HomeMy WebLinkAbout2003/10/09 - Agenda Packet - Library Board of Trustees - Adjourned DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on
at ~0.?,~, , I posted a true and correct copy of the meeting
agenda dated ~' ~- ~ O~ at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
/~-~-O~ , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
Vivian.Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES AGENDA
OCTOBER 9, 2003 1
l A. CALL TO ORDER
1. Roll Call: Bradshaw , Guerrero___, Lo
Wimberly and Womack__
]} B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: September 4 and 11,2003
Il c.LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: report presented by staff.
2. Budget Report: report presented by Deborah Clark, Library Director.
3. Victoria Gardens Library: update on the progress of the project. Oral
report by staff.
4. Adult Services Issues: Update by Robert Karatsu, Library Services
Manager and Michelle Perera, Reference Services Coordinator.
5. Children's Services Issues: Update by Renee Tobin, Senior Librarian.
Oral report.
6. Library Fees and Fines Update. Report presented by Deborah Clark,
Library Director.
II D. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Parameters of Library Use for Wajdi and Dina Fakhoury. Presented by
Deborah Clark, Library Director. Report attached.
LIBRARY BOARD OF TRUSTEES AGENDA
OCTOBER 9, 2003 2
2. Library Board Liaison Reports: Oral reports by Members. This is the
opportunity for Library Members to speak about the opportunities and
challenges they have encountered while serving as liaisons to the
community.
3. Introduction of new Young Adult Members. Oral presentation by
Members Womaok and Guerrero.
4. Teen Member Repods. Oral reports by Members. This is the
opportunity for Teen Advisory Members to speak about the
oppodunities and challenges they have encountered while serving as
liaisons to the school and student community.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
l[ F. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the
Agenda.
II c. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Monday,
October 6, 2003, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6:30 p.m.
October 9, 2003
Opici Room
Lions Center West
9191 Baseline
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tcm
Rex Gutierrcz, Councilmember
Robert J. Howdyshell, Councilmember
Donald J. Kurth, M.D., Councilmember
Members
Ravenel Wimberly, President
Dobbin Lo, President Pro Tem
Donna Bradshaw, Member
Rebecca Guerrero, Member
Joyce Womack, Member
LIBRARY BOARD OF TRUSTEES AGENDA
OCTOBER 9, 2003 1
Il A. CALL ORDER
TO
1. Roll Call: Bradshaw , Guerrero , Lo
Wimberly.__ and Womack__
II a. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: September 4 and 11,2003 1
I[ c. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: report presented bystaff. 7
2. Budget Report: report presented by Deborah Clark, Library Director.
11
3. Victoria Gardens Library: update on the progress of the project. Oral
report by staff.
4. Adult Services Issues: Update by Robert Karatsu, Library Services
Manager and Michelle Peters, Reference Services Coordinator.
5. Children's Services ls~ues: Update by Renee Tobin, Senior Librarian.
Oral report.
6. Library Fees and Fines Update. Report presented by Deborah Clark, 22
Library Director.
IIo. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Parameters of Library Use for Wajdi and Dina Fakhoury. Presented by 30
Deborah Clark, Library Director. Report attached.
LIBRARY BOARD OF TRUSTEES AGENDA
OCTOBER 9, 2003 2
2. Library Board Liaison Reports: Oral reports by Members. This is the
opportunity for Library Members to speak about the opportunities and
challenges they have encountered while serving as liaisons to the
community.
3. Introduction of new Young Adult Members. Oral presentation by
Members Womack and Guerrero.
4. Teen Member Reports. Oral reports by Members. This is the
opportunity for Teen Advisory Members to speak about the
opportunities and challenges they have encountered while serving as
liaisons to the school and student community.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the
Agenda.
c. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Monday,
October 6, 2003, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
R A N C H O C U C A M O N G A
~)UBLiC LIBRARY
DA'rtl: October @, 2003
TO: President and Members of tho Board of Library Yrustoos
FROM: Deborah Kayo Clark, library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the September 4, 2003 meeting.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular and special meetings of the Library
Board of Trustees listed above, taken and compiled by Library Administrative Secretary,
Vivian Garcia.
FISCAL IMPACT
None.
(R~,~pectfully submitted,
Deborah Kaye Cl~.~
Library Director
I
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Special Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on September 4, 2003, in the Opici
Room of Lions Center West, located at 9191 Baseline, Rancho Cucamonga, California. The meeting
was called to order at 7 p.m. by President Wimberly. Present were Members Bradshaw, Guerrero,
Lo and Womack.
Also present were: Mayor William Alexander, Deborah K. Clark, Library Director, Robert Karatsu,
Library Services Manager, Renee Tobin, Senior Librarian, Michelle Perera, Reference Services
Coordinator, Karye Hood, Reference Librarian and Vivian Garcia, Senior Administrative Secretary.
B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
B 1. The. Oath of Office was administered to Ravenel Wimberly by Mayor Williams Alexander.
C. CONSENT CALENDAR
Cl. Approval of Minutes: June 12, (Bradshaw and Womack abstained) July 10, (Guerrero and
Lo abstained) and August 14 2003
MOTION: Moved by Member Lo to approve the Consent Calendar, seconded by Member Guerrero.
Motion carried, 5-0.
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Library Status report: oral report presented by staff.
Deborah Clark, Library Director, presented an oral report to the Board.
D2. Budget Report: report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the budget with the Library Board.
Library Board Minutes
September 4, 2003
Page 2
D3. Victoria Gardens Library, update on the progress of the project. Oral report by Deborah
Clark, Library Director.
Deborah Clark, Library Director, updated the Library Board on the status of the Victoria Gardens
Branch Library.
D4. Bookmobile Report: update by Robert Karatsu, Library Services Manager. Oral report.
Robert Karatsu, Library Services Manager, stated that new bookmobile made its debut at the
Summer Reading Program Party and was enthusiastically received.
D5. Adult Services Issues: update by Robert Karatsu, Library Services Manager and Michelle
Perera, Reference Services Coordinator.
Robert Karatsu, Library Services Manager, stated that the during the month of August, staff was
invited to an Adult Services training on the Reference Desk. Included was training on the new
databases the Library offers to the public.
Michelle Perera, Reference Services Coordinator, stated that 10 to 12 employees attended the
training which was offered twice a week for 7 weeks.
D6. Bookclub Report: Oral report by Karye Hood, Reference Librarian.
Karye Hood, Reference Librarian, gave an oral report on the Bookclub to the Board. She reviewed
handouts with them. There are currently 85 patrons on the mailing list for the Bookclub.
