HomeMy WebLinkAbout2007/02/08 - Agenda Packet - Library Board of TrusteesDECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on ~e~a`u-o-d/ S ~0~7,
~~
at S~~=~ I posted a true and correct copy of the meeting
agenda dated `e6n^~A-~''% ~ ~ at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
~~S'/0~ at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
B Y : (~ ~LGt-~ ~Gt-t-lrQi
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6:30 p.m.
February 8, 2007
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
***
City Councilmembers
Donald J. Kurth, M.D., Mayor
Diane Williams, Mayor Pro Tem
Rex Gutierrez, Councilmember
L. Dennis Michael, Councilmember
Sam Spagnolo, Councilmember
**+
Boardmembers
Ravenel Wimberly, President
Dobbin Lo, President Pro Tem
Donna Bradshaw, Member
Robert Coberly, Member
Sharon Nagel, Member
- LIBRARY BOARD OF TRUSTEES AGENDA
FEBRUARY 8, 2007
RANCeo
G'UCANONGA
A. CALL TO ORDER
1. Roll Call: Bradshaw , Coberly , Lo
Nagel and Wimberly
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: January 11, 2007. 4
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony, i
j
although the President may open the meeting for public input.
1. Library Status Report: oral reports presented by staff.
a. ''Review of statistics. g
2. Budget Reports: reports presented by Deborah Clark, Library
Director.
a. Review of 2006/2007 budget. 10
3. Archibald Library and Technology Services: Oral update by Robert
Karatsu, Assistant Library Director.
4. Paul A. Biane Library and Collection Development: Oral update by
Michelle Perera, Library Services Manager.
5. Children's Services Issues: Oral update by Renee Tobin, Principal
Librarian.
6. Approval of Amended Public Computers and Internet Acceptable 24
Use Policy. Presentation and Report by Robert Karatsu, Assistant
Library Director.
7. Telethon 2007: Oral presentation by Robert Karatsu, Assistant
Library Director.
8. Friends of the Library: The New Action Plan from 2007. Library 28
Director to present. Action Plan attached.
- ~ LIBRARY BOARD OF TRUSTEES AGENDA
FEBRUARY g, 2007
RANCHO
L'UCA.~SONGA '
2
9. Recommendation for Change in Structure of Teen Board. Oral
presentation by staff member Cara Vera, Reference Services
Coordinator/Paul A. Biane Library.
D. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Library Board Liaison Reports: Oral reports by Members. This is
the opportunity for Library Members to speak about the opportunities
and challenges they have encountered while serving as liaisons to
the community.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the
Agenda.
G. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Monday,
February 5, 2007, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
rr
li A N C H O C U C A M O N G A
t~UBLIC Llutzntiv
Staff Report
DATE: February 8, 2007
TO: President and Members of the Board of the Library Trustees
FROM: .Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes for the meeting of January 11, 2007.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular meeting of the Board of Library
Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Ily submitted,
Deborah Kaye Cla
~'~.
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, January 1 1, 2007, in
the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were
Members Bradshaw, Coberly and Nagel.
Also present were: Deborah Clark, Library Director, Michelle Perera, Library Services
Manager/Biane Library, Renee Tobin, Principal Librarian, Karye Hood, Reference Services
Coordinator/Archibald, Cara Vera, Reference Services Coordinator/Biane Library and Vivian
Garcia, Senior Administrative Secretary.
*~****
B. CONSENT CALENDAR
Bl . Approval of Minutes: October 26, (Bradshaw abstained) November 9 and December 14,
2006.
MOTION: Moved by Member Coberly to approve the minutes, seconded by Member Nagel.
Motion carried, 3-0-1-1 (with Lo absent).
*****+
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Library Status Report: oral reports presented by staff.
Deborah Clark, Library Director, presented an oral update to the Library Board.
C2. Budget Reports: Reports presented by Deborah Clark, Library Director.
a. Review of 2006/2007 budget.
Deborah Clark, Library Director, reviewed the budget with the Library Board.
C3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant
Library Director.
Deborah Clark, Library Director, stated that Robert Karatsu had received a new title and promotion
to Assistant Library Director. He is unable to be with us tonight.
Library Board Minutes
January 11, 2007
Page 2
Karye Hood, Reference Services Coordinator/Archibald Library, stated that there will be twenty new
computers for the public coming within the month. A few will be going to the children's section
offering filtered Internet access.
Karye Hood, Reference Services Coordinator/Archibald Library, stated that there will be a dedicated
IS staff person to help with the computer installation and upcoming projects.
Karye Hood, Reference Services Coordinator/Archibald Library, stated staff will be a moving the
media collection consisting of the DVDs and CDs upstairs to the second floor. This will happen in
two phases.
Michelle Perera, Library Services Manager, stated that tax season is upon us. The tax forms will be
displayed next week.
Michelle Perera, Library Services Manager, stated that staff received a grant to re-structure the
Library's website. Staff also has a new program available from the Virtual Library called Overdrive
which offers downloadable audio books and eBooks to patrons.
Michelle Perera, Library Services Manager, stated that there is a live homework help program called
Tutor.com which is being offered through the Library's website or the Virtual Library.
C4. Paul A. Biane Library and Collection Development: oral update by Michelle Perera, Library
Services Manager.
Michelle Perera, Library Services Manager, gave an oral report on the tours that will be taking place
at the Library.
Cara Vera, Reference Services Coordinator/Paul A. Biane Library, reviewed the programs that were
offered to children, teens and adults for November and December at the Library.
Deborah Clark, Library Director, announced to the Library Board of Trustees that Michelle Perera
received the Employee of the Year award last month from the City of Rancho Cucamonga.
C5. Children's Services Issues: Oral update by Renee Tobin, Principal Librarian.
Renee Tobin, Principal Librarian, gave an oral update on children's services.
C6. Staff ln-service Event: Oral presentation by staff.
Michelle Perera, Library Services Manager, presented an oral report to the Library Board on the staff
in-service event.
Library Board Minutes
January 11, 2007
Page 3
C7. Telethon 2007: Oral presentation by Robert Karatsu, Assistant Library Director.
Deborah Clark, Library Director, stated that the dates of the Telethon are April 20, 21 and 22, 2007.
****~*
D. BOARD BUSINESS
D1. Library Board Liaison Reports: Oral reports byMembers. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
No reports were given.
D2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen
Advisory Members to speak about the opportunities and challenges they have encountered while
serving as liaisons to the school and the student community.
Cara Vera, Reference Services Coordinator, stated that since this was finals week for the teens, no
members were asked to be present. Also, one of the Teen Members, Kathy Ambriz, had to resign.
She has moved. There is a new member that will be introduced at the next meeting.
+r*~r*
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El . Policy for Internet Access..
E2. Circulation Comparisons from last year and this year.
E3. Telethon 2007
*****~
F. COMMUNICATIONS FROM THE PUBLIC
None received.
******
Library Board Minutes
January 11, 2007
Page 4
G. ADJOURNMENT
MOTION: Moved by Member Coberly to adjourn, seconded by Member Nagel. Motion carried, 4-
0-1 (with Lo absent). Meeting adjourned at 7:15 p.m.
Res ectfully sub fitted,
~f~, ~cu.ua..
Vivian Garcia
Administrative Secretary
Approved:
r \
R A N C H O C U C A M O N G A
Puuric Lii»nuv
Staff Report
DATE: February 8, 2007
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF LIBRARY
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of
the Library, will be available at the meeting. These reports now include a separate
sheet for the Victoria Gardens Library, the Archibald Library, and a sheet with combined
statistics.
FISCAL IMPACT
None
espectfully submitte
(X
Deborah Kaye CI ~
Library Director
.~
ti
Purir,rc LII7RARY
Staff Report
DATE: February 8, 2007
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 2006/2007 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s)
and is attached. It now includes separate reports for Archibald Library revenue,
Victoria Gardens Library revenue and combined revenues.
Schedule B, titled "Balance Sheet FY 2006/2007" is a report balancing income vs.
projections for the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures "2006/2007" is an accounting of all funds
expended in the current fiscal year and is attached.
