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HomeMy WebLinkAbout2019/12/04 - Agenda PacketAGENDA FIRE PROTECTION DISTRICT BOARD -HOUSING SUCCESSOR AGENCY - SUCCESSOR AGENCY - PUBLIC FINANCE AUTHORITY - CITY COUNCIL Wednesday, December 4, 2019 10500 Civic Center Drive Rancho Cucamonga, CA 91730 REGULAR MEETINGS: 1st and 3rd Wednesdays - 7:00 P.M. ORDER OF BUSINESS: CLOSED SESSION TAPIA CONFERENCE ROOM 4:30 P.M. REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M. MEMBERS: MAYOR L. Dennis Michael CITY MANAGER John R. Gillison MAYOR PRO TEM Lynne B. Kennedy COUNCIL MEMBERS Ryan A. Hutchison Kristine D. Scott Sam Spagnolo CITY ATTORNEY James L. Markman CITY CLERK Janice C. Reynolds CITY TREASURER James C. Frost Rancho Cucamonga City Council Mission Statement • Make decisions, and be perceived as making decisions, for the general welfare of the community. • Always work to improve existing services and develop policies to meet the expected as well as anticipated needs of the community. • Work together cooperatively to respect all persons and their ideas in order to develop and maintain the trust of the community. • Reflect the community's desires and priorities by assuring that decisions accurately reflect the community's interests by fairly translating public feedback into public policy. • Enhance the quality of life of all Rancho Cucamonga residents through the continued pursuit of excellence and commitment to the City's core values and goals. • Set the vision for the community for the future. • Have a professional, objective and respectful relationship with each other in order to more effectively address the challenges of the future. Page 1 Aft A_ . INFORMATION FOR THE PUBLIC Le gA'HO &CAMONGA TO ADDRESS THE FIRE BOARD, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL The Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Housing Successor Agency, Successor Agency, Public FinanceAuthority and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. Any handouts for the Fire Board, Successor Agency, Public Finance Authority or City Council should be given to the City Clerk for distribution. During "Public Communications," your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other "Public Communications" which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an "Advertised Public Hearing" or on an "Administrative Hearing" Item(s), your name will be alled when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City's Public Libraries and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 7:00 p.m. Streaming Video on Demand is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp. The Fire Board, Successor Agency, Public Finance Authority and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. Copies of the agendas and minutes can be found @ www.cityofrc.us If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please silence all cell phones and devices while the meeting is in session. Page 2 DECEMBER 4, 2019 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, HOUSING SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL AGENDA CLOSED SESSION - 4:30 P.M. Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott, Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION - Tapia Conference Room D.1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: AWI BUILDERS, INC V. RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY SUPERIOR COURT, CASE NO. CIV DS 1928697 D.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8783 ETIWANDA AVENUE/12949 WHITTRAM AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229-162-14; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KULAR TRUCK LINE, INC., OWNER; REGARDING PRICE AND TERMS. — CITY D.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 2/3 INTEREST AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING, AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY DA. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY COMMONLY KNOWN AS 9775 MAIN STREET AND 8845 RAMONA AVENUE ALSO KNOWN AS PARCEL NUMBER 0209-062-02-0000; AND 0209-085- 15-0000 RESPECTIVELY NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND CAROL NORRIS, PRESIDENT NORTHTOWN HOUSING DEVELOPMENT CORPORATION; REGARDING PRICE AND TERMS. - CITY D.5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PER GOVERNMENT CODE SECTION 54957 (TITLE: CITY MANAGER) Page 3 E. RECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. REGULAR MEETING - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AGENCIES, AUTHORITY BOARD AND COUNCIL. Pledge of Allegiance Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Spagnolo A. ANNOUNCEMENT/ PRESENTATIONS A.1. Presentation of Proclamation to be Presented to Outgoing Historic Preservation/Planning --- Commissioners Wimberly and Munoz for their Dedicated Service to the Historic Preservation/Planning Commission. A.2. Announcement of a Green Business Recognition Program Recipient, Evolution Fresh. --- A.3. Recognition of the 2019 Digital Cities Survey Award to the City Of Rancho Cucamonga. B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non -controversial. They will be acted upon by the Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council Member for discussion. C. CONSENT CALENDAR — FIRE PROTECTION DISTRICT Page 4 C.1. Consideration of Meeting Minutes: Regular Meetings of November 6, 2019 and November 20, 9 2019. C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,109,856.21 and Weekly Check 31 Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of G.1. $329,435.01 Dated November 12, 2019 Through November 25, 2019. 42 C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas G.2. Company in the Amount of $71.93 Dated November 12, 2019 Through November 25, 2019. 57 CA. Consideration to Approve and Award the Purchase of a Rosenbauer Type 1 Fire Engine to 44 Velocity Fire Equipment, in the Amount of $840,180. C.5. Consideration of a Resolution Setting Forth the Findings that Allow the Board to Make 46 Amendments and Other Changes to the 2019 California Fire Code by Approval of an Ordinance Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Adopting Said Fire Code. RESOLUTION NO. FD 19-019 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE 48 PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, SETTING FORTH FINDINGS WITH RESPECT TO LOCAL GEOLOGIC, TOPOGRAPHIC, AND CLIMATIC CONDITIONS WHICH MAKE CHANGES, MODIFICATIONS, AMENDMENTS, ADDITIONS, DELETIONS, AND EXCEPTIONS TO the Development of Tract 20073 (Case No. ROW2017-00514, ROW2018-00179 and ROW2019- THE CALIFORNIA FIRE CODE REASONABLY NECESSARY. D. CONSENT CALENDAR - HOUSING SUCCESSOR AGENCY 9 D.1. Consideration of Meeting Minutes: Regular Meetings of November 6, 2019 and November 20, 2019. E. CONSENT CALENDAR - SUCCESSOR AGENCY E.1. Consideration of Meeting Minutes: Regular Meetings of November 6, 2019 and November 20, 9 2019. F. CONSENT CALENDAR - PUBLIC FINANCE AUTHORITY F.1. Consideration of Meeting Minutes: Regular Meetings of November 6, 2019 and November 20, 9 2019. G. CONSENT CALENDAR - CITY COUNCIL Page 5 9 G.1. Consideration of Meeting Minutes: Regular Meetings of November 6, 2019 and November 20, 2019. G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,557,105.63 and Weekly Check 57 Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $5,061,713.11 Dated November 12, 2019 Through November 25, 2019. G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas 68 Company in the Amount of $31.96 Dated November 12, 2019 Through November 25, 2019. GA. Consideration to Accept Public Improvements at the intersection of Haven Avenue and 6th Street 70 and on the North Side of 4th Street Between Milliken Avenue and Cleveland Avenue Related to the Development of Tract 20073 (Case No. ROW2017-00514, ROW2018-00179 and ROW2019- 00261 Respectively) Submitted by SC Rancho Development Corp. as Complete, File the Notice of Completion, and Authorize Release of Bonds. 73 G.5. Update on the City of Ontario Active Transportation Master Plan. G.6. Consideration of a Reimbursement in the Amount of $14,320.80 to the County of San Bernardino 75 Flood Control District in Accordance with Agreement No. C002-139 and the Appropriation of $14,330 from the Etiwanda/San Sevaine Drainage Fund. G.7. Consideration of a Seven -Year Software Maintenance Service Agreement with Advanced Utility 77 Systems in the Total Amount of $450,000 for the Rancho Cucamonga Municipal Utility CIS Infinity Billing and Online Payment Portal Software Platforms. G.8. Consideration of an Improvement Agreement, Improvement Security, and Ordering the Annexation 79 to the Landscape Maintenance District No. 1 and Street Light Maintenance Districts Nos. 1 and 2 Related to the Sage Alta Loma Development, Located at 9417 19th Street (Case No. DRC2017- Page 5 01023), Submitted by Steadfast RC Senior, LLC. RESOLUTION NO. 19-099 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 82 CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR PROJECT CASE NO. DRC2017- 01023 RESOLUTION NO. 19-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 87 CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR CASE NO. DRC2017-01023 RESOLUTION NO. 19-101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 92 CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR CASE NO. DRC2017-01023 G.9. Consideration to Award a Contract to West Coast Arborists, Inc. for Citywide Tree Maintenance 97 Services. G.10. Consideration to Award a Contract to Pacific Contractors Group, Inc. for the Parks Painting 225 Project. G.11. Consideration to Approve the Purchase of Two (2) Super Cab Trucks in the Amount of $101,940. 362 G.12. Consideration to Approve a Contract with Civic Solutions, Inc., in the Amount of $252,000, plus a 364 10% Contingency for Project Management Services for the Upcoming General Plan Update to be funded from Community Development Technical Services Fund (1016301-5300). G.13. Consideration of the Purchase of 15 Fixed Position Automatic License Plate Reader Cameras 366 to be Installed at Empire Lakes from Vigilant Solutions as a Single Source Vendor in the Amount of $229,794.71. Authorization to Accept There will be developer reimbursement funding appropriated into the CFD Empire Lakes Fund to cover the cost of these cameras. G.14. Consideration to Purchase Public Safety Equipment from the 2017 Homeland Security Grant 389 Fund. G.15. Consideration of a Request from Northtown Housing Development Corporation to Partner on a401 Weekly Baseball Clinic. G.16. Consideration of Amendment to the Right -of -Way Use Agreement Between the City and the 404 Building Industry Association for Southern California, Inc., for Community Directional Wayfinding Signs. H. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non -controversial. The City Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Council Member. ADMINISTRATIVE HEARING ITEM J. ADVERTISED PUBLIC HEARINGS - CITY COUNCIL/FIRE PROTECTION DISTRICT J.1. Consideration of Adoption of Ordinance No. 956, Which Will Adopt by Reference, Codes 411 Comprising The 2019 Edition of The California Building Standards Code And 2018 Editions of The International Swimming Pool and Spa Code and International Property Maintenance Code and Resolution No. 19-102. ORDINANCE NO. 956 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 413 CALIFORNIA, ADOPTING BY REFERENCE THE 2019 CALIFORNIA BUILDING CODE, INCORPORATING THE "INTERNATIONAL BUILDING CODE, VOLUMES 1 AND 2", 2018 EDITION, INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA RESIDENTIAL CODE, INCORPORATING THE "INTERNATIONAL RESIDENTIAL CODE", 2018 EDITION, INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA MECHANICAL CODE, INCORPORATING THE "UNIFORM MECHANICAL CODE", 2018 EDITION, INCLUDING Page 6 APPENDICES THERETO; THE 2019 CALIFORNIA PLUMBING CODE, INCORPORATING THE "UNIFORM PLUMBING CODE", 2018 EDITION, INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA ELECTRICAL CODE, INCORPORATING THE "NATIONAL ELECTRICAL CODE", 2017 EDITION, INCLUDING ANNEXES THERETO; THE 2019 CALIFORNIA GREEN BUILDING STANDARDS CODE INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA HISTORICAL BUILDING CODE", INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA REFERENCED STANDARDS CODE; THE 2018 INTERNATIONAL SWIMMING POOL AND SPA CODE; AND THE 2018 INTERNATIONAL PROPERTY MAINTENANCE CODE, TOGETHER WITH CERTAIN AMENDMENTS, DELETIONS, ADDITIONS, EXCEPTIONS, AND PENALTIES, AND AMENDING TITLE 15 OF THE RANCHO CUCAMONGA MUNICIPAL CODE. RESOLUTION NO. 19-102 431 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SETTING FORTH FINDINGS IN SUPPORT OF AMENDMENTS TO THE 2019 CALIFORNIA BUILDING CODE, RESIDENTIAL CODE, PLUMBING CODE, ELECTRICAL CODE AND MECHANICAL CODE BASED ON LOCAL CLIMATIC, TOPOGRAPHICAL AND/OR GEOLOGICAL CONDITIONS J.2. A Public Hearing to Receive A Report and Take Comment on The Adoption of the 2019 California 435 Fire Code and Consideration of Second Reading and Final Approval of Ordinance No. FD 57, Adopting The 2019 California Fire Code. ORDINANCE NO. FD -57 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE 438 PROTECTION DISTRICT ADOPTING BY REFERENCE THE 2019 CALIFORNIA FIRE CODE, WITH ERRATA, TOGETHER WITH CERTAIN CHANGES, MODIFICATIONS, AMENDMENTS, ADDITIONS, DELETIONS, AND EXCEPTIONS; PROVIDING FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES; AND REPEALING CONFLICTING ORDINANCES. J.3. Consideration to Conduct First Reading of an Ordinance to amend Titles 16 (Subdivisions) and 488 17 (Development Code) of the Municipal Code to modify administrative procedures, correct errors and clarify standards for entertainment permits, accessory dwelling units, parking space dimensions and drive aisle dimensions. ORDINANCE NO. 964 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING THE 496 RANCHO CUCAMONGA MUNICIPAL CODE TO MODIFY ADMINISTRATIVE PROCEDURES, CORRECT ERRORS AND CLARIFY STATEMENTS FOR ENTERTAINMENT PERMITS, ACCESSORY DWELLING UNITS, PARKING SPACE DIMENSIONS AND DRIVE AISLE DIMENSIONS AND MAKING FINDINGS IN SUPPORT THEREOF K. CITY MANAGER'S STAFF REPORTS L. COUNCIL BUSINESS L.1. Consideration to Conduct First Reading of an Ordinance of the City Council of the City of Rancho 504 Cucamonga Amending Section 2.16.030 of the Rancho Cucamonga Municipal Code Pertaining to Salaries for Members of the City Council. ORDINANCE NO. 965 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, 506 AMENDING SECTION 2.16.030 OF THE RANCHO CUCAMONGA MUNICIPAL CODE PERTAINING TO y_1�_1:71 97i7:7�1�t•I IMM 12111001 1 L.2. COUNCIL ANNOUNCEMENTS --- (Comments to be limited to three minutes per Council Member.) L.3. INTER -AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) M. IDENTIFICATION OF ITEMS FOR NEXT MEETING N. ADJOURNMENT CERTIFICATION Page 7 I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy -Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website. Page 8 Green Business Recognition Program • Launched 2012 • Recognize sustainability efforts and green business practices • Certified Rancho Cucamonga Green Businesses: iJ� Refreshrnent� SANTA BARBARA THE ENCLAVE� at Homecoming Tc.n Vista GERDAU soutlnvftv� wE DfIIVIR POWER . NISPONSI&I v U Organics u vngraru►auo evolution Frtc- BODY. • CITY OF RANCHO CUCAMONGA e. google. com/file/d/1 veWT-HMzl2WLQwVmkZ9m9rj912SXMpjn/preview" width="640" height="480"></iframe DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Linda A. Troyan, City Clerk Services Director SUBJECT: CONSIDERATION OF MEETING MINUTES: REGULAR MEETINGS OF NOVEMBER 6, 2019 AND NOVEMBER 20, 2019. RECOMMENDATION: Staff recommends approval of the Meeting Minutes of Regular Meetings of November 6, 2019 and November 20, 2019. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: N/A COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 - November 6, 2019 Attachment 2 - November 20, 2019 Page 9 Wednesday, November 6, 2019 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City of Rancho Cucamonga City Council held a closed session on Wednesday, November 6, 2019, in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 4:30 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Elisa Cox, Deputy City Manager/Cultural & Civic Services; Lori Sassoon, Deputy City Manager/Administrative Services; Matt Burris, Deputy City Manager/Economic and Community Development. No public communications were made. No discussion or actions were taken. D.1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2): 1 CASE - CITY CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: AWI BUILDERS, INC V. RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY SUPERIOR COURT, CASE NO. CIV DS 1928697 D.2. CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1); NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.: CIVDS 1904713 - CITY D.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8783 ETIWANDA AVENUE/12949 WHITTRAM AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229-162-14; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KULAR TRUCK LINE, INC., OWNER; REGARDING PRICE AND TERMS. — CITY DA. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING **DRAFT** November 6, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 1 of 12 Page 10 THE CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 2/3 INTEREST AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING, AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY D.S. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8821 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 162-15; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 1/3 INTEREST, JAMES ROY GARNESS AND RHONDA ANN GARNESS, TRUSTEES OF THE GARNESS FAMILY TRUST DATED JUNE 28, 2012, AS TO AN UNDIVIDED 1/3 INTEREST, AND JOHN S. CLEMONS AND PATRICIA R. CLEMONS, TRUSTEES OF THE CLEMONS REVOCABLE TRUST DATED DECEMBER 4, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY D.6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8768 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBERS 0229- 131-15, 16 & 26; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND DP ETIWANDA, LLC, OWNER; REGARDING PRICE AND TERMS - CITY D.7. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY COMMONLY KNOWN AS 9775 MAIN STREET AND 8845 RAMONA AVENUE ALSO KNOWN AS PARCEL NUMBER 0209-062-02-0000; AND 0209-085- 15-0000 RESPECTIVELY NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND CAROL NORRIS, PRESIDENT NORTHTOWN HOUSING DEVELOPMENT CORPORATION; REGARDING PRICE AND TERMS. - CITY D.B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EAST CORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL NUMBER 0229- 012-97-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JACKSON SMITH, NEWCASTLE PARTNERS, INC.; REGARDING PRICE AND TERMS - CITY D.9. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 11297 JERSEY BLVD; GROVE AND FOOTHILL - NORTHEAST CORNER; SAN BERNARDINO AND ETIWANDA AVE. — NORTHWEST CORNER, APN 0229-283-95-0000; NEGOTIATING PARTIES: JOHN GILLISON, CITY MANAGER AND JENNIFER HUNT-GRACIA, COMMUNITY SERVICES DIRECTOR REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND LAMAR ADVERTISING; REGARDING PRICE AND TERMS — CITY D.10. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY COMMONLY KNOWN AS 12467 BASE LINE ROAD AND KNOWN AS PARCEL NUMBER 1090-331-03-0000; AND 1090-331-04-0000 RESPECTIVELY NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JOSEPH FILIPPI, REPRESENTING FILIPPI WINERY; REGARDING PRICE AND TERMS. - CITY D.11. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PER GOVERNMENT CODE SECTION 54957 (TITLE: CITY MANAGER) **DRAFT** November 6, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 2 of 12 Page 11 The closed session recessed at 6:55 p.m. The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and the City of Rancho Cucamonga City Council were held on Wednesday, November 6, 2019 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney, and Linda A. Troyan, City Clerk Services Director. Council Member Spagnolo led the Pledge of Allegiance. A.1. Administration of Oath of Office to reappointed Planning/Historical Preservation Commissioner Bryan Dopp and newly appointed Planning/Historical Preservation Commissioners Tony Morales and Diane Williams. Mayor Michael administered the Oaths of Office to reappointed Planning/Historical Preservation Commissioner Bryan Dopp and newly appointed Planning/Historical Preservation Commissioners Tony Morales and Diane Williams. Mayor Michael and Members of the City Council presented Commissioners with Certificates of Appointments. A.2. Introduction of New K9 Bloodhound Nyx. Mayor Michael and Members of the City Council along with Donny Mahoney, Chief of Police, introduced Casey Allen, RCPD Deputy and new K9 Bloodhound Nyx to the community. A.3. Presentation of the Gritchin Award to Natalie Beechler of the Rancho Cucamonga Equestrian Patrol Unit. Mayor Michael and Members of the City Council along with Daniel Smith, RCPD Deputy and the Gritchin family presented the Gritchin Award to Natalie Beechler of the Rancho Cucamonga Equestrian Unit. **DRAFT** November 6, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 3 of 12 Page 12 Ina Strickland, Cheryl Machan, Regina Armstrong, invited the public to attend a Donate Life event in December, with an opportunity to see the float for the Rose Parade, and introduced Ms. Machan the City's new Ambassador. Mayor Michael thanked Ina Strickland for her years of commitment and welcomed Regina Armstrong. Janet Walton, offered a prayer and spoke on acts of love and kindness. Frank Atry, spoke about his non belief in God; request for records in preparation of a lawsuit; city mismanagement and fiscal responsibility. C.1. Consideration of Meeting Minutes: Regular Meetings of October 2, 2019. C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $2,128,634.61 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $506,510.44 Dated September 24, 2019 Through October 28, 2019. C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $722.78 Dated September 24,2019 Through October 28,2019. CA. Consideration to Declare Surplus for Retired Computers, Vehicles, Large Equipment, and Other Related items. MOTION: Moved by Board Member Spagnolo, seconded by Vice President Kennedy, to approve Consent Calendar Item C1 through C4, with Council Member Scot abstaining on item C3. Motion carried unanimously, 5-0. D.1. Consideration of Meeting Minutes: Regular Meeting of October 2, 2019. MOTION: Moved by Agency Member Hutchison, seconded by Agency Member Scott, to approve Consent Calendar Item D1. Motion carried unanimously, 5-0. **DRAFT** November 6, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 4 of 12 Page 13 E.1. Consideration of Meeting Minutes: Regular Meeting of October 2, 2019. MOTION: Moved by Vice -Chair Kennedy, seconded by Agency Member Spagnolo, to approve Consent Calendar Item E1. Motion carried unanimously, 5-0. F.1. Consideration of Meeting Minutes: Regular Meeting of October 2, 2019. MOTION: Moved by Agency Member Scott, seconded by Agency Member Hutchison, to approve Consent Calendar Item F1. Motion carried unanimously, 5-0. G.1. Consideration of Meeting Minutes: Regular Meetings of October 2, 2019. G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $3,496,718.62 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $9,913,640.61 Dated September 24, 2019 Through October 28,2019. G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $7,932.88 Dated September 24, 2019 Through October 28, 2019. GA. Consideration of a Request to Summarily Vacate a Rejected Offer of Dedication on the West Side of Archibald Avenue Approximately 200 Feet North of Pacific Electric Trail Over the Northerly 30 Feet of Parcel 2 of Parcel Map 3402. APN 0202-141-13-0000. RESOLUTION NO. 19-090 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUMMARILY ORDERING THE VACATION OF A REJECTED OFFER OF DEDICATION ON THE WEST SIDE OF ARCHIBALD AVENUE APPROXIMATELY 200 FEET NORTH OF PACIFIC ELECTRIC TRAIL OVER THE NORTHERLY 30 FEET OF PARCEL 2 OF PARCEL MAP 3402. APN 0202-141-13-0000 G.S. Consideration to Allow Richard Wightman Construction Inc. to Exceed the $100,000 Procurement Threshold for Work Performed Under the City's Home Improvement Program for Fiscal Year 2019/2020. G.6. Consideration to modify Mills Act Contract CO 00-086 related to the subdivision of a 3.04 -acre project site (SUBTPM19855) into 4 parcels of land for the future development of 3 single-family residences (with the existing historic residence on Parcel #4) at 9611 Hillside Road, APN: 1061- 571-01. **DRAFT** November 6, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 5 of 12 Page 14 G.7. Consideration to Use of Brodart Company to Provide Materials Acquisitions Services to the Rancho Cucamonga Public Library. G.B. Consideration of Amendment No. 5 Authorizing an Increase to Professional Services Agreement CO 15-082 with Sargent Town Planning, Inc, in the amount of $69,500, and to Authorize an Appropriation in the Amount of $50,000 from Account 1001000-4901 (Other Revenue) to Account 1001314-5300 (Contract Services). G.9. Consideration of Amendment No. 2 to the Professional Services Agreement with Civic Solutions for Contract Planning Services in the Amount of $17,970 to be Funded from Account 1001314- 5300 (Contract Services). G.10. Consideration to Authorize a Sole -Source Agreement with Media Control Systems, Inc. in the Amount of $61,262 for the Replacement of Existing Broadcast Media Equipment Supporting the Council Chambers; Authorize $2,000 for Replacement of the Uninterrupted Power Supply Unit; and Authorize Appropriations for the Project. G.11. Consideration to declare surplus for retired computers, vehicles, large equipment, and other related items. G.12. Consideration of Reimbursement Agreement with Chaffey Joint Union High School District for School Resource Officer Services. G.13. Consideration to Cancel the Regular Meetings of the Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council on January 1, 2020 Due to New Year's Day Holiday. G.14. Consideration to Authorize the City Manager to Execute Covenants and Agreements to Install and Maintain Public Art for New Development. RESOLUTION NO. 19-091 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE COVENANTS AND AGREEMENTS TO INSTALL AND MAINTAIN PUBLIC ART PURSUANT TO TITLE 17, CHAPTER 124 OF THE RANCHO CUCAMONGA MUNICIPAL CODE AND TO RECORD ALL RELATED INSTRUMENTS MOTION: Moved by Council Member Spagnolo, seconded by Mayor Pro Tem Kennedy, to approve Consent Calendar Items G1 through G14, with Council Member Scott abstaining on item G3. Motion carried unanimously, 5-0. H.1. Consideration of Second Reading and Adoption of Ordinances 957, 958, 959 and 960 to Adopt the Etiwanda Heights Neighborhood and Conservation Plan, Amend Title 17 of the Municipal Code, the Zoning Map, the Etiwanda North Specific Plan, and Adopt Prezoning in Connection with the Etiwanda Heights Neighborhood and Conservation Plan. **DRAFT** November 6, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 6 of 12 Page 15 ORDINANCE NO. 957 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE SPECIFIC PLAN FOR THE ETIWANDA HEIGHTS NEIGHBORHOOD AND CONSERVATION PLAN, DRC2015-00751, AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 958 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING DEVELOPMENT CODE AMENDMENT DRC2019-00459 IN CONNECTION WITH THE ETIWANDA HEIGHTS NEIGHBORHOOD AND CONSERVATION PLAN, AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 959 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING ZONING MAP AMENDMENT AND PREZONING DRC2015-00752 IN CONNECTION WITH THE ETIWANDA HEIGHTS NEIGHBORHOOD AND CONSERVATION PLAN, AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 960 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING ETIWANDA NORTH SPECIFIC PLAN AMENDMENT DRC2015- 00750 IN CONNECTION WITH THE ETIWANDA HEIGHTS NEIGHBORHOOD AND CONSERVATION PLAN, DRC2015-00751, AND MAKING FINDINGS IN SUPPORT THEREOF Mayor Michael noted that an updated Zoning Map has been included as part of Ordinance No. 959 and has been made available to the public. MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Hutchison, to waive full reading and adopt Ordinances Nos. 957, 958, 959, and 960 by title only. Linda Troyan, City Clerk Services Director, read the title of Ordinance Nos. 957, 958, 959 and 960. VOTES NOW CAST ON MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Hutchison, to waive full reading and adopt Ordinances Nos. 957, 958, 959, and 960 by title only. Motion carried unanimously, 5-0. 1.1. Consideration of First Reading and Introduction of Ordinance No. 962, Repealing and Replacing Chapter 10.80 of the Municipal Code to Establish a Pilot Program for Shared Mobility Devices for Use in Specific Areas of the City. ORDINANCE NO. 962 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, REPEALING AND REPLACING CHAPTER 10.80 OF THE MUNICIPAL CODE TO ESTABLISH A PILOT PROGRAM FOR SHARED MOBILITY DEVICES FOR USE IN SPECIFIC AREAS OF THE CITY **DRAFT** November 6, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 7 of 12 Page 16 City Manager Gil lison introduced Justine Garcia, Management Analyst II, who gave the Staff Report and reviewed the Shared Mobility Pilot Program. Mayor Michael opened the Administrative Hearing item. Kevin Kenley, asked staff and City Council to research the opportunity of having an application available for the public on using mobility devices in a safely manner and research the possibility of not having devices being left anywhere in the City. Mayor Michael closed the Administrative Hearing item. Council Member Scott thanked staff for their work on establishing guidelines for safety. Management Analyst II Garcia noted that state law governs where scooters are not allowed. MOTION: Moved by Council Member Scott, seconded by Mayor Pro Tem Kennedy, to introduce First Reading of Ordinance No. 962 by title only and waive further reading. Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 962. VOTES NOW CAST ON MOTION: Moved by Council Member Scott, seconded by Mayor Pro Tem Kennedy, to introduce First Reading of Ordinance No. 962 by title only and waive further reading. Motion carried unanimously, 5-0. J.1. Consideration of First Reading and Introduction of Ordinance No. 961, Amending Title 17 of the Municipal Code (Development Code) Pertaining to an Update to the Temporary Use Permit Regulations. This Item is Exempt from the Requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines Under CEQA Section 15061(b)(3). ORDINANCE NO.961 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING TITLE 17 OF THE RANCHO CUCAMONGA MUNICIPAL CODE PERTAINING TO AN UPDATE TO THE TEMPORARY USE PERMIT REGULATIONS City Manager Gillison introduced Dat Tran, Assistant Planner, and Jennifer Nakamura, Management Analyst II, who gave the Staff Report. Mayor Michael opened the Public Hearing item. Max Cherubin inquired if his business needs to obtain a permit if he has an event. **DRAFT** November 6, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 8 of 12 Page 17 Assistant Planner Tran and City Manager Gillison clarified that the regulations apply for permits outside of normal business operations. Kevin Kenley asked Council to take into consideration waiving fees on haunted houses as they are not for profit. Frank Atry, spoke on tyrants and voting. Mayor Michael closed the Public Hearing. Council Member Scott thanked staff for listening to the business community. Mayor Michael thanked staff for having a Master Temporary Use Permit allowed. Management Analyst II Nakamura clarified that the Master Temporary Use Permit allows 12 permits per year. MOTION: Moved by Council Member Spagnolo, seconded by Council Member Scott, to introduce First Reading of Ordinance No. 961 by title only and waive further reading. Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 961. VOTES NOW CAST ON MOTION: Moved by Council Member Spagnolo, seconded by Council Member Scott, to introduce First Reading of Ordinance No. 961 by title only and waive further reading. Motion carried unanimously, 5-0. J.2. Public Hearing of the City of Rancho Cucamonga to Consider Fee Adjustments for Various City Departments adopting Resolution No. 19-092 and First Reading and Introduction of Ordinance No. 963, Amending the Municipal Code Concerning the Fee and Process for Removal and Replacement of City -Maintained Trees. RESOLUTION NO. 19-092 A RESOLUTION OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING AN UPDATED FEE SCHEDULE APPLICABLE TO THE ANIMAL SERVICES, BUILDING AND SAFETY SERVICES, CITY MANAGER, COMMUNITY SERVICES, LIBRARY SERVICES, AND PUBLIC WORKS SERVICES DEPARTMENTS. ORDINANCE NO. 963 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING A PROCESS FOR THE REMOVAL AND REPLACEMENT OF CITY -MAINTAINED TREES IN THE RIGHT-OF-WAY OR OTHER PUBLIC PROPERTY BY ADDING CHAPTER 12.30 TO THE MUNICIPAL CODE City Manager Gillison introduced Darci Vogel, Management Analyst II, who gave the Staff Report and reviewed Ordinance No. 963. Mayor Michael opened the Public Hearing item. There were no public communications received. Mayor Michael closed the Public Hearing. **DRAFT** November 6, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 9 of 12 Page 18 MOTION: Moved by Council Member Spagnolo, seconded by Council Member Hutchison, to adopt Resolution No. 19-092 and introduce First Reading of Ordinance No. 963 by title only and waive further reading. Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 963. VOTES NOW CAST ON MOTION: Moved by Council Member Spagnolo, seconded by Council Member Hutchison, to adopt Resolution No. 19-092 and introduce First Reading of Ordinance No. 963 by title only and waive further reading. Motion carried unanimously, 5-0. K.1. Consideration of the Purchase of an Electric Vehicle DC Fast Charger from ChargePoint, Inc. for a Total Amount of $61,050. City Manager Gillison introduced the item and Justine Garcia, Management Analyst II, who gave the Staff Report. In response to Mayor Michael's questions, Management Analyst II Garcia stated that the north parking lot will have visible signs for the public to charge their electric vehicles and that the City adopted an an idling fee for cars parked for more than one hour. MOTION: Moved by Council Member Hutchison, seconded by Council Member Scott, to approve the purchase of one (1) electric vehicle DC Fast Charger from ChargePoint, Inc. and allow City Manager to enter into a five (5) year network services and operations and maintenance agreement for a total amount of $61,050 and authorize staff to appropriate the necessary funding. Motion carried unanimously, 5-0. Item K2 and K3 were taken concurrently. K.2. Consideration of First Reading and Introduction of Ordinance No. 956 Adopting the 2019 Edition of the California Building (Model)Codes and 2018 Edition of the International Building Codes and a Request to Set a Date for a Public Hearing for the Proposed Ordinance. ORDINANCE NO. 956 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING BY REFERENCE THE 2019 CALIFORNIA BUILDING CODE, INCORPORATING THE "INTERNATIONAL BUILDING CODE, VOLUMES 1 AND 2", 2018 EDITION, INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA RESIDENTIAL CODE, INCORPORATING THE "INTERNATIONAL RESIDENTIAL CODE", 2018 EDITION, INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA MECHANICAL CODE, INCORPORATING THE "UNIFORM MECHANICAL CODE", 2018 EDITION, INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA PLUMBING CODE, INCORPORATING THE "UNIFORM PLUMBING CODE", 2018 EDITION, INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA ELECTRICAL CODE, INCORPORATING THE "NATIONAL ELECTRICAL CODE", 2017 EDITION, INCLUDING ANNEXES THERETO; THE 2019 CALIFORNIA GREEN BUILDING STANDARDS CODE INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA HISTORICAL BUILDING CODE", INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA REFERENCED STANDARDS CODE; THE 2018 INTERNATIONAL SWIMMING POOL AND SPA CODE; AND THE 2018 INTERNATIONAL PROPERTY MAINTENANCE CODE, TOGETHER WITH CERTAIN AMENDMENTS, DELETIONS, ADDITIONS, EXCEPTIONS, AND PENALTIES, AND AMENDING TITLE 15 OF THE RANCHO CUCAMONGA MUNICIPAL CODE. **DRAFT** November 6, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 10 of 12 Page 19 K.3. Consideration of First Reading and Introduction of Ordinance No. FD 57, Adopting the 2019 California Fire Code and a Request to Set a Date for a Public Hearing for the Proposed Ordinance. ORDINANCE NO. FD 57 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, CALIFORNIA, ADOPTING BY REFERENCE THE 2019 CALIFORNIA FIRE CODE, WITH ERRATA, TOGETHER WITH CERTAIN CHANGES, MODIFICATIONS, AMENDMENTS, ADDITIONS, DELETIONS, AND EXCEPTIONS; PROVIDING FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES; AND REPEALING CONFLICTING ORDINANCES City Manager Gillison introduced Ordinance No. 956 and Ordinance No. FD. 57 and Michael Frasure, Building and Safety Services Manager and Rob Ball, Fire Marshall, who gave a verbal report. MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Scott, to set a Public Hearing date of December 4, 2019 and introduce First Reading of Ordinance No. 956 by title only and waive further readings. Linda Troyan, City Clerk Services Director, read the title of Ordinance No. 956. VOTES NOW CAST ON MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Scott, to set a Public Hearing date of December 4, 2019 and introduce First Reading of Ordinance No. 956 by title only and waive further readings. Motion carried unanimously, 5-0. MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Scott, to set a Public Hearing date of December 4, 2019 and introduce First Reading of Fire District Ordinance No. FD57 by title only and waive further readings. Linda Troyan, City Clerk Services Director, read the title of Ordinance No. FD57. VOTES NOW CAST ON MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Scott, to set a Public Hearing date of December 4, 2019 and introduce First Reading of Fire District Ordinance No. FD57 by title only and waive further readings. Motion carried unanimously, 5-0. L.1. COUNCIL ANNOUNCEMENTS None. L.2. INTER -AGENCY UPDATES Council Member Hutchison reported his attendance at a Public Works Subcommittee meeting along with Mayor Pro Tem Kennedy where they received a briefing on the recycling market collapse in China and new green waste requirements which increase pass through costs on waste disposal. **DRAFT** November 6, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 11 of 12 Page 20 Mayor Pro Tem Kennedy reported her attendance at a Public Works Subcommittee meeting along with Council Member Hutchison where they received a report on the repair to the Randolph Davis Property Community Trail, damage caused, and repair options to the bridges at Heritage Park. None. Mayor Michael adjourned the meeting at 8:40 p.m. Approved: Respectfully submitted, Linda A. Troyan, MMC City Clerk Services Director **DRAFT** November 6, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 12 of 12 Page 21 November 20, 2019 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City of Rancho Cucamonga City Council held a closed session on Wednesday, November 20, 2019, in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 4:30 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Elisa Cox, Deputy City Manager/Cultural & Civic Services; Lori Sassoon, Deputy City Manager/Administrative Services; Matt Burris, Deputy City Manager/Economic and Community Development. No public communications were made. No discussion or actions were taken. D.1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OF CALIFORNIA GOVERNMENT CODE SECTION 54956.9 (1 CASE). D.2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: AWI BUILDERS, INC V. RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY SUPERIOR COURT, CASE NO. CIV DS 1928697 D.3. CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1); NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.: CIVDS 1904713 - CITY DA. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8783 ETIWANDA AVENUE/12949 WHITTRAM AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX **DRAFT** November 20, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 1 of 9 Page 22 ASSESSOR'S PARCEL NUMBER 0229-162-14; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KULAR TRUCK LINE, INC., OWNER; REGARDING PRICE AND TERMS. — CITY D. 5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 2/3 INTEREST AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING, AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY D.6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8821 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 162-15; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 1/3 INTEREST, JAMES ROY GARNESS AND RHONDA ANN GARNESS, TRUSTEES OF THE GARNESS FAMILY TRUST DATED JUNE 28, 2012, AS TO AN UNDIVIDED 1/3 INTEREST, AND JOHN S. CLEMONS AND PATRICIA R. CLEMONS, TRUSTEES OF THE CLEMONS REVOCABLE TRUST DATED DECEMBER 4, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY D.7. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8768 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBERS 0229- 131-15, 16 & 26; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND DP ETIWANDA, LLC, OWNER; REGARDING PRICE AND TERMS - CITY D.B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY COMMONLY KNOWN AS 9775 MAIN STREET AND 8845 RAMONA AVENUE ALSO KNOWN AS PARCEL NUMBER 0209-062-02-0000; AND 0209-085- 15-0000 RESPECTIVELY NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND CAROL NORRIS, PRESIDENT NORTHTOWN HOUSING DEVELOPMENT CORPORATION; REGARDING PRICE AND TERMS. - CITY D.9. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EAST CORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL NUMBER 0229- 012-97-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JACKSON SMITH, NEWCASTLE PARTNERS, INC.; REGARDING PRICE AND TERMS - CITY **DRAFT** November 20, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 2 of 9 Page 23 D.10. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 11297 JERSEY BLVD; GROVE AND FOOTHILL - NORTHEAST CORNER; SAN BERNARDINO AND ETIWANDA AVE. — NORTHWEST CORNER, APN 0229-283-95-0000; NEGOTIATING PARTIES: JOHN GILLISON, CITY MANAGER AND JENNIFER HUNT-GRACIA, COMMUNITY SERVICES DIRECTOR REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND LAMAR ADVERTISING; REGARDING PRICE AND TERMS — CITY D.11. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY COMMONLY KNOWN AS 12467 BASE LINE ROAD AND KNOWN AS PARCEL NUMBER 1090-331-03-0000; AND 1090-331-04-0000 RESPECTIVELY NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JOSEPH FILIPPI, REPRESENTING FILIPPI WINERY; REGARDING PRICE AND TERMS. - CITY The closed session recessed at 6:40 p.m. The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and the City of Rancho Cucamonga City Council were held on November 20, 2019 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney, and Patricia Bravo -Valdez, Deputy Director of City Clerk Services. Mayor Pro Tem Kennedy led the Pledge of Allegiance A.1. Recognition of the Champion FireDogs Hockey Teams. Mayor Michael and Members of the City Council recognized and presented Certificates of Recognition to the Rancho Cucamonga Firedogs Hockey Team including Andy Ramirez, Fire Dogs President, Coach, & Founder; Chris Voth, FireDogs Coach; Ryan Clinger, FireDogs Coach; Greg Andrews, FireDogs Coach and the Rancho Cucamonga FireDogs Hockey Team. Andy Ramirez, FireDogs Founder shared the team's history and accomplishments and thanked the City for the recognition. A.2. Recognition of Judy Alvarenga, Starbucks Manager for the Work she's done to instill Acts of Kindness in Rancho Cucamonga. **DRAFT** November 20, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 3 of 9 Page 24 Joanna Marrufo, Management Aide, shared a video featuring Judy Alvarenga, Starbucks Manager, highlighting the work she has done to instill Acts of Kindness in Rancho Cucamonga. Mayor Michael and Members of the City Council presented a Certificate of Recognition to Judy Alvarenga recognizing her contributions to the community. Martin Dickey, spoke about his involvement in various City Committees; and expressed concerns with a Public Works Subcommittee meeting report regarding trails and bridges at Heritage Park including liability concerns and asked for the item to be on an agenda. Cassie Sanchez, thanked past and current City Council for their support of the equestrian community; and asked the City to continue making repairs to the trail and bridges at Heritage Park. J. Brennan, spoke about an issue she encountered with the RC2GO application and a tree request submittal. City Manager Gillison referred Ms. Brennan to speak with Public Works Services Director Wittkopf to help resolve the issue. Aaron Hernandez, spoke on the City's history and asked the City to memorialize Frank Zappa, a previous Jazz Musician, who was from the City of Rancho Cucamonga. Janet Walton, spoke on the National Act of Kindness Day, read an article titled "How to Observe Thanksgiving" and offered a prayer. Emily Waters, spoke on the importance of preserving the equestrian community. Joe Coway, spoke on behalf of the Alta Loma Riding Club, expressed concerns with the proposal made at a Public Works Subcommittee meeting, including safety concerns, regarding bridges at Heritage Park and not receiving public input on the item. Marissa Palmer, expressed concerns with the proposal made regarding trails at Heritage Park and the liability it may cause. Barbara Dewitt, expressed concerns with the proposal made at a Public Works Subcommittee meeting regarding bridges and access to Heritage Park, including the potential increase in liability and homelessness in the area. Luana Hernandez, spoke about a letter she received from the City regarding a Palm Tree removal request. Ellen Fanver, asked the City to preserve a property at Hellman Avenue and Banyan Street including a historic house; and inquired if there is an interest by the City in preserving the land and suggested the City preserve the trees in the event the land can be preserved. City Manager Gillison provided an update on the Davis Trail and addressed various comments made by the public. Mr. Gillison indicated that City staff is waiting to hear back from the insurance company on their decision regarding the claim for damages to the Davis Trail and will research other options if the insurance company decides not to accept the claim. He also reported that there is no plan to have bridge closures and removals at Heritage Park at this time and that the proposal to combine the three bridges was a cost savings measure and the item has not been placed before the City Council. City staff to further research the options and costs, the item is expected to return mid to late January 2020. **DRAFT** November 20, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 4 of 9 Page 25 MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Hutchison, to move item K2 under City Manager's Staff Reports to the City Council Consent Calendar. Motion carried unanimously, 5-0. CONSENTC. D`' PROTECTION C.1. Consideration of Meeting Minutes: Special Meetings of November 5, 2019. C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $713,157.56 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $191,644.97 Dated October 29, 2019 Through November 11, 2019 and Electronic Debit Register for the Month of September 2019 in the Amount of $534,155.06. C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $465.67 Dated October 29, 2019 Through November 11, 2019. CA. Consideration to Receive and File Current Investment Schedule as of September 30, 2019. C.5. Consideration to Receive and File Current Investment Schedule as of October 31, 2019. C.6. Approval to Donate one Surplus Vehicle to the Local Cucamonga Foothills Preservation Alliance C.7. Consideration to Renew Agreements with the County of San Bernardino for the 800 MHz Radio Communications System Access/Paging and Equipment Maintenance Services. MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Spagnolo, to approve Consent Calendar Item C1 through C7. Motion carried, 5-0, with Council Member Scott abstaining from item C3, due to her employment with Southern California Gas Company. CONSENTD. DA' — HOUSING SUCCESSOR AGENCY None. CONSENTE. DA' •' AGENCY None. CONSENTF. AUTHORITY None. CONSENTG. D`'COUNCIL G.1. Consideration of Meeting Minutes: Special Meetings of November 5, 2019. **DRAFT** November 20, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 5 of 9 Page 26 G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,149,283.37 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $2,736,212.53 Dated October 29, 2019 Through November 11, 2019 and Electronic Debit Register for the Month of September 2019 in the Amount of $651,103.98. G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $8,397.95 Dated October 29, 2019 Through November 11, 2019. GA. Consideration to Receive and File Current Investment Schedule as of September 30, 2019. G.S. Consideration to Receive and File Current Investment Schedule as of October 31, 2019. G.6. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of Retention and Bonds for the Fiscal Year 2018/19 Local Slurry Seal Pavement Rehabilitation Project. G.7. Consideration to Approve and Adopt the Findings of a Report Defining a Single -Family Dwelling Unit and a Multifamily Dwelling Unit as it Pertains to the Transportation Development Impact Fees for the Resort Project Located North of Fourth Street, South of the BNSF/Metrolink Rail Line, West of Milliken Avenue, and East of Utica/Cleveland Avenues; Prepared by Fehr and Peers Transportation Consultants, and Submitted by SC Rancho Development Corp. G.B. Consideration to Approve Parcel Map 19855, Improvement Agreement, Improvement Security, and Ordering the Annexation to the Landscape Maintenance District No. 1 and Street Light Maintenance Districts Nos. 1 and 2 for Parcel Map 19855, Located on the South Side of Hillside Road West of Archibald Avenue, Generally Located at 9611 Hillside Road, Submitted by Monte Vista Assets, Inc. RESOLUTION NO.19-093 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR PROJECT CASE NO. SUBTPM19855 RESOLUTION NO. 19-094 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR SUBTPM19855 RESOLUTION NO. 19-095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR SUBTPM19855 G.9. Approval of the Renewal Agreements for 800 MHz Radio Communications System Access/Paging Services and Equipment Maintenance Services Between the City of Rancho Cucamonga and the County of San Bernardino. G.10. Consideration of a Resolution Authorizing Application for and Receipt of SB2 Planning Grants Program Funds. RESOLUTION NO. 19-096 A RESOLUTION OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING APPLICATION FOR AND RECEIPT OF SB2 PLANNING GRANTS PROGRAM FUNDS G.11. Consideration to Receive and File Quarterly Financial Update for the First Quarter of Fiscal Year 2019/20 and Authorize Certain Appropriation Adjustments for Capital Projects. G.12. Consideration of an Agreement with Van Scoyoc Associates to Provide Professional Legislative Representation, Federal Advocacy and Lobbying Services for the City of Rancho Cucamonga. **DRAFT** November 20, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 6 of 9 Page 27 G.13. Consideration to Approve an Award to Zones, LLC for the Purchase of AutoCAD Software Maintenance and Support Licensing in an Amount Not to Exceed $215,000. MOTION: Moved by Council Member Hutchison, seconded by Council Member Spagnolo, to approve Consent Calendar Items G1 through G13. Motion carried, 5-0, with Council Member Scott abstaining from item G3, due to her employment with Southern California Gas Company. H.1. Consideration of Second Reading and Adoption of Ordinance No. 961 by Title Only, Amending Title 17 (Development Code) of the Municipal Code pertaining to an Update to the Temporary Use Permit Regulations. ORDINANCE NO. 961 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING TITLE 17 OF THE RANCHO CUCAMONGA MUNICIPAL CODE PERTAINING TO AN UPDATE TO THE TEMPORARY USE PERMIT REGULATIONS H.2. Consideration of Second Reading and Adoption of Ordinance No. 962 by title only, Repealing and Replacing Chapter 10.80 of the Municipal Code to Establish a Pilot Program for Shared Mobility Devices for Use in Specific Areas of the City. ORDINANCE NO. 962 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, REPEALING AND REPLACING CHAPTER 10.80 OF THE MUNICIPAL CODE TO ESTABLISH A PILOT PROGRAM FOR SHARED MOBILITY DEVICES FOR USE IN SPECIFIC AREAS OF THE CITY H.3. Consideration of Second Reading and Adoption of Ordinance No. 963, by Title Only, Establishing a Process for the Removal and Replacement of City -Maintained Trees in the Right -of -Way or other Public Property by Adding Chapter 12.30 to the Municipal Code. ORDINANCE NO. 963 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING A PROCESS FOR THE REMOVAL AND REPLACEMENT OF CITY -MAINTAINED TREES IN THE RIGHT-OF-WAY OR OTHER PUBLIC PROPERTY BY ADDING CHAPTER 12.30 TO THE MUNICIPAL CODE MOTION: Moved by Council Member Spagnolo, seconded by Council Member Scott, to waive full reading and adopt Ordinance Nos. 961, 962, and 963 by title only. Patricia Bravo -Valdez, Deputy Director of City Clerk Services, read the title of Ordinance No. 961, 962, and 963. VOTES NOW CAST ON MOTION: Moved by Council Member Spagnolo, seconded by Council Member Scott, to waive full reading and adopt Ordinance Nos. 961, 962, and 963 by title only. Motion carried unanimously, 5-0. **DRAFT** November 20, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 7 of 9 Page 28 None. J.1. Public Hearing to Consider a Resolution to Set Residential and Commercial/Industrial Solid Waste Collection Rates Within the City of Rancho Cucamonga. RESOLUTION NO. 19-098 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SETTING RESIDENTIAL AND COMMERCIAL/INDUSTRIAL SOLID WASTE AND RECYCLING COLLECTION RATES WITHIN THE CITY OF RANCHO CUCAMONGA, CALIFORNIA City Manager Gillison introduced Resolution No. 19-098 and Linda Ceballos, Environmental Programs Manager and Marissa Ostos, Management Analyst, who gave the Staff Report and reported a total of 11 protest letters were received by residents and ten by business owners; additional correspondence was received by Victor A. Muniz. Mayor Michael opened the Public Hearing item. Victor Muniz, spoke about a Public Hearing notice he received; recommended the City reject Burrtec's Waste Industries application due to incompleteness, inquired if the City billed Burrtec for the report prepared and spoke on the projected rate increases. James Fergot, Business Owner and Operator, spoke on cost increases for businesses; recommended improvements be made in the management of waste trucks by Burrtec and asked Burrtec to review expenses and cost savings before rate increases are adopted. Arthur Anderson, spoke about operations and management of Burrtec Waste Industries. Mark Gibboney, spoke on going out to bid for solid waste and recycling services, political contributions and Political Action Committees, inquired on political campaign contributions made by Burrtec and recommended a campaign finance reform. Loree Masonis, spoke on the operation of a large corporation and competitive bidding and on the City having to bear the burden of rate increases and asked Council to put the residents in mind when considering this item. Mayor Michael closed the Public Hearing item. Mike Arreguin, Vice President, Burrtec Waste Industries, thanked staff for their report; reviewed the request for rate increases; went over the extensive process in identifying rate components; spoke on the crash of the recycling markets; the report prepared by the consultant; the mandatory protest hearing opportunity; and Rancho Cucamonga being a City with the fourth lowest rate in the area. Discussion ensued regarding the recycling process and the costs associated with it; disposal at Material Recovery Facilities; separation of organics and changes in state legislation; collapse of recycling market in China; last fee adjustment done in July of 2017; rates being a pass through costs to payers; recovering costs by Burrtec; importance of having a partnership between the City and Burrtec; hearing requirements; closure of recycling centers throughout the state; and impacts to business operations. MOTION: Moved by Council Member Hutchison, seconded by Council Member Spagnolo, to adopt Resolution No. 19-098, setting Residential and Commercial/Industrial Solid Waste Collection Rates within the City of Rancho Cucamonga. Motion carried unanimously, 5-0. **DRAFT** November 20, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 8 of 9 Page 29 K.1. Consideration of Approval to Hire Six (6) Firefighters in Fiscal Year 2019/20 for Increased Staffing on Two Ladder Truck Companies. City Manager Gillison introduced Ivan Rojer, Fire Chief, Mike McCliman, Deputy Fire Chief and Ty Harris, Battalion Chief, who gave the Staff Report. MOTION: Moved by Council Member Spagnolo, seconded by Council Member Scott, to approve the hire of Six (6) Firefighters in Fiscal Year 2019/20. Motion carried unanimously, 5-0. L.1. COUNCIL ANNOUNCEMENTS None. L.2. INTER -AGENCY UPDATES None. None. Mayor Michael adjourned the meeting at 9:15 p.m. Approved: Respectfully submitted, Linda A. Troyan, MMC City Clerk Services Director **DRAFT** November 20, 2019 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 9 of 9 Page 30 DATE: December 4, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT OF $1,109,856.21 AND WEEKLY CHECK REGISTERS (EXCLUDING CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE AMOUNT OF $329,435.01 DATED NOVEMBER 12, 2019 THROUGH NOVEMBER 25, 2019. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 Check Register Page 31 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009755 11/13/2019 EDF TRADING NORTH AMERICA LLC 65,450.00 0.00 65,450.00 AP 00009756 11/13/2019 LML MUSIC PRESENTS 18,000.00 0.00 18,000.00 AP 00009757 11/13/2019 MOFFATT & NICHOL 192,162.83 0.00 192,162.83 AP 00009758 11/13/2019 RIVERSIDE, CITY OF 6,909.00 0.00 6,909.00 AP 00009759 11/13/2019 SAN BERNARDINO COUNTY 151.00 0.00 151.00 AP 00009760 11/13/2019 U S DEPARTMENT OF ENERGY 7,784.84 0.00 7,784.84 AP 00009761 11/14/2019 AIRGAS USA LLC 97.75 0.00 97.75 AP 00009762 11/14/2019 HOSE MAN INC 0.00 953.16 953.16 AP 00009763 11/14/2019 KME FIRE APPARATUS 0.00 357.55 357.55 AP 00009764 11/14/2019 MINUTEMAN PRESS 172.40 0.00 172.40 AP 00009765 11/14/2019 OFFICE DEPOT 4,046.66 0.00 4,046.66 AP 00009766 11/14/2019 PSA PRINT GROUP 49.57 0.00 49.57 AP 00009767 11/20/2019 ALL CITY MANAGEMENT SERVICES INC 22,174.49 0.00 22,174.49 AP 00009768 11/20/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 21,602.03 0.00 21,602.03 AP 00009769 11/20/2019 INDERWEISCHE, MATT 1,458.00 0.00 1,458.00 AP 00009770 11/20/2019 RCCEA 1,780.00 0.00 1,780.00 AP 00009771 11/20/2019 RCPFA 11,562.46 0.00 11,562.46 AP 00009772 11/20/2019 SAN BERNARDINO CTY SHERIFFS DEPT 3,229,508.00 0.00 3,229,508.00 AP 00009773 11/20/2019 SARGENT TOWN PLANNING INC 10,000.00 0.00 10,000.00 AP 00009774 11/21/2019 AHUMADA, ALEXANDER R 0.00 653.66 653.66 AP 00009775 11/21/2019 ALMAND, LLOYD 0.00 653.66 653.66 AP 00009776 11/21/2019 BANTAU, VICTORIA 0.00 539.86 539.86 AP 00009777 11/21/2019 BAZAL, SUSAN 0.00 677.47 677.47 AP 00009778 11/21/2019 BELL, MICHAEL L. 0.00 1,551.56 1,551.56 AP 00009779 11/21/2019 BERRY, DAVID 0.00 1,101.28 1,101.28 AP 00009780 11/21/2019 BROCK, ROBIN 0.00 1,102.61 1,102.61 AP 00009781 11/21/2019 CAMPBELL, GERALD 0.00 806.38 806.38 AP 00009782 11/21/2019 CAMPBELL, STEVEN 0.00 1,608.88 1,608.88 AP 00009783 11/21/2019 CARNES, KENNETH 0.00 511.48 511.48 AP 00009784 11/21/2019 CLABBY, RICHARD 0.00 1,101.28 1,101.28 AP 00009785 11/21/2019 CLOUGHESY, DONALD R 0.00 2,057.83 2,057.83 AP 00009786 11/21/2019 CORCORAN, ROBERT ANTHONY 0.00 707.78 707.78 AP 00009787 11/21/2019 COSTELLO, DENNIS M 0.00 2,057.83 2,057.83 AP 00009788 11/21/2019 COX, KARL 0.00 653.66 653.66 AP 00009789 11/21/2019 CRANE, RALPH 0.00 653.66 653.66 AP 00009790 11/21/2019 CROSSLAND, WILBUR 0.00 511.48 511.48 AP 00009791 11/21/2019 DAGUE, JAMES 0.00 1,072.30 1,072.30 AP 00009792 11/21/2019 DE ANTONIO, SUSAN 0.00 707.78 707.78 AP 00009793 11/21/2019 DEANS, JACKIE 0.00 258.83 258.83 AP 00009794 11/21/2019 DOMINICK, SAMUEL A. 0.00 1,102.61 1,102.61 AP 00009795 11/21/2019 EAGLESON, MICHAEL 0.00 1,551.56 1,551.56 AP 00009796 11/21/2019 EGGERS, BOB 0.00 2,057.83 2,057.83 AP 00009797 11/21/2019 FEJERAN, TIM 0.00 1,472.46 1,472.46 AP 00009798 11/21/2019 FRITCHEY, JOHN D. 0.00 511.48 511.48 AP 00009799 11/21/2019 HEYDE, DONALD 0.00 653.66 653.66 AP 00009800 11/21/2019 INTERLICCHIA, ROSALYN 0.00 258.83 258.83 AP 00009801 11/21/2019 JERKINS, PATRICK 0.00 1,472.46 1,472.46 User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 32 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009802 11/21/2019 KILMER, STEPHEN 0.00 1,101.28 1,101.28 AP 00009803 11/21/2019 LANE, WILLIAM 0.00 1,102.61 1,102.61 AP 00009804 11/21/2019 LARKIN, DAVID W 0.00 1,472.46 1,472.46 AP 00009805 11/21/2019 LEE, ALLAN J. 0.00 945.52 945.52 AP 00009806 11/21/2019 LENZE, PAUL E 0.00 1,203.50 1,203.50 AP 00009807 11/21/2019 LONCAR, PHILIP 0.00 1,101.28 1,101.28 AP 00009808 11/21/2019 LONGO, JOE 0.00 187.74 187.74 AP 00009809 11/21/2019 LUTTRULL, DARRELL 0.00 511.48 511.48 AP 00009810 11/21/2019 MACKALL, BEVERLY 0.00 187.74 187.74 AP 00009811 11/21/2019 MAYFIELD, RON 0.00 653.66 653.66 AP 00009812 11/21/2019 MCKEE, JOHN 0.00 653.66 653.66 AP 00009813 11/21/2019 MCNEIL, KENNETH 0.00 653.66 653.66 AP 00009814 11/21/2019 MICHAEL, L. DENNIS 0.00 1,102.61 1,102.61 AP 00009815 11/21/2019 MORGAN, BYRON 0.00 1,731.23 1,731.23 AP 00009816 11/21/2019 MYSKOW, DENNIS 0.00 1,101.28 1,101.28 AP 00009817 11/21/2019 NAUMAN, MICHAEL 0.00 511.48 511.48 AP 00009818 11/21/2019 NEE, RON 0.00 677.47 677.47 AP 00009819 11/21/2019 NELSON, MARY JANE 0.00 187.74 187.74 AP 00009820 11/21/2019 O'BRIEN, TOM 0.00 1,173.00 1,173.00 AP 00009821 11/21/2019 PLOUNG, MICHAEL J 0.00 584.82 584.82 AP 00009822 11/21/2019 POST, MICHAEL R 0.00 1,503.07 1,503.07 AP 00009823 11/21/2019 PROULX, PATRICK 0.00 1,551.56 1,551.56 AP 00009824 11/21/2019 REDMOND, MIKE 0.00 1,102.61 1,102.61 AP 00009825 11/21/2019 ROEDER, JEFF 0.00 1,551.56 1,551.56 AP 00009826 11/21/2019 SALISBURY, THOMAS 0.00 653.66 653.66 AP 00009827 11/21/2019 SMITH, RONALD 0.00 511.48 511.48 AP 00009828 11/21/2019 SORENSEN, SCOTT D 0.00 1,979.02 1,979.02 AP 00009829 11/21/2019 SPAGNOLO, SAM 0.00 511.48 511.48 AP 00009830 11/21/2019 SPAIN, WILLIAM 0.00 806.38 806.38 AP 00009831 11/21/2019 SULLIVAN, JAMES 0.00 511.48 511.48 AP 00009832 11/21/2019 TAYLOR, STEVE 0.00 1,605.35 1,605.35 AP 00009833 11/21/2019 TULEY, TERRY 0.00 1,551.56 1,551.56 AP 00009834 11/21/2019 VANDERKALLEN, FRANCIS 0.00 653.66 653.66 AP 00009835 11/21/2019 VARNEY, ANTHONY 0.00 1,102.61 1,102.61 AP 00009836 11/21/2019 WALTON, KEVIN 0.00 1,472.46 1,472.46 AP 00009837 11/21/2019 YOWELL, TIMOTHY A 0.00 1,072.30 1,072.30 AP 00009838 11/21/2019 AIRGAS USA LLC 1,764.16 341.11 2,105.27 *** AP 00009839 11/21/2019 BIBLIOTHECA LLC 5,013.20 0.00 5,013.20 AP 00009845 11/21/2019 BRODART BOOKS 10,903.29 0.00 10,903.29 AP 00009846 11/21/2019 CARQUEST AUTO PARTS 1,047.26 0.00 1,047.26 AP 00009847 11/21/2019 CITRUS MOTORS ONTARIO INC 0.00 72.08 72.08 AP 00009848 11/21/2019 DEMCOINC 97.75 0.00 97.75 AP 00009849 11/21/2019 DIAMOND ENVIRONMENTAL SERVICES 322.49 0.00 322.49 AP 00009850 11/21/2019 DUMBELL MAN FITNESS EQUIPMENT, THE 125.00 0.00 125.00 AP 00009851 11/21/2019 DUNN EDWARDS CORPORATION 220.87 0.00 220.87 AP 00009852 11/21/2019 GRANICUS INC 12,200.00 0.00 12,200.00 AP 00009853 11/21/2019 INLAND VALLEY DAILY BULLETIN 3,659.20 0.00 3,659.20 User: VLOPEZ - VERONICA LOPEZ Page: 2 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 33 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009854 11/21/2019 INLAND VALLEY DAILY BULLETIN 2,794.99 0.00 2,794.99 AP 00009855 11/21/2019 MCFADDEN DALE HARDWARE 8.79 0.00 8.79 AP 00009857 11/21/2019 OFFICE DEPOT 5,309.74 76.13 5,385.87 *** AP 00009858 11/21/2019 PSA PRINT GROUP 88.36 0.00 88.36 AP 00009859 11/21/2019 SIEMENS MOBILITY INC 67,265.80 0.00 67,265.80 AP 00009860 11/21/2019 SITEONE LANDSCAPE SUPPLY LLC 1,234.85 403.67 1,638.52 *** AP 00009861 11/21/2019 SUNRISE FORD 205.75 0.00 205.75 AP 00009862 11/21/2019 TARGET SPECIALTY PRODUCTS 304.24 0.00 304.24 AP 00009863 11/21/2019 THOMPSON PLUMBING SUPPLY INC 3,552.47 0.00 3,552.47 AP 00009864 11/21/2019 THOMSON REUTERS WEST PUBLISHING CORP 2,715.86 0.00 2,715.86 AP 00009865 11/21/2019 VISTA PAINT 1,301.38 0.00 1,301.38 AP 00405513 11/13/2019 ADVANCED CHEMICAL TRANSPORT 1,156.00 0.00 1,156.00 AP 00405514 11/13/2019 ALPHAGRAPHICS 710.35 0.00 710.35 AP 00405515 11/13/2019 ALTA LOMA ANIMAL HOSPITAL 600.00 0.00 600.00 AP 00405516 11/13/2019 AVANT GARDE INC 1,750.50 0.00 1,750.50 AP 00405517 11/13/2019 BARTEL ASSOCIATES LLC 0.00 1,655.00 1,655.00 AP 00405518 11/13/2019 BASELINE ANIMAL HOSPITAL 100.00 0.00 100.00 AP 00405519 11/13/2019 BERNELL HYDRAULICS INC 0.00 62.46 62.46 AP 00405520 11/13/2019 BILL & WAGS INC 0.00 689.06 689.06 AP 00405521 11/13/2019 BLIESE, LAURA 70.67 0.00 70.67 AP 00405522 11/13/2019 BOEHRINGER INGELHEIM ANIMAL HEALTH USA INC 30.53 0.00 30.53 AP 00405523 11/13/2019 BOUND TREE MEDICAL LLC 0.00 1,276.58 1,276.58 AP 00405524 11/13/2019 BUREAU VERITAS NORTH AMERICA INC 851.50 0.00 851.50 AP 00405529 11/13/2019 C V W D 59,877.50 578.40 60,455.90 *** AP 00405530 11/13/2019 CAL PERS LONG-TERM CARE PROGRAM 152.48 0.00 152.48 AP 00405531 11/13/2019 CALIFORNIA PEACE OFFICERS' ASSOCIATION 125.00 0.00 125.00 AP 00405532 11/13/2019 CART RETRIEVAL INC 267.00 0.00 267.00 AP 00405533 11/13/2019 CARTY, DIANE 168.00 0.00 168.00 AP 00405534 11/13/2019 CINTAS CORPORATION #150 0.00 15.97 15.97 AP 00405535 11/13/2019 CITRUS COLLEGE 600.00 0.00 600.00 AP 00405536 11/13/2019 CITYWIDE ELECTRIC 262.00 0.00 262.00 AP 00405537 11/13/2019 CLEAN OUT SOURCE 190.00 0.00 190.00 AP 00405538 11/13/2019 CLOUGHERTY, JOHN FRANCIS 300.00 0.00 300.00 AP 00405539 11/13/2019 COMEAU, CHAD 0.00 70.00 70.00 AP 00405540 11/13/2019 COMPRESSED AIR SPECIALTIES 0.00 2,636.00 2,636.00 AP 00405541 11/13/2019 CORELOGIC SOLUTIONS LLC 257.50 0.00 257.50 AP 00405542 11/13/2019 COX, ELISA 216.44 0.00 216.44 AP 00405543 11/13/2019 CPRS 150.00 0.00 150.00 AP 00405544 11/13/2019 CPRS 165.00 0.00 165.00 AP 00405545 11/13/2019 CPRS 145.00 0.00 145.00 AP 00405546 11/13/2019 CRIME SCENE STERI-CLEAN LLC 540.00 0.00 540.00 AP 00405547 11/13/2019 CSUSB - COLLEGE OF EXTENDED AND GLOBAL 250.00 0.00 250.00 AP 00405548 11/13/2019 CUMMINS SALES AND SERVICE 0.00 589.34 589.34 AP 00405549 11/13/2019 D & K CONCRETE COMPANY 299.55 0.00 299.55 AP 00405550 11/13/2019 DAVIS-HATCHER, DR JEAN 46.81 0.00 46.81 AP 00405551 11/13/2019 DELTA DENTAL INSURANCE COMPANY 1,252.12 0.00 1,252.12 AP 00405552 11/13/2019 DELTA DENTAL INSURANCE COMPANY 41,391.13 0.00 41,391.13 User: VLOPEZ - VERONICA LOPEZ Page: 3 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 34 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405553 11/13/2019 DR HORTON WESTERN PACIFIC HOUSING INC 96.99 0.00 96.99 AP 00405554 11/13/2019 DRAMATIC PUBLISHING 4,500.00 0.00 4,500.00 AP 00405555 11/13/2019 DREAM2INSPIRE LLC 39.00 0.00 39.00 AP 00405556 11/13/2019 DUGBARTEY, SOPHIA 500.00 0.00 500.00 AP 00405557 11/13/2019 DUNN, CYNTHIA 0.00 144.00 144.00 AP 00405558 11/13/2019 DUSSELDORF, ANICE 36.00 0.00 36.00 AP 00405559 11/13/2019 E GROUP, THE 450.00 0.00 450.00 AP 00405560 11/13/2019 EARPHONE GUY LLC, THE 172.40 0.00 172.40 AP 00405561 11/13/2019 EMPLOYMENT DEVELOPMENT DEPT 0.00 1,889.00 1,889.00 AP 00405562 11/13/2019 FERNANDEZ, STEPHANIE 13.84 0.00 13.84 AP 00405563 11/13/2019 FIRST AID 2000 1,355.65 0.00 1,355.65 AP 00405564 11/13/2019 FIRST CLASS HEATING & AIR 4,550.00 0.00 4,550.00 AP 00405565 11/13/2019 FLOATASIA PARADE FLOAT COMPANY 6,250.00 0.00 6,250.00 AP 00405566 11/13/2019 FOLKENS, KIM 209.90 0.00 209.90 AP 00405567 11/13/2019 FOOTHILL PRIMARY CARE 42.18 0.00 42.18 AP 00405568 11/13/2019 FORD OF UPLAND INC 6,575.95 0.00 6,575.95 AP 00405569 11/13/2019 GALE, BRIAN 866.00 0.00 866.00 AP 00405570 11/13/2019 GARRETT CONCRETE CORING AND SAWING INC 600.00 0.00 600.00 AP 00405571 11/13/2019 GLOBALSTAR USA 174.85 0.00 174.85 AP 00405572 11/13/2019 GOLDEN OAKS VET HOSPITAL 150.00 0.00 150.00 AP 00405573 11/13/2019 GONZALEZ, CATHY 126.00 0.00 126.00 AP 00405574 11/13/2019 GONZALEZ, HILDA 250.00 0.00 250.00 AP 00405575 11/13/2019 GRAFIX SYSTEMS 0.00 526.95 526.95 AP 00405576 11/13/2019 GRAPHICS FACTORY PRINTING INC. 404.06 0.00 404.06 AP 00405577 11/13/2019 GRAYBAR ELECTRIC CO 3,409.20 0.00 3,409.20 AP 00405578 11/13/2019 HANGTIME SPORTS 264.00 0.00 264.00 AP 00405579 11/13/2019 HANSEN, BARBARA 19.14 0.00 19.14 AP 00405580 11/13/2019 HARDEMAN, GEORGE 0.00 270.00 270.00 AP 00405581 11/13/2019 HDL COREN AND CONE 4,256.63 0.00 4,256.63 AP 00405582 11/13/2019 HOMECOMING V AT TERRA VISTA LLC 26.71 0.00 26.71 AP 00405583 11/13/2019 HOYT LUMBER CO., SM 0.00 22.86 22.86 AP 00405584 11/13/2019 IAEM 0.00 195.00 195.00 AP 00405585 11/13/2019 IATSE NATIONAL BENEFITS FUNDS 624.00 0.00 624.00 AP 00405586 11/13/2019 INLAND OVERHEAD DOOR COMPANY 94.50 0.00 94.50 AP 00405587 11/13/2019 INLAND VALLEY DANCE ACADEMY 2,592.00 0.00 2,592.00 AP 00405588 11/13/2019 INTERSTATE BATTERIES 418.63 0.00 418.63 AP 00405589 11/13/2019 JACOBS, JACKIE 30.00 0.00 30.00 AP 00405590 11/13/2019 JEAN VALENZUELA, GLORIA 409.00 0.00 409.00 AP 00405591 11/13/2019 JOHNNY ALLEN TENNIS ACADEMY 2,707.20 0.00 2,707.20 AP 00405592 11/13/2019 KINDRED CORPORATION 1,531.13 0.00 1,531.13 AP 00405593 11/13/2019 KINGDOM CREATIONS 163.78 0.00 163.78 AP 00405594 11/13/2019 KIZH NATION RESOURCES MANAGEMENT 0.00 5,107.50 5,107.50 AP 00405595 11/13/2019 LABIANCA, KATHLEEN 60.00 0.00 60.00 AP 00405596 11/13/2019 LEBERE, CHRIS 43.09 0.00 43.09 AP 00405597 11/13/2019 LEE ROCKER TOURING INC 10,000.00 0.00 10,000.00 AP 00405598 11/13/2019 LEIGHTON CONSULTING INC 0.00 1,167.20 1,167.20 AP 00405599 11/13/2019 LEWIS, PATRICK 0.00 270.00 270.00 User: VLOPEZ - VERONICA LOPEZ Page: 4 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 35 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405600 11/13/2019 MAGELLAN ADVISORS LLC 22,890.00 0.00 22,890.00 AP 00405601 11/13/2019 MARIPOSA LANDSCAPES INC 1,366.92 0.00 1,366.92 AP 00405602 11/13/2019 MARK CHRISTOPHER INC 267.86 0.00 267.86 AP 00405603 11/13/2019 MARLINK SA INC 0.00 163.46 163.46 AP 00405604 11/13/2019 MCA DIRECT 272.22 0.00 272.22 AP 00405605 11/13/2019 MCMASTER CARR SUPPLY COMPANY 280.43 0.00 280.43 AP 00405606 11/13/2019 MEDIWASTE DISPOSAL 105.00 0.00 105.00 AP 00405607 11/13/2019 MIDWEST TAPE 2,826.16 0.00 2,826.16 AP 00405608 11/13/2019 MOE, JOHN 91.00 0.00 91.00 AP 00405609 11/13/2019 MORRIS, RICHARD 72.00 0.00 72.00 AP 00405610 11/13/2019 MOST DEPENDABLE FOUNTAINS INC 4,454.50 0.00 4,454.50 AP 00405611 11/13/2019 MOUNTAIN VIEW EM PHYS MEDICAL GROUP INC 0.00 315.00 315.00 AP 00405612 11/13/2019 MOUNTAIN VIEW SMALL ENG REPAIR 205.00 0.00 205.00 AP 00405613 11/13/2019 MUHAREB, MOHAMMAD 604.40 0.00 604.40 AP 00405614 11/13/2019 MUTUAL PROPANE 0.00 20.00 20.00 AP 00405615 11/13/2019 NAHREP SOCAL INLAND EMPIRE 500.00 0.00 500.00 AP 00405616 11/13/2019 NEWCO DISTRIBUTORS INC 869.54 0.00 869.54 AP 00405617 11/13/2019 NICHOLSON, LEANNE 100.00 0.00 100.00 AP 00405618 11/13/2019 NINYO & MOORE 13,169.00 0.00 13,169.00 AP 00405619 11/13/2019 ONTARIO ICE SKATING CENTER 820.40 0.00 820.40 AP 00405620 11/13/2019 ONTRAC 137.96 0.00 137.96 AP 00405621 11/13/2019 OPARC 352.00 0.00 352.00 AP 00405622 11/13/2019 ORKIN PEST CONTROL 2,326.88 0.00 2,326.88 AP 00405623 11/13/2019 PACIFIC ANIMAL PRODUCTIONS 480.00 0.00 480.00 AP 00405624 11/13/2019 PAZ, LORENA 35.07 0.00 35.07 AP 00405625 11/13/2019 PH&S PRODUCTS LLC 0.00 1,962.00 1,962.00 AP 00405626 11/13/2019 PIONEER MANUFACTURING 2,063.40 0.00 2,063.40 AP 00405627 11/13/2019 PRECISION GYMNASTICS 1,943.90 0.00 1,943.90 AP 00405628 11/13/2019 PRO SALES GROUP INC 427.97 0.00 427.97 AP 00405629 11/13/2019 PUTMAN, STERLING A 500.00 0.00 500.00 AP 00405630 11/13/2019 R AND R AUTOMOTIVE 2,473.20 0.00 2,473.20 AP 00405631 11/13/2019 R HAYES INC 462.73 0.00 462.73 AP 00405632 11/13/2019 RAMIREZ, ANITA 90.00 0.00 90.00 AP 00405633 11/13/2019 RANCHO CUCAMONGA COMMUNITY & ARTS 7.00 0.00 7.00 AP 00405634 11/13/2019 RANCHO REGIONAL VETERINARY HOSPITAL INC 426.63 0.00 426.63 AP 00405635 11/13/2019 RANCHO SMOG CENTER 180.00 0.00 180.00 AP 00405636 11/13/2019 REILLY, DYLAN 25.00 0.00 25.00 AP 00405637 11/13/2019 RICHARDS WATSON AND GERSHON 69,478.13 2,904.00 72,382.13 *** AP 00405638 11/13/2019 SAFE -ENTRY TECHNICAL INC 0.00 375.00 375.00 AP 00405639 11/13/2019 SAN BERNARDINO CTY AUDITOR CONTROLLER 55.00 0.00 55.00 AP 00405640 11/13/2019 SANDERS, DEBORA 20.00 0.00 20.00 AP 00405642 11/13/2019 SHOETERIA 9,753.68 0.00 9,753.68 AP 00405643 11/13/2019 SHRED PROS 5.00 0.00 5.00 AP 00405644 11/13/2019 SIGN SHOP, THE 280.15 0.00 280.15 AP 00405645 11/13/2019 SILVER & WRIGHT LLP 36,422.31 0.00 36,422.31 AP 00405646 11/13/2019 SIONE, DIANE 112.00 0.00 112.00 AP 00405651 11/13/2019 SOUTHERN CALIFORNIA EDISON 20,027.18 2,592.74 22,619.92 *** User: VLOPEZ - VERONICA LOPEZ Page: 5 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 36 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Cu Fire Amount AP 00405652 11/13/2019 SOUTHERN CALIFORNIA EDISON 344.32 0.00 344.32 AP 00405653 11/13/2019 SOUTHERN CALIFORNIA EDISON 1,741.43 0.00 1,741.43 AP 00405654 11/13/2019 STANDARD INSURANCE COMPANY 11,880.26 0.00 11,880.26 AP 00405655 11/13/2019 STATE CONTROLLER'S OFFICE 6,869.00 0.00 6,869.00 AP 00405656 11/13/2019 STOTZ EQUIPMENT 1,061.99 0.00 1,061.99 AP 00405657 11/13/2019 STOVER SEED COMPANY 3,448.00 0.00 3,448.00 AP 00405658 11/13/2019 TORO TOWING 300.00 0.00 300.00 AP 00405659 11/13/2019 TOXGUARD FLUID TECHNOLOGIES INC 539.26 0.00 539.26 AP 00405660 11/13/2019 TRIMARK PACIFIC 10,000.00 0.00 10,000.00 AP 00405661 11/13/2019 TROESH, JOSHUA 27.00 0.00 27.00 AP 00405662 11/13/2019 TRUELINE CONSTRUCTION & SURFACING INC 1,275.00 0.00 1,275.00 AP 00405663 11/13/2019 TUDYK, MICHAEL 0.00 270.00 270.00 AP 00405664 11/13/2019 U.S. BANK PARS ACCT #6746022500 1,296.77 0.00 1,296.77 AP 00405665 11/13/2019 U.S. BANK PARS ACCT #6746022500 16,424.12 0.00 16,424.12 AP 00405666 11/13/2019 U.S. BANK PARS ACCT #6745033700 6,605.00 0.00 6,605.00 AP 00405667 11/13/2019 UNITED SCENIC ARTISTS PENSION & WELFARE FUNDS 468.00 0.00 468.00 AP 00405668 11/13/2019 UNIVERSAL FLEET SUPPLY 0.00 391.93 391.93 AP 00405669 11/13/2019 UNIVERSAL MARTIAL ARTS CENTERS 416.50 0.00 416.50 AP 00405670 11/13/2019 UNIVERSITY OF SO CALIF PRICE EXED FORUM 495.00 0.00 495.00 AP 00405671 11/13/2019 UPS 32.02 850.75 882.77 *** AP 00405672 11/13/2019 URBAN ARENA 20,840.00 0.00 20,840.00 AP 00405673 