No preview available
HomeMy WebLinkAbout1998/04/01 - Agenda PacketCITY COUNCIL AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETINGS 1st and 3rd Wednesdays - 7:00 p.m. April 1, 1998 Civic Center Counc/i Chambers 10500 Civic Center Drive Rancho Cucamonga, CA 91730 City Co~mcilmembers W'dliam J. Alexander, Mayor Diane W~filiams, Mayor Pro Tern Paul Biane, Councilmember James V. Curatalo, Councilmember Jack Lain, City Manager James L. Markman, City Attorney Debra J. Adams, City Clerk City Office: 477-2700 City Council Agenda April 1, 1998 All items submitted for the City Council Agenda must be in writing. The deadline for submitting these items is 6:00 p.m. on Tuesday, one week prior to the meeting. The City Clerk's Office receives all such items. 1. Roll Call: A, CALL TO ORDER Alexander Biane Curatalo , and Williams B. ANNOUNCEMENTS/PRESENTATIONS Presentation of a Proclamation for Fair Housing Month. Presentation of a Proclamation proclaiming April as California Earthquake Preparedness Month. C. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the City Council. State law prohibits the City Council from addlressing any issue not previously included on the Agenda. The City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. D. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Council at one time without discussion. Any item may be removed by a Councilmember or member of the audience for discussion. 1. Approval of Minutes: March 4, 1998 Approval of Warrants, Register Nos. 3/4/98, 3/11/98, 3/18/98, and Payroll ending 3/5/98, for the total amount of $2,468,333.38. Approval for advertising of "Notice Inviting Bids" for the construction of a building pad site at the northwest corner of Eftwanda Creek Park, located on East Avenue north of summit Road. RESOLUTION NO. 98-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF A BUILDING PAD SITE AT THE NORTHWEST CORNER OF ETIWANDA CREEK PARK, LOCATED ON EAST AVENUE NORTH OF SUMMIT ROAD, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS 14 15 City Council Agenda April 1, 1998 Approval of appropriation of funds and authorization to purchase one (1) International Model 4900 4X6 Clam Truck/Speed Loader from Dieterich International Truck Sales of San Bernardino, Califomia, in the amount of $131,989.44 and funded from Fund 72- 4225-7045. Approval of a license agreement (CO98-014) between the City of Rancho Cucamonga and Southern California Edison for the attachment of banners to light poles for the Foothill Boulevard Banner Program. Approval to execute a Professional Services Agreement (CO98-015) with LSA Associates, Inc., not to exceed $135,770, for the preparation of an Environmental Impact Report for General Plan Amendment 98-02, V'mtoria Community Plan Amendment 98-01 and Etiwanda Specific Plan Amendment 98-01, to be funded from developer deposit through Account No. 01-4333-6035. Approval to authorize the transfer of $29,050 from Account No. 28- 4333-9712 to Account No. 28-4333-9713 to provide additional funding for the completion of the Senior Center Parking Lot Expansion and Alpine Street Improvement Project. o Approval of a request by the Eftwanda Historical Society to establish new policies for reservation and fees related to special event uses of the Museum facility that will supplement the City's General Facilities Policy - APN: 227-513-05. ° Approval of the Easement Dedications from the Southern California Edison Company for street, highway and related purposes and storm drain purposes for the development of the tracts related to Tentative Tract 13564. 10. Approval of Improvement Agreement, Improvement Secudty for DR 96-27, generally located on the west side of Eftwanda Avenue north and south of North Ovedook Drive, submitted by Mastercraft Homes. RESOLUTION NO. 98-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY FOR DR 96-27 11. Approval of the Map, Improvement Agreement, Improvement Security, and Ordering the Annexation to Landscape Maintenance ~ No. 7 and Street Lighting Maintenance Distdct Nos. 1 and 7 for Tract No. 13564-2, generally located north of Wilson Avenue east of Wardman Bullock Road, submitted by Standard Pacific Corporation. 19 2O 21 25 26 53 58 60 61 City Council Agenda April 1, 1998 RESOLUTION NO. 98-058 a RESOLUTION OF THE CITY COUNCIL Of THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING TRACT MAP NO. 13564-2, IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY RESOLUTION NO. 98-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 7 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 7 FOR TRACT MAP NO. 13564-2 12. Approval of the Map, Improvement Agreement, Improvement Security, and Ordedng the Annexation to Landscape Maintenance District No. 1 and Street Lighting Maintenance Distdct Nos. 1 and 2 for Tract No. 14459, generally located south of Lemon Avenue between Archibald Avenue and London Avenue, submitted by Alpha Service and Technology C/O Diamond Brothers, Inc. RESOLUTION NO. 98-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING TRACT MAP NO. 14459, IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY RESOLUTION NO. 98-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. I AND 2 FOR TRACT MAP NO. 14459 13. Approval of release of Real Property Improvement Contract and Lien Agreement and approval of a Real Property Improvement Contract and Agreement and Cash Security for Public Street Improvements at 9623 Almond Street from Mark Jennings and Gina P. Jennings. 64 65 68 71 72 75 City Council Agenda April 1, 1998 RESOLUTION NO. 98-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RELEASING A REAL PROPERTY IMPROVEMENT CONTRACT AND LIEN AGREEMENT, AND ACCEPTING A REAL PROPERTY IMPROVEMENT CONTRACT AND AGREEMENT FROM LOT 5 OF TRACT NO. 9306 4 77 E. CONSFNT ORDINANCES The following Ordinances have had public hearings at the time of first reading. Second readings are expected to be routine and non- controversial. They will be acted upon by the Council at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion. No Items Submitted. F. ADVI=RTISED PUBLIC HEARINGS The following items have been advertised and/or posted as public hearings as required by law. The Chair will open the meeting to receive public testimony. CONSIDERATION OF THI= DRAFT ANNUAL COMMUNITY DFVFLOPMI=NT BLOCK GRANT FUNDING ALLOCATION FOR FY 1998/99 CONSIDFRATION OF A REQUEST TO MODIFY THE GENERAL BIKFWAYS PLAN (AMENDMENT 98-01, FIGURE 111-7B) TO DFSIGNATF HAVFN AVFNUE AND FOOTHILL BOULEVARD AS C~ ASS III BIKE ROUTFS RESOLUTION NO. 98-063 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT NO. 98-01, TO MODIFY THE GENERAL BIKEWAYS PLAN, BY DESIGNATING HAVEN AVENUE AND FOOTHILL BOULEVARD AS CLASS III BIKE ROUTES, AND MAKING FINDINGS IN SUPPORT THEREOF 78 121 128 City Council Agenda April 1, 1998 5 G. PUBLIC HEARINGS The following items have no legal publication or posting requirements. The Chair will open the meeting to receive public testimony. CONSIDERATION OF A REVISION TO THE ClTY'S PURCHASING ORDINANCE ORDINANCE NO. 328B (first reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, REPEALING CHAPTER 3.08 OF TITLE 3 OF CHAPTER 3.08 THERETO, AND REVISING THE CITY'S PURCHASING SYSTEM RESOLUTION NO. 87-602A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING RESOLUTION NO. 87-602 ESTABLISHING THOSE AUTHORITY AND POLICY LIMITS PERTAINING TO THE PURCHASING PROCEDURES OF CHAPTER 3.08 OF THE RANCHO CUCAMONGA MUNICIPAL CODE 130 132 148 H. CITY MANAGER'S STAFF REPORTS The following items do not legally require any public testimony, although the Chair may open the meeting for public input. No Items Submitted. I. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. They am not public hearing items, although the Chair may open the meeting for public input. 1. CONSIDFRATION TO DISPLAY THE VIETNAM MEMORIAL MOVING WALL (Oral) UPDATE REGARDING FARL OLSON'S CONCERNS ON YEW STREFT 150 City Council Agenda April 1, 1998 J. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for City Council to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. K. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the City Council. State law prohibits the City Council from addressing any issue not previously included on the Agenda. The City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. CONSIDERATION OF REQUEST BY VALLEY BASEBALL, INC. TO WAIVF FEES FOR A BASEBALL CLINIC L. ADJOURNMENT I, Debra J. Adams, City Clerk of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on March 26, 1998, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. March 4, 1998 CITY OF RANCHO CUCAMONGA CITY COUNCIL MINUTES Regular Meeting A regular meeting of the Rancho Cucamonga City Council was held on Wednesday, March 4, 1998, in the Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:13 p.m. by Mayor William J. Alexander. Present were Councilmembers: Paul Biane, James Curatalo, Diane Williams and Mayor William J. Alexander. Also present were: Jack Lam, City Manager; James Markman, City Attorney; Jerry Fulwood, Deputy City Manager; Linda Daniels, RDA Director; Rick Gomez, Community Development Director; Brad Buller, City Planner; Shintu Bose, Deputy City Engineer; Bill Makshanoff, Building Official; Suzanne Ota, Community Services Director; Dave Moore, Recreation Superintendent; Paula Pachon, Management Analyst II; Deborah Clark, Library Director; Duane Baker, Assistant to the City Manager; Diane O'Neal, Assistant to the City Manager; Jenny Haruyama, Management Analyst I; Chief Dennis Michael, Rancho Cucamonga Fire Protection District; Lt. Joseph Henry, Rancho Cucamonga Police Department; and Debra J. Adams, City Clerk. B. ANNOUNCEMENTS/PRESENTATIONS B1. Presentation of a Proclamation to the American Red Cross declaring the month of March as Red Cross Month. Proclamation presented to Dr. Gene Jeffers. Dr. Jeffers also presented Mayor Alexander with a plaque for his support of their "Un Golf Tournament" and thanked him for his participation. B2. James Markman, City Attomey, stated there is an additional item that Joe O'Neil, the City Engineer, needs to add to the Consent Calendar regarding approving an agreement with Caltrans for the Route 30 Freeway. MOTION: Moved by Williams, seconded by Biane to add the item. Motion carried unanimously, 4-0. B3. Mayor Alexander read a proclamation recognizing March 10, 1998 as Arbor Day. Diane O'Neal, Assistant to the City Manager, also gave information on the Tree Registry program. B4. Mayor Alexander presented Suzanne Ota, Community Services Director, with a City tile recognizing her efforts and years of service with the City of Rancho Cucamonga. He wished her good luck as she leaves the City and accepts a position with the City of Menlo Park. City Council Minutes March 4, 1998 Page 2 B5. Jack Lam, City Manager, stated item I1 should be continued to the March 18, 1998 meeting. C. COMMUNICATIONS FROM THE PUBLIC C1. Helen McGowen-Houston read a letter into the record which is on file in the City Clerk's office relating to a family incident she had involving the Sheriff's Department. C2. Earl Olsen, Yew Street, stated there had been someone stabbed in his neighborhood. He commented on the flood control channel near him and that they want to do something to eliminate strangers from coming through there. He wanted to know whose property this is to see if something can be done to build a wall. Mayor Alexander stated this should come back on the next agenda for further discussion. C3. Rex Gutierrez, 11021 Carlow Court, stated he is sorry to see Suzanne Ota, Community Services Director, leave. He continued to report various items to the Council that he would like looked into or action taken. A copy of the items he identified is on file in the City Clerk's office. D. CONSENT CALENDAR D1. Approval of Minutes: January 21, 1998 February 4, 1998 D2. Approval of Warrants, Register Nos. 2~4~98 and 2/11/98 and Payroll ending 2/5/98, for the total amount of $2,929,847.13. D3. Approval of Western Waste Industries merger with USA Waste Services. D4. Approval to transfer a City vehicle to the County of San Bernardino for Police services. D5. Approval of request for waiver of Epicenter rental fees for the School Bus Roadeo to be held on April 18, 1998. D6. Approval of a resolution supporting a California State University San Bernardino's efforts to educate the youth not to smoke. RESOLUTION NO. 98-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUPPORTING CALIFORNIA STATE UNIVERSITY SAN BERNARDINO'S EFFORTS TO EDUCATE THE YOUTH NOT TO SMOKE D7. Approval of disposition of a portion of City-owned property, located north of Lot 10 of Tract 13063 on Greenstone Drive, south of Highland Avenue, submitted by John F. Jansen. City Council Minutes March 4, 1998 Page 3 RESOLUTION NO. 98-035 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, COUN'DY OF SAN BERNARDINO, STATE OF CALIFORNIA, FINDING THAT CERTAIN REAL PROPERTY, MORE PARTICULARLY DESCRIBED HEREIN, TO BE SURPLUS AND A BURDEN ON THE CITY OF RANCHO CUCAMONGA AND AUTHORIZING AND DIRECTING THE MAYOR AND cl'rY CLERK TO EXECUTE THAT CERTAIN DEED, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT "A" AND TO CAUSE THE SAME TO BE DELIVERED TO THE PERSONS NAMED THEREIN D8. Approval to release an agreement for postponement of .recordation of covenants, conditions and restriction for Tract 13279, submitted by Citation Homes. RESOLUTION NO. 98-036 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, RELEASING THE AGREEMENT FOR POSTPONEMENT OF RECORDATION OF COVENANTS, CONDITIONS AND RESTRICTION FOR LOTS 8 AND 11 OF TRACT 13279 D9. Approval of Improvement Agreement for CUP 94-39, located on the north side of Ashford Street east of Center Avenue, submitted by the Cucamonga County Water District. RESOLUTION NO. 98-037 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENTAGREEMENT FOR CONDITIONAL USE PERMIT 94-39 D10. Approval of the Improvement Agreement and Improvement Secudty for Tract No. 13564-2, generally located north of Wilson Avenue east of Wardman Bullock Road, submitted by Standard Pacific Corporation. RESOLUTION NO. 98-038 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY FOR TRACT MAP NO. 13564-2 D11. Approval of Agreement with San Bemardino County Superintendent of School (CO 98-009) for Pilot After-School Teen Program and approval of budget appropriation in the amount of $31,300. MOTION: Moved by Biane, seconded by Curatalo to approve the staff recommendations in the staff reports contained in the Consent Calendar, including the added item and Resolution No. 98-039. Motion carried unanimously, 4-0. E. CONSENT ORDINANCES No Items Submitted. City Council Minutes March 4, 1998 Page 4 F. ADVERTISED PUBLIC HEARINGS No Items Submitted. G. PUBLIC HEARINGS No Items Submitted. H. CITY MANAGER'S STAFF REPORTS H 1. CONSIDERATION OF A REQUEST FROM CHAFFEY JOINT UNION HIGH SCHOOL DISTRICT TO SUPPORT MEASURE "X" Charles Uhaley, President of Chaffey Joint Union High School District, made a presentation regarding the importance of Measure X and the passage of it. He commented that Dennis and Carmen Underwood and Bette Harrison were also present regarding this important issue. He asked for the Council to support this at the April election and that if it is approved it would help to provide for an additional high school in Rancho Cucamonga. Resolution No. 98-040 was distributed to the City Council and read by Mayor Alexander. MOTION: Moved by Williams, seconded by Curatalo to approve Resolution No. 98-040. Motion carried unanimously, 4-0. I. COUNCIL BUSINESS I1. CONSIDERATION OF PARK AND RECREATION COMMISSION RECOMMENDATION RE:CARDINC ALLOCATION OI- FUNDS FROM "CA.JESS VVl IO" CONCERT ITEM CONTINUED TO MARCH '18, 1998 12. UPDATE ON THE ISLE HOUSE Update by Brad Buller, City Planner. He also commended Larry Henderson, Principal Planner for his dedication to this project. 13. Mayor Alexander stated Councilmember Williams was once again elected to serve on LAFCO where she is presently serving as Chairman and that he is the Vice Chair for the City Select Committee. He congratulated her on this accomplishment. J. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were identified for the next meeting. City Council Minutes March 4, 1998 Page 5 K. COMMUNICATIONS FROM THE PUBLIC No communications were made from the public. L. ADJOURNMENT MOTION: Moved by Biane, seconded by Williams to adjourn to executive session to discuss Personnel Matters per Government Code Section 54957, and Property Negotiations per Government Code Section 54956.8 for property located on Rochester, between Foothill Boulevard and Arrow Route; Valley Baseball and Rick Gomez, Community Development Director, negotiating parties; regarding terms of agreement. Motion carried unanimously, 4-0. The meeting adjourned at 8:12 p.m. The Council reconvened at 9:00 p.m., after the conclusion of executive session, and announced they had unanimously approved an amendment to CO 89-037. The Council adjourned at 9:02 p.m. Respectfully submitted, Debra J. Adams, CMC City Clerk Approved: ,,~ .':2 0 J .4 z~.~ .J k- c3 z ! ! # I I I ! ! I I I II I I ~ ~ 0~o~o~o-*ooo~o~ooo.oo~ooo~o~o~oo~o~o~ ~oo ~ ~ ~ o ~ omowo~wom~o~ooom~oo~n~o~onomomooo~wo~owo~ -oo ~ ~ ~ ~ u m~ ~mu m~ wmm mm mwmu ~ ~m wwm~m~ m { I ~ o m- (( ~ -mm -mm( m((~m(w-wmm -4= (m(- z~w( ) I P I k I II I ~ l I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Iml IZ:I I I I I li~l IZI Iml I:~1 m ~ 0 0 v V~ V Y Y~ Y II II I ! ~ =z ~ ~ z I I z( ~ - z m z ~ m ~ w w~ .(z(. o u~o£ ~ · ~'~ ~ -£~- ~ ~ wOO U u3~ (z--~ZO--Ow OJ~Z ~3( C · moo ~ (Z- Jd z, ~8~ ~ ..~ -- . ~ ~ -. I)1 , , ! I ! ! ! ! ! ! ! ! ! ! I ! ! I I ! I I ! . ! · ! ! , I I I I I I i : I I I I I I i I i I I I I ! I ~0 0 ~ 0~ ~ ~BO~O O0 0~0 7 I I mm m m m m mm mm m ~ ~ m ~ m~ Z · · · II · · IZ · 0 iv) · uJ Iz .J I 18 It II U · · · b · It ! · I II !01 i~! I~ I I~ I I ~ I~ I I~ I I~ I 121 CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: BY: SUBJECT: April 1, 1998 Mayor and Members of the City Council Jack Lam, AICP, City Manager, William J. O'Neil, City Engineer Michael D. Long, Supervising Public Works Inspector AUTHORIZE THE ADVERTISING OF THE "NOTICE INVITING BIDS" FOR THE CONSTRUCTION OF A BUILDING PAD SITE AT THE NORTHWEST CORNER OF ETIWANDA CREEK PARK, LOCATED ON EAST AVENUE NORTH OF SUMMIT ROAD RECOMMENDATION It is recommended that City Council approve the plans and specifications for the Construction of a Building Pad Site at the Northwest Comer of Etiwanda Creek Park, located on East Avenue north of Summit Road, and approve the attached resolution authorizing the City Clerk to advertise the "Notice Inviting Bids." BACKGROUND/ANALYSIS The subject project plans and specifications have been completed by staff and approved by the City Engineer. The Engineer's estimate for construction is $23,000,00. Legal advertising is scheduled for April 7 and April 14, 1998, with the bid opening at 2:00 PM on Tuesday, April 21, 1998. Respectively submitted, William J. O'Neil City Engineer WJO:MDL:sd Attachments J SOLUTIO 78'-0 S'6 A RESOLUTION OF THE CITY COU%'CIL OF THE CITY OF RANCHO CUCAzMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF A BUILDING PAD SITE AT THE NORTHWEST CORNER OF ETIWANDA CREEK PARK, LOCATED ON EAST AVENUE NORTH OF SUMMIT ROAD, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS WHEREAS, it is the intention of the City of Rancho Cucamonga to construct certain improvements in the City of Rancho Cucamonga. WHEREAS, the City of Rancho Cucamonga has prepared plans and specifications for the construction of certain improvements. NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City of Rancho Cucamonga be and are hereby approved as the plans and specifications for '.'Construction of a Building Pad Site at the Northwest Comer of Etiwanda Creek Park, located on East Avenue north of Summit Road." BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing the work specified in the aforesaid plans and specifications, which said advertisement shall be substantially in the following words and figures, to wit: "NOTICE INVITING SEALED BIDS OR PROPOSALS" Pursuant to a Resolution of the Council of the City of Rancho Cucamonga, San Bernardino County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said the City of Rancho Cucamonga will receive at the Office of the City Clerk in the offices of the City of Rancho Cucamonga, on or before the hour of 2:00 P.M. on April 21, 1998, sealed bids or proposals for the "Construction of a Building Pad Site at the Northwest Comer of Eftwanda Creek Park, located on East Avenue north of Summit Road" in said City. Bids will be publicly opened and read in the office of the City Clerk, 10500 Civic Center Drive, Rancho Cucamonga, California 91730. Bids must be made on a form provided for the purpose, addressed to the City of Rancho Cucamonga, California, marked, "Bid for Construction of a Building Pad Site at the Northwest Comer of Etiwanda Creek Park". PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California, and /5' RESOLUTION NO. APPROVE PLANS & SPECIFICATIONS - ETIWANDA CREEK PARK April I, 1998 Page 2 are available to any interested party, on request. The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. Pursuant to provisions of Labor Code Section 1775, the Contractor shall forfeit, as penalty to the City of Rancho Cucamonga, not more than twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the pro- visions of said Labor Code. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: mo When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request of certificate, or When the number of apprentices in training in the area exceeds a ratio of one to five, or When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or Do When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours as set forth in RESOLUTION NO. APPROVE PLANS & SPECIFICATIONS - ETIWANDA CREEK PARK April I, 1998 Page 3 Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall tbrfeit, as a penalty to the City of Rancho Cucamonga, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are def'med in the applicable collective bargaining agreement filed in accordance with Labor Code Section 17773.8. The bidder must submit with his proposal, cash, cashier's check, certified check, or bidder's bond, payable to the City of Rancho Cucamonga for an amount equal to at least ten percent (10% of the amount of said bid as a guarantee that the bidder will enter into the proposed contract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashier's check, certified check, or bond shall become the property of the City of Rancho Cucamonga. If the City of Rancho Cucamonga awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Rancho Cucamonga to the difference between the low bid and the second lowest bid, and the surplus, if any shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be one hundred percent (100%) of the contract price thereof, and an additional bond in an amount equal to one hundred percent (100%) of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said City of Rancho Cucamonga for the construction of said work. No proposal will be considered from a Contractor to whom a proposal form has not been issued by the City of Rancho Cucamonga. Contractor shall possess any and all contractors licenses, in form and class as required by any and all applicable laws with respect to any and all of the work to be performed under this contract; including but not limited to a Class "A" License (General Engineering Contractor) or Class "LICENSE" in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et. seq.) and rules and regulation adopted pursuant thereto. The Contractor, pursuant to the "California Business and Professions Code", Section 7028.15, shall indicate his or her State License Number on the bid, together with the expiration date, and be signed by the Contractor declaring, under penalty of perjury, that the information being provided is true and correct. The work is to be done in accordance with the profiles, plans, and specifications of the City of Rancho Cucamonga on file in the Office of the City Clerk at 10500 Civic Center Drive, Rancho Cucamonga, California. Copies of the plans and specifications, available at the office of the City Engineer, will be furnished upon application to the City of Rancho Cucamonga and payment of $0.00. /7 RESOLUTION NO. APPROVE PLANS & SPECIFICATIONS - ETIWANDA CREEK PARK April 1, t998 Page 4 Upon written request by the bidder, copies of the plans and specifications will be mailed when said request is accompanied by payment stipulated above, together with an additional nonreimbursable payment of $15.00 (FIFTEEN DOLLARS) to cover the cost of mailing charges and overhead. The successful bidder will be required to enter into a contract satisfactory to the City of Rancho Cucamonga. In accordance with the requirements of Section 9-3.2 of the General Provisions, as set forth in the Plans and Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). The City of Rancho Cucamonga, California, reserves the right to reject any and all bids. By order of the Council of the City of Rancho Cucamonga, California. Dated this 1 st day of April 1998. PASSED AND ADOPTED by the Council of the City of Rancho Cucamonga, California, this 1st day of April 1998. William J. Alexander, Mayor ATTEST: Debbie J. Adams, City Clerk ADVERTISE ON: APRIL 7 AND APRIL 14, 1998 /8 CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: April l, 1908 TO: Mayor and Members of the City Council Jack Lam, AICP, City Manager FROM: William J. O'Neil. City Engineer BY: Gary Varney, Streets & Storm Drains Superintendent SUBJECT: REQUEST FOR APPROPRIATION OF FUNDS AND AUTHORIZATION TO PURCHASE ONE (1) INTERNATIONAL MODEL 4900 4X6 CLAM TRUCK /SPEED LOADER FROM DIETERICH INTERNATIONAL TRUCK SALES OF SAN BERNARDINO, CALIFORNIA IN THE AMOUNT OF $131,989.44 AND FUNDED FROM FUND 72-4225-7045. .RECOMMENDATION: It is recommended that the City Council appropriate funds and authorize the replacement purchase of one (1) International Model 4900 4X6 Clam Truck/Speed Loader from Dieterich International Tuck Sales of San Bernardino, California in the amount of $131,989.44, funded from account 72- 4225-7045. BACKGROUND/ANALYSIS: In December 1997, unit 0516 a 1988 heavy duty dump truck that is equipped with a two ton crane, was deemed unsafe. This articulating claw/clam truck is one of the more versatile trucks in our fleet used for picking up large tree limbs, debris and clearing of storm drains. An independent inspection company found stress cracks and metal fatigue in the crane on an annual inspection and deemed the truck unsafe. This unit was scheduled for replacement in fiscal year 98/99, however the unsafe condition rating is cause for its replacement sooner. On March 2, 1998 sixteen sets of specifications were sent out and two bids were received on March 16, 1998. Staff is recommending that Dieterich International Truck Sales of San Bernardino, California, be awarded the contract as the most compliant bidder. Re~p~9.~fully submitted, Wi i~J.~Nei;' City Engineer WJO:gv DATE: TO: CITY OF RANCHO CUCAMONGA STAFF REPORT April 1, 1998 Mayor and Members of the City Council dack Lam, AICP, City Manager FROM: Linda D. Daniels, Redevelopment Director BY: Cathy D. Wahlstrom, Redevelopment Analyst SUBJECT: Southern California Edison License Agreement for Foothill Boulevard Banner Program RECCOMENDATION: It is recommended that the City Council approve a license agreement between the City of Rancho Cucamonga and Southern California Edison for the attachment of banners to light poles for the Foothill Boulevard Banner Program. ANALYSIS: A recommendation to the City Council to approve the license agreement between Southern California Edison and the City of Rancho Cucamonga is on this evening's Redevelopment Agency consent calendar. The license agreement, valid for one year, has been prepared between the City of Rancho Cucamonga and Edison for the attachment of banners to light poles. The license agreement contains a renewal option at the end of the one-year te~m. Since Edison does not have an established relationship with the Agency, the license agreement has been prepared between the City of Rancho Cucamonga and Edison, consistent with prior Edison agreements. The banners are scheduled for installation in spring 1998. Re~ submitted, - Linda Daniels, Redevelopment Director /banneredison.st CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: BY: SUBJECT: April 1, 1998 Mayor and Members of the City Council Jack Lam, AICP, City Manager Brad Buller, City Planner Nancy Fong, AICP, Senior Planner APPROVAL TO EXECUTF A PROFESSIONAL SERVICES AGREEMENT WITH LSA ASSOCIATES. INC.. NOT TO EXCEED $135.770. FOR THE PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT FOR GENERAL PLAN AMENDMENT 98-02. VICTORIA COMMUNITY PLAN AMI:::NDMENT 98-01 AND ETIWANDA SPECIFIC PLAN AMENDMFNT 98-01. TO BI:= FUNDED FROM DEVELOPER DEPOSIT THROUGH ACCOUNT NO. 01-4333-6035. RECOMMENDATION Staff recommends the City Council, through minute action, authorize the Mayor to execute the Professional Services Agreement awarding the subject contract to LSA Associates, Incorporated. BACKGROUND/ANALYSIS Proposed Project: The applicant, American Beauty Development Company, submitted multiple land use amendment applications in January of this year. The proposed project site consists of approximately 272.86 acres. Of the total acreage, approximately 185 acres of land will require amendments to the land use, circulation, and open space elements of the General Plan, Victoda Community Plan, and Eftwanda Specific Plan. The project area encompasses the Victoria Lakes project, the areas west of Day Creek Boulevard and Etiwanda Avenue, the section of utility corridor between Base Line Road and Foothill Boulevard, and as shown in Exhibit "A." The proposed land use amendments involve the following: Convert 103.5 acres designated for Community Facility, Open Space, Utility Corridor, Medium and Medium High Residential, and Regional Related Commercial to Low and Low-Medium single family residential, a park, a school and open space; convert 54.46 acres at the west side of Day Creek Boulevard between Base Line Road and Foothill Boulevard from Regional Related Commercial to single family and multi-family residential; and convert 27 acres at the west side of Eftwanda Avenue, north of Church Street from Office to single family residential. The applicant intends to submit a master plan development proposal in the near future. Because the proposed amendments have significant changes, an EIR is required. Selected Consultant: LSA Associates, Incorporated was invited to submit a proposal because of the following reasons: The firm is still on our established list of qualified CITY COUNCIL STAFF REPORT PROFESSIONAL SERVICES AGREEMENT April 1, 1998 Page 2 consultants, they are preparing the EIR for Edison's General Plan Amendment, part of the proposed project is within Eaison's EIR project site, they have an advantage over other qualified consultants in their familiarity with the environmental setting of the project site and the City's requirements, many components of the traffic analysis completed by LSA for Edison's EIR will be used for the proposed project, and their track record demonstrates that they could meet the aggressive time line for the EIR as desired by the applicant. Staff reviewed their proposal and determined that it meets the City's needs. The total cost of the contract including a 5 percent contingency is $135,770. City Planner BB:NF:taa Attachments: Exhibit 'A" - Existing and Proposed Land Uses Exhibit "B" - General and EIR Project Boundary CITY OF RANCHO CUCAMONGA GPA 98-02 VCPA 98-01 AND ESPA 98-01 · ~GURE "A" - Existing and Proposed Land Uses lOOO o 1003 Feet N ~ COMMI;NITY Temr Vi~ Victorin L Low D, msity (2.4 DUIAC') Low M~lium Demity (4..8 DU/AC) Medi-m Deasity (8-14 DU/AC) Medi-m ~ Demit'y (14-24 DU/AC} xigh Demiry (24-30 DU/^C) COMMI~CIAL Community Com, munity Facility Neighlx, rhood Commercial Office Park RC Re~'eati,',nai Comraerciai RRC Rr~ioml Relar~l Regioual Related OfficeYCommerciaI VC Village MIXE. D USE MFC Fin~ucial, Restaurants, R~id~u"ial MIlO HOml:fiml & R~laU~d Fa¢ilit'i~m, PUBLIC & QUASI-PUBLIC E Elmm,,ulary School JR.H Junior High School H$ High School P P~rk~ SBC2~ San B~-u~xlin, o County. Flood Con='ol UC U121ity Corridor CITY OF RANCHO CUCAMONGA GPA 98-02 VCPA 98-01 AND ESPA 98-01 mGURE "B" - General Plan and EIR Project Boundary IOO0 0 1OI213 Feet CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: BY: SUBJECT: April 1, 1998 Mayor and Members of the City Council Jack Lam, AICP, City Manager Brad Buller, City Planner Thomas Grahn, AICP, Associate Planner AUTHORIZE THE TRANSFER OF $29.050 FROM ACCOUNT 28-4333-9712 TO ACCOUNT 28-4333-9713 TO PROVIDE ADDITIONAL FUNDING FOR THE COMPLETION OF THE SENIOR CENTFR PARKING LOT EXPANSION AND ALPINE STREET.IMPROVEMENT PROJECT. RECOMMENDATION Authorize the requested fund transfer to implement the City Council's previous direction to fund the Senior Center Parking Lot Expansion and the Alpine Street Improvement Project. BACKGROUND/ANALYSIS Program funding for the Senior Center Improvement Project was broken down into five separate areas. These program funds include expansion design, expansion construction, interior ADA improvements, parking lot design and construction, and parking lot landscaping. Bids were received for construction of parking lot improvements and have exceeded budgeted funds, therefore staff recommends the transfer of funds from the landscaping portion of the project. Staff recommends the City Council authorize the transfer of $29,050 from Account No. 28-4333-9712 to Account No. 28-4333-9713 to provide additional funding for the completion of the Senior Center Parking Lot Expansion and the Alpine Street Improvement Project. Respectfully submitted, Brad Bull~~~~~~r City Planner BB:TG:taa DATE: TO CITY OF RANCHO CUCAMONGA STAFF REPORT April 1. 