement work by the order of the Fire District. The contractor submitted itemized invoices for the abatement cost for each parcel. Per the contract terms between the Fire District and the weed and fire abatement contractor, these invoices were paid with Fire District funds. Using the contractor's itemized invoices, the Fire District prepared a report for the Finance Department detailing the expenses and rates for each parcel where the contractor performed abatement. The Finance Department then generated invoices based on this report. The Fire District issued Notices of Payment Due to the owners of parcels where abatement work was completed. These Notices included a detailed itemization of the charges and fees billed by the Fire District for the contractor's weed and fire hazard abatement services. When applicable, as Page 221 Page 2 2 3 6 4 allowed by Fire District Resolution FD 10-035, the Fire District also included a re-inspection and an administrative fee in the Notices of Payment Due. The Notices served as invoices from the Fire District to the parcel owner of record, informing them of the payment terms and their right to appeal the invoice amount in full or in part, including instructions on filing an appeal. Exhibit A of the attached resolution lists by parcel and invoice number the total amount due for the work completed by the contractor and the unpaid Fire District fees, per the terms of the Notice of Payment Due. This resolution has affected 161 invoices. ANALYSIS: In accordance with the Municipal Code, the City Council must confirm by resolution the unpaid fees in order for the Fire District to make a formal request to the County Auditor for an unpaid weed and fire hazard invoice to be a special assessment on the parcel and included on the next tax roll. The resolution offered herewith serves that purpose. This legislative action is required each time special tax assessments are sent to the County Auditor. Staff brings this matter to the Council annually. FISCAL IMPACT: The Weed and Fire Hazard Abatement Program is designed to be cost-neutral by recovering all charges and expenses associated with bringing non-compliant parcels into compliance with the City's weed and fire hazard abatement requirements. The resolution places the cost for the necessary work on the property owners whose choice or inaction led to the Fire District using budgeted funds. By utilizing all available means to recover the costs of abating the hazards, the Fire District ensures that the Weed and Fire Hazard Abatement Program will not financially impact the City or the Fire District. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: By ensuring that costs incurred by the Fire District for weed and fire hazard abatement services are paid by the property owners through cost-recovery efforts, the City Council reaffirms its long- standing commitment to fiscal responsibility. With the program being cost-neutral through cost- recovery, weed and fire hazard abatement has long-term sustainability. The wildfire risk and hazard reduction achieved by this program contribute to a high quality of life for all and enhance the safety and health of all community members. ATTACHMENTS: Attachment 1 – Resolution No. 2024-053, Unpaid Weed and Fire Hazard Abatement Page 222 Resolution No. 2024-XXX Page 1 of 3 ATTACHMENT 1 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CONFIRMING AN ITEMIZED WRITTEN REPORT SHOWING THE ACTUAL COSTS OF WEED AND FIRE HAZARD ABATEMENT FOR EACH SEPARATE PARCEL OF LAND AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 39574, PROVIDING THAT EACH SUCH COST OF ABATEMENT SHALL CONSTITUTE A SPECIAL ASSESSMENT AGAINST EACH LISTED PARCEL OF LAND PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 39577, AND PROVIDING FOR THE FILING OF SAID REPORT WITH THE COUNTY ASSESSOR WHEREAS, California Government Code Section 39502 authorizes the City of Rancho Cucamonga (City) to adopt an ordinance providing for the removal of grass, weeds, rubbish and other materials that can be dangerous or injurious to neighboring property or the health and welfare of residents in the vicinity and make the cost of removal a lien on the property. WHEREAS, The City adopted Ordinance 832, which is codified as Chapter 8.46 of the Municipal Code, providing for the removal of grass, weeds, etc. as allowed by the Government Code. WHEREAS, Chapter 8.46 of the Municipal Code authorizes the Rancho Cucamonga Fire Protection District (District), serving as the City’s fire department, to perform weed and fire hazard abatement on behalf of the City. WHEREAS, The District provided notice to abate weeds and fire hazards to the owners of record of unimproved parcels and provided a completion date for the required abatement, all as required by law. Owners receiving such notice were advised of their right to object to and appeal the order to abate. WHEREAS, Parcels not abated by the completion date were referred to approved contractors to perform the required abatement work, by order of the District. WHEREAS, The District was provided with itemized billings for the cost of abatement for each parcel by the abatement contractors. Using the itemized contractors’ billings, the District prepared an itemized, written report setting forth all abatement costs for each affected parcel, as required by California Government Code Section 39574 (written report). Prior to the adoption of this Resolution, the District billed the owners of record of the affected parcels listed in the written report for the cost of abatement, plus approved administrative fees as authorized by Government Code Section 39573 and District’s fee resolution (collectively, costs of abatement). Owners receiving such billings were advised of their right to object to and appeal the amount of the bill. None of the costs or fees set forth in the written report have been paid, nor are any the subject of a pending appeal. WHEREAS, Attached hereto as Exhibit A, and incorporated by reference herein, are the written reports required by California Government Code Section 39574, setting forth a true and correct list of parcels with unpaid weed abatement costs and fees, and the amount of all costs of abatement for each parcel for calendar year 2023. WHEREAS, All legal prerequisites to the adoption of this Resolution have occurred. Page 223 Resolution No. 2024-xxx Page 2 of 3 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY FINDS AND RESOLVES: 1.All costs of abatement set forth in Exhibit A are reasonable and do not exceed the actual costs to the City or District in providing abatement services. Based thereon, the City Council hereby confirms all costs set forth in the written report, Exhibit A hereto. 2.All costs of abatement for each parcel of land listed in Exhibit A shall constitute a special assessment and lien against that parcel of land, as authorized by California Government Code Section 39577 and Rancho Cucamonga Municipal Code Chapter 8.46. 3.The Fire Chief is hereby directed to deliver a certified copy of this Resolution, including Exhibit A hereto, to the San Bernardino County Auditor whereupon all costs of abatement set forth in Exhibit A shall constitute an assessment against each listed parcel as part of the County’s tax assessments, and shall be made part of the tax rolls, all in accordance with California Government Code Sections 39578, 39579, 39580, and 39583 and any other provision of law applicable thereto. Thereafter, a lien shall attach against each such parcel upon recordation of the order confirming the assessment in the office of the County Recorder. Page 224 Resolution No. 2024-xxx Page 3 of 3 PASSED, APPROVED, AND ADOPTED this day of 2024. Page 225 A - 1 EXHIBIT A List of Affected Parcels with Assessment Amount Inv oice Numbe r Parce l Numbe r Asse ssme nt Amount AR134266 022519136 1,802.00$ AR134332 107764145 547.50$ AR134333 107764146 547.50$ AR134194 20103306 2,692.50$ AR134264 22518173 1,347.00$ AR133502 020809185 431.00$ AR133580 107436110 540.00$ AR134317 107436110 576.75$ AR134198 020204162 1,477.00$ AR134228 020814118 547.50$ AR134201 020209132 547.50$ AR134255 020925105 833.50$ AR133534 022511108 1,285.00$ AR133535 022511109 1,240.00$ AR134262 022511109 1,457.50$ AR133545 022610203 495.00$ AR133546 022610204 540.00$ AR134269 022610203 547.50$ AR134270 022610204 547.50$ AR134271 022705103 2,653.50$ AR134268 022518172 547.50$ AR134285 022934116 1,779.25$ AR133556 106117220 495.00$ AR134253 020922104 562.13$ AR134256 020941132 1,486.75$ AR134257 020941135 2,198.50$ AR133566 106169122 540.00$ AR133567 106169123 495.00$ AR133568 106169124 495.00$ AR133569 106169125 585.00$ AR133570 106169126 540.00$ AR133571 106169127 495.00$ AR134300 106169122 576.75$ AR134301 106169123 547.50$ AR134302 106169124 547.50$ AR134303 106169125 664.50$ AR134304 106169126 606.00$ AR134305 106169127 576.75$ AR134205 020235136 635.25$ Page 226 A - 2 Inv oice Numbe r Parce l Numbe r Asse ssme nt Amount AR134289 106123133 606.00$ AR133576 107428108 915.00$ AR133583 107706109 495.00$ AR133503 020816240 495.00$ AR134229 020816240 606.00$ AR134324 107454120 606.00$ AR133493 020224124 540.00$ AR134204 020224124 576.75$ AR133522 020912110 732.50$ AR134248 020912110 2,181.91$ AR133513 020901315 540.00$ AR133521 020910230 732.50$ AR134247 020910230 562.13$ AR133537 022512309 1,110.00$ AR133510 020896105 1,110.00$ AR133511 020896106 525.00$ AR133512 020896107 570.00$ AR133529 021008141 3,042.50$ AR133530 021008142 3,042.50$ AR133555 022945128 2,690.00$ AR133572 106179103 1,190.00$ AR134306 106179103 664.50$ AR133574 106180116 1,190.00$ AR134308 106180116 606.00$ AR133581 107449130 540.00$ AR134318 107449130 547.50$ AR134319 107453109 576.75$ AR134320 107453114 576.75$ AR134325 107455118 606.00$ AR134233 020834115 2,653.50$ AR133491 020216109 765.00$ AR133492 020216143 805.00$ AR133500 020763101 870.00$ AR133506 020835302 1,065.00$ AR134234 020835302 1,259.25$ AR133507 020835318 715.00$ AR133509 020835518 540.00$ AR133514 020901344 495.00$ AR134242 020901313 576.75$ AR134243 020901344 562.13$ AR133516 020906211 732.50$ AR133517 020906219 732.50$ Page 227 A - 3 Inv oice Numbe r Parce l Numbe r Asse ssme nt Amount AR133526 020917106 870.00$ AR133528 020924108 495.00$ AR134254 020924108 576.75$ AR133531 021037103 692.50$ AR133532 021037107 1,065.00$ AR134260 021037103 804.25$ AR134261 021037107 1,259.25$ AR133538 022513120 670.00$ AR133558 106138124 540.00$ AR133559 106138125 495.00$ AR133560 106138126 495.00$ AR133561 106138127 495.00$ AR133562 106138128 495.00$ AR133563 106138129 540.00$ AR133564 106138130 540.00$ AR133565 106138131 540.00$ AR134291 106138124 606.00$ AR134292 106138125 547.50$ AR134293 106138126 547.50$ AR134294 106138127 547.50$ AR134295 106138128 547.50$ AR134296 106138129 606.00$ AR134297 106138130 547.50$ AR134298 106138131 606.00$ AR134307 106179116 723.00$ AR133579 107432111 540.00$ AR134316 107432111 576.75$ AR133582 107454103 915.00$ AR134322 107454103 898.50$ AR133595 110001209 410.00$ AR134195 020118228 3,830.00$ AR134196 020202141 2,310.70$ AR134211 020704429 547.50$ AR134226 020764105 1,272.25$ AR134230 020821682 677.50$ AR134235 020835318 833.50$ AR134236 020835406 833.50$ AR134237 020835407 833.50$ AR134245 020906325 547.50$ AR134280 022749212 662.50$ AR134281 022749213 664.50$ AR134290 106127116 1,389.25$ Page 228 A - 4 Inv oice Numbe r Parce l Numbe r Asse ssme nt Amount AR134309 106180128 1,035.00$ AR134311 107418102 547.50$ AR134312 107420101 1,464.00$ AR134342 110016101 664.50$ AR134343 110016102 892.00$ AR134344 110016103 1,295.00$ AR133547 022666118 495.00$ AR134278 022713146 833.50$ AR134279 022713151 606.00$ AR133536 022512283 1,235.00$ AR134263 022512283 671.00$ AR133523 020912226 595.00$ AR133524 020912227 732.50$ AR134249 020912226 1,090.25$ AR134250 020912227 1,031.75$ AR134315 107431113 576.75$ AR134321 107454102 606.00$ AR133494 020246161 715.00$ AR134206 020246161 833.50$ AR133548 022705131 1,285.00$ AR133549 022706157 1,285.00$ AR133550 022706173 1,285.00$ AR133551 022706174 1,285.00$ AR134274 022705131 1,574.50$ AR134275 022706157 1,574.50$ AR134276 022706173 1,457.50$ AR134277 022706174 1,516.00$ AR133577 107428110 960.00$ AR134314 107428110 892.00$ AR133501 020763108 540.00$ AR134225 020763108 736.00$ AR134313 107423105 554.00$ AR134252 020919222 576.75$ AR133496 020721143 3,005.00$ AR133497 020721144 2,290.00$ AR134287 106119109 1,064.25$ AR133585 108958107 870.00$ AR134334 108958107 1,035.00$ Page 229 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Noah Daniels, Finance Director SUBJECT:Consideration of Resolution to Modify the Interfund Loans from the Capital Reserve