D7. Children's Services Issues: Update by Renee Tobin, Senior Librarian. Oral report.
a. Summer Reading Program
b. Ready Set Read!
Renee Tobin, Senior Librarian, updated the Board on the programs.
E. BOARD BUSINESS
E I. Library Board Liaison Reports: Oral reports by Members. This is the opporttmity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
Library Board Minutes
September 4, 2003
Page 3
Member Bradshaw updated the Board on the Literacy events. The Literacy Group had a picnic at
Red Hill Park in August. On august 20 there was a Literacy Forum Toastmasters Club. The Literacy
Celebration was held on Saturday, September 6.
Member Guerrero stated that there were two vacancies on the Young Adult Liaisons Board.
Interviews were being conducted. The vacancies should be filled within two weeks. Once the new
Liaison Board meets, they will be developing their Roles and Bylaws.
Member Lo wanted to thank Karye Hood for her help on the Bookclub and the Housecalls Programs.
Member Womack updated the Board on the School Subcommittee for the Telethon.
Member Wimberly gave an oral update on the PAL Campaign.
E2. Understanding the Patriot Act's impact on Public Libraries. Oral update by Deborah Clark,
Library Director.
Deborah Clark, Library Director, reviewed the Patriot Act with the Board.
MOTION: Moved by Member Guerrero to inform the public of the Patriot Act using the Santa Cruz
model, seconded by Member Lo. Motion carried, 5-0.
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
Fl. Business Liaison Report
F2. Young Adult Liaisons, New Members
F3. Fines & Fees Report
G. COMMUNICATIONS FROM THE PUBLIC
None
Library Board Minutes
September 4, 2003
Page 4
H. ADJOURNMENT
MOTION: Moved by Member Womack to adjourn., seconded by Member Guerrero. Motion
canied, 5-0. Meeting adjourned at 8:02 p.m.
Respes~fully subm}~d,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, September 11, 2003, at 6:30 p.m. in the Opici Room of Lions Center West, located at
9191 Baseline, Rancho Cucamonga, California.
The meeting was canceled.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
R A N C H O C U C A M O N G A
P UI~I~IC ]~ll~l~Al~Y
Staff Report
DATE: October 9, 2003
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF LIBRARY
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Attached is a spreadsheet on the monthly statistics, a snapshot of the measurable
activities of the Library. An Executive report identifying highlights is included.
FISCAL IMPACT
None
EXECUTIVE SUMMARY OF STATISTICS
Circulation/Library Visitors:
Overall, borrowing trend for this year is upwards, with a 6% increase for the year and an 8% increase for
the month of September. Visitation to Archibald shows 2% gain for the month and 1% growth for the
year. The Kidsmobile has a knock out growth of 150%. It will be fun to watch that number to see if our
"new look" continues to generate high numbers.
Information Questions:
The number of information questions increased 13% this month, a growth registered by a -1% drop in
children's countered by a 23% gain in adult information.
Children's Programs:
Storytimes and program attendance is always slow for September, representing the break between
summer Reading Program and the start up of regular fall programming. This year is no exception with a
-16% decline in attendance for September, but an overall growth of 18% for the year.
Technology Center Visitors:
Technology Center so far this quarter has leveled off with a 0% growth.
Items Classified:
Items classified shows an overall decline of -1% for the year. Our buying power has diminished for the
year, with $26,000 deducted from the book budget.
Volunteer Hours:
The month's loss in volunteer hoars represents a transition in the finger printing requirement as outlined by the
Police Department. Every volunteer in the library is required to be finger printed and for one month, no access to
the facility was available.
STATISTICS SEP 2003 SEP 2002 FY 2003~04 FY 2002~03
Days Open 29 28 88 89
items Borrowed 64.950 58,205 190,863 182,136
Average Daily 2,240 2,079 2.169 2,046
% Change 8% 6%
Archibald Library 63.172 57,494 187,406 179,644
Average Daily 2.178 2,053 2,130 2,018
% Changed 6% 6%
Kidsmobile 1,778 711 3,457 2,492
% Changed 150% 39%
Patrons Registered 1,510 1,206 3,240 3,086
Average Daily 52 43 37 35
% Change 21% 6%
Information Questions 8,643 7,413 22,533 21,150
Average Daily 298 265 256 238
% Change 13% 8%
Library Visitors 37,581 35.449 72,770 72.244
Average Daily 1,296 1,266 827 812
% Change 2% 1%
Children's Programs 588 785 3,011 2.800
# of Sessions 25 28 61 · 67
Aver. Per session 24 28 49 42
% Change -16% 18%
Technology Center Visitors 1,158 1145 3,383 3,367
% Change 1% 0%
Items Classified 1,503 1,599 5,801 5,852
% Change -6% -1%
Volunteer Hours 504 769 1,999 2,624
% Change -34% -24%
ADULT SERVICES
Information Questions 5,320 4,162 14,670 13,402
Average Daily 183 149 167 151
% Change 23% 11%
Programs/Classes Attendance 21 20 20 56
# of Sessions 1 1 1 4
Aver. per session 21 20 20 14
Tours/Group Visits Attendance 0 15 35 15
# of Sessions 0 1 1 1
Aver. per session 0 15 35 15
CHILDRENS SERVICES
Information Questions 3,323 3,251 7,863 7,748
Average Daily 115 116 89 87
% Change -1% 3%
Toddler Time 94 196 212 464
# of Sessions 4 8 8 18
Aver. Per session 24 25 27 26
Preschool Storytime Attendance 222 210 506 458
# of Sessions 8 8 18 18
Aver. per session 28 26 28 25
Afterschool Storytime Attendance 66 123 66 123
# of Sessions 4 4 4 4
Aver. per session 17 31 17 31
Family Storytime Attendance 175 151 552 607
# of Sessions 8 7 18 17
Aver. per session 22 22 31 36
Outreach Storytimes 31 0 126 0
# of Sessions 1 0 2 0
Aver. per session 31 0 63 0
Special Events Program Attendance 0 105 1,549 1,148
# of Sessions 0 1 11 10
Aver. per session 0 105 141 115
Back to Basics Program 0 0 0 0
# of Sessions 0 0 0 0
Aver. Per session 0 0 0 0
Group Visits to Library Attendance 124 135 149 226
# of Sessions 2 4 3 8
Aver. per session 62 34 50 28
School Visits by Staff 0 0 0 0
# of Visits 0 0 0 0
PUBLIC ]~I B RARY
Staff Report
DATE: October 9, 2003
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 2003/2004 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month.
