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Home My WebLink About2015/03/05 - Agenda Packet - Library Board of Trustees f 4 LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. March 5, 2015 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tern William J. Alexander, Council Member Lynne B. Kennedy, Council Member Diane Williams, Council Member *** Board Members Janet Temkin, President Robert Coberly, President Pro Tem Christine DeVries, Member Luella G. Hairston, Esq. Member Sarah Tompkins, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on _D , at '7 4 p1 , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated .r•- Chis to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on , at Rancho Cucamonga. City of Rancho Cucamonga By: v, (n� �frdew- Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA MARCH 5, 2015 1 RANCHO CUCAMONGA ' A. CALL TO ORDER 1. Roll Call: Coberly , DeVries , Hairston Temkin and Tompkins - _ _ B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. lC. CONSENT CALENDAR • The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Consideration to approve Minutes of: February 5, 2015. 3 2. Consideration to approve Storytime Policy. 8 ID. LIBRARY DIRECTOR'S STAFF REPORTS I The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Consideration and discussion regarding Library Status Report. The oral reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Michelle Perera, Library Director. / y LIBRARY BOARD OF TRUSTEES AGENDA �b MARCH 5, 2015 2 • RANCHO CUCAMONGA b. Consideration and discussion regarding a review of 15 Library statistics. The oral report will be presented by Michelle Perera, Library Director. 2. Consideration and discussion'regarding Library Budget Report. The 24 report will be presented by Michelle Perera, Library Director. • 3. Consideration and discussion regarding Children's Services. The oral report will be presented by Renee Tobin, Library Services Manager. • 4. Consideration and discussion regarding Archibald Library. The oral report will be presented by Karye Hood, Reference Services Coordinator. 5. Consideration and discussion regarding Paul A. Biane Library. The oral update will be presented by Cara Vera, Senior Librarian LE, BOARD BUSINESS I The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Consideration and discussion regarding the 2015 American Library 32 Association conference and the CPLA Workshops. The oral report will be presented by staff. 2. Consideration and discussion regarding Board announcements. (Comments to be limited to 3 minutes per Board Member.) F. IDENTIFICATION OF ITEMS FOR THE NEXT • I, MEETING • This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. I G. (ADJOURNMENT • I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, February 26, 2015, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. • • STAFF REPORT -*;, ;, LIBRARY SERVICES DEPARTMENT J. RANCHO Date: March 5, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular meeting of February 5, 2015. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. ,Respectfully su itted, • L/(mac-_• 1ii,u-s ,�/ Michelle Perera Library Director • 3 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular scheduled meeting of the Library Board of Trustees was held on Thursday, February 5, 2015, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. by President Temkin. Present were Members Coberly, Hairston, Temkin and Tompkins. Also present were: Michelle Perera, Library Director, Renee Tobin, Library Services Manager, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. B. PUBLIC COMMUNICATIONS There were none. ****** C. PUBLIC PRESENTATION Cl. Consideration and discussion regarding a Trivia. The presentation will be by a Member of the Library Foundation Board. Library Director Perera stated on Thursday, March 26 from 5:30 to 8:30 p.m. at Central Park, the Library Foundation will be hosting the 2015 Trivia Challenge. She reviewed the information with the Members. Member Akahoshi Member of the Library Foundation Board arrived at 6:15 p.m. C2. Consideration and discussion regarding the 2015 Library Calendar. The presentation will be by a Member of the Library Foundation Board. Teresa Akahoshi, Member of the Library Foundation Board, presented each Member a copy of the 2015 Library Calendar. She reviewed the highlights from the calendar with the Members. ****** D. CONSENT CALENDAR D I. Consideration to approve Minutes of December 4, 2014, and January 1, 2015. MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Tompkins. Motion carried 4-0-1 (with DeVries absent). 4 Library Board Minutes February 5, 2015 Page 2 D2. Consideration to approve Storytime Policy. The item was removed from the Consent Calendar for discussion. Renee Tobin, Library Services Manager, stated that the suggested changes from the Members will be made. The policy will return to the Board at their March meeting. E. LIBRARY DIRECTOR'S STAFF REPORTS E1. Consideration and discussion regarding the Library Status Report. The oral reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral,report will be presented by Michelle Perera, Library Director Library Director Perera presented an oral update on the GIS Training which is part of the LSTA Grant with the Library. Michelle Perera, Library Director, stated that the Friends of the Library were recognized at the City Council meeting last night. This is their 20th Anniversary. They have raised over $1.85 million for the Library. Library Director Perera stated that the Library Directors' Forum will be held in Ontario the first week in of March. Library Directors from all over the State of California will be in attendance. The Library will be hosting a reception the evening before at the Cultural Center. b. Consideration and discussion regarding a review of Library statistics. The oral • report will be presented by Michelle Perera, Library Director. Library Director Perera reviewed the Library statistics spreadsheets beginning on page 17. E2. Consideration and discussion regarding the Library Budget Report. The report will be presented by Michelle Perera, Library Director. Library Director Perera reviewed the budget spreadsheets starting on page 26 with the Board. E3. Consideration and discussion regarding the Children's Services. The oral report will be presented by Renee Tobin, Library Services Manager. 