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HomeMy WebLinkAbout2004/01/08 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adioumed Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on January 8, 2004, in the Thomas Room of Lions Center East, located at 9161 Baseline, Rancho Cucamonga, California. The meeting was called to order at 6:35 p.m. by President Wimberly. Present were Members Bradshaw, Guerrero, Lo and Womack. Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager, Michelle Perera, References Services Coordinator, Renee Tobin, Senior Librarian and Rose Manela, Literacy Supervisor. B. CONSENT CALENDAR B 1. Approval of Minutes: November 13 (Bradshaw abstained) and December 11, 2003. MOTION: Moved by Member Guerrero to approve the Consent Calendar, seconded by Member Womack. Motion carried, 4-0-0-1. C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status report: oral report presented by staff. a. Review of statistics. b. Update on Termite Tenting during December 27th, 2003 through January 2, 2004. Deborah Clark, Library Director, presented an oral report on the status of the Library to the Board. Deborah Clark, Library Director, stated that the tenting for termites was successful. However, an odor of remnant gas fumes caused her to extend the closure of the Library through Friday and Saturday. Staff left the Library on Friday at 1:00 p.m. and closed the Library to the public at 2:00 p.m. on Saturday after receiving a complaint from the public. On Saturday, a pest company representative walked the rooms, measuring gas levels. The equipment showed no residue of the agent remained in the building. On Sunday, the doors were fixed on "open" and fans operated to drive the remaining smell from the rooms and business was conducted as usual. Library Board Minutes January 8, 2004 Page 2 C2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget with the Library Board. C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager. a. Project to update the Library's computer system. Oral report. b. Update on Housecalls. Report by Karye Hood, Reference Librarian, attached. Robert Karatsu, Library Services Manager, stated that staff will be requesting Council to fund updating the computer system prior to the opening of Victoria Gardens Library. The funds requested will be approximately $80,000 from an RDA account. Robert Karatsu, Library Services Manager, reviewed the Housecalls report with the Board. There are currently 21 patrons receiving items from the Library by the Housecalls program. C4. Children's Services Issues: Update by Renee Tobin, Senior Librarian. Oral report. Renee Tobin, Senior Librarian, presented an oral report on the children's services to the Board. C5. Victoria Gardens Library, update on the progress of the project. Oral report by staff. a. Presentation on selection of materials for Victoria Gardens. Report by Michelle Perera, References Services Coordinator. b. Status of final design issues. Provided by Deborah Clark, Library Director. Michelle Perera, References Services Coordinator, gave an oral presentation on the selection of materials for Victoria Gardens for the Board. Deborah Clark, Library Director, updated the Board on the final design issues. C6. Status of Telethon 2004. Oral report by staff and Board. Deborah Clark, Library Director, gave an oral report on Telethon 2004 to the Board. D. BOARD BUSINESS D1. Update on thc Patriot Act. Oral report presented by Deborah Clark, Library Director. Requested by thc Board. Library Board Minutes January 8, 2004 Page 3 Deborah Clark, Library Director, updated the Board on the Patriot Act, reporting only one comment has been received in regard to the informational notification. The comment was simply a "thank you" for providing information. D2. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. Each Member presented an oral report to the Board. D3. TeenMemberReports. Oral reports byMembers. This is the oppormnity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. The Teen Members discussed how to raise money for the Bricks for the PAL Campaign. They also discussed their involvement with the upcoming Career Fair. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E 1. Telethon Update E2. Victoria Gardens Update E3. Liaison Reports F. COMMUNICATIONS FROM THE PUBLIC None Library Board Minutes January 8, 2004 Page 4 G. ADJOURNMENT MOTION: Moved by Member Womack to adjourn to February 12, 2004, seconded by Member Lo. Motion canied, 5-0. Meeting adjourned at 7:35 p.m. Respectfully submitted, VivianGarcia Adminis~ative Secretary Approved: Febmaryl2,2004