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2014/03/06 - Agenda Packet - Library Board of Trustees
ft tr. Itfrr 4.0 LIBRARY BOARD OF TRUSTEES M AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. March 6, 2014 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member *** Board Members Janet Temkin, President Robert Coberly, President Pro Tern Jackie Amster, Member Scott Haddon, Member Luella G. Hairston, Esq. Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamorp9a Public Library. Acting in that capacity on ca. a S, ao/4 , at 7 30 urn , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated t rri4 4 ao/`f to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on , at Rancho Cucamonga. City of Rancho Cucamonga By: Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga j`ti LIBRARY BOARD OF TRUSTEES AGENDA L MARCH 6, 2014 1 RANCHO CUCAMONGA A. CALL TO ORDER I 1. Roll Call: Amsler , Coberly , Haddon , Hairston and Temkin - I B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library • Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion.Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: February 6, 2014. 3 . D.. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. b. Review of Library statistics. Oral report by Robert 8 Karatsu, Library Director. 1 / 1 LIBRARY BOARD OF TRUSTEES AGENDA L5 _l MARCH 6, 2014 2 RANCHO CUCAMONGA 2. Budget Report: Report presented by Robert Karatsu, Library Director. 16 3. Children's Services: Oral update by Renee Tobin, Library Services Manager. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian E. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Staff Innovation Fund STEM project presentation. Presentation by staff. 2. Report on CPLA meeting. Presentation by Board members Amsler and Coberly. 3. Board announcements. (Comments to be limited to 5 minutes per Board Member.) I F..• IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. I :=t G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Tuesday, February 25, 2014, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT C- t LIBRARY SERVICES DEPARTMENT J RANCHO Date: March 6, 2014 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular meeting of February 6, 2014. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, r� -tt- - Robert Karatsu Library Director 3 • CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular scheduled meeting of the Library Board of Trustees was held on Thursday, February 6, 2014, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. by President Temkin. Present were Members Amsler, Coberly, Hairston and Temkin. Also present were: Robert Karatsu, Library Director, Michelle Perera,Assistant Library Director, Renee Tobin, Library Services Manager, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. B. PUBLIC COMMUNICATIONS There were none. ****** C. CONSENT CALENDAR Cl. Approval of Minutes: November 7 (Coberly abstained), December 5, 2013 and January 2, 2014. MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Amster. Motion carried 3-0-1-1 (with Haddon absent). ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director: Library Director Karatsu stated that staff was half way through the Statewide SIF project. He reviewed the different Library systems that were part of the training with the Members. Library Director Karatsu stated that Wednesday, February 26, at 11:30 at Central Park was the annual Mayor's Sate of the City Address. 4 Library Board Minutes February 6, 2014 Page 2 Robert Karatsu, Library Director, stated March l5` and 2"d is the 2014 Telethon. All library staff is in full Telethon mode. He suggested that the Library Board select Members to be on a Trivia Team. He also asked if any of Members might like to be interviewed for the Telethon on why they are on the Library Board of Trustees. Please send your availability to Robert or Michelle. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the Library statistics with the Members. D2. Budget Report: Report presented by Robert Karatsu, Library Director. Library Director Karatsu reviewed the budget with the Board. D3. Children's Services: Oral update by Renee Tobin, Library Services Manager. Renee Tobin, Library Services Manager, reviewed some of the coming programs with the Board which included Valentine's Day, Dr. Seuss in March and the Back to Basics program will start next week. D4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that in January, the Library held its first Social Media computer class. The class was taught by the new Library Technician Andrew Williams. Reference Services Coordinator Hood stated that Passport Services have been very busy. One of the Saturdays in January, a total of$957 was earned in revenue. Karye Hood, Reference Services Coordinator, stated that she had been working on the Trivia Challenge. The Trivia will be held on Saturday, March l5` starting at 5 p.m. David Allen will be reading the Trivia Rules. He will also be one of the judges. D5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, stated that Passport agents' had been re-certified and that everyone had passed. She stated that in the month of January, a total of$12,000 was earned in revenue from Passports. Senior Librarian Vera stated that tickets had been left for the Members for the Black History Cultural Arts Night which will be held on Friday, February 7, at the Biane Library from 7 to 9 p.m. ****** 5 Library Board Minutes February 6,2014 Page 3 E. BOARD BUSINESS El. Review of 2013 Strategic Services Plan update. Oral report by Michelle Perera, Assistant Library Director and staff. (Discussion to be conducted in DeAnza Room.) The Library Board meeting stopped at 6:28 p.m. The meeting re-convened in the DeAnza Room at 6:42 p.m. Library Director Karatsu reviewed the 2013 Strategic Service Plan Highlights with the Members. Assistant Library Director Pcrera reviewed the Biane Library rd Floor from the SSP with the Board. Member Coberly left at 6:50 p.m. Member Coberly returned at 6:52 p.m. Assistant Library Director Perera reviewed the current grants with the Members. She also reviewed the Technology Services and Virtual Library portion of the SSP with the Board. E2. Board announcements. (Comments to be limited to 5 minutes per Board Member.) Member Amster reminded the Members to watch and if available to help at Telethon 2014. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Fl. Presentation on STEM project F2. Telethon 2014 F3. Report on CPLA meeting ****** 6 Library Board Minutes February 6, 2014 Page 4 G. ADJOURNMENT MOTION: Moved by Member Amsler to adjourn, seconded by Member Coberly. Motion carried 4-0-1 (with Haddon absent). The meeting adjourned at 7:25 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: • 7 STAFF REPORT LIBRARY SERVICES DEPARTMENT „ L { RANCHO Date: March 6, 2014 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for December and January. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director • 8 COMBINED STATISTICS Dec-13 Dec-121 Jan-14 Jan-13 FY 2013114 FY 2012113 Days Open 39 41 54 54 366 367 Items Borrowed(AR,BL,BKM) 58,621 62,806 93,487 99,754 627,615 646,875 Average Daily 1,503 1,531 1,731 1,847 1,715 1,763 %Change -7% '. -6% -3% Patrons Registered(AR,BL,BKM) 495 462 1,004 890 7,216 7,674 Average Daily 13 11 19 16 20 21 %Change 7% 13% -6% Information Questions 8,992 8,93 12,177 14,048 87,327 95,013 Average Daily 231 21 226 260 239 259 %Change 1% -13% -8% Library Visitors 30,354 29,809 49,076 47,994 320,838 336,088 Average Daily 778 727' 909 889 877 916 %Change 2% 2% -5% Children's Programs 1,492 1,45 2,071 2,110 19,076 17,378 #of Sessions 40 42 70 65 469 471 Aver.Per session 37 3 30 32 41 37 %Change 2% -2% 10% Items Classified 1,551 1,0 2,176 2,068 13,951 12,597 %Change 48% 5% 11% Volunteer Hours 383 41 368 352 3,650 4,389 %Change -8% 5% -17% TECHNOLOGY CENTER SERVICES Computer Use Sessions 4,679 • 5. 