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HomeMy WebLinkAbout14/11/03 (Agn) Library Foundation Board LIBRARY FOUNDATION BOARD
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Monday
6:00 p.m.
November 3, 2014
Tri-communities Room
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Council Members
L. Dennis Michael, Mayor
Sam Spagnolo, Mayor Pro Tem
William J. Alexander, Council Member
Marc Steinorth, Council Member
Diane Williams, Council Member
Foundation Members
Ruth Leal, President
Teresa Akahoshi, Vice President
Tina Gilfry, Secretary
Rebecca Davies, Member
David Gonzalez, Member
Leslie May, Member
Kristine Scott, Member
Heidi Soehnel, Member
Kathy Sommer, Member
DECLARATION OF POSTING OF AGENDA
Vivian Garcia states and declares as follows:
I presently am and at all times mentioned herein have been, the Senior Administrative
Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on
CCtc r X29 aQ]
c� at ��? , � I posted a true and correct copy of
the Library Foundation Board meeting egenl da dated /Vovt.nber 3, a to be
held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho
Cucamonga.
I declare under penalty of perjury that the foregoing is true and correct and that this
declaration was executed on iO a`/-/`f at Rancho Cucamonga.
City of Rancho Cucamonga
By: V i ua a
Vivian Garcia
Senior Administrative Secretary
City of Rancho Cucamonga
LIBRARY FOUNDATION BOARD AGENDA
NOVEMBER 39 2014 1
RANCHO
CUCAMONGA
A. CALL TO ORDER
Roll Call: Akahoshi Davies Gilfry
Gonzalez , Leal May Scott
Soehnel _ and Sommer
B. .PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Foundation Board. State law prohibits the Board from
addressing any issue not previously included on the Agenda.
C. ITEMS OF BUSINESS WITH NEWLY APPOINTED
OFFICIALS
1. Administration of Oath of Office — The Oath of Office will be
administered by City Clerk Janice Reynolds.
D. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Foundation
Board at one time without discussion. Any item may be removed by a
Member or member of the audience for discussion.
1. Approval of Library Foundation Treasurer's Report: 3
September, 2014.
2. Approval of Minutes: September 15 and October 6, 2014. 8
E. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Update: Oral report by Robert Karatsu, Library
Director.
1
LIBRARY FOUNDATION BOARD AGENDA
NOVEMBER 39 2014 2
RANCHO
CUCAMONGA
F. BOARD BUSINESS
The following items have been requested by the Library Foundation
Board for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Update on "A Night to Remember" event. Discussion led by
President Leal.
2. Discussion of future fundraisers. Discussion led by President
Leal.
3. Update on holiday events. Discussion led by Board Member
May and Secretary Gilfry.
4. Discussion on potential new members and December
meeting. Discussion led by President Leal.
5. Presentation of Southern California Gas Company grant.
Presentation by Board Member Scott.
6. Update on ad hoc sub-committees. Discussion led by
President Leal.
IFG. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for Library Foundation Board to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
H. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Wednesday,
October 29, 2014, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10600 Civic Center Drive.
b
STAFF REPORT
1,R3RARY SF_RVICES DEPARTMENT
RANCHO
)ate: November 3, 2014 CUCAMONGA
Fo: Rancho Cucamonga Library Foundatiop /
:rom: Robert Karatsu, Library Director -�-
iubject: TREASURER'S REPORT— SEPTEMBER, 2014
CASH REPORT BEGINNING MTD MTD ENDING
CASH CASH
September, 2014 BALANCE REVENUES EXPENDITURES BALANCE
FUND
General $132,564.85 $2,780.00 $8,057.60 $127,287.25
Archibald Children's Books Endowment $40,000.00 $40,000.00
Victoria Gardens Books $83,125.00 $83.125.00
Adult Literacy $19,400.55 $19,400.55
Greg &Terri Jacobs - Literacy5$ .000.005$ 000.00
Play & Learn IslandsTM $5,230.00 $5.230.00
Lola A. Livesey Trust Account $218.801.97 $218.801.97
Innovation Fund $75,000.00 $75,000.00
Moving Forward: Workforce Tech Skills -
Edison $10,000.00 $10.000.00
Operating Reserve Fund $5,000.00 $5,000.00
Unallocated Funds $759,000.00 $759,000.00
