HomeMy WebLinkAbout2018-01-22 - Agenda Packet - Special CITY OF ` • CUCAMONGA
JANUARY 22, 2018 - 9:00 A.M.
SPECIAL MEETING
CITY COUNCIL/FIRE PROTECTION DISTRICT AGENDA
Cultural Center + Celebration Hall
12505 Cultural Center Drive + Rancho Cucamonga, CA 91739
CALL TO ORDER
Pledge of Allegiance
Roll Call: Mayor Michael
Mayor Pro Tern Kennedy
Council Members Alexander, Spagnolo and Williams
PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Fire Protection District and City Council
on any item listed or not listed on the agenda. State law prohibits the Fire Protection District and City
Council from addressing any issue not previously included on the Agenda. The Fire Protection District and City
Council may receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor,
depending upon the number of individuals desiring to speak. All communications are to be addressed
directly to the Fire Board, or City Council not to the members of the audience. This is a professional business
meeting and courtesy and decorum are expected. Please refrain from any debate between audience and
speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the
meeting.
ITEMS OF •
1. DISCUSSION, CONSIDERATION AND ADOPTION OF CITY COUNCIL GOALS AND
CONSENSUS BUILDING — Dr. Bill Mathis, Facilitator
ADJOURNMENT
CERTIFICATION
I, Linda A.Troyan,MMC,City Clerk Services Director of the City of Rancho Cucamonga,or my designee,
hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted
on January 18,2017,twenty-four(24) prior to the meeting per Government Code 54954.2 at 10500 Civic
Center Drive, Rancho Cucamonga, California; Cultural Center, Cele ation Hall 12505 Cultural Center
Drive, Rancho Cucamonga, CA and on the City's website.
da .Troyan
City lerk Services Director
City of Rancho Cucamonga
Page 1 of 1
NOTICE OF SPECIAL MEETING
Notice is hereby given that the City Council/Fire District will hold a Special Meeting on
Monday, January 22, 2018, at 9:00 a.m. in Celebration Hall located in at the Cultural
Center, Celebration Hall, 12505 Cultural Center Drive, Rancho Cucamonga, CA 91739,
for the purpose of:
1. DISCUSSION, CONSIDERATION AND ADOPTION OF CITY COUNCIL GOALS AND
CONSENSUS BUILDING - Dr. Bill Mathis, Facilitator
J
L. Dennis Michael
Mayor
Thursday, January 18, 2018
y- CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: January 22, 2018
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Elisa C. Cox, Deputy City Manager— Civic & Cultural Services WJ
SUBJECT: TRANSMITTAL OF PROPOSED 2018 COUNCIL GOALS AND CURRENT
STATUS OF PRIOR GOALS
RECOMMENDATION:
Staff recommends that the City Council consider the proposed 2018 City Council Goals and adopt
as presented or amended.
BACKGROUND:
In preparation for the Team Building and Goals Meeting on January 22, 2018. staff has updated
the current Council Goals and Objectives (attached). Also included in the attachment are staff's
recommended goals for 2018 for the Council's consideration. The goals are divided into three
sections, with each one distinguishable by color and the page heading.
2018 NEW goals are white
ACTIVE and COMPLETED objectives are in blue and orange, respectively
ON HOLD objectives are in yellow
ANALYSIS:
Staff is recommending 8 new goals and is continuing to work on 17 active goals. Since the last
goal review in July, five goals have been completed. There are no goals on hold.
FISCAL IMPACT:
Individual goals' have varying financial impacts; funding sources for each goal are indicated on
the attached matrix.
COUNCIL GOAL(S) ADDRESSED:
This item addresses all of the City Council goals.