4,184 6,555 42,505 49,889 %Change -2% -36% -15% Technology Questions 2,957 2,87; 1,550 4,218 22,988 27,255 %Change 3% -63% -16% Programs/Classes Attendance 45 39 171 152 1,001 899 #of Sessions 4 9 9 60 57 Aver.per session 11 14 19 17 17 16 ADULT SERVICES Information Questions 3,204 3,14. 5,888 5,249 34,940 35,934 Average Daily 82 7 109 97 95 98 %Change 2% . 12% -3% Programs/Classes Attendance 49 4 t 36 32 324 267 #of Sessions 5 4 4 32 32 Aver.per session 10 9 8 10 8 Teen Programs 12 I 17 7 159 202 #of Sessions 1 1 1 1 10 18 Aver.per session 12 17 7 16 11 Tours/Group Visits Attendance 0 20 0 34 32 9 #of Sessions 0 0' 1 0 2 2 Aver.per session 0 0 0 0 17 16 CHILDRENS SERVICES Information Questions 2,831 2,91 4,739 4,581 29,399 31,824 Average Daily 73 71 88 85 80 87 %Change -3% 3% -8% Bouncing Babies! 185 14; 336 320 2,308 2,078 #of Sessions 6 6. 10 10 69 67 Aver.Per session 31 25 34 32 33 31 Toddler Time 141 10.4 392 292 2,094 1,519 #of Sessions 6 '4 12 11 74 52 Aver.Per session 24 2. 33 27 28 29 Preschool Storytime Attendance 136 159 354 316 1,807 1.926 #of Sessions 6 8 12 12 73 92 Aver.per session 23 20 30 26 25 21 Afterschool Storytime Attendance 90 97 117 157 825 1,145 #of Sessions 3 8 8 41 42 Aver.per session 30 32 15 20 20 27 Family Storytime Attendance 343 37t, 872 675 6,866 5,842 #of Sessions 15 17 28 23 187 183 Aver.per session 23 2 31 29 37 32 9 Special Events Program Attendance 442 431' 0 350 4,979 4,657 #of Sessions 2 2 0 1 21 31 Aver.per session 221 216 #DIV/0! 350 237 150 Group Visits to Library Attendance 0 412 324 667 786 #of Sessions 0 1" 3 2 11 17 Aver.per session 0 0 0 0 61 46 10 ARCHIBALD Dec-13 Dec-12 Jan-14 _ Jan-13 FY 2013/14 FY 2012/13 Days Open 21 22 29 29 196 197 Items Borrowed(Incl.renewals) 29,122 30,823 46,408 50,107 305,633 317,926 Average Daily 1,387 1,401 1,600 1,728 1.559 1,614 %Change -6% -7% -4% Patrons Registered 229 264 437 471 2,984 3,825 Average Daily 11 12 15 16 15 19 %Change -13% -7% -22% Information Questions 3,935 3,972 6,888 6,365 42,665 43,074 Average Daily 187 181 238 219 218 219 %Change -1% 8% -1% Library Visitors 15,678 15,551 25,833 25,491 167,864 172,288 Average Daily 747 707 891 879 856 875 %Change 1% 1% -3% Children's Programs 410 386 678 680 5,227 5,094 #of Sessions 14 14 24 24 161 162 Aver.Per session 29 28 28 28 32 31 %Change 6% 0% -1% items Classified 872 565 1,105 1,122 8,188 7,602 %Change 54% -2% 8% Volunteer Hours 85 108 138 100 1,123 1,157 %Change -21% 38% -3% TECHNOLOGY CENTER SERVICES Computer Use Sessions 2,997 2,892 4,184 4,120 28,242 30,066 %Change 4% 2% -6% Technology Questions 1,008 930 1,550 1,419 10,406 10,443 %Change 8% 9% 0% Programs/Classes Attendance 3 12 62 43 389 260 #of Sessions 2 2 4 4 28 26 Aver.per session 12 6 16 11 14 10 ADULT SERVICES Information Questions 1,248 1,275 2,723 2,280 15,359 15,099 Average Daily 59 58 94 79 78 77 %Change -2% 19% 2% Programs/Classes Attendance 15 14 18 17 130 107 #of Sessions 2 2 2 2 15 15 Aver.per session 8 7 9 9 9 7 Teen Programs 0 7 0 0 75 60 #of Sessions 0 1 0 0 4 7 Aver.per session 0 7 #DIV/0! 0 19 9 Tours/Group Visits Attendance 0 0 0 0 0 20 #of Sessions 0 0 0 0 0 1 Aver.per session 0 0 #DIV/0! 0 0 0 CHILDRENS SERVICES Information Questions 1,679 1,767 2,615 2,666 16.900 17.532 Average Daily 80 80 90 92 86 89 %Change -5% -2% -4% Bouncing Babies 76 41 108 140 773 801 is of Sessions 2 2 4 4 25 25 Aver.Per session 38 21 27 35 31 32 Toddler Time 96 52 258 200 1,418 827 11 #of Sessions 4 2 8 8 50 29 Aver.Per session 24 26 32 25 28 29 Preschool Storytime Attendance 47 77 130 115 655 935 #of Sessions 2 4 4 4 25 44 Aver.per session 24 19 33 29 26 21 Afterschool Storytime Attendance 59 77 38 87 389 583 #of Sessions 2 2 4 4 21 22 Aver.per session 30 39 10 0 19 27 Family Storytime Attendance 90 139 144 138 1,013 1,089 #of Sessions 3 4 4 4 28 28 Aver.per session 30 35 36 35 36 39 Special Events Program Attendance 42 0 0 0 979 859 #of Sessions 1 0! 