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Home My WebLink About2006/08/10 - Agenda Packet - Library Board of TrusteesDECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of-the Library of Rancho Cucamonga. Acting in that capacity, on ~ 0200[~j , i at Cf:3a~~n1. .I po/~sted a true and correct copy of the meeting agenda dated ~uq~_S~l- ~~~, ay~~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on 51-'~-duo at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER _ City of Rancho Cucamonga BY: l/ GUt'A"' ~~'~'Q' Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Thursday 6:30 p.m. August 10, 2006 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *** City Couucilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael, Councilmember Sam Spagnolo, Councilmember +~~ Boardmembers Ravenel Wimberly, President Dobbin Lo, President Pro Tem Donna Bradshaw, Member Robert Coberly, Member Sharon Nagel, Member - LIBRARY BOARD OF TRUSTEES AGENDA AucusT 10, 2006 1 C~ ONGA I~ A. CALL TO ORDER II 1. Roll Call: Bradshaw , Coberly , Lo, Nagel and Wimberly ~~ B. CONSENT CALENDAR - ~~ The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: June 8 and July 13, 2006. 2. Approval of the following updated Policies: Fees for Service Story Times II C. LIBRARY DIRECTOR'S STAFF REPORTS II The following items do not legally require any public testimony, although the President may open the meeting for public input. 1 7 11 1. Library Status Report: oral reports presented by staff. a. Review of statistics. 15 2. Budget Reports: reports presented by Deborah Clark, Library Director. a. Review of 2006/2007 budget. 3. Adult Services Issues: update by Robert Karatsu, Library Services Manager/Archibald. Oral report. 4. Children's Services Issues: update by Heather Fredrics, Children's Librarian/Victoria Gardens. Oral report. 5. Victoria Gardens Library: update on the progress of the project. Oral report as follows: Construction update by Robert Karatsu, Library Services Manager/Archibald. 6. Staff recruitment, Collection Development and FF&E (Furnishings, Fixtures and Equipment) by Michelle Perera, Library Services Manager/Victoria Gardens. Oral report. 18 - LIBRARY BOARD OF TRUSTEES AGENDA RANCHO G`UCAMONGA AUGUST 10, 2006 2 D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. a) Review of Rancho Cucamonga Cultural Center Donor Recognition 26 Program. Report attached. President W imberly to present. 2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Monday, August 7, 2006, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. R A N ~C H O C U C A M O N G A PUBLIC L I B R A R Y Staff Report DATE: August 10, 2006 TO: President and Members of the Board of the Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes for the meetings of June 8 and July 13, 2006. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meetings of the Board of Library Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. pecttully submitted, ~~ 1 Deborah Kaye CI Library Director a CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adiourned Meeting A. CALL TO ORDER. An adjourned meeting of the Library Board of Trustees was held on Thursday, June 8, 2006, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were Members Bradshaw, Coberly and Nagel. Also present were: Deborah K. Clark, Library Director, Michelle Perera, Library Services Manager/Victoria Gardens; Renee Tobin, Principal Librarian; Karye Hood, Reference Services Coordinator/Archibald, Cara Vera, Reference Services Coordinator/Victoria Gardens, Heather Fredrics, Children's Librarian/Victoriaeardens, Barb Tuckerman, Circulation SupervisorNictoria Gardens, Adam Tuckerman, Technology Center Coordinator and Vivian Garcia, Senior Administrative Secretary. Teen Board Members: Kathy Ambriz, Samuel Chang and Bianca Harrison were also present. ****** B. CONSENT CALENDAR B 1. Approval of Minutes: March 9, 2006 (Nagel abstained), April 13 (Coberly abstained), May 4 and 11, 2006. MOTION: Moved by Member Coberly to approve the minutes, seconded by Member Bradshaw. Motion carried, 4-0-1 (with Lo absent). r***** C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status report: oral reports presented by staff. a. Review of statistics. Deborah Clark, Library Director, reviewed the statistics with the Board. C2. Budget Reports: reports presented by Deborah Clark, Library Director. a. Review of 2005/2006 budget. 02 Library Board Minutes June 8, 2006 Page 2 Deborah Clark, Library Director, reviewed the budget sheets for 2005/06 with the Library Board. C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager/Archibald. Report attached. Michelle Perera, Library Services ManagerNictoria Gardens, stated that Robert Karatsu was on vacation and updated the Board on the adult services division. a. Approval of Graphic novels collection. Cara Vera, Reference Services CoordinatorNictoriaGarriens, gave an oral report along with a power point presentation on Graphic novels. Member Nagel thanked staffed for the research and the presentation of the Graphic novels. MOTION: Moved by Member Coberly to approve Graphic novels collection, seconded byMember Bradshaw. Motion carried, 4-0-1 (with Lo absent). C4. Children's Services Issues: Update by Renee Tobin, Principal Librarian. Oral report. Renee Tobin, Principal Librarian, stated that Linda Janecek, Back to Basics Assistant, had resigned as of May 31. Renee Tobin, Principal Librarian, stated that staff was working on preparing for the upcoming Summer Reading Program. The Summer Reading Program Party will be celebrated at the new Victoria Gardens Library and is scheduled for August 24 from 4 to 7 p.m. C5. Archibald Library: update on the progress of the "Reinventing Archibald" Project. Robert Karatsu, Library Services Manager/Archibald and staff to present. Michelle Perera, Library Services Manager/Victoria Gardens, stated that Karye Hood, Reference Services Coordinator/Archibald would do the presentation. Karye Hood, Reference Services Coordihator/Archibald provided a power point presentation on the "Reinventing Archibald" project, highlighting the changes in the popular and new book materials areas and the DVD and Video shelving. C6. Victoria Gardens Library: update on the progress of the project. Oral reports as follows: a. Construction update by Robert Karatsu, Library Services Manager/Archibald. 