HomeMy WebLinkAbout2011/10/03 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, October 3, 2011, in the Tri-communities Room, located at located at the City of Rancho
Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called
to order at 6:08 p.m. Present were Members Akahoshi, Davies, Filippi, Gilfry, Gonzalez, Leal, May
and Pachon.
Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia,
Administrative Secretary, were present.
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B. CONSENT CALENDAR
B 1. Approval of Minutes: September 19, 2011.
MOTION: Moved by Member Davies to approve the minutes, seconded by Member Akahoshi,
motion carried, 8-0-5 (with Amsler, Clark, Kendall, Melillo and White absent).
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C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status Update: Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, thanked President Leal and Member Akahoshi for attending the
Literacy Celebration on Saturday, October 1.
Michelle Perera, Assistant Library Director, updated the Members on the grants the Library had
received.
Michelle Perera, Assistant Library Director, stated the next Cultural Arts Night event will be held on
Friday, October 14, at the Biane Library. MAD (Music, Arts and Dance) will be starting at 7 p.m.
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Library Foundation Boazd Minutes
October 3, 2011
Page 2
D BOARD BUSINESS
D 1. Review of Library Foundation Meeting dates. (Carried over from 9/18/11.) Discussion led by
President Leal and Library Director Kazatsu.
Member Pachon suggested that Library Foundation Boazd go "dazk" for the months of December,
2011 and January, 2012. She stated that the ad hoc sub-committees could meet during that time if
they needed to.
MOTION: Moved by Member Pachon that the Library Foundation Board go "dazk" in the following
months, December, 2011; January, 2012; July 2012 and December 2012. In addition, the Library
Foundation Boazd would meet on Monday, September 17, 2012, seconded by Member May, motion
carried, 8-0-5 (with Amsler, Clark, Kendall, Melillo and White absent).
D2. Attendance at California Library Association conference onNovember 11, 2011. Discussion
led by Assistant Library Director Perera.
Michelle Perera, Assistant Library Director, reviewed the CLA Program Institutes and Schedule for
Friday, November 11, with the Members. She asked that if the any of the Members would like to
attend to please let her know by the end of the week.
D3. Update on "Music, Masquerade and Merlot" fundraising event. Discussion led by Members
Gonzalez, Filippi and Assistant Library Director Perera.
Member Filippi presented an oral update on the MMM event with the Boazd.
Member Gonzalez reviewed the previous donors listed on the past RRR and MMM event with the
Members.
Member Filippi stated he will work on information on the event to be submitted to the Inland Valley
Daily Bulletin.
D4. Update on other ad hoc sub-committees, including discussion on new ad hoc sub-committee.
Discussion led by President Leal.
President Leal requested the addition of a new ad hoc sub-committee, Public Relations with Member
Rebecca Davies as the Chair. She requested volunteers for the new addition.
Members Akahoshi, Gonzalez and Gilfry volunteered along with President Leal.
Library Foundation Board Minutes
October 3, 2011
Page 3
Member Davies updated the Board on information that she had been working on Library Foundation
Face book page.
President Leal review the information requested by the Calendar ad hoc sub-committee members.
Below is a list of their recommendations from the meeting for the 2012 Calendaz:
- Add the Library Foundation name and new logo.
- Move the Library Foundation page to the second page of the Calendar.
- Add footer listing Library Foundation Facebook address or website address at the bottom of each
month
- Changing the ad page (1/2 page ads) and (1/2 page MMM Event page)
-Playhouse Page changed to a half page and the other half of the page could be for the Friends of the
Library
- Focus on the Library Foundation donations
- Page of pictures -from Cultural Arts Nights supported by the Library Foundation
- Back Page -more discussion on the back page
President Leal stated that the Calendar needs to promote the Library and the Library Foundation.
Member Davies suggested that the Members recruit potential Library Foundation Members.
Member Pachon suggested that the Foundation Boazd request a strategic planning session for the
future of the Library Foundation Board. The session could be a full or half day workshop with the
help of a Facilitator.
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E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
E1. Potential new Members.
E2. Strategic Planning for February, 2012
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F. COMMUNICATIONS FROM THE PUBLIC
None were presented.
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Library Foundation Boazd Minutes
October 3, 2011
Page 4
G. ADJOURNMENT
MOTION: Moved by Member May to adjourn, seconded by Member Gonzalez, motion carried, 8-0-
5 (with Amsler, Clazk, Kendall, Melillo and White absent). The meeting adjourned at 7:08 p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Boazd
Prepazed by,
Vivian Gazcia
Administrative Secretary
Approved: November 7, 2011