HomeMy WebLinkAbout2004/02/12 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA
¥I¥IAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on r~. ~ ~O(9~ ,
at ~)~0~,'~ , I posted a true and correct copy of the meeting
agenda dated
~%~W_. Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
~-~-O~ , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
¥ivian.Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6:30 p.m.
February 12, 2004
Lions Room
Lions Center East
9161 Baseline
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tem
Rex Gutierrez, Councilmember
Robert J. Howdyshell, Councilmember
Donald J. Kurth, M.D., Councilmember
Members
Ravenel Wimberly, President
Dobbin Lo, President Pro Tem
Donna Bradshaw, Member
Rebecca Guerrero, Member
Joyce Womack, Member
LIBRARY BOARD OF TRUSTEES AGENDA
FEBRUARY 12, 2004 1
A. CALL TO ORDER Il
1. Roll Call: Bradshaw , Guerrero .... Lo
Wimberly,__ and Womack
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1
1. Approval of Minutes: January 8, 2004
2. Approval of Resolution: Resolution No. VLB01-005 6
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
7
1. Library Status Report: report presented by staff.
a. Review of statistics
12
2. Budget .Report: report presented by Deborah Clark, Library Director.
3. Adult Services Issues: Update by Robert Karatsu, Library Services
Manager.
a. Project to update the Library's computer system. Oral
report.
b. Update on Housecalis. Report by Karye Hood, Reference 25
Librarian, attached.
4. Children's Services Issues: Update by Renee Tobin, Senior
Librarian. Oral report.
5. Victoria Gardens Library: update on the progress of the project.
Oral report by staff.
a. Presentation on selection of materials for Victoria
Gardens. Provided by Michelle Perera, Librarian I1.
LIBRARY BOARD OF TRUSTEES AGENDA
FEBRUARY 12, 2004 2
b. Status of final design issues. Provided by Deborah Clark,
Library Director.
6. Status of Library Telethon 2004. Oral report by Staff and Board.
o. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Library Board Liaison Reports: Oral reports by Members. This is
the opportunity for Library Members to speak about the opportunities
and challenges they have encountered while serving as liaisons to
the community.
2. Teen Member Reports. Oral reports by Members. This is the
opportunity for Teen Advisory Members to speak about the
opportunities and challenges they have encountered while serving
as liaisons to the school and student community.
i) Legislative Day in the Field: Visit with Assemblyman Dutton
and Senator Brulte's representative.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. P~LIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the
Agenda.
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Monday,
February 9, 2004, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
I~ A C H O C U C A M O N G A
PUBLIC LIBRARY
Staff Report
DATE: February 12, 2004
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meetings of January 9, 2004.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular and special meetings of the Library
Board of Trustees Listed above, taken and compiled by Library Administrative Secretary,
Vivian Garcia.
FISCAL IMPACT
None.
~'~'s~pectfully subm.~, .. ~
Deborah Kaye Clark
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Adjourned Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on January 8, 2004, in the Thomas
Room of Lions Center East, located at 9161 Baseline, Rancho Cucamonga, California. The meeting
was called to order at 6:35 p.m. by President Wimberly. Present were Members Bradshaw, Guerrero,
Lo and Womack.
Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager,
Michelle Perera, References Services Coordinator, Renee Tobin, Senior Librarian and Rose Manela,
Literacy Supervisor.
B. CONSENT CALENDAR
BI. Approval of Minutes: November 13 (Bradshaw abstained) and December 11, 2003.
MOTION: Moved by Member Guerrero to approve the Consent Calendar, seconded by Member
Womack. Motion carded, 4-0-0-1.
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status report: oral report presented by staff.
a. Review of statistics.
b. Update on Termite Tenting during December 27th, 2003 through January 2, 2004.
Deborah Clark, Library Director, presented an oral report on the status of the Library to the Board.
Deborah Clark, Library Director, stated that the tenting for termites was successful. However, an
odor of remnant gas fumes caused her to extend the closure of the Library through Friday and
Saturday. Staff left the Library on Friday at 1:00 p.m. and closed the Library to the public at 2:00
p.m. on Saturday after receiving a complaint from the public. On Saturday, a pest company
representative walked the rooms, measuring gas levels. The equipment showed no residue of the
agent remained in the building. On Sunday, the doors were fixed on "open" and fans operated to
drive the remaining smell from the rooms and business was conducted as usual.
