The URL can be used to link to this page

Home My WebLink About2011/11/03 - Agenda Packet - Library Board of TrusteesLIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. November 3, 2011 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 +~* City Councilmembers L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Councilmember Chuck Buquet, Councilmember Diane Williams, Councilmember +.* Boardmembers Luella Hairston, President Jackie Amsler, President Pro Tem Robert Coberly, Member Scott Haddon, Member Janet Temkin, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on (~aEoh~r- ~?,~ ~~~ , at % Pr'1 , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated ~k /Uou. 3 <2o//to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on /o- ~7-t~ , at Rancho Cucamonga. City of Rancho Cucamonga Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga - LIBRARY BOARD OF TRUSTEES AGENDA NOVEMBER 3, 2011 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Amsler , Coberly _, Haddon _, Hairston and Temkin B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: October 6, 2011. 4 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. b. Review of Library statistics. Oral report by Robert 9 Karatsu, Library Director. 2. Budget Report: Report presented by Robert Karatsu, Library 17 Director. 3. Children's Services: Oral update by Renee Tobin, Principal . Librarian. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Accident Reporting Form. Discussion led by President Hairston. 25 Form attached. The Library Board of Trustees will move from the Council Chambers to the Rains Room for the following discussion item. - LIBRARY BOARD OF TRUSTEES AGENDA NOVEMBER 3, 2011 2 RANCUo CUCAMONGA 2. Library Strategic Services Plan. Discussion led by President Hairston and Robert Karatsu, Library Director. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, October 27, 2011, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT LIBR~IRY SERVICES DEPARTMENT Date: November 3, 2011 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular meeting of October 6, 2011. BACKGROUND/ANALYSIS ~_ RANCHO C,UCAMONGA Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Kar~ , Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, October 6, 2011, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. by President Hairston. Present were Members Amsler, Coberly, Haddon and Temkin. Also present were: Robert Kazatsu, Library Director, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. *~«.~* B. CONSENT CALENDAR B1. Approval of Minutes: September 1, 2011. Member Amsler requested change on Page 6 under D3. Please change to read "More than 1,100." MOTION: Moved by Member Coberly to approve the minutes with the corrections, seconded by Member Haddon. Motion carried 5-0. B2. Approval of Amended Holiday Calendar for 2012. Staff report attached. MOTION: Moved by Member Amsler to approve the amended Holiday Calendar for 2012, seconded by Member Temkin. Motion carried 5-0. ~*~*+* C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Robert Kazatsu, Library Director, thanked Members Coberly and Temkin for attending the Literacy Celebration on Saturday, October 1 for their support. Library Director Karatsu stated that Linda Daniels was named the new Assistant City Manager. Library Board Minutes October 6, 2011 Page 2 Library Director Karatsu stated that on October 27 the West End Inland Empire Job Fair will be held at the old Ontario Airport. Library staff will be holding resume classes for attendees. Library staff will also demonstrate how to apply for jobs on-line. Robert Kazatsu, Library Director, stated that on Friday, October 28, starting at 7 p.m., the Library Foundation will be holding the fundraiser, Music, Masquerade & Merlot. Rod Gilfry will be performing. Tickets aze available at the Victoria Gazdens Cultural Center box office. Library Director Kazatsu stated that the Library had received a grant, "Lincoln: The Constitution and the Civil Waz." The exhibit is a 1,000 squaze foot traveling exhibit. The Rancho Cucamonga Public Library is the first Library to display the exhibit in January, 2012. The Library will have the exhibit for six (6) weeks. b. Review of current statistics. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the August statistics with the Board. C2. Budget Report: Report presented by Robert Kazatsu, Library Director. Robert Karatsu, Library Director, reviewed the budget with the Board. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librazian, stated that the Play and Learn Workshops were well attended and well done by Library staff Margaret Hatanaka and Angelica Trummell. The Workshops are held quarterly. Principal Librarian Tobin stated that storytime registration was held this week. Storytime registration will be offered on-line to the patrons at the beginning of 2012. Renee Tobin, Principal Librarian, stated that the Big Truck Storytime will be held on Saturday, October 22 at 11 a.m. at the Archibald Library. Library staff will also be supporting the Furry Friends event at the Animal Shelter on Saturday, October 22, which starts at 8 a.m. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that the Library had received a new grant, California Reads from by the California Council for the Humanities. The grant is similaz to the Big Read Grant the Library received in the past. The book which will be highlighted during the grant timeframe is entitled, "Farewell to Manzanar." Library Boazd Minutes October 6, 201 I Page 3 C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librazian. Senior Librarian Vera is on vacation this week. In her place, Karye Hood, Reference Services Coordinator updated the Boazd on the Biane Library. Reference Services Coordinator Hood stated that on Friday, October 14, MAD (Music, Arts and Dance) Cultural Arts Night will be held at the Biane Library starting at 7 p.m. *~-**~ D. BOARD BUSINESS D1. 2011 California Library Association Conference in Pasadena on November 11-13. Schedule attached. Discussion led by Robert Kazatsu, Library Director. Robert Kazatsu, Library Director, reviewed the CLA Program Institutes and Schedule for Friday, November 11, with the Members. He asked that if the any of the Members would like to attend to please let him know by the end of the week. D2. Accident Reporting Procedure. Discussion led by President Hairston and Robert Kazatsu, Library Director. Library Director Karatsu presented an oral report on policy and procedure when staff record information on the accident report. Member Amsler suggested that a line with Name of Parent/Guardian be listed on the form under Male/Female and Age. Also, change to the word, "Care" next to Immediate Action Taken. President Hairston requested a change in the wording, "Describe what the person was doing." Also, list Home Number and Cell Number. Member Haddon suggested next to Number, list Cell or Home. Library staff will update the form. D3. Library Strategic Services Plan. Discussion led by President Hairston and Robert Kazatsu, Library Director. President Hairston stated that the report was well done. She requested that the Members review and discuss the report at the next meeting. Library Boazd Minutes October 6, 2011 Page 4 Robert Kazatsu, Library Director, presented an oral review on the background and the overall content of the Strategic Services Plan. He stated that if any of the Members had questions, please contact him. President Hairston stated that she appreciated the emphasis on the wording "living document" to describe the Strategic Services Plan. Staff did an excellent job on putting the plan together. Library Director Karatsu asked if the Boazd would like to have the one item on the agenda for next month. r~**+* E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Strategic Services Plan *~~~~~ G. ADJOURNMENT MOTION: Moved by Member Amsler to adjourn the meeting, seconded by Member Haddon. Motion carried 5-0. The meeting adjourned at 7:05 p.m. Respectfully submitted, Vivian Gazcia Administrative Secretary Approved: STAFF REPORT LIBRdRY SERVICES DEPdRTMENT Date: November 3, 2011 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS RANCHO C,UCAMONGA The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for September. FISCAL IMPACT None. Respectfully submitted, ~~,~~,~ - Robert Karatsu Library Director Days Open 58 57 53 53 Items Borrowed (AR, BL, BKM) 101,917 103,267 100,093 106,701 AverageDaiy 1,757 1,812 1,889 2,013 % Change -1 % -6% Patrons Registered (AR, BL, BKM> 1,595 1,751 1,563 1,520 Average Daiy 28 31 29 29 % Change -9% 3% Information Questions 15,808 16,136 14,167 15,235 Average Daiy 273 283 267 287 °k Change -2% -7% Library Vfskors 56,676 55,699 53,028 55,752 AverageDaiy 977 977 1,001 1,052 °,6 Change 2% -5% Children's Programs 2,280 2,273 2,445 3,115 # of Sessions 69 65 80 78 Aver. Per session 33 35 31 40 % Change 0% -22% Items Classlfkd 2,180 2,228 2,051 2,069 °Ao Change -2% -1 volunteer Hours 336 359 602 636 Change $% -5% TECHNOLOGY CENTER SERVICES Computer Use Sessions 9,310 9,026 8,442 8,809 °~ Change 3% -4% Technology Questions 4,943 5,028 4,297 4,119 °~ Change -2% 4% ProgramslClasses Attendance 232 203 154 196 # of Sessions 11 10 9 10 Aver. per session 21 20 17 20 ADULT SERVICE8 Information Questions 6,145 6,123 5,819 6,024 Average Daiy 106 107 110 114 °k Change 0% -3% ProgramslClasses Attendance 33 54 34 37 # of Sessions 4 5 4 4 Aver. per session 8 11 9 9 Teen Programs 8 19 26 35 # of Sessions 1 1 3 5 Aver. per session 8 19 9 7 Tours/Group Visits Attendance 0 0 0 15 # of Sessions 0 0 0 Aver. per session 0 0 0 CHILDRENS SERVICES Information Questions 4,720 4,985 4,051 Average Daiy 81 87 76 °k Change -5% -20% Bouncing Babies) 351 347 346 # of Sessions 11 11 11 Aver. Per session 32 32 31 Toddler Tams 191 245 257 # of Session: 6 6 10 Aver. Per session 32 41 26 Proschool Storytime Attendance 315 397 289 # of Sessions 16 14 16 Aver. per session 20 28 18 Aitsrschool Storytime Attendance 145 109 256 # of Sessions 7 6 9 Aver. per session 21 18 28 Famly Storytime Attendance 1,256 1,175 1,094 # of Sessions 28 28 30 Aver. per session 45 42 36 Spacial Events Program Attendance 22 0 203 # of Sessions 1 0 4 Aver. per session 22 0 51 Group Visits to Library Attendance 203 0 30 # of Sessions 2 0 4 Aver. per session 102 0 8 5, Days Open Items Borrowed goal. nnawah) Average Daiy % Change Patrons Reghtersd Avenge Daiy % Change Information Queatlons Average Daiy % Change Library Vhkon Average Daiy % Change ChMdnn's Prognms A of Sessions Aver. Per sessbn •~ Change Ibms ClassMad % Change Volunteer Hours % Change TECHNOLOGY CENTER SERVICES Compubr Usa Sessbns °h Change Technology Questions °h Change ProgramslChssas Athndanes aK of Seasons Aver. per asssbn ADULT SERVICES Information Queatlons Avenge Daly Change PrognmslChsses Attendance aK of Sessions Aver. per sesabn Teen Programs Nor Sessions Aver. per session 7ourslGroup VhNs Attendance aK of Sessbna Aver. per session CHILDRENS SERVICES Information Questbns Average Daiy % Change Bouncing Babies 0 0( Sessions Aver. Per session Toddler Time Aug-11 Aug-1 D Sep-11 Sep-' 31 31 28 50,660 51,073 49,714 51,1 1,634 1,648 1,776 1,P -1 % -3% 641 996 925 P 27 32 33 -16% 13% 6,900 7,005 6,700 6,7 223 226 239 2 -1% -1% 25,491 29,263 23,978 26,7 822 944 856 5 -13% -10% 572 623 949 8 21 19 31 27 33 31 -8% 14% 1,346 1,207 1,102 1,C 12% 1 115 123 125 -7% 32% 5,706 5,410 5,135 5,2 5% -2% 1,780 1,667 1,551 1,4 7% 7% 94 71 55 5 5 4 19 14 14 2,586 2,565 2,457 2,2 83 83 BS 1% 10% 13 15 17 2 2 2 7 8 9 0 0 7 0 0 1 0 0 7 0 0 0 0 0 0 0 0 0 2,534 2,773 2,692 3,C 89 89 96 1 -9% -13% 104 99 168 1 3 3 5 35 33 34 92 120 116 2 # of Sessons 3 3 5 Aver. Per session 31 40 23 Preschool Storytime attendance 180 157 170 # of Sessions 8 6 8 Aver. per session 23 26 21 Atterschool Storytlme Attendance 50 71 