5 • Library Board Minutes February 5, 2015 Page 3 Renee Tobin, Library Services Manager, presented an oral update to the Members on Children's Services. E4. Consideration and discussion regarding Archibald Library. The oral report will be presented by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, reviewed the computer classes for the month with the Members. • Reference Services Coordinator Hood reviewed the Teen Program which will be held next week at the Archibald Library. Karye Hood, Reference Services Coordinator, stated that Income Tax Forms are available at the Libraries at this time. There is also tax assistance available at Central Park and the Resource Center. Reference Services Coordinator Hood explained "Blind Date with a Book" which is available at both libraries. E5. Consideration and discussion regarding Paul A. Biane Library. The oral report will be presented by Cara Vera, Senior Librarian. Senior Librarian Vera presented an oral report on two new grants received by the Library which had been submitted by Melvin Racelis, Library Technician. Cara Vera, Senior Librarian, stated that on Friday, February 20, from 7 to 9 p.m. at the Biane Library, Black History Month Cultural Arts Night will be held. She reviewed the event with the Members. F. BOARD BUSINESS F1. Consideration and discussion regarding the 2015 American Library Association conference. The oral report will be presented by staff. Library Director Perera stated that a link would be sent to the Members regarding 2015 ALA Conference in June in San Francisco. She stated there were sufficient funds to send one Board Member to the Conference. This would include registration, two nights at the hotel and airfare. F2. Consideration and discussion regarding Board announcements. (Comments to be limited to 3 minutes per Board Member.) 6 Library.Board Minutes February 5, 2015 Page 4 There were none. G. IDENTIFICATION OF ITEMS FOR NEXT MEETING Gl. Storytime Policy G2. ALA G3. Update on the second floor of the Biane Library. H. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn, seconded by Member Hairston. Motion carried 4-0-1 (with DeVries absent). The meeting adjourned at 6:53 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA (192"16(1)` CHILDREN'S STORYTIME POLICY f-Nr/1/6* RANCHO .. POLICY NO.: CUCAMONGA LIBRARY SERVICES PAGE 1 OF 4 EFFECTIVE: REVISED: 2/6/2015 APPROVED: PURPOSE: The purpose of this policy is to provide the most fair and equitable access to children's storytimes at Rancho Cucamonga Public Library. PHILOSOPHY: Attendance at library storytimes by children is desirable to instill a love of reading and life-long library habits. Attendance at library storytimes by caregivers and families is desirable to model early learning and literacy activities to be continued at home. Storytime can be a wonderful opportunity for families to enjoy the library together as well provide young children their first steps toward independencc.as an opportunity for parents to gain skills as a child's first teacher. The Library will offer storytimes for a variety of ages based on available funding for staff and the capacity of the Library's story theaters (37 to 43 people as set by the Fire Department). Generally storytimes will be offered for babies, toddlers, preschool, school-aged children and families as defined in this policy.These storytimes are offered to individuals and cannot accommodate schools or day care groups. Groups and classes may schedule a library visit which can be designed to include a storytime. TYPES OF STORYTIMES: Storytimes for various audiences are offered at Rancho Cucamonga Public Library and include: Registered Storytimes Bouncing Babies for children 0 to 23 months old with an adult caregiver Toddler Time for children 2) to 35 months old with an adult caregiver Preschool Storytime for children 3, 4 or 5 years old attending in the story th ater on their own with library staff and volunteers Bright Beginnings for children 0 through 10 months old with a parent or adult caregiver (defined as 18 years and older) Terrific Tots for children 11 through 18 months old with a parent or adult caregiver 8 Children's Storytime Policy Page 2 of 7 Rhyme Time for children 19 months through 3 years old with a parent or adult caregiver Hooray for Pre-K for children 4 and 5 years old with a parent or adult caregiver Family Storytime for children 2 through 1 1 years with parents or adult caregiver Wan, i., S-ter-.,times Mother Goose on the Loose for children 0 through 3 years old with a parent or adult caregiver Family Storytime (including Pajama Storytime, Family Saturdays) for children 2 to I 1 years with parents or adult caregiver Afterschool (Discovery Club) Discovery Club (Afterschool) for children 6 to 11 years old attending in the story theater on their own with library staff and volunteers BOUNCING BABIES: Description: Bouncing Babies storytime is designed to introduce babies and their parents participation. Age Limits: 0 to 23 months Parents, grandparents and caregivers often look for opportunities to interact with their babies and with other similar families. Bouncing Babies offers end of the storytime allows parents to interact both with their children and with one another. Staff model reading, singing and fingerplays for parents and caregivers. Procedures: Staff will conduct registration for a 7 to 9 week session of Bouncing Babies offered may be increased as budget and demand allows. Eligible children arc birth to 23 months via the City's online CLASS system which can be accessed from home computers or from library computers on the specific date selected for each new session registration. Limited to 21 children with an adult for a maximum audience of 42 at the Biane Library; 18 children with an adult for a for Bouncing Babies and to allow more families to attend. BRIGHT BEGINNINGS: Description: Bright Beginnings storytime is designed to introduce babies and their parents to the library. Bright Beginnings incorporates books, songs, fingerplays and playtime all with parent participation. Age Limits: 0 through 10 months. Parents, grandparents and caregivers often look for opportunities to interact with their babies and with other similar families. Bright Beginnings offers a time for caregivers to bond with their babies through song, rhymes and