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Home My WebLink About2006/10/26 - Agenda Packet - Library Board of Trustees - SpecialDECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ~~ oZ3-0~4 , at °3~,~~-, ~I posted a true and correct copy of the meeting agenda dated ~G~b~r alp i °~'~~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on /0 X23-0(O at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: I/ un~`~~XJR~f~ Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 6:00 p.m. October 26, 2006 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *** City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael, Councilmember Sam Spagnolo, Councilmember *** Boardmembers Ravenel Wimberly, President Dobbin Lo, President Pro Tem Donna Bradshaw, Member Robert Coberly, Member Sharon Nagel, Member - LIBRARY BOARD OF TRUSTEES AGENDA RANCHO CUCA.NONGA OCTOBER 26, 2006 1 A. CALL TO ORDER 1. Roll Call:. Bradshaw , Coberly , Lo , Nagel and Wimberly B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: September 14 and October 12, 2006. 4 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: oral reports presented by staff. a. Review of statistics. 10 2. Budget Reports: reports presented by Deborah Clark, Library Director. a. Review of 2006/2007 budget. 11 3. Archibald Library and Technology Issues: Oral update by Robert Karatsu, Library Services Manager/Archibald and Technology Services. a. New grant award: Website Upgrade Project. b. RFID Project Status for Archibald. 4. Victoria Gardens Library: Oral update by Michelle Perera, Library Services Manager/Victoria Gardens and Collection Development. a. Update on the first full month of operations. b. Approval to amend Holiday Closures for 2006/2007, 25 scheduling the Biane Library to Open November 11, 2006. Report attached. 5. Children's Services Issues: Oral update by Renee Tobin, Principal Librarian a. Lemony Snickett Lockdown Program. - LIBRARY BOARD OF TRUSTEES AGENDA OCTOBER 26, 2006 2 RANCHO cUCAMONGA , b. Advanced planning for Summer Reading Program, 2007. 6. Approval to close Monday, December 18`h, 2006 to conduct a Staff 27 Training Day. Report attached. Presented by Robert Karatsu, Library Services Manager 7. Approval to eliminate hourly fee charge forlnternet Access and to 29 expand Internet Access to the "Teen Scene" at the Biane Library. Report attached. Presented by Robert Karatsu, Library Services Manager. D. BOARD BUSINESS The following items have been requested by the Library Board• of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. 2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. E. IDENTIFICATION OF ITEMS FOR THE NEXT. MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Monday, October 23, 2006, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. rr R A N C H O C U C A M O N G A t~UBLIC Lia~znuv Staff Report DATE: October 26; 2006 TO: President and Members of the Board of the Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes for the meetings of September 14 and October 12, 2006. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and special meetings of the Board of Library Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully//J/submitted, / ~ (-dCcCcJ Q ~~ Deborah Kaye r Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adjourned Meeting A. CALL TO ORDER An adj ourned meeting of the Library Board of Trustees was held on Thursday, September 14, 2006, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were Members Bradshaw, Coberly, and Nagel. Also present were: Mayor Bill Alexander, Council Member Sam Spagnolo, Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager/Archibald, Michelle Perera, Library Services ManagerNictoria Gardens, Karye Hood, References Services Coordinator/Archibald, Caza Vera, References Services Coordinator/Victoria Gardens, Renee Tobin, Principal Librarian, Isabel Guzman, Library Assistant, Sara Jump, Children's Librarian/Archibald and Allen Callaci, Library Assistant and Vivian Garcia, Administrative Secretary. **+**+ B. ITEMS OF BUSYNESS WITH NEWLY APPOINTED OFFICIALS B1. Administration of Oath of Office -Oath of Office will be administered to re-appointees Donna Bradshaw and Sharon Nagel. Mayor William Alexander administered the Oath of Office to Donna Bradshaw and Sharon Nagel. +***** C. CONSENT CALENDAR C1. Approval of Minutes: August 1Q 2006 (Nagel abstained). MOTION: Moved by Member Coberly to approve Minutes of August 10, 2006, seconded by Member Bradshaw. Motion carried, 3-0-1-1 with Lo absent. C2. Approval of the following updated Policies: a. Children's Access Policy. b. Children's Materials Description and Shelving Policy. c. Children's Collection Maintenance Policy. MOTION: Moved by Member Nagel to approve the updated policies, seconded by Member Bradshaw. Motion carried, 4-0-1 with Lo absent *****~ Library Board Minutes September 14, 2006 Page 2 D. LIBRARY DIRECTOR'S STAFF REPORTS D 1. Library Status report: oral reports presented by staff. a. Review of statistics Deborah Clark, Library Director, reviewed the statistics with the Board. D2. Budget Reports: reports presented by Deborah Clark, Library Director. a. Review of 2006/2007 budget. Deborah Clark, Library Director, reviewed the budget sheets for 2006/2007 with the Library Board. D3. Archibald Library: Oral update by Robert Karatsu, Library Services Manager/Archibald and Technology Services. a. Update on "reinventing" process. Robert Karatsu, Library Services Manager/Archibald, stated that the stat for the Archibald Library did not show any change in use with the opening of the Victoria Gardens Library. ' Robert Karatsu, Library Services Manager/Archibald, stated that staff was in the process of starting the RFID conversion at the Archibald Library. Robert Karatsu, Library Services Manager/Archibald, stated that staff will be working to offer Internet Access to the public at the Archibald Library since the Technology Center is no longer available. Robert Karatsu, Library Services Manager/Archibald, stated that staffwould be re-arranging some of the areas in the Library. The computer books will be moving to the first floor at the Archibald Library. Staff will be hiring an architect or a design consultant in this fiscal year to help with the changes and funding will be pursued to complete the project in 2007/08. Robert Karatsu, Library Services Manager/Archibald, stated that staffwill start meeting and getting ready for the Telethon. The dates are December 1, 2 and 3, 2006. The event will be held at the Cultural Center. More information will becoming. D4. Victoria Gardens Library: Oral update by Michelle Perera, Library Services Manager/Victoria Gardens and Collection Development. a. Update on the first three weeks of operations. Library Board Minutes September 14, 2006 Page 3 Michelle Perera, Library Services Manager/Victoria Gardens, presented an oral update on the opening of the Victoria Gardens Library to the Board. Michelle Perera, Library Services Manager/Victoria Gardens, stated that in the first ten days - 1300 new library cards were issued. Approximately 30,000 people have come into the Library. Staff has had positive feedback on the collection and the building from the public. Michelle Perera, Library Services ManagerNictoria Gardens, stated that for the first pajama storytime offered there were112 attendees. Staff quickly offered a second storytime that evening to accommodate all of them. The second storytime, 130 showed up. Staff did register children for the storytimes that will be offered in the next Few weeks. D5. Children's Services Issues: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, introduced the new