1998 Mayor and Members cf me City Counc:l Jack Lam, AICP, City Manager FROM: Brad Buller, City Planner BY: Larry Henderson, Principal Planner SUBJECT: CHAFFEY-GARCIA HOUSE & MUSEUM RESERVATION AND FEE POLICY Consideration of a request by the Eftwanda Historical Society to establish new policies for reservations and fees related to special event uses of the museum facility that will supplement the City's General Facilities Policy -'APN: 227-513-05. RECOMMENDATION By minute action, approve the attached Chaffey-Garcia House & Museum Reservation and Fee Policy. BACKGROUND/ANALYSIS For the last year and a half, the Etiwanda Historical Society has been approached on several occasions by persons interested in renting the subject facility for weddings, receptions, and other gatherings. Although the existing agreement between the City and the Eftwanda Historical Society allows for such activities, it was noted that the City's General Facilities Reservation and Fee policy does not adequately address the unique nature of the museum facility. The Eftwanda Historical Society has drafted a supplemental form to the City's policy. The City Council Park and Recreation Subcommittee reviewed the draft Chaffey-Garcia House Policy on July 17, 1996 (see attached minutes), and it appeared to receive a favorable response. The Eftwanda Historical Society plans to return to the Sub-committee after formulating the fee portion of the program and to present the long range plans for the improvement of the facility. CORRESPONDENCE Copies of this report were mailed to the following: Rancho Cucamonga Historic Preservation Commission Chairperson Eftwanda Historical Society City Planner Attachments: Exhibit "A" - Exhibit "B" - Exhibit "C" - Exhibit "D" - City / Etiwanda Historical Society Reservation and Fee Policy. Excerpts of the Park and Recreation Facilities Subcommittee Minutes dated July 17, 1996 City / Eftwanda Historical Society Agreement dated November 1984. City Council Resolution No. 92-229, approving CUP 85-04 dated August 19, 1992. ~,/ 2/0 City of Rancho Cucamonga / Etiwanda Historical Society Policy and Procedure SUBJECT: CHAFFEY-GARCIA HOUSE AND MUSEUM RESERVATION AND FEE POLICY EFFECTIVE: APRIL 1, 1998 PURPOSE: The Chaffey-Garcia House and museum is maintained for the use and enjoyment of the citizens of the City, for their education and the preservation of local history. The special purposes of the facility require the adoption of special policies for reservations and fees. POLICY: It Is the policy of Etiwanda Historical Society to Preserve and Protect the historic facility and to make it as self sustaining as possible, while making it available to the Citizens of the City. GENERAL POLICY: The Chaffey-Garcia House and Museum is a City owned property. The property is leased to the Etiwanda Historical Society, a California, nonprofit, public benefit corporation, hereafter called the Society or Lessee. For purposes of the Special Facility Policy, even though the Eftwanda Historical Society is the tenant, its sublease or sub-rental agreement to a facility user will simply be termed a rental agreement. The Lessee of this property is entitled to establish its own rules for renting of the Facility for special events except that all such renting shall conform to certain requirements of the City's General Facilities Reservation Policy. The Lessee is entitled to collect fees for renting of the facility for special events except that all such fees shall be deposited into the general funds of the Lessee and shall be used exclusively for the preservation, maintenance, improvement and enhancement of the Facility and its historic contents. CITY RULES WHICH APPLY: The Etiwanda Historical Society Board of Directors Shall Develop and Approve Application Forms for Review and Approval by the City Manager, or His City of Rancho Cucamonga - Etiwanda Historical Socie~ Charley-Garcia Museum Reservation and F¢¢ Policy. l 27 o o 10. 11. 12. 13. Designee. The Etiwanda Historical Society Board of Directors shall develop an appropriate fee structure for review and approval by t~ne City Manager, or his Designee. The Etiwanda Historical Society Board of Directors shall place reasonable time limits on special activities, so that disturbance to neighbors is minimized. The Etiwanda Historical Society Board of Directors may establish and collect cleaning and security deposits. The Etiwanda Historical Society Board of Directqrs shall establish rules for the conduct of guests which will protect the Facility and it's contents. This may include the requirement of one or more security guards. Any use of amplified music must conform to City standards. The Etiwanda Historical Society Board of Directors will collect or prosecute for any damage to the Facility or its contents. The Etiwanda Historical Society Board of Directors shall establish rules controlling the manner in which the Facility is decorated, particularly limiting mails, staples and other fastening devices which would mar walls of the Facility. Guests shall not drive motor vehicles onto the facility grounds, except in the parking lot and the driveway to the barn door for deliveries. No special equipment will be brought onto the facility without the advance knowledge and approval of the Etiwanda Historical Society Board of Directors or Designee. The Chaffey- Garcia House and Museum is a no smoking Facility. All use of the Facility must conform to the laws of the City and State at all times, including the sale and consumption of alcoholic beverages. Any and all use of the facility involving the dispensing of alcoholic beverages must conform to the requirements of the Risk Management Department of the City, specifically including and insurance policy or rider which provides a minimum liability coverage of $1 million for the City. Activities that are inherently dangerous shall not be permitted. Activities which may be dangerous shall require an insurance policy addendum. The City Risk City of Rancho Cucamonga - Etiwanda Historical Society Chaff'y-Garcia Museum Reservation a~d Fcc Policy. 2 Management Department may furnish a list of such activities to the Etiwanda Historical Society Board of Directors. PRIORITIES AND FEES' The Lessee will ordinarily rent on a first-come, first-serve basis. The Lessee shall be entitled to give preference to groups with an interest in local history. Thereafter, preferences shall conform to those stated in the City General Facilities Reservation and Fee Policy. Policy executed on April 1, 1998 by · Carolyn Holke, President of the Etiwanda Historical Society and; William Alexander, Mayor of the City of Rancho Cucamonga City of Rancho Cucamonga - Etiwanda Historical Society. Charley-Garcia Museum Reservation aad Fee Policy. City of Rancho Cucamonga Community Services Department 2OLICY & PROCEDURE POLICY NUMBER III- O2.OO Rev. SUBJECT: EFFECTIVE: GENERAL FACILITIES RESERVATION AND FEE POLICY Febz~/ary 1, 1989 PURPOSE: POLICY: City of Rancho Cucamonga facilities and parks have been designed for the enjoyment and use of the Rancho Cucamonga residents. The purpose of this policy is to provide a general guide to reservations policies provided by the Community Services Department on behalf of the City. It is the policy of the City of Rancho Cucamonga to encourage and assist citizens in their use of parks, community centers and other facilities commonly available to all persons. When a special use by a group or individual is requested, it is the policy of the City to encourage and assist sponsors to conduct their event in such a way as to ensure the opportunity for a successful event without meaningfully obstructing non-participants' rights to use parks, streets and other common public facilities. Because of its responsibility to safeguard health and public safety as well as the rights of access to public facilities and freedom of expression of all persons, the City may place limitations or conditions upon the use of parks, community centers, streets and other facilities and resources available for common use. The City will assess charges for special events or private uses to recover its costs of providing support for those activities whenever it is possible to do so. Charges shall be stipulated through a uniform fee schedule adopted on an annual basis by the City Council. Events not covered by existing fee structures will be reviewed by the Director of Community Services who will establish necessary assessments and conditions for event approval. GENERAL RESERVATION POLICY Page 2 of 7 GENERAL POLICIES: 1. All applications for reservations must be on official forms provided by the Community Services Department. Groups should be aware of the limitations of each park or facility and are- required to visit the facility prior to application. 2. Use of facilities will be authorized only if they provide a positive public service and are not in conflict with ongoing City sponsored 'programs or City policy. 3. User fees will be deposited into the Recreation Services Enterprise Fund, which shall defray cost connected with facility use of the applicant. 4. The administration of recreation facility usage, establishment of user fees and charges, collection of such fees and charges will be the responsibility of the Community Services Department. 5. The Community Services Department reserves the right to limit the hours of use of any park or facility in order to not adversely affect the adjacent residents or concurrent City programs. 6. Athletic fields must be reserved due to heavy scheduling by community organizations. 7. A cleaning and damage deposit may be required. The deposit may vary dependent upon the nature of the event. 8. If a group fails to perform a clean up after their activity the total cleaning/damage deposit will be forfeited. If the facility is left in a satisfactory condition, a refund will be issued approximately two to four weeks after the date of facility use. Refunds will be mailed to the address on receipt unless a pre-scheduled agreement has been made. 9. All groups are responsible for notifying the Community Services Department of any change in their use of a facility, especially cancelled dates, as soon as possible. Failure to comply may result in a loss of deposit. (See #7 above). GENERAL RESERVATION POLICY Page 3 of 7 !0. Any use of music or an amplification system must comply with the City's Music and Amplification Policy and be approved in writing by the Community Services Department prior to the event. 11. Permits will only be issued to per%one 18 years and older. The person signing the application must be present at the event. I.D. May be required. 12. A minimum of one chaperone may be required for every fifteen (15) children/youth anticipated at an indoor event. Chaperones must be 18' years and older. A list of chaperones may be requested. 13. The Department reserves the right'.to require a Security Guard at an event with the cost being. bore by the applicant. 14. Any person or group causing property or equipment damage will be required to pay for same (based on current cost of repair or replacement). Until payment is received, the City shall have the right to cancel the group's current contrac~ and reject future applications. 15. No nails, staples, tacks, metallic, duct or clear tape etc., will be permitted on the walls, ceilings, or painted surfaces of any facility (indoor or outdoor). Masking tape may be used but under supervision of Community Services Staff. Tables and chairs are for indoor use only. 16. Groups requiring time to decorate or make other preparation must include time on original permit. 17. No motorized vehicles, without the written permission of the Director of Community Services, are allowed on any facility at any time; this includes beverage trucks, cooling trucks, and unloading of supplies. lS. Only equipment normally located at the requested facility may be used by the applicant. As unusual situations do occur, at the discretion of the Director of Community Services, equipment may be transferred for an event but the applicant will be charged for all costs. Use of any additional equipment which is provided by the applicant or requested by the Department must be requested and approved in writing. GENERAL RESERVATION POLICY Page 4 of 7 19. Possession or consumption of alcoholic beverages in City recreation facilities is a misdemeanor and is not permitted under any condition in any of the City's facilities or parks. 20. Smoking is not per~itted in any enclosed area or room. 21. Requests for use of p~blic facilities which are not specifically addressed in the present facility policy maybe approved at"the discretion of the Director of Community Services. 22. Events which may draw significant attendees and all sporting events, carnival's, shows and rodeos must provide a Certificate of Insurance naming the City of Rancho Cucamonga as an additionally insured in the amount determined by the City's Risk Manager. Other uses of City facilities may require insurance coverage, as determined by the Director of Community Services. A Cez~cificate of Insurance shall be $1 million dollars, or more, if so required by the City's Risk Manager. PRIORITIES AND FEES The following categories are established as guidelines to determine priority usage and attaching fees associated wi~h use. Users may petition to change their priority group status on a case by case basis. Petitions should be made in writing to the Community Services Department Director. Group 1 Community Services Department sponsored event; City of Rancho Cucamonga sponsored and co-sponsored events; and governmental agencies serving Rancho Cucamonga residents. Co-sponsorship shall be by written agreement between the City and the organization which implies joint responsibility for the planning and promotion of an activity or event. The City must be identified as a co-sponsor on all promotional material of the event or activity. All fees collected by the co-sponsored activity will be turned over to the City. GENERAL R~SERVATION POLICY Page 5 of 7 Group 2 Group 3 Group 4 Group 5 Group 6 Those nonprofit co-sponsored organizations which provide for the financial support of the co- activity may be permitted to retain the fees from their fund raising activities connected with the co-sponsored activity. In the instance where the co-sponsored organization retains the funds, an annual financial statement, concerning the co- event, will be filed with the City. Resident not-for-profit, civic, social organizations whose management is not paid and any organization sponsoring a public 'forum or candidate's night. Resident nonprofit community activities are those activities which have been created to provide a specific service to benefit the community. Programs in this category are the total responsibility of the non-profit group conducting the program or event. Fees collected by the resident nonprofit group may remain with the group. Resident not-for profit, civic, organizations whose management is paid. social Resident nonprofit community activities are defined as mentioned under Group 2. Resident private party activity, resident employees' organizations, resident political candidate use for fund raisers; resident college organizations and committees; work parties and social events. Resident commercial, business, profit-making and religious organizations, non-resident not-for- profit, civic and social organizations; non- resident colleges, their organizations an committees, non-resident private party activity, non-resident employee's associations. Non-resident commercial, business, and religious organizations. profit-making GENERAL RESERVATION POLICY Page 6 of 7 In order to qualify as a Group 2 or 3 user, the organization must meet all the following criteria: Ae The organization must be registered as a not-for-profit corporation with the Stats of California, or if not registered with the State, must have a constitution, bylaws or mission statement which clearly state the objectives of the organization are of a nonprofit, non-commercial nature. Be The organization must be comprised of volunteers, 51% of which must' be Rancho Cucamonga residents. Ce The organization must submit the following: - If incorporated, submit State Incorporation papers and bylaws; if not incorporated, submit constitution and bylaws or mission statement. - A current financial statement. - A roster of current membership verifying item "B#. for For the organizations best please submit the following: interest, - Roster of officers - List of authorized reservers for your organization. ,t Examples of groups: Group 1 City and Community Services Events. Group 2 Pop Warner A.C.T.I.V.E Group 3 Y.M.C.A. Group 4 Group 5 Chaffey College Frito Lay St. Peter & St. Paul Church Group 6 Grace Lutheran Church of Upland Lockheed - Ontario GENERAL RESERVATION POLICY Page 7 of 7 FEES ~ND C~L~RGES: The current fees as established by the City Council are approved annually and are located in the Recreation Fees ordinance. Kathy/POLICY/fmepolicy Park and Recrea'don Facil~s Subcommittee Minutes July 17, 1996 Page 2 9wm fac~l~es in the C~. They indicated that the primary gym facilities are owned by school districts within bhe City and that there are also gT~n facilities available through local churches. The Committee requested that Suzanne Ota provide Mr. Austin with a list of available gym sites. Mr. Austin thanked the Subcommittee for allowing him to be present at the meeting to share his concerns. City Engineer Joe O'Neil gave an update on ongoing park projects. He indicated that staff has met with Toni Rhodes and the equestrian gn:~ups regarding the construction of the equestrian ramp at Heritage Park. He indicated that the Engineering staff is working with Community Services staff on seeking ways to improve parking availability at the City park facilities. B2. PRESENTATION OF ETIWANDA HISTORICAL SOCIETY Jan Sutton spoke on behalf of C,heryl Purdew and Ron Bradshaw of the Eliwanda Historical Society regarding the Chaffey Garcia House. Ms. Sutton indicated that the House has been restored and that the Society is looking for ways to raise funds. They indicated that they would like to rent the House primarily for.wedding receptions and similar types of fi. mclions. The Historical Society will be bringing back a recommendation to the Subcommittee on their proposed use policy and fees for the.Chaffey Garcia House. They indicated that the Society wanted to keep the Subcommittee informed as to their future plans so that the City will not be caught unaware of what the Board is working on. Other suggested rental uses were filming, a murder supper type of event, and recep~ons which ~ Society is looking at planning for the Committee. Ms. Sutton indicated that they are also looking at a policy for alcohol as these types of events normally include champagne and wine. The Society will be looking at insurance and security requirements for these events. Councilmember Williams asked about the Society's plans for the funds raised. Ms. Sutton advised that they would like to use the funds to provide for furnishings for the House, historical programs and operations and maintenance expenses. Chenft Perdew also stated that the Society is working on a master plan and have planned a goal-setting workshc~p to deal with future plans for the Chaffey Garcia House. B3. EPICENTER COMPLE)( BOOKING UPDATE Suzanne Ota reported on Epicether bookings. She indicated that the Quakes have cancal~l the Beech Boys concert. Councilmember Williams asked Jerry Fulwood if Ron Burke has booked any special events at the Epicenter. Jerry indicated that he has not received any confirmed bookings from Ron Burke. Ron is looking at groups such as the Monkeys, Peter, Paul and Mary, etc. Jerry also indicated that special events cannot be - booked after November 9 because of maintenance and operations needs at the stadium. Councilmember Williams indicated that the City is looking for bookings in August and not two at the end of the year. B4. EPICENTER ISSUES Joe O'Neil reported on Epicente~ issues. He indicated that Edison installed a meter to deal with the electrical needs of the stadium. They are a~o checking into problems with the elevator that might be relate~ to electrical problems they have been having at the stadium. Jerry Fulwood indicated that the Quakes have paid the City all funds for the recent audit an~l Willie Nelson and staff have received a letter for the auditors regarding the ,final audit report. City Attorne~ Markman is reviewing the letter. City of Rancho Cucamonga California AGREEMENT THIS AGREEMENT is entered into in the City of Rancho Cucamonga, State of California between the City of Rancho Cucamonga, hereinafter called CITY, and the Etiwanda Historical Society, a California Public Benefit Corporation, hereinafter called SOCIETY. IT IS HEREBY AGREED AS FOLLOWS; WHEREAS, the CITY wishes to foster and encourage a program of Community supported historic preservation and awareness for the benefit of the City's present and future residents; and WHEREAS, the SOCIETY also shares the City's goal of community historic preservation and has signified a desire and willingness to undertake the restoration and operation of the Chaffey-Garcia House, a designated City of Rancho Cucamonga Historic Landmark; IT IS NGW THEREFORE AGREED AS FOLLOWS: FIRST: The Parties hereto agree to the following definitions: A. The "PROJECT" shall mean the Chaffey-Garcia House and the site on which it is located. B. The "COUNCIL" shall mean the City Council of the City of Rancho Cucamonga. The Council is the Governing Body of the City. C. The 'DIRECTOR" shall mean the Director of Community Services, or his designee, authorized by COUNCIL to represent the CITY in matters pertaining to the Project. The responsibilities of the DIRECTOR shall include but not be limited to the following: 1. Coordinate on behalf of the CITY, all necessary meetings between the CITY and the SOCIETY. Review and approve (or disapprove), subject to Council review, all restoration plans, working drawings, and specifications submitted by the SOCIETY to the CITY relative to the PROJECT. 3. Provide liaison between the SOCIETY and COUNCIL, Commissions and CITY agencies, as appropriate. SECOND: The Parties hereto agree to the following conditions: ARTICLE I - CITY A. The CITY shall provide an unimproved site for relocation of the PROJECT thereon. B. Ownership of the PROJECT, improvement made or attached thereto, shall be vested solely and irrevocably in the name of the CITY. Page 2 Chaf fey-Gar cia AGreement 10/30/84 Improvements to the PROJECT by others, will be deemed asdonations to the CITY, or as donations to the SOCIETY if given to the SOCIETY and not reimbursable by the CITY unless contracted for by written CITY agreement executed prior to such improvements. D. Provide assistance to the SOCIETY as appropriate in the view of the CITY. ARTICLE II - SOCIETY A. The SOCIETY shall prepare, or have prepared, plans and/or working drawings and/or specifications, to a level as may be required by the CITY for any and all work connected with the PROJECT, when, in the view of the CITY, such are warranted in the public interest. Plans, working drawings and specifications, when required by the CITY, will be submitted, reviewed, and approved (or disapproved) prior to the commencement of any depicted work. Plans and specifications will be property of the CITY after the PROJECT has been completed for purposes of record and reference. B. The SOCIETY shall be responsible for the development and proper maintenance of the PROJECT at all times during the term of this agreement. C. The SOCIETY shall use the project for historical museum purposes, such as displaying of historical artifacts, memorabilia, and the provision of tours and lectures as the SOCIETY shall deem appropriate. Other uses, such as bazaars, weddings, private functions and commercial activities shall be subject to the policy guidelines of the CITY regarding use of CITY facilities. The CITY shall have no obligation to the SOCIETY for funding of project improvements or maintenance and operational costs connected thereto. E. The SOCIETY acknowledges the title to and jurisdiction of the PROJECT to be vested with the CITY. ARTICLE III- TERM ae The term of this agreement will be for twenty (20) years, commencing upon t_he first day of the month succeeding approval thereof by the COUNCIL. B. The terms of this agreement shall be renewable by the SOCIETY for an additional twenty (20) year period at the conclusion of this term. Page 3 Ch ~. ~- ~'~ Acreeme a.. _v-~a_ ,__ a _ nt ARTICLE iV - ACCCUNTING RECOR/DS A. The SOCIETY shall maintain a method of accounting, open to inspection by the CITY, which shall to the satisfaction of the CITY correctly and accurately reflect the gross receipts and disbursement of the SOCIETY in connection with the PROJECT. Income and fees derived by the SOCIETY from the use of the PROJECT shall be used for historic restoration and development purposes, in connection with the PROJECT, and, the maintenance and operation of the PROJECT. Any income in excess of the foregoing will be committed to activities of the SOCIETY in connection with furthering the historic preseTration efforts within the community of Etiwanda. ARTICLE V - GENERAL IDENTIFICATION A. The SOCIETY agrees to indemnify, defend and hold harmless the CITY, it's agents, officers and employee from and against any and all liability of any nature whatsoever, including but not limited to, illness, bodily injury, death, or any claim connected with, either directly or indirectly, the PROJECT during the term of this agreement. B. The SOCIETY shall reimburse to the CITY the cost of an insurance rider on the CITY insurance policy of coverage for insuring the PROJECT in a manner as described in "A" above, if feasible. If not feasible, the SOCIETY shall maintain at it's own expense a general liability-policy, secured through a carrier acceptable to the CITY, in the minimum amount of $300,000, and will name the CITY as additionally insured. ARTICLE VI - MISCELLANEOUS A. It is understood that SOCIETY restoration of the PROJECT is subject to the availability of funds, and therefore the PROJECT may be divided into phases at the discretion of the SOCIETY. B. This document may be modified only by further written agreement between the parties hereto, and such agreement shall not be effective until executed by both the SOCIETY and the CITY. Page 4 Chaffey-Garcia Aqre~ment ~0/30/B4 IN WITNESS THEREFORE, The CITY and the SOCIETY have caused that this aqreement to be executed on the ~A day of~0#~ 19~. CITY of RAigCHO CUCAMONGA ETIWANDA HISTORICAL SOCIETY ikels, Mayor y n - , City Clerk t ... /~ S~.retary ~-- % Date 92-229 A RESOLL~ION OF I~E CITY CT~iIL CF L~E CITY OF ~ ~~~ ~ ~ ~. 85~, ~ ~~ A 2,500 ~ A ~ ~ ~'S ~~, ~ A 1-~ P~ ~ ~ ~~ ~~ (4-8 ~.~ ~ ~ A~) D[~ OF ~ ~~ ~ ~, ~ ~ ~ ~ S~E OF ~ A~, ~ OF ~ ~ ~ - ~: 227-513~5. (i) ~he City of Rancho O~3a ar~ the Etiwarz~ Hist~,ric Society have filed an applicat_ic~ for ap~ of a modification to ~tic~al Use Permit No. 85-04 as described in the title of this Besolutic~. Herminafter in tb~ Resolution, the subject Conditional Us~ Permit Modification request is referred to as "the application." (ii) On ~~ 8, 1984, the City Council ene, red into an with the Etiwam~ Historical Society for the relocation of t/me Chaffey-Garc/a and ap~ by the City Council prior to ap~ of ~k/r~ d~wir~s. (iii) On F~h.~ary 25, 1985, plans for the r~location of ~ ~f~~~ ~1~ ~ ~ ~~ of (iv) On July 22, 1992, the Plar~i~ O~sion czm~ced a duly noticed public hearin~ on the application. Af~-r c~ludin~ said hearing, the Crz~-ion [~ .... ~.~ed ap~ of the application. (v) (11 August 19, 1992, the City Cou~=il of the City of Rancho O%c~mor~a cur~k~ct__-d a duly r~fciced public hearin~ on the application ar~ concluded said hearir~ on that date. No~, ~EFC~E, it is ~ fou~, O~rm/n~, and r~soived by ~ City Council of the City of Rar=ho O~ .... ~3~ as folly: i. ~ Cuuncil hereby specifically finds that all of the facts set forth in the P~ci~al~, Part A, of this Resolution arm true and 2. Based upon the su~-tantial evidence -~--~ent~ to th/s council ~ ~ ~~~ ~lic ~~ ~ ~ 19, 1992, ~i~ ~i~ ~ ~ ~f ~, ~ ~ ~lic ~i~, ~ ~ii ~ ~i~ly f~ ~ fo~: Rssoluticn No. 92-229 Page2 (a) ~%e application applies to pr~ lcca~ on the west side cf Etiw~_~la Av~_~ue, ncr~h of Base Line RDad with a ~ fr~tmge of 198 fee~ and a l~t d~pth of 220 feet. ~he ~ is presently dev~l~ with %he h/st~ric ~rk C~k~ffey-Garcia h~use; and (b) The urq0erty to the north is ~ignated for r~si~ntial uses and is d~veloped with a c~ur~h, the properties to the south ar~ w~st are designat~ for resident/al uses and ar~ de~_lc~ with single family residences, and the ~L~e~Lf to the east is designated for residential uses (c) The dev~lc~ of a 2,500 square fcct barn, with car~taker'sunit, is consistmntwiththeLcw-Medium/~esidentialdesignationof the Victuria Planned C~unityandtheprcvisi~oftheDe~.l~Code; ar~ (d) q~e project will cc~01y with all mi~ st2u-~ards of the City of Rancho facts set forth in par-agr-a~hs 1 and 2 above, this Council ~ fir~ ar~ concl~ as follows: (a) ~hat the ~sd us. is in acoord with the General Plan, the objectives of the Victoria Planned ~'- .... ,nity an~ the De~_I~L Code, ar~ ~ ~ of ~ ~i~ ~ ~ ~ si~ ~ 1~. (b) That the ~~ use, ~ with t/~ o=~itions applicable the~-eto, will not be detrimental to the public health, safety, or (c) T~at t/m ~~ ~ifi~atim cu~lies with applicable p~-uvisions of the Vice_n,-ia Planned 0'. ..... -%ity and the De~_l ~c?