Loading...
HomeMy WebLinkAbout2011/02/07 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 7, 2011, in the Tri-communities Room, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:04 p.m. Present were Members Akahoshi, Clark, Davies, Filippi, Gilfry, Gonzalez, Leal, May and Pachon. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. *~+~*+ B. CONSENT CALENDAR B 1. Approval of Library Foundation Treasurer's Report: January, 2011 MOTION: Moved by Member May to approve the Treasurer's Report for January, seconded by Member Akahoshi, motion carried, 9-0-4 (with Amsler, Kendall, Melillo and White absent). Robert Karatsu, Library Director, stated that two weeks ago, he, City Manager Jack Lam, and President Davies visited Catherine Bridge. She donated $25,000 to the Library to be used for large print books and books on the citrus industry in the Inland Empire. Robert Karatsu, Library Director, stated that Tem Jacobs donated $1,000 at the start of the New Year to be used for Literacy. Member Pachon stated that Supervisor Biane before he left office provided a donation of $50,000 to be split by the Community Foundation and the Library Foundation. A check will be issued to the Library Foundation in the amount of $25,000 in the next few weeks. B2. Approval of Minutes: January 10, 201 ] . MOTION: Moved by Member Gilfry to approve the minutes for January 10, 2010, with changes, seconded by Member Leal, motion carried, 9-0-4 (with Amsler, Kendall, Melillo and White absent). +r+**~ C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Update: Oral report by Robert Karatsu, Library Director. Library Foundation Board Minutes February 7, 2011 Page 2 Robert Karatsu, Library stated there were approximately 550 attendees at the Sportstacular event held on Friday, January 28 at the Biane Library. Robert Karatsu, Library Director, stated Passport Services in January were producing a good amount of revenues (approximately $5,000 for the month.) C2. Employee Community Foundation of Boeing, California Grant: Staff report attached. Presentation by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the Grant from the Employees Community Fund of Boeing California with the Member. They had made a contribution of $2,000 to the Rancho Cucamonga Public Library Foundation. The stipulation with the Grant was that the funds be used for Technology. Library staff would like to purchase iPads with the funds. MOTION: Moved by Member Clark to approve the funds of $2,000 from the Employees Community Fund of Boeing California to be used for purchase of iPads for the Library, seconded by Member May, motion carried, 9-0-4 (with Amsler, Kendall, Melillo and White absent). C3. Update on 5 Yeaz Anniversary of Victoria Gardens Cultural Center/Paul A. Biane Library: Oral report by Michelle Perera, Assistant Library Director. Michelle Perera, Assistant Library Director, stated the Fifth Anniversary for the Cultural Center will be this coming August. Library staff has stared meeting with Community Services staff in planning the event. Please save the date of Saturday, August 20. Plans aze also being made to have a donor event fundraiser for the Friday night, August 19. +~*«** D BOARD BUSINESS President Davies wanted to take the items in a different order this evening. D2. 2011 Library Annual Calendar Distribution. Discussion led by President Davies. President Davies commended the Distribution Team for a job well-done. She thanked all of the Members that had participated in presenting and reaching out to all the Schools, Services Groups, PTA meetings, etc. in the last few weeks. Approximately 16,487 calendars have been distributed to date. D3. Printing of additional Library Annual Calendars. Staff report attached. Discussion led by President Davies. Library Foundation Board Minutes February 7, 2011 Page 3 President Davies stated that with so many calendars being sent out, more needed to be printed. Michelle Perera, Assistant Library Director, requested 5,000 more 2011 calendars to be printed. MOTION: Moved by Member Akahoshi to approve printing of 5,000 Library Calendars, seconded by Member Gilfry, motion carried, 9-0-4 (with Amsler, Kendall, Melillo and White absent). D 1. Planning for Library Telethon 2011. Discussion led by President Davies and Library staff. Library Director Karatsu stated staff had mailed out letters to the Rancho Cucamonga Chamber list. Letters to previous donors of the Library will go out tomorrow.. Assistant Library Director Perera stated letters for Magic Words would be mailed next week. She reviewed the list with the Members for follow up. She will be emailing the letter to Members along with a spreadsheet letting them know what the response has been. President Davies requested Members to keep in contact with Michelle if they received any donations. President Davies requested Members to review the Chamber list and to let Michelle know ifyou will be following up with them. Robert Karatsu, Library Director reviewed the advertising for the Telethon. Michelle Perera, Assistant Library Director, reviewed the Phone Bank with the Members. Robert Karatsu, Library Director, presented an oral report on what the Trivia Group had discussed. Member Gonzalez reviewed with the Members how to use the Library Foundation's Face book Page. ~~..** E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING E1. Telethon 2011 E2. Telethon Budget +*.+*: Library Foundation Board Minutes February 7, 2011 Page 4 F. COMMUNICATIONS FROM THE PUBLIC None were presented. +~~~*+ G. ADJOURNMENT MOTION: Moved by Member May to adjourn to Monday, March 7, seconded by Member Filippi, motion carried, 9-0-4 (with Amsler, Kendall, Melillo and White absent). The meeting adjourned at 7:10 p.m. Respectfully submitted, Ruth Leal Secretary, Library Foundation Board Prepared by, ~IAtVD-- Vivian Garcia Administrative Secretary Approved: March 7, 2011