Fund (Fund 025) and Street Lighting Maintenance Districts Nos. 1, 2, 4, 5, and 7 (Funds 151, 152, 154, 155, and 157). (RESOLUTION NO. 2024-056) (CITY) RECOMMENDATION: Staff recommends that the City Council adopt a resolution modifying the interfund loans from the Capital Reserve Fund (Fund 025) and Street Lighting Maintenance Districts Nos. 1, 2, 4, 5, and 7 Funds (Funds 151, 152, 154, 155, and 157) (SLD). BACKGROUND: In August 2016, the City Council adopted a resolution authorizing an interfund loan from the City’s Capital Reserve Fund and SLD Nos. 1, 2, 3, 4, 5, 6, 7, and 8 Funds for the purchase of streetlights from Southern California Edison (SCE) for a total amount of $9,660,284. Later, in August 2017, the interfund loan agreement was amended to increase the total loan amount to $14,440,340 to include the installation of LED lighting. By purchasing, and thus taking ownership of the replacement and maintenance, and installing more energy-efficient materials, SCE would reduce the overall costs charged to the SLDs. The actual amount loaned to the SLDs was less than anticipated, and the following accounts for interfund debt each SLD assumed: District Interfund Loan SLD No. 1 $4,178,804 SLD No. 2 4,286,054 SLD No. 3 1,603,702 SLD No. 4 809,659 SLD No. 5 365,717 SLD No. 6 584,377 SLD No. 7 1,163,208 SLD No. 8 303,308 Total $13,294,829 The source of repaying the interfund loan to the Capital Reserve Fund was the cost savings previously mentioned. However, over recent years, those savings diminished considerably as SCE increased their rates. A compounding issue is the structural financial issues with the SLDs because of their inability, due to Proposition 218, to increase the special benefit assessment rates charged for the special benefit of providing street lighting. That structural issue has resulted in the City’s General Fund subsidizing the operations of SLD Nos. 2, 5, and 7 for the SLDs to maintain operations. Page 230 Page 2 2 4 1 1 Those issues resulted in SLD Nos. 1, 2, 4, 5, and 7's inability to fulfill their obligations under the existing interfund loan agreement and the staff’s recommendation to modify the existing interfund loan agreement by pausing the repayment plan for the SLD until their financial condition improves. ANALYSIS: As mentioned, the repayment for the interfund loans was intended to be cost savings that the SLDs would realize because of purchasing the streetlights and retrofitting them with more energy- efficient materials. As expected in the fiscal years immediately following the acquisition, the SLDs realized savings between 38% to 41%. However, savings were rapidly eroded after incorporating two factors: SCE rate increases and costs to replace and maintain the streetlights. The following illustrates the combined costs for operating the streetlight, which includes utility costs and streetlight replacement and maintenance costs from the year the project was approved through the end of Fiscal Year 2023/24. A calculation is made to represent the loss of savings by comparing budgeted costs for Fiscal Year 2023/24 to the baseline year of Fiscal Year 2016/17 before the cost savings went into effect. SLD 1 SLD 2 SLD 4 SLD 5 SLD 7 FY 2016/17 $796,911 $642,300 $91,782 $55,606 $173,048 FY 2017/18 $489,520 $336,844 $64,367 $30,976 $97,164 FY 2018/19 $379,820 $243,686 $45,425 $12,238 $73,381 FY 2019/20 $501,833 $373,676 $64,083 $41,717 $92,674 FY 2020/21 $476,653 $347,131 $66,260 $31,061 $81,018 FY 2021/22 $615,043 $433,023 $81,682 $38,540 $119,050 FY 2022/23 $673,261 $452,378 $85,219 $40,943 $125,801 FY 2023/24 (Est) $740,080 $488,170 $90,780 $43,130 $134,010 % Back to FY 2016/17 7%24%1%22%23% As shown in the table above, based on the expected costs for Fiscal Year 2023/24, the initial savings realized immediately following the completion of the project have been diminished to the point where, based on the average increases for the last two fiscal years, the savings will be eliminated in the next year to three fiscal years. The City’s General Fund has subsidized SLDs Nos. 2, 5, and 7 for a number of years, and as the cost savings decreased, that subsidy continued to increase to cover the financial gap. For that reason, in Fiscal Year 2021/22, the interfund loan repayments ceased to prevent the General Fund from indirectly repaying the interfund loan. Without that action, the General Fund subsidy would be about $340,000 higher than it currently is to account for the average annual interfund loan repayment: $250,000 for SLD 1, $20,000 for SLD 5, and $70,000 for SLD 7. Currently, SLD Nos. 1 and 4 are not subsidized but are monitored during the annual budget cycle as the same structural fiscal issues exist for those SLDs. Yet, staff expects increases in both SCE utility rates charged by SCE and costs to replace and maintain the streetlights. Therefore, the subsidy from the General Fund to SLD Nos. 2, 5, and 7 will increase, as well as the likelihood that SLD Nos. 1 and 4 could need subsidies for operations in the future until CFD 2022-02 (Street Lighting Services) can help cover the funding gap. Page 231 Page 3 2 4 1 1 The following are the subsidies from the General Fund subsidy to the SLDs between Fiscal Year 2016/17 to 2023/24: SLD 2 SLD 5 SLD 7 FY 2016/17 $350,170 $ -$ - FY 2017/18 $350,170 $ -$105,100 FY 2018/19 $188,420 $ -$62,590 FY 2019/20 $363,500 $ -$94,400 FY 2020/21 $251,284 $35,942 $46,423 FY 2021/22 $76,021 $19,610 $23,081 FY 2022/23 $74,114 $24,243 $34,723 FY 2023/24 (Est)$108,660 $21,240 $28,150 Briefly mentioned was CFD 2022-01 (Street Lighting Services), which was established to finance the operation and maintenance costs of street lighting for new development in the City. The CFD has the benefit of adjusting the rates annually to cover the increasing cost related to providing street lighting. As a result, over many years, the CFD will help alleviate the financial burden on the General Fund by reducing the amount necessary to subsidize the SLDs. Currently, the outstanding interfund loan balances for SLD Nos. 1, 2, 4, 5, and 7 are noted below. SLD Nos. 3, 6, and 8 repaid their interfund loans early, utilizing the available fund balance in Fiscal Year 2021/22. District Current Interfund Loan Balance SLD No. 1 $ 3,415,834 SLD No. 2 $ 3,481,246 SLD No. 4 $129,797 SLD No. 5 $296,195 SLD No. 7 $942,244 Based on the current financial condition of the SLDs, staff recommends modifying the interfund loan balances to pause the repayment of the loans. This approach avoids the need to forgive the interfund loans, thereby not writing off the principal that could be repaid to the Capital Reserve Fund in the future. Instead, it allows for the possibility of the SLDs to begin repaying the interfund loans, for example, through additional revenues from CFD 2022-01, future revenue measures, or increased assessments for the existing SLDs. The recommendation to modify the interfund loan agreement includes the following modifications to the existing interfund loan agreement: •Removing the requirement for the interfund loans to become fully due and payable under the existing terms. •Suspending the accrual of interest on the interfund loans, placing the loans into abeyance until there are adequate financial resources to repay them. •Implementing an annual evaluation of the financial capabilities during the budget process. When financial conditions improve, the City Council may consider and take formal action to reinitiate the repayment. Page 232 Page 4 2 4 1 1 FISCAL IMPACT: The recommendation to approve the resolution to modify the interfund loan will cause the Capital Reserve Fund and SLDs to pause loan collection and repayment. The offsetting loan receivable and payable balances, totaling $8,265,316 for the Capital Reserve Fund and, in the aggregate, for the SLDs, will remain at the current balances on the respective balance sheets. No appropriations are needed for this action. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s vision of creating an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community, by actively managing the financial condition of the SLDs. ATTACHMENTS: Attachment 1 – Resolution No. 2024-056 Page 233 Resolution No. 2024-XXX ATTACHMENT 1 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, MODIFYING AN APPROVED INTERFUND LOAN FROM CAPITAL RESERVE FUND 025 TO STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7, AND 8 (FUNDS 151 TO 158) WHEREAS, On February 9, 2016, the City received a final system valuation from Southern California Edison (“SCE”) for the purchase of 15,299 LS-1 Streetlights (“Streetlights”) in the City of Rancho Cucamonga (“City”); and WHEREAS, on June 15, 2016, the City Council found it to be in the best interest of the City to move forward with the purchase of the Streetlights and authorized the City Manager to sign the Purchase and Sale Agreement between the City and SCE, and to cover all associated costs, through an Interfund Loan from Capital Reserve Fund 025 (“City Infrastructure Reserve”) to Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7, and 8 (Funds 151 to 158) (each a “District” and collectively the “Districts”); and WHEREAS, on August 3, 2016, the City Council adopted Resolution No. 16-121 authorizing an interfund loan from the City Infrastructure Reserve to the Districts in an amount not to exceed $9,660,284 for the purchase of the Streetlights from SCE; and WHEREAS, on May 26, 2017, the CPUC approved the purchase and sale of the Streetlights between the City and SCE; and WHEREAS, on July 19, 2017, the City Council approved the Annual Engineer’s Reports of the Districts for Fiscal Year 2017/18 that described the improvements and services to each District, including the acquisition by the City of the Streetlights and the installation of Light Emitting Diode (LED) street lighting specially benefiting the properties within the Districts to be added as improvements, and that there would be no increase in the special benefit to the properties within the Districts as a result of the acquisition; and WHEREAS, on August 16, 2017, the City Council adopted Resolution 17-083 amending an interfund loan from the City Infrastructure Reserve to the Districts to increase from $9,660,284 to $14,400,340 in order to fund the purchase and acquisition of SCE owned streetlights; installation of LED lighting to streetlights, intersections, and bridges; installation of LED Smart Lighting; and other one-time costs necessary to inventory the streetlights; WHEREAS, the Districts’ funding source is expected to be insufficient to repay the outstanding principal balances of $3,415,834 to Street Lighting Maintenance District No. 1, $3,481,246 to Street Lighting Maintenance District No. 2, $129,797 to Street Lighting Maintenance District No. 4, $296,195 to Street Lighting Maintenance District No. 5, and $942,244 to Street Lighting Maintenance District No. 7 from the Capital Infrastructure Reserve, for a total interfund loan receivable of $8,265,316, under the existing terms of the interfund loan. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, to amend Resolution No. 16-121 as follows: 1. The requirement for the Interfund Loan to become fully due and payable under the existing term is hereby removed. Page 234 i:\finance\budget2018\City Council staff reports\resolution committing to level of fiscal reserves-City 17-18.doc 4 6 9 9 2. The accrual of interest on the principal of the Interfund Loan is suspended, and the loans are placed into abeyance. 