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Home My WebLink About2010/05/10 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, May ] 0, 2010, in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:10 p.m. Present were Members Akahoshi, Clazk, Davies, Filippi, Gonzalez, Leal, May and Melillo. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. ****** B. CONSENT CALENDAR B 1. Approval of Library Foundation Treasurer's Report: April, 2010. MOTION: Moved by Member May to approve the Treasurer's Report, seconded by Member Melillo, motion carried, 8-0-6 (with Amsler, Bowne, Gilfry, Kendall, Pachon and White absent). B2. Approval of Minutes: May 11, 2009 (Akahoshi and Filippi abstained) and April 12, 2010 (Akahoshi and Davies abstained). MOTION: Moved by Member Bowne to approve the minutes for May 11, 2009, seconded by Member Leal, motion carried, 5-0-2 (with Amsler, Gilfry and White absent). MOTION: Moved by Member Melillo to approve the minutes for April 12, seconded by Member Pachon, motion carried, 8-0-4-2 (with Amsler, Gilfry, Kendall and White absent). *****x C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Kazatsu, Library Director, presented an oral report on updates at the Libraries to the Members. Michelle Perera, Assistant Library Director, stated that the Play and Learn Islands had arrived and were very popular. Library Foundation Boazd Minutes May 10, 20]0 Page 2 Robert Kazatsu, Library Director, stated that the Library hosted the School Superintendent's Quarterly meeting showcasing the Play Leam Islands. They will also be at the Legislators meeting on Wednesday morning. Michelle Perera, Assistant Library Director, stated that this Saturday there will be a Treasure Island Festival in the courtyard of the Cultural Center. On May 22 and 23, there will be a lazge art festival at the Victoria Gardens Mall. On Saturday, May 29, it will be the Star Wars Day at the Biane Library. The time will be from 1 to 4 p.m. On Friday, June 4, from 7 to 9 p.m. will be the Local History Cultural Arts Night at the Biane Library. Staff will be unveiling our digital story telling project and the local history room at this event. Member Pachon amved at 6:12 p.m. ****** D. BOARD BUSINESS D 1. Update of goal setting and tracking documents for Library Foundation Board. Oral report by President Davies and Member Pachon. Member Pachon reviewed the handout on the goal setting and tracking spreadsheet. She requested any changes and updates to be sent to her before the next meeting. D2. Review on "RRR" fundraiser. Discussion led by Member Filippi. Member Filippi reviewed the RRR event with the Members. He stated that the auction was a pleasant surprise which everyone enjoyed. He thanked everyone for their help. Member May stated that the event was wonderful. Member Filippi stated hewill behaving awrap-up meeting for the event. He will contact Members by e-mail with a date and time. Member Bowne arrived at 6:21 p.m. Vice President Gonzalez suggested a gift thanking the Gilfry family. MOTION: Moved by Vice President Gonzalez purchase of a $250 gift cazd to Flemings Prime Steakhouse for the Gilfry family in appreciation for the RRR event on April 30, seconded by Member May, motion tamed, 10-0-4 (with Amsler, Gilfry, Kendall and White absent). President Davies returned to B2. Approval of Minutes: May 11, 2009 and April 12, 2010. Library Foundation Board Minutes May 10, 2010 Page 3 B2. Approval of Minutes: May 11, 2009 (Akahoshi and Filippi abstained) and April 12, 2010 (Akahoshi and Davies abstained). MOTION: Moved by Member Bowne to approve the minutes for May 11, 2009, seconded by Member Leal, motion carved, 5-0-3-2 (with Amsler, Gilfry and White absent). Robert Kazatsu, Library Director, requested the following wording be added to the minutes of April 12, 2010 under D4. after the sentence listing May 12 at 10 a.m. "Discussion topics to include 1) Fundraising Calendar, 2) Donor's List, 3) status of the PAL Campaign for Major Donors and 4) Naming Rights for azeas of the Library and Cultural Center." MOTION: Moved by Member Melillo to approve the minutes for April 12, seconded by Member Pachon, motion carried, 8-0-42 (with Amsler, Gilfry, Kendall and White absent). D3. Update on "South Pacific" fundraiser. Discussion led by Members Filippi and Gilfry. Due to the absence of Member Gilfry the item was tabled. D4. Update on other ad hoc sub-committees. Discussion led by President Davies. President Davies asked for updates from the other ad hoc sub-committees. Member Pachon stated she will send out an e-mail For volunteers for the library event on June 4. *r**** E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING EI. Goal Setting Document E2. South Pacific Update E3. Foundation Budget for FY 2010-2011 E4. Election of Officers ****** F. COMMUNICATIONS FROM THE PUBLIC None received. **a**x Library Foundation Boazd Minutes May 10, 2010 Page 4 G. ADJOURNMENT MOTION: Moved by Member May to adjourn, seconded by Member Akahoshi, motion carved, 10- 0-4 (with Amsler, Gilfry, Kendall and White absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prle~pazed by, V L(J~D--- Q`' Vivian Gazcia Administrative Secretary Approved: August 9, 2010