Library Board Minutes
January 8, 2004
Page 2
C2. Budget Report: report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the budget with the Library Board.
C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager.
a. Project to update the Library's computer system. Oral report.
b. Update on Housecalls. Report by Karye Hood, Reference Librarian, attached.
Robert Karatsu, Library Services Manager, stated that staff will be requesting Council to fund
updating the computer system prior to the opening of Victoria Gardens Library. The funds requested
will be approximately $80,000 from an RDA account.
Robert Karatsu, Library Services Manager, reviewed the Housecalls report with the Board. There are
currently 21 patrons receiving items from the Library by the Housecalls program.
C4. Children's Services Issues: Update by Renee Tobin, Senior Librarian. Oral report.
Renee Tobin, Senior Librarian, presented an oral report on the children's services to the Board.
C5. Victoria Gardens Library, update on the progress of the project. Oral report by staff.
a. Presentation on selection of materials for Victoria Gardens. Report by Michelle
Perera, References Services Coordinator.
b. Status of final design issues. Provided by Deborah Clark, Library Director.
Michelle Perera, References Services Coordinator, gave an oral presentation on the selection of
materials for Victoria Gardens for the Board.
Deborah Clark, Library Director, updated the Board on the final design issues.
C6. Status of Telethon 2004. Oral report by staff and Board.
Deborah Clark, Library Director, gave an oral report on Telethon 2004 to the Board.
D. BOARD BUSINESS
D1. Update on the Patriot Act. Oral report presented by Deborah Clark, Library Director.
Requested by the Board.
Library Board Minutes
January 8, 2004
Page 3
Deborah Clark, Library Director, updated the Board on the Patriot Act, reporting only one comment
has been received in regard to the informational notification. The comment was simply a "thank
you" for providing information.
D2. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
Each Member presented an oral report to the Board.
D3. TeenMemberReports. OralreportsbyMembers. This is the opportunity for. Teen Advisory
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the school and student community.
The Teen Members discussed how to raise money for the Bricks for the PAL Campaign. They
also discussed their involvement with the upcoming Career Fair.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Telethon Update
E2. Victoria Gardens Update
E3. Liaison Reports
F. COMMUNICATIONS FROM THE PUBLIC
None
Library Board Minutes
January 8, 2004
Page 4
G. ADJOURNMENT
MOTION: Moved by Member Womack to adjoum to February 12, 2004, seconded by Member Lo.
Motion carried, 5-0. Meeting adjourned at 7:35 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
RESOLUTION NO. VLB01-005
A RESOLUTION OF THE LIBRARY BOARD OF TRUSTEES OF THE
CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING A
TIME AND PLACE OF REGULAR MEETINGS.
WHEREAS, SECTION 3 of Ordinance No. 520 establishing a municipal Library does
provide that regular meetings of the Library Board of Trustees shall be established by resolution
of the Library Board of Trustees; and,
WHEREAS, it is the desire of the Library Board of Trustees to establish a schedule of
regular meetings.
NOW, THEREFORE, BE IT RESOLVED that the Library Board of Trustees of the City
of Rancho Cucamonga does hereby establish a meeting schedule as follows:
SECTION 1: Regular meetings of the Library Board of Trustees shall be held on the
second (2nd) Thursday of each month at 6:30 p.m.
SECTION 2: Regular meetings of the Library Board of Trustees shall be held at the
Civic Center Complex'located at 10500 Civic Center Drive, Rancho Cucamonga, California in
the City Council Chambers.
PASSED, APPROVED AND ADOPTED this 12th day of February, 2004.
AYES: Bradshaw, Guerrero, Lo, Wimberly and Womack
NOES: None
ABSENT:
Ravenel Wimberly, President
ATTEST:
Vivian Garcia, Administrative Secretary
I, Vivian Garcia, Administrative Secretary of the Library Board of Trustees of the City of
Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed,
approved, and adopted by the Rancho Cucamonga Library Board of Trustees at their regular
meeting of the said Board held on the 12th day of February, 2004.