ATTACHMENTS:
Attachment 1 — New, Active, and On-Hold Goals Matrix
Page 1 of 1
NEW GOALS - JAN UARY 2018 Revised 1/18/2018
Active Goals Lead Dept./Div. Year Established Estimated Funding Source and
Completion Date Ongoing Costs
N 1 PUBLIC SAFETY
Proactively develop public safety programs and facilities to meet community needs
Working with the Taking Back Our Community Coalition and
the League of California Cities, raise public awareness of
N2 why crime is increasing in our state; provide facts and City Manager's 2018 2020 General Fund
impacts of AB 109, Prop 47, and Prop 57; and advocate for Office
State legislative changes to improve law enforcement's
ability to respond to crime.
PARKS AND RECREATION DEVELOPMENT
Proceed with planning and development of major park and recreational projects
Complete the survey and environmental review, develop a
N3site plan and establish a cost of development for the Central Community 2018 2019 Park Development Fund
Park Trailhead as envisioned in the Central Park Master Services
Plan.
N4 Complete the survey and environmental review for the Community 2018 2019 Park Development Fund
Central Park Master Plan. Services
ACTIVE GOALS page 1
NEW GOALS - JAN UARY 2018 Revised 1/18/2018
Active Goals Lead Dept./Div. Year Established Estimated Funding Source and
Completion Date Ongoing Costs
ENHANCING PREMIER COMMUNITY STATUS
As the community matures, undertake programs and projects to enhance Rancho Cucamonga's position as the premier community in our
region
Transform the second floor of the Biane Library into an
interactive discovery space [Second Story]. When the 19-24 months Library Foundation, Library
N5 Library Foundation's $1.5M capital campaign hits the Library Services 2018 after fundraising Reserves, General Fund
$750,000 fundraising trigger point, Library staff will consult goal has been met
an exhibit design company to begin the design phase.
Conduct a study on Planning, Building and Safety Fees to
N6 ensure that fees are covering costs and where needed, Administrative 2018 2018
make adjustments accordingly, including reductions or Services
increases, as appropriate.
MID AND LONG RANGE PLANNING
Begin efforts to develop mid-range and long-term goals and vision for the City.
Advocate for changes in SBCOG's function and operation Engineering 2018 Ongoing No funding needed
N 7 including updating fee structure and to increase COG
services for the West Valley.
Enhance the efficiency and effectiveness of the City's Finance and DoIT 2018 December 2018 or Minimal one-time funding
weekly cash disbursement (A/P) cycle by implementing June 2019 (timing needed from Computer/
scanning and electronic routing of invoices for approval and is dependent upon Technology Replacement
N8 payment within the City's financial system. Replace paper when system Fund for scanning
filing system with digital filing system. software upgrade equipment and software to
is completed) facilitate scanning and
electronic storage/access of
documents
ACTIVE GOALS page 2
ACTIVE GOALS - JAN UARY 2018 Revised 1/18/2018
Original
Active Goals Lead Year Estimated Funding Source and January 2018 Status July 2017 Status
Dept./Div. Established Completion Ongoing Costs
Date
PUBLIC SAFETY
Proactively develop public safety programs and facilities to meet community needs
Continue to build/expand the Public Safety Video Network Police 2016 December Police budget; JAG grant; PSVN at Epicenter has been finalized. Central Park will be This FY we will add PSVN to the Epicenter, Central Park,
(PSVN) to include most major public facilities in town as 2017 Asset Seizure funds finalized by the end of May. EOC PSVN Station project the EOC and Fire Stations as well as PSVN/Traffic
well as the City perimeter. has not been finalized and further Fire Grant monies will Integrated camera systems at the new poles at 6th/Utica
need to be considered for that along with Fire Station and Banyan/Carnelian. We will add ALPR cameras at the
camera integration to the system. 6th/Utica monies will be Wilson/San Sevaine and Basel ine/Etiwanda intersections.
Al used for other projects as PSVN/ALPR cameras will be
outfitted into the Empire Lakes Program 1/4 mile away.
Banyan/Carnelian PSVN progressing and should be
finalized by the end of June. Wilson/San Sevaine ALPR is
done while Basel ine/Etiwanda will be finalized by the end
of June.
