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Home My WebLink About2003/01/09 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ~1~. ~ ~Zg_~ , at 3~ , I posted a true and correct copy of the meeting agenda dated /--~-O~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on /J~'~ , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga ¥ivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Thursday 6:30 p.m. January 9, 2003 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember Robert J. Howdyshell, Councilmember Donald J. Kurth, M.D., Councilmember Boardmembers Ravenel Wimberly, President Dobbin Lo, President Pro Tem Donna Bradshaw, Boardmember Joyce Womack, Boardmember ,~ Rancho Cucamonga Public Library Page 1 Board of Library Trustees Agenda Regular Meeting, January 9, 2003 A. CALL TO ORDER 1) Roll Call: Wimberly , Bradshaw ., Lo ., and Womack B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1) Approval of Minutes: December 12, 2002. 1 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. ) Library Status report: report presented by staff. 5 2) Budget Report: report presented by Deborah Clark, Library Director. 9 3) Victoria Gardens Library: update on the progress of the project and status of grant application. Oral report by Deborah Clark, Library Director. a) Maneuvering through the Regulations. (Attached) 21 4) Kidsmobile Update: Oral report presented by Robert Karatsu, Library Services Manager and Jason Daly, Outreach Coordinator/Bookmobile. 5) Database Use and Statistics: Oral report presented by Michelle Perera, Reference Services Coordinator. D. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1) Library Board ofTmstee Vacancy: oral report by Deborah Clark, Library Director. 2) Young Adult Liaisons: High School participation at an advisory level. Update by Boardmember Womack. 3) Internet Access Fees: Update on the process of reviewing the current policy of charging for Intemet Access. Oral report by Robert Karatsu, Library Services Manager. 4) Library Foundation Board Report: Update from Library Foundation liaison Donna Bradshaw. 5) Library Board Liaisons: Report by Deborah Clark, Library Director. 45 .~ Rancho Cucamonga Public Library Page 2 Board of Library Trustees Agenda Regular Meeting, January 9, 2003 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Board of Library Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Library Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, January 2, 2003, 6:00 pm, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. R A N C H O C U C A M O N G A PUBLIC LIBRARY Staff Report DATE: January 9, 2003 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the December 12, 2002, meeting. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and special meetings of the Library Board of Trustees listed above, taken'and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. /'~R,espectfully submitted, Deborah Kaye ~ Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on December 12, 2002, in the Storytime Room of the Rancho Cucamonga Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were Boardmembers Bradshaw, Lo and Womack. Also present were: Deborah Clark, Library Director, Renee Tobin, Senior Librarian, Robert Karatsu, Library Services Manager, Michelle Perera, Reference Services Coordinator and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR B1. Approval of Minutes: November 14, 2002. MOTION: Moved by Boardmember Womack to approve the minutes, seconded by Boardmember Wimberly. Motion carried, 4-0. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status report: oral report presented by staff. Deborah Clark, Library Director, presented an oral report to the Library Board on the status of the Library during the month of November. Robert Karatsu, Library Services Manager, updated the Library Board on the adult reference department of the Library. Renee Tobin, Senior Librarian, gave an oral report on the children's department. C2. Budget Report: report presented by Deborah Clark, Library Director Deborah Clark, Library Director, reviewed the budget with the Library Board. C3. Victoria Gardens Library, update on the progress of the project and status of grant application. Oral report by Deborah Clark, Library Director. Library Board Minutes December 12, 2002 Page 2 a) WE WON!!! b) Maneuvering through the Regulations. Deborah Clark, Library Director, reviewed staffs trip to Sacramento, culminating in the successful grant application award of $7,752,688. C4. Status of the new Bookmobile. Oral report presented by Robert Karatsu, Library Services Manager. Robert Karatsu, Library Services Manager, updated the Library Board on the new Bookmobile. C5. Update on the Library in-service workshop, December 6, 2002. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral report on the in-service workshop for staffon Friday, December 6. D. BOARD BUSINESS D1. Young Adult LiaisonS: High School participation at an advisory level. Update by Boardmember Womack. Boardmember Womack introduced the new Young Adult Liaisons for the Library. She reviewed areas in which the Library Board would lik9 their participation. D2. Intemet Access Fees: Update on the process of reviewing the current policy of charging for Intemet Access. Oral report by Robert Karatsu, Library Services Manager. Robert Karatsu, Library Services Manager, stated that sta££will be working on this project for the next few months. Staffwill be providing updates at each Library Board meeting. D3. Library Foundation Board Report: Update from Library Foundation liaison Donna Bradshaw. Boardmember Bradshaw gave an oral report on the Holiday event and the new Library Foundation Boardmembers. Library Board Minutes December 12, 2002 Page 3 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E 1. Identify Database Users. E2. Intemet Access Fees. E3. Library Foundation Update E4. Housecalls Update E5. Library Board of Trustee Vacancy E6. Young Adult Liaison E7. Bookmobile Update. F. COMMUNICATIONS FROM THE PUBLIC None G. ADJOURNMENT MOTION: Moved by Boardmember Lo to adjourn to January 9, 2002, at 6:30 p.m., seconded by Boardmember Bradshaw. Motion carried, 4-0. Meeting adjourned at 7:20 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: R A C H O C U C A M O N G A P~BL~C LIBRARY Staff Report DATE: January 9, 2003 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF LIBRARY RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Attached is a spreadsheet on the monthly statistics, a snapshot of the measurable activities of the Library. An Executive report identifying highlights is included. FISCAL IMPACT None Respectfully submitted Library DirectoK...~/ EXECUTIVE SUMMARY OF STATISTICS Circulation/Library Visitors: Overall, borrowing has increased by 5% so far this year. Most of the increase is thanks to thc popularity of the Kidsmobile. With over 12,000 items circulated so far this year, the Kidsmobile has also helped to register over 650 youngsters for library cards. Visitation to Archibald dropped slightly this month, but overall, we are seeing only an average of 8 people less each day this year compared to last. Information Questions: The number of information questions dropped 7% this month, with most of thc decline due to lower children's statistics. Children's Services experienced a 16% decline. Adult Information Services experienced a 1% decline. Children's Programs: Storytimes and program attendance showed a 10% decline this month, however, an annual growth of 6% shows the strength of this program. Technology Center Visitors: This area demonstrates another 27% jump. Overall, demand for this service is up 26% for the year. Fees are not getting in the way of use for adults. However, revenues are lower since so much of the online activity consists of email rather than print fees. Items Classified: Still feeling the impact of last year's push for children's books for the Kidsmobile, overall items classified is down 4% this year. Volunteer Hours: Thanks to the introduction of the "House Calls" program for the housebound, volunteers hours show a 15% growth this year over last. STATISTICS Dec 2002 Dec 2001 FY 2001/02 FY 2000/01 Days Open 29 29 175 175 Items Borrowed 52,766 50,293 367,124 350,060 Average Dally 1,820 1,734 2,098 2,000 % Change 5% 5% Archibald Library 50,576 48,879 355.404 347,694 Average Daily 1,744 1,685 2,031 1,987 % Changed 3% 2% Kidsmobile 2,190 1,414 12,374 2,673 % Changed 55% 363% Patrons Registered 729 752 6,347 5,746 Average Daily 25 26 36 33 % Change -3% 10% Archibald Library 711 732 5,510 3,323 % Changed -3% 56% Kidsmobile 18 20 677 175 % Changed - 10% 287% Information Questions 6,666 7,163 43,939 46,486 Average Daily 230 247 251 266 % Change -7% -5% Library Visitors 30,719 30,759 210,554 211,852 Average Daily 1,059 1,061 1,203 1,211 % Change 0% -1% Children's Programs 365 304 5,434 4,877 # of Sessions 20 15 210 200 Aver. Per session 18 20 26 24 % Change - 10% 6% Technology Center Visitors 1,016 801 6,428 5,096 % Change 27% 26% Items Classified 2,037 2,023 11,596 12,126 % Change 1% -4% Volunteer Hours 625 625 4,732 4,131 % Change 0% 15% ADULT SERVICES Information Questions 4,225 4,250 27,707 28,514 Average Daily 146 147 158 163 % Change -1% -3% Programs/Classes Attendance 62 20 160 77 # of Sessions 2 1 8 6 Aver. per session 31 20 20 13 Tours/Group Visits Attendance 0 0 15 55 # of Sessions 0 0 I 3 Aver. per session 0 0 15 18 CHILDRENS SERVICES 'Information Questions 2,441 2,913 16,232 17,972 Average Daily 84 100 93 103 % Change -16% -10% Toddler Time 78 72 935 803 # of Sessions 5 4 38 38 Aver. Per session 16 18 25 21 Preschool Storytime Attendance 149 106 1,096 1,100 # of Sessions 6 4 38 38 Aver. per session 25 27 29 29 Afterschool Storytime Attendance 57 46 354 477 # of Sessions 3 3 15 23 Aver. per session 19 15 24 21 Family Storytime Attendance 81 80 960 807 # of Sessions 6 4 38 35 Aver. per session 14 20 25 23 Outreach Storytimes 0 0 779 413 # of Sessions 0 0 17 5 Aver. per session 0 0 46 83 Special Events Program Attendance 0 0 1,148 1,115 # of Sessions 0 0 10 7 Aver. per session 0 0 115 159 Back to Basics Program 0 0 162 182 # of Sessions 0 0 54 54 Aver. Per session 0 0 3 3 Group Visits to Library Attendance 156 12 631 475 # of Sessions 4 1 22 20 Aver. per session 39 12 29 24 School Visits by Staff 0 0 0 400 # of Visits 0 0 0 1 R A N C H O C U C A M O N G A ]3 U B l~l C L I B DAI~Y Staff Report DATE: January 9, 2003 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 2002/2003 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report December" is a report of all funds earned during the month and is attached as Schedule A. Schedule B, titled "Balance Sheet FY 2002/2003" is a report balancing income vs. projections for the current fiscal year to date and is attached as Schedule B. Schedule C, titled "Library Expenditures "2002/2003" is an accounting of all funds expended in the current fiscal year and is attached as Schedule C. FISCAL IMPACT None Schedule A REVENUE REPORT FINES MEDIA REF Dec-02 & FEES RENTALS SERV. 01-Dec 02-Dec $714.23 $153.90 ;7.00 03-Dec $817.13 $232.11 ;5.00 04-Dec $420.25 $217.70 ;0.00 05-Dec $401.78 $181.79 ;5.00 06-Dec $349.48 $256.54 ;0.00 Dec 7 & 8 $449.14 $358.64 ;5.00 $0.00 $0.00 ;0.00 09-Dec $440.73 $146.56 ~0.00 10-Dec $461.09 $172.43 ;3.00 11-Dec $457.29 $207.96 ;0.00 12-Dec $375.70 $164.82 ~1.15 13-Dec $134.50 $318.02 ;0.00 Dec 14 & 15 $411.72 $337.94 ~2.50 $0.00 $0.00 0.00 16-Dec $279.28 $185.18 1.00 17-Dec $474.15 $177.12 2.00 18-Dec $257.08 $235.10 23.00 19-Dec $346.85 $152.01 0.00 20-Dec $21.15 $461.53 0.00 Dec 21 & 22 $257.34 $415.80 17.00 $0.00 $0.00 0.00 23-Dec $456.45 $237.12 5.00 December 24 & 25 - Closed 26-Dec $258.23 $263.19 $0.00 27-Dec $384.85 $459.52 $0.00 December 28 & 29 $497.22 $447.16 $5.00 $o.oo $o.oo $o.oo 30-Dec $756.31 $312.35 $5.00 31-Dec $289.75 $310.89 $0.00 TOTALS: $8,051.70 $6,405.38 $86.65 Dec 2001 TOTALS $7,242.62 $6,238.07 $122.30 % CHANGE 11% 3% -29% TOTAL LIBRARY INCOME 2002/3 Rev 2001/2 Rev 2002/03 Pr $14,544 $13,603 Daily Average Fines $346.85 $333.33 Daily Average Media $228.76 $222.22 Daily Average Ref. Fees $3.09 $8.59 DAILY TOTALS $578.70 $564.14 GAIN/LOSS ON PRO J: $452 /0 EXECUTIVE HIGHLIGHTS OF BUDGET Library Expenditures: 5010: Salaries are at 47% spent or on target for this fiscal year. 5100: Travel and Meetings is completely spent, impacted by the Interact Librarian Conference and the Califumia Library Association Conference, both coming up in October/November. The successful application for a CALTAC award required an additional ai~endee to the Library Conference. Staffhas also been providing training in construction projects to key personnel, in response to the Victoria Gardens Branch project, also a successful grant application. Funds will be transferred from travel funds in other accounts not yet expended to cover the costs of California Legislative Day in Sacramento. 5200: Operations funds leveled out during the month of December, and are presently running only 5% over for the year. However, the future budget cuts anticipated insure we remain conservative in this account. 5300: On Target for this fiscal year. After School Learning Program Personnel costs are on target and overall spending at 40%, showing a 10% savings. The recent resignation of the projects Library Assistant will result in savings in this program for the rest of the year. Bookmobile Expenditures: 5000: Full time salaries slightly over. Part time salaries now registering savings thanks to December month. 5400: Use of cell technology resulted in major savings in anticipated telephone technology. Adult Literacy: Continued savings in the part time budget through attrition results in overall savings for the program. The budget is 35% committed. Anticipated loss of State discretionary funds make these savings very beneficial for this year. Family Literacy: On target spending, with 38% of the budget encumbered at 50% of the year. Library Board of Trustees President Wimberly attended the Internet Conference and was asked to a~tend the California Library Association Conference in Sacramento on November 15 through 18, due to the CALTAC Award applied for under his name. After two conferences, 42% of the travel funds have been encumbered. Redevelopment Agency Funds With 33% of the funds spent so far this year, spending is on target. -2- Schedule B BALANCE SHEET December FY 2002/2003 Revenues Earned Projected Loss/Gain Fines & Fees $49,632 $40,000 $9,632 24.1% Media Rentals $37,006 $26,664 $10,342 38.8% Technology Center Revenue $4,544 $4,167 $378 9.1% Print Fees $2,689 $2,441 $248 10.2% Information Services Fees $401 $1,000 ($599) -59.9% Direct Loan $35,420 $37,083 ($1,663) -4.5% Totals: $129,692 $111,355 $18,337 16.5% Balance for Year throu.qh December $18,337 LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF 2002/2003 CATEGORY REMAINING SPENT YEAR 1290601 PERSONNEL 50% 5000 REGULAR SALARIES $637,590 $23,690 $74,865 $48,454 $48,167 $48,363 $48,257 $291,795 $291,795 $345,795 46% 5010 PARTTIME SALARIES $348,200 $14,414 $42,965 $25,830 $26,789 $26,575 $25,534 $162,107 $162,107 $186,093 47% 5030 FRINGE BENEFITS $247,460 $20,622 $20,622 $20,622 $20,622 $20,622 $20,622 $123,732 $123,732 $123,728 50% TOTAL PERSONNEL $1,233,250 $58,726 $138,452 $94,905 $95,578 $95,559 $94,413 $577,634 $577,634 $655,616 47% OPERATIONS 5100 TRAVEL & MEETINGS $4,000 $3,565 $435 89% Internet Librarian Conference $140 $140 Kamtsu - workshop $1,053 $192 $348 $193 $1,786 Clark - workshops $235 $21 $55 $311 Perera - institute $0 Meeting Supplies $297 $297 Inservice Workshops $0 Public Library Association Conference $0 CLA Conference $830 $201 $1,031 5105 MILEAGE $5,800 $2,672 $3,128 46% Auto Allowance $4,800 $400 $400 $400 $400 $400 $400 $2,400 $2,400 $2,400 50% Reimbursement $1,000 $0 $272 $728 27% Garcia $29 $48 $28 $55 $26 $186 Pages $20 $20 Other $45 $22 $66 Conference Mileage 5152 COMPUTER SOFTWARE $0 $0 5160 MEMBERSHIP DUES $2,350 $1,521 $829 65% American Library Assoc. $450 $0 $0 $450 0% MCLS Associate Membership $150 $150 $150 $150 $0 100% California Library Assoc. $200 $0 $0 $200 0% Inland Librarysystem $1,350 $1,371 $1,371 $1,371 ($21) 102% $0 5200 MAINTENANCEIOPER $209,202 $114,720 $94,482 55% Encumbrance $0 Printing/Postage $2,000 $370 $370 $777 $1,223 39% Pdnting $77 $312 $389 Postage $370 $9 $9 $388 Office Supplies $15,000 $9,612 $5,386 64% Photography $24 $24 Office Depot $6,000 $104 $69 $95 $6,268 Office machine repair $0 Letterhead $178 $140 $318 Miscellaneous $432 $94 $106 $216 $648 Computer supplies $1,097 $747 $38 $1,882 Federal Express $16 $16 Special Paper $48 $208 $256 Special Program Supplies $20,000 $10,924 $9,076 55% Cataloging Supplies $5,196 $630 $638 $70 $1,137 $256 $7,927 Children's Supplies $122 $457 $411 $10 $33 $1,034 Children's Programs - Friends $8 $118 $25 $17 $168 Adult Programs & Outreach $9 $3 $320 $96 $429 Summer Reading Program (FR) $583 $281 $293 $1,157 Housecalls $209 $209 Volunteer Recognition $197 $616 $813 Books/Materials $155,000 $91,524 $63,476 59% Bookstore rush $5,000 $4,000 $27 $1,898 $10,925 Childrens Books $11,822 $1,499 $937 $616 $12 $14,886 Brodart Books $19,592 $20,000 $39,592 Reference Books $112 $4,616 $1,785 $1,100 $86 $298 $7.997 Large Print Books $2,700 $2,700 Data Bases-Poem Finder $0 Books on Tape - Friends $2,618 $2,022 $19 $77 $1,067 $5,803 Video $3,000 $3,000 CD's (music) $358 $157 $262 $337 $253 $1,368 DVD's $2,000 $2,000 CD ROMS $2,500 $80 $271 $21 $381 $3,253 Magazines/Publications $12,000 $312 $147 $242 $701 $701 $11,299 6% Training $1,000 $0 $0 $1,000 0% Bindery $1,000 $0 $0 $1,000 0% 5283 Depreciation - Computer Equi $20,270 $1,889 $1,689 $1,689 $1,689 $1,689 $1,689 $10,135 $10,135 $10,135 50% 5300 CONTRACT SERVICES $142,575 $75,217 $67,359 53% Encumbrance $0 Art Work $500 $500 $500 Book Processing $23,500 $10,000 $10,000 $10,000 $13,500 43% Children's Programs $3,000 $1,400 $1,400 Collection Agency $5,000 $5,000 $5,000 $5,000 $0 100% Dynix System Maintenance $30,000 $22,818 $22,818 OCLC $1,000 $1,000 Offic Equip/Maintenance $15,000 $11,873 $15,000 79% Xerox Fund $11,152 $255 $255 $11,662 Misc. $65 $145 $210 S.B. County $50,000 $4,167 $4,167 $4,167 $4,167 $4,167 $20,834 $20,834 $29,166 42% Self Check Maintenance $0 $482 $1,010 $1,492 Telephone Maintenance $3,000 $300 $300 $300 $2,700 10% 5400 T£LEPHONE $18,000 $3,769 $14,231 21% General Telephone services $65 $1,055 $1,021 $809 $820 $3,769 Additional services 5402 WATER UTILITIES $3,000 $1,443 $1,557 48% Water Use $789 $554 $1,443 5403 ELECTRIC UTILITIES $77,000 $1,341 $6,175 $6,762 $7,194 $5,733 $5,239 $32,444 $32,444 $44,556 42% TOTAL LIBRARY BUDGET $1,715,447 $148,769 $218,614 $118,697 $117,238 $114,845 $104,958 $823,121 $812,986 $882,191 47% AFTER SCHOOL LEARNING PROGRAM JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF Cost Center 1290603 2002~2003 CATEGORY REMAINING SPENT YEAR PERSONNEL 50% 1100 REGULAR SALARIES $17,010 $I ,273 $1,304 $1,304 $1,304 $1,239 $1,304 $7,729 $7,729 $9,281 45% 1300 PART TIME SALARIES* $3,280 $0 $0 $0 $0 $0 $0 $0 $0 $3,280 0% 1900 FRINGE BENEFITS $6,360 $530 $530 $530 $530 $530 $530 $3,180 $3,180 $3,180 50% TOTAL PERSONNEL $26,650 ' $1,803 $1,834 $1,884 $1,834 $1,769 $1,834 $10,909 $10,909 $15,741 41% OPERATIONS 5100 TRAVEL & MEETINGS $506 $8 $17 $25 $25 $475 0% 5209 MAINTENANCE/OPER $700 $143 $557 20% Office Supplies $700 $48 $67 $29 $143 TOTAL LIBRARY BUDGET $27,850 $1,851 $1,901 $1,843 $1,834 $1,798 $1,851 $11,077 $11,077 $16,298 40% BOOKMOBILE SERVICES JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF Cost Center 1290604 200212003 CATEGORY REMAINING SPENT YEAR PERSONNEL 50% 5000 REGULAR SALARIES $41,540 $1,514 $4,543 $3,029 $3,029 $3,029 $6,009 $21,152 $21,152 $20,388 51% 5010 PARTTIME SALARIES $20,660 $870 $2,921 $1,826 $1,447 $1,828 $915 $9,808 $9,808 $10,852 47% 5030 FRINGE BENEFITS $15,780 $1,315 $1,315 $1,315 $1,315 $1,315 $1,315 $7,890 $7,890 $7,890 50% TOTAL PERSONNEL $77,980 $3,700 $8,779 $6,170 $5,791 $6,172 $8,240 $38,850 $38,850 $39,130 50% OPERATIONS 5100 TRAVEL & MEETINGS $500 $0 $0 $0 $500 0% 5105 MILEAGE $100 $0 $0 $100 0% 5200 MAINTENANCE/OPER $6,000 $1,412 $4,588 24% Office Supplies $2,000 $43 $243 $287 $1,713 14% Books/Materials $6,000 $16 $500 $610 $1,125 $4,875 19% Printing $3,000 $0 $3,000 0% 5400 TELEPHONE UTILITIES $19,090 $289 $9,711 3% Cellular Technology $10,000 $289 $289 TOTAL LIBRARY BUDGET $94,580 $3,743 $8,794 $6,703 $5,791 $6,672 · $8,849 $40,551 $40,551 $54,029 43% ADULT LITERACY JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF 298 601 2002~2003 CATEGORY REMAINING SPENT YEAR PERSONNEL 50% 5000 REGULAR SALARIES $26,860 $1,062 $2,502 $1,906 $1,936 $2,056 $2,159 $11,622 $11,622 $15,238 43% 5010 PART TIME SALARIES $10,000 $0 $0 $0 $0 $0 $0 $0 $0 $10,000 0% 5030 FRINGE BENEFITS $10,140 $845 $845 $845 $845 $845 $845 $5,070 $5,070 $5,070 50% TOTAL PERSONNEL $47,000 $1,907 $3,347 $2,751 $2,781 $2,901 $3,004 $16,692 $16,692 $30,308 36% OPERATIONS 5100 TRAVEL & MEETINGS $1,600 $277 $`1,323 17% Literacy Meetings $97 $26 $31 $155 Southern California Library Literacy Network Conference $122 $122 Adult Learner Conference $0 CLA Conference $0 $o 5105 MILEAGE $380 $88 $292 23% $88 $88 5160 MEMBERSHIP DUES $'180 $0 $'180 0% California Literacy $80 $0 SCLLN $100 $0 5200 MAINTENANCEIOPER $1,400 $279 $1,121 20% Office Supplies $800 $19 $71 $55 $144 $656 0% Families for Literacy Curriculum Mat, $600 $135 $135 $465 Literacy Celebration $0 5300 CONTRACT SERVICES $2,930 $1,260 $1,670 43% Tutor Training $2,500 $600 $230 $830 $830 $1,670 33% Literacy Pro Service Agreement $430 $430 $430 $430 $0 100% TOTAL LIBRARY BUDGET $53,490 $2,740 $3,795 $2,873 $2,879 $3,044 $3,265 $18,596 $19,856 $34,714 35% FAMILIES FOR LITERACY JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF 308 602 2002~2003 CATEGORY REMAINING SPENT YEAR PERSONNEL 50% 5000 REGULAR SALARIES $8,950 $472 $754 $754 $634 $617 $343 $3,574 $3,574 $5,376 40% 5010 PART TIME SALARIES $13,000 $393 $1,151 $1,025 $702 $632 $800 $4,702 $4,702 $8,298 36% 5030 FRINGE BENEFITS $3,570 $298 $298 $298 $298 $298 $298 $1,785 $1,785 $1,785 50% TOTAL PERSONNEL $25,520 $1,163 $2,202 $2,076 $1,633 $1,546 $1,440 $10,061 $10,061 $15,459 39% OPERATIONS 5100 TRAVEL & MEETINGS $500 $0 $500 0% Literacy Meetings $0 $0 5200 MAINTENANCEIOPER $500 $10 $490 2% Office Supplies $200 $0 $200 0% Families for Literacy Curriculum Mat, $100 $0 $100 0% Books/Materials $100 $0 $100 0% FFL Storytimes $100 $10 $10 $90 0% TOTAL LIBRARY BUDGET $26,520 $1,163 $2,202 $2,086 $1,633 $1,546 $1,440 $10,071 $10,071 $16,449 38% REDEVELOPMENT EXPENDITURES FY 2002~2003 TOTALS FUNDS % % OF 2630 801 JUL AUG SEP OCT NOV DEC SPENT REMAINING SPENT YEAR OPERATIONS 5O% Maintenance/Operations $183,700 $66,259 $117,441 36% Encumbrance $0 Books $92,500 $5,000 $1,398 $6,398 $86,102 Children's Update Fund $10,000 $0 $10,000 Learning Express (SAT, GRE, etc.) $2,094 $2,094 ($2,094) Biography Resource Cent $6,500 $8,255 $8,255 ($1,755) Business Disc OnLine $6,500 $8,280 $8,280 ($1,780) History Resource Center $12,000 $13,227 $13,227 ($1,227) Literature Resource Cent( $17,000 $20,576 $20,576 ($3,576) SIRS $1,500 $1,382 $1,382 $118 Magazine Index $30,000 $0 $30,000 Poem Finder/Novel List $1,700 $1,191 $1,191 $509 Net Library- Electronic Be $0 $0 $0 Michell's Subscription CD $6,000 $1,076 $1,076 $2,153 $3,847 Value Line $0 $1,398 $1,398 ($1,398) DVD Shelving $0 $1,306 $1,306 Contract Services $0 $o $o CAPITAL OUTLAY Project Improvement Cos $128,000 $0 $128,000 0% Staff Area Remodel $8,000 $0 $8,000 0% Termite TreaFStruc. Renc $120,000 0% Computer Equipment $66,000 $66,000 $0 100% Self Check Upgrade $66,000 $66,000 $66,000 $0 Capital Project $27,000 Upgrade Elevator Contral $27,000 TOTALS $404,700 $54,890 $7,267 $68,704 $1,398 $0 $0 $132,259 $245,441 33% Final (Codified) Title 24 Library Bond Act Regulations Effective Date: January 3, 2002 , CALIFORNIA BUILDING STANDARDS CODE, ADMINISTRATIVE CODE , ., (Part 1. Title 24, C.C.R.) CHAPTER '16. CALIFORNIA STATE LIBRARY Article 5.1. Sco~e. 16-500. Applicability. These regulations ~pply to public library projects for which funds have been granted · under the California Reading and Literacy Improvement and Library Construction and Renovation Bond Act of 2000. Education Code Sections 19985-20011. Authority: Education Code Section 19992. Reference: · ' Education Code Sections 19989 and 19993. ~ Artlcle 5.2. Definitions. '16-600. Definitions. In this chapter, the following definitions apply: (a) Addendum - a description of a proposed change to the approved, plans or specifications prior to bid for construction. (b) Addition *:- a project that increases the floor area of enclosed space of an existing building. Addition also means expansion. (c) Architect - an architect holding a valid license under Chapter 3, Division 3, of the California Business and Professions Code. (d)Assignable Square Footage - the usable spaco within the defining walls of the building assigned to furniture and equipment but does not include any non-assignable space. (e) Board - the California Public Library Construction and Renovation Board. (f)Bond Act - the California Reading and Literacy Improvement and Public Library Construcfioh end Renovation Bond Act of 2000, Education Code, Sections 19985-20011. (g) Building Code - the Califomia Building Standards Code, Tith~ 24, California Code of Regulations. (h) Change order - a description of a proposed change, together with a cost estimate for the change order, prepared for transmission fram the contractor to the project architect or similar official representing the owner. (i) Construction Cost Estimator - an individual who has had responsibility for five or more construction project cost estimates in excess of $1,000,000 each within the previous 10 yearn prior to the Board's application deadline. (j) Construction Specifications Institute or CSI - a technical association providing product and specification information to its members. (k) Design Documents - plans, specifications, and all other documents appropriate for the design phase of a project. (I)Division of the State Architect or DSA - the Division of the State Architect, Department of General Services, State of California· (m) Facility- a building used for public library service and operated or intended to be operated by a local jurisdiction to provide public library service. The owner of a facility may be a jurisdiction other than the operator of the facility. Final (Codified) Title 24 Library Bond Act Regulations Effective Date: January 3, 2002 (n) Fenestration - the arrangement, proportioning, and design of exterior and interior windows, .clerestories, skylights, window walls, and doors in a building. (o) Gross Square Footage - the entire area of the building intedor including the exterior wall thickness. The total Of the assignable square footage end the non-assignable square footage equals the gross square footage. (p) Library Building Program - the planning document that describes the space requirements and all other generel building considerations required for the design of a public library building. (q) Non-assignable space - utility areas of a building required for the function of the building, including stairways; elevators; corridors and interior walkways; public lobbies; restrooms; duct shafts; mechanical rooms; electrical closets; telecommunications closets for voice, data, electrical, security and fire systems; janitor's closets; fireplaces; interior and exterior wall thickness; and exterior amenities that are part of the building but not · enclosed, such as loading docks and covered patios, porches, and walkways. (r) Plans - the architectural and engineering drawings associated with a project such as, but not limited to, vicinity maps, site plans, foundation plans, floor plans, reflected ceiling plans, roof plans, cross sections, interior elevations, exterior elevations and details. (s) Professional Engineer - an engineer holding a valid certificate under Chapter 7, Division 3, of the California Business and Professions Code, in that branch of engineering which is applicable. (t) Project - the construction, renovation and/or addition project for which an application has been awarded a grant by the Board. (u) Readers' Seats - ati sea~ing in the library available for the public of all ages to use while reading print materials (i.e., lounge seating, benches, floor cushions, seating at tables, carrels, and study counters). Readers' seats do not include technology workstations. (v) Remodeling, Rehabilltation and Renovation - a construction change within, or to, an existing building. (w) State Librarian - the Califomia State Librarian or a duly authorized representative of the State Librarian. (x) State Library- the California State Library. (y) State Library Plans Review Form - the form used by California State Library staff to comment on each design phase plan submittal. [See Appendix #1]. (z) Technology workstations - workstations in the library of any form (e.g. tables, carrels, counters, office systems) available for the public of all ages to use while operating any kind of librery provided electronic or audiovisual technology (i.e., personal computem, computer terminals, on-line public access computers (OPAC's), audio and video units, ADA adaptive technology, and microform readers).. Authority: . Education Code Section 19992. Reference: Education Code Sections 19985, 19986(c), ~19989, 19992, 19995, and 1999.7. ~ Article 5.3. Administration and Enforcement. All Library Bond Act Projects. 16-700. Local Responsibility for Permitting, Plan Checking and Construction Inspections. Local Building Official Responsibilities. The local building official of the jurisdiction responsible for the site upon which the facility is located is responsible for routine plan checking and on-site inspections for compliance with state and local building codes, regulations and requirements. Authority: Education Code Section 19992. Reference: Education Code Section 19992. Final (Codified)Title 24 Library Bond Act Regulations Effective Date: ,January $, 2002 Article 5.4. Admlntstraflon and Enforcement. All Library Bond Act Projects Including All Joint Use Projects. 16-70t. Required Submission to the State Librarian Before Putting a Project to Bid. (a) State Librarian Review and Accept Before Bid. No project awarded'Library Bond Act funds shall be put to bid before'the State L!brarian has reviewed and accepted, in sequence, the submissions of design documents and final cost estimate as set,forth in Section 16-703. (b) Projects Which Have Completed any of the Design Documents at Grant Award not Required to Submit Earlier Versions. Projects which, at the time of approval of their application by the Board, have completed any of the design documents in Section 16-703.shall, after grant award, submit a copy of the final library building program and the most current set of design documents to the State Librarian for the required review. Eadier versions need not be submitted. Authority: Education Code Section 19992. Reference: ~ Education Code Section 19993. 