FISCAL IMPACT
None
Respectfully submitted,
_ 6~~ ~~
Deborah Kaye C
Library Director
Schedule A
ARCHIBALD LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Jan-07
01-Jan $0.00 $0.00 $0.00
02-Jan $584.26 $206.03 $0.00
03-Jan $615.19 $221.54 $22.00
04-Jan $597.17 $215.98 $11.55
OS-Jan $329.51 $142.48 $0.00
06-Jan $520.59 $127.11 $0.00
07-Jan $284.14 $89.08 $0.00
08-Jan $672.62 $127.42 $0.00
09-Jan $332.90 $913.04 $5.00
10-Jan $451.90 $137.63 $0.00
11-Jan $423.54 $158.00 $0.00
12-Jan- $281.95 $161.25 $0.00
13-Jan $492.21 $267.51 $2.95
14-Jan $0.00 $0.00 $0.00
15-Jan $0.00 $0.00 $0.00
16-Jan $452.39 $186.77 $0.00
17-Jan $503.72 $195.65 $0.00
18-Jan $318.55 $121.13 $0.00
19-Jan $203.64 $144.53 $0.00
20-Jan $745.58 $219.28 $0.00
21-Jan $0.00 $0.00 $0.00
22-Jan $546.30 $143.43 $0.00
23-Jan $664.24 $93.03 $0.00
24-Jan $481.10 $140.62 $1.50
25-Jan $418.84 $135.26, $0.00
26-Jan $265.85 $142.50 $0.00
27-Jan $432.22 $140.39 $0.00
28-Jan $377.20 $103.73 $0.00
29-Jan $388.11 $168.01 $0.00
30-Jan $379.30 $80.75 $10.00
31-Jan $498.45 $155.94 $0.00
TOTALS: $10,583.02 $4,138.09 $53.00
Jan. 2007 TOTALS $12,776.13 $6,301.35 $72.86
CHANGE -17% -34% -27%
BIANE LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Jan-07
01-Jan $0.00 $0.00 $0.00
02-Jan $533.80 $288.11 $0.00
03-Jan $441.77 $216.73 $0.00
04-Jan $520.75 $271.57 $0.00
OS-Jan $330.96 $190.06 $0.00
06-Jan $138.45 $227.47 $0.00
07-Jan $0.00 $0.00 $0.00
OS-Jan $0.00 $0.00 $0.00
09-Jan $674.15 $273.12 $36.00
10-Jan $249.74 $159.87 $20.00
11-Jan $389.00 $131.34 $0.00
12-Jan $132.05 $138.57 $0.00
13-Jan $428.21 $216.76 $1.05
14-Jan $0.00 $0.00 $0.00
15-Jan $0.00 $0.00 $5.00
16-Jan $522.46 $203.31 $127.00
17-Jan $396.45 $175.01 $0.00
18-Jan $416.29 $193.95 $0.00
19-Jan $344.24 $228.81 $0.00
20-Jan $186.44 $225.54 $0.00
21-Jan $0.00 $0.00 $0.00
22-Jan $0.00 $0.00 $0.00
23-Jan $595.92 $170.36 $0.00
24-Jan $422.63 $217.19 $20.00
25-Jan $431.73 $135.69 $14.46
26-Jan $156.80 $216.52 $0.00
27-Jan $330.98 $339.71 $0.00
28-Jan $0.00 $0.00 $0.00
29-Jan $0.00 $0.00 $0.00
30-Jan $363.33 $236.93 $0.00
31-Jan $210.02 $158.25 $0.00
TOTALS: $8,006.15 $4,614.87 $223.51
Jan. 2007 TOTALS N/A N/A N/A
CHANGE N/A N/A N/A
TOTAL LIBRARIES FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Jan-07
01-Jan $0 .00 $0.00 $0. 00
02-Jan $1,118 .06 $494.14 $0. 00
03-Jan $1,056 .96 $438.27 $22. 00
04-Jan $1,117 .92 $487.55 $11. 55
05-Jan $660 .47 $332.54 $0. 00
06-Jan $659 .04 $354.58 $0. 00
07-Jan $284 .14 $89.08 $0. 00
08-Jan $672 .62 $127.42 $0. 00
09-Jan $1,007 .05 $386.16 $41. 00
10-Jan $701 .64 $297.50 $20. 00
11-Jan $812 .54 $289.34 $0. 00
12-Jan $414 .00 $299.82 $0. 00
13-Jan $920 .42 $484.27 $4. 00
14-Jan $0 .00 $0.00 $0. 00
15-Jan $0 .00 $0.00 $5. 00
16-Jan $974 .85 $390.08 $127. 00
17-Jan $900 .17 $370.66 $0. 00
18-Jan $734 .84 $315.08 $0. 00
19-Jan $547 .88 $373.34 $0. 00
20-Jan $932 .02 $444.82 $0. 00
21-Jan $0 .00 $0.00 $0. 00
22-Jan $546 .30 $143.43 $0. 00
23-Jan $1,260 .16 $263.39 $0. 00
24-Jan $903 .73 $357.81 $21. 50
25-Jan $850 .57 $270.95 $14. 46
26-Jan $422 .65 $359.02 $0. 00
27-Jan $763 .20 $480.10 $0. 00
28-Jan $377 .20 $103.73 $0. 00
29-Jan $388 .11 $168.01 $0. 00
30-Jan $742 .63 $317.68 $10. 00
31-Jan $708 .47 $314.19 $0. 00
TOTALS: $18,629 .17 $8,438.77 $276. 51
Jan. 2007 TOTALS $12,776 .13 $6,301.35 $72. 86
CHANGE 46% 34% 280%
2006/7 Rev 2006/7 Proj:
Daily Average Fines $642 .39 $638.00
Daily Average Media $290 .99 $312.00
Daily Average Ref. Fees $9 .53 $12.00
DAILY TOTALS $942 .91 $962.00
GAIN/LOSS ON PROJ: ($515)
Schedule H
' BALANCE SHEET
February
FY 2006/2007
Revenues Earned Projected Loss/Gain
Fines & Fees $110,122 $121,042 ($10,919) -9.0%
Media Rentals $55,774 $61,250 ($5,476) -8.9%
Technology Center Revenue $541 $0 $541 N/A
Print Fees $2,704 $0 $2,704 N/A
Information Services Fees $1,520 $2,333 ($813) -34.8%
Special Event Rental $2,420 $0 $2,420 N/A
Direct Loan $57,012 $40,000 $17,012 42.5%
Totals:
*Balance for
Year throuuh January
$230,093 $224,625 $5,468 2.4%
$5,468
*projections based on partial year of Victoria Gardens Library revenues
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R A N C H O C U C A M O N G A
PUBLIC Llalznuv
Staff Report
DATE: February 8, 2007
TO: President and Members of the Board of the Library Trustees
FROM: Deborah Kaye Clark, Library Director
BY: Robert Karatsu, Assistant Library Director
SUBJECT: APPROVAL OF UPDATE OF PUBLIC COMPUTERS AND INTERNET
ACCEPTABLE USE POLICY
RECOMMENDATION
That the Board review the changes (in bold, italicized type) proposed in the updated
Public Computers and Internet Acceptable Use policy (attached) and after discussion,
approve the proposed policy.
BACKGROUND/ANALYSIS
At the October 26, 2006, meeting for the Library Board of Trustees, the Board approved
to rescind fees for public use of computers. In addition, at this meeting the Board
approved Internet access in the "Teen Scene" (and for teen users) at the Biane Library.
The attached policy incorporates these changes, clarifies and updates certain language
and technologies. This policy also expands teen access at the Archibald Library, and
defines the mission and purpose of the Technology Center at the Biane Library.
FISCAL IMPACT
None.
Respectfully submitted,
.(
Robert Karatsu
Assistant Library Director
CITY OF RANCHO CUCAMONGA
PUBLIC COMPUTERS AND INTERNET
ACCEPTABLE USE POLICY
POLICY NO.:
PAGE 1 OF 3
EFFECTIVE: 9/4/97
REVISED:
APPROVED:
PURPOSE:
~ls part of ih' stated missian, the Rancho Cucamonga Public Library provides public access to computers and [o
the Internet primarily to better serve community educational needs. The purpose of this policy is to outdne
guidelines for the use of public computers and the Internet (inchrdiag our wireless network) when accessed
through services provided by the Rancho Cucamonga Public Library.
GUIDELINES:
1. A valid Rancho Cucamonga Public Library card is required ro use public access computers.
2. Patrons with library fines and/or fee over $5 will be blocked from using public computers.
3. Use of public access computers is on a first-come, first-served basis. The Library may impose time
restrictions mr computer use based on demand.
4. Parents, and no[ the Library, have the responsibility to supervise and guide [he use of public access
computer and the Intemet by their children.
