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Home My WebLink About2012/10/04 - Agenda Packet - Library Board of Trustees ta,ft t'a` vet ' LIBRARY BOARD OF TRUSTEES Ty v AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. October 4, 2012 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Councilmember Chuck Buquet, Councilmember Diane Williams, Councilmember *** Boardmembers Luella G. Hairston, Esq. President Jackie Amsler, President Pro Tem Robert Coberly, Member Scott Haddon, Member Janet Temkin, Member 1 DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on $tpt-. o& aot2, at ,R=30 Pm , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated St.t. 4', ?Oa to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on 9 -a&-,/). , at Rancho Cucamonga. City of Rancho Cucamonga By: �j,(JCd. �Qc+�tttr Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga SEW LIBRARY BOARD OF TRUSTEES AGENDA OCTOBER 4, 2012 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Amsler , Coberly , Haddon , Hairston and Temkin IB. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: September 6, 2012. 4 C. LIBRARY DIRECTOR'S STAFF REPORTS • I The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. b. Review of Library statistics. Oral report by Robert 9 Karatsu, Library Director. 2. Budget Report: Report presented by Robert Karatsu, Library 17 Director. 3. Children's Services: Oral update by Michelle Perera, Assistant Library Director. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Approval of additional closed days. Report by Robert Karatsu, 25 Library Director. Staff report attached. 2. Update on Library"Staff Innovation Fund" project. Presentation by Michelle Perera, Assistant Library Director and staff. 2 ra r>F 'aW LIBRARY BOARD OF TRUSTEES AGENDA LsJ OCTOBER 4, 2012 2 RANCHO CUCAMONGA 3. Financial workshop by the American Library Association. Oral report . by Michelle Perera, Assistant Library Director. 4. Board announcements. (Comments to be limited to 5 minutes per Board Member.) I . E IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. IF. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. G. ADJOURNMENT I I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, September 26, 2012, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 3 STAFF REPORT ��_ LIBRARY SERVICES DEPARTMENT _I. RANCHO Date: October 4, 2012 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular meeting of September 6, 2012. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, i1C-)4 l2.itA Robert Karatsu Library Director 4 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, September 6,2012,in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m.by President Hairston. Present were Members Amster, Coberly, Hairston and Temkin. Also present were: Michelle Perera, Assistant Library Director, Renee Tobin,Principal Librarian, Karye Hood, Reference Services Coordinator, Cara Vera, Senior Librarian, Barb Tuckerman, Circulation Supervisor, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. ****** B. CONSENT CALENDAR B 1. Approval of Minutes: July 5 and August 2, 2012. MOTION: Moved by Member Amsler to approve the minutes, seconded by Member Temkin. Motion carried 4-0-1 (with Haddon absent). ****** C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Michelle Perera,Assistant Library Director. Assistant Library Director Perera, stated that Robert Karatsu is on vacation and will return next week. Assistant Library Director Perera,reviewed the flyer presented to the Board regarding the West End Job Fair which will be held on Wednesday, September 12 from 9 a.m.to 2 p.m. Library staff will be at the event. She also reviewed a flyer regarding the City Council meeting on October 15 which will be held at the Cultural Center. City departments will be involved with the "Tech in Action" Workshop. Assistant Library Director Perera presented an oral report to the Board on the Library receiving two Awards from CLA 5 Library Board Minutes September 6, 2012 Page 2 Michelle Perera,Assistant Library Director,stated that staff had completed the SIF grant cycle at the end of August. Staff will be presenting their individual grants to the Board in the next meeting. b. Review of Library statistics. Oral report by Michelle Perera, Assistant Library Director. Assistant Library Director Perera reviewed the Library statistics with the Members. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Assistant Library Director Perera reviewed the budget with the Board. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin,Principal Librarian, stated that 4,400 had signed up for the Summer Reading Program 2012. Over 800 had attended the Block Party on August 9th,2012. The event was held during one of the hottest weeks of the year—triple digits. Thank you to all of the staff that helped with the event. Principal Librarian Tobin stated that two of the Children's Librarians, Margaret Hatanaka and Angelica Trummell will be attending the Eureka Leadership Institute Training at the end of the month. Library Director Robert Karatsu will also be attending Eureka as a mentor. Principal Librarian Tobin stated that the Reading Enrichment program will start next week at both libraries. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated Passports were being issued at the Archibald Library starting in August. A total of forty-four passport applications were processed. Reference Services Coordinator Hood reviewed the Teen Events and Public Computer Classes being offered at the Archibald Library with the Members. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, stated that 275 Teens had signed up and participated in the Summer Reading Program. This was the second year Summer Reading Program was offered to Adults. The number of participants had doubled from last year to 400 Adults this summer. The programs that were offered during the summer were free to everyone. 6 Library Board Minutes September 6, 2012 Page 3 Senior Librarian Vera stated on Hispanic Heritage Cultural Arts Night will be on Friday, September 28 starting at 7 p.m. Tickets are available this evening. D. BOARD BUSINESS D 1. Update on Library Collection Agency. Discussion led by Michelle Perera, Assistant Library Director and Barbara Tuckerman, Circulation Supervisor. Michelle Perera, Assistant Library Director, introduced Barb Tuckerman, Circulation Supervisor. Barb Tuckerman, Circulation Supervisor, presented a PowerPoint Presentation on the Library Collection Agency and the results. President Hairston stated that there has been excellent recovery with the Collection Agency. D2. Upcoming California Library Association conference. Oral report by Michelle Perera, Assistant Library Director. Michelle Perera,Assistant Library Director,stated that the CLA conference will be held November 2 —4, 2012 in San Jose. A printout of the programs and the pre-conference has been left for you to review. Please let Michelle Perera know if you are interested in attending. There are sufficient funds for two attendees. President Hairston and Member Amster were interested in attending. D3. Possible financial workshop by the America Library Association. Oral report by Michelle Perera, Assistant Library Director. After discussion, staff and Members of the Board will attend at the conference and review the workshop. ****** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Financial Workshop from ALA E2. SIF Funds Update ****** 7 Library Board Minutes September 6, 2012 Page 4 F. PUBLIC COMMUNICATIONS There were none. G ADJOURNMENT MOTION: Moved by Member Coberly to adjourn, seconded by Member Amster. Motion carried 4- 0-1 (with Haddon absent). The meeting adjourned at 6:50 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 8 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: October 4, 2012 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for