stories. Playtime at the 9 Children's Storytime Policy Page 3 of 7 end of the storytime allows parents to interact both with their children and with one another. Staff model reading, singing and fingerplays for parents and caregivers. Procedures: Staff will conduct registration for a 7 to 9-week session of Bright Beginnings. The number of Bright Beginnings storytimes offered may be increased as budget and demand allows. Eligible children are birth through 10 months old and will be registered with one adult per child. Registration will be offered via the City's online registration system which can be accessed from home computers or from library computers on the specific date selected for each new session registration. Limited to 21 children with an adult for a maximum audience of 42 at the Biane Library; 18 children with an adult for a maximum audience of 36 at the Archibald Library. Parents and caregivers will be discouraged from bringing older children to this storytime, allowing the focus to remain on the babies registered for Bright Beginnings and to allow more families to attend and for the safety of babies during playtime. TODDLER TIME: part'ic-ipatiern Procedures: Staff will conduct registration for a 7 to 9 week session of Toddler Time be incr ased as budget and demand allows. Eligible children arc 21 to 35 months old and will be audience of 36 at the Archibald Library. Parents and caregivers will be disceuraged from-brie-ging registered for Toddler Time and to allow more 2 year olds to attend. TERRIFIC TOTS: Description: Terrific Tots storytime is designed to introduce babies and their parents to the library. Terrific Tots incorporates books, songs, fingerplays and playtime all with parent participation. Age Limits: 11 through 18 months old with an adult caregiver. Parents, grandparents and caregivers often look for opportunities to interact with their babies and with other similar families. Terrific Tots is a time for caregivers to bond with their child through song, rhymes and stories. Playtime at the end of the storytime allows parents to interact both with their children and with one another. Staff model reading, singing and fingerplays for parents and caregivers. Procedures: Staff will conduct registration for a 7 to 9-week session of Terrific Tots. The number of Terrific Tots storytimes offered may be increased as budget and demand allows. • 10 Children's Storytime Policy Page 4 of 7 Eligible children are I I through 18 months old and will be registered with one adult per child. Registration will be offered via the City's online registration system which can be accessed from home computers or from library computers on the specific date selected for each new session registration. Limited to 21 children with an adult for a maximum audience of 42 at the Biane Library; 18 children with an adult for a maximum audience of 36 at the Archibald Library. Parents and caregivers will be discouraged from bringing older children to this storytime, allowing the focus to remain on the babies registered for Terrific Tots and to allow more families to attend. Rhyme Time Description: Rhyme Time is designed to introduce young children and their parents to the library. Rhyme Time incorporates book's, songs, fingerplays, play time, and other activities with parent participation. Age Limits: Children 19 months through 3 years old with an adult caregiver. Staff model reading, singing and fingerplays for parents and caregivers. Procedures: Staff will conduct registration for a 7 to 9-week session of Rhyme Time. The number of Rhyme Times offered may be increased as budget and demand allows. Registration will be offered via the City's online registration system which can be accessed from home computers or from library computers on the specific date selected for each new session registration. Limited to 21 children with an adult for a maximum audience of 42 at the Biane Library; 18 children with an adult for a maximum audience of 36 at the Archibald Library. Parents and caregivers will be discouraged from bringing infants, babies and older children to this storytime, allowing the focus to remain on the children registered for Rhyme Tinie and to allow more 2 and 3 year-olds to attend. PRESCHOOL STORYTIME: Description: Children 3 to 5 years old are offered their first steps toward independence child will be able to attend on their own in the coming weeks. Age Limits: Children 3 to 5 y ars old. Children can begin to develop listening skills that children and the adult staff and volunteers Procedures: Staff will conduct registration for a 7 to 9 week session of Preschool Library. 11 Children's Storytime Policy Page 5 of 7 HOORAY FOR PRE-K Description: This storytime is designed to help develop school readiness skills by instilling a love of books and stories at an early age. The storyteller will incorporate books, songs and fingerplays to model learning behaviors for the adult caregiver to practice at home. Age Limits: Children 4 and 5 years-old with an adult caregiver. Children can begin to develop listening skills that will help them when they start school. Hooray for Pre-K brings children into contact with other young children in what maybe for some their first group setting. Procedures: Staff will conduct registration for a 7 to 9-week session of Hooray for Pre- K Storytime. Eligible children are 4 and 5 years-old by the first date in a session. Registration will be offered via the City's online registration system which can be accessed from home computers or from library computers on the specific date selected for each new session registration. Limited to 21 children at the Biane Library; 18 children at the Archibald Library. MOTHER GOOSE ON THE LOOSE Description: Children ages 0 through 3 years and their parent or adult caregiver are offered weekly walk-in programs designed to enhance children's early learning and school readiness skills by utilizing Mother Goose rhymes, music, puppets and a variety of highly interactive activities. Age Limits: Children 0 through 3 and adult caregiver Procedures: Tickets to this walk-in program will be issued from the children's desk 30 minutes prior to the program. Limited to 21 children with an adult at the Biane Library; 18 children with an adult at the Archibald Library. FAMILY STORYTIME: Description: These half hour storytimes