Executed this 12th day of February, 2004 at Rancho Cucamonga, California
Vivian Gareia, Administrative Secretary
R A N H O C U C A M O N G A
PUBLIC LIBRARY
SlaffReport
DATE: February 12, 2004
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF LIBRARY
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Attached is a spreadsheet on the monthly statistics, a snapshot of the measurable
activities of the Library. An Executive report identifying highlights is included.
FISCAL IMPACT
None
Library Director ~
STATISTICS Jan-04 Jan-03 FY 2003~04 FY 2002~03
Days Open 27 29 199 209
% Change -7% -5%
Items Borrowed 64,685 69,441 359,968 373,974
Average Daily 2,396 2,395 1.859 1,789
% Change -7% -1%
Archibald Library 59,274 65,475 353,849 361,076
Average Daily 2,195 2,258 1,778 1,728
% Changed -9% -2%
Kidsmobile 5,411 3,966 19,301 16,340
% Changed 36% 18%
Patrons Registered 1,045 1,075 7,050 7,422
Average Daily 39 37 35 36
% Change -3% -5%
Information Questions 8,327 9,991 52,608 53,930
Average Dai~y 308 345 264 258
% Change -17% -2%
Library Visitors 37,301 42,390 246,825 252,944
Average Daily 1,382 1,462 1,240 1,210
% Change - 12% -2%
Children's Programs 822 1,176 5,363 6,511
# of Sessions 51 54 181 208
Aver. Per session 16 22 30 31
% Change -30% -16%
Technology Center Visitors 1,064 1197 7,576 7,623
% Change -11% -1%
Items Classified 1,814 2,178 11,365 12,201
% Change -17% -7%
Volunteer Hours 535 594 4,256 4,703
% Change -10% -10%
ADULT SERVICES
Information Questions 4,850 5,855 32,900 33,552
Average Daily 180 202 165 161
% Change -17% -2%
Programs/Classes Attendance 25 20 263 180
# of Sessions 1 1 5 8
Aver, per session 25 20 53 23
Tours/Group Visits Attendance 0 0 100 15
# of Sessions 0 0 3 1
Aver, per session 0 0 33 15
CHILDRENS SERVICES
Information Questions 3,477 4,136 19,708 20,388
Average Daily 129 143 99 97
% Change -16% -3%
Toddler Time 98 175 581 1,110
# of Sessions 4 8 24 42
Aver. Per session 25 22 24 26
Preschool Storytime Attendance 225 224 1,325 1,320
# of Sessions 8 8 47 46
Aver. per session 28 28 28 29
Afterschool Stor'~time Attendance 196 105 516 459
# of Sessions 8 4 23 19
Aver. per session 25 26 22 24
Family Storytime Attendance 116 220 1,070 1,180
# of Sessions 4 7 45 45
Aver. per session 29 31 24 26
Outreach Storytimes 140 405 275 1,182
# of Sessions 3 3 7 21
Aver. per session 47 135 39 56
Special Events Program Attendance 0 0 1,549 1,213
# of Sessions 0 0 11 11
Aver. per session 0 0 141 110
Back to Basics Program 47 47 47 47
# of Sessions 24 24 24 24
Aver. Per session 3 3 3 3
Group Visits to Librar,j Attendance 92 16 417 741
# of Sessions 5 1 12 27
Aver. per session 18 16 35 27
School Visits by Staff 0 0 0 0
# of Visits 0 0 0 0
EXECUTIVE SUMMARY OF STATISTICS
Circulation~Library Visitors:
This report measures the visitation during the month of January. The impact of tenting continued into
January, with a 7% drop in days open. The decline in items borrowed matched that figure exactly, with
a 7% decrease in the number of items borrowed. However, the Kidsmobile showed a 36% increase in
circulation, making up for the decline in Archibald checkouts. Overall, we are looking at a 5% decline
this year in open days and a 1% decline in circulation. That means we have been busier on the days we
are open--but there are fewer of them!
The number of visitors dropped 12%.
Information Questions:
Again, information questions down during January by l 7%, showing an overall drop this year of 2%.
