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Home My WebLink About2003/09/04 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA ¥I¥IAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ~ ~,~dO~,. at //-' ~ ~'~' , I posted a true and correct copy of the meeting agenda dated ~Q~. ~, ~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on ~ J~-~ , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga ¥ivian.Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 7:00 p.m. September 4, 2003 Opici Room Lions Center West 9191 Baseline Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tern Rex Gutierrez, Councilmember Robert J. Howdyshell, Councilmember Donald J. Kurth, M.D., Councilmember Members Ravenel Wimberly, President Dobbin Lo, President Pro Tern Donna Bradshaw, Member Rebecca Guerrero, Member Joyce Womack, Member LIBRARY BOARD OF TRUSTEES AGENDA- SEPTEMBER 4, 2003 1 A. CALL TO ORDER 1. Roll Call: Bradshaw _, Guerrero , Lo ., Wimbedy___ and Womack B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office - Oath of Office will be administered to re-appointee Ravenel Wimberly. c. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: June 12, July 10 and August 14, 2003 1 o. LIBRARY DIRECTOR'S STAFF REPORTS II The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: report presented by staff. 9 2. Budget Report: report presented by Deborah Clark, Library Director. 3. Victoria Gardens Library: update on the progress of the project. Oral report by staff. 4. Bookmobile Report: update by Robert Karatsu, Library Services Manager. Oral report. 5. Adult Services Issues: Update by Robert Karatsu, Library Services Manager and Michelle Perera, Reference Services Coordinator. 6. Bookclub Report: Oral report by Karye Hood, Reference Librarian. '~ LIBRARY BOARD OF TRUSTEES AGENDA 2 SEPTEMBER 4, 2003 i C~c~o~ 7. Children's Services Issues: Update by Renee Tobin, Senior Librarian. Oral report. a. Summer Reading Program b. Ready Set Read! "OA "US,NESS II The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. 2. Understanding the Patriot Act's Impact on Public Libraries: Oral update by Deborah Clark, Library Director. Carried over from June 12, 2003. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda. ]lH. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, August 28, 2003, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. I R A N C H O C U C A M O N G A PUBLIC LIBRARY Staf:f Report DATE: September 4, 2003 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the June 12 and July 10, 2003, meetings. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and special meetings of the Library Board of Trustees listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. D~e~/~~Oj~j/pe ctfu ,,y submitted. Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on June 12, 2003, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:31 p.m. by President Wimberly. Present were Boardmembers Clark and Lo. Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager, Renee Tobin, Senior Librarian, Michelle Perera, Reference Services Coordinator and Vivian Garcia, Senior Administrative Secretary. B. CONSENT CALENDAR B1. Approval of Minutes: May 8, 2003 MOTION: Moved by Member Lo to accept the minutes of May 8, 2003, seconded by Member Clark. Motion carried, 3-0-2 (with Bradshaw and Womack absent). B2. Approval of Resolution No. VLB01-004 MOTION: Moved by Member Lo to accept the Resolution, seconded by Member Wimberly. Motion carried, 3-0-2 (with Bradshaw and Womack absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status report: oral report presented by staff. Deborah Clark, Library Director, stated that the May statistics would be available next month. Robert Karatsu, Library Services Manager, stated that staff had added new data bases to the Library's website, Chilton's Repair and a new business data base. Deborah Clark, Library Director, stated that staff had applied for two grants. One (1) was to Verizon, a wireless program for the