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HomeMy WebLinkAbout1991/06/06 - Agenda Packet VII. Announcements VIII. Public Comments This is the time and place for the general public to address the Commission. Items to be discussed here are those which do not already appear on this agenda. IS. Adjournment CITY OF RANCHO CUCAMONGA HISTORIC PRESERVATION COMMISSION MINUTES Regular Meeting May 2, 1991 Chairman Bob Schmidt called the Regular Meeting of the City of Rancho Cucamonga Historic Preservation Commission to order at 7:00 p.m. The meeting was held at Rancho Cucamonga Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Chairman Schmidt then led the ;'pledge of allegiance. ROLL CALL COMMISSIONERS: PRESENT: Melicent Arner, Marsha Banks, Gene Billings, Ada Cooper, Alan Haskvitz, Steven Preston, Bob Schmidt COMMISSIONERS: ABSENT: NONE STAFF PRESENT: Anthea Hartig, Associate Planner; Larry Henderson, Principal Planner; Shelley Petrelli, Secretary APPROVAL OF MINUTES MOTION: Moved by Banks, seconded by Arner, carried unanimously, 7-0-0, to approve the minutes of the April 4, 1991 Historic Preservation Meeting, as amended. NEW BUSINESS A. DETERMINATION OF STATUS OF THE RED HILL WATER TANK, 8410 FOOTHILL BOULEVARD - APN: 207-101-31 Anthea Hartig, Associate Planner, presented the staff report. Mr. Ed Hopson, Attorney at Law, Covington and Crowe, Ontario, CA, representing the applicant, Arroyo de los Osos Development, expressed his client's view that the water tank did not exhibit historical significance. He commented that the water tank was built only for the purpose of protecting the Sycamore Inn in the event of a fire and that it was never part of the local area's irrigation system, according to the property owner, Mr Verne Hinrichsen. Mr. Hopson requested, on behalf of his client, that the Commission not take the recommendation of staff to require any mitigations for the water tank's demolition. He also mentioned that he had not had time to get estimates for a HABS/HAER level documentation on the tank. However, he indicated he had spoken with Mr. Van Wormer who had done the original documentation on the HPC MINUTES - 1 - MAY 2, 1991 related Sycamore Village project, and Mr. Van Wormer had indicated that type of documentation would cost several thousand dollars. Commissioner Preston felt that historic significance does exist for the water tank because of its close association with the Sycamore Inn and asked Mr. Hopson if he agreed. Mr. Hopson did not agree. He felt the benefit the community would receive by retaining the water tank would not be equal to the expense incurred by the developer. Commissioner Preston asked Mr. Hopson if he understood that the Commission bases their findings on a wide range of issues, and many other than economic. Mr. Hopson stated that he realized that but felt perhaps the Commission would be willing to forego the request because of the expense. There was discussion between Commissioner Preston and Ms. Hartig about the level of historical significance and Commissioner Preston recapped his understanding of the discussion. He concluded that a demolition mitigation would include a HABS/HAER survey record with photographs, a site plan, elevations, details, a framing plan, and a narrative description. He asked if any portion of the documentation could be reduced or eliminated, thereby reducing the cost to the developer. Ms. Hartig replied that she was willing to work with the applicant and that it should cost no more than $2,000. Commissioner Preston asked Mr. Hopson if that option would be acceptable to his client. Mr. Hopson responded yes; if the documentation costs could be reduced, they would be willing to work with staff on their suggestion. Mr. Verne Hinrichsen gave a brief overview of the tank's history stating it was built in 1946 by the Cucamonga Water District for a secondary water supply, as well as fire protection, for the Sycamore Inn. He stated that several years ago a large fire had destroyed a portion of the tank's roof and the use of the tank was discontinued at that time. Commissioners Billings and Cooper both remarked that the tank was not used for irrigation in the community and they did not feel this particular tank held much historical significance for the area. Commissioner Banks supported the suggested documentation process prior to destruction. MOTION: Moved by Preston, seconded by Banks, carried 5-2-0, that the Historic Preservation Commission identify the Red Hill Water Tank as a potential Point of Interest, require the owner to complete full HABS/HAER-quality documentation, with the total cost not to exceed $2,000, and staff is to work with the applicant to keep the costs reasonable. HPC MINUTES - 2 - MAY 2, 1991 AYES: COMMISSIONERS: ARNER, BANKS, HASKVITZ, PRESTON, SCHMIDT NOES: COMMISSIONERS: BILLINGS, COOPER ABSENT: COMMISSIONERS: NONE --carried B. REVIEW OF THE LORD HOUSE MILLS ACT CONTRACT Anthea Hartig, Associate Planner, presented the staff report. MOTION: Moved by Banks, seconded by Preston, carried unanimously 7-0-0, to approve the Mills Act Contract for the Lord House and to recommend it for approval by the City Council. AYES: COMMISSIONERS: ARNER, BILLINGS, BANKS, COOPER, HASKVITZ, PRESTON, SCHMIDT NOES: COMMISSIONERS: NONE ABSENT: COMMISSIONERS: NONE --carried OLD BUSINESS C. "CELEBRATE YOUR HERITAGE" PROGRAM UPDATE - Oral Report Anthea Hartig, Associate Planner, updated the Commission regarding the plans for the "Celebrate Your Heritage" program which includes the photo opportunity at 10:00 a.m. in front of Thomas Winery on May 14 and the historic lecture/slide show in the Council Chambers at 7:00 p.m. that evening. D. ROUTE 30 EXTENSION SUBCOMMITTEE UPDATE - Oral Report Anthea Hartig, Associate Planner, updated the Commission on the status of the EIR for the Route 30 extension and informed them that the draft EIR/EIS has yet to be released. HPC MINUTES - 3 - MAY 2, 1991 E. STOEBE HOUSE UPDATE - Oral Report Larry Henderson, Principal Planner, presented the oral staff report. He told the Commission that the City has not located the owner of the Stoebe property. He further commented that the City was close to initiating an abatement on the property which would involve repairing the house and placing a lien against it. Commissioner Banks stated the property was currently in a legal dispute over the ownership. F. CHAFFEY-GARCIA HOUSE UPDATE - Oral Report Larry Henderson, Principal Planner, informed the Commission that after an inspection of the Chaffey-Garcia House by staff and the Community Development Block Grant representative, it has been determined that the property is eligible for Community Development Block Grant funds. The program will be a long-term project, taking approximately one to three years to complete. Commissioner Banks mentioned that there will be a rummage sale at the house on June 8 for anyone interested. Mr. Henderson mentioned that staff is working with Mr. Salazar of L. A. Chenko on the plans for disassembling of the Foothill Frostless Barn (formerly known as the Wells Barn) to ensure that the wood, hardware, etc. will be usable for the Chaffey-Garcia Barn. G. DISCUSSION OF AGENDA TOPICS FOR THE JOINT HPC/CITY COUNCIL MEETING ON MAY 22, 1991 The Commission held a discussion on potential items for their joint meeting with City Council May 22, 1991. The following list contains items brought up as well as the Commissioner's name who suggested the item be discussed: 1. QUINCENTENNIAL CELEBRATION - (Chairman Bob Schmidt) 2. ARCHIVES PROGRAM - (Commissioner Arner) 3. ORAL HISTORY PROGRAM AND HISTORY CENTER - (Commissioners Arner and Banks) 4. BUDGET ITEMS - (Commissioners Preston and Banks) a. Funding Preservation Projects - Working with the Redevelopment Agency on Activities within the Agency Boundaries HPC MINUTES - 4 - MAY 2, 1991 b. Other Funding Options C. Landbank Program 5. ECONOMIC DEVELOPMENT VERSUS PRESERVATION - (Commissioner Preston) 6. AFFIRMATION OF SUPPORT FROM COUNCIL ON DEVELOPER FUNDED STUDIES - (Commissioner Banks) 7. ROUTE 30 ISSUES - (Commissioner Banks) Commissioner Haskvitz mentioned he would check into the possibility of using a local cable television studio for historical educational programming so there would be no need to add the item to the agenda. DIRECTOR'S REPORTS Larry Henderson, Principal Planner, informed the Commission that the City Council recently passed the final budget for the Community Development Block Grant (CDBG) funding. He stated that $163,000 of the total CDBG budget is slated for historic preservation activities. COMMISSION BUSINESS Commissioner Preston asked that a date be set to bring the Sweeten Hall issue before the Commission. ANNOUNCEMENTS Commissioner Banks mentioned that she had a call from Barbara Yellen, owner of the Goerlitz house, and the family may be selling the house in the near future. Larry Henderson, Principal Planner, noted that plans were progressing smoothly to move the Ledig house soon. He mentioned he has a meeting set to determine which City departments would be handling certain aspects of the move. Commissioner Preston gave an update on the last Tree Preservation Subcommittee meeting. PUBLIC COMMENTS There were no