Children's Programs:
While the number of programs offered has declined due to multiple closures this year, the real slow down
occurs through the FACTS Centers, a parmership we share with Community Services through the YES
grant. Last January over 400 youngsters attend a storytime program through the parmership. This year,
due to budget reductions, the program was not offered.
Technology Center Visitors:
Technology Center use now shows a decline of 1%.
Items Classified:
Items classified has dropped 7% for the year..
Volunteer Hours:
The volunteer hours shows a drop of 10°,4.
R A N C H O C U C A M O N G A
PUBLIC LIBRARY
Staff Report
DATE: February 12, 2004
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 2003~2004 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month.
Schedule B, titled "Balance Sheet FY 2003/2004" is a report balancing income vs.
projections for the current fiscal year to date.
Schedule C, titled "Library Expenditures "2003/2004" is an accounting of all funds
expended in the current fiscal year.
FISCAL IMPACT
None
(~~~~ectfully sub ,
Deborah Kaye Clark
Library Director
Schedule A
REVENUE REPORT FINES MEDIA REF
Jan-03 & FEES RENTALS SERV.
01-Jan
02-Jan
January 3 & 4 $404.40 $261.58 $25.00
$0.00 $0.00 $0.00
05-Jan $966.47 $259.89 $3.32
06-Jan $659.57 $182.68 $0.00
07-Jan $797.40 $194.00 $0.00
08-Jan $742.52 $309.62 $0.45
09-Jan $305.55 $428.49 $25.00
January 10 & 11 $748.81 $368.14 $0.00
$o.oo $o.oo $o.oo
12-Jan $578.40 $249.98 $3.00
13-Jan $662.51 $231.34 $0,00
14-Jan $547.28 $182.66 $0.00
15-Jan $294.90 $367.86 $0,00
16-Jan $337.95 $479.66 $25.00
January 17 & 18 $658,69 $450.16 $0.00
$o,oo $o.oo $o.oo
19-Jan
20-Jan $803.21 $293.03 $0.00
21-Jan $481.02 $251.70 $11.00
22-Jan $293.35 $340.75 $27.05
23-Jan $311.95 $492.96 $0,00
January 24 & 25 $579.19 $427.94 $0.00
$o.oo $o.oo $o,oo
26-Jan $618.44 $207.94 $0.00
27-Jan $426.62 $183.34 $2.18
28-Jan $441.00 $262.55 $13.62
29-Jan $455.93 $311.18 $28.00
30-Jan $348.65 $440.73 $0.00
January 31 & Feb 1 $796.99 $426.77 $4.00
$o.oo $o,oo $o.oo
TOTALS: $12,440.80 $7,604.95 $167.62
January 2003 TOTALS $12,207.47 $7,884.45 $61.67
% CHANGE 2% -4% 172%
2003/4 Rev 2003/4 Proj:
Daily Average Fines $473.60 $337.14
Daily Average Media $271.61 $251.43
Daily Average Ref. Fees $5.99 $4.29
DAILY TOTALS $751.19 $592.86
GAIN/LOSS ON PRO J: $4,750
Schedule B
BALANCE SHEET
January
FY 2003~2004
Revenues Earned Projected Loss/Gain
Fines & Fees $77,848 $68,831 $9,017 13.1%
Media Rentals $50,876 $51,331 ($455) -0.9%
Technology Center Revenue $5,043 $4,667 $377 8.1%
Print Fees $2,403 $2,917 ($514) -17.6%
Information Services Fees $963 $875 $88 10.0%
Direct Loan $32,121 $0 $32,121 0.0%
Totals: $169,254 $128,620 $40,634 31.6%
Balance for
Year throu.qh January $40,634
EXECUTIVE HIGHLIGHTS OF BUDGET
58% of year completed
Library Expenditures: 54% spent
At the seventh month of the fiscal year, 54% of the budget is spcn~:. Below is an update on areas of significance.
5000/10: Part time salaries arc at 61%, now only three percentage points over the budgeted amount.
5200: Operations funds are at 34%, no challenges yet.
5300: Contract services are at 60%, no challenges yet.