full time staff. First, Isabel Guzman, Library Assistant for the children's section at the Victoria Gardens.Library. Second, Allen Callaci, Library Assistant, who will be working in the Back to Basics Tutoring Program. Third, Sara Jump, Children's Librarian, who will be working at the Archibald Library. a. Summer Reading Program wrap-up for 2006. Renee Tobin, Principal Librarian, stated that the Cultural Center facility was wonderful for the event. The Community Services staff was great to work with and helped with the set-up. There was a storyteller in the playhouse, while the bookmobile and other storytellers were in the court yard area. There were 1100 tickets given out to those who had participated in the Summer Reading Program. In closing, Ms. Tobin reported that next year's Summer Reading theme is a mystery theme. ~***** E. BOARD BUSINESS E1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. a. Literacy Event: Tutor Appreciation Luncheon. Deborah Clark, Library Director, stated that the Literacy event was moving and inspirational and she was sorry that none ofthe Board Members were able to attend. She congratulated Rosie Manela and her staff on a great event. The Mayor was there to show his support. b. Library Foundation Meeting: Telethon planning underway. Library Board Minutes September 14, 2006 Page 4 President Wimberly gave an oral report on the Library Foundation meeting which was held on Monday. E2. Teen Member Reports. Oral reports by members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. Cara V era, Reference Services Coordinator/VictoriaGnrdens, stated that the students were busy with classes from school and homework. Staff will be working with Member Nagel and filling the open position on the Teen Board. *+**** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING None were listed. ****** G. COMMUNICATIONS FROM THE PUBLIC Planning Commissioner Munoz stated that the Library Board ofTrustees was doing an excellent job. He thanked the Members and offered him congratulations on the new Library. ****** H. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn, seconded by Member Nagel. Motion carved, 4- 0-1 with Lo absent. Meeting adjourned at 7:24 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of.the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, October 12, 2006, at 6:30 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: ili tI' ,~Isi',-- i~i~~ ~' _ R A N C H O C U C A M O N G A PUBLIC L I B R A R Y Staff Report DATE: October 26, 2006 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF LIBRARY RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library, will be available at the meeting. These reports now include a separate sheet for the Victoria Gardens Library, the Archibald Library, and a sheet with combined statistics. FISCAL IMPACT None spectfully submitted, ~~ ~ 66, f ~ eborah Kaye rk Library Director r R A N C H O C U C A M O N G A PUBLIC LIBRARY Staff Report DATE: October 26, 2006 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 2006/2007 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It now includes separate reports for Archibald Library revenue, Victoria Gardens Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2006/2007" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures "2006/2007" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None R specttully submitted, ~~~ ~ eborah Kaye r Library Directo Schedule A TOTAL LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Sep-06 Ot-Sep $509.42 $362.86 $0.00 02-Sep $500.55 $433.45 $0.00 03-Sep 04-Sep 05-Sep $1,250.40 $480.61 $0.00 06-Sep $925.50 $353.25 $111.00 07-Sep $833.15 $373.12 $25.00 08-Sep $570.43 $323.67 $0.00 09-Sep $666.17 $434.88 $0.00 10-Sep $294.10 $102.94 $0.00 11-Sep $933.37 $159.92 $0.00 12-Sep " $744.38 $369.62 $4.01 13-Sep $713.49 $368.06 $0.00 14-Sep $706.73 $293.18 $29.00 15-Sep $194.31 $303.02 $20.00 16-Sep $231.34 $498.71 $0.00 17-Sep $211.15 $81.22 $0.00 18-Sep $574.84 $153.34 $0.00 19-Sep $744.91 $402.24 $2.00 20-Sep $540.43 $335.72 $6.00 21-Sep $577.29 $301.37 $70.00 22-Sep $467.16 $290.00 $0.00 23-Sep $652.49 $492.12 $0.00 24-Sep $238.50 $77.23 $0.00 25-Sep $591.69 $101.58 $64.00 26-Sep $898.26 $411.97 $1.50 27-Sep $720.21 $320.83 $49.00 28-Sep $377.83 $330.39 $28.10 29-Sep $342.73 $277.81 $54.45 30-Sep $547.45 $364.84 $0.00 TOTALS: $15,498.28 $8,797.95 $464.06 Sept. 2005 TOTALS $10,832.05 $5,659.47 $48.00 CHANGE 43% 55% 867% 2006/7 Rev 2006/7 Proj: Daily Average Fines $591.37 $638.00 Daily Average Media $312.41 $312.00 Daily Average Ref. Fees $34.37 $12.00 DAILY TOTALS $938.15 $962.00 GAIN/LOSS ON PROJ: ($644) ARCHIBALD LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Sep-06 01-Sep $405.92 $142.44 $0.00 02-Sep $217.11 $162.44 $0.00 03-Sep 04-Sep 05-Sep $890.76 $239.67 $0.00 06-Sep $667.85 $186.32 $0.00 07-Sep $613.87 $162.43 $25.00 08-Sep $421.33 $133.63 $0.00 09-Sep $437.22 $146.65 $0.00 10-Sep $294.10 $102.94 $0.00 11-Sep $860.02 $118.61 $0.00 12-Sep $522.88 $134.12 $0.00 13-Sep $434.49 $183.62 $0.00 14-Sep $549.73 $148.24 $9.00 15-Sep $111.56 $150.58 $0.00 16-Sep $144.79 $180.04 $0.00 17-Sep $211.15 $81.22 $0.00 18-Sep $574.84 $153.34 $0.00 19-Sep $351.28 $150.35 $0.00 20-Sep $325.54 $135.96 $6.00 21-Sep $394.24 $118.77 $0.00 22-Sep $326.61 $87.95 $0.00 23-Sep $386.34 $163.38 $0.00 24-Sep $238.50 $77.23 $0.00 25-Sep $591.69 $101.58 $64.00 26-Sep $627.52 $110.20 $0.00 27-Sep $475.88 $128.53 $0.00 28-Sep $215.68 $125.04 $0.10 29-Sep $224.98 $70.54 $0.00 30-Sep $296.24 $124.39 $0.00 TOTALS: $10,752.12 $3,820.21 $104.10 Sept 2006 TOTALS $10,677.32 $6,235.89 $156.76 %CHANGE 1% -39% -34% 2006/7 Rev Daily Average Fines $427.52 Daily Average Media $218.55 Daily Average Ref. Fees $3.94 DAILY TOTALS $650.01 BIANE LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Sep-06 01-Sep $103.50 $220.42 $0.00 02-Sep $283.44 $271.01 $0.00 03-Sep 04-Sep OS-Sep $359.64 $240.94 $0.00 06-Sep $257.65 $166.93 $111.00 07-Sep $219.28 $210.69 $0.00 OS-Sep $149.10 $190.04 $0.00 09-Sep $228.95 $288.23 $0.00 10-Sep 11-Sep $73.35 $41.31 $0.00 12-Sep $221.50 $235.50 $4.01 13-Sep $279.00 $184.44 $0.00 14-Sep $157.00 $144.94 $20.00 15-Sep $82.75 $152.44 $20.00 16-Sep $86.55 $318.67 $0.00 17-Sep 18-Sep 19-Sep $393.63 $251.89 $2.00 20-Sep $214.89 $199.76 $0.00 21-Sep $183.05 $182.60 $70.00 22-Sep $140.55 $202.05 $0.00 23-Sep $266.15 $328.74 $0.00 24-Sep 25-Sep 26-Sep $270.74 $301.77 $1.50 27-Sep $244.33 $192.30 $49.00 28-Sep $162.15 $205.35 $28.00 29-Sep $117.75 $207.27 $54.45 30-Sep $251.21 $240.45 $0.00 TOTALS: $4,746.16 $4,977.74 $359.96 Sept. 2006 TOTALS N/A N/A N/A CHANGE 2006/7 Rev Daily Average Fines $207.58 Daily Average Media $213.63 Daily Average Ref. Fees $32.72 DAILY TOTALS $453.94 GAIN/LOSS ON PROJ: Schedule B BALANCE SHEET September FY 2006/2007 Revenues Earned Projected Loss/Gain Fines & Fees $41,120 $56,250 ($15,130) -26.9% Media Rentals $23,546 $27,501 ($3,955) -14.4% Technology Center Revenue $541 $7,500 ($6,959) -92.8% Print Fees $1,312 $2,000 ($688) -34.4% Information Services Fees $578 $1,000 ($422) -42.2% Direct Loan $22,804 $20,000 $2,804 14.0% Totals: $89,901 $114,251 ($24,350) -21.3% *Balance for Year through September ($24,350) 'based on addition of Victoria Gardens Library revenues Schedule C LIBRARY EXPENDITURES JUL AUG SEP TOTALS SPENT PER FUNDS % % OF 2006/2007 CATEGORY REMAINING SPENT YEAR 1290601 - Atlminlsiratlon PERSONNEL 25% 5000 REGULAR SALARIES $262,150 $11,207 $14,118 $13,995 $39,320 $39,320 $222,830 15% 5010 PART TIME SALARIES $21,000 $877 $1,828 $1,879 $4,583 $4,583 $16,417 22°/ 5030 FRINGE BENEFITS $129,220 $10,768 $10,768 $10,768 $32,305 $32,305 $96,915 25% TOTAL