~nt Code. Quality Act of 1970 ar~, a Ne~a~ D~c~la~atic~ ~as issued by th/s O .... ~ic~ on F-h~uary 27, 1985. FuxWcher, tbt- Council finds that the a~01ic~tic~ is in 5. Based ~ the f'u-zit~3s a~ ~lusic~s set forth in Darac3rm~ 1, 2, 3, and 4 abcom, th/s Council ~ ~ the ap~licati~ subject to .~o. ~2-229 P lann_in~ Division: 1) q~e douzs on the scuth eievati~n sha~l receive a ~rative finish, such as applyirg 1-inch by !2-ir~h board on the other three elevations. 2) Window details shall be o~sistant with the era being replicatad. Firml plans shall be reviewed and approved by the City Planner prior to the issuanc~ of buildirg permits. 3) A m~ni~a~ 5-foot wide lar~-~r~ p~ shall be i~uvided on the north side of the site. ~he final plans shall be ~-eviewed and ap~ by th~ City Planner prior to installation. 4) A security gate sb~] 1 be installed at the bottom entrance to the exterior ~a~. 5) subject to the policy g~,irU~lines of the City reg~ the us~ of City facilities. En~ineer~ n~ Division: 1) An ~]~iti~,~ 4 feet of dedicatic~ ~ Eti~ A~enue (44 feet frc~ centerline) sb~ 1 be provided. 2) ~y ~u,~m~ts shall be ~u-~ided per the Etiwarda Specific Plan to incl,~, but not limited to, a paved bike 6. ~he City Clerk shall certify to the a~c~ of th~ ~ Resolutic~. PASSfD, APPRGV]~, and ADOPT~D~ 19thday of Augu.%-t, 1992. Alexarder, Buquet, St~ut, Willi~ Wright R~solution No. 92-229 ~g~4 J. A~, City ~lerk I, Df~RA J. ADA~, CITY CI2~K of the City of Rancho O~-~ga, ap~, and ~ ~ ~ Ci~ ~il of ~ ~ of ~ ~, ~~a, at a ~~ ~ of ~d Ci~ ~~ ~ ~ ~ 1~ ~y of 1992. - _E~__~ced this 20th day of August, 1992, at Rana%o {%~'~"' ,9, calif~,~ a. .,c. ~2-229 Page DEPARTMENT OF COMMUNITY DEVELOPMENT STANDARD CONDITIONS PROJECT #: SUBJECT: APPLICANT: LCCATION: APPLICANT SHALL CONTACT THE Pt.ANNING DIVISION, (714) ~,,1M1, FOR COMPUANCE ¥1TH THE FOLLOWING CONDITIONS: ..~. Tirol Liralea c, ' · C1- 1. A43t3roval snail exam. unless exter~l~l I:)y lite Ptan~k~ Commition, I~ building petalits are -.--/ / nol ,ssued or ~¥e~l uSe t'taz not con'rr4nce¢l wilt·re 24 months from erie cl~e of alN:)roval. 2. D~vetopment/Oesign Review NIal I:)e '~i[ ,,,,~$d ~ to / / _.../ / 3. AC~OmvaJ of Tentative Tract NO. 4 graraM:l su13~ct to the aOI3mval of __J / 4. Thecleveto13ersnallcommence, paftk=il)afeia. and ~e or cause to13e oommenced. .~J / ~l~'tcOatecl ,n. or cor~ummate~ · Meao-Roo~ Gomn~ Facititle~ ~ (CFD) for the Ranctx) Cucamofaga Fire Pm4ec~oft ~ to ~ ¢ong~___,,"~_ attcl/or maintenance of a fire stat,3n to sewe tl~ .d4veL~,J.L The ~,~i~n ~ tie k:)cated. cidionS, anti built to all sDecificatior~ of the ~ ¢uc,attlo~ F'al Pfot~ion Oilirk:2. and ~ be(~me the O~s-mcrs 13mOe~f u;on comlglMma. The eeuq3mera ~ be Selected ~ the District in accordance w~11~ ill need~. Irl ~ buik:lklg of a ~tatio4'l. t~ ¢levek)13er shell c. OmD~y will1 all a,o~,ca131e lawe anti f~gulatk)g~. The CFD she# be fon'rm~ 13y the District ara:l the bevetoOer ~y me time r~k~ of the final rna~ occurs. 5. Prior to recon:lation of the final mad or tl'te i~suanc~ of buik:ling pen'tarN, wfiicttever comes ..__/ / t,rst. me a~3tcanl $na# conllra to, or 13art,,'~ate ~, the estaDlilnmera of · MMk)-Roo$ Commun~y Facdif~ Oi~tn~ for file conltn.~on and mairaenanc, t of ~ tac[lifie$. However, if any scttoot cli~tnct I~as ~ev,ou$1y estW a. lc~ · Faotme$ District. the ao0acara s,'"kll, in lhe ~emawe. coMem ~ the anne,,atien of the I;)rolecl $~e ~mo me lemto~/of ~ exisang Oi~lnct pore' to the rec~0,1ti~n of the final rna~ or the ~ssuance of bustling pen"n~. wl~ichever comet fir~. Further, it the affected clis~r<l has nol formecl a Mello-Roo$ Con'~nun~f FacM4$ DiSnc~ wlrm byelye mornres from me clare o1 aC~roval of me IXO~c~ an· 13nor to me recorc~on ot the final rna13 or ~ssuance of ~,moang I;)errt~t$ for $a~ profect, ~1~ corx~t,on $11all t)l cleernl~ null anti .R~solLtT. J. or~No. 92-229 Paqe 6 This c:~ncltlton si~all I~e warve<:l n~ me C~ r~e~es not~ that t~e a~l~nt a~ all aff~ ~ 0~n~s ~ve emer~ into an agree~ to ~ate~ ~m~e any a~ all ~1 ,~S as a re~ff of this ~. 6. P,or to recordation of the final cvotved. w~en ce~n f~m t~ aff~ water ~ t~ ~ate s~er aria water ~ac~l~ies are or will ~ avail~ Dec,mere of ~m~y ~ve~m. ~ ~er ~ n~e ~ ~ ~ t~ w~er dis~r~ wffnin ~ ~ays ~rlo fi~ of ~s in t,e ~e ot all ol~r res~ ~j~. __/ / B. Site Developmere 2. Prior to am/ use of tt~ project site or I=ula'~sl aclNity I~i~g commlnCl<t tl'~flon. all · . Conamons of Appmva~ snail 13e c~ml:~tecl to t~e samtacaon of tl~ Clly Ptamw. 3. OccupancyoftnefacJityN'taln0~con"~nenceunll~cl~tlmeasaHUnllom~Ouiklk~g~a~ ..._J State Fire Maml'talrs r~gulabonl nave ~ ~ Min. prior to occultS. ~ ~ t~ su13mdte<l to tfle Ranc~ C. ucamonga Fire P~ ~ af~ U~ Bulkling aml Salary Division to show COml:~lr~e. The buildk~ ~ t)t k-IIDl.'tlCI fM (~ml~lancl i:xtor to 4. Revised site p~ns and ~itding elevation~ im:l:)fix)~ al Conclltiom of APi:.T~al shall be ._./ su13m~teCl for City Plam'~r review aml alX:xoval I:Xtm' ~ ia~uanee of I:xJiiCling perrods. Allsite. gracling. lanctscaOe. ',Tigltion. andaa'letl,,~,.,va.,.i,dplanlsrtdtbl~tedlor ---../ consistency prim to ~ance of any pem~s (such a~ gra~ng. tree removal. encmactrnent. Oudcling. Me), or Im~ Io finM ~ alXmwal in the case ol a cu~om Im sutx~vi~o., or a,qpn:)v~d use ~ co,,,,Incl=l. ~1~'c111~4r ~ fir~, 6. N:~mval of mi~ reQuelt sitall not wai~e compiam~ ~ all Mcaonl of the Devek~ment _._/ Code. a# otrw -~'i~ic,-~'l C..ay Ominancee. a~l -~'p'k:-"~t ~nity Pt,am o~ ,Sea. k: Plans in effecl II the time of ~ IP~nTlil itlu,lr~l. 8. If no cemralizlcI trash mcel:~aciet am I:~Ov~lecl, all ~a~n I:,~-u~ Shall i:)e for indivk~al units .__./ w~tn all recelxacles s~41cled from pulse v~ew. ./ All grour~l-moul'~ecl utili~f aPOudenances such as trando~m. AC ~~m. ~c.. ~all ~ ~t~ ~t of pu~c v,~ a~ a~ate~ ~ree~ tn~n t~ u~ of a ~nation of ~rete Planner "~ _~,, / 92-229 ~aqe7 Bullcling 1 Street mar'~es small ~ su~:m~lted for C;'t'y Planner rewew arC ac~rcval ~n accc~a~ce wrtn ' ._._j ,r the nOoSed Street NarT'ung i;:~l~-y Dnor to a.l:x3roval of the final real3. i ' 12. All I:xjilcling nurnOerS ar'~ individual units snail I~ identified in a clear and concise manner, ~ncluc~ing i;:)rOl;)er illumination. _._/ / ~ 3. A cieralied 134an indicating trail wic~fN~, n',axin~m sio~e$. ~s~l ~e~, fe~, a~ ~ / Planner m~ a~ a~val ~rto ~val a~ ~at~n o~ t~ F~I Tr~ MaD a~ ~r to ~val of street i~mve~m a~ gr~i~ ~ns. ~e~ s~ u~ a~ ~na~ ~ 4. The Covenants. Conditions and Restrlc~ion= (CC.,& Rs) ~1~11 nm ixon~311 the kNl~l~g of equine animaJs where zoni13g requirements fo~ tl~e kee13mg Of saicl anitaall I'tave bleft m~. Inctividual ~ot ownera ~ sulxlivi~ions ~J'~aJl have the c)~ion ol k~ ~ anima~ ~ t~ nece,~Jty of a13Oealing to boa~l$ of clire<:=om or nomeownem' associations for amMx~mentl to the CC&Rs. 1 5. The Covemania, Conditions, and Restrictions (CC&FL~) and ~ of Incof13oration Of tile ..._/ / Homeownem' Assoc~ion are sui3~'t to tt~ IIN3mvaJ of t~e Ptanni~g an¢l Er~gineenng Divisions ~ tl~ Oily Allomey. Tl'my st',a# be recon:led ¢oncun~n~ will1 file Rrtal MaD or I:)no~' to the ~ssaJance Of 13uilcling 13era'ms, whichever oco~m fi~. A r~3f13~:l C13~)y It'talt I~ pmviOed to tl~e CW Engineer. Solar access easements $t,,all be cleclic~e<l fo~' tile ~M M a~ t~ e~ ~t or ~elli~ uml s~a~ ~ve the ~ to ~ ~ ~ ~ ~ ~ un~ ~r use ~ ~s~a~ Of ~s. w~ ~ f~. ~ e~= ~ ~ ~ ~ Of s~m~ ~, ~ ~ ~,~=m ~ ~n 17.~.~2. The ~'o~:t conraima a cle~ignaled ~ LanOma~ ~ ~ ~ ~ ~~ ~ Any fu~r ~'~ ~ t~ Me ~, ~ ~ ~ tO. e~e~ ~era~ a~or t re es. de~l~, r~, ~~n M ~ or ~r~. or c~ to t~ s~e, Presewm~ ~S~ r~ a~ D~llgn An altechalive ener~r system i~ re~jir~l to ~ov~ ~ ~t water for all ~1~ unds a~ for ~at~ a~ ~~ ,~l ~ ~. un~ olaf a~e~e e~ sy~ are r~ Of intel deve~M s~N ~ ~~ w~ ~Wr ~a~. Oel~s S~I ~ ,~ in t~ ~i~ ~ a~ S~11 ~ ~ for C~y ~anMr r~ m~ ~vai ~r to t~ ~s~a~e of ~i~i~ ~s. All (:~vellin,~ snail have the fmn~. s~e and rear elevat=3ns uC~gradecl wit~ arc~d~ural treatmen. ~etad~ a~ ~reas~ aeh~al~n ol ~d~ lreal~ su~ to C~ Planner rev,~ a~ a~val ~nor to ,ssua~e ot ~m~ ~dS. _./ / _._/ / __./ / __/ /__ Resoluticn No. 92-229 P-age 8 ${anCarcI !~af~ c=3ver Diana for use 13y t~e Homeowners' Assoctal,on snail oe $uOmmed for Planner and Bulk:ling Offk:=at fewer, and alexoval prior to ,~uance of DudCling I~n'nns. D. Pamlng and Vehicular Acc4~ (IncIIcate clmat18 o~ l~Jllcllng plane) 1. All pal~ing lot ~anc::l~ Lsial"v3s $rlall I'Live a minifTl~m ogtsicl4 cli~n cornart a t 2-arch wak acljaoem to tbe ~ slall (ireiLK:ling cam). 2. Te~urecl pedestr'~an pathways and tlZllJft~ m-oviclecl tnrougrmu~ the develODment to connec~ plazas/r~'.,real~nal uses. 3. ,~ll 13arking spaces shall be dou~l~ ~ per CIIy standag~ argl al aW~ay a~la, endfarces, and ex~s snail be s~np~ per C~y slandar~. 4. All units shall 134 13rOvic:McI with garage dcmf cN3efierl i~ cirCeways a~ ~ ttliJl 18 f~ in ~n fn~"n bac~ of siclewaIk. The Covenants. Condilio¢ I and Rest~ctiom ~ ~lne storage c~ rac~atloaal vehclee on mis site un~e~ tttey are the gnncq)ll soume c~ b fJ~ =flailoff for N pamill~ on ifllefl~f cifc~l~il~l ai~Jes ~ fi'~tt in cle~T~nal~l 'v~l~ ~ Plans for any security gates snail be suOm~tecl for the City Plarm~, C~ Engineer, and R arcix) C4,ram~nGi Fke Protection Oi~nc:t farrow anti alX)mve~ ~ to i~uance c~ I~ilcling E. Lancl~.dIDIrl~ (for' 4. Am, nimum O! % of trees pian~ecl wimin the i;xo~ec~ ~ be ~3ecm~n size trees - 24-~rlC~ t3C)x Of laf~f. W~tlmn parking lots. trees snail be i~amed at a rate of one 15-gallc)n tree for every three ~am,ng stalls, suffK:menl Io snaOe 50% of the park,rig area at solar ncx)n on August 21. __./ / _..3 / ._J / ._J / _../ / __/ / _._/ / / / . ._3 / / / ¢¢ 5<: Resoluticrt ~kkD. 92-229 Page9 All private smOe banks 5 feet or ~ss in vert~..al ne~g~ and of 5:1 or gmaer s~. ~t ~ than 2:1 s~, s~ll ~e, ~ ~ni~m, i~at~ a~ la~ w~ ~~t g~ ~ver for e~s~n ~rol. S~ pia~i~ r~ir~ ~ tfiis S~O S~11 i~l~ a p~ ~at~n sy~em to ~ i~al~ Dy t~ ~ve~r ~r to ~~. All p nvale $1oDes in excess of S feet, but less than 8 feet in vertical Ileig~ atlcl of 2:1 or greater sloDe snail :)e lanctsc...aDe~l anti imgate~ for erosion control ariel to soften tf~' apDearance as fOlloWS: one 1 S-gallon or laqaer s~za tre~ Der each 1 S0 sq. ft. of slope area. 1 -.gallon or larger s,:,e snme ~r each 100 sq. it. of sk:~e area. ancl ala:)mp~tate ground cover. In aciclltion, slooe I~anks in excess of 8 feet in vertical I'leig~ and of 2:1 or greatre' sk)De N'tail'aJeo incauOe o~e 5-gailon or larger s~ze Iree l~r each 250 acI. ft. of sloOe area. Trees v~ at'mil~ shall be ~antecl in staggered c. dusters to soften and va~ slc~ mane. Siooe platoriO requtme by mis section snail ~ a I:,errnanent imgation symem to be irmailecl by tl~e bevefoIlm' prior to ;or single family resiclenttai clevelopment. all sk:N:)e I:~a~ing am:l intgation N'tal be contW~u- o~sly maintainoct in a neaitl~y anct trtftving conclttk:)n by Itte Clevek:N:l~ until eacfi Irdvklluai unll is solo and _ _"~__,gi,KI by tfie t~ye¢. Prior tO tilealong ~ for ~ unill, art in~)lCtion snail be concluctecl by II-,e Planning Divi~on to clefart'nine ~ ~ am in &alLlllctory 10. For multi-family residential and non-reeidemial cl~velor~,, ~4, pmpe~/evaant are reeOom sale for tM ~m ~m.~ ~ ~ ~K'Wa~ ~m ~e, u ~l u ~s w~sa~a~i~ina~~~~. ~~e ~y~ ~ ~e~l s~ ~ r~ ~ ~ ~ f~ t~ ~ ~ ~. 11. Front yan:l larCa~'~'in~ shall be required ~ the C)~vak~,.int · ~ requiremere street trees ~ ~ The finai design of the I~melef I:~ys. walil, ~l~q. a~ ~~ Wll N ~val ~~ ~~~~~ly 13. Sp~oai andscape feaaxee auctt a~ n'~unding, aluv~ mc~. ; s::.,~en size treee. meanclef- ing sCewal~ (w~ nmiza~al cnaAge), and ~emalled lancll.~p'ng, i~ reClUirecl along ~ 4 Lanclscaping aml in, igation syatem~ required to be inma~lecl wilttin the ~ rtg~-ol-way on me penmeier ol tt~ ~ area sAalt 13e c~mw~ou~y rtmmai~ Oy the clevelope~. All walls snail be peovicl~:l will'l C:leC~rative lmatrrtent. If lo~.at4N:l in I:)ul:)iil: maintefiarice amax, me cles,gn snail be cQon3inatecl w~11 t~l Engineering O'a. am~. ~6. Tree rrta~mertan~ c. rit~'i~ Sl~lil I~ C~v~k:l~k~ ar~l ~l~lt~:l for Ci~ PlaAl~r r~,i~w ~ al:q:woval u-v~r to ~,suatl~e ot IlaJ'd(:lk~ I~rrl~l. The~ c. nterla Shall enmura0e me natural growm ~aractenstics of the ~e~e~ tree s13e¢iee. ._..7 / .._...7 / / / __./ / __./ / __/ / .._.7 / Resolution No. 92-229 Pag~ 10 The s~gns inclica~ecl on tl~e su13m~ecl Olans are concasual only ancl not a i:a~l of mis aDOroyal. Any s,gns l:~'o{:x:)seCl for ;1~ c~veioDmen! sl'lall cortlDly wffl't t~e S~n O~ina~e a~ $~all ~ire ~rme ~i~tion a~ ~vat ~y t~ P~nni~ O~n ~rto inStal~ of any s~ns. 2. A Uniform Sign Program for tnts cleveloomem st,all 13e sul=miffecl for City Planner review ancl __/ . aDOroyal pnor to ~ssiJance of I=~Jlcling Detracts. G. Environmental The cleveloDer shall i3mvicle each 13msDeCtive 13uyer w~ten notice of the Foufl~ Street RocX Crusr~r 13~oiecl in a slancla~l format a~ clelemmnect t~y the City Planner. IXlO~ to accel~ing a cash ae~o$~ on any Dm~erty. The cievelooer $11all provide cacti I:m:)sDeclivl I:Nylr wtttlen notice of t~e City Ac~ed S~ Slt~lies Zone forWe Recl Hill Fault. in a slandat~ format a~ aetefminecl I~y I/~ City Planner. I~Or tO The .dl~,.eloplr sitall ~ e,lC~ I;,OSp! live I~tr ,mllt~ notice 0¢ the F. cl,~il Freeway I:)mjecl in a stancllt~l formal II cleleff~in~:l 0y ifil Cly I~. c~el;oat on any A final acoustical reDoft s,"tall tie sut~matt~ for C, Ify I~ review and aDli~al issuance of I~uilo'ing I:~mm$. The final rege~ st'rail ~ tl~e level of imenor no,me arlenuat~n to Delow 45 CNEL. tfie 13uik:ling miteflail ~ ce~lltuctfo~ tec~ni~lUeS I:xoviclecl. ancl ~f al:omO~ate. verity II~e =~l.; i .~of me miligallen m#aum~. The I:~ii~ng cnec~ecl for co,ore, ante ~ me r~tigalien meaaum~ c~,lainecl in tt~e final H. Otl~er Agencle~ 1. E me rgency seco nclary ~ Ntll I~e i:m~11~ In acx:~¢~llm:e wilh Ranct~ ~ Fire Prole<:hOn Oistnc~ Slattclatcll. 2. Emergencyaccm$1~alll~eG,...~ls~l. mal~enancefr#anclcl#~.a mimn'~mof281~twi~e ~ all ti~s Dist~ r~im~. 3. Pr~r to ~ ~ ~i~ ~1 f~ =~ ~~n, e~ s~il ~ ~ , Su~ to l~ R~ ~~ ~ ~~ ~ t~ t~l~ wa~ ~ for fire ~f~ ~ ~a~, ~ ~~ ~ ~ fire ~~ s~tem. 2/g [ ,~. The aOl~icam s~a# contacl ~ U. $. Po~al Sen,ice to c~efmine tl~e al:¢xoo~tate ~ a~ ~ st~ura for ~ ~xfi ~ ~me ~. ~ ~ ~ ~ ~ ~ ~xes a~ t~ to t~ ~aKe of ~,Ci~ ~s. 5 For Oro~s us~ se~c ta~ f~ilit~s. w~e~ ce~ff~cn of ~a~. ~i~ all ] ~-- supine ,mobeton. s~11 ~ o~ai~ lmm ~ San 8e~i~ ~ Oe~m of ~ Tank Pe~$. a~ Dr~r to ,ssua~e of ~,~,~ ~s. F~:~Dl~'.icm .~o. 92-229 P-age 11 APPL. JCANTS SHALL CO~T&CT THE BUILDING AND COMPLJANCE WlTH THE FOLLOWING CONDITIONS: SAFETY DIVISION, (714) 989-18~1G, FOR I.S~eDeve~pment 1. The a,oDi~anl snail comity wJtl't tl~e latest ~ Un~o~ ~i~i~ ~. Un~o~ M~ani- cal ~e. Un~o~ P~ ~, Nat~ E~ ~e, a~'aa olaf ~ ~s. ~ma~ me 8ui~i~ a~ S~e~ O~n for ~ of ~ ~ ~n O~ina~e a~ ~~ na~s. __/ / Prior to issuarx~ ot buiUing I:~n'n~ts for a n~ resm~l ~ u~(s) ~ ~ a~n may i~e, Deve~m Fee, Pe~a ~ P~ C~ F~. ~ ~ F~. Prior to is.~ance of buiicling permil.~ for a new ~ or Inc~dai actclit~on to an ex~i~g cleveiopmenl. the aDglicanl sitall pay clev~loOmem fee~ at the esta~llecl rate. S4.zctl fl~$ may i~e, ~ ~l ~ t~ ~: Sy~lq ~a~ Fee, Drain~e F~. ~ Fooo. Po~ a~ P~n Ch~ F~. 4. Street acldresse$ snail be pmv~l~l by tl~ BuiLding Off'~ia~, atl~tract/parcel m&o reckrelation ~ ar~ I:x',or to ,~ddarts ~ ~ud~g pem~u. _._/ / ./ / I. Exl~lngStnJc~rl~ 1. Provide compli~r'~e will1 the Uniform i~i:111'tg ~ ~ ~ ptol~rty line cll&rances consibenng use. a'ea. anti fim-~es~ivenesa oi exi~ing I~ik:ings. 2. Existing builcling~ srklll be n'ta~e tO cx~rt131y w~ c~rlcl 13uilCli~g anti zoning regulations for tM ,hiehaiti use or tile 3. E~isting$ewa~c~ia~-1~faci~i~i~$~'mi~ber~m~v~d~fik<~ancV(Xca~:)~:)ecit~c~m~4ywiththe __/ UMorm P~un'e~g ~ aml U~m'm eeilcik~ c,.,ocle. 4. Uncle~muncl on-silt utlNli# ar~ to De k3Call<l anti ~ on bulk:ling ~ ~ecl for __/ 13uilcling getroe ~,l~.~cation. K. Grading Grading o! tM ~ ~ ~ be in ,l~..4:=~3lnCl wilt't t~l Uniloml I~jiiCling Code. City Graclif~ ,~l,1fillll~11, I1~1 at=l~11<l ~ pt~:~=l$. The final gritling ~ $~tall be in suOstantial c~'~e,.,,,-,~l wilh the ,1Oi~v,~ed W'ading p&ln. __/ / soils rel=od ~ be IXII~Ir~I by ,1 Cluaiiti~l .r~er liCof~(:~ t:)y tM State of Calilom~a to ----/ / p, edorm s4~.tt 2/9[ 3. The cleveio~)mem ~s iocat~<l w~inm the ~d erasen ~ ~~s: a ~ii O~u~e ~ / Pe~ ~ r~. p~ ~ San ~~ ~u~ ~~ of ~ure at (714) ~7-2111 for ~ ~n. ~~~ of ~ ~ s~ ~ ~~ to t~ Cdy the t,~ ot ~l~n for gr~i~ ~n c~. ~ 5. ~e finalgr~i~ ~nS ~atl ~ ~t~ a~ ~v~ ~r to ~a~e of ~i~ ~as ~ ~~ / CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: BY: SUBJECT: April 1, 1998 Mayor and Members of the City Council Jack Lain, AICP, City Manager William J. O'Neil, City Engineer Jerry A. Dyer, Associate Engineer APPROVAL OF THE EASEMENT DEDICATIONS FROM THE SOUTHERN CALIFORNIA EDISON COMPANY FOR STREET, HIGHWAY AND RELATED PURPOSES AND STORM DRAIN PURPOSES FOR THE DEVELOPMENT OF THE TRACTS RELATED TO TENTATIVE TRACT 13564 RECOMMENDATION: It is recommended that the City Council approve the subject easement dedications and authorize the Mayor to sign the easement deeds and the City Clerk to attest and present same to the Southern California Edison Company to be filed for record with the County Recorder. BACKGROUND/ANALYSIS: Tentative Tract 13564, generally located north of Wilson Avenue east of Wardman Bullock Road, was approved by the County of San Bernardino on August 24, 1987, and revised by the County Planning Commission on November 17, 1988, with an annexation agreement approved by the City of Rancho Cucamonga City Council and entered into as of January 7, 1989, for a residential subdivision of 182 single family lots on 117 acres of land. As a condition of development of the tentative tract Wardman Bullock Road and San Sevaine Road need to be extended for access purposes, as well as drainage conveyance to the Henderson Channel, all across the Edison Corridor. In order to achieve both access and drainage conveyance easement dedications are required from the Southern California Edison Company Respectfully submitted, City Engineer WJO:JAD:dlw Attachments: Vicinity Map Plat for Wardman Bullock and San Sevaine dedications (Exhibit "A") Plat for drainage conveyance (Exhibit "B") J VICINITY MAP -% RACT 13564' .< .< TOTAL LOTS 182 LEGEND PIIASE (~ TRACT 135C~ TQTAL LOTS 364 WILSON AVENUE T'F 13564 City uf Rancho Cucanlonga l.'il¢: h :l,l~t ~rtlts\v i Clll;ll~ F_~SF_MEMT FO,~ PUBLIC, HIGHWAY PU.R. P05r-_.S PF_..~ ..q I'F~IP 2 3JECT TO, -'SMT. FOR PIPELINE PORPOSES N F~,VOR OF PW. WOOO, ET AI.., PER. B 0. 132- 7Z. --SMT. FOR ROADS IN FAVOR OF SAMUEL J. WASEM DER. O.R. 8171--84. LEGEND ! IG.MAPPING ~ND RIGHTS REVIEWE~/ND APPROVED BY MDS CONSULTING: STANLmYC. MORSE / DATE R.C.E. 20596, EXPIR'A'"'FIO[ m 6-4 ~ F__AS)T-WEST CE.WTE~ILIME-. ~F_C. 2.2_ T.-F. I 565 rl LANDS OF SOUTHERN CALIFORNIA EDISON Co. PROPOSED EASEMENT TO THE CITY OF RANCHO CUCAMONGA O. SCHULZ } S[RIA',. ~HH'~ct ~ N. HOULE I 0ATE I 4/11/1991 EXHIBIT "A' SHEET 2 OF 2 I lO 50 0 IO0 1 scALE IN FEET J.0. 7269 MS. 57-99 MIDDLE LUGO-MIRA LOMA 5OOkV T/L R/W MAP SHOWING LOCATION OF PROPOSED EASEMENT FOR STREET, HIGHWAY AND RELATED PURPOSES TO THE CITY OF RANCHO CUCAMONGA WITHIN LANDS OF SOUTHERN CALIFORNIA EDISON COMPANY, AIC SAN (~F'.,RNAROINO (;{J!,JNTY ~ALIFORNtA ,,i,~"~Soulhern California Edison Company L PARCE. L ?- SUBJECT TO: I) IFSMT. FOR PlPI~LINE PURPOSES IN FAVOR OF Fw. WOO0, ET AL., PER. 8.D. I32- 72 .J ESMT, FOR ROADS IN FAVOR OF SAMUEL J. wASEM PER. O.R. 8171 --84. q-' T.T. \N/F_ST LINE OF THE EAST '/z, oF 7?I.M. , R.~.v¢., LEGEND LANDS OF SOUTHERN CALIFORNIA EDISON ~////~ PROPOSED EAS£MENT TO THE CITY OF RANCHO CUCAMONGA --NG. HAPPING I DSCHULZ J SErIAL ~ NHCtGA _AND RIGHTS N. HOULE--J DATE !4/11'/1991 Go EXHIBIT "A" SHEET I OF 2 O 4~ R L Q 4'zt5"~0" IZ. Slo.00' Q 11'15'225" lZ.~,4.00' 244.4~' 400 200 O 470 SCALE IN FEET J.O. 7269 ~.s. 57-99 MIDDLE LUGO-MIRALOMA 5OOkV T/L R/W MAP SHOWING L(3CATION OF PROPOSED EASEMENT FOR STREET, HIGHWAY AN0 RELATED PURPOSES TO THE CITY OF RANCHO CUCAMONGA WITHIN LANDS OF SOUTHERN CALIFORNIA EDISON COMPANY, A/C SAN BERNARDINO COUNTY ~ALIFORNIA ,,~'"~='~Southern Calilor*ia Edison Company S,.., 8,:'E C T TO; Rw. wC©O, ET~L, FEq B.C. 132--72 S~U£L J, WASEM PE.R O.R. 8171 - 84 r-',/:zv,:D.'AND APPROVED BY MOS CONSULTING: //. ///,., .'~:' ,o~ u_ ,~~C.E. 20596, EXPIATION 9-30-01 o: ~ / /// / ~' --PARCEL 2 O.R. 8171 / 84 , EAST LINE OF THE Wl/2 OF THE El/2 OF SEC. 22 T. IN., R.6W., SBM LEGEND I i' EXHIBIT "B" 80 I 40 0 80 f SC-~L£ IN FEET J.0. 7Z69 M.$..57-99 MI00LE LUGO-MIRA LOMA ~Okv T/L R/W M:~ S~,NG LOCATION OF P~OPO~O STOR,M DR~IN ~EMENT TO ~7 CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: BY: SUBJECT: .April l, 1998 Mayor and Members of the City. Council Jack Lam, AICP, City Manager, William J. O'Neil, City Engineer Betty A. Miller, Associate Engineer APPROVAL OF IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY FOR DR 96-27, LOCATED ON THE WEST SIDE OF ETIWANDA AVENTE NORTH AND SOUTH OF NORTH OVERLOOK DRIVE, SUBMITTED BY MASTERCRAFT HOMES RECOMMENDATION It is recommended that City Council adopt the attached resolution accepting the subject agreement and security and authorizing the Mayor and the City Clerk to sign said agreement. BACKGROUND/ANALYSIS DR 96-27, located on the west side of Etiwanda Avenue north and south of North Overlook Drive, in the Low Residential District of the Eftwanda North Specific Plan, was approved by the Planning Commission on January 22, 1997. The Developer, MasterCraft Homes, is subm it'ting an agreement and security to guarantee the construction of the public improvements in the following amounts: Faithful Performance Bond: Labor and Material Bond: $367,000 $183,500 Copies of the agreement and security are available in the City. Clerk's Office. Respectively submitted, City Engineer WJO:BAM:sd ' /" -: 1000 CITY OF RANCHO CUCAMONGA ENGIN~,ERING DIVISION N RESOLUTION NO. A RESOLUTION OF THE CITY COL~'NCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFOtLNIA, APPROViNG THE IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY FOR DR 96-27 WHEREAS, the City Council of the City of Rancho Cucamonga, Califomia, has for its consideration an Improvement Agreement by MasterCraft Homes, Rancho Cucamonga I, as developer, for the improvement of public right-of-way adjacent to the real property specifically described therein, and generally located on the west side of Etiwanda Avenue north and south of North Overlook Drive; and WHEREAS, the installation of such improvements, described in said Improvement Agreement and subject to the terms thereof, is to be done in conjunction with the development of said real property referred to as DR 96-27; and WHEREAS, said Improvement Agreement is secured and accompanied by good and sufficient Improvement Security, which is identified in said Improvement Agreement. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES as follows: That said Improvement Agreement be and the same is approved and the Mayor is authorized to execute same on behalf of said City and the City Clerk is authorized to attest thereto; and That said Improvement Security is accepted as good and sufficient, subject to approval as to form and content thereof by the City Attorney. CITY OF RANCHO CUCAMONGA STAFF REPORT DATE TO: FROM: BY: SUBJECT: April i. 1998 Mayor and Members of the City Council Jack Lam, AICP, City Manager William J. O'Neil, City Engineer Jerry A. Dyer, Associate Engineer APPROVAL OF THE MAP, IMPROVEMENT AGREEMENT, IMPROVEMENT SECURITY, AND ORDERING THE ANNEXATION TO LANDSCAPE MAINTENANCE DISTRICT NO. 7 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 7 FOR TRACT NO. 13564-2, GENERALLY LOCATED NORTH OF WILSON AVENUE EAST OF WARDMAN BULLOCK ROAD, SUBMITTED BY STANDARD PACIFIC CORPORATION RECOMMENDATION It is recommended that the City Council adopt the attached resolutions approving Tract Map No. 13564-2, accepting the subject agreement and security, and ordering the annexation to Landscape Maintenance District No. 7 and Street Lighting Maintenance District Nos. 1 and 7, and authorizing the Mayor and the City. Clerk to sign said a~eement; and authorizing the City Clerk to attest and the City Engineer to present the Tract Map to the County Recorder to be filed for record. BACKGROUND/ANALYSIS: Tentative Tract 13564, generally located north of Wilson Avenue east of Wardman Bullock Road, was approved by the County of San Bernardino on August 24, 1987, and revised by the County Planning Commission on November 17, 1988, with an annexation agreement approved by the City of Rancho Cucamonga City Council and entered into as of January 7, 1989, for a residential subdivision of 182 single family lots on 117 acres of land, broken into 5 phases. Tract Map No. 13564-2 is the final map for the second of those five phases. The Developer, Standard Pacific, Corporation, is submitting an agreement and security to guarantee the construction of the off-site public improvements in the following amounts: Faithful Performance Bond: Labor and Materialmen Bond: Interceptor LMD Trail Drain $1,003,000.00 $208,000.00 $148,000.00 $501,500.00 $104,000.00 $74,000.00 Monumentation: $4,150.00 (Map) CITY COUNCIL STAFF REPORT TRACT NO. 13564-2 April 1, 1998 Page '~ ,An Improvement A~eement with Securities was accepted and approved previously for the street and storm drain improvements associated with Tract 13564-2 by the City Council at the meeting of March 4, 1998. Copies of the agreement and security, and the Consent and Waiver to Annexation form signed by the Developer are available in the City Clerk's office, Respectfully submined, William J. O'Neil City Engineer WJO:JAD:sd Attachments VICINITY MAP RACT 13564 :<~ SCECorridor TOTAL LOTS 182 LEGEND PHASE (~ TRACT 1356L5 TOTAL LOTS 364 WILSON AVENUE TT 13564 City of Rancho Cucamonga File: h:\forms\vicmap RESOLUTIOX XO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING TRACT MAP NO. 13564-2, IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY WHEREAS, Tentative Tract Map 13564, submitted by Standard Pacific, Corporation, generally located north of Wilson Avenue east of Wardman Bullock Road, was approved by the County of San Bernardino on August 24, 1987, and revised by the County Planning Commission on November 17, 1988, with an annexation agreement approved by the City of Rancho Cucamonga City Council and entered into as of January 7, 1989, for a residential subdivision of 182 single family lots on 117 acres of land, which is broken into 5 phases; and WHEREAS, Tract Map No. 13564-2 is the final map for the second of those five phases for 'the division of land approved as shown on said Tentative Tract Map; and WHEREAS, monumentation security has been provided; and WHEREAS, all of the requirements established as prerequisite to approval of the final map by the City Council of said City have now been met by entry into an Improvement Agreement guaranteed by acceptable Improvement Security, by Standard Pacific, Corporation, as developer; and; WHEREAS, the installation of such improvements, described in said Improvement Agreement and subject to the terms thereof, is to be done in conjunction with the development of said real property as referred to Tract Map No. 13564-2. ' NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, HEREBY RESOLVES that said Improvement Agreement and said Improvement Security submitted by said developer be and the same are hereby approved and the Mayor is hereby authorized to sign said Improvement Agreement on behalf of the City of Rancho Cucamonga and the City Clerk to attest; and that said Tract Map No. 13564-2 be and the same is hereby approved and authorizing the City Clerk to attest and the City Engineer to present same to the County Recorder to be filed for record. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 7 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 7 FOR TRACT MAP NO. 13564-2 WHEREAS, The City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscap. ing and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, said special maintenance district known and designated as Landscape Maintenance District No.7, Street Lighting Maintenance District No. 1 and Street Lighting Maintenance District No. 7 (hereinafter referred to as the "Maintenance District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the "Landscaping and Lighting Act of 1972" authorize the annexation of additional territory to the Maintenance District; and WHEREAS, at this time the City Council is desirous to take proceedings to annex the property described on Exhibit "A" attached hereto and incorporated herein by this referenced to the Maintenance District; and WHEREAS, all of the owners of property within the terntory proposed to be annexed to the Maintenance District have filed with the City Clerk their written consent to the proposed annexation without notice and hearing or filing of an Engineer's "Report". NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are all true and correct. SECTION 2: That this legislative body hereby orders the annexation of the property as shown in Exhibit "A" and the work program areas as described in Exhibit "B" attached hereto to the Maintenance District. SECTION 3: That all future proceedings of the Maintenance District, including the levy. of all assessments, shall be applicable to the terntory annexed hereunder. ,96 )~9 / EXHIBIT "A" ASSESSMENT DIAGRAM LANDSCAI'E MAINTENANCE DISTRICT NO. 7 STREET LIGIITING MAINTENANCE DISTRICT NOS. I AND 7 .