TOTAL $1,353,122.37 $2,780.00 ($8.057.60) $1,347,844.77
LAIF Account $1,292,819.20
LAIF Interest
Union Bank Account` $58,025.57
Less Outstanding Checks ($3,000.00)
Total Library Foundation Holdings: $1,347,844.77
3
TRP;ASURFR's Ri-,TOwr—SG:PI'FIM iz,2014 PnGi;2
Novi;,Ntm3 i� 3,2014
Revenues: $2,780
A Night to Remember $ 1,650.00 General Fund
RCPL20 $ 230.00 General Fund
Rental Payment $ 900.00 General Fund
Expenditures: $8,057.60
Jena Priebe (Art Sculpture) $ 4,000.00 General Fund
Champion Awards & Specialties $ 156.60 General Fund
SoCal Pianos (Rental 10/4/14) $ 901.00 General Fund
Pacific Coast Entertainment $ 3,000.00 General Fund
4
Rancho Cucamonga Public Library Foundation
CASH REPORT SEPTEMBER 2014
Beginning Balance $1,353,122.37
LAIFlnterest Earned -
Deposits 9/16/2014 1,950.00
9/29/2014 830.00
2,780.00
Transfers -
Less Checks #010141 (4,000.00)
#010142 (156.60)
#010143 (901.00)
#010144 (3,000.00)
(8,057.60)
Ending Balance $ 1,347,844.77
Union Bank, Statement Ending Balance $ 58,025.57
Less Outstanding Checks (3,000.00)
Deposits in Transit
Investments - LAIF 1,292,819.20
Adjusted Bank Balance $ 1,347,844.77
5
STATEMENT Page Iof2
UnionBank OF ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRARY
Statement Number:
UNION BANK 08/30/14-09/30/14
GOVERNMENT SERVICES- SOUTH 0274
POST OFFICE BOX 513840 Customer Inquiries
800-798-6466
LOS ANGELES CA 90051-3840
Thank you for banking with us
since 2008
RANCHO CUCAMONGA PUBLIC LIBRARY
FOUNDATION
P O BOX 807
RANCHO CUCAMONGA CA 91729
■ Conveniently access account information and key online services with the Mobile Business Center from
Union Bank. Go to m.unionbank.com on your smariphone to check balances,initiate transfers, and
approve wires securely.You can also manage stops and returns as well as view and make decisions on
Positive Pay exceptions.To team more, call your treasury relationship manager or contact Treasury
Management Sales at B00-883-0285.
Public Fund Checking Summary Account Number:VMMNIIMW
Days in statement period:Days in statement period:32
Balance on 8/30 $ 60,876.99
Total Credits 2,780.00
Deposits(2) 2,780.00
Total Debits •5,631.42
Checks paid(4) -5,631.42
Balance on 9/30 $ 58,025.57
CREDITS
Deposits including checkand cash credits
Date Description/Location Reference Amount
9/16 UNENCODED COURIER DEPOSIT 46894862 $ 1,950.00
9/29 UNENCODED COURIER DEP NO LABEL 47431425 830.00
2 Deposits Total $ 2,780.00
DEBITS
Check Paid
Number Date Amount Number Date Amount
0000 912 673821- 10142 9/22 156.60
10141 9/17 4,000.G0Z 10143 9/29 901.00
4 Checks paid Total $ 5,631.42
Daily Ledger Balance
Date Ledger Balance Date Ledger Balance
8/30-9/1 $ 60,876.99 9/17-9/21 $ 58,253.17
9/2-9/15 60,303.17 9/22-9128 58,096.57
9116 62,253.17 9/29-9/30 58,025.57
6
LAIF Regular Monthly Statement Page 1 of 1
Local Agency Investment Fund
P.O.Boz 942809
Sacramento,CA 94209-0001 www.treasurer,ca.eov/umia-laif4liraso
(916)653-3001 October 08,2014
RANCHO CUCAMONGA PUBLIC LIBRARY
FOUNDATION
TREASURER PNHA Averaee Monthly Yields
10500 CIVIC CENTER DRIVE
RANCHO CUCAMONGA,CA 91729 Account Number:
ousm
Tran Tvue Definitions September 2014 Statement
Account Summary
Total Deposit: 0.00 Beginning Balance: 1,292,819.20
Total Withdrawal: 0.00 Ending Balance: 11292,819.20
https://Iaifms.treasurer.ca.gov/RegularStatement.aspX 10/9/2014 7
,X �
STAFF REPORT - "
Limn,\RY SERVICES DEPARTMENT
RANCHO
Date: November 3, 2014 CUCAMONGA
To: Rancho Cucamonga Library Foundation
From: Robert Karatsu, Library Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meetings of September 15 and October 6, 2014.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular and cancelled meetings of the Library Foundation
Board taken and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully submitted,
Robert Karatsu
Library Director
8
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, September 15, 2014, in the Tri-Communities Room, located at the City of Rancho
Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga,California. The meeting was called
to order at 6:01 p.m. Present were Members Davies, Gonazlez, Leal, May, Scott, Soehnel and
Sommer.