PERSONNEL $412,370 $22,852 $26,714 $26,642 $76,208 $76,208 $336,162 18% OPERATIONS 5100 TRAVEL B. MEETINGS $7,500 $0 $7,500 0% Clark -workshops $0 CLA Legislative Committee $0 Meeting Supplies $0 Inservice Workshops $0 CLA Legislative Day $0 CLA Conference $0 5102 TRAINING 52,000 $0 SO $2,000 5105 MILEAGE $7,000 $1,518 $5,482 22% Auto Allowance $6,000 $400, $400 $400 $1,200 $1,200 $4,800 20% Reimbursement $1,000 $61 $95 $161 $318 $318 $682 32% Conference Milea0e $0 $0 $0 5150 OFFICE SUPPLIES $3,000 $17 $2,983 1 % Board supplies / $0 Photography $0 Office Depot $0 Letterhead $0 Miscellaneous $17 $17 Computer supplies $0 Federal Express $0 5160 MEMBERSHIP DUES $2,700 $600 $2,100 22% American Library Assoc. $500 $400 $400 $400 $100 BO% MCLS Associate Membership $500 $0 $0 $500 California Library Assoc. $300 $0 $0 $300 0% Califa $0 $0 Inland Library system $1,500 $0 $0 $1,500 0% Codi Membership $200 $200 $200 $200 $0 5200 MAINTENANCE/OPER $9,000 $0 $9,000 0% Printing/Postage $2,000 $0 $2,000 0% Printing $0 Postage $0 Special Program Supplies $5,000 $0 $5,000 0% Board Supplies $0 Winery Event $0 Bindery $2,000 $0 $0 $2,000 0% 5300 CONTRACT SERVICES §122,000 - $10,923 $111,077 9% Encumbrance $0 $0 Collection Agency $15,000 $1,262 $1,565 $2,826 $3,313 $12,174 22% Dynix System Maintenance $35,000 $0 $20,604 $35,000 59 Homework Help Database $20,000 $0 Minutes $50 $50 ($50) ONic Equip/Maintenance $15,000 $0 $1,859 $15,000 12% Xerox Fund $929 $929 $1,859 ($1,859) Misc. $0 $0 Printing of Library Brochure $20,000 $1,399 $1,326 ~ $1,565 $4,290 Wire ProjecUCabling $1,898 $1,898 School Databases $5,000 $0 5400 TELEPHONE §15,000 §2,986 §12,014 20% General Telephone services $684 $924 $968 $2,576 Atltlitional services $410 $410 5402 WATER UTILITIES §3,000 5596 $2,404 20% Water Use $596 $596 5403 ELECTRIC UTILITIES 575,000 $9,650 $8,277 $17,927 §17,927 $57,073 24% 5501 ADMINJGENERAL OVERHEAD $169,000 $15,750 $15,750 $15,750 $47,250 §47,250 §141,750 25% 9298 Transfer Out-Literacy §24,100 $2,006 $2,008 $2,008 $6,024 §6,024 §18,076 25% TOTAL LIBRARY BUDGET $871,670 540,611 $54,121 $52,677 $147,409 §164,049 §689,545 19% LIBRARY EXPENDITURES 2006/2007 1290606-Archibald PERSONNEL .5000 REGULAR SALARIES 5010 PART TIME SALARIES 5030 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS 5100 TRAVEL & MEETINGS Meeting Supplies Inservice Workshops PLA Conference CLA Legislative Day CLA Conference 5105 MILEAGE Reimbursement Pages O[her Conference Mileage 5150 OFFICE SUPPLIES Photography Office Depot Letterhead Pcard charges Reimbursements Computer supplies Federal Express 5152 COMPUTER SOFTWARE Software 5160 MEMBERSHIP DUES American Library Assoc. California Ubrary Assoc. 5200 MAINTENANCE/OPER Encumbrance Administration Name Plates Booktrucks California Boartl Tax Postage for Circulation Printing Purchase Card Charges RFID Project Carryovers Special Program Supplies American Library Assoc. Renewal Back to Basics Boxes for VG Cataloging/Circ Supplies Children's Supplies Children's Programs -Friends CLA Boolh Computer supplies Interlibrary Loan fees Adult Programs & Outreach Metlia Cases Meeting Supplies Misc. Summer Reading Program (FR) Pertormers Teen Books Prizes BooksrMatedals Pcard Charges Amazon Books Amazon Books -Children Bookstore Rush JUL AUG SEP TOTALS SPENT PER FUNDS % % OF CATEGORY REMAINING SPENT YEAR 25% $462,400. $26,506 $37,957 $39,951 $104,414 $104,414 $357,986 23% $344,500 $19,573 $27,964 $19,643 $67,179 $67,179 $277,321 20% $239,260 $19,938 $19,938 $19,938 $59,815 $59,815 $179,445 25% $1,046,160 $66,018 $65,859 $79,532 $231,406 $231,406 $614,752 22% $3,500 $75 $3,425 2 $0 $75 $75 $0 $0 $0 $200 $0 $200 0% $200 $0 $0 $200 0% $0 $0 $0 $10,000 $1,586 $6,414 16% $2,424 $2,424 $650 $450 $200 $241,455 $113,435 $15,000 $100,000 ($70) $84 $1,572 $143 $50 $19 $92,823 $2,087 $103 $96 ($99) $3 $1,410 $6,285 $357 $1,044 $807 $600 $0 $1,586 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $143 $0 $50 $19 $0 $0 $92,823 $0 $0 $0 $2,087 $103 $0 $0 $96 $0 $0 $0 ($96) $0 $7,695 $357 $1,044 $0 $0 $807 $600 $0 $2,424 0% $0 $650 0 $0 $450 0 $0 $200 0 $107,693 $133,762 45% $2,190 $12,810 15% $3,224 $96,776 3% Brotlan - Childrens Books $0 Brotlan -Adult Books ~ $0 Bookpage Publication $0 Reference Books $261 $49 $310 Large Print Books - $148 ~ $146 Books on Tape - Prientls $68 $319 $84 $471 Audio books -Children ~ $0 Vitleo $0 CD's (music) $143 $143 DVD's $327 $397 $724 CD ROMS $21 $21 Magazines/PUblirations $12,000 $149 $149 5300 CONTRACT SERVICES $59,120 Encumbrance $0 Book Processing $22,000 $0 Children's Programs $3,000 $210 $210 Guartl Service ~ $22,000 $1,611 $1,806 $3,418 Detection System Maintenance $4,000 $0 OCLC $44 $44 $69 Self Check Maintenance $7,000 ~ $0 TOTAL LIBRARY BUDGET $1,361,085 $67,475 $95,535 $181,469 $344,479 $149 $11,851 1% 53,716 $55,404 6 $0 $22,000 0% $3,418 $18,582 16% $0 $7,000 0% $344,479 $1,016,606 25% LIBRARY EXPENDITURES 200612007 1290607 -Victoria Gardens PERSONNEL 5000 REGULAR SALARIES 5010 PART TIME SALARIES 5030 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS 5100 TRAVEL & MEETINGS Meeting Supplies Inservice Workshops CLA Conference PLA Conference 5105 MILEAGE Reimbursement Pages Other Conference Mileage 5150 OFFICE SUPPLIES Photography Office Depot Miscellaneous Computer supplies Federal Express 5152 COMPUTER SOFTWARE Staft Computer software 5200 MAINTENANCE/OPER Atlministration Headphones/Adapters Misc. California Tax Boartl Pcard Charges Printing/POStage Printing Special Program Supplies Back to Basics Boartl Supplies Cataloging Supplies Children's Supplies Circulation Supplies Freight Charges RFID Tags Computer supplies Adult Programs 8 Outreach Media Cases Summer Reading Program (FR) JUL AUG SEP TOTALS SPENT PER FUNDS % % OF CATEGORY REMAINING SPENT YEAR 25Yo $493,880 $20,024 $29,759 $30,991 $80,775 $80,775 ~ $413,105 16% $348,970 $0 $7,673 $20,211 $27,884 $27,884 $321,086 8% $254,840 $21,237 $21,237 $21,237 $63,710 $63,710 $191,130 25% $1,097,690 541,261 $58,669 $72,439 $172,369 $172,369 5925,321 16% $3,500 $241 $3,259 7% $96 $96 $75 $70 $145 $0 $0 5200 $0 $200 0% $200 $0 $0 $200 0% $0 $0 $0 $10,000 $66 $9,934 1 $0 , $0 $23 $43 $66 $0 $0 $0 - $0 $0 $0 fiDIV/01 $0 $0 $0 $0 riDIV/0! $730,000 $11,015 $118,985 8% $0 $82 $82 $3 $3 $29 $29 $0 $0 $0 $0 $0 $0 $15,000 $0 $599 $14,401 4°/a $0 $0 $24 S24 $11 $11 $0 $586 $586 $0 ($22) (S22) $0 $0 $0 Books/Materials $100,000 $0 $9,473 $90,527 9% Amazon Books $0 Adulis $911 $911 Chiltlrens $2,376 $2,376 Bookstore Rush $1,640 ~ $1,640 Brotlart -Chiltlrens Books $0 Brotlart -Adult Books $0 Pamphlets $0 Paperback Books ~ $0 Reference Books $86 $86 Large Print Books $0 Books on Tape -Opening Day Collection $2,262 $476 $2,738 Vitleo $0 CD's (music) $371 $371 DVD's $431 $921 $1,352 CD ROMS $0 Magazines/Publications $15,000 $0 ~ $0 $15,000 0% Plants for tlisplay $944 $944 Bindery $0 $0 $0 $0 NDIV/0! 