%, CITY' OF RANCHO CUCAMONGA COUNTY OF SAN BERNARDINO STATE OF CALIFORNIA TILACT 13564-2 I:i1¢: h:\forms\assmlmap STI:LEET LIGHTS: Dist. S1 S7 5800L 9500L 20 EXHIBIT "B" WORK PROGtL-~M PROJECT: TRACT 13564-2 NUMBER OF LAMPS 16.000L 22.000L 27.500L LANDSCAPING: Community Equestrian Trail Turf Non-Turf Dist. D.G.S.F. S.F. S.F. L7 * 34.263 N/A * 94.979 * Quantities included are for Tracts 13564-2, 3, 4 and 13564 ASSESSMENT UNITS: Parcel DU N/A 3~ Assessment Uni~ By District S1 S7 L7 35 35 3~ LMD Trees ~a. 249 TR 13564-2 Trees Ea. 144 Annexation Date: April 1, 1998 CITY OF RANCHO CUCAMONGA STAFF REPORT D A T E: TO; FROM: BY: SUBJECT: Aprit I, IqOS Mavor and Members of the City Council Jack Lam, AICP, City Manager William J. O'Neil, City Engineer Jerry A. Dyer, Associate Engineer APPROVAL OF THE MAP, IMPROVEMENT AGREEMENT, IMPROVEMENT SECURITY, AND ORDERING THE ANNEXATION TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 2 FOR TRACT NO. 14459, GENERALLY LOCATED SOUTH OF LEMON AVENLIE BETWEEN ARCHIBALD AVENUE AND LONDON AVENUE, SUBMITTED BY ALPHA SERVICE AND TECHNOLOGY C/O DIAMOND BROTHERS, INC. RECOMMENDATION: It is recommended that the City Council adopt the artached resolutions approving Tract Map No. 14459, accepting the subject agreement and security, and ordering the annexation to Landscape Maintenance District No. 1 and Street Lighting Maintenance District Nos. 1 and 2, and authorizing the Mayor and the City Clerk to sign said agreement; and authorizing the City Clerk to attest and the City Engineer to present the Tract Map to the County Recorder to be filed for record. BACKGROUND/ANALYSIS: Tentative Tract Map No. 14459, generally located south of Lemon Avenue between Archibald Avenue and London Avenue, was approved by the Planning Commission on the 28th day of March 1990, Resolution No. 90-40, for a residential subdivision of 37 single family lots on 8.3 acres of land in the low medium residential district. Also, on the I lth day of March 1998, the Planning Commission approved Development Review 97-37, Resolution No. 98-14, for the detailed site plan and building elevations for the tentative tract. The Developer, Alta Loma One and Two, ajoint venture composed of Countryside Estates-Alta Loma L.P., and Country side Estates-Alta Loma II, L.P. and Countryside Estates-Alta Loma III, L.P., is submitting an agreement and security to guarantee the construction of the off-site public improvements in the following amounts: Faithful Performance Bond: Labor and Materialmen Bond: Tract $737,000.00 $368,500.00 Lemon StormDrain $235,000.00 $117,500.00 Monumentation: $4,250.00 (Map) CITY COUNCIL STAFF REPORT TRACT 14459 April 1, 1998 Page 2 Copies of the agreement and security, and the Consent and Waiver to Annexation form signed by the Developer are available in the City Clerk's office. Respectfully submitted, William J. O'Neil City Engineer WJO:JAD:sd Attachments VICINITY MAP j, ( (-~'-ORANGE~ ~ TR 14459 File: h:\forms\v~cmap so u'rio 9 S? - & & A RESOLUTION OF THE CITY COU%'CIL OF THE CITY OF I:L4aN'CHO CUCAMONGA, C,KLIFORNIA, APPROVING TRACT MAP NO. 14459, IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY WHEREAS, Tentative Tract Map No. 14459, submitted by Alpha Service and Technology c/o Diamond Brothers, Inc., consisting of 37 single family lots, generally located south of Lemon Avenue between Archibald Avenue and London Aveniae , was approved by the Planning Commission of the City of Rancho Cucamonga on March 28, 1990; and WHEREAS, Tract Map No. 14459 is the final map for the division of land approved, consisting of 3 lots on 8.3 acres of land as shown on said Tentative Tract Map; and WHEREAS, monumentation security has been provided; and WHEREAS, all of the requirements established as prerequisite to approval of the final map by the City Council of said City have now been met by entry into an Improvement Agreement guaranteed by acceptable Improvement Security, by Alta Loma One and Two, a joint venture composed of Countryside Estates-Alta Loma L.P., and Country side Estates-Alta Loma II, L.P. and Countryside Estates-Alta Loma Ill, L.P., as developer; and WHEREAS, the installation of such improvements, described in said Improvement Agreement and subject to the terms thereof, is to be done in conjunction with the development of said real property as referred to Tract Map No. 14459. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, HEREBY RESOLVES that said Improvement Agreement and said Improvement Security submitted by said developer be and the same are hereby approved and the Mayor is hereby authorized to sign said Improvement Agreement on behalf of the City of Rancho Cucamonga and the City Clerk to attest; and that said Tract Map No. 14459 be and the same is hereby approved and authorizing the City Clerk to attest and the City Engineer to present same to the County Recorder to be filed for record. 7/ so unosNo. 97- A RESOLUTION OF THE CITY COL%'CIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 2 FOR TRACT MAP NO. 14459 WHEREAS, The City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, said special maintenance district known and designated as Landscape Maintenance District No. 1, Street Lighting Maintenance District No. I and Street Lighting Maintenance District'No. 2 (hereinafter referred to as the "Maintenance District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the "Landscaping and Lighting Act of 1972" authorize the annexation of additional terntory to the Maintenance District; and WHEREAS, at this time the City Council is desirous to take proceedings to annex the property described on Exhibit "A" attached hereto and incorporated herein by this referenced to the Maintenance District; and WHEREAS, all of the owners of property within the territory proposed to be annexed to the Maintenance District have filed with the City Clerk their written consent to the proposed annexation without notice and heating or filing of an Engineer's "Report". NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are all true and correct. SECTION 2: That this legislative body hereby orders the annexation of the property as shown in Exhibit "A" and the work program areas as described in Exhibit "B" attached hereto to the Maintenance District. SECTION 3: That all future proceedings of the Maintenance District, including the levy of all assessments, shall be applicable to the territory annexed hereunder. 72- EXHIBIT "A" ASSESSMENT DIAGRAM LANDSCAPE MAINTENANCE DISTRICT NO. STREET LIGHTING MAINTENANCE DISTRICT NOS. I 1 AND 2 ORANGE ?'._'~4.- A V E N U E ----?.,r.,"' - 3 '2" ,q 3 .... %-7-.;~,, (~ VICINITY MAP · CITY OF RANCHO CUCAMONGA COUNTY OF SAN BERNARDINO STATE OF CALIFORNIA PROJECT: TR 14459 Filc: h:\lbrms\assmtlnap EXHIBIT "B" WORK PROGRAM PROJECT: TIL-X. CT 14459 STREET LIGHTS: Dist. 5800L SI S2 14 LANDSCAPING: Community Equestrian Trail Di~t. D.G.S.F. L 1 N/A ASSESSMENT UNITS: NUMBER OF LAMPS 9500L 16.000L 22.000L 27.500L Assessment Units Bv District Parcel DU S 1 S2 L I N/A 37 37 37 37 Turf Non-Turf S.F. S.F. N/A 12.926 Trees Ea. 49 Annexation Date: April I, 1998 Form Date 11 / 16/94 7¢ CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: BY: SUBJECT: April 1, 1998 Mayor and Members of the City Council, Jack Lam, AICP, City Manager William J. O'Neil, City Engineer Shelley Maddox, Engineering Aide APPROVAL OF RELEASE OF REAL PROPk. RTY IMPROVEMENT CONTRACT AND LIEN AGREEMENT AND APPROVAL OF A REAL PROPERTY IMPROVEMENT CONTRACT AND AGREEMENT AND CASH SECURITY FOR PUBLIC STREET IMPROVEMENTS AT 9623 ALMOND STREET FROM MARK JENNINGS AND GINA P. JENNINGS RECOMMENDATION It is recommended that the City Council approve release of real property improvement contract and lien agreement and acceptance of a real property improvement contract and agreement and cash security with Mark Jennings and Gina P. Jennings for public street improvements at 9623 Almond Street. BACKGROUND/ANALYSIS In November 1993, Charles S. Hewitt and Theresa L. Hewitt entered into a real property improvement contract and lien agreement as a requirement for postponing construction of street improvements required for an addition to their single family residence. At this time, the Hewitts have sold this property and are requesting release of the real property improvement contract and lien agreement. The new property owners do not wish to have a lien agreement but are posting a cash deposit and agreement to insure construction. City staff has reviewed the agreement from the new owners Mark Jennings and Gina P. Jennings and recommends the City Council authorize the Mayor and City Clerk to execute the same. Respectfully submitted, William J. 02qeil City Engineer WJO:SM:sd CITY OF RANCHO CUCAMONGA ENGINF, ERING DIVISION N ~ VICINITY MAP TrrL~ RELEASE OF LIEN AGREEMENT EX.HTRrr: 'A' RESOLt:TIONqd, 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF R_,&NCHO CUCAMONGA, CALIFORNIA, RELEASING A REAL PROPERTY IMPROVEMENT CONTRACT AND LIEN AGREEMENT, AND ACCEPTING A REAL PROPERTY IMPROVEMENT CONTRACT AND AGREEMENT FROM LOT 5 OF TRACT NO. 9306 WHEREAS, the City Council of the City of Rancho Cucamonga adopted Resolution No. 93-215 accepting a Real Property Improvement Contract and Lien Agreement; and WHEREAS, said Real Property Improvement Contract and Lien Agreement was recorded in Official Records of San Bernardino County, Califomia, on June 13, 1993, as Document No. 93-537499; and WHEREAS, said Real Property Contract and Lien Agreement is being replaced with a Real Property Contract and Agreement and cash security. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rancho Cucamonga does hereby release said Real Property Improvement Contract and Lien Agreement and that the City Clerk shall cause Release of Lien to be recorded in the office of the County Recorder of San Bemardino County, Califomia. The City Council of the City of Rancho Cucamonga hereby resolves to accept said Real Property Improvement Contract and Agreement, authorizes the Mayor and the City Clerk to sign same, and directs the City Clerk to record same in the Office of the County Recorder of San Bernardino County, California. 77 CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: April 1, 1998 TO: Mayor and Members of the City Council Jack Lam, AICP, City Manager FROM: Brad Buller, City Planner BY: Tom Grahn, AICP, Associate Planner SUBJECT: CONSIDERATION OF THE DRAFT ANNUAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING ALLOCATIONS FOR FY 1998-99 - The review of the Federally required Annual Action Plan for Fiscal Year 1998-99, including the preliminary selection of projects for the Community Development Block' Grant Annual Application, based on an estimated new fund allocation of $952,000 and $6,000 in reprogrammed funds. RECOMMENDATION The City Council conduct a public hearing and take public testimony regarding the application for funding and direct staff to prepare the final Annual Action Plan to be brought back at a subsequent meeting for adoption (see Exhibit "C" for the draft Annual Action Plan). BACKGROUND Community Development Block Grant (CDBG) funds are provided by the U.S. Department of Housing and Urban Development (HUD) to cities and counties based on a formula which considers the community's population, extent of poverty, and age of housing stock. To be eligible for CDBG funding, activities must meet one of the two priman/goals of the CDBG program: The development of viable urban communities including decent housing and a suitable living environment; and The expansion of economic opportunities, principally for persons of low- and moderate- income. CDBG regulations require that at least 70 percent of all funds must be directed to activities that benefit low- and moderate-income persons. Of the activities proposed for the 1998-1999 fiscal year, 89.49 percent will benefit low- and moderate-income persons. This year's grant allocation of $952,000 represents a $32,000 or 3.25 percent reduction from last year's grant amount. Last year's grant was reduced by $14,000 or 1.4 percent from the previous year. CITY COUNCIL STAFF REPORT CDBG FUNDING ALLOCATIONS April1. 1998 Page 2 The City received 30 proposals of which 14 are Publ~c Service related activities. In evaluating these proposals, first priority was given to those projects which are consistent with the goals and objectives of the City's Five Year Consolidated Plan and that were in-progress, on-going activities. Attachment "A" provides a list of the proposals received and proposed funding recommendations. Attachment "B" is a summary description of each proposal. Please note, shaded areas on the left side of this Exhibit "A" highlight newly requested programs. Home Improvement Program: The City's Home Improvement Program has been in existence since 1990. The program offers deferred payment loans of up to $.25,000 and grants of up to $5,000 for low-income, owner occupied, single family, and mobile homes. Since the program's inception there has been an overwhelming response for assistance from both the single far0ily and mobile home community. There are currently 52 residents on the waiting list for single family rehabilitation and 38 residents on the mobile home waiting list. Capital Improvement: The following Capital Improvement Projects are recommended for funding for Fiscal Year 1998-99: Tapia Via Drive Sidewalk Construction - This project involves the completion of Tapia Via Drive improvements from Grove Avenue to Rancheria Drive. The project was previously funded in FY 95-96, FY 96-97, and FY 97-98. Sidewalks were included in odginal project design; however, they were removed from the project in FY 97-98 because project bids exceeded budgeted funds. Total proposed improvements include the installation of street lights, conduits, curbs, gutters, sidewalks, drive approaches, aggregate base, new ac pavement, trees, sod, replacement walls, fences, drive approaches and landscaping. Devon Storm Drains - This project involves the design of storm drain improvements for Devon Street between Archibald Avenue and Ramona Avenue. Design services include: research, surveying, preparing plans, specifications, cost estimates, review and revisions for the proposed installation of a storm drain system to reduce the flooding that occurs to properties along the street right-of-way. Sidewalk Grinding - Involves the grinding, repair and/or replacement of displaced sidewalks in qualified target neighborhoods. Wheelchair Ramps - Retrofitting of existing curbs to accommodate handicapped persons. Capital Facilities: The following Capital Facility Improvement Projects are recommended for funding for Fiscal Year 1998-99: Lion's We~t Community Center: A total of $593,055 in prior year funds have been designated for this project. This facility will require extensive rehabilitation efforts in order to bring it into compliance with ADA requirements. The building was never designed to accommodate the handicapped and therefore almost every portion of the facility will be affected. The project will include creation of a new entrance on the south side of the building, widening hallways, enlarging the kitchen facilities, rehabilitating restroom facilities, and exterior access features. 79 CITY COUNCIL STAFF REPORT CDBG FUNDING ALLOCATIONS April 1, !998 Page 3 Sen~orCenterExpans~on and Renovation: Pr~or year funds include S40,310 from FY 97-98 to fund the design of the multi-year improvement project. Proposed funds would be banked for future project improvements that will provide a better functioning facility. Ultimately, the following modifications are proposed: 1) Remodeling the Mission Room to add a small stage and storage area; 2) Enclosure of the West Patio to create a climate controlled solarium and the addition of an emergency handicap exit ramp to Malvern; and 3)Modifications including an entry corridor and windows to the northeast side of the building to allow public access from the new parking lot and providing visual security to the building. Historic Preservation: The preservation and historic restoration of the Isle House. Preservation and restoration include: property acquisition, select demolition, moving structure, and historical restoration. This project is a multi-year project. This program was submitted by the Eftwanda Historical Society. Public Services: Federal Regulations allow communities to use up to 15 percent of their annual grant allocation to fund public service activities. The amount recommended for FY 1998-99 is $82,500, or 8.66 percent of the estimated allocation. The programs that are recommended meet the priority of assisting in immediate public health and safety needs or address a special need identified in the Consolidated Plan. These programs include assistance such as food, shelter, youth-at-risk assistance, and senior services. CORRESPONDENCE Notice of the public hearing and proposed funding allocations were published one month prior to the meeting on March 2, 1998, in the Inland Valley Daily Bulletin as a display ad. Notice was also published in the La Voz newspaper as a display ad. Notices were posted in several community areas including the Rancho Cucamonga Civic Center, Lion's Center, Rancho Cucamonga Senior Center, and the Rancho Cucamonga Public Library. Respectfully submitted, Brad Bul e~ City Planner BB:TG/taa Attachments: Exhibit "A" Exhibit "B" Exhibit "C" Table of Proposals and Funding Recommendations Summary Description of Proposals Draft Annual Action Plan z 0 0 ~ 0 0 0 0 0 0 0 0 0 0 0 0 o o 0 o o o 0 0 0 0 o 0 c5 0 o o o o o 0 c~ 0 0 0 0 0 0 '0 0 0 (D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (:D 0 0 C~, o o 0 o o 0 0 0 0 o o 0 o 0 888 ° ° 88° Z 0 U FY 98-99 CDBG PROJECT APPLICATION DESCRIPTION ADMINISTRATION (P) Administration/Planning: ($131,990) Program oversight and administration including coordination, implementation, and monitoring of all CDBG funded programs. Also includes related planning activities including housing studies, historic preservation, and community planning. Funding for all, or a portion of, nine staff positions. HOUSING REHABILITATION (P) Home Improvement Program: ($256,383) Provides housing rehabilitation for owner occupied single family and mobile home units. The program offers deferred payment loans up to $25,000 and grants or emergency grants up to $5,000. It is anticipated that 35 households will be assisted. Service is provided by the City's Planning Division and Building and Safety Division. (P) Oldtimers Foundation - Home Maintenance Program: ($10,000) Provision of minor and emergency repair grants to seniors and low- or low-moderate income owner occupied households. It is anticipated that 80 households will be assisted during the year. The Oldtimers Foundation is located at 8572 Sierra Avenue, Fontana, CA 92335. CAPITAL STREET IMPROVEMENTS (P) Tapia Via Sidewalks ('Phase 2) from Grove Avenue to Rancheria Drive Design/Construction: ($97,270) This project was funded in FY 95-96, FY 96-97, and FY 97-98. Sidewalks were included in original project design; however were removed from project in FY 97-98 because project bids exceeded budgeted funds. Total proposed improvements include the installation of street lights, conduits, curbs, gutters, sidewalks, drive approaches, aggregate base, new ac pavement, trees, sod, replacement walls, fences, drive approaches and landscaping. The sidewalk installation is needed to complete the current year CDBG funded Tapia Via Street Improvement Project that was phased into two projects. (N) Rancheria Drive from Grove Avenue to Taoia Via - Construction: ($196,820) Design for this project was funded in FY 96-97. Funds were requested in F¥ 97-98, but not funded as the proposed improvements would be funded after Tapia Via. Proposed improvements include the installation of street lights, conduits, curbs, gutters, drive approaches, aggregate base, new ac pavement, trees, sod, replacement walls, fences, drive approaches and landscaping. VVhen completed project will facilitate better drainage of the street and right-of-way. Sidewalks have been included in the cost, but may not be included at residenrs request. Exhibit "B" - Page I of 5 tP) Monte Vista Street from Amethyst Avenue to Archibald Avenue - Construction: ~S94.060) Proposed improvements include the installation of street lights, conduits, curbs, gutters, sidewalks= drive approaches, rames for the disabled, repaving, as well as replacing affected walls, fences. driveways and landscaping. When completed project will facilitate better drainage of the street and right-of-way. (N) Calle Vejar from Avenida Lion to Hellman Avenue and Avenida Leon from Arrow Highway to Calle Vejar - Design: ($30,000) Includes research, surveying and preparation of plans. Proposed improvements include the installation of street lights, conduits, curbs, gutters, sidewalks, drive approaches, ramps for the disabled, repaving, as well as replacing affected walls, fences, driveways and landscaping. When completed project will facilitate better drainage of the street and right-of-way. Sidewalk installation will be coordinated with residents to facilitate preservation of existing trees. (P) Wheelchair Ramps: ($20,266) Retrofitting of existing curbs to accommodate disabled individuals. (P) Sidewalk Grinding: ($35,000) Involves the grinding, repair and/or replacement of displaced sidewalks in qualified target neighborhoods. (N) Street Improvements to meet ADA Compliance: ($100,000) Curb cuts and reconstruction of sidewalks that are not in ADA compliance. It would be the first phase of a 6-year ADA Compliance Program. (N) Devon Storm Drain from Archibald to Ramona - Design: ($31,000) This project involves the design of storm drain improvements for Devon Street between Archibald Avenue and Ramona Avenue. Design services include: research, surveying, preparing plans, specifications, cost estimates, review and revisions for the proposed installation of a storm drain system to reduce the flooding that occurs to properties along the street right- of-way. CAPITAL FACILITIES IMPROVEMENTS ('P/ Lion's West Community Center: ($175,000) A total of $593,055 in prior year funds have been designated for this project. This facility will require extensive rehabilitation efforts in order to bring it into compliance with ADA requirements. The building was never designed to accommodate the handicap and therefore almost every portion of the facility will be affected. The project will include creation of a new entrance on the south side of the building, widening hallways, enlarging the kitchen facilities, rehabilitating restroom facilities, and exterior access features. Exhibit "B" - Page 2 of 5 (P) Senior Center Expansion and Renovation: (S275,000) Prior year funds include $40,310 from FY 97-98 to fund the design of the multi-year improvement project. Proposed funds would be banked for future project improvements that will provide a better functioning facility. Ultimately, the following modifications are proposed: 1) Remodeling the Mission Room to add a small stage and storage area; 2) Enclosure of the West Patio to create a climate controlled solarium and the addition of an emergency handicap exit ramp to Malvern; and 3)Modifications including an entry corridor and windows to the northeast side of the building to allow public access from the new parking lot and providing visual security to the building. (N) Park Improvements for ADA Compliance: ($230,000) Project would be carried out in various parks within the City and would include renovation of tot lot facilities and installation of resilient surfacing to allow for use by the physically challenged. (N) Assistance League of Upland: ($197,820) The conversion of a 5,312 square foot building into a non-profit thrift shop. The project will include the remodeling of the larger of 2 buildings at 8555 Archibald Avenue to meet City codes and ADA requirements. Proposed improvements include: demolition, concrete work, cabinets and millwork; glass store front, ceramic tile in bath, carpet and sheet goods, acoustical ceiling, painting, plumbing and electrical. This program is provided by the Assistance League of Upland, located at 8593 Archibald Avenue, Rancho Cucamonga, CA 91730. (N) Habitat for Humanity: ($160,000) Purchase 2 blighted residential properties, rehabilitate the 2 houses, and sell them to 2 very-Low or Low Income families currently living in inadequate/blighted quarters. This program is provided by Pomona Valley Habitat for Humanity, located at 211 Bonita Avenue, La Verne, CA 91750. (N) Etiwanda Historical Society: ($170,000) The preservation and historic restoration of the Isle House. Preservation and restoration include: property acquisition, select demolition, moving structure, and historical restoration. Moving and securing the house included if not paid by Caltrans. This program is provided by the Etiwanda Historical Society, at P.O. Box 363, Etiwanda, CA 91739. PUBLIC SERVICES (P) Graffiti Removal: ($19,342) The removal of incidents of graffiti from public properties in identified target neighborhoods. (P) Fair Housing: ($12,534) Provision of Fair Housing services including education, counseling, mediation, and legal referral. It is estimated that 535 residents will be assisted. This service is provided by Inland Mediation Board, located at 1005 Begonia Avenue, Ontario, CA 91762. Exhibit "B" - Page 3 of 5 (P) Landlord/Tenant Services: ($12,692) Provision of Landlord/Tenant dispute mediation services. It is estimated that 319 households will be assisted. This services is provided by Inland Mediation Board. (P) House of Ruth: ($19,136) Advocates for and assists low/moderate income, battered women by providing shelter, programs, education and opportunities for safe, self-sufficient, healthy living. It is estimated that 1,701 residents will receive assistance. This service is provided by House of Ruth, P.O. Box 459, Claremont, CA 91711. (P) Homeless Outreach, Programs and Educations: ($10,000) Provision of services to persons who are or are at-risk of homelessness including such services as advocacy, education, and shelter vouchers. It is estimated that 221 residents will receive assistance. This service is provided by HOPE, located at 213 North Fern Avenue, Ontario, CA 91762. fP) West End Hunger Program-SOVA: ($8,000) Provision of a 5-day supply of food (15 meals) for all members of a household. SOVA helps families maintain their health and avoid homelesshess by providing emergency food assistance and supportive services. It is estimated that 1,185 residents will receive assistance. This service is provided by the Pomona Valley Council of Churches-West End Hunger Program located at 635 South Taylor Avenue, Ontario, CA 91761. fP) YWCA - Y-Teen: ($8,833) Assist junior high aged girls through a weekly after school club program in which many risk and health threatening behaviors are addressed. This program is run at the Cucamonga Middle School campus located at 7611 Hellman Avenue. It is estimated that 55 teens will be assisted. This service is provided by the YWCA of the West End, located at 600 North Park Avenue, Pomona, CA 91768. (P) YMCA - West End Kids Club: ($7,000) Offered to students from low income families attending Bear Gulch School. This activity provides an after-school recreational program. It is estimated that 85 children will be assisted through the program. This service is provided by the West End YMCA, located at 9017 Arrow Route, Rancho Cucamonga, CA 9173O. (P) YMCA - Your Own Club: ($6,000) This program is targeted to the Northtown neighborhood, CT21 BG 6&7. The program is run at the Old Town Park and the Villa Del Norte community room. The program is designed to provide at-risk middle school aged youth with fun, educationally enriching and challenging values-based after school alternatives in a safe and enjoyable environment. It is estimated that 28 children will be assisted through the program. This service is provided by the Rancho Cucamonga Family YMCA, a branch of the West End YMCA, located at 10970 Arrow Route, Suite 106, Rancho Cucamonga, CA 91730. Exhibit "B" - Page 4 of 5 (P) FoothillFamityShelter:(S3,000) Operatesa90-daytransitionalshetterforhometess families with children. Support services are provided to enable families to obtain independence and permanent housing. It ;s estimated that4 families will be assisted. This service is provided by Foothill Family Shelter. located at 167 North Third Avenue, Upland, CA 91786. (P) Senior Citizen Services: ($5,000) Project will create affordable low-cost senior citizen programs focusing on physical fitness and wellness, recreational and educational development and mental health and emotional well being. This project also includes a lease agreement with the Assistance League of Upland to provide additional parking areas for the Senior Center. This service is provided through the City of Rancho Cucamonga Community Services Department. (N) Oldtimers Foundation - Senior Nutrition Program: ($25,555) Fund the nutrition program from the Senior Center in which 22,500 hot meals would be provided at the RC Senior Center and to prepare 16,250 meals for home delivery from the center. It is estimated that 700 resident households would receive assistance. This service is provlded by Oldtimers Foundation, located at 8572 Sierra Avenue, Fontana, CA 92335. (N) Assistance League of Upland: ($10,154) Provide clothing and dental care to children referred to the program by local school nurses. It is estimated that 240 children would receive assistance. This service is provided by the Assistance League of Upland, located at 8593 Archibald Avenue, Rancho Cucamonga, CA 91730. (N) SMART/TIPS (Training Institute for Preemployment Skills): ($34,000) A non-profit organization providing preemployment and computer skills for underprivileged youth in San Bernardino County. It is estimated that 27 persons would receive assistance. This service is provided by SMART/TIPS, located at 10574 Acacia Street, Suite 6, Rancho Cucamonga, CA 91730. (P) - Prior Year Funding (N) - New Program Exhibit"B"- Page 5 of 5 CITY OF RANCHO CUCAMONGA COMMUNITY DEVELOPMENT BLOCK GRANT CONSOLIDATED PLAN ANNUAL ACTION PLAN FISCAL YEAR 1998-99 Draft April 1, 1998 March 24, 1998 (3:35pm) I :\TOM\BLOC KG RA\CONSOLI D\FY98-990~ACTN P LAN.WPD ~-~ ~ "C" TABLE OF CONTENTS INTRODUCTION ................................... Page 2 RESOURCES AVAILABLE · Federal Resources · Other Resources · Leveraging and Matching Funds ......... ACTIVITIES TO BE UNDERTAKEN ................ · Affordable Housing ................. · Homeless ........................ · Homeless Annual Plan ............. · Special Needs · Special Needs Annual Plan · Non-Housing Community Develo[ Page 2 Page 2 Page 3 Page 4 Pag 4 ell ge 13 ............. Page 13 .......... Page 14 Page 15 OTHER ACTIONS .................... · Obstacles to Meeting · Actions to Foster and · Actions to Remove · Actions to Reduce Lead. · Actions to Reduce · Actions to Develop h Publk~Housin .. oti~[i'~'AE~ities Affo~!~ble ~ed Pai~it Hazm ......... Page 23 ........... Page 23 ............ Page 23 ............. Page 23 .................. Page 25 ................... Page 24 tnd Enhance Coordination ....................... Page 24 Page 24 Page 24 Page 25 CITIZEN Page 26 APPE~NDJ, X ......... · _.?Exhibit A - ~ -. 7,%': ~ - .:.. :,,_~ .................................... Page Summary: Analysis of Impediments to Fair Housing 27 Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 1 INSERT APPLICATION ON FINAL REPORT Community Development Block Grant Annual Action Plan City of Rancho Cucamonga ?