August. FISCAL IMPACT • None. Respectfully submitted, Robert Karatsu Library Director 9 COMBINED STATISTICS Jul-12 Jul-11 Aug-12 Aug-11 FY 2012/13 FY 2011/12 Days Open 55 54 58 58 113 112 Items Borrowed(AR,BL,BKM) 100,059 103,699 97,619 101,917 197,678 205,616 Average Daily 1,819 1,920 1,683 1,757 1,749 1,836 %Change -4% -4% -4% Patrons Registered(AR,BL,BKM) 1,035 1,104 1,497 1,595 2,532 2,699 Average Daily 19 20 26 28 22 24 %Change -6% -6% -6% Information Questions 13,483 14,051 15,087 15,808 28,570 29,859 Average Daily 245 260 260 273 253 267 • Change -4% -5% -4% Library Visitors 51,781 56,125 57,776 56,676 109,557 112,801 Average Daily 941 1,039 996 977 970 1,007 %Change -8% 2% -3% Children's Programs 3,163 4,393 2,821 2,280 5,984 6.673 #of Sessions 70 61 67 69 137 130 Aver.Per session 45 72 42 33 44 51 %Change -28% 24% -10% Items Classified 2,454 4,462 2,017 2,180 4,471 6.642 %Change -45% -7% -33% Volunteer Hours 1,329 1,718 378 336 1,706 2,053 %Change -23% 13% -17% TECHNOLOGY CENTER SERVICES Computer Use Sessions 7,019 7,375 8,427 9,310 15,446 16,685 • Change -5% -9% -7% Technology Questions 3,111 4,250 3,820 4,943 6,931 9,193 • Change -27% -23% -25% Programs/Classes Attendance 127 203 160 232 287 435 #of Sessions 8 9 10 11 18 20 Aver.per session 16 23 16 21 16 22 I ADULT SERVICES Information Questions 5,242 5,312 5,912 6,145 11,154 11,457 Average Daily 95 98 102 106 99 102 %Change -1% -4% -3% Programs/Classes Attendance 64 43 34 33 98 76 #of Sessions 7 5 4 4 11 9 Aver. per session 9 9 9 8 9 8 Teen Programs 109 127 17 8 126 135 #of Sessions 7 7 1 1 8 8 Aver.per session 16 18 17 8 16 17 Tours/Group Visits Attendance 12 0 20 0 32 0 10 #of Sessions 1 0 1 0 2 0 Aver.per session 12 20 #DIV/0! 16 CHILDRENS SERVICES Information Questions 5,130 4,489 5,355 4,720 10,485 9,209 Average Daily 93 83 92 81 93 82 %Change 14% 13% 14% Bouncing Babies! 269 225 298 351 567 576 #of Sessions 9 7 9 11 18 18 Aver.Per session 30 32 33 32 32 32 Toddler Time 164 203 204 191 368 394 #of Sessions 6 7 6 6 12 13 Aver.Per session 27 29 34 32 31 30 Preschool Storytime Attendance 248 281 282 315 530 596 #of Sessions 12 12 12 16 24 28 Aver.per session 21 23 24 20 22 21 Afterschool Storytime Attendance 0 0 155 145 155 145 #of Sessions 0 0 6 7 6 7 Aver.per session 26 21 Family Storytime Attendance 726 1,176 888 1,256 1,614 2,432 #of Sessions 31 28 26 28 57 56 Aver. per session 23 42 34 45 28 43 Special Events Program Attendance 1,756 2,508 994 22 2,750 2,530 #of Sessions 12 7 8 1 20 8 Aver.per session 146 358 124 0 138 316 Group Visits to Library Attendance 0 0 188 203 188 203 #of Sessions 0 0 3 2 3 2 Aver. per session 63 0 11 ARCHIBALD Jul-12 Jul-11 Aug-12 Aug-11 FY 2012113 FY 2011/12 Days Open 30 29 31 31 61 60 Items Borrowed(incl.renewals) 46,273 49,415 48,088 50,660 94.361 100.075 Average Daily 1,542 1,704 1,551 1,634 1,547 1,668 %Change -6% -5% -6% Patrons Registered 501 496 620 841 1,121 1,337 Average Daily 17 17 20 27 18 22 %Change 1% -26% -16% Information Questions 6,165 5,837 7,293 6,900 13,458 12,737 Average Daily 206 201 235 223 221 212 %Change 6% 6% 6% Library Visitors 25,917 25,289 29,103 25,491 55.020 50,780 Average Daily 864 872 939 822 902 846 %Change 2% 14% 8% Children's Programs 956 1,053 618 572 1.574 1.625 #of Sessions 20 19 22 21 42 40 Aver.Per session 48 55 28 27 37 41 %Change -9% 8% 5% Items Classified 1,705 2,867 1,309 1,346 3.014 4,213 %Change -41% -3% -28% Volunteer Hours 518 435 95 115 613 550 %Change 19% -17% 11% TECHNOLOGY CENTER SERVICES Computer Use Sessions 4,227 4,342 5,152 5,706 9,379 10,048 %Change -3% -10% -7% Technology Questions 1,524 1,252 1,787 1,780 3.311 3,032 %Change 22% 0% 9% Programs/Classes Attendance 36 89 34 94 70 183 #of Sessions 4 4 4 5 8 9 Aver.per session 9 22 9 19 9 20 ADULT SERVICES Information Questions 2,253 2,256 2,550 2,586 4.803 4,842 Average Daily 75 78 82 83 79 81 %Change 0% -1% -1% Programs/Classes Attendance 18 9 16 13 34 22 #of Sessions 3 2 2 2 5 4 Aver.per session 6 5 8 7 7 6 Teen Programs 34 65 0 0 34 65 #of Sessions 3 4 0 0 3 4 Aver.per session 11 16 #DIV/0! 