5300 CONTRACT SERVICES $62,000 §1,185 §60,815 2% Bk Processing $20,000 $0 $0 $20,000 Tutor Training $600 $600 Children's Programming Fund $10,000 $485 $485 Office Equip/Machine Maint. $10,000 $100 $100 Security Monitor Contract $22,000 $0 TOTAL LIBRARY BUDGET $1,303,390 , $43,545 $59,797 $81,648 $184,990 $184,876 $1,118,514 14% BOOKMOBILE SERVICES Cost Center 1290604 200612007 PERSONNEL 5000 REGULAR SALARIES 5010 PART TIME SALARIES 5030 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS 5100 TRAVEL 8 MEETINGS 5105 MILEAGE 5150 OFFICE SUPPLIES & EQUIP Oftice Supplies Equipment 5200 MAINTENANCE/OPER Books/Materials 5283 DEPRECIATION -COMPUTER Total for Depreication -Computer Equip 5400 TELEPHONE UTILITIES Cellular Technology TOTAL BOOKMOBILE BUDGET JUL AUG SEP TOTALS SPENT PER FUNDS % % OF CATEGORY REMAINING SPENT YEAR 25% $56,050 $3,093 $4,372 $4,248 $11,713 $11,713 $44,337 21 $16,000 $752 $1,076 $1,100 $2,928 $2,928 $13,072 18% $28,050 $2,338 $2,338 $2,338 $7,013 $7,013 $21,038 25% $100,100 $6,183 $7,785 $7,685 $21,653 $21,653 $78,447 22% $0 $0 $100 $0 $500 $0 $0 $2,000 $2,000 $22 $22 $2,420 $2,420 $0 $1,500 $1,800 $40 $40 $106,620 $6,205 $7,825 $7,685 $21,715 $0 $0 0% $0 $100 0% $0 $500 0 $22 $1,978 1 $1,978 1 $0 $2,420 0 $2,420 0 $40 $1,460 3% $21,715 $81,985 20% Litbrary Board of Trustees Cost Center 1290605 2006/2007 OPERATIONS 5100 TRAVEL & MEETINGS $3,000 California Library Association Conference Legislative Day 5160 MEMBERSHIP DUES $500 CALTAC American Library Association JUL AUG SEP TOTALS SPENT PER FUNDS % % OF CATEGORY REMAINING SPENT YEAR 26% TOTAL LITERACY BUDGET $3,500 $0 $0 $0 $0 $0 $3,000 0% $0 $0 $500 0 $0 $0 $3,500 0% California Literacy Campaign Budget JUL AUG SEP TOTALS SPENT PER FUNDS % % OF Cost Center 1298601 2006/2007 CATEGORY REMAINING SPENT YEAR PERSONNEL 25% 5000 REGULAR SALARIES $44,700 $1,606 $3,408 $3,310 $8,324 $8,324 $36,376 19% 5010 PART TIME SALARIES ~ $18,540 $1,209 $1,938 $1,233 ,$4,380 $4,380 $14,160 24% 5030 FRINGE BENEFITS $22,270 $1,856 $1,856 $1,856 $5,567 $5,567 $16,703 25% TOTAL PERSONNEL $85,510 54,671 $7,202 $6,399 $18,271 $18,271 $67,239 21 OPERATIONS 5100 TRAVEL & MEETINGS $500 $85 $369 $454 $454 $46 0% 5105 MILEAGE $200 $52 $52 $52 $148 26% 5150 OFFICE SUPPLIES & EQUIP $500 $152 $348 0% Office Supplies $21 $21 Equipment $0 Tutor Appreciation $131 $131 5160 MEMBERSHIP DUES $220 $0 $0 5220 0% California Literacy $80 $0 $80 0 SCLLN $140 $0 5200 MAINTENANCE/OPER $200 $0 Instructional Resources $200 $0 5300 CONTRACT SERVICES $1,930 $0 $1,930 0% LitPro Annual Service Agreement $430 $0 Tutor Training $1,500 $0 TOTAL LITERACY BUDGET $89,060 $4,671 $7,339 $6,920 $18,930 $18,930 $69,582 21 {~ Ci i ,`i R A N C H O C U C A M O N G A Aueutc LiuunrzY Staff Report DATE: October 26, 2006 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL TO AMMEND HOLIDAY CLOSURES -FOR 2006/2007. SCHEDULING THE BIANE LIBRARY TO OPEN NOVEMBER 11, 2006. RECOMMENDATION That the Library Board amend the schedule of holiday closures for fiscal year 2006/2007 as presented in Attachment A, scheduling the Biane Library to remain open for service on November 11, Veteran's Day. BACKGROUND/ANALYSIS The Founder's Day Parade, a high impact festival supported by the city and Community Services, is scheduled to take place in the Victoria Gardens Shopping District on Saturday, November 11, 2006. While originally scheduled to be closed in recognition of an official City Holiday, staff recommends the Biane Library remain open the usual 10 - 6 p.m. hours. Employees working on that day will be reimbursed based on the standard City policy determined by Personnel. FISCAL IMPACT Approximately $3,000 total, for operations and personnel. Respectfully submitted, ~6~~ ~~~ Deborah Kaye ar Library Director Attachment A RECOMMENDED LIST OF HOLIDAY CLOSURES FOR 2006/2007 CURRENT PROPOSAL LAST YEAR JiJLY 4T" Close July 4, Tuesday Closed July 3, Sunday (Official City Holiday) Closed July 4, Monday LABOR DAY WEEKEND Sunday Close Sept. 3, Sunday Closed Sept. 4, Sunday (Proposed due to ]ow usage) Monday Close Sept. 4, Monday Closed Sept. 5, Monday (Official City Holiday) VETERANS' DAY Close Nov. 11, Saturday Closed Nov. 11, Friday (National Holiday) THANKSGIVING Close Nov. 23, Thursday Closed Nov. 24, Thursday (Official City Holidays) Close Nov. 24, Friday Closed Nov. 25, Friday CHRISTMAS EVE Close Dec. 24, Sunday Closed Dec. 24, Saturday (Proposed due to low usage) CHRISTMAS DAY Close Dec. 25, Monday Closed Dec. 25, Sunday (Official City Holiday) NEW YEAR'S EVE Close Dece mber 31, Sunday Closed Dece mber 31, Saturday (Proposed due to low usage) NEW YEAR'S DAY Close Jan. 1, Monday Closed Jan, 1, Sunday (Official City Holiday) MARTIN LUTHER KING JR.'S Close Jan. 15, Monday Closed Jan. 16, Monday (Official Ciry Holiday) PRESIDENTS' DAY Close Feb. 19, Monday Closed Feb. 20, Monday (Official City Holiday) EASTER SUNDAY Close, April 8, Sunday Closed April 16, Sunday (Proposed due to low usage) MEMORIAL DAY (SUNDAY) Close May 27, Sunday Closed May 28, Sunday (Proposed due to low usage) MEMORIAL DAY Close May 28, Monday Closed May 29, Monday (Official City Holiday) Approved: June 8, 2006 P U 6 L I C L I B R A R Y Staff Report DATE: October 26, 2006 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF ARCHIBALD LIBRARY CLOSURE FOR IN-SERVICE TRAINING DAY ON MONDAY. DECEMBER 18. 2006 RECOMMENDATION Approve closing the Archibald Library on Monday, December 18, 2006 for the purpose of providing a training and team building session for all staff, full and part time, Archibald and Victoria Gardens. BACKGROUND/ANALYSIS In 1998, the Library Board approved the concept of closing two days during the fiscal year to conduct in-service training for full and part time employees. Last year the library closed on Tuesday, December 13th to conduct training and support a computer cutover to a new automation system. This year, staff proposes to hold the in-service on Monday, a day when Victoria Gardens Library is closed to the public. To facilitiate a joint staff meeting for training and team building, staff recommends approval of closing the Archibald Library on this date as well. Staff makes this proposal for the following reasons: 1. With the opening of Victoria Gardens Library, many new policies and procedures have been put into effect. This joint meeting of all staff members will allow us to discuss and analyze what works and where we need to adjust policies to provide better service to our public. 2. The splitting of staff into two locations, Archibald and Biane Library, makes an annual meeting essential to aid in communication, reinforce critical training concepts in the area of futures planning and customer service and enhance team cooperation. 3. The date of December 18th was chosen as the slowest Monday in the year, in terms of both circulation and information services. Deborah Clark, Library Director, will be coordinating activities for that day and will be happy to answer any questions at the Board meeting. FISCAL IMPACT None. spectfully submitted, Deborah Kaye rk Library Director 2- .~'°~` ~ r' r~,a ~' R A N C H O C U C A M O N G A Pusric Lii>~zn~zv Staff Report DATE: October 26, 2006 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL TO ELIMINATE HOURLY FEE CHARGE FOR INTERNET ACCESS AND TO EXPAND INTERNET ACCESS TO THE "TEEN SCENE" AT THE BIANE LIBRARY. RECOMMENDATION That the Board approves eliminating the fee for Internet access at the Archibald and the Biane libraries and to expand Internet access into the "Teen Scene" at the Biane Library. BACKGROUND/ANALYSIS The opening of the Biane Library and the changes occurring at the Archibald Library including the expansion of Internet access, the wireless Internet environment and the premiering of the "Laptops at the Library" program have created a new environment that embraces the Internet as a "basic" library service. Based on this new concept, staff proposes the following additional changes: 1) Elimination of Internet Access Fee The Library Board approved the original fee based service to recoup some of the expense occurred by having a staff position in place to oversee the functioning of 6 Internet computers. The high staff to computer ratio caused library staff to recommend a $3 per hour use charge to offset the costs of the service. Over the past 10 years, staff has experienced a growing resistance from the public for this fee. While originally the service was unique in the area, over the past 10 years local public libraries have expanded their computer offerings and now provide similar service levels at no charge to their users. The changes in the way the library currently offers Internet access, triggered by the opening of the Biane Library, are as follows: a) Expansion from 6 Internet computers to over 50 computers. b) Purchase of specialized software program to streamline reservations and use, reducing the staff impact in operating the program. c) Replacement of long-time vendor CMS with Konica Minolta, resulting in a new contract. 