bookmobile for $50,000. The second (2) grant was to Pac Bell (SPC) for $47,000. Staffshould receive information on the status of the grants during the month of September. Library Board Minutes June 12, 2003 Page 2 C2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget with the Library Board. C3. Victoria Gardens Library, update on the progress of the project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, updated the Library Board on the status of the Victoria Gardens Branch Library. C4. Bookmobile Report: update by Robert Karatsu, Library Services Manager. Oral report. Robert Karatsu, Library Services Manager, stated staff was working with the vendor to resolve the problem with the graphics on the new bookmobile. In terms of the collection, there are a total of 7,000 items to be shelved on the bookmobile. C5. Summer Reading Program: oral report by Renee Tobin, Senior Librarian. Renee Tobin, Senior Librarian, gave an oral report on the status of the Summer Reading Program to the Library Board C6. Holiday Closures! report by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the Holiday Closure list with the Members. MOTION: Moved by Member Lo to accept the Holiday Closures for 2003/2004, seconded by Member Clark. Motion carded, 3-0-2 (with Bradshaw and Womack absent). D. BOARD BUSINESS D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons on thc following services: i) Distribution of new roster ii) Oral reports by Members Library Board Minutes June 12, 2003 Page 3 The roster was presented to Members. Member Wimberly presented an oral update to the Board on the PAL (Promoting Arts and Literacy) campaign. D2. Understanding the Patriot Act's impact on Public Libraries. Report by Deborah Clark, Library Director. Member Lo asked that this item be returned at the next meeting when full membership of the Library Board is present. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Library FoUndation Board Report E2. Senior Report E3. ID-A-Kid Update E4. Patriot Act Report E5. Bookmobile Report F. COMMUNICATIO1NS FROM THE PUBLIC None G. ADJOURNMENT MOTION: Moved by Member Lo to adjourn to July 10, 2003, at 6:30 p.m., seconded by Member Clark. Motion carded, 3-0-2 (with Bradshaw and Womack absent). Meeting adjourned at 7:12 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on July 10, 2003, in the Opici Room of Lions Center West, located at 9191 Baseline, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were Members Bradshaw and Womack. Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager, Renee Tobin, Senior Librarian, Michelle Perera, Reference Services Coordinator and Vivian Garcia, Senior Administrative Secretary. B. CONSENT CALENDAR BI. Approval of Minutes: June 12, 2003 Unable to make a motion, due to lack of a quorum for the minutes. C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status report: oral report presented by staff. Deborah Clark, Library Director, presented an oral report to the Board. Renee Tobin, Senior Librarian, stated that the Summer Reading Programs provided by Mervyns's were so popular that staff had booked a second performance each week to acconunodate all of the children. Michelle Perera, References Services Coordinator, stated she had received Comment Cards from a couple of patrons stating that Adam Tuckerman, Library Clerk for the Technology Center, had given them excellent customer service in helping them. C2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget with the Library Board. C3. Victoria Gardens Library, update on the progress of the project. Or.al report by Deborah Clark, Library Director. Library Boa/d Minutes July 10, 2003 Page 2 Deborah Clark, Library Director, updated the Library Board on the status of the Victoria Gardens Branch Library. C4. Bookmobile Report: update by Robert Karatsu, Library Services Manager. Oral report. Robert Karatsu, Library Services Manager, updated the Board on the Bookmobile. C5. Adult Services Issues: update by Robert Karatsu, Library