0 0 12 14 Aver.per session 42 0' #DIV/0! 82 61 Group Visits to Library Attendance 0 0 12 0 12 127 #of Sessions 0 0 1 0 1 6 Aver.per session 0 0 12 0 0 21 12 BIANE Dec-13 Dec-12 Jan-14 Jan-13 FY 2013/14 FY 2012113 Days Open 18 19 25 25 170 170 Items Borrowed 24,376 26,368 40,936 42,751 284,987 291,588 Average Daily 1,354 1,388 1,637 1,710 1,676 1,715 %Change -8% -4% -2% Patrons Registered 254 191 528 419 3,415 3,131 Average Daily 14 10 21 17 20 18 %Change 33% 26% 9% Information Questions 5,057 4,963 5,289 7,683 44,662 51,939 Average Daily 281 261 212 307 263 306 %Change 2% -31% -14% Library Visitors 14,676 14,258 23,243 22,503 152,974 163,800 Average Daily 815 750 930 900 900 964 %Change 3% 3% -7% Children's Programs 927 924 1,393 1,430 13,652 12,073 #of Sessions 24 26 46 41 304 305 Aver.Per session 39 36 30 35 45 40 %Change 0% -3% 13% Items Classified 679 480 1,071 946 5,763 4,995 %Change 41% 13% 15% Volunteer Hours 45 57 79 120 979 1,167 %Change -21% -34% -16% TECHNOLOGY CENTER SERVICES Computer Use Sessions 1,682 1,883 2,435 14,263 19,823 %Change -11% -100% -28% Technology Questions 1,949 1,948 2,799 12,582 16,812 %Change 0% -100% -25% Programs/Classes Attendance 22 27 109 109 612 639 #of Sessions 2 2 5 5 32 31 Aver.per session 11 14 22 22 19 21 ADULT SERVICES Information Questions 1,956 1,866 3,165 2,969 19,581 20,835 Average Daily 109 98 127 119 115 123 %Change 5% 7% -6% Programs/Classes Attendance 34 26 18 15 194 160 #of Sessions 3 3 2 2 17 17 Aver.per session 11 9 9 8 11 9 . Teen Programs 12 0 17 7 84 142 #of Sessions 1 0 1 1 6 11 Aver.per session 12 0 17 7 14 13 it 13 Tours/Group Visits Attendance 0 0 20 0 34 12 #of Sessions 0 0 1 0 2 1 Aver.per session 0 0 20 0 17 12 CHILDRENS SERVICES Information Questions 1,152 1,149 2,124 1,915 12,499 14,292 Average Daily 64 60 85 77 74 84 %Change 0% 11% -13% Bouncing Babies! 109 107 228 180 1,535 1,277 #of Sessions 4 4 6 6 44 42 Aver.Per session 27 27 38 30 35 30 Toddler Time 45 52 134 92 676 692 #of Sessions 2 2 4 3 24 23 Aver.Per session 23 26 34 31 28 30 Preschool Storytime Attendance 89 82 224 201 1,152 991 #of Sessions 4 4 8 8 48 48 Aver.per session 22 21 28 25 24 21 Afterschool Storytime Attendance 31 20 79 70 436 562 #of Sessions 1 1 4 4 20 20 Aver.per session 31 20 20 18 22 28 Family Storytime Attendance 253 232 728 537 5.853 4,753 #of Sessions 12 13 24 19 159 155 Aver.per session 21 18 30 28 37 31 Special Events Program Attendance 400 431 0 350 4,000 3,798 #of Sessions 1 2 0 1 9 17 Aver.per session 400 216 0 350 444 223 Group Visits to Library Attendance 0 15 400 324 655 659 #of Sessions 0 1 2 2 10 11 Aver.per session 0 15 200 162 66 60 I. 14 SERVICES & OUTREACH Dec-13 Dec-101 Jan-14 Jan-13 FY 2013/14 FY 2012/13 BOOKMOBILE Items Borrowed(incl.renewals) 5,123 5,6,x!:` 6,143 6,896 36,995 37,361 %Change • -9% ;c' -11% -1% Patrons Registered 121 39 0 817 718 ADULT LITERACY SERVICES Tutor Teams Matched 19 66 209 426 %Change -70% - -100% -51% Learners Waiting 11 5 41 26 %Change 120% -100% 58% Families for Literacy Participants 0 0 0 0 0 Computer Literacy Participants 80 110 552 Storynite 0 0 0 0 0 Volunteer Hours 164 1. 146 119 1.090 1,309 BACK 2 BASICS ARCHIBALD #of Students 34 0 0 139 148 #of Sessions 20 0 0 277 308 #of Volunteer Hours 58 1:1'; 0 0 379 342 Special Program Att. 75 f" 0 0 100 94 i #of Sessions 1 0 0 2 2 Aver.Per session 75 0 0 100 94 BACK 2 BASICS BIANE #of Students ,.. 