/ INTRODUCTION Page 2 The Annual Action Plan provides a plan of investment and an outline of activities expected to be undertaken during the 1998-99 Fiscal Year. The report identifies local qbj.ectives and priority needs identified by the City to implement the primary objective unity Development Block Grant (CDBG) program which is the viable urban communities by providing decent housing, a suitable and expanded economic opportunities, principally for low- and mod~ RESOURCES AVAILABLE · Federal Resources Community Development Block Grant CDBG funds are the primary source of coming year. The City's grant allocation to be $952,000, which ~s $32,000 less,~,.ban expect to receive any program incom~'durin City during the Fiscal Year is expected The City does not year. San Bernardino County Housin The San Bernardino C( region. Th~i~Agency are Iocat~J~="wi~in The to q .. through the Im[ HS-Osing this lic as the local housing authority for the _ _ Section 8 housing units of which 185 are no plans to develop additional units. homes in Rancho Cucamonga and rents them Sources of funds available to City residents limited to Section 8, Comprehensive Grant programs. Counl San Bem~ of Economic and Community Development The County receives.! funds to implement the HOME Consortium, which the City joined in July 1995. ~e County operates four programs through the HOME Consortium which include the Time Home Buyer, Rental Rehabilitation, Direct Tenant Assistance, and C~)mml Development Organization (CHDO) Set-Aside programs. The for these programs totals $3,745,000, including program administration which.are:available to City residents on a first-come first-serve basis through the City's participation in the Co, unty HOME Consortium. The First Time Home Buyer, Rental Rehabilitation, Direct Tenant Assistance are discussed Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 3 under specific programs in this document, however, the CHDO Set-Aside program is not and therefore warrants further discussion. The CHDO program is funded through a mandatory Set-Aside from the County HOME Consortium and provides a source of funding for a variety of projects including new construction and rehabilitation residential structures. Funds are not targeted to a specific area or type of however, recipient income cannot exceed 80 percent of the Coun' are available to eligible residents citywide on a City's participation in the County HOME Consortium. through the County of San Bernardino HOME Cons~ t~, with allocated to this program. County, These funds asis through the are provid.e~., · Other Resources City of Rancho Cucamonga Redevelopment A( State law requires Redevelopment Agenci~ increment revenue for increasing and ' moderate-income housing. Between Jul million will be generated by tax ' for 1998-99 is projected to be $5 10. tax increment has already been there is actually very little un-o ava asid. percent of tax supply of low- and ~99, approximately $23 Tax increment revenue be noted, that the Agency's on-going projects, and therefore, le for Fiscal Year 1998-99. In July 1996, the Cor Sep Proceeds of' ;ale of tax allocation bonds to provide ~-profit organizations, Southern California ( DC) and Northtown Housing Development ~ the City for affordable housing purposes. On in the amount of $37.66 million were sold. in the following manner: will be p 6, if the --~, existing units ~ugh the year 2025 was signed with SCHDC in which $3.9 services and project reserves. Beginning in of Redevelopment Law that allows for the acquisition of Housing Set-Aside funds has been extended beyond its current 000 of the annual pledge will be deposited into a "Future Project for use in acquiring additional apartment complexes within the Agency negotiated a pledge agreement through the year 2025 with NHDC in which $1.5 million was paid to NHDC on June 30, 1996, and again on December 30, 1996. Additionally, $5 million in net bond proceeds were paid to NHDC. These Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 4 Sond proceeds w~11 be used to complete a portion of the capital improvement plan for the Northtown neighborhood which includes continuing the development of infill housing on vacant lots, acquisition and rehabilitation of existing absentee-owned housing, and the completion of Las Casitas apartments. The annual ge amount will be $1.4 million through the year 2025. · Leveraging and Matching Funds The primary source of fund leveraging will occur in through the Redevelopment Agency Set-Aside public/private partnerships with non-profit housing NHDC and the SCHDC. Other potential sources Low Income Housing Tax Credits. h ~ the nds and ACTIVITIES TO BE UNDERTAKEN · Affordable Housing --'- -~_ ~ OBJECTIVE 1 IG SINGLE-FAMILY AND ING STOCK. Program 1.1' Acc mily units to be held for future Activity: not those uisition of restricted at-risk units but also restricted. Lead participate ' assistance by the Redevelopment Agency, will Locatio~ however, units may b~ Resources: (See will primarily occur in the Redevelopment target area, citywide. ~ssion of Redevelopment Agency resources on page 3). - "~-~' J ' ' I x 1 096 total umts with Acc0~.r~..plishments~. nd Time Frame: A tota, of four comp e es, , ' ' 504 held~--~ffb-rcr~!~le, have been acquired or assisted using Redevelopment funds, far exceedlog;annual and 5-year goal expectations. The four complexes include: Sycamore Springs Apartments (96 of 240 units), Mountainside Apartments (192 of 384 units), Monterey Village Apartments (112 of 224 units); and Rancho Verde Village Apartments (104 of 248 units). Community Development Block Grant Annual Action P/an City of Rancho Cucamonga Page 5 Program 1.2: Acquisition and substantial rehabilitation of existing single- family homes. Activity: This program is part of the NHDC's First Time Homebuyer Progr.a~.... The First Time Homebuyer program provides newly constructed and/or reh.~abilita{e~d~ngle family homes for low- and moderate-income home buyers, Th.e NHDC an'n'n'n'n'n'n'n'n'~( )~t~s acquiring up to 6 homes for rehabilitation during the fiscal year, ions as part of a larger First Time Homebuyer program and is re Lead Agency: The NHDC, Geographic Location: The Northtown target neig Resources: NHDC leveraged Redevelo the Affordable Housing Program and America. (See discussion of Redevelo; ~nds with subsidies from ,m Home Savings of 3). Accomplishments and Time Frame: and leased for two years to a area median income. (See Objecti art, 4., )mes will be rehabilitated 45 and 60 percent of the Activity: The construction of buyers. Lead [e r low- and moderate-income home ,pment Agency. Geogra[ target neighborhood. Resources: financin( an inc~e at 35 resou[ces on page Accomplishments singlt family home...~ Fime Frame: grant will be leveraged with low interest private to provide home ownership to a household with medium. (See discussion of Redevelopment Agency By June 30, 1999, complete the construction of 1 Community Development Block Grant Annual Action P/an City of Rancho Cucamonga Page 6 OBJECTIVE 2 IMPROVE ACCESS TO AFFORDABLE HOUSING FOR ALL LOW/MODERATE INCOME HOUSEHOLDS, WITH EMPHASIS ON PRODUCTION OF LARGER (3+ BEDROOM) RENTAL UNITS. Program 2.1: New construction of affordable multi-famil Activity: The construction of a 159 unit affordable senio is scheduled to be completed in 1998. All units wil percent of the median area income. There will be bedroom units. Villa Pacifica, or below, 50 31 two- Lead Agency: Prairie Pacific Development and Oran'~"~ (OHDC). OHDC is managing the construction and: managers once the project is occupied. Develo and will act as property Geographic Location: 4.85 net acres on Archibald Avenue. ine Road, west of Resources: A total of $3,090,000 in financing for this project. The applicant, however, the Agency the Redevelopment Agency a~'~"~l project has~been completed. ~ p Accomp!i_shhients and_~Tii'rie:Frame: Progr .... C ,... ~-i'nc, ome Activity: T~"~'~i~ P constr_u~i~d sing been pledged as "gap" tax-exempt bonds for the property is currently owned by to the developer for $1 once the at $1,350,000. will be completed in 1998. single family infill development in low/moderate ~ds, :irst Time Homebuyer program which provides newly- for low- and moderate-income home buyers. NHDC comp~ted the first I~ _ construction consisting of 12 homes in March 1996. They have~cquired an add'~ 13 infill lots for Phase II of infill home construction. Lead.,Agency: nd the Redevelopment Agency. and is'~'f0~cJ in the Northtown target neighborhood. Resources: NHDC leveraged Redevelopment Agency Set-Aside funds with subsidies from the Affordable Housing Program and permanent first-mortgages from Home Savings. (See Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 7 discussion of Redevelopment Agency resources on page 3). Accomplishments and Time Frame: infill homes. (See Objective 4, Program 4.3) OBJECTIVE 3 PROVIDE DIRECT RENTER ASSISTANCE AND LOW-INCOME HOUSEHOLDS IN OI RETAIN PERMANENT HOUSING~I~ By June 30, 1999, complete the construction of 13 .Y LOW OBTAIN OR Program 3.1' Support applications by the County for future Section 8 Activity: The Housing Authority routinely requests. apply for Federal funds for Section 8 Housing assistance. The City will continue to support these app from the City in order to or public housing Lead Agency: Housing Authority of San Geographic Location' Section 8 Cert~cates Single family public housing units are~catter nay be located citywide. c ty. Resources: Federal Hou.,' g funds. Accomplishments and Tin~. and 16 ons on" ~rt of at least 166 Section 8 applicants basis. Prog ~ Con~ ling additional direct tenant assistance through ~._i the County of San Bernardino's HOME Activity~ ' i~re~'tenan~~::e is offered through the County HOME Consortium. As the City _. ii-s~a participating ~'r of the Consortium, this activity is now available to eligible residents. The County~a~'designed the program to provide assistance not only to those wh0imeet Federal p~ferences, but especially to those who met a "special need." The Cou'~.ty targets m.o~t!~ly rental assistance to eligible households that include a disabled far~i;~emb_e_~l~.d they place a priority on providing security deposit assistance to fami~[._."~e~___~_~ncing "temporary" housing situations where the temporary housing or shelt'~.~;r~er not suitable or not available as permanent housing. Lead Agency: County of San Bernardino, Department of Economic and Community Development. Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 8 Geographic Location: Available to eligible residents citywide. Resources: participation in the County HOME Consortium. Federal HOME funds are the County of San Bernardino HOME Consortium, with a to this program. This program is available on a first-come first-serve basis through the City's through allocated Accomplishments and Time Frame: .[e~the Approximal assistance by June 30, 1999. The City will work ~& publicize this program in Rancho Cucamonga. OBJECTIVE 4 INCREASE HOUSING OP MODERATE-INCOME THROUGH FIRST-TIME Administer First-Time Ho~Buyer Program 4.1: the Io~ is fo Activity: The Redevelopment Agency ' using down payment Assistance Loan to a maximum of $16,000.00. The years. ~ould receive IITIES FOR AND ',SHIP, PARTICULARLY SlSTANCE. Sponsored. Home Buyer program of the purchase price up remains in the unit for 30 Lead Agency: City of Ranch~ Geog rap h_ic_-~L'o.catio n: R~ ram pment Agency. to eligible residents citywide. Set-Aside funds, $400,000. Accom June 30, 1999, assist a maximum of 20 first-time home bjmt"-. ' . P ,o_L.~m 4.2: A~m'~""ter a First-Time Home Buyer program through the HOME :; C~~um. Activity: The Coun,,!~tSf San Bernardino operates a Home Ownership Assistance program in W~ich househ{i~s earing less than 80 percent of the median income may receive as{,ista~.~.c~-_--.~r~tl]efPurchase of a first home. Lea~,~ncy: County of San Bernardino, Department of Economic and Community Development. Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 9 Geographic Location: Available to eligible residents citywide. Resources: This program is available on a first-come first-serve basis through the City's participation in the County HOME Consortium. Federal HOME funds are through the County of San Bernardino HOME Consortium, with approximate allocated to this program. Accomplishments and Time Frame: Approxima assistance by June 30, 1999. The City will work publicize this program in Rancho Cucamonga. Program 4.3: NHDC First-Time Home Bu~ receive ~sortium~t~) Activity: The NHDC's First Time Homebuyer Prog rehabilitated single-family homes for low- and plans to complete Phase II of the infill project II homes, as well as the rehabilitation of up typically sold to income-eligible home bu, income. The rehabilitated homes families earning between 45 perce end of the two year lease pedod, be demonstrated the ability to p in and financing for an affordable e Geog rap hict'~.oca§on: and/or buyers. NHDC ruction of 13 new 'he homes are of the area median at affordable rents to ~rea median income. At the a purchase option if they have for the home and can arrange target neighborhood. Resources: they are (See di_.s~'~ssion of ':-~1' h t an~ Acco..mp ~s men s constructed and e amount from the Redevelopment Agency that meet the goals of their affordable housing program. Agency resources on page 3). Frame: By June 30, 1999, the sale or lease of 19 newly homes. Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 10 OBJECTIVE 5 REHABILITATION OF THE CITY'S EXISTING HOUSING STOCK WITH EMPHASIS ON OWNER-OCCUPIED HOUSING, Program 5.1: mobile homes for extremely low, low- homeowners. Activity: The City has an existing moderate rehabilita~non available to eligible owner-occupied households; area median income. The program offers of grants of up to $5,000, including emergency service program and not only lends the money, but s .ecur~ntractors, and maintains administration of the grants and the bank or homeowner. While this method reqaj~s provide a high level of customer service and ensure con.~ Moderate rehabilitation of owner occupied, singl and :ome a full :he work, farming this work out to staff time, it is done to results. Lead Agency: City of Rancho Geographic Location: The program cants citywide. Resources: Community Develo $256,390. Accomplishments and households'_with ' Pro( 80 pel 1999, provide assistance to 35 area median income. dementafion of a rental rehabilitation program. Activity: Thi', Bernardin( assistedunits will be mc?~e residents. L~. Agency: Dev~ic to residents or local projects through the San HOME' funds are available for moderate ,ximum allowed of up to $25,000 per unit. The HOME specific rent limits, and be available to low- and very-low of San Bernardino, Department of Economic and Community Geo :ation: Available to eligible residents citywide. Resources: This program is available on a first-come first-serve basis through the City's participation in the County HOME Consortium. Federal HOME funds are provided through Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 11 the County cf San Bernardino HOME ConsoPium, with approximately S1,000,000 allocated to this program. Accomplishments and Time Frame: No known units are proposed for ass~ the 1998-99 fiscal year. The City will work with the County HOME this program in Rancho Cucamonga. nce during to publicize OBJECTIVE 6 Program 6.1' IMPROVEMENT OF THE LIVIN~ LY LOW-AND LOW-INCOME H( Continue to support application~of the Housing* for their Annual Corn enable improvement in living conditions for public dents. Activity: Each year the City has certified Comprehensive Grant program with the Co,0~r~s~o_, .~[,!d~ed. Plan. Thl so for the Comprehensive Plan. Lead Agency: San Bernardino )usin. g~Aut'h~.'~?::" Geographic Location: Cou .n~ ousi This ill b t residents citywide. :nsive Grain ~fund$~ Resources!~N,Federal Accomplis~hments and ousing Authority's will continue to do e: Imp'rogements to existing public housing units. OBJECT COMPREHENSIVE HOMELESS ASSISTANCE -'P~,,O~,,~.~ M TO ASSIST HOMELESS INDIVIDUALS, FAMILIES, AIND;P.¢~tSONS WITH SPECIAL NEEDS, AND THOSE AT-RISK OF H~'M~'LESSNESS. Program 1.1: ~Continue the support of local homeless facilities and services. Activity;_.~_Tl~_e;Gity currently provides assistance to a variety of organizations that provide minedlate-asr "-""~istance, advocacy, and short term shelter. The City will continue to address priority needs, and will continue to evaluate the provision of transitional shelter assistance. These agencies include: Community Development Block Grant Annual Action Plan City of Rancho Cucamonga /0/ Page 12 Homeless Outreach. Programs and Education (HOPE) HOPE is located at 213 North Fern Avenue, Ontario, CA 91762. This agency provides assistance to persons who are or are at-risk of homelesshess and include such services as advocacy, education, shelter vouchers, and referrals. Pomona Valley Council of Churches - West End Hunge..r The PVCC offers the West End Hunger Program from Avenue, Ontario, CA 91761. This agency offers a members of a household. SOVA helps famili, 'naintai homelessness by providing emergency food sef 35 South Taylor for all ind avoid House of Ruth Domestic Violence Shelter and Sel Their main office is located in Claremont, CA. Claremont, CA 91711. House of Ruth opportunities for safe, self-sufficient, healthy li, who are at-risk of homelessness. shelter for up to 30 days, 24-hour transportation, outreach offices, and ren inclu~ ddress is P.O. Box 457, education and and their children ~our emergency safe 24-hour emergency Foothill Family Shelter Located at 167 North Third Upland, CA 91786. This a families with children independence, and Lead Ac 230 an~ ).38 North San Antonio Avenue in transitional shelter for homeless to enable families to obtain la Planning Division. Geographic from this program occur citywide. R e s_.;..,~e s: Cc HOPE, $6,000 SOVA, $6,78 House of )ment Block Grant funds: new grant funds and $3,885 reprogrammed from FY 96-97 $7,36O Shelter, $2,910 Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 13 Accomplishments and Time Frame: Through June 30, 1999, the following numbers of homeless or near homeless individuals cr fami!ies will receive assistance: HOPE - 221 persons SOVA - 1,185 persons House of Ruth o 100 persons Foothill Family Shelter - 4 families · Homeless Annual Plan As discussed in the Consolidated Plan, the homeless assistance plan that provides a assisting individuals in obtaining and retaining the plan, the City intends to continue funding first line of defense in providing outreach and who are homeless or at-risk of homelessne,, shelter, shelter vouchers, food distributio continue to fund landlord/tenant activi of homelessness in keeping their those agencies that provide Ion permanent housing opportuniti, develop a com~_ the purpose of ultimately As the first priority in ire able to provide the /iduals and families are emergency services. The City will those who are at-risk ~ce will be encouraged for and assist in the transition to · Spe?:!al Needs Pr°~.-r~1'~'-' im A(~il'~/,ity: The City rehabilitation and REHABILITATION SERVICES TO POPULATIONS WITH EMPHASIS ON AND FRAIL ELDERLY. mir and emergency rehabilitation services to eligible with emphaeis on assistance to low- and moderate- ~rrently funds the Oldtimers Foundation, that provides minor · gency assistance to low- and moderate-income residents and senior is located at 8572 Sierra Avenue, Fontana, CA 92335. Residents ,ccupants are eligible to receive two visits, up to $100 per visit, and in the allowance of a one-time material charge for up to $250. In addition to household repairs, the Oldtimers Foundation builds exterior handicap ramps for disabled residents. Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 14 Lead Agency: City of RanchoCucamcnga Planning Division. Geographic Location: The benefits of this program are available to residents citywide. Resources: Community Development Block Grant funds, $7,750 ' funds and $719 reprogrammed from FY 96-97. Accomplishments and Time Frame: Throughh June,_-3~..~999, ~undation will assist at least 80 low- and moderate-income ouse~iolds. OBJECTIVE 2 PROVIDE SUPPORT WHEN ASSISTING SPECIAL NEED,~ I -[t. ATIONS. Program 2.1: Provide support to special significant under-served areas where there is Activity: Develop and enhance senior physical fitness, recreational and well-being. To meet additional parki~ lease to utilize the parking lot facility the City will provide area. The use of this parkin! utilizing Senior Center p ~s. in the focus areas of health, and emotional City entered into a 5-year um for the use of the parking and improvements to the parking :icipation of senior citizen residents Geo( ;enior Center, 9791 Arrow Route. Resources: $1,159 re ~1ock Grant funds, $2,910 in new grant funds and Accom throu these · -~ Special ~nnual Plan to a c~d-re~"s~th 'e~ e d s By June 30, 1999, to have assisted 550 persons above identify actions the City intends to take over the next year of persons who are not homeless but have special needs. Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 15 · Non-Housing Community Development Needs OBJECTIVE 1 PROVIDE IMPROVEMENTS TO PUBLIC AREAS AND PUBLIC FACILITIES IN ORDER TO ENHANCE LIVING ENVI_~RONMENTS AND IMPROVE THE QUALITY OF LIFE IN LOW/MODERATE INCOME NEIGHBORHOODS AND F~--~~ER INCOME INDIVIDUALS, SENIORS, AND .~___~DICAPP~ ents .a'nd..m. - ..~,_. Program 1.1: Complete all necessary ctu Activity: The City will continue to utilize its resour~(~apital improvement projects: ~lie-'h'~'~'3i'ive Tapia Via Sidewalks (Phase 2) from Grove Aven-e to Rar This project was funded in FY 95-96, FY were included in original project design; however were 97-98 due to project bids exceeding budgeted funds. Total nclude the installation of street lights, conduits, curbs, ate base, new AC pavement, trees, sod, re and landscaping. The sidewalk installation is needed CDBG funded Tapia Via Street Improvement Project that was Construction of this phase should take approx?nately 3 weeks. i Devon St~ !~rain to Design s~'n~i~uld incTd'~e ':tt'ei~rch, suweying, preparing plans, specifications, cost estimates, rev~ew:'ana. rews~o~ proposed installation of a storm drain system to ~-,~ reduce the fi~i )ng~~m~ ~ies along ~e street right-of-way. a, Sidew~l din ffd~Re~ment in Identified Target Neighborhoods InvolVe~ the grinding'~lr~ or replacement of sidewalks that are displaced and/or i ,a.c oCu car, ,on. ~eog~~2t?: Taxi= Via neighb~d CT 21, BG 2. Devon Street is located in Southwest Cucamonga target neighborhood CT 21, BG 3. Sidewalk Grinding effo~s may be carried out in all eligible neighborhoods includihg CT 21, BG 2, 3, 6, & 7; CT 20.01, BG 4. Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 16 Resources: Community Development Block Grant funds: Tapia Via Construction, $97,270 Devon Storm Drain Design, $31,000 Sidewalk grinding, $24,730 in new grant funds with $2,099 carried 96-97 and approximately $6,500 carried forward from FY from FY Accomplishments and Time Frame: By June improvements, the design of Devon Street approximately 3,900 square feet of sidewalk. Via Driv~ Program 1.2: Rancho Cucamonga Senior Expansion and novation. Activity: This will fund the design of this project to p, rovi~nctiening facility. The following modifications are proposed: 1) Rein g the M~~#om to add asmall stage and storage area; 2) Enclosure of latio to ~ climate controlled · solarium and the addition of an emer :top to Maivern; and 3) Modifications including an entry corridol least side of the building to allow public access from the ,~ 4de visual security to the building. Lead Agency: City of Ranch~ Geo( ~cation: icamol ng Division. Center, 9791 Arrow Highway. RE construction Accorap by Ju~ ~nt Block Grant funds, $26,800 to be banked for irded forward from FY 97-98. Complete the design for the proposed improvements Program 1.3: Act~.'_'~: The the :A~sistan The-~ League Parking Lot Improvements. ;nt of 40 parking spaces which are currently surplus and owned by ue of Upland. The project includes removal of brush, installing a ~ith a moveable gate, relocation of security system and striping the lot. ~ould benefit both the Senior Center and the Assistance league, the latter whose primary function is in assisting low income individuals with a thrift store and low cost dental services. Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 17 Lead Agency: City of RanchoCucamcnga Engineering Division. Geographic Location' 8555 Archibald Avenue. Resources: Community Development Block Grant funds; $7,550 97-98. Accomplishments and Time Frame: Completion of a_~a~r ing im 1999. from FY OBJECTIVE 2 CONTINUE TO FUND LOCA THAT FUNCTION TO LOWER INCOME PERSONS CIES FOR WITH SPECIAL NEEDS. Program 2.1' Activity: including: Fair The C ity~.o_~t~.CtS ed ucation,~counsehng, Mediation Fund public service agen~ that in the highest priority categories,~lj~_~drng y fair housing, landlord/tenant cou~'~!~!3,"'~"~d ition, and battered women s shelter-~a'~S well ~'~a~~_d~ey~l.ol::)ment and recreation opportunities resources to fund public service agencies, The City will continu~ lizejts' -- _ Mediation Board for Fair Housing services which include id legal referral. This service is provided by Inland at Avenue, Ontario, CA 91762. Landlord The :ontracts _ Mediation Board for Landlord/Tenant dispute mediation services. This by Inland Mediation Board, located at 1005 Begonia Avenue, Ontario, CA House of Ruth Violence Shelter and Services TheLr~nain o['.~ located in Claremont, CA. The mailing address is P.O. Box 457, Claremon.tJ~A'91711. House of Ruth provides shelter, programs, education and opportunities for safe, self-sufficient, healthy hving for battered women and their chddren who are at-risk of homelessness. Services provided include 24-hour emergency safe shelter for up to 30 days, 24-hour crisis intervention hotline, 24-hour emergency transportation, outreach offices, and children programs. Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 18 Pomona Valley Council of Churches - West End Hunger Program (SOVA) The PVCC offers the West End Hunger Prograr?~ from offices located at 635 South Taylor Avenue, Ontario, CA 91761. This agency offers a 5-day food supply (15 meals) for all members of a household. SOVA helps families maintain their heal.~and avoid homelessness by providing emergency food assistance and sup services. YWCA - Y-Teen c,~cl Assist junior high aged girls through a weekly after s ub and health threatening behaviors are addressed. T~"~ progra~ Middle School campus located at 7611 Hellman Aw"~ It be assisted. This service is provided by the Park Avenue, Pomona, CA 91768. dch many End, North YMCA - West End Kids Club Offered to students from low income families provides an after-school recreational progr YMCA, located at 9017 Arrow Route, R; ing ~rvice ;hool. This activity by the West End '30. YMCA - Northtown/Your Own Club The program is run at the Old targeted to the Northtown provide at-risk middle school Park the 21 B, Norte community room and 7. The program is designed to y enriching and challenging values-based after schoo__ ~njoyable environment. This service is provide.~_~"b~/~he . ~CA, a branch of the West End YMCA, Iocated:a~.-09?.0~.Arro~wR._~:~.'~_.~..uite 1[ ,ncho Cucamonga, CA 91730. Geogr~~~'~ :'::'~s ff~ these programs will be provid~ ,o residents ci~ide. :f~ Fair Housing,~0,020 with $209 reprogrammed from FY 96-97 . .~Landlord~nt Mediation, $9,740 -:-%;:~ use.o~th, $7,360 -:-?~~, $6,780 with $16 reprogrammed from FY 96-97 YMCA - West End Kids club $5,810 YMCA-No~htown~our Own Club, $4,840 Community Development Block Grant Annual Action Plan City of Rancho Cucarnonga Page 19 Accomplishments and Time Frame: By June 30, 1999, the following numbers of individuals and households will receive assistance: Fair Housing - 535 persons Landlord/Tenant - 319 households House of Ruth -1,601 persons SOVA - 1,185 YWCA - 55 persons YMCA - West End Kids Club - 85 persons YMCA - Northtown/Your Own Club - 28 persons OBJECTIVE 3 ENSURE ACCESSIBILITY FACI AND STRUCTURES. Program 3.1: Provide complete ,the Lion's Center Facility '-" "~ ' Activity: Lion's West is the City's pri.m~ary com_,~,,~,~".. i; 4andicap improvements required to bring Lion s West into coE.,~f~irmance,~v~th AD' '~i~:lu~rements are extensive and involve widening rooms and hallw. ay~, consf~--cting a ~-~--~-handicap accessible entrance, as well as new hardware. Improvements td Lion s W~'$t have been intended for several years and funds have been completion of this work. Lead ~neering Division. Im center for ,mmunity Center is located at 9161 Base Line Road. residents citywide as this is the main community Resources: Block Grant funds, Lion's West, $175,000. Estimated total funds le on July 1, 1998, including prior year fund carry-overs, $752'~550. Acco'mplishments Time Frame: By June 30, 1999, complete project improvements of lmunity Center. Prog ~' Installation of handicap ramps at all curb returns. Activity: This program has been underway for several years and involves the retrofitting of existing curbs to accommodate disabled individuals. Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 20 Lead Agency: City of Rancho Cucamonga Engineering Division. Geographic Location: Citywide improvements to all curb returns. Resources: Community Development Block Grant funds, $18,570' approximately $6,500 carried forward from FY 97-98. funds and Accomplishments and Time Frame: By June 30 square feet of curbing for handicap ramps. OBJECTIVE 4 PROVIDE THE CAPACITY TO IMPLEMENT THE PROVISIONS OF THE COl y 2,880 AND AD~INiS~-J~TIVE "S CDBG PR~'"G~,M AND !D PLAN. Program4.1' Continue to fund nec._e_s~_ary activities each year,..,.¥:._-.'.~ .-:~ --. Activity: Includes research and analys~v~eg performance reports, target are~~l~les, documents. Lead Agency: City of Rancho~..Zicam Geog raphic:r"ocation: R~ $4,100 pl; d administrative of program applications, evaluations, and housing Division. of the pr~.,~,are eligible citywide. Block Grant funds, $131,990 in new grant funds with Accore1 ma~a,.7~m~'~nt oversi, Completion of all administration and efficient and effective use of CDBG funds. program Community Development Block Grant Annual Action Plan City of Rancho Cucamonga lID Page 21 OBJECTIVE 5 Program 5.1: TO REVITALIZE AND UPGRADE HOUSING CONDITIONS; PREVENT AND ELIMINATE BLIGHT AND BLIGHTING INFLUENCES; AND ELIMINATE CONDITIONS DETRIMENTAL TO THE HEALTH, SAFETY, AND PUBLIC WELFARE. Continue improvements to residential em y, lead- based paint hazard reduction =ement through the City's Home Improvemen' Activity: The City currently funds a Home Improvegent P~_qgram in course of that activity, the rehabilitation improvern~~b7%""oned I: completed. A separate activity will not be develop - Lead Agency: CityofRanchoCucamongaPlannil~Di~/Fsi~ . Geographic Location: Benefits of the Home l.L~.p__ro~en_. t Prog-r~--~r~ available residents citywide. "--~ - Resources: Community Developm~ ~t ~"~'dS:, Accomplishments and Time as improvements will Program. ~;_~. Activity: graffiti. be to eligible ~iishments listed separately Home Improvement Program. Removal Program. 'ncome target neighborhoods to remove incidents of Lead Ac ga Engineering Division. Geo( 2, 3~i6, and 7 and CT BG 4. Resources: Development Block Grant funds, $19,350. Accomplis_h~.ents and Time Frame: By June 30, 1999, complete the removal appr0xim-a'teqy 14,999 square feet of graffiti. le in all eligible target neighborhoods including CT 21, BG of Community Development Block Grant Annual Action Plan City of Rancho Cucamonga iii OBJECTIVE 6 Page 22 THE ALLEVIATION OF PHYSICAL AND RELATED ECONOMIC DISTRESS THROUGH THE STIMULATION OF PRIVATE INVESTMENT AND COMMUNITY REVITALIZATION. Program 6.1' Review and Evaluation of Foothill Bouleva Activity: Foothill Boulevard, west of Haven Avenue is o~r to be reaching stages of economic distress, while ~ea primarily new development and vacant land. The concern is areas and planning land use to ensure effective.~d Boulevard. The City has formed a task force to re~ along Foothill Boulevard. ses and appears Avenue ha~ o~er hill =~nning and ssues Lead Agency: City of Rancho Cucamonga Plannl.ng Geographic Location: Approximately 6 mile.s~f~ East Avenue. Resources: City General Fund. Accomplishments and Time Boulevard with ~30, 1! Grove Avenue to complete an analysis of Foothill and land use. Prog Activity: restoration securing the cc preservation of the Isle House. Preservation and acquisition, selective demolition, moving and (over a 2-year period). This activity will be Society. Leac iency: City of Geographic Locatiow High-I.