5. Minors will be allowed to access [he Internet only with signed permission or when accompanied by a
parent or legal guardian.
6. The Internet consists of resources outside of the Rancho Cucamonga Public Library. Some material may
not be completely accurate, comprehensive or current Some material may be considered offensive. The
Rancho Cucamonga Public Library has no control over the material on [he Interne[ other than what it has
directly posted via its own home page. The Rancho Cucamonga Public Library cannot assure the validity of
all information, nor can it protect the public from offensive material. The Rancho Cucamonga Public
Library cannot assure access [o all resources at any given time as they may be busy, available only to
authorized persons, or may no longer be available.
7. A "filtering" program is installed on all public access Internet terminals.
8. Public access computers are designed to be used by individuals. At the discretion of Library staff,
individuals may share a computer if it will not cause disruption to others or impede with access in and
around eonrputer area.
Public Computers and Internet
Acceptable Use Policy
Page 2 of 3
9. Certain computer protocols such as FTP and POP have been disabled, and downloading any executable
files will be blocked on computers [o preserve computer network security. Other programs such as
streaming media or chat may not be available in order to preserve network bandwidth.
10. Library staff cannot provide detailed help or individual instruction on the use of the computer programs,
In[emet or any Web Sites the patron may be using or interested in accessing. However, staff will make
every effort [o assist users, and may also refer users to Library material which may be helpful.
~~ 11. The Rancho Cucamonga Public Library is not liable for costs incurred through patron use of fee-based
services.
12. Saving files may only be done to the A: or auser-supplied USB flash drive.
13. Files may be printed from computers a[ a cost designated by the Library.
14 It is w[ appropriate to use public access computer or Internet to interfere with or disrupt other users,
services or equipment. Disruptions include, but are no[ limited ro, distribution of unsolicited advertising,
harassment, viewing material that can be considered objectionable in the presence of minors, propagation
;, of computer viruses, or use of the network to make unauthorized entry to any other machine. Patrons will
not use computers for any illegal activity including copyright violations, or place any text, data, graphics,
''•`' images, messages, communications, files or other material related to any illegal activity on the Internet.
,'+~
I5. Bp accepting this policy, the individual agrees to abide by the computer use policy of the Rancho
Cucamonga Public Library.
16. The Rancho Cucamonga Public Library may suspend and/or terminate computer or Internet access
privileges if the Library reasonably believes that any user has violated these policy guidelines. The Rancho
Cucamonga Public Library will review these matters on a case-by-case basis.
~Computcr Access for Teens
'In order to meet the educational and recreational needs of teenagers, ages 13-I7, computers will be available for
'teens in designated teen areas at U+e Archibald and Biane Libraries. Computer access will be goven+ed by the
Rancho Cucamonga Library Services Public Computers and /nternet Acceptable Use Policy, including parental
,consent for mi+mrs' interne( access.
Conputer nccess includes:
• Rancho Cucamonga Virtual Library resources, including the library catalog and online homework
databases.
• Personal productivity sofbvare, including word processing, spreadsheet, and presentation software.
• Filtered G+ternet access, including suggested web sites through the Rancho Cucamonga Library Virtual
Reference Desk, popular web sites, social networking sites, etc.
• Fee-based printing capabilities.
Technology Center
The Biane Library Technology Center exists to serve as an educational facility for Rancho Cucamonga Library
users. The purpose of the Technology Center is to provide library users wiU+ computer training m+d access to
meet their educational and lifelong learning needs. Computer access will be governed by Use Rancho
Cucamonga Library Services Computer Use Policy. Priorities for the Technology Center are:
Public Computers and Internet
Acceptable Use Policy
Page 3 of 3
• Classes N+at provide training opportunities on technolobry-related topics for both library users and/or
lihrary staff. During classes, the Technology Center may be closed to general public use.
• Access to persona( productivity software, including word processing, spreadsheet, m+d presentation
software.
• Access to Virtual Library Resources, includh+g Uie Rancho Cucamonga Library catalog and an[ine
databases.
• Filtered access to the Internet, including suggested web sites through the Rancho Cucamonga Library
Virtual Referenie Desk. ,
n
R A N C H O- C U C A M O N G A
Puni,ic Liistznuv
Staff Report
DATE: February 8, 2007
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: REVIEW OF FRIENDS OF THE LIBRARY ACTION PLAN 2007
RECOMMENDATION
For information only.
BACKGROUND/ANALYSIS
The Friends of the Library have embarked on a major reorganization. Attached is the
Action Plan for the Friends, designed by the Friends of the Library Board of Directors
and currently before the membership for review and approval at the February general
membership meeting.
Any comments the Library Board would like to see included in the Action Plan should be
forvvarded to the President of the Friends for consideration at this time.
The President of the Friends for 2007 is Deborah Clark, who will present the Action
Plan.
FISCAL IMPACT
None.
Re pectfully submitted /~c n
6(9-C GL l x,c~~JJi
Deborah Kaye CI k
Library Director
ACTION PLAN 2007
FOR
RANCHO CUCAMONGA FRIENDS OF THE LIBRARY
ENVISIONING THE FUTURE
The Board was asked to project themselves to January, 2008 and to imagine what the
Friends organization would be like. They were asked to envision an ideal of how the
organization would be structured, what the stores would look like and how the back room
would be managed. Below is a description of what they envisioned.
The Organization:
Membership has grown so that there are enough volunteers to provide support for the
bookstore operations at both stores, to support an efficient backroom function and to
allow for readily available substitutes for all volunteer positions. Training is readily
available and all volunteers may develop to their top potential. Meetings are well
attended and members are fully informed about the organization, know one another well
and have a sense of camaraderie and fellowship. A group of potential officers and
leaders have been identified who can help direct the group into the future.
The Stores:
The stores are fully staff with a team of two per shift. The items for sale are arranged on
the shelves in order and the shelves themselves are tidy, clean and browsable. Magazines
are organized and easily found. Bins are labeled and inviting to the buyer. The materials
for sale are clean and appealing, and up to date where necessary. Pricing is consistent
and explainable so all volunteers and the public understand pricing policies. Signage is
visible, current and attractive. Displays are timely and appealing. Customers and
volunteers can navigate the stores easily and know where collections are located. Display
cases are full with exciting, colorful and appealing books and media. Every customer
leaves with purchases neatly bagged.
The Backroom:
There is a team of backroom workers scheduled and available to keep materials flowing
into both bookstore locations and control backroom clutter. The area is kept clean, safe
and functional as a workroom. The backroom shelves are organized and clearly labeled,
with a logical workflow to make accessing materials easy and logical. Areas are set up
with tasks any volunteer can take on who wishes to help.
ESTABLISHING THE GOALS
In reviewing each of the ideals that made up the vision statement, the Board identified a
set of goals that supported the vision of the future. Below are the goals identified by the
Board.
I) INCREASE VOLUNTEERS
2) IMPROVE COMMUNICATION
3) IMPROVE ORGANIZATIONAL DEVELOPMENT
4) ENHANCE BOOKSTORE OPERATIONS
5) ORGANIZE THE BACKROOMS
To create an action plan, each of the goals needed to have objectives assigned to them.
ASSIGNING THE OBJECTIVES
The objectives create the path to accomplish the goal. Below are the beginnings of the
action plan: the objectives the Board assigned to each of the goals and who (or what) will
be responsible for achieving the objectives.