were created for families who would like the opportunity to attend storytime together. Family storytimes are offered on both a walk in basic offered to meet demand. . Age Limits: Open to families with children 11 years old and younger. Parents or caregivers must attend this storytime with their children. Procedures: Staff will conduct registration for a 7 to 9 week session of umily Storytime held at the Biane Library on Fridays at 11:00 a.m. Beginning in 2012 registration will be offered via the City's online CLASS system which can be accessed from home computers or from library computers on the specific date selected for ach new session registration. Tuesday evening storytimes at the Biane Library, Fridays at 12:00 noon at the Bianc Library, Saturday mornin_ storytimes at the Archibald Library, and Saturday afternoon at the Bianc Library are offered on a entering the story theater is encouraged to w ar a nametag to help staff track statistics and ensure 12 Children's Storytime Policy Page 6 of 7 at the Archibald Library. FAMILY AND PAJAMA STORYTIME: Description: These half-hour storytimes were created for families who would like the opportunity to attend storytime together. Family storytimes are offered on both a walk-in basis and with registration. Storytimes on Saturdays, Monday, Tuesday and Friday allow working parents the opportunity to bring their children to storytime. Age Limits: Open to families with children ages 2 through 11-years-old and younger siblings welcome. Parents or caregivers must attend this storytime with their children. Procedures: Staff will conduct registration for a 7 to 9-week session of Family Storytime held at the Biane Library on Fridays at 1 1:00 a.m. Tuesday evening storytimes at the Biane Library, Fridays at 12:00 noon at the Biane Library, Saturday morning storytime at the Archibald Library, Monday evening storytime at the Archibald Library and Saturday afternoon at the Biane Library are offered on a walk-in basis. Tickets to walk-in programs will be issued from the children's desk 30 minutes prior to the program. Limited to 40 people at the Biane Library; 36 people at the Archibald Library. AFTERSCHOOL or DISCOVERY CLUB: Description: Children in the elementary school grades are offered a weekly walk-in program designed to continue to draw them into the library and to stimulate their interest in books and reading. Given their ages the audience is ready for activities in addition to sharing books. Crafts, guest performers, hands on science and technology, and special events such as making dragons to celebrate Chinese New Year, or creating stories with puppets are a sample of the activities enjoyed in the afterschool program. Age Limits: Children 6 through 11 years. A parent or responsible sibling at least 14- years old is required to remain in the library during this program. Procedures: Tickets to this walk-in program will be issued from the children's desk 30 minutes prior to the program. Limited to 40 children at the Biane Library; 36 children at the Archibald Library. WAIT LISTS: Waiting lists will be maintained through the online registration system for any registered storytime that has filled to capacity. Should a child miss two weeks in a row their position maybe given to the first child on the waiting list for that storytime. Staff will attempt to contact the family to determine if illness or other emergency prevented attendance. If after five days staff has been unable to reach the family, the storytime space will be offered to the next child on the appropriate wait list. 13 Children's Storytime Policy Page 7 of 7 Occasionally, due to illness or vacation, space is available in a storytime to accommodate a walk- in or standby. A caregiver and child who would like to experience the storytime to see if they would like to register for the next session will be welcome to attend. Such opportunities will be limited to a one-time basis. BEHAVIOR IN STORYTIMES: For reasons of safety and access, no strollers may be taken into the Library Story Theaters. Cell phones and other electronic equipment should be turned off while in the story theaters. Sometimes children have a difficult day, a normal part of development, and may not be prepared to participate in storytime. Any youngster whose behavior is disruptive to those attending the program will result in the care-giver being asked to remove the child for the remainder of the day's session. Repeated misbehavior may result in loss of the privilege to participate in the remainder of the storytimes offered during that specific session. Food or candy may not be distributed at Library Storytimes. • • 14 • T REPORT STAFF REO LIBRARY SERVICES DEPARTMENT RANCHO Date: March 5, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for January. • FISCAL IMPACT None. Respectfully su itted, Michelle Perera Library Director 15 COMBINED STATISTICS Dec-14 Dec-13 Jan-15 Jan-14 FY 2014/15 FY 2013/14 Days Open • 43 39 48 54 364 366 Items Borrowed(AR,BL,BKM) 61,187 58,62-: 82,788 93,487 590,012 627,615 Average Daily 1,423 1,503 1,725 1,731 1,621 1,715 %Change 4% -11% -6% Patrons Registered(AR,BL, BKM) 466 495. 827 1,004 7,067 7,216 Average Daily 11 13 17 19 19 20 %Change -6% i -18% -2% Information Questions 9.642 8,992' 13,924 15,054 95,448 90,697 Average Daily 224 231 290 279 262 248 Change 7% -8% 5% Library Visitors l,. 31,733 30,354 41,535 49,076 331,490 320,838 Average Daily 738 778 865 909 911 877 %Change 5% -15% 3% Children's Programs 1,522 1,383 2,203 2,071 19,061 18,967 #of Sessions 59 40 80 70 504 469 Aver. Per session 26 35 28 30 38 40 %Change 48% 14% 7% Items Classified 2,795 1,5511 2,473 2,176 20,451 13,951 %Change 80% 14% 47% Volunteer Hours I 349 „ 383 253 368 3,225 3,650 %Change -9% -31% -12% TECHNOLOGY CENTER SERVICES Computer Use Sessions 5,239 -__,, °} 5,946 6,529 48,489 44,850 %Change 120°.;- -9% 8% Technology Questions 2,713 '2,957 3,809 4,427 24,908 25.865 Change _8% -14% 4% Programs/Classes Attendance 59 45 150 171 1,018 1,001 #of Sessions 5 4 8 9 58 60 Aver.per session 12 11 19 19 18 17 ADULT SERVICES Information Questions 3,375 3,204 4,904 5,888 34,592 35,232 Average Daily 78 8 .. 102 109 95 96 %Change 5% -17% -2% Programs/Classes Attendance 25 29 36 290 324 #of Sessions 4 5;1 4 4 32 32 Aver.per session F,' 7 9 9 10 Teen Programs 3 1 14 17 245 159 , #of Sessions 1 I 2 1 13 10 • Aver.per session 32 12 7 17 19 16 --.