Services Manager and Michelle Perera, Reference Services Coordinator. a. Databases now available at the Library. Michelle Perera, Reference Services Coordinator, gave an oral report on the new data bases now available at the Library. C6. Children's Services Issues: Update by Renee Tobin, Senior Librarian. Oral report. a. Summer Reading Program b. ID-A-Kid Update Renee Tobin, Senior Librarian, presented an oral report on the Summer Reading Program. Renee Tobin, Senior Librarian, stated that the ID-A-Kid program went well. A total of 24 children were fingerprinted. C7. Children's Intemet Protection Act: Informational item. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the handouts with the Board. D. BOARD BUSINESS D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. Member Womack introduced Maegan Ridley, possibly a new Young Adult Liaison. Library Board Minutes July 10, 2003 Page 3 Member Wimberly gave an oral update on the PAL Campaign. D2. Understanding the Patriot Act's impact on Public Libraries. Report by Deborah Clark, Library Director. After discussion, the Members decided to approve the Confidentiality of Library Records Policy and to bring back the item for discussion with a full Board at the next meeting to discuss whether or not to post information to the public on the impact of this Act. MOTION: Moved by Member Womack to approve the Confidentiality of Library Records Policy, seconded by Member Bradshaw. Motion carried, 3-0-2 (with Clark and Lo absent). E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Patriot Act Report E2. Bookmobile Report E2. Liaison Reports E3. Bookclub Report F. COMMUNICATIONS FROM THE PUBLIC None G. ADJOURNMENT MOTION: Moved by Member Bradshaw to adjourn., seconded by Member Wimbcrly. Motion carried, 3-0-2 (with Clark and Lo absent). Meeting adjourned at 7:41 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, August 14, 2003, at 6:30 p.m. in the Opici Room of Lions Center West, located at 9191 Baseline', Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: R A N H O C U C A M O N G A P lIB L I C LIBRARY Staff Report DATE: September 4, 2003 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 2002~2003 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month and will be available at the meeting. Schedule B, titled "Balance Sheet FY 2002/2003" is a report balancing income vs. projections for the current fiscal year to date and will be available at the meeting. Schedule C, titled "Library Expenditures "2002/2003" is an accounting of all funds expended in the current fiscal year and will be available at the meeting. FISCAL IMPACT None 1)1 STATISTICS Jul-03 Jul-02 FY 2002/03 FY 2001/02 Days Open 30 30 30 30 Items Borrowed 70,679 66,686 70,679 66,686 Average Daily 2,356 2,223 2,356 2,223 % Change 6% 6% Archibald Library 69,630 65,559 69,630 65,559 Average Dai~y 2,321 2,185 2,321 2,185 % Changed 6% 6% Kidsm obile 1,049 1,127 1,049 1,127 % Changed -7% -7% Patrons Registered 974 1,004 974 1,004 Average Daily 32 33 32 33 % Change -3% -3% Information Questions 7,745 7,689 7,745 7,689 Average Daily 258 256 258 256 % Change 1% 1% Library Visitors 39,677 36,812 39,677 36,812 Average Daily 1,323 1,227 1,323 1,227 % Change 8% 8% Children's Programs 1,268 1,140 1,268 1,140 # of Sessions 26 26 26 26 Aver, Per session 49 44 49 44 % Change 11% 11% Technology Center Visitors 1,115 984 1,115 984 % Change 13% 13% Items Classified 1,993 2,258 1,993 2,258 % Change -12% -12% Volunteer Hours 937 941 937 941 % Change 0% 0% ADULT SERVICES Information Questions 5,125 5,125 5,125 5,125 Average Daily 171 171 171 171 % Change 0% 0% Programs/Classes Attendance 20 20 20 20 # of Sessions I I 1 1 Aver. per session 20 20 20 20 Tours/Group Visits Attendance 0 0 0 0 # of Sessions 0 0 0 0 Aver. per session 0 0 0 0 CHILDRENS SERVICES information Questions 2,620 2,564 2,620 2,564 Average Daily 87 85 87 85 % Change 2% 2% Toddler Time 87 167 87 167 # of Sessions 4 6 4 6 Aver. Per session 22 28 22 28 Preschool