In partnership with Police, Fire, and Public Works, develop Library 2016 December Library, Community Services With all of the new leadership changes within the Police, Fire, Library and Community Services will be
a safety plan for Archibald Library, Biane Library, Central Community 2016 and Police staff department, we will re-introduce trainings for the new staff coordinating a follow-up meeting to address the next steps
Park, Lions East and West and the Family Resource Services in the field at the sites. To include working to finalize an in this process. Collectively, the group will identify which
Center. The safety plan could include increased staff Police action plan in the event of an emergency. We will also recommendations correspond to existing projects
training, recommendations for enhanced video continue in the effort to look at outfitting the buildings with departments are currently working on (ex. video
surveillance, and an action plan in the event of an surveillance cameras after the current and ongoing surveillance), which projects can be completed in existing
emergency. projects in the city that need to be finalized. department budgets (ex. increased signage, greenery
trimming for better visual surveillance and safety, etc.) and
which projects will need to have a funding source found
2 A for completion (physical site security, bollards, etc.). All
f�1L reports are in the process of being reviewed by
departments to increase situational awareness and begin
the process of evaluating these assessments
collaboratively.
ACTIVE GOALS page 1
ACTIVE GOALS - JAN UARY 2018 Revised 1/18/2018
Original
Active Goals Lead Year Estimated Funding Source and January 2018 Status July 2017 Status
Dept./Div. Established Completion Ongoing Costs
Date
Award a contract for the construction of the re-build of the Fire District 2017 March 2018 Fire District Capital Building The Team RC project design team including: the City The District is prepared to begin the design for the rebuild
San Bernardino Road Station (172), which will include a Reserves; City Capital Manager's Office, Planning, Engineering, RCPD, HMC and RCPD substation. The design will be a Team RC
Police Department substation, at the new location at the Reserves Architects and Erickson Hall Construction Management, project with input from the City Manager's Office, Planning,
northwest corner of Vineyard and San Bernardino Road. have been meeting since June of 2017. During those Engineering and the RCPD. A new modern design and
meetings, it was determined that the scope of the project location will help maximize existing District and RCPD
needed to increase to include a fully functioning Sheriff's resources to better serve the west side of the community.
substation on the west side of the city. Conceptual site This facility will be based on modern construction
A3 and building plans for the Public Safety Facility have been standards and is intended to meet the District's mission for
created. It is anticipated that the project design will go a minimum of 50 years. Design and Construction
through Planning Design Review and a construction Management Services have been awarded, and Design
contract will be approved by the Fire Board in mid-July meetings began taking place in June 2017.
2018. This facility will be based on modern construction
standards and is intended to meet the District's mission for
a minimum of 50 years.
PARKS AND RECREATION DEVELOPMENT
Proceed with planning and development of major park and recreational projects
Develop plan for enhancements to the Cultural Center Community 2014 March 2015 Estimated funding requests A final conceptual design for the courtyard was prepared VGCC improvements in conjunction with Forest City.
Courtyard that include shade and seating, directional Services/ for 2014/15 of$50,000- and accepted. The Planning Department drafted an RFP Currently in early design phase. Continued design this
signage from parking areas and design work for future Library/City $60,000 to include site for the CEQA clearance for the project and circulated it to 16/17FY. Project will require Planning Minor Design
capital improvements. Manager's furnishings, shade, signage 8 consultants on November 30, 2017. Responses are due Review or Design Review depending on scope of work.
A4 Office/ Planning and design work for future back to staff by January 11, 2018 at 6 pm. It is anticipated May also require CEQA clearance.
improvements. that a consultant will be selected by January 31, 2018.
Next steps will include processing the Design Review and
appropriate CEQA document for the project.
Complete the survey and environmental review, develop a Community 2017 March 2018 Developer Impact Fees & The first phase of focused environmental studies have Completed the initial survey and environmental review
site plan, and establish a rough cost of development for Services Fund Balance been completed. Anticipate the environmental to be which identified the need for species focused studies to be
Etiwanda Creek Park. comlpeted by July 2018, after which the site plan and completed the 17/18 fiscal year. Once the results have
A5 rough costs will be completed. been published and identify the development potential of
the site Conceptual design can be revisited to take into
account the new site parameters set by the environmental
studies.