11/13/2019 VARGAS, GLENN 18.99 0.00 18.99 AP 00405674 11/13/2019 VERIZON WIRELESS - LA 60.12 0.00 60.12 AP 00405675 11/13/2019 VERIZON WIRELESS - LA 268.34 0.00 268.34 AP 00405676 11/13/2019 VERIZON WIRELESS - LA 4,425.70 0.00 4,425.70 AP 00405677 11/13/2019 VICTOR MEDICAL COMPANY 257.40 0.00 257.40 AP 00405678 11/13/2019 VIRTUAL PROJECT MANAGER LLC 500.00 0.00 500.00 AP 00405679 11/13/2019 VIVINT SOLAR DEVELOPER LLC 58.00 0.00 58.00 AP 00405680 11/13/2019 WANG, MING LING 70.89 0.00 70.89 AP 00405681 11/13/2019 WESTERN UNIVERSITY OF VET MEDICINE 785.00 0.00 785.00 AP 00405682 11/13/2019 WINZER CORPORATION 0.00 481.34 481.34 AP 00405683 11/13/2019 WORD MILL PUBLISHING 725.00 0.00 725.00 AP 00405684 11/13/2019 WYATT GROUP, THE 6,970.00 0.00 6,970.00 AP 00405685 11/13/2019 XEROX CORPORATION 1,678.33 0.00 1,678.33 AP 00405686 11/13/2019 YOUNG REMBRANDTS 871.20 0.00 871.20 AP 00405687 11/13/2019 ZALEWSKI, JOHN 866.00 0.00 866.00 AP 00405688 11/13/2019 ZBINDEN, JONATHAN 0.00 70.00 70.00 AP 00405689 11/13/2019 ZHONG, KAIFENG 54.68 0.00 54.68 AP 00405690 11/14/2019 UNITED PACIFIC SERVICES INC 150,620.00 0.00 150,620.00 AP 00405691 11/20/2019 ABM BUSINESS MACHINES INC 299.50 0.00 299.50 AP 00405692 11/20/2019 ACEY DECY EQUIPMENT INC. 61.40 0.00 61.40 AP 00405693 11/20/2019 ACTION AWARDS INC 118.80 0.00 118.80 AP 00405694 11/20/2019 ADOBE ANIMAL HOSPITAL 100.00 0.00 100.00 AP 00405695 11/20/2019 AFLAC GROUP INSURANCE 24.58 0.00 24.58 AP 00405696 11/20/2019 ALCORN, RICHARD 10.00 0.00 10.00 AP 00405697 11/20/2019 ALLIANT INSURANCE SERVICES INC 306.00 0.00 306.00 AP 00405698 11/20/2019 ALTA VISTA MOBILE HOME PARK 297.59 0.00 297.59 User: VLOPEZ - VERONICA LOPEZ Page: 6 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 37 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire AP 00405699 11/20/2019 ASSI SECURITY 660.00 0.00 AP 00405700 11/20/2019 AUFBAU CORPORATION 14,848.00 0.00 AP 00405701 11/20/2019 BARRETO, RAQUEL M. 2,156.94 0.00 AP 00405702 11/20/2019 BEASLEY, MEAGAN 65.15 0.00 AP 00405703 11/20/2019 BEEBEE, MARINA 30.00 0.00 AP 00405704 11/20/2019 BELLATO, DEBORAH 55.02 0.00 AP 00405705 11/20/2019 BERMUDEZ, CHRIS 15.00 0.00 AP 00405706 11/20/2019 BOUND TREE MEDICAL LLC 0.00 3,987.73 AP 00405707 11/20/2019 BRAUN BLAISING SMITH WYNNE P.C. 720.00 0.00 AP 00405708 11/20/2019 BULMER, EUAN 0.00 270.00 AP 00405709 11/20/2019 BUSINESS MANAGEMENT DAILY 127.00 0.00 AP 00405710 11/20/2019 C V W D 231.45 308.20 AP 00405715 11/20/2019 C V W D 41,964.33 746.20 AP 00405716 11/20/2019 CA LLC - DBA ALTA LAGUNA MHP 500.00 0.00 AP 00405717 11/20/2019 CACEO 380.00 0.00 AP 00405718 11/20/2019 CAGLES APPLIANCE 0.00 174.56 AP 00405719 11/20/2019 CAL PERS LONG-TERM CARE PROGRAM 152.48 0.00 AP 00405720 11/20/2019 CALIFORNIA, STATE OF 314.11 0.00 AP 00405721 11/20/2019 CALIFORNIA, STATE OF 185.93 0.00 AP 00405722 11/20/2019 CALIFORNIA, STATE OF 8.44 0.00 AP 00405723 11/20/2019 CALIFORNIA, STATE OF 7.22 0.00 AP 00405724 11/20/2019 CALLACI, ALLEN 194.57 0.00 AP 00405725 11/20/2019 CASA VOLANTE MOBILE HOME PARK 700.00 0.00 AP 00405726 11/20/2019 CASTANEDA, MIGUEL 55.02 0.00 AP 00405727 11/20/2019 CHAMPION AWARDS AND SPECIALTIES 211.19 0.00 AP 00405728 11/20/2019 CHAPARRAL HEIGHTS MOBILE HOME PARK 474.35 0.00 AP 00405729 11/20/2019 CINTAS CORPORATION #150 0.00 336.81 AP 00405730 11/20/2019 CIVIC SOLUTIONS INC 1,200.00 0.00 AP 00405731 11/20/2019 COMPRESSED AIR SPECIALTIES 0.00 3,458.78 AP 00405732 11/20/2019 CORODATA MEDIA STORAGE INC 88.61 0.00 AP 00405733 11/20/2019 COVETRUS NORTH AMERICA 682.29 0.00 AP 00405734 11/20/2019 CRUZ-CONTRERAS, CAROLINE 51.72 0.00 AP 00405735 11/20/2019 CUCAMONGA VALLEY WATER DISTRICT 210.00 0.00 AP 00405736 11/20/2019 D & K CONCRETE COMPANY 489.19 0.00 AP 00405737 11/20/2019 DAISY IT 139.99 0.00 AP 00405738 11/20/2019 DIAMOND AIR SERVICES INC 157.60 0.00 AP 00405739 11/20/2019 DIG SAFE BOARD 342.14 0.00 AP 00405740 11/20/2019 DIRECTV 66.99 0.00 AP 00405741 11/20/2019 ELECNOR BELCO ELECTRIC INC 142,332.28 0.00 AP 00405742 11/20/2019 ERICKSON HALL CONSTRUCTION 0.00 76,653.75 AP 00405743 11/20/2019 EXPERIAN 52.00 0.00 AP 00405744 11/20/2019 FAJARDO, DAVID 33.00 0.00 AP 00405745 11/20/2019 FLAG SYSTEMS INC. 1,500.00 0.00 AP 00405746 11/20/2019 FORTIN LAW GROUP 7,203.40 0.00 AP 00405747 11/20/2019 FORTUNE FENCING 540.00 0.00 AP 00405749 11/20/2019 FRONTIER COMM 1,881.28 882.51 AP 00405750 11/20/2019 GATEWAY PET CEMETERY AND CREMATORY 830.00 0.00 Amount 660.00 14,848.00 2,156.94 65.15 30.00 55.02 15.00 3,987.73 720.00 270.00 127.00 539.65 42,710.53 500.00 380.00 174.56 152.48 314.11 185.93 8.44 7.22 194.57 700.00 55.02 211.19 474.35 336.81 1,200.00 3,458.78 88.61 682.29 51.72 *** *** 210.00 489.19 139.99 157.60 342.14 66.99 142,332.28 76,653.75 52.00 33.00 1,500.00 7,203.40 540.00 2,763.79 *** 830.00 User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 38 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405751 11/20/2019 GONZALEZ, BULMARIO 146.00 0.00 146.00 AP 00405752 11/20/2019 GRAINGER 338.26 207.05 545.31 *** AP 00405753 11/20/2019 GRANITE HOMES 5,000.00 0.00 5,000.00 AP 00405754 11/20/2019 GRAY QUARTER INC 10,800.00 0.00 10,800.00 AP 00405755 11/20/2019 GRAYBAR ELECTRIC CO 265.88 0.00 265.88 AP 00405756 11/20/2019 GROVES ON FOOTHILL, THE 200.00 0.00 200.00 AP 00405757 11/20/2019 HANGTIME SPORTS 330.00 0.00 330.00 AP 00405758 11/20/2019 HERITAGE EDUCATION GROUP 112.00 0.00 112.00 AP 00405759 11/20/2019 HI -LINE ELECTRIC COMPANY 208.35 0.00 208.35 AP 00405760 11/20/2019 HILLS PET NUTRITION SALES INC 4,474.76 0.00 4,474.76 AP 00405761 11/20/2019 HMC ARCHITECTS 0.00 19,928.92 19,928.92 AP 00405762 11/20/2019 HOME DEPOT CREDIT SERVICES 1,623.10 0.00 1,623.10 AP 00405763 11/20/2019 HOMETOWN AMERICA RAMONA VILLA 500.00 0.00 500.00 AP 00405764 11/20/2019 HOYT, TIMOTHY 0.00 270.00 270.00 AP 00405765 11/20/2019 ICMA 1,400.00 0.00 1,400.00 AP 00405766 11/20/2019 IMPERIAL SPRINKLER SUPPLY INC 1,442.86 0.00 1,442.86 AP 00405767 11/20/2019 INLAND PRESORT & MAILING SERVICES 266.28 0.00 266.28 AP 00405768 11/20/2019 INTERWEST CONSULTING GROUP INC 0.00 1,544.02 1,544.02 AP 00405769 11/20/2019 JANOSCO, LYNN 60.00 0.00 60.00 AP 00405770 11/20/2019 KIRKWOOD, MARGARET 90.00 0.00 90.00 AP 00405771 11/20/2019 LAURA LOPEZ AND RIZIO LAW FIRM PC 5,000.00 0.00 5,000.00 AP 00405772 11/20/2019 LAURA LOPEZ GUARDIAN AD LITEM OF 6,666.67 0.00 6,666.67 AP 00405773 11/20/2019 LEE, DIANNA 132.88 0.00 132.88 AP 00405774 11/20/2019 LEOS PARTY RENTALS 402.13 0.00 402.13 AP 00405777 11/20/2019 LOWES COMPANIES INC. 6,378.20 955.85 7,334.05 *** AP 00405778 11/20/2019 MAIN STREET SIGNS 2,936.19 0.00 2,936.19 AP 00405779 11/20/2019 MARTINEZ, ALEC 1,102.90 0.00 1,102.90 AP 00405780 11/20/2019 MCMAHON, THOMAS BERNARD 25.00 0.00 25.00 AP 00405781 11/20/2019 MENDOZA, KATHLEEN 55.57 0.00 55.57 AP 00405782 11/20/2019 MESSINA AND ASSOCIATES INC 0.00 3,562.50 3,562.50 AP 00405783 11/20/2019 MIDWEST TAPE 1,771.65 0.00 1,771.65 AP 00405784 11/20/2019 MRB DEER CREEK CAR WASH 2,900.00 0.00 2,900.00 AP 00405785 11/20/2019 MUSIC AND THEATRE COMPANY LLC, THE 4,800.00 0.00 4,800.00 AP 00405786 11/20/2019 NAPA AUTO PARTS 0.00 287.50 287.50 AP 00405787 11/20/2019 NEW COLOR SCREEN PRINTING & EMBROIDERY 450.40 0.00 450.40 AP 00405788 11/20/2019 NEW IMAGE COMMERCIAL FLOORING 1,492.64 0.00 1,492.64 AP 00405789 11/20/2019 NEWCO DISTRIBUTORS INC 869.54 0.00 869.54 AP 00405790 11/20/2019 OCCUPATIONAL HEALTH CTRS OF CA 1,830.00 0.00 1,830.00 AP 00405791 11/20/2019 OLSON, BUZZ 0.00 270.00 270.00 AP 00405792 11/20/2019 ONTARIO ICE SKATING CENTER 645.40 0.00 645.40 AP 00405793 11/20/2019 ONTRAC 6.23 0.00 6.23 AP 00405794 11/20/2019 ONWARD ENGINEERING 19,485.00 0.00 19,485.00 AP 00405795 11/20/2019 ORKIN PEST CONTROL 134.20 0.00 134.20 AP 00405796 11/20/2019 PERSONAL TRANSPORTERS INC 520.67 0.00 520.67 AP 00405797 11/20/2019 PETES ROAD SERVICE INC 116.89 0.00 116.89 AP 00405798 11/20/2019 PH&S PRODUCTS LLC 0.00 2,180.00 2,180.00 AP 00405799 11/20/2019 PINES MOBILE HOME PARK, THE 200.00 0.00 200.00 User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 39 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405800 11/20/2019 POSTAL PERFECT 30.00 0.00 30.00 AP 00405801 11/20/2019 POWERWERX INC 0.00 151.34 151.34 AP 00405802 11/20/2019 PRE -PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00405803 11/20/2019 RADIUS GLOBAL SOLUTIONS 558.44 0.00 558.44 AP 00405804 11/20/2019 RANCHO 2004 LLC 500.00 0.00 500.00 AP 00405805 11/20/2019 RANCHO CUCAMONGA TOWN SQUARE 4,338.88 0.00 4,338.88 AP 00405806 11/20/2019 RBM LOCK AND KEY SERVICE 14.82 0.00 14.82 AP 00405807 11/20/2019 RICHARDS WATSON AND GERSHON 69,383.08 0.00 69,383.08 AP 00405808 11/20/2019 RIZIO LAW FIRM PC 3,333.33 0.00 3,333.33 AP 00405809 11/20/2019 ROMO PLANNING GROUP INC 6,560.00 0.00 6,560.00 AP 00405810 11/20/2019 S C C E ELECTRICAL SERVICES 12,305.00 0.00 12,305.00 AP 00405811 11/20/2019 SAFE MOVES 1,500.00 0.00 1,500.00 AP 00405812 11/20/2019 SAMS CLUB/SYNCHRONY BANK 46.22 0.00 46.22 AP 00405813 11/20/2019 SAN BERNARDINO CTY 0.00 13,377.58 13,377.58 AP 00405814 11/20/2019 SAN BERNARDINO CTY SHERIFF'S DEPT 0.00 300.00 300.00 AP 00405815 11/20/2019 SARYNA LOPEZ AND RIZIO LAW FIRM PC 10,000.00 0.00 10,000.00 AP 00405816 11/20/2019 SASSOON, LORI 277.57 0.00 277.57 AP 00405817 11/20/2019 SBPEA 2,590.20 0.00 2,590.20 AP 00405818 11/20/2019 SC FUELS 25,497.99 0.00 25,497.99 AP 00405819 11/20/2019 SC FUELS 3,458.50 15,376.16 18,834.66 *** AP 00405820 11/20/2019 SHEASBY, MATTHEW 57.90 0.00 57.90 AP 00405821 11/20/2019 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00405822 11/20/2019 SHRED PROS 302.00 0.00 302.00 AP 00405823 11/20/2019 SMITH, MICHAEL 50.00 0.00 50.00 AP 00405828 11/20/2019 SOUTHERN CALIFORNIA EDISON 73,688.27 0.00 73,688.27 AP 00405829 11/20/2019 SPERLING, ELLEN 20.00 0.00 20.00 AP 00405830 11/20/2019 STATEWIDE TRAFFIC SAFETY & SIGNS INC 183.18 0.00 183.18 AP 00405831 11/20/2019 STERLING COFFEE SERVICE 678.29 0.00 678.29 AP 00405832 11/20/2019 STILES ANIMAL REMOVAL INC 210.00 0.00 210.00 AP 00405833 11/20/2019 SYCAMORE VILLA MOBILE HOME PARK 400.00 0.00 400.00 AP 00405834 11/20/2019 TAVA DEVELOPMENT 500.00 0.00 500.00 AP 00405835 11/20/2019 TELEFLEX LLC 0.00 605.13 605.13 AP 00405836 11/20/2019 TETRA TECH INC 60,875.58 0.00 60,875.58 AP 00405837 11/20/2019 THE COUNSELING TEAM INTERNATIONAL 0.00 1,650.00 1,650.00 AP 00405838 11/20/2019 THOMPSON BUILDING MATERIALS 1,239.52 0.00 1,239.52 AP 00405839 11/20/2019 TIREHUB LLC 1,644.46 0.00 1,644.46 AP 00405840 11/20/2019 TKATCH, GIBBI 300.00 0.00 300.00 AP 00405841 11/20/2019 TOLL, RICHARD 0.00 38.11 38.11 AP 00405842 11/20/2019 TOMCO LLC 3,460.00 0.00 3,460.00 AP 00405843 11/20/2019 UNDERGROUND SVC ALERT OF SO CAL 383.00 0.00 383.00 AP 00405844 11/20/2019 UNITED PACIFIC SERVICES INC 48,977.00 0.00 48,977.00 AP 00405845 11/20/2019 UNITED SITE SERVICES OF CA INC 281.34 0.00 281.34 AP 00405846 11/20/2019 UNITED WAY 60.00 0.00 60.00 AP 00405847 11/20/2019 UPLAND AUTO TRIM 150.00 0.00 150.00 AP 00405848 11/20/2019 UPS 71.84 0.00 71.84 AP 00405849 11/20/2019 UPSCO POWERSAFE SYSTEMS INC 18,000.00 4,361.10 22,361.10 *** AP 00405850 11/20/2019 UTILIQUEST 3,359.43 0.00 3,359.43 User: VLOPEZ - VERONICA LOPEZ Page: 9 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 40 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405851 11/20/2019 VCA CENTRAL ANIMAL HOSPITAL 320.25 0.00 320.25 AP 00405852 11/20/2019 VERIZON 29.99 0.00 29.99 AP 00405857 11/20/2019 VERIZON WIRELESS - LA 5,778.24 0.00 5,778.24 AP 00405858 11/20/2019 VERIZON WIRELESS - LA 210.04 0.00 210.04 AP 00405859 11/20/2019 VICTOR MEDICAL COMPANY 8,097.48 0.00 8,097.48 AP 00405860 11/20/2019 VISION SERVICE PLAN CA 10,748.16 0.00 10,748.16 AP 00405861 11/20/2019 VIVINT SOLAR DEVELOPER LLC 58.00 0.00 58.00 AP 00405862 11/20/2019 VULCAN MATERIALS COMPANY 2,062.23 0.00 2,062.23 AP 00405863 11/20/2019 WALTERS WHOLESALE ELECTRIC CO 97.42 150.86 248.28 *** AP 00405864 11/20/2019 WAXIE SANITARY SUPPLY 3,930.37 1,915.33 5,845.70 *** AP 00405865 11/20/2019 WEISS, IRENE 55.02 0.00 55.02 AP 00405866 11/20/2019 WEST END YMCA/ RANCHO CUCAMONGA 13,226.68 0.00 13,226.68 AP 00405867 11/20/2019 WESTERN UNIVERSITY OF VET MEDICINE 405.00 0.00 405.00 AP 00405868 11/20/2019 WESTLAND GROUP INC 4,022.50 0.00 4,022.50 AP 00405869 11/20/2019 ZOETIS US LLC 3,071.25 0.00 3,071.25 AP 00405870 11/21/2019 CURATALO, JAMES 0.00 653.66 653.66 AP 00405871 11/21/2019 KIRKPATRICK, WILLIAM 0.00 1,525.78 1,525.78 AP 00405872 11/21/2019 RODRIGUEZ, VICTOR 0.00 1,072.30 1,072.30 AP 00405873 11/21/2019 TOWNSEND, JAMES 0.00 2,057.83 2,057.83 AP 00405874 11/21/2019 WALKER, KENNETH 0.00 258.83 258.83 AP 00405875 11/21/2019 CALIFORNIA DPT OF TAX & FEE ADMINISTRATION 605.93 443.01 1,048.94 *** AP 00405876 11/21/2019 ERICKSON HALL CONSTRUCTION 0.00 76,653.75 76,653.75 AP 00405877 11/21/2019 GOVQA 17,040.00 0.00 17,040.00 Total City: $5,061,713.11 Total Fire: $329,435.01 Grand Total: $5,391, RM Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 10 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 41 DATE: December 4, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE AMOUNT OF $71.93 DATED NOVEMBER 12, 2019 THROUGH NOVEMBER 25, 2019. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 So Ca Gas - Check Register Page 42 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405647 11/13/2019 SO CALIF GAS COMPANY 31.96 0.00 31.96 AP 00405824 11/20/2019 SO CALIF GAS COMPANY 0.00 71.93 71.93 Total City: $31.96 Total Fire: $71.93 Grand Total: . Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:24:11 Page 43 DATE: December 4, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Mike McCliman, Deputy Fire Chief Ruth Cain, Procurement Manager Michelle Cowles, Management Analyst II SUBJECT: CONSIDERATION TO APPROVE AND AWARD THE PURCHASE OF A ROSENBAUER TYPE 1 FIRE ENGINE TO VELOCITY FIRE EQUIPMENT, IN THE AMOUNT OF $840,180. RECOMMENDATION: Staff recommends the Fire Board award the purchase of one (1) Rosenbauer Type 1 Fire Engine to Velocity Fire Equipment of Fontana, California, per Request for Proposal (RFP) #19/20-003 for $840,180. BACKGROUND: The new Rosenbauer Fire Engine will replace Unit #55-97, a KME Freightliner Type 1 Engine. Unit #55- 97 was purchased in 1996 and placed in service on March 4, 1997. It is 23 years old with approximately 125,800 miles and is currently used as a last resort reserve unit because it is outdated, has limited space for emergency supplies, tools and equipment, and no emission devices. To maximize firefighter capabilities and minimize the risk of injuries, it is important that the fire apparatus be equipped with the latest safety features and operating capabilities. In the last 10 to 15 years, much progress has been made in upgrading functional capabilities and improving the safety features of the fire apparatus. Apparatus more than 15 years old might include only a few of the safety upgrades required by the 2016 edition of the National Fire Protection Association Standard for Automotive Fire Apparatus (NFPA 1901). Because the changes, upgrades, and fine-tuning to NFPA 1901 have been truly significant, especially in the area of safety, fire departments and Districts should seriously consider the value (or risk) to firefighters of keeping fire apparatus more than 15 years old in front-line service. In addition, the NFPA 1901 recommends apparatus more than 15 years old be placed in reserve status and removed within 25 years. A fire apparatus is an emergency vehicle that must be relied on to transport firefighters safely to and from an incident and to operate reliably and properly to support the mission of the Fire District. A piece of fire apparatus that breaks down at any time during an emergency operation not only compromises the success of the operation but might jeopardize the safety of the firefighters. The District's current fleet is made up of seven (7) front-line engine companies and five (5) reserve engines. Unit #55-97 will be surplused once the new Rosenbauer is placed in service. Page 44 ANALYSIS: Fire District staff provided detailed specifications for one (1) Type 1 Fire Engine to the Procurement Division. Formal RFP #19/20-003 was prepared and posted on August 24, 2019, to the City's automated procurement system. As a result, one hundred and ninety-nine (199) vendors were notified, there were ten (10) prospective bidders that downloaded or reviewed the RFP document, and there were two (2) viable responses received, with Velocity Fire Equipment as the lowest, most responsive bid. All applicable documentation for RFP #19/20-003 is on file in PlanetBids and can be located through the City's Internet. FISCAL IMPACT: $750,000 is allocated for a Type 1 Fire Engine in the FY2019/20 budget, Fire Protection Capital Fund/Capital Outlay-Vehicles/Replacement Fire Engine, Account No. 3288501-5604. Both viable bids came in over budget because we included required equipment in RFP #19/20-003: • Communications (radios, computers and intercom system) Components and Installation - $87,330 • Emergency Lighting Package - $14,717 • Decals - $5,356 In the past, we have solicited the new engine equipment and services after taking possession; however, this will streamline the process. There are sufficient funds in Fire Protection Capital Fund/Capital Outlay -Vehicles because the District will not be able to complete the entire solicitation process for a new replacement Tech Rescue Unit in the current fiscal year. COUNCIL GOAL(S) ADDRESSED: PUBLIC SAFETY The District continues the practice and philosophy of long-term sustainability through a value-added service. The purchase of this engine, and future apparatus, will meet those objectives by 1) planning and budgeting "with a pay as you go" approach, and 2) staying up to date with changes in industry standards while providing a safe and effective means for delivering an "All -Risk" service to the people that live, work and visit our community. By replacing an obsolete apparatus design, that has 23 -year-old emission standards, with a modern apparatus that meets all current safety and emission standards, the District will have a much safer, more practical, and air quality conscious apparatus within our community. Page 45 DATE: December 4, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Rob Ball, Fire Marshal SUBJECT: CONSIDERATION OF A RESOLUTION SETTING FORTH THE FINDINGS THAT ALLOW THE BOARD TO MAKE AMENDMENTS AND OTHER CHANGES TO THE 2019 CALIFORNIA FIRE CODE BY APPROVAL OF AN ORDINANCE ADOPTING SAID FIRE CODE. RECOMMENDATION: Staff recommends the Board adopt a Resolution that makes express findings of fact relevant to the adoption and amendment of the 2019 California Fire Code as required by Health and Safety Code Section 17958.7. These findings of fact, based on local geologic, topographic, and climatic