public comments. HPC MINUTES - 5 - MAY 2, 1991 ADJOURNMENT The Historic Preservation Commission adjourned at 9:00 p.m. to a Joint Historic Preservation Commission/City Council meeting to be held at 7:00 p.m. on May 22, 1991, at the Rancho Cucamonga Civic Center, 10500 Civic Center Drive, in the Rains Conference Room. Respectfully submitted, Shelley A. Petrelli Secretary HPC MINUTES - 6 - MAY 2, 1 )') l May 22, 1991 CITY OF RANCHO CUCAMONGA CITY COUNCIL MINUTES Adiourned Joint Meeting City Council and Historic Preservation Commission A. CALL TO ORDER An adjourned joint meeting of the Rancho Cucamonga City Council and Historic Preservation Commission was held on Wednesday, May 22, 1991, in the Rains Room of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:10 p.m. by Mayor Dennis L. Stout. Present were Councilmembers: William J. Alexander, Charles J. Buquet II, Diane Williams, Pamela J. Wright, and Mayor Dennis L. Stout. Present were Commissioners: Melicent Arner, Marsha Banks, Eugene Billings (arrived 7:20 p.m. ) , Steven Preston, and Chair Bob Schmidt. Absent were Commissioners: Ada Cooper and Alan Haskvitz. Also present were: Jack Lam, City Manager; Brad Buller, City Planner; Larry Henderson, Principal Planner; Anthea Hartig, Associate Planner; Sigmund Dellhime, Management Analyst II; Tarry Smith, Park Planning/Development Superintendent; and Jan Sutton, Deputy City Clerk. B. CITY COUNCIL CONSENT CALENDAR B1. Approval of the Environmental Initial Study, Parts I and II, for the proposed Haven Avenue, Westside Parkway Beautification Project - Deer Creek Channel, to Highland Avenue and approval of Resolution and issuance of a Categorical Exemption therefor. RESOLUTION NO. 91-134 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE ENVIRONMENTAL INITIAL STUDY AND ISSUANCE OF A CATEGORICAL EXEMPTION FOR THE PROPOSED HAVEN AVENUE WESTSIDE PARKWAY BEAUTIFICATION PROJECT - DEER CREEK CHANNEL TO HIGHLAND AVENUE City Council/Historic Preservation Commission Minutes May 22, 1991 Page 2 MOTION: Moved by Alexander, seconded by Wright to approve the Consent Calendar. Motion carried unanimously, 5-0. C. JOINT ITEMS OF DISCUSSION Mayor Stout stated this meeting was one in a continuing series between the Council and the Commissions and various agencies to enhance communication, and he stated items that were on the agenda were not there for any action to be taken, other than possible direction on the part of the Council or Commission. Cl. DISCUSSION REGARDING ESTABLISHMENT OF A HERITAGE PARK FOR PLACEMENT OF HISTORIC HOMES Councilmember Williams stated she had this item placed on the agenda because this had been considered at one point, and she was wondering what the status was on that idea, especially after the problems they just had with the Ledig House. Commissioner Arner stated the Commission has discussed this recently, about saving and moving houses, and then selling them. Councilmember Wright stated that you would need a piece of property in order to do that, and though the Council discussed several possible locations in the past, most of those locations have now been developed. Commissioner Banks stated she needed clarification as to what to discuss, because a heritage park could be set up in three different ways. One way would be to move the houses, develop them commercially, then sell them, which allows the public access to the houses since they are being used commercially. Another way would be if it was developed into a museum complex, but did not feel that was financially feasible in this community. The last way would be to move them into an area where they could be resold and maintained privately. She felt that was more like their land bank program, as opposed to a heritage park. She asked if there was a direction the Council was interested in. Councilmember Williams stated she was interested in what the Commission was doing. Commissioner Banks stated that after a joint meeting held with the Planning Commission, they decided to pursue the land bank idea, an idea of buying the land and moving the houses to that, and not necessarily all right next to each other, but in close proximity. Councilmember Wright thought another use would be to place a house in a park, restore it and develop it to be a centerpiece of that park, and use it as part of the recreational activities. Commissioner Banks stated that had been the original intention of the Ledig House, to move it to Arrow Route and let the City use it. City Council/Historic Preservation Commission Minutes May 22, 1991 Page 3 Councilmember Buquet stated there were cost considerations in moving a structure, and though there are times when you have to realize the importance of the structure, sometimes those cost considerations were a main factor. He felt if they did not set a goal now, and try to designate an area as a heritage park, they will not have that opportunity in the future. He also felt they did not have the resources currently to set up a heritage park, nor did he feel the museum concept was viable. Commissioner Preston stated doing historic preservation was difficult in that it was not perceived as everyone's desire. He thought it was the feeling of the Commission that preservation works best when it was economically productive, and the more that heritage parks are built as museum pieces, the less you are able to integrate preservation as a movement into the larger goals of the community. Councilmember Buquet stated they have had to be careful in the past to avoid people coming and threatening to force the City to purchase a house or it would be moved off-site to allow for development. He felt they needed to increase the incentives for property owners to do the restoration of the buildings, at least the facade, and maybe a staged process for restoring the inside. Commissioner Banks felt Rancho Cucamonga was on the cutting edge as far as offering incentives. She also felt the Commission had a lenient attitude towards adaptive re-use. She felt they needed to educate the community on the incentives that are in place, and the Commission has formed a community outreach committee in order to facilitate that education. Councilmember Alexander asked how they go about designating something as an historic landmark. Commissioner Banks stated they are trying to only consider sites at the applicant's request, as opposed to picking out what they considered significant places because they were meeting too much owner resistance. She felt they were still having a lot coming before them due to the development in the City. Commissioner Preston stated they usually try to get the major issues decided in one evening, and two at the most. Larry Henderson, Principal Planner, stated there were about a half dozen homes that are clearly threatened, or will be threatened, by development. Councilmember Wright asked if they had any type of long range master plan that addressed ideas such as using a certain number of homes for a heritage park, or in a park site, or for rejuvenating an area such as Amethyst in Old Alta Loma and using those restored houses for commercial uses. Commissioner Banks felt they had two long range plans, one was studying Old Alta Loma as an Historic District, which would have a lot of design criteria and redevelopment possibilities, in addition to if there was a vacant piece of land, being able to move something onto it, and secondly the land bank program. She City Council/Historic Preservation Commission Minutes May 22, 1991 Page 4 stated the problem is that they have had a slow start on the land bank program, and they need to be out acquiring land for the program, then it will be in place when they have a threatened structure. She stated the only structure that has been able to utilize that program so far was the Ledig House. Councilmember Buquet stated in retrospect they should have made it a condition of approval that the developer move the Ledig House to the other site. He felt they have learned from that experience and could be more aware in the future of similar situations. He also felt instead of having all the structures located at the same spot, they should be in proximity to their original locations. Mayor Stout stated their were two things they learned from the Ledig House experience, one was that they overestimated the commercial value of the structure, and the second one was that moving it any distance from the original site would be very costly and possibly cause damage to the structure. Commissioner Preston stated a few months ago they talked about reviewing what was available and trying to prioritize their importance, and stated staff has generated a current work program which is divided into several categories, such as every day tasks, what could be done with available staff, and things they would like to explore but would need to find a funding mechanism to handle. He stated that program was outlined but they have it on hold pending the City's budget review. He also felt that with the next General Plan revision they should set up a historical preservation or cultural resource management element of the Plan. Mayor Stout asked if they would have to wait for the end of a cycle, couldn't they revise