0 0 148 168 #of Sessions 13 0 0 304 327 #of Volunteer Hours 27 0 0 433 324 Special Program Att. 80 0 0 97 117 #of Sessions 1 0 0 2 2 Aver.Per session 80 0 0 97 117 SCHOOL&COMMUNITY OUTREACH 103 272 90 4,807 5.274 #of Visits 3 5 1 20 11 VIRTUAL LIBRARY SERVICES Searches 7,092 10,2'i 13,100 9,581 87,079 83,312 Retrievals 58,830 98,1c 75,770 139,647 815.891 1,062,850 Remote Access 577 1,009 991 9,469 8,119 Tutor.Com Use 164 19 191 265 1,304 1,450 Home Access 164 192 191 265 1.304 1,450 In-Library Use 0 0 0 0 0 0 Digital Books 2,094 1,426 2,543 1,645 14.555 10,442 Audio Downloads 680 775 493 4,918 3,978 eBookDownloads "1,414 1,768 1,152 9,637 5,911 WebsiteHits 38,082 31,I- 52,192 42,450 341,077 272,940 HOMEBOUND SERVICES .Patrons Served • 16 16 19 120 135 Materials Loaned (: 83 107 183 875 1.109 Visitor Hours Volunteered 4 5 13 57 92 15 STAFF REPORT C LIBRARY SERVICES DEPARTMENT " RANCHO Date: March 6, 2014 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2013/2014 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2013/2014" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2013/2014" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director • • • 16 Schedule A • TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Jan-14 01-Jan $0.00 $0.00 $0.00 $0.00 $0.00 02-Jan $980.00 $573.40 $6.00 $298.00 $323.00 03-Jan $455.04 $349.30 $9.00 $29.00 $409.00 04-Jan $644.69 $321.70 $0.00 $0.00 $608.00 • 05-Jan $214.04 $45.58 $0.00 $0.00 $132.00 06-Jan $1,000.18 $252.33 $11.00 $26.00 $335.00 07-Jan $727.41 $249.76 $0.00 $105.15 $286.00 08-Jan $894.77 $218.82 $3.00 $0.00 $616.00 09-Jan $707.20 $272.71 $3.00 $10.20 $322.00 10-Jan $686.81 $234.72 $0.00 $225.00 $259.00 11-Jan $803.44 $305.74 $3.00 $0.00 $592.00 12-Jan $258.45 $111.09 $0.00 $33.00 $251.00 13-Jan $1,388.17 $245.60 $0.00 $15.00 $362.00 14-Jan $611.05 $199.08 $6.00 $22.00 $323.00 15-Jan $675.44 $221.79 $0.00 $375.00 $410.00 16-Jan $536.62 $269.75 $20.00 $536.60 $595.00 17-Jan $359.33 $293.31 $3.00 $191.00 $210.00 18-Jan $453.48 $315.98 • $3.00 $3.25 $559.00 19-Jan $170.14 $75.02 $3.00 $0.00 $186.00 20-Jan $0.00 $0.00 $0.00 $0.00 $0.00 21-Jan $497.03 $313.48 $3.00 $43.00 $494.00 22-Jan $600.33 $265.87 $0.00 $32.60 $533.00 23-Jan $562.18 $240.79 $0.00 $19.90 $298.00 24-Jan $481.35 $255.80 $0.00 $186.00 $198.00 25-Jan $943.70 $314.16 $3.60 $0.00 $957.00 26-Jan $166.44 $124.31 $0.00 $37.00 $261.00 27-Jan $582.06 $283.82 $0.00 $0.00 $819.00 28-Jan $676.23 $272.02 $0.00 $47.85 $473.00 29-Jan $600.85 $232.38 $0.00 $22.00 $326.00 30-Jan $653.17 $248.85 $0.00 $10.90 $714.00 31-Jan $577.30 $273.03 $0.00 $151.00 $185.00 TOTALS: $17,906.90 $7,380.19 $76.60 $2,419.45 $12,036.00 Jan. 2013 TOTALS $16,941.28 $8,569.34 $30.00 $1,889.35 $7,184.00 17 ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Jan-14 01-Jan $0.00 $0.00 $0.00 $0.00 $0.00 02-Jan $407.58 $322.48 $6.00 $0.00 $236.00 03-Jan $243.80 $167.14 $9.00 $29.00 $74.00 04-Jan $336.84 $162.71 $0.00 $0.00 $186.00 05-Jan $214.04 $45.58 $0.00 $0.00 $132.00 06-Jan $524.65 $119.67 $10.00 $26.00 $74.00 07-Jan $313.18 $95.38 $0.00 $50.00 $37.00 08-Jan $396.77 $130.59 $3.00 $0.00 $298.00 09-Jan $318.49 $179.42 $0.00 $10.00 $123.00 10-Jan $282.47 $110.19 $0.00 $225.00 $111.00 11-Jan $409.75 $174.98 $3.00 $0.00 $307.00 12-Jan $258.45 $111.09 $0.00 $33.00 $251.00 13-Jan . $419.59 $114.58 $0.00 $15.00 $150.00 14-Jan . $298.15 $99.09 $3.00 $22.00 $87.00 15-Jan $334.05 $102.34 $0.00 $0.00 $62.00 16-Jan $313.97 $122.73 $20.00 $80.00 $212.00 17-Jan $171.10 $149.10 $0.00 $191.00 $149.00 18-Jan $180.43 $132.85 $3.00 $0.00 $137.00 19-Jan $170.14 $75.02 $3.00 $0.00 $186.00 20-Jan $0.00 $0.00 $0.00 $0.00 $0.00 21-Jan • $256.84 $162.07 $3.00 $43.00 $197.00 22-Jan $367.59 $144.33 $0.00 $29.00 $335.00 23-Jan $327.43 $109.96 $0.00 $0.00 $273.00 24-Jan $260.09 $142.13 $0.00 $186.00 $87.00 25-Jan $287.06 $134.98 $3.60 $0.00 $470.00 26-Jan $166.44 $124.31 $0.00 $37.00 $261.00 27-Jan $268.54 $137.28 $0.00 $0.00 $584.00 28-Jan $272.35 $126.38 $0.00 $47.30 $198.00 29-Jan $309.21 $95.59 $0.00 $22.00 $120.00 30-Jan $314.49 $113.66 $0.00 $0.00 $341.00 31-Jan $243.40 $132.62 $0.00 $151.00 $50.00 TOTALS: $8,666.89 $3,838.25 $66.60 $1,196.30 $5,728.00 Jan. 