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HomeMy WebLinkAbout2012/10/04 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, October 4, 2012, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. by President Hairston. Present were Members Coberly and Haddon. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Cara Vera, Senior Librarian, Adam Tuckerman, Technology Librarian/Biane, Don Hilliard, Technology Librarian/Archibald,Angelica Trummell,Children's Librarian/Biane,Casey Marcarello, Reference Librarian,Carol Durkel,Office Specialist II and Vivian Garcia,Administrative Secretary. ****** B. CONSENT CALENDAR B I. Approval of Minutes: September 6, 2012. MOTION: Moved by President Hairston to approve the minutes, seconded by Member Coberly. Motion carried 3-0-2 (with Amsler and Temkin absent). Member Temkin arrived at 6:04 p.m. C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Library Director Karatsu stated the Ash Center at the Harvard University School of Government released their 2012 list of"bright ideas"—innovative government initiatives. The Play and Learn IslandsTM were included on the list, one of only two public libraries to be recognized. Assistant Library Director Perera stated that Library staff had submitted a grant regarding staff development to the IMLS in Washington, D.C. Results will be released in nine months. Library Director Karatsu, stated that Angelical Trummell and Margaret Hatanaka, Children's Librarians had attend the Eureka Institute for a week in September. They each will be awarded $5,000 in grant funds for a project for the Library. Staff members Cara Vera, Casey Marcarello and Karye Hood have all attended Eureka in the past. Library Board Minutes October 4, 2012 Page 2 Michelle Perera, Assistant Library Director, introduced Library staff, Don Hilliard, Casey Marcarello, Angelica Trummell and Adam Tuckerman to the Board. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the Library statistics with the Members. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Library Director Karatsu reviewed the budget with the Board. C3. Children's Services: Oral update by Michelle Perera, Assistant Library Director. Children's Services Librarian Angelica Trummell presented the oral report on Children's Services in place of Renee Tobin, Principal Librarian. Children's Librarian Trummell stated that the Big Truck Roundup will be held on Saturday,October 20, at 11 a.m. at the Archibald Library. She also stated there will be Play and Learn Workshops for children ages 1 to 3 year olds and their parents during November and December. Registration will be open on October 26. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Cara Vera, Senior Librarian,presented an oral report to the Board in the absence of Karye Hood. She stated there were forty applications for Passports processed at the Archibald Library during the month of September. Senior Librarian Vera stated that a Literacy Tutor Training will be held on Saturday, October 27, from 9 to 3 p.m. Former Literacy Coordinator Rosie Manela will be the instructor for the training. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, stated there were eight hundred attendees for the Hispanic Heritage Cultural Arts Night on Friday, September 28,which started at 7 p.m. She also stated that in January the Big Read will begin with the book, "Great Gatsby." There will be more information in the coming months. D. BOARD BUSINESS Dl. Approval of additional closed days. Report by Robert Karatsu,Library Director. Staff report attached. Library Board Minutes October 4, 2012 Page 3 Robert Karatsu, Library Director, reviewed the two additional closed days with the Members. MOTION: Moved by Member Coberly to approve two additional closed days presented by staff, seconded by President Hairston. Motion carried 4-0-1 (with Amsler absent). D2. Update on Library "Staff Innovation Fund" project. Presentation by Michelle Perera, Assistant Library Director and staff. Michelle Perera, Assistant Library Director, reviewed the background on the SIF Grant with the Board. Cara Vera, Senior Librarian, presented a PowerPoint Presentation on the eight workshops that Library staff attended to the Board. Angelica Trummell, Children's Librarian, presented a PowerPoint presentation on the children's grants from the Staff Innovation Fund with the Members. Don Hilliard, Technology Librarian/Archibald, presented a PowerPoint presentation on the grant, "eBook Explosion" to the Members. Reference Librarian Marcarello presented a PowerPoint presentation to the Members on the "Live and Learn" SIF Grant. Adam Tuckerman,Technology Librarian/Biane,concluded the PowerPoint presentation with the soft skills and evaluation of the SIF Grant with the Members. President Hairston stated,"Excellent Presentations."Each presentation was different and she thought that everyone did a great job. Member Coberly stated he is proud to be a part of this organization. Member Temkin stated, "Thank you." D3. Financial workshop by the America Library Association. Oral report by Michelle Perera, Assistant Library Director. Assistant Library Director Perera stated that President Hairston and Library staff will attend the Financial Workshop at CLA. The item will return with an update in the New Year. Library Board Minutes October 4, 2012 Page 4 D4. Board announcements. (Comments to be limited to 5 minutes per Board Member.) None were listed. ****** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E 1. Report on 2012 California Library Association Conference. F. PUBLIC COMMUNICATIONS There were none. ****** G ADJOURNMENT MOTION: Moved by Member Temkin to cancel the November meeting, seconded by President Hairston. Motion carried 4-0-1 (with Amsler absent). MOTION: Moved by Member Coberly to adjourn to December 6, seconded by President Hairston. Motion carried 4-0-1 (with Amsler absent). The meeting adjourned at 7:09 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: December 6, 2012