5400: Still significant savings in the Telephone account
5403: Utilities appear on track for this year.
After School Learning Program: 56% spent
Nothing to report.
Bookmobile Expenditures: 51% spent
Nothing to report.
Adult Literacy: 51% spent
Addition of $5,000 in funds for the new grant "pumped up" this account somewhat.
Family Literacy: 35% spent
Continued savings through use of YES Grant program funds.
Library Board of Trustees: 0% spent
Nothing to report.
Revelopment Agency: 51% spent
Nothing to report.
LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN TOTALS SPENT PER FUNDS % % OF
2003/2004 CATEGORY REMAINING SPENT YEAR
1290601
PERSONNEL 58%
5000 REGULAR SALARIES $627,490 $45,487 $46,486 $45,552 $46,931 $48,336 $72,436 $47,924 $353,152 $353,152 $274,338 56%
5010 PART TIME SALARIES $298,780 $26,766 $26,994 $24,572 $24,671 $22,994 $34,497 $20,597 $181,091 $181,091 $117,689 61%
5030 FRINGE BENEFITS $242,740 $20,228 $20,228 $20,228 $20,228 $20,228 $20,228 $20,228 $141,596 $141,596 $101,144 58%
TOTAL PERSONNEL $1,169,010 $92,481 $93,708 $90,352 $91,830 $91,558 $127,161 · $88,749 $675,840 $675,840 $493,170 58%
OPERATIONS
5100 TRAVEL & MEETINGS $2,000 $320 $1,680 16%
Internet Librarian Conference $0
Karatsu - workshop $0
Clark - workshops $0
Perera - Institute $0
Meeting Supplies $30 $75 $105
Inservice Workshops $0
CLA Legislative Day $0
CLA Conference $215 $215
5105 MILEAGE $5,800 $2,725 $3,075 47%
Auto Allowance $4,800 $400 $400 $400 $400 $400 $400 $2,400 $2,400 $2,400 50%
Reimbursement $1,000 $0 $325 $675 33%
Garcia $23 $26 $92 $54 $26 $62 27.36+24.48 $282
Pages $0
Other $44 $44
Conference Mileage $0
5t60 MEMBERSHIP DUES $2,350 $1,937 $413 82%
American Library Assoc. $450 $200 $200 $200 $250 44%
MCLS Associate Membership $0 $150 $150 $150 ($150) #DIV/0!
California Library Assoc. $400 $120 $120 $120 $280 30%
Inland Library system $1,500 $1,467 $1,467 $1,467 $33 98%
5200 MAINTENANCE/OPER $199,384 $68,661 $130,723 34%
Printing/Postage $2,000 $1,502 $498 75%
Printing $1,344 $140' $1,484
Postage $10 $4 $4 500+23.42 $18
Office Supplies $15,000 $5,094 $9,906 34%
Photography $32 $9 $41
Office Depot $313 $784 $128 $209 $1,768 $541 $3,743
Office machine repair $0
Letterhead $0
Miscellaneous $50 $85 $10 $213 $261 $618
Computer supplies $183 $162 $230 $104 $679
Federal Express $0
Special Paper $12 $12
Special Program Supplies $20,000 $7,849 $12,151 39%
Board Supplies $511 $511
Cataloging Supplies $584 $160 $197 $3,410 $669 $5,020
Children's Supplies $21 $5 $1,072 $26 $1,124
Children's Programs - Friends $13 $11 $12 $36 $367 $439
Dewey Award Program $72 $72
Foundation Support $150 $190 $340
Intedibrary Loan $10 $10
Adult Programs & Outreach $45 $69 $114
Ready Set Read $201 $201
Summer Reading Program (FR) $72 $419 $39 $530
Victoria Gardens $52 $52
Volunteer Recognition $0
Books/Materials $155,000 $45,428 $109,572 29%