~a nd Avenue Cucamonga Planning Division. Isle House was previously located at the northwest corner of Eftwanda Avenue, within the right-of-way for the future Foothill was moved to a temporary location on the west side of Etiwanda ~e vacated AT & SF Railroad right-of-way. A permanent location for the :;ha~"~ot been determined. Resources: Commun;ty Development Block Grant funds, $100,000. Community Develol~rnent Block Grant Annual Action Plan City of Rancho Cucamonga Page 23 Accomplishments and Time Frame: By June. 30, 1999, fund Historic Preservation activities that include property acquisition. moving the structure to a permanent location, and the design of improvement plans for the structures restoration. OTHER ACTIONS Needs · Obstacles to Meeting Under-Served de s~e~e The primary obstacle identified toward meeting un d resources. However, this is and will continue to be a~l~ssue._.,,~'hW~e best matter is to combine efforts and resources and t~~nding striving to do all three by forming public/private pa~"rtne'=~ as well as sources of funding, such as HOME Funds in order available is ng out new ~rage available funding. · Actions to Foster and Maintain Affordable The majority of the Objectives and Actit aimed at increasing and maintaining such as new construction, conserva of at-,[~"~ ur are all striving to increase the h~,d~ng · Actions to Remove =rs to There were no = 'rriers to rewsec~:.o All ~ll order to s plan are specifically housing stock. Activities of existing units Iousing ~ousing identified that would need to be policies currently in-place are necessary in and welfare. · At In co,,nj~Jnc~tion with~'~ confi~'~'e to impl redAions. HUD Paint Hazard Development Block Grant program, the City will ;nt Federal requirements concerning lead-based paint that for any program utilizing CDBG funds, all owners and/or tenahts be notified il friting about the dangers of lead-based paint. In addition, units -=% pdor~ which are occupied by children under the age of 7, are inspected If a child residing in the home has an elevated blood lead level chewable surfaces will be treated and lead abated. It is also recommended that housing rehabilitation efforts carried out by the Redevelopment Agency also follow the same guidelines as those used for the CDBG Home Improvement Program. Community Development Block Grant Annual Action Plan City of Rancho Cucamonga 1/3 Page 24 · Actions to Reduce Poverty Generally, the City has relatively little control over the many factors which determination of an individual's income level. The primary activity the City toward this end would be the support of public service a job training and life development skills into their pro! agencies currently receiving funding from the City. M particularly those related to non-housing community economic development in the City. The City, throug with Section 3 requirements encouraging the em low ' affect the utilized by at incorporate most of the by the Ci¢.t~ increase Jals. From a housing perspective, all of the priorities increasing affordable housing will hopefully' in the lowest income categories. and programs aimed at ~ing available to those · Actions to Develop Coordination The Consolidated Plan evaluated be taken to strengthen the s' taken toward this end is ' increase the CDBG progra~ coordinatio[ among effectiver ,e lure and actions that might one main action that can be nd City Council, which in turn will :iveness. Increased contact and ill also contribute to the programs The City Agency an( efforts in the U~ direct contact between itself and the Public Housing in the region. Most of the coordination resources and the type of service provided. · ,lic Housi the City H(~sing Authority ir an~:_~)_bjectives of :he Annual Comprehensive Grant application submitted by the the City must certify consistency of the activities with the goals ;HAS and now the Comprehensive Plan. · g Monitoring serves as an effective tool to ensure that Federal funds are spent in a manner consistent with the National Objectives of the CDBG program and that programs and projects are achieving stated goals. The following outlines the basic monitoring Community Development Block Grant Annual Action P/an City of Rancho Cucamonga Page 25 requirements that are followed in the implementation of the CDBG program: Standards Utilized for Review O O Is the program meeting intended objectives? ry;'~._. -n~ Is the agency capable of tracking/documenting necessa ~e formation and is it capable of carrying out the responsibilitie~of consistent with Federal requirements? f Is appropriate and accurate documentation ~bmitted Monitoring Procedures Construction Projects All construction projects are expected to com procedures as well as the various affirmati~ required by various Federal and State a Procurement and Contract Corn procedures and steps required as p oversees and reviews contract document preparation, I~ of weekly payroll documents. con1 me~tings, F~ and procurement ~d unity requirements ;DBG staff developed in detail the various manag,,.,.~,,~nt. The CDBG coordinator ch ~e.'"'l~from bid preparation, contract project inspections, and review Subrecip~ All time line, information a monthl in whi~ the towaiCd the end of the a contract with the City in which the scope of work, are outlined. Agencies must submit detailed of individuals benefitted with City CDBG funds on rly summation reports are required of some agencies on activities accomplished in that quarter. Finally, of each agency at least once a year, preferably ~g cycle. activities funded through the CDBG program that do not fall under the are required to provide adequate documentation to ensure that appropriate eligible individuals are benefitting from the program and that all appropriate Federal procurement r~gulations are followed. This is generally accomplished through the provision of monthly activity reports and a continual review of activities. Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Page 26 The City has contracted with the Inland Mediation Board since 1984 to provide education and enforcement of State and Federal housing laws for all residents who request assistance. Having Inland Mediation Board administer the City's Fair Housing program assures that there are no impediments to fair housing choices. In additio affirmative outreach to program applicants most likely to experience im housing choices at the hands of private individuals is assured, since th, Board routinely targets its fair housing outreach programs t,~h H '~-~ Recently, Inland Mediation Board conducted an AnalYsis of ousmg for the City of Rancho Cucamonga. A summary of CITIZEN PARTICIPATION The preparation of a truly representative and usefu is the result of an effective citizen participation encourages and solicits the participation of of its Citizen Participation Plan. The fot participation were taken: in Annual Action Plan !ncho Cucamonga with the provisions adequate public A public notice of available on November 6, 1997, ir notice were also of the notice were Iley r3a applications was published newspaper. Copies of the ividuais and organizations. Copies Senior Center, and Lion's Center. 199E 35 ind BI regal the preliminary selection of projects was in the Inland Valley !')ally Rulletin and on March 4, of the notice were mailed to approximately Copies of the notice were posted at City Hall, City .ion's Center. The public hearing will be held on April A public the availability of the final draft Consolidated Annual Action Plan a of the final public headng will be published on April 6, 1998, in the Daily Bulletin and l a Vo7 newspapers. Letters indicating will be mailed to surrounding jurisdictions, the County of San o and the Housing Authority of San Bernardino County. Copies of the will be mailed to approximately 35 individuals and organizations. Copies of the notice will be posted at City Hall, City Library, Senior Center, and Lion's Center. The public hearing will be held on May 6, 1998. Community Development Block Grant Annual Action Plan City of Rancho Cucamonga APPENDIX Community Development Block Grant Annual Action P/an City of Rancho Cucamonga !17 EXHIBIT A EXECUTIVE SUMMARY ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING A literature search was conducted in several areas; housing discrimination, C Cucamonga Housing Element, the Grantee Performance Report State fair housing laws, area demographics, national, State an( public housing, 1990 census data, historical racial estate purchases, zoning and discrimination correlat~f Surveys were used to accumulate the data base. Thee information on housing discrimination, fair housi housing, and other information which could help ho areas. le, qua. lity makers to ide~ of Rancho and policies, and real problem 1. Home Mortgage Disclosure Act (HMDA) eight lenders. 2. Eight lenders showed activity withi Individual interviews were corn and Realtors. ;rty management, owners, 4. Additional information :al of San.Bernardino the 'tment and by CDBG City staff, County }artment of Fair Employment, and :1opment Fair Housing Division. The data co~ tion Issue, o ,~?~Lack of g major findings: fair housing laws/differential treatment. :'~,Unequal terms/~.,differential treatment. Buyer refus~F ;~l~e~der~__.~~ data tracking. ~-'-~-i." ra'r .~der's housing loans. Community Development Block Grant Annual Action Plan City of Rancho Cucamonga Housing Issues 0 0 Affordable housing (both rental and for purchase). Neighborhood safety. Housing and rental deterioration in neighborhoods. Transportation. Good schools. FAIR HOUSING ACTION PLAN The following plan of action outlines strategies objectives have been identified in Rancho Cucam~'"'a~' Fair Housing The City's contracted Fair Housing provider 1. To educate rental property owners fair housing laws: o Educational courses. o Newsletters. o Workshops. O O O rentin, group. following areas: ponsibilities under the fair housing educational program: 3. lending ~¢hin the City. ,,improve the City O O or lenders under the Home Mortgage Disclosure Act same lenders Community Reinvestment commitment to outreach by: re articles and paid ads in local newspapers. announcements used for public spots. Regular periodic radio programs in Spanish. Provide info'rmation to the Community Billboard, in addition to live interviews provided in certain communities. Community Development Block Grant Annual Action Plan City of Rancho Cucamonga //¢ Network with both Federal and State Fair Housing Departments and other related services to assist the complainant, 6 Network with the Association of Realtors and the Apartment Rental Owners Association as technical advisor. 7. Mediate/reconcile complaints of discrimination. 8. Assist complainants in filing charges with 9. Promote April as fair housing month with and the general public. 10. Monitor newspapers for classified advertisin discriminate against certain groups in 11. Make recommendations to local governme, jL~,and housing related plan. 12. Provide assistance and network W~e"he for the Section 8 certificate mun written in such a way as to ~nents of any local ardino Housing Authority CITY PROGRAM The City retains the res and evah perforrtiah'~e o Aggres! ' o H( of direction, providing a yearly monitor functions. rehabilitation of the City's substandard housing. money to rental and home owners. needing property revitalization. Community Development Block Grant Annual Action Plan City of Rancho Cucamonga CITY OF i::L&NCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: BY: SUBJECT: April 1, 1998 Mayor and Members of the City Council Jack Lam, AICP, City Manager Brad Buller, City Planner Dan Coleman, Principal Planner GENERAL PLAN AMENDMENT 98-01 - CITY OF RANCHO CUCAMONGA - Consideration of a request to modify the General Bikeways Plan (Figure 111-7B) to designate Haven Avenue and Foothill Boulevard as Class III Bike Routes. RECOMMENDATION The Planning Commission recommends approval. BACKGROUND This amendment is an administrative "clean-up" of the City's General Bikeways Plan, which is necessary to apply for federal or State funding for bicycle trail improvement projects. The General Bikeways Plan was adopted in 1991 in conjunction with the Trails Implementation Plan. ANALYSIS Haven Avenue - A Class III Bike Route~ was installed on Haven Avenue in 1995 in recognition of use by bicycle commuters. The amendment is necessary to reflect existing conditions in the field. Foothill Boulevard - The San Bernardino Regional Bicycle Plan prepared by SANBAG designates Foothill Boulevard as a major east-west bike route. This planned route follows Highway 66 from the Los Angeles County line to downtown San Bernardino. The amendment will bring the City's General Bikeways Plan into consistency with this adopted county wide bicycle plan. tRoute is identified by "Bike Route" guide signing or pavement markings. Bicycle traffic shares the roadway with motor vehicles. CITY COUNCIL STAFF REPORT GPA 98-0! - CITY OF RANCHO CUCAMONGA April 1, 1998 Page 2 ENVIRONMENTAL The proposed amendment is a minor alteration to the City's General Plan and is categorically exempt per Section 15305, Class 5 Minor Alterations in Land Use Limitations of the California Environmental Quality Act. CORRESPONDENCE This item was advertised with a one-eighth page advertisement as a public hearing in the Inland Valley Daily Bulletin newspaper. Respect"fully submitted, Br B er~~~ City Planner BB:DC:taa Attachments: Exhibit "A" - Planning Commission Minutes, dated February 25, 1998 Exhibit "B" - Planning Commission Resolution No. 98-12 Resolution Approving GPA 98-01 /22 CITY OF RANCHO CUCAMONGA PL~,t',;r'~rr'~;G COM,MISS',ON MINUTES ~e..q.~iar Meeting ~esr,~ap!£5 ~998 Chairman Barker called the Regular Meeting of the City of Rancho Cucamonga Planning Commission to order at 7:11 p.m. The meeting was held in the Council Chamber at Rancho Cucamonga Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. ROLL CALL COMMISSIONERS: PRESENT: David Barker, Rich Macias, Larry McNiel, Peter Tolstoy ABSENT: William Bethel STAFF PRESENT: Brad Buller, City Planner; Dan Coleman, Principal Planner; Michael Estrada, Deputy City Attorney; Cecilia Gallardo, Assistant Planner; Dan James, Senior Civil Engineer; Gall Sanchez, Planning Commission Secretary; Rebecca Van Buren, Associate Planner ANNOUNCEMENTS Brad Bullet, City Planner, announced that the applicant for Item E had telephoned staff to request that the item be pulled from the agenda. APPROVAL OF MINUTES Motion: Moved by McNiel, seconded by Macias, carried 3-0-1-1 (Bethel absent, Tolstoy abstain), to approve the minutes of February 11, 1998. CONSENT CALENDAR DISPOSITION OF A PORTION OF CITY OWNED PROPERTY ADJACENT TO LOT 10 OF TRACT 13063 - JOHN JANSFN - A request to find the quit claiming of a portion of City owned property in conformance with the General Plan - APN: 227-071-28. Motion: Moved by McNiel, seconded by Tolstoy, carded 4-0-1 (Bethel absent) to adopt the Consent Calendar. PUBLIC HEARINGS GENERAL PLAN AMENDMENT 98-01 - CITY OF RANCHO CUCAMONGA - A request to modify the General Bikeways Plan (Figure 111-7B) to designate Haven Avenue and Foothill Boulevard as Class I11 Bike Routes. Dan Coleman, Principal Planner, presented the staff report. /23 Chairman ,-ar,:.er as~,,.ed ;? at'y' '~'~"~'~;- '~ i! ,"'a · - , ........a s ,./ ,'e o ~,e made to Foothill Boulevard in order to comply. Mr. Coleman responcea tna: the :na,¢ge ~:',,' req,.,',res s;gnage Commissioner McNiel asked ,,*,,nat ste¢s wcuid need :o we taken in order to have a Class II bike lane. He felt Foothill Boulevard ~s a very busy street and should have a separate bike lane. Mr. Coleman replied that the City originally wanted a lane. He reported that in working with the County it was ascertained that Foothill Boulevard is the only continuous east-west corridor and it was determined there is sufficient shoulder to accommodate a Class III bike lane. Commissioner Tolstoy recalled a number of different opinions. He said there was one particular biker who did not want stripping because he felt it gives a false sense of security and another who wanted stripping because Foothill Boulevard is so busy. Chairman Barker asked what funding might be available. Mr. Coleman replied there are various state and federal grants available. He observed that the General Bikeways Plan must be officially adopted in order to apply for those 6Jrants. Chairman Barker preferred a bike lane. He felt the area near Bear Gulch may be dangerous. Commissioner Tolstoy asked if there is room for a Class II bikeway to be striped. Mr. Coleman responded that the City's Traffic Engineer is investigating and feels there are portions where a bike lane could be striped. He said Traffic is contacting Caltrans to see how wide vehicle lanes need to be. Commissioner McNiel observed there are stdped bike lanes in other communities along Foothill Boulevard. Mr. Coleman pointed out that Foothill Boulevard is currently two lanes in each direction and planned to be three. Commissioner McNiel asked if the ability to receive funding would be affected if the City asked for a Class II Bike Lane. Mr. Coleman did not think it would. Commissioner Tolstoy stated he would bring up the matter at a Trails Committee meeting. Chairman Barker opened the public hearing. There were no comments. Commissioner McNiel asked for a future report on whether there is room for a Class II bike lane. Motion: Moved by McNiel, seconded by Tolstoy, to adopt the resolution recommending approval of General Plan Amendment 98-01. Motion carried by the following vote: AYES: NOES: ABSENT: BARKER, MACIAS, MCNIEL, TOLSTOY NONE BETHEL - carried Planning Commission Minutes -Z." -2- February 25, 1998 /25/ A RESOLUT[O.~4 OF T;-E -~LaN',',ING CC,MMISSiQN OF THE ,CIT~ OF ~aNCHO CUCAMO.NS-L. ~ ' ~ .-~;, ~x,.~lA, .qECCMMENDiNG A?PROVAL OF GENERAL PLAN AMENDMENT 96-01 AMENDING THE GENE,~AL BiKEWAYS PLAN (F!GURE ilI-7B), TO DESIGNATE HAVEN AVENUE AND FOOTHILL BOULEVARD AS CLASS III BIKE ROUTES, AND MAKING FINDINGS IN SUPPORT THEREOF. A. Recitals. 1. The City of Rancho Cucamonga has filed an application for the amendment as described in the title of this Resolution. Hereinafter in this Resolution, the subject General Plan Amendment is referred to as "the application." 2. On the 25th day of February 1998, the Planning Commission 'of the City of Rancho Cucamonga conducted a duty noticed public hearing and concluded said hearing on that date. 3. All legal prerequisites prior to the adoption of this Resolution have occurred. 3. Resolution. NOW, THEREFORE, it is hereby found, determined, and resolved by the Planning Commission of the City of Rancho Cucamonga as follows: 1. This Commission hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. Based upon substantial evidence presented to this Commission during the above- referenced public hearing on February 25, 1998, including written and oral staff reports, together with public testimony, this Commission hereby specifically finds as follows: a. The application applies to two major artedal roadways, which extend from City limit to City limit. b. The bike route along Foothill Boulevard conforms with the adopted San Bernardino Regional Bicycle Plan. c. The bike route along Haven Avenue is existing. 3. Based upon the substantial evidence presented to this Commission during the above- referenced public hearing and upon the specific findings of facts set forth in paragraphs 1 and 2 above, this Commission hereby finds and concludes as follows: The proposed modification is a minor alteration to the planned bicycle trail system. The proposed modification conforms to the policies and guidelines of the City's trail system. 4. This Commission hereby finds that the project has been prepared and reviewed in ,compliance with the California Environmental Quality Act of 1970, as amended and the Guidelines promulgated thereunder, and further specifically finds that based upon substantial evidence, it can be seen with certainty there is no possibility the proposed amendment will have an effect on the environment and therefore, the proposed amendment is categorically exempt pursuant to State CEQA Guidelines, Section 15305, Class 5, Minor Alteration in Land Use Limitations, PLANNING COM~llSSIC, N RESOLUTION NO. GPA 98-01 - CITY OF RANCHO CUCAMONGA February 25. '~9.-.38 Page 2 5. Based upon the :'~ncings ass cc,nc'us,cr.s set forlh in paragraphs 1, 2, 3, and ." assve, this Commission hereby recsmmencs aS.s,'sva, of Sereral Plan Amendment No. 98-01 to amend the General Bikeways Plan, =:,-, = . ,=ur~ 1II-7B, as shown in the attached City Council Resolution. 6. The Secretary to this Commission shall certify to the adoption of this Resolution. APPROVED AND ADOPTED THIS 25TH DAY OF FEBRUARY 1998. I, Brad Buller, Secretary of the Planning Commission of the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was duly and regularly introduced, passed, and adopted by the Planning Commission of the City of Rancho Cucamonga, at a regular meeting of the Planning Commission held on the 25th day of February 1998, by the following vote-to-wit: AYES: NOES: ABSENT: COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: BARKER, t. IACIAS, I~ICNIEL, TOLSTOY NONE BETHEL I :': A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT NO. 98-01, TO MODIFY THE GENERAL BIKEWAYS PLAN, BY DESIGNATING HAVEN AVENUE AND FOOTHILL BOULEVARD AS CLASS III BIKE ROUTES, AND MAKING FINDINGS IN SUPPORT THEREOF. A. Recitals. 1. The City of Rancho Cucamonga has filed an application for the amendment as described in the title of this Resolution. Hereinafter in this Resolution, the subject General Plan Amendment is referred to as "the application." 2. On the 25th day of February 1998, the Planning Commission of the City of Rancho Cucamonga conducted a duly noticed public hearing on the application and recommended to the City Council approval of General Plan Amendment 98-01. 3. On April 1, 1998, the City Council of the City of Rancho Cucamonga conducted a duly noticed public hearing on the application. 4. All legal prerequisites prior to the adoption of this Resolution have occurred. B. Resolution. NOW, THEREFORE, it is hereby found, determined, and resolved by the City Council of the City of Rancho Cucamonga as follows: 1. This Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. Based upon substantial evidence presented to the Planning Commission during the above-referenced public headng on February 25, 1998, and to this Council during the above- referenced public hearing on Apdl 1, 1998, including written and oral staff reports, together with public testimony, this Council hereby specifically finds as follows: a. The proposed modification is a minor alteration to a planned bike trail system and is categorically exempt per Section 15305, Class 5, Minor Alterations in Land Use Limitations of the California Environmental Quality Act. 3. Based upon, the substantial evidence presented to this Council during the above- referenced public hearing and upon the specific findings of facts set forth in paragraphs 1 and 2 above, this Council hereby finds and concludes as follows: CITY COUNCIL RESOLUTION NO. GPA 98-01 - CITY OF RANCHO CUCAMONGA April 1. 1998 Page 2 a. The proposed modification is a minor alteration to a planned bike trail system and is categorically exempt per Section 15305. C;ass 5, Minor Alterations in Land Use Limitations of the California Environmental Quality Act. 4. This Council hereby finds that the project has been prepared and reviewed in compliance with the California Environmental Quality Act of 1970, as amended and the Guidelines promulgated thereunder, and further specifically finds that based upon substantial evidence, it can be seen with certainty there is no possibility the proposed amendment will have an effect on the environment and therefore, the proposed amendment is categorically exempt pursuant to State CEQA Guidelines, Section 15305. 5. Based upon the findings and conclusions set forth in paragraphs 1, 2, 3, and 4 above, this Council approves General Plan Amendment No. 98-01, modifying General Bikeways Plan, Figure 111-7B, as shown on Exhibit "1" attached hereto. 6. The City Clerk shall certify to the adoption of this Resolution. ('ITY ~)~: RANCHO CUCAMONGA ';TAFF REPORT DATE: TO: FROM: BY: SUBJECT: April 1, 1998 Mayor and Members of the City Council Jack Lam. AICP. City Manager Lawrence I. Temple. Administrative Services Director Joan A. Kruse. Purchasing Manager REVISION TO THE CITY'S PURCHASING ORDINANCE RECOMMENDATION: That the City Council give consideration to first reading of an ordinance which would revise and update the City's purchasing system and Chapter 3.08 of the Municipal Code. BACKGROUND The City's purchasing system was adopted November 4, 1987 and has periodically been updated to include amendments tbr recycling, competitive negotation and discretionary approvals for selection of specific vendors. These amendments have been consolidated in this purchasing ordinance update, coordinated through the city attorney's office, which provided updated ordinance language and provisions. The Redevelopment Agency and Fire District will adopt this same ordinance by reference so that the same purchasing system and guidelines are established throughout the City. Primary changes within this ordinance are clearer language. better description of duties of the purchasing manager. more specific guidelines relative to bidding procedures, authority to use fax and electronic means in the procurement process. and provision to allow the City Manager to make emergency purchases in the event of a disaster. Additions and changes to the existing purchasing ordinance are italicized tbr vour reference. Clarification ,,~,ithin the bidding section provides tbr "one of a kind" purchases and established geographic territories. x et v~ilt not diminish the role of Purchasing to function as a check and balance in limiting "sole source" p~'ocuremcnts. It is proposed that within the enabling resolution which sets purchasing limits, subordinate staff be given limited purchasing authority. This will give staff the ability to make decisions and delegate authority in the absence of department heads in order to maintain effective operations and avoid inefficiencies, especially in an emergency situation. The attached resolution contains a matrix of existing and proposed signature authority levels. Respectfully submitted. Lawrence I. Temple Administrative Services Director Attach. Ordinance Resolution AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMON(;A I/ErEACING CHAPTER 3.0S OF TITLE 3 O1~ CHAPTER 3.08 ;HERETO, AND REVISING THE CITY'S PURCHASING SYSTEM The City Council of' the Citv o~' Rancho Cucarnonga does ordain as £ollows: Section 1. Chapter 3.05 of'Title 3 of'the City of' Rancho Cucamonga Municipal Code hereby is repealed, provided, however, that such repeal shall not affect in any manner any purchases initiated prior to the e£fkctive date of this Ordinance. Section 2. A new Chapter 3.08 hereby is added to Title 3 of the Rancho Cucam0nga Municipal Code to read, in words and figures, as £oltows: Sections: 3.08.010 3.08.020 3.08.030 3.08.040 3.08.050 3.08.060 3.07.070 3.08.080 3.08.090 3.08.100 3.08.110 PURCHASING SYSTEM Adoption of purchasing system. Definitions. Centralized purchasing division. Purchasing and Central Services Manager. Purchasing Manager - Powers and duties. Requisitions. Bidding- Generally. Formal bid procedure. Informal bid procedure. Open market procedure. Bidding for public works projects. 3.08.120 3.08.130 3.08.140 3.08.150 3.08.160 3.08.010. Inspection and te~tin,~. Competitive negotiation. Discretionary approvals. Disposition of surplus supplies and equipment. Recycled product procurement policy. Adoption of purchasing system. A purchasing system hereby is adopted in order to establish efficient procedures for the purchase of supplies, equipment and services: to secure for the City supplies, equipment and services at competitive costs commensurate with quality needed and with due consideration to · disposability, to exercise positive financial control over purchases, to clearly define authority for the purchasing function, to assure the quality of purchases, and to buy without favor or prejudice. No contract entered into in contravention or violation of this Ordinance shall be enforceable against the City. 3.08.020. Definitions. As used in this Chapter, the following words and terms are defined as follows unless the context indicates that a different meaning is intended: Activity or using agency means any department, agency or other unit of City government which derives its support wholly or in part from the City. Local bidder means a person, firm. partnership or corporation considered to be a point of sale within the City pursuant to the Constitution and laws of the State of California. Low bidder means the person, firm, partnership or corporation submitting the lowest price for the supplies, materials, equipment or services which meet or exceed the specifications, delivery terms and conditions and other requirements included in the invitation to bid. Professional services means the services of attorneys. physicians. architects. engineers. auditors. specialized printers. or other individuals or organizations possessing a high degree of profbssional. unique. specialized or technical skill or expertise. not adaptable to competitive bidding, or where the service involves a contract tbr special activities, negotiations for the acquisition of land. trash services. insurance. bonds or other service of a similar nature to the above, engaged for a particular project or series of project,s. Purchases means purchases of supplies. equipment, services and personal property and shall not include real property leases. rentals or purchases. Purchasing Manager means the official(s) designated by the City Manager for adminstration and/or enforcement of this Ordinance. Purchasing policy limits means such limits which shall be those amounts which determine purchase procedures. Such purchase limits shall be established by a resolution of the City Council. Services means any and all services, including, but not limited to, equipment service contracts. The term does not include services rendered by City officers or employees, nor professional services for which the procedure for procurement is specifically provided by law or approved City procedures which are in their nature unique and not subject to competitive bidding. This definition does not include public works projects - See Section 110 regarding bidding for public works. Supplies and equipment means any and all articles, things or personal property furnished to, or used by, any City department. 3.08.030. Centralized purchasing division. There is created a purchasing division within the City which is vested with the authority. t~r the centralized purchase of supplies. equpment and services. 3. 08. 040. Purchasin.~ and central services mana.~er. The purchasing manager mav delegale lhe duties e~'that position to subordinate employees. The purchasing manager shall direct and supervise the City's purchasing program. The purchasing manager shall endeavor to obtain as full and open a competition as possible on all purchases. The purchasing manager shall establish methods andprocedures for the efficient and economical functioning of lhe purchasing program. 3.08.050. Purchasing manager - powers and duties. The purchasing manager shall have the authority to: A. Purchase or contract ~br supplies, materials, equipment and services required by a using department in accordance with the purchasing procedures prescribed by this Chapter. B. Enter into any contract permitted by law, including, but not limited to, equipment service contracts, lease purchase agreements, agreements for services and professional services, and rental agreements subject to any restrictions set forth in this Chapter or specifically provided by law. C. Maintain when feasible full and open competition among bidders on all purchases. D. Prepare, recommend and implement rules governing the purchasing of supplies, equipment and services for the City and recommend revisions and amendments where applicable. E. Keep informed of current developments in the field of purchasing, prices, market conditions and new products. F. Prescribe and maintain such forms as are reasonably necesssary to the operation of this Ordinance and other rules and regulations. G. Recommend tlao transl'cr ,}t' surplus or unused supplies and equipment betxveen departments as needed and the sale of all supplies and equipment which cannot be used by any department or which become unsuitable }br City use. H. Maintain a vendor's list. vendor's catalog file and records needed fbr the efficient operation of the purchasing division. I. Manage and supervise the City central warehousing facility. 