-2 - .-' OE 16 Tours/Group Visits Attendance 0. 0 20 4 34 #of Sessions 0'''' "' 0 1 2 2 Aver.per session 0 0 0 2 17 CHILDRENS SERVICES Information Questions 3,554 2,831 5,211 4,739 35,948 29.600 Average Daily 83 73 109 88 99 81 %Change 26% 41 10% 21 Mother Goose on the Loose 0 0 252 0 252 0 #of Sessions '" 0 0 7 0 7 0 Aver. Per session 0 0 36 0 36 0 i Bright Beginning Attendance I. 0 0 190 0 190 0 #of Sessions 0 ! 7 0 7 0 Aver. Per session fir;: 0 0 27 0 27 0 Terrific Tots Attendance 0 172 0 172 0 #of Sessions ;. r; 0 0 7 0 7 0 Aver. Per session ' t.. 0 25 0 25 0 . .4. ... Rhyme Time Attendance 0 419 0 419 0 #of Sessions 'i 0 0 12 0 12 0 Aver. Per session 0 35 0 35 0 Hooray for Pre-K Attendance 0 197 0 197 0 #of Sessions 0 12 0 12 0 Aver. Per session 0 0 16 0 16 0 Discovery Club Attendance 113 901 163 117 902 825 #of Sessions 6 3 8 8 45 41 Aver. per session 19 30 20 15 20 20 Tween Program Attendance 7' 0 01 19 0 19 0 #of Sessions 0 0 2 0 2 0 Aver.per session 0 0 10 0 10 0 Family Storytime Attendance 392 343 981 872 6,278 6,266 #of Sessions 20 15 32 28 195 186 Aver.per session 20 23 31 31 32 34 Special Events Program Attendance 451 442 0 0 5,483 5,579 #of Sessions 4 2 0 0 25 22 Aver.per session 113 221 0 0 219 254 Group Visits to Library Attendance 0 0 520 412 897 667 #of Sessions 0 0 4 3 11 11 Aver.per session 0 0- 0 0 82 61 17 ARCHIBALD Dec-14 Dec-13 Jan-15 Jan-14 FY 2014/15 FY 2013/14 Days Open 23 21 26 29 196 196 Items Borrowed(incl.renewals) 28,701 29,122 40,885 46,408 281,022 305,633 Average Dairy 1,248 1,387 1,573 1,600 1,434 1,559 %Change -1% -12% -8% Patrons Registered 181 229 407 437 2,829 2,984 Average Daily 8 11 16 15 14 15 Change -21% -7% -5% Information Questions 4,085 3,935 5,725 6,888 41,627 42,665 Average Daily 178 187 220 238 1,258 1,520 %Change 4% -17% -2% Library Visitors 15,533 15,678 21,161 25,833 172,196 167,864 Average Daily 675 747 814 891 879 856 %Change -1% -18% 3% Children's Programs 509 410 854 678 5,881 5,227 #of Sessions 21 14 33 24 180 161 Aver.Per session 24 29 26 28 33 32 %Change 24% 26% 12% Items Classified 1,502 872 1,229 1,105 11,333 8,188 %Change 72% 11% 38% Volunteer Hours 99 85 129 138 1,120 1,123 %Change 16% -7% 00/0 TECHNOLOGY CENTER SERVICES Computer Use Sessions 3,295 2,997 3,821 4,184 31,345 28,242 Change 10% -9% 11% Technology Questions 1,320 1,008 1,485 1,550 10,741 10,406 %Change 31% -4% 3% Programs/Classes Attendance 12 23 60 62 369 389 ft of Sessions 2 • 2 4 4 26 28 Aver.per session 6 12 15 16 14 14 ADULT SERVICES Information Questions 1,266 1,248 1,896 2,723 14,058 15,359 Average Daily 55 59 73 94 72 78 %Change 1% -30% -8% Programs/Classes Attendance 10 15 14 18 141 130 #of Sessions 2 2 2 2 16 15 Aver.per session 5 8 7 9 9 9 Teen Programs 0 0 6 0 75 75 #of Sessions 0 0 1 0 5 4 Aver.per session 0 0 6 0 15 19 Tours/Group Visits Attendance 0 0 0 0 0 0 #of Sessions 0 0 0 0 0 0 Aver.per session 0 0 0 0 0 0 CHILDRENS SERVICES Information Questions 1,499 1,679 2,344 2,615 16,828 16,900 Average Daily 65 80 90 90 86 86 %Change -11% -10% 0% Mother Goose on the Loose 0 0 134 0 134 0 #of Sessions 0 0 4 0 4 0 Aver.Per session 0 0 34 0 34 0 18 Bright Beginning Attendance 0 0 100 100 0 #of Sessions 0 0 4 0 4 0 Aver.Per session 0 0 25 0 25 0 Terrific Tots Attendance 0 0 90 0 90 0 #of Sessions 0 0 4 0 4 0 Aver.Per session 0 0 23 0 23 0 Rhyme Time Attendance 0 0 273 0 273 0 #of Sessions 0 0 8 0 8 0 Aver.Per session 0 0 34 0 34 0 Hooray for Pre-K Attendance 0 0 82 0 82 0 #of Sessions 0 0 4 0 4 0 Aver.Per session 0 0 21 0 21 0 Discovery Club Attendance 49 59 75 38 342 389 #of Sessions 3 2 4 4 23 21 Aver.per session 16 30 19 10 15 19 Tween Program Attendance 0 0 13 0 13 0 #of Sessions 0 0 1 0 1 0 Aver.per session 0 0 13 0 13 0 Family Storytime Attendance 101 90 187 144 1,248 1,013 #of Sessions 3 3 8 4 33 28 Aver.per session 34 30 23 36 38 36 Special Events Program Attendance 51 42 0 0 1,168 979 #of Sessions 3 1 0 0 13 12 Aver.per session 17 42 0 0 90 82 Group Visits to Library Attendance 0 0 0 12 0 12 #of Sessions 0 0 0 1 0 1 Aver.per session 0 0 0 12 0 0 19 BIANE Dec-14 Dec-13 Jan-15 Jan-14 FY 2014/15 FY 2013/14 Days Open 20 18 22 25 168 170 Items Borrowed 27,725 24,376 36,665 40,936 275,113 284,987 Average Daily 1,386 1,354 1,667 1,637 1,638 1,676 %Change 14% -10% -3% Patrons Registered 266 254 413 528 3,351 3,415 Average Daily 13 14 19 21 20 20 %Change 5% -22% -2% Information Questions 5,557 5,057 8,199 8,166 53,821 48,032 Average Daily 278 281 373 327 320 283 %Change 10% 0% 12% Library Visitors 16,200 14,676 20,374 23,243 159,294 152,974 Average Daily 810 815 926 930 948 900 %Change 10% -12% 4% Children's Programs 878 818 1,349 1,393 13,008 13,543 #of Sessions 36 24 47 46 318 304 Aver. Per session 24 34 29 30 41 45 %Change 7% -3% -4% Items Classified 1,293 679 1,244 1,071 9,118 5,763 %Change 90% 16% 58% Volunteer Hours 67 45 65 79 1,015 1,238 %Change 49% -18% -18% TECHNOLOGY CENTER SERVICES Computer Use Sessions 1,944 1,682 2,125 2,345 17,144 16,608 %Change 16% -9% 3% Technology Questions 1,393 1,949 2,324 2,877 14,167 15,459 %Change -29% -19% -8% Programs/Classes Attendance 47 22 90 109 649 612 #of Sessions 3 2 4 5 32 32 Aver. per session 16 11 23 22 20 19 ADULT SERVICES Information Questions 2,109 1,956 3,008 3,165 20,534 19.873 Average Daily 105 109 137 127 122 117 %Change 8% -5% 3% Programs/Classes Attendance 15 34 15 18 149 194 #of Sessions 2 3 2 2 16 17 Aver.per session 8 11 8 9 9 11 Teen Programs 32 12 8 17 170 84 #of Sessions 1 1 1 1 8 6 Aver.per session 32 12 8 17 21 14 20 Tours/Group Visits Attendance 0 0 0 20 4 34 #of Sessions 0 0 0 1 2 2 Aver.per session 0 0 0 20 2 17 CHILDRENS SERVICES Information Questions 2,055 1,152 2,867 2,124 19,120 12,700 Average Daily 103 64 130 85 114 75 %Change 78% 35% 51% Mother Goose on the Loose 0 0 118 0 118 0 #of Sessions 0 0 3 0 3 0 Aver. Per session 0 0 39 0 39 0 Bright Beginning Attendance 0 0 90 0 90 0 #of Sessions 0 0 3 0 3 0 Aver. Per session 0 0 30 0 30 0 Terrific Tots Attendance 0 0 82 0 82 0 #of Sessions 0 0 3 0 3 0 Aver. Per session 0 0 27 0 27 0 Rhyme Time Attendance 0 0 146 0 146 0 #of Sessions 0 0 4 0 4 0 Aver.Per session 0 0 37 0 37 0 Hooray for Pre-K Attendance 0 0 115 0 115 0 #of Sessions 0 0 8 0 8 0 Aver. Per session 0 0 14 0 14 0 Discovery Club Attendance 64 31 88 79 560 436 #of Sessions 3 1 