Schedule B, titled "Balance Sheet FY 2003/2004" is a report balancing income vs.
projections for the current fiscal year to date.
Schedule C, titled "Library Expenditures "2003/2004" is an accounting of all funds
expended in the current fiscal year.
FISCAL IMPACT
None
~e~pectfully submitted, /"~ ~
Schedule A
REVENUE REPORT FINES MEDIA REF
Sep-03 & FEES RENTALS SERV,
Sep 1 Closed
02-Sep $536.43 $329.30 ;7.00
03-Sep $462.16 $229.05 ;14.00
04-Sep $413.03 $295.03 ;7.50
05-Sep $426.68 $366.56 ;2.00
Sep 6 & 7 $631.34 $370.17 ;5.00
$0.00 $0.00 ;0.00
08-Sep $715.10 $206.14 ;0.00
09-Sep $708.23 $211.63 ;0.00
lO-Sep $389.49 $221.67 ;0.00
11-Sep $300.36 $301.24 ;0.00
12-Sep $295.30 $432,37 ;0.00
Sep 13 & 14 $816.55 $340.47 ;6.40
$0.00 $0.00 ;0.00
15-Sep $638.70 $194.68 ~0.00
16-Sep $533.98 $182.18 ;0.00
17-Sep $487.21 $206.16 ;2.00
18-Sep $389.99 $278.21 ;0.00
19-Sep $288.94 $423.82 5.78
Sep 20 & 21 $501.38 $384.98 ;4.42
$0.00 $0.00 0.00
22-Sep $442.61 $191.21 0.00
23-Sep $493.73 $214.65 4.78
24-Sep $375.84 $213.84 4.00
25-Sep $185.13 $298.01 5.78
26-Sep $226.79 $455.34 0.00
Sep 27 & 28 $681.66 $338.13 0.00
$0.00 $0.00 0.00
29-Sep $469.14 $244.65 0.00
30-Sep $328.78 $201.63 0.00
TOTALS: $10,218.55 $7,131.12 $68.66
September 2002 TOTALS $8,978.90 $6,665.31 $123.50
% CHANGE 14% 7% -44%
2003/4 Rev 2003/4 Proj:
Daily Average Fines $404.78 $337.14
Daily Average Media $245.90 $251.43
Daily Average Ref. Fees $2.37 $4.29
DALLY TOTALS $653.05 $592.86
GAIN/LOSS ON PRO J: $1,745
/I
Schedule B
BALANCE SHEET
September
FY 2003~2004
Revenues Earned Projected Loss/Gain
Fines & Fees $31,315 $29,499 $1,816 6.2%
Media Rentals $25,181 $21,999 $3,182 14.5%
Technology Center Revenue $2,495 $2,000 $495 24.7%
Print Fees $911 $833 $77 9.3%
Information Services Fees $238 $375 ($137) -36.6%
Direct Loan $0 $0 $0 0.0%
Totals: $60,139 $54,706 $5,432 9.9%
Balance for
Year through September $5,432
EXECUTIVE HIGHLIGHTS OF BUDGET
25% of year completed
Library Expenditures: 25% spent
As the fiscal year closes its first quarter, 25% of the budget is spent. Below is an update on areas of significance.
5000/10: Part time salaries are at 31%. This overspending is the result of an increase in temporary hours to cover
Nina Cole's continued absence. Nina will be returning part time in October, and full time by November, so we hope
to catch up these numbers in the months ahead.
5100: Travel and Meetings will be encumbered when several interested staff members attend California Library
Association Conference in November.
5200: Operations funds are at 22%, no challenges yet.
5300: Con~ract services arc at 23%, no challenges yet.
After School Learning Program: 22% spent
Nothing to report.
Bookmobile Expenditures: 19% spent
Nothing to report.
Adult Literacy: 23% spent
Continued savings in the part time budget through attrition results in overall savings for the program.
Family Literacy: 10% spent
Continued savings through use of YES Grant program funds.
Library Board of Trustees: 0% spent
Opportunities for the Board to attend the California Library Association Conference right here in Ontario. If you are
interested, contact Vivian Garcia at 477-2720, ext. 5040.
Redevelopment Agency Funds: 50% spent
Under the control of the Library and the Public Works Division, the Library portion of the accounts show 50%
spent, due to the fact that online resources are paid for in July for the entire year.
-2-
Schedule C
LIBRARY EXPENDITURES JUL AUG SEP TOTALS SPENT PER FUNDS % % OF
2003/2004 CATEGORY REMAINING SPENT YEAR
1290601
PERSONNEL 25%
5000 REGULAR SALARIES $627,490 $68,435 $46,486 $45,552 $160,473 $160,473 $467,018 26%
5010 PART TIME SALARIES $298,780 $40,879 $26,994 $24,572 $92,446 $92,446 $206,334 31%
5030 FRINGE BENEFITS $242,740 $20,228 $20,228 $20,228 $60,684 $60,684 $182,056 25%
TOTAL PERSONNEL $1,169,010 $129,543 $93,708 $90,352 $313,602 $313,602 $855,408 27%
OPERATIONS
5100 TRAVEL & MEETINGS $2,000 $30 $1,970 2%
Intemet Librarian Conference $0
Karatsu - workshop $0
Clark - workshops $0
Perera - Institute $0
Meeting Supplies $30 $30
Inservica Workshops $0
CLA Legislative Day $0
CLA Conference $0
5105 MILEAGE $5,800 $1,385 $4,415 24%
Auto Allowance $4,800 $400 ' $400 $400 $1,200 $1,200 $3,500 25%
Reimbursement $1,000 $0 $185 $815 18%
Garcia $23 $26 $92 $141
Pages $0
Other $44 $44
Conference Mileage $0
5160 MEMBERSHIP DUES $2,350 $0 $1,617 $733 69%
American Library Assoc. $450 $0 $0 $450 0%
MCLS Associate Membership $0 $150 $150 $150 ($150) #DIV/0!