conditions are necessary to provide the legal justification for making local changes and/or amendments to the California Fire Code. BACKGROUND: Health and Safety Code Section 17958 provides that the District shall adopt ordinances and regulations imposing the same, modified, or changed requirements as those that are contained in the regulations adopted by the State of California. Health and Safety Code Section 17958.5(a) permits the District to make changes or modifications to the California Fire Code when such changes are reasonably necessary because of local geologic, topographic, or climatic conditions. Section 17958.7 of the Health and Safety Code requires that the Board, before making any changes or modifications to the California Fire Code, make an express finding that such changes or modifications are reasonably necessary because of local geologic, topographic, or climatic conditions. ANALYSIS: Counsel has advised that the express findings should be adopted in a resolution of the Board that is separate from the ordinance that adopts the Fire Code. However, to comply with the requirements of the Health and Safety Code, both the adopting ordinance and the findings resolution need to be approved and adopted in conjunction with each other. As in years past, District staff has determined that local geologic, topographic, and climatic conditions do exist that make changes and modifications to the California Fire Code reasonably necessary. It is recommended that the Board simply formalize those findings by way of this resolution. FISCAL IMPACT: This resolution performs an administrative function required by State law and does not have a fiscal impact on the Fire District. Page 46 COUNCIL GOAL(S) ADDRESSED: In facilitating the adoption and amendment of the 2019 California Fire Code, this resolution assists the Fire Board with achieving the Public Safety goal by: • Implementing consistent high-quality standards for all future development. • Reducing threats to life and property through traditional and innovative public safety services and programs. ATTACHMENTS: Description Attachment 1 - Resolution Attachment 2 - Exhibit A Page 47 ATTACHMENT #1 RESOLUTION NO. 19-xxx A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, SETTING FORTH FINDINGS WITH RESPECT TO LOCAL GEOLOGIC, TOPOGRAPHIC, AND CLIMATIC CONDITIONS WHICH MAKE CHANGES, MODIFICATIONS, AMENDMENTS, ADDITIONS, DELETIONS, AND EXCEPTIONS TO THE CALIFORNIA FIRE CODE REASONABLY NECESSARY. WHEREAS, The Board of Directors (herein after "Board") of the Rancho Cucamonga Fire Protection District (herein after "District") has determined that: 1. The Health and Safety Code Section 17958 provides that the District shall adopt ordinances and regulations imposing the same, modified, or changed requirements as are contained in the regulations adopted by the State of California (herein after "State") pursuant to Health and Safety Code Section 17922; and 2. The State is mandated by Health and Safety Code Section 17922 to impose the same requirements as are contained in the most recent edition of the California Fire Code; and 3. Health and Safety Code Section 17958.5(a) permits the District to make changes or modifications to the California Fire Code which are reasonably necessary because of local geologic, topographic, or climatic conditions; and 4. Health and Safety Code Section 17958.7 requires that the Board, before making any changes or modifications to the California Fire Code, shall make an express finding that such changes or modifications are reasonably necessary because of local geologic, topographic, or climatic conditions. WHEREAS, The Board has determined that local geologic, topographic, and climatic conditions do exist that make changes and modifications to the California Fire Code reasonably necessary and that those conditions are: Geologic a. The District has within its boundaries active seismic hazards along five known earthquake faults. Seismic activity events within the District occur throughout the year and a fire potential exists with these events. Existing structures and planned new development are at serious risk from an earthquake. This risk includes fire, collapse, and the disruption of utility services, including water main breaks and lost or diminished water supply for firefighting purposes along with the loss of natural gas and electricity services that supply power to essential systems. Areas can become isolated and/or be subject to delayed responses as a result of bridge, overpass, and road damage and debris. Due to its location along the foothills of the San Gabriel Mountains, the District is subjected to flooding, flash flooding, and rapid runoff conditions during rain episodes. Some of the major arterial streets in the District are designed to function as part of the flood control system and are at times impassable as a result of high, swift -moving running water. Other streets are often damaged and/or clogged with debris during flooding episodes creating delayed responses by emergency apparatus. Roads are often washed out or obstructed by landslides, especially in the Wildland-Urban Interface Fire Area. Resolution No. 19-xxx - Page 1 of 4 Page 48 ATTACHMENT #1 c. The District's jurisdiction includes a significant amount of designated Wildland-Urban Interface Fire Area comprised of both State and Local Responsibility Areas. The native vegetation in these areas of the south aspect of the San Gabriel Mountains is capable of and has in the past produced wildfire conflagrations that threaten large numbers of homes and businesses and have in the past destroyed homes and other buildings. Wildfires threaten the continuity of electricity services since calculated flame lengths are capable of damaging above ground transmission lines that are installed across the Wildland-Urban Interface Fire Area. Loss of electricity can affect public and private water supply systems if pumps do not have the power necessary to maintain minimum pressures in the systems. Loss of electricity can also affect the ability of essential systems to operate as designed. Evacuations cause streets to reach capacity, which slows response times. 2. Topographic a. The District is situated on the alluvial fan of the San Gabriel Mountains, an inclined plane that increases from approximately 1,200 feet in elevation on the south side of the District to approximately 3,000 feet in elevation on the north side of the District. This elevation change occurs across approximately seven miles creating several roads with steep slopes that slow fire apparatus and produce extended response times. Some slopes within the District exceed 30%. The slopes, with a south facing aspect and native vegetation consisting chaparral and various types of sage scrub, contribute to fast moving wildfires with extreme flame lengths, especially during Santa Ana wind events. The District contains two freeways and several main arterial streets that connect several of the foothill cities. Traffic conditions on any given day, absent geological or climatological complications, are sufficient to cause delayed responses by fire apparatus. The District also has several at -grade railroad crossings that are used daily by commuter and freight trains. Train traffic across these grades causes extended response times or the need to dispatch additional units that can respond from the opposite of the train crossing. c. The elevation change within the District and the rapid rise of the San Gabriel Mountains adjacent to the District are topographical conditions that naturally create flooding throughout the District and region. A comprehensive flood management system has been constructed but flooding, including flash flooding, still occurs during significant rainfall and snow melt conditions. Flooding can damage the electrical distribution system and leave roads heavily damaged or impassable. The flood management system in the District relies on many mid - block and intersection at -grade drainage channels that create dips in roads that require fire apparatus to slow their response in order to prevent damage to the vehicles. Other rises and troughs designed to direct and carry flood waters during rain episodes that are built into major arterial streets create elevation changes dramatic enough to produce fire apparatus damage if they are not traversed at significantly reduced speeds. Reduced speeds along these main thoroughfares create extended response times. 3. Climatic a. The District is bounded on the east and the west by canyons that channel seasonal high- pressure air masses from the desert to the ocean creating Santa Ana winds. Santa Ana winds in the District have a history of sustained velocities of 40-60 miles per hour with gusts in excess of 80 miles per hour. The winds create damage that includes downed power lines, downed utility poles, fallen trees, and blowing dust and debris. These hazards create extended response times. The wind can cause damage to the public electric utility resulting in the possibility of fire alarms, fire pumps, other fire and life safety protection equipment, and traffic signals being rendered ineffective or completely out of service. Resolution No. 19-xxx - Page 2 of 4 Page 49 ATTACHMENT #1 The summer and early fall months often see periods of high temperatures and low humidity that quickly dry out the native chaparral and other foothill vegetation as well as the historic windrows planted when the area was a mostly agricultural area. The combination of high temperatures, low humidity, and Santa Ana winds create critical fire weather conditions capable of producing catastrophic wildland fires and wildland-urban interface conflagrations. The District has experienced a number large area wildland during the course of its existence. Such fires quickly deplete the District's resources and the resources of neighboring jurisdictions as these fire events are generally large regional events that span several cities and many miles. Critical fire weather conditions can result in a public safety power shutoff (PSPS). Actual wildfire events can result in evacuations that fill streets to capacity, which delays emergency response. c. The rapid rise of the San Gabriel Mountains has the potential to and historically has generated thunderstorm and significant rainfall events that quickly result in both localized and regional flooding, including flash flooding. Flooding has resulted in roads and bridges being washed out or otherwise made impassable. Flooding has been substantial enough to result in major debris flows that include whole trees and boulders which block entire streets and knock down poles and towers that support power lines. These conditions cause damage to utility systems and can significantly impede or delay emergency response. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT HEREBY FINDS AND RESOLVES AS FOLLOWS: 1. The facts set forth in this Resolution are true and correct. 2. Changes, modifications, amendments, additions, deletions, and exceptions to the California Fire Code are reasonably necessary in the District. 3. The reasonably necessary changes, modifications, amendments, additions, deletions, and exceptions to specific sections of the California Fire Code are listed along with the applicable findings in a matrix appended to this resolution, marked as Exhibit A, and incorporated by reference herein. 4. The aforementioned changes, modifications, amendments, additions, deletions, and exceptions have been incorporated in detail in Ordinance FD 57. 5. Copies of this Resolution and Ordinance FD 57 shall be filed with the California Building Standards Commission and Department of Housing and Community Development, as required by Health and Safety Code Section 17958.7. Resolution No. 19-xxx - Page 3 of 4 Page 50 ATTACHMENT #1 PASSED, APPROVED, AND ADOPTED this 4th day of December 2019. L. Dennis Michael, President I, Janice C. Reynolds, Secretary to the Board of Directors, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the Board of Directors, at a Regular Meeting of said Board held on the 4th day of December, 2019. Executed this day of , 2019, at Rancho Cucamonga, California. Janice C. Reynolds, Secretary Resolution No. 19-xxx - Page 4 of 4 Page 51 Exhibit 'A' ATTACHMENT # 2 Rancho Cucamonga Fire Protection District Findings of Fact Matrix for 2019 Fire Code Adoption Chapter Applicable Finding(s) Note Adds a reference to Standard 2-1 which is where any 2 Not a construction provision; finding not required necessary or modified definitions will be listed. Adds Fire District Standards to the list of referenced 1 a, 1 b, 1 c, 2a, 2b, 2c, 3a, 3b, 3c standards. Some of the Fire District standards contain 80 construction provisions as noted below. Section Applicable Finding(s) Note 101 Not a constructionprovision; finding not required Supplies the required title of the code. Section 102.13 added in order for the ordinance to be 102 Not a construction provision; finding not required certified by Cal Fire as applicable in the State Responsibility Areas of the Fire District. 103 Not a construction provision; finding not required Some provisions conflict with District organizational structure; necessary provisions added to Sec. 104. 104 Not a construction provision; finding not required Provides clarifying language and additional powers and authorities to the Fire District. Provides clarity and provisions for non-payment. Also references Standards 1-1 and 1-2 which establish 105 Not a construction provision; finding not required required permits replacing the corresponding lists in the California Fire Code. 106 Not a constructionprovision; finding not required Adds Fire District policies and procedures for fees. 109 Not a construction provision; finding not required Changes Board of Appeals provisions to be consistent with Fire District policies and procedures. Clarifies policies and procedures for violations and 110 Not a construction provision; finding not required establishes the use of Administrative Citations. 111 Not a constructionprovision; finding not required Adds clarifying language. 112 Not a construction provision; finding not required Adds clarifying language. Provides the Chief with authority to make closures for 114 Not a construction provision; finding not required public safety concerns. 301 Not a construction provision; finding not required Replaces permit requirements with standardized language used throughout the ordinance. 304 Not a constructionprovision; finding not re uired Adds additional detail regarding vegetation. 302 Not a construction provision; finding not required Adds a provision for the health and safety of people. 307 Not a construction provision; finding not required Replaces model code requirements with Standard 3-1. 308 Not a construction provision; finding not required Replaces model code requirements with Standard 3-2. 309 Not a construction provision; finding not required Adds additional regulated equipment and standardizes permit language. 310 Not a constructionprovision; finding not required Adds a reference to the Municipal Code. Adds a reference to Appendix N and Standard 4-2. 314 Not a construction provision; finding not required Standardizes permit language and adds some safety provisions. Adds clarifying language. Adds a provision for the storage of pallets indoors. Adds a reference to 315 Not a construction provision; finding not required Standard 3-3 which deals with the storage of commodities that expand with the absorption of water, a topic on which the code is silent. 316 Not a construction provision; finding not required Provides for additional safe uses and operations within power line easements and rights of way. Page 52 Exhibit 'A' ATTACHMENT # 2 Section Applicable Finding(s) Note Creates a reference to Standard 3-4 which brings all 321 Not a construction provision; finding not required provisions of the code regarding waste handling and recycling facilities into a single reference document. 322 Not a construction provision; finding not required Establishes weed and fire hazard abatement authority. Adds a section that creates a reference to Standards 4- 401 Not a construction provision; finding not required 1, 4-1, 4-3, 4-4, and Appendix N for indoor and outdoor special events. Adds a reference to Standard 2-1 which is where any 402 Not a construction provision; finding not required necessary or modified definitions will be listed. 403 Not a constructionprovision; finding not required Adds several safety provisions and requirements. Makes permanent certain discretionary changes to the 503 1 a, 1 b, 2a, 3a, 3c design of fire apparatus access roads. Adds a roof access design feature that facilitates safe 504 1 a, 1 b, 2a, 2b, 2c, 3c access to and egress from roofs. Adds a reference to Standards 5-7 and 5-8 that have specific requirements for address number dimensions 505 1a, 1b, 2b, 2c, 3a, 3c intended to make addresses more visible from extended distances. Also adds a requirement to provide addressing for construction sites. 506 Not a construction provision; finding not required References Standard 5-9 and provides clarifying language. Creates a reference to Appendix B and Standard 5-10, both of which provide specific detail with regard to the 507 1 a, 1 c, 3a, 3b design, installation, and maintenance of fire protection water supplies. Requires the construction of a room or enclosure with exterior access for fire sprinkler and fire alarm systems 509 1 a, 1 b, 2b, 3a, 3c in multi -tenant buildings to ensure timely emergency responder access to system controls. 510 Not a construction provision; finding not required Standardizes permit language. Creates a requirement for site plans and referencesStandard 511 Not a construction provision; finding not required 5-11. Permit requirements made non-specific to avoid 601 Not a construction provision; finding not required confusion. 603 Not a constructionprovision; finding not required Creates additional safety requirements. Requires manually operated control valves to be 605 1 a, 1 b, 2b, 3a, 3c installed in an easily accessible location to ensure timely emergency responder access to system controls. Changes the section heading to be more descriptive. 607 Not a construction provision; finding not required Brings all provisions regarding commercial cooking operations into a single point of reference within the code. References Standard 6-1. 807 Not a construction provision; finding not required Adds clarifying language and references Standard 8-1. Creates a reference to Standard 9-1 for partial systems. Creates a references to Standard 9-2 to 901 Not a construction provision; finding not required authorize the use of a fire watch for systems out of service. Enhances the scope of removing and tampering with equipment. Adds references to various Standards. Adjusts the 903 1 a, 1 b, 1 c, 2a, 2b, 2c, 3a, 3b, 3c square footage and other requirements for fire sprinkler systems. Page 53 Exhibit 'A' ATTACHMENT # 2 Section Applicable Finding(s) Note References Standards and other source material needed to ensure correct installation. Adds a 904 1 a, 1 b, 2a, 2b, 3a, 3c requirement for alternative automatic fire -extinguishing systems to be monitored by fire sprinkler monitoring systems. Adds a reference to Standard 5-10 which has specific design and installation requirements for standpipe 905 1a, 2a, 2b, 2c, 3a, 3c systems to ensure ready access to and timely use of standpipes. 906 Not a construction provision; finding not required Adds a clarifying condition that requires fireextinguishers at various events. Allows for alarm signal verification. Creates certain design and installation requirements for fire alarm 907 1 a, 1 b, 2a, 2b, 2c, 3a, 3b, 3c systems. Creates a reference to Standard 9-3 to provide greater reliability of fire alarm systems. References Standard 5-10 which includes specific 912 1a, 2a, 2b, 2c, 3a, 3c design and installation requirements for fire department connections to ensure ready access to and timely use of fire department connections. 913 1a, 1c, 3a, 3b, 3c Creates a requirement for alternate source of power due to the high probability of utility service interruption. 916 Not a constructionprovision; finding not required Standardizes permit language 1001 Not a construction provision; finding not required Standardizes permit language Referenced Guidance Document clarifies application of 1003 Not a construction provision; finding not required provisions from other codes; does not alter construction provisions. References Standard 11-1 which requires current code 1101 1a, 1b, 1c, 2a, 2b, 2c, 3a, 3b, 3c provisions for additional buildings, operations, and systems. 1201 Not a construction provision; finding not required Provides clarifying language and standardizes permit language. 1203 1 a, 2c, 3a Creates a requirement for alternate source of fuel due to the high probability of utility service interruption. 1205 Not a construction provision; finding not required Standardizes permit language. 1206 Not a constructionprovision; finding not required Standardizes permit language. 2101 Not a construction provision; finding not required Standardizes permit language. 2201 Not a constructionprovision; finding not required Standardizes permit language. 2301 1a, 3a Includes residential fueling operations as a regulated operation. Standardizes permit language. 2501 Not a construction provision; finding not required Standardizes permit language. Adds relevant references from other applicable Statecodes 2601 Not a construction provision; finding not required for the sake of consistency. 2701 Not a constructionprovision; finding not required Standardizes permit language. 2801 Not a construction provision; finding not required Standardizes permit language. 2804 1a, 1b, 1c, 2b, 2c, 3a, 3c Requires enhanced water supply for lumber yards and similar facilities. 2901 Not a constructionprovision; finding not required Standardizes permit language. References Standards 4-1 and 31-1 which provide 3101 Not a construction provision; finding not required additional safety requirements. 3106 Not a construction provision; finding not required References Chapter 4 and various Standards to provide additional safety. Page 54 Exhibit 'A' ATTACHMENT # 2 Section Applicable Finding(s) Note References Standard 32-1 which contains detailed information about high -piled combustible storage 3201 Not a construction provision; finding not required analyses and process along with clarifying language. Makes permanent the discretionary language related to high hazard commodities. Adds a requirement to designate both the height and 3205 Not a construction provision; finding not required area of high -piled combustible storage areas. Does not affect construction standards. Adds a requirement for door identification markings to 3206 Not a construction provision; finding not required enhance safety. 3208 Not a construction provision; finding not required Makes permanent the discretionary provision to equip flue spaces with protection. Expands the scope of the chapter and references 3301 Not a construction provision; finding not required Standard 33-1 to enhance safety during construction and demolition. Provides clarification on issuance of construction permits 3302 Not a constructionprovision; finding not required Provides clarifying language. Adds a requirement for approval of heating devicesused 3303 Not a construction provision; finding not required with construction projects. Provides additional safety requirements duringconstruction. 3304 Not a construction provision; finding not required Provides clarifying language and references Standard33-3. 3308 Not a construction provision; finding not required Adds an approval for cellular enabled devices to beused 3309 Not a construction provision; finding not required for emergency communication. Modifies required access requirements and references 3310 1 a, 1 b, 2b, 2c, 3c Standard 33-2 which sets the design, installation, and construction requirements for temporary fire apparatus access roads. References Standard 33-2 which sets the design, 3312 1 a, 1 b, 2b, 2c, 3c installation, and construction requirements for temporary water supply systems. 3318 Not a construction provision; finding not required Provides clarifying language. 3401 Not a constructionprovision; finding not required Standardizes permit language. 3501 Not a construction provision; finding not required References Standard 35-1, standardizes permit language, and provides clarifying language. 3701 Not a construction provision; finding not required Standardizes permit language. 4803 Not a constructionprovision; finding not required Standardizes permit language. References Standard 49-1 which contains certain construction and site requirements intended to reduce the risk of structure ignition associated with wind -driven 4901 1c, 2a, 3a, 3b wildfires. Other Wildland-Urban Interface Fire Area construction provisions are found in the California Building Code, the California Residential Code, and other referenced codes and standards. 5001 Not a constructionprovision; finding not required Provides clarifying language regarding permits. 5101 Not a construction provision; finding not required Standardizes permit language. 5301 Not a constructionprovision; finding not required Standardizes permit language. 5401 Not a construction provision; finding not required Standardizes permit language. 5501 Not a constructionprovision; finding not required Standardizes permit language. 5601 Not a construction provision; finding not required Provides clarifying language. References Standard 56-2. Provides a requirement for 5608 Not a construction provision; finding not required and clarifying language regarding electrically firing fireworks displays. Page 55 Exhibit 'A' ATTACHMENT # 2 Section Applicable Finding(s) Note References Standard 57-1 which establishes the 5704 Not a construction provision; finding not required procedures for repairs, alterations, abandonment, removal, and disposal of tanks. Modifies the amount of idle pallet storage. 5801 Not a constructionprovision; finding not required Standardizes permit language. 5901 Not a constructionprovision; finding not required Standardizes permit language. 6001 Not a constructionprovision; finding not required Standardizes permit language. 6104 Not a construction provision; finding not required Provides clarifying language. Establishes limits asallowed by the code. Requires certain orientation of tank installations and 6107 1a, 1b, 2a, 2c, 3a, 3b, 3c stored tanks. Provides specific design standards for vehicle impact 6109 2a protection. 6201 Not a construction provision; finding not required Standardizes permit language. References Standard 63-1 which provides safety 6301 Not a construction provision; finding not required features for the use of oxygen and oxygen systems in certain occupancies. Standardizes permit language. 6401 Not a constructionprovision; finding not required Standardizes permit language. 6501 Not a constructionprovision; finding not required Standardizes permit language. 6601 Not a constructionprovision; finding not required Standardizes permit language. 6701 Not a constructionprovision; finding not required Standardizes permit language. App. A Not a construction provision; finding not required Provides clarifying language, policies, and procedures. App. N Not a constructionprovision; finding not required IStandardizes permit language. Page 56 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT OF $1,557,105.63 AND WEEKLY CHECK REGISTERS (EXCLUDING CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE AMOUNT OF $5,061,713.11 DATED NOVEMBER 12, 2019 THROUGH NOVEMBER 25, 2019. RECOMMENDATION: Staff recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 Check Register Page 57 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009755 11/13/2019 EDF TRADING NORTH AMERICA LLC 65,450.00 0.00 65,450.00 AP 00009756 11/13/2019 LML MUSIC PRESENTS 18,000.00 0.00 18,000.00 AP 00009757 11/13/2019 MOFFATT & NICHOL 192,162.83 0.00 192,162.83 AP 00009758 11/13/2019 RIVERSIDE, CITY OF 6,909.00 0.00 6,909.00 AP 00009759 11/13/2019 SAN BERNARDINO COUNTY 151.00 0.00 151.00 AP 00009760 11/13/2019 U S DEPARTMENT OF ENERGY 7,784.84 0.00 7,784.84 AP 00009761 11/14/2019 AIRGAS USA LLC 97.75 0.00 97.75 AP 00009762 11/14/2019 HOSE MAN INC 0.00 953.16 953.16 AP 00009763 11/14/2019 KME FIRE APPARATUS 0.00 357.55 357.55 AP 00009764 11/14/2019 MINUTEMAN PRESS 172.40 0.00 172.40 AP 00009765 11/14/2019 OFFICE DEPOT 4,046.66 0.00 4,046.66 AP 00009766 11/14/2019 PSA PRINT GROUP 49.57 0.00 49.57 AP 00009767 11/20/2019 ALL CITY MANAGEMENT SERVICES INC 22,174.49 0.00 22,174.49 AP 00009768 11/20/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 21,602.03 0.00 21,602.03 AP 00009769 11/20/2019 INDERWEISCHE, MATT 1,458.00 0.00 1,458.00 AP 00009770 11/20/2019 RCCEA 1,780.00 0.00 1,780.00 AP 00009771 11/20/2019 RCPFA 11,562.46 0.00 11,562.46 AP 00009772 11/20/2019 SAN BERNARDINO CTY SHERIFFS DEPT 3,229,508.00 0.00 3,229,508.00 AP 00009773 11/20/2019 SARGENT TOWN PLANNING INC 10,000.00 0.00 10,000.00 AP 00009774 11/21/2019 AHUMADA, ALEXANDER R 0.00 653.66 653.66 AP 00009775 11/21/2019 ALMAND, LLOYD 0.00 653.66 653.66 AP 00009776 11/21/2019 BANTAU, VICTORIA 0.00 539.86 539.86 AP 00009777 11/21/2019 BAZAL, SUSAN 0.00 677.47 677.47 AP 00009778 11/21/2019 BELL, MICHAEL L. 0.00 1,551.56 1,551.56 AP 00009779 11/21/2019 BERRY, DAVID 0.00 1,101.28 1,101.28 AP 00009780 11/21/2019 BROCK, ROBIN 0.00 1,102.61 1,102.61 AP 00009781 11/21/2019 CAMPBELL, GERALD 0.00 806.38 806.38 AP 00009782 11/21/2019 CAMPBELL, STEVEN 0.00 1,608.88 1,608.88 AP 00009783 11/21/2019 CARNES, KENNETH 0.00 511.48 511.48 AP 00009784 11/21/2019 CLABBY, RICHARD 0.00 1,101.28 1,101.28 AP 00009785 11/21/2019 CLOUGHESY, DONALD R 0.00 2,057.83 2,057.83 AP 00009786 11/21/2019 CORCORAN, ROBERT ANTHONY 0.00 707.78 707.78 AP 00009787 11/21/2019 COSTELLO, DENNIS M 0.00 2,057.83 2,057.83 AP 00009788 11/21/2019 COX, KARL 0.00 653.66 653.66 AP 00009789 11/21/2019 CRANE, RALPH 0.00 653.66 653.66 AP 00009790 11/21/2019 CROSSLAND, WILBUR 0.00 511.48 511.48 AP 00009791 11/21/2019 DAGUE, JAMES 0.00 1,072.30 1,072.30 AP 00009792 11/21/2019 DE ANTONIO, SUSAN 0.00 707.78 707.78 AP 00009793 11/21/2019 DEANS, JACKIE 0.00 258.83 258.83 AP 00009794 11/21/2019 DOMINICK, SAMUEL A. 0.00 1,102.61 1,102.61 AP 00009795 11/21/2019 EAGLESON, MICHAEL 0.00 1,551.56 1,551.56 AP 00009796 11/21/2019 EGGERS, BOB 0.00 2,057.83 2,057.83 AP 00009797 11/21/2019 FEJERAN, TIM 0.00 1,472.46 1,472.46 AP 00009798 11/21/2019 FRITCHEY, JOHN D. 0.00 511.48 511.48 AP 00009799 11/21/2019 HEYDE, DONALD 0.00 653.66 653.66 AP 00009800 11/21/2019 INTERLICCHIA, ROSALYN 0.00 258.83 258.83 AP 00009801 11/21/2019 JERKINS, PATRICK 0.00 1,472.46 1,472.46 User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 58 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009802 11/21/2019 KILMER, STEPHEN 0.00 1,101.28 1,101.28 AP 00009803 11/21/2019 LANE, WILLIAM 0.00 1,102.61 1,102.61 AP 00009804 11/21/2019 LARKIN, DAVID W 0.00 1,472.46 1,472.46 AP 00009805 11/21/2019 LEE, ALLAN J. 0.00 945.52 945.52 AP 00009806 11/21/2019 LENZE, PAUL E 0.00 1,203.50 1,203.50 AP 00009807 11/21/2019 LONCAR, PHILIP 0.00 1,101.28 1,101.28 AP 00009808 11/21/2019 LONGO, JOE 0.00 187.74 187.74 AP 00009809 11/21/2019 LUTTRULL, DARRELL 0.00 511.48 511.48 AP 00009810 11/21/2019 MACKALL, BEVERLY 0.00 187.74 187.74 AP 00009811 11/21/2019 MAYFIELD, RON 0.00 653.66 653.66 AP 00009812 11/21/2019 MCKEE, JOHN 0.00 653.66 653.66 AP 00009813 11/21/2019 MCNEIL, KENNETH 0.00 653.66 653.66 AP 00009814 11/21/2019 MICHAEL, L. DENNIS 0.00 1,102.61 1,102.61 AP 00009815 11/21/2019 MORGAN, BYRON 0.00 1,731.23 1,731.23 AP 00009816 11/21/2019 MYSKOW, DENNIS 0.00 1,101.28 1,101.28 AP 00009817 11/21/2019 NAUMAN, MICHAEL 0.00 511.48 511.48 AP 00009818 11/21/2019 NEE, RON 0.00 677.47 677.47 AP 00009819 11/21/2019 NELSON, MARY JANE 0.00 187.74 187.74 AP 00009820 11/21/2019 O'BRIEN, TOM 0.00 1,173.00 1,173.00 AP 00009821 11/21/2019 PLOUNG, MICHAEL J 0.00 584.82 584.82 AP 00009822 11/21/2019 POST, MICHAEL R 0.00 1,503.07 1,503.07 AP 00009823 11/21/2019 PROULX, PATRICK 0.00 1,551.56 1,551.56 AP 00009824 11/21/2019 REDMOND, MIKE 0.00 1,102.61 1,102.61 AP 00009825 11/21/2019 ROEDER, JEFF 0.00 1,551.56 1,551.56 AP 00009826 11/21/2019 SALISBURY, THOMAS 0.00 653.66 653.66 AP 00009827 11/21/2019 SMITH, RONALD 0.00 511.48 511.48 AP 00009828 11/21/2019 SORENSEN, SCOTT D 0.00 1,979.02 1,979.02 AP 00009829 11/21/2019 SPAGNOLO, SAM 0.00 511.48 511.48 AP 00009830 11/21/2019 SPAIN, WILLIAM 0.00 806.38 806.38 AP 00009831 11/21/2019 SULLIVAN, JAMES 0.00 511.48 511.48 AP 00009832 11/21/2019 TAYLOR, STEVE 0.00 1,605.35 1,605.35 AP 00009833 11/21/2019 TULEY, TERRY 0.00 1,551.56 1,551.56 AP 00009834 11/21/2019 VANDERKALLEN, FRANCIS 0.00 653.66 653.66 AP 00009835 11/21/2019 VARNEY, ANTHONY 0.00 1,102.61 1,102.61 AP 00009836 11/21/2019 WALTON, KEVIN 0.00 1,472.46 1,472.46 AP 00009837 11/21/2019 YOWELL, TIMOTHY A 0.00 1,072.30 1,072.30 AP 00009838 11/21/2019 AIRGAS USA LLC 1,764.16 341.11 2,105.27 *** AP 00009839 11/21/2019 BIBLIOTHECA LLC 5,013.20 0.00 5,013.20 AP 00009845 11/21/2019 BRODART BOOKS 10,903.29 0.00 10,903.29 AP 00009846 11/21/2019 CARQUEST AUTO PARTS 1,047.26 0.00 1,047.26 AP 00009847 11/21/2019 CITRUS MOTORS ONTARIO INC 0.00 72.08 72.08 AP 00009848 11/21/2019 DEMCOINC 97.75 0.00 97.75 AP 00009849 11/21/2019 DIAMOND ENVIRONMENTAL SERVICES 322.49 0.00 322.49 AP 00009850 11/21/2019 DUMBELL MAN FITNESS EQUIPMENT, THE 125.00 0.00 125.00 AP 00009851 11/21/2019 DUNN EDWARDS CORPORATION 220.87 0.00 220.87 AP 00009852 11/21/2019 GRANICUS INC 12,200.00 0.00 12,200.00 AP 00009853 11/21/2019 INLAND VALLEY DAILY BULLETIN 3,659.20 0.00 3,659.20 User: VLOPEZ - VERONICA LOPEZ Page: 2 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 59 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009854 11/21/2019 INLAND VALLEY DAILY BULLETIN 2,794.99 0.00 2,794.99 AP 00009855 11/21/2019 MCFADDEN DALE HARDWARE 8.79 0.00 8.79 AP 00009857 11/21/2019 OFFICE DEPOT 5,309.74 76.13 5,385.87 *** AP 00009858 11/21/2019 PSA PRINT GROUP 88.36 0.00 88.36 AP 00009859 11/21/2019 SIEMENS MOBILITY INC 67,265.80 0.00 67,265.80 AP 00009860 11/21/2019 SITEONE LANDSCAPE SUPPLY LLC 1,234.85 403.67 1,638.52 *** AP 00009861 11/21/2019 SUNRISE FORD 205.75 0.00 205.75 AP 00009862 11/21/2019 TARGET SPECIALTY PRODUCTS 304.24 0.00 304.24 AP 00009863 11/21/2019 THOMPSON PLUMBING SUPPLY INC 3,552.47 0.00 3,552.47 AP 00009864 11/21/2019 THOMSON REUTERS WEST PUBLISHING CORP 2,715.86 0.00 2,715.86 AP 00009865 11/21/2019 VISTA PAINT 1,301.38 0.00 1,301.38 AP 00405513 11/13/2019 ADVANCED CHEMICAL TRANSPORT 1,156.00 0.00 1,156.00 AP 00405514 11/13/2019 ALPHAGRAPHICS 710.35 0.00 710.35 AP 00405515 11/13/2019 ALTA LOMA ANIMAL HOSPITAL 600.00 0.00 600.00 AP 00405516 11/13/2019 AVANT GARDE INC 1,750.50 0.00 1,750.50 AP 00405517 11/13/2019 BARTEL ASSOCIATES LLC 0.00 1,655.00 1,655.00 AP 00405518 11/13/2019 BASELINE ANIMAL HOSPITAL 100.00 0.00 100.00 AP 00405519 11/13/2019 BERNELL HYDRAULICS INC 0.00 62.46 62.46 AP 00405520 11/13/2019 BILL & WAGS INC 0.00 689.06 689.06 AP 00405521 11/13/2019 BLIESE, LAURA 70.67 0.00 70.67 AP 00405522 11/13/2019 BOEHRINGER INGELHEIM ANIMAL HEALTH USA INC 30.53 0.00 30.53 AP 00405523 11/13/2019 BOUND TREE MEDICAL LLC 0.00 1,276.58 1,276.58 AP 00405524 11/13/2019 BUREAU VERITAS NORTH AMERICA INC 851.50 0.00 851.50 AP 00405529 11/13/2019 C V W D 59,877.50 578.40 60,455.90 *** AP 00405530 11/13/2019 CAL PERS LONG-TERM CARE PROGRAM 152.48 0.00 152.48 AP 00405531 11/13/2019 CALIFORNIA PEACE OFFICERS' ASSOCIATION 125.00 0.00 125.00 AP 00405532 11/13/2019 CART RETRIEVAL INC 267.00 0.00 267.00 AP 00405533 11/13/2019 CARTY, DIANE 168.00 0.00 168.00 AP 00405534 11/13/2019 CINTAS CORPORATION #150 0.00 15.97 15.97 AP 00405535 11/13/2019 CITRUS COLLEGE 600.00 0.00 600.00 AP 00405536 11/13/2019 CITYWIDE ELECTRIC 262.00 0.00 262.00 AP 00405537 11/13/2019 CLEAN OUT SOURCE 190.00 0.00 190.00 AP 00405538 11/13/2019 CLOUGHERTY, JOHN FRANCIS 300.00 0.00 300.00 AP 00405539 11/13/2019 COMEAU, CHAD 0.00 70.00 70.00 AP 00405540 11/13/2019 COMPRESSED AIR SPECIALTIES 0.00 2,636.00 2,636.00 AP 00405541 11/13/2019 CORELOGIC SOLUTIONS LLC 257.50 0.00 257.50 AP 00405542 11/13/2019 COX, ELISA 216.44 0.00 216.44 AP 00405543 11/13/2019 CPRS 150.00 0.00 150.00 AP 00405544 11/13/2019 CPRS 165.00 0.00 165.00 AP 00405545 11/13/2019 CPRS 145.00 0.00 145.00 AP 00405546 11/13/2019 CRIME SCENE STERI-CLEAN LLC 540.00 0.00 540.00 AP 00405547 11/13/2019 CSUSB - COLLEGE OF EXTENDED AND GLOBAL 250.00 0.00 250.00 AP 00405548 11/13/2019 CUMMINS SALES AND SERVICE 0.00 589.34 589.34 AP 00405549 11/13/2019 D & K CONCRETE COMPANY 299.55 0.00 299.55 AP 00405550 11/13/2019 DAVIS-HATCHER, DR JEAN 46.81 0.00 46.81 AP 00405551 11/13/2019 DELTA DENTAL INSURANCE COMPANY 1,252.12 0.00 1,252.12 AP 00405552 11/13/2019 DELTA DENTAL INSURANCE COMPANY 41,391.13 0.00 41,391.13 User: VLOPEZ - VERONICA LOPEZ Page: 3 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 60 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405553 11/13/2019 DR HORTON WESTERN PACIFIC HOUSING INC 96.99 0.00 96.99 AP 00405554 11/13/2019 DRAMATIC PUBLISHING 4,500.00 0.00 4,500.00 AP 00405555 11/13/2019 DREAM2INSPIRE LLC 39.00 0.00 39.00 AP 00405556 11/13/2019 DUGBARTEY, SOPHIA 500.00 0.00 500.00 AP 00405557 11/13/2019 DUNN, CYNTHIA 0.00 144.00 144.00 AP 00405558 11/13/2019 