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HomeMy WebLinkAbout2012/01/05 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, January 5, 2012, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. by President Hairston. Present were Members Amsler, Coberly and Temkin. Also present were: Rebecca Davies,Library Foundation Member,Robert Karatsu,Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator and Vivian Garcia, Administrative Secretary. ****** B. CONSENT CALENDAR B1. Approval of Minutes: November 3 and December 1, 2011. MOTION: Moved by Member Amsler to approve the minutes, seconded by Member Temkin. Motion carried 4-0-1 (with Haddon absent). ****** C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, updated the Members on Redevelopment Agency ruling by the California Supreme Court. Staff should have more information at the next meeting. Assistant Library Director Perera stated that the libraries were closed from December 24 to January 2. On January 3, the libraries had the busiest day in the history of the Rancho Cucamonga Public Library. There were over 3,300 people and over 10,000 items were checked out. There were 20 passports issued which resulted in over $500 in revenue for the day. b. Review of current statistics. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the November statistics with the Board. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Library Board Minutes January 5, 2012 Page 2 Robert Karatsu, Library Director,reviewed the budget with the Board. He stated that the Friends of the Library presented a check for $35,000 at their Holiday Breakfast. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, stated staff was promoting on-line registration for storytime. Renee Tobin, Principal Librarian, reviewed the Cookies and Carols program which was held in December with the Board. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood,Reference Services Coordinator,reviewed computer classes for the month of January with the Board. There is a Teen Program involving re-cycling t-shirts into tote bags being held at the Archibald Library this evening. Also,the mystery books at the Archibald Library had been moved to the southwest corner of the building. Michelle Perera,Assistant Library Director,presented a PowerPoint presentation on a virtual tour of the Archibald and the Biane Libraries. The virtual tour will be added to the website soon. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian,presented a PowerPoint presentation on the Lincoln Exhibit the Library had received as part of grant. Included in the grant were funds which were used to purchase copies of the book,"March,"by Geraldine Brooks. The books will be available at the bookclub meeting on January 19 as a community read. Cara Vera, Senior Librarian, stated that on February 10,Black History Night will be held at the Biane Library starting at 7 p.m. D. BOARD BUSINESS D 1. Accident Reporting Form. Discussion led by President Hairston. Form attached. President Hairston stated that staff had done an excellent job on the form. She suggested that on page 29 adding next to Telephone Number, E-mail. Member Amsler stated the form looks good. Library Board Minutes January 5, 2012 Page 3 MOTION: Moved by Member Amsler to accept the form with the addition suggested by President Hairston, seconded by Member Coberly. Motion carried 4-0-1 (with Haddon absent). D2. Presentation and Review of 2012 Library Calendar and Annual Report by Library Foundation. Discussion led by President Hairston,Michelle Perera,Assistant Library Director and Library Foundation Vice-President Teresa Akahoshi. Due to the absence of Member Akahoshi, Member Davies will be making the presentation. President Hairston introduced Library Foundation Member Rebecca Davies who presented on behalf of the Library Foundation. Library Foundation Member Davies thanked the Library Board of Trustees for their support at the MMM event in October, 2011. Library Foundation Member Davies reviewed the upcoming activities with the Members. Library Foundation Member Davies stated that the 2012 Calendar was"hot off the press."She stated that Library staff puts together the calendar and the calendar is paid for by funds from the Library Foundation. Approximately 8,000 of the 20,000 calendars will be distributed at presentations by the Members of the Library Foundation Board to preschoolers, kindergarteners, third graders, service groups, civic organizations and the Chamber of Commerce. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. RDA Update E2. Posting Policy E3. California Library Association Update Library Board Minutes January 5, 2012 Page 4 F. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn,seconded by Member Temkin. Motion carried 4- 0-1 (with Haddon absent). The meeting adjourned at 6:55 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: February 2, 2012 •