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HomeMy WebLinkAbout2010/02/11 (Min) Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday,February 11,2010,in the Tri-Communities Room of City Hall, located at 10500 Civic Center Drive,Rancho Cucamonga, California. The meeting was called to order at 6:10 p.m. by President Coberly. Present were Members Amsler, Haddon, Hairston and Nagel. Also present were: Rebecca Davies, Library Foundation President,Robert Karatsu,Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Cara Vera, Senor Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR 131. Approval of Minutes: January 14 (Amsler abstained). MOTION: Moved by Member Hairston to approve the minutes for January 14, seconded by Member Haddon. Motion carried 4-0-0-1. C. LIBRARY DIRECTOR'S STAFF REPORTS C l. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that staff had been working on the budget. He will have more details about the budget next month for the Members. The budget will be reviewed by the City Manager on March I". Robert Karatsu, Library Director, reviewed the IMLS Federal Grant that was turned in the first of February. There were three parts to the federal grant: the first request is for funds for the design of the second floor of the Paul A. Biane Library. The second is for funds to purchase more Play and Learn Islands. The third request is for a new vehicle, a type of play and learn mobile. Staff should receive notification by October, 2010. b. Review of current statistics. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the statistics with the Board. Library Board Minutes February 11, 2010 Page 2 C2. Budget Report: Report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the budget on page 17 and page 21 with the Members. He stated that the media rentals revenue had increased. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, stated that the Library had received a letter of approval from the State Library for the Family Place Library Grant for$15,000. Library staff will be implementing the grant after City Council approval. The final report is due in June 2010. Renee Tobin, Principal Librarian, stated that Library staff had been working on the Valentine programs this week. Over a hundred were in attendance on Wednesday at the Biane Library. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood,Reference Services Coordinator, stated that technology computers were being updated on Friday to Microsoft Office 2007. Patrons will have the option to use either the 2003 or 2007 version. She also stated that patrons are able to access the tax forms on the computers and are able to print them out. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, stated that next Friday, February 10, would be the fourth annual Black History Cultural Arts Night. The theme would be the Underground Railroad. The event will include music and crafts. John Carlos will be the keynote speaker at the event. There will also be a jazz group. Cara Vera, Senior Librarian, reviewed the past Saturday's event, Cinderella, with the Members. There were over nine hundred attendees at the event. D. BOARD BUSINESS D1. Cost of Providing Bookmobile Services. Spreadsheet attached. Discussion led by Library Director Robert Karatsu. Robert Karatsu, Library Director,reviewed spreadsheet of costs associated with the Bookmobile and a map showing the Bookmobile route with the Members. Library Board Minutes February 11, 2010 Page 3 Member Hairston thanked staff for the information. Adjournment for a break starting at 6:45. Meeting reconvened at 7:12 p.m. D2. Brainstorming for 2010. Discussion led by Bob Coberly, President, Library Board of Trustees. President Coberly started the brainstorming session asking Members as the Library Board of Trustees what would they like to see happen. President Coberly stated he would like to see a local Legislator's Day. He would like to invite county supervisors, assemblyman and congressman to the Library. A presentation on the highlights of the past year and where the Library plans to go in the future. The event could be planned when the legislators are in recess. Member Nagel asked what would be the draw for them to attend. Member Amsler reviewed the YMCA Fundraiser that the legislators attend. Member Amsler suggested having a day similar to Principal for a Day only as Librarian for a Day. Member Hairston suggested that the Library Board of Trustees could coordinate more with the Library Foundation Board. They could have more joint meetings. Back to back meetings with two different agendas and the Members could have time to share between. Library Foundation President Davies stated that there could be more collaboration to help each other and improve what we do. Member Amsler stated there could be a time to share and plan. Library Foundation President Davies left at 7:50 p.m. Robert Karatsu, Library Director, stated that the Friends of the Library could also be involved. Robert Karatsu, Library Director, stated that there will be program in which the State Librarian Stacey Aldrich would be attending. The date is Friday,March 12. More information will be coming soon. Library Board Minutes February 11, 2010 Page 4 Member Amsler suggested there could be a tour of the second floor for the Legislators. Member Haddon suggested new technology could be the draw. What goals do we see for the Library in five years, ten years down the line? Member Amsler suggested be more involved with the Planned Giving. Member Haddon suggest having a historical showing with the best clips from different video recordings from the digital storytelling. Member Amsler suggest involving the native plants and the Etiwanda Preserve. Robert Karatsu,Library Director,asked Assistant Library Director Michelle Perera to follow up with the City Manager's office on information for a Legislator's Day. Robert Karatsu, Library Director, will be asking the President or Member of the Friend's of the Library to attend a Library Board meeting. Member Hairston requested more marketing of the programs the Library offers to the public. Member Hairston requested quarterly updates where the Members could participate and be involved with the Library staff on events. Member Hairston requested in response to the crisis in Haiti, books for the children be sent. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING EI. Library Foundation Liaison Update. F. COMMUNICATIONS FROM THE PUBLIC None Library Board Minutes February 11, 2010 Page 5 G. ADJOURNMENT MOTION: Moved by Member Nagel to adjourn,seconded by Member Amsler. Motion carried,5-0. Meeting adjourned at 8:21 p.m. Respectfully submitted, ,/ L . . y irn�2 Vivian Garcia Administrative Secretary Approved: May 13, 2010