0 11 16 Tours/Group Visits Attendance 0 0 20 0 20 0 #of Sessions 0 0 1 0 1 0 Aver.per session 0 20 0 0 0 I CHILDRENS SERVICES Information Questions 2,388 2,329 2,956 2,534 5.344 4.863 Average Daily 80 80 95 89 88 81 %Change 3% 17% 10% Bouncing Babies 81 98 109 104 190 202 #of Sessions 3 3 3 3 6 6 Aver.Per session 27 33 36 35 32 34 I Toddler Time 90 108 105 92 195 200 1 12 I #of Sessions 3 3 3 3 6 6 Aver.Per session 30 36 35 31 33 33 Preschool Storytime Attendance 131 150 143 180 274 330 #of Sessions 6 6 6 8 12 14 Aver.per session 22 25 24 23 23 24 Afterschool Storytime Attendance 0 0 70 50 70 50 #of Sessions 0 0 3 3 3 3 Aver.per session 0 17 Family Storytime Attendance 153 181 159 146 312 327 #of Sessions 4 4 4 4 8 8 Aver.per session 38 45 40 37 39 41 Special Events Program Attendance 501 516 32 0 533 516 #of Sessions 4 3 3 0 7 3 Aver.per session 125 172 11 0 76 172 Group Visits to Library Attendance 0 0 37 0 37 0 #of Sessions 0 0 1 0 1 0 Aver.per session 37 0 13 BIANE Jul-12 Jul-11 Aug-12 Aug-11 FY 2012113 FY 2011112 Days Open 25 25 27 27 52 52 Items Borrowed 49,123 52,087 47,280 49,637 96,403 101,724 Average Daily 1,965 2,083 1,751 1,838 1,854 1,956 %Change -6% -5% -5% Patrons Registered 527 603 612 709 1,139 1,312 Average Daily 21 24 23 26 22 25 %Change -13% -14% -13% Information Questions 7,318 8,214 7,794 8,908 15,112 17,122 Average Daily 293 329 289 330 291 329 %Change -11% -13% -12% Library Visitors 25,864 30,836 28,673 31,185 54,537 62,021 Average Daily 1,035 1,233 1,062 1,155 1,049 1,193 %Change -16% -8% -12% Children's Programs 2,207 3,340 2,203 1,708 4,410 5,048 #of Sessions 50 42 45 48 95 90 Aver.Per session 44 80 49 36 46 56 %Change -34% 29% -13% . items Classified 749 1,595 708 834 1,457 2,429 %Change -53% -15% -40% Volunteer Hours 576 1,030 155 36 731 1,066 %Change -44% 330% -31% TECHNOLOGY CENTER SERVICES Computer Use Sessions 2,792 3,033 3,275 3,604 6,067 6.637 %Change -8% -9% -9% Technology Questions 1,587 2,998 2,033 3,163 3,620 6,161 %Change -47% -36% -41% Programs/Classes Attendance 91 114 126 138 217 252 #of Sessions 4 5 6 6 10 11 Aver.per session 23 23 21 23 22 23 ADULT SERVICES Information Questions 2,989 3,056 3,362 3,559 6,351 6,615 Average Daily 120 122 125 132 122 127 %Change -2% -6% -4% Programs/Classes Attendance 46 34 18 20 64 54 #of Sessions 4 3 2 2 6 5 Aver.per session 12 11 9 10 11 11 Teen Programs 75 62 17 8 92 70 #of Sessions 4 3 1 1 5 4 Aver.per session 19 21 17 8 18 18 14 Tours/Group Visits Attendance 12 0 0 0 12 0 #of Sessions 1 0 0 0 1 0 Aver.per session 12 0 0 0 0 CHILDRENS SERVICES Information Questions 2,742 2,160 2,399 2,186 5,141 4,346 Average Daily 110 86 89 81 99 84 %Change 27% 10% 18% Bouncing Babies! 188 127 189 247 377 374 #of Sessions 6 4 6 8 12 12 Aver. Per session 31 32 32 31 31 31 Toddler Time 74 95 99 99 173 194 #of Sessions 3 4 3 3 6 7 Aver. Per session 25 24 33 33 29 28 Preschool Storytime Attendance 117 131 139 135 256 266 #of Sessions 6 6 6 8 12 14 Aver.per session 20 22 23 17 21 19 Afterschool Storytime Attendance 0 0 85 95 85 95 #of Sessions 0 0 3 4 3 4 Aver.per session 28 24 Family Storytime Attendance 573 995 729 1,110 1,302 2,105 #of Sessions 27 24 22 24 49 48 Aver.per session 21 41 33 46 27 44 Special Events Program Attendance 1,255 1,992 962 22 2,217 2,014 #of Sessions 8 4 5 1 13 5 Aver.per session 157 498 192 22 171 403 Group Visits to Library Attendance 0 0 151 203 151 203 #of Sessions 0 0 2 2 2 2 Aver.per session 0 0 76 102 76 102 15 SERVICES & OUTREACH Jul-12 Jul-11 Aug-12 Aug-11 FY 2012/13 FY 2011/12 BOOKMOBILE Items Borrowed(incl.renewals) 4,663 2,197 2,251 1,620 6,914 3,817 %Change 112% 39% 81% Patrons Registered 7 5 265 45 272 50 ADULT LITERACY SERVICES Tutor Teams Matched 52 54 57 53 109 107 %Change -4% 8% 2% Learners Waiting 4 2 4 7 8 9 %Change 100% -43% -11% Families for Literacy Participants 0 4 0 4 0 8 Computer Literacy Participants 77 72 77 75 154 147 Storynite 0 0 0 0 0 0 Volunteer Hours 235 253 128 185 363 438 BACK 2 BASICS ARCHIBALD #of Students 0 0 0 0 0 0 #of Sessions 0 0 0 0 0 0 #of Volunteer Hours 0 0 0 0 0 0 Special Program Att. 0 0 0 0 0 0 #of Sessions 0 0 0 0 0 0 Aver. Per session 0 0 0 0 0 BACK 2 BASICS BIANE #of Students 0 0 0 0 0 0 #of Sessions 0 0 0 0 0 0 #of Volunteer Hours 0 0 0 0 0 0 Special Program Att. 0 0 0 0 0 0 #of Sessions 0 0 0 0 0 0 Aver.Per session 0 0 0 0 0 SCHOOL&COMMUNITY OUTREACH 177 300 105 177 405 #of Visits 4 1 1 4 2 VIRTUAL LIBRARY SERVICES Searches 6,842 5,709 7,352 6,515 14,194 12,224 Retrievals 170,212 110,487 205,111 105,301 375,323 215,788 Remote Access 462 645 739 724 1,201 1,369 Tutor.Com Use 123 70 144 143 267 213 Home Access 123 70 144 143 267 213 In-Library Use 0 0 0 0 0 0 Digital Books 1,474 788 1,554 834 3,028 1,622 Audio Downloads 555 403 560 454 1,115 857 eBook Downloads 919 385 441 380 1,360 765 Website Hits 39,811 42,103 39,345 45,894 79,156 87,997 HOMEBOUND SERVICES Patrons Served 18 21 19 21 37 42 Materials Loaned 123 159 150 152 273 311 Visitor Hours Volunteered 7 12 17 13 24 25 16 • STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: October 4, 2012 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2012/2013 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2012/2013" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2012/2013" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. • Respectfully submitted, Robert Karatsu Library Director 17 Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Aug-12 01-Aug $565.74 $306.59 • $81.60 $5.00 $62.00 02-Aug $510.95 $332.12 $3.00 $66.25 $161.00 03-Aug $371.82 $283.59 $0.00 $311.00 $100.00 04-Aug $519.35 $303.37 $0.00 $6.00 $348.00 05-Aug $134.95 $97.29 $0.00 $0.00 $0.00 06-Aug $703.06 $316.70 $0.00 $39.00 $224.00 07-Aug $688.94 $326.13 $0.00 $0.00 $148.00 08-Aug $1,051.54 $355.56 $3.00 $41.00 $37.00 . 09-Aug $609.98 $299.46 $0.00 $0.00 $111.00 10-Aug $478.23 $299.58 $0.00 $265.65 $74.00 11-Aug $406.58 $346.37 $0.00 $190.00 $187.00 12-Aug $221.49 $89.24 $0.00 $0.00 $37.00 13-Aug $919.85 $401.32 $0.00 $0.00 $237.00 14-Aug $782.28 $304.97 $2.10 $108.00 $161.00 15-Aug $703.59 $267.03 $9.00 $0.00 $124.00 • 16-Aug $594.76 $298.76 $0.00 $266.20 $248.00 17-Aug $340.43 $323.81 $3.00 $145.00 $0.00 18-Aug $592.53 $358.25 $0.00 $6.00 $447.00 19-Aug $207.24 $111.32 $0.00 $0.00 $25.00 20-Aug $779.13 $303.88 $0.00 $51.00 $210.00 21-Aug $844.97 $365.47 $6.00 $152.35 $123.00 22-Aug $915.27 $293.75 $0.00 $0.00 $174.00 23-Aug $656.65 $283.59 $6.00 $0.00 • $176.00 • 24-Aug $444.07 $300.74 $0.00 $167.00 $86.00 25-Aug $548.12 $367.77 $0.00 $0.00 $224.00 26-Aug $203.44 $135.47 $3.00 $0.00 $50.00 27-Aug $1,034.73 $416.07 $0.00 $23.00 $236.00 28-Aug $822.51 $329.58 $15.00 $16.00 $188.00 29-Aug $626.37 $219.42 $13.50 $7.50 $186.00 30-Aug $508.50 $345.23 $0.00 $248.85 $25.00 31-Aug $471.21 $351.42 $3.00 $248.85 $136.00 TOTALS: $18,258.28 $9,133.85 $148.20 $2,363.65 $4,545.00 August 2011 TOTALS $ 18,120.51 $ 10,940.60 $ 129.00 $2,313.33 $3,348.00 18• ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Aug-12 01-Aug $224.41 $120.98 $64.60 $4.50 $0.00 02-Aug $252.94 $138.23 $3.00 $0.00 $37.00 03-Aug $148.61 $141.91 $0.00 $311.00 $0.00 04-Aug $216.00 $144.67 $0.00 $6.00 $75.00 05-Aug $134.95 $97.29 $0.00 $0.00 $0.00 06-Aug $408.59 $140.52 $0.00 $39.00 $0.00 07-Aug $411.34 $182.61 $0.00 $0.00 $74.00 08-Aug $700.58 $200.32 $0.00 $34.00 $0.00 09-Aug $268.94 $133.86 $0.00 $0.00 $74.00 10-Aug $141.80 $172.85 $0.00 $265.65 $0.00 11-Aug $148.68 $173.41 $0.00 $0.00 $50.00 12-Aug $221.49 $89.24 $0.00 $0.00 $37.00 13-Aug $460.25 $177.54 $0.00 $0.00 $0.00 14-Aug $391.84 $131.32 $2.10 $88.00 $25.00 15-Aug $420.39 $170.89 $9.00 $0.00 $37.00 16-Aug $320.59 $163.76 $0.00 $0.00 $136.00 17-Aug $114.99 $142.35 $3.00 $145.00 $0.00 . 