3 Library Board Minutes June 8, 2006 Page 3 Michelle Perera, Library Services Manager/Victoria Gardens, presented an oral update to the Board on the progress at the Victoria Gardens Cultural Center. b. Staff recruitment, Collection Development and FF&E (Furnishings, Fixtures and Equipment) update by Michelle Perera, Library Services Manager/Victoria Gazdens. Michelle Perera, Library Services Manager/Victoria Gardens, introduced Kristin Brailey, the Library Clerk for the Victoria Gardens Library. Cara Vera, Reference Services CoordinatorNictoria Gardens, introduced Casey Marcarello and Linda Engelke the new Reference Librarians for Victoria Gardens Library. Michelle Perera, Library Services Manager/Victoria Gardens, introduced Heather Fredrics, Children's Librarian, Barb Tuckerman, Circulation Supervisor and Adam Tuckerman, Technology Center Coordinator, the staff for Victoria Gardens Library to the Board. **+*** D. BOARD BUSINESS D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. Member Bradshaw stated that the Friends were interviewing new volunteers in preparation for the bookstore operation in Victoria Gardens Library. President Wimberly stated that there would be a meeting on Monday, June 12 with the PAL Campaign Steering Committee. D2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and'the student community. Member Nagel stated that all the Teen Members had agreed to serve on the Board next school year. Cara Vera, Reference Services Coordinator/Victoria Gardens, stated that Habeeba Biad would be graduating from High School. She thanked her for all of her hard work. Habeeba will be attending UC Irvine in the fall. ****** Y Library Board Minutes June 8, 2006 Page 4 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were identified. ****** F. COMMUNICATIONS FROM THE PUBLIC None received. ****** G. ADJOURNMENT MOTION: Moved by MemberCoberlytoadjourn,secondedbyMemberBradshaw. Motion carried, 4-0-1 (with Lo absent). Meeting adjourned at 7:25 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: S CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Re¢ular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, July 13, 2006, at 6:30 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, v--.~ Vivian Garcia Administrative Secretary Approved: ,. ~, R A N C H O C U C A M O N G A Pue~~c LIBRARY Staff Report DATE: August 10, 2006 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF FEES FOR SERVICE UPDATED POLICY RECOMMENDATION That the Board approve the changes to the Library fees, as outlined below. BACKGROUND/ANALYSIS Attached is the Fees for Service Policy. Changes recommended are highlighted through bolding and are the result of the opening of the Victoria Gardens Library and the new Technology Center, and the closing of the Archibald Library. Library staff recommends the following changes: FEES FOR SERVICE POLICY Reduction in fees: Reduce the fee for the use of the Technology Center Computers from $3 to $2 Reduce the fee for library technology classes from $15 to Free Costs for service in the Technology Center were designed to recoup funds spent on supplying the service. Since the Technology Center at Archibald is closing, there are no additional costs being accrued at that location. In the case of the new Technology Center at Victoria Gardens, the addition of 15 additional computers, allowing the public access to 21 computers instead of the current 6, will allow for a reduction in the overall cost of the service. Staff is recommending passing that savings on to the customer, charging the public a $2 fee instead of the current $3. Printing charges are governed by the cost of the paper, the ink and the depreciation of the printers. Therefore, no reduction is recommended. New fee: $.50 charge for Interbranch delivery The addition of a $.50 interlibrary branch transfer is applied to offset the cost of twice daily delivery of materials between branches. Although this modest fee is recommended, the library will heavily subsidize the service. FISCAL IMPACT The reduction of fees in the Technology Center is expected to be negligible, if in fact any loss occurs. The $.50 fee for Interbranch Delivery is also expected to be a negligible positive impact. Ily submitted, Deborah Kaye i Library Director -2- O PURPOSE: CITY OF RANCHO CUCAMONGA FEES FOR SERVICE POLICY POLICY NO.: PAGE 1 OF 2 EFFECT[ V E: 8/00 REVISED: APPROVED: 8/00 The purpose of this policy is to outline the philosophy of fees for service to provide guidance for the staff and understanding by the public. POLICY: It is the library policy to charge cost-recovery fees for services beyond traditional or basic library services. Basic services have been defined as the loaning of book materials, answering of simple information questions, attendance at open children's and adult programming. Non-basic services have been defined by the library board as database searching, public access computers, videos, audios, reserve materials, interlibrary loan, photocopying and specialized class instruction. Fees will be assigned based on a cost recovery formula that will include a portion of staff time, consumables and utility costs. While the Board may choose to subsidize services by charging less than full cost recovery, in no instance shall the Board charge more than the cost to provide the service. All fees will be subject to library board approval. Fees may also be established when an enhanced service is provided as an alternative to an existing free service. Fees may be established when the service clearly benefits one user to the exclusion of others or prevents reuse of the information provided. SERVICES FOR WHICH THE BOARD HAS DETERMINED A FEE MAY BE CHARGED: 1. Rental for media of all varieties 2. Interlibrary loan 3. Reserves and Interbranch transfers 4. Lost library card 5. Temporary library card 6. Collection agency fee 7. Test monitoring 8. Computer rental with full Internet access 9. On-line Services for Non Residents 10. Photocopying services FEES FOR SERVICE GENERAL FEES Charge Interlibrary Loan $2 Reserves $.50 *Branch Transfers $.50 New fee Marketing Library Card $3 Lost Library Card $2 for regular card; $3 for marketing card Collection Fee: $15 per account Test Monitoring Fee: $10 per test