16.702. Timetable for Architectural and Engineering Plans and Specifications Review and Acceptance. (a) Conceptual Plans and Outline Specifications Review. Conceptual plans shall be ret~med to the grant recipient within fdteen (15) working days after the grant award by the Board. (b) State Librarian Plans Review. The State Librarian shall review and accept: 1. Schematic Design Pians and Specifications Review. The review period for schematic documents [See Section 16-703(h)] is fifteen (15) working days after receipt. 2. Design Development Plans and Specifications Review. The review period for design development documents [See Section 16-703(i)] is twenty-one (21) working days after receipt. 3. Construction Documents and Specifications Review. The review period for construction documents [see Section 16-703(j)] is thirty (30) working days after receipt. 4. Final Review of Construction Documents. The review period for final construction documents [see Section 16-703(k)], before going to bid, is five (5) working days after receipt. Final review shall occur after all local jurisdict!onal approvals have been obtained. (c) Revision to Previously Accepted Set of Design Documents. The State Eibradan shall review and accept, within ten (10) working days after receipt, any revisions to a previously accepted set of design documents, including any revisions resulting from the local plan check, that affect the following: 1. Alter Use of Space. Alter the I~mposed use of all or p~rt of the Iibr;~ry building; 2. Change Square Footage of Space· Change the square footage by 10% or more of a building space identified in the grant recipient's building program, and in the most recently accepted set of design documents; 3. Decrease Library Components· Decrease the number of collections, readers seats, technology workstations, staff workstations and offices, meeting mom seating by more than 10%; 4. Change in Building Systems with Negative Impacts. Change the lighting, power, or data distribution systems in a manner that negatively impacts the use of the building, furniture, and equipment by the public or staff; 5. Modify Access Compliance. Modify access compliance from most recently accepted set of design documents; 6. Functional Layout. Change the layout of the library furniture and equipment in a way that negatively effects the functional operation of the facility as a library. Final (Codified)Title 24 Library Bond Act Regulations Effective Date: January 3, 2002 (d) State Ubraflan Acceptance. Following the time pedod for review, the State Librarian shall either accept or notiflJ the grant recipient of the deficiencies that are to be corrected. If the State Librarian does neither, the submission is accepted as submitted. (e) Plans and Specifications Submittal Review Period Extension. The State Librarian may extend the plans review period up to fifteen (15) additional working days if potential design or construction defects ara identified in the plans and specifications. A letter of notification of the additional f'dteen (15) working day review period will be sent to the grant recipient. Authority: Education Code Section 19992. Reference: Education Code Sections 19989 and 19993. t6-703. Submittal Requirements for Architectural and Engineering Plans and Specifications Review and Acceptance. (a) Address for Plans Submittal. The address for plans submittal shall be: Library Bond Act Manager Office of Library Construction California State Library 1029 J Street, Suite 400 Sacramento, CA 95814-2825 (b) State Librarian Review and Acceptance of Architectural and Engineering Plans. The State Librarian shall review and accept, in sequence, the final library building program, the architectural and engineenng plans, and the constrection cost estimates. For each submittal of schematic plans, design development plans, and construction documents, the grant recipient shall submit to the California State Ubrary, the following: 1. Number of Sets of Plans Required. Four (4) sets of plans and specifications; and 2. One (1) Copy of All Supporting Docum~'nts Required. One (1) copy of all other documentation as designated in this section for each design phase. (c) Sheet Numbering. All plan sheets shall be identified by a sheet number and be cross-referenced. Sheet numbers shall also correspond to a sheet index on the Title sheet. (d) Preliminary, Detailed, and Final Construction Cost Estimates. An independent, professional construction cost estimator who is not an employee of the grant recipient or library service provider shall provide the Preliminary Construction Cost Estimate for the Schematic Design Plans and Specifications Review, the Detailed Construction Cost Estimate for the Design Development Plans and Specifications Review, and the Final Construction Cost Estimate for the Construction Documents and Specifications Review. All estimates shall be pdced out at the current market conditions prevailing at the time the plans and specifications ale submitted to the State Library. (e) Incomplete Subr]3jttals. If the State Library determines that any design plan submittal is incomplete or incorrect, the grant recipient will be notified of the missing or incorrect documents within five (5) days of receipt of the submittal. The time pedod for State Librarian review will not begin until the missing or corrected documents are submitted to the State Library. (f) State Library Plans Review Form. In response to any design phase review, State Library comments shall be documented on a State Library Plans Review Form, and returned to the grant recipient. The grant recipient shall address each State Library comment on the plans or specifications, making appropriate changes and noting on the State Library Plans Review Form each change made and where it can be found on the drawings or in the specifications. The grant recipient shall return one (1) copy of this revised form to the State Library at the next required design phase submittal. (g) Conceptual Plans and Outline Specifications Review. Conceptual plans and outline specifications previously submitted with an application shall be sent with State Library comments to the grant recipient. The grant recipient shall incorporate these comments into the Schematic Design Plans and Specifications. (h) SCHEMATIC DESIGN PLANS AND SPECIFICATIONS REVIEW. The grant recipient shall provide the following: 1. Final Library Building Program..~, final library building ~rogram. Final (Codified) Title 24 Library Bond Act Regulations ~-~ Effective Date: January 3, 2002 4 2. Preliminary code Information. Preliminary code information documented on the title sheet of drawings including occupancy, construction type, site and building access, any applicable seismic and energy provisions, planning and environmental compliance information, and any other code applications to specific project conditions. 3. Site Plan. A site plan showing the library building, parking (including number of spaces and location of accessible parking), and trees or other features which must remain in their odginal locations, and access drives as well as any anticipated future expansion of the building and parking. The site plan shall have a north arrow. Property lines shall be shown cleady as determined by the boundary survey completed as part of the grant application. 4. Floor Plans. Floor plans of the spaces listed in the librarY building program and identified by the area/space name assigned in the library building program. Show all columns; identify all tunctionalareas including all non-assignable spaces. 5. Furniture and Equipment Plan, A furniture and equipment plan that identifies all fumitare and equipment based on the library building program. The furniture and equipment plan shall be a comPuter-generated drawing, drawn to scale. Show all columns and coordinate with the floor plan. Show critical dimensions for the following: overall dimensions, dimensions between columns, dimensions for exiting and access compliance, and other dimensions that demonstrate the required quantity of furniture and equipment will fit into the proposed building, and allow fur full code compliance and functioning of the facility. 6. Assignable Square Footage Tabulation. A tabulation of the assignable square footage for each area called for in the final library building program compared to the assignable square footage shown on the floor plan. 7. Collection Tabulation. A tabulation of the number of books, magazines, and audio-visual materials called for in the library building program compared to the number of books, magazines, and audio-visual materials that can be housed given the proposed furoitore and equipment plan. The tabulation shall also provide the conversion factors utilized (books per double-faced unit, or books per linear foot). 8. Technology Workstations Tabulation. A tabulation of the number of technology workstations by area called for in the library building program compared to the number of technology workstations shown on the fumiture and equipment plan. 9. Readers' Seats Tabulation. A tabulation of the nun~ber of readers' seats by area called for in the library building program compared to the number of readers' seats shown on the tumiture and equipment plan. 10. Exterior Elevations. Elevations of all four sides of the building showing general locations of openings, roof lines, grade lines. 11. Roof Plan. A roof plan showing roofing material, roof slope and direction of slope; roof ove~angs and major elements and their relationship to the exterior wall of the building. 12. Building Sections. Two sections through the building, one longitudinal and one latitudinal. 13. Engineering Plans and Specifications. A. Civil: on-site and off-site utilities, fire protection, drainage, paving and grading.. B. Structural: basic structural materials and'systems, analyses, and development of design solutions. C. Mechanical: energy source, heating, ventilating, and air conditioning (HVAC), conservation, plumbing, fire protection, secudty systems. D. Electrical: power, data, communication, lighting, fire and security systems, and general space requirements. E. Landscape: conceptual design solutions for land forms, lawns and plantings based on program requirements, physical site characteristics, design, and environmental objectives. Final (Codified)Title 24 Library Bond Act Regulations Effective Date: January 3, 2002 5 '14. Outline Specifications. Outline specifications desc~ribing the type and quality of building systems, basic components, and components unique to the projecL Outline specifications for the engineering disciplines listed in (13) "Engineering Plans and Specifications' above shall be included. 