3. The Districts will be evaluated annually during the budget process to determine their financial capabilities, and when financial conditions improve, the City Council may reinstate the repayment by formal action. PASSED, APPROVED, AND ADOPTED this 19th day of June 2024. Page 235 DATE:June 19, 2024 TO:Mayor and Members of the City Council President and Members of the Boards of Directors FROM:John R. Gillison, City Manager INITIATED BY:Robert Neiuber, Senior Human Resources Director Emily Nielsen, Senior Human Resources Business Partner SUBJECT:Consideration to Adopt Resolutions Updating the Fiscal Year 2023-24 and Fiscal Year 2024-25 City and Rancho Cucamonga Fire Protection District Salary Schedules. (RESOLUTION NO. 2024-054 AND RESOLUTION FD 2024-008) (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council and Fire Board adopt resolutions updating the Fiscal Year 2023-24 and Fiscal Year 2024-25 City and Rancho Cucamonga Fire Protection District salary schedules. BACKGROUND: The City Council and Fire Board traditionally adopt salary resolutions biannually for classifications employed by the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. These resolutions are updated to reflect changes in salaries, additions and deletions of classifications, changes in job titles, and other terms of employment. The City Council and Fire Board previously approved the existing Memorandums of Understanding (MOU) between the City and each of its bargaining units including the Executive Management Employees Group (Executive Management), Rancho Cucamonga Management Association (RCMA), Rancho Cucamonga City Employees Association (RCCEA), Teamsters Local 1932 (Teamsters), Fire Management Employees Group (Fire MEG), Firefighters Local 2274 (Fire Union), and Fire Support Services Association (Fire Support). These MOUs are currently in effect and provide for equity adjustments and cost-of-living adjustments (COLA) as outlined below. ANALYSIS: Changes to the Executive Management salary schedule include the following: •Effective June 3, 2024, the Finance Director position will receive a 4% equity adjustment. •Effective July 1, 2024, all job classifications will receive a 2.4% COLA, paid starting the first full pay period in September. Changes to the RCMA salary schedule include the following: •Effective June 17, 2024, Deputy Director positions will receive a 2% equity adjustment. •Effective July 1, 2024, all job classifications will receive a 2% COLA, paid starting the first full pay period in September. Page 236 Page 2 2 4 1 2 Effective July 6, 2024, job classifications within the Fire MEG bargaining unit will receive a 3% COLA. Effective July 6, 2024, job classifications with the Fire Union bargaining unit will receive a 2.5% COLA. Additionally, the Procurement Technician job classification will receive a title change to become Procurement Business Partner. The attached resolutions adopt the changes as outlined above. All other salary schedules, classifications, job titles, and other terms of employment remain the same. Staff recommends the City Council and Fire Board approve the resolutions updating the City and Rancho Cucamonga Fire Protection District salary schedules for the 2023-24 and 2024-25 fiscal year. FISCAL IMPACT: Adjustments to the salary schedules and their fiscal impacts were accounted for in the FY 2023- 24 and FY 2024-25 budget. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City’s vision to build on our success as a world-class community, and create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive. ATTACHMENTS: Attachment 1 – Resolution 2024-054 Attachment 2 – Resolution FD 2024-008 Page 237 RESOLUTION NO. 2024-054 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING UPDATED FISCAL YEAR 2023-2024 SALARY SCHEDULES AND FISCAL YEAR 2024-2025 SALARY SCHEDULES WHEREAS, the City Council of the City of Rancho Cucamonga has determined that it is necessary for the efficient operation and management of the City that policies be established prescribing salary ranges, benefits and holidays and other policies for employees of the City of Rancho Cucamonga; and WHEREAS, the City Council of the City of Rancho Cucamonga has previously adopted salary resolutions establishing salary ranges, benefits and other terms of employment for employees of the City of Rancho Cucamonga; and WHEREAS, the City Council of the City of Rancho Cucamonga recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in position titles, classifications salary ranges, benefits and other terms of employment; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga, California to approve the attached salary schedules for job classifications employed by the City (Exhibits A - G). PASSED, APPROVED, AND ADOPTED this ______ day of ___________, 2024. ATTACHMENT 1 Page 238 Minimum Control Point Maximum Class Title Step Amount Step Amount Step Amount Animal Services Director 1604 $9,909 1644 $12,096 1674 $14,049 Assistant City Manager 1700 $15,993 1740 $19,525 1770 $22,676 Building and Safety Services Director 1609 $10,159 1649 $12,401 1679 $14,403 City Clerk Services Director 1594 $9,426 1632 $11,393 1675 $14,118 City Manager 1756 $21,147 1796 $25,816 1827 $30,133 Community Services Director 1627 $11,113 1667 $13,566 1697 $15,756 Deputy City Manager/Administrative Services 1647 $12,278 1687 $14,990 1717 $17,409 Deputy City Manager/Civic & Cultural Services 1647 $12,278 1687 $14,990 1717 $17,409 Deputy City Manager/ Econ. & Comm. Dev.1647 $12,278 1687 $14,990 1717 $17,409 Eng Svs Director/City Engineer 1628 $11,186 1668 $13,635 1698 $15,835 Finance Director 1637 $11,861 1677 $14,260 1715 $17,236 Human Resources Director 1621 $10,785 1661 $13,166 1691 $15,292 Innovation and Technology Director 1637 $11,861 1677 $14,260 1697 $15,756 Library Director 1615 $10,467 1655 $12,778 1685 $14,841 Planning and Economic Development Director 1625 $11,002 1665 $13,432 1695 $15,599 Public Works Services Director 1627 $11,113 1667 $13,566 1697 $15,756 Fire Chief*A $16,959 F $21,643 * Included for informational purposes only - This is a Fire District Management Employee Group position not a City position EXECUTIVE MANAGEMENT GROUP ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges effective June 3, 2024 Resolution No. 2024-054 Executive Management Salary Schedule June 3, 2024 Exhibit A Page 239 Minimum Control Point Maximum Class Title Step Amount Step Amount Step Amount Animal Services Director 1604 $10,146 1644 $12,386 1674 $14,385 Assistant City Manager 1700 $16,378 1740 $19,994 1770 $23,220 Building and Safety Services Director 1609 $10,402 1649 $12,699 1679 $14,749 City Clerk Services Director 1594 $9,652 1632 $11,666 1675 $14,458 City Manager 1756 $21,655 1796 $26,436 1827 $30,856 Community Services Director 1627 $11,380 1667 $13,892 1697 $16,134 Deputy City Manager/Administrative Services 1647 $12,573 1687 $15,349 1717 $17,827 Deputy City Manager/Civic & Cultural Services 1647 $12,573 1687 $15,349 1717 $17,827 Deputy City Manager/ Econ. & Comm. Dev.1647 $12,573 1687 $15,349 1717 $17,827 Eng Svs Director/City Engineer 1628 $11,436 1668 $13,961 1698 $16,215 Finance Director 1637 $11,961 1677 $14,602 1715 $17,650 Human Resources Director 1621 $11,044 1661 $13,482 1691 $15,658 Innovation and Technology Director 1637 $11,961 1677 $14,602 1697 $16,134 Library Director 1615 $10,718 1655 $13,085 1685 $15,197 Planning and Economic Development Director 1625 $11,266 1665 $13,754 1695 $15,974 Public Works Services Director 1627 $11,380 1667 $13,892 1697 $16,134 Fire Chief*A $17,467 F $22,293 * Included for informational purposes only - This is a Fire District Management Employee Group position not a City position EXECUTIVE MANAGEMENT GROUP ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges effective July 1, 2024 Resolution No. 2024-054 Executive Management Salary Schedule July 1, 2024 Exhibit B Page 240 Minimum Control Point Maximum Class Title Step Amount Step Amount Step Amount Accounting Manager 2525 $6,781 2565 $8,276 2585 $9,145 Animal Center Manager 2506 $6,169 2546 $7,531 2566 $8,319 Assistant to the City Manager 2590 $9,377 2630 $11,446 2650 $12,648 Building & Safety Manager 2533 $7,058 2573 $8,614 2593 $9,519 Chief Information Security Officer 2552 $7,731 2592 $9,470 2612 $10,463 City Planner/Planning Manager 2583 $9,056 2623 $11,053 2643 $12,213 Community Affairs Manager 2565 $8,276 2605 $10,106 2625 $11,164 Community Improvement Manager 2533 $7,058 2573 $8,614 2593 $9,519 Community Services Manager 2506 $6,169 2546 $7,531 2566 $8,319 Community Services Superintendent 2536 $7,164 2576 $8,744 2596 $9,661 Cultural Center Manager 2536 $7,164 2576 $8,744 2596 $9,661 Deputy Director of Animal Services 2566 $8,319 2606 $10,155 2630 $11,446 Deputy Director of Building and Safety 2580 $8,919 2620 $10,890 2644 $12,276 Deputy Director of City Clerk Services 2543 $7,418 2583 $9,056 2607 $10,204 Deputy Director of Community Services 2598 $9,757 2638 $11,913 2662 $13,428 Deputy Director of Economic Development 2598 $9,757 2638 $11,913 2662 $13,428 Deputy Dir. Engineering/Deputy City Eng.2604 $10,055 2644 $12,276 2668 $13,837 Deputy Dir. Engineering/Utility Manager 2604 $10,055 2644 $12,276 2668 $13,837 Deputy Director of Engineering 2598 $9,757 2638 $11,913 2662 $13,428 Deputy Director of Finance 2604 $10,055 2644 $12,276 2668 $13,837 Deputy Director of Human Resources 2598 $9,757 2638 $11,913 2662 $13,428 Deputy Dir. of Innovation and Technology 2566 $8,319 2606 $10,155 2630 $11,446 Deputy Director of Library Services 2580 $8,919 2620 $10,890 2644 $12,276 Deputy Director of Planning 2598 $9,757 2638 $11,913 2662 $13,428 Deputy Director of Public Works 2598 $9,757 2638 $11,913 2662 $13,428 Economic Development Manager 2539 $7,273 2579 $8,876 2599 $9,807 Environmental Programs Manager 2539 $7,273 2579 $8,876 2599 $9,807 Facilities Superintendent 2536 $7,164 2576 $8,744 2596 $9,661 Finance Manager 2559 $8,033 2599 $9,807 2619 $10,836 Library Services Manager 2506 $6,169 2546 $7,531 2566 $8,319 Park/Landscape Maintenance Supt 2536 $7,164 2576 $8,744 2596 $9,661 Plan Check & Inspection Manager 2533 $7,058 2573 $8,614 2593 $9,519 Principal Accountant 2532 $7,023 2572 $8,571 2592 $9,470 Principal Engineer 2588 $9,283 2628 $11,333 2648 $12,522 Principal Librarian 2495 $5,840 2535 $7,129 2555 $7,874 Principal Management Analyst 2543 $7,418 2583 $9,056 2603 $10,005 Principal Planner 2543 $7,418 2583 $9,056 2603 $10,005 Monthly Pay Ranges Effective June 17, 2024 Resolution No. 2024-054 ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES RANCHO CUCAMONGA MANAGEMENT ASSOCIATION Rancho Cucamonga Management Association Salary Schedule June 17, 2024 Exhibit C Page 241 Minimum Control Point Maximum Monthly Pay Ranges Effective June 17, 2024 Resolution No. 2024-054 ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES RANCHO CUCAMONGA MANAGEMENT ASSOCIATION Procurement Manager 2530 $6,953 2570 $8,486 2590 $9,377 Public Works Maintenance Manager 2566 $8,319 2606 $10,155 2626 $11,219 Revenue Manager 2532 $7,023 2572 $8,571 2592 $9,470 Risk Manager 2559 $8,033 2599 $9,807 2619 $10,836 Senior Civil Engineer 2579 $8,876 2619 $10,836 2639 $11,972 Senior Executive Assistant 2468 $5,104 2508 $6,230 2528 $6,883 Senior Planner 2523 $6,714 2563 $8,196 2583 $9,056 Street/Storm Drain Maintenance Supt 2536 $7,164 2576 $8,744 2596 $9,661 Traffic Engineer 2579 $8,876 2619 $10,836 2639 $11,972 Utilities Operations Manager 2524 $6,747 2564 $8,237 2584 $9,100 Veterinarian 2579 $8,876 2619 $10,836 2639 $11,972 Rancho Cucamonga Management Association Salary Schedule June 17, 2024 Exhibit C Page 242 Minimum Control Point Maximum Class Title Step Amount Step Amount Step Amount Accounting Manager 2525 $6,917 2565 $8,443 2585 $9,328 Animal Center Manager 2506 $6,292 2546 $7,682 2566 $8,485 Assistant to the City Manager 2590 $9,565 2630 $11,675 2650 $12,901 Building & Safety Manager 2533 $7,199 2573 $8,786 2593 $9,708 Chief Information Security Officer 2552 $7,885 2592 $9,659 2612 $10,672 City Planner/Planning Manager 2583 $9,236 2623 $11,273 2643 $12,457 Community Affairs Manager 2565 $8,443 2605 $10,308 2625 $11,387 Community Improvement Manager 2533 $7,199 2573 $8,786 2593 $9,708 Community Services Manager 2506 $6,292 2546 $7,682 2566 $8,485 Community Services Superintendent 2536 $7,307 2576 $8,919 2596 $9,854 Cultural Center Manager 2536 $7,307 2576 $8,919 2596 $9,854 Deputy Director of Animal Services 2566 $8,485 2606 $10,358 2630 $11,675 Deputy Director of Building and Safety 2580 $9,097 2620 $11,107 2644 $12,521 Deputy Director of City Clerk Services 2543 $7,566 2583 $9,236 2607 $10,408 Deputy Director of Community Services 2598 $9,952 2638 $12,151 2662 $13,697 Deputy Director of Economic Development 2598 $9,952 2638 $12,151 2662 $13,697 Deputy Dir. Engineering/Deputy City Eng.2604 $10,256 2644 $12,521 2668 $14,113 Deputy Dir. Engineering/Utility Manager 2604 $10,256 2644 $12,521 2668 $14,113 Deputy Director of Engineering 2598 $9,952 2638 $12,151 2662 $13,697 Deputy Director of Finance 2604 $10,256 2644 $12,521 2668 $14,113 Deputy Director of Human Resources 2598 $9,952 2638 $12,151 2662 $13,697 Deputy Dir. of Innovation and Technology 2566 $8,485 2606 $10,358 2630 $11,675 Deputy Director of Library Services 2580 $9,097 2620 $11,107 2644 $12,521 Deputy Director of Planning 2598 $9,952 2638 $12,151 2662 $13,697 Deputy Director of Public Works 2598 $9,952 2638 $12,151 2662 $13,697 Economic Development Manager 2539 $7,417 2579 $9,055 2599 $10,003 Environmental Programs Manager 2539 $7,417 2579 $9,055 2599 $10,003 Facilities Superintendent 2536 $7,307 2576 $8,919 2596 $9,854 Finance Manager 2559 $8,194 2599 $10,003 2619 $11,054 Library Services Manager 2506 $6,292 2546 $7,682 2566 $8,485 Park/Landscape Maintenance Supt 2536 $7,307 2576 $8,919 