session Access to on-line magazines $35 for non residents Single sided disc: $.50 TECHNOLOGY CENTER In-House Computer Rental Original Fee: $3 per hr. Proposal: $2 per hr. Scanning $3 per document Internet Classes Original Fee: $15 per session per individual Proposal: Free Printouts Color $.25 B&W $.15 PHOTOCOPIES B&W photocopies Coin $.15 Debit Card $.10 Color photocopies $.50 Microform copies $.15 ~~ R A N C H O C U C A M O N G A P U l7 L I C L I B R A R Y Staff Report DATE: August 10, 2006 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF STORYTIME POLICY UPDATE RECOMMENDATION That the Board approve the changes to the Storytime Policy, as outlined below. BACKGROUND/ANALYSIS The addition of a new library outlet resulted in the changes to the Storytime Policy, which moves from the specific, in terms of story time offerings, to the more general. The updated policy is attached for your review. FISCAL IMPACT None. pectfully submitted, Deborah Kaye t Library Director CITY OF RANCHO CUCAMONGA CHILDREN'S STORYTIME POLICY POLICY NO.: PAGE 1 OF 3 EFFECTIVE: REVISED: APPROVED: PURPOSE: The purpose of this policy is to provide the most fair and equitable access to children's storytimes at Rancho Cucamonga Public Library. PHILOSOPHY: Attendance at library storytimes by children is desirable to instill a love of reading and life-long library habits. Storytime can be a wonderful opportunity for families to enjoy the library together as well as provide young children their first steps toward independence. The Library will offer storytimes for a variety of ages based on available funding for staff and the capacity of the Library's storyroom. Generally, storytimes will be offered for toddlers, preschool and school-aged children as defined in this policy. These storytimes are offered to individuals and cannot accommodate schools or daycare groups. Groups may schedule a tour which can be designed to include a storytime. TYPES OF STORYTIMES: Storytimes for four audiences are offered at Rancho Cucamonga Public Library and include: Toddler Time for children 24 to 35 months old with an adult caregiver. Preschool Storytime for children 3, 4 or 5 years old attending in the storyroom on their own with library staff and volunteers. Family Storytime for children 8 years and younger with parents or adult caregiver. Afterschool for children 6 to 11 years old attending in the storyroom on their own with library staff and volunteers. BEHAVIOR IN STORYTIMES: Any youngster whose behavior is disruptive to those attending the program will result in the care-giver being asked to remove the child for the remainder of the day's session. Repeated misbehavior may result in loss of the right to participate in the remainder of the storytimes offered during that session. Children's Storytime Policy Page 2 of 3 TODDLER TIME: Description: Toddler Time is designed to introduce children and their parents to the library. Toddler Time incorporates books, songs, fingerplays and other activities with parent participation. Age Limits: 24 to 35 months. Children at this age have developed long-range sight that is conducive to sharing books with a group, and they are able to pick out detail in illustrations. Verbal skills allow them to join in songs, and developing motor skills to participate in fingerplay activities. Staff model reading, singing and fingerplays for young parents. Procedures: Staff will conduct registration for 8-week sessions of Toddler Time conducted one morning per week. The number of Toddler Times offered may be increased as budget and demand allows. Eligible children are 24 to 35 months old and will be registered with one adult per child. Registration will be made in person at the library on the specific date selected for each new session. Telephone registration may be accepted the second day as space allows. Limited to 21 children with an adult for a maximum audience of 42. Parents and care- givers will be discouraged from bringing infants, babies and older children to this Storytime, allowing the focus to remain on the children registered for Toddler Time and to allow more 2- year-olds to attend. PRESCHOOL STORYTIME: Description: Children 3 to 5 years-old are offered their first steps toward independence at these two half-hour weekly storytimes. Children are registered for an 8-week series which they attend in the story room with staff and volunteers while their parent or adult care-giver waits in the library. This Storytime is designed to help develop reading readiness by instilling a love of books and stories at an early age. A parent may attend the child's first preschool Storytime to help the child become comfortable in a new setting, review program content and to determine if the child will be able to attend on their own in the coming weeks. Age Limits: Children 3 to 5 years-old. Children can begin to develop listening skills that will help them when they start school. Preschool Storytime also brings children into contact with other young children in what is for some their first group setting. Here they can interact with other children and the adult staff and volunteers Procedures: Staff will conduct registration for 8-week sessions of Preschool Storytime. Eligible children are 3, 4 and 5 years-old and potty trained by the first date in a session. Registration will be made in person at the library on the specific date selected for each new session. Telephone registration maybe accepted the second day as space allows. Limited to 42 children. FAMILY STORYTIME: Description: This half-hour storytime was created for families who would like the opportunity to attend Storytime together. Family Storytime is offered on a walk-in basis at least Children's Storytime Policy Page 3 of 3 once a week on an evening and/or weekend allowing working parents the opportunity to bring their children to storytime. As funding allows additional sessions maybe offered. Age Limits: It is open to families with children 8-years-old and younger. Parents are encouraged to attend this storytime with their children and are required to do so with a child under 3 years old. Procedures: Library staff will make reusable nametags available for each session. Everyone entering the storyroom is encouraged to wear a nametag to help staff track statistics and ensure the audience does not exceed the posted limit. AFTERSCHOOL: Description: Children in the elementary school grades are offered a weekly walk-in program designed to continue to draw them into the library and to continue to stimulate their interest in books and reading. Given their ages the audience is ready for activities in addition to sharing books. Crafts, guest performers and special events such as making dragons to celebrate Chinese New Year, learning about Irish step dancing at Saint Patrick's Day, or recreating the Underground Railroad are a sample of the activities enjoyed in the afterschool program. Age Limits: Children 6 to 11 years. A parent or responsible sibling at least 16-years- o]d is required to remain in the library during this program. Procedures: Library staff will provide reusable nametags available for each session. Children entering the storyroom wear a nametag to help staff track statistics, ensure the audience does not exceed the posted limit, and help staff to identify children who are in the storyroom without a parent. WAIT LISTS: Waiting lists will be maintained for any registered storytime that has filled to capacity. Should a child miss two weeks in a row their position maybe given to the first child on the waiting list for that storytime. Staff will attempt to contact the family to determine if illness or other emergency prevented attendance. If after five days staff has been unable to reach the family, the storytime space will be offered to the next child on the appropriate wait list. Occasionally, due to illness or vacation, space is available in a storytime to accommodate a walk-in or standby. A caregiver and child who would tike to experience the storytime to see if they would like to register for the next 8 week session will be welcome to attend. Such opportunities will be limited to a one-time basis (Toddler and Preschool storytimes). >;~i+ ;~: i~, R A N C H O C U C A M O N G A PUBLIC L 1 Ii R A~R Y Staff Report DATE: August 10, 2006 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF LIBRARY RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library, are attached for your review. FISCAL IMPACT None s ectfully submitted, ~~~ ~~ ~ '~f//~l1/// Deborah Kaye CI Library Director ~~ STATISTICS Jul-O6 Jul-05 FY 2006/07 FY 2005/06 Days Open 30 29 30 29 3% 3% Items Borrowed 63,000 62,630 .63,000 62,630 Average Daily 2,100 2,160 2,100 ~ 2,160 Change 1% 1% Archibald Library 61,780 60,740 61,780 60,740 Average Daily ~ 2,059 2,094 2,059 2,094 %Change 2 % 2 Kidsmobile ~ 1,220 1,890 1,220 1,890 Changed -35 % -35% .Patrons Registered 811 893 811 893 Average Daily 27 31 27 31 %Change -9 % -9 Information Questions 4,945 7,039 4,945 7,039 Average Daily 165 243 165 243 %Change -32 % -32 Library Visitors 33,279 33,724 33,279 33,724 Average Daily 1,109 1,163 1,109 1,163 %Change -5% -5% Children's Programs 1,512 1,066 1,512 1,066 # of Sessions 40 29 ~ 40 29 Aver. Per session 38 37 38 37 %Change 42% 42% Items Classified 6,332 2,055 6,332 2,055 Change 208% ~ 208% Volunteer Hours 525 894 525 894 Change -41 % -41 TECHNOLOGY CENTER SERVICES Computer Use Sessions 1,172 .1,067 1,172 1,067 %Change 10% 10% Waiting for computer 293 315 293 315 Change -7% -7% /~ ADULT SERVICES Information Questions 2,213 4,920 2,213 4,920 Average Daily 74 170 ~ 74 170 Change -57% Programs/Classes Attendance 26 20 26 20 # of Sessions 1 1 1 1 Aver. per session 26 20 26 20 Tours/Group Visits Attendance 0 0 0 0 # of Sessions 0 0 0 0 Aver. per session 0 0 0 0 CHILDRENS SERVICES Information Questions 2,732 2,119 2,732 2,119 Average Daily 91 73 91 73 Change 25 % 25% Toddler Time 203 266 203 ~ 266 # of Sessions 10 8 10 8 Aver. Per session 20 33 20 33 Preschool Storytime Attendance 278 196 278 196 # of Sessions ~ 10 8 10 8 Aver. per session 28 25 28 25 Afterschool Storytime Attendance 0 0 0 0 # of Sessions 0 0 0 0 Aver. per session 0 0 0 0 Family Storytime Attendance 273 270 273 270 # of Sessions 10 ,10 10 10 Aver. per session 27 27 27 27 Special Events Program Attendance 758. 334 758 334 # of Sessions 10 3 10 3 Aver. per session 76 111 76 111 Back to Basics Program 0 0 0 0 # of Sessions 0 0 0 0 Aver. Per session 0 0 0 0 Group Visits to Library Attendance 0 0 0 0 # of Sessions 0 0 0 0 Aver. per session 0 0 0 0 School Visits by Staff 0 0 0 0 # of Visits 0 0 0 0 I~ R A N C H O C U C A M O N G A Puur~c L I I)RARY Staff Report DATE: August 10, 2006 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 2006/2007 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. Schedule B, titled "Balance Sheet FY 2006/2007" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures "2006/2007" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None c~Qc~KJ Library Director ~~ REVENUE REPORT FINES MEDIA REF Jul-06 & FEES RENTALS SERV. 01-Jul $398. 79 $177. 74 $18. 55 02-Jul $128. 91 $138. 76 $0. 00 07-Jul $526. 49 $292. 15 $0. 00 04-Jul 05-Jul $807. 12 $284. 97 $0. 00 06-Jul $719. 90 $277. 73 $0. 00 07-Jul $510. 75 $166 .36 $0. 00 OS-Jul $300. 00 $129 .48 $0. 00 09-Jul $234. 38 $129 .51 $0. 00 10-Jul $604. 33 $181 .19 $0. 00 11-Jul $450. 51 $228 .07 $25. 00 12-Jul $499. 96 $234 .33 $1. 28 17-Jul $327. 80 $249 .87 $0. 00 14-Jul $403. 11 $260 .29 $0. 00 15-Jul $318. 62 $247 .09 $0. 00 16-Jul $263. 94 $132 .01 $0. 00 17-Jul $582. 26 $258 .91 $0. 00 18-Jul $448. 85 $258 .22 $3. 00 19-Jul $585. 28 $263 .15 $0. 00 20-Jul $391. 15 $293 .45 $0. 00 21-Jul $302. 64 $222 .51 $0. 00 22-Jul $370. 54 $172 .22 $1. 25 27-Jul $165. 54 $186 .30 $0. 00 24-Jul $671. 05 $257 .29 $58 .00 25-Jul $492. 80 $301 .17 $0 .00 26-Jul $502. 58 $212 .75 $0 .00 27-Jul $516. 34 $238 .29 $0 .00 28-Jul $432. 15 $173 .79 $0 .00 29-Jul $260. 23 $221 .36 $3 .60 30-Jul $182. 05 $148 .98 $3 .60 31-Jul $529. 40 $286 .79 $0 .00 TOTALS: $11,767. 47 $6,624 .73 $114 .28 July 2005 TOTALS $11,266. 07 $7,046 .48 $88 .00 %CHANGE 4% -6% 30% 2006!7 R ev 2006/7 P roj: Daily Average Fines $427. 52 $638 .00 Daily Average Media $218. 55 $312 .00 Daily Average Ref. Fees $3. 94 $12 .00 DAILY TOTALS $650. 01 $962 .00 GAIN/LOSS ON PROJ: ($8,424) Schedule A ~~ BALANCE SHEET July FY 2006/2007 Revenues Earned Projected Loss/Gain Fines & Fees $11,767 $18,750 ($6,983) -37.2% Media Rentals $6,625 $9,167 ($2,542) -27.7% Technology Center Revenue $0 $0 $0 Print Fees $541 $667 ($126) -18.9% Information Services Fees $114 $333 ($219) -65.7% Direct Loan $0 $0 $0 Totals: $19,047 $28,917 ($9,870) -34.1% *Balance for Year through Julv "based on addition of Victoria Gardens Library revenues ($9,870) Schedule B ~~ CITY OF RANCHO CUCAMONGA Fiscal Year: 2007 GL Budget to Actual with Encumbrances Report Date:Ju12006 Schedule C Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance Revenue Accounts Key: 1290000 -Library Fund 4101 Property Taxes-CY Secured 4102 Property Taxes-CY Unsecured 4103 Property Taxes-PY Sec & Unsec 4105 Property Taxes-Supplemental 4312 Library Fines and Fees 4401 Interest Earnings 4410 Media Rentals 4S 12 Library Card & Merchndse Sales 4514 Technology Center Revenue 4S1S Information Service Fees 4570 Sale of Printed Materials 4906 CLSA Direct Loan 4907 Private Contributions Library 4908 Public Library Foundation Totu! for Org Key !290000: 2,408,490 .00 0 .00 0. 00 0.00 2,408,490. 00 100. 00 75,270 .00 0 .00 0. 00 0.00 75,270. 00 100. 00 90,110 .00 36,122 .89 36,122. 89 0.00 53,987. 11 59. 91 179,580 .00 127,181 .35 127,181. 35 0.00 52,398. 65 29. 17 225,000 .00 12,544 .46 12,544. 46 0.00 212,4SS. 54 94. 42 40,000 .00 0 .00 0. 00 0.00 40,000. 00 100. 00 110,000 .00 6,192 .77 6,192. 77 0.00 103,807. 23 94. 37 l,ooa .oa o .oo o. oo o.oo l,aao. oo 100. 00 30,000 .00 540 .75 540. 75 0.00 29,459. 25 98. 19 4,000 .00 107 .08 107. 08 0.00 3,892. 92 97. 32 8,000 .00 0 .00 0. 00 0.00 8,000. 00 100. 00 80,000 .00 0 .00 0. 00 0.00 80,000. 00 100. 00 200,000 .00 0 .00 0. 00 0.00 200,000. 00 100. 00 63,SS0 .00 0 .00 0. 00 0.00 63,SS0. 00 100. 00 3,S1S,000 .00 182,689 .30 182,689. 30 0.00 3,332,310. 70 94. 80 Key: 1298000 -Calif Literacy Campaign Grant 4740 Gran[ Income 4909 RC Library Foundation Support 8001 Transferln-General Fund 8290 Transferln-Library Fund 8308 Transfer In-Families for Lit. Totnl for Org Key 1298000: 36,400.00 0.00 0.00 0.00 36,400.00 100.00 20,000.00 0.00 0.00 0.00 20,000.00 100.00 2,390.00 0.00 0.00 0.00 2,390.00 100.00 2,120.00 0.00 0.00 0.00 2,120.00 100.00 1S,7S0.00 0.00 0.00 0.00 1S,7S0.00 100.00 76,660.00 0.00 0.00 0.00 76,660.00 100.00 Total for Revenue Accounts: 3,591,660.00 182,689.30 182,689.30 0.00 3,408,970.70 94.91 ai User: VGARCIA -Vivian Garcia Page: I Current Date: 08/07/2006 Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Curren[ Time: 08:22:31 CITY OF RANCHO CUCAMONGA Fiscal Year: 2007 GL Budtaet to Actual with Encumbrances Report Date:Ju12006 Object Description Budget MTD Actual YTD Actual Encumbrance alance Remaining E~x enseAccounts Key: 1290601 -Library Fund 5000 Regular Salaries 262,180.00 11,207.08 11,207.08 0.00 250,942.92 95.72 5010 Part Time Salaries 21,000.00 876.92 876.92 0.00 20,123.08 95.82 5030 Fringe Benefits 129,220.00 129,220.00 129,220.00 0.00 0.00 0.00 5100 Travel and Meetings 7,500.00 0.00 0.00 0.00 7,500.00 100.00 5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5105 Mileage 7,000.00 461.54 .461.54 0.00 6,538.46 93.40 5150 Office Supplies & Equipment 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5160 Membership Dues 2,700.00 0.00 0.00 0.00 2,700.00 100.00 5200 Operations & Maintenance 10,626.33 0.00 0.00 1,442.74 9,183.59 86.42 5300 Contract Services 148,022.39 0.00 0.00 19,119.02 128,903.37 87.08 5400 Telephone Utilities 15,000.00 684.16 684.16 0.00 14,315.84 95.43 5402 Water Utilities 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5403 Electric Utilities 75,000.00 0.00 0.00 0.00 75,000.00 100.00 5501 Admin./General Overhead 189,000.00 0.00 0.00 0.00 189,000.00 100.00 5650 Capital Project 317,632.31 0.00 0.00 185,745.21 131,887.10 41.52 9298 Transfer Out-CA Literacy Cmpgn 24,100.00 0.00 0.00 0.00 24,100.00 100.00 Tatnlfor Org Key 129060/: 1,216,951.03 142,449.70 142,449.70 206,306.97 868,194.36 71.34 Ke}': 1290604 -Bookmobile Services 5000 Regular Salaries 56,080.00 3,093.22 3,093.22 0.00 52,956.78 94.48 5010 Part Time Salaries 16,000.00 751.96 751.96 0.00 15,248.04 95.30 5030 Fringe Benefits 28,050.00 28,080.00 28,050.00 0.00 0.00 0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies & Equipment 500.00 0.00 0.00 0.00 500.00 100.00 5200 Operations & Maintenance 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5283 Depreciation-Computer Equip 2,420.00 0.00 0.00 0.00 2,420.00 100.00 5400 Telephone Utilities 1,500.00 0.00 0.00 0.00 1,500.00 100.00 Totnlfa~ Org Key 1290604: 106,620.00 31,895.18 31,895.18 0.00 74,724.82 70.08 Key: 1290605 -Library Board of Tmstees 5100 Travel and Meetings 3,000.00 0.00 0.00 0.00 3,000.00 100.00 S 160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00 Totnl jor Org Key /290605: 3,500.00 0.00 0.00 0.00 3,500.00 100.00 Key: 1290606 -Archibald Library 5000 Regular Salaries 462,400.00 26,506.44 26,506.44 0.00 435,893.56 94.26 5010 Part Time Salaries 344,500.00 19,573.36 19,573.36 0.00 324,926.64 94.31 5030 Fringe Benefits 239,260.00 239,260.00 239,260.00 0.00 0.00 0.00 5100 Travel and Meetings 3,500.00 0.00 0.00 0.00 3,500.00 100.00 S l OS Mileage 200.00 0.00 0.00 0.00 200.00 100.00 5150 Office Supplies & Equipment 10,000.00 0.00 0.00 0.00 10,000.00 100.00 SI52 Computer Software 4,638.33 0.00 0.00 2,424.38 2,213.95 47.73 5160 Membership Dues 650.00 0.00. 0.00 0.00 650.00 100.00 5200 Operations & Maintenance 242,878.35 1,626.80 1,626.80 121,454.97 119,493.58 49.26 5300 Contract Services 88,278.37 0.00 0.00 28,838.33 62,740.04 71.07 5603 CapitalOutlay-Equipment 73,067.65 0.00 0.00 73,067.65 0.00 0.00 5605 Capital Outlay-Computer Equip 17,793.88 0.00 0.00 5,793.55 12,000.00 67.44 5606 Capital Outlay-Furn/Fixtures 9,038.88 0.00 0.00 9,038.88 0.00 0.00 Total jor Org Key 1290606: 1,495,902.13 286,966.60 286,966.60 237,317.76 971,617.77 64.95 Key: 1290607 -Victoria Gardens Library 5000 Regular Salaries 493,880.00 20,024.31 20,024.31 0.00 473,855.69 95.94 User: VGARCIA -Vivian Garcia Page: 2 Current Date: 08/07/2006 Report: GL_BA_MSTR_Ol_RC - GL: Budgct to Actual with Encumbrances - By Key/Object Current Time: 08:22:31 h~ CITY OF RANCHO CUCAMONGA Fiscal Year: 2007 GL Budget to Actual with Encumbrances Report Date:Jul 2006 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance 5010 Part Time Salaries 348,970.00 0.00 0.00 0.00 348,970.00 100.00 5030 Fringe Benefits 254,840.00 254,840.00 254,840.00 0.00 0.00 0.00 5100 Travel and Meetings 3,500.00 0.00 0.00 0.00 3,500.00 100.00 5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00 5150, Office Supplies & Equipment 10,000.00 22.51 22.51 0.00 9,977.49 99.77 5160 Membership Dues 650.00 0.00 0.00 0.00 650.00 100.00 5200 Operations & Maintenance 486,194.47 2,322.50 2,322.50 78,463.80 405,408.17 83.38 5300 Contract Services 72,301.82 0.00 0.00 15,318.06 56,983.76 78.81 5603 CapitalOutlay-Equipment 26,767.28 0.00 0.00 26,767.28 0.00 0.00 Toad jor Org Key l2J0007: 1,697,303.57 277,209.32 277,209.32 120,549.14 1,299,545.11 76.56 Key: 1298601 -Calif Literacy Campaign Grant 5000 Regular Salaries 5010 Part Time Salaries 5030 Fringe Benefits 5100 Travel and Meetings 5105 Mileage 5150 Office Supplies & Equipment 5160 Membership Dues 5200 Operations & Maintenance 5300 Contract Services Total for Org Key /29860/ 44,700. 