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HomeMy WebLinkAbout07/11/27 Min. Fdn. COMMUNITY FOUNDATION MINUTES OF THE NOVEMBER 27, 2007, SPECIAL MEETING A. CALL TO ORDER The special meeting of the Rancho Cucamonga Community Foundation was held on Tuesday, November 27, 2007, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 6:08 p.m. by Chair Parker. Present were: Board Members: Buquet, Cohen, Galindo, Mize, Nelson, and Parker. Staff: Kevin McArdle, Community Services Director; Francie Palmer, Community Services Marketing Manager; Nettie Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS 1. Member Cohen was presented with a plaque recognizing his years as Chair of the Community Foundation. 2. Newly appointed Member Thomas Galindo was introduced to the Board. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Special Community Foundation Meeting held July 16, 2007. 2. To receive and file Treasurer's Reports for the months of July, August and September 2007 and PAL Cash Reports for the months of June, July, August, September and October 2007. MOTION: Moved by Member Cohen, seconded by Member Mize, to approve the Consent Calendar, as submitted. Motion carried: 6-0. E. FOUNDATION BUSINESS 1. Community Foundation Strategic Thinking Process was opened by Director McArdle who explained the purpose and goals for the Strategic Thinking Process and suggested that the Board consider whether they wish to address the following areas: Ideal vision of success for the Community Foundation for the next 5 to 10 years; identification of current strengths, weaknesses, opportunities and threats (SWOT) of the Foundation; ovem er 71, 217ul identification of potential actions for each area which would effectively move the Foundation towards the ideal vision of success and identification of future strategies of the Community Foundation to accomplish the ideal vision of the future. The Board concurred with conducting an in-depth discussion that evening of the topics recommended by staff. Director McArdle updated the Board on the recent strategic discussion and action taken by the Library Foundation to end the PAL partnership with the Community Foundation. The Board discussed and concurred with focusing on the goals of the Foundation independent of the Library Foundation, while ensuring some level of coordination and communication with the Library Foundation. Action was taken as follows: MOTION: Moved by Vice Chair Mize, seconded by Member Cohen, to send the Community Foundation PAL Cabinet Members to the upcoming PAL Cabinet meeting with the intent to include discussion on the logistics of ending the partnership of the Foundations and the future of the PAL Campaign. Motion carried: 6-0. Discussion of the Strategic Thinking Process ensued. Members were asked how they envision the Foundation will be described by others if it continues its success. Comments included: driving force of promoting arts in the community and surrounding areas; known among the community for the projects involved with; established a successful balance of cultural and performing arts; reached out to provide "community benefit"; focused on arts —performing and visual; created a $5 million theatre endowment; continued support of the PAL Campaign; destination place forthe Cultural Center; expanded Playhouse programs including children's, adults, headline entertainers and theatrical productions; supported non-traditional theater including ballet and classical music; increased Bank of America courtyard activities; more volunteers — self perpetuating organization; performing/cultural arts grants; dinner theater promotions and art education/programs in school. Members were asked how they will know if the Foundation is successful and why. Comments included: community involvement; money, leadership and publicity.; volunteers involved in fundraising; financial stability, citywide support; financial stability; increased support of the Gala for the Arts; increased attendance at the Lewis Family Playhouse; quality programs. Members were asked specific goals for the next 5 to 10 years. Comments included: making the Cultural Center a destination place; increased volunteers; increased Endowment Fund; outreach community programs — variety of venues; focusing on the Cultural Center at least the next five years and cultivating a new base of support and involvement from the community who are supportive of the arts and related programs. Members were asked how the Board could best evolve in the future to best represent and access the full community. Comments included: seeking input from various aspects of the community that seek to serve the entire community including art, music and theatre patrons; conducting public surveys on best use of endowment monies; November careful selection of Boardmembers; continued Board development and encouraging a board consisting of different strengths; conducting "friend raisers"; creating more programs that "Friends" can be involved with; creating a "Friends" recognition and appreciation program. Members were asked how they seethe relationship with the City evolving and responses were made in support of keeping a close relationship with the City staff. Each Boardmember was asked how they would be motivated individually and responses included: new and exciting programs; attending retreats, arts conferences and/or seminars; clearly established goals and mission and seeing benchmark successes. Board