2596 $9,854 Plan Check & Inspection Manager 2533 $7,199 2573 $8,786 2593 $9,708 Principal Accountant 2532 $7,162 2572 $8,742 2592 $9,659 Principal Engineer 2588 $9,469 2628 $11,560 2648 $12,771 Principal Librarian 2495 $5,956 2535 $7,271 2555 $8,031 Principal Management Analyst 2543 $7,566 2583 $9,236 2603 $10,205 Principal Planner 2543 $7,566 2583 $9,236 2603 $10,205 Monthly Pay Ranges Effective July 1, 2024 Resolution No. 2024-054 ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES RANCHO CUCAMONGA MANAGEMENT ASSOCIATION Rancho Cucamonga Management Association Salary Schedule July 1, 2024 Exhibit D Page 243 Minimum Control Point Maximum Monthly Pay Ranges Effective July 1, 2024 Resolution No. 2024-054 ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES RANCHO CUCAMONGA MANAGEMENT ASSOCIATION Procurement Manager 2530 $7,092 2570 $8,657 2590 $9,565 Public Works Maintenance Manager 2566 $8,485 2606 $10,358 2626 $11,443 Revenue Manager 2532 $7,162 2572 $8,742 2592 $9,659 Risk Manager 2559 $8,194 2599 $10,003 2619 $11,054 Senior Civil Engineer 2579 $9,055 2619 $11,054 2639 $12,211 Senior Executive Assistant 2468 $5,206 2508 $6,355 2528 $7,020 Senior Planner 2523 $6,847 2563 $8,360 2583 $9,236 Street/Storm Drain Maintenance Supt 2536 $7,307 2576 $8,919 2596 $9,854 Traffic Engineer 2579 $9,055 2619 $11,054 2639 $12,211 Utilities Operations Manager 2524 $6,882 2564 $8,402 2584 $9,282 Veterinarian 2579 $9,055 2619 $11,054 2639 $12,211 Rancho Cucamonga Management Association Salary Schedule July 1, 2024 Exhibit D Page 244 Minimum Control Point Maximum Class Title Step Amount Step Amount Step Amount Account Clerk 4375 $3,274 4415 $3,998 4435 $4,416 Account Technician 4423 $4,158 4463 $5,076 4483 $5,610 Accountant#3465 $5,129 3505 $6,261 3525 $6,917 Accounts Payable Supervisor#3470 $5,257 3510 $6,418 3530 $7,092 Administrative Assistant 4369 $3,176 4409 $3,878 4429 $4,286 Animal Behavior Specialist 4388 $3,492 4428 $4,264 4448 $4,712 Animal Care Attendant 4349 $2,876 4389 $3,511 4409 $3,878 Animal Care Supervisor#3454 $4,854 3494 $5,925 3514 $6,548 Animal Caretaker 4378 $3,324 4418 $4,056 4438 $4,481 Animal Rescue Specialist 4388 $3,492 4428 $4,264 4448 $4,712 Animal Services Dispatcher 4369 $3,176 4409 $3,878 4429 $4,286 Animal Services Officer I 4421 $4,118 4461 $5,027 4481 $5,554 Animal Services Officer II 4441 $4,549 4481 $5,554 4501 $6,137 Artistic Producer - Mainstreet Theatre 4450 $4,759 4490 $5,809 4510 $6,418 Assistant Engineer#3504 $6,228 3544 $7,603 3564 $8,402 Assistant Planner#3468 $5,206 3508 $6,355 3528 $7,019 Associate Engineer#3534 $7,234 3574 $8,831 3594 $9,757 Associate Planner#3487 $5,723 3527 $6,987 3547 $7,718 Box Office Coordinator 4450 $4,759 4490 $5,809 4510 $6,418 Budget Analyst#3515 $6,579 3555 $8,031 3575 $8,873 Building Inspection Supervisor#2 3504 $6,228 3544 $7,603 3564 $8,402 Building Inspector I2 4444 $4,617 4484 $5,636 4504 $6,228 Building Inspector II2 4464 $5,101 4504 $6,228 4524 $6,882 Business License Clerk 4378 $3,324 4418 $4,056 4438 $4,481 Business License Inspector 4418 $4,056 4458 $4,952 4478 $5,471 Business License Program Supervisor#3470 $5,257 3510 $6,418 3530 $7,092 Business License Technician 4408 $3,860 4448 $4,712 4468 $5,206 City Clerk Records Management Analyst#3470 $5,257 3510 $6,418 3530 $7,092 Community Affairs Coordinator 4450 $4,759 4490 $5,809 4510 $6,418 Community Affairs Officer#3515 $6,579 3555 $8,031 3575 $8,873 Community Affairs Senior Coordinator#3480 $5,525 3520 $6,747 3540 $7,454 Community Affairs Specialist 4350 $2,888 4390 $3,527 4410 $3,898 Community Affairs Technician 4437 $4,461 4477 $5,445 4497 $6,015 Community Development Technician I 4413 $3,954 4453 $4,830 4473 $5,337 Community Development Technician II 4423 $4,158 4463 $5,076 4483 $5,610 Resolution No. 2024-054 RCCEA COVERED EMPLOYEES IN THE SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective JXO\ 1, 2024 Rancho Cucamonga City Employees Association Salary Schedule July 1, 2024 Exhibit E Page 245 Minimum Control Point Maximum Resolution No. 2024-054 RCCEA COVERED EMPLOYEES IN THE SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective July 1, 2024 Community Improvement Supervisor#2 3504 $6,228 3544 $7,603 3564 $8,402 Community Improvement Officer I 4421 $4,118 4461 $5,027 4481 $5,554 Community Improvement Officer II 4441 $4,549 4481 $5,554 4501 $6,137 Community Programs Coordinator 4450 $4,759 4490 $5,809 4510 $6,418 Community Programs Specialist 4437 $4,461 4477 $5,445 4497 $6,015 Community Services Coordinator 4450 $4,759 4490 $5,809 4510 $6,418 Community Services Project Coordinator#3500 $6,105 3540 $7,454 3560 $8,234 Community Services Specialist 4350 $2,888 4390 $3,527 4410 $3,898 Community Services Supervisor#3480 $5,525 3520 $6,747 3540 $7,454 Community Services Technician 4437 $4,461 4477 $5,445 4497 $6,015 Community Theater Producer 4450 $4,759 4490 $5,809 4510 $6,418 Customer Care Assistant 4369 $3,176 4409 $3,878 4429 $4,286 Customer Service Representative 4378 $3,324 4418 $4,056 4438 $4,481 Customer Service Specialist I - Utilities 4413 $3,954 4453 $4,830 4473 $5,337 Customer Service Specialist II - Utilities 4423 $4,158 4463 $5,076 4483 $5,610 Customer Service Specialist III - Utilities 4443 $4,594 4483 $5,610 4503 $6,197 Engineering Aide 4421 $4,118 4461 $5,027 4481 $5,554 Engineering Technician 4451 $4,781 4491 $5,839 4511 $6,449 Environmental Programs Coordinator#3503 $6,197 3543 $7,567 3563 $8,360 Environmental Programs Inspector2 4464 $5,101 4504 $6,228 4524 $6,882 Event & Rental Services Coordinator 4450 $4,759 4490 $5,809 4510 $6,418 Executive Assistant II#3444 $4,617 3484 $5,636 3504 $6,228 Executive Assistant1 4394 $3,599 4464 $5,101 4484 $5,636 Fleet Supervisor#2 3488 $5,749 3528 $7,019 3548 $7,757 Front of House Coordinator 4450 $4,759 4490 $5,809 4510 $6,418 Fund Development Coordinator#3470 $5,257 3510 $6,418 3530 $7,092 GIS Analyst#3505 $6,261 3545 $7,642 3565 $8,442 GIS Specialist 4456 $4,904 4496 $5,985 4516 $6,613 GIS Supervisor#3535 $7,271 3575 $8,873 3595 $9,805 GIS Technician 4436 $4,436 4476 $5,416 4496 $5,985 Human Resources Business Partner#3433 $4,371 3473 $5,337 3493 $5,898 Human Resources Clerk 4389 $3,511 4429 $4,286 4449 $4,734 Human Resources Technician 4420 $4,096 4460 $5,002 4480 $5,525 Information Technology Analyst I#3505 $6,261 3545 $7,642 3565 $8,442 Information Technology Analyst II#3520 $6,747 3560 $8,234 3580 $9,096 Information Technology Specialist I 4456 $4,904 4496 $5,985 4516 $6,613 Rancho Cucamonga City Employees Association Salary Schedule July 1, 2024 Exhibit E Page 246 Minimum Control Point Maximum Resolution No. 2024-054 RCCEA COVERED EMPLOYEES IN THE SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective July 1, 2024 Information Technology Specialist II 4471 $5,284 4511 $6,449 4531 $7,127 Information Tech Operations Supvr.#3535 $7,271 3575 $8,873 3595 $9,805 Information Technology Technician 4411 $3,917 4451 $4,781 4471 $5,284 Lead Park Ranger 4421 $4,118 4461 $5,027 4481 $5,554 Librarian I 4435 $4,416 4475 $5,390 4495 $5,955 Librarian II#3457 $4,927 3497 $6,015 3517 $6,647 Library Assistant I 4373 $3,239 4413 $3,954 4433 $4,371 Library Assistant II 4414 $3,977 4454 $4,854 4474 $5,363 Library Clerk 4356 $2,978 4396 $3,635 4416 $4,015 Library Technician 4393 $3,580 4433 $4,371 4453 $4,830 Maintenance Supervisor#2 3488 $5,749 3528 $7,019 3548 $7,757 Management Aide 4440 $4,527 4480 $5,525 4500 $6,105 Management Analyst I#3470 $5,257 3510 $6,418 3530 $7,092 Management Analyst II#3498 $5,925 3538 $7,381 3558 $8,153 Management Analyst III#3515 $6,579 3555 $8,031 3575 $8,873 Office Services Clerk 4369 $3,716 4409 $3,878 4429 $4,286 Patron & Events Supervisor#3480 $5,525 3520 $6,747 3540 $7,454 Payroll Supervisor#3470 $5,257 3510 $6,418 3530 $7,092 Planning Specialist 4443 $4,594 4483 $5,610 4503 $6,197 Planning Technician 4423 $4,158 4463 $5,076 4483 $5,610 Plans Examiner I 4474 $5,363 4514 $6,548 4534 $7,234 Plans Examiner II#3488 $5,749 3528 $7,019 3548 $7,757 Procurement Business Partner 4411 $3,917 4451 $4,781 4471 $5,284 Procurement Clerk 4374 $3,258 4414 $3,977 4434 $4,394 Public Services Technician I 4413 $3,954 4453 $4,830 4473 $5,337 Public Services Technician II 4423 $4,158 4463 $5,076 4483 $5,610 Public Services Technician III 4443 $4,594 4483 $5,610 4503 $6,197 Public Works Inspector I2 4444 $4,617 4484 $5,636 4504 $6,228 Public Works Inspector II2 4464 $5,101 4504 $6,228 4524 $6,882 Records Clerk 4358 $3,006 4398 $3,671 4418 $4,056 Records Coordinator 4386 $3,456 4426 $4,222 4446 $4,664 Risk Management Coordinator#3470 $5,257 3510 $6,418 3530 $7,092 Safety Officer#3515 $6,579 3555 $8,031 3575 $8,873 Senior Account Clerk 4395 $3,617 4435 $4,416 4455 $4,878 Senior Account Technician 4446 $4,664 4486 $5,695 4506 $6,292 Senior Accountant#3498 $6,045 3538 $7,381 3558 $8,153 Rancho Cucamonga City Employees Association Salary Schedule July 1, 2024 Exhibit E Page 247 Minimum Control Point Maximum Resolution No. 2024-054 RCCEA COVERED EMPLOYEES IN THE SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective July 1, 2024 Senior Animal Care Supervisor#3461 $5,027 3501 $6,137 3521 $6,780 Senior Animal Services Officer#3461 $5,027 3501 $6,137 3521 $6,780 Senior Building Inspector#2 3484 $5,636 3524 $6,882 3544 $7,603 Senior Business License Clerk 4398 $3,671 4438 $4,481 4458 $4,952 Senior Community Improvement Officer#3461 $5,027 3501 $6,137 3521 $6,780 Senior Electrician #3485 $5,666 3525 $6,917 3545 $7,642 Senior GIS Analyst #3520 $6,747 3560 $8,234 3580 $9,096 Sr Human Resources Business Partner#3498 $6,045 3538 $7,381 3558 $8,153 Senior Information Technology Analyst#3535 $7,271 3575 $8,873 3595 $9,805 Senior Information Technology Specialist#4493 $5,898 4533 $7,200 4553 $7,953 Senior Librarian#3468 $5,206 3508 $6,355 3528 $7,019 Senior Park Planner#3500 $6,105 3540 $7,454 3560 $8,234 Senior Plans Examiner#3503 $6,197 3543 $7,567 3563 $8,360 Senior Procurement Technician#3463 $5,076 3503 $6,197 3523 $6,848 Senior Public Services Technician#3463 $5,076 3513 $6,514 3523 $6,848 Senior Risk Management Analyst#3515 $6,579 3555 $8,031 3575 $8,873 Senior Veterinary Technician#3461 $5,027 3501 $6,137 3521 $6,780 Special Districts Analyst#3498 $6,045 3538 $7,381 3558 $8,153 Supervising Public Works Inspector#2 3494 $5,925 3534 $7,234 3554 $7,992 Supervising Traffic Systems Specialist#2 3502 $6,166 3542 $7,529 3562 $8,317 Theater Production Coordinator 4460 $5,002 4500 $6,105 4520 $6,747 Theater Production Supervisor#3480 $5,525 3520 $6,747 3540 $7,454 Theatre Technician III 4423 $4,158 4463 $5,076 4483 $5,610 Utilities Operation Supervisor#3515 $6,579 3555 $8,031 3575 $8,873 Utility Marker 4464 $5,101 4504 $6,228 4524 $6,882 Veterinary Assistant 4407 $3,840 4447 $4,688 4467 $5,178 Veterinary Technician 4437 $4,461 4477 $5,445 4497 $6,015 2.Refer to MOU for provision of boot allowance. # Denotes Supervisory/Professional Class. Per City Policy, Exempt positions will be hired at a minimum of Step #3481, $5,554 per month. 