it prior to the next review which would be in approximately four years. Brad Buller, City Planner, stated they could adopt that element prior to the whole General Plan review cycle. Councilmember Buquet stated he would be supportive of having something adopted into the General Plan so that it could be considered when a development comes in for processing. C2. DISCUSSION OF QUINCENTENNIAL CELEBRATION Chair Schmidt felt they should commemorate the Columbus celebration, maybe slanted more towards the mingling of the the European, Native American and African cultures; progress in mathematics, geography, and navigation; and most importantly agricultural. He stated they were working on reviewing what has been developed by various government agencies, and when they have all the information collected and reviewed, they would report on it further to the Council. Mayor Stout asked if they had any type of formal proposal for the Council formulated yet. City Council/Historic Preservation Commission Minutes May 22, 1991 Page 5 Chair Schmidt stated he would like to commemorate it similar to what they have done in the past, and that he was going to check with the Chamber of Commerce to see if they were going to work it in next year in any way. He asked the Council what length of time they would be interested in conducting the celebration for. Consensus was for a short celebration. C3. DISCUSSION OF ARCHIVES PROGRAM Commissioner Arner stated one of their concerns was that now they have a location for the archives, they did not know how it would be staffed. She stated one of their original ideas would be to have an intern from a university. They have had a manual developed by a professional archivist, but still needed to decide things like would there be an archive room that was open to the public, who would staff it, if there would be a trained person to work with volunteers, and someone to advise what should or should not be in the archives. Councilmember Williams asked if there would be any grants available that would pay for staffing. Anthea Hartig, Associate Planner, stated archival grants are very hard to come by. Councilmember Williams felt this would qualify as a library program, and thus would be qualified for some library grants also. Councilmember Buquet stated they could look for sponsorship from a local company to offset the costs. He stated they would need to prepare a proposal to take to the companies outlining what their needs were and the costs involved. Councilmember Williams asked how much would it cost for staffing. Commissioner Banks stated currently they were planning on staffing the facility only half time, so approximately $10,000.00 per year. Councilmember Buquet felt that would be a reasonable amount to obtain, possibly with joint sponsorship. Jack Lam, City Manager, asked if this would be something where an intern could come in and set up the program, and then have it taken over by volunteers. Councilmember Buquet stated they could possibly set up an ongoing internship in conjunction with U.C. Riverside. City Council/Historic Preservation Commission Minutes May 22, 1991 Page 6 Mayor Stout stated they might want to offer some type of stipend for the intern, especially working with graduate students, because they would usually be looking for a sophisticated setting to learn as much as they possibly could, and felt the City's program was not to that point yet. He also stated that Target Stores was interested in specific programs for grant purposes, and thought the Commission should contact them to fund the archive program. Mayor Stout stated they might want to start a program of taking some of the documents in the archives to various schools in the community, a travelling exhibit of sorts, to increase their awareness of local history. He felt these documents were assets, and should not be kept in a basement room all the time. Commissioner Banks stated with their outreach subcommittee they were trying to have an impact on the school system, and could incorporate both long and short range history. Larry Henderson, Principal Planner, stated they have looked at duplicating a lot of information that is in the archives and having a history center in the library at Central Park, in addition to their outreach program. The Council discussed the pros and cons of moving the original documents from the archive area for exhibits. C4. DISCUSSION OF ORAL HISTORY PROGRAM AND HISTORY CENTER Commissioner Banks stated when this was first discussed, the Council felt this was a priority item. She stated they have had a slow start, what with a change in personnel, going through the interview process and lining up the funding, but was concerned that with the current budgetary constraints funding for the program would be cut. She was looking for confirmation that the Council was still committed to this program. Councilmember Wright asked if they have collected any recordings yet. Commissioner Banks stated they have done none yet. Anthea Hartig, Associate Planner, stated they have been working on the contract with Knox Mellon, who was the State Historic Preservation Officer for many years, and once they have all the legal requirements worked out, they can proceed immediately. She stated that some of the information collected on various projects has been oral and has been recorded and filed, along with work on the Old Alta Loma area, but that has been done on a staff level. Once they have the contract worked out, then they will get the approval of the Community Foundation for the release of funds. Councilmember Wright asked if they have looked into a national grant source for funding. City Council/Historic Preservation Commission Minutes May 22, 1991 Page 7 Anthea Hartig, Associate Planner, stated there are some grants available through the state, that range from $1,000.00 to $1,500.00, but they receive many requests. She stated there are not a lot of funding sources available for local projects. She stated one year's budget would be $12,000.00, which would cover twelve interviews. She stated another creative funding avenue they have taken is having development mitigation fund oral histories when applicable. Councilmember Buquet felt that whenever there was a grant opportunity available, staff or the Commission should pursue it, within reason of course. He felt they needed to look for local sources for funding and create their own financial program. Brad Buller, City Planner, stated they were trying to work out a unit cost so that could approach sponsorship at different levels. Councilmember Buquet felt they needed to set up a full range of funding, from corporate levels down to unit costs for interviews, and if that amount was significant, splitting it down somehow. He thought once it was started people will be interested and will financially participate to be involved in that history. He stated he would like to see them get creative because traditional funding sources are not available anymore. Councilmember Wright stated there seemed to be a perception that the Council was not ready to fund the program, when she felt they were saying let's work together to find funding, maybe for the Commission to work on some proposals and then when they have some ideas, bring it to the Council so they can help identify the funding sources. She did not want the Commission to be so concerned about funding that they would not present worthwhile ideas to the Council because they thought there be insufficient funds available. Councilmember Buquet stated he would like a follow-up on this from staff or the Commission in ninety days. Commissioner Arner stated they touched on the topic of a history center when they were speaking about the archive program. She stated there are a lot of residents that have things they would donate to a history center if they could be assured that they would be safe and not distributed into the community. Councilmember Wright stated the current plans for the library include a history room, but it will depend on the funding that is received and how the construction of the building is conducted. Commissioner Arner felt there were a lot of people who felt it was not safe to give things to libraries. She stated that libraries she has visited that had successful history programs had a separate room that was staffed, and the materials inside did not ever leave the facilities. Commissioner Preston asked if the library would ever be run by the City as opposed to the County. City Council/Historic Preservation Commission Minutes May 22, 1991 Page 8 Jack Lam, City Manager, stated that would hinge on what occurs with the library funding, and the administration of the library tax funding. He stated they are defining the master plan as to what the community needs, and looking at contingency plans if they are not successful in receiving a grant. Councilmember Williams stated one of the tasks of the library consultant is to determine the legal documents needed to transfer operation of the library from the County to the City, if that need arises. C5. DISCUSSION OF BUDGET A. Funding Preservation Projects - Working with the Redevelopment Agency on activities within the Agency boundaries. B. Other