00 1,606. 15 1,606. 15 0.00 43,093. 85 96 .40 18,540. 00 1,208. 62 1,208. 62 0.00 17,331. 38 93 .48 22,270. 00 22,270. 00 22,270. 00 0.00 0. 00 0. 00 500. 00 85. 00 85. 00 0.00 415. 00 83 .00 200. 00 0. 00 0. 00 0.00 200. 00 100 .00 500. 00 0. 00 0. 00 0.00 500. 00 100 .00 220. 00 0. 00 0. 00 0.00 220. 00 100 .00 200. 00 0. 00 0. 00 0.00 200. 00 100 .00 1,930. 00 0. 00 0. 00 0.00 1,930. 00 100 .00 89,060. 00 25,169. 77 25,169. 77 0.00 63,890. 23 71. 73 Total jor Expense Accounts: 4,609,336.73 763,690.57 763,690.57 564,173.87 3,281,472.29 71.19 ~~ User: VGARCIA -Vivian Garcia Page: 3 Current Date: 08/07/2006 Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 08:22:31 CITY OF RANCHO CUCAMONGA Fiscal Year: 2007 GL Budget to Actual with Encumbrances Report Date:Ju12006 Remaining Object Description BudEet MTD Actual YTD Actual Encumbrance Balance Report Summary Revenue Total: 3,591,660.00 182,689.30 182,689.30 0.00 3,408,970.70 94.91 E.rpense Total: 4,609,336.73 763,690.57 763,690.57 564,173.87 3,281,472.29 71.19 Total Net for Report: -1,017,676.73 -581,001.27 -581,001.27 -564,173.87 127,498.41 a~ User: VGARCIA -Vivian Garcia Page: 4 Current Date: 08/07/2006 Repor[: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Curren[ Time: 08:22:31 RANCHO CUCAMONGA REDEVELOPMENT AGENCY Fiscal Year: 2007 GL Budget to Actual with Encumbrances Report Date:Ju12006 Remaining O~ect Description Budget MTD Actual YTD Actual Encumbrance Balance Expense Accounts Key: 2630801 -Library 5152 Computer Software 5207 O & M/Capital Supplies 5300 Contract Services 5602 Capital Outlay-Bldg & Imprvmnt 5603 CapitalOutlay-Equipment 5605 Capital Outlay-Computer Equip 5606 Capital Outlay-Fum/Fixtures Totnljor Org Key 263080! 15,129. 94 0.00 0.00 0. 00 15,129. 94 100 .00 196,469. 42 61,154.94 61,154.94 0 .00 135,314. 48 68 .87 20,102. 16 0.00 0.00 108,500 .00 -88,397. 84 -439 .74 104,400. 00 0.00 0.00 0 .00 104,400. 00 100 .00 210. 76 0.00 0.00 0 .00 210 .76 100 .00 35,212. 12 0.00 0.00 1,645 .13 33,566. 99 95 .32 129,194. 16 0.00 0.00 0 .00 129,194. 16 100 .00 500,718. 56 61,154.94 61,154.94 110,145 .13 329,418. 49 65. 78 Total for ExpenseAccowrts: 500,718.56 61,154.94 61,154.94 110,145.13 329,418.49 ~s 65.78 User: VGARCIA -Vivian Garcia Page: 2 Current Date: 08/07/2006 Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 08:23:00 ~, R A N C H O C U C A M O N G A PUBLIC Lii3~zerzY Staff Report DATE: August 10, 2006 TO: President and Members of the Library Board of Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: REVIEW OF RANCHO CUCAMONGA CULTURAL CENTER DONOR RECOGNITION PROGRAM RECOMMENDATION Information item only. Staff recommends that the Library Board review the "Rancho Cucamonga Cultural Center Donor Recognition Program", available at the meeting, in view of the upcoming vote of the City Council confirming the presentation and naming rights negotiated for various spaces within the Victoria Gardens Cultural Center. BACKGROUND/ANALYSIS In August of 2004, the Library Foundation and the Community Foundation approved the "Rancho Cucamonga Cultural Center Donor Recognition Program", outlining spaces available for naming and/or presenting and the "Sponsorship Approval Policy', outlining the process by which recognition opportunities for the Victoria Gardens Cultural Center would be formalized and approved. Coordination and approval by Department Director, approval by the PAL Campaign Cabinet and review by the City Council have all been accomplished. At their Regular Meeting of August 16`" City Council will formally adopt the list of agreements with the various agencies involved in the naming and presenting rights for the Cultural Center and formally approve the Sponsorship Approval Policy. FISCAL IMPACT None. This form of anticipated recognition was a budgeted item in the construction costs of the Victoria Gardens Cultural Center. Re pecttully submitted, ~~ Deborah Kaye CI , Li rary Director acs i RANCHO CUCAMONGA PUBLIC LIBRARY CIRCULATION MONTHLY STATISTICS MONTH' J~ YEAR ZU'D C~ No. of days open 3~ STATISTICS Circulation transactions New checkouts Renewals Kidsmobile Total Circulation Registration statistics New registrations Reregistrations Kidsmobile registrations Total Registrations Reserves statistics Reserves placed Reserves filled TOTALS itoc ~-~ /32~ 8 ~ 220 63OD0 ~~! S~ I ~ Z 6/ 2 ~/ O Prepared by: RANCHO CUCAMONGA PUBLIC LIBRARY ADULT REFERENCE MONTHLY STATISTICS MONTH `~ PEAR STATISTICS TOTALS 22/3 Information transactions Reference questions referred to ILS Interlibrary Loan: Requesu to other libraries ~' Books borrowed from other libraries `~ Requested by other libraries gooks loaned to other libraries ~ Group Visiu Number of groups Total attendance programs, videos, etc. Number of programs ~ Total attendance ~ Prepared by: RANCHO CUCAMONGA PUBLIC LHiRARY SUPPORT SERVICES MONTHLY STATISTICS MONTH ~~ YEAR ~'~ STATISTICS Adult new books added Fiction Non Fiction Paperbacks Total Adult Books Children's new books added Fiction Non Fiction Paperbacks Kidsmobile Total Childrens Books Spanish books added Adult Spanish Fiction Adult Spanish Non Fiction Children's Spanish Fiction Children's Spanish Non Fiction Total Spanish Books Media added Video DVD's Compact Discs CD-ROM Softwaze Spoken Word Read Alongs Total Media Books donated added to the collection TOTAL ITEMS ADDED TOTALS 25"~ 3 / 2 /i ~ h~ 3 ~i5 3 / _------ i_RZ Z g . /9 2 3vg ~ ti~ -~- 2 5' <1 2 13 1S b ~~ / !~ .~c /i!