Bookstore rush $139 $549 $306 $404 $743 $1,224 $47 $3,412
Childrens Books $1,269 $1,487 $76 $384 $579 $3,795
Brodart Books $0
Reference Books $338 $171 $929 $26 $298 $1,983 $3,744
Rental Books $19,841 $19,841
Large Print Books $54 $806 $228 $175 $540 $1,803
Books on Tape - Friends $2,793 $279 $45 $359 $189 $479 $59 $4,205
Video $245 $232 $708 $186 $530 $282 $199 $2,381
CD's (music) $736 $625 $64 $565 $1,990
DVD's $547 $553 $306 $533 $586 $324 $474 $3,321
CD ROMS $333 $276 $207 $120 $936
Magazines/Publications $12,000 $7,555 $210 $133 $288 $40 $8,226 $8,226 $3,774 69%
Bindery $1,000 $0 $0 $1,000 0%
5283 Depreciation - Computer Equi $20,270 $0 $0 $20,270 0%
5300 CONTRACT SERVICES $'168,199 $100,427 $67,772 60%
Encumbrance $0
Book Processing $24,000 $5,202 $2,173 $807 $1,061 $9,243 $9,243 $14,757 39%
Children's Programs $3,000 $0
Collection Agency $5,000 $420 $1,028 $341 $369 $2,158 $2,158 $2,842 43%
Dynix System Maintenance $35,000 $19,606 $269 $19,875 $19.875 $15,125 57%
Guard Service $20,000 $3,364 $3,364 $3,364 $16.636 17%
McNaughton Lease Program - Books $22,459 $22,459
Minutes $0 $50 $100 $150 $150 ($150) #DIV/0!
OCLC $0 $45 $119 $86 $45 $294 $294 ($294) #DIV/0!
Offic Equip/Maintenance $15,000 $5,696 $9,304 38%
Xerox Fund $929 $929 $929 $1,859 $1,039 $5,686
Misc. $10 $10
S.B. County $50,000 $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $29,167 $29,167 $20,833 58%
Self Check Maintenance $7,000 $1,050 $6,970 $8,020 $8,020 ($1,020) 115%
5400 TELEPHONE $18,000 $5,213 $12,787 29%
General Telephone services $1,022 $817 $864 $775 $887 $849 $5,213
Additional services $0
5402 WATER UTILITIES $3,000 $1,667 $1,333 56%
Water Use $758 $529 $0 $380 $1,667
5403 ELECTRIC UTILITIES $72,000 $7,832 $6,824 $2,977 $6,159 $5,122 $4,832 $33,746 $33,746 $38,254 47%
TOTAL LIBRARY BUDGET $1,660,013 $133,806 $109,885 $155,205 $112,009 $112,482 $151,798 $115,351 $890,535 $890,535 $749,208 54%
AFTER SCHOOL LEARNING PROGRAM JUL AUG SEP OCT NOV DEC JAN TOTALS SPENT PER FUNDS % % OF
Cost Center 1290603 2003/2004 CATEGORY REMAINING SPENT YEAR
PERSONNEL 56%
1100 REGULAR SALARIES $17,820 $1,911 $531 $1.371 $1,371 $1,371 $2,056 $1,371 $9,981 $9,981 $7,839 56%
1900 FRINGE BENEFITS $6,590 $549 $549 $549 $549 $549 $549 $549 $3,844 $3,844 $2,746 58%
TOTAL PERSONNEL $24,410 $2,460 $1,080 $1,920 $1,920 $1,920 $2,605 $1,920 $13,825 $13,825 $10,585 57%
OPERATIONS
5100 TRAVEL & MEETINGS $250 $0 $0 $250 0%
5200 MAINTENANCEIOPER $200 $54 $146 27%
Office Supplies $200 $31 $23 $54
TOTAL LIBRARY BUDGET $24,860 $2,460 $1,080 $1,920 $1,950 $1,920 $2,628 $1,920 $13,879 $13,879 $10,731 56%
BOOKMOBILE SERVICES JUL AUG SEP OCT NOV DFC JAN TOTALS SPENT PER FUNDS % % OF
Cost Center 1290604 2003~2004 CATEGORY REMAINING SPENT YEAR
PERSONNEL 58%
5000 REGULAR SALARIES $45,930 $5,338 $3,518 $3,518 $3,518 $3,518 $5,277 $3,518 $28,204 $28.204 $17,726 61%
5010 PART TIME SALARIES $23,000 $618 $294 $1,281 $2,086 $2,946 $2,120 $1,539 $10,884 $10,884 $12,116 47%
5030 FRINGE BENEFITS $17,450 $1,454 $1,454 $1,454 $1,454 $1,454 $1,454 $1,454 $10,178 $10,178 $7,272 58%
TOTAL PERSONNEL $86,380 $7,409 $5,266 $6,253 $7,058 $7,918 $8,851 $6,5'11 $49,266 $49,266 $37,114 57%
OPERATIONS
5'100 TRAVEL & MEETINGS $0 $0 $0 $0 $0 0%
5105 MILEAGE $100 $0 $0 $100 0%
5200 MAINTENANCEIOPER $6,950 $2,068 $4,882 30%
Office Supplies $250 $43 $90 $105 $14 $253 ($3) 101%
Books/Materials $2,000 $514 $492 $716 $93 $1,815 $185 91%
Printing $0 $0
5283 DEPRECIATION - COMPUTER $2,420 $0 $0 $2,420 0%
Total for Depreication - Computer Ec $2,420 $0 $2,420 0%
5400 TELEPHONE UTILITIES $5,500 $0 $5,500 0%
Cellular Technology $5,500 $0
TOTAL LIBRARY BUDGET $101,350 $7.452 $5,266 $6,857 $7,550 $8,023 $9,566 $6,619 $51,334 $51,334 $47,596 51%
ADULT LITERACY JUL AUG SEP OCT NOV DEC JAN TOTALS SPENT PER FUNDS % %OF
298 601 2003/2004 CATEGORY REMAINING SPENT YEAR
PERSONNEL SS%
5000 REGULAR SALARIES $26,730 $1,885 $1,833 $1,825 $2,039 $1,868 $3,204 $2,245 $14,899 $14,899 $11,831 56%
5010 PART TIME SALARIES $5,000 $0 $0 $0 $0 $0 $724 $592 $1,315 $1,315 $3,685 26%
5030 FRINGE BENEFITS $9,990 $845 $845 $845 $845 $845 $845 $845 $5,915 $5,915 $4,075 59%
TOTAL PERSONNEL $41,720 $2,730 $2,678 $2,670 $2,884 $2,713 $4,773 $3,681 $22,129 $22,129 $19,591 53% 58%
OPERATIONS
5100 TRAVEL & MEETINGS $750 $11 $739 1%
Literacy Meetings $0
Southern California Library Literacy Network Conference $0
Adult Learner Conference $11 $11
CLA Conference $0
Speaking of Reading Grant 250 $12 $37 $49
$0
5105 MILEAGE $150 $108 $14 $121 $121 $29 81%
5160 MEMBERSHIP DUES $180 $135 $45 75%
California Literacy $80 $0
SCLLN $100 $135 $135
5209 MAINTENANCE/OPER $5,250 $436 $4,814 8%
Office Supplies $300 $68 $36 $103 $197 0%
Curriculum Materials $200 $11 $12 $23 $177
Literacy Celebration $309 $309 ($309)
Speaking of Reading Grant $4,750 $415 $1,398 $1,813 $2,937
5300 CONTRACT SERVICES $1,930 $732 $1,198 38%
Tutor Training $1,500 $300 $300 $300 $1,200 20%
LiteracyPm Service Agreement $430 $432 $432 $432 ($2) 100%
TOTAL LIBRARY BUDGET $49,980 $3,162 $2,678 $3,493 $2,907 $2,725 $5,332 $5,128 $25,426 $24,296 $26,371 51%
FAMILIES FOR LITERACY JUL AUG SEP OCT NOV DEC JAN TOTALS SPENT PER FUNDS % % OF
308 602 2003~2004 CATEGORY REMAINING SPENT YEAR
PERSONNEL 58%
5000 REGULAR SALARIES $8,910 $857 $788 $891 $668 $805 $874 $497 $5,380 $5,380 $3,530 60%
5010 PART TIME SALARIES $13,000 $0 $0 $106 $245 $442 $454 $258 $1,505 $1,505 $11,495 12%
5030 FRINGE BENEFITS $3,560 $298 $298 $298 $298 $298 $298 $298 $2,083 $2,083 $1,478 58%
TOTAL PERSONNEL $25,470 $1,154 $1,086 $1,295 $1,211 $1,545 $1,625 $1,052 $8,968 $8,968 $16,502 35%
OPERATIONS
5100 TRAVEL & MEETINGS $0 $0 $0 $0
Literacy Meetings
5200 MAINTENANCE/OPER $250 $25 $225 10%
Office Supplies $250 $7 $18 $25 $225 0%