1) INCREASE VOLUNTEERS
a. Identify how many volunteers are needed to provide a staff of two
volunteers for each shift at each bookstore; to adequately staff the
backroom function at each store; and to support a "substitute" list.
i. Assigned to Volunteer Recruitment Committee -Chair, Deborah
Clark
b: Identify tools that are needed to generate more volunteers for the
organization.
i. Assigned to Volunteer Recruitment Committee -Chair, Deborah
Clark
c. Add information to all library publications promoting the need for
volunteers
i. Assigned to President to coordinate with library staff.
d. Create a brochure to recruit volunteers. Distribute to locations most likely
to generate volunteers.
i. Assigned to Publicity Committee
e. Advertise and promote Friends activities and the need for more volunteers.
i. Assigned to Publicity Committee
f Make timely contact with volunteers.
i. Assigned to Volunteer Coordinator- Faith Collari
g. Establish a Students Friends Group
i. Assigned to Students Friends Group Task Force -Chair, Deborah
Clark
Each one Reach one: promote the organization and the volunteer
opportunities to your friends, colleagues and acquaintances. Recruit!
i. Assigned to all members
2J IMPROVE COMMUNICATION
a. Continue a monthly newsletter for members that will also serve as a
recruiting tool
i. Assigned to Publicity Committee
b. Commit to regular monthly Board meetings and Committee meetings.
i. Assigned to the Chairs of each Committee
c. Create fun but productive opportunities for members to work together
i. Assigned to Board and Committees
d. Canvas members to determine best date, time and location to maximize
participation at meetings.
i. Assigned to President
e. Make sure meetings are appropriate, efficient and agendized
i. Assigned to Chairs of all Committees
f Create up to date contact list for all members, including phone, address
and email address.
i. Assigned to Volunteer Manager
3) IMPROVE ORGANIZATIONAL DEVELOPMENT
a. Create Committees
i. Assigned to Executive Board
b. Establish a Work Plan for each Committee
i. Assigned to Committee Chairs
c. Assess Training Needs of Volunteers
i. Assigned to Volunteer Training Task Force
d. Create Training Tools
i. Assigned to Volunteer Training Task Force
4) ENHANCE BOOKSTORE OPERATIONS
a. Develop Guidelines for Magazine Display
i. Assigned to Magazine Committee
b. Create statement for public explaining pricing guidelines
i. Assigned to Publicity Committee
c. Develop and Organize Tasks for Volunteers
i. Assigned to Book Store Management Committee
d. Support "Transformation Days" and create additional "Work Days" for
special projects
i. Assigned to Book Store Management Committee
e. Develop Navigation Tools for the Store, including store layout for each
location
i. Assigned to President
Improve signage in bookstores
i. Assigned to President
S) ORGANIZE AND MAXIMIZE THE BACKROOMS
a. Create Book Store Management Committee
i. Assigned to Board
b. Relocate Work Areas and Collections to Create Efficient Work Flow
i. Assigned to Book Store Management Committee
c. Develop Guidelines for Magazine Storage
i. Assigned to Magazine Committee
d. Develop Guidelines for Pricing and Age and Condition of Materials
i. Assigned to Book Store Management Committee
e. Investigate Alternate Methods of Pricing (color strip vs. price tag) and
make recommendation
i. Assigned to Book Store Management Committee
Propose Guidelines for Materials the Friends will Not Accept or Will Not
Encourage
i. Assigned to Book Store Management Committee
COMMITTEE/V1'ORKGROUP STRUCTURE TO SUPPORT THE ACTION
PLAN
The following committees, task forces and work groups have been or will be created by
the Executive Committee to support the Action Plan for 2007.
COMMITTEES:
BOOK STORE MANAGEMENT COMMITTEE
Assigned Tasks: Reorganize work areas and collections in back rooms; develop and
organize tasks for volunteers; develop guidelines for determining what items will be sold
through the bookstores; support the monthly "Transformation Days" by identifying
priority tasks for each session; and develop guidelines for pricing, age and condition of
materials at both book stores.
Chair: Linda Lam
Members:
Deborah Clark
Tracy Carlin
Linda Skjonsby
Monica Willard
EBAY COMMITTEE
Assigned Tasks: Develop Committee and support for the Virtual Bookstore sales:
including volunteers to assist with listing, packaging and mailing functions.
Chair: Jody Krieger
Members:
Keith Mangold .
MAGAZINE COMMITTEE
Assigned Tasks: Develop guidelines for the display and storage of magazines and
determine what magazines will be collected/discarded.
Chair: Ofelia Vest
Members:
Anita Langer
PUBLICITY AND MARKETING COMMITTEE
Assigned Tasks: Produce a monthly newsletter for members; create press releases
promoting Friends activities and highlighting needs; develop a recruitment brochure
Chair: Deborah Clark
Members:
Marge Cruz
Jennifer Downey, Library Staff
Casey Marcarello, Library Staff
Monica Willard
TASK FORCES:
STUDENT FRIENDS GROUP TASK FORCE
Assigned Tasks: Create a new Friends group with a membership based on student
volunteer hours. Develop guidelines for the organization, recruit members and develop a
scholarship program for the Executive Board to review.
Chair: Deborah Clark
Members:
Executive Committee
Jennifer Downey, Library Staff
Casey Marcarello, Library Staff
VOLUNTEER RECRUITMENT TASK FORCE
Assigned Tasks: Identify number of volunteers necessary to achieve goal of full
"volunteer staffing" and to identify tools needed to enhance recruitment of volunteers
Chair: Deborah Clark
Members:
Executive Committee
Book Store Management Committee
Publicity and Marketing Committee
Volunteer Coordinator -Faith Collari
Volunteer Manager- Helen Knuttel
VOLUNTEER TRAINING TASK FORCE
Assigned Tasks: Create a survey to assess members individual training needs and
arrange for one-on-one training assistance specific to the identified needs; create training
tools to help in problem areas such as filing and alphabetizing
Chair: Undetermined
Members:
Faith Collari
Helen Knuttel
Deborah Clark
WORKGROUPS:
GREETING CARD ORGANIZATION/DISPLAY
Lead: Muriel Zwerner
MAGAZINE AND PICTURE SLASHING
Lead: Sue Balchek
NATIONAL GEOGRPHICS SHELVING
Lead: Diane Williams
RECORD CLEANING & VERIFYING
Lead: Caroline Dress
COMBINED STATISTICS Jan-07 Jan-O6 FY 2006107 FY 2005/06
Days Open 29 28 204 201
4% 1%
Items Borrowed 79,680 60,898 467,364 416,495
Average Daily 2,748 2,175 2,291 2,072
Change 31% 12%
Patrons Registered 1,472 856 10,972 5,988
Average Daily 51 31 54 30
Change 72% 83%
Information Questions 10,024 6,907 61,896 46,313
Average Daily 346 247 303 230
Change - 40% 32%
Library Visitors 49,307 31,695 ~ 330,044 222,118
Average Daily 1,700 1,132 1,618 1,105
Change 50% 46%
Children's Programs 1,961 608 11,034 5,874
# of Sessions 89 29 370 165
Aver. Per session 22 21 30 36
Change 223% 88%
Items Classified 6,332 2,055 6,332 2,055
Change 208% 208%
Volunteer HOUrs 574 656 2,854 ~ 2,803
Change -13% 2%
LITERACY SERVICES
Tutor Teams Matched 39 44 N/A N/A
Change -11% N/A N/A
Learners Waiting 13 10 N/A N/A
Change 30% N/A N/A
Families for Literacy Participants 9 10 N/A N/A
Computer Literacy Participants 58 46 N/A N/A
VIRTUAL LIBRARY SERVICES
Searches 6,638 N/A 39,899 N/A
Retrievals 10,102 N/A 53,152 N/A
Tutor.Com Use 255 N/A 314 N/A
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 5,004 1,122 20,879 7,588
Change 346% 175%
ProgramslClasses Attendance 65 138