1.When acting as Clerk to Commissions $50 paid per night or weekend day meeting. Compensatory time off can be Rancho Cucamonga City Employees Association Salary Schedule July 1, 2024 Exhibit E Page 248 Class Title Step Amount Step Amount Step Amount Electrician 5457 $5,024 5497 $6,132 5517 $6,777 Equipment Operator 5425 $4,283 5465 $5,229 5485 $5,777 Inventory Specialist Equipment/Mat 5389 $3,579 5429 $4,369 5449 $4,827 Lead Maintenance Worker 5429 $4,369 5469 $5,334 5489 $5,893 Lead Mechanic 5440 $4,617 5480 $5,633 5500 $6,225 Maintenance Coordinator 5452 $4,900 5492 $5,980 5512 $6,610 Maintenance Worker 5391 $3,615 5431 $4,412 5451 $4,874 Mechanic 5430 $4,391 5470 $5,360 5490 $5,923 Senior Maintenance Worker 5401 $3,797 5441 $4,638 5461 $5,124 Signal & Lighting Coordinator 5479 $5,607 5519 $6,844 5539 $7,562 Signal & Lighting Technician 5452 $4,900 5492 $5,980 5512 $6,610 Minimum Control Point Maximum Resolution No. 2024-054 PUBLIC WORKS MAINTENANCE EMPLOYEES Represented By THE TEAMSTERS LOCAL 1932 ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective July 1, 2024 Teamsters Local 1932 Salary Schedule July 1, 2024 Exhibit F Page 249 Hourly Pay Ranges Effective July 1, 2024 Part Time Positions Step Amount Step Amount Step Amount Account Clerk 6370 $16.03 6408 $19.37 6463 $25.49 Account Technician 6423 $20.88 6463 $25.49 6511 $32.38 Accountant 6465 $25.74 6505 $31.43 6553 $39.93 Administrative Assistant 6370 $16.03 6372 $16.19 6457 $24.73 Administrative Intern 6370 $16.03 Animal Behavior Specialist 6388 $17.54 6428 $21.41 6467 $27.19 Animal Care Attendant 6370 $16.03 6389 $17.62 6427 $22.39 Animal Caretaker 6378 $16.69 6418 $20.36 6457 $25.87 Animal Rescue Specialist 6388 $17.54 6428 $21.41 6467 $27.19 Animal Services Dispatcher 6370 $16.03 6409 $19.47 6448 $24.73 Animal Services Officer 6441 $22.84 6481 $27.88 6500 $32.06 Assistant Engineer 6488 $28.88 6528 $35.25 6567 $48.50 Assistant Planner 6468 $26.13 6508 $31.90 6546 $39.73 Associate Engineer 6518 $33.53 6558 $40.94 6567 $56.33 Associate Planner 6487 $28.73 6527 $35.07 6566 $44.56 Box Office Assistant 6376 $16.52 6388 $17.54 6400 $18.62 Box Office Specialist*6370 $16.03 Budget Analyst 6498 $30.35 6538 $37.05 6593 $51.24 Building Inspector 6464 $25.61 6504 $31.27 6528 $35.96 Business License Clerk 6378 $16.69 6418 $20.36 6457 $25.87 Business License Technician 6408 $19.37 6448 $23.65 6487 $30.05 Community Improvement Officer I 6421 $20.67 6461 $25.23 6500 $32.06 Community Improvement Officer II 6441 $22.84 6481 $27.88 6520 $35.42 Community Programs Coordinator 6450 $23.89 6490 $29.16 6529 $37.05 Community Programs Specialist 6437 $22.39 6477 $27.33 6516 $34.72 Community Services Coordinator 6450 $23.89 6490 $29.16 6534 $37.05 Community Services Specialist 6378 $16.68 6418 $20.36 6438 $22.50 Community Services Supervisor 6480 $27.75 6520 $33.87 6559 $43.03 Community Services Technician 6437 $22.39 6477 $27.33 6516 $34.72 Customer Care Assistant 6370 $16.03 6372 $16.19 6448 $24.73 Customer Service Specialist I - Utilities 6436 $22.27 6476 $27.19 6501 $30.80 Customer Service Specialist II - Utilities 6446 $23.41 6486 $28.58 6511 $32.38 Customer Service Specialist III - Utilities 6466 $25.87 6506 $31.58 6531 $35.78 Day Custodian 6391 $17.79 Department Director 6562 $41.76 6672 $72.29 6728 $95.58 Department Manager 6525 $34.73 6566 $42.60 6634 $59.81 Resolution No. 2024-054 Minimum Control Point Maximum PART-TIME CITY POSITIONS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Part Time City Positions Salary Schedule July 1, 2024 Exhibit G Page 250 Hourly Pay Ranges Effective July 1, 2024 Part Time Positions Step Amount Step Amount Step Amount Resolution No. 2024-054 Minimum Control Point Maximum PART-TIME CITY POSITIONS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Deputy City Clerk 6430 $21.62 6470 $26.40 6518 $33.53 Division Supervisor 6416 $20.16 6457 $24.74 6554 $40.13 Electrician 6457 $24.74 6497 $30.20 6549 $39.14 Energy Efficiency Coordinator 6372 $16.19 6412 $19.77 6422 $20.78 Engineering Aide 6421 $20.67 6461 $25.24 6509 $32.06 Engineering Intern 6370 $16.03 Engineering Technician 6441 $22.84 6481 $27.88 6539 $37.23 Environmental Resources Intern*6370 $16.03 Equipment Operator 6425 $21.09 6465 $25.75 6517 $33.36 Executive Assistant 6394 $18.07 6434 $22.06 6512 $32.54 Executive Assistant II 6467 $26.00 6507 $31.74 6532 $35.96 Fund Development Coordinator 6514 $32.87 6554 $40.13 6558 $40.94 GIS Intern 6370 $16.03 GIS Programmer/Analyst 6456 $24.61 6496 $30.05 6593 $48.74 GIS Technician 6436 $22.28 6476 $27.20 6524 $34.55 Healthy Cities Coordinator 6372 $16.19 6412 $19.77 6422 $20.78 Human Resources Clerk 6389 $17.62 6429 $21.51 6477 $27.33 Human Resources Technician 6399 $18.52 6439 $22.61 6508 $31.90 Lead Mechanic 6440 $22.73 6480 $27.75 6532 $35.96 Librarian I 6449 $23.77 6489 $29.01 6523 $34.38 Library Assistant I 6387 $17.44 6427 $21.30 6461 $25.23 Library Assistant II 6428 $21.40 6468 $26.13 6502 $30.96 Library Clerk 6370 $16.03 6410 $19.56 6444 $23.18 Library Director/SIF Trainer 6600 $50.48 6640 $61.63 6706 $85.65 Library Page 6376 $16.52 6379 $16.77 6382 $17.02 Library Technician 6407 $19.27 6447 $23.53 6481 $27.88 Maintenance Technician 6370 $16.03 6392 $17.89 6402 $18.80 Management Aide 6440 $22.73 6480 $27.75 6528 $35.25 Management Analyst I 6470 $26.40 6510 $32.22 6558 $40.94 Management Analyst II 6498 $30.35 6538 $37.05 6586 $47.07 Management Analyst III 6529 $35.42 6569 $43.24 6603 $51.24 Mechanic 6430 $21.62 6470 $26.40 6522 $34.21 Meter Technician 6487 $28.73 6527 $35.07 6537 $36.86 Office Services Clerk 6370 $16.03 6409 $19.47 6457 $24.73 Office Specialist I 6370 $16.03 6372 $16.19 6382 $17.02 Office Specialist II 6370 $16.03 6392 $17.89 6402 $18.80 Part Time City Positions Salary Schedule July 1, 2024 Exhibit G Page 251 Hourly Pay Ranges Effective July 1, 2024 Part Time Positions Step Amount Step Amount Step Amount Resolution No. 2024-054 Minimum Control Point Maximum PART-TIME CITY POSITIONS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Outreach Technician*6370 $16.03 Park Ranger 6400 $18.62 6412 $19.77 6424 $20.98 Planning Aide 6370 $16.03 Planning Manager 6583 $46.37 6623 $56.62 6667 $70.51 Plans Examiner I 6474 $26.92 6514 $32.87 6562 $47.76 Principal Management Analyst 6557 $40.73 6597 $49.73 6627 $57.75 Principal Engineer 6567 $42.82 6607 $52.27 6672 $72.29 Program Specialist 6370 $16.03 Public Services Technician I 6413 $19.86 6453 $24.25 6501 $30.80 Public Services Technician II 6423 $20.88 6463 $25.49 6511 $32.38 Public Services Technician III 6443 $23.07 6483 $28.16 6531 $35.78 Public Works Inspector I 6444 $23.19 6484 $28.31 6532 $35.96 Public Works Inspector II 6464 $25.62 6504 $31.27 6552 $39.73 Purchasing Clerk 6370 $16.03 6408 $19.37 6418 $20.37 Receptionist 6370 $16.03 6382 $17.02 6392 $17.89 Records Clerk 6370 $16.03 6384 $17.19 6446 $23.41 Records Coordinator 6372 $16.19 6412 $19.77 6474 $26.92 Recreation Leader II 6376 $16.52 6388 $17.54 6400 $18.62 Secretary 6394 $18.07 6434 $22.06 6444 $23.18 Senior Accountant 6498 $30.35 6538 $37.05 6586 $47.07 Senior Civil Engineer 6543 $37.99 6583 $46.37 6663 $69.11 Senior Information Technology Analyst 6558 $40.94 6598 $49.97 6623 $56.61 Signal and Lighting Technician 6452 $24.12 6492 $29.46 6544 $38.17 Theater Production Coordinator 6488 $28.87 6528 $35.25 6548 $38.94 Theatre Technician I 6388 $17.54 6400 $18.62 6412 $19.77 Theatre Technician II 6407 $19.28 6419 $20.47 6431 $21.73 Veterinarian 6579 $45.46 6619 $55.50 6663 $69.11 Veterinary Assistant 6407 $19.27 6447 $23.52 6495 $29.90 Veterinary Technician 6437 $22.40 6477 $27.33 6525 $34.72 * Single Step Part Time City Positions Salary Schedule July 1, 2024 Exhibit G Page 252 RESOLUTION NO. FD 2024-008 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT SALARY SCHEDULES FOR FISCAL YEAR 2024-2025 WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has determined that it is necessary for the efficient operation and management of the District that policies be established prescribing salary ranges, benefits and holidays, and other policies for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has previously adopted salary resolutions that established salary ranges, benefits, and other terms of employment for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in position titles, classifications salary ranges, additions and deletions of classifications, benefits, and other terms of employment; and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Rancho Cucamonga Fire Protection District, Rancho Cucamonga, California to approve the attached Rancho Cucamonga Fire Protection District Salary Schedules (Exhibits A - D). PASSED, APROVED AND ADOPTED this ______ day of ___________, 2024. ATTACHMENT 2 Page 253 Resolution No. FD 2024-008 A B C D E F FIRE CHIEF 100.77 105.82 111.10 116.65 122.48 128.61 Hourly 8,061.91 8,465.55 8,888.32 9,331.91 9,798.79 10,288.98 Bi-Weekly 17,467.47 18,342.01 19,258.03 20,219.13 21,230.72 22,292.80 Monthly FIRE DEPUTY CHIEF 85.13 89.39 93.86 98.56 103.48 108.65 Hourly 6,810.26 7,151.33 7,508.68 7,884.89 8,278.23 8,692.15 Bi-Weekly 14,755.57 15,494.55 16,268.81 17,083.93 17,936.17 18,832.98 Monthly FIRE BATTALION CHIEF 52.49 55.12 57.87 60.77 63.80 Hourly (56 Hour Workweek)5,879.27 6,173.07 6,481.26 6,806.02 7,145.62 Bi-Weekly 12,738.43 13,374.98 14,042.74 14,746.37 15,482.18 Monthly FIRE BATTALION CHIEF 73.49 77.16 81.02 85.08 89.32 Hourly (40 Hour Workweek)5,879.27 6,173.07 6,481.26 6,806.02 7,145.62 Bi-Weekly 12,738.43 13,374.98 14,042.74 14,746.37 15,482.18 Monthly FIRE MARSHAL 78.83 82.77 86.90 91.25 95.80 Hourly 6,306.11 6,621.23 6,951.80 7,300.13 7,664.39 Bi-Weekly 13,663.24 14,346.00 15,062.24 15,816.96 16,606.19 Monthly FIRE BUSINESS MANAGER 55.72 58.50 61.43 64.50 67.72 71.11 Hourly 4,457.22 4,680.32 4,914.34 5,159.89 5,417.80 5,688.49 Bi-Weekly 9,657.31 10,140.69 10,647.73 11,179.75 11,738.57 12,325.05 Monthly BC TRAINING OFFICER/SPECIAL ASSIGNMENT STIPEND (11% of 40 hr BC Current Step) 40 Hour Workweek 8.08 8.49 8.91 9.36 9.83 Hourly 56 Hour Workweek 5.77 6.06 6.37 6.68 7.02 Hourly 646.72 679.04 712.94 748.66 786.02 Bi-Weekly 1,401.23 1,471.25 1,544.70 1,622.10 1,703.04 Monthly SALARY SCHEDULE AS OF JULY 6, 2024 FIRE MANAGEMENT EMPLOYEES GROUP Fire Management Employees Group Salary Schedule July 6, 2024 Exhibit A Page 254 Resolution No. FD 2024-008 A B C D E FIRE CAPTAIN 39.25 41.22 43.28 45.44 47.71 Hourly 4,396.31 4,616.78 4,847.92 5,089.72 5,343.38 Bi-Weekly 9,525.35 10,003.03 10,503.82 11,027.73 11,577.31 Monthly FIRE CAPTAIN 39.25 41.22 43.28 45.44 47.71 Hourly SPECIALIST 4,396.31 4,616.78 4,847.92 5,089.72 5,343.38 Bi-Weekly 9,525.35 10,003.03 10,503.82 11,027.73 11,577.31 Monthly FIRE ENGINEER 33.46 35.13 36.89 38.73 40.67 Hourly 3,747.95 3,934.05 4,131.99 4,338.23 4,555.14 Bi-Weekly 8,120.56 8,523.77 8,952.65 9,399.51 9,869.48 Monthly FIREFIGHTER 29.23 30.69 32.24 33.84 35.54 Hourly 3,273.82 3,437.40 3,610.45 3,790.62 3,980.27 Bi-Weekly 7,093.29 7,447.70 7,822.65 8,213.02 8,623.92 Monthly FIELD TRAINING OFFICER 54.95 57.70 60.57 63.59 66.78 Hourly (40 hour Workweek)4,395.81 4,615.93 4,845.38 5,087.52 5,342.36 Bi-Weekly 9,524.25 10,001.19 10,498.32 11,022.96 11,575.12 Monthly HAZARDOUS MATERIAL STIPEND (5% of Fire Engr. Step E) (40 Hour Workweek)2.85 2.85 2.85 2.85 2.85 Hourly (56 Hour Workweek)2.03 2.03 2.03 2.03 2.03 Hourly 227.76 227.76 227.76 227.76 227.76 Bi-Weekly 493.47 493.47 493.47 493.47 493.47 Monthly PARAMEDIC STIPEND (13.92% of Fire Engr. Step E) (40 Hour Workweek)7.93 7.93 7.93 7.93 7.93 Hourly (56 Hour Workweek)5.66 5.66 5.66 5.66 5.66 Hourly 634.08 634.08 634.08 634.08 634.08 Bi-Weekly 1,373.83 1,373.83 1,373.83 1,373.83 1,373.83 Monthly FIELD TRAINING OFFICER STIPEND (9.3% of Fire Capt. Step E) (40 Hour Workweek)6.21 6.21 6.21 6.21 6.21 Hourly (56 Hour Workweek)4.44 4.44 4.44 4.44 4.44 Hourly 496.93 496.93 496.93 496.93 496.93 Bi-Weekly 1,076.69 1,076.69 1,076.69 1,076.69 1,076.69 Monthly TECHNICAL RESCUE STIPEND (5% of Fire Engr. Step E) (40 Hour Workweek)2.85 2.85 2.85 2.85 2.85 Hourly (56 Hour Workweek)2.03 2.03 2.03 2.03 2.03 Hourly 227.76 227.76 227.76 227.76 227.76 Bi-Weekly 493.47 493.47 493.47 493.47 493.47 Monthly . TERRORISM LIAISON OFFICER STIPEND (2.5% of Fire Engr. Step E) (40 Hour Workweek)1.42 1.42 1.42 1.42 1.42 Hourly (56 Hour Workweek)1.02 1.02 1.02 1.02 1.02 Hourly 113.88 113.88 113.88 113.88 113.88 Bi-Weekly 246.74 246.74 246.74 246.74 246.74 Monthly BA, BS, or Fire Officer Certification (40 Hour Workweek)1.83 1.83 1.83 1.83 1.83 Hourly (56 Hour Workweek)1.31 1.31 1.31 1.31 1.31 Hourly 146.31 146.31 146.31 146.31 146.31 Bi-Weekly 317.00 317.00 317.00 317.00 317.00 Monthly MA, MS or Chief Officer Certification (40 Hour Workweek)2.74 2.74 2.74 2.74 2.74 Hourly (56 Hour Workweek)1.96 1.96 1.96 1.96 1.96 Hourly 219.23 219.23 219.23 219.23 219.23 Bi-Weekly 475.00 475.00 475.00 475.00 475.00 Monthly FIRE UNION July 6, 2024 ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Fire Union Salary Schedule July 6, 2024 Exhibit B Page 255 Resolution No. FD 2024-008 A B C D E F COMMUNICATIONS TECHNICIAN 25.37 26.64 27.97 29.37 30.83 32.38 Hourly 2,029.39 2,130.86 2,237.40 2,349.27 2,466.74 2,590.07 Bi-Weekly 4,397.01 4,616.86 4,847.70 5,090.09 5,344.59 5,611.82 Monthly COMMUNITY AFFAIRS SENIOR 30.46 32.00 33.58 35.26 37.02 38.88 Hourly COORDINATOR*2,436.77 2,560.00 2,686.54 2,820.86 2,961.91 3,110.00 Bi-Weekly 5,279.66 5,546.67 5,820.83 6,111.87 6,417.46 6,738.34 Monthly EMERGENCY MANAGEMENT 38.00 39.90 41.89 43.99 46.19 48.50 Hourly COORDINATOR 3,039.81 3,191.80 3,351.39 3,518.96 3,694.91 3,879.65 Bi-Weekly 6,586.25 6,915.56 7,261.34 7,624.41 8,005.63 8,405.91 Monthly EMERGENCY MANAGER 49.04 51.49 54.06 56.77 59.61 62.59 Hourly 3,923.08 4,119.23 4,325.19 4,541.45 4,768.52 5,006.95 Bi-Weekly 8,500.00 8,925.00 9,371.25 9,839.81 10,331.80 10,848.39 Monthly EMERGENCY MEDICAL SERVICES 49.38 51.85 54.44 57.16 60.02 63.02 Hourly ADMINISTRATOR 3,950.49 4,148.01 4,355.41 4,573.18 4,801.84 5,041.93 Bi-Weekly 8,559.39 8,987.36 9,436.73 9,908.56 10,403.99 10,924.19 Monthly EMERGENCY MEDICAL SERVICES 41.14 43.20 45.36 47.63 50.01 52.51 Hourly QUALITY IMPROVEMENT NURSE 3,291.69 3,456.28 3,629.10 3,810.56 4,001.09 4,201.15 Bi-Weekly 7,132.01 7,488.62 7,863.06 8,256.22 8,669.04 9,102.50 