15. Preliminary Construction Cost Estimate. A preliminary construcfion cost estimate consisting of a projected cost for the construction project based on the most recent schematic design studies, current and historic area, volume, or other unit costs. The estimate shall include an assemblies (or CSI format) estimate summary. (i) DESIGN DEVELOPMENT PLANS AND SPECIFICATIONS REVIEW. The grant recipient shall provide the following: 1. Site Plan. A Lite plan showing all buildings dimensioned from adjacent structures or other cdtical site features, datum elevations at all entdes, street lines and grades, property lines, required setbacks, easements, parking, sidewalks, preliminary site and exterior building lighting scheme with identification of fixture types, and routing of sewer, water, gas and other utilities, site detailing showing typical external elements. 2. Floor Plans. Floor plans showing complete functional layout, room designations, all major dimensions, all critical dimensions, and all columns. 3. Exterior Elevations. Elevations showing fuEl-height facades, type and extent of extedor finishes, all openings inclu'ding fenestration, and overall vertical building heights related to established building datum. ,Indicate treatment of visible mechanical equipment and abutting topography and grade relationship. 4. Roof Plan. A roof plan delineating mofing materials, direction and slope of roof;, relationship of exterior wall to roof, overhangs and covered areas; mechanical equipment areas and screening; and location and major dimensions for major roof elements. 5. Building Sections. Two building sections (one longitudinal and one latitudinal) showing the overall building solution with typical wall construction, foundation, parapet design, insulation methods, window, mechanical penetrations impact, relationship of various levels, floor to ceiling heights, and ceiling height and bookstack height coordination anticipating code compliant fire sprinkler installation. 6. Details. Detail sheets showing key conditions, such as, window and frame types, frame and door types, typical wall types, non-typical design-related detailing. 7. Interior Elevations'. Interior elevations showing typical and special spaces, and any built-in cabinetry or counter items. These drawings shall be of pre-final quality adequate to convey design intent. Basic dimensions shall be delineated, along with casework, counters, and other built-ins with heights and depths shown. 8. Reflected Ceiling Plan. Reflected ceiling plan integrated to show structural, mechanical, and electrical impacts, including Iow voltage systems, e.g. security, audio-visual, and public address system speakers. 9. Schedules. Schedules are to be non-repetitive and comprehensive with keying to floor plans and elevations; pre-final interior finishes, frame and door, window and glazing, and preliminary hardware. 10. Furniture, Furnishings, and Equipment Plan. Furniture, fumishings, and equipment plan with any -- special interior design features. Preliminary documentation of materials, finishes, and colom. '11. Signage Schedule and Plan. Signage schedule and plan indicating the size, type and nomenclature of all interior signs. 12. Assignable Square Footage Comparison. A tabulation of the assignable square footage for each area calted for in the final library building program compared to the assignable square footage shown on the floor . plan. Any changes from the accepted schematic plans shall be highlighted. 13. Engineering Plans and Specifications. A. Civil: Grading, drainage, and preliminary details for on-site and off-site work. B. Structural: Basic structural system and dimensions, structural and foundation design criteria, and preliminary sizing of major structural components. Final (Codified)Title 24 Library Bond Act Regulations Effective Date: January 3, 2002 C. Mechanical: Preliminary equipment and duct layout, approximate equipment sizes and capacities, required space for equipment~ chases, and clearance coordination with structural, acoustical and energy conservation measures, and visual impacts. D. Plumbing: Preliminary plumbing line~ muting within the building, point of entry gf water, gas, storm drains, and sewer to building and preliminary details. E~ 'Electrical: Electrical site .plan. Preliminary lighting plan and fixture schedule, single line diagram, preliminary power, data, and communication plans, security and fin alarm plans, and Iow-voltage plans. i. Lighting System Plan. Lighting system plan overlaid on the furnishings, equipment, and signage plan. Show all soumes of artificial illumination with a legend that indicates the type of light fixture. ii. Catalog "Cut" Sheets. Catalog 'cut' sheets for each lighting fixture showing the fixture configuration, type and lens. The cut sheets must be keyed to the legend on the plans for quick identification. iii, Electrical and Data Distribution Systems Plan. Electrical and data distribution systems plan overlaid on the fumishings, equipment, .and signage plan. Show all service panel boards, power outlets, telephone, data communication outlets, and audio-visual outlets with a legend that indicates the type of out~ets~ Also, include locations of book detection gates and security system components (surveillance cameras, motion and glass break detectors, magnetic door contacts, and card access system readers), and public address system speaker locations. F. Landscape: Preliminary planting and irrigation plans with preliminary details. 14. Draft Specifications. Draft specifications including comprehensive, abbreviated descriptions of size, character, and quality of methods, materials, and systems. Coordinate specifications with the drawings. Use Construcfion Specifications Institute (CSI) format with applicable section numbers. Include all engineering specifications, and special or supplementary conditions specific to the project. 15. Detailed Construction Cost Estimate. A Detailed Construciion Cost Estimate and Summary shall be prepared updating and refining the .Preliminary Constmcfion Cost Estimate of the project. The following shall be shown: (1) a breakdown for each major area of construction work in CSI format; (2) all estimates shall include individual item unit costs (materials, labor and equipment); quantities and total quantity costs; (3) sales tax; general contractor's construction indirects (general conditions, overhead and profit; subcontractor's mark-ups shall be listed separately; (4) the estimate shall separate the Project's building costs from site and utilities costs. (j) CONSTRUCTION DOCUMENTS AND SPECIFICATIONS REVIEW. The grant recipient shall provide the following:. 1. Complete Set of Construction Documents. A complete set of construction documents including all drawings, and specifications, structural calculations, and energy load calculations in accordance with the Building Code; and contract language, along with all other documentation required as part of the bid package. All building systems must be delineated fully to illustrate their pmposed scope and functions. 2. Final Construction Cost Estimate. A detailed Final Co~-struction Cost Estimate and Summary shall be prepared in CSI format, updating and refining the Detailed Construction Cost Estimate, including: (1) individual line items, unit costs (materials, labor, and equipment); quantities and total quantity costs; (2) sales tax; general contractor's construction indimcts (general conditions, overhead and profit; subcontractor's mark-ups shall be listed separately); and (3) the estimate shall separate the Project's building costs from site and utilities costs. (k) Final Review of Construction Documents. Once the State Librarian has accepted the construction documents and all of the local code compliance reviews have been completed, the grant recipient shall send to the State Library one (1) final copy of stamped and signed plans and specifications, which will be used by contractors when providing their bids. All sheets of the plans shall be signed, as well as the specifications cover by the amhitect or appropriate engineer. (I) Access Compliance. Grant recipient; upon receipt of DSA approval, shall provide documentation of DSA Access Compliance approval for the project to the State Librarian. (See Access Compliance by the Division of the State Architect authority as cited in Government Code Section 4450 et. seq., and the compliance procedures found in California Building Standards Code, Title 24, Code of Regulations, Part 1, Sections 5-101 et. seq.). Authority: Education Code Section 19992. Reference: Education Code Sections 19989, 19993. I~nal (Codified) Title 24 Library Bond Act Regulations Effective Date: January 3, 2002 7 16.704. Bookstacks. (a) Bookstack Installation Acceptance. No bookstacks may be installed, remodeled or moved until the State Librarian has reviewed and accepted in sequanco the following: 1. Specifications for the Bookstacks. Specifications for the bookstacks, which implement the standards in Part 2 of the California Buildthg Standards Code; and 2. Local Review and Approval of Bookstack Installation. The local review and approval of the bookstack contractor's calculations showing that the installation meets the specification. (b) Requirement for Bookstacks Installed at a Later Date. The requirement in Section 16-704(a) applies to bookstacks to be installed, remodeled or moved in any project receiving Library Bond Act funds. It also applies both to bookstacks included in the local construction contract and to bookstacks contracted for separately from the local construction contract, but installed within one year of the completion of the local construction contract. (c) Bookstack Installation Must Meet Specifications for 40 Years. The grant recipient or its successor in interest shall ensure that any bookstacks installed, moved or remodeled in any project during the forty (40) years following acceptance of the project by the local jurisdiction having title to the facility conform to the speci§cetions for library bookstacks in tho California Building Standards Code. ~ Authority: EducetJon Code Section 19992. Reference: Education Code Sections 19989 and 19999(a). t6-705. Floor Loads. (a) Standards for Floor Loads. Implement the Standards in Part 2 of the California Building Standai'ds Code. (b) Floor Load for Adjacent Areas to Bookstacks. If any floor areas in a project are adjacent to bookstacks and the bookstacks may expand to these adjacent areas, even if not originally so intended, those areas shall conform to the same floor load standards as required for the bookstacks. (Refer to California Building Standards Code, Part 2), Authority: Education Code Section 19992. Reference: Education Code Section 19989. 