Also present were Robert Karatsu, Library Director and Vivian Garcia, Administrative Secretary.
B. COMMUNICATIONS FROM THE PUBLIC
None were presented.
C. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
Cl. Administration of Oath of Office—The Oath of Office will be administered by City Clerk
Janice Reynolds.
Assistant City Clerk Adrian Garcia presented the Oath of Office to Member David Gonzalez.
D. CONSENT CALENDAR
DI. Approval of Library Foundation Treasurer's Report: June, July and August, 2014.
MOTION: Moved by Member Davies to approve the Treasurer's Reports, seconded by Member
Scott, motion carried, 7-0-2 (with Akahoshi and Gilfry absent).
D2. Approval of Minutes: August 4 and 23, 2014.
MOTION: Moved by Member Sommer to approve the minutes, seconded by Member Soehnel,
motion carried, 7-0-2 (with Akahoshi and Gilfry absent).
Member Akahoshi arrived at 6:10 p.m.
9
Library Foundation Board Minutes
September 15, 2014
Page 2
E. LIBRARY DIRECTOR'S STAFF REPORTS
El. Library Status Update: Oral report by Robert Karatsu, Library Director.
Library Director Karatsu stated this Friday, September 19, from 7 to 9 p.m., the Hispanic Cultural
Arts Night would be held at the Biane Library.
Library Director Karatsu showed the Members a sample of the art sculpture that will be installed
at the Archibald Library on Wednesday, September 17.
Robert Karatsu, Library Director, reviewed the 20`h Anniversary event with the Members. He
stated that the California State Librarian is planning on attending the event.
Member Davies stated that Library Director Robert Karatsu has been elected as President for the
California Library Association.
F. BOARD BUSINESS
F1. Update on "A Night to Remember" event. Discussion led by President Leal.
President Leal presented an update with the Members on the ticket sales. She reviewed the
information posted on Facebook; she stated that information about the event had been provided to
the Victoria Gardens newsletter which is e-mailed out to their contact list; and that a press release
had been sent out from the City Manager's office.
Member Gonzalez stated that the information posted on the digital sign next to the 15 freeway had
too much information on it to see clearly when reading the sign.
Member Davies stated she is sending out a mailing to previous attendees of past events which
included Rod Gilfry.
Member Akahoshi will be attending the City Council meeting this Wednesday to talk about the
event and invite everyone.
F2. Discussion of potential new Members. Discussion led by President Leal.
President Leal asked the Members if they might have potential new Members to recruit.
Member Scott stated that she will be meeting with Kim Alexander from Cal State San Bernardino
Fundraising Division to see if see might be interested.
10
Library Foundation Board Minutes
September 15, 2014
Page 3
Library Director Karatsu stated that he would follow up with Peter Vargas from JP Morgan. He
had been introduced to him at the League of California Cities Conference last week.
President Leal will follow up with Phil Rodriguez and Tim Johnson.
F3. Update on Strategic Planning meeting. Discussion led by President Leal.
President Leal reviewed handouts with the Members which were completed from the workshop in
August. She stated the documents are "fluid," they are the planning documents for the year.
Member Davies requested that the information from the fun exercise which started the workshop,
could be compiled and provided at the next meeting.
F4. Update on ad hoc sub-committees. Discussion led by President Leal.
Member Davies stated that the social event held last Monday was wonderful!
G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
GI. Compilation of the information from the exercise on August 23.
G2. A Night to Remember debriefing.
H. ADJOURNMENT
MOTION: Moved by Member Sommer to adjourn, seconded by Member Soehnel,motion carried,
8-0-1 (with Gilfry absent). The meeting adjourned at 6:50 p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Vivian Garcia
Administrative Secretary
Approved:
11
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Foundation Board was scheduled for
Monday, October 6, 2014, at 6 p.m. in the Tri-communities Room of City Hall, located at 10500
Civic Center Drive, Rancho Cucamonga, California.
The meeting was canceled.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Vivian Garcia
Administrative Secretary
Approved: