HomeMy WebLinkAbout2010/08/09 - Minutes - Library Board of Trustees - SpecialCITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Special Meeting
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Public Library Foundation Boazd was held on Monday,
August 9, 2010, in Celebration Hall, located at 12505 Cultural Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 5:45 p.m. Present were Members Akahoshi, Amsler,
Clazk, Davies, Filippi, Gilfry, Gonzalez, Kendall, Leal, May, Melillo and Pachon.
Rober[ Kazatsu, Library Director, Michelle Perera, Assistant Library Director, Caza Vera, Senior
Librarian and Vivian Garcia, Administrative Secretary, were present.
Prior to the start of the meeting, the Library Foundation Members experienced the Play and Learn
Islands.
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B. CONSENT CALENDAR
B 1. Approval of Library Foundation Treasurer's Report: May, June and July, 2010:
MOTION: Moved by Member Filippi to approve the Treasurer's Report for May, seconded by
Member Melillo, motion carried, 12-0-1 (with White absent).
MOTION: Moved by Member Melillo to approve the Treasurer's Report for June, seconded by
Member Gilfry, motion carried, 12-0-1 (with White absent).
MOTION: Moved by Member May to approve the Treasurer's Report for July, seconded by
Member Akahoshi, motion carried, 12-0-1 (with White absent).
B2. Approval of Minutes: May 10 (Amsler, Gilfry and Kendall abstained), June 14 and July
12, 2010.
MOTION: Moved by Member Gilfry to approve the minutes for May 10, seconded by Member
May, motion carried, 8-0-1-3 (with White absent).
MOTION: Moved by Member Pachon to approve the minutes for June 14 and July 12, seconded by
Member Melillo, motion carried, 12-0-1 (with White absent).
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C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Library Status Update: Oral report by Robert Kazatsu, Library Director.
Library Foundation Board Minutes
August 9, 2010
Page 2
Robert Kazatsu, Library Director, presented an oral report on updates at the Libraries to the
Members.
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D. BOARD BUSINESS
D1. "Looking Back/Looking Forwazd: A Yeaz in Review." Presentation by Library Staff.
Robert Kazatsu, Library Director, presented a PowerPoint Presentation to the Members on "Looking
Back/Looking Forward: A Yeaz in Review" on the Rancho Cucamonga Public Libraries.
Michelle Perera, Assistant Library Director, presented a PowerPoint Presentation the on 20 ] 0-2011
Goals and Grants for the Rancho Cucamonga Public Libraries.
President Davies asked the Members to write down what "stood out" to them "Looking
Back/Looking Forwazd: A Yeaz in Review."
The following items were listed:
1. We raised $254,9141ast year
2. Goal setting
3. 3,400 Calendaz distributed
4. Recorded & premiered twelve digital histories
5. South Pacific Fundraiser
6. Rod, Romance & Riesling Fundraiser
7. Calendar Presentation
8. Community Awazeness
9. PAL Islands
] 0. Grants
11. Three new Boazd Members
12. Great Library Staff
13. By-laws Revision
14. Telethon 2011
15. Family Night Out
16. Reached out to other Library Supporters -Friends, Trustees and Community Foundation
17. IRS Issues Resolved
18. Face book Page
19. Potential Civi] War program
20. Museum Grant -second floor
Member Leal suggested including Teens on the Facebook Page. Include Teen Programs and
information they could post on the site.
Library Foundation Boazd Minutes
August 9, 2010
Page 3
Member Pachon suggested new information could be advertised on the book receipt given to patrons
when they check out items such as including teens on the Library Foundation's Facebook Page.
Robert Kazatsu, Library Director, thanked President Davies and Vice President Gonzalez for their
support and help during the past year.
D2. Update of goal setting and tracking documents for Library Foundation Boazd. Oral report by
President Davies and Member Pachon.
President Davies asked Member Amsler for updates with the Calendaz ad hoc sub-committee.
Member Amsler stated that the sub-committee will be meeting with staff later this month.
D3. Update on "South Pacific" fundraiser. Final report by Library Director Kazatsu.
Robert Karatsu, Library Director, stated the fundraiser raised $4,650 with the expenses of $2,206 for
purchase of the tickets for a net total of $2,444. He thanked Member Gilfry for her help.
D4. Review of Library Foundation Budget for FY 2010-2011. Discussion led by President
Davies and Library Director Kazatsu.
Robert Karatsu, Library Director, reviewed the Budget for fiscal year 2010-2011 with the
Members.
Member Pachon inquired if there were any training workshops for the Members to attend.
Robert Kazatsu, Library Director, stated there maybe one in the future with June Gazcia on
Fundraising 101. Staff will keep the Members informed.
MOTION: Moved by Member Pachon to approve the Library Foundation Budget for FY 2010-2011,
seconded by Member Leal, motion carved, 12-0-1 (with White absent).
D5. Election of Officers for FY 2010-2011. Discussion led by President Davies.
President Davies opened the floor for nominations.
After discussion, Member Pachon asked the current President, Vice President and Secretary if they
would like to continue serving another term.
MOTION: Moved by Member Pachon to approve Rebecca Davies as President, David Gonzalez as
Vice President and Ruth Leal as Secretary, seconded by Member Clazk, motion carried, 12-0-1 (with
White absent).
D6 Update on other ad hoc sub-committees. Discussion led by President Davies.
Library Foundation Boazd Minutes
August 9, 2010
Page 4
President Davies asked for updates from the other ad hoc sub-committees.
No updates at this time.
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E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
E1. Member Bruce Bowne recognition as Library Foundation Member
E2. Calendaz Update
E3. Schools Update
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F. COMMUNICATIONS FROM THE PUBLIC
None received.
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G. ADJOURNMENT
MOTION: Moved by Member Pachon to adjourn, seconded by Member May, motion carved, 12-0-
1 (with White absent). The meeting adjourned at 7:25 p.m.
Respectfully submitted,
Ruth Leal
Secretary, Library Foundation Boazd
Prepared by,
Vivian Gaz~a~'
Administrative Secretary
Approved: September 13, 2010