Funding Options. C. Land Bank Program. Commissioner Preston stated the Commission was aware of the budget problems facing all cities this year, and though they understand the large budget decisions are things only the Council has the right to make, they have discussed in the Commission programs they would like to initiate. In order to accomplish those plans, though, they would need additional staff. As the Commission understood it, at this time the funding for the historic preservation program was drawn entirely from the General Fund, but they have discussed using the Redevelopment Agency to a greater extent in a couple of different ways. The first way would be that there are many cases where the decisions on preservation are decisions that enable development to proceed, so in some cases a staff planner working on the project could have that time funded by the Agency as opposed to the General Fund. The second way would be if a developer approached the Agency at a meeting and stated they did not agree with proposed historic preservation on a project, and they were wondering if the Agency would be interested in approaching the preservation-redevelopment link in a way that the preservation deals are turned as part of the deal points in an owner participation or disposition and development agreement. Jack Lam, City Manager, stated they Agency has $50,000.00 in the land bank program, because it was felt that program was related to the purposes of redevelopment. He stated that if projects were done in the redevelopment area, there might be funding available, but they could not necessarily go outside of that area, and cautioned about marginal projects. Councilmember Buquet stated they were just trying to express that the state was reviewing all uses of redevelopment funds because they wanted to be able to confiscate that money if used improperly, so they wanted to be careful projects were done properly. City Council/Historic Preservation Commission Minutes May 22, 1991 Page 9 Commissioner Preston stated he was only talking about redevelopment projects, things that would be benefitting the redevelopment of the community, so did not feel that would be a problem. He stated that historic preservation is a permitted activity of Agency funds, so he just wanted the Council to keep that< in mind. Commissioner Banks stated that in regards to the land banking program, she felt most of the Commission was not pleased with the process the Ledig House went through, that the house was not secured properly to avoid vandalism once the last owners moved out. Councilmember Buquet agreed that they needed to develop a procedure for maintaining property, to ensure that proper caretaking was maintained for the properties as they got into the land banking program. C6. DISCUSSION OF ECONOMIC DEVELOPMENT VERSUS PRESERVATION Commissioner Preston stated that the Commission has talked about when there is a case where they cannot balance the goals of preservation with the developer, how would the Council like the Commission to handle it. Would they want the Commission to just look at the historical impact excluding all economic factors that may come into play when making their recommendation, then send it up to the Council, or should they approach the projects with the awareness that in order to make a project move, they should shorten their list of interests to pursue and try to present to the Council something that already presents a compromise or reduction in requirement. Councilmember Buquet felt it was a matter of common sense. Commissioner Banks disagreed, stating she did not feel they were qualified to judge a project on monetary constraints, that the Commission should just look at the historical merit of a project. Councilmember Buquet stated he thought the Commission should be able to take an approach that balanced as much of the variables as possible. The Council and Commission discussed various projects from the last year and considerations that might have been made at the Commission level. Mayor Stout stated he felt the Commission should be helping the Council to analyze why something was historically significant, making a recommendation of some sort as to what can be done to make it work, but as far as the economics of a project, he felt the Council was who ultimately made that decision. He stated he did not want the Commission compromising a situation to where he could not tell why they made their decision and what was important. City Council/Historic Preservation Commission Minutes May 22, 1991 Page 10 Councilmember Wright stated she felt that with all the Commissions when they were reviewing a project, they were looking at it with the City's interest in mind, not necessarily the developer's interest in mind, and that would be the aspect she would like this Commission to take when reviewing a project. She stated they could consider all of the aspects, including the economical, in the report, but the determination should have to do with whether or not there was historical significance. Councilmember Buquet left the meeting at 8:45 p.m. Commissioner Banks stated she felt that is how the Commission has been making their decisions, but they were looking for direction if that was how the Council wanted decisions made so that when it goes before Council it will be understood the context the decision was made in. Mayor Stout felt economic considerations were a different issue, and should be handled at the Council level, that the Commission should focus on the historical aspects with a solid recommendation, so the Council could work out a compromise with the developer. He felt the City had a strong commitment when it was felt that something was historically significant, and presented information on the Virginia Dare Winery project as an example where they placed historical significance over economic considerations. Commissioner Preston presented information on how the Commission can go about getting documentation on a structure for their historical files without necessarily having to permanently preserve that structure and delaying or changing an economically sound development. C7. AFFIRMATION OF SUPPORT FROM CITY COUNCIL ON DEVELOPER FUNDED STUDIES Commissioner Banks stated that in the last six months or so, the Commission has come up with some innovative ways to fund studies and restoration. She stated this was something new for them to be doing and the developers are not used to historic preservation being a mitigation practice, and they were looking for affirmation from the Council that this was the direction they want the Commission taking because it could be controversial in the beginning. C8. DISCUSSION OF ROUTE 30 ISSUES Commissioner Preston left the meeting at 8:55 p.m. City Council/Historic Preservation Commission Minutes May 22, 1991 Page 11 Commissioner Banks stated they are the only Commission that presently has a subcommittee looking at Route 30 in detail. She stated they are looking at the draft EIR, which is still confidential, they are videotaping the route, they are walking the route and looking at every structure and the vegetation. She stated she was concerned about the process that would occur when they can develop proposals once the EIR was released. It was her understanding that whatever report the Commission develops would go through the Planning Commission first, and she was concerned that their report would be watered down when given to the Council. Mayor Stout stated he has not ever seen that happen. He stated if the Historic Preservation Commission has an opinion on something, the Planning staff has always included a section in the report that addresses their concerns, without a position being taken by the Planning Commission. He stated the report the Council will see will include opinions from both bodies for the Council to review. Commissioner Banks stated they would probably be some strong statements from the Historic Preservation Commission, and felt they had a real opportunity to have some state funded preservation in conjunction with Route 30. Councilmember Wright stated she would like the Commission to identify things that will be problems and list suggestions on what needs to be done to mitigate against those problems. Commissioner Banks stated they are taking steps in that direction, and have found the response from the state to be excellent on this matter. Mayor Stout stated another issue to address is that Rancho Cucamonga is not the approving authority for Route 30, that SANBAG is the agency that has jurisdiction, with input from Caltrans and the federal transportation people. He stated that when dealing with these groups, Rancho Cucamonga would be an insignificant geographical location to them. He felt to impress them with the importance of the issues, it would have to be presented in a very logical and precise manner, or they will ignore preservation issues and deal with other things first. Councilmember Wright stated if there was a structure in the way that needed to be preserved, the City would have to be responsible in seeing that was done, and not rely on other agencies to do that. Commissioner Banks stated they have suggested the state purchase a piece of property where they could relocate a threatened structure of significance, then they could sell it. That way the state would be fronting the money instead of the City. Commissioner Billings stated that Caltrans has done a tremendous amount of preliminary work, and felt that Caltrans was going to be cooperative in this matter. City Council/Historic Preservation Commission Minutes May 22, 1991 Page 12 C9. DISCUSSION OF ITEMS OF MUTUAL CONCERN Mayor Stout felt they needed to keep in mind that what was being done today would be historically significant in the future. He stated he would like the Commission to suggest any ideas they might have to the Council on what they should be doing today if that was possible. Commissioner Arner felt they could not predict what would be historically significant in the future, but they could be sure to document what happens today to be available to future generations. Councilmember Wright thought that Route 66 was an example of recent history that happened inadvertently. You can tell that people did not give it any significance, it was just a way to get somewhere, but now it is considered in a nostalgic way and people are trying to preserve it. She felt you could not do something with the intention that it was for history, you could only document what was done because the passing of time would determine what will be significant. Larry Henderson, Principal Planner, thought possibly what the Mayor was expressing would be something like what the City of Fullerton did with their transportation center, where they took what was basically a slum area and vacant lots, and over the last ten years they have bought the train station, built a parking structure, brought in another station, converted a restaurant, and put in landscaping and parking, and are even talking about expanding it because it has been so successful. He thought some day that might be viewed as historically significant because they took part of the old and combined it with part of the new and made a better center. Councilmember Wright stated the Cucamonga School District will be celebrating their centennial next year and thought the Commission might be interested in that. Councilmember Wright stated she would like to get some information regarding a hitching post that was reportedly still standing on Foothill Boulevard near Rochester Avenue, and she was wondering if anything was ever done about preserving that. She also stated they have spoken in the past about putting markers out for buildings that have been preserved to help identify them for the community, and wanted to know the status of that. Councilmember Wright felt they needed a program to continue educating the public of the historical buildings in the community. Commissioner Banks stated the sign program was moving ahead, that there were brass plaques on a few locations. Anthea Hartig, Associate Planner, stated a developer was picking up the cost for the prototype, and what they were trying to determine now was if the City could initiate putting up plaques. City Council/Historic Preservation Commission Minutes May 22, 1991 Page 13 Mayor Stout asked if it would be possible to put out a map that showed the location of all the historical items in the City. Commissioner Banks stated the community outreach subcommittee was working on producing that. She stated they are working on producing a walking tour for the schools in the Etiwanda area since they cannot always afford field trips that involve buses. She felt the Commission could do a lot of things, but that the public needed to be aware of them. The Council and Commission discussed various ways of promoting historical tours in the City. D. COMMUNICATIONS FROM THE PUBLIC D1. John Anicic, Jr. , Fontana Historical Society, complemented the Council and Commission on their open communication, and stated he felt Rancho Cucamonga had a very good historical preservation program. E. ADJOURNMENT MOTION: Moved by Williams, seconded by Wright to adjourn. Motion carried unanimously, 4-0-1 (Buquet absent) . The meeting adjourned at 9:30 p.m. Respectfully submitted, Jan Sutton Deputy City Clerk Approved by the Historic Preservation Commission: Approved by the City Council: CITY OF RANCHO CUCAMONGA STAFF REPORT i DATE: June 5, 1991 TO: Chairman and Members of the Historic Preservation Commission FROM: Larry Henderson, AICP, Principal Planner BY: Anthea Hartig, Associate Planner SUBJECT: LANDMARK ALTERATION PERMIT 91-01 - CITY OF RANCHO CUCAMONGA - Consideration of the relocation of the G.P. Ledig House (Landmark No. 13) from 5702 Amethyst Street, to Lot 11 of Tract 13930, located at the southeast corner of Hellman Avenue and Wilson Avenue. Also being considered are plans for a new three-car garage and rehabilitation specifications for the residence. I. _BACKGROUND: As the Commission understands, the City will not relocate the G.P. Ledig House to the Neighborhood Community Center on Arrow Route, as detailed in Landmark Alteration Permit 90-02. Rather, a site on the southeast corner of Hellman and Wilson Avenues will be purchased by the City upon which the home will be moved, rehabilitated, and sold. This Landmark Alteration Permit thus replaces 90-02 and will detail the proposed site orientation, description of needed work, and elevations for a new garage. II. PROJECT DESCRIPTION: Exhibit HPC-1 consists of the Permit with attachments for the relocation of the G.P. Ledig House. The entire home, with more recent additions, will be moved and preserved; any areas or elements disassembled or damaged during the move will be replaced with materials identical to existing, unharmed examples. The home will be placed in the center of the lot, approximately 50 feet from Hellman Avenue. Staff has worked closely with the contracted Community Development Block Grant (CDBG) staff members, who have a broad range of experience in construction, to arrive at an acceptable and cost efficient rehabilitation. The proposed work program details upgrades to the home's utilities and a careful approach to the restoration of historic interior and exterior details. All utilities and safety equipment will be brought up to code prior to sale of the historic home. Broken or damaged window glass and/or wood members will be replaced to match existing examples; all windows will be in working order. HPC STAFF REPORT LAP 91-01 - CITY OF RANCHO CUCAMONGA June 6, 1991 Page 2 Some of the more destructive proposed alterations stem from the demolition of the basement, foundation, and porch which will be completed in order to move the home. These measures will not go uncompensated, however. The basement will not exist at the new site and the foundation will be concrete with real rock veneer, but detailed drawings of the foundation walls and the porch will allow for an accurate recreation of those elements. Southeast of the home's new location will lie a three-car garage, as shown in Exhibit HPC-2. Emulating the home's existing configuration, a circular driveway will be poured on the new site; splitting off the south side of this new drive will be a long, side driveway to the new garage. Although larger in scale than a period garage or stable, the proposed garage retains historic characteristics such as wood siding and multi-paned fenestration that keep it within the feel of the G.P. Ledig home. III. ANALYSIS: Staff feels that the proposed work program and relocation efforts for the house meet with the goals of our overall preservation efforts. Although the loss of the basement is regrettable, the accurate reconstruction of the foundation will serve to strengthen and extend the life of the historic property. The thorough description of the repair and replacement program appears to ensure that the home's historic details will be preserved. IV. ENVIRONMENTAL ASSESSMENT: The relocation and rehabilitation of the G.P. Ledig house are exempt from CEQA under Section 15301 . V. FACTS FOR FINDINGS: Staff believes that the following findings can be made in support of the proposal per the criteria in Section 2.24. 