Storytime Attendance 226 201 226 201 # of Sessions 8 8 8 8 Aver. per session 28 25 28 25 Afterschool Storytime Attendance 0 0 0 0 # of Sessions 0 0 0 0 Aver. per session 0 0 0 0 Family Storytime Attendance 214 ' 334 214 334 # of Sessions 6 6 6 6 Aver. per session 36 56 36 56 Outreach Storytimes 0 0 0 0 # of Sessions 0 0 0 0 Aver. per session 0 0 0 0 Special Events Program Attendance 741 438 741 438 # of Sessions 8 6 8 6 Aver. per session 93 73 93 73 Back to Basics Program 0 0 0 0 # of Sessions 0 0 0 0 Aver. Per session 0 0 0 0 Group Visits to Library Attendance 0 66 0 66 # of Sessions 0 3 0 3 Aver. per session 0 22 0 22 School Visits by Staff 0 0 0 0 # of Visits 0 0 0 0 STATISTICS Aug-03 Aug-02 FY 2002/03 FY 2001/02 Days Open 29 31 59 61 Items Borrowed 55,234 57,245 125,913 123,931 Average Daily 1,905 1,847 2,134 2,032 % Change 3% 5% Archibald Library 54,604 56,591 124,234 122,150 Average Daily 1,883 1,826 2,106 2,002 % Changed 3% 5% Kidsmobile 830 654 1,879 1,781 % Changed -4% -6% Patrons Registered 756 876 1,730 1,880 Average Daily 26 28 29 31 % Change -8% -5% Information Questions 6,145 5,048 13,890 13,737 Average Daily 212 195 235 225 % Change 9% 5% Library Visitors 33,093 35,432 72,770 72,244 Average Daily 1,141 1,143 1,233 1,184 % Change 0% 1% Children's Programs 1,124 875 2,392 2,015 # of Sessions 11 14 36 39 Aver. Per session 102 63 66 52 % Change 63% 29% Technology Center Visitors 1,110 1238 2,225 2,222 % Change -10% 0% Items Classified 2,305 2,005 4,298 4,263 % Change 15% 1% Volunteer Hours 910 914 1,847 1,855 % Change 0% 0% ADULT SERVICES Information Questions 4,225 4,115 9,350 9,240 Average Daily 146 133 158 151 % Change 10% 5% Programs/Classes Attendance 0 15 20 36 # of Sessions 0 2 1 3 Aver. per session 0 8 20 12 Tours/Group Visits Attendance 35 0 35 0 # of Sessions 1 0 I 0 Aver. per session 35 0 35 0 CHILDRENS SERVICES Information Questions 1,920 1,933 4,540 4,497 Average Daily 66 62 77 74 % Change 6% 4% Toddler Time 31 101 118 268 # of Sessions 1 5 4 10 Aver. Per session 31 20 30 27 Preschool Storytime Attendance 58 47 284 248 # of Sessions 2 2 10 10 Aver. per session 29 24 28 25 Atterschool Storytime Attendance 0 0 0 0 # of Sessions 0 0 0 0 Aver. per session 0 0 0 0 Family Storytime Attendance 163 122 377 456 # of Sessions 4 4 10 10 Aver. per session 41 31 38 46 Outreach Storytimes 54 0 64 0 # of Sessions 1 0 I 0 Aver. per session 64 0 64 0 Special Events Program Attendance 808 605 1,549 1,043 # of Sessions 3 3 11 9 Aver. per session 269 202 141 116 Back to Basics Program 0 0 0 0 # of Sessions 0 0 0 0 Aver. Per session 0 0 0 0 Group Visits to Library Attendance 25 13 25 91 # of Sessions 1 1 1 4 Aver. per session 25 13 25 23 School Visits by Staff 0 0 0 0 # of Visits 0 0 0 0 ~ Schedule A D2 REVENUE REPORT FINES MEDIA REF Jul-03 & FEES RENTALS SERV. 01-Jul $604.64 $354.37 $7.00 02-Jul $554.77 $263.22 $1.86 03-Jul $406.71 $448.67 $1.16 7/4/2003 - holiday July 5 & 6 $465.07 $438.09 $2,78 $0.00 $0.00 $0.00 07-Jul $490.12 $346.51 $0.00 08-Jul $668.58 $369.24 $0.00 09-Jul $647.99 $260.39 $0.00 10-Jul $359.22 $384.78 $0.00 11-Jul $370.97 $333.10 $0.00 July 12 & 13 $464.99 $325.16 $0.00 $0.00 $0.00 $0.00 14-Jul $452.14 $370.55 $1.25 15-Jul $451.30 $358.08 $2.78 16-Jul $360.15 $277.80 $0.00 17-Jul $432.64 $426.42 $0.00 18-Jul $318.28 $455.61 $0.00 July 19 & 20 $524.40 $335.80 $0.00 $0.00 $0.00 $0.00 21-Jul $518,56 $341,11 $0,00 22-Jul $439,71 $321,17 $0,00 23-Jul $592.43 $261.13 $7.00 24-Jul $261.88 $427.29 $15.00 25-Jul $232.23 $448.03 $0.00 July26 &27 $511.24 $311.17 $20.00 $o.oo $o.oo $o.oo 28-Jul $405,34 $311.01 $0.00 29-Jul $239.16 $250.38 $0.00 30-Jul $443.54 $254.14 $32.35 31-Jul $408.02 $428.89 $2,00 TOTALS: $10,404.08 $9,102.11 $93.18 July 2002 TOTALS $7,229.20 $8,687.35 $95,90 % CHANGE 44% 5% -3% 2003/4 Rev 2003/4 Proj: Daily Average Fines $384,73 $337.14 Daily Average Media $300.68 $251.43 Daily Average Ref. Fees $2.10 $4.29 DAILY TOTALS $687.52 $592.86 GAIN/LOSS ON PRO J: $18,563 Schedule A REVENUE REPORT FINES