2013 TOTALS $8,730.72 $4,414.49 $24.00 $1,163.95 $3,375.00 • 18 BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Jan-14 01-Jan $0.00 $0.00 $0.00 $0.00 $0.00 02-Jan $572.42 $250.92 $0.00 $298.00 $87.00 03-Jan $211.24 $182.16 $0.00 $0.00 $335.00 04-Jan $307.85 $158.99 $0.00 $0.00 $422.00 05-Jan $0.00 $0.00 $0.00 $0.00 $0.00 06-Jan $475.53 $132.66 $1.00 $0.00 $261.00 07-Jan $414.23 $154.38 $0.00 $55.15 $249.00 08-Jan $498.00 $88.23 $0.00 $0.00 $318.00 09-Jan $388.71 . $93.29 $3.00 $0.20 $199.00 10-Jan $404.34 $124.53 $0.00 $0.00 $148.00 11-Jan $393.69 $130.76 $0.00 $0.00 $285.00 12-Jan $0.00 $0.00 $0.00 $0.00 $0.00 13-Jan $968.58 $131.02 $0.00 $0.00 $212.00 14-Jan $312.90 $99.99 $3.00 $0.00 $236.00 15-Jan $341.39 $119.45 $0.00 $375.00 $348.00 16-Jan $222.65 $147.02 $0.00 $456.60 $383.00 17-Jan $188.23 $144.21 $3.00 $0.00 $61.00 18-Jan $273.05 $183.13. $0.00 $3.25 . $422.00 19-Jan $0.00 $0.00 $0.00 $0.00 $0.00 20-Jan $0.00 $0.00 $0.00 $0.00 $0.00 21-Jan $240.19 $151.41 $0.00 $0.00 $297.00 22-Jan $232.74 $121.54 $0.00 $3.60 $198.00 23-Jan $234.75 $130.83 $0.00 $19.90 $25.00 24-Jan $221.26 $113.67 $0.00 $0.00 $111.00 25-Jan $656.64 $179.18 $0.00 $0.00 $487.00 26-Jan $0.00 $0.00 $0.00 $0.00 $0.00 27-Jan $313.52 $146.54 $0.00 $0.00 $235.00 28-Jan $403.88 $145.64 $0.00 $0.55 $275.00 29-Jan $291.64 $136.79 $0.00 $0.00 $206.00 30-Jan $338.68 $135.19 $0.00 $10.90 $373.00 31-Jan $333.90 $140.41 $0.00 $0.00 $135.00 TOTALS: $9,240.01 $3,541.94 $10.00 $1,223.15 $6,308.00 Jan. 2013 TOTALS $8,210.56 $4,154.85 $6.00 $725.40 $3,809.00 19 Schedule B BALANCE SHEET Thru Jan 2014 FY 2013/2014 Revenues , Earned Projected Loss/Gain Fines & Fees $105,834 $102,083 $3,751 3.7% Media Rentals $50,682 $58,333 ($7,651) -13.1% Sales/Services Fees $316 $292 $24 8.2% Passport Services $44,422 $32,666 $11,756 36.0% Private Contributions $75,000 $70,000 $5,000 7.1% Totals: $276,254 $263,374 $12,880 4.9% *Balance for Year through Jan 2014 $12,880 • 20 CITY OF RANCHO CUCAMONGA Schedule C Fiscal Year: 2014 GL Budget to Actual with Encumbrances Report Date Jan 2014 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance Revenue Accounts Key: 1290000-Library Fund 4101 Property Taxes-CY Secured 3,044,810.00 63,711.52 1,638,744.59 0.00 1,406,065.41 46.17 4102 Property Taxes-CY Unsecured 80,130.00 94.76 83,258.71 0.00 -3,128.71 -3.90 4103 Property Taxes-PY Sec&Unsec 63,020.00 3,416.88 31,455.00 0.00 31,565.00 50.08 4105 Property Taxes-Supplemental 43,260.00 -8,875.22 8,433.18 0.00 34,826.82 80.50 4112 Property Tax-Post RDA 140,340.00 0.00 0.00 0.00 140,340.00 100.00 4312 Library Fines and Fees 175,000.00 17,881.90 105,834.37 0.00 69,165.63 39.52 4401 Interest Earnings 58,380.00 0.00 14,363.39 0.00 44,016.61 75.39 4402 Unrealized Gain 0.00 0.00 37,563.17 0.00 -37,563.17 0.00 4410 Media Rentals 120,000.00 7,380.19 50,681.56 0.00 69,318.44 57.76 4512 Library Card& Merchndse Sales 0.00 0.00 0.50 0.00 -0.50 0.00 4515 Information Service Fees 500.00 62.60 316.70 0.00 183.30 36.66 4565 Passport Processing Fees 46,000.00 9,900.00 35,951.10 0.00 10,048.90 21.84 4567 Passport Photo Fees 10,000.00 2,136.00 8,471.00 0.00 1,529.00 15.29 4570 Sale of Printed Materials 20,000.00 2,307.35 14,154.41 0.00 • 5,845.59 29.22 4740 Grant Income 16,000.00 7,381.00 33,667.24 0.00 -17,667.24 -110.42 4907 Private Contributions Library 130,000.00 25,000.00 75,000.00 0.00 55,000.00 42.30 4909 RC Library Foundation Support 10,000.00 0.00 0.00 0.00 10,000.00 100.00 Total for Org Key 1290000: 3,957,440.00 130,396.98 2,137,894.92 0.00 1,819,545.08 45.97 Key: 1290603-Literacy Services 4740 Grant Income 0.00 0.00 -10,000.00 0.00 10,000.00 0.00 Total for Org Key 1290603: 0.00 0.00 -10,000.00 0.00 10,000.00 0.00 Key: 1291000-CA State Library 4402 Unrealized Gain 0.00 0.00 151.30 0.00 -151.30 0.00 4740 Grant Income 175,892.00 79,151.00 172,098.77 0.00 3,793.23 2.15 4909 RC Library Foundation Support 3,000.00 0.00 . 0.00 0.00 3,000.00 100.00 Total for Org Key 129/000: 178,892.00 79,151.00 172,250.07 0.00 6,641.93 3.71 Key: 1292000-Staff Innovatin Fd(Ca St Lib) 4401 Interest Eamings 0.00 0.00 420.42 0.00 -420.42 0.00 4402 Unrealized Gain 0.00 0.00 398.88 0.00 -398.88 0.00 4740 Grant Income 168,000.00 75,600.00 292,952.04 0.00 -124,952.04 -74.37 Total for Org Key 1292000: 168,000.00 75,600.00 293,771.34 0.00 -125,771.34 -74.86 Total for Revenue Accounts: 4,304,332.00 285,147.98 2,593,916.33 0.00 1,710,415.67 39.73 User:VGARCIA-Vivian Garcia Page: I Current Date: 0224/2014 Report:GL_BA_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 12:27:52 21 CITY OF RANCHO CUCAMONGA Fiscal Year: 2014 GL Budget to Actual with Encumbrances Report Date Jan 2014 Remaining Obiecl Description Budget MTD Aetna YTD Aetna Encumbrance Balance % Expense Accounts Key: 1290601 - Library Fund 5000 Regular Salaries 310,940.00 23,301.27 163,108.85 0.00 147,831.15 47.54 5030 Fringe Benefits 139,940.00 0.00 139,940.02 0.00 . -0.02 -0.00 5100 Travel and Meetings 11,000.00 482.12 2,651.97 0.00 8,348.03 75.89 5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5105 Mileage 1,300.00 153.68 316.41 0.00 983.59 75.66 5150 Office Supplies&Equipment 2,000.00 138.84 693.93 0.00 1,306.07 65.30 5152 Computer Software 7,000.00 0.00 0.00 0.00 7,000.00 100.00 5160 Membership Dues 3,650.00 0.00 2,235.00 0.00 1,415.00 38.76 5200 Operations&Maintenance 12,000.00 716.97 7,445.90 0.00 4,554.10 37.95 5215 0&M/Computer Equipment 0.00 0.00 30.00 0.00 -30.00 0.00 5220 Cellular Technology 600.00 60.00 210.00 0.00 390.00 65.00 5300 Contract Services 1 11,579.00 729.45 9,626.76 2,630.00 99,322.24 89.01 5400 Telephone Utilities 10,000.00 1,075.61 6,011.88 0.00 3,988.12 39.88 5402 • Water Utilities 4,500.00 . 636.33 2,777.71 0.00 1,722.29 38.27 5403 Electric Utilities 70,050.00 3,635.73 35,349.20 0.00 34,700.80 49.53 5501 Admin./General Overhead 70,910.00 0.00 70,910.00 0.00 0.00 0.00 5605 Capital Outlay-Computer Equip 17,774.95 • 0.00 12,733.20 5,041.75 0.00 0.00 5703 Capital Lease Payment 2,357.66 924.58 1,846.01 1,105.42 -593.77 -25.18 Total for Org Key 1290601: 777,601.61 31,854.58 455,886.84 8,777.17 312,937.60 40.24 Key: 1290603-Literacy Services 5000 Regular Salaries 88,860.00 3,546.48 19,929.65 0.00 68,930.35 77.57 5010 Part Time Salaries 55,890.00 895.49 7,810.91 0.00 48,079.09 86.02 5030 Fringe Benefits 49,790.00 0.00 48,490.02 0.00 1,299.98 2.61 5100 Travel and Meetings 500.00 0.00 29.12 0.00 470.88 94.17 5150 Office Supplies&Equipment 2,500.00 0.00 420.34 0.00 2,079.66 83.18 5160 Membership Dues 150.00 0.00 0.00 0.00 150.00 100.00 5200 Operations&Maintenance 5,000.00 0.00 395.49 0.00 4,604.51 92.09 5300 Contract Services 1,000.00 0.00 0.00 0.00 1,000.00 100.00 Total for Org Key 1290603: 203,690.00 4,441.97 77,075.53 0.00 126,614.47 62.16 Key: 1290604- Bookmobile Services 5000 Regular Salaries 59,170.00 4,551.60 31,861.20 0.00 27,308.80 46.15 5010 Part Time Salaries 25,000.00 1,294.93 11,187.64 0.00 13,812.36 55.24 5030 Fringe Benefits 31,380.00 0.00 31,379.99 0.00 0.01 0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies&Equipment 500.00 0.00 207.69 0.00 292.31 58.46 5200 Operations&Maintenance 4,000.00 531.93 1,999.47 2,000.00 0.53 0.01 5220 Cellular Technology 1,010.00 74.73 448.42 0.00 561.58 55.60 5300 Contract Services 15,000.00 0.00 0.00 0.00 15,000.00 100.00 Total for Org Key 1290604: 136,160.00 6,453.19 77,084.41 2,000.00 57,075.59 41.91 Key: 1290605 - Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 0.00 0.00 1,200.00 100.00 5160 Membership Dues 500.00 23.00 23-00 0.00 477.00 95.40 Total for Org Key 1290605: 1,700.00 23.00 23.00 0.00 1,677.00 98.64 Key: 1290606-Archibald Library 5000 Regular Salaries 487,190.00 36,272.63 248,707.03 0.00 238,482.97 48.95 5010 Part Time Salaries 317,010.00 15,369.63 147,755.61 0.00 169,254.39 