Families for Literacy Curriculum Mat~ $0 $0 $0
Books/Materials $0 $0 $0
FFL Storytimes $0 $0 $0
TOTAL LIBRARY BUDGET $25,720 $1,154 $1,086 $1,302 $1,229 $1,545 $1,625 $1,052 $8,993 $8,993 $16,727 35%
LIBRARY BOARD OF TRUSTEES JUL AUG SEP OCT NOV DEC JAN TOTALS SPENT PER FUNDS % % OF
Cost Center 4535 2003~2004 CATEGORY REMAINING SPENT YEAR
58%
OPERATIONS
3100 TRAVEL & MEETINGS $1,500 $0 $1,500 0%
Workshops
Lo $0
Wimberly $0
Womack $0
Bradshaw $0
CLA Legislative Day $0
Caltac Sessions $0
3956 DUES $350 $0 $0 $350 0%
Caltac $0
TOTAL LIBRARy BUDGET $1,850 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,850 0%
REDEVELOPMENT EXPENDITURES
FY 2003~2004 TOTALS FUNDS % % OF
2630 801 JUL AUG SEP OCT NOV DEC JAN SPENT REMAINING SPENT YEAR
OPERATIONS 50%
Maintenance/Operations $176,200
Books $85,000 $795 $1,555 $2,350 $82,650
Children's Update Fund $10,000 $0 $10,000
Databases $0
Learning Express (SAT, GRE, etc.) $3,307 $3,307 ($3,307)
Biography Resource Center $8,500 $7,518 $7,518 ($1,018)
Reference USA $6,500 $0 $0 $6,500
History Resource Center $12,000 $0 $0 $12,000
Literature Resource Center $17,000 $18,915 $18,915 ($1,915)
SIRS $1,500 $1,535 $1,535 ($35)
Newsbank $7,532 $7,532 ($7,532)
Magazine Index $30,000 $39,749 $39,749 ($9,749)
Poem Finder/Novel List $1,700 $1,105 $1,105 $595
Michell's Subscription CD R $6,000 $0 $0 $6,000
Opposing Viewpoints $6,548 $6,548 ($6,548)
Bar Codes $1,903 $1,903 ($1,903)
TOTALS $176,200 $54,023 $0 $34,536 $0 $0 $0 $1,903 $90,462 $85,738 51%
R A N C H O C U C A M O N G A
PUBLIC LIBRARY
Staff Report
DATE: February 12, 2004
TO: President and Members of the Board of the Library Trustees
FROM: Karye Hood, Reference Librarian
SUBJECT: HOUSECALLS UPDATE
RECOMMENDATION
Update for informative purposes.
BACKGROUND/ANALYSIS
The HouseCalls program continues to serve homebound residents of Rancho
Cucamonga. We currently have 23 patrons and 13 volunteers.
CLA Conference Poster Session
RC Library's HouseCalls program was highlighted during a poster session at the
November California Library Association Conference in Ontario. Please see the pictures
attached to this update. This was a chance to network with other supervisors of
homebound services programs in public libraries throughout California.
Homemade holiday gift for HouseCalls patrons
21 snowmen were made by RCLibrary storytime children under the supervision of Nina
Cole, Children's Assistant, assisted by Rosie Manela, Literacy Supervisor and a group
of Literacy tutors and learners. These handcrafted snowmen were sent with the
December HouseCalls deliveries.
FISCAL IMPACT
None.
Photos from California Library Association Conference,
Poster Session on Homebound Services
November 2003
Photos of snowmen that were made during the Aflerschool Cool storytime
and sent with HonseCalls deliveries during the holiday season.
December 2003
Respectfully submitted,
Reference Librarian