18-Aug $273.74 $140.76 $0.00 $0.00 $175.00 19-Aug $207.24 $111.32 $0.00 $0.00 $25.00 20-Aug $331.91 $121.27 $0.00 $51.00 $74.00 21-Aug $381.19 $199.18 $6.00 $4.35 $49.00 22-Aug $553.44 $163.30 $0.00 $0.00 $37.00 23-Aug $235.05 $123.74 $3.00 $0.00 $102.00 24-Aug $164.79 $124.56 $0.00 $167.00 $12.00 25-Aug $224.37 $146.05 $0.00 $0.00 $99.00 26-Aug $203.44 $135.47 $3.00 $0.00 $50.00 27-Aug $466.90 $174.80 $0.00 $23.00 $50.00 28-Aug $340.77 $126.96 $0.00 $0.00 $0.00 29-Aug $282.23 $118.22 $13.50 $7.50 $161.00 30-Aug $273.00 $149.27 $0.00 $0.00 $25.00 31-Aug $175.99 $152.03 $0.00 $248.85 $0.00 TOTALS: $9,100.45 $4,508.68 $107.20 $1,394.85 $1,404.00 August 2012 TOTALS $ 9,490.45 $ 5,273.17 $ 123.00 $1,149.50 $0.00 • 19 BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES ' RENTALS SERV. COPY Aug-12 01-Aug $341.33 $185.61 $17.00 $0.50 $62.00 02-Aug $258.01 $193.89 $0.00 $66.25 $124.00 03-Aug $223.21 $141.68 $0.00 $0.00 $100.00 04-Aug $303.35 $158.70 $0.00 $0.00 $273.00 05-Aug $0.00 $0.00 $0.00 $0.00 $0.00 06-Aug $294.47 $176.18 $0.00 $0.00 $224.00 07-Aug $277.60 $143.52 $0.00 $0.00 $74.00 08-Aug $350.96 $155.24 $3.00 $7.00 $37.00 09-Aug $341.04 $165.60 $0.00 $0.00 $37.00 10-Aug $336.43 $126.73 $0.00 $0.00 $74.00 11-Aug $257.90 $172.96 $0.00 $190.00 $137.00 12-Aug $0.00 $0.00 $0.00 $0.00 $0.00 13-Aug $459.60 $223.78 $0.00 $0.00 $237.00 14-Aug $390.44 $173.65 $0.00 $20.00 $136.00 15-Aug $283.20 $96.14 $0.00 $0.00 $87.00 16-Aug $274.17 $135.00 $0.00 $266.20 $112.00 17-Aug $225.44 $181.46 $0.00 $0.00 $0.00 18-Aug $318.79 $217.49 $0.00 $6.00 $272.00 19-Aug $0.00 $0.00 $0.00 $0.00 $0.00 20-Aug $447.22 $182.61 $0.00 $0.00 $136.00 21-Aug $463.78 $166.29 $0.00 $148.00 $74.00 22-Aug $361.83 $130.45 $0.00 $0.00 $137.00 23-Aug $421.60 $159.85 $3.00 $0.00 $74.00 24-Aug $279.28 $176.18 $0.00 $0.00 $74.00 25-Aug $323.75 $221.72 $0.00 $0.00 $125.00 26-Aug $0.00 $0.00 $0.00 $0.00 $0.00 27-Aug $567.83 $241.27 $0.00 $0.00 $186.00 28-Aug $481.74 ' $202.62 $15.00 $16.00 $188.00 29-Aug $344.14 $101.20 $0.00 $0.00 $25.00 30-Aug • $235.50 $195.96 $0.00 $176.21 $0.00 31-Aug $295.22 $199.39 $3.00 $0.00 $136.00 TOTALS: $9,157.83 $4,625.17 $41.00 $896.16 $3,141.00 August 2011 TOTALS $ 8,630.06 $ 5,667.43 $ 6.00 $986.83 $3,348.00 20 Schedule B BALANCE SHEET Thru Aug 2012 FY 2012/2013 Revenues Earned Projected Loss/Gain Fines & Fees $34,006 $43,750 ($9,744) -22.3% Media Rentals $18,653 $30,000 ($11,347) -37.8% Sales/Services Fees $252 $250 $2 0.8% Passport Services $5,095 $12,500 ($7,405) -59.2% Private Contributions $0 $31,250 ($31,250) -100.0% Totals: $58,006 $117,750 ($59,744) -50.7% *Balance for Year through Aug 2012 ($59,744) 21 Schedule C CITY OF RANCHO CUCAMONGA Fiscal Year: 2013 GL Budget to Actual with Encumbrances Report Date Aug 2012 Remaining Object Description Budget MTh Actua YTD Actua Encumbrance Balance Revenue Accounts Key: 1290000-Library Fund 4101 Property Taxes-CY Secured 2,918,780.00 0.00 0.00 0.00 2,918,780.00 100.00 4102 Property Taxes-CY Unsecured 77,090.00 0.00 0.00 0.00 77,090.00 100.00 4103 Property Taxes-PY Sec&Unsec 58,890.00 0.00 0.00 0.00 58,890.00 100.00 4105 Property Taxes-Supplemental 53,970.00 0.00 0.00 0.00 53,970.00 100.00 4112 Property Taxes-Post RDA 133,810.00 0.00 0.00 0.00 133,810.00 100.00 4312 Library Fines and Fees 175,000.00 18,258.28 34,006.64 0.00 140,993.36 80.56 4401 Interest Earnings 67,290.00 0.00 0.00 0.00 67,290.00 100.00 4410 Media Rentals 120,000.00 9,133.85 18,653.15 0.00 101,346.85 84.45 4515 Information Service Fees 500.00 148.20 252.90 0.00 247.10 49.42 4565 Passport Processing Fees 60,000.00 3,705.00 5,917.00 0.00 54,083.00 90.13 4567 Passport Photo Fees 15,000.00 840.00 1,212.00 0.00 13,788.00 91.92 4570 Sale of Printed Materials 18,000.00 2,290.01 3,883.46 0.00 14,116.54 78.42 4901 Other Revenue 0.00 0.00 8.83 0.00 -8.83 0.00 4907 Private Contributions Library 130,000.00 0.00 0.00 0.00 130,000.00 100.00 4909 RC Library Foundation Support 10,000.00 0.00 0.00 0.00 10,000.00 100.00 Total for Org Key 1290000: 3,838,330.00 