2) Access to the Internet through the "Teen Scene" For no group is the access to the Internet considered more "Basic" than for young adults or teens. The "Teen Scene" currently offers 12 computers located on tables in a booth environment. Staff proposes to adapt those terminals to offer Internet Access and has asked the Teen Board to discuss the roster of services that are most appropriate to be offered to teens using the Teen Scene. Staff requests that the Board approve the expansion, of Internet access in the Teen Room and receive input from the Teen Board this evening as to what aspect those services will take. The Teen Board will be conducting apre-meeting to discuss their position on access to e-mail, chat rooms, specialized software programs (like Microsoft Office) and other technology issues. Basic in this discussion will be the following factors: a) Internet filtering will be used by all "Teen Scene" computers. b) The policy of computer use in the Teen Scene will emphasize "educational use" as the driving factor as to what services are selected. FISCAL IMPACT The elimination of fees in the Technology Center is expected to result in a loss of approximately $20,000. However, some of this loss will be offset by an increase in printing fees. specffully submitted, ~~ ~~ Deborah Ka Y Library Director -2- t RANCHO CUCAMONGA PUBLIC LIBRARY CHILDREN'S SERVICES MONTHLY STATISTICS MONTH September YEAR 2006 STATISTICS TOTALS Information transactions 2983 Programs: Storytimes Toddler Time 1 Thurs 10:00 a.m Number of Programs 4 Attendance 43 Toddler Time 2 Thurs 11:00 a.m. Number of Programs 4 Attendance 83 Total Toddler Times Number of Programs 8 Attendance 126 Preschool Storytime 1, Wed. 10 am Number of Programs 4 (no storytime August 2 due to power outage) Attendance 121 Preschool Storytime 2, Wed. 11 am Number of Programs 4 (no storytime August 2 due to power outage) Attendance 109 Total Preschool Storytimes 8 Attendance 238 Family Storytime 2, Sat. 11:00 a.m. Number of Programs 4 Attendance 82 Total Family Storytimes 4 Attendance 82 After School Cool Thursday 4:00 p.m. Number of Programs 4 Attendance 82 Tota[ Storytimes 24 Attendance 540 Class or Group Visits/Tours to the Library Alta Loma Elementary Atteudauce 20 PCReservation PC Usage Report Garcia, Vivian From: Tuckerman, Adam Sent: Tuesday, October 03, 2006 5:55 PM To: Clark, Deborah Cc: Durkel, Carol; Karatsu, Robert; Garcia, Vivian Subject: September Tech Center Statistics PC Usage Report Organized By Month Prepared 10/03/2006 From 08/01/2006 to 09/30/2006 Totals Page 1 of 1 Month Total Uses Total Time Ave Session Duration 2006-08 792 507:44 38.465 2006-09 2123 1669:38 47.187 TOTALS 2915 2177:22 44.817 Change vs. last month: 168% September 2005 Archibald total: 1051 Change: 102% 10/3/2006 Adult Literacy Statistics (September 2006) Learner/Tutor Teams (matched) - 41 pairs Learners (Assessed) Waiting to be Matched - 10 Learners Waiting to be Assessed - 5 Families For Literacy (FFL) participants - 7 FFL Storytime Attendance - 13 Computer Literacy participants - 58 Total Program Participants for the month = 90 (this includes tutors, learners and families who participated in tutoring and "special events") t. ~,~1~- ,~ .~.. ;' ; ~ -- ~" . ~; ~`' r ` ~~ STATISTICS (~ > i..~ ;~ RAN/CHO CUCAMONGA PUBLIC LIBRARY CIRCULATIONM~ONTHLY STATISTICS MONTH ~~~"T`~ YEAR 7~~'~~ ~~ No. of days open ~ "- `~ TOTALS Circulation transactions ~Tew checkouts ~ . Kidsmobile Total Circulation Registration statistics New registrations Reregistrations I{idsmobile registrations Total Registrations Reserves statistics Reserves placed Reserves filled Z5 ~ ~ ~~ '!~ -' `'' - ~ ~., , ; t,/ / (L j ~~ l i~3 ~t'~ ~ /_ Prepazed by: i; RANCHO CUCAMONGA PUBLIC LIBRARY SUPPORT SERVICES MONTHLY STATISTICS MONTH ~~~r1-~~ YEAR ~ G-Fi STATISTICS Adult new books added Fiction ' Non Fiction Paperbacks Total Adult Books Children's new books added Fiction Non Fiction Paperbacks Kidsmobile Total Childrens Books Spanish books added Adult Spanish Fiction Adult Spanish Non Fiction Children's Spanish Fiction Children's Spanish Non Fiction Total Spanish Books Media added Video DVD's Compact Discs CD-ROM Softwaze Spoken Word Read Alongs Total Media Books donated added to the collection TOTAL ITEMS ADDED TOTALS :~oZ ,z .v ,.~ -~ y~l b~ 1~~~ S~~ ry6 ~~ t T r1 9 9'~ 6 20 Z /,~ ~~"?3 ~~~ ~;($ Prepared by: CITY OF RANCHO CUCAMONGA Eiscal Year: 2007 GL Budget to Actual with Encumbrances Report Date:Sep 2006 Object _ Description Budget MTD Actual YTD Actual Encumbrance alance Remaining Revenue Accounts Key : 1290000 -Library Fund 4101 Property Taxes-CY Secured 2,408,490.00 0.00 0.00 0.00 2,408,490.00 100.00 4102 Property Taxes-CY Unsecured 75,270.00 0.00 0.00 0.00 75,270.00 100.00 4103 Property Taxes-PY Sec & Unsec 90,110.00 0.00 0.00 0.00 90,110.00 100.00 4105 Property Taxes-Supplemental 179,580.00 0.00 0.00 0.00 179,580.00 100.00 4312 Library Fines and Fees 225,000.00 13,471.19 37,204.02 0.00 187,795.98 83.46 4401 Interest Earnings 40,000.00 0.00 0.00 0.00 40,000.00 100.00 4402 Unrealized Gain 0.00 0.00 81,137.03 0.00 -81,137.03 0.00 4410 Media Rentals 110,000.00 4,250.00 16,198.23 0.00 93,801.77 85.27 4507 Building &Safety-Special Serv 0.00 -771.22 0.00 0.00 0.00 0.00 4512 Library Card & Merchndse Sales 1,000.00 2.78 5.56 0.00 994.44 99.44 4514 Technology Center Revenue 30,000.00 0.00 540.75 0.00 29,459.25 98.19 4515 Information Service Fees 4,000.00 119.68 233.96 0.00 3,766.04 94.15 4570 Sale of Printed Materials 8,000.00 771.22 771.22 0.00 7,228.78 90.35 4906 CLSA Direct Loan 80,000.00 22,804.13 22,804.13 0.00 57,195.87 71.49 4907 Private Contributions Library 200,000.00 0.00 10,000.00 0.00 190,000.00. 95.00 4908 Public Library Foundation 63,550.00 0.00 0.00 0.00 63,550.00 100.00 Totnlfor Org Key 1290000: 3,515,000.00 40,647.78 168,894.90 0.00 3,346,105.10 95.19 Key : 1294000 -Adult Education Act Grant 4402 Unrealized Gain 0.00 0.00 37.78 0.00 -37.78 0.00 Total for Org Key 1294000: 0.00 0.00 37.78 0.00 -37.78 0.00 Key : 1298000 -Calif Literacy Campaign Grant 4740 Grant Income 36,400.00 0.00 20,000.00 0.00 ]6,400.00 45.05 4909 RC Library Foundation Support 20,000.00 0.00 0.00 0.00 20,000.00 100.00 8001 Transfer In-General Fund 2,390.00 0.00 0.00 0.00 2,390.00 100.00 8290 Transferln-Library Fund 2,120.00 0.00 0.00 0.00 2,120.00 100.00 8308 Transfer In-Families for Lit. 15,750.00 0.00 0.00 0.00 15,750.00 100.00 Total far Org Key 1298000.' 