strengths, weaknesses, opportunities and threats were discussed. Members comments on strengths included: ability to solicit large corporate sponsors; well- connected leaders; ability to raise money; working in tandem with both the City and Library Foundation; good boardmember relationships; dedication and team of partners. Weaknesses addressed included: minimal support in the City from small to mid-level donor range; need to increase audience at Lewis Family Playhouse; small mailing lists; limited community knowledge of the Foundation, need for more members; need for a community outreach; need to bond with and use volunteers; need to raise level of fundraising; need to brand the Foundation; limited time that Boardmembers are able to spend on Foundation activities and limited number of Board meetings. Opportunities identified by the Board included: many donor programs such as the bricks are already in place; the many solicitation opportunities that exist from arts patrons living in the community; available grants; large donor opportunities; new residents; planned giving program; effective community outreach; playhouse volunteers and having a volunteer driven event such as the Gala. Members commented on threats including: reliance on a small community of support which may potentially exhaust the patrons; competition with neighboring cities that have copied what the City is doing; the economic climate; loss of motivation/dedication; the Cultural Center's newness wearing off and stale programming. 2. Updates on Committee Activities for the Community Foundation's Membership/ Nominating; Fund Development; Gala; PAL House Raffle and Finance Subcommittees were given. The updates were as follows: Membership/Nominating—Member Cohen informed the Board that one candidate had been interviewed by the Committee for possible consideration of appointment to the Board. He gave a brief description of applicant Lupe Jaramillo's background and work experience. He noted her comments on her role with her employer USA Today and also her connection with many of the local schools. Following a brief discussion by the Board concerning the appointment and the need for a variety of Boardmember strengths, the Board took the following action: ovem er MOTION: Moved by Vice Chair Mize, seconded by Member Galindo, to approve recommending to the City Council the appointment of Lupe Jaramillo to the Community Foundation Board of Directors. Motion carried: 6-0. The Committee updates continued. Fund Development—Vice Chair Mize updated the Board of the subcommittee meeting held that day which included PAL House Raffle updates and continued discussion of the donor prospect list. PAL House Raffle—Vice Chair Mize briefed Members on the status of the fundraiser and noted that sales are similar to this same time last year, with the difference this year of added marketing costs. He added that the drawing is scheduled for Saturday, December 15"' Director McArdle announced on Friday, December 7w,the unveiling of a Shakespeare sculpture and bench acknowledging the donation of Chuck, Suzanne and Charlie Buquet would be held at the Imagination Courtyard at the Cultural Center. Gala — Member Nelson described various aspects of the Gala to be held April 18, 2008, including the possibility of Tony Orlando as the evening's entertainment and Fritz Coleman as Emcee. She listed suggested sponsorship packages and the possibility of opening the Playhouse upper level to non-Gala attendees for a show and dessert price. She commended the subcommittee volunteers on their assistance. Finance - Member Buquet described discussions held at the subcommittee's September meeting including addressing the miscellaneous funds that have minimal activity. Review and discussion of existing LAIF investments was also held. He noted that with the recent resignations of Members Harry and Judy Gibson, he is the only member on the subcommittee. No other action was taken. 3. Election of Officers was opened for the Rancho Cucamonga Community Foundation Board of Directors Vice Chair and Secretary/Treasurer seats. Director McArdle recommended filling the vacant seats in light of the recent resignations of Boardmembers Harry and Judy Gibson. The Board took the following action: MOTION: Moved by Chair Parker, seconded by Member Cohen, to appoint Member Mize as Vice Chair of the Community Foundation Board of Directors. Motion carried: 6-0. MOTION: Moved by Vice Chair Mize, seconded by Member Cohen,to appoint Member Galindo as Secretary/Treasurer of the Community Foundation Board of Directors. Motion carried: 6-0. 4. Request to schedule a Special Meeting of the Rancho Cucamonga Community Foundation was opened by Director McArdle who recommended that the Board consider meeting in the near future to discuss a number of pending Board matters. The Board discussed possible dates and concurred with calling the special meeting on December 12"', at 5:30 p.m., to following the regularly scheduled PAL Cabinet meeting. ovem er 21, 2uul F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None G. ADJOURNMENT MOTION: Moved by Member Cohen, seconded by Member Galindo, to adjourn the Regular Community Foundation Meeting. Motion carried: 6-0. Meeting adjourned at 8:30 p.m. Respectfully submitted, 161issa ;Morales Senior Administrative Secretary Approved by the Community Foundation: December 12, 2007 Motion carried: 4-0-2 (Absent: Buquet and Galindo). ovem er I