34,375.34 63,933.98 0.00 3,774,396.02 98.33 Key: 1291000-CA State Library 4740 Grant Income 7,250.00 0.00 7,250.00 0.00 0.00 0.00 Total for Org Key 1291000: 7,250.00 0.00 7,250.00 0.00 0.00 0.00 Total for Revenue Accounts: 3,845,580.00 34,375.34 71,183.98 0.00 3,774,396.02 98.14 • User:VGARCIA-Vivian Garcia Page: 1 Current Date: 09/25/2012 Report:GL_BA_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 10:27:34 22 CITY OF RANCHO CUCAMONGA Fiscal Year: 2013 GL Budget to Actual with Encumbrances Report Date Aug 2012 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance 04 Expense Accounts Key: 1290601 -Library Fund 5000 Regular Salaries 326,910.00 22,376.68 34,436.89 0.00 292,473.11 89.46 5010 Part Time Salaries 17,190.00 1,003.76 1,521.74 0.00 15,668.26 91.14 5030 Fringe Benefits 149,920.00 0.00 0.00 0.00 149,920.00 100.00 5100 Travel and Meetings 6,500.00 470.62 470.62 0.00 6,029.38 92.75 5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5105 Mileage 1,300.00 0.00 0.00 0.00 1,300.00 100.00 5150 Office Supplies&Equipment 3,000.00 573.68 573.68 0.00 2,426.32 80.87 5160 Membership Dues 3,240.00 0.00 305.00 0.00 2,935.00 90.58 5200 Operations&Maintenance 8,000.00 162.71 162.71 0.00 7,837.29 97.96 5220 Cellular Technology 600.00 60.00 120.00 0.00 480.00 80.00 5300 Contract Services 89,146.58 3,276.89 3,276.89 4,011.99 81,857.70 91.82 5400 Telephone Utilities 10,000.00 777.05 1,290.46 0.00 8,709.54 87.09 5402 Water Utilities 4,500.00 1,047.62 1,047.62 0.00 3,452.38 76.71 5403 Electric Utilities 70,050.00 7,692.67 7,692.67 0.00 62,357.33 89.01 5501 Admin./General Overhead 70,910.00 0.00 0.00 0.00 70,910.00 100.00 5605 Capital Outlay-Computer Equip 5,760.00 0.00 0.00 0.00 5,760.00 100.00 Total for Org Key 1290601: 769,026.58 37,441.68 50,898.28 4,011.99 714,116.31 92.85 Key: 1290603-After School Learning Prog 5000 Regular Salaries 32,570.00 2,463.14 3,779.87 0.00 28,790.13 88.39 5010 Part Time Salaries 10,000.00 668.13 1,421.66 0.00 8,578.34 85.78 5030 Fringe Benefits 16,750.00 0.00 0.00 0.00 16,750.00 100.00 5150 Office Supplies&Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00 5200 Operations&Maintenance 4,000.00 0.00 0.00 0.00 4,000.00 100.00 5300 Contract Services 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key 1290603: 66,320.00 3,131.27 5,201.53 0.00 61,118.47 92.15 Key: 1290604-Bookmobile Services 5000 Regular Salaries 59,170.00 4,551.60 6,986.71 0.00 52,183.29 88.19 5010 Part Time Salaries 20,600.00 1,649.07 2,369.03 0.00 18,230.97 88.49 5030 Fringe Benefits 30,780.00 0.00 0.00 0.00 30,780.00 100.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies&Equipment 500.00 0.00 0.00 0.00 500.00 100.00 5200 Operations&Maintenance 4,000.00 0.00 0.00 0.00 4,000.00 100.00 5220 Cellular Technology 1,010.00 79.76 79.76 0.00 930.24 92.10 Total for Org Key 1290604: 116,160.00 6,280.43 9,435.50 0.00 106,724.50 91.87 Key: 1290605-Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 0.00 0.00 1,200.00 100.00 5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key 1290605: 1,700.00 0.00 0.00 0.00 1,700.00 100.00 Key: 1290606-Archibald Library 5000 Regular Salaries 479,600.00 36,179.23 55,378.66 0.00 424,221.34 88.45 5010 Part Time Salaries 301,910.00 20,930.83 32,196.66 0.00 269,713.34 89.33 5030 Fringe Benefits 247,680.00 0.00 0.00 0.00 247,680.00 100.00 5100 Travel and Meetings 2,000.00 155.60 155.60 0.00 1,844.40 92.22 5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00 5150 Office Supplies&Equipment 7,500.00 612.68 1,196.77 0.00 6,303.23 84.04 5152 Computer Software 1,000.00 0.00 0.00 0.00 1,000.00 100.00 5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00 5200 Operations&Maintenance 187,740.00 7,624.77 32,233.71 45,739.20 109,767.09 58.46 User: VGARCIA-Vivian Garcia Page: 2 Current Date: 09/25/2012 Report:GL_BA_MSTR_0I_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 10:27:34 23 CITY OF RANCHO CUCAMONGA Fiscal Year: 2013 GL Budget to Actual with