76,660.00 0.00 20,000.00 0.00 56,660.00 73.91 Total for Revenue Accounts: 3,591,660.00 40,647.78 188,932.68 0.00 3,402,727.32 94.73 User: VGARCIA -Vivian Garcia Page: I Current Date: 10/02/2006 Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time:.07:16:32 CITY OF RANCHO CUCAMONGA Fiscal Year: 2007 GL Budget to Actual with Encumbrances Report Date:Sep 2006 Object Description Budget MTD Actual YTD Actual Encumbrance alance Remaining Expense Accowns Key: 1290601 -Library Fund 5000 Regular Salaries 262,150.00 13,994.77 39,319.77 0.00 222,830.23 85.00 5010 Part Time Salaries 21,000.00 1,878.75 4,583.20 0.00 16,416.80 78.17 5030 Fringe Benefits 129,220.00 0.00 129,220.00 0.00 0.00 0.00 5100 Travel and Meetings 7,500.00 0.00 0.00 0.00 7,500.00 100.00 5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5105 Mileage 7,000.00 561.23 1,518.13 0.00 5,481.87 78.31 5150 Office Supplies & Equipment 3,000.00 17.21 53.94 0.00 2,946.06 98.20 5160 Membership Dues 2,700.00 400.00 600.00 0.00 2,100.00 77.77 5200 Operations & Maintenance 10,442.74 0.00 0.00 1,442.74 9,000.00 86.18 5300 Contract Services 144,649.78 9,473.47 10,922.60 10,196.85 123,530.33 85.39 5400 Telephone Utilities 15,000.00 967.91 2,760.02 0.00 12,239.98 81.59 5402 Water Utilities 3,000.00 596.45 596.45 0.00 2,403.55 80.11 5403 Electric Utilities 75,000.00 8,277.14 17,926.77 0.00 57,073.23 76.09 5501 Admin./General Overhead 189,000.00 0.00 0.00 0.00 189,000.00 100.00 5650 Capital Project 185,745.21 0.00 7,204.20 178,541.01 -0.00 .0.00 9298 Transfer Out-CA Literacy Cmpgn 24,100.00 0.00 0.00 0.00 24,100.00 100.00 Tatulfor Org Key /290601: 1,081,507.73 36,166.93 214,705.08 190,180.60 676,622.05 62.56 Key : 1290604 -Bookmobile Services 5000 Regular Salaries 56,050.00 4,248.00 11,712.96 0.00 44,337.04 79.10 5010 Part Time Salaries 16,000.00 1,099.90 2,927.97 0.00 13,072.03 81.70 5030 Fringe Benefits 28,050.00 0.00 28,050.00 0.00 0.00 0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies & Equipment 500.00 0.00 0.00 0.00 500.00 100.00 5200 Operations & Maintenance 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5283 Depreciation-Computer Equip 2,420.00 0.00 0.00 0.00 2,420.00 100.00 5400 Telephone Utilities 1,500.00 0.00 39.64 0.00 1,460.36 97.35 Totnljar Org Key 1290604: 106,620.00 5,347.90 42,730.57 0.00 63,889.43 59.92 Key : 1290605 -Library Board of Trustees 5100 Travel and Meetings 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00 Totn! jor Org Key 1290605: 3,500.00 0.00 0.00 0.00 3,500.00 100.00 Key : 1290606 -Archibald Library 5000 Regular Salaries 462,400.00 39,950.77 104,413.84 0.00 357,986.16 77.41 5005 Overtime Salaries 0.00 0.00 8.19 0.00 -8.19 0.00 5010 Part Time Salaries 344,500.00 19,642.50 67,021.22 0.00 277,478.78 80.54 5030 Fringe Benefits 239,260.00 0.00 239,260.00 0.00 0.00 0.00 5100 Travel and Meetings 3,500.00 10.00 85.00 0.00 3,415.00 97.57 5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00 5150 Office Supplies & Equipment 10,000.00 1,572.05 1,585.61 0.00 8,414.39 84.14 5152 Computer Software 2,424.38 0.00 0.00 2,424.38 0.00 0.00 5160 Membership Dues 650.00 0.00 0.00 0.00 650.00 100.00 5200 Operations & Maintenance 241,454.97 96,987.71 106,376.19 28,632.47 106,446.31 44.08 5300 Contract Services 84,806.33 3,716.24 3,716.24 22,120.73 58,969.36 69.53 5603 CapitalOutlay-Equipment 73,067.65 0.00 0.00 73,067.65 0.00 0.00 5605 Capita] Outlay-Computer Equip 17,793.55 0.00 0.00 5,793.55 12,000.00 67.44 5606 Capital Outlay-Fum/Fixmres 9,038.88 9,103.88 9,103.88 0.00 -65.00 -0.71 Tonal ja Ong Key 1290606: 1,489,095.76 170,983.15 531,570.17 132,038.78 825,486.81 55.43 Key : 1290607 -Victoria Gardens Library User: VGARCIA -Vivian Garcia Page: 2 Curren[ Date: 10/02/2006 Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 07 :16:32 CITY OF RANCHO CUCAMONGA Fiscal Year: 2007 GL Budeet to Actual with Encumbrances Report Date:Sep 2006 Remaining Obiect Description Budget MTD Actual YTD Actual Encumbrance Balance 5000 Regular Salaries 493,880.00 30,991.17 80,248.98 0.00 413,631.02 83.75 5010 Part Time Salaries 348,970.00 20,210.85 27,884.15 0.00 321,085.85 92.00 5030 Fringe Benefits 254,840.00 0.00 254,840.00 0.00 0.00 0.00 SI00 Travel and Meetings 3,500.00 166.08 241.08 0.00 3,258.92 93.11 S10S Mileage 200.00 0.00 0.00 0.00 200.00 100.00 S1S0 Office Supplies & Equipment 10,000.00 0.00 65.75 0.00 9,934.25 99.34 5152 Computer Software 1,000.00 0.00 0.00 0.00 1,000.00 100.00 5160 Membership Dues 650.00 0.00 0.00 0.00 650.00 100.00 5200 Operations & Maintenance 407,676.30 13,878.68 16,657.17 79,470.59 311,548.54 76.42 5300 Contract Services 73,320.06 700.00 1,185.00 18,318.06 53,817.00 73.40 5603 Capital Outlay-Equipment 26,767.28 0.00 0.00 26,767.28 0.00 0.00 Total for Org Key 1290607: 1,620,803.64 65,946.78 381,122.13 124,SSS.93 1,11S,12S.S8 68.80 Key: 1298601 -Calif Literacy Campaign Grant 5000 Regular Salaries SO10 Part Time Salaries 5030 Fringe Benefits S 100 Travel and Meetings 5105 Mileage 5150 Office Supplies & Equipment S 160 Membership Dues 5200 Operations & Maintenance 5300 Contract Services Tota! for Org Key 129860/ 44,700. 00 3,310 .15 8,324 .43 0.00 36,375 .57 81. 37 18,540 .00 1,232 .61 4,379 .52 0.00 14,160 .48 76. 37 22,270 .00 0 .00 22,270 .00 0.00 0 .00 0. 00 500 .00 369 .46 454 .46 0.00 4S .S4 9. 10 200 .00 51 .62 51 .62 0.00 148 .38 74. 19 500 .00 151 .92 151 .92 0.00 348 .08 69. 61 220 .00 0 .00 0 .00 0.00 220 .00 100. 00 200 .00 0 .00 0 .00 0.00 200 .00 100. 00 1,930 .00 0 .00 0 .00 0.00 1,930 .00 100. 00 89,060 .00 S,11S .76 35,631 .95 ,0.00 53,428 .OS 59. 99 Total for Expense Accounts: 4,390,587.13 283,560.52 1,205,759.90 446,775.31 2,738,OS1.92 62.36 User: VGARCIA -Vivian Garcia Page: 3 Current Date: 10/02/2006 Report: GL_BA_MSTR_Ol_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 07:16:32 CITY OF RANCHO CUCAMONGA Fiscal Year: 2007 GL Budget to Actual with Encumbrances Report Date:Sep 2006 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance Report Sununary Revenue Total: 3,591,660.00 40,647.78 188,932.68 0.00 3,402,727.32 94.73 Expense Total: 4,390,587.13 283,560.52 1,205,759.90 446,775.31 2,738,051.92 62.36 Total Net for Report: -798,927.13 -242,912.74 -1,016,827.22 -446,775.31 664,675.40 User: VGARCIA -Vivian Garcia Page: 4 Current Date: 10/02/2006 Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 07:16:32 RANCHO CUCAMONGA REDEVELOPMENT AGENCY Fiscal Year: 2007 GL Budget to Actual with Encumbrances Report Date:Sep 2006 Remaining Oblect Description Budget MTD Actual YTD Actual Encumbrance Balance Revenue Accounts Key: 2630000 -Library 4402 Unrealized Gain 0.00 0.00 54,955.01 0.00 -S4,9S5.01 0.00 Total for Org Key 2630000: 0.00 0.00 S4,9SS.01 0.00 -54,955.01 0.00 Key: 2632000 -Loan Program 4401 Interes[Eamings 0.00 2,178.64 6,551.62 0.00 -6,SS1.62 0.00 4402 Unrealized Gain 0.00 0.00 15,329.90 0.00 -15,329.90 0.00 TotalJor Org Kev 2632000: 0.00 2,178.64 21,881.52 0.00 -21,881.52 0.00 Key: 2634000-Non-Tax Loan 4402 Unrealized Gain 0.00 0.00 3,648.62 0.00 -3,648.62 0.00 Total for Org Key 2634000: 0.00 0.00 3,648.62 0.00 -3,648.62 0.00 Tornl jor Revenue Accounts: 0.00 2,178.64 80,485.15 0.00 -80,48S.1S 0.00 User: VGARCIA -Vivian Garcia Page: 1 Current Date: 10/02/2006 Report: GL_BA_MSTR_01_RC - GL: Budge[ [o Actual with Encumbrances - By Key/Object Current Time: 07:17:12 RANCHO CUCAMONGA REDEVELOPMENT AGENCY Fiscal Year: 2007 GL Budget to Actual with Encumbrances Report Date:Sep 2006 Remaining Object Description BudEe[ MTD Actual YTD Actual Encumbrance Balance Expense Accounls Key: 263080 ] -Library 5152 Computer Sofhvare 5207 O d M/Capital Supplies 5300 Contract Services 5605 Capital Outlay-Computer Equip 5606 Capital Outlay-Fum/Fix[ures Total for Org Key 2630801 15,000. 00 0. 00 0. 00 0. 00 15,000. 00 100. 00 196,170. 00 6,557. 68 116,180. 36 0 .00 79,989. 64 40. 77 12 3, 5 00. 00 1, 5 00. 00 1, 5 00. 00 10 7, 000 .00 15, 000 .00 12. 14 31,645. 13 0. 00 0 .00 1,645 .13 30,000 .00 94. 80 129,000. 00 0. 00 0 .00 0 .00 129,000 .00 100. 00 495,315. 13 8,057. 68 117,680 .36 108,645 .13 268,989 .64 54. 