# of sessions 3 ~ 10
Aver. Per session 22 14
C1.a
Page 1 of 2
ADULT SERVICES
Information Questions 5,725 4,250 33,570 29,573
Average Daily 197 152 74 147
Change 30% -50%
ProgramslClasses Attendance 52 0 145 100
# of Sessions 3 0 9 5
Aver. per session 26 20 26 20
TourslGroup Visits Attendance 5 0 1,007 50
# of Sessions 1 0 76 3
Aver. per session 5 #DIV/0! 13 17
Teen ProgramslClasses Attendance 32 0 75 0
# of Sessions 1 0 3 0
Aver. per session 32 0 25 0
CHILDREN'S SERVICES
Information Questions 4,299 2,657 28,326 16,740
Average Daily 166 95 193 83
Change 75% 132%
Toddler Time 160 192 1,307 1,308
# of Sessions 7 6 72 46
Aver. Per session 23 32 20 28
Preschool Storytime Attendance 399 208 2,408 1,261
# of Sessions ~ 15 6 71 44
Aver. per session 27 35 28 29
Afterschool Storytime Attendance 160 75 541 429
# of Sessions ~ 6 3 22 17
Aver. per session 0 0 0 ~ 0
Family Storytime Attendance 274 114 2,265 1,113
# of Sessions 14 6 98 48
Aver. per session 20 19 27 23
Special Events Program Attendance 331 0 2,520 1,377
# of Sessions 2 0 ~ 22 10
Aver. per session 0 #DIV/0! 76 138
Back to Basics Program 19 0 20 0
# of Sessions 23 0 10 0
Aver. Per session 1 0 2 0
Group Visits to Library Attendance 588 19 1,973 346
# of Sessions 21 2 75 16
Aver. per session 28 0 0 0
School Visits by Staff 30 0 0 40
# of Visits 1 0 0 1
C1.a
Page 2 of 2
ARCHIBALD LIBRARY STATISTICS Jan-07 Jan-06 FY 2006/07 FY 2005/06
Days Open 29 28 204 201
4% 1%
Items Borrowed (incl. renewals) 43,904 60,898 292,426 416,495
Average Daily 1,514 2,175 1,433 2,072
Change ~ -28% -30%
Archibald Library 39,212 56,427 306,688 394,003
Average Daily 1,352 2,015 1,503 1,960
Change -31% -22%
Kidsmobile 4,692 4,471 22,026 22,492
Changed 5% -2%
Patrons Registered 615 856 4,323 5,988
Archibald Library 598 824
Average Daily 21 31 21 30
Change -28% -28%
Kidsmobile 17 32
Information Questions 6,212 6,907 38,633 46,313
Average Daily 214 247 189 230
Change -13% -18%
Library Visitors 27,532 31,695 192,508 222,118
Average Daily 945 1,132 944 1,105
Change -17% -15%
Children's Programs 492 608 4,838 5,874
# of Sessions 16 29 144 165
Aver. Per session 31 21 34 36
Change 4200% -18%
Items Classified 2,060 1,576 26,507 10,849
Change 31% 144%
Volunteer Hours 310 656 2,441 2,803
Change -53% -13%
LITERACY SERVICES
Tutor Teams Matched 39 46 N/A N/A
Change -15% ~N/A N/A
Learners Waiting 14 10 N/A N/A
Change 40% N/A N/A
Families for Literacy Participants 8 11 N/A N/A
Computer Literacy Participants 58 46 N/A N/A
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 2,575 1,122 9,458 7,588
Change 130% 25%
C1.a
Page 1 of 2
ADULT SERVICES
Information Questions 3,540 4,250 19,948 29,573
Average Daily 122 152 74 147
Change -20% -50%
ProgramslClasses Attendance 0 0 44 100
# of Sessions 0 0 2 5
Aver. per session 0 0 22 20
Tours/Group Visits Attendance 0 0 0 50
# of Sessions 0 0 0 3
Aver. per session 0 0 0 17
CHILDREN'S SERVICES
Information Questions 2,672 2,657 18,685 16,740
Average Daily 92 ~ 95 92 83
Change -3% 10%
Toddler Time 79 192 826 1,308
# of Sessions 3 6 43 46
Aver. Per session 26 32 19 28
PreschoolStorytime Attendance 113 208 1,291 1,261
# of Sessions 5 6 31 44
Aver. per session 23 35 28 29
Afterschool S[orytime Attendance 91 75 380 429
# of Sessions 3 3 11 17
Aver. per session 30 25 35 25
Family Storytime Attendance 59 114 885 1,113
# of Sessions 4 6 36 48
Aver. per session 15 19' 25 23
Special Events Program Attendance 150 0 1,316 1,377
# of Sessions 1 0 17 10
Aver. per session 150 0 77 138
Families for Literacy Storytimes ~ 10 18 93 ~ 200
# of Sessions ~ 1 1 6 4
Aver. Per session 10 ~ 18 16 50
Group Visits to Library Attendance 0 19 140 346
# of Sessions 0 2 6 16
Aver. per session 0 10 23 22
School Visits by Staff 0 0 ~ 0 40
# of Visits 0 0 0 1
C1.a
Page 2 of 2
BIANE LIBRARY STATISTICS Jan-07 FY 2006107
Days Open 22 95
Items Borrowed (incl. Renewals) 35,776 174,938
Average Daily 1,626 1,841
Change
Patrons Registered ~ 857 6,649
Average Daily 39 70
Change
Information Questions 3,812 23,263
Average Daily 173 245
Change
Library Visitors 21,775 137,536
Average Daily ~ 990 1,448
Change
Children's Programs 1,439 6,271
# of Sessions 80 335
Aver. Per session 18 19
Change
Items Classified 2,818 28,818
Change
Volunteer Hours 264 987
Change
TECHNOLOGY CENTER SERVICES.
Computer Use Sessions 2,429 11,421
Change
ProgramslClasses Attendance 65 138
# of sessions 3 10
Aver. Per session 22 14
C1.a
Page 1 of 2
ADULT SERVICES
Information Questions 2,185 ~ 13,622
Average Daily 99 143
Change
ProgramslClasses Attendance 52 101
# of Sessions 3 7
Aver. per session 17 14
TourslGroup Visits Attendance 5 1,007
# of Sessions 1 ~ 76
Aver. per session 5 13
Teen Programs/Classes Attendance 32 75
# of Sessions 1 3
Aver. per session 32 25
CHILDREN'S SERVICES
Information Questions 1,627 9,641
Average Daily 74 101
Change
Toddler Time 81 481
# of Sessions ~ 4 - 29
Aver. Per session 20 17
Preschool Storytime Attendance 286 1,117
# of Sessions 10 40
Aver. per session 29 28
Afterschool Storytime Attendance 69 161
# of Sessions 3 11
Aver. per session 23 15
Family Storytime Attendance 215 1,380
# of Sessions 10 62
Aver. per session 22 22
Special Events Program Attendance 181 1,204
# of Sessions 1 5
Aver. per session 181 241
Back to Basics Program 19 95
# of Sessions 31 119
Aver. Per session 2 1
Special Programs Attendance 15 30
# of Sessions 1 2
Aver: per session 15 15
Group Visits to Library Attendance 588 1,833
# of Sessions 21 69
Aver. per session 28 27
School Visits by Staff 30 0
# of Visits 1 0
C1.a
Page 2 of 2
Adult Literacy Statistics (January 2007)
Learner/Tutor (matched) - 39 pairs
Learner (Assessed) Waiting to be matched - 11
Learners waiting to be assessed - 3
Families for Literacy (FFL) participants - 8
FFL Storytime Attendance - 10
Computer Literacy participants served - 58
Total Program Participants for the month=80
(this includes tutors, learners and families who participated in tutoring and
"special events")
r
RANCHO CUCAMONGA PUBLIC LIBRARY
CHILDREN'S SERVICES MONTHLY STATISTICS
MONTH January YEAR 2007
STATISTICS
TOTALS
Information transactions 2,672
Programs:
Storytimes
Toddler Time 2 Thurs 11:00 a.m.
Number of Programs 3
Attendance 79
Preschool Storyfime 1, Wed. 10 am
Number of Programs 5
Attendance 113
Preschool Storytime 2, Wed. 11 am
Number of Programs 5
Attendance 127
Total Preschool Storytimes 10
Attendance 240
Family Storytime Sat.11:00 a.m.
Number of Programs 4
Attendance 59
Afrerschool Cool Thurs. 4:00 p.m.
Number of Programs 3
Attendance 91
Outreach
Total Storytimes 20
Attendance 469
Headstart Preschool
~'t _ Y _._ _._ _ _; .. _.....
Sto Imes b children's librarian to r150 childr`eri
_... ;..
• .1 ;parent
"10 teachers
i
;: ECReservation PC Usage Report
Garcia, Vivian
Page 1 of 3
From: Ka~atsu, Robert
Sent: Thursday, February 01, 2007 8:55 PM
To: Tuckerman, Adam; Clark, Deborah
Cc: Garcia, Vivian; Perera, Michelle; Vera, Cara
Subject: REAR January PC Usage
Our PCs are getting quite a workout as well!
RK
January 2007 PC Usage Report
Archibald Library
Organized By Month
Prepared 02/01/2007
Totals
Month Total Uses Total Time Average Session
2006-10 1267 1185:27 56.138 _
2006-11 1930 2395:31 74.472
2006-12 2035 4064:26 119.836
2007-0J 2575 1707:06 39.777
January 2007 PC Usage Report
Paul A Biane Library
Prepared 02/01/2007
Total Users vs. last month: +17%
2/3/2007
PCReservation PC Usage Report
Total Time Use vs. last month: +27° o
Ave. Session Use vs. last month: +9°°.