16-706. Renovations. (a) Public Library Renovation Requirements. Renovation of public library facilities shall ccnforrn to the California Building Standards Code, Title 24, California Code of Regulations requirements for renovation, except that: 1. Renovation Projects - California Historical Building Standards Code. Renovation of facilities classified as qualified historical buildings or structures under Health and Safety Code Section 18955 shall meet the requirements of the California Historical Building Standards Code instead of the requirements of the California Building Standards Code, Title 24, California Code of Regulations. 2. Renovation Projects - California Code for Building Conservation. Renovation projects that include ur~reinforced masonry shall conform to Part. 10 of the California Building Standards Code, the California Code for Building Conservation. Authority: Education Code Section 19992. Reference: Education Code Section 19989. 16-707. State Librarian Acceptance of Addenda and Change Orders. (a) Changes in Accepted Plans. Changes of the accepted plans or specifications shall be made by means of an addendum or change order sent to the address specified in Section 16-703(a). Final (Codified)Title 24 Library Bond Act Regulations Effective Date: January 3, 2002 8 (b) Addendum and Change Order Types Requiring State Librarian Review. A grant recipient shall submit to the State Librarian .for review and acceptance addenda or change orders that would: 1. Alter Use of Space. Alter the proposed use of all or part of the library building; 2. Change Square Footage of Space. Change the square footage by 10% Or more of a building space identified in the grant recipient's building program, and in the final construction documents accepted by the State Librarian; ,- 3. Decrease Library Components. Decrease the number of collections, readers seats, technology workstations, staff workstations and offices, meeting mom seating by more than 10%; 4. Change In Building Systems with Negative Impacts. Change the lighting, pOWer, or data distribution systems in a manner that negatively impacts the use of the building, furniture, and equipment by the public or staff; 5. Modify Access Compliance. Modify access compliance from what was approved by Division of State Architect's Access Compliance unit. (C) Addendum and Change Order Requirements. Addenda and change orders shall state the reason for the change and the scope of work to be provided, and where necessary, supplementary drawings shall be fumished to cleady describe the change. (d) Acceptance of Addenda or Change Orders. Upon receipt of any addenda or change orders requiring review in accordance with the preceding subsections, the State Librarian shall, within three (3) working days 'of receipt, review and: 1. Accept. Accept the addendum or change order; or 2. Return for Resubmlsslon. Return the addendum or change order, stating the reasons why it was not accepted, for revision or additional justification and resubmission. (el Addenda or Change Orders Issued as Submitted. If the State Librerlan has not accepted or returned the addendum or change order within three (3) working days, the addendum or change order may be issued as submitted. (fl All Other Project Addenda and Change Orders. All addenda or change orders not covered by Section 18-707(b) shall be issued without the State Librarian's review and acceptance. Authority: Education Code Section 19992, Reference: Education Code Sections 19989, 19995, and 19997. · 16-708. State Access to Construction and Records. Access to Construction Site and Project Records. The grant recipient shall provide the State Librarian reasonable access to the construction site and to project records. Authority: Education Code Section 19992. Reference: Education Code Sections 19992, 19993. Article 5.5. Fees. 16-800. Allowable Fees and Costs as Allowable Bond Act Costs. Allowable Project Fees and Costs. Any fees or costs authorized in these regulations pursuant to the Library Bond Act, including work required to meet California Building Standards Code requirements, may be included as eligible Library Bond Act project costs. Authority: Education Code Section 19992. Reference: Education Code Sections 19989 and 19990. Final (Codified) Title 24 Library Bond Act Regulations Effective Date: January 3, 2002 9 CALIFORNIA BUILDING STANDARDS CODE (Part 2. Title 24, C.C.R.) Effective Date: June 2, 2002 CALIFORNIA STATE LIBRARY Chapter 9 904.2.11.4 Automatic Sprinkler and Extinguishing Systems. For public libraries constructed with funds awarded under the California Reading and Literacy Imprevemenl and Public Library Construction and Renovation Bond Act of 2000: (a) Fire Sprinkler System Requirement. All ftbrades funded for new construction, including additions, shall have automatic fire sprinkler systems installed. (b) Fire Sprinkler System Requirement for Renovations of Existing Facilities. If there is no automatic fire sprinkler system in the existing facility, grant recipients shall be required to install a fire sprinkler system throughout the exlsUng facility. (c) Fire Sprinkler System Types. The grant recipient may choose, on approval by the local fire authority, from wet-pipe, dry- pipe or pre-action systems, utilizing listed standard, eady suppression fast response (ESFR), or on/off type sprinlder heads. (d) Book Return Rooms and Slots. Book return rooms with slots in extedor walls shall have an automatic sprinkler head and be of approved tire-resistive construction. Book return slots and book drops shall have an additional automatic sp#nkler head when shielded from the room sprinkler head. (e) System Monitoring Requiremen[ All fire protection systems shafi be monitored by a fire alarm supervising station in accordance with the National Fire Protection Association (NFPA) 72. (f) Alternate Fire. Extinguishing Systems for Specialized Areas. When approved by the fire authority having jurisdiction, other types of approved automatic fire-extinguishing systems may be utilized as an alternate to sprinklers in the following areas: rare book rooms, central computer rooms, and telecommunication rooms. (g) Automatic Sprinkler System Plan Requirement. Fire sprinkler system drawings shaft use the furniture plan as a background for coordination with furniture and bookstack location and height. Authority: Education Code Section 19992. Reference: Education Code Section 19989. Chapter 16 Table 16 - A Uniform and Concentrated Loads Use or Occupancy Uniform Concentrated Load Load 8. Libraries - Reading rooms tiO 1000 8. a. [For SL] Public libraries - Reading rooms 60 1000 Fixed-stack rooms 150 1500 Mobile compact stacks and microfilro storage 300 1500 Table 16-0 - Horizontal Force Factors Elements of Structures and Nonstructural Components and Equipment a R Footnote E. Permanent floor-supported cabinets and book stacks more 1.0 3.0 5 than 6 feet (1829 mm) in height (include contents). Authority: Education Code Section 19992. Relerance: Education Code Section 19989. Final (Codified)Title 24 Library Bond Act Regulations ~ Effective Date: June 2, 2002 10 APPENblX #1 CALIFORNIA STATE LIBRARY PAGE __ OF __ Office of Library Construction 1029 J Street, Suite 400 Sacramento, CA 95814 Facsimile: (916) 445-9200 E-maih Contact: STATE LIBRARY PLANS REVIEW FORM [ ] CONCEPTUAL [ ] SCHEMATICS [ ] DESIGN DEVELOPMENT [ ] CONSTRUCTION DOCUMENTS [ ] PROJECT NAME: PROJECT LOCATION: STATE LIBRARY PROJECT NO: # REVIEW COMMENT ACTION TAKEN DATE Final (Codified)Title 24 Library Bond Act Regulations ~ Effective Date: January 3, 2002 11 APPENDIX #1 (Continued) CALIFORNIA STATE LIBRARY PAGE __OF __ Office of Library Construction 1029 J Street, Suite 400 Sacramento, CA 95814 Facsimile: (916)445-9200 E-mail: Contact: STATE LIBRARY PLANS REVIEW FORM # REVIEW COMMENT ACTION TAKEN DATE Final (Codified)Title 24 Library Bond Act Regulations ~ ~" Effective Date: January 3, 2002 12 Office of Library Construction Title 24 App!icaUon Checklist Bond Act Grant Recipient Submittal Checklist '" Design Development Detail Checklist IFor CSL U~e: Reviewed by: Date: Project Number: Grant Recipient State Library Use Use SUBMITTAL REQUIREMENTS Inoluaed in Received in NOTE~ Submittal? Submittal? YES NO YES NO 1 Site Plan ~ ~ ~ ~ Se~on 1~703, (i)(~), p. 6 All buildings dimensioned from adja~nt structures ~ ~ ~ ~ or o~er cHti~l site features "Datum elevations atall entries ~ ~ ~ ~ Sffeet lines and grades ~ ~ ~ ~ Pmpe~ lines ~ ~ ~ ~ Required se~acks ~ ~ ~ ~ Required easements ~ ~ ~ ~ Required pa~ing ~' ~ ~ ~ Required sidewalks ~ ~ ~ ~ Prelimina~ site and e~eHor building lighting ~ ~ ~ ~ Iden~tion of fi~ure ~pes ~ ~ ~ ~ ~ Routing of sewer, water, gas and o~er utilities ~ ~ ~ ~ Site de~ilin~pi~l e~emal elements ~ ~ ~ ~ 2 Floor Plane ~mplete ~n~onal layo~ ~ ~ ~ ~ ~mplete mom designations ~ ~ ~ ~ ~1 major dimensions sho~ ~ ~ ~ ~ ~1 cfiti~l dimensions shown ~ ~ ~ ~ All ~lumns sho~ ~ ~ ~ ~ 3 ~terior Elevations ~ ~ ~ ~ Sa~ion ~703, (i)(3), p. 6 Full-height facades shown ~ ~ ~ ~ Type and e~ent of e~erior finishes ~ ~ ~ ~ All o~nings including fenestration shown ~ ~ ~ ~ Overall ve~l building heights shown ~ ~ ~ ~ Treatment of visible mechani~l equipment shown ~ ~ ~ ~ Office of Library Construction Title 24 Application Checklist Grant State Library Recipient Use Use SUBMITTAL REQUIREMENTS Included In Received in NOTES Submittal? Submittal? YES NO YES NO Treatment of abutting topography and grade [] [] [] [] relationship 4 Roof Plan [] [] [] [] Section 16-703, (i)(4)~ p. 6 Roof materials delineated [] [] [] [] Direction and slope of roof [] [] [] [] Relationship of extedor wall to roof [] [] [] [] Relationship