30 Total for Expense Accounts: 495,315.13 8,057.68 1]7,680.36 108,645.13 268,989.64 54.30 User: VGARCIA -Vivian Garcia Page: 2 Current Date: 10/02/2006 Current Time: 07:17:12 Report: GL_BA_MSTR_Ol_RC - GL: Budget to Actual with Encumbrances - By Key/Object RANCHO CUCAMONGA REDEVELOPMENT AGENCY Eiscal Year: 2007 GL Budeet to Actual with Encumbrances Report Date:Sep 2006 Remaining Oblec[ Description Budget MTD Actual YTD Actual Encumbrance Balance Report Summary Revenue Total: Expense Total.' Total Net for Report: 0.00 2,178.64 80,485.15 0.00 -80,485.15 0.00 495,315.13 8,057.68 117,680.36 108,645.13 268,989.64 54.30 -495,3]5.13 -5,879.04 -37,195.21 -108,645.13 -349,474.79 User: VGARCIA -Vivian Garcia Page: 3 Current Date: 10/02/2006 Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Kcy/Object Current Time: 07:17:12 ~. YY ~T ~! RANCHO C;UCAMONGA LIBRARY SERVICES R..ANCHO CUCAMONGA PUBLIC LIBRARY 7,368 ARCHIBALD AVENUE RANCHO CUCAMONGA, CA 91780 909-477-2720 Fax: 909-477-2721 FAX TRANSMISSION COVER SHEET Date: October 23, 2006 TQ: Wendy Leung From: Deborah K. Clark Tcme: 2:30 p.m. Re: Special Library Board Meeting YOU SHOULD RECEIVE 4 PAGE(S), INCLUDING THIS COVER SHEET. IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL 909 477-2721, ext. So4o. TRANSMISSION VERIFICATION REPORT TIME 10/23/2006 15:01 NAME RANCHD LIBRARY FAX 4772721 TEL 4772721 DATE, TIME 10/23 15:00 FAX NO./NAME 99489038 DURATION 00:01:13 PAGES) 04 RESULT OK MODE STANDARD ECM COMBINED STATISTICS Sep-06 Sep-O5 FY 2006/07 FY 2005/06 Days Open 50 31 61 60 61% 2% Items Borrowed 79,402 57,320 207,643 175,968 Average Daily 1,588 1,849 3,404 2,933 Change 39% 18% Patrons Registered 2,889 1,246 5,745 2,930 Average Daily 58 40 94 49 Change 132% 96% Information Questions . 10,951 6,397 15,611 17,561 Average Daily 219 206 256 293 Change 6% -13% Library Visitors 49,390 32,074 114,543 _ 98,469 Average Daily ~ 988 1,035 1,878 1,641 Change ~ -5% 14% Children's Programs 4 ~ 1,786 _ 1,037 3,121 1,066 # of Sessions _ 88 29 _ ~_ 88 ~29 Aver. Per session_ ___ 20 ~ 36 35 37 Change 72°(0 ~ ~ 193% Items Classified 6,332 ~ 2,055 6,332 2,055 Change ~ 208% 208% Volunteer Hours ~ 525 894 525 894 Change -41% -41% LITERACY SERVICES Tutor Teams Matched 39 43 N/A N/A Change -9% N/A N/A Learners Waiting 10 7 N/A N/A Change 43% N/A N/A Families for Literacy Participants 10 12 N/A N/A Computer Literacy Participants 56 44 N/A N/A DATABASE SERVICES Searches ~ 3_837 N/A 7,835 N/A Retrievals 6,224 N/A 13,162 ~N/A TECHNOLOGY CENTER SERVICES ~ Computer Use Sessions ~ 2,195 1,240 4,438 2,307 Change _ 77% 92% Waiting for computer 0 526 293 841 Change -100%~ ~ -65% C1.a Page 1 of 6 ADULT SERVICES Information Questions 5,733 4,395 9,545 13,440 Average Daily 115 142 74 224 Change __ -19% I Programs/Classes Attendance 40 20 64 40, # of Sessions 2 1 3 2 Aver. per session ( 26 20 26 20 Tours/Group Visits Attendance __ 126 40 697 40 # of Sessions I 8 ~ 2 26 - 2 Aver. per session ~4 16 20 ~ 27 20 CHILDREN'S SERVICES Information Questions 5,218 2,002 6,066 4,121 Average Daily 208 ~72 206 47 Change 191% 339% Toddler Time 20f 50 278 266 # of Sessions Aver. Per session _ ~ _ 11 ~ _1g 2 25 13 20 8 33 Preschool Storytime Attendance ~ 476 40 516 196 # of Sessions ~ 16 _ 2 18 8 Aver. per session 30 20 28 25 Akerschool Storytime Attendance _ 365 0 283 ~ 0 # of Sessions 12 0 8 0 Aver.. per session 0 0 0 0 Family Storytime Attendance 365 28 ~ 556 270 # of Sessions ~ ~ 12 2 , 18 10 Aver. per session 30 14 27 _ 27 Special Events Program Attendance - ~ 0 919 1,108 334 # of Sessions _ r _ __ ~ L ~ 3 Aver. per session~ ~~ _ 0 _. ~~ 460 I .__~-_ 76 111 Back to Basics Program 19 0 20 0 # of Sessions ~ 23 0 10 0 Aver. Per session 1 0 2 0 Group Visits to Library Attendance 360 0 360 0 # of Sessions ~ 14 0 14 0 Aver. per session 26 0 0 0 -~ School Visits by Staff ~ 0 0 0 0 # of Visits _ ~ 0' _ ~ ' 0 0 C1.a Page 2 of 6 ARCHIBALD LIBRARY STATISTICS Sep-06 Sep-05 FY 2006/07 FY 2005106 Days Open 28 28 89 88 0% 1% Items Borrowed (incl. renewals) 44,946 57,320 166,619 175,968 Average Daily 1,605 2,047 1,872 2,000 Change -22% ~ -5% Archibald Library 42,802 56,049 162,839 171,506 Average Daily 1,529 2,002 1,830 1,949 %Change _2q% _rJ% Kidsmobile 2,144 1,271 3,780 4,462 Changed 69% ~ -15% Patrons Registered 1,208 1,246 2,719 2,930 Archibald Library _ 1,128 1,093 Average Daily 43 45 31 33 %Change -3% -7% Kidsmobile 80 153 Information Questions 5,235 6,397 6,744 17,561 Average Daily '187 228 76 200 %Change -1'8% -62% ~ Library Visitors 26,460 32,074 63,599 ~~~~_ 9 6 Average Daily 945 1,146 715 1,119 %Change -18% -36% . Children's Programs 528 1,037 ~ 1,162 1,066 # of Sessions 24 - 29 36 29 Aver. Per session 22 36 32 37 %Change -49% 9% Items Classified 1,210 2,017 21,657 8,135 %Change ~ -40% __ 166% Volunteer Hours _ ~ ~ 347 539 - _ 872 1,325 _ %Change-- _ -36% -34% __ LITERACY SERVICES_ Tutor Teams Matched 39 ~ 43 N/A N/A Change 9% N/A N/A Learners Waiting - 10 ~ 7 N/A N/A %Change ~ 3% N/A N/A Families for Literacy Participants _ 10 12 N/A N/A Computer Literacy Participants 56 44 N/A N/A ___ TECHNOLOGY CENTER SERVICES ~ _ -- Computer Use Sessions 75 1,240 1,579 2,307 %Change -94% ~ -32% Waiting for computer 0 526 293 841 %Change -100% -65% C1.a Page 3 of 6 ADULT SERVICES _ Information Questions 2,252 4,395 4,347 13,440 Average Daily 80 157 _ 7,4 153 Change -49% ProgramslClasses Attendance 20 20 44 40 # of Sessions 1 1 2 2 Aver. per session 20 20 22 20 TourslGroup Visits Attendance ~ 40 0 40 # of Sessions 0 - 2 0 2 Aver. per session v 0 -- 20 _ 0 20 -_~....---- ----- CHILDREN'S SERVICES _ ~~~ Information Questions ~ 2,983 2,002 2,397 4,121 Average Daily 107 72 91 47 Change 49% 94% Toddler Time _ __ 126 50 203 266 # of Sessions _ ~ 8 2 _ 10 _ 8 Aver. Per session 16 _ 25 20 _ _ 33 Preschool Storytime Attendance _ 238 40 278 196 # of Sessions g 2 1 p g Aver. per session _ 30 ~ 20 - 28 25 Afterschool Storytime Attendance __ ` 82 0 0 0 # of Sessions ~ ~ _ 4 0 _ 0 ~ 0 Aver. per session_~ 21 0 - 0 0 i Family Storytime Attendance 82 ~28 273 270 # of Sessions 4 2 10 ~ 10 Aver. per session _ 21 14 27 27 ~ Special Events Program Attendance_ ~ 0 919 408 334 _ # of Sessions ~ ~^ 0 2 _ 6 _ 3 - Aver. per session __~ _ 0 460 - 68 111 ___ Group Visits to Library Attendance 0 0 0 0 # of Sessions _ _ 0 0 0 0 Aver. per session 1 0 -- 0 ~0 f - l 0 School Visits by Staff _~ 0 0 0 ~ _ 0 # of Visits , ~ ~ 0 0 0 0 C1.a Page 4 of 6 BIANE LIBRARY STATISTICS Sep-06 FY 2006/07 Days Open 22 3P Items Borrowed (incl. Renewals) - 34,456 41,024 Average Daily ~ %Change _ __ 1,566 _ 1,282 Patrons Registered ~ 1,681 3,026 Average Daily 76 95 %Change _ Information Questions 5,716 8,867 Average Daily 260 277 %Change Library Visitors 22,930 50,944 Average Daily 1,042 1,592 Change Children's Programs ~ _~ _ 627 _~ g27 # of Sessions ~ T _ 20 _.__ 26 Aver. Per session ~- - 31 36 %Change I Items Classi£ed~ -- 4,321 14,291 %Change Volunteer Hours ~ 101 101 %Change TECHNOLOGY CENTER SERVICES Computer Use Sessions =~_-~- 2,120 2,859 %Change Waiting for computer I p 0 %Change _~~ C1.a Page 5 of 6 ADULT SERVICES Information Questions _ 3,481 5,198 Average Daily ~ 158 162 Change Programs/Classes Attendance 20 ~ 20 # of Sessions_ 1 ~ _ 1 Aver. per session 20 _ 20 TourslGroup Visits Attendance 126 697 # of Sessions _ _ J 8 26 Aver. per session 16 ~ 27 CHILDREN'S SERVICES Information Questions 2,235 3,669 Average Daily ~ 102 ' 115 Change Toddler Time - "'75 75 # of Sessions - 3 3 Aver. Per session 25 _ ~~ 25 Preschool Storytime Attendance _ 238 23g # of Sessions g 8 Aver. per session a_ _ _ 30 30 ~_ Akerschool Storytime Attendance 21 21 # of Sessions _ 1 ~ 1 Aver. per session 21 21 Family Storytime Attendance 283 283 # of Sessions - g g Aver. per session 35 35 Special Events Program Attendance 0 ~ 700 # of Sessions _ 0 1 Aver. per session 0 700 Back~to Basics Program _` 19 ~ 19 # of Sessions__ _ ~ 23 _ 23 Aver. Per session 1 1 Group Visits to Library Attendance _- -- 3 60 360 ~ # of Sessions -- -! - . 