`b / J Prepared by: RANCHO CUCAMONGA PUBLIC LIBRARY ADULT REFERENCE MONTHLY STATISTICS MONTH July YEAR 2006 STATISTICS Information transactions Reference questions referred to ILS Interlibrary Loan: Requests to other libraries Books borrowed from other libraries Requested by other libraries Books loaned to other libraries Group Visits: Number of groups Total attendance Programs: Number of programs Total attendance TOTALS 2213 0 0 0 1 26 Database searches See attached report Preaared bv: Karye Hood Reference Services Coordinator Archibald Library ~i o0 >~ m N V V N N V O N O ~ N ~.Oj ~ N V ~ 7 t^f1 ~ t`7 N O O Q ~ # ~I Z Q a ml -~ w LL Z ~I U ~I ~j 2I O FI ~ al w y Q =I N U i H i y ~ ''t F O H o to 0 W N oap Y O Q N ~ ~ ~ F Y C A m N d 2 N d E Q J H d 7 Q O a d i 7 O L A d u O y U1 N N N y ~p C ` y m (~ ~ y 00o gnN > > > ~ o rn ' ~ O Xk # ~ Q 0 Z Q K a m w LL Z Q '7 U w 0 O Z F U O f- a w N Q Y J 7 6' i C u Q N 7 d U C w d d t a C Y a C a N N f0 Q U N 0 (n ~~ ~w f`') N (O 1~ N m (O M ~ Page 1 of 1 Garcia, Vivian From: Tuckerman, Adam Sent: Wednesday, August 02, 2006 11:13 AM To: Clark, Deborah Cc: Garcia, Vivian; Durkel, Carol Subject: July 2006 Tech Slats Here are the tech center slats for the month of July 2006. Note:. Last month it was mistakenly reported that the number of people on the wait list for the year-to-date was 2299. The correct number should have been 2569. USE WAIT July 2006 Totals 1172 293 July 2005 Totals 1067 315 Pct Change ($) 10$ -8$ YTD Totals* 8102 2862 YTD Pct Change ($) 11$ 32$ * Since Jan 1st 8/2/2006 Adult Literacy Statistics (July 2006) Learner/Tutor Teams (matched) - 39 pairs Learners (Assessed) Waiting to be Matched - 5 Learners Waiting to be Assessed - 5 Families For Literacy (FFL) participants - 10 FFL Storytime Attendance - No FFL Storytime in July and August due to Summer Reading Program Computer Literacy participants - 56 Total Program Participants for the month = 92 (this includes tutors, learners and families who participated in tutoring and "special events") RANCHO CUCAMONGA PUBLIC LIBRARY CHILDREN'S SERVICES MONTHLY STATISTICS MONTH July YEAR 2006 STATISTICS TOTALS Information transactions 2,732 Programs: Storytimes Toddler Time 1 Thurs 10:00 a.m Number of Programs 5 Attendance 110 Toddler Time 2 Thurs 11:00 a.m. Number of Programs 5 Attendance 93 Total Toddler Times Number of Programs 10 Attendance 203 Preschool Storytime 1, Wed. 10 am Number of Programs 5 Attendance 156 Preschool Storytime 2, Wed. 11 am Number of Programs 5 Attendance 122 Total Preschool Storytimes 10 Attendance 278 Family Storytime 1, Sat. 10:00 a.m. Number of Programs 5 Attendance 112 Family Storytime 2, Sat. 11:00 a.m. Number of Programs 5 Attendance 161 Total Family Storytimes 10 Attendance 273 Total Storytirnes Attendance Class or Group Visits/T'ours to the Library 0 Special Summer Events Rancho Cucamonga Animal Care Number of Programs 3 Attendance 105 Paint Me a Story Number of Programs 1 Attendance 37 James and the Professor Number of Programs 2 Attendance 193 David Scales Number of Programs 2 Attendance 220 David Cousins Number of Programs 2 Attendance 203 30 754 Total events 10 Attendance 758 ,.... Rancho Cucamonga Cultural Center Donor Recognition Program • Major Recognition Opportunities: ~~' '~ Buildin8 Im~Binet~~n ~~~ Donors in this category enjoy their name actually incorporated into the name of the identified facilfty and a plaque inside the facility noting their generous presentation of the space. (e.g., The Lewis Family Playhouse) o Playhouse Theater o Celebration Hall o Imagination Courtyard o Library Lobby o Playhouse Lobby o Story Theatre o Children's Library o Teen SCene (rortneny roung aemt center) o Reading Enrichment Center o Reading Room o Gift and Book Shop Minimum Gift Naming Sign $1,000,000 Lewis Family $1 ,000,000 $ 500,000 Bank of America Foundation In-kind Charter Communications $ 500,000 $ 300,000 Diversified Pacific Development $ In-kind Caryn Dilorio $ 100,000 Jeffrey and Kellie Burum $ 100,000 Mark Christopher Charity Classic $ 50,000 Rotary Club of Rancho Cucamonga $ 50,000 Friends of the Library Donors in this category are recognized with a special plaque at the entrance to the identified facility inside the facility noting their generous presentation of the space. (e.g., The Celebration Hall Lobby ... presented by the Dutton Family) Minimum Gift Presenting Plaque o Library $1 ,000,000 Supervisor Paul Biane o Crossroads Rotunda $ 250,000 Colonies Crossroads o Playhouse Stage $ 200,000 o Crossroads Rotunda Sculpture $ 100,000 o Family Wall of Art $ 100,000 Burrtec Waste Industries o Studio Theatre $ 100,000 Supervisor Gary Ovitt o Celebration Hall Lobby $ 100,000 Dutton Family o Library Tree of Knowledge $ 100,000 o Technology Center $ 75,000 George and Audrey Voigt o Arbor Court $ 75,000 Dr. Jacob and Sandra Terner o Celebration Mural $ 50,000 San Antonio Community Hospital o Library Popular Materials Market $ 50,000 o Big Cozy Books Play Area $ 50,000 Burrtec Waste Industries o Playhouse Grand Stairs $ 50,000 Harry & Judy Gibson Rancho Cucamonga Cultural Center Bwldin8 Im~gin~tisn Donor Recognition Program ~,~,~„m„P o Donor Brick Walk $ 50,000 Rancho Cucamonga Quakes o Patio/Courtyard @ Celeb. Hall $ 50,000 o Library Video Wall $ 40,000 Charter Communications o Playhouse Green Room $ ' 30,000 o Homework Center $ 25,000 WLC/Pitassi Architects o Concession Cafe $ 25,000 So Cal Housing Develop. Corp. o Playhouse Box Office $ 25,000 JT Storm Development o Mark Twain Study Room $ 25,000 HSBC o Shakespeare Group Study Room $ 25,000 C.W. Driver o Dr. Seuss Study Room $ 20,000 o Dressing Rooms - 3 $ 20,000 o Jane Austen Study Room $ 10,000 Rancho Cucamonga Woman's Club o Arts Collection Area $ TBA o Circulation Desk $ TBA o Information Desk $ TBA • Library Stack Dedication A dedication plaque will decorate the end of each book stack in the Library. Donors may select a stack based on their special interests. Stacks are available in health, medicine, business, careers, history, theater arts, and many other topics to suit your individual or business needs. o Personalized Bronze Plate $ 1,500 Family Wall of Art A special wall within the Playhouse Lobby is reserved for the display of personalized ceramic tiles created by children and families from the area. Sales and creation of these tiles promotes the arts and provide families with the opportunity to publicly display their support for the Cultural Center. 