of extedor wall to overhangs [] [] [] [] Relationship of extedor wall to covered areas [] [] [] [] Mechanical equipment areas and screening [] ' [] [] [] Location and major dimensions for major roof [] [] [] [] etaments 5 Building Sections [] [] [] [] Section 16-703, (i)(5), p. 6 One longitudinal [] [] [] [] One latitudinal [] [] [] [] Typical wall construction shown [] [] [] [] Typical foundation [] [] [] [] Typical parapet design [] [] [] [] Typical installation methods [] [] [] [] Impact of typical window penetrations shown Impact of typical mechanicel penetrations shown [] [] [] [] Relationship of various levels shown [] [] [] [] Floor to ceiling heights shown [] [] [] [] Ceiling height, bookstack height, and fire sprinkler [] [] [] [] system coordination shown § Details [] [] [] [] Section 16-703, (i)($), p..6 Key conditions shown [] [] [] [] Window and frame types [] [] [] [] Frame and door types [] [] [] [] Typical wall types [] [] [] [] Non,typical design-related detailing [] '~ [] [] [] 7 Interior Elevations [] [] [] [] Section 16-703~ (i)('/), p. 6 Typical and special spaces shown [] [] [] [] Built-in cabinetry or counters shown []' [] [] [] Basic dimensions delineated [] [] [] [] Casework, counters, and other built-ins [] [] [] [] dimensions, includin~l height and depth 8 Reflected Ceiling Plan [] [] [] [] Section 16-703, (i)(8),p. 6 Structural, mechanical, and electrical impact [] [] [] [] shown Including Iow voltage systems, such as: [] [] [] [] secu ty [] [] [] [] Audio-visual [] [] [] [] Public address system speakers [] [] [] [] 9 Schedules [] [] [] [] Design Development Detatl Checklist Page 2 of 5 12/6/02 Offico of Library Construction Title 24 Application Checklist Grant State Ubrary Recipient Use Use SUBMITTAL REQUIREMENTS Included In Received in NOTES Submittal? Submittal? ' ' ~ YES NO YES NO Keyed to floor plans [] [] [] [] Non-repetitive and comprehensive [] [] [] [] Keyed to elevations [] [] [] [] Non-repetith/e and comprehensive [] [] [] [] Pre-final interior finishes [] [] [] [] Pre-final frame and door types [] [] [] [] Pre-final window and glazing [] [] [] [] Preliminary hardware [] [] [] [] 10 Furniture; Furnishings and Equipment Plan [] [] [] [] Section 16-703, (i)(fO), p. 6 Special intedor design features [] [] [] [] Preliminary materials, finishes, and colors [] [] [] [] 11 SIgnage Schedule and Plan [] [] [] [] Section 16-703~ (i)(11), p. 6 · Size of all interior signs [] [] [] [] Type of all interior signs · [] [] [] [] Nomenclature of all intedor signs [] [] [] [] 12 Assignable Square Footage Comparison [] [] [] [] Section 16-703~ (i)(12), p. 6 Assignable square footage for each area identified [] [] [] [] in the Final Library Building Program Assignable Square Footage shown on Floor Plan [] [] [] [] Changes from schematic submittal highlighted [] [] [] [] 13 Engineering Plans and Specifications [] [] [] [] Section 16-703, (i)(13), p. 6 Civil [] [] [] [] Section 16-703 (i)(13)(A)~ p. 6 Grading [] [] '[] [] Drainage [] [] [] [] Preliminary details for off-site work [] [] [] [] Preliminary details for on-site work [] [] [] [] s uctu a [] [] [] [] Section 16- 703-~i)(13 )(B ), p. 6 Basic structural system and dimensions [] [] [] [] shown Structural design cdteria [] [] [] [] Foundation design criteria [] [] [] [] Preliminary sizing of major structural [] [] [] [] components Mechanical [] []. [] [] Section 16-703 ~i~(13)(C), p. 7 Preliminary equipment and duct layout [] [] [] [] Approximate equipment sizes and capacities [] [] [] [] Required space for equipment and chases [] [] [] [] Coordination with structural systems [] [] [] [] Coordination with acoustical systems [] [] [] [] Coordination with energy conservation [] [] [] [] measures Coordination with visual impacts [] [] [] [] Plumbing [] [] [] [] Section 16-703 (i)(13)(D), p. 7 Design Development Detail Checklist Page 3 of 5 12J6/02 Office of Library Construction Title 24 Application Checklist Grant Recipient State Library Use Use SUBMITTAL REQUIREMENTS Included In Received in NOTES Submittal? Submittal? YES NO YES NO Routing of preliminary building plumbing lines [] [] [] [] Point of entry for water [] [] [] [] Point of enby for gas [] [] [] [] Point of entry for storm drainage [] [] [] [] Point of enby for sewer [] [] [] [] Preliminary details [] [] [] [] Electrical [] [] [] [] Section 16-703 (i)(13)(E), p. 7 Electrical site plan [] [] [] [] Electrical building plan [] [] .[] [] Preliminary lighting plan [] [] [] [] Preliminary fixture schedule [] [] [] [] Single line diagram [] [] []' [] Preliminary power, data and [] [] [] [] communication plans Preliminary security plan [] [] [] [] Preliminary tire alarm plan [] [] [] [] Preliminary Iow voltage plan [] [] [] [] Lighting System Plan [] [] [] [] Section 16-703 (i)(13)(E)(i), lo. 7 Overlaid on Fumitura, Fumishings, and' [] [] [] [] Equipment Plan and Signage Plan Artificial illumination sources shown [] [] [] [] Legend for type of light fixtures shown [] [] [] [] Catalog "Cuff Sheets [] [] [] [] Section 16-703 (i)(13)(E)(ii), p. 7 "Cuff sheet for each lighting fixture [] [] [] [] Fixture configuration, type and lens [] [] [] [] shown Keyed to legend on the plans [] [] [] [] Electrical Data and Distribution Systems Plan [] [] [] [] Section 16-703 (i)(13)(E)(iii), p. 7 Overlaid on Furniture, Furnishings, and [] [] [] [] Equipment Plan All service panel boards shown [] [] [] [] Power outlets shown [] [] [] [] Telephone and data communication outlets [] [] [] [] shown Audio-visual outlets shown [] [] [] [] Legend showing type of outlets [] [] [] [] Book detection gates location [] [] [] [] Security system components locations [] [] [] [] Surveillance cameras [] [] [] [] Motion and glass break detectors [] [] [] [] Magnetic door contacts [] [] [] [] Card access system readers [] [] [] [] Public address system speaker locations [] [] [] [] Landscape [] [] [] [] Section 16-703 (i)(13)(F), p. 7 Preliminary planting plan [] [] [] [] Preliminary irrigation plan [] [] [] [] Design Development Detail Checklist Page 4 of 5 12J6/02 Office of Library Construction Title 24 Application Checktist Grant Recipient State Ubrary Use Use SUBMITTAL REQUIREMENTS Included In Received in NOTES Submittal? Submittal? ' , YES NO YES NO Preliminary details [] [] [] [] 14 Draft Specifications Comprehensive, abbreviated descriptions of size, character, and quality of methods, materials, and [] [] [] [] systems Coordinate with drawings [] [] [] [] CSI format with applicable section numbers [] [] [] [] Include all engineering specifications [] [] [] [] Special or supplementary conditions specific to [] [] [] [] ~ the project 15 Detailed Construction Cost Estimate Summary of Cost Estimate [] [] [] [] Breakdown for each major area of construction [] [] [] [] work in CSI format Include individual item unit costs (materials, labor, and equipment) [] [] [] [] Ouanti§es and total quantity costs [] [] [] [] Sales tax [] [] [] [] General contractor's construction indiracts (general conditions, overhead and profit) [] [] '[~ [] Subcontractor's mark-ups listed separately [] [] [] [] Project's building costs listed separately from site [] [] ~ [] [] and utilities costs Design Development Detail Checklist Page 5 of 5 12/6/02 Office of Library Construction Title 24 Application Checklist Bond Act Grant Recipient Submittal Checklist Schematic Detail Checklist For CSL Use: I Reviewed.by:, Date: Project Number: Grant Recipient State Ubrary Use Use SUBMITTAL REQUIREMENTS Included in Received in NOTES Submittal? Submittal? ', YES .NO YES NO Final Library Building Program [] [] [] [] Section 16-703 (h}(l~, p. 4 Preliminary code information [] [] [] [] Section 16-703 (h)(2), p. 5 Occupancy [] [] [] [] Construction type [] [] [] [] Site access [] [] [] [] Building access [] [] [] [] Applicable seismic provisions [] [] [] [] Applicable energy provisions [] [] [] [] Planning compliance information [] [] [] [] Environmental compliance information [] [] [] [] Other code applications for project specific [] [] [] [] conditions Site Plan Section 16-703 (h)(3), p. 5 [] [] [] [] Library building footprint [] [] [] [] Parking [] [] [] [] Number of spaces [] [] [] [] Number of accessible spaces [][] [] [] Location of accessible spaces [] [] [] [] Existing trees and/or other features remaining in original locations [] [] [] [] Access ddves [] [] [] [] Future expansion of building [] [] [] Future expansion of parking [] [] [] [] North arrow [] [] [] [] Clear property lines per the project boundary survey submitted at ~rant application [] [] [] [] Floor Plan Section ~6-703 (h)(4), p. 5 [] [] [] [] Schematic Detail Checklist Page 1 of 4 12/6/02 Office of Library Construction Title 24 Application Checklist Grant State Ubrary Recipient Use Uae SUBMITTAL REQUIREMENTS incfuded In Received in NOTES Submittal? Submittal? YES NO YES NO Spaces listed in the Final Library Building Program [~] [] [] []' Identifies area/space name assigned in the Final [] [] [] [] Library Building Program All columns shown [] [] [] [] Identifies all functional areas [] [] [] [] Assignable [] [] [] [] Non-assignable [] [] [] [] Furniture and Equipment Plan [] [] [] [] Section 16-703 (h)(5), p. 5 Identifies all furniture and equipment based on the [] [] [] [] Final Library Building Program Computer generated plan [] [] [] [] Drawn to scale [] [] [] [] All columns shown [] [] [] [] Plan coordinated with floor plan [] [] [] [] Cdtical dimensions shown [] [] [] [] Overall dimensions [] [] [] '[] Dimensions between columns [] [] [] [] Dimensions for exiting compliance [] [] [] [] Dimensions for access compliance [] [] [] [] Other dimensions to demonstrate required quantity of fumiture and equipment fits in [] [] [] [] proposed buildin~l Assignable Square Footage Tabulation Section 16-703 (h)(6), p. 5 Assignable square footage for each area identified [] [] [] [] in the Final Library Building Program Assignable square footage shown on floor plan [] [] [] [] Collection Tabulation SecUon 16-703 (h)(7), p. 5 Amount of collection materials called for in the [] [] [] [] Final Library Building Program Amount of collection materials that can be housed [] [] [] [] in the proposed Furniture and Equipment Plan Conversion factors utilized [] [] [] [] Technology Workstations Tabulation Section 16-703 (h)(8), p. 5 Number of technology workstations by area called [] [] [] [] for