3.08.060. Requisitions. All departments shall submit requests to the purchasing manager by standard requisition form or by other means as may be established by purchasing procedures for the supplies, materials, equipment and services as required for their operations and purposes and within the limits of funds appropriated therefore. The purchasing manager, after reviewing any such requisitions, may question its propriety and may require from the head of the requesting department a justification of the quantity or quality requisitioned. 3.08.070. Biddinl, - Generally. A. Purchasing of supplies and equipment shall be by bid process pursuant to Sections 3.08.080 and 3.08.090 of this Chapter. However, bidding may be dispensed with upon adequate, specific documentation when one of the fbllowing conditions exists: 1. When, in the view of the Ci~ Manager or the person acting in that capacity, an emergency requires that an order be placed with the nearest available source(s) of supply. 2. When the amount involved is less than the open market amount established by resolution of the City Council. 3. When the commodity can be obtained from only one vendor. A commodity xhall he considered obl~i.t~hlc ~m!~' fi'~.. ,me vc'.d(.' ~'he~ only one vendor (?ffer.v it lOr sale, terms and conditions which reasonably meet ~he needs o/the using agency, or when there is a sole distributor or manz~lac'tzzrer tll'cl prodttc't or service slwh that there is no acceptable substitute within a spec!fic ,geographical area. 4. When there is to be a contract tbr protbs~sional services; provided, however, that contracting for protbssional services shall be conducted pursuant to a request for proposal/qualification procedure. Award(s) of professional services contracts shall be made by the purchasing manager when the same have been budgeted and for which sufficient funds have been appropriated. 5. When through cooperative purchasing with the state, the county, or other public agencies, the advantage of large-scale buying may be obtained. 6. When the purchase is beneficial to the interest of the City and is from a supplier who has been awarded a specific item or items in a contract resulting from a formal competitive bid process by another governmental agency within the state of California or by the federal government within the previous three-hundred sixty-five days (one year). 7. When purchasing from or selling to another governmental agency utilizing purchasing agreements maintained by said governmental agency when such action is beneficial to the interests of the City. 8. When the City Council determines by resolution it would be in the best interest of the City to dispense with bidding: provided, however, that the City Council shall state the basis of its determination. 9. When there is a breakdown in essential machinery, essential services, or when unlbreseen circumstances arise including delays by contractors, delavs in transportation, and unanticipated volume of xvork xvhich requires the immediate attention of a protbssional or immediate service/repair in order to protect public health, safety or welfare. B. Additional Requirements and Prohibitions. 1. Notwithstanding any other term or provision hereof, no contract shall be awarded to any person, firm, partnership or corporation that does not have a City business license when required to possess the same pursuant to any provision of this Code. 2. No person shall be interested personally in any contract made hereunder (See: California Government Code Section 1090, et seq.) or violafive of the conflict of interest provisions of the City and/or the Political Retbnn Act (See: California Government Code Section 87100, et seq.). 3. Contracts for services and public works projects less than the m'mimum amounts for public works bidding (See: California Public Contract Code Section 20160, et seq.) may require the payment of prevailing wages pursuant to the California Labor Code. 4. Bid Splitting. It shall be unlawful to split or separate into smaller units, quantities, work orders, or projects any purchase of supplies, equipment or services for the purpose of evading the provisions of this Chapter pertaining to the purchase of supplies, equipment or services. Every person who willfully violates this Section is guilty of a misdeameanor. 3.08.080. Formal bid procedure. Except as otherwise provided in this Chapter, purchases of supplies, equipment or services of an individual estimated value greater than the established formal bid procedure amount,shall be by written contract with the lowest or highest responsible bidder, as the case may be, pursuant to the procedures prescribed in this Section. A. Notice Inviting [3ids. Notices inxiting bids shall include a general description of the article(s) to be purchased or sold. shall state where bid blanks and specifications may be secured, and the time and place t:br opening bids. 1. Published Notices. Notices inviting bids shall be published at least ten (10) days before the date of the opening of the bids. Notices shall be published at least once in a newspaper of general circulation. 2. Bidder's List. The purchasing manager shall also solicit bids from responsible prospective suppliers whose names are on the bidder's list or who have made a written request that their names be added to the bidder's list. B. Bidder's Security. When deemed necessary by the purchasing manager, bidder's security may be prescribed in the public notice inviting bids. Bidders shall be entitled to return of bid security; provided, however, that a successful bidder shall forfeit the bid security upon refusal or failure to execute the contract within ten (10) days after the notice of award of the contract has been mailed unless, in the latter event, the City is solely responsible for the delay in executing the contract. The City may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder, with the bidder's security being applied to the amount of the contract price differential between the lowest bid and the second lowest bid, with the surplus, if any, returned to the lowest bidder. If the City rejects the remaining bids presented and readvertises, the amount of the lowest bidder's security may be used to offset the cost of receiving new bids and the surplus, if any, shall be returned to the lowest bidder. C. Bid Opening Procedure. Sealed bids shall be submitted to the purchasing agent and shall be identified as a bid on the envelope. Bids shall be opened in public at the time and place stated in tiao public notice..\ tabulation el'all bids received shall be available tbr public inspection durin,g regular bu,ilqc55 12,~t~-$ aticr the bid opening. D. Rejection of Bids. I'he City may reject any and all bids presented. readvertise tbr bids or award a contract after negotiation tbr the most reasonable cost under existing conditions. The right to reject any and or all bids is expressly reserved to the City and said decision shall be final. E. Determination of Lowest Responsible Bidder. Upon opening and tabulation of all bids received to determine the low bidder, the purchasing supervisor shall thereafter determine the lowest responsible bidder by applying the following criteria: 1. For purposes of determining the lowest responsible bidder there shall be deducted from the bid(s) submitted by a local bidder all sales taxes which will be apportioned to and received by the City. 2. The ability, capacity and skill of the bidder to provide the service or commodity required and to comply with all specified requirements in the bid document. 3. The bidder's record of performance of previous contracts or services; previous failure to perform to City requirements may disqualify the bidder. 4. The ability of the bidder to provide future maintenance and service for the use of the subject of the contract. 5. Whenever the purchasing manager determines that a bidder is not responsible pursuant to this Section and the specifications of the notice inviting bids, the purchasing manager shall notify the bidder of said determination, in writing. The bidder may, within ten (10) days after notice is given by the purchasing manager, appeal such determination to the city manager who shall conduct a public hearing to determine whether or not the bidder is a responsible bidder. 17be decision of the city manager shall be final. F..\x~ard or'Contracts. Except as otherxvise provided in this Chapter. contracts shall be awarded to the lowest responsible bidder. The purchasing manager shall have the authority to award contracts (including capital outlay items) which have been budgeted and for which there are sufficient thnds appropriated. Contracts which exceed the appropriated amount, or which are not budgeted, shall not be awarded except upon approval of the city council. G. Tie Bids. If two or more bids received are for the same total amount or unit price. quality and service being equal, the City may, in its discretion, accept either bid submitted. H. Performance Security. A performance bond, certificate of deposit or cash may be required before entering into a contract. in such amount as is deemed reasonably necessary, to protect the interests of the City. If performance security is required, the acceptable type and amount thereof shall be described in the notice inviting bids and, if a bond, the form of the bond shall be as determined by the City attorney. 3.08.090. Informal bid procedure. Purchases of supplies, equipment and services of a value established by resolution requiring informal bid procedures, shall be made by the purchasing manager by the informal bid process pursuant to the procedure prescribed in this section and without observing the procedure described in Section 3.08.080 of this Chapter. A. Minimum Number of Bids. Informal bid purchases shall, whenever possible, be based on at least three (3) bids and shall be awarded to the lowest responsible bidder. B. Solicitation of Informal Bids. The purchasing manager shall solicit informal bids by written requests to prospective vendors, via fax machine, by telephone, electronically, or by any other means deemed effective. /¢/ C. Intestinal Bids. Infimnal bids shall be submitted. in v~riting. to the purchasing manager, who shall keep a record oI' t~11 sttcl~ bids ~pen to public inspection after the submission of bids or the placing of an order. D. The purchasing manager shall establish lists. by category or type, of persons, firms, partnerships or corporations capable of and willing to submit bids for goods, services or supplies and shall invite submittals tbr placement on said lists. When requesting the submittal of informal bids, it shall be the duty of the purchasing manager to rotate the names of interested persons, firms, partnership or corporations so as to maximize the number of potential bidders. Any bid submitted in a timely tb. shion during an informal bid procedure shall be considered even if no notice was previously provided to the bidder. The purchasing manager shall, further, post a list of goods, services and supplies proposed to be purchased so as to permit interested parties to bid thereon. Said posting shall comply with any and all applicable rules pertaining to posting, as adopted by the city council. E. Notwithstanding any other term or provision of this Section 3.08.090, the provisions of Subsections D, E, F,G and H of Section 3.08.080 shall be applicable to informal bids. 3.08.100. Open market procedure. The purchasing manager may procure goods, services and supplies for the City without resort to either the formal bid or informal bid procedures with regard to purchases in amounts within the open market procedure limits~ as established by resolution. The purchasing manager shall maintain lists of providers capable of supplying such goods, services and supplies and shall rotate the use thereof. 3.08.110. Bidding for public works projects. Public ~vorks projects. as defined by the CaliIL~rnia Public Contract Code shall be bid, advertised and ax~ardcd in :~ccordcmcc ~ itl~ (c~lit~.~rnia Public (,'ontract Code Sections 20160. el seq. Public works projects not exceeding the amount specified in California Public Contract Code Section 20161, as the same may be amended from time to time, shall be awarded pursuant to the informal bid process above. 3.08.120. Inspection and testing. The purchasing agent. or such person as may be appointed by the purchasing manager, may inspect the supplies and equipment delivered to determine their conformance with the specifications set forth in the order. The purchasing manager shall have authority to require chemical or physical tests O/'samptes submitted with bids and samples or deliveries which are necessary to determine their quality and conformance with the specifications. 3.08.130. Competitive nel~otiation- (Previously adopted and now incorporated) The purchasing manager may~ in place of formal bidding procedures, institute procurement by a process of sealed proposals and competitive negotiation if a proposed purchase involves goods, equipment or products of a unique and complex design and/or must be manufactured or assembled to the particular needs of the City. The city manager or his or her designee must approve of such purchasing procedure and purchases. 3.08.140. Discretionary approvals. (Previously adopted and now incorporated) In discretionary approvals related to engineering and planning, if a professional services agreement is required for which the City is to be reimbursed, the City will select the consultant 3.08.150. Disposition of surplus supplies and equipment. All using departments shall submit to the purchasing manager, at such times and on such forms as the purchasing agent shall prescribe. reports showing all supplies and equipment which are no longer used or which have become obsolete or v~'orn out. The purchasing manager shall have authority to exchange tbr or trade i~ on nexv supplies and equipment all supplies and equipment which have become unsuitable tbr City use. A. Such items so declared to be surplus shall be offered for sale on a competitive bid basis. Bids may be solicited by written request, telephone, fax machine, by public auction, by use of an auction service by advertisement in any newspaper or magazine, or by any combination of such methods. B. When, after a reasonable effort has been made to obtain competitive bids, no offers are received for any item of City-owned personal property so declared to be surplus, the purchasing manager is authorized to dispose of such item for the highest scrap value that can be obtained therefore and if a reasonable effort to do so produces no opportunity to sell the same for scrap, the purchasing manager may cause its destruction or any other disposition thereof. C. The City may sell obsolete or surplus property to any other governmental agency at an established fair market value without other bids. D. The City may donate surplus personal property to any agency or entity which is exempt from federal income tax, with the approval of the City Council. 3.08.160 Recycled product procurement policy (Previously adopted and now incorporated) A. All City departments, offices and commissions shall, at least annually, conduct a review of existing and future product and service specifications to determine whether existing specifications either require the use of products manufactured from virgin materials or exlude the use of recycled products~ reusable products or products designed to by recycled. B. In the event that such specifications do exclude the use of recycled products or require the use of virgin materials. then such exclusions or requirements must be eliminated unless the pertinent department or entity can demonstrate to the satisti~ction of the city manager that such recycled products would not achieve a necessary peribrmance standard. C. All City departments and agencies shall, at least annually and f~bllowing the review described in Subsection "A", above, recommend changes to the city manager to ensure that performance standards for particular products can be met and that specifications are not overly stringent, and to recommend changes to ensure that specifications will incorporate a requirement for the use of recycled materials, reusable products, and products designed to be recycled to the maximum extent practicable, subject to an alternative showing that either the performance of the product will be jeopardized or that the product will negatively impact health, safety or operational efficiency. D. Outside contractors bidding to provide products or services to the city, including printing services, must demonstrate that they will comply with the specifications described in Subsection C of this Section to the greatest extent feasible. E. City staff will, to the greatest extent possible, utilize high-speed copiers that will accept recycled paper. In addition, recycled paper shall be purchased and used in all copy machines that will accept it. F. When recycled products are used, reasonable efforts shall be undertaken to label the products to indicate that they contain recycled materials. City departments and agencies shall use for their masthead stationery and envelopes recycled paper that includes postconsumer recycled content and indicate on the paper and envelopes that they contain recycled material. Other recycled products used by the City shall also indicate that they contain recycled material to the extent practicable. G. A five percent price pre~;erence max' be given to recycled products. reusable products oil-bred as alternatives to disposable pro,ducts. and products designed to be recycled where they are offered as alternatives to nonrecyclable products. H. The City will cooperate to the greatest extent feasible with neighboring City and county governments in an effort to develop a comprehensive, consistent and effective procurement effort intended to stimulate the market ~br recycled products, reusable products and products designed to be recycled. I. All related City departments shall work cooperatively to further the purposes of this Section. The City's economic development Section 3. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason deemed or held to be invalid or unconstitutional by the decision of any court of competent jurisdiction or by preemptive legislative action, such decision or legislative action shall not affect the validity of the remaining portion of this Ordinance. The City Council of the City of Rancho Cucamonga hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences clauses, phrases, or other portions might subsequently be declared invalid or unconstitutional or preempted by legislative action. Section 4. Penalties for Violation of Ordinance. It shall be unlawful for any person, finn, partnership or corporation to violate or to fail to comply with Section 3.08.070.B.4 of Chapter 3.08, as adopted by this Ordinance. Any person, firm, parmership or corporation violating or failing to comply with Section 3.08.070.B.4 shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One [housand Dollars (S[.tt()tt.(~l)I. t,r by imprisonment not exceeding six (6) months. or by both such fine and impri,s~mmcnt. I cLcb. :red cx cry person. firm. partnership. or corporation shall be deemed guilty of a separate oft~nse fi~r each and every day or any portion thereof during which any violation of Sections 3.08.070.B.4 is committed, continued or permitted by such person, firm, partnership or corporation, and shall be deemed punishable therefor as provided in this Ordinance. Section 5. The City Clerk shall certi~ to the adoption of this Ordinance and shall cause the same to be published as required by law. PASSED this ~ day of__. 1998. William J. Alexander, Mayor I, Debra J. Adams, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the Council of the City of Rancho Cucamogna, held on this __ day of ,1998, and was finally passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the ~ day of . 1998, by the following vote: AYES: NOES: ABSENT: ABSTAINED: ATTEST: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: Debra J. Adams, City Clerk Iq7 RESOLUIION NO. 87-602A A RESOLI ;'FION ()F THE CITY CO[.'NCIL OF THE CITY OF RANCHO C1 rCANION(iA, C.\LIFORNIA, AMENDING RESOLUTION NO. 87-602 ESTABLISHING THOSE AUTHOR- ITY AND POLICY LIMITS PERTAINING TO THE PURCHASING PROCEDURES OF CHAPTER 3.08 OF THE RANCHO CUCA- MONGA MUNICIPAL CODE A. Recitals. (i) On adopted Ordinance No. , 1998, the City Council of the City of Rancho Cucamonga thereby adopting a revised Purchasing system. (ii) Pursuant to Section 3.08.020 of said Purchasing Ordinance, the City Council is authorized to adopt by resolution, the purchasing policy limits which define the use of appropriate purchasing procedures as set forth in Sections 3.08.080 through 3.08.110 of the Purchasing Ordinance. (iii) All legal prerequisites prior to the adoption of this Resolution have occurred. B. Resolution. NOW, THEREFORE, it is found, determined and resolved by the City Council of the City of Rancho Cucamonga as follows: 1. In all respects as set forth in the Recitals, Part A, of this Resolution. 2. For the purpose of establishing Purchasing Policy Limits for the Rancho Cucamonga Purchasing Ordinance, this Council does hereby adopt those monetary limits attached hereto, marked as Exhibit "A", and incorporated herein by this reference. 3. The purchasing policy limits set forth herein shall not take effect until the effective date of said Ordinance No. __ 4. The City Clerk shall certify to the adoption of this Resolution. ADOPTED AND APPROVED this day of ,1998. I, Debra Adams, City Clerk of the City of Rancho Cucamonga, California, do certify that the foregoing Resolution was introduced at the regular meeting of the City Council of the City of Rancho Cucamonga, held on the __ day of ,1998 and was adopted at said meeting by the following vote: EXHIBIT 'A' PI'RCII:\NIN{i .\I:THORITY LINIITS POSITION PURCHASING AGENT LEAD MAINTENANCE WORKERS SUPERVISORS SUPERINTENDENTS DIVISION HEADS/BATTALION CHIEFS DEPARTMENT HEADS CITY MANAGER CITY COUNCIL CURRENT $5,000 -0- -0- -0- $10.000 $20,000 $20,000 and over PROPOSED Up to $5,000 Up to $500 Up to $2,000 Up to $4,000 Up to $5,000 Up to $10.000 Up to $20,000 $20,000 and above CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: TO: FROM: SUBJECT: April 1, 1998 Mayor and Members of the City Council Jack Lam, AICP, City Manager William J. O'Neil, City Engineer YEW STREET BACKGROUND/ANALYSIS Mayor Alexander and representatives from Engineering and Police met with residents on Yew Street on Monday, March 23, 1998. As Council is aware Mr. Earl Olson approached the City Council regarding juvenile problems in this area. The neighbors were concerned the juveniles using the flood control and Metrolink corridors were able to access the Yew Street area by climbing over a fence owned and maintained by San Bernardino County Flood Control District. The residents felt perhaps a block wall could be installed to eliminate the problem. In meeting with the neighbors staff pointed out a block wall will not solve their problem, but will instead create a surface for graffiti vandals and preclude police visibility in the area and allow for other behavior to go on behind the wall. Staff has made several recommendations and will be following through with these measures over the next several weeks. These measures include: · Staff will meet with San Bemardino County Flood District to see if the fence across the culdesac can be raised and strengthened. City staff will meet with San Bernardino County Flood Control District to determine if there is some planting material that can be placed on the County side of the fence to make it more difficult for juveniles to go over the fence. City staff will contact both San Bemardino County Flood Control and Metrolink to secure entrances to the flood control and Metrolink corridors toward the Vineyard end of the right-of- way. Staff will work with Metrolink to see if the trees in the Metrolink corridor can be trimmed and/or removed as necessary. This will preclude juveniles from using these bushy trees as a hiding place and/or club house. Sheriff Deputy Casas has made his phone number available to the neighbors. He should be called in the event of any trouble. In addition, he explained the situation to the Rialto dispatch center so that calls in the future will be handled expeditiously. /.-qO CITY COU~'CIL STAFF REPORT YEW STREET April I, 1998 Page 2 · SheritTs Deputies wil! be working with the neighbors and their newly formed neighborhood watch group to help preclude access problems. · Mayor Alexander supplied his number to the neighbors so he can be contacted regarding this issue. Staff will be working on these issues over the next several weeks. We expect it to take several weeks to accomplish the goals as outlined above except for the police work which is immediate and ongoing. Mr. Olson has indicated he will be at the meeting on April 1, 1998, to discuss the progress made. Respectfully submitted, William J. O'Neil City Engineer WJO:dlw /5/ South Coast -Air Quality Management District 2 ! 865 E. Copley Drive, Diamond Bar, CA 91765-4 ! 82 (909) 396-2000' http://www.aqmd.gov REVISED 3/13/98 Clean Fuels Program Highlights OVERVIEW State law requires the South Coast Air Quality Management District to operate a program to encourage participation in projects that increase the use of clean-burning fuels. The Clean Fuels Program, admimstered by the South Coast AQMD's Technology Advancement Office, identifies promising technologies and forms public-private partnerships to fund research and development of these clean air technologies. Since 1988, the South Coast AQMD has leveraged its $61 million in Clean Fuels Program funds by obtaimng $250 million in matching funds from private sector and other partners to finance clean fuels projects valued at more than $310 million. The following provides highlights and additional detail on selected Clean Fuels Program achievements. DEVELOPMENT AND DEMONSTRATION PROJECTS Fuel Cells for Transportation · Development and demonstration of the Ballard Phase 2 zero-emission fuel cell electric transit bus. The AQMD co-sponsored Ballard's pioneering efforts to build the world's first full-sized transit bus powered by fuel cells. According to Ballard's Chief Executive Officer, AQMD's support of this project enabled Ballard to optimize its proton exchange membrane fuel cell (PEMFC) "engine" for commercialization in transit buses by 2000. Today, three pre-production prototype buses with the latest version of Ballard's technology are being tested in mass transit service. AQMD's support also helped Ballard to improve its PEMFC technology sufficiently to attract $1 Billion in investments from Daimler Benz and Ford Motor Company. Daimler Benz has announced plans to commercialize tens of thousands of PEMFC-powered cars in Califorma by 2005. Such vehicles will probably use on-board reforming of methanol and thus be categorized as "equivalent to zero-emissions." Funded by an AQMD contract with Ballard Power Systems using $1,000, OOO from the Clean Fuels Program and $3, 700, 000 in matching funds for a total $4, 700, 000. Development and demonstration of the first phosphoric acid fuel cell bus. The AQMD co-sponsored a federal government effort to develop methanol-fueled phosphoric acid fuel cell technology. This was the nation's first effort to build fuel cell buses, and helped to pioneer the application of fuel cells in motor vehicles. Three prototypes were built that Clean Fuels Program Highlights emit extremely low levels of nitrogen oxides, with virtually no hydrocarbons, carbon monoxide, or particulate pollution. As a direct result of this project, Congress is funding a project by the US Department of Transportation and Georgetown University to optimize and commercialize fuel cell electric buses for early next decade. Funded by an AQMD contract with U.S. Department of Energy using $2,400, OOO from the Clean Fuels Program and $ 7, 600, 000 million in matching funds for a total $10,000,000. Electric Vehicle Technologies · Development of an electric vehicle manufacturing plan. In cooperation with the state Air Resources Board, the AQMD supported the World Electric Vehicle project. In addition to producing a 5-passenger prototype vehicle, the project resulted in a comprehensive marefracturing plan for producing such a vehicle in small quantities in the Basin. Funded by an AQMD contract with the state Air Resources Board using $500, OOO from the Clean Fuels Program and $1,900,000 in matching funds for a total of $2, 400, 000. Development and demonstration of an electric water delivery track. The AQMD is co- sponsoring the development of a low-floor electric water delivery truck with McKesson Water Products (Sparkletts). Fixed route delivery vehicles, such as this water delivery truck, represent a cost-effective entry of existing electric vehicle technologies and batteries with maximum emissions benefit of heavy start/stop duty cycle application. The completed electric delivery truck is ready to begin a demonstration phase in route service for Sparkletts. Funded by an AQMD contract with McKesson (Sparkletts) using $175, OOO from the Clean Fuels Program and $202,000 in private sector matching funds for a total $3 77, 000. Development and demonstration of an electhc wide body aircraft push-out tractor with a high efficiency inductive charging system. The AQMD co-sponsored this project with the United Airlines, LA Department of Water & Power and Flintridge Consulting. As a result of this project the electric wide body push-out tractor has been developed and is operating at Los Angeles International Airport as a zero emission replacement its conventional diesel push-out tractor. Funded by an AQMD contract with United Airlines using $3 79, 463from the Clean Fuels Program and $3 79, 900 in private sector matching funds for a total $759,363. Development of fast charger systems for electric vehicles. The AQMD recently initiated two projects to develop and demonstrate fast charging systems for battery electric vehicles. The projects will demonstrate both inductive and conductive charging systems rated at 50-60 kilowatts. The objective is to charge electric vehicles up to 80% of capacity within 10 minutes. Funded by AQMD contracts with: (a) General Motors using $500, OOO from the Clean Fuels Program and matching funds of $2,431,500 for a total $2,931,500; and (b) Aero Vironment of Monrovia, CA; using $500, OOO from the Clean Fuels Program andprivate-public matching funds of $1, 2 72, OOO for a total $1,772,000. 