14 _ 1q Aver. per session ` 26 _ _ 26 School Visits by Staff 0 0 # of Visits ~ 0 0 C1.a Page 6 of 6 ., CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Special Meeting A. CALL TO ORDER A special meeting of the Library Board of Trustees was held on Thursday, October 26, 2006, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:08 p.m. by President Wimberly. Present were Members Coberly, Lo and Nagel. Also present were: Robert Karatsu, Library Services Manager/Archibald, Michelle Perera, Library Services Manager/Biane Library, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald, Cara Vera, Reference Services Coordinator/Biane Library and Vivian Garcia, Senior Administrative Secretary. Teen Board Members: Sam Chang, Yi Jing and Bianca Harrison were present. ****** B. CONSENT CALENDAR B1. Approval of Minutes: September 14 (Lo abstained) and October 12, 2006. MOTION: Moved by Member Nagel to approve the minutes, seconded by Member Coberly. Motion carved, 3-0-1-1 (with Bradshaw absent). *+**** C. LIBRARY DIRECTOR'S STAFF REPORTS Due to a Library program planned at the Paul A. Biane Library, key Library staff needed to leave early. Therefore the President took staff reports out of order. C4. Biane Library: Oral update by Michelle Perera, Library Services Manager/Biane Library and Collection Development. a. Update on the first full month of operations. Michelle Perera, Library Services Manager/Biane Library, presented an oral update to the Library Board. b. Approval to amend Holiday Closures for 2006/2007, scheduling the Biane Library to open November 11, 2006. Report attached. Library Board Minutes October 26, 2006 Page 2 Michelle Perera, Library Services MangerBiane Library, stated that the Founders Day Parade was to be held at the Victoria Gardens Mall. The Bookmobile is one of the entries. The Cultural Center would be opened to the public on that day. Therefore staff proposes the Board authorize that the Paul A. Biane Library remain open on Saturday, November 11. MOTION: Moved by Member Coberly to approve that the Paul A. Biane Library be open on Saturday, November 11, seconded by Member Lo. Motion carved, 4-0-1 (with Bradshaw absent). Deborah Clark, Library Director, arrived at 6:25 p.m. C7. Approval to eliminate hourly fee charge for Internet Access and to expand Intemet Access to the "Teen Scene" at the Biane Library. Report attached. Presented by Robert Karatsu, Library Services Manager/Archibald Library. Robert Karatsu, Library Services Manager/Archibald, reviewed with the Board the proposed elimination of the Internet Access Fee and staffs proposal to expand Intemet Access to the computers in the "Teen Scene" at the Biane Library. Deborah Clark, Library Director, reviewed the accounting structure with the Library Board. Cara Vera, Reference Services Coordinator/Biane Library, stated that the Teen Members responded to three different questions on computers being available in the "Teen Scene" room. What do Teens need? 2. Should there be and what kind of filtering? 3. Social Networking? Bianca Harrison, Teen Member, responded to the issue regarding social networking ofthe computers having Intemet Access in the "Teen Scene" room at the Biane Library. She stated that the Teen Board believes this will help draw teens into the Library. The computers would still be used for educational purposes. Yi Jing, Teen Member, responded to the Filtering issue of the computers having Intemet Access in the "Teen Scene" room at the Biane Library. She stated that the Teen Board believes that teenagers in the age group of 14-20 should not need parental consent. Pre-teens 13 and younger should have parental permission. Library Board Minutes October 26, 2006 Page 3 Sam Chang, Teen Member, responded to the question ofwhat teens need and what should be part of the software for the computers in the "Teen Scene" room at the Biane Library. He stated that the Board believes that teens do use the computers for education resource, but they.would also like to have access to My Space. Michelle Perera, Library Services Manager/Biane Library, stated that staff will be working with the Teen Members' suggestions in a Policy for Internet Access. Staff will bring the policy for the Library Board Members' review at the next meeting. MOTION: Moved by Member Nagel to eliminate the hourly fee charge for Internet Access and to expand Internet Access to the "Teen Scene" at the Biane Library, seconded by Member Coberly. Motion carried, 4-0-1 (with Bradshaw absent). C6. Approval to close Monday, December 18, 2006, to conduct a Staff Training Day. Report Attached. Presented by Robert Karatsu, Library Services Manager/Archibald. Robert Karatsu, Library Services Manager/Archibald, reviewed with the Library Board the agenda for the staff training day on Monday, December 18, 2006. MOTION: Moved by Member Lo to approve that the Archibald Library be closed on Monday, December 18, 2006, to conduct a StaffTraining Day, seconded by Member Coberly. Motion carried, 4=0-1 (with Bradshaw absent). Michelle Perera, Library Services Manager/Biane Library, Cara Vera, Reference Services Coordinator/Biane Library and Teen Members, Sam Chang, Yi Jing and Bianca Harrison left at 6:48 p.m. C1. Library Status report: oral reports presented by staff. a. Review of statistics. Robert Karatsu, Library Services Manager/Archibald, reviewed the statistics with the Board. He reviewed the handout Cl.a. with the Library Board. C2. Budget Reports: reports presented by Deborah Clark, Library Director. a. Review of 2006/2007 budget. Robert Karatsu, Library Services Manager/Archibald, reviewed the budget sheets for 2006/07 with the Library Board. Library Board Minutes October 26, 2006 Page 4 C3. Archibald Library and Technology Issues: Oral update by Robert Karatsu, Library Services Manager/Archibald. a. New grant award: Website Upgrade Project. Robert Karatsu, Library Services Manager/Archibald, gave an oral report to the Library Board on what the grant provided. b. RFID Project Status for Archibald. Robert Karatsu, Library Services Manager/Archibald, gave an oral update on the status of the Radio Frequency Identification project. C5. Children's Services Issues: Oral update by Renee Tobin, Principal Librarian. a. Lemony Snicket Lockdown Program. Renee Tobin, Principal Librarian, gave an oral report on the Lemony Snickett program at the Biane Library. b. Advanced planning for Summer Reading Program, 2007. Renee Tobin, Principal Librarian, stated that staff will start planning in November for the Summer Reading Program for the year 2007. +*~*** D. BOARD BUSINESS D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. President Wimberly reported there would be an early bird drawing for the House Raffle on Saturday, October 28. Approximately 8,000 tickets had been sold. The final drawing is to take place at the Gala on Saturday, December 2. D2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and the student community. Library Board Minutes October 26, 2006 Page 5 Comments were given earlier in the meeting on the Teen Members suggestions for the computers in the "Teen Scene" section of the Biane Library. *+**+* E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Policy for Internet Access. E2. Revenue Analysis. ****** F. COMMUNICATIONS FROM THE PUBLIC None received. ****x,r G. ADJOURNMENT MOTION: Moved by Member Nagel to adjourn, seconded by Member Coberly. Motion carved, 4- 0-1 (with Bradshaw absent). Meeting adjourned at 7:25 p.m. Res/p/ectfully submit ed, Vivian Garcia Administrative Secretary Approved: January 11, 2007