in the Final Library Building Program Number of technology workstations shown on the [] [] [] [] Furniture and Equipment Plan Readers' Seats Tabulation Section 16-703 (h)(9)~ p. 5 Number of readers' seats by area called for in the [] [] [] [] Final Library Building Program Number of readers' seats shown on the Fumitura [] [] [] [] and Equipment Plan Exterior Elevations [] [] [] [] Section 16-703 (h)(10), p. 5 Elevations for all four (4) sides [] [] [] [] Locations of openings [] [] [] [] Locations of roof lines [] [] [] [] Schematic Detail Checklist Page 2 of 4 12/6/02 Office of Library Construction Title 24 Application Checklist Grant Recipient State Ubrary Use Use SUBMITTAL REQUIREMENTS Included In Received in NOTES Submittal? Submittal? ' , ~ YES NO YES NO Locations of grade lines [] [] []. [] Roof Plan [] [] [] [] Section 16-703 (h)(11), p. 5 Roofing matedal [] [] [] [] Roof slope and direction of slope [] [] [] [] Roof overhangs [] [] [] [] Major roof elements and relationship to exterior [] [] [] [] wall of buildin~l Building S, ectlons [] [] [] [] Section 16-703 (h)(12), p. 5 Two sections ' ' Longitudinal E]I B I [] [ [] Latitudinal [] [] I[] Engineering Plans and Specifications Section 16.703 (h)(13), p. 5 civ, [] [] [] [] Secb'on 16.703 (h)(13)(A), p. 5 On-site utilities [] [] [] [] Off-site utilities [] [] [] [] Fire protection [] [] [] [] Drainage [] [] [] [] Paving [] [] [] [] Grading [] [] [] [] Section 16-703 (h)(13)(B), p. 5 Basic structural materials [] [] [] [] Basic structural systems []- [] [] [] Structural analysis [] [] [] [] Development of design solutions [] [] [] [] Mechanical [] [] [] [] Section 16-703 (h)(13)(C,), p. 5 Energy source [] [] [] [] Heating. ventilating and air conditioning (HVAC) [] [] [] _ [] Energy conservation [] [] [] [] Plumbing [] [] [] [] Fire protection [] [] [] [] Security systems [] [] [] [] Electrical [] [] [] [] Section 16-703 (h)(13)(O), p. 5 Power and data [] [] [] [] Communication [] .[] [] [] Lighting [] [] [] [] Fire and security systems [] [] [] [] General space requirements [] [] [] [] Landscape [] [] [] [] Section 16-703 (h}(13)(E), p. 5 Conceptual design solutions based on program [] [] [] [] requirements Land forms [] [] [] [] Lawns and plantings [] [] [] [] Schematic Detail Checklist Page 3 of 4 12/6/02 Office of Library Construction Title 24 Application Checklist Grant State Library Recipient Use usa NOTES SUBMITTAL REQUIREMENTS Included In Received in Submittal? Submittal? YES NO YES NO Physical site characteristics [~ [--I' [] [] Site design[] [] [] [] Environmental objectives [] [] [] [] Outline Specifications [] [] [] [] Section 16-703 (h)(14)~ p. 6 Type and quality of building systems [] [] [] [] Basic components [] [] [] [] Components unique to the project [] [] [] [] Outline engineering specifica§ons included [] [] [] [] Preliminary Construction Cost Estimate [] [] [] [] Section 16-703 (h)(15)~ p. 6 Based on most recent schematic design studies [] [] [] [] Based on current and historic area, volume, or [] [] [] [] other unit costs Summary of estimate in assemblies (or CSI) [] [] [] [] format Schematic Detail Checklist Page 4 of 4 12/6/0z Office of Library Construction. Title 24 Application Checklist Bond' Act Grant Recipient Submittal Checklist Construction Documents Detail Checklist I For CSL Use: [ Reviewed by:. Date: Project Number: Grant Recipient State Library Use Use SUBMITTAL REQUIREMENTS Included in Received in NOTES Submittal? Submittal? -- YES NO YES NO ~O~C ~ommen~ froffi~Des gn D~v~lo~ment ~wmgs: :2''~ . ~.~ : :~'xz ~x ;'~ ~ x~ . 1 Complete Set of Construction Documen~ . Se~ion 1~ Z03~ ~(1)~ p. 7 NI dinings required for bid package All spedfl~fions required for bid package Stm~uml ~lculafions in a~rdan~ wi~ the Building ~de Enemy load ~l~lafions in a~ance wi~ ~e Building ~de Contm~ language and all o~er documentation required as pad of ~e bid pa~age All building systems delineat~ ~lly to illus~te · eir s~pe and ~ncfions Final Detailed Construction Cost Estimate Se~on 1~703, 0](2), p. 7 · Summa~ of ~e ~ Estimate Prepared in CSl fo~at ' Individual line items, unit ~s~ (materials, labor, and equipment) Quantities and to~l quanti~ ~sts General ~ntm~ofs ~ns~on indire~ (general ~ndi~ons, ove~ead and profit) Sub~ntm~ofs ma~-ups listed separately Pmje~'s building ~sts listed sepamtaly ~om site and ufili~es ~s~ Construction Documents Detail Checklist Page I of 1 12/6/02 Office of Library Construction Title 24 ApplicatJon Checklist Bond Act Grant Recipient Submittal Checklist Finol Review of Construction Documents Defoil Checklist I For CSL Use: Reviewed by: Date: Project Number: Grant Recipient State Library Use Use SUBMITTAL REQUIREMENTS Included in Received in NOTES Submittal? Submittal? YES NO YES NO One {1) Final Copy;~of-:Complet~ Stamped and signed, ~ ~' ' ' ~ ~ ' :~ ;~,ne ('1) Copy o[Al! Suppoi-tlng Docum?nts Re~u~red ~2;-~ ·*~ ~" ; ~'~'~ ~ I ~mplete set of ~n~on bid documents ~ ~ ~ 2 Local ~de complian~ reviews and approvals ~ ~ ~ documented on plans 3 NI drawing shee~ s~mped by archite~ or ~ ~ ~ appropriate engineer 4 All drawing sheets signed by archite~ or appropriate ~ ~ ~ ~ engineer 5 Spec~fions ~ver s~mped by archite~ ~ ~ ~ 6 Specffi~flons ~ver signed by amhite~ ~ ~ ~ 7 DSA ac~ss ~mpliance approval documen~on ~ ~ ~ Final Review of Construction Documents Detail Checklist Page 1 of I 12/6/02 'STATE LIBRARY PLANS REVIEW FORM CALIFORNIA STATE LIBRARY PAGE 1 OF 1 Office of Library Construction 1029 J Street, Suite 400 , ~. Sacramento, CA 95814 Facsimile: (916) 445-9200 ' E-maih bsilk en ('~,libary.ca.q ov Contact: Barbara Silken (916) 445-9617 [ X] CONCEPTUAL [ ] SCHEMATICS . [ ] DESIGN DEVELOPMENT [ ] CONSTRUCTION DOCUMENTS [ ] PROJECT NAME: Victoria Gardens Library STATE LIBRARY PROJECT NO: 1030 PROJECT LOCATION: Cit~ of Rancho Cucamonga I # REVIEW COMMENT I ACTION TAKEN DATE The conceptual drawings submitted do not provide sufficient detail to enable staff to comPlete the required review. Providing our office with a more detailed set of conceptual drawings before moving on to schematic drawings will assist both the staff and you in verifying the square footages and in assessing the best possible adjacencies for programmed spaces. Submitting drawings at this point will minimize possible required changes at the later design stages. Staff was able to determine that the programmed square footages listed on the floor plan are inaccurate according to the graphic drawing scale shown on the floor plan. Please contact us for details. December 19, 2002 R A N C H O C U C A M O N G A PUBLIC L~BRARY S ffReport DATE: January 9, 2003 TO: President and Members of the Library Board of Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: LIBRARY BOARD LIAISONS RECOMMENDATION: That the Library Board review proposed descriptions of duties for Board member liaison positions, and take appropriate action. Recognizing the current vacancy on the Board, such action could include delaying new appointments until the Board is "whole". BACKGROUND/ANALYSIS: In March of 2002, the Library Board determined the liaison positions below and asked Staff to create a "job description" which was subsequently approved by the Board. Included in the description are the current appointees. School Services/Bookmobile (Current appointee: Joyce Womack) · Work with the Library Foundation Board in contacting School Districts for the Telethon event. · Promote library events and needs to the School Districts. · Promote the use of the Kidsmobile to the schools. · Propose ways that the Library can support the mission of the schools. · Support School/Library partnerships at Council or other civic meetings. · Be prepared to speak on Library activities and services to the schools. · Help promote partnerships between schools and the Library. Business Services (Current appointee: Dobbin Lo) · Work with the Library Foundation Board in contacting local businesses and the Chamber of Commerce in promoting the annual Telethon. · Promote library events and services to business, emphasizing what the library can offer the businessperson. · Advise on key areas of additional services to business. · Be prepared to speak on Library activities and services to businesses. · Help promote partnerships between businesses and the Library. Foundation Board (Current appointee: Donna Bradshaw) · Serve as a Director on the Library Foundation with all voting powers. · Attend monthly and special meetings. · Report to the Library Board on the activities of the Foundation. · Work with the Foundation on the Library Telethon and other fundraising projects. Literacy Services (Current appointee: Donna Bradshaw) · Work with Literacy Staff from the joint Rancho Cucamonga and Upland Library program to provide and improve literacy services. · Attend all Literacy functions to thank volunteers. · Attend tutor/training workshops to meet and greet new volunteers. · Support literacy projects at Council and other civic meetings. · Be prepared to speak on Literacy activities and services. · Help promote partnerships between community agencies and the Library. Senior Services (Current appointee: Vacant) · Promote library events and services to seniors, emphasizing what the library can offer the senior. · Advise on key areas of additional services to seniors. · Support Senior Services at Council or other civic meetings. · Be prepared to speak on Library activities and services to the seniors. Technology Services (Current appointee: Ravenel Wimberly) · Promote currently available technology to the residents, emphasizing what the library can offer the senior. · Advise on potential services the library might offer through technology. · Participate on panels and focus groups involving technology. · Support Library Technology initiatives at Council or other civic meetings. · Help promote partnerships that will bring more innovative technology to the Library. Young Adult Services (Current appointee: Joyce Womack, Vacant) · Promote currently available technology to the residents, emphasizing what the library can offer the senior. · Advise on potential services the library might offer to Young Adults. · Assist in developing a Young Adult Board for the Rancho Cucamonga Public Library. · Participate on panels and focus groups involving service to Young Adults · Support Young Adult services at Council or other civic meetings.