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HomeMy WebLinkAbout07/07/16 Min. Fdn. CITY OF RANCHO CUCAMONGA COMMUNITY FOUNDATION MINUTES OF THE JULY 16, 2007 SPECIAL MEETING A. CALL TO ORDER A special meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, July 16, 2007, in Celebration Hall, Victoria Gardens Cultural Center, located at 12505 Cultural Center Dr , Rancho Cucamonga, California. The meeting was called to order at 6:15 p.m. by Chair Cohen. Present were: Board Members: Buquet, H. Gibson, J. Gibson, Nelson, Parker, Mize and Cohen. Absent: Galindo. Staff: Kevin McArdle, Community Services Director; Francie Palmer, Community Services Marketing Manager; Nettie Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III and Crystal Zuniga, Acting Office Specialist II. B. ANNOUNCEMENTS/PRESENTATIONS There were no announcements or presentations. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Special Rancho Cucamonga Community Foundation meeting held February 21, 2007 and Special Joint meeting of the Rancho Cucamonga j Foundation and Rancho Cucamonga Library Foundation held April 16, 2007. 2. To receive and file Treasurer's Report for the months of February through June 2007 and PAL Cash Reports for February through May 2007. 3. To adopt the Fiscal Year 2007-2008 Rancho Cucamonga Community Foundation Budget. 4. To adopt the Fiscal Year 2007-2008 Promoting Arts and Literacy (PAL) Campaign Operating Budget. MOTION: Moved by Member H. Gibson, seconded by Vice Chair Mize, to approve the Consent Calendar, as submitted. Motion carried: 7-0-1 (Absent: Galindo). July E. FOUNDATION BUSINESS 1. Review of the Draft Fundraising Plan for Phase II of the Promoting Arts and Literacy (PAL) Campaign was opened for discussion. Director McArdle was called upon to update the board. He referenced staffs report which included the proposed plan that encompasses the next phase's purpose, transition from Phase I, goal statement; timeframes and marketing/soliciting efforts. He informed the Board that the endowment fund is approximately$1 million more than anticipated and a goal of$3 million on paper is recommended though $4 million should also be a target. He distributed a PAL financial summary and recommended that a slight refinement to the PAL Campaign be made moving away from small fundraising efforts and towards a fundraising program that includes for Phase II spotlight donors. He noted that the fundraising allocation policy will remain the same as the original policy. In addition, Director McArdle displayed samples of various types of outdoor statues and informed the Board of a new fund appeal that would include the purchasing and engraving of the statutes to be placed in the courtyard of the Victoria Gardens Cultural Center. MOTION: Moved by Member Buquet, seconded by Vice Chair Mize, to approve Phase II of the Promoting Arts and Literacy (PAL) Campaign. Motion carried- 7-0-1 (Absent: Galindo). 2. Chair Cohen opened the update on plans for an upcoming joint strategic planning session for the Rancho Cucamonga Community Foundation and the Rancho Cucamonga Library Foundation. Director McArdle reviewed previous discussions in support of conducting joint meetings with the Library Foundation. He noted that the Library Foundation is currently undergoing a reorganization and timing may be right to look at the strengths and weaknesses of both Foundations and PAL Campaign. Analyst Pachon was called upon to further report. She explained that she will be contacting a number of consultants to possibly help facilitate the planning sessions. She noted that one of the candidates she is focusing on has previous experience with organizational development and will identify areas that may need improvement within the Foundations. The consultant will also examine the Foundations' goals and determine the direction the Foundation is headed, where they should be headed, and the best possible strategy to get them to where they need to be. Following staffs updates, the report was received and filed and no other action taken. 3. Staff was called upon for a review and status report of the Rancho Cucamonga Community Foundation Work Plan. Director McArdle gave an overview of the Work Plan that was previously approved by the Board which includes upcoming meetings, action items be addressed and joint meetings with the Library Foundation. He announced that the next regular meeting of the full Board is October 10th, and September 12th for the Executive Committee. uy 10, 2UU1 Discussion on plans for the annual Gala of the Arts ensued. Director McArdle stated that no action was needed for this item and suggested that the Board consider re- formatting and rearranging the schedule of the Gala and the Library Telethon. He recalled that in previous meetings and discussions, staff had suggested alternating between the Gala and Telethon each year. The Board expressed their support of hosting a Gala every year to help with continued fundraising goals and raising awareness of the Cultural Center. Members inquired as to the importance of having the Gala in April and a suggestion was made that the Gala be moved six months apart from the Telethon which staff pointed out could conflict with summer vacations. Members suggested that depending on the success of 2008 Gala the event may be switched to alternating years. Chair Cohen asked that further discussion be held during the next agenda item discussion. Director McArdle continued with the Work Plan and noted that the Community Foundation is moving forward with Committee meetings and starting to enlist volunteers to help out with fundraising. He noted that there are joint work plan items with the Library Foundation that are falling behind schedule, however staff is working hard to make these things happen. A joint meeting will be scheduled. No further discussion was held. No further action was taken. 