California Library Assoc. $400 $0 $0 $400 0%
Inland Library system $1,500 $1,467 $1,467 $1,467 $33 98%
5200 MAINTENANCEIOPER $199,384 $0 $43,869 $155,515 22%
Printing/Postage $2,000 $0 $1,344 $656 67%
Printing $1,344 $1,344
Postage $0
Office Supplies $15,000 $1,459 $13,541 10%
Photography $32 $32
Office Depot $313 $784 $1,097
Office machine repair $0
Letterhead $0
Miscellaneous $50 $85 $135
Computer supplies $183 $183
Federal Express $0
Special Paper $12 $12
Special Program Supplies $20,000 $1,566 $18,434 8%
Cataloging Supplies $584 $584
Children's Supplies $0
Children's Programs - Fdends $13 $11 $24
Dewey Award Program $72 $72
Foundation Support $150 $190 $340
Interlibrary Loan $10 $10
Adult Programs & Outreach $45 $45
Ready Set Read $201
Summer Reading Program (FR) $72 $419 $491
Volunteer Recognition $0
Books/Materials $155,000 $31,735 $123,265 20%
Bookstore rush $139 $549 $306 $994
Childrens Books $1,269 $1,487 $2,756
Brodart Books $0
Reference Books $338 $171 $509
Rental Books $19,841 $19,841
Large Print Books $54 $806 $860
Books on Tape - Fdends $2,793 $279 $45 $3,118
Video $245 $232 $708 $1,184
CD's (music) $736 $736
DVD's $547 $553 $306 $1,405
CD ROMS $333 $333
Magazines/Publications $12,000 $7,555 $210 $7,765 $7,765 $4,235 65%
Training $0 $0 $0 $0 #DIV/0!
Bindery $1,000 $0 $0 $1,000 0%
5283 Depreciation - Computer Equi $20,270 $0 $0 $20,270 0%
5300 CONTRACT SERVICES $168,199 $38,329 $129,870 23%
Encumbrance $0
Book Processing $24,000 $0 $0 $24,000 0%
Children's Programs $3,000 $0
Collection Agency $5,000 $420 $477 $897 $897 $4,103 18%
Dynix System Maintenance $35,000 $19,606 $250 $19,856 $19,856 $15,144 57%
Guard Service $20,000 $0 $0 $20,000 0%
Minutes $0 $0 $0 $0 #DIV/0!
OCLC $0 $45 $61 $106 $106 ($106) #DIV/0!
Offic Equip/Maintenance $15,000 $3,838 $15,000 26%
Xerox Fund $929 $1,050 $1,859 $3,838
Misc. $0
S.B. County $50,000 $4,167 $4,167 $4,167 $12,500 $12,500 $37,500 25%
Self Check Maintenance $7,000 $1,131 $1,131 $1,131 $5,869 16%
5400 TELEPHONE $18,000 $1,838 $16,162 10%
General Telephone services $1,022 $817 $1,838
Additional services $0
5402 WATER UTILITIES $3,009 $758 $2,242 25%
Water Use $758 $758
5403 ELECTRIC UTILITIES $72,000 $7,832 $6,824 $14,656 $14,656 $57,344 20%
TOTAL LIBRARY BUDGET $1,660,013 $190,505 $110,925 $114,856 $416,286 $416,085 $1,223,657 25%
BOOKMOBILE SERVICES JUL AUG SEP TOTALS SPENT PER FUNDS % % OF
Cost Center 1290604 2003~2004 CATEGORY REMAINING SPENT YE,~R
PERSONNEL 25%
5000 REGULAR SALARIES $45,930 $5,338 $3,518 $3,518 $12,374 $12,374 $33,556 27%
5010 PART TIME SALARIES $23,000 $618 $294 $1,281 $2,193 $2,193 $20,807 10%
5030 FRINGE BENEFITS $17,450 $1,315 $1,315 $1,315 $3,945 $3,945 $13,505 23%
TOTAL PERSONNEl. $86,380 $7,270 $5,127 $6,114 $18,511 $18,511 $67,869 21%
OPERATIONS
5100 TRAVEL & MEETINGS $0 $0 $0 $0 $0 0%
5105 MILEAGE $100 $0 $0 $100 0%
5200 MAINTENANCEIOPER $6,950 $648 $6,302 9%
Office Supplies $250 $43 $90 $133 $117 53%
Books/Materials $2,000 $514 $514 $1,486 26%
Printing $0 $0 $0
5283 DEPRECIATION - COMPUTER $2,420 $0 $2,420 0%
Total for Depreication - Computer Eq $2,420 $0 $2,420 0%
5400 TELEPHONE UTILITIES $5,500 $0 $5,500 0%
Cellular Technology $5,500 $0
TOTAL LIBRARY BUDGET . $101,350 $7,313 $5,127 $6,718 $19,159 $19,159 $79,771 19%
AFTER SCHOOL LEARNING PROGRAM JUL AUG SEP TOTALS SPENT PER FUNDS % % OF
Cost Center 1290603 2003/2004 CATEGORY REMAINING SPENT YEAR
PERSONNEL 25%
1100 REGULAR SALARIES $17,820 $1,911 $531 $1,371 $3,812 $3,812 $14,008 21%
1900 FRINGE BENEFITS $6,590 $549 $549 $549 $1,647 $1,647 $4,943 25%
TOTAL PERSONNEL $24,410 $2,460 $1,080 $1,920 $5,460 $5,460 $18,950 22%
OPERATIONS
5100 TRAVEL & MEETINGS $250 $0 $0 $250 0%
5200 MAINTENANCEIOPER $200 $0 $0 $200 0%
Office Supplies $200 $0
TOTAL LIBRARY BUDGET $24,860 $2,460 $1,080 $1,920 $5,460 $5,460 $19,150 22%
ADULT LITERACY JUL AUG SEP TOTALS SPENT PER FUNDS % % OF
298 601 2003~2004 CATEGORY REMAINING SPENT YEAR
PERSONNEL 25%
5000 REGULAR SALARIES $26,730 $2,947 $1,833 $1,825 $6,606 $6,606 $20,124 25%
5010 PART TIME SALARIES $5,000 $0 $0 $0 $0 $0 $5,000 0%
5030 FRINGE BENEFITS $9,990 $845 $845 $845 $2,535 $2.535 $7,455 25%
TOTAL PERSONNEL $41,720 $3,792 $2,678 $2,670 $9,141 $9,141 $32,579 22%
OPERATIONS
5100 TRAVEL & MEETINGS $500 $0 $500 0%
Literacy Meetings $0
Southern California Library Literacy Network Conference $0
Adult Learner Conference $0
CLA Conference $0
5105 MILEAGE $150 $0 $0 $150 0%
5160 MEMBERSHIP DUES $180 $135 $45 75%
California Literacy $80 $0
SCLLN $100 $135 $135
5200 MAINTENANCE/OPER $500 $0 $324 $176 65%
Office S.upplies $300 $68 $68 $232 0%
Curriculum Materials $200 $11 $11 $189
Literacy Celebration $246 $246 ($246)
5300 CONTRACT SERVICES $1,930 $732 $1,198 38%
Tutor Training $1,500 $300 $300 $300 $1,200 20%
Literacy Pro Service Agreement $430 $432 $432 $432 ($2) 100%
TOTAL LIBRARY BUDGET $44,980 $4,224 $2,678 $3,429 $10,332 $11,064 $34,603 23%
FAMILIES FOR LITERACY JUL AUG SEP TOTALS SPENT PER FUNDS % % OF
308 602 200312004 CATEGORY REMAINING SPENT YEAR
PERSONNEL 25%
5000 REGULAR SALARIES $8,910 $1,165 $788 $891 $1,953 $1,953 $6,957 22%
5010 PART TiME SALARIES $13,000 $0 $0 $106 $0 $0 $13,000 0%