2 Clean Fuels Program Highlights On-Road Alternative Fuels · Commercialization of the BKM/Clean Air Parmer "Servojet" lean-bum, multi-point sequential fuel injection technology for natural gas vehicles, developed with AQMD co- sponsorship. This project with the Gas Research Institute and other co-sponsors developed the first optimized injectors and control software for spark-ignited natural gas engines and was the impetus for United Parcel Service to make a major corporate commitment to alternative fueled vehicles: the eventual conversion of its entire nationwide fleet of delivery vans to run on low-emission, compressed natural gas (CNG) engines. Today UPS has the largest private fleet of CNG vehicles in the US, with more than 675 package delivery vehicles operating in 15 cities, including 70 in the Los Angeles area that use the General Motors 4.3 liter medium-duty engine equipped with the Servojet technology, as originally developed in this AQMD-co-sponsored project. Today Clean Air Partners has sold more than 100,000 of its Servojet natural gas rejectors for both medium- and heavy-duty vehicles, including the Chrysler 5.2 liter compressed natural gas engine, which is certified at medium-duty ultra low-emission vehicle standards (85% and 50% cleaner on volatile organic compounds and nitrogen oxides, respectively, compared to the basic standard). Funded by an AQMD contract with Acufex Corporation using $350, OOO from the Clean Fuels Program and $1, 717,895 in matching funds for a total $ 2, 067, 895. Low-emission certification of the Cammins B Series medium-duty propane engine. The AQMD is co-sponsoring the development and demonstration of the Cummins B Series propane engine in a shuttle bus application, in cooperation with the City of Pasadena. Cummins recently certified the engine to 2.5 grams of brake-horsepower per hour of nitrogen oxides with the ARB. Funded by an AQMD contract with The Adept Group using $313,400from the Clean Fuels Program and $1,827,000 in matching funds for a total $2,140,400. Low emission certification of the Caterpillar 3176 natural gas engine for heavy-duty vehicle applications. The AQMD is co-sponsoring the development and demonstration of the Caterpillar 3176 natural gas engine with the Orange County Sanitation Districts. One of the requirements is to certify the engine to ARB low emission standards. Although the demonstration has not yet been completed, the engine was certified to 3.5 grams of brake- horsepower per hour of nitrogen oxides in 1997. Funded as part of an AQMD contract with County Sanitation Districts of Orange County using $394,813 from the Clean Fuels Program and $1,045,33 7 in matching funds for a total $1,440,150. Low emission certification of the Caterpillar 3306 and 3406 heavy-duty compressed natural gas engines. The AQMD co-sponsored a multi-phase, multiple engine, multiple partner compressed natural gas track development and demonstration project, including a field demonstration in a Vons track utilizing the Caterpillar 3406 engine. At the time of 3 Clean Fuels Program Highlights this project, which began in 1989, Caterpillar was concurrently developing both the 3406 and the 3306 as natural gas engines. Caterpillar subsequently certified the 3306 and the 3406 for 1995 and 1996 with the state Air Resources Board. Funded as part of an AQMD contract with Acufex Corporation using $1,920,000 from the Clean Fuels Program and $3,343,000 in private-public matching funds for a total $5,263,000. Development of an alternative fuel vehicle fleet assessment tool. The AQMD co- sponsored the multi-year CleanFleet project in conjunction with Federal Express, which involved the field demonstration and comparative evaluation of five different clean fuels in delivery vans operating in Southern California. A valuable product from the CleanFleet demonstration was the development of a computer program to enable fleet managers to compare the costs of various alternative fuel options. Funded by AQMD contracts with Battelle Memorial Institute using $1,350, OOO from the Clean Fuels Program and $5,658, 779 in private-public matching funds a total $ 7, 008, 779. Establishment of a heavy-duty chassis and engine emissions test facility. In 1990, the AQMD cost-shared with the state Air Resources Board, California Energy Commission and federal EPA, the establishment of a state-of-the-art emissions test facility at the Los Angeles County Metropolitan Transportation Authority maintenance facility in downtown Los Angeles. This facility is capable of performing chassis and engine testing, and has been used to establish on-road emissions data for both diesel and alternative fuel technologies. Until recently, this was the only such test facility on the West Coast. Another one recently opened in Northern Califorma. Funded by an AQMD contract with Southern California Rapid Transit District (now LA MTA) using $400, OOO from the Clean Fuels Program and $3,288,000 in matching funds for a total $3,688,000. Certification and commercialization of the fuel flexible Ford Taurus that can run on either gasoline or cleaner-burning methanol. The AQMD was one of the largest demonstration fleets of Ford's imtial methanol fuel flexible vehicles in 1989-91. Data collected from this and other demonstration fleets helped provide Ford with the information needed to certify the Ford Taurus as a transition low-emission vehicle in 1992. Establishment of methanol fuel infrastructure to support refueling flexible fuel vehicles. The. AQMD cost-shared the establishment of the .methanol fuel infrastructure in the District in conjunction with the California Energy Commission. CEC funds paid for equipment purchase and installation for sites within the District and throughout California, which now totals 66 sites. The AQMD provided technical support valued at $160, OOO funded by the Clean Fuels Program under a contract with Acufex. Off-Road Alternative Fuels · Development and demonstration of a low-emission liquid natural gas locomotive engine. The AQMD is co-sponsoring GasRail USA, a multi-year, multiple-parmer effort to 4 Clean Fuels Program Highlights develop natural gas engine technology to reduce locomotive NOx emissions by 75% and particulate matter by 50% without sacrificing power or thermal efficiency. A prototype, liquid natural gas -fueled engine using pilot injection of diesel fuel is now being installed in a General Motors passenger locomotive. The locomotive will be extensively tested and then deployed in the Los Angeles Metrolink fleet by late 1998. Funded by an AQMD contract with Southwest Research Institute using $1,750, OOO from the Clean Fuels Program and $5,550,000 in private-public matchingfun&for a total $ 7, 300, 000. STUDIES AND ASSESSMENTS Emissions Analysis and Inventory Improvement · Demonstration of the cost-effectiveness of remote ~ensing. The AQMD supported the demonstration and evaluation of remote sensing technology as a tool to detect high- emitting vehicles. This study demonstrated remote sensing technology under "real world" conditions, providing information on high-emitting vehicles including actual repair costs. Results were used in the development of AQMD Rule 1605, "Credits for the Voluntary Repair of On-Road Motor Vehicles Identified Through Remote Sensing Devices." It was also used to improve the emissions inventory and make comparisons to future scenarios of clean-fuel vehicle penetrations. Funded by an AQMD contract with Desert Research Institute, under the auspices of the University and Community College System of Nevada, for $321, 766. Evaluation of particulate matter emissions from light-duty smoking vehicles in the District. The AQMD sponsored this project to measure PM10 and PM2.5 emissions from smoking vehicles to evaluate their contribution to the basin's emissions inventory. The results were used by the AQMD to develop the State Implementation Plan required by the EPA. Funded by an AQMD contract with UC Riverside CE-CERT for $150, 000. Assessment of gross on-road vehicle fleet emission inventory, including a comparative evaluation of the impact of California Phase II Reformulated Gasoline. The AQMD co- sponsored two tunnel studies, one in 1995 and one in 1996, to determine particulate and gaseous emissions from the on-road fleet in Southern Califorma. Funded by AQMD contracts with DRI using $417, 000 in Clean Fuels Program fun& and $461,000 in matching funds for a total $878,000. Draft Resolution in Support of AB 2194 (Washington): Air Pollution: Clean Fuels Technologies Whereas, in 1988 the State Legislature authorized the adoption of a $1 surcharge on vehicle registrations within the South Coast Air Quality Management District to fund a clean fuels program to findand nurture new technologies to reduce air pollution, and Whereas, since 1988, every dollar invested from this vehicle surcharge has been matched by another four dollars invested by private industry, universities and other public agencies, effectively leveraging the program's $60 million investment to obtain $250 million in public-private matching funds to finance research and development projects valued at more than $310 million, and Whereas, the existence of this program has resulted in a vibrant public/private pannership engaged in developing new technologies to combat air pollution, with 87 of these projects currently underway, and Whereas, this program has been instrumental in the development and deployment of low- and zero- emission technologies in critical transportation applications, including but not limited to: advanced electric cars; the world's first fuel cell buses; hybrid-electric delivery trucks; and locomotive engines running on liquefied natural gas, and Whereas, the local Southern California economy has benefited from tens of millions of dollars in public/private investments in clean fuel technologies since 1989, and Whereas, 40 % of the emission reductions needed in the South Coast District to meet the federal clean air standard for ozone by 2010 rely upon advanced technologies which do not exist today, and Whereas, a variety of projects funded by this program have resulted in real emission reductions through the introduction of zero-emitting vehicles powered by fuel cells and clean fueled public transit buses, and Whereas, the existing program has provided necessary research and development resources to technologies that might not have become commercially available without such investment, and Whereas, the successful commercialization of technologies essential to achieving acceptable air quality in the South Coast is dependent on the continuation of the advanced technology program, and Whereas, Assembly Bill 2194, authored by Assembly Member Carl Washington, and introduced in the 1998 session of the California Legislature, would continue the clean fuels program until 2010, assuring that it will be an integral program to the regional efforts to achieve the federal air quality health standard for ozone by 2010, Now, be it therefore resolved, that the City/County of Member Washington, and supports AB 2194 by Assembly Be it further resolved, that this resolution and/or letter communicating the City's/County's support for AB 2194 be sent to Barry Wallerstein, Acting Executive Officer of the South Coast Air Quality Management District. AQMD's Valley Technology Projects Promise Clean Air Progressively cleaner technology has formed the basis of air quality. progress in the San Gabriel Valley and Southern California since the region's war on smog began 50 years ago. And the Valley is playing a major role in continuing this progress toward clean air technologies. Today, factories use cleaner energy and new paints, solvents and other materials that pollute less. Autos run cleaner thanks to catalytic converters, cleaner gasoline and modern-day electronic ignition control systems. This march of technology has eliminated the blackout days of the 1940s and 50s and the frequent shut-down of local industries during the stage I1 and III smog episodes of the 1960s and 70s. However, the region's air still is unhealthful, with federal pollution standards exceeded 67 days last year. The need tbr cleaner technology to achieve healthful air remains as critical today as it was when the war on smog began. I telping to push the envelope on new technologies is a clean fuels program funded by a $1 surcharge on motor vehicle registrations in the ,South Coast Air Quality Management Dkstnct's (AQMD) jurisdiction. AQMD leverages these funds by obtaining $4 in matching funds lbr every $1 from the clean fuels fund. Because motor vehicles are the largest single source of air pollution in Southern Calilbrnia, it is only appropriate that vehicle owners help pay liar research into even cleaner vehicles. Other smaller amounts of revenue supNan non- transportation technology proleers. Since 1988, AQMD has leveraged its $60 million in clean fuels funds to obtain $250 million in matching funds l~m private sector partners, universities and other agencies to fund clean air technology projects valued at more than $310 million. AQMD's clean fuels program spearheads the development and commercialization of these clean technologies by creating and co-funding public-private research partnerships to investigale a wide variety of clean fuels and low-polluting equipment. AQMD's Technology Advancement Office, which administers the program, has supported the development of electric vehicle technology, soot- free buses and trucks, tYetroleum solvent-free paints, ultra-low-polluting industrial energy systems and many other technologies. To achieve healthful air in the region, these and other yet-to-be fully commercialized clean technologies will have to provide up to 80% of the needed emission reductions. AQMD has co-funded proiects with orgamzations in the San Gabriel Valley that will help achieve clean air. For instance, McKesson Water Products is developing an electric truck to deliver Sparkletts water to homes and businesses. This Pasadena-based company operates some 360 Sparkletts water trucks in the Los Angeles metropolitan area, many of which have daily routes short enough for battery- powered delivery trucks. AQMD' s clean fuels program helps fund a variety of technology projects, includ~g the Pasadena Art Bu~, a shuttle m &at c#y's downtown area powered ~ a soot:free propane engine. McKesson's diesel-fueled trucks travel an average of 70 miles a day, with hundreds of starts and stops, which add to pollution from normal driving Each electric truck will reduce harmful pollution by some 1,6 tons a year. Moreover, the technology being developed by McKesson and AQMD will have potentially broader application lbr thousands of similar deliver},' trucks operated by companies throughout San Gabriel Valley and the region. In another project, AQMD has joined with Valley Detroit Diesel, in the City of Industry, to install low-polluting diesel engines on the Patacona II tug l'x)at, which operates out of the Port of LOs Angeles. Connolly-Pacific Co. uses the Patacona II primarily to haul quarry rock lkom Catalina to the port. AQMI) estimates that replacing the Patacona's conventional diesel engines with the low-polluting engines will eliminate nearly half of the tug's 595 tons a year of nitrogen oxides. AeroVironment of Monrovia is under contract with AQMD to commercialize a "t2st charge" system for electric vehicles. This technology will allow electric cars to charge up quickly, much the same as gasoline mrs now are filled up at service stations. A prototype of the firm's fast charge system recently allowed an electric vehicle to travel 1,020 miles in 24 hours. Cities are participating in technology projects with AQMD to(). Pasadena is using two propane- powered shuttle buses to carry people between Old Town and the South Lake Avenue shopping district. These smoke-free buses are cutting exposure to diesel soot in Pasadena's two most crowded pedestrian area~s. Cummins Engine Co. developed the engine, which has proven so successlhl in Pasadena that it has been certilied by the A~r Resources Board as a low NOx emission engine and is now commercially available. In El Monte, AQMD has worked with Cla,~n Industries to help commercialize low-pollution steam generators lbr industrial uses. Clayton now markets these low-polluting boilers to countries around the world that are concerned about controlling air polfution. AQMD also fias contracted with the Calilbrnia Institute of Technology of Pasadena to study the prevalence ofallergens in road dust. The findings will help determine the degree to which further control road dust is needed. AQMD's Technology Advancement Oilice has supported the San Gabriel Valley's future scientists and engineers by funding numerous student projects. For instance. AQMD has funded student solar vehicle development and race teams lmm ~)uth El Monte High School, Northview High School in Covina and Cal Poly Pomona. in the years ahead, AQMD will continue to work with companies, cities and schools in San Gabriel Valley and the region to develop clean technology. As in the past, the resulting technological progress will keep the area un the road to clean and healthful air To learn more about AQMD's programs to improve air quality in your area call us at 1-800-CUT-3;~qOG® or visit our web site, http://www. aqmd. gov. Clean Air Is Every B~j~'s Business® Paid Adverlisement of the South Co=~t Air Quality Management Distdct Clean Fuels Program Reauthorization (AB 2194) Technology Advancement and cleaner burning fuels are vital to AQMD's clean air effort. More than 40% of emission reductions must come from long-term measures using advanced technology. · Funded through a $1 annual surcharge on 10 million motor vehicle registrations in AQMD's jurisdiction. ~Every $1 from AQMD is leveraged with approximately. S4 from other sources including private industry, state and federal agencies. · Accomplishments include- · > Ultra clean heavy-duty trucks and transit buses > Reformulated gasoline and clean, alternatively fueled vehicles > Zero-emission fuel cell vehicles and power plants > Remote sensing technologies Legislative Milestones · SB 2297 (Rosenthal, 1988) created the initial authority .for AQMD's Clean Fuels Program · SB 316 (Rosenthal, 1993) extended the sunset date for fimding until 1999 · New federal health standards for ozone and fine particulates will require up to 69% reduction of current emissions using long-term advanced technology. AQMD Clean Fuels Program Key Points · Achieving federal clean air. standards in South Coast Basin requires new clean air . technologies to accomplish two-thirds of the pollution reductions needed. · Since 1988, AQMD's Clean Fuels Program has provided $53 million to help fund more than 300 clean fuel projects to promote clean new technologies and alternative fuels in cars, trucks and buses. · Assemblyman Carl Washington is carrying Assembly Bill 2194 to reauthorize the program which will end Aug. 1, 1999 unless the Legislature acts to reauthorize and extend the $1 per vehicle fee that funds the program. ASSEMBLY TRANSPORTATION COMMITTEE MEMBERS Kevin Murray (D-Los Angeles), Chairman Marilyn Brewer (R-Newport Beach, Vice Chair Joe Baca (D-Rialto) Larry Bowler (R-Elk Grove) Tony Cardenas (D-Sylmar) Liz Figueroa (D-Fremont) Sally Havice (D-Cerritos) Ted Lempert (D-San Carlos) Bob Margett (R-Arcadia) Kerry Mazzoni (D-Novato) Tom McClintock (R-Simi Valley) Bill Morrow (R-Oceanside) Grace Napolitano (D-Norwalk) Rico Oller (R-San Andreas) Don Perata (D-Alameda) Charles Poochigian (R-Fresno) George Runner (R-Lancaster) Jack Scott (D-Altadena) Nao Takasugi (R-Oxnard) Tom Torlakson (D-Antioch) Howard Wayne (D-San Diego) South Coast -Air Quality Management District 21865 E. Copley Drive, Diamond Bar, CA 91765-4182 (909) 396-2000 · http://www.aqmd.gov REVISED 3/13/98 Summary of Assembly Bill 2194 By Assembly Member Carl Washington State law enacted in 1988 requires the South Coast AQMD to establish a program to encourage participation in projects to increase the use of clean-burning fuels. Existing law authorizes the South Coast AQMD to impose a $1 fee on the renewal of motor vehicles in the District to fund this Clean Fuels Program. · Legislative authority to impose this fee expires on August 1, 1999. · AB 2194 extends this fee until August 1, 2010. 2010 is the date when the South Coast region is required to meet current EPA health standard for ozone under the federal Clean Air Act. More stringent health standards recently promulgated by the EPA makes the South Coast region even more dependent on developing new technologies. South Coast Air Quality Management District 21865 E. Copley Drive, Diamond Bar, CA 91765-4182 (909) 396-2000 · http://www.aqmd.gov REV/SED 3/13/95 South Coast AQMD's Clean Fuels Program What Is the Clean Fuels Program? Under the AQMD's Technology Advancement Office, this program: · Finds and nurtures clean fuels technologies for transportation and other mobile sources of air pollution. · Creates public-private partnerships to invest in these research and development projects. · Utilizes funds derived from $1 on the registration fee for vehicles within the AQMD, generating $9.5 million annually. Why is this a Good Use of Public Funds? · AQMD leverages these funds by obtaining $4 in matching funds from private industry and other public agencies for every $1 from AQMD. · Since 1988, AQMD has leveraged its $60 million in Clean Fuels funds to obtain $250 million in matching funds from private sector and other partners to fund clean fuels projects valued at more than $310 million. Who are South Coast A QMD 's Clean Fuels Partners? · Heaw-duty truck engine manufacturers: Detroit Diesel, Mack Trucks, Cummins, John Deere, Navistar, Caterpillar · Automakers: Ford, GM, Chrysler, Toyota, Honda, Nissan, Volkswagen, Hyundai, Volvo · Fuel cell developers: Ballard, Allied Signal, ONSI, Energy Parmers · Fleet owners: Vons, United Parcel Service, Federal Express, McKesson Water (Sparkletts), Arrowhead, Ryder, Golden State Foods, Wal-Mart, Unocal, Pima-Gro, Los Angeles Times, LA MTA, OCTA, Sunline Transit, OC Sanitation Districts, City of Glendale, City of Los Angeles Universities: UCLA, UC Riverside, UC Irvine, several CalState campuses Why is the Clean Fuels Program Needed? · The South Coast Air Basin has made progress but still experiences the worst air quality in the United States, exceeds health standards on 1 of every 4 days and has the largest US population exposed to unhealthful air. · Achiev/ng the EPA's new health standards for clean air in Los Angeles, Orange, Riverside and San Bernardino counties will require reducing emissions from today's levels by up to 80%. · New clean fuel technologies are required for 70% of those emission reductions, most from transportation sources. What have the Clean Fuels Projects Accomplished? · Cleaner heavy-duty engines were developed for tracks and buses. · New locomotive engines emit 75% less pollution. · Clean fueled vehicles, like electric vehicles, now are on the market. · Large fleets were converted to alternative fuels, like natural gas. · Automakers are investing $1 Billion in fuel cells for electric vehicles. · Oil industry developed reformulated gasoline to remain competitive with cleaner, alternative fuels supported by the AQMD and other agencies. · The clean fuels infrastructure has been expanded. · Emerging technologies have lowered the cost of businesses' compliance with air quality emission standards. · Millions of dollars have been invested into the local economy. · Local firms are competitive in the world market for clean air technologies. How Are Projects Selected? Seven key criteria are applied: · Emission reduction potential · Technological innovation · Potential to reduce compliance costs · Commercialization potential · Contractor experience and capabilities · Overall environmental impact (toxics, global warming, solid waste, water) · Cost-shahng from other sources Why is AB 2194 (Washington) Needed? · Funding for the Clean Fuels Program expires August 1, 1999, unless reauthorized by the Legislature. AB 2194 sponsored by Assemblyman Carl Washington extends the program until 2010, the deadline for attaining the federal air quality health standard for ozone. Contacts: Dr. Chung Liu (909) 396-2105 or Lupe Valdez (909) 396-3780 CITY OF RANCHO CUCAMONGA MEMORANDUM DATE: April 1, 1998 TO: Mayor~rl~Members of the City Council ~/~~ Lam, AICP, City Manager F~2~,~~__~ Brad Bulier, City Planner Z: Larry Henderson AICP, Principal Planner SUBJECT: ISLE HOUSE - STATUS Please note the following activities relative to the Isle House relocation and rehabilitation project: Staff met with Mr. Flocker (Fisher House property owner) to discuss the City's plans. In addition He shared his future plans for his site and expressed a desire to cooperate if an equitable situation was made available. Mike Bair, SAN BAG Representative, responded to City staff inquires concerning the Etiwanda R.R. Depot site by providing information relative to the current month to month rental agreement on the site and possible long range alternatives for the location. Letters of inquiry have also been sent to several other properties owners of sites in the vicinity of the Isle House . Owners that have not responded to our letter include the Etawanda Congregational Church and Mr. Wu. Five Isle House Palm Trees are required to be relocated from the Highland and Etawanda Avenue location as a mitigation of the Freeway project. Staff has discussed two options with Tom Castlebone, SANBAG Representative, for the relocation including the Isle House storage site and in front of the Etiwanda Depot location. Etiwanda Historical Society is planning to up date the Council on their Isle House preservation activities on a monthly basis. BB:LH:gs 4/1/98 Bill: FYI, I received a call Monday from David Madson of AQMD. He stated he and Larry Rhinehart will be attending our Council meeting tonight and will be speaking under "Communications from the Public" to inform the Council about some pending legislation regarding funding for their district. Deb cc: Jack Lam ITY OF RANCHO CUCAMONGA MEMORANDUM DATE: March 26, 1998 TO: Mayor and Members of the City Council Jack Lam, City Manager FROM: BY: Jerry Fulwood, Deputy City Manager i//~- Jenny Haruyama, Management AnatystJTk4~- SUBJECT: QUAKE BASEBALL CLINIC/SPECIAL EVENT FEES It has come to staff's attention that the Quakes, in cooperation with the Lenny Randie Baseball Legends Tour, xvill be conducting a youth baseball clinic, similar to the D.A.R.E. Baseball Clinic, at the Rancho Cucamonga Epicenter on Saturday, July 11, 1998. The baseball clinic would be held on a gameday, from 10:00 a.m. - 3:00 p.m., and would consist of former major league baseball players and Quakes baseball players. Since this event appears to be a for-profit event, and is not a part of the Quakes regular baseball games, a special event fee would be applicable. The special event fee that is traditionally assessed at the Rancho Cucamonga Epicenter is $1,500 a day, plus 10% of gross ticket sales and maintenance costs. The estimated maintenance costs for this event would be $1,400. However, the Quakes have requested that the City waive its special event fee for this event. In the past, the City has only waived its special event fee when it has co-sponsored an event. One exception to this rule was the School Bus Roadeo. The Quakes' request to waive the special event fee may be considered a request to subsidize future Quake venues. Further, the Quakes are already $68,000 behind in their lease payments. If the price of the regular baseball ticket covered the baseball clinic, staff would have considered the Quakes' request to be more reasonable. The Quakes have asked that its request to waive special event fees for its Saturday, July 11, 1998, baseball clinic be placed on the Wednesday, April 1, 1998, City Council meeting agenda for discussion and consideration. Despite staff's efforts to work with the Quakes regarding this issue, the Quakes have informed the City that they may reconsider their involvement in future D.A.R.E. clinics should the City choose not to waive the special event fee. Enclosure arch 19, 1998 City of Rancho Cucamonga Attn: Jerry Fulwood Deputy City Manager 10500 Civic Center Ddve P.O. Box 807 Rancho Cucamonga, CA 91729 Dear Jerry: The Quakes have been approached by the Lenny Randie Baseball Legends Tour to put on a baseball clinic for the kids in our community. The Tour consists of former Major League Baseball players that travel throughout the United States performing clinics to America's youth. Former participants include Lenny Randie, Steve Yeager, Ken Landreaux and Vida Blue. The approximate cost for each child is $35. The Tour will work with local businesses to try to offset the cost via sponsorships, which bdngs the cost down to approximately $15 per child. The clinic, which will be held from 10:00am - 3:00pm, will be schedule on a gameday. The Tour requires fi3at the event be held on the baseball field inside the stadium. As part of the cost, each child in attendance will receive one (1) general admission ticket to that evening's game. In addition, there will be four former Major League baseball players from the Tour will stay for that evening's game to sign autographs. The Quakes, in addition to providing tickets, will provide some Quakes players and a mascot. This event would be positive event for the community at large. When I proposed the event to Paula Pachon, the Tour's schedule was limited to any Saturday in Apdl or May. However, alter speaking with Jennifer Haruyama, the Quakes worked with the Tour to reschedule a date so as not to interfere with the DARE clinic scheduled for May 17 at the Epicenter. The Tour is extremely interested in this opportunity and would like to schedule the event for Saturday July 11,1998. Jerry, per our conversation on Thursday, March 19, 1998, you suggested that this would be considered a special event even though the Quakes are sponsoring the event and the moneys being generated by the event belongs to the Tour to offset their costs. If this were indeed a special event, the Quakes would then be subject to the special event fee(s) established by the City. The fee makes it impossible for the Quakes to put on any event benefiting our community because it is simply cost prohib'¢dve. The Quakes request that the City of Rancho Cucamonga waive any special event fee for the Lenny Randie Baseball Legends Tour and place this item on the Agenda for the next City Council meeting scheduled for Wednesday Apdl 1. The City has already waived the fees for the DARE Clinic, which is similar to our proposed event. The only difference is that this event will contain not only Quakes players but also former players from the Major League. If the City is unwilling to waive the special event fee(s) for this clinic, the Quakes may unfortunately reconsider our involvement in the DARE clinic including providing a mascot, player appearances, etc. Rancho Cucamonga Quakes Professional Baseball Club · 8408 Rochester Ave ° P.O, Box 4139 · Rancho Cucamonga, CA 91730 Administration (909) 481-5000 · Ticket Office (909) 481-5252 o Fax (909) 481-5005 Page 2 March 19, 1998 This event would create long lasting memodes for the kids in the surrounding communities who participate. How many kids can say that V'~la Blue taught me how to through a curve ball. The Quakes hope that the City shares in our interest to serve the community. Please give me a call if I can be of any further assistance. The Quakes anxiously await the City's decision on Thursday Apdl 2. Because of the planning necessary for this event, time is of the essence. Thanks for your assistance. Sincerely, Marty Breen Rancho Cucamonga Quakes CC: Rick Gomez Dave Blevins Paula Pachon Jennifer Haruyama Hank Stickney Jay Middleton Maggie Cupp ATE:March 19, 1998 TO: Jerry Fulwood, Deputy City Manager FROM: Kathy James, Senior Account Technician SUBJECT: QUAKES OUTSTANDING PAYMENTS Records indicate the following Quakes payments to be outstanding as of March 19, 1998: Late fees for various lease payments for 12/97, 1/98, & 2/98 - $1,915.09 Reference Invoice #C 1073 Late fee for Silver Bullets Game - $91.28 Reference Invoice #C0975 Late fees for various lease payments for 7/97 & 8/97 - $962.10 Reference Invoice #C0974 February 1998 office rent - $346 March 1998 office rent - $346 February 1998 parking lot reimbursement - $15,000 March 1998 parking lot reimbursement - $15,000 January 1998 stadium security reimbursement - $11,500 February 1998 stadium security reimbursement - $11,500 March 1998 stadium security reimbursement - $11,500 · Late fees for March lease payments - $402.69 Reference Invoice #C 1089 The total amount due is $68,563.16. If you have any questions please call me at X2063. kj