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HomeMy WebLinkAbout2010/09/13 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, September 13, 2010, in Tri-communities Room, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Akahoshi, Amsler, Davies, Filippi, Gilfry, Gonzalez and Leal. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Gazcia, Administrative Secretary, were present. ****** B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B 1. Administration of Oath of Office -Oath of Office will be administered to re-appointees David Gonzalez and Dominic Melillo by City Clerk Janice Reynolds. City Clerk Janice Reynolds administered the Oath of Office to re-appointee David Gonzalez. Dominic Melillo was unable to attend the meeting. C. CONSENT CALENDAR C1. Approval of Library Foundation Treasurer's Report: August, 2010. Report will be available at the meeting. MOTION: Moved by Member Amsler to approve the Treasurer's Report for August, seconded by Member Akahoshi, motion carried, 7-0-6 (with Clazk, Kendall, May, Melillo, Pachon and White absent). C2. Approval of Minutes: August 9, 2010. MOTION: Moved by Member Filippi to approve the minutes for August 9, seconded by Member Gilfiy, motion carried, 7-0-6 (with Clazk, Kendall, May, Melillo, Pachon and White absent). ****st D. LIBRARY DIRECTOR'S STAFF REPORTS D 1. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Kazatsu, Library Director, presented an oral report on the Libraries to the Members. Library Foundation Board Minutes September 13, 2010 Page 2 Robert Kazatsu, Library Director, stated that the Library had received a second check from the Lola Livesey Trust for $50,000. The previous amount donated was $158,000. There should be one final check coming. ****** E. BOARD BUSINESS E1. Review of Library Foundation presence on Library and City web sites. Discussion led by President Davies and Library Director Karatsu. President Davies stated that she had been reviewing the Community Foundation's website and noticed the professional individual photos that were taken along with their short biol. She proposed a discussion with the Library Foundation Members on having this done. Robert Karatsu, Library Director, stated the City is in the process of starting a new web page. This would be a good time to have the photos and bins done of the Members. Member Leal stated that a group photo would be nice to include on the calendaz. With individual photos, there could be periodic updates in the future of the Members. Vice President Gonzalez asked that if Members were not at the next meeting, could they drop in at the studio as well. President Davies asked if the group photo could be used on the Face Book Page. MOTION: Moved by Member Filippi for Library staffto move forward with photos for the Library Foundation Members, seconded by Member Gilfry, motion carried, 7-0-6 (with Clazk, Kendal], May, Melillo, Pachon and White absent). Library staff will select vendor and finalize dates. E2. Recognition of service of Former Boazd Member Bruce Bowne. Discussion led by Library Director Karatsu. Library Director Kazatsu stated that if it can be arranged, recognition for Bruce Bowne will be held at a City Council meeting along with Sharon Nagel in November. President Davies requested a card be brought to the next meeting for the Members to sign for Bruce Bowne. She also requested a plaque. Library Foundation Boazd Minutes September 13, 2010 Page 3 E3. Potential naming rights to Children's Library at the Archibald Library. Discussion ]ed by President Davies and Library Director Karatsu. Robert Karatsu, Library Director, stated that with the second check received from the Lola Livesey Trust, the amount is now $208,000. Staffrecommends that the children's librarybe named the "Lola A. Livesey Memorial Children's Library" to honor her wishes since in her will, Ms. Livesey specifically stated that she would want her money to be used for children's services at the Archibald Library. Member Filippi stated this is a great story on how this donation evolved. Member Leal stated that there could be a ribbon cutting ceremony for the unveiling. Staff could invite the newspaper to attend the event. President Davies stated this could give Planned Giving a kick start. Library staff will keep the Foundation Board updated on this. E4. Tickets to Macy's fundraiser event on October 16 at Victoria Gardens. Discussion led by Assistant Library Director Perera. Michelle Perera, Assistant Library Director, stated that the Library Foundation will be selling the Macy's Fundraiser, Shop for a Cause, coupons to Macy's for Saturday, October 16. The coupons aze $5 each. E5. Update on other ad hoc sub-committees. Discussion led by President Davies. President Davies asked for updates from the other ad hoc sub-committees. Member Amster reviewed the Calendaz ad hoc sub-committee meeting with the Board. She stated that there will be two sizes of ads in the calendars. Forms for the ads were passed out to the Members at the meeting. The forms aze due back to staffon October 15. Questions about the artwork on the ads, please contact Carol Durkel at extension 5056. Any other questions, please contact Michelle Perera at extension 5055. Member Amster stated that the goal is for each Member to sell one (1) or two (2) ads each. First opportunity goes to the vendors who purchased an ad last year on the calendar. Please let Michelle Perera know if you are contacting one of them. President Davies stated that there is an event this Friday, September 17, from 7 to 9 p.m. at the Biane Library. She requested volunteers for the Library Appeals table. Library Foundation Board Minutes September 13, 2010 Page 4 Members Amsler, Gonzalez and Leal volunteered. President Davies stated that the School ad hoc sub-committee would be meeting soon. Library Director Karatsu reviewed Snapshot Day on Tuesday, October Sa' with the Board. This is an all day event held at both Libraries. There will be surveys, photos and refreshments. Assistant Library Director Perera stated that there will be Emergency Preparedness Programs at the end of September and October at both Libraries. October 23 is the Big Truck Petting Zoo at the Archibald Library. Library staff will a-mail Members infonnation about Snap Shot Day. Member Akahoshi stated she received a voice message requesting her attendance. There would be a check presentation at the Jersey Fire Station on September 14 at 6:30 p.m. and to please come. ****** F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING F1. Telethon F2. Investments F3. Lola Livesey -Planned Giving +~**** G. COMMUNICATIONS FROM THE PUBLIC None received. ****** Library Foundation Boazd Minutes September 13, 2010 Page 5 H. ADJOURNMENT MOTION: Moved by Member Leal to adjourn, seconded by Member Filippi, motion carried, 7-0-6 (with Clazk, Kendall, May, Melillo, Pachon and White absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prelp~ed by, V (.c~CA.- GuC.~ Vivian Gazcia Administrative Secretary Approved: October 11, 2010