Totals
Page 2 of 3
Month Total Uses % Clhan~ge In Tome Average Session
2006-08 792 0 507:44 38.465
2006-09 2123 _ +168 % 1669:38 47.187
2006-10 2152 1 % 1737:23 48.440
2006-11 2042_ -5 % 1648:47 48.446
2006-12 2077 +2 % 1704:01 49.225
2007-O1 2429 +17 % 2170:19 53.610
TOTALS 11621
~ 9440:06
~ 48.740
Date Total Uses Total Time Average Session
2007-01-02 99 85:16 51.677 ~
2007-01-03 117 ~ 102:46 52.701
2007-01-04 109 105:40 58.165
2007-01-OS 85 71:20 50.353
2007-01-06 75 65:12 52.160
2007-01-09 127 120:46 57.055
2007-O1-10 112 104:31 55.991
2007-O1-I1 125 131:19 63.032
2007-01-12 77 70:52 55.221
2007-01-13 98 64:24 39.429
2007-01-16 132 125:36 57.091
2007-01-17 135 142:52 63.496
2007-01-18 98 82:14 50.347
2007-01-19 86 69:03 48.174
2007-01-20 88 89:00 60.682
2007-01-23 132 114:24 52.000
2007-O1-24 137 111:54 49.007
2007-01-25 123 85:14 41.577
2007-01-26 83 82:50 59.880
2007-01-27 100 86:13 51.730
2007-01-30 134 128:20 57.463
2007-01-31 157 130:33 49.892
2/3/2007
PCReservation PC Usage Report
Page 3 of 3
IITOTALS II2429 II2170:19 ~I53.610
2/3/2007
_ ;,ECLeservation PC Usage Report Page 1 of 2
Garcia, Vivian
From: Tuckerman, Adam
Sent: Thursday, February 01, 2007 4:25 PM
To: Clark, Deborah
Cc: Garcia, Vivian; Perera, Michelle; Karatsu, Robert; Vera, Cara
Subject: PAB January PC Usage
January 2007 PC Usage Report
Paul A Biane Library
Prepared 02/01/2007
Total Users vs. last month: +17°0
Total Time Use vs. last month: +27° o
Ave. Session Use vs. last month: +9%
Totals
Month
Total Uses Change In
Usa a Total
Time
Average Session
2006-08 792 0 507:44 38.465
2006-09 2123 +168 % 1669:38 47.187
2006-10 ~ 2152 1 % 1737:23 48.440
2006-11 2042 -5 % 1648:47 48.446
2006-12 2077 +2 % 1704:01 49.225
2007-O1 2429 +17 % 2170:1.9 53.6].0
TOTALS 11621
~ 9440:06
~ 48.740
Date Total Uses Total Time Average Session
2007-01-02 99 85:16 51.677
2007-01-03 117 102:46 52.701
2007-O1-04 109 105:40 58.165
2007-O1-OS 85 71:20 50.353
2007-O1-06 75 65:12 52.160
2007-O1-09 127 120:46 57.055
2007-01-10 112 104:31 55.991
2/3/2007
P.CRServation PC Usage Report
Page 2 of 2
12007-O1-11 1125 1 1131:19 I ~63.032
2007-01-12 77 70:52 55.221
2007-O1-13 98 64:24 39.429
2007-O1-16 132 125:36 57.091
2007-O1-17 135 142:52 63.496
2007-01-18 98 82:14 50.347
2007-O1-19 86 69:03 48.174
2007-01-20 88 89:00 60.682
2007-O1-23 132 114:24 52.000
2007-01-24 137 111:54 49.007
2007-O1-25 123 85:14 41.577
2007-O1-26 83 82:50 59.880
2007-01-27 100 86:13 51.730
2007-O1-30 134 128:20 ~ 57.463
2007-01-31 ~ 157 ~ 130:33 49.892
TOTALS 2429 2170:19 53.610
2/3/2007
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Da[e:Jan 2007
Remaining
Object Description Budget MTD Actual YTD Actual Encumbrance Balance
Revenue Accounts
Key : 1290000 -Library Fund
4101 Property 'faxes-CY Secured
4102 Property Taxes-CY Unsecured
4103 Property Taxes-PY Sec & Unsec
4105 Property Taxes-Supplemental
4312 Library Fines and Fees
4401 Interest Earnings
4402 Unrealized Gain
4410 Media Rentals
4411 Special Event Renal
4S 12 Library Card R Merchndse Sales
4514 Technology Center Revenue
4515 Information Service Fees
4570 Sale of Printed Materials
4740 Grant Income
4901 Other Revenue
4906 CLSA Direct Loan
4907 Private Contributions Library
4908 Public Library Foundation
Total for Org Key /290000.
Key: ]294000 -Adult Education Act Grant
4402 Unrealized Gain
Total jar Org Key !294000.
2,408,490 .00 660,246 .12 870,285 .76 0.00 1,538,204 .24 63. 86
75,270 .00 480 .54 70,670 .44 0.00 4,599 .56 6. 11
90,110 .00 3,928 .25 34,101 .45 0.00 56,008 .55 62. 15
179,580 .00 31,840 .62 211,032 .37 0.00 -31,452 .37 -17. 51
225,000 .00 18,204 .53 109,721 .51 0.00 115,278 .49 51. 23
40,000 .00 0 .00 44,690 .52 0.00 -4,690 .52 -11. 72
0 .00 0 .00 81,137 .03 0.00 -81,137 .03 0. 00'
110,000 .00 7,290 .38 54,202 .73 0.00 55,797 .27 50. 72
0 .00 0 .00 2,620 .00 0.00 -2,620 .00 0. 00
1,000 .00 0 .00 8 .56 0.00 991 .44 99. 14
30,000 .00 0 .00 540 .75 0.00 29,459 .25 98. 19
4,000 .00 191 .05 1,473 .45 0.00 2,526 .55 63. 16
8,000 .00 763 .76 4,250 .41 0.00 3,749 .59 46. 86
0 .00 23,169 .00 23,169 .00 0.00 -23,169 .00 0. 00
o .oo o .o0 2 .00 0.00 -2 .00 0. 00
80,000 .00 27,089 .11 79,816 .06 0.00 183 .94 0. 22
200,000 .00 0 .00 70,000 .00 0.00 130,000 .00 65. 00
63,550 .00 0 .00 0 .00 0.00 63,550 .00 100. 00
3,515,000 .00 773,203 .36 1,657,722 .04 0.00 1,857,277 .96 52. 83
0.00 0.00 37.78 0.00 -37.78 0.00
0.00 0.00 .37.78 0.00
Key: 1298000 -Calif Literacy Campaign Grant
4740 Grant Income
4909 RC Library Foundation Support
8001 Transferln-GeneralFund
8290 Transfer In-Library Fund
8308 Transfer In-Families for Li[. _
Total for Org Key 1298000:
36,400.00 10,006.00 30,006.00 0.00
20,000.00 0.00 0.00 0.00
2,390.00 0.00 0.00 0.00
2,120.00 0.00 0.00 0.00
15,750.00 0.00 0.00 0.00
76,660.00 10,006.00 30,006.00 0.00
-37.78 0.00
6,394 .00 17. 56
20,000 .00 100. 00
2,390 .00 100. 00
2,120 .00 100. 00
15,750 .00 100. 00
46,654.00 60.85
Total for Revenue Accounts: 3,591,660.00 783,209.36 1,687,765.82 0.00 1,903,894.18 53.00
User: VGARCIA -Vivian Garcia Page: I Current Date: 02/01/2007
Report: GL_BA_MSTR_01_RC - GL: Budge[ to Actual with Encumbrances - By Key/Object Current Time: 08:37:34
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Jan 2007
Object Description Budget MTD Actual YTD Actual Encumbrance
alance
Remaining
Expense.Accounts
Key : 1290601 -Library Fund
5000 Regular Salaries 262,150.00 14,083.38 102,384.83 0.00 159,765.17 60.94 .
5010 Part Time Salaries 21,000.00 1,315.13 11,924.79 0.00 9,075.21 43.21
5030 Fringe Benefits 129,220.00 0.00 129,220.00 0.00 0.00 0.00
5100 Travel and Meetings 7,500.00 729.77 2,864.72 0.00 4,635.28 61.80
5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00
S10S Mileage 7,000.00 461.54 3,682.73 0.00 3,317.27 47.38
5150 Office Supplies & Equipment 3,000.00 28.72 132.19 0.00 2,867.81 95.59
5160 Membership Dues 2,700.00 210.00 1,140.00 0.00 1,560.00 57.77
5200 Operations & Maintenance 10,442.74 503.28 1,960:71 50.98 8,431.05 80.73
5300 Contract Services 144,649.78 598.32 31,840.56 32,614.38 80,194.84 55.44
5400 Telephone Utilities 15,000.00 1,220.40 7,410.96 0.00 7,589.04 50.59
5402 Water Utilities 3,000.00 343.70 1,452.77 0.00 1,547.23 51.57
5403 Electric Utilities 75,000.00 4,292.60 34,735.47 0.00 40,264.53 53.68
5501 Admin./General Overhead 189,000.00 189,000.00 189,000.00 0.00 0.00 0.00
5650 Capital Project 185,745.21 379.00 172,757.20 11,755.01 1,233.00 0.66
9298 Transfer Out-CA Literacy Cmpgn 24,100.00 0.00 0.00 0.00 24,100.00 100.00
Totalja' Org Key 129060/: 1,081,507.73 213,165.84 690,506.93 44,420.37 346,580.43 32.04
Kev : 1290604 -Bookmobile Services
5000 Regular Salaries 56,050.00 4,269.23 30,850.19 0.00 25,199.81 44.95
5010 Part Time Salaries 16,000.00 1,046.24 7,524.09 0.00 8,475.91 52.97
5030 Fringe Benefits 28,050.00 0.00 28,050.00 0.00 0.00 0.00
5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00
5150 Office Supplies & Equipment 500.00 0.00 0.00 0.00 500.00 ]00.00
5200 Operations & Maintenance 2,000.00 0.00 1,241.90 0.00 758.10 37.90
5283 Depreciation-Computer Equip 2,420.00 2,420.00 2,420.00 0.00 0.00 0.00
5400 Telephone Utilities 1,500.00 0.00 39.64 0.00 1,460.36 97.35
Totnljor Org Key 1290604: 106,620.00 7,735.47 70,125.82 0.00 36,494.18 34.22
Key : 1290605 -Library Board of Trustees
5100 Travel and Meetings 3,000.00 0.00 0.00 0.00 3,000.00 100.00
5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00
Tatnlfor Org Key 1290ri05.~ 3,500.00 0.00 0.00 0.00 3,500.00 100.00
Key : 1290606 -Archibald Library
5000 Regular Salaries 462,400.00 40,427.54 284,336.70 0.00 178,063.30 38.50
5005 Overtime Salaries 0.00 0.00 8.19 0.00 -8.19 0.00
5010 Part Time Salaries 344,500.00 18,318.39 160,505.25 0.00 183,994.75 53.40
5030 Fringe Benefits 239,260.00 0.00 239,260.00 0.00 0.00 0.00
5100 Travel and Meetings 3,500.00 241.63. 574.54 0.00 2,925.46 83.58
5105 Mileage 200.00 0.00 58.74 .0.00 141.26 70.63
5150 Office Supplies & Equipment 8,800.00 669.62 4,687.00 0.00 4,1]3.00 46.73
5152 Computer Software 5,824.38 0.00 3,336.42 174.38 2,313.58 39.72
5160 Membership Dues 650.00 160.00 160.00 0.00 490.00 75.38
5200 Operations & Maintenance 239,254.97 26,308.50 160,512.63 12,043.28 66,699.06 27.87
5300 Con[ractServices 84,806.33 1,578.99 15,311.08 3],839.92 37,655.33 44.40
5603 CapitalOutlay-Equipment 73,067.65 0.00 66,425.68 6,641.97 0.00 0.00
5605 Capital Outlay-Computer Equip 17,793.55 0.00 5,523.55 270.00 12,000.00 67.44
5606 Capital Outlay-Furn/Fixtures 9,038.88 0.00 9,103.88 0.00 -65.00 -0.71
Total for Org Key /290606: 1,489,095.76 87,704.67 949,803.66 50,969.55 488,322.55 32.79
Key: 1290607 -Victoria Gardens Library
User: VGARCIA -Vivian Garcia Page: 2 Current Date: 02/01/2007
Report: GL_BA_MSTR_01_RC - GL: Budget [o Actua l with Encumbrances - By Kcy/Object Current Time: 08:37:34
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Jan 2007
Remaining
Object Description Budget MTD Actual YTD Actual Encumbrance Balance
5000 Regular Salaries 493,880.00 33,542.32 232,383.78 0.00 261,496.22 52.94
5010 Part Time Salaries 348,970.00 19,738.07 115,675.35 0.00 233,294.65 66.85
5030 Fringe Benefits 254,840.00 0.00 254,840.00 0.00 0.00 0.00
5100 Travel and Meetings 3,500.00 689.50 1,590.78 0.00 1,909.22 54.54
5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00
5150 Office Supplies & Equipment 10,000.00 0.00 682.08 0.00 9,317.92 93.17
5152 Computer Software 1,000.00 0.00 873.50 0.00 126.50 12.65
5160 .Membership Dues 650.00 210.00 210.00 0.00 440.00 67.69
5200 Operations & Maintenance 407,676.30 1,400.27 46,029.31 88,501.66 273,145.33 67.00
5300 Contract Services 73,320.06 0.00 2,176.46 17,426.60 53,717.00 73.26
5603 CapitalOutlay-Equipment 26,767.28 -11,490.00 0.00 26,767.28 0.00 0.00
Tota(for Org Key !190607: 1,620,803.64 44,090.16 654,461.26 132,695.54 833,646.84 51.43
Key: 1298601 -Calif Literacy Campaign Grant
5000 Regular Salaries 44,700.00 3,360.48 23,270.47 0.00 21,429.53 47.94
5010 Part Time Salaries 18,540.00 1,532.22 11,429.29 0.00 7,110.71 38.35
5030 Fringe Benefts 22,270.00 0.00 22,270.00 0.00 0.00 0.00
5100 Travel and Meetings 1,000.00 218.00 829.43 0.00 170.57 17.05
5105 Mileage 200.00 74.76 126.38 0.00 73.62 36.81
5150 Office Supplies & Equipment 500.00 0.00 255.33 0.00 244.67 48.93
5160 Membership Dues 270.00 0.00 0.00 0.00 270.00 100.00
5200 Operations & Maintenance 500.00 0.00 454.01 0.00 45.99 9.19
5300 Contract Services 1,080.00 344.00 344.00 0.00 736.00 68.14
Total for Org Key 1298601: 89,060.00 5,529.46 58,978.91 0.00 30,081.09 33.77
Total for Expense Accounts: 4,390,587.13 358,225.60 2,423,876.58 228,085.46 1,738,625.09 39.59
User: VCARCIA -Vivian Carcia Page: 3 Current Dale: 02/01/2007
Report: GL_BA_MSTR_OI_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 08:37:34
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report I)ate:7an 2007
Remaining
Object Description BudEet MTD Actual YTD Actual Encumbrance Balance
Repor! Smnmary
Revenue Totnl: 3,591,660. 00 783,209.36 1,687,765.82 0.00 1,903,894.18
Expense Totnl: 4,390,587. 13 358,225.60 2,423,876.58 228,085.46 1,738,625.09
Total Net for Report: -798,927. 13 424,983.76 -736,110.76 -228,085.46 165,269.09
53.00
39.59
User: VGARCIA -Vivian Garcia Page: 4 Current Date: 02/01/2007
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Kcy/Object Current Time: 08:37:34
RANCHO CUCAMONGA REDEVELOPMENT AGENCY
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Da[e:Jan 2007
Remaining
Obiect_ _ Description Budget MTD Actual YTD Actual Encumbrance Balance
Revenue Accounts
Key: 2630000 -Library
4401 Interest Earnings 0.00 0.00 35,344.47 0.00 -35,344.47 0.00
4402 iJmealized Gain 0.00 0.00 S4,9S5.01 0.00 -S4,9SS.01 0.00
Tota! jar Org Key 2630000: 0.00 0.00 90,299.48 0.00 -90,299.48 0.00
Key: 2632000 -Loan Program
4401 Interest Earnings 0.00 2,157.32 15,193.11 0.00 -15,193.11 0.00
4402 Unrealized Gain 0.00 0.00 IS,329.90 0.00 -15,329.90 0.00
Total for Org Key 2632000: 0.00 2,157.32 30,523.01 0.00 -30,523.01 0.00
Key: 2634000 -Non-Tax Loan
4402 Unrealized Gain 0.00 0.00 3,648.62 0.00 -3,648.62 0.00
Total for Org Key 2634000: 0.00 0.00 3,648.62 0.00 -3,648.62 0.00
Total jor Revenue Accmutts: 0.00 2,157.32 124,471.11 0.00 -124,471.11 0.00
User: VGARCIA -Vivian Garcia Page: I Current Date: 02/01/2007
Repor[: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 08:38:10
RANCHO CUCAMONGA REDEVELOPMENT AGENCY
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Jan 2007
• Remaining
Obiect Description BudEet MTD Actual YTD Actual Encumbrance Balance
Expense Acconnts
Key: 2630801 -Library
5152 Computer Software
5207 O R M/Capital Supplies
5215 O & M/Computer Equipment
5300 Contract Services
5605 Capital Outlay-Computer Equip
5606 Capital Outlay-Fum/Fixtures
Total jor Org Key 263080/
Totnlfor Expense Accounts:
15,000. 00 0. 00 0. 00 0. 00 15,000. 00 100 .00
195,070. 00 24,284. 98 145,101. 34 0. 00 49,968. 66 25 .61
21,100. 00 674. 04 674. 04 0. 00 20,425. 96 96 .80
123,500. 00 1,500. 00 107,400. 00 1,100. 00 15,000. 00 12 .14
11,645. 13 0. 00 0. 00 1,645. 13 10,000. 00 85 .87
129,000. 00 1,183. 63 1,183. 63 0. 00 127,816. 37 99 .08
495,315. 13 27,642. 65 254,359. 01 2,745. 13 238,210. 99 48. 09
495,315.13 27,642.65 254,359.01 2,745.13 238,210.99 48.09
User: VGARCIA -Vivian Garcia Page: 2 Current Date: 02/01/2007
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 08:38:10
RANCHO CUCAMONGA REDEVELOPMENT AGENCY
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Jan 2007
Remaining
Object Description - Budget MTD Actual YTD Actual Encumbrance Balance
Report Sunuearv
RevenueTourl: 0 .00 2,157 :32 124,471 .11 0. 00 -124,471.11 0.00
Expense Total.' 495,315 .13 27,642 .65 254,359 .01 2,745. 13 238,210.99 48.09
Total Net for Report: -495,315 .13 -25,485 .33 -129,887 .90 -2,745. 13 -362,682.10
User: VGARCIA -Vivian Garcia - Page: 3 Current Date: 02/01/2007
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 08:38:10
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, February 8, 2007, in
the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were
Members Bradshaw, Lo and Nagel.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director,
Michelle Perera, Library Services Manager, Cara Vera, Reference Services CoordinatorBiane
Library, Sara Jump, Children's Librarian/Archibald and Vivian Garcia, Senior Administrative
Secretary.