4. Discussion of plans for the April 2008 Gala of the Arts continued from the item above and was opened for discussion. Analyst Pachon was called on to report. She briefed the Board on the event's status including Member Nelson's willingness to serve as Chair of the 2008 Gala. She spoke of staffs support of Member Nelson's role, especially in light of her expertise in the area of fundraising events. Member Nelson expressed her excitement in being involved and informed the Board that the staff and Executive Committee should take a lesser role and the Subcommittee and volunteers a greater role. She spoke of her intent to invite First Lady Maria Shriver to speak at the Gala, and another focal point will be on sponsorship involvement during the event. Member J. Gibson also volunteered to be on the Committee. Staff commented that while there is concern about the timing of the Gala, Member Nelson will continue to plan and focus on making this an excellent event Members comments included support in making the event more fundraising in nature than previous Galas and obtaining $1,000 table sponsorships should be the goal. In addition, Members suggested that both silent and live auctions be conducted and for staff to research whether to host the event on the weekend vs. a week day to increase attendance. Suggestions were noted. No further discussion was held or action taken. 5. Election of Officers for the Rancho Cucamonga Community Foundation for 2007-08 Fiscal Year was opened by Chair Cohen who thanked the Foundation for their support and assistance. Nominations were then opened: Chair Cohen nominated Member Parker for Chairman of the Rancho Cucamonga Community Foundation. No other nominations were made and the Board took the following action: July 10, 2UU1 MOTION: Moved by Chair Cohen, seconded by Vice Chair Mize, to appoint Member Parker as Chairof the Rancho Cucamonga Community Foundation Board of Directors. Motion carried: 7-0-1 (Absent: Galindo). Nominations for Vice Chair were opened. Member Parker nominated Member Judy Gibson as Vice Chair of the Rancho Cucamonga Community Foundation Board. No other nominations were made and the Board took the following action- MOTION: Moved by Member Parker, seconded by Member Buquet, to appoint Member Judy Gibson as Vice Chair of the Rancho Cucamonga Community Foundation Board of Directors. Motion carried: 7-0-1 (Absent: Galindo). Nominations for Treasurer/Secretary were opened. Chair Cohen nominated Harry Gibson as Treasurer/Secretary of the Rancho Cucamonga Community Foundation Board. No other nominations were made and the Board took the following action: MOTION: Moved by Chair Cohen, seconded by Member Parker, to approve Member Harry Gibson as Treasurer/Secretary for the Rancho Cucamonga Community Foundation Board. Motion carried: 7-0-1 (Absent: Galindo). 6. Chair Cohen opened the updates on the various Community Foundation subcommittees. Analyst Pachon informed the Board that three of the four sub- committees had met and asked for the Chairs to present their updates: Member Parker, Chair of the Membership/Nominating Subcommittee, announced that Thomas Galindo had been appointed to serve on the Board and commended his work at Bank of America. Member Nelson reported on Fund Development Subcommittee activities and was pleased to report that some current donors have added to their original donations and that new donations are continuing to come in. She also spoke of the Subcommittees intent to work with Henry's Market on exploring sponsorship opportunities. Vice Chair Mize reported on the progress of the PAL House Raffle Subcommittee including the sale of 600 tickets to date which is slightly less than last year's raffle. He commented that the Subcommittee will continue to monitor and tract the ticket sales as the fundraiser progress. Manager Palmer informed the Board that the House Raffle has received many on-line "hits" following a recent article. No further discussion was held or action taken 7. Consideration of appointments to various Rancho Cucamonga Foundation Subcommittees was opened. Thomas Galindo was recommended to be appointed to the Finance Subcommittee and Chair Cohen the Fund Development and Membership/Nominating Subcommittees. The Board took the following action: July 10, 2UU1 MOTION: Moved by Vice Chair Mize, seconded by Member Buquet, to approve appointments to the various Rancho Cucamonga Foundation Subcommittees as indicated above. Motion carried: 7-0-1 (Absent: Galindo). 8. Update on the PAL Campaign was opened for discussion. Analyst Pachon was called upon for staffs update. She informed the Board that a check was received from San Antonio Hospital and that Target has donated additional monies changing their donor level to Diamond Donor. She reported on the successful fundraiser at Fleming's Restaurant, but noted concern expressed regarding empty seats. Members suggested that future fundraisers include sending out more invitations and that an up-to-date RSVP list be kept. Director McArdle clarified that staff did not want to over sell the event so only a certain number of invites were distributed. The Board also commented favorably regarding the excellent service Fleming's provided. No further discussion was held or action taken. F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. Update on plans for the 2008 Gala for the Arts. G. ADJOURNMENT MOTION: Moved by Vice Chair Mize, seconded by Member Nelson, to adjourn the Special Community Foundation Meeting. Motion carried: 7-0-1 (Absent: Galindo). Meeting adjourned at 7:30 p.m. Respectfully submitted, krysuniga " Acting Office Specialist II Approved by the Community Foundation: November 27, 2007 Motion carried: 6-0. July 10, ZUU7 COMMUNITY FOUNDATION MINUTES OF THE OCTOBER 10, 2007, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation scheduled for Wednesday, October 10, 2007, in the Rancho Cucamonga Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California, was not held due to a known lack of a quorum. B. ADJOURNMENT Due to lack of a quorum, the meeting was adjourned. Respectfully submitted, (per Melissa Morales Senior Administrative Secretary i 1, c o er