5030 FRINGE BENEFITS $3,560 $298 $298 $298 $595 $595 $2,965 17%
TOTAL PERSONNEL $25,470 $1,463 $1,086 $1,295 $2,548 $2,548 $22,922 10%
OPERATIONS
5100 TRAVEL & MEETINGS $0 $0 $0 $0
Literacy Meetings
5200 MAINTENANCE/OPER $250 $0 $250 0%
Office Supplies $250 $7 $0 $250 0%
Families for Literacy Curriculum Mat( $0 $0 $0
Books/Materials $0 $0 $0
FFL Storytimes $0 $0 $0
TOTAL LIBRARY BUDGET $25,720 $1,463 $1,086 $1,302 $2,548 $2,548 $23,172 10%
LIBRARY BOARD OF TRUSTEES JUL AUG SEP TOTALS SPENT PER FUNDS % % OF
Cost Center 4535 2003/2004 CATEGORY REMAINING SPENT YEAR
25%
OPERATIONS
3100 TRAVEL & MEETINGS $1,500 $0 $1,500 0%
Workshops
Lo $0
Wimberly $0
Womack $0
Bradshaw $0
CLA Legislative Day $0
Celtac Sessions $0
3956 DUES $350 $0 $0 $350 0%
Caltac $0
TOTAL LIBRARY BUDGET $1,850 $0 $0 $0 $0 $0 $1,850 0%
REDEVELOPMENT EXPENDITURES
FY 2003~2004 TOTALS FUNDS % % OF
2630 801 JUL AUG SEP SPENT REMAINING SPENT YEAR
OPERATIONS 25%
Maintenance/Operations $176,200 50%
Books $85,000 795 $1,555 $2,350 $82,650
Children's Update Fund $10,000 $0 $10,000
Databases
Learning Express (SAT, GRE, etc.) $3,307 $3,307 ($3,307)
Biography Resource Center $6,500 $7,518 $7,518 ($1,018)
Reference USA $6,500 $0 $0 $6,500
History Resource Center $12,000 $0 $0 $12,000
Literature Resource Center $17,000 $18,915 $18,915 ($1,915)
SIRS $1,500 $1,535 $1,535 ($35)
Newsbank $7,532 $7,532
Magazine Index $30,000 $39,749 $39,749 ($9,749)
Poem Finder/Novel List $1,700 1105 $1,105 $595
Michell's Subscription CD R $6,000 $0 $0 $6,000
Opposing Viewpoints $6,548 $6,548 ($6,548)
TOTALS $176,200 $54,023 $0 $34,536 $88,559 $87,641 50%
R A N C H O C U C A M O N G A
P U 15 I~1C ]~ 115 !~A!~Y
SlaffReport
DATE: October 9, 2003
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: FINES AND FEES UPDATE
RECOMMENDATION
That the Board approve the changes to the Library fines and fees, as outlined below.
BACKGROUND/ANALYSIS
Attached are the two library policies governing fines and fees. Changes recommended
are highlighted through bolding and italics. Also attached is a brief survey of
surrounding libraries, noting their current fees.
Library staff recommends the following changes:
OVERDUES, FINES & FEES POLICY
Increase of fines & fees:
Raise the overdue fine for children from $.10 to $.15
Raise the Maximum Fine thresholds of all items returned late from $10 to $20.
Raise the Maximum Fine threshold for magazines from $1 to $2.
New fees:
Charge for the loss of a DVD or video insert: $3
FEES FOR SERVICE POLICY
New fees:
Charge non residents for At Home Database Access: $25 annually
FISCAL IMPACT
Modest increase in revenues.
D~e b~o ra~h~,K~aR~ s p e cffu Ily submitted, Library Director
-2-
CITY OF RANCHO CUCAMONGA
OVERDUES, FINES & FEES POLICY
POLICY NO.:
PAGE 1 OF 1
EFFECTIVE: 8/6/98
REVISED: 11/14/02
APPROVED: 11/14/02
PURPOSE: The purpose of this policy is to ensure the fair assessment of fees and fines to
provide for the upkeep of the collection and to prevent loss of materials.
POLICY: In order to make materials available to all patrons on an equal basis and protect the
community ' s investment in the library collection, the library will set policies governing the
return or replacement of materials borrowed by patrons.
OVERDUE MATERIALS: On the day after the due date, all materials will be considered
overdue if they have not been renewed or returned. After two weeks, a reminder notice will be
sent. Materials will continue to accrue a fine until they are returned. In some instances the
librarian will call the patron asking for the return of the material.
GRACE PERIOD: A grace period of one day is built into the computer system. This allows for
a 1 day margin for error. Videocassettes are exempt from a grace period.
BOOKDROP RETURNS: A book drop in the parking lot of the library is available for
convenience in returning library books during hours when the library is not open. If books or
videos that may be returned in the bookdrop are in the bookdrop by the time the library opens,
they will be credited with having been returned the day before. Materials such as tapes, cd=s and
software may be damaged by depositing them in the book drop.
FINES: All overdue materials accrue fines in the amounts listed below up to the maximum fine
limits. Fines are based on item rather than patron. A child borrowing adult materials will be
assessed an adult overdue fine.
Per Day Maximum Fine Borrowing thresholds
Overdue Fine: adult $.25 $10 $20 $5
Overdue Fine: children $.10 $.15 $10 $20 $5
Overdue Fine: video $1 $10 $20
Overdue Fine: video best sellers $2 $10 $20
Overdue Fine: DVD $2 $10 $20
Overdue Fine: DVD best sellers $3 $19 $20
Overdue Fine: CD Rom $2 $10 $20
Overdue Fine: magazine $.10 $4 $2
DENIAL OF SERVICE TO PATRONS WITIt DELINQUENT ACCOUNTS: Patrons with
outstanding fines that exceed the borrowing thresholds will be asked to clear their records before
being allowed to check out any more materials. Service to an entire family living in one
household will be curtailed because of the delinquency of any member. Delinquency is defined
as the accumulation of $25 in fines and fees for lost or damaged materials.