***m**
B. CONSENT CALENDAR
B 1. Approval of Minutes: January 11, 2007 (Lo abstained).
MOTION: Moved by Member Nagel to approve the minutes, seconded by Member Bradshaw.
Motion tamed, 3-0-1-1 (with Coberly absent).
******
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Library Status Report: Oral reports presented by staff.
Deborah Clark, Library Director, presented an oral update to the Library Board.
C2. Budget Reports: Reports presented by Deborah Clark, Library Director.
Member Nagel inquired about the stats on Tutor.com.
Deborah Clark, Library Directors, stated that staff will add this into the monthly stats.
a. Review of 2006/2007 budget.
Deborah Clark, Library Director, reviewed the budget with the Library Board.
C3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant
Library Director.
Library Board Minutes
February 8, 2007
Page 2
Robert Karatsu, Assistant Library Director, stated that staffhad been working with the Architect-Pete
Pitassi on re-inventing the Archibald Library. Some of the new items will include painting, carpet,
end panels, furniture and maybe changes in the children's reference counter.
Robert Karatsu, Assistant Library Director, stated that the Tech Center at the Archibald Library had
been very busy. Staff is looking to add five (5) more computers and to add Internet computers in
children's services.
Robert Karatsu, Assistant Library Director, stated that staff will have training on upgrading the
Library's website as part of a successful State Grant application received earlier this year.
C4. Paul A. Biane Library and Collection Development: Oral update by Michelle Perera, Library
Services Manager.
Michelle Perera, Library Services Manager, stated that January was a busy month. Close to six
hundred children attended a tour during the month-- three hundred in one day at the Paul A. Biane
Library.
Michelle Perera, Library Services Manager, stated that staff introduced new adult programs. One
was the Mystery Bookclub. Another, topical discussions on the first Saturday of each month.
January was a skin care program offered to adults and teens.
Michelle Perera, Library Services Manager, stated that Terra Vista School held their family night at
the Paul A. Biane Library on January 25. A scavenger hunt was involved and there were 181
attendees.
Michelle Perera, Library Services Manager, stated that Heather Fredrics, Children's Librarian/PAB,
and Adam Tuckerman, Technology Center Coordinator, did a presentation at the Alta Loma School
District's PTA President's meeting this month on Tutor.com.
Michelle Perera, Library Services Manager, stated that invitations are being sent out to the Black
History Month Cultural Arts Night on Friday, February 23, from 7 to 9 p.m. at the Paul A. Biane
Library.
C5. Children's Services Issues: Oral update by Renee Tobin, Principal Librarian.
Sara Jump, Children's Librarian/Archibald, gave an oral update on children's services. A re-
enactment of the Underground Railroad will be presented at the Afterschool Cool Storytime on
February 15. Staff will be having a Japanese Doll Festival Storytime on March 151.
Library Board Minutes
February 8, 2007
Page 3
Sara Jump, Children's Librarian/Archibald, stated that staff started visiting the Head Start Program
in Rancho Cucamonga in January. Staff will be going once a month to do a storytime. On January
2, staff presented a storytime to 150 children. Staff is hoping that the Bookmobile will be able to
join the program in April.
Sara Jump, Children's Librarian/Archibald, stated that the Reading Enrichment Program started once
again at the Archibald Library this week. The program was formerly known as the Back to Basics
Program. Allen Callaci, Reading Enrichment Coordinator, will be at the Archibald Library on
Mondays.
Sara Jump, Children's Librarian/Archibald, stated that there will be a Harry Potter program on July
20's to celebrate the publication of the final book of the Harry Potter series.
C6. Approval of Amended Public Computers and Internet Acceptable Use Policy. Presentation
and report by Robert Karatsu, Assistant Library Director.
Robert Karatsu, Assistant Library Director, reviewed the policy with the Library Board. He stated
that language which was new or changed was in a bold and italics font in the report.
MOTION: Moved by Member Lo to approve the policy, seconded by Member Bradshaw. Motion
carved, 4-0 (with Cobe;ly absent).
C7. Telethon 2007: Oral presentation by Robert Karatsu, Assistant Library Director.
Robert Karatsu, Assistant Library Director, presented an oral update on Telethon 2007 to the Library
Board. The Junior Trivia will beheld on Friday night. Saturday will feature Rod Gilfrey and the
Etiwanda High School Jazz Band. The dates for the Telethon are Aril 20, 21 and 22.
C8. Friends of the Library: The New Action Plan for 2007. Library Director to present. Action
Plan attached.
Deborah Clark, Library Director, reviewed the Action Plan for the Friends of the Library with the
Library Board.
C9. Recommendation for Change in Structure ofTeen Board. Oral presentation by staffmember
Cara Vera, Reference Services Coordinator/Paul A. Biane Library.
Member Nagel stated that the structure of the Teen Board has changed along with the changing of
the libraries. She suggested that she would like to propose a new way of thinking of the Teen Board.
One example given was how they would work with Library staff on special events such as the Teen
Scene Nights at the Paul A. Biane Library.
Library Board Minutes
February 8, 2007
Page 4
Cara Vera, Reference Services Coordinator/Biane, stated that Linda Engelke, Reference Librarian,
will be the coordinator of the group along with herself. Staff wants to keep leadership opportunities
such as the Career Fair and Legislative Day available to the Group.
Staff will do further research on this and report back to the Library Board.
******
D. BOARD BUSINESS
D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
No reports were given.
******
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Tutor.com Stats and Demonstration of the Program
E2. Stats and Analysis on the Collection
E3. Telethon 2007
E4. 2007/08 Budget
E5. Teen Board Expansion
*+**,r*
F. COMMUNICATIONS FROM THE PUBLIC
None received.
******
Library Board Minutes
February 8, 2007
Page 5
G. ADJOURNMENT
MOTION: Moved by Member Nagel to adjourn, seconded by Member Bradshaw. Motion carried,
4-0-1 (with Coberly absent). Meeting adjourned at 7:19 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: May 10, 2007