120 of the Historic Preservation Ordinance. Finding: The action proposed is consistent with the purposes of the ordinance. Fact: In order to preserve the G.P. Ledig House, it must be relocated. This action will continue to promote and enhance the City's cultural resources. Keeping the home as a residence maintains its historic use and extends a greater chance of long-term protection four the structure. Finding: The proposed use will not be detrimental to a structure nr feature of significant aesthetic, cultural, architectural, r engineering interest or value of a historic nature. Fact: Beyond necessary demolition for relocation, the propose•i alterations retain and promote the home's historic qualities. HPC STAFF REPORT LAP 91-01 - CITY OF RANCHO CUCAMONGA June 6, 1991 Page 3 VI. RECOMMENDATION: Staff recommends that the Commission approve Landmark Alteration Permit 91-01. Respectfully submitted, Lar y J. `Henderson, AICP Principal Planner LJH:AH:sp Attachments: Exhibit HPC-1: Landmark Alteration Permit 91-01 Exhibit HPC-2: Site Plan for new locations Exhibit HPC-3: Elevations for new garage Resolution of Approval City of Rancho Cucamonga Application for HISTORIC LANDMARK Alteration Permit IDENTIFICATION 1 . Common name: G.P. LEDIG HOUSE 2. Historic name: SAME 3. Street or rural address: 5702 AMETHYST AVENUE City: RANCHO CUCAMONGA Zip: 91701 County: SAN BERNARDINO Assessor's Parcel no. 1062-071-08 Zone: L Legal Description: PARCEL 1. MAP 4433.BOOK 40. PAGE. 67 4. Present Owner: CITY OF RANCHO CUCAMONGA Address:10500 CIVIC CENTER DR. City: RANCHO CUCAMONGA Zip:91730 Ownership is: Public xxx Private 5. Present Use: VACANT RESIDENCE Original Use: RESIDENCE Other past uses: NONE 6. Proposed Use: RESIDENCE 7. Proposed Work: (i .e. demolition, remodel , addition, etc. ) SEE ATTACHED 8. Condition of Structure: FAIR 9. Justification for Work: RELOCATION IN ORDER TO PRESERVE 10. Other Information: 1=X 41 E31 CITY OF RANCHO CUCAMONGA LEDIG HOUSE RELOCATION DESCRIPTION OF WORK 5702 Amethyst Avenue ALL WORK TO BE DONE PER CITY OF RANCHO CUCAMONGA BUILDING LAWS. IN ORDER TO ESTABLISH STANDARDS OF QUALITY, THE DETAILED SPECIFICATIONS MAY REFER TO A CERTAIN PRODUCT BY NAME AND/OR FROM A MAJOR MANUFACTURE. THIS PROCEDURE IS NOT TO BE CONSTRUED ELIMINATING FROM COMPETITION OTHER PRODUCTS OF EQUAL OR BETTER QUALITY BY OTHER MANUFACTURERS. THE CONTRACTOR SHALL FURNISH THE LIST OF PROPOSED DESIRED SUBSTITUTIONS PRIOR TO SIGNING OF THE CONTRACT. ALL ITEMS LISTED ON WORK WRITE-UP, UNLESS OTHERWISE SPECIFIED, SHALL INCLUDE ALL FINISH WORK, INCLUDING ALL TRIM, HARDWARE, PATCHING, AND FINISH PAINTING AND/OR STAINING. STANDARD SPECIFICATIONS ARE AVAILABLE FOR REVIEW. USE OF LEAD BASE PAINT IS PROHIBITED. ALL MEASUREMENTS OF SCREENS, DRAWERS, CARPETING, ETC. , ARE TO BE MEASURED EXACTLY BY CONTRACTOR. WORK DESCRIPTION ESTIMATE I. GENERAL REQUIREMENTS A. Provide a termite report from a State licensed pest $ 2,200 control company and perform all repairs and procedures as recommended on the inspection report. B. Prepare construction documents for approval by applicable City departments governing construction. Include all phases of construction as listed. Include all required permits. $ 3,500 II. CONCRETE A. Construct a two-story foundation as per plan for the $ 12,750 dwelling and perform all work as instructed by soils report. Include required compaction and test prior to placing concrete, where applicable. B. Construct driveway with street apron to new garage as $ 4,500 per approved plan. Prepare sub-base to be level and compacted with minimum 1 1/2" drainage coarse of drainage rock or sand. Pour monolithic drive of Portland cement mix at minimum 2,000 psi. Minimum thickness is 4", with control and score joints as per recommendations by Building and Safety Division. HOME IMPROVEMENT PROGRAM DESCRIPTION OF WORK Page 2 III. MASONRY Reconstruct porch using rock veneer over concrete $ 13,000 block and two brick chimneys as per plans. IV. GARAGE Construct 3-car garage as per approved plan. Materials $ 15,000 to match dwelling in regard to roofing, siding, windows, doors, fixtures, etc. Provide electrical fixtures on either side of vehicular doors on exterior, with minimum 2-light fixtures on interior (complete with switches) . Provide receptacles (GFI) as per minimum code requirements. Construction includes all work to be finished as per painting, roofing, etc. V. UTILITIES Connect existing utilities of dwelling with City utilities, except for septic system. Obtain all licenses, permits and inspections required. A. ELECTRICAL 1 . Confirm location of service panel with Edison. $ 1,525 Relocate to recommended accessible location if applicable. Install GFI's at kitchen, bathrooms, ( 1 ea. ) ; and garage (minimum 2) . Ensure kitchen receptacles are on minimum (2) circuits, dedicated for kitchen only. 2. Test current loads and dedicate circuits of $ 750 reduced loads where overload(s) exist. Label all circuits. B. PLUMBING/SEPTIC SYSTEM 1 . Provide Septic system for newly located $ 11,000 dwelling. Provide a minimum 1200-gallon capacity septic tank with 3' - 0" x 103' - 0" leach bed. Steel reinforced tank with fiberglass basin pump. All connections, backfill, permits, etc. , complete. 2. Run water heater vent from tank through roof as $ 150 per code, strapped to ensure stability. Provide a metallic pipe onto the existing water relief valve and position to direct overflow for a safe exit. 3. Provide a water pressure regulator if street $ 871; pressure exceeds 65 psi. Connect dwelling to City main with copper type "L" as per UPC's connections, burial and backfill. HOME IMPROVEMENT PROGRAM DESCRIPTION OF WORK Page 3 C. GAS/MECHANICAL 1 . Connect gas after conferring with local Gas 2,500 Company. Install system to ensure all gas consuming fixtures have proper lines and correct pressure. 2. Provide a heating system in the front half of $ 5,200 dwelling to achieve sufficient heating and air conditioning as required by energy calculations. Connect and test existing unit, complete with all duct work and thermostat with setbacks. Replace all asbestos under floor duct; using approved methods. All work as per the UNC. VI. INGRESS/EGRESS REQUIREMENTS A. Furnish and install hard-wired fire alarm, one on $ 350 1st level, one on 2nd level. Second level at loft, installed at top of "drop stairs." Other alarms located at centralized areas of hallways adjacent to bedrooms. Alarms to be on switch and on dedicated circuit. B. Provide additional shoring support as required $ 800 after relocations of wooden porches and any framing structures being realigned and reassembled after transferal of dwelling. C. Construct step platform to reduce deck/bedroom, $ 300 finish floor elevation differential from approximately 9" down to two 4 1/2" steps with a minimum 12" tread. VII. WINDOWS A. Replace broken, missing or cracked glazing of wood $ 600 double-hung picture windows. Remove paint from stained glass windows of den. B. Replace missing wood sash for triple hung window $ 600 at 2nd level northeast bedroom to match existing as close as possible. Test and re-work All windows to ensure proper operation. Ensure all glazing is properly affixed to sash with stable putty. Furnish and install screens for all windows. Ensure all locking devices operate property. C. Replace all foundation vent screens. $ 200 HOME IMPROVEMENT PROGPAM DESCRIPTION OF WORK Page 4 VII. INTERIOR A. After relocation of dwelling, reassemble any area $ 3,000 dissassembled for the purpose of moving the dwelling. Reconstruct the "seam" or "seams" referred to by replacing any damaged materials as would be used in new construction. Materials selected will be identical to adjacent materials unharmed during transfer of dwelling. Includes framing, subfloor, walls, ceilings, flooring, plaster, drywall, etc. B. Replace kitchen cabinets with good quality birch $ 2,700 face units with hardwood doors and plywood side, and 4 x 4" ceramic tile counter top. Provide range hood with vent thru roof. C. Furnish and install 30" oak vanity, top/bowl $ 1,200 with/faucet. Ensure all traps and arm back to wastelines are watertight. Furnish and install inlet lines (to code) , with shut-off valves at each fixture. Faucets to be Delta, Moen or approved equal. Replace all tub/shower fixtures and test lines for proper operation. D. Floors $ 8,500 1 . Install 36 oz. nylon pile carpet over 1/2" rebond pad at all areas currently carpeted. Reuse all base molding. 2. Install no-wax FHA minimum sheet good, over 1/4" plywood underlayment in kitchen, pantry, bath 1 and 2. Provide vinyl tepset. 3. After all other trades in the area are finished with their work, all hardwood flooring shall be stripped, then sanded with a heavy-duty sander. Coarse, medium and fine grades of sandpaper shall be used to produce a uniform, even and smooth surface. After sanding, the flooring shall be swept or be vacuum cleaned as necessary to remove all dust and dirt. E. Replace water damaged ceiling panels opposite pantry $ 600 area. On exterior of same area, replace facia board with similar sized wood member. Rework flashing, shingling and rain gutters as required for proper drainage on edge of gable and valley. F. Furnish and install exhaust fans in each bathroom. $ 550 Provide switches for each. HOME IMPROVEMENT PROGRAM DESCRIPTION OF WORK Page 5 G. Repair all plaster cracks with appropriate filler, $ 3,000 sanded smooth. Scrape and clean all areas of interior walls, and ceilings, to accept paint. Prime all new materials. Apply (2) finish coats in uniform coverage to all appropriate walls and ceilings using (Dunn-Edwards, Sinclair or approved equal) (latex flat) . Polish existing paneling with "Liquid-Gold" or approved equal. Baths - kitchen area all interior trim (windows, doors) to be painted (semi-gloss) . IX. EXTERIOR A. Replace all cracked, split or rotted facia board. $ 4,000 Scrape all exterior siding and trim to remove existing paint. Apply wood filler to cracks, depressions, etc. , of surface. Apply (2) finish coats of oil-based latex flat paint to trim and siding, include window framing, sashes, and doors. TOTAL $ 99,350 M� f HELLMAN N 00 32' 31� bi 663.62 1tISTIMO =p t 9v Rw110Vl EUCALYPTUS AVW 44' I L , An N ig n A O k0 z i� ►� Z kw v FRONT ELEVATION ILL i REAR ELEVATION 0 g Item: LA P. 91--D1 on Title: PR!2 f 56J> Ca fit: -3 Scale: N A- • RIGHT SIDE ELEVATION ct— i S LEFT SIDE ELEVATION Citioaga Item: A • P. 91 - o r Ion nue: mprestEm U Aso S�iblt:- �3 Beale: RESOLUTION NO. A RESOLUTION OF THE HISTORIC PRESERVATION COMMISSION OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING LANDMARK ALTERATION PERMIT NO. 91-01, THE G.P. LEDIG HOUSE, LOCATED AT 5702 AMETHYST AVENUE - APN: 1062-071- 08. WHEREAS, the Historic Preservation Commission has held a duly advertised public hearing to consider all comments on the proposed Landmark Alteration. WHEREAS, the Historic Preservation Commission has received and reviewed all input regarding said Landmark Alteration Permit. WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, the Historic Preservation Commission hereby specifically finds, determines, and resolves as follows: SECTION I: The application applies to the modifications as indicated by the staff report dated June 6, 1991, with the structure and property located at Assessor's Parcel No 1062-071-08. SECTION II: Based upon substantial evidence presented to this Commission during the above referenced public hearing on June 6, 1991 , including written and oral staff reports, together with public testimony, this Commission hereby specifically finds: Finding: The action proposed is consistent with the purposes of Section 2.24. 