LOST AND DAMAGED MATERIALS: Patrons are responsible for all materials checked out
on their cards and are liable for the damages which may occur to library materials. The library
will notify the patron of payment due for the replacement of the damaged item. Fees will include
the cost of the item, processing costs and overdue fines.
Items totally damaged may be given to the patron if the patron has paid the replacement cost,
including replacement fee and if necessary, the Collection Agency fee of the item in question,
and ONLY if the patron asks to keep the item.
Patron is not responsible for loss or damage due to fire, flood, death, or other disaster.
Lost Materials Cost of Item Processing Fee
Books Original cost $5
Media/Software Original cost $6
Paperback books Original cost $2.50
Magazines Cover price $1.50
Media Bags $1
Damage Fees Charge Damage Fees Charge
Damaged Book: Cost in computer Video Cassette/DVD:
Bar Code removed $2 Media damaged Cost in computer
Cover damaged $5 Shell replacement: $5
Plastic cover damaged $2 Storage case damage $5
Page torn $1 per page Inserts lost~damaged $3
Audio Tapes:
Compact Discs: Audio Tape damaged Cost of set
Damaged discs Cost in computer Audio Book Cases
Broken Jewel Case Double $5
Singles $1.50 4 storage $6
Doubles $3.00 12 storage $7
Loss of liner notes $5 Cassette boxes $1
Loss ofbook/pams $5
CD Rom Discs:
CD Rom damaged: Cost in computer
Bag $5
Disclaimer Sheet $1
Manila Folder $1
Failure to return instruction
sheets If other assorted parts of the CDROM package are not returned,
such as loading instructions and "how to play" information, the
total CDROM replacement cost, including a processing fee, will
be charged.
COLLECTION AGENCY: Failure to return materials will result in the account being sent to a
collection agency for return of materials and payment of overdue charges. The fee for collection
agency referral is $20 per account and will be billed to the patron, or, in the case ora minor, will
be billed to the parent or guardian who signed as responsible party.
STOLEN LIBRARY CARD: It is the responsibility of the patron to notify the library
immediately in the event the library card is lost or stolen. The library will not hold the patron
responsible for any items borrowed after the card has been reported stolen.
Up until the date the card is reported stolen, the card holder-or the parent or guardian in the case
of a minor-is responsible for all items borrowed on the card and all fines that may be accrued.
CITY OF RANCHO CUCAMONGA
FEES FOR SERVICE POLICY
POLICY NO.:
PAGE 1 OF 2
EFFECTIVE: 10/4/94
REVISED: 11/14/02
APPROVED: 11/14/02
PURPOSE: The purpose of this policy is to outline the philosophy of fees for service to provide
guidance for the staff and understanding by the public.
POLICY: It is the library policy to charge cost-recovery fees for services beyond traditional or
basic library services. Basic services have been defined as the loaning of book materials,
answering of simple information questions, attendance at open children's and adult programming.
Non-basic services have been defined by the library board as database searching, public access
computers, videos, audios, reserve materials, interlibrary loan, photocopying and specialized
class instruction. Fees will be assigned based on a cost recovery formula that will include a
portion of staff time, consumables and utility costs. While the Board may choose to subsidize
services by charging less than full cost recovery, in no instance shall the Board charge more than
the cost to provide the service. All fees will be subject to library board approval.
Fees may also be established when an enhanced service is provided as an alternative to an
existing free service.
Fees may be established when the service clearly benefits one user to the exclusion of others or
prevents reuse of the information provided.
SERVICES FOR WHICH THE BOARD HAS DETERMINED A FEE MAY BE
CHARGED:
1. Rental for media of all varieties
2. Interlibrary loan
3. Reserves
4. Lost library card
5. Temporary library card
6. Collection agency fee
7. Test monitoring
8. Computer rental with full Intemet access
9. Classes offering specialized instruction
10. Photocopying sex4ices
11. At home database service for non-residents except County Unincorporated areas.
FEES FOR SERVICE
GENERAL FEES Charge
Interlibrary Loan $2 $3
Reserves $.50
Marketing Library Card $3
Lost Library Card $2 for regular card; $3 for marketing card
Collection Fee: $20 per account
Test Monitoring Fee: $10 per test session
TECHNOLOGY CENTER
In-House Computer Rental $3 per hr.
Scanning $3 per document
Internet Classes $15 per session per individual
Printouts
Color $.30
B&W $.10
PHOTOCOPIES
B&W photocopies
Coin $. 15
Debit Card $.10
Color photocopies $.75
Microform copies $. 15
NON RESIDENT FEES
Fees for these services will be charged to non residents: those individuals who live in
surrounding cities. Residents who live in County Unincorporated areas may not be charged,
as per the Withdrawal Contract with the County Library System.
At Home Database Access $25 annually for complete access
Rancho Cucamouga Public Library:
Current Fiues Proposed Fines
Adults: $.25 Adults: no change
Children: $.10 Children: $.15
Maximum: $10 Maximum: $20
Corona Public Library San Bernardino City Library
Fines Fines
Adults: $.25 Adult: $.15
Children: $.10 Children: $.15
Maximum: $10 Maximum: $3
Ontario City Library Upland Public Library:
Fines Fines
Adults: $.15 Adult: $.25
Children: $.15 Children: $.25
Maximum: $5 Maximum: $5
Palm Springs Public Library:
Fines
Adult: $.25
Children: $. 10
Maximum: $10
Riverside Public Library
Fines
Adults: $.25
Children: $. 10
Maximum: $10
San Bernardino County Library
Fines
Adults: $.50
Children: $.25
Maximum: $10
T H C I T Y O F
[~ANCHO CUCAMONGA
Staff Report
DA'rE: October 9, 2003
TO: President Wimberly and Members of the Library Board of Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: Parameters of Library Use for Fakhoury Family Members
RECOMMENDATION:
That the Board authorize staff to limit for one month the use of the Library for the
following members of the Fakhoury Family, unless accompanied by his/her legal
parent or guardian: Wajdi, Dina and a cousin whose name is currently unknown.
BACKGROUND:
Wajdi and Dina Fakhoury have been evicted from the library a minimum of four
times over the past two weeks due to loud and boisterous behavior, behavior
endangering themselves and the potential of endangering others and refusing .to
follow library policies after being told or given a copy of the policies. Consistent with
the attached Rules of Behavior, library staff evicted Dina, Wajdi and the companion
referred to by them as "cousin" on Thursday, October 2 and again on Friday,
October 3.
The infractions acted out by Wadji and Dina over the past two weeks are attached to
further document the on-going unacceptable behavior.
I spoke with Mr. Akef Fakhoury, guardian to Wajdi and Dina, on Monday morning,
October 6. Mr. Fakhoury was concerned and responsive about the behavioral
issues, and stated that he would see that the behaviors change immediately. I am
sure he is sincere in his intent. However, in case his attempts should not prove
successful, at this time staff requests authorization to limit library visits by Wajdi and
Dina and the "cousin" to those times when they can be accompanied by parent or
guardian for a one month period, if their behavior warrants this action.
In addition, the Board and Mr. Fakhoury should both be aware that if this step
becomes necessary and should these youngsters defy this requirement and
Page 2
October 9, 2003
Parameters of Library Use for Fakhoury Family Members
continue in their current pattern, staff will call the police to assist in enforcing the
ban, as well as contacting the school officials to document the offence.
LDi~ rr~ hD. rKeacY~eo ?~/
R A N C H O C U C A M O N G A
PU I5 L I C L I Di AD Y
October 6, 2003
Mr. Akcf Fakhoury
Guardian of Wajdi and Dina Fakhoury
9130 Highland Avenue
Rancho Cucamonga, CA 91730
Dear Mr. Fak_houry:
This letter is a follow up and confirmation of our conversation of this morning, October
6, 2003. As I stated in our phone conversation, during the past two weeks, staff of the
Rancho Cueamonga Public Library have been required to evict Wajdi, Dina and an
accompanying friend of theirs from the library for inappropriate behavior.
The attached notes review the many complaints staff has received from other patrons in
the Library, but to summarize: Loud and disruptive behavior, refusing to follow library
policies and dangerous "play" in the library parking lot.
The Rancho Cueamonga Public Library policy in this area allows staffto ban from the
library for a period of one month any patron who has been evicted once and continues to
repeat the behavior that prompted the original eviction. (Rules of Conduct are attached.)
We have already evicted Wajdi, Dina and their companion at least four times. While I
am always reluctant to ban a youngster, if Wajdi, Dina and their companion continue in
their present behavior, I will have to pursue that action.
I hope that you can persuade Wajdi and Dina to change their behavior, or you will need
to find another location for these two youngsters to spend their after school hours. It
ne~ds to be made clear to them that their current actions can have serious repercussions.
The Library Board meets on Thursday evening, October 9 at 6:30 p.m. in the Lion's
Center West, the Opici Room. Lion's Center West is located at 9191 Baseline in Rancho
Cucamonga. You are welcome, but not required to attend. As you can see by the
enclosed agenda, I am merely seeking for authorization to act in case the youngsters are
unable to change their behavior.
I appreciate your intervention and involvement in this matter, and hope to see a much
improved attitude from Wajdi and Dina.
Sincerely,
Deborah Kaye Clark j~
Library Director
7368 Archibald Avenue * Rancho Cucamonga, CA 91730 * (909) 477-2720 * Fax (909) 477-2721
Disrupting Back 2 Basics tutoring talking loud, laughing and
wandering around the tables & not stopping when asked.
Loud disruptive behavior & using bad language in the Childreus Dept,
downstairs, and in the Back 2 Basics area
Patron complaints about their noise and behavior
Playing on the elevator...riding up and down repeatedly
Eating in the library & arguing when asked to stop
Throwing papers, food and other trash on tables and floor
Vulgar gestures (flipping off) used toward library patrons trying to
drive out of the parking lot as well as stepping in an out of parking lot tmftie
Spraying perfume around library after being asked to stop
Leaving book bags to "save places" and leaving the library after being
asked not to.
Not following library policies after being told or given a copy of the
policies
Many staffhours used to deal with continual bad behavior on a daily
basis since school started.
- One ulmown boy in the group threatened Security Guard saying
"Well you've opened a big can of"whup-ass now" after being ejected from
the librar~ for the second time in one day
Appendix A
RULES OF CONDUCT
The purpose of tbese rules is to foster a quiet and orderly atmosphere conducive to every patron's
exercise of their constitutionally protected interest in receiving and reading written
communications. The rights of an individual to use of the Rancho Cucamonga Public Library
should not be abridged or denied. To guarantee these rights for all persons, no library patron
shall engage in behavior prohibited by the following rules of the Board of Library Trustees.
In addition, on the premises of the Rancho Cucamonga Public Library, the violation of any
federal or state statutes or local ordinances will also be regarded as a violation of library rules.
The rules that follow are cited by way of illustration and not limitation.
PERSONS IN APPARENT VIOLATION OF FEDERAL, STATE OR LOCAL LAW ARE
TO BE REPORTED TO THE POLICE BY THE HIGHEST RANKING STAFF
MEMBER PRESENT AND LEGAL ACTION MAY ALSO BE TAKEN THROUGH THE
FILING OF A COMPLAINT.
On library premises, no person shall:
1. Commit an assault, or an assault and battery upon any person.
2. Engage in any fight.
3. Commit the offense of larceny by taking any property not his/her own.
4. Knowingly destroy, damage, deface or remove any property not his/her own.
5. Engage in any indecent or obscene conduct or make any indecent exposure of his/bet
person.
6. Use, give away or sell and controlled substances.
7. Bring a firearm or a concealed weapon into the library.
PERSONS WHO VIOLATE THE ABOVE RULES ARE SUBJECT TO THE
WITHHOLDING OF LIBRARY PRIVILEGES AS FOLLOWS:
~I]~T~)~F~ LIBRARY PRIVILEGES WILL BE REVOKED FOR ONE MONTH
SUBSEOUENT OFFENSES: LIJBRARY PRIVILEGES WILL BE REMOVED FOR ONE
Also in accordance with this library's rules, no person on library premises shall:
8. Be intoxicated and endanger directly the safety of another person or of property.
9. Be present with the ability to walk, talk or see significantly impaired by the use of any
controlled substance; this rule shall not be conslrued to apply to a person whose faculties
have been impaired by medication prescribed by a physician and taken as directed.
10. Remain in the building after its regular closing hours after being told to leave by a staff
member.
11. ,Persist in disturbing the public peace and quiet by loud Or aggressive conduct.