Encumbrances Report Date Aug 2012 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance 5300 Contract Services 106,456.19 3,262.59 5,990.54 39,847.24 60,618.41 56.94 Total for OrgKey 1290606: 1,334,536.19 68,765.70 127,151.94 85,586.44 1,121,797.81 84.05 Key: 1290607-Paul A.Biane Library 5000 Regular Salaries 559,710.00 42,221.82 64,655.22 0.00 495,054.78 88.44 5010 Part Time Salaries 328,700.00 23,903.56 36,096.05 0.00 292,603.95 89.01 5030 Fringe Benefits 289,140.00 0.00 0.00 0.00 289,140.00 100.00 5100 Travel and Meetings 4,000.00 155.60 155.60 0.00 3,844.40 96.11 5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00 5150 Office Supplies&Equipment 10,000.00 417.66 417.66 0.00 9,582.34 95.82 5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5160 Membership Dues 730.00 0.00 0.00 0.00 730.00 100.00 5200 Operations&Maintenance 230,740.00 7,852.71 31,037.31 45,794.34 153,908.35 66.70 5300 Contract Services 86,500.00 2,647.81 5,375.76 22,352.19 58,772.05 67.94 Total for OrgKey1290607: 1,512,820.00 77,199.16 137,737.60 68,146.53 1,306,935.87 86.39 Key: 1290608-Virtual Library 5000 Regular Salaries 28,300.00 2,139.62 3,283.40 0.00 25,016.60 88.39 5030 Fringe Benefits 13,300.00 0.00 0.00 0.00 13,300.00 100.00 5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5200 Operations&Maintenance 97,000.00 17,081.40 73,165.95 0.00 23,834.05 24.57 5300 Contract Services 4,000.00 0.00 0.00 0.00 4,000.00 100.00 Total for Org Key 1290608: 144,600.00 19,221.02 76,449.35 0.00 68,150.65 47.13 Key: 1291602 -CA STATE LIBRARY • 5010 Part Time Salaries 6,680.00 0.00 111.40 0.00 6,568.60 98.33 5030 Fringe Benefits 570.00 0.00 0.00 0.00 570.00 100.00 5100 Travel and Meetings 8,000.00 0.00 857.72 0.00 7,142.28 89.27 5200 Operations&Maintenance 6,590.00 0.00 0.00 0.00 6,590.00 100.00 5501 Admin./General Overhead 20.00 0.00 0.00 0.00 20.00 100.00 Total for Org Key 1291602: 21,860.00 0.00 969.12 0.00 20,890.88 95.56 Key: 1292602-STAFF INNOVATIN FD(CA ST LIB) 5010 Part Time Salaries 8,250.00 1,514.84 1,771.87 0.00 6,478.13 78.52 5030 Fringe Benefits 710.00 0.00 0.00 0.00 710.00 100.00 5100 Travel and Meetings 2,500.00 0.00 0.00 0.00 2,500.00 100.00 5200 Operations&Maintenance 3,000.00 707.11 707.11 0.00 2,292.89 76.42 5300 Contract Services 1,890.00 0.00 0.00 0.00 1,890.00 100.00 Total for Org Key 1292602: 16,350.00 2,221.95 2,478.98 0.00 13,871.02 84.83 Key: 1298601 -Calif Literacy Campaign Grant 5010 Part Time Salaries 0.00 0.00 53.67 0.00 -53.67 0.00 5300 Contract Services 11.03 0.00 0.00 11.03 0.00 0.00 Total for Org Key 1298601: 11.03 0.00 53.67 11.03 -53.67 -486.58 Total for Expense Accounts: 3,983,383.80 214,261.21 410,375.97 157,755.99 3,415,251.84 85.73 User:VGARCIA-Vivian Garcia Page: 3 Current Date: 09/25/2012 Report:GL_BA_MSTR_0I_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 10:27:34 24 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: October 4, 2012 CUCAMONGA To: President Hairston and the Rancho Cucamonga Public Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF ADDITIONAL CLOSED DAYS FOR LIBRARY • RECOMMENDATION That the Library Board of Trustees approves two additional closed days for the Library. BACKGROUND/ANALYSIS Staff is recommending two additional closed days: Monday, November 12, 2012 and Friday, May 24, 2013. Monday, November 12, 2012 is when Veterans Day will be officially observed (the Library is already closed on Sunday, November 11th) Staff requests being closed on Friday May 24, 2013 for an all-staff training day. It has been over two years since the last all-staff training day. A program has not yet been developed, but this date was chosen based on historic low usage (since it is leading into the Memorial Day weekend). FISCAL IMPACT There will be minimal fiscal impact. Additional cost for part-time staff to attend training day will be partially offset by part-time staff not working on November 12th. Respectfully submitted, Robert Karatsu Library Director 25