146 # of Sessions 3 3 5 Aver. per session 17 24 29 Family Storytlme Attendance 146 176 146 # of Sessions 4 4 4 Aver. per session 37 44 37 Special Events Propnm Attendance 0 0 203 # of Sessions 0 D 4 Aver. per session 0 51 Group Vlslts to Llbnry Attendance 0 0 27 # of Sessions 0 0 3 Aver. per session 0 9 Days Open Items Borrowed Average Daily % Change Patrons Registered Average Daily % Change Information Questions Average Daiy °~ Change Library Visitors Average Daily % Change Chlldron's Programs * of Sessions Aver. Per session % Change Items Classified % Change Volunteer Hours °k Change TECHNOLOGY CENTER SERVICES Computer Use Sessions °~ Change Technology Questions °~ Change Progroms/Classes Attendance ~ of Sessions Aver. per session ADULT SERVICES Information Questions Average Daily °~ Change Progroms/Clssses Attendance #~ of Sessions Aver. per session Teen Programs ~ of Sessions Aver. per session Aug-11 Aug-10 Sep-11 Se 27 26 25 49,637 50,642 45,688 4 1,838 1,948 1,828 ' -2% -8% 709 755 563 26 29 23 ~% -14% 8,908 9,131 7,467 330 351 299 -2% -12% 31,185 26,436 29,050 2 1,155 1,017 1,162 18% 0% 1,708 1,650 1,496 48 46 49 36 36 31 4% -34% 834 1,021 949 -18% -3% 36 47 35 -23% -49% 3,604 3,616 3,307 0% -7% 3,163 3,361 2,746 $% 3% 138 132 99 6 5 5 23 26 20 3, 559 3, 558 3, 362 132 137 134 0% -12% 20 39 17 2 3 2 10 13 9 8 19 19 1 1 2 8 19 10 Tours/Group Visits Attendance 0 0 0 # of Sessions 0 0 0 Aver. per session 0 0 0 CHILDRENS SERVICES Information Questions 2,186 2,212 1,359 Average Daiy 81 85 54 Change -1 % -32% Bouncing Babied 247 248 178 # of Sessions 8 8 6 Aver. Per session 31 31 30 Toddler Time 99 125 141 # of Sessions 3 3 5 Aver. Per session 33 42 28 Preschool Storytime Attendance 135 240 119 # of Sessions 8 8 8 Aver. per session 17 30 15 Afterschool Storytime Attendance 95 38 110 # of Sessions 4 3 4 Aver. per session 24 13 28 Famly Storytime Attendance 1,110 999 948 # of Sessions 24 24 26 Aver. per session 46 42 36 Special Events Program Attendance 22 0 0 # of Sessions 1 0 0 Aver. per session 22 0 0 Group Visks to Library Attendance 203 0 3 # of Sessions 2 0 1 Aver. per session 102 0 3 1 Aug-11 Aug-10 Sep-11 Sep BOOKMOBILE kerns Borrowed (Incl. renewals) 1,620 1,552 4,691 % Change 4% -22% Patrons Registered 45 0 75 ADULT LITERACY SERVICES Tutor Teams Matched 53 44 53 % Change 20% 20% Learners waking 7 9 3 o,~ Change -22% -57% Families for Lkeracy Participants 4 7 4 Computer Lkeracy Participants 75 65 75 Storynke 0 15 0 Volunteer Hours 185 189 193 BACK 2 BASICS ARCHIBALD ~ of Students 0 0 45 e of Sessions 0 0 108 ~ of volunteer Hours 0 0 120 Special Program AtL 0 0 0 ~ of Sessions 0 0 0 Aver. Per session 0 0 0 BACK 2 BASICS BWNE ~ of Students 0 0 45 ~ of Sessions D 0 114 * of Volunteer Hours 0 0 129 Special Program Att D 0 0 #~ of Sessions 0 0 0 Aver. Per session D 0 0 SCHOOL i>: COMMUNITY OUTREACH 105 95 100 it of Visfts 1 3 1 VIRTUAL LIBRARY SERVICES Searches Retrievals Remote Access Tutor.Com Use Home Access In-Library Use Digkal Books Audio Downloads eBook Downloads Webslte Hlts HOMEBOUND SERVICES Patrons Served Materials Loaned V'~sflor Hours Volunteered 5 6,515 89,920 13,841 91 105,301 214,257 97,391 172 724 84,697 1,210 84 143 140 254 143 140 254 0 0 0 834 565 808 454 366 440 380 199 368 45,894 526,366 44,250 562 21 24 19 152 187 173 13 13.5 13 STAFF REPORT LIBRi1RY SERVICES DEPARTMENT Date: November 3, 2011 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2011/2012 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS RANCHO CUCAMONGA Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2011/2012" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2011/2012" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Res~pectful~ly _s~ub`/'m',,i-tt'~ed, oR bert Karatsu J Library Director Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Sep-11 01-Sep $659.51 $380.85 $0.00 $182.80 $62.00 02-Sep $440.53 $406.08 $0.00 $396.00 $62.00 03-Sep $480.63 $482.77 $0.00 $0.00 $137.00 04-Sep $0.00 $0.00 $0.00 $0.00 $0.00 05-Sep $0.00 $0.00 $0.00 $0.00 $0.00 06-Sep $761.92 $511.64 $0.00 $0.00 $212.00 07-Sep $896.97 $408.69 $0.00 $0.00 $125.00 08-Sep $636.05 $301.16 $0.00 $189.14 $100.00 09-Sep $486.46 $358.11 $0.00 $73.65 $74.00 10-Sep $583.42 $518.84 $0.00 $0.00 $50.00 11-Sep $248.70 $121.79 $25.00 $0.00 $0.00 12-Sep $995.91 $335.34 $0.00 $0.00 $124.00 13-Sep $733.22 $365.82 $0.00 $0.00 $99.00 14-Sep $912.67 $339.21 $0.00 $0.00 $37.00 15-Sep $565.19 $311.50 $22.50 $0.00 $37.00 16-Sep $472.22 $316.92 $0.00 $250.00 $0.00 17-Sep $667.96 $442.97 $0.00 $80.00 $284.00 18-Sep $181.44 $105.34 $0.00 $0.00 $0.00 19-Sep $723.31 $350.40 $0.00 $69.00 $200.00 20-Sep $639.92 $369.29 $2.00 $0.00 $161.00 21-Sep $631.54 $308.55 $0.00 $62.00 $99.00 22-Sep $577.79 $301.06 $3.00 $0.00 $0.00 23-Sep $307.09 $297.83 $0.00 $306.00 $50.00 24-Sep $0.00 $0.00 $0.00 $66.55 $249.00 25-Sep $210.86 $83.49 $12.00 $0.00 $0.00 26-Sep $862.57 $403.62 $3.00 $101.00 $62.00 27-Sep $536.83 $339.34 $3.00 $60.00 $162.00 28-Sep $685.56 $321.31 $16.50 $0.00 $50.00 29-Sep $594.49 $348.65 $0.00 $19.00 $74.00 30-Sep $697.81 $322.92 $1.60 $114.55 $75.00 TOTALS: $16,190.57 $9,153.49 $88.60 $1,969.69 $2,585.00 Sept 2010 TOTALS $ 15,252.63 $ 10,843.69 $ 75.75 $2,321.60 $2,611.00 ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Sep-11 01-Sep $223.43 $195.26 $0.00 $182.80 $0.00 02-Sep $198.20 $190.21 $0.00 $86.40 $0.00 03-Sep $252.83 $158.70 $0.00 $0.00 $0.00 04-Sep $0.00 $0.00 $0.00 $0.00 $0.00 05-Sep $0.00 $0.00 $0.00 $0.00 $0.00 06-Sep $458.65 $250.69 $0.00 $0.00 $0.00 07-Sep $426.95 $218.02 $0.00 $0.00 $0.00 08-Sep $353.60 $152.81 $0.00 $0.00 $0.00 09-Sep $299.83 $136.14 $0.00 $73.65 $0.00 10-Sep $402.64 $190.67 $0.00 $0.00 $0.00 11-Sep $248.70 $121.79 $25.00 $0.00 $0.00 12-Sep $465.55 $160.54 $0.00 $0.00 $0.00 13-Sep $365.82 $172.95 $0.00 $0.00 $0.00 14-Sep $500.79 $169.95 $0.00 $0.00 $0.00 15-Sep $335.99 $154.56 $7.50 $0.00 $37.00 16-Sep $179.00 $111.08 $0.00 $250.00 $0.00 17-Sep $396.26 $182.16 $0.00 $80.00 $0.00 18-Sep $181.44 $105.34 $0.00 $0.00 $0.00 19-Sep $353.68 $126.04 $0.00 $69.00 $0.00 20-Sep $352.93 $170.20 $0.00 $0.00 $0.00 21-Sep $276.28 $130.55 $0.00 $62.00 $0.00 22-Sep $252.04 $160.77 $0.00 $0.00 $0.00 23-Sep $136.70 $133.17 $0.00 $0.00 $0.00 24-Sep $239.70 $189.51 $0.00 $66.55 $0.00 25-Sep $210.86 $83.49 $12.00 $0.00 $0.00 26-Sep $601.20 $192.49 $3.00 $101.00 $0.00 27-Sep $281.10 $136.85 $3.00 $60.00 $0.00 28-Sep $476.02 $125.58 $16.50 $0.00 $0.00 29-Sep $342.85 $165.12 $0.00 $19.00 $0.00 30-Sep $400.37 $132.02 $1.60 $114.55 $0.00 TOTALS: $9,213.41 $4,416.66 $68.60 $1,164.95 $37.00 Sept 2010 TOTALS $ 7,861.05 $ 5,382.40 $ 75.75 $1,171.10 $0.00 BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Sep-11 01-Sep $436.08 $185.59 $0.00 $0.00 $62.00 02-Sep $242.33 $215.87 $0.00 $309.60 $62.00 03-Sep $227.80 $324.07 $0.00 $0.00 $137.00 04-Sep $0.00 $0.00 $0.00 $0.00 $0.00 05-Sep $0.00 $0.00 $0.00 $0.00 $0.00 06-Sep $303.27 $260.95 $0.00 $0.00 $212.00 07-Sep $470.02 $190.67 $0.00 $0.00 $125.00 08-Sep $282.45 $148.35 $0.00 $189.14 $100.00 09-Sep $186.63 $221.97 $0.00 $0.00 $74.00 10-Sep $180.78 $328.17 $0.00 $0.00 $50.00 11-Sep $0.00 $0.00 $0.00 $0.00 $0.00 12-Sep $530.36 $174.80 $0.00 $0.00 $124.00 13-Sep $367.40 $192.87 $0.00 $0.00 $99.00 14-Sep $411.88 $169.26 $0.00 $0.00 $37.00 15-Sep $229.20 $156.94 $15.00 $0.00 $0.00 16-Sep $293.22 $205.84 $0.00 $0.00 $0.00 17-Sep $271.70 $260.81 $0.00 $0.00 $284.00 18-Sep $0.00 $0.00 $0.00 $0.00 $0.00 19-Sep $369.63 $224.36 $0.00 $0.00 $200.00 20-Sep $286.99 $199.09 $2.00 $0.00 $161.00 21-Sep $355.26 $178.00 $0.00 $0.00 $99.00 22-Sep $325.75 $140.29 $3.00 $0.00 $0.00 23-Sep $170.39 $164.66 $0.00 $306.00 $50.00 24-Sep $222.40 $257.95 $0.00 $0.00 $249.00 25-Sep $0.00 $0.00 $0.00 $0.00 $0.00 26-Sep $261.37 $211.13 $0.00 $0.00 $62.00 27-Sep $255.73 $202.49 $0.00 $0.00 $162.00 28-Sep $209.54 $195.73 $0.00 $0.00 $50.00 29-Sep $251.64 $183.53 $0.00 $0.00 $74.00 30-Sep $297.44 $190.90 $0.00 $0.00 $75.00 TOTALS: $7,439.26 $5,184.29 $20.00 $804.74 $2,548.00 Sept 2010 TOTALS $ 7,865.56 $ 5,806.06 $0.00 $1,150.50 $2,611.00 Schedule B BALANCE SHEET Thru Sept 2011 FY 2011 /2012 Revenues Earned Projected Loss/Gain Fines & Fees $48,045 $43,750 $4,295 9.8% Media Rentals $30,991 $30,000 $991 3.3% Sales/Services Fees $357 $75 $282 376.0% Direct Loan $14,039 $1 $14,038 1403800.0% Passport Services $7,999 $9,375 ($1,376) -14.7% Private Contributions $25,000 $25,000 $0 0.0% Totals: $126,431 $108,201 $18,230 16.8% *Balance for Yearthrough Sept 2011 $18,230 Schedule .C CITY OF 13ANCH0 CUCAMONGA Fiscal Year: 2012 GL Budget to Actual with Encumbrances Report Date Oct 2011 Remaining Object 'Description Budt;el MTD Actua YTD Actua Encumbranc Balance Revenue Accounts Key: 1290000 -Library Fund 4101 Property Taxes-CY Secured 4102 Property Taxes-CY Unsecured 4103 Property Taxes-PY Sec & Unsec 4105 Property Taxes-Supplemental 4312 Library Fines and Fees 4401 Interest Earnings 4402 Unrealized Gain 4410 Media Rentals 4512 Library Card & Merchndse Sales 4515 Information Service Fees 4565 Passport Processing Fees 4567 Passport Photo Fees 4570 Sale of Printed Materials 4740 Grantlncome 4906 CLSA Direct Loan 4907 Private Contributions Library Total jor Org Key 1190000: 3,031,060. 00 0.00 0. 00 0.00 3,031,060. 00 100. 00 79,020. 00 0.00 0. 00 0.00 79,020. 00 100. 00 61,850. 00 0.00 0. 00 0.00 61,850. 00 100. 00 54,340. 00 0.00 0. 00 0.00 54,340. 00 100. 00 175,000. 00 0.00 33,827 .90 0.00 141,172. 10 80. 66 91,970. 00 0.00 9,625 .35 0.00 82,344. 65 89. 53 0. 00 0.00 -35,250 .97 0.00 35,250. 97 0. 00 120,000. 00 0.00 22,820 .82 0.00 97,179. 18 80. 98 0. 00 0.00 35 .00 0.00 -35. 00 0. 00 300. 00 0.00 281 .30 0.00 18. 70 6. 23 30,000. 00 0.00 4,347 .72 0.00 25,652. 28 85. 50 7,200. 00 0.00 1,260 .00 0.00 5,940. 00 82. 50 18,000. 00 0.00 3,449 .63 0.00 14,550. 37 80. 83 0. 00 6, 114.00 6,114 .00 0.00 -6, 114. 00 0. 00 0. 00 39,685.58 53,724 .79 0.00 -53,724. 79 0. 00 125,000. 00 25,000.00 25,000 .00 0.00 100,000. 00 80. 00 3,793,740. 00 70,799.58 125,235 .54 0.00 3,668,504. 46 96. 69 Key: 1291000 - CA Slate Library 4402 Unrealized Gain 0.00 0.00 -553.15 0.00 553.15 0.00 4740 Grant Income 0.00 0.00 22,357.53 0.00 -22,357.53 0.00 Total jorOrgKey129/000: 0.00 0.00 21,804.38 0.00 -21,804.38 0.00 Key: 1298000 -Calif Literacy Campaign Grant 4909 RC Library Foundation Support 15,000.00 0.00 0.00 0.00 15,000.00 100.00 8290 Transferln-Library Fund 83,000.00 20,922.50 41,845.00 0.00 41,155.00 49.58 Total jar Org Key /298000: 98,000.00 20,922.50 41,845.00 0.00 56,155.00 57.30 Total jor Revenue Accounts: 3,891,740.00 91,722.08 188,884.92 0.00 3,702,855.08 95.14 User: VGARCIA • Vivian Garcia Page: I Current Date: 10/27/201! Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 10:01:03 CITY OF RANCHO CUCAMONGA Fiscal Year: 2012 GL Budget to Actual with Encumbrances Report Date Oct 2011 Obleci Description Budget MTD Actua YTD Actua ncumbranc alance Remaining Expense Accounts Key: 1290601 -Library Fund 5000 Regular Salaries 295,790.00 23,032.57 77,567.88 0.00 218,222.12 73.77 5030 Fringe Benefits 132,820.00 0.00 132,833.29 0.00 -13.29 -0.01 5100 Travel and Meetings 6,000.00 0.00 74.50 0.00 5,925.50 98.75 5102 Training 2,000.00 0.00 27.43 0.00 1,972.57 98.62 5105 Mileage 1,000.00 461.54 1,931.63 0.00 -931.63 -93.16 5150 Office Supplies & Equipment 2,000.00 103.24 249.02 0.00 1,750.98 87.54 5160 Membership Dues 3,100.00 0.00 705.00 0.00 2,395.00 77.25 5200 Operations & Maintenance 7,000.00 18.02 1,283.85 0.00 5,716.15 81.65 5215 O & M/Computer Equipment 0.00 0.00 70.00 0.00 -70.00 0.00 5220 Cellular Technology 600.00 0.00 135.00 0.00 465.00 77.50 5300 Contract Services 82,518.19 26,793.90 29,363.04 2,155.14 51,000.01 61.80 5400 Telephone Utilities 12,000.00 466.90 3,146.53 0.00 8,853.47 73.77 5402 Water Utilities 3,600.00 844.95 1,756.52 0.00 1,843.48 51.20 5403 Electric Utilities 70,950.00 7,269.17 27,940.30 0.00 43,009.70 60.61 5501 Admin./General Overhead 189,000.00 47,250.00 94,500.00 0.00 94,500.00 50.00 5503 City Facilities Allocation 11,740.00 2,935.00 5,870.00 0.00 5,870.00 50.00 9298 Transfer Out-CA Literacy Cmpgn 83,690.00 20,922.50 41,845.00 0.00 41,845.00 50.00 Total for Org Key 129060/: 903,808.19 130,097.79 419,298.99 2,155.14 482,354.06 53.36 Key: 1290603 -After School Learning Prog 5000 Regular Salaries 32,570.00 2,433.08 8,778.85 0.00 23,791.15 73.04 5010 Par[ Time Salaries 30,000.00 0.00 2,512.96 0.00 27,487.04 91.62 5030 Fringe Benefits 15,910.00 0.00 15,911.59 0.00 -1.59 -0.00 5150 Office Supplies & Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00 5200 Operations & Maintenance 4,000.00 130.55 406.82 0.00 3,593.18 89.82 5300 Contract Services 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key 1290603: 85,480.00 2,563.63 27,610.22 0.00 57,869.78 67.69 Key: 1290604 -Bookmobile Services 5000 Regular Salaries 59,170.00 4,551.70 16,408.88 0.00 42,761.12 72.26 5010 Part Time Salaries 20,600.00 1,643.38 5,225.67 0.00 15,374.33 74.63 5030 Fringe Benefits 29,150.00 0.00 29,152.96 0.00 -2.96 -0.01 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies & Equipment 500.00 0.00 0.00 0.00 500.00 100.00 5200 Operations & Maintenance 4,000.00 0.00 498.10 0.00 3,501.90 87.54 5220 Cellular Technology 1,500.00 79:19 237.57 0.00 1,262.43 84.16 Total for Org Key 1290604: 115,020.00 6,274.27 51,523.18 0.00 63,496.82 55.20 Key: 1290605 - Librazy Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 0.00 0.00 1,200.00 100.00 5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key /290605: 1,700.00 0.00 0.00 0.00 1,700.00 100.00 Key: 1290606 -Archibald Library 5000 Regulaz Salaries 469,740.00 35,371.16 127,574.99 0.00 342,165.01 72.84 5010 Part TimeSalazies 318,130.00 22,047.25 80,024.29 0.00 238,105.71 74.84 5030 Fringe Benefits 239,770.00 0.00 239,793.98 0.00 -23.98 -0.01 5100 Travel and Meetings 2,000.00 0.00 48.21 0.00 1,951.79 97.58 5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00 5150 Office Supplies & Equipment 7,500.00 402.42 920.80 0.00 6,579.20 87.72 5152 Computer Software 1,000.00 0.00 0.00 0.00 1,000.00 100.00 5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00 User: VGARCIA • Vivian Garcia Page: 2 Cur rent Date: 10/27/2011 Report: GL_BA_MSTR_01_RC - GL: Budget to Actua l with Encumbrances - By Key/Object Current Time: 10: 01:03 CITY OF RANCHO CUCAMONGA Fiscal Year: 2012 GL Budget to Actual with Encumbrances Report Date Oct 2011 Remaining Obieci Description Budget MTD Actua YTD Actua Encumbranc Balance 5200 Operations & Maintenance 185,240.00 3,191.40 24,406.01 37,611.34 123,222.65 66.52 5300 Contract Services 94,202.65 5,213.80 27,429.68 38,089.62 28,683.35 30.44 Tota! for Org Key !290606: 1,318,232.65 66,226.03 500,197.96 75,700.96 742,333.73 56.31 Key: 1290607 -Paul A. Biane Library 5000 Regular Salaries 5010 Part Time Salaries 5030 Fringe Benefits 5100 Travel and Meetings 5105 Mileage 5150 Office Supplies & Equipment 5152 Computer Software 5160 Membership Dues 5200 Operations 8z Maintenance 5300 Contract Services Tota! for Org Key !290607: Key: 1290608 -Virtual Library 5000 Regular Salaries 5030 Fringe Benefits 5152 Computer Software 5300 Contract Services Tota! for Org Key 1290608: Key: 1291602 - CA STATE LIBRARY 5010 Part Time Salaries 5030 Fringe Benefits 5100 Travel and Meetings 5152 Computer Software 5200 Operations & Maintenance 5300 Contract Services Totaljor Org Key 1291602 546,370. 00 40,647.09 147,997. 20 0.00 398,372. 80 72. 91 344,920. 00 26,451.98 92,971. 77 0.00 251,948. 23 73. 04 279,210. 00 0.00 279,237. 92 0.00 -27. 92 -0. 01 4,000. 00 0.00 0. 00 0.00 4,000. 00 100. 00 300 .00 0.00 0. 00 0.00 300. 00 100. 00 10,000 .00 2,498.43 3,180. 12 0.00 6,819. 88 68. 19 3,000 .00 0.00 0. 00 0.00 3,000. 00 100. 00 730 .00 0.00 0. 00 0.00 730. 00 100. 00 228,240 .00 4,628.55 28,791. 01 39,467.11 159,981. 88 70. 09 88,813 .99 1,836.80 27,047. 18 17,343.00 44,423 .81 50. 01 1,505,583 .99 76,062.85 579,225. 20 56,810.11 869,548. 68 57. 75 28,300 .00 2,113.63 7,626. 22 0.00 20,673 .78 73 .05 13,300 .00 0.00 13,301. 33 0.00 -1. 33 -0. 01 2,000 .00 0.00 0. 00 0.00 2,000 .00 100 .00 4,000 .00 0.00 0. 00 0.00 4,000 .00 100 .00 47,600 .00 2,113.63 20,927. 55 0.00 26,672. 45 56. 03 12,730 .00 0.00 3,153. 87 0.00 9,576 .13 75 .22 250 .00 0.00 250. 07 0.00 -0 .07 -0 .02 8,000 .00 0.00 0. 00 0.00 8,000 .00 100 .00 1,294 .00 0.00 723. 68 0.00 570 .32 44 .07 18,000 .00 0.00 11,080. 62 0.00 6,919 .38 38 .44 62,542 .00 0.00 28,100. 00 3,836.00 30,606 .00 48 .93 102,816 .00 0.00 43,308. 24 3,836.00 55,671. 76 54. 14 Key: 1298601 -Calif Literacy Campaign Grant 5000 Regular Salaries 56,880.00 4,375.38 15,773.24 0.00 41,106.76 72.26 5010 Part Time Salaries 17,190.00 1,376.53 4,325.15 0.00 12,864.85 74.83 5030 Fringe Benefits 26,930.00 0.00 26,932.71 0.00 -2.71 -0.01 5100 Travel and Meetings 500.00 -350.00 0.00 0.00 500.00 100.00 5105 Mileage 300.00 0.00 -61.20 0.00 361.20 120.40 5150 Oftice Supplies & Equipment 1,000.00 0.00 0.00 0.00 1,000.00 100.00 5160 Membership Dues 140.00 0.00 0.00 0.00 140.00 100.00 5200 Operations & Maintenance 1,000.00 73.28 982.21 0.00 17.79 1.77 5300 Contract Services 1,374.00 12.00 762.00 23.00 589.00 42.86 Total for Org Key /29860/: 105,314.00 5,487.19 48,714.11 23.00 56,576.89 53.72 Total for ExpenseAccaunts: 4,185,554.83 288,825.39 1,690,805.45 138,525.21 2,356,224.17 56.29 User: VGARCIA -Vivian Garcia Page: 3 Current Date: 10/27/2011 Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: ] 0:01:03 STAFF REPORT LIBR~IRY SERVICES DEP~IRTMENT Date: November 3, 2011 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: REVISED ACCIDENT REPORTING FORM _ _ RANCHO CUCAMONOA That the Library Board of Trustees review revised accident reporting form and approve. BACKGROUND/ANALYSIS At the October 6, 2011 meeting of the Library Board of Trustees, there was a discussion of Library's accident reporting form. After discussion by the Board, staff has incorporated changes to form and have brought back to Board for approval. FISCAL IMPACT None ReQs peyctf~u ll~y~subm fitted, I~7-rrv" Robert Karatsu Library Director IF THIS INCIDENT/INJURY IS AN EMERGENCY, CALL 911 ,~ ,, ,_,. RANCHO CUCAMONGA LIBRARY SERVICES I.~~, ~~f ~,' Incident/Injury Reportin4 Form RANCHO CIJCAMONGA LI6RARY SERVICES Please fill out this form and fo_rw_ard a copy to Risk,Managementtyithin 24 hours'of the incident/injury.> ~` INFORMATION ON INJURED PA ~~mmm~..__.~. ~ A~~_.w~ ~__..___...~....~ `~~~~ ___ _.----- ___.Y~ _.. _~___ _ RTY ~ _.__ ,- ~ DATE of incident/injury: ~ TIME: I NAME of injured: I i Ii HOME ADDRESS: CITY: STATE: I ZIP: I ~ TELEPHONE NUMBER (specify home, work and/or cell): MALE ~ FEMALE ~ ~ AGE: __~ NAME OF ADULT accompanying child: 'RELATIONSHIP: l- _-._ LOCATION/ DECRIPTION/ACTION LOCATION where incident occurred: DESCRIBE injury: DESCRIBE what person was doing at time of incident/injury: IMMEDATE ACTION TAKEN: First aid care given (name of materials used; e.g. cold pack, bandages, antiseptic, etc...) j Was 911 called? YES U NO If YES, who called: I i NOTIFICATION/OUTCOME i Were parents or care givers notified? YES NO~ Unable to reac~ Time notified: j Where notified: HOME ~ WORK ~ OTHER (Specify) i Who was notified: MOTHER n FATHER n OTHER (Specify) PARENT/CARE GIVERS NAME: i_ Disposition of injured: SENT HOME SENT TO DOCTOR TO HOSPITAL STAYED AT LIBRARY Transportation. WALKED ~ PERSONAL VEHICLE ~ AMBULANCE ~ OTHER SIGNATURE AND FOLLOW-UP ~ ~~ I SIGNATURE of person filling out this reporting form Job title FOLLOW-UP INFORMATION: DATE: .TIME: ;OBTAINED BY: .. ... ......_ .. ,... ... _. .. .. _ ....... .... .._...... ... _._.._.. _. __. . ..... ... ....... ............ ... .. .. I..... .. _..._._.. _._ _.._.._...._ _._..._. .......... ....._.__... .._....... SUPERVISOR: ~ MANAGER: