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Home My WebLink About2014/10/02 - Agenda Packet - Library Board of Trustees Fe ‘, ,.% ,,,,,z _ ,...g. , ,, , e LIBRARY BOARD OF TRUSTEES Sol AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. October 2, 2014 Tri-Communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *** City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tern William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member Board Members Janet Temkin, President Robert Coberly, President Pro Tem Christine DeVries, Member Luella G. Hairston, Esq. Member Sarah Tompkins, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on Stet-. QS , at 1/ a ,m , , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated ao/4 to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on 4I-af/9- , at Rancho Cucamonga. City of Rancho Cucamonga By: Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga ` \ LIBRARY BOARD OF TRUSTEES AGENDA LS- J OCTOBER 2, 2014 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Coberly , DeVries , Hairston Temkin and Tompkins B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: September 4, 2014. 3 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. b. Review of Library statistics. Oral report by Robert 8 Karatsu, Library Director. LIBRARY BOARD OF TRUSTEES AGENDA 2 L. OCTOBER 2, 2014 RANCHO CUCAMONGA 2. Budget Report: Report presented by Robert Karatsu, Library Director. 16 3. Children's Services: Oral update by Renee Tobin, Library Services Manager. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian E. BOARD BUSINESS • The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. • 1. Public records request for naming of Biane Library. Presented by 24 Robert Karatsu, Library Director. (Records requests attached.) 2. Update on Children's Services. Presentation by staff. 3. Update on 2014 Big Read. Presentation by staff. 4. Board announcements. (Comments to be limited to 3 minutes per Board Member.) F. 'IDENTIFICATION OF ITEMS FOR THE NEXT • MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. ADJOURNMENT `_ I I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, September 25, 2014, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT 4,1#\ LIBRARY SERVICES DEPARTMENT RANCHO Date: October 2, 2014 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular meeting of September 4, 2014. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, 12--("GwoLtkl/1 — Robert Karatsu Library Director • 3 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular scheduled meeting of the Library Board of Trustees was held on Thursday, September 4, 2014, in the Tri-communities Room at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:04 p.m. by President Temkin. Present were Members DeVries, Hairston, Temkin and Tompkins. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Library Services Manager, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator, Linda Engelke, Teen Services Librarian, Angelica Trummell, Children's Librarian for Biane Library, Andrew Williams, Library Technician, Lessa Pelayo-Lozada, Librarian, Carmen Sanchez, Library Technician, Melvin Racelis, Library Technician, Yolanda Gentry, Library Technician, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. B. PUBLIC COMMUNICATIONS Library Foundation Member Akahoshi invited the Library Board of Trustees Members to "A Night to Remember" which will be held on October 4, 2014, at 7:30 p.m. at Celebration Hall in Victoria Gardens. She reviewed the event with the Members. ****** C. CONSENT CALENDAR Cl. Approval of Minutes: August 7, 2014. MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Tompkins. Motion carried 4-0-1 (with Coberly absent). C2. Approval of closing the Archibald Library early on September 26, 2014. MOTION: Moved by Member Tompkins to approve closing the Archibald Library early on September 26, seconded by Member Hairston. Motion carried 4-0-1 (with Coberly absent). ****** D. LIBRARY DIRECTOR'S STAFF REPORTS Dl. Library Status Report: Oral reports presented by staff. 4 Library Board Minutes September 4, 2014 Page 2 a. General announcements. Oral report by Robert Karatsu, Library Director Library Director Karatsu stated that the Council Chambers would be unavailable the next few months while the audio visual equipment was being replaced. Assistant Library Director Perera presented an oral report to the Members on the League of California Cities in Los Angeles in which the RC Pop-Up Trailer and the Play and Learn IslandTM were presented in a booth at the Exhibit Hall. Member Coberly arrived at 6:21 p.m. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the Library statistics spreadsheets with the Members. D2. Budget Report: Report presented by Robert Karatsu, Library Director. Library Director Karatsu reviewed the budget spreadsheets with the Board. D3. Children's Services: Oral update by Renee Tobin, Library Services Manager. Renee Tobin, Library Services Manager, stated that the Back to Basics sessions would start next week. Library Services Manager Tobin presented an oral update of the 20`h Anniversary celebration of the Rancho Cucamonga Public Library with the Members. The event is to be held on Friday, September 26, from 7 to 9 p.m. at the Archibald Library. D4. Archibald Library: Oral update by Karye Flood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, reviewed the computer classes that will be held in September at the Archibald Library with the Members. D5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Senior Librarian Vera stated that on September 19, from 7 to 9 p.m.the Hispanic Heritage Cultural Arts Night would be held at the Biane Library. She reviewed the event with the Members. Cara Vera, Senior Librarian, reviewed the Big Read events which will be held in October with the Members. 5 Library Board Minutes September 4, 2014 Page 3 E. BOARD BUSINESS EL Introduction of new Library staff. Library Director Karatsu introduced the new Library staff to the Members. Andrew Williams, Library Technician, Lessa Pelayo-Lozada, Librarian, Carmen Sanchez, Library Technician, Melvin Racelis, Library Technician and Yolanda Gentry, Library Technician, each talked about their past experience and what their current job duties are with the Rancho Cucamonga Library. E2. Update on Teen Services. Presentation by staff. Linda Engelke, Teen Services Librarian, reviewed "Teens @ RCPL: a Strategic Planning Project" which was prepared by Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator and Linda Engelke, Teen Services Librarian with the Board. Also included in her presentation was a PowerPoint showing the highlights of the Strategic Planning Project. Library Director Karatsu stated how proud he was of Linda and thanking her for taking on the project. E3. Update on Second Floor at the Biane Library. Presentation by Michelle Perera, Assistant Library Director. Michelle Perera, Assistant Library Director, reviewed the needs assessment from 2009 with the Members. Assistant Library Director Perera presented a PowerPoint Presentation updating the Members on the first steps for the second floor. E4. Board announcements. (Comments to be limited to 5 minutes per Board Member.) Member Hairston stated that the Baldwin Park Library had a grand re-opening on Tuesday. Member Hairston stated that Library Director Karatsu and Assistant Library Director Perera were conference planning co-chairs for the CLA conference in November. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING FI. Children's Services ****** 6 Library Board Minutes • September 4, 2014 Page 4 C. ADJOURNMENT MOTION: Moved by Member Hairston to adjourn,seconded by Member DeVries. Motion carried 5-0. The meeting adjourned at 7:23 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 7 STAFF REPORT LIBRARY SERVICES DEPARTI\IENT I II RANCHO Date: October 2, 2014 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for August. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director • • 8 COMBINED STATISTICS Jul-14 Jul-13 I Aug-14 Aug-13 FY 2014/15 FY 2013/14 Days Open 56 56 56 58 112 114 Items Borrowed(AR,BL,BKM) 89,701 96,352 85,531 93,294 175,232 189,646 Average Daily 1,602 1,721 1,527 1,609 1,565 1,664 %Change -7% -8% -8% Patrons Registered(AR,BL,BKM) 1,077 1,088 1,283 1,380 2,360 2,468 Average Daily 19 19 23 24 21 22 %Change -1% -7% -4% Information Questions 15,744 12,736 14,645 13,850 30,389 26,586 Average Daily 281 227 262 239 271 233 %Change 24% 6% 14% Library Visitors 57,117 40,499 52,226 53,296 109,343 93,795 Average Daily 1,020 723 933 919 976 823 %Change 41% -2% 17% Children's Programs 4,932 3,797 2,078 3,716 7,010 7,513 #of Sessions 64 75 74 62 138 137 Aver.Per session 77 51 28 60 51 55 %Change 30% -44% 1% Items Classified 4,475 3,447 2,863 1,750 7,338 5,197 %Change 30% 64% 41% Volunteer Hours 914 1,138 300 364 1,152 1,301 %Change -20% -17% -11% TECHNOLOGY CENTER SERVICES Computer Use Sessions 7,132 6,559 7,946 7,295 15,078 13,854 %Change 9% 0 9% Technology Questions 3,929 2,993 4,141 3,961 8,070 6,954 %Change 31% 5% 16% Programs/Classes Attendance 202 187 161 159 363 346 #of Sessions 10 10 9 9 15 19 Aver.per session 20 19 35 18 24 18 ADULT SERVICES Information Questions 5,725 5,490 5,262 5,484 10,987 10,974 Average Dairy 102 98 191 95 98 96 %Change . 4% -4% 0% Programs/Classes Attendance 56 94 30 33 86 127 u of Sessions 6 7 4 4 10 11 Aver.per session 9 13 8 8 9 12 Teen Programs 143 95 14 11 157 106 u of Sessions 7 5 1 1 8 6 Aver.per session 20 37 14 11 20 18 Tours/Group Visits Attendance 0 14 0 0 0 14 9 #of Sessions 0 1 0 0 0 1 Aver.per session 0 14 0 0 0 14 CHILDRENS SERVICES Information Questions 6,090 4,253 5,242 4,405 11,332 8,658 Average Daily 109 76 188 76 101 76 %Change 43% 19% Bouncing Babies! 210 302 386 314 596 616 #of Sessions 7 10 12 9 19 19 Aver.Per session 30 58 67 35 31 32 • Toddler Time 202 236 380 287 582 523 #of Sessions 8 11 12 9 20 20 Aver.Per session 25 46 66 32 29 26 Preschool Storytime Attendance 220 199 305 241 525 440 #of Sessions 9 10 12 9 21 19 Aver.per session 24 20 54 27 25 23 Afterschool Storytime Attendance 0 0 94 123 94 123 #of Sessions 0 0 7 6 7 6 Aver.per session 0 0 29 21 0 Family Storytime Attendance 710 827 913 1,25t 1,623 2,078 #of Sessions 28 31 31 28 59 59 Aver.per session 25 27 66 45 28 35 Special Events Program Attendance 3,590 2,233 0 1,500 3,590 3,733 #of Sessions 12 13 0 1 12 14 Aver.per session 299 172 0 1,500 299 267 Group Visits to Library Attendance 30 0 20 100 50 100 #of Sessions 1 0 1 1 2 1 Aver.per session 30 0 20 100 25 0 10 ARCHIBALD Jul-14 Jul-13 I Aug-14 Aug-13 FY 2014/15 FY 2013114 Days Open 30 30) 30 31 60 61 items Borrowed(Incl.renewals) 39,875 45,408, 42,378 45,964 82,253 91,372 Average Daily 1,329 1,514 1,413 1,483 1,371 1,498 %Change -12% 1 -8% -10% ) Patrons Registered 436 459, 578 571 1.014 1,030 Average Dairy ' 15 15' 19 18 17 17 %Change -5% • 1% -2% In formation Questions 6,391 5,6091 6,442 6,452 12,833 12,061 Average Daily 213 187i 215 208 214 198 %Change 14% 1 0% 6% 1 Library Visitors 28,082 13,983, 28,472 30,274 56,554 44,257 Average Daily 936 466' 949 977 943 726 %Change 101% -6% 0% Children's Programs 922 1,091 737 634 1,659 1,725 #of Sessions 21 27, 25 20 46 47 Aver.Per session 44 40 29 32 1 37 %Change -22% .j 16% -2% Items Classified 2,508 2,318' 1,933 1,071 4,441 3,389 %Change 8% • 80% 31% 1 Volunteer Hours 236 442 135 25 371 467 %Change -47% 441% -21% TECHNOLOGY CENTER SERVICES Computer Use Sessions 4,560 4,048' 5,113 4,509 9.673 8,557 %Change 13% 1 13% 13% Technology Questions 1,500 1,2491 1,638 1,484 3,138 2,733 %Change 20% I 10% 15% Programs/Classes Attendance 73 73, 59 50 132 123 it of Sessions 5 5, 4 4 5 9 Aver.per session 15 15' 15 13 26 14 ADULT SERVICES J I information Questions 2,373 2,272 2,211 2,349 4,584 4,621 Average Daily 79 76, 74 76 76 76 %Change 4% -6% -1% 1 Programs/Classes Attendance 30 32i 17 17 47 49 #of Sessions 3 31 2 2 5 5 Aver.per session 10 11) 9 9 9 10 1 Teen Programs 59 64' 0 0 59 64 • #of Sessions 3 3' 0 0 3 3 Aver.per session 20 21) 0 0 20 21 Tours/Group Visits Attendance 0 01 0 0 0 0 4 o Sessions . 0 0i 0 0 0 0 Aver.per session 0 0, 0 0 0 0 1 CHILDRENS SERVICES Information Questions 2,518 2,0881 2,593 2,619 5,111 4,707 Average Daily ' 84 70! 86 84 85 77 %Change 21% 1 -1% 9% Bouncing Babies 84 961 1 149 101 233 197 #of Sessions 3 4) 4 3 7 7 Aver.Per session 28 241 37 34 33 28 1 Toddler Time 140 155', 236 191 376 346 11 #of Sessions 6 8 r_ 8 6 14 14 Aver.Per session 23 19 30 32 27 25 Preschool Storytime Attendance 76 641 127 95 203 159 #of Sessions 3 4, 4 3 7 7 Aver.per session 25 16; 32 32 29 23 Afterschool Storytime Attendance 0 01 32 56 32 56 #of Sessions 0 0; 4 3 4 3 Aver.per session 0 0', 8 19 0 0 Family Storytime Attendance 131 143; 193 191 324 334 #ofSessions 4 4; 5 5 9 9 Aver.per session 33 36 39 38 36 37 Special Events Program Attendance 491 633 0 0 491 633 #of Sessions 5 7. 0 0 5 7 Aver.per session 98 90 0 98 90 Group Visits to Library Attendance 0 0 0 0 0 0 #of Sessions 0 0 0 0 0 0 Aver.per session 0 0, 0 0 0 0 • • • • 12 BIANE Jul-14 FY 2014/15 FY 2013/14 Days Open 26 26 26 27 52 53 Items Borrowed 47,553 48,484 42,041 45,547 89,594 94,031 Average Daily 1,829 1,865 1,617 1,687 1,723 1,774 %Change -2% -8% -5% Patrons Registered 641 629 591 591 1,232 1,220 Average Daily 25 24 23 22 24 23 %Change 2% 0% 1% Information Questions 9,353 7,127 8,203 7,398 17,556 14,525 Average Daily 360 274 316 274 338 274 %Change 31% 11% 21% Library Visitors 29,035 26,516 23,754 23,022 52,789 49,538 Average Daily 1,117 1,020 914 853 1,015 935 %Change - 9% 3% 7% Children's Programs 4,010 2,706 1,341 3,082 5,351 5,788 . #of Sessions 43 48 49 42 • 92 90 Aver.Per session 93 56 27 73 58 64 %Change 48% -56% -8% Items Classified 1,967 1,129 930 679 2,897 1,808 %Change 74% • 37% 60% Volunteer Hours 596 569 62 200 658 769 %Change 5% -69% -14% • TECHNOLOGY CENTER SERVICES Computer Use Sessions 2,572 2,511 2,833 2,786 5,405 5,297 %Change 2% 2% 2% Technology Questions 2,429 1,744 2,503 2,477 4,932 4,221 %Change 39% 1% 17% Programs/Classes Attendance 129 114 102 109 231 223 #of Sessions 5 5' 5 5 10 10 Aver.per session 26 23 20 22 23 22 ADULT SERVICES Information Questions 3,352 3,218 3,051 3,135 6,403 6,353 Average Daily 129 124 117 116 123 120 %Change 4% -3% 1% Programs/Classes Attendance 26 62 13 16 39 78 #of Sessions 3 4 2 2 5 6 Aver.per session 9 16 7 8 8 13 Teen Programs 84 31 14 11 98 42 #of Sessions 4 2 1 1 5 3 Aver.per session 21 16 14 11 20 14 13 Tours/Group Visits Attendance 0 14 0 0 0 14 #of Sessions 0 1 0 0 0 1 Aver.per session 0 14 0 0 0 14 CHILDRENS SERVICES Information Questions 3,572 2,165 2,649 1,786 6,221 3,951 Average Daily 137 83 102 66 120 75 %Change 65% 48% 57% Bouncing Babies! 126 206 237 213 363 419 #of Sessions 4 6 8 6 12 12 Aver.Per session 32 34 30 36 30 35 Toddler Time 62 81 144 96 206 177 #of Sessions 2 3 4 3 6 6 Aver.Per session 31 27 36 32 34 30 . Preschool Storytime Attendance 144 135 178 146 322 281 #of Sessions 6 6 8 6 14 12 • Aver.per session 24 23r 22 24 23 23 Afterschool Storytime Attendance 0 0 62 67 62 67 #of Sessions 0 0 3 3 3 3 Aver.per session 0 0 21 22 0 0 Family Storytime Attendance 579 684 720 1,060 1,299 1,744 #of Sessions 24 27 26 23 50 50 Aver.per session 24 25 28 46 26 35 Special Events Program Attendance 3,099 1,600 0 1,500 3,099 3,100 #of Sessions 7 6 0 1 7 7 Aver.per session 443 267 0 1,500 443 443 Group Visits to Library Attendance 30 0. 20 100 50 100 #of Sessions 1 0 1 1 2 1 Aver.per session 30 0 20 100 25 100 • 14 SERVICES& OUTREACH Jul-14 IIMERIMI FY 2014/15 FY 2013/14 BOOKMOBILE ! Items Borrowed(incl.renewals) 2,273 2,460, 1,112 1,783 3,385 4,243 %Change -8% j -38% -20% Patrons Registered 0 0' 114 - 218 114 218 ADULT LITERACY SERVICES Tutor Teams Matched 34 54: 34 54 68 108 %Change -37% -37% -37% Learners Waiting 0 3 2 3 2 6 %Change -100% -33% -67% Families for Literacy Participants 0 0: 0 0 0 0 Computer Literacy Participants 10 30 10 30 20 60 Storynite 0 0 0 0 0 0 Volunteer Hours 76 115 96 124 171 238 BACK 2 BASICS ARCHIBALD #of Students 0 0 0 0 0 0 #of Sessions 0 0 0 0 0 0 #of Volunteer Hours 0 0 0 0 0 0 Special Program Att. 0 0 0 0 0 0 #of Sessions 0 0 0 0 0 0 Aver.Per session 0 0 0 0 0 0 BACK 2 BASICS BIANE #of Students - 0 0 0 0 0 0 #of Sessions 0 0 0 0 0 0 #of Volunteer Hours 0 0. 0 0 0 0 Special Program Att. 0 0 0 0 0 0 #of Sessions 0 0 0 0 0 0 Aver.Per session 0 0 0 0 0 0 SCHOOL 8 COMMUNITY OUTREACH 0 279, 240 250 240 529 #of Visits 0 31 1 1 1 4 VIRTUAL LIBRARY SERVICES Searches 6,540 5,896 8,814 11,693 15,354 17,589 Retrievals 119,686 128,586' 158,920 120,905 278,606 249,491 Remote Access 731 771 642 1,121 1,373 1,892 Tutor.Com Use 62 65; 157 171 219 236 Home Access 62 65' 157 171 219 236 In-Library Use 0 0; 0 0 0 0 Digital Books 2,650 1,945' 2,749 2,266 5,399 4,211 Audio Downloads 890 6541 847 783 1,737 1,437 eBookDownloads 1,760 1,2911 1,902 1,483 3,662 2,774 Website Hits 50,236 50,333 53,068 55,276 103,304 105,609 HOMEBOUND SERVICES Patrons Served • 18 18 18 19 36 37 Materials Loaned 137 147 152 187 289 334 Visitor Hours Volunteered 7 12 8 15 14 27 15 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: October 2, 2014 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2014/2015 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2014/2015" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2014/2015" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 16 ' Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT &FEES RENTALS SERV. COPY Aug-14 01-Aug $267.14 $134.29 $0.00 $12.00 $310.00 02-Aug $319.29 $265.08 $3.00 $0.00 $348.00 03-Aug $88.95 $108.33 $0.00 $0.00 $25.00 04-Aug $722.35 $302.42 $3.00 $0.00 $316.00 05-Aug $666.58 $292.81 $15.00 $0.25 $260.00 06-Aug $625.38 $240.74 $6.50 $742.90 $111.00 07-Aug $540.35 $226.62 $0.00 $0.00 $323.00 08-Aug $381.04 $267.13 $0.00 $18.50 $132.00 09-Aug $502.99 $263.43 $0.00 $0.00 $322.00 10-Aug $288.88 $100.14 $0.00 $445.83 $175.00 11-Aug $826.59 $264.59 $0.00 $0.00 $219.00 12-Aug $902.95 $234.75 $6.00 $0.00 $161.00 13-Aug $594.60 $246.15 $0.00 $101.00 $185.00 14-Aug $628.76 $247.21 $3.00 $17.00 $305.00 15-Aug $580.56 $282.39 $0.00 $0.00 $199.00 16-Aug $650.20 $294.71 $0.00 $0.00 $273.00 17-Aug $188.39 $105.32 $0.00 $0.00 $199.00 18-Aug $666.51 $198.78 $35.00 $0.00 $433.00 19-Aug $525.10 $211.53 $0.00 $0.00 $272.00 20-Aug $629.38 $250.00 $0.00 $0.40 $261.00 21-Aug $625.84 $255.65 $0.00 $62.00 $236.00 22-Aug $383.26 $223.41 $0.00 $308.00 $223.00 23-Aug $562.60 $309.48 $0.00 $0.00 $334.00 24-Aug $271.65 $130.80 $0.00 $561.45 $149.00 25-Aug $954.05 $272.69 $0.00 $0.00 $260.00 26-Aug $729.64 $213.66 $0.00 $57.00 $260.00 27-Aug $470.92 $241.01 $0.00 $21.00 $286.00 28-Aug $556.06 $286.78 $15.00 $16.75 $384.00 29-Aug $351.09 $293.79 $0.00 $0.00 $185.00 30-Aug $539.24 $327.01 $0.00 $0.00 $459.00 31-Aug $0.00 $0.00 $0.00 $0.00 $0.00 TOTALS: $16,040.34 $7,090.70 $86.50 $2,364.08 $7,605.00 August 2013 TOTALS $ 16,581.57 $ 8,478.44 $ 23.90 $2,097.80 $6,582.00 • 17 ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT &FEES RENTALS SERV. COPY Aug-14 01-Aug $207.78 $122.02 $0.00 $0.00 $25.00 02-Aug $174.04 $115.53 $3.00 $0.00 $150.00 03-Aug $88.95 $108.33 $0.00 $0.00 $25.00 04-Aug $312.21 $115.38 $0.00 $0.00 $217.00 05-Aug $211.88 $149.33 $0.00 $0.00 $186.00 06-Aug $193.70 $143.54 $6.50 $0.00 $25.00 07-Aug $282.80 $117.59 $0.00 $0.00 $198.00 08-Aug $183.49 $105.55 $0.00 $0.00 $57.00 09-Aug $253.35 $139.80 $0.00 $0.00 $174.00 10-Aug $288.88 $100.14 $0.00 $445.83 $175.00 11-Aug $312.74 $122.45 $0.00 $0.00 $0.00 12-Aug $445.14 $112.04 $3.00 $0.00 $37.00 13-Aug $246.14 $121.80 $0.00 $101.00 $99.00 14-Aug $362.00 $136.81 $3.00 $0.00 $181.00 15-Aug $337.15 $158.55 $0.00 $0.00 $37.00 16-Aug $150.15 $157.65 $0.00 $0.00 $50.00 17-Aug $188.39 $105.32 $0.00 $0.00 $199.00 18-Aug $282.91 $90.96 $35.00 $0.00 $148.00 19-Aug $214.88 $112.45 $0.00 $0.00 $62.00 20-Aug $271.35 $122.92 $0.00 $0.00 $199.00 21-Aug $306.68 $109.52 $0.00 $62.00 $137.00 22-Aug $98.30 $113.43 $0.00 $0.00 $0.00 23-Aug $359.18 $122.22 $0.00 $0.00 $111.00 24-Aug $271.65 $130.80 $0.00 $561.45 $149.00 25-Aug $528.18 $131.96 $0.00 $0.00 $50.00 26-Aug $341.89 $80.77 $0.00 $57.00 $25.00 27-Aug $300.93 $118.78 $0.00 $21.00 $137.00 28-Aug $239.68 $140.96 $0.00 $16.75 $199.00 29-Aug $207.65 $123.86 $0.00 $0.00 $0.00 30-Aug $142.04 $148.47 $0.00 $0.00 $37.00 31-Aug $0.00 $0.00 $0.00 $0.00 $0.00 TOTALS: $7,804.11 $3,678.93 $50.50 $1,265.03 $3,089.00 • August 2013 TOTALS $ 7,816.20 $ 4,215.77 $ 20.90 $1,284.25 $3,290.00 18 BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Aug-14 01-Aug $267.14 $134.29 $0.00 $12.00 $310.00 02-Aug $145.25 $149.55 $0.00 $0.00 $198.00 03-Aug $0.00 $0.00 $0.00 $0.00 $0.00 04-Aug $410.14 $187.04 $3.00 $0.00 $99.00 05-Aug $454.70 $143.48 $15.00 $0.25 $74.00 06-Aug $431.68 $97.20 $0.00 $742.90 $86.00 07-Aug $257.55 $109.03 $0.00 $0.00 $125.00 08-Aug $197.55 $161.58 $0.00 $18.50 $75.00 09-Aug $249.64 $123.63 $0.00 $0.00 $148.00 10-Aug $0.00 $0.00 $0.00 $0.00 $0.00 11-Aug $513.85 $142.14 $0.00 $0.00 $219.00 12-Aug $457.81 $122.71 . $3.00 $0.00 $124.00 13-Aug $348.46 $124.35 $0.00 $0.00 $86.00 14-Aug $266.76 $110.40 $0.00 $17.00 $124.00 15-Aug $243.41 $123.84 $0.00 $0.00 $162.00 16-Aug $500.05 $137.06 $0.00 $0.00 $223.00 17-Aug $0.00 $0.00 $0.00 $0.00 $0.00 18-Aug $383.60 $107.82 $0.00 $0.00 $285.00 19-Aug $310.22 $99.08 $0.00 $0.00 $210.00 20-Aug $358.03 $127.08 $0.00 $0.40 $62.00 21-Aug $319.16 $146.13 $0.00 $0.00 $99.00 22-Aug $284.96 $109.98 $0.00 $308.00 $223.00 23-Aug $203.42 $187.26 $0.00 $0.00 $223.00 24-Aug $0.00 $0.00 $0.00 $0.00 $0.00 25-Aug $425.87 $140.73 $0.00 $0.00 $210.00 26-Aug $387.75 $132.89 $0.00 $0.00 $235.00 27-Aug $169.99 $122.23 $0.00 $0.00 $149.00 28-Aug $316.38 $145.82 $15.00 $0.00 $185.00 29-Aug $143.44 $169.93 $0.00 $0.00 $185.00 30-Aug $397.20 $178.54 $0.00 $0.00 $422.00 31-Aug $0.00 $0.00 $0.00 $0.00 $0.00 TOTALS: $8,444.01 $3,533.79 $36.00 $1,099.05 $4,541.00 August 2013 TOTALS $ 8,765.37 $ 4,262.67 $ 3.00 $992.55 $3,292.00 19 Schedule B BALANCE SHEET Thru August 2014 FY 2014/2015 Revenues Earned Projected Loss/Gain Fines & Fees $39,047 $30,000 $9,047 30.2% Media Rentals $18,753 $15,000 $3,753 25.0% Sales/Services Fees $120 $84 $36 42.9% Passport Services $19,281 $15,500 $3,781 24.4% Private Contributions $25,000 $20,000 $5,000 25.0% Totals: $102,201 $80,584 $21,617 26.8% *Balance for Year through August 2014 $21,617 20 Schedule C CITY OF RANCHO CUCAMONGA Fiscal Year: 2015 GL Budget to Actual with Encumbrances Report Date Aug 2014 Remaining Object Description Budget MTD Actua YTD Actua Encumbranci Balance oh Revenue Accounts Key: 1290000-Library Fund 4101 Property Taxes-CY Secured 3,166,790.00 0.00 0.00 0.00 3,166,790.00 100.00 4102 Property Taxes-CY Unsecured 81,760.00 0.00 0.00 0.00 81,760.00 100.00 4103 Property Taxes-PY Sec& Unsec 30,480.00 0.00 0.00 0.00 30,480.00 100.00 4105 Property Taxes-Supplemental 81,410.00 0.00 0.00 0.00 81,410.00 100.00 4113 Property Tax- Post RDA Res Blc 140,340.00 0.00 0.00 0.00 140,340.00 100.00 4312 Library Fines and Fees 180,000.00 16,248.12 31,874.39 0.00 148,125.61 82.29 4401 Interest Earnings 48,800.00 0.00 0.00 0.00 48,800.00 100.00 4410 Media Rentals 90,000.00 7,212.64 15,620.91 0.00 74,379.09 82.64 4515 Information Service Fees 500.00 80.50 120.50 0.00 379.50 75.90 4565 Passport Processing Fees 75,000.00 6,110.00 12,759.00 0.00 62,241.00 82.98 4567 Passport Photo Fees 18,000.00 1,520.00 3,356.00 0.00 14,644.00 81.35 4570 Sale of Printed Materials 24,000.00 2,363.58 3,715.99 0.00 20,284.01 84.51 4740 Grant Income 15,000.00 0.00 13,238.79 0.00 1,761.21 11.74 4901 Other Revenue 420.00 0.00 0.00 0.00 420.00 100.00 4907 Private Contributions Library 130,000.00 0.00 0.00 0.00 130,000.00 100.00 4909 RC Library Foundation Support 20,000.00 0.00 0.00 0.00 20,000.00 100.00 Total for Org Key 1290000: 4,102,500.00 33,534.84 80,685.58 0.00 4,021,814.42 98.03 Key: 1291000-CA State Library 4740 Grant Income 77,000.00 0.00 28,921.61 0.00 48,078.39 62.43 Total for Org Key 1291000: 77,000.00 0.00 28,921.61 0.00 48,078.39 62.43 Key: 1292000-Staff Innovatin Fd(Ca St Lib) 4740 Grant Income 168,000.00 0.00 172,564.19 0.00 -4,564.19 -2.71 Total/or Org Key 1292000: 168,000.00 0.00 172,564.19 0.00 -4,564.19 -2.71 Total for Revenue Accounts: 4,347,500.00 33,534.84 282,171.38 0.00 4,065,328.62 93.50 User:VGARCIA-Vivian Garcia Page: I Current Date: 09/17/2014 Report:GL_BA_MSTR_0I_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 09:45:26 21 CITY OF RANCHO CUCAMONGA Fiscal Year: 2015 GL Budget to Actual with Encumbrances Report Date Aug 2014 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance Expense Accounts Key: 1290601 -Library Fund 5000 Regular Salaries 311,620.00 23,976.10 35,125.00 0.00 276,495.00 88.72 5030 Fringe Benefits 140,260.00 0.00 0.00 0.00 140,260.00 100.00 5100 Travel and Meetings 6,000.00 0.00 -177.34 0.00 6,177.34 102.95 5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5105 Mileage 1,300.00 0.00 0.00 0.00 1,300.00 100.00 5150 Office Supplies& Equipment 2,000.00 92.12 531.74 0.00 1,468.26 73.41 5152 Computer Software 29,054.72 2,054.72 2,054.72 0.00 27,000.00 92.92 5160 Membership Dues 3,650.00 400.00 2,111.00 0.00 1,539.00 42.16 5200 Operations& Maintenance 7,200.00 80.00 80.00 0.00 7,120.00 98.88 5220 Cellular Technology 600.00 0.00 60.00 0.00 540.00 90.00 5300 Contract Services 72,340.00 4,892.00 4,892.00 0.00 67,448.00 93.23 5400 Telephone Utilities 10,500.00 852.91 1,707.55 0.00 8,792.45 83.73 5402 Water Utilities 4,500.00 0.00 0.00 0.00 4,500.00 100.00 5403 Electric Utilities 70,050.00 8,606.27 8,606.27 0.00 61,443.73 87.71 5501 Admin./General Overhead 70,910.00 0.00 0.00 0.00 70,910.00 100.00 5703 Capital Lease Payment 4,683.46 0.00 0.00 0.00 4,683.46 100.00 Total for Org Key 129060/: 736,668.18 40,954.12 54,990.94 0.00 681,677.24 92.53 Key: 1290603- Literacy Services 5000 Regular Salaries 82,190.00 3,729.24 5,463.34 0.00 76,726.66 93.35 5010 Part Time Salaries 55,890.00 2,235.99 3,255.68 0.00 52,634.32 94.17 5030 Fringe Benefits 46,970.00 0.00 0.00 0.00 46,970.00 100.00 5100 Travel and Meetings 500.00 0.00 0.00 0.00 500.00 100.00 5150 Office Supplies& Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00 5160 Membership Dues 150.00 0.00 0.00 0.00 150.00 100.00 5200 Operations& Maintenance 5,250.00 0.00 479.07 0.00 4,770.93 90.87 5300 Contract Services 1,000.00 0.00 0.00 0.00 1,000.00 100.00 Total for Org Key /290603: 194,450.00 5,965.23 9,198.09 0.00 185,251.91 95.26 Key: 1290604- Bookmobile Services 5000 Regular Salaries 59,170.00 4,551.60 6,668.09 0.00 52,501.91 88.73 5010 Part Time Salaries 26,250.00 1,911.44 2,809.45 0.00 23,440.55 89.29 5030 Fringe Benefits 31,730.00 0.00 0.00 0.00 31,730.00 100.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies& Equipment 550.00 0.00 0.00 0.00 550.00 100.00 5200 Operations& Maintenance 4,000.00 0.00 0.00 0.00 4,000.00 100.00 5220 Cellular Technology 1,010.00 74.81 74.81 0.00 935.19 92.59 5300 Contract Services 5,280.03 5,280.03 5,280.03 0.00 0.00 0.00 Total for Org Key 1290604:: 128,090.03 11,817.88 14,832.38 0.00 113,257.65 88.42 Key: 1290605 - Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 0.00 0.00 1,200.00 100.00 5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key 1290605: 1,700.00 0.00 0.00 0.00 1,700.00 100.00 Key: 1290606-Archibald Library 5000 Regular Salaries 486,270.00 28,814.98 43,026.49 0.00 443,243.51 91.15 5010 Part Time Salaries 335,760.00 25,651.96 37,097.22 0.00 298,662.78 88.95 5030 Fringe Benefits 254,330.00 0.00 0.00 0.00 254,330.00 100.00 5100 Travel and Meetings 3,500.00 0.00 13.32 0.00 3,486.68 99.61 5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00 5150 Office Supplies& Equipment 7,500.00 849.56 849.56 0.00 6,650.44 88.67 User: VGARCIA-Vivian Garcia Page: 2 Current Date: 09/17/2014 Report:GL_BA_MSTR_0I_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 09:45:26 22 CITY OF RANCHO CUCAMONGA Fiscal Year: 2015 GL Budget to Actual with Encumbrances Report Date Aug 2014 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance 5152 Computer Software 2,700.00 0.00 0.00 0.00 2,700.00 100.00 5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00 5200 Operations&Maintenance 212,500.00 14,806.15 23,392.67 83,804.24 105,303.09 49.55 5207 0& M/Capital Supplies 6,850.00 0.00 0.00 0.00 6,850.00 100.00 5300 Contract Services 89,369.60 582.41 5,547.53 46,567.92 37,254.15 41.68 5703 Capital Lease Payment 4,013.10 0.00 0.00 0.00 4,013.10 100.00 Total for Org Key 1290606: 1,403,442.70 70,705.06 109,926.79 130,372.16 1,163,143.75 82.87 Key: 1290607- Paul A. Biane Library 5000 Regular Salaries 568,540.00 35,895.43 52,586.80 0.00 515,953.20 90.75 5010 Part Time Salaries 360,000.00 25,257.55 36,508.17 0.00 323,491.83 89.85 5030 Fringe Benefits 296,670.00 0.00 0.00 0.00 296,670.00 100.00 5100 Travel and Meetings 5,500.00 0.00 0.00 0.00 5,500.00 100.00 5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00 5150 Office Supplies& Equipment 10,000.00 699.65 1,492.14 0.00 8,507.86 85.07 5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5160 Membership Dues 800.00 0.00 0.00 0.00 800.00 100.00 5200 Operations&Maintenance 250,000.00 13,648.58 21,381.19 83,262.00 145,356.81 58.14 5207 O& M/Capital Supplies 13,646.66 0.00 0.00 13,646.66 0.00 0.00 5215 0& M/Computer Equipment 5,000.00 0.00 0.00 0.00 5,000.00 100.00 5300 Contract Services 79,952.49 2,572.14 9,024.55 30,540.90 40,387.04 50.51 5703 Capital Lease Payment 3,950.00 0.00 0.00 0.00 3,950.00 100.00 Total for Org Key 1290607: 1,597,359.15 78,073.35 120,992.85 127,449.56 1,348,916.74 84.44 Key: 1290608-Virtual Library 5000 Regular Salaries 27,340.00 2,060.64 3,018.84 0.00 24,321.16 88.95 5030 Fringe Benefits 12,850.00 0.00 0.00 0.00 12,850.00 100.00 5200 Operations& Maintenance 138,470.00 25,245.14 107,205.01 0.00 31,264.99 22.57 5300 Contract Services 6,000.00 0.00 0.00 0.00 6,000.00 100.00 Total for Org Key /290608: 184,660.00 27,305.78 110,223.85 0.00 74,436.15 40.30 Key: 1291602-CA STATE LIBRARY 5010 Part Time Salaries 15,700.00 53.65 53.65 0.00 15,646.35 99.65 5030 Fringe Benefits 2,800.00 0.00 0.00 0.00 2,800.00 100.00 5100 Travel and Meetings 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5200 Operations& Maintenance 12,780.00 0.00 0.00 0.00 12,780.00 100.00 5300 Contract Services 82,263.06 9,662.99 22,262.99 0.07 60,000.00 72.93 5501 Admin./General Overhead 1,240.00 0.00 0.00 0.00 1,240.00 100.00 5606 Capital Outlay-Furn/Fixtures 5,335.20 0.00 5,383.20 0.00 -48.00 -0.89 Total for Org Key 1291602: 123,118.26 9,716.64 27,699.84 0.07 95,418.35 77.50 Key: 1292602-STAFF INNOVATIN FD(CA ST LIB) 5010 Part Time Salaries 43,050.00 0.00 0.00 0.00 43,050.00 100.00 5030 Fringe Benefits 5,430.00 0.00 0.00 0.00 5,430.00 100.00 5100 Travel and Meetings 55,000.00 0.00 1,436.00 0.00 53,564.00 97.38 5200 Operations& Maintenance 120,750.00 0.00 0.00 0.00 120,750.00 100.00 5300 Contract Services 10,000.00 0.00 0.00 0.00 10,000.00 100.00 5501 Admin./General Overhead 1,960.00 0.00 0.00 0.00 1,960.00 100.00 Total for Org Key 1292602: 236,190.00 0.00 1,436.00 0.00 234,754.00 99.39 Total for Expense Accounts: 4,605,678.32 244,538.06 449,300.74 257,821.79 3,898,555.79 84.64 User:VGARCIA-Vivian Garcia Page: 3 Current Date: 09/17/2014 Report:GL_BA_MSIR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 09:45:26 23 7113 Pasture Court Rancho Cucamonga, CA 91739 September 8, 2014 Library Board of Trustees City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Sirs, This request is submitted under the California Public Records Act. Please provide all records for inspection relating to the naming of the city library located at 12505 Cultural Center Drive, Rancho Cucamonga, CA 91739 This request includes all records regardless of physical form or characteristics. Sincerely, I , Sid Choudhry I 24 7113 Pasture Court Rancho Cucamonga, CA 91739 September 11, 2014 Library Board of Trustees City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Sirs, On September 8, 2014 I submitted a written request for inspection of all record relating to the naming of the city library at 12505 Cultural Center Drive in Rancho Cucamonga. The subject request was submitted under the California Public Records Act. The request included all records regardless of physical form or characteristics. In response, yesterday I received an email from Robert Karatsu with six pdf documents. I have perused those documents and have these follow-ups. 1. In 2006, conversations took place between the library director and the staff of the County Supervisor Biane. Please furnish for inspection the contents of those mentioned conversations. 2. "Learning of the interest by Supervisor Biane in having his recognition tied to the library building...."Please furnish for inspection document wherein mentioned interest was learned. 3. Please furnish for inspection documents, if any, signed by County Supervisor Biane in connection with the Victoria Gardens Cultural Center Project. 4. Please indicate the amount of money donated by Paul A. Biane toward the support of the Victoria Gardens Cultural Center Project. 5. Please indicate the amount of funds granted by the San Bernardino County Board of Supervisors toward the support of the Victoria Gardens Cultural Center Project. Sincerely, k (15\. _ Sid Choudhry (J 25