53.39 5030 Fringe Benefits 252,190.00 0.00 252,190.02 0.00 -0.02 -0.00 5100 Travel and Meetings 2,000.00 0.00 208.36 0.00 1,791.64 89.58 User:VGARCIA-Vivian Garcia Page: 2 Current Date: 02/24/2014 Report:GL BA_MSTR_OI_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 12:27:52 22 CITY OF RANCHO CUCAMONGA Fiscal Year: 2014 GL Budget to Actual with Encumbrances Report Date Jan 2014 Remaining Object Description Budget MTD Actua YTD Actua Encumbranci Balance % 5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00 5150 Office Supplies&Equipment 7,500.00 81132 4,800.46 0.00 2,699.54 35.99 5152 Computer Software 2,700.00 0.00 2,700.00 0.00 0.00 0.00 5160 Membership Dues 450.00 0.00 346.00 0.00 104.00 23.11 5200 Operations&Maintenance 226,926.62 8,924.74 82,281.40 93,309.59 51,335.63 22.62 5300 Contract Services 91,387.94 2,172.17 40,507.07 43,439.27 7,441.60 8.14 5703 Capital Lease Payment 4,550.77 0.00 548.10 4,333.31 -330.64 -7.26 Total for Org Key 1290606: 1,392,105.33 63,554.49 780,044.05 141,082.17 470,979.11 33.83 Key: 1290607-Paul A. Biane Library 5000 Regular Salaries 563,150.00 38,955.97 291,295.15 0.00 271,854.85 48.27 5010 Part Time Salaries 345,140.00 14,590.50 150,290.95 0.00 194,849.05 56.45 5030 Fringe Benefits 291,790.00 0.00 291,790.02 0.00 -0.02 -0.00 5100 Travel and Meetings 4,000.00 0.00 239.09 0.00 3,760.91 94.02 5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00 5150 Office Supplies&Equipment 10,000.00 453.87 4,112.03 0.00 5,887.97 58.87 5152 Computer Software '3,850.00 0.00 ' 3,815.00 0.00 35.00 0.90 5160 Membership Dues 800.00 0.00 0.00 0.00 800.00 100.00 5200 Operations&Maintenance 274,459.36 11,381.17 79,734.75 101,894.20 92,830.41 33.82 5207 0&M/Capital Supplies 13,000.00 0.00 1,060.97 0.00 11,939.03 91.83 5300 Contract Services 95,887.03 2,569.51 40,892.52 31,439.61 23,554.90 24.56 5703 Capital Lease Payment 4,061.09 1,147.79 1,968.09 2,585.81 -492.81 -12.13 Total for Org Key 1290607: 1,606,437.48 69,098.81 865,198.57 135,919.62 605,319.29 37.68 Key: 1290608-Virtual Library 5000 Regular Salaries 28,690.00 1,934.74 10,341.50 0.00 18,348.50 63.95 5030 Fringe Benefits 13,480.00 0.00 13,479.99 0.00 0.01 0.00 5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5200 Operations&Maintenance 97,000.00 2,157.59 78,490.54 0.00 18,509.46 19.08 5300 Contract Services 6,000.00 0.00 0.00 0.00 6,000.00 100.00 Total for Org Key 1290608: 147,170.00 4,092.33 102,312.03 0.00 44,857.97 30.48 Key: 1291602-CA STATE LIBRARY 5010 Part Time Salaries 15,080.00 0.00 0.00 0.00 15,080.00 100.00 5030 Fringe Benefits 2,600.00 0.00 1,000.00 0.00 1,600.00 61.53 5100 Travel and Meetings 1,500.00 0.00 0.00 0.00 1,500.00 100.00 5152 Computer Software 6,480.00 0.00 0.00 0.00 6,480.00 100.00 5200 Operations&Maintenance 33,000.00 0.00 0.00 0.00 33,000.00 100.00 5215 0& M/Computer Equipment 24,687.00 0.00 11,698.56 0.00 12,988.44 52.61 5300 Contract Services 113,445.00 0.00 4,150.00 54,620.20 54,674.80 48.19 5501 Admin./General Overhead 110.00 0.00 110.00 0.00 0.00 0.00 Total for Org Key 1291602: 196,902.00 0.00 16,958.56 54,620.20 125,323.24 63.64 Key: 1292602-STAFF INNOVATIN FD(CA ST LIB) 5010 Part Time Salaries 38,050.00 0.00 0.00 0.00 38,050.00 100.00 5030 Fringe Benefits 4,990.00 0.00 790.02 0.00 4,199.98 84.16 5100 Travel and Meetings 27,500.00 1,822.64 7,723.92 0.00 19,776.08 71.91 5200 Operations&Maintenance. 141,750.00 0.00 4,832.73 0.00 136,917.27 96.59 5300 Contract Services 10,000.00 0.00 6,600.00 0.00 3,400.00 34.00 5501 Admin./General Overhead 710.00 0.00 710.00 0.00 0.00 0.00 Total for Org Key 1292602: 223,000.00 1,822.64 20,656.67 0.00 202,343.33 90.73 Key: 1298601 -Calif Literacy Campaign Grant 5501 Admin.GeneralOverhead 920.00 0.00 920.00 0.00 0.00 0.00 User:VGARCIA-Vivian Garcia Page: 3 Current Date: 02/24/2014 Report:GL_BA_MSTR_ol_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 12:27:52 23