MEDIA REF Aug-03 & FEES RENTALS SERV, 01 -Aug $350.43 $402.19 ;2.00 August 2 & 3 $585.97 $340.27 ;3.00 $0.00 $0.00 ;0.00 04-Aug $467.40 $280.82 ;0.00 05-Aug $475.63 $347.87 ;0.00 06-Aug $717.36 $247.65 ;0.00 07-Aug $359.31 $415.19 H.50 08-Aug $257.05 $413.59 ~0.00 August 9 & 10 $360.50 $407.87 ~0.00 11 -Aug $262.89 $249.93 ~0.00 12-Aug $226.70 $246.23 ~3.00 13-Aug $285.50 $230.70 ~0.00 14-Aug $427.15 $434.23 ~9.00 15-Aug $243.86 $401.56 }0.00 August 16 & 17 $537.98 $341.48 ~5.57 $0.00 $0.00 0.00 18-Au9 $445.68 $260.29 3.00 19-Aug $433.44 $300.31 0.00 20-Aug $547.80 $211.85 9.00 21-Aug $327.10 $369.76 0.00 22-Aug $357.91 $448.84 0.00 August 23 & 24 $403.10 $464.04 0.00 $0.00 $0.00 0.00 25-Aug $523.82 $286.56 10.00 26-Aug $434.13 $212.13 5.00 27-Aug $279.65 $214.47 25.00 28-Aug $339.70 $433.33 0.00 29-Aug $163.86 $388.04 2.00 8/30/2003 - closed 8/31/2003 - closed TOTALS: $8,473.92 $8,349.20 $78.07 August 2002 TOTALS % CHANGE $9,289.69 $8,475.59 $110.20 -9% - 1% -29% Daily Average Fines 2003/4 Rev 2003/4 Proj: Daily Average Media $350.50 $337.14 Daily Average Ref. Fees $298.19 $251.43 $2.79 $4.29 DAILY TOTALS GAIN/LOSS ON PRO J: $651.47 $592.86 $17,590 Schedule B D2 BALANCE SHEET August FY 2003~2004 Revenues Earned Projected Loss/Gain Fines & Fees $21,096 $19,666 $1,430 7.3% Media Rentals $18,050 $14,666 $3,384 23.1% Technology Center Revenue $2,495 $2,000 $495 24.7% Print Fees $911 $833 $77 9.3% Information Services Fees $169 $250 ($81) -32.3% Direct Loan $0 $0 $0 0.0% Totals: $42,720 $37,415 $5,305 14.2% Balance for Year throuRh Au.qust $5,305 " .... "' September 2003 Summer Reading the idea f°r jungle vines t° dec°rate the r°°m and for children to create them as they read books. C I u b New s Pa,.t,.~ library assistants Solly Davis and Isabel Guzman created vines, leaves'and trees with twisted brown paper and the Ellison die cutter. Staff and. volunteers cut out thousands of construction paper leaves. Isabel also turned her talents to creating a jaguar sleeping on a branch over the entrance to the story room and a spider monkey for the picture book Get Wild... Read! area. It's a jungle out there in the summer heat of the Linda Engelke joined the staff in February working Inland Empire so thousands of children were drawn on both the adult and children's reference desks. to the air conditioned coolness of the Rancho Ms. Engelke came to us with. a lot of experience in , Cucamonga Public Library dudng Summer 2003. It children's services and offered to take on the was a record-setting reading program for our Library. creation of the reports for the iguanas, the school-aged children reading on their own as well as the creation of the teen book log. Cooperative efforts Rancho Cucamonga once again participated with a Meanwhile Linda Janecek booked talented consortium of southern California libraries to design performers for weekly summer events and I soliticed and purchase reading logs, posters, bookmarks and teen volunteers and donors. Mervyn's Rancho bags to go along with the theme. However we were Cucamonga store and Ontado Distribution Center on our own when it came to decorating our children's came through in a big way for us. Mary Jo Richardson provided prizes in the form of room. calculators, backpacks and $10 gift cards. She also secured a donation of $1,250 from the distribution office to underwrite the performers appearances at the library. Vine~-~ecomte the entrance while butterflies I float from the ceiling of the children's room Without the artistic talents of Mrs. Cole available this L_ spring, staff worked to come up with ideas to Signing up for the reading club decorate the children's room with the usual 3-D effects the community looks forward to each summer. Reference Librarian Karye Hood provided September 2003 Ready, set, it's June 23 ...... , : ..... ,.-,, , . :..~ :.~ . ,. ... : ...: -.~.: schedul~dshowsto~help~e~,en)y.dstnbute;, :..'¢ We expected a,popu ar program, th s.summer and ~ ........ - ' '~` :' ' ..... '" ~ .... . . , attendance at each program. Th s worked well at were not disappointed. Dozens of children and July and August performa~nces. ~. .,~ parents came to the Library on Monday June 23 to ~.. ~,' ~ . ~. ~' ". ~ ' ;, ~ beamong:the.first.to joi0 the reading club....., :, ,, , The days around the 4th of July are ususally pretty Hundreds,of,paper spider' monkeys began to~.., .,. ~: quiet in the Library. Linda Janecek came up with the decorate the walls of the Easy Book room with the idea of offering a make and take craft on July 2 & 3, names of Read-To-Me Club members. Even more a week when no special guest was booked. We laid iguana nametags were hung around the rest of the out the supplies to make red, white and blue children's room. In the weeks to follow readers windsocks and had over 80 children stop to make would add a vine to their iguana and even more one while they visited the Library. We'd like to try die-cut creatures all around the walls as over 2400 this sort of program again around a slower holiday children joined the reading club. period. Weekly Programs The first performer appeared on Tuesday June 24. Staff had moved most of the furniture out of the children's room but there was still not enough room for the 175 people in attendance. We requested all adults to move to the back and make room for children so that they could enjoy the Rainforest Experience by Pacific Animal Production. Unfortunately there are no photos of this program as no one on the staff had a moment to think of it at the time. A live iguana visits the library Volunteers Teen volunteers are key to the success of the Summer Reading Club and recruitment began in the spdng. There were so many applicants that two meetings were held at the Library to accommodate everyone. Neady 50 teens began the program and - ~I J 35 were consistently involved over the summer. We ~ ~-. are fortunate that many teens return for two or three _~ summers ensuring some experienced and some Singer/Songwriter Dave Kinnoin appeared in July rookie volunteers. Our teens run the day-to-day operations of the Immediately after this first performance Linda reading club. They explain the program to children Janecek got on the phone to all of our upcoming and parents when they join, mark reports and performers and added a second show with each reading logs and hand out incentives each week. one. The Mervyn's donation made it possible to do Most of the teens volunteer because they enjoy the this and still stay within the Library's programming interaction with children and to meet other teens.. budget. We created free tickets for each of the · "':" SepLember 2003 Many will use this experience on job or college entertainers ware in place, now for the rest of the applicaitons, program. Iguana-Palooza :, From the outset we advertised that readers who successfully complete the program would be invited to an Iguana-Palooza event in August· Based on the previous summer party we decided that we had outgrown the carnival style party held in the Library. So we determined to hold an event in the amphitheater at Red Hill Park with performers and some of the favodte events from previous parties. Some parents asked for the date of the party (Fdday August 15) when their children signed up so they would be sure and be available· More than once we heard of families plannir~g vacations so as not to miss it. Talk about pressure! How would we create an off-site event to satisfy the exPectation? Jacquie and Tracy dish up the most popular ¢ item at the party Among the top attractions at previous summer parties were snow cones, temporary tattoos and the fishing booth. Pages Jacquie Cox and Tracy Yniguez staffed the snow cone booth. It was a sticky job but surely popular on a hot day. It was fairly easy to set up under the picnic pavilion where there was a long counter for all the supplies and Storyteller Michael D. McCarty easy access to electricity. The fishing booth was more of a problem. In the · , library