120 of the Historic Preservation Ordinance. Fact: In order to preserve the G.P. Ledig House, it must be relocated. This action will continue to promote and enhance the city's cultural resources. Keeping the home as a residence maintains its historic use and extends a greater chance of long-term protection for the structure. Finding: The proposed use will not be detrimental to a structure or feature of significant aesthetic, cultural, architectural or engineering interest, or value of a historic nature. Fact: Beyond necessary demolition for relocation, the proposed alterations retain and promote the home's historic qualities. SECTION III: This Landmark Alteration Permit is except from c'EQA (Article 1, Section 15301) . SECTION IV: Based on the substantial evidence received and reviPvr•i by this Commission and based on the findings set forth above; HPC RESOLUTION LAP 91-01 - CITY OF RANCHO CUCAMONGA June 6, 1991 Page 2 NOW, THEREFORE, BE IT RESOLVED, the Rancho Cucamonga Historic Preservation Commission does hereby approve Landmark Alteration Permit 91-01, the G.P. Ledig House, as described in the June 6, 1991 staff report, with the following conditions: 1 . Alterations and rehabilitation shall comply with the plans and specifications provided within the staff report dated June 6, 1991 . 2. This approval shall expire, unless extended by the Historic Preservation Commission, if modifications as indicated have not been completed within 24 months from the date of approval. 3. Detailed plans for the approved modifications to the site and structure, including fencing and architectural revisions, shall be submitted to the Historic Preservation Commission staff for their review and approval prior to issuance of any permits for said home. APPROVED AND ADOPTED THIS 6TH DAY OF JUNE 1991 . BY: Bob Schmidt, Chairman AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: CITY OF RANCHO CUCAMONGA MEMORANDUM DATE: June 6, 1991 TO: 4arry airm n and Members of the Historic Preservation Commission FROM: Henderson, AICP, Principal Planner BY: Anthea Hartig, Associate Planner SUBJECT: REVIEW OF THE HIPPARD RANCH MILLS ACT CONTRACT James Banks, Jr. has submitted an application for a Mills Act Agreement with the City for the Hippard Ranch, a designated local landmark. Staff appreciates your reviewing the contract specifications and the proposed structure/property improvement schedule. Please do not hesitate to contact us with any questions of concerns. Thank you. LH:AH:sp Attachments: Draft Mills Act Agreement with Exhibits RECORDING REQUESTED BY and when RECORDED MAIL TO: City Clerk, City of Rancho Cucamonga P.O. Box 807 Rancho Cucamonga, CA 91729 HISTORIC PROPERTY PRSSSRVATION AGRE MW THIS AGREEMENT is made and entered into this 6th day of June, 1991, by and between the CITY OF RANCHO CUCAMONGA, a municipal corporation (hereinafter referred to as the "City") and Marsha and James Banks, Jr. (hereinafter referred to as the "Owner") . W I T N E S S E T N A. Recitals. (i) California Government Code Section 50280, et seq. authorize cities to enter into contracts with the Owners of qualified Historical Property to provide for the use, maintenance and restoration of such Historical Property so as to retain its characteristics as property of historical significance; -1- i, - 2 (ii) Owner possesses fee title in and to that certain real property, together with associated structures and improvements thereon, commonly known as the Hippard Ranch and generally located at the street address 13181 Victoria Avenue, Rancho Cucamonga, CA 91739, (hereinafter such property shall be referred to as the "Historic Property") . A legal description of the Historic Property is attached hereto, marked as Exhibit "A" and is incorporated herein by this reference; (iii) On May 18, 1989, the City Council of the City of Rancho Cucamonga adopted its Resolution No. 89-224 thereby declaring and designating the Historic Property as a historic landmark pursuant to the terms and provisions of Chapter 2.24 of the Rancho Cucamonga Municipal Code; and, (iv) City and Owner, for their mutual benefit, now desire to enter into this agreement both to protect and preserve the characteristics of ° historical significance of the Historic Property and to qualify the Historic Property for an assessment of valuation pursuant to the Provisions of Chapter 3, of Part 2, of Division 1 of the California Revenue and Taxation Code. B. Agreement NOW, THEREFORE, City and Owner, in consideration of the mutual covenants and conditions set forth herein, do hereby agree as follows: 1 . Effective Date and Term of Agreement. This Agreement shall be effective and commence on June 6, 1991, and shall remain in effect for a term of ten ( 10) years thereafter. Each year upon the anniversary of the effective date, such initial term will automatically be extended as provided in paragraph 2, below. 2. Renewal. Each year on the anniversary of the effective date of this Agreement (hereinafter referred to as the "renewal date"), a year shall automatically be added to the initial term of this Agreement unless notice of nonrenewal is mailed as provided herein. If either Owner or City desires in any year not to renew the Agreement, Owner or City shall serve written nnri--e -2- of nonrenewal of the Agreement on the other party in advance of the annual renewal date of the Agreement. Unless such notice is served by Owner to City at least ninety (90) days prior to the annual renewal date, or served by City to Owner at least sixty (60) days prior to the annual renewal date, one ( 1 ) year shall automatically be added to the term of the Agreement as provided herein. Owner may make a written protest of the notice. City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to Owner of nonrenewal. If either City or Owner serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards for Historical Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements, and restrictions: a. Owner shall preserve and maintain the characteristics of historical significance of the Historic Property. Attached hereto, marked as Exhibit "B", and incorporated herein by this reference, is a list of those minimum standards and conditions for maintenance, use, and preservation of the Historic Property, which shall apply to such property throughout the term of this Agreement. b. Owner shall, where necessary, restore and rehabilitate the property according to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation and in accordance with the attached schedule of potential home improvements, drafted by the applicant and approved by the City Council, attached hereto as Exhibit "C". C. Owner shall allow reasonable periodic examinations, by prior appointment, of the interior and exterior of the Historic Property by representatives of the County Assessor, State Department of Parks and Recreation, State Board of Equalization, and the City, as may be necessary to determine Owner's compliance with the terms and provisions of this Agreement. -3- r-a LL — } 4. Provision of Information of Corporation. Owner hereby agrees to furnish City with any and all information requested by the City which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. City, following a duly noticed public hearing as set forth in California Government Code Sections 50280, et seq. , may cancel this Agreement if it determines that Owner breached any of the conditions of this Agreement or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified historic property. City may also cancel this Agreement if it determines that the Owner has failed to restore or rehabilitate the property in the manner specified in subparagraph 3(b) of this Agreement. In the event of cancellation, Owner may be subject to payment of those cancellation fees set forth in California Government Code Sections 50280, et seq. 6. Enforcement of Agreement. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of this Agreement. In the event of a default, under the provisions of this Agreement by Owner, City shall give written notice to Owner by registered or certified mail addressed to the address stated in this Agreement, and if such a violation is not corrected to the reasonable satisfaction of the City within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default if said breach or default cannot be cured within thirty ( 30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and must thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such other relief as may be appropriate. City does not waive any claim of default by Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity -4- -� - s which are not otherwise provided for in this Agreement or in City's regulations governing historic properties are available to the City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereinunder. 7. Binding Effect of Agreement. The Owner hereby subjects the Historic Property described in Exhibit "A" hereto to the covenants, reservations, and restrictions as set forth in this Agreement. City and Owner hereby declare their specific intent that the covenants, reservations, and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon the Owner's successors and assigns in title or interest to the Historic Property. Each and every contract, deed or other instrument hereinafter executed, covering or conveying the Historic Property, or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the covenants, reservations, and restrictions expressed in this Agreement regardless of whether such covenants, reservations, and restrictions are set forth in such contract, deed or other instrument. City and Owner hereby declare their understanding and intent that the burden of the covenants, reservations, and restrictions set forth herein touch and concern the land in that Owner's legal interest in the Historic Property is rendered less valuable thereby. City and Owner hereby further declare their understanding and intent that the benefit of such covenants, reservations, and restrictions touch and concern the land by enhancing and maintaining the historic characteristics and significance of the Historic Property for the benefit of the public and Owner. 8. Notice. Any notice required to be given by the terms of this Agreement shall be provided at the address of the respective parties as specified below or at any other address as may be later specified by the parties hereto. -5- 1-91 (. To City: City of Rancho Cucamonga 10500 Civic Center Drive P.O. Box 807 Rancho Cucamonga, CA 91729 Attention: City Planner To Owner: Marsha and James Banks, Jr. 13181 Victoria Avenue Rancho Cucamonga, CA 91739 9. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors or assigns, nor shall such terms, provisions, or conditions cause them to be considered joint ventures or members of any joint enterprise. b. Owner agrees to and shall hold City and its elected officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of Owner or those of his contractor, subcontractor, agent, employee or other person acting on his behalf which relates to the use, operation, and maintenance of the Historic Property. Owner hereby agrees to and shall defend the City and its elected officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of Owner's activities in connection with the Historic Property. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, by reason of the operations referred to in this Agreement regardless of whether or not the City prepared, supplied or approved the plans, specifications or other documents for the Historic Property. C. All of the agreements, rights, covenants, reservations, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal -6- representatives, assigns and all persons acquiring any part or portion of the Historic Property, whether by operation of law or in any manner whatsoever. d. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney's fees to be fixed by the court, in addition to court costs and other relief ordered by the court. e. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. f. This Agreement shall be construed and governed in accordance with the laws of the State of California. 10. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of San Bernardino. 11. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. IN ■l�8 IMZFAW, City and Owner have executed this Agreement on the day and year first written above. CITY OF RANCHO CUCAMONGA Dated: By: Dennis L. Stout, Mayor -7-G _G Dated: By: Marsha Meek Banks Owner Dated: By: James Banks, Jr. Owner STATE OF CALIFORNIA ) ss. COUNTY OF SAN BERNARDINO ) On this day of 1991, before me, the undersigned, a Notary Public in and for said State, personally appeared , known to me to be the Mayor of the City of Rancho Cucamonga, a municipal corporation, and known to me to be the City Clerk of the City of Rancho Cucamonga, a municipal corporation, and said persons are known to me to be the persons who execute the within instrument on behalf of the City of Rancho Cucamonga and acknowledged to me that the City of Rancho Cucamonga executed the same. •1'17 my hand and official seal. Notary Public in and for said State -8- STATE OF CALIFORNIA ) ss. COUNTY OF SAN BERNARDINO ) On before me, the undersigned, a Notary Public in and for said State, personally appeared , }mown to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged that executed the same. WZTNSSS my hand and official seal. Notary Public in and for said State STATE OF CALIFORNIA ) ss. COUNTY OF SAN BERNARDINO ) On , before me, the undersigned, a Notary Public in and for said State, personally appeared , known to be the person(s) whose name(s) is/are subscribed to the within instrument and a0mailedged that executed the same. ■I' 0 ; my hand and official seal. Notary Public in and for said State LEGAL DESCRIPTION 13181 Victoria Avenue Etiwanda Colony Lands E 1/2 LOTS 2 AND 7 BLK K EX THEREFROMANY PNT LYING WTTFHN P E R/W 9.37 AC EMIT "Ate � - 11 THE SECRETARY OF INTERIOR'S REHABILITATION STANDARDS 1 . Every reasonable effort shall be made to provide a compatible use for a property that requires minimal alteration of the building, structure, or site, and its environment, or to the use of a property for its original intended purpose. 2. The distinguishing original qualities or character of a building, structure, or site, and its environment shall not be destroyed. The removal or alteration of any historical material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations which have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site, and its environment. 5. Distinctive stylistic features or examples of skilled craftsmanship, . which characterize a building, structure, or site, shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, wherever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historical, physical, or pictorial evidence, rather than on conjectural designs or the availability of different architectural elements from other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. S. Every reasonable effort shall be made to protect and preserve archaeological resources affected by, or adjacent to, any acquisition, protection, stabilization, preservation, rehabilitation, restoration, or reconstruction project. 9. Contemporary design for alteration and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historic, architectural, or cultural material and such design is compatible with the size, scale, color, material, and character of the property, neighborhood, or environment. 10. Wherever possible new additions or alterations to structures shall be done in such a manner that if such additions or alterations were to be removed in the future, the essential form and integrity of the structure would be unimpaired. Z EXHIBIT 'B' CITY OF RANCHO CUCAMONGA Property Maintenance . All buildings, structures, yards and other improvements shall be maintained in a manner which does not detract from the appearance of the immediate neighborhood. The following conditions are prohibited. 1 . Dilapidated, deteriorating, or unrepaired struc- tures, such as: fences, roofs , doors , walls, and windows; 2 . Scrap lumber, junk, trash or debris; 3 . Abandoned, discarded or unused objects or equip- ment, such as automobiles , automobile parts, furniture, stoves, refrigerators, cans , containers, or similar items; 4 . Stagnant water or excavations, including pools or spas; 5 . Any device , decoration, design, structure or vegetation which is unsightly by reason of its height, con- dition, or its inappropriate location. HISTOMC PROPGRTY 'IIESEIIVATION AGII MAKN PAOMRTY MANTENANCE EXHIBIT 'B'( 1) - � 3 MILLS ACT AGREEMENT Hippard Ranch Potential Structure/ Property Improvements The following is a list of renovation projects the applicant plans to complete. Future projects by the applicant or by legal inheritors of this contract will be reviewed by Planning Department staff. 1. Complete addition to home. 2. Rebuild entrance gates with native rock. 3. Landscape area around home. 4. Rehabilitate and replace when necessary existing grove. 5. Move or construct guest house on property. EXHIBIT "C"