4 4 22 20 Aver.per session 21 31 22 20 25 22 Tween Program Attendance 0 0 6 0 6 0 #of Sessions 0 0 1 0 1 0 Aver.per session 0 0 6 0 6 0 Family Storytime Attendance 291 253 794 728 5,030 5,253 #of Sessions 17 12 24 24 162 158 Aver. per session 17 21 33 30 31 33 Special Events Program Attendance 400 400 0 0 4,315 4,600 #of Sessions 1 1 0 0 12 10 Aver.per session 400 400 0 0 360 460 Group Visits to Library Attendance 0 0 520 400 897 655 #of Sessions 0 0 4 2 11 10 Aver.per session 0 0 130 200 82 66 21 SERVICES & OUTREACH - Dec-14 Dec-13 Jan-15 Jan-14 FY 2014/15 FY 2013/14 BOOKMOBILE Items Borrowed(incl.renewals) 4,761 5,123 5,238 6,143 33,877 36,995 %Change -7% -15% -8% Patrons Registered 19 12 7 39 887 817 ADULT LITERACY SERVICES Tutor Teams Matched 32 19 32 30 228 239 %Change 68% 7% -5% Learners Waiting 3 11 3 8 16 45 %Change -73% -63% -64% Families for Literacy Participants 0 0 0 0 0 0 Computer Literacy Participants 5 10 15 59 135 Storynite 0 0 0 0 0 0 Volunteer Hours 56 164 55 146 517 1,090 BACK 2 BASICS ARCHIBALD i imilialilLgi #of Students 34 34' 0 0 143 139 #of Sessions 45 20 0 0 322 277 #of Volunteer Hours • 51 58 0 0 405 379 Special Program Att. 55 75. 0 0 68 100 ft of Sessions 1 41110 0 3 2 Aver. Per session 55 75 0 0 81 100 BACK 2 BASICS BIANE #of Students 39 Mi 0 0 162 148 #of Sessions 54 13., 0 0 397 304 #of Volunteer Hours 71 0 0 545 433 Special Program Att. 80 80 0 0 104 97 #of Sessions 1 0 0 3 2 Aver. Per session 80 0 0 104 97 SCHOOL&COMMUNITY OUTREACH 60 1 120 272 4.982 4.807 #of Visits 2 4 5 19 20 VIRTUAL LIBRARY SERVICES Searches 3,749 7,092 5,075 13,100 48,677 87,079 Retrievals 156,951 58,830, 183,955 75,770 1,132,258 815,891 Remote Access 748 5 877 1,009 6,810 9,469 Tutor.Com Use 183 1 245 191 1,336 1,304 Home Access : 183 1 245 191 1,336 1.304 In Library Use 0 0 0 0 0 0 Digital Books-Overdrive 1 2,655 2,0 2,978 2,543 19.018 14.555 t. Audio Downloads 855 6 966 775 6,245 4,918 eBook Downloads 1,800 1,41'` 2,012 1,768 12,773 9,637 Digital Books-OneClick+Enki t. 6 6' 7 0 29 0 Freegal Music -Songs downloaded 297 357 0 1,826 0 Freegal Music -Songs streamed 9411,342 0 8,089 0 Zinio Magazines-Checkouts 108 97 0 314 0 Website Hits 35,153 3se' ;. 49,170 52,192 331.912 340.002 22 HOMEBOUND SERVICES Patrons Served 17 16 18 16 124 120 Materials Loaned 119 83 130 107 952 875 Visitor Hours Volunteered 5 4 5 5 43 57 23 STAFF REPORT IN- 1:LIBRARY SERVICES DEPARTMENT RANCHO Date: March 5, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director Subject: STATUS OF 2014/2015 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2014/2015" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2014/2015" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully fitted, / subLe . Michelle Perera Library Director 24 Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Jan-15 01-Jan $0.00 $0.00 $0.00 $0.00 $0.00 • 02-Jan $0.00 $0.00 $0.00 $0.00 $0.00 03-Jan $0.00 $0.00 $0.00 $0.00 $0.00 04-Jan $0.00 $0.00 $0.00 $0.00 $0.00 05-Jan $903.88 $467.49 $0.00 $0.00 $367.00 06-Jan $1,009.73 $364.37 $0.00 $0.00 $861.00 07-Jan $530.00 $199.90 $24.00 $74.53 $623.00 08-Jan $697.72 $242.16 $0.00 $0.00 $243.00 09-Jan $524.59 $259.21 $3.00 $80.00 $354.00 10-Jan $358.75 $251.70 $0.00 $0.00 $448.00 11-Jan $294.78 $56.49 $0.00 $80.00 $349.00 12-Jan $538.30 $206.16 $0.00 $0.00 $465.00 13-Jan $516.83 $213.97 $0.00 $35.00 $397.00 14-Jan $623.05 $241.89 $0.00 $0.00 $346.00 15-Jan $562.39 $237.49 $0.00 $569.35 $743.00 16-Jan $340.29 $240.52 $0.00 $120.00 $347.00 17-Jan $631.25. $285.35 $0.00 $0.00 $716.00 18-Jan $152.24 $67.86 $30.00 $0.00 $279.00 19-Jan $0.00 $0.00 $0.00 $0.00 $0.00 20-Jan $662.18 $385.84 $0.00 $105.80 $707.00 21-Jan $1,088.40 $255.37 $0.00 $49.00 $682.00 22-Jan $554.63 $214.63 $0.00 $6.00 $678.00 23-Jan $423.82 $254.89 $0.00 $34.57 $403.00 24-Jan $493.99 $321.31 $0.00 $38.00 $585.00 25-Jan $102.70 $52.56 $3.00 $0.00 $212.00 26-Jan $534.83 $191.41 $0.00 $0.00 $511.00 27-Jan $525.93 $237.96 $0.00 $0.00 $161.00 28-Jan $571.75 $174.56 $0.00 $0.00 $677.00 29-Jan $499.65 $215.03 $0.00 $100.00 $528.00 30-Jan $444.26 $210.91 $0.00 $348.00 $210.00 31-Jan $557.94 $254.89 $3.00 $0.00 $423.00 TOTALS: $14,143.88 $6,103.92 $63.00 $1,640.25 $12,315.00 Jan. 2014 TOTALS $17,906.90 $7,380.19 $76.60 $2,419.45 $12,036.00 25 ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Jan-15 01-Jan $0.00 $0.00 $0.00 $0.00 $0.00 02-Jan $0.00 $0.00 $0.00 $0.00 $0.00 03-Jan $0.00 $0.00 $0.00 $0.00 $0.00 04-Jan $0.00 $0.00 $0.00 $0.00 $0.00 05-Jan $486.43 $261.80 $0.00 $0.00 $268.00 06-Jan $630.54 $189.58 $0.00 $0.00 $267.00 07-Jan $225.24 $104.06 $24.00 $0.00 $350.00 08-Jan $265.65 $122.48 $0.00 $0.00 $132.00 09-Jan $218.69 $141.41 $0.00 $80.00 $161.00 10-Jan $258.64 $135.25 $0.00 $0.00 $261.00 11-Jan $294.78 $56.49 $0.00 $80.00 $349.00 12-Jan $267.95 $89.14 $0.00 $0.00 $329.00 13-Jan $217.50 $86.13 $0.00 $0.00 $137.00 14-Jan $275.08 $137.27 $0.00 $0.00 $74.00 15-Jan $301.99 $139.15 $0.00 $140.00 $383.00 16-Jan $158.09 $130.29 $0.00 $120.00 • $173.00 17-Jan $253.13 $112.04 $0.00 $0.00 $223.00 18-Jan $152.24 $67.86 $30.00 $0.00 $279.00 19-Jan $0.00 $0.00 $0.00 $0.00 $0.00 20-Jan $381.00 $194.89 $0.00 $79.50 $285.00 21-Jan $491.83 $110.91 $0.00 $0.00 $384.00 22-Jan $341.20 $128.71 $0.00 $0.00 $269.00 23-Jan $217.43 $136.82 $0.00 $0.00 $179.00 24-Jan $132.35 $174.08 $0.00 $38.00 $224.00 25-Jan $102.70 $52.56 $3.00 $0.00 $212.00 26-Jan $262.81 $118.06 $0.00 $0.00 $187.00 27-Jan $243.09 $113.20 $0.00 $0.00 $87.00 28-Jan $324.75 $86.58 $0.00 $0.00 $343.00 29-Jan $220.86 $97.48 $0.00 $100.00 $305.00 30-Jan $193.29 $113.92 $0.00 $120.00 $148.00 31-Jan $211.20 $114.80 $0.00 $0.00 $150.00 TOTALS: $7,128.46 $3,214.96 $57.00 $757.50 $6,159.00 Jan. 2014 TOTALS $8,666.89 $3,838.25 $66.60 $1,196.30 $5,728.00 26 BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Jan-15 01-Jan $0.00 $0.00 $0.00 $0.00 $0.00 02-Jan $0.00 $0.00 $0.00 $0.00 $0.00 03-Jan $0.00 $0.00 $0.00 $0.00 $0.00 04-Jan $0.00 $0.00 $0.00 $0.00 $0.00 05-Jan $417.45 $205.69 $0.00 $0.00 $99.00 06-Jan $379.19 $174.79 $0.00 $0.00 $594.00 07-Jan $304.76 $95.84 $0.00 $74.53 $273.00 08-Jan $432.07 $119.68 $0.00 $0.00 $111.00 09-Jan $305.90 $117.80 $3.00 $0.00 $193.00 10-Jan $100.11 $116.45 $0.00 $0.00 $187.00 11-Jan $0.00 $0.00 $0.00 $0.00 $0.00 12-Jan $270.35 $117.02 $0.00 $0.00 $136.00 13-Jan $299.33 $127.84 $0.00 $35.00 $260.00 14-Jan $347.97 $104.62 $0.00 $0.00 $272.00 15-Jan $260.40 $98.34 $0.00 $429.35 $360.00 16-Jan $182.20 $110.23 $0.00 $0.00 $174.00 17-Jan $378.12 $173.31 $0.00 $0.00 $493.00 18-Jan $0.00, $0.00 $0.00 $0.00 $0.00 19-Jan $0.00 $0.00 $0.00 $0.00 $0.00 20-Jan $281.18 $190.95 $0.00 $26.30 $422.00 21-Jan $596.57 $144.46 $0.00 $49.00 $298.00 22-Jan $213.43 $85.92 $0.00 $6.00 $409.00 23-Jan $206.39 $118.07 $0.00 $34.57 $224.00 24-Jan $361.64 $147.23 $0.00 $0.00 $361.00 25-Jan $0.00 $0.00 $0.00 $0.00 $0.00 26-Jan $272.02 $73.35 $0.00 $0.00 $324.00 27-Jan $282.84 $124.76 $0.00 $0.00 $74.00 28-Jan $247.00 $87.98 $0.00 $0.00 $334.00 29-Jan $278.79 $117.55 $0.00 $0.00 $223.00 30-Jan $250.97 $96.99 $0.00 $228.00 $62.00 31-Jan $346.74 $140.09 $3.00 $0.00 $273.00 TOTALS: $7,015.42 $2,888.96 $6.00 $882.75 $6,156.00 Jan. 2014 TOTALS $9,240.01 $3,541.94 $10.00 $1,223.15 $6,308.00 27 Schedule B BALANCE SHEET Thru January 2015 FY 2014/2015 Revenues Earned Projected Loss/Gain Fines & Fees $102,945 $105,000 ($2,055) -2.0% Media Rentals $45,753 $52,500 ($6,747) -12.9% Sales/Services Fees $466 $292 $174 59.8% Passport Services $53,331 $54,250 ($919) -1.7% Private Contributions $105,000 $75,833 $29,167 38.5% Totals: $307,495 $287,875 $19,620 6.8% *Balance for Year through January 2015 $19,620 28 Schedule C CITY OF RANCHO CUCAMONGA Fiscal Year: 2015 GL Budget to Actual with Encumbrances Report Date Jan 2015 Remaining Object Description Budget MTU Actua YTD Actua Encumbrance Balance "/o Revenue Accounts Key: 1290000- Library Fund 4101 Property Taxes-CY Secured 3,166,790.00 104,347.72 1,785,629.04 0.00 1,381,160.96 43.61 4102 Property Taxes-CY Unsecured 81,760.00 326.25 89,249.30 0.00 -7,489.30 -9.16 4103 Property Taxes-PY Sec& Unsec 30,480.00 4,515.24 28,914.32 0.00 1,565.68 5.13 4105 Property Taxes-Supplemental 81,410.00 -3,428.63 18,863.78 0.00 62,546.22 76.82 4113 Property Tax- Post RDA Res Blc 140,340.00 0.00 140,340.00 0.00 0.00 0.00 4312 Library Fines and Fees 180,000.00 14,143.88 102,945.21 0.00 77,054.79 42.80 4401 Interest Earnings 48,800.00 0.00 24,111.09 0.00 24,688.91 50.59 4410 Media Rentals 90,000.00 6,103.92 45,753.08 0.00 44,246.92 49.16 4515 Information Service Fees 500.00 60.00 466.04 0.00 33.96 6.79 4565 Passport Processing Fees 75,000.00 10,019.00 42,891.00 0.00 32,109.00 42.81 4567 ' Passport Photo Fees 18,000.00 2,296.00 10,440.00 0.00 7,560.00 42.00 4570 Sale of Printed Materials 24,000.00 1,640.25 13,739.73 0.00 10,260.27 42.75 4740 Grant Income 15,000.00 0.00 9,651.28 0.00 5,348.72 35.65 4901 Other Revenue 420.00 0.00 0.00 0.00 420.00 100.00 4907 Private Contributions Library 130,000.00 0.00 105,000.00 0.00 25,000.00 19.23 4909 RC Library Foundation Support 20,000.00 0.00 0.00 0.00 20,000.00 100.00 Total for Org Key 1290000: 4,102,500.00 140,023.63 2,417,993.87 0.00 1,684,506.13 41.06 Key: 1291000-CA State Library • 4740 Grant Income 87,000.00 11,992.00 139,302.61 0.00 -52,302.61 -60.11 Total for Org Key 1291000: 87,000.00 11,992.00 139,302.61 0.00 -52,302.61 -60.11 Key: 1292000- Staff Innovatin Fd(Ca St Lib) 4401 Interest Earnings 0.00 0.00 1,487.75 0.00 -1,487.75 0.00 4740 Grant Income 168,000.00 0.00 340,564.19 0.00 -172,564.19 -102.71 Total for Org Key 1292000: 168,000.00 0.00 342,051.94 - 0.00 -174,051.94 -103.60 Total for Revenue Accounts: 4,357,500.00 152,015.63 2,899,348.42 0.00 1,458,151.58 33.46 • • User: VGARCIA-Vivian Garcia Page: I Current Date: 02/18/2015 Report:GL_BA_MSTR_0!_RC-GL:Budget to Actual with Encumbrances-By KeyOhject Current Time: 16:45:23 29 CITY OF RANCHO CUCAMONGA Fiscal Year: 2015 GL Budget to Actual with Encumbrances Report Date Jan 2015 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance Va Expense Accounts Key: 1290601 - Library Fund 5000 Regular Salaries 311,620.00 29,452.73 173,898.57 0.00 137,721:43 44.19 5030 Fringe Benefits 140,260.00 0.00 140,260.00 0.00 0.00 0.00 5100 Travel and Meetings 6,000.00 0.00 4,020.55 0.00 1,979.45 32.99 5102 Training 2,000.00 0.00 296.52 0.00 1,703.48 85.17 5105 Mileage 1,300.00 77.28 77.28 0.00 1,222.72 94.05 5150 Office Supplies&Equipment 2,000.00 77.89 974.63 0.00 1,025.37 51.26 5152 Computer Software 29,054.72 0.00 2,054.72 0.00 27,000.00 92.92 5160 Membership Dues 3,650.00 0.00 2,276.00 0.00 1,374.00 37.64 5200 Operations& Maintenance 7,200.00 0.00 2,506.80 0.00 4,693.20 65.18 5220 Cellular Technology 600.00 0.00 360.00 0.00 240.00 40.00 5300 Contract Services 72,340.00 808.56 11,260.40 1,521.08 59,558.52 82.33 5400 Telephone Utilities 10,500.00 1,165.99 6,055.36 0.00 4,444.64 42.32 5402 Water Utilities 4,500.00 766.70 3,116.90 0.00 1,383.10 30.73 5403 Electric Utilities 70,050.00 3,994.58 41,024.83 0.00 29,025.17 . 41.43 5501 Admin./General Overhead 70,910.00 0.00 70,910.00 0.00 0.00 .0.00 5703 Capital Lease Payment 4,683.46 379.62 1,683.84 2,866.16 133.46 2.84 Total for Org Key 1290601: 736,668.18 36,723.35 460,776.40 4,387.24 271,504.54 36.85 Key: 1290603 - Literacy Services 5000 Regular Salaries 82,190.00 3,729.24 25,974.16 0.00 56,215.84 68.39 5010 Part Time Salaries 55,890.00 462.00 9,199.80 0.00 46,690.20 83.53 5030 Fringe Benefits 46,970.00 . 0.00 46,970.01 0.00 -0.01 -0.00 5100 Travel and Meetings 500.00 0.00 0.00 0.00 500.00 100.00 5150 Office Supplies& Equipment 2,500.00 0.00 0.00 ' 0.00 2,500.00 100.00 5160 Membership Dues 150.00 0.00 0.00 0.00 150.00 100.00 5200 Operations&Maintenance 5,250.00 42.97 1,558.50 0.00 3,691.50 70.31 5300 Contract Services 1,000.00 0.00 0.00 0.00 1,000.00 100.00 Total for Org Key 1290603: 194,450.00 4,234.21 83,702.47 0.00 110,747.53 56.95 Key: 1290604- Bookmobile Services 5000 Regular Salaries . 59,170.00 4,551.61 31,701.92 0.00 27,468.08 46.42 5010 Part Time Salaries 26,250.00 1,193.88 11,818.37 0.00 14,431.63 54.97 5030 Fringe Benefits 31,730.00 0.00 31,730.01 0.00 -0.01 -0.00 5100 Travel and Meetings 0.00 0.00 11.47 0.00 -11.47 0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies& Equipment 550.00 0.00 0.00 0.00 550.00 100.00 5200 Operations& Maintenance 4,000.00 0.00 1,681.96 0.00 2,318.04 57.95 5220 Cellular Technology 1,010.00 28.42 418.55 0.00 591.45 58.55 5300 Contract Services 5,280.03 0.00 5,280.03 0.00 0.00 0.00 Total for Org Key 1290604: 128,090.03 5,773.91 82,642.31 0.00 45,447.72 35.48 Key: 1290605 -Library Board of Trustees - . 5100 Travel and Meetings 1,200.00 0.00 0.00 0.00 1,200.00 100.00 5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key 1290605: 1,700.00 0.00 0.00 0.00 1,700.00 100.00 Key: 1290606-Archibald Library 5000 Regular Salaries 486,270.00 36,658.48 239,927.70 0.00 246,342.30 50.65 5005 Overtime Salaries 1,540.00 0.00 760.41 0.00 779.59 50.62 5010 Part Time Salaries 334,220.00 17,097.60 172,855.00 0.00 161,365.00 48.28 5030 Fringe Benefits 254,330.00 0.00 254,330.01 0.00 -0.01 -0.00 5100 Travel and Meetings 3,500.00 0.00 3,195.36 0.00 304.64 8.70 User:VGARCIA-Vivian Garcia Page: 2 Current Date: 02/18/2015 Report:CL_BAMSTR_0l_RC-GL: Budget to Actual with Encumbrances-By KeyObject Current Time: 16:45:23 30 CITY OF RANCHO CUCAMONGA Fiscal Year: 2015 GL Budget to Actual with Encumbrances Report Date Jan 2015 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance 04 5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00 5150 Office Supplies& Equipment 7,500.00 2,058.50 5,540.98 0.00 1,959.02 26.12 5152 Computer Software 2,700.00 0.00 0.00 0.00 2,700.00 100.00 5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00 5200 Operations&Maintenance 210,520.00 17,612.30 89,744.86 48,973.38 71,801.76 34.10 5207 0& M/Capital Supplies 8,830.00 0.00 0.00 7,831.00 999.00 11.31 5300 Contract Services 89,369.60 5,31 1.12 49,029.77 26,780.31 13,559.52 15.17 5703 Capital Lease Payment 4,013.10 165.32 1,040.91 959.09 2,013.10 50.16 Total for Org Key 1290606:: . 1,403,442.70 78,903.32 816,425.00 84,543.78 502,473.92 35.80 Key: 1290607- Paul A. Biane Library 5000 Regular Salaries 568,540.00 38,413.06 296,913.76 - 0.00 271,626.24 47.77 5010 Part Time Salaries 360,000.00 16,083.32 163,149.35 0.00 196,850.65 54.68 5030 Fringe Benefits 296,670.00 0.00 296,670.01 0.00 -0.01 -0.00 5100 Travel and Meetings 5,500.00 0.00 3,106.28 0.00 2,393.72 43.52 5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00 5150 Office Supplies& Equipment 10,000.00 929.89 5,410.16 0.00 4,589.84 45.89 5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5160 Membership Dues 800.00 0.00 40.00 0.00 760.00 95.00 5200 Operations& Maintenance 250,000.00 17,186.12 86,273.09 52,772.94 110,953.97 44.38 5207 0& M/Capital Supplies 13,646.66 0.00 13,514.80 131.86 0.00 0.00 5215 O& M/Computer Equipment 5,000.00 0.00 0.00 0.00 5,000.00 100.00 5300 Contract Services 79,952.49 5,120.84 44,859.53 14,237.15 20,855.81 26.08 5703 Capital Lease Payment 3,950.00 327.49 1,637.45 2,312.55 0.00 0.00 Total for Org Key 1290607 1,597,359.15 78,060.72 911,574.43 69,454.50 616,330.22 38.58 Key: 1290608 -Virtual Library 5000 Regular Salaries 27,340.00 2,475.83 15,062.46 0.00 12,277.54 44.90 5030 Fringe Benefits 12,850.00 0.00 12,850.03 0.00 -0.03 -0.00 5200 Operations&Maintenance 138,470.00 22,374.40 136,025.88 0.00 2,444.12 1.76 5300 Contract Services 6,000.00 0.00 125.00 0.00 5,875.00 97.91 Total for Org Key 1290608: 184,660.00, 24,850.23 164,063.37 0.00 20,596.63 11.15 Key: 1291602-CA STATE LIBRARY 5010 Part Time Salaries 6,000.00 0.00 53.65 0.00 5,946.35 99.10 5030 Fringe Benefits 1,750.00 0.00 3,050.03 0.00 -1,300.03 -74.28 5100 Travel and Meetings 3,000.00 0.00 78.32 0.00 2,921.68 97.38 5200 Operations& Maintenance 21,530.00 0.00 4,205.21 0.00 17,324.79 80.46 5220 Cellular Technology 0.00 0.00 -225.71 0.00 225.71 0.00 5300 Contract Services 72,263.06 0.00 22,262.99 0.07 50,000.00 69.19 5501 Admin./General Overhead 1,240.00 0.00 1,240.00 0.00 0.00 0.00 5606 Capital Outlay-Furn/Fixtures 5,335.20 0.00 5,383.20 0.00 -48.00 -0.89 5720 Misc Contributions to City 22,000.00 0.00 0.00 0.00 22,000.00 100.00 Total for Org Key 1291602: 133,118.26 0.00 36,047.69 0.07 97,070.50 72.92 Key: 1292602- STAFF 1NNOVATIN FD(CA ST LIB) 5010 Part Time Salaries 43,050.00 0.00 0.00 0.00 43,050.00 100.00 5030 Fringe Benefits 5,430.00 0.00 5,430.01 0.00 -0.01 -0.00 5100 Travel and Meetings 55,000.00 0.00 26,825.30 0.00 28,174.70 51.22 5200 Operations& Maintenance 120,750.00 86.40 82,359.93 0.00 38,390.07 31.79 5300 Contract Services 10,000.00 0.00 4,296.00 0.00 5,704.00 57.04 5501 Admin./General Overhead 1,960.00 0.00 1,960.00 0.00 0.00 0.00 Total for Org Key 1292602: 236,190.00 86.40 120,871.24 0.00 115,318.76 48.82 User: VGARCIA-Vivian Garcia Page: 3 - Current Date: 02/18/2015 Report:GI,_BA_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 16:45:23 31 11 2015 Spring Workshop PLaD Desire To Aspire C . j , Helping our libraries achieve greater IICalifornia Public Library Advocates II success in the community Sou herrn CA: Redondo Beach Public Library i 303 N Pacific o sty Hwy Saturday, March 14: 9:00 am—too pm L I s Keynote CLA President Robert Karatsu ,`Northern CA: Saratoga Community Library 13650 Saratoga Avenue, Saturday, March 28: 9:3o am-1:30 pm Keynote Susan Hildreth, Executive Director of the Peninsula Library System tzandlpast IMLS Director, Washington DC. **CA`State-Librarian Greg Lucas will be joining us at both workshops. Iispir`g�presentations, roundtable breakouts, networking opportunities, remarks by local and state elected officials, Irefreshments and much more! o� We look forward to seeing you in March! ;5 ' Strengthening California Libraries th`rou'gh Advocacy and Education ' ` 4 .CPIsdvocates.org • ap Questions? Pl se contact Robin Hoklotubbe, President of CPLA Robinhoklotubbe @ aol.com 32 j II II 2015 Spring Workshop r P Desire To Aspire Helping our libraries achieve LII California Public Library Advocates II greatercommunity success in the Registration Form for Spring Workshop f, fSouth or North (please circle one) l%\ Name: \p:`No Library System % Full Address: Position: Phone: Email: _ t, Registration Fee:`$18:oo for CPLA members , $25.00 for non-members (a(ifg eceived 2 weeks before the workshop) oi $30.00�for, members and non-members if paying day of workshop Make;e cks;payable to CPLA and mail to: Robin Hoklotubbe - 2374 Valencia Blvd, Santa Clarita, CA i • . ., - 32439 355 Please use one form foneach attendee and/or membership. Sorry, no refunds Want to loin or renew your CPLA membership? if No problem! Complete the additional information below: ;.New Renewal Trustee/Commissioner/library staff/director: Individual Membership: $25 ir Trustee/Commissioner Group Membership: $23 each -:: j (Board = 5 or more members) For a limited time,an exclusive and introductory fee of $5o will cover all board ( `. members of your Friends or Foundation group. Total ainouri J r Lworkshop: Total amount for imembership : 33