Complete the construction and begin occupancy of the Community 2017 June 2018 General Fund and Fire The new RC Sports Center is a sleek, modern facility that Project is currently under construction slated to be
new community RC Sports Center; increase the City's Services District Reserves will serve the community by housing sports and other City complete late 17/18 fiscal year.
disaster resiliency with the RCSC serving as the primary run programs, provide rentable space to host events from
evacuation center during a catastrophic event. small seminars to large conferences, and also act as the
A6 City's primary evacuation center due to the inclusion of the
large emergency generator permanently housed on site.
This project is estimated to be completed and open to the
public by June 2018.
ACTIVE GOALS page 2
ACTIVE GOALS - JAN UARY 2018 Revised 1/18/2018
Original
Active Goals Lead Year Estimated Funding Source and January 2018 Status July 2017 Status
Dept./Div. Established Completion Ongoing Costs
Date
Conduct the public input process for a new Central Park Community 2017 June 2018 Park Development RJM has compiled all results from the three community Working cooperatively with RJM and City Staff in an effort
Master Plan. Services workshops and numerous supplemental surveys (online), to reach out the community through public workshops and
and has incorporated them into a revised Central Park conducting surveys in an effort to both inform the public
Master Plan recommendation to be presented to City Staff and gather public opinion on what Central Park should be.
A7 in February, 2018. Upon City Council direction to move The information gathered will be used to assist
forward and continue developing the Master Plan (for final completion of the master plan by mid 17/18 fiscal year.
presentation and approval in 2019) the next step will be to
commence the Environmental Impact Study process,
which should be completed by late 18/19 fiscal year.
ACTIVE GOALS page 3
ACTIVE GOALS - JAN UARY 2018 Revised 1/18/2018
Original
Active Goals Lead Year Estimated Funding Source and January 2018 Status July 2017 Status
Dept./Div. Established Completion Ongoing Costs
Date
ENHANCING PREMIER COMMUNITY STATUS
A8 As the community matures, undertake programs and projects to enhance Rancho Cucamonga's position as the premier community in our region
Position the City to improve its issuer credit rating from the Finance 2014 December Contract cost is $11,000; PO Debt Management Policy adopted in December 2017. Policy development is continuing. The City's consultant
current AA (by S&P) to AA+ or AAA in the next three years. 2017 encumbered in FY 2014/15; Consultant deferred applying Standard & Poors' (S&P) will be applying the Standard & Poors' rating criteria to the
no anticipated ongoing costs. rating criteria to the City's current situation until January City's current situation to pin point areas for enhancement
An 2018 to pin point additional areas for enhancement. during July/August 2017.
7 Consultant will work with staff to complete Financial
Management Assessment (FMA) for S&P's reference prior
to next review, which is anticipated to occur in the fall of
2018.
Develop a Public Art Master Plan to consider how City Manager's 2015 June 2016 Staff time The public art ordinance was adopted on July 19, 2017 The City Council is scheduled to consider second reading
significant art pieces can be incorporated into future public Office and became effective on August 21, 2017. The Public Art of the Art in Public Places Ordinance on July 19, 2017. If
and private development, to include funding options for Committee was appointed by Council on December 20, adopted, the program will be implemented beginning in
both art installation and long-term maintenance. 2017 and will be managed by the City Manager's Office. late August.
Al 0 One of the tasks identified to be completed by the
committee is the development of the Public Art Master
Plan and the process is expected to begin soon now that
the committee members have been appointed.
MID AND LONG RANGE PLANNING
Begin efforts to develop mid-range and long-term goals and vision for the City.
Develop and present to City Council a long term financial Administrative 2013 January 2014 Will require staff support and Presentation of summary report and recommendations to Completion of the internal review to occur during summer
A11plan for the fiscal sustainability of the City's special districts Services some cost for assessment Council to occur at goal setting workshop in January 2018. of 2017 with the revised goal of presenting the draft to the
(LMD's, SLD's, CFD's). district engineering. City Council prior to the end of the third quarter of 2017.
Review areas with industrial zoning along arterials for Planning/Comm 2013 September Staff Time Staff has been working on evaluating the changes in Land Staff has been working on evaluating the changes in Land
possible rezoning to permit more commercial/office uses. unity 2013 Use and business needs along Foothill Blvd. and within Use and business needs along Foothill Blvd. and within
Example of one such area is Rochester/Jack Benny by Development the Industrial Commercial Overlay Districts. Many minor the Industrial Commercial Overlay Districts. Many minor
Quakes Stadium. changes to the Development Code have already been changes to the Development Code have already been
incorporated to help guide development and allow incorporated to help guide development and allow
additional uses into these districts. Example of this include additional uses into these districts. Additional changes are
the creation of dedicated land uses for the repurposing of being evaluated to determine if rezoning is the best
industrial buildings for commercial use and the addition of approach or if more flexible standards and new uses could
Al2 escape rooms as a land use within the General Industrial be considered in these existing districts. Staff anticipates
District. Additional changes are being evaluated to that a draft of the development standards would be
determine if rezoning is the best approach or if continuing complete in 2018 so that both the Mixed Use and
to develop more flexible standards and new uses could be Industrial development code amendments could move
considered in these existing districts. Staff anticipates that forward to Planning Commission and City Council
any draft development standards would be complete in together.
2018 so that both the Mixed Use and Industrial
development code amendments could move forward to
Planning Commission and City Council together.
ACTIVE GOALS page 4
ACTIVE GOALS - JAN UARY 2018 Revised 1/18/2018
Original
Active Goals Lead Year Estimated Funding Source and January 2018 Status July 2017 Status
Dept./Div. Established Completion Ongoing Costs
Date
Review the City's long-term objectives for the entire 6,000 City Manager/ 2013 March 2014 Staff Time and some Staff conducted four community meetings in late October On June 7, 2017, the Technical Advisory Committee met
acre Sphere area and identify development, mitigation, Community consultant support which will and November 2017 to obtain input from residents and to provide updates on the status of the NESAP
preservation and annexation potential. Development be proposed as part of the property owners in the vicinity of the project. Sargent development concept and to obtain feedback from
13/14 budget process. Town Planning is currently preparing the various sections committee members.
of the draft Specific Plan and Staff has been reviewing
them and providing revisions as needed. Preparation of On July 19, 2017, the City Council will consider an
the draft EIR is currently underway. A Public Scoping addendum to the Professional Services Agreement with
meeting was conducted on September 27, 2017. A Notice Sargent Town Planning, including a revised Scope of
A13 of Preparation (NOP)will be circulated in early 2018. Staff Work and Budget. The PSA Addendum will address
and Sargent Town Planning conducted two workshops additional biological resource assessments related to
with the Planning Commission to provide an overview of development of the NESAP Environmental Impact Report
the two major overall components of the project—the and engineering work related to development of the
Conservation Priority Area (CPA) and Development project Tentative Tract Map. The proposed PSA
Priority Area (DPA)— and were held on October 25 and Addendum will enable the consultant team to fully
December 13, 2017, respectively. The next steps will be complete the NESAP and all related components.
to complete the preparation of the EIR and circulate it for
review and comment.
Review the City's zoning districts and evaluate/investigate Planning 2014 May 2016 Staff Time and may require Staff has visited and researched other City's mixed-use Staff anticipates beginning in late 2017 the last major
creating overlay districts or specific plan areas that will some consultant support. standards to gather ideas and concepts that could be phase of creating final Mixed Use development standards
create villages or development districts in order to incorporated into our own Development Code. Staff has and identifying the boundaries of the Mixed Use village
revitalize underperforming or underutilized areas and since identified 8— 10 mixed-use village areas along districts as well as the areas of NO Change. Staff is
create synergy amongst the varying land uses. Foothill Boulevard and has begun drafting a set of design focused on drafting standards that create vibrant urban
guidelines for the for future mixed-use development. The areas along Foothill Blvd. while protecting the existing
guidelines will consist of design principles for site residence and businesses around these areas. We
planning, parking, architecture, landscaping, open space continue to research Development Standards from other
and signage. Staff is also in the process of updating the cities, taking in person and virtual field trips to view new
A14 development standards to be consistent with the mixed- constructed projects, and will be working with a traffic
use village concept. This will allow each of the mixed use consultant to create appropriate parking standards for
areas to be developed in a compatible manner with the Mixed Use developments. Staffs goal is to have draft
existing surrounding uses. The next step for the mixed-use standards to Planning Commission to review in 1st or 2nd
team will be to reach out and begin working with a traffic Quarter 2018.
consultant to create appropriate parking standards for
Mixed Use developments.
Review the possibility of an open data technology system Finance and 2015 June 2016 Awarded contract to Socrata Staff will provide an overview of the operating budget and Staff anticipate focusing on finalizing the branding and fine
that provides access to the City's budget and financial City Manager's through SunGard Public accompanying actual data maintained in the Socrata tuning the dashboard to be consistent with the City's
information in order to promote local government Office Sector Inc.; contract cost is dashboard to the City Council during January/February graphic standards and to meet the anticipated needs of
Al transparency and public trust. $14,000; purchase order 2018. Implementation of the capital project component of the end-users of the dashboard during summer of 2017. A
issued in June 2016 from the software will occur in conjunction with the FY 2018/19 demo of the dashboard to the City Council will occur in
General Fund resources budget process. September of 2017.
ACTIVE GOALS page 5
ACTIVE GOALS - JAN UARY 2018 Revised 1/18/2018
Original
Active Goals Lead Year Estimated Funding Source and January 2018 Status July 2017 Status
Dept./Div. Established Completion Ongoing Costs
Date
Building upon existing performance metrics, develop Department of 2017 June 2018 Pursuing grant funding and DoIT is actively working with the City Manager's Office to DoIT has re-launched the RC2GO app using Esri data
additional tools, such as business intelligence dashboards Innovation & partnership cost offsets. evaluate the implementation of ESRI based Government collection tools to improve performance and collect data
and interactive reporting, to visualize and interpret Citywide Technology Transparency tools to compliment, or potentially replace, on community requests in a format that is readily usable in
data in order to enhance understanding and decision existing Socrata performance reporting modules. The GIS the Esri Insights intelligence platform. As data is compiled,
making across applicable service categories. team has expanded the RC2Go platform to include work staff will begin the process of visualizing information using
order management, allowing for dashboard reporting on the Insights tools.
Al 6 citizen reported incidents as well as Public Works
responses. The DoIT team also continues to work with the
What Works Cities initiative to develop performance
reporting on parks maintenance, including the deployment
of a GIS based survey tool for park inspections that is
currently in testing.
Develop and implement a plan to significantly reduce the Public Works 2017 December Capital Investment of 3-5 The drought tolerant conversion project on Base Lind Rd. Public Works is continuing with the drought tolerant
City's total water consumption using the 2013/14 Services 2020 million over the three year from Haven to Srpuce Ave. has been complete. Staff are conversions. The Civic Center was recently completed. In
Al 7 consumption rates as the baseline. period. now working with our consultant to develop a 5 year addition, Base Line Rd. from Haven to Spruce Ave. has
phasing master plan to continue the projects in LMD 2 and been completed. A new project at Day Creek and VPL was
4R. started in June, 2017.
ACTIVE GOALS page 6
ON HOLD GOALS - JANUARY 2017
Original
Estimated
Year Completion Funding Source and
On Hold Goals Lead Dept./Div. Established Date Ongoing Costs January 2017 Status
ON HOLD GOALS 1