Monthly FIRE EQUIPMENT APPRENTICE 19.79 20.78 21.82 22.91 24.06 25.26 Hourly MECHANIC 1,583.51 1,662.69 1,745.82 1,833.11 1,924.77 2,021.01 Bi-Weekly 3,430.95 3,602.49 3,782.62 3,971.75 4,170.34 4,378.85 Monthly FIRE EQUIPMENT LEAD 29.46 30.93 32.48 34.11 35.81 37.60 Hourly MECHANIC 2356.94 2474.78 2598.52 2728.45 2864.87 3008.11 Bi-Weekly 5,106.69 5,362.03 5,630.13 5,911.64 6,207.22 6,517.58 Monthly FIRE EQUIPMENT MECHANIC 26.72 28.05 29.46 30.93 32.48 34.10 Hourly 2137.52 2244.40 2356.62 2474.45 2598.17 2728.08 Bi-Weekly 4,631.29 4,862.86 5,106.01 5,361.31 5,629.37 5,910.84 Monthly FIRE INFORMATION SYSTEMS 24.07 25.27 26.54 27.87 29.26 30.72 Hourly TECHNICIAN 1,925.70 2,021.99 2,123.08 2,229.24 2,340.70 2,457.74 Bi-Weekly 4,172.35 4,380.97 4,600.02 4,830.02 5,071.52 5,325.09 Monthly FIRE PREVENTION SPECIALIST 27.16 28.52 29.95 31.44 33.02 34.67 Hourly INSPECTION I 2,172.93 2,281.58 2,395.66 2,515.44 2,641.22 2,773.28 Bi-Weekly 4,708.02 4,943.43 5,190.60 5,450.13 5,722.63 6,008.76 Monthly FIRE SUPPORT SERVICES ASSOCIATION SALARY SCHEDULE AS OF JULY 1, 2024 Fire Support Services Association Salary Schedule July 1, 2024 Exhibit C Page 256 Resolution No. FD 2024-008 A B C D E F FIRE PREVENTION SPECIALIST 29.94 31.44 33.01 34.66 36.40 38.22 Hourly INSPECTION II 2,395.52 2,515.29 2,641.06 2,773.11 2,911.76 3,057.35 Bi-Weekly 5,190.28 5,449.80 5,722.29 6,008.40 6,308.82 6,624.26 Monthly FIRE PREVENTION SUPERVISOR 34.07 35.77 37.56 39.44 41.41 43.48 Hourly 2,725.55 2,861.83 3,004.92 3,155.16 3,312.92 3,478.57 Bi-Weekly 5,905.36 6,200.62 6,510.65 6,836.19 7,178.00 7,536.90 Monthly FIRE SHOP SUPERVISOR 35.34 37.11 38.97 40.92 42.96 45.11 Hourly 2,827.61 2,969.00 3,117.45 3,273.32 3,436.99 3,608.84 Bi-Weekly 6,126.51 6,432.84 6,754.48 7,092.20 7,446.81 7,819.15 Monthly MAINTENANCE OFFICER 36.33 38.15 40.05 42.06 44.16 46.37 Hourly 2,906.43 3,051.75 3,204.34 3,364.56 3,532.79 3,709.43 Bi-Weekly 6,297.27 6,612.13 6,942.74 7,289.88 7,654.37 8,037.09 Monthly MANAGEMENT AIDE 24.99 26.24 27.56 28.93 30.38 31.90 Hourly 1,999.49 2,099.47 2,204.44 2,314.66 2,430.39 2,551.91 Bi-Weekly 4,332.23 4,548.84 4,776.28 5,015.10 5,265.85 5,529.15 Monthly MANAGEMENT ANALYST I*29.01 30.46 32.00 33.58 35.26 37.02 Hourly 2,320.73 2,436.77 2,560.00 2,686.54 2,820.86 2,961.91 Bi-Weekly 5,028.25 5,279.66 5,546.67 5,820.83 6,111.87 6,417.46 Monthly MANAGEMENT ANALYST II 33.34 35.00 36.75 38.59 40.52 42.55 Hourly 2,666.98 2,800.33 2,940.34 3,087.36 3,241.73 3,403.81 Bi-Weekly 5,778.45 6,067.37 6,370.74 6,689.28 7,023.74 7,374.93 Monthly MANAGEMENT ANALYST III 36.31 38.12 40.03 42.03 44.13 46.34 Hourly 2,904.64 3,049.87 3,202.36 3,362.48 3,530.60 3,707.13 Bi-Weekly 6,293.38 6,608.05 6,938.45 7,285.37 7,649.64 8,032.12 Monthly PLANS EXAMINER - FIRE 33.37 35.04 36.79 38.63 40.57 42.59 Hourly 2,669.90 2,803.39 2,943.56 3,090.74 3,245.28 3,407.54 Bi-Weekly 5,784.78 6,074.02 6,377.72 6,696.61 7,031.44 7,383.01 Monthly PUBLIC EDUCATION 28.09 29.50 30.97 32.52 34.15 35.85 Hourly SPECIALIST 2,247.45 2,359.82 2,477.82 2,601.71 2,731.79 2,868.38 Bi-Weekly 4,869.48 5,112.95 5,368.60 5,637.03 5,918.88 6,214.83 Monthly FIRE SUPPORT SERVICES ASSOCIATION SALARY SCHEDULE AS OF JULY 1, 2024 Fire Support Services Association Salary Schedule July 1, 2024 Exhibit C Page 257 Resolution No. FD 2024-008 A B C D E F ADMINISTRATIVE ASSISTANT 17.85 18.79 19.78 20.82 21.92 23.07 Hourly 1,428.16 1,503.33 1,582.45 1,665.74 1,753.41 1,845.69 Bi-Weekly 3,094.35 3,257.21 3,428.64 3,609.10 3,799.05 3,999.00 Monthly EXECUTIVE ASSISTANT 22.31 23.48 24.72 26.02 28.83 30.35 Hourly 1,784.58 1,878.50 1,977.37 2,081.44 2,306.38 2,427.69 Bi-Weekly 3,866.58 4,070.08 4,284.30 4,509.79 4,997.15 5,260.00 Monthly EXECUTIVE ASSISTANT II*25.95 27.31 28.75 30.26 32.00 33.53 Hourly 2,075.64 2,184.88 2,299.87 2,420.92 2,560.00 2,682.46 Bi-Weekly 4,497.21 4,733.91 4,983.06 5,245.33 5,546.67 5,812.00 Monthly *Per Fire District Policy, these positions will be hired at a minimum of $32.00 per hour. Fire Support Services Association Salary Schedule July 1, 2024 FIRE SUPPORT SERVICES ASSOCIATION SALARY SCHEDULE AS OF JULY 1, 2024 Exhibit C Page 258 Resolution No. FD 2024-008 A B C D E F COMMUNICATIONS TECHNICIAN 24.38 25.60 26.88 28.23 29.64 31.12 Hourly EMERGENCY MEDICAL SERVICES 41.14 43.20 45.36 47.62 50.01 52.51 Hourly QUALITY IMPROVEMENT NURSE FIRE CLERK (one step)16.00 Hourly FIRE EQUIPMENT MECHANIC 23.22 24.38 25.60 26.88 28.23 29.64 Hourly FIRE INFORMATION SYSTEMS 23.14 24.29 25.51 26.78 28.12 29.53 Hourly TECHNICIAN FIRE PREVENTION ASSISTANT (one step)16.00 Hourly TEMPORARY/PART-TIME FIRE PREVENTION SPECIALIST 24.49 25.72 27.00 28.35 29.77 31.26 Hourly INSPECTION I MANAGEMENT AIDE 24.01 25.24 26.53 27.88 29.16 30.62 Hourly MANAGEMENT ANALYST I 27.88 29.31 30.81 32.39 33.87 35.56 Hourly OFFICE SERVICES CLERK 16.85 17.71 18.62 19.57 20.47 21.49 Hourly OFFICE SPECIALIST I 16.00 16.28 17.09 17.94 18.84 19.78 Hourly OFFICE SPECIALIST II 16.85 17.71 18.62 19.57 20.47 21.49 Hourly PLANS EXAMINER - FIRE 32.08 33.68 35.37 37.13 38.99 40.94 Hourly QUALITY IMPROVEMENT 27.79 29.18 30.64 32.17 33.78 35.47 Hourly SPECIALIST FIRE DISTRICT PART-TIME HOURLY SALARY SCHEDULE AS OF JULY 1, 2024 Fire District Part-Time Hourly Salary Schedule July 1, 2024 Exhibit D Page 259 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Community Parks and Landscape Citizens’ Oversight Committee SUBJECT:Summary of Review of Results of Annual Independent Audit Concerning the Fiscal Year 2022-23 Expenditures in Landscape Maintenance Districts #1 General City, #2 Victoria, #4R Terra Vista, #6R Caryn Community, and #7 North Etiwanda, Street Lighting District #2 Residential, and Park and Recreation Improvement District #85. (CITY) RECOMMENDATION: It is recommended that the City Council receive and file this report. BACKGROUND: Established by Resolution 19-075, the Community Parks and Landscape Citizens’ Oversight Committee is made up of members of the public who reside and own property within Landscape Maintenance Districts #1 General City, #2 Victoria, #4R Terra Vista, #6R Caryn Community, and #7 North Etiwanda, Street Lighting District #2 Residential, and Park and Recreation Improvement District #85 (collectively “the Districts”), and do not serve on any other standing City Commission or Committee. The primary purpose of the Committee is to review the annual audit after it is prepared and report the results of its review to the City Council and the community on an annual basis. The Committee does not have budgetary, operational decision-making authority, nor the authority to allocate financial resources or direct staff. ANALYSIS: At our meeting on May 9, 2024, Noah Daniels, Finance Director, and Ryan Domino, Partner of Lance, Soll & Lunghard, LLP, provided an overview of the audit for the Districts for the Fiscal Year 2022-23. The reports generated by the audit include: •Audit Communication Letter •Independent Auditors’ Report on Statement of Revenues, Expenditures, and Changes in Fund Balances •Independent Auditors’ Report on Internal Control over Financial Reporting By law, each District accounts for its revenue and expenditures in its funds. The auditor reviewed their work, and a discussion was held regarding the audit process and how the City ensures that funds collected for maintenance and operations are spent to benefit each District. The auditors and City Finance staff confirmed that the revenues received have been expended appropriately on maintenance, operations, and capital improvements in each District. Page 260 Page 2 2 4 1 8 We appreciate the opportunity to serve our community on this Committee. If you have any questions regarding our annual meeting, members of the Committee will be present at the City Council meeting to present this report and discuss those questions with you. FISCAL IMPACT: There is no fiscal impact. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s core value of actively seeking and respectfully considering all public input. ATTACHMENTS: Attachment 1 – Audit Communication Letter Attachment 2 – Statement of Revenues, Expenditures and Changes in Fund Balances for the Districts for the year ended June 30, 2023 Attachment 3 – Independent Auditors’ Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Page 261 1611 E. Fourth Street, Suite 200 Santa Ana, CA 92701 (714) 569-1000 203 N. Brea Blvd, Suite 203 Brea, CA 92821 (714) 672-0022 21 Waterway Avenue, Suite 30089 The Woodlands, TX 77380 (936) 828-4587 2151 River Plaza Dr., Suite 150 Sacramento, CA 95833 (916) 503-9691 24422 Avenida de la Carlota, Suite 275 Laguna Hills, CA 92653 (949) 829-8299 www.lslcpas.com January 12, 2024 To the Community Parks and Landscape Citizens' Oversight Committee City of Rancho Cucamonga, California We have audited the statement of revenues, expenditures and changes in fund balances of Landscape Maintenance Districts #1 General City, #2 Victoria, #4R Terra Vista, #6R Caryn Community, and #7 North Etiwanda, Street Lighting Maintenance District #2 Residential, and Park and Recreation Improvement District #85 (collectively, the Districts) of the City of Rancho Cucamonga, California (the City), for the year ended June 30, 2023. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards, Government Auditing Standards and the Uniform Guidance, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to the City Council of the City of Rancho Cucamonga dated April 20, 2023. Professional standards also require that we communicate to you the following information related to our audit. Significant Audit Matters Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the Districts are described in the notes to statement of revenues, expenditures and changes in fund balances. No new accounting policies were adopted and the application of existing policies was not changed during Fiscal Year 2022/23. We noted no transactions entered into by the Districts during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. The statement of revenues, expenditures and changes in fund balances disclosures are neutral, consistent, and clear. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. We are pleased to report that no such misstatements were identified during the course of our audit. Disagreements with Management For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor’s report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated January 22, 2024. ATTACHMENT 1 Page 262 To the Community Parks and Landscape Citizens' Oversight Committee City of Rancho Cucamonga, California Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the Districts’ financial statements or a determination of the type of auditor’s opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the Districts’ auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Future GASB Pronouncements The following Government Accounting Standards Board (GASB) pronouncements will be effective for the following fiscal years’ audits and should be reviewed for proper implementation by management: Fiscal Year 2023-2024 GASB Statement No. 99, Omnibus 2022. Fiscal Year 2024-2025 GASB Statement No. 101, Compensated Absences. Future Projects Comprehensive Project, Financial Reporting Model. Comprehensive Project, Revenue and Expense Recognition. Major Project, Going Concern Uncertainties and Severe Financial Stress. Major Project, Infrastructure Assets. Practice Issue, Classification of Nonfinancial Assets. Practice Issue, Risks and Uncertainties Disclosures. Pre-Agenda Research Activities, Subsequent Events. Restriction on Use This information is intended solely for the use of the Community Parks and Landscape Citizens' Oversight Committee and management of the Districts and is not intended to be, and should not be, used by anyone other than these specified parties. Very truly yours, Brea, California Page 263 LANDSCAPE MAINTENANCE DISTRICTS #1 GENERAL CITY, #2 VICTORIA, #4R TERRA VISTA, #6R CARYN COMMUNITY, AND #7 NORTH ETIWANDA, STREET LIGHTING MAINTENANCE DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 CITY OF RANCHO CUCAMONGA, CALIFORNIA Statement of Revenues, Expenditures And Changes in Fund Balances Year Ended June 30, 2023 ATTACHMENT 2 Page 264 LANDSCAPE MAINTENANCE DISTRICTS #1 GENERAL CITY, #2 VICTORIA, #4R TERRA VISTA, #6R CARYN COMMUNITY, AND #7 NORTH ETIWANDA, STREET LIGHTING MAINTENANCE DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 CITY OF RANCHO CUCAMONGA, CALIFORNIA Statement of Revenues, Expenditures And Changes in Fund Balances Year Ended June 30, 2023 Table of Contents Page Number INDEPENDENT AUDITORS’ REPORT ..................................................................................................................... 1 Statement of Revenues, Expenditures and Changes in Fund Balances ................................................................................................................................................. 3 Notes to the Statement of Revenues, Expenditures and Changes in Fund Balances ................................................................................................................................................. 5 Page 265 1611 E. Fourth Street, Suite 200 Santa Ana, CA 92701 (714) 569-1000 203 N. Brea Blvd, Suite 203 Brea, CA 92821 (714) 672-0022 21 Waterway Avenue, Suite 30089 The Woodlands, TX 77380 (936) 828-4587 2151 River Plaza Dr., Suite 150 Sacramento, CA 95833 (916) 503-9691 24422 Avenida de la Carlota, Suite 275 Laguna Hills, CA 92653 (949) 829-8299 www.lslcpas.com INDEPENDENT AUDITORS’ REPORT To the Community Parks and Landscape Citizens' Oversight Committee City of Rancho Cucamonga, California Report on the Statement of Revenues, Expenditures and Changes in Fund Balances Opinions We have audited the accompanying statement of revenues, expenditures and changes in fund balances of the Landscape Maintenance Districts #1 General City, #2 Victoria, #4R Terra Vista, #6R Caryn Community, and #7 North Etiwanda, Street Lighting Maintenance District #2 Residential, and Park and Recreation Improvement District #85 (collectively, the Districts) of the City of Rancho Cucamonga (the City) as of and for the year ended June 30, 2023, and the related notes to the statement of revenues, expenditures and changes in fund balances, as listed in the table of contents. In our opinion, the statement of revenues, expenditures and changes in fund balances referred to above present fairly, in all material respects, the respective financial position of the revenues, expenditures and changes in fund balances of the Districts of the City, as of June 30, 2023, in accordance with accounting principles generally accepted in the United States of America. Basis for Opinions We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS) and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the State Controller's Minimum Audit Requirements for California Special Districts. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Statement of Revenues, Expenditures and Changes in Fund Balances section of our report. We are required to be independent of the Districts and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Management’s Responsibility for the Statement of Revenues, Expenditures and Changes in Fund Balances Management is responsible for the preparation and fair presentation of the statement of revenues, expenditures and changes in fund balances in accordance with accounting principles generally accepted in the United States of America; and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of the statement of revenues, expenditures and changes in fund balances that are free from material misstatement, whether due to fraud or error. In preparing the statement of revenues, expenditures and changes in fund balances, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the Districts’ ability to continue as a going concern for twelve months beyond the date of the statement of revenues, expenditures and changes in fund balances. Page 266 To the Community Parks and Landscape Citizens' Oversight Committee City of Rancho Cucamonga, California Auditor’s Responsibilities for the Audit of the Statement of Revenues, Expenditures and Changes in Fund Balances Our objectives are to obtain reasonable assurance about whether the statement of revenues, expenditures and changes in fund balances as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with the GAAS and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if, there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the statement of revenues, expenditures and changes in fund balances. In performing an audit in accordance with GAAS and Government Auditing Standards, we: Exercise professional judgment and maintain professional skepticism throughout the audit. Identify and assess the risks of material misstatement of the statement of revenues, expenditures and changes in fund balances, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the statement of revenues, expenditures and changes in fund balances. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate to the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, no such opinion is expressed. Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the statement of revenues, expenditures and changes in fund balances. Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the District’s ability to continue as a going concern for a reasonable period of time. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated January 12, 2024, on our consideration of the City’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control over financial reporting and compliance. Brea, California January 12, 2024 2 Page 267 LANDSCAPE MAINTENANCE DISTRICTS #1 GENERAL CITY, #2 VICTORIA, #4R TERRA VISTA, #6R CARYN COMMUNITY, AND #7 NORTH ETIWANDA, STREET LIGHTING MAINTENANCE DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 CITY OF RANCHO CUCAMONGA Satement of Revenues, expenditures, and Changes in Fund Balances For the Year Ended June 30, 2023 Revenues: Taxes 1,255,130$ 3,850,052$ 2,798,154$ 568,205$ Charges for services 19,961 3,152 983 - Use of money and property 65,407 65,464 101,330 8,189 Contributions from General Fund: General benefit contribution - 268,584 - - General benefit equivalent 32,934 - - 31,913 Contributions from other funds 74,980 - - - Miscellaneous - 15,300 - - Total Revenues 1,448,412 4,202,552 2,900,467 608,307 Expenditures: Personnel services 26,543 794,951 980,573 20,517 Operating costs: Operations and maintenance 57,071 74,636 67,782 5,037 Contract services 570,126 1,439,473 565,035 273,410 Tree maintenance 124,709 244,541 77,540 63,198 Utilities 320,558 562,221 382,376 93,734 Assessment administration 43,290 24,760 14,440 4,570 Interfund allocation - 83,160 - - General overhead allocation 74,140 373,270 302,420 52,270 Capital outlay 177,394 779,364 382,393 703 Total Expenditures 1,393,831 4,376,376 2,772,559 513,439 Net Change in Fund Balances 54,581 (173,824) 127,908 94,868 Fund Balances, Beginning of Year 1,956,533 4,273,562 7,383,647 788,298 Fund Balances, End of Year 2,011,114$ 4,099,738$ 7,511,555$ 883,166$ Landscape Maintenance District #1 General City Landscape Maintenance District #4R Terra Vista Landscape Maintenance District #6R Caryn Community Landscape Maintenance District #2 Victoria See Notes to the Statement of Revenues, Expenditures and Changes in Fund Balances. 3 Page 268 LANDSCAPE MAINTENANCE DISTRICTS #1 GENERAL CITY, #2 VICTORIA, #4R TERRA VISTA, #6R CARYN COMMUNITY, AND #7 NORTH ETIWANDA, STREET LIGHTING MAINTENANCE DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 CITY OF RANCHO CUCAMONGA Satement of Revenues, expenditures, and Changes in Fund Balances For the Year Ended June 30, 2023 Revenues: Taxes 953,906$ 381,861$ 1,166,047$ Charges for services 5,911 - 31,302 Use of money and property 92,554 4,229 218,447 Contributions from General Fund:- General benefit contribution - - - General benefit equivalent - 74,114 123,287 Contributions from other funds - 26,400 30,180 Miscellaneous - - - Total Revenues 1,052,371 486,604 1,569,263 Expenditures: Personnel services 202,808 - 223,862 Operating costs: Operations and maintenance 43,686 104,324 77,530 Contract services 445,473 437 323,258 Tree maintenance 60,733 - 8,892 Utilities 202,333 348,764 308,257 Assessment administration 11,070 26,350 99,190 Interfund allocation - - - General overhead allocation 128,180 2,500 65,750 Capital outlay 12,722 - 637,332 Total Expenditures 1,107,005 482,375 1,744,071 Net Change in Fund Balances (54,634) 4,229 (174,808) Fund Balances, Beginning of Year 1,123,256 977,830 3,332,241 Fund Balances, End of Year 1,068,622$ 982,059$ 3,157,433$ Street Lighting Maintenance District #2 Residential Park and Recreation Improvement District #85 Landscape Maintenance District #7 North Etiwanda See Notes to the Statement of Revenues, Expenditures and Changes in Fund Balances. 4 Page 269 LANDSCAPE MAINTENANCE DISTRICTS #1 GENERAL CITY, #2 VICTORIA, #4R TERRA VISTA, #6R CARYN COMMUNITY, AND #7 NORTH ETIWANDA, STREET LIGHTING MAINTENANCE DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 CITY OF RANCHO CUCAMONGA, CALIFORNIA Notes to the Statement of Revenues, Expenditures and Changes in Fund Balances For the Year Ended June 30, 2023 NOTE 1: DESCRIPTION OF THE REPORTING ENTITY The City of Rancho Cucamonga was incorporated on November 30, 1977, under the laws of the State of California and enjoys all the rights and privileges applicable to a General Law City. It is governed by an elected five-member board. The City of Rancho Cucamonga, California, has formed certain maintenance districts and authorized the levy of assessments pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500). The City levies annual assessments to finance the costs and expenses necessary for maintenance and improvements in each assessment district. The City cannot levy and collect annual assessments within an assessment district without complying with the procedures specified in the Landscaping and Lighting Act of 1972. On an annual basis, an Engineer's Report must be prepared for each assessment district which contains a full and detailed description of the improvements and the proposed assessments upon assessable lots and parcels of land within the district. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the assessment district for the fiscal year stated therein. •Generally, describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the assessment district by its distinctive designation and indicates the general location of the district. •Refers to the Engineer’s Report for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the district. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. The improvements for the districts include, but are not limited to turf, ground cover, planter beds, shrubs, plants and trees, landscape lighting, irrigation systems, electrical energy for irrigation controllers, hardscapes, entry signs, sound walls, and all associated appurtenant facilities. A description of the specific improvements to be maintained and serviced within each assessment district is set forth in the Annual Engineer’s Report. Maintenance may include the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including repair, removal, or replacement of all or any part of any improvement; providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid waste; the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. Service may include the furnishing of electric current or energy, gas, or other illuminating agent for the lighting or operation of any improvements, and water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. The accompanying statement of revenues, expenditures and changes in fund balances contains information relative only to the Landscape Maintenance Districts #1 General City, #2 Victoria, #4R Terra Vista, #6R Caryn Community, and #7 North Etiwanda, Street Lighting Maintenance District #2 Residential, and Park and Recreation Improvement District #85 of the City of Rancho Cucamonga, which are an integral part of the City of Rancho Cucamonga. 5 Page 270 LANDSCAPE MAINTENANCE DISTRICTS #1 GENERAL CITY, #2 VICTORIA, #4R TERRA VISTA, #6R CARYN COMMUNITY, AND #7 NORTH ETIWANDA, STREET LIGHTING MAINTENANCE DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 CITY OF RANCHO CUCAMONGA, CALIFORNIA Notes to the Statement of Revenues, Expenditures and Changes in Fund Balances For the Year Ended June 30, 2023 NOTE 1: DESCRIPTION OF THE REPORTING ENTITY (CONTINUED) Landscape Maintenance District No. 1 General City (LMD 1) was formed in 1979 and consists of 8,413 single family homes, 10,382 multi-family units, and 8.83 acres of vacant land, seven parks, and trails. Landscape improvements provided in LMD 1 may include, but are not limited to: turf, ground cover, shrubs and trees, sprinkler and irrigation systems, ornamental lighting, drainage systems, masonry walls, entryway monuments, and associated appurtenances. These improvements include all necessary services; operations; administration; and maintenance required to keep the abovementioned improvements in healthy, vigorous, and satisfactory working condition. The assessment rates are as follows: Fiscal Year Fiscal Year Percentage 2022/23 2023/24 Change Single family home 92.21$ 92.21$ 0.00% Condominium unit 46.11 46.11 0.00% Multi-family unit 46.11 46.11 0.00% Commercial/industrial parcel per acre 184.42 184.42 0.00% Victoria Neighborhood Parks and Landscape Maintenance District (LMD 2) was formed in 1982 and consists of 5,890 single family homes, 972 condominiums, 729 multi-family units, 57.97 acres of commercial/industrial, 75.28 acres of public service parcels, and 16.97 acres of vacant land, six parks, and trails. On June 5, 2013, a Proposition 218 ballot proceeding was held, and residents approved a rate increase. The assessment rates are as follows: Fiscal Year Fiscal Year Percentage 2022/23 2023/24 Change Single family home 562.85$ 579.73$ 3.00% Condominium unit 414.21 426.64 3.00% Multi-family unit 393.50 405.31 3.00% Commercial/industrial parcel per acre 2,660.74 2,740.56 3.00% Public service parcel per acre 153.50 158.10 3.00% Undeveloped parcel per acre 112.08 115.44 3.00% Landscape Maintenance District No. 4R Terra Vista (LMD 4R) was formed in 1984 and consists of 2,652 single family homes, 1,249 condominiums, 4,001 multi-family, 35.41 acres of schools, 176.40 acres of commercial/industrial, and 61.08 acres of vacant land. On December 2, 2009, a Proposition 218 ballot proceeding was held, and residents approved a rate increase. The assessment rates are as follows: Fiscal Year Fiscal Year Percentage 2022/23 2023/24 Change Single family home 397.15$ 417.01$ 5.00% Condominium unit 317.72 333.61 5.00% Multi-family unit 278.01 291.91 5.00% Commercial/industrial parcel per acre 1,290.74 1,355.29 5.00% Undeveloped parcel per acre 99.29 104.26 5.00% School parcel per acre 99.29 104.26 5.00% 6 Page 271 LANDSCAPE MAINTENANCE DISTRICTS #1 GENERAL CITY, #2 VICTORIA, #4R TERRA VISTA, #6R CARYN COMMUNITY, AND #7 NORTH ETIWANDA, STREET LIGHTING MAINTENANCE DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 CITY OF RANCHO CUCAMONGA, CALIFORNIA Notes to the Statement of Revenues, Expenditures and Changes in Fund Balances For the Year Ended June 30, 2023 NOTE 1: DESCRIPTION OF THE REPORTING ENTITY (CONTINUED) Landscape Maintenance District No. 6R Caryn Community (LMD 6R) was formed in 1986 and consists of 966 single family homes in Zone 1, 310 single family homes in Zone 2, 5.35 acres of schools, and 0.00 acres of vacant land. On September 1, 2010, a Proposition 218 ballot proceeding was held, and residents approved a rate increase. The assessment rates are as follows: Fiscal Year Fiscal Year Percentage 2022/23 2023/24 Change Single family home - Zone 1 475.93$ 490.21$ 3.00% Single family home - Zone 2 356.95 367.66 3.00% School parcel per acre 118.98 122.55 3.00% Undeveloped parcel per acre 118.98 122.55 3.00% Landscape Maintenance District No. 7 North Etiwanda (LMD 7) was formed in 1989 and currently consists of 3,096 single family homes. The assessment rates are as follows: Fiscal Year Fiscal Year Percentage 2022/23 2023/24 Change Single family home 307.05$ 307.05$ 0.00% Street Lighting Maintenance District No. 2 Residential (SLD 2) was formed in August 1983 and consists of 7,339 single family homes, 2,144 multi-family units, and 35.16 acres of non-residential land. The SLD 2 assessments pay for energy and maintenance for streetlights within the public right-of-way and dedicated easements within the boundaries of SLD 2. The assessment rates are as follows: Fiscal Year Fiscal Year Percentage 2022/23 2023/24 Change Single family home 39.97$ 39.97$ 0.00% Multi-family unit 39.97 39.97 0.00% Commercial/industrial parcel per acre 79.94 79.94 0.00% 7 Page 272 LANDSCAPE MAINTENANCE DISTRICTS #1 GENERAL CITY, #2 VICTORIA, #4R TERRA VISTA, #6R CARYN COMMUNITY, AND #7 NORTH ETIWANDA, STREET LIGHTING MAINTENANCE DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 CITY OF RANCHO CUCAMONGA, CALIFORNIA Notes to the Statement of Revenues, Expenditures and Changes in Fund Balances For the Year Ended June 30, 2023 NOTE 1: DESCRIPTION OF THE REPORTING ENTITY (CONTINUED) Park and Recreation Improvement District No. 85 Red Hill and Heritage Park District (PD 85) was formed in April 1985. PD 85 is a combination Improvement and Maintenance District. This special tax was issued to pay for bonds that were sold in 1985 and refinanced in 1993. The bonds that were sold for the construction of the parks have been paid off as of 2005. However, all parcels in PD 85 will continue to be assessed for the on-going maintenance of both parks. The boundary of PD 85 is citywide except properties within the planned communities. The assessment rates are as follows: Fiscal Year Fiscal Year Percentage 2022/23 2023/24 Change Single family home 31.00$ 31.00$ 0.00% Condominium unit 31.00 31.00 0.00% Multi-family unit 31.00 31.00 0.00% Commercial/industrial parcel <1.50 acres 15.50/Lot 15.50 0.00% 1.51 - 3.50 acres 46.50/Lot 46.50 0.00% 3.51 - 7.00 acres 108.50/Lot 108.50 0.00% 7.01 - 14.00 acres 217.00/Lot 217.00 0.00% 14.01 - 25.00 acres 434.00/Lot 434.00 0.00% >25.01 acres 775.00/Lot 775.00 0.00% NOTE 2: MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND FINANCIAL STATEMENT PRESENTATION The statement of revenues, expenditures and changes in fund balances is reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures are generally recorded when a liability is incurred, as under accrual accounting except for sales tax and grant revenue where the government considers revenue to be available if collected within 180 days of the end of the current fiscal year period. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Assessment Revenue Assessment revenue is recognized on the modified accrual basis, that is, in the fiscal year for which the assessments have been levied providing they become available. Available means then due, or past due and receivable within the current period and collected within the current period or expected to be collected soon enough thereafter to be used to pay liabilities of the current period. The County of San Bernardino collects the assessments for the Districts. Assessment liens attach annually as of 12:01 A.M. on the first day in January proceeding the fiscal year for which the assessments are levied. Assessments are levied on real property as it exists on that date. The assessment levy covers the fiscal period July 1 to June 30. One-half of the assessment is due November 1; the second half of the assessment is due February 1. All assessments are delinquent if unpaid on December 10 and April 10, respectively. 8 Page 273 LANDSCAPE MAINTENANCE DISTRICTS #1 GENERAL CITY, #2 VICTORIA, #4R TERRA VISTA, #6R CARYN COMMUNITY, AND #7 NORTH ETIWANDA, STREET LIGHTING MAINTENANCE DISTRICT #2 RESIDENTIAL, AND PARK AND RECREATION IMPROVEMENT DISTRICT #85 CITY OF RANCHO CUCAMONGA, CALIFORNIA Notes to the Statement of Revenues, Expenditures and Changes in Fund Balances For the Year Ended June 30, 2023 NOTE 2: MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND FINANCIAL STATEMENT PRESENTATION (CONTINUED) Fund Type The Landscape Maintenance District #1 General City, #2 Victoria, #4R Terra Vista, #6 Caryn Community, and #7 North Etiwanda, Street Lighting Maintenance District #2, and Park and Recreation Improvement District #85 funds included in this report are accounted for in the City’s financial records as special revenue funds. Special revenue funds account for and report the proceeds of specific revenue sources that are restricted or committed to expenditures for specified purposes. Special revenue funds are designed to help determine and demonstrate resources that must be used for a specified purpose are, in fact, used for that purpose. NOTE 3: CONTRIBUTIONS FROM GENERAL FUND A General Benefit Contribution quantifies the dollar value of a general benefit to parcels within a district which is required by law to be funded from sources other than special assessments. This general benefit is contributed from general revenues by the City’s General Fund. In the event a district is operating at a deficit, lacks the resources for necessary maintenance or maintains insufficient operating reserves, a General Benefit Equivalent may be authorized by the ity Council through the annual budget process. Per City policy, the amount of the General Benefit Equivalent will not exceed 11% of the adjusted total budget of the district under consideration for the subsidy. NOTE 4: ADVANCES FROM CITY On August 16, 2017, the City Council authorized an advance of $4,286,054 from the General Fund to the Street Lighting Maintenance District #2 Fund to provide funding for the purchase and acquisition of Southern California Edison owned streetlights, the installation of LED lighting to streetlights, and other one-time costs necessary to inventory the streetlights. The advance was completed in phases and bears interest at 1.0% on the outstanding balance. The advance is to be repaid to the City’s General Fund at such time as funds are available by Street Lighting Maintenance District #2 at the end of each fiscal year. At June 30, 2023, the outstanding balance amounted to $3,481,246. 9 Page 274 Ls� .... •••••• INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Community Parks and Landscape Citizens' Oversight Committee City of Rancho 'Cucamonga, California We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the statement of revenues, expenditures and changes in fund balances of Landscape Maintenance Districts #1 General City, #2 Victoria, #4R Terra Vista, #6R Caryn Community, and #7 North Etiwanda, Street Lighting Maintenance District #2 Residential, and Park and Recreation Improvement District #85 (collectively, the Districts), of the City of Rancho Cucamonga, California (the City), for the year ended June 30, 2023, and the related notes to statement of revenues, expenditures and changes in fund balances, and have issued our report thereon January 12, 2024. Report on Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements, on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses or significant deficiencies may exist that were not identified. Report on Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. www ,slcpa .com �,-,., ... w-., g PrimeGlobal IM'A<'.:Nl.;ir.-o,.rJ,,lc!\1J.."1 """1.,;.,rMn·��l,.,.n 203 N Brhl ��!vd Suit,. '.:,103 I 24422 Av<'ntdJ de Id C,Hlol.1 Suite 2-5 I lG1 If f ou11h SlrPPI Suite 200 I 21.:>1 f�1vPr Pl,11<1 Dr Su1!P 150 I 21 V/,llciway ,\venue Suite :WQF;q fhi•,l (.,,\ <•2f>L 1 1 ,HJur1,1 t l1lls Cr\ 92V>J S,mt,1 /\11c1 Cl\ q2701 Sal r.1rncnto C.i\ 0.:1333 1 Ile 1/.'oodlJncls rx 77 ,RO t714J ,,12 on22 (�14ci132q 82<,q <714J svi.1OOO 1'l1Gl 5O3-CJGfJl (0JG1 828-4587 ATTACHMENT 3 Page 275 Ls� ....•••• •• To the Community Parks and Landscape Citizens' Oversight Committee City of Rancho Cucamonga, California Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Brea, California January 12, 2024 Page 276 DATE:June 19, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Wess Garcia, Library Director SUBJECT:Consideration of the City Council Library Subcommittee's Recommendation to Appoint Members to the Library Board of Trustees. (CITY) RECOMMENDATION: Staff recommends the City Council approve the City Council Library Subcommittee’s recommendation to appoint William Diepenbrock, Eva Miller, and Riley Wells to each serve a three-year term on the Library Board of Trustees. BACKGROUND: As mandated by the California Education Code Sections 18910-18927, municipal public libraries shall have a Board of Trustees appointed by the municipality’s governing body. As outlined in the By-laws of the Rancho Cucamonga Public Library Board of Trustees, the Board is mandated to provide oversight to the Library. Terms of office for the Trustees shall be for three (3) years and all Members serve in a volunteer capacity. Three vacancies will be created on the Board on June 30, 2024, when the terms for Board Members William Diepenbrock, Eva Miller, and Riley Wells conclude. William Diepenbrock, Eva Miller, and Riley Wells would each be appointed to complete three-year terms concluding June 30, 2027. ANALYSIS: The City Council Library Subcommittee, at their meeting on May 15, 2024, interviewed five applicants for the Library Board of Trustees vacancies. The Subcommittee recommends the appointment of William Diepenbrock, Eva Miller, and Riley Wells. These three candidates have demonstrated their passion for public library services in Rancho Cucamonga. FISCAL IMPACT: None. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: Providing superior Library Services to the residents of Rancho Cucamonga supports City Council’s Core Values of providing and nurturing a high quality of life and equitable prosperity for all. ATTACHMENTS: None. Page 277