Nina had come up with a way to insert decorated cardboard in the doors of the study moms First we looked for tried and true performers, and have the children hang their fishing lines over Michael D. McCarty had wowed a small crowd in the the cardboard. Volunteers inside clipped a prize to story mom for a Black History Month program in each line and tugged on the line. Voila-a happy February 2003· We knew we wanted more people winner. With no study moms in the park we to have a chance to hear him so Michael was borrowed easy-ups from Community Services, booked as the lead-off performer. In 2001 magician wrapped them in fabric and decorated with die cut John Abrams was a huge hit at his summer fish· Duct tape to the rescue when the wind appearance but he is so popular we were unable to threatened the booth. The lines'went quickly as at book him in 2002· We weren't going to miss out this least six children could fish at once. year so booked John well in advance. John bills his show as Animal Magic and as a magician he needs ~. '; -~ · ~'"~' ',. ' ~,'~, ~ '... :',..~,J "~ "' '~'~ ·. Grandma Susie Clown to entertain in the crowd : ~..~'~:'-~ ,~:' ;:'~ ',~, ~,~,; .'.., ..... ~ ': '-..-' around the amphitheater during that half hour. The ~',,,.,', c, ¢~r...~.~: ,~; .,.~i~,: ..'~:i ;;:;:~ ~,:i~ ~,.- .. ~; .:~ . ;r "'~,.' .t ,~.;t,, Vi"? ',' ~ ? ~!"'~ ~;U'?,~' ~."; .' ,~ t" ....... September 2003 setting up dudng the hot afternoon but the ~e~r~ie:a~ Red Hill Park was great set up took les~ than ,~.,q hours (much ess t~me than we have put into ~brary parties), ;Community S~vices staff were very helpful, lines moved quickly and we received many positive comments from parents. Two moms stopped me at the end of the show in the amphitheater to say how much they and their children enjoyed it. The liked the 5:30 p.m. start time which allowed their husbands to attend, they loved the performers, the spaciousness and parking available at the park. One was a veteran of two parties at the Library and said she hoped we have the party back at Red Hill next year. Staff enthusiastically agrees it will be a great place Grandma Susie Clown arrives; fishing booth for our 2004 Westem Round-Up. in the background Making it's debut at the Amazon Adventure Party was the Library's fabulous new bookmobile. Robert Karatsu and Jason Daly found "Super-Reader" temporary tattoos that went perfectly so we set up the tattoo booth just outside the bookmobile. Jason also had "Super-Reader" bookmarks to give away. Party-goers who brought their library cards could also check out a book that evening. About 150 books were borrowed by party-goers. It doesn't get any better than thisl The new Bookmobile makes it's debut Based on our count and John Abrams estimate, there were approximately 650 people at the Amazon Adventure Party. Staff were especially pleased with the success of the park location and hope to hold next year's "round-up" there, The only drawback is R A N C H O C U C A M O N G A I UI L I C L tI i A Y September 15, 2003 Habeeba Biad 9600 Lomita Court, Apt. 107G Alta Loma, CA 91701 Dear Habeeba Biad, On behalf of the Trustees of the Rancho Cucamonga Public Library, congratulations on your appointment to the position of Student Advisory Board for the Rancho Cucamonga Public Library. We expect this appointed Student Board to serve through the full school year. Below is a list of other Student Trustees you will be working with: Victoria Booker Daniel Huh Samantha Stinnet Alexis Sypek Students like you are the leaders and creators of the future. You exemplify what can be accomplished through hard work, dedication and willingness to give to your school and community and I look forward to working with you in the very near future. If you have any questions about the process or what we hope to achieve, please call me at (909) 980- 7648. Sincerely, ~ Joy'ce Womack Student Trustee Liaison 7368 Archibald Avenue · Rancho Cucamonga, CA 91730 (909) 477-2720 * Fax (909) 477-2721