12. Knowingly harass any person ("Harass" is defined as any repeated nonverbal conduct
which is specifically intended to frighten, embarrass, or anger the person or persons who
are the object of such conduct or which the person accused has reason to know is likely to
produce such reactions, or as any repeated verbal communication which, by its very
utterance, inflicts injury or tends to incite an immediate breach of the peace).
13. Loiter on the premises of the library under circumstances that warrant alarm for the safety
or health of any person or property in the vicinity, such as being one ora group of people
threatening, making threatening gestures at or otherwise menacing persons in the area.
14. Summon, without any good reason therefore, by telephone or otherwise, the police or fire
department or any public or private ambulance.
PERSONS WHO VIOLATE THE ABOVE RULES ARE SUBJECT TO THE
WITHItOLDING OF LIBRARY PRIVILEGES AS FOLLOWS:
FIRST OFFENSE: THE PERSON MUST LEAVE THE LIBRARY FOR THE REST OF
THE DAY
SECOND OFFENSE: LIBRARY PRIVILEGES WILL BE REVOKED FOR ONE
MONTIt
SUBSEOUENT OFFENSES: LIBRARY PRIVILEGES WILL BE REVOKED FOR ONE
In addition, it is the policy of the Rancho Cucamonga Public Library:
15. To require that patrons wear shirts and shoes at all times in the library. OUT UNTIL
CLOTHED PROPERLY.
16. To piohibit the disturbance of other library patrons and interference with other library
patrons' use of the facilities through extremely poor personal hygiene. OUT UNTIL
PROBLEM IS CORRECTED.
17. To prohibit the consumption and/or possession of alcoholic beverages in library building
or on the g~ounds of library buildings. ONE WARNING, THEN OUT FOR THE
DAY.
18. To prohibit smoking. ONE WARNING, THEN OUT FOR THE DAY.
19. To prohibit the consumption of food and beverages in the library. ONE WARNING,
THEN OUT FOR THE DAY.
20. To prohibit the use of bicycles, roller skates and skateboards in the library. Bicycles may
not be brought into the library building. ONE WARNING, THEN OUT FOR THE
DAY.
21. To ban animals t~om the library except for dogs for the handicapped. ONE WARNING,
THEN OUT FOR THE DAY.
22. To permit the operation of personal office equipment only in designated areas, through
prior arrangement with library staff. Use of such equipment in other public areas by
library patrons is not permitted. (Exceptions for equipment being used by the
handicapped may be made.) ONE WARNING, THEN OUT FOR THE DAY.
23. To prohibit all campaigning, petitioning, interviewing, survey-taking, soliciting or sales,
or other speech or conduct, which results in the disruption of library activities or the
environment necessary for the practice of such activities. Exceptions to this rule may be
made by the Manager when such activity is to be undertaken for purposes of benefit to
the library. ONE WARNING, THEN OUT FOR THE DAY.
24. To prohibit gambling, card playing or game piaying on library property. ONE
WARNING, THEN OUT FOR THE DAY.
25. To prohibit the disturbance of the peace through the use ofphotugraphy, film or '
television equipment without the permission of the Manager. ONE WARNING, THEN
OUT FOR THE DAY.
26. To prohibit the presence of library users in library offices and other non-public areas,
unless accompanied by a library staff member or through prior arrangement with the
Manger or his/her designee. ONE WARNING, THEN OUT FOR THE DAY.
27. To ban conversation and other sounds in louder volume than the general noise level of the
area of the building at the time. Loud or boisterous behavior, running and foul or
abusive language will not be tolerated. Seating will be limited to no more than four
people per table. ONE WARNING, THEN OUT FOR THE DAY.
28. To restrict seating in the Children's Room to children below age 15 and the
parents/guardians who accompany them. Exception is made for the Study Room and the
Typing Room. TWO WARNINGS, THEN OUT FOR THE DAY.
29. To require that audio equipment bo operated at a volume which does not disturb others.
TWO WARNINGS, THEN OUT FOR THE DAY.
30. To prohibit patrons from putting their feet on library furniture. TWO WARNINGS,
THEN OUT FOR THE DAY.
31. To prohibit patrons from sleeping in the library. TWO WARNINGS, THEN OUT
FOR THE DAY.
"Warnings" are to cumulate on a daily or per offense basis. Repeat offenders of the above rules
will be asked to produce identification and may be barred from the library.
Suspension of library privileges which extend beyond one day must be approved by the Library
Board. The affected individual(s) has the right to a hearing before the Board in order to protect
his or her rights to due process.
Notwithstanding' the foregoing provisions, any person may, without prior notice or warning, bo
immediately removed from the Rancho Cucamonga Public Library if his or her presence or
conduct on the premises poses an immediate and imminent danger to any person or property on
such premises.
R A N C H O C U C A M O N G A
PUB L I C L I BRAR Y
October 7, 2003
Mrs. Josefina Cota
9636 Palo Alto Street
Rancho Cucamonga, CA 91730
Dear Mrs. Cota:
Attempts to reach you by phone have been unsuccessful. I have been trying to reach you
to explain some difficulties we have experienced with Christian Ortiz, a young man I
believe is staying with you at this time. As I would have preferred to share with you over
the phone, during the past two weeks, staff of the Rancho Cucamonga Public Library
have been required to evict Christian Ortiz along with a number of his friends from the
library for inappropriate behavior.
The attached notes review the many complaints staff has received from other patrons in
the Library, but to summarize: Loud and disruptive behavior, refusing to follow library
policies and dangerous "play" in the library parking lot.
The Rancho Cucamonga Public Library policy in this area allows staff to ban from the
library for a period of one month any patron who has been evicted once and continues to
repeat the behavior that prompted the original eviction. (Rules of Conduct are attached.)
We have already evicted Christian and his companions at least four times. While I am
always reluctant to ban a youngster, if Christian continues in his present behavior, I will
have to pursue that action.
I hope that you can persuade Christian to change his behavior, or you will need to find
another location for this youngster to spend his after school hours. It needs to be made
clear to him that his current actions can have serious repercussions.
The Library Board meets on Thursday evening, October 9 at 6:30 p.m. in the Lion's
Center West, the Opici Room. Lion's Center West is located at 9191 Baseline in Rancho
Cucamonga. You are welcome, but not required to attend. As you can see by the
enclosed agenda, I am merely seeking for authorization to act in case the youngsters
involved in these episodes are unable to change their behavior.
I appreciate your intervention and involvement in this matter, and hope to see a much
improved attitude from Christian.
Sincerely,
Deborah Kaye Clark __~
Library Director
7368 Archibald Avenue · Rancho Cucamonga, CA 91730 * (909) 477-2720 · Fax (909) 477-2721