0 12 x 12 inch Personalized Family Tile $ 300 • Playhouse Seat Dedication A great opportunity to display your name and your support for the arts on one (or more) of the Playhouse Theatre seats. o Theatre Seat Name Plaque $ 250 • Imagination Courtyard -Donor's Plaza A highly visible and creative location within Imagination Courtyard is designed as the donor's Plaza, allowing Center supporters the opportunity to provide a Plaza brick with their engraved inscription. o Engraved Brick $ 150 o School Engraved Brick $ 100 • Library Table & Chairs Each table and every chair will display a dedication plate in shining bronze, perfect for a business or family name. o Table Dedication Plate $ 500 o Lounge Chair Dedication Plate $ 300 o Reading Chair Dedication Plate $ 250 • Adopt aMagazine -Library Your company name will have impact on the cover of "Money Magazine", "Time" or any other of over 200 popular choices. o Magazine Shelf Dedication Plate $ 300 • Adopt aBook -Library Place your name, the name of a child or loved one, or your company name in a special book. 100,000 books need adopting! o Book with Dedication Plate $ 25 • Cultural Center Spotlight Donors Spotlight Donors are those who donate at a minimum level of $5,000. These Donors are recognized with their names on a special Cultural Center Wall of Honor in the Playhouse Lobby. Donation categories are currently being developed. Please Note: All gifts and recognitions are acknowledged in perpetuity. I: ICOMMSERVICounci/88oardslCommunityFoundationlFundOevelopmenfPlan IDonorRecognitionPrgmChart. Rev.7.25.06. doc CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, August 10, 2006, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:33 p.m. by President Wimberly. Present were Members Bradshaw, Coberly and Wimberly. Also present were: Deborah K. Clark, Library Director, Michelle Perera, Library Services Manager/Victoria Gardens; Karye Hood, Reference Services Coordinator/Archibald, Cara Vera, Reference Services CoordinatorNictoria Gardens, Heather Fredrics, Children's Librarian/Victoria Gardens and Vivian Garcia, Senior Administrative Secretary. Teen Board Members: Bianca Harrison was present. ~***+* B. CONSENT CALENDAR B1. Approval of Minutes: June 8 and July 13, 2006. MOTION: Moved by Member Bradshaw to approve the minutes, seconded by Member Coberly. Motion carried, 3-0-2 (with Lo and Nagel absent). B2. Approval of the following updated Policies: Fees for Service MOTION: Moved by Member Coberly to approve the Fees for Service, seconded by Member Bradshaw. Motion carried, 3-0-2 (with Lo and Nagel absent). Story Times MOTION: Moved by Member Lo to approve the Story Times Policy, seconded by Member Coberly. Motion carried, 3-0-2 (with Lo and Nagel absent). ****** C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status report: oral reports presented by staff. Library Board Minutes August 10, 2006 Page 2 a. Review of statistics. Deborah Clark, Library Director, reviewed the statistics with the Board. C2. .Budget Reports: reports presented by Deborah Clark, Library Director. a. Review of 2006/2007 budget. Deborah Clark, Library Director, reviewed the budget sheets for 2006/07 with the Library Board. C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager/Archibald. Report attached. In the absence of Robert Karatsu, Michelle Perera, Library Services Manager/Victoria Gardens, updated the Board on the activities of the adult services division. Karye Hood, Reference Services Coordinator/Archibald, gave an oral report on the re-organization of the magazine collection. C4. Children's Services Issues: Update by Heather Fredrics, Children's LibrarianNictoria Gardens. Oral report. Heather Fredrics, Children's, updated the Library Board on the success and progress of the Summer Reading Program. C5. Victoria Gardens Library: update on the progress of the project. Oral report as follows: Deborah Clark, Library Director, informed the Board that the building was nearly ready for the grand opening scheduled for August 18`h. Michelle Perera, Library Services Manager/Victoria Gardens, informed the Board as to the schedule of events for the grand opening and the various tours and events that would take place before and after the public opening. C6. Staff recruitment, Collection Development and FF&E (Furnishings, Fixtures and Equipment) by Michelle Perera, Library Services Manager/Victoria Gardens. Oral report. Michelle Perera, Library Services Manager/Victoria Gardens, stated that the staff was in the process ofworking with Personnel on hiring a Library Assistant for [he Reading Enrichment Program. Staff was also in the process of final interviews for part time positions throughout the library. Library Board Minutes August 10, 2006 Page 3 Michelle Perera, Library Services Manager/Victoria Gardens, stated that the contractors had finished with the Technology Center and the Story Room. The Video Element had been installed near the reference desk and was 10' X 7'. Staff is ready for the tours and dedication which will happen next week. *~***^ D. BOARD BUSINESS D1. Library Board Liaison Reports: Oral reports byMembers. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. Member Bradshaw reported the progress of the Friends in recruiting new volunteers in preparation for the bookstore operation in Victoria Gardens Library. a. Review of Rancho Cucamonga Cultural Center donor Recognition Program. Report attached. President Wimberly to present. President Wimberly presented an oral report to the Library Board on the Rancho Cucamonga cultural Center Donor Recognition Program. D2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and the student community. Cara Vera, Reference Services CoordinatorNictoriaGardens, stated that the Teen board is on recess during the summer. ' +***~* E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Policies. ****** F. COMMUNICATIONS FROM THE PUBLIC None received. ****** Library Board Minutes August 10, 2006 Page 4 G. ADJOURNMENT MOTION: Moved by MemberCoberlytoadjourn,secondedbyMemberBradshaw. Motion carried, 3-0-2 (with Lo and Nagel absent). Meeting adjourned at 7:34 p.m. Re's/pectfully submitted, _ Vivian Garcia Administrative Secretary Approved: September 14, 2006