DUSSELDORF, ANICE 36.00 0.00 36.00 AP 00405559 11/13/2019 E GROUP, THE 450.00 0.00 450.00 AP 00405560 11/13/2019 EARPHONE GUY LLC, THE 172.40 0.00 172.40 AP 00405561 11/13/2019 EMPLOYMENT DEVELOPMENT DEPT 0.00 1,889.00 1,889.00 AP 00405562 11/13/2019 FERNANDEZ, STEPHANIE 13.84 0.00 13.84 AP 00405563 11/13/2019 FIRST AID 2000 1,355.65 0.00 1,355.65 AP 00405564 11/13/2019 FIRST CLASS HEATING & AIR 4,550.00 0.00 4,550.00 AP 00405565 11/13/2019 FLOATASIA PARADE FLOAT COMPANY 6,250.00 0.00 6,250.00 AP 00405566 11/13/2019 FOLKENS, KIM 209.90 0.00 209.90 AP 00405567 11/13/2019 FOOTHILL PRIMARY CARE 42.18 0.00 42.18 AP 00405568 11/13/2019 FORD OF UPLAND INC 6,575.95 0.00 6,575.95 AP 00405569 11/13/2019 GALE, BRIAN 866.00 0.00 866.00 AP 00405570 11/13/2019 GARRETT CONCRETE CORING AND SAWING INC 600.00 0.00 600.00 AP 00405571 11/13/2019 GLOBALSTAR USA 174.85 0.00 174.85 AP 00405572 11/13/2019 GOLDEN OAKS VET HOSPITAL 150.00 0.00 150.00 AP 00405573 11/13/2019 GONZALEZ, CATHY 126.00 0.00 126.00 AP 00405574 11/13/2019 GONZALEZ, HILDA 250.00 0.00 250.00 AP 00405575 11/13/2019 GRAFIX SYSTEMS 0.00 526.95 526.95 AP 00405576 11/13/2019 GRAPHICS FACTORY PRINTING INC. 404.06 0.00 404.06 AP 00405577 11/13/2019 GRAYBAR ELECTRIC CO 3,409.20 0.00 3,409.20 AP 00405578 11/13/2019 HANGTIME SPORTS 264.00 0.00 264.00 AP 00405579 11/13/2019 HANSEN, BARBARA 19.14 0.00 19.14 AP 00405580 11/13/2019 HARDEMAN, GEORGE 0.00 270.00 270.00 AP 00405581 11/13/2019 HDL COREN AND CONE 4,256.63 0.00 4,256.63 AP 00405582 11/13/2019 HOMECOMING V AT TERRA VISTA LLC 26.71 0.00 26.71 AP 00405583 11/13/2019 HOYT LUMBER CO., SM 0.00 22.86 22.86 AP 00405584 11/13/2019 IAEM 0.00 195.00 195.00 AP 00405585 11/13/2019 IATSE NATIONAL BENEFITS FUNDS 624.00 0.00 624.00 AP 00405586 11/13/2019 INLAND OVERHEAD DOOR COMPANY 94.50 0.00 94.50 AP 00405587 11/13/2019 INLAND VALLEY DANCE ACADEMY 2,592.00 0.00 2,592.00 AP 00405588 11/13/2019 INTERSTATE BATTERIES 418.63 0.00 418.63 AP 00405589 11/13/2019 JACOBS, JACKIE 30.00 0.00 30.00 AP 00405590 11/13/2019 JEAN VALENZUELA, GLORIA 409.00 0.00 409.00 AP 00405591 11/13/2019 JOHNNY ALLEN TENNIS ACADEMY 2,707.20 0.00 2,707.20 AP 00405592 11/13/2019 KINDRED CORPORATION 1,531.13 0.00 1,531.13 AP 00405593 11/13/2019 KINGDOM CREATIONS 163.78 0.00 163.78 AP 00405594 11/13/2019 KIZH NATION RESOURCES MANAGEMENT 0.00 5,107.50 5,107.50 AP 00405595 11/13/2019 LABIANCA, KATHLEEN 60.00 0.00 60.00 AP 00405596 11/13/2019 LEBERE, CHRIS 43.09 0.00 43.09 AP 00405597 11/13/2019 LEE ROCKER TOURING INC 10,000.00 0.00 10,000.00 AP 00405598 11/13/2019 LEIGHTON CONSULTING INC 0.00 1,167.20 1,167.20 AP 00405599 11/13/2019 LEWIS, PATRICK 0.00 270.00 270.00 User: VLOPEZ - VERONICA LOPEZ Page: 4 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 61 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405600 11/13/2019 MAGELLAN ADVISORS LLC 22,890.00 0.00 22,890.00 AP 00405601 11/13/2019 MARIPOSA LANDSCAPES INC 1,366.92 0.00 1,366.92 AP 00405602 11/13/2019 MARK CHRISTOPHER INC 267.86 0.00 267.86 AP 00405603 11/13/2019 MARLINK SA INC 0.00 163.46 163.46 AP 00405604 11/13/2019 MCA DIRECT 272.22 0.00 272.22 AP 00405605 11/13/2019 MCMASTER CARR SUPPLY COMPANY 280.43 0.00 280.43 AP 00405606 11/13/2019 MEDIWASTE DISPOSAL 105.00 0.00 105.00 AP 00405607 11/13/2019 MIDWEST TAPE 2,826.16 0.00 2,826.16 AP 00405608 11/13/2019 MOE, JOHN 91.00 0.00 91.00 AP 00405609 11/13/2019 MORRIS, RICHARD 72.00 0.00 72.00 AP 00405610 11/13/2019 MOST DEPENDABLE FOUNTAINS INC 4,454.50 0.00 4,454.50 AP 00405611 11/13/2019 MOUNTAIN VIEW EM PHYS MEDICAL GROUP INC 0.00 315.00 315.00 AP 00405612 11/13/2019 MOUNTAIN VIEW SMALL ENG REPAIR 205.00 0.00 205.00 AP 00405613 11/13/2019 MUHAREB, MOHAMMAD 604.40 0.00 604.40 AP 00405614 11/13/2019 MUTUAL PROPANE 0.00 20.00 20.00 AP 00405615 11/13/2019 NAHREP SOCAL INLAND EMPIRE 500.00 0.00 500.00 AP 00405616 11/13/2019 NEWCO DISTRIBUTORS INC 869.54 0.00 869.54 AP 00405617 11/13/2019 NICHOLSON, LEANNE 100.00 0.00 100.00 AP 00405618 11/13/2019 NINYO & MOORE 13,169.00 0.00 13,169.00 AP 00405619 11/13/2019 ONTARIO ICE SKATING CENTER 820.40 0.00 820.40 AP 00405620 11/13/2019 ONTRAC 137.96 0.00 137.96 AP 00405621 11/13/2019 OPARC 352.00 0.00 352.00 AP 00405622 11/13/2019 ORKIN PEST CONTROL 2,326.88 0.00 2,326.88 AP 00405623 11/13/2019 PACIFIC ANIMAL PRODUCTIONS 480.00 0.00 480.00 AP 00405624 11/13/2019 PAZ, LORENA 35.07 0.00 35.07 AP 00405625 11/13/2019 PH&S PRODUCTS LLC 0.00 1,962.00 1,962.00 AP 00405626 11/13/2019 PIONEER MANUFACTURING 2,063.40 0.00 2,063.40 AP 00405627 11/13/2019 PRECISION GYMNASTICS 1,943.90 0.00 1,943.90 AP 00405628 11/13/2019 PRO SALES GROUP INC 427.97 0.00 427.97 AP 00405629 11/13/2019 PUTMAN, STERLING A 500.00 0.00 500.00 AP 00405630 11/13/2019 R AND R AUTOMOTIVE 2,473.20 0.00 2,473.20 AP 00405631 11/13/2019 R HAYES INC 462.73 0.00 462.73 AP 00405632 11/13/2019 RAMIREZ, ANITA 90.00 0.00 90.00 AP 00405633 11/13/2019 RANCHO CUCAMONGA COMMUNITY & ARTS 7.00 0.00 7.00 AP 00405634 11/13/2019 RANCHO REGIONAL VETERINARY HOSPITAL INC 426.63 0.00 426.63 AP 00405635 11/13/2019 RANCHO SMOG CENTER 180.00 0.00 180.00 AP 00405636 11/13/2019 REILLY, DYLAN 25.00 0.00 25.00 AP 00405637 11/13/2019 RICHARDS WATSON AND GERSHON 69,478.13 2,904.00 72,382.13 *** AP 00405638 11/13/2019 SAFE -ENTRY TECHNICAL INC 0.00 375.00 375.00 AP 00405639 11/13/2019 SAN BERNARDINO CTY AUDITOR CONTROLLER 55.00 0.00 55.00 AP 00405640 11/13/2019 SANDERS, DEBORA 20.00 0.00 20.00 AP 00405642 11/13/2019 SHOETERIA 9,753.68 0.00 9,753.68 AP 00405643 11/13/2019 SHRED PROS 5.00 0.00 5.00 AP 00405644 11/13/2019 SIGN SHOP, THE 280.15 0.00 280.15 AP 00405645 11/13/2019 SILVER & WRIGHT LLP 36,422.31 0.00 36,422.31 AP 00405646 11/13/2019 SIONE, DIANE 112.00 0.00 112.00 AP 00405651 11/13/2019 SOUTHERN CALIFORNIA EDISON 20,027.18 2,592.74 22,619.92 *** User: VLOPEZ - VERONICA LOPEZ Page: 5 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 62 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Cu Fire Amount AP 00405652 11/13/2019 SOUTHERN CALIFORNIA EDISON 344.32 0.00 344.32 AP 00405653 11/13/2019 SOUTHERN CALIFORNIA EDISON 1,741.43 0.00 1,741.43 AP 00405654 11/13/2019 STANDARD INSURANCE COMPANY 11,880.26 0.00 11,880.26 AP 00405655 11/13/2019 STATE CONTROLLER'S OFFICE 6,869.00 0.00 6,869.00 AP 00405656 11/13/2019 STOTZ EQUIPMENT 1,061.99 0.00 1,061.99 AP 00405657 11/13/2019 STOVER SEED COMPANY 3,448.00 0.00 3,448.00 AP 00405658 11/13/2019 TORO TOWING 300.00 0.00 300.00 AP 00405659 11/13/2019 TOXGUARD FLUID TECHNOLOGIES INC 539.26 0.00 539.26 AP 00405660 11/13/2019 TRIMARK PACIFIC 10,000.00 0.00 10,000.00 AP 00405661 11/13/2019 TROESH, JOSHUA 27.00 0.00 27.00 AP 00405662 11/13/2019 TRUELINE CONSTRUCTION & SURFACING INC 1,275.00 0.00 1,275.00 AP 00405663 11/13/2019 TUDYK, MICHAEL 0.00 270.00 270.00 AP 00405664 11/13/2019 U.S. BANK PARS ACCT #6746022500 1,296.77 0.00 1,296.77 AP 00405665 11/13/2019 U.S. BANK PARS ACCT #6746022500 16,424.12 0.00 16,424.12 AP 00405666 11/13/2019 U.S. BANK PARS ACCT #6745033700 6,605.00 0.00 6,605.00 AP 00405667 11/13/2019 UNITED SCENIC ARTISTS PENSION & WELFARE FUNDS 468.00 0.00 468.00 AP 00405668 11/13/2019 UNIVERSAL FLEET SUPPLY 0.00 391.93 391.93 AP 00405669 11/13/2019 UNIVERSAL MARTIAL ARTS CENTERS 416.50 0.00 416.50 AP 00405670 11/13/2019 UNIVERSITY OF SO CALIF PRICE EXED FORUM 495.00 0.00 495.00 AP 00405671 11/13/2019 UPS 32.02 850.75 882.77 *** AP 00405672 11/13/2019 URBAN ARENA 20,840.00 0.00 20,840.00 AP 00405673 11/13/2019 VARGAS, GLENN 18.99 0.00 18.99 AP 00405674 11/13/2019 VERIZON WIRELESS - LA 60.12 0.00 60.12 AP 00405675 11/13/2019 VERIZON WIRELESS - LA 268.34 0.00 268.34 AP 00405676 11/13/2019 VERIZON WIRELESS - LA 4,425.70 0.00 4,425.70 AP 00405677 11/13/2019 VICTOR MEDICAL COMPANY 257.40 0.00 257.40 AP 00405678 11/13/2019 VIRTUAL PROJECT MANAGER LLC 500.00 0.00 500.00 AP 00405679 11/13/2019 VIVINT SOLAR DEVELOPER LLC 58.00 0.00 58.00 AP 00405680 11/13/2019 WANG, MING LING 70.89 0.00 70.89 AP 00405681 11/13/2019 WESTERN UNIVERSITY OF VET MEDICINE 785.00 0.00 785.00 AP 00405682 11/13/2019 WINZER CORPORATION 0.00 481.34 481.34 AP 00405683 11/13/2019 WORD MILL PUBLISHING 725.00 0.00 725.00 AP 00405684 11/13/2019 WYATT GROUP, THE 6,970.00 0.00 6,970.00 AP 00405685 11/13/2019 XEROX CORPORATION 1,678.33 0.00 1,678.33 AP 00405686 11/13/2019 YOUNG REMBRANDTS 871.20 0.00 871.20 AP 00405687 11/13/2019 ZALEWSKI, JOHN 866.00 0.00 866.00 AP 00405688 11/13/2019 ZBINDEN, JONATHAN 0.00 70.00 70.00 AP 00405689 11/13/2019 ZHONG, KAIFENG 54.68 0.00 54.68 AP 00405690 11/14/2019 UNITED PACIFIC SERVICES INC 150,620.00 0.00 150,620.00 AP 00405691 11/20/2019 ABM BUSINESS MACHINES INC 299.50 0.00 299.50 AP 00405692 11/20/2019 ACEY DECY EQUIPMENT INC. 61.40 0.00 61.40 AP 00405693 11/20/2019 ACTION AWARDS INC 118.80 0.00 118.80 AP 00405694 11/20/2019 ADOBE ANIMAL HOSPITAL 100.00 0.00 100.00 AP 00405695 11/20/2019 AFLAC GROUP INSURANCE 24.58 0.00 24.58 AP 00405696 11/20/2019 ALCORN, RICHARD 10.00 0.00 10.00 AP 00405697 11/20/2019 ALLIANT INSURANCE SERVICES INC 306.00 0.00 306.00 AP 00405698 11/20/2019 ALTA VISTA MOBILE HOME PARK 297.59 0.00 297.59 User: VLOPEZ - VERONICA LOPEZ Page: 6 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 63 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire AP 00405699 11/20/2019 ASSI SECURITY 660.00 0.00 AP 00405700 11/20/2019 AUFBAU CORPORATION 14,848.00 0.00 AP 00405701 11/20/2019 BARRETO, RAQUEL M. 2,156.94 0.00 AP 00405702 11/20/2019 BEASLEY, MEAGAN 65.15 0.00 AP 00405703 11/20/2019 BEEBEE, MARINA 30.00 0.00 AP 00405704 11/20/2019 BELLATO, DEBORAH 55.02 0.00 AP 00405705 11/20/2019 BERMUDEZ, CHRIS 15.00 0.00 AP 00405706 11/20/2019 BOUND TREE MEDICAL LLC 0.00 3,987.73 AP 00405707 11/20/2019 BRAUN BLAISING SMITH WYNNE P.C. 720.00 0.00 AP 00405708 11/20/2019 BULMER, EUAN 0.00 270.00 AP 00405709 11/20/2019 BUSINESS MANAGEMENT DAILY 127.00 0.00 AP 00405710 11/20/2019 C V W D 231.45 308.20 AP 00405715 11/20/2019 C V W D 41,964.33 746.20 AP 00405716 11/20/2019 CA LLC - DBA ALTA LAGUNA MHP 500.00 0.00 AP 00405717 11/20/2019 CACEO 380.00 0.00 AP 00405718 11/20/2019 CAGLES APPLIANCE 0.00 174.56 AP 00405719 11/20/2019 CAL PERS LONG-TERM CARE PROGRAM 152.48 0.00 AP 00405720 11/20/2019 CALIFORNIA, STATE OF 314.11 0.00 AP 00405721 11/20/2019 CALIFORNIA, STATE OF 185.93 0.00 AP 00405722 11/20/2019 CALIFORNIA, STATE OF 8.44 0.00 AP 00405723 11/20/2019 CALIFORNIA, STATE OF 7.22 0.00 AP 00405724 11/20/2019 CALLACI, ALLEN 194.57 0.00 AP 00405725 11/20/2019 CASA VOLANTE MOBILE HOME PARK 700.00 0.00 AP 00405726 11/20/2019 CASTANEDA, MIGUEL 55.02 0.00 AP 00405727 11/20/2019 CHAMPION AWARDS AND SPECIALTIES 211.19 0.00 AP 00405728 11/20/2019 CHAPARRAL HEIGHTS MOBILE HOME PARK 474.35 0.00 AP 00405729 11/20/2019 CINTAS CORPORATION #150 0.00 336.81 AP 00405730 11/20/2019 CIVIC SOLUTIONS INC 1,200.00 0.00 AP 00405731 11/20/2019 COMPRESSED AIR SPECIALTIES 0.00 3,458.78 AP 00405732 11/20/2019 CORODATA MEDIA STORAGE INC 88.61 0.00 AP 00405733 11/20/2019 COVETRUS NORTH AMERICA 682.29 0.00 AP 00405734 11/20/2019 CRUZ-CONTRERAS, CAROLINE 51.72 0.00 AP 00405735 11/20/2019 CUCAMONGA VALLEY WATER DISTRICT 210.00 0.00 AP 00405736 11/20/2019 D & K CONCRETE COMPANY 489.19 0.00 AP 00405737 11/20/2019 DAISY IT 139.99 0.00 AP 00405738 11/20/2019 DIAMOND AIR SERVICES INC 157.60 0.00 AP 00405739 11/20/2019 DIG SAFE BOARD 342.14 0.00 AP 00405740 11/20/2019 DIRECTV 66.99 0.00 AP 00405741 11/20/2019 ELECNOR BELCO ELECTRIC INC 142,332.28 0.00 AP 00405742 11/20/2019 ERICKSON HALL CONSTRUCTION 0.00 76,653.75 AP 00405743 11/20/2019 EXPERIAN 52.00 0.00 AP 00405744 11/20/2019 FAJARDO, DAVID 33.00 0.00 AP 00405745 11/20/2019 FLAG SYSTEMS INC. 1,500.00 0.00 AP 00405746 11/20/2019 FORTIN LAW GROUP 7,203.40 0.00 AP 00405747 11/20/2019 FORTUNE FENCING 540.00 0.00 AP 00405749 11/20/2019 FRONTIER COMM 1,881.28 882.51 AP 00405750 11/20/2019 GATEWAY PET CEMETERY AND CREMATORY 830.00 0.00 Amount 660.00 14,848.00 2,156.94 65.15 30.00 55.02 15.00 3,987.73 720.00 270.00 127.00 539.65 42,710.53 500.00 380.00 174.56 152.48 314.11 185.93 8.44 7.22 194.57 700.00 55.02 211.19 474.35 336.81 1,200.00 3,458.78 88.61 682.29 51.72 *** *** 210.00 489.19 139.99 157.60 342.14 66.99 142,332.28 76,653.75 52.00 33.00 1,500.00 7,203.40 540.00 2,763.79 *** 830.00 User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 64 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405751 11/20/2019 GONZALEZ, BULMARIO 146.00 0.00 146.00 AP 00405752 11/20/2019 GRAINGER 338.26 207.05 545.31 *** AP 00405753 11/20/2019 GRANITE HOMES 5,000.00 0.00 5,000.00 AP 00405754 11/20/2019 GRAY QUARTER INC 10,800.00 0.00 10,800.00 AP 00405755 11/20/2019 GRAYBAR ELECTRIC CO 265.88 0.00 265.88 AP 00405756 11/20/2019 GROVES ON FOOTHILL, THE 200.00 0.00 200.00 AP 00405757 11/20/2019 HANGTIME SPORTS 330.00 0.00 330.00 AP 00405758 11/20/2019 HERITAGE EDUCATION GROUP 112.00 0.00 112.00 AP 00405759 11/20/2019 HI -LINE ELECTRIC COMPANY 208.35 0.00 208.35 AP 00405760 11/20/2019 HILLS PET NUTRITION SALES INC 4,474.76 0.00 4,474.76 AP 00405761 11/20/2019 HMC ARCHITECTS 0.00 19,928.92 19,928.92 AP 00405762 11/20/2019 HOME DEPOT CREDIT SERVICES 1,623.10 0.00 1,623.10 AP 00405763 11/20/2019 HOMETOWN AMERICA RAMONA VILLA 500.00 0.00 500.00 AP 00405764 11/20/2019 HOYT, TIMOTHY 0.00 270.00 270.00 AP 00405765 11/20/2019 ICMA 1,400.00 0.00 1,400.00 AP 00405766 11/20/2019 IMPERIAL SPRINKLER SUPPLY INC 1,442.86 0.00 1,442.86 AP 00405767 11/20/2019 INLAND PRESORT & MAILING SERVICES 266.28 0.00 266.28 AP 00405768 11/20/2019 INTERWEST CONSULTING GROUP INC 0.00 1,544.02 1,544.02 AP 00405769 11/20/2019 JANOSCO, LYNN 60.00 0.00 60.00 AP 00405770 11/20/2019 KIRKWOOD, MARGARET 90.00 0.00 90.00 AP 00405771 11/20/2019 LAURA LOPEZ AND RIZIO LAW FIRM PC 5,000.00 0.00 5,000.00 AP 00405772 11/20/2019 LAURA LOPEZ GUARDIAN AD LITEM OF 6,666.67 0.00 6,666.67 AP 00405773 11/20/2019 LEE, DIANNA 132.88 0.00 132.88 AP 00405774 11/20/2019 LEOS PARTY RENTALS 402.13 0.00 402.13 AP 00405777 11/20/2019 LOWES COMPANIES INC. 6,378.20 955.85 7,334.05 *** AP 00405778 11/20/2019 MAIN STREET SIGNS 2,936.19 0.00 2,936.19 AP 00405779 11/20/2019 MARTINEZ, ALEC 1,102.90 0.00 1,102.90 AP 00405780 11/20/2019 MCMAHON, THOMAS BERNARD 25.00 0.00 25.00 AP 00405781 11/20/2019 MENDOZA, KATHLEEN 55.57 0.00 55.57 AP 00405782 11/20/2019 MESSINA AND ASSOCIATES INC 0.00 3,562.50 3,562.50 AP 00405783 11/20/2019 MIDWEST TAPE 1,771.65 0.00 1,771.65 AP 00405784 11/20/2019 MRB DEER CREEK CAR WASH 2,900.00 0.00 2,900.00 AP 00405785 11/20/2019 MUSIC AND THEATRE COMPANY LLC, THE 4,800.00 0.00 4,800.00 AP 00405786 11/20/2019 NAPA AUTO PARTS 0.00 287.50 287.50 AP 00405787 11/20/2019 NEW COLOR SCREEN PRINTING & EMBROIDERY 450.40 0.00 450.40 AP 00405788 11/20/2019 NEW IMAGE COMMERCIAL FLOORING 1,492.64 0.00 1,492.64 AP 00405789 11/20/2019 NEWCO DISTRIBUTORS INC 869.54 0.00 869.54 AP 00405790 11/20/2019 OCCUPATIONAL HEALTH CTRS OF CA 1,830.00 0.00 1,830.00 AP 00405791 11/20/2019 OLSON, BUZZ 0.00 270.00 270.00 AP 00405792 11/20/2019 ONTARIO ICE SKATING CENTER 645.40 0.00 645.40 AP 00405793 11/20/2019 ONTRAC 6.23 0.00 6.23 AP 00405794 11/20/2019 ONWARD ENGINEERING 19,485.00 0.00 19,485.00 AP 00405795 11/20/2019 ORKIN PEST CONTROL 134.20 0.00 134.20 AP 00405796 11/20/2019 PERSONAL TRANSPORTERS INC 520.67 0.00 520.67 AP 00405797 11/20/2019 PETES ROAD SERVICE INC 116.89 0.00 116.89 AP 00405798 11/20/2019 PH&S PRODUCTS LLC 0.00 2,180.00 2,180.00 AP 00405799 11/20/2019 PINES MOBILE HOME PARK, THE 200.00 0.00 200.00 User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 65 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405800 11/20/2019 POSTAL PERFECT 30.00 0.00 30.00 AP 00405801 11/20/2019 POWERWERX INC 0.00 151.34 151.34 AP 00405802 11/20/2019 PRE -PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00405803 11/20/2019 RADIUS GLOBAL SOLUTIONS 558.44 0.00 558.44 AP 00405804 11/20/2019 RANCHO 2004 LLC 500.00 0.00 500.00 AP 00405805 11/20/2019 RANCHO CUCAMONGA TOWN SQUARE 4,338.88 0.00 4,338.88 AP 00405806 11/20/2019 RBM LOCK AND KEY SERVICE 14.82 0.00 14.82 AP 00405807 11/20/2019 RICHARDS WATSON AND GERSHON 69,383.08 0.00 69,383.08 AP 00405808 11/20/2019 RIZIO LAW FIRM PC 3,333.33 0.00 3,333.33 AP 00405809 11/20/2019 ROMO PLANNING GROUP INC 6,560.00 0.00 6,560.00 AP 00405810 11/20/2019 S C C E ELECTRICAL SERVICES 12,305.00 0.00 12,305.00 AP 00405811 11/20/2019 SAFE MOVES 1,500.00 0.00 1,500.00 AP 00405812 11/20/2019 SAMS CLUB/SYNCHRONY BANK 46.22 0.00 46.22 AP 00405813 11/20/2019 SAN BERNARDINO CTY 0.00 13,377.58 13,377.58 AP 00405814 11/20/2019 SAN BERNARDINO CTY SHERIFF'S DEPT 0.00 300.00 300.00 AP 00405815 11/20/2019 SARYNA LOPEZ AND RIZIO LAW FIRM PC 10,000.00 0.00 10,000.00 AP 00405816 11/20/2019 SASSOON, LORI 277.57 0.00 277.57 AP 00405817 11/20/2019 SBPEA 2,590.20 0.00 2,590.20 AP 00405818 11/20/2019 SC FUELS 25,497.99 0.00 25,497.99 AP 00405819 11/20/2019 SC FUELS 3,458.50 15,376.16 18,834.66 *** AP 00405820 11/20/2019 SHEASBY, MATTHEW 57.90 0.00 57.90 AP 00405821 11/20/2019 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00405822 11/20/2019 SHRED PROS 302.00 0.00 302.00 AP 00405823 11/20/2019 SMITH, MICHAEL 50.00 0.00 50.00 AP 00405828 11/20/2019 SOUTHERN CALIFORNIA EDISON 73,688.27 0.00 73,688.27 AP 00405829 11/20/2019 SPERLING, ELLEN 20.00 0.00 20.00 AP 00405830 11/20/2019 STATEWIDE TRAFFIC SAFETY & SIGNS INC 183.18 0.00 183.18 AP 00405831 11/20/2019 STERLING COFFEE SERVICE 678.29 0.00 678.29 AP 00405832 11/20/2019 STILES ANIMAL REMOVAL INC 210.00 0.00 210.00 AP 00405833 11/20/2019 SYCAMORE VILLA MOBILE HOME PARK 400.00 0.00 400.00 AP 00405834 11/20/2019 TAVA DEVELOPMENT 500.00 0.00 500.00 AP 00405835 11/20/2019 TELEFLEX LLC 0.00 605.13 605.13 AP 00405836 11/20/2019 TETRA TECH INC 60,875.58 0.00 60,875.58 AP 00405837 11/20/2019 THE COUNSELING TEAM INTERNATIONAL 0.00 1,650.00 1,650.00 AP 00405838 11/20/2019 THOMPSON BUILDING MATERIALS 1,239.52 0.00 1,239.52 AP 00405839 11/20/2019 TIREHUB LLC 1,644.46 0.00 1,644.46 AP 00405840 11/20/2019 TKATCH, GIBBI 300.00 0.00 300.00 AP 00405841 11/20/2019 TOLL, RICHARD 0.00 38.11 38.11 AP 00405842 11/20/2019 TOMCO LLC 3,460.00 0.00 3,460.00 AP 00405843 11/20/2019 UNDERGROUND SVC ALERT OF SO CAL 383.00 0.00 383.00 AP 00405844 11/20/2019 UNITED PACIFIC SERVICES INC 48,977.00 0.00 48,977.00 AP 00405845 11/20/2019 UNITED SITE SERVICES OF CA INC 281.34 0.00 281.34 AP 00405846 11/20/2019 UNITED WAY 60.00 0.00 60.00 AP 00405847 11/20/2019 UPLAND AUTO TRIM 150.00 0.00 150.00 AP 00405848 11/20/2019 UPS 71.84 0.00 71.84 AP 00405849 11/20/2019 UPSCO POWERSAFE SYSTEMS INC 18,000.00 4,361.10 22,361.10 *** AP 00405850 11/20/2019 UTILIQUEST 3,359.43 0.00 3,359.43 User: VLOPEZ - VERONICA LOPEZ Page: 9 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 66 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405851 11/20/2019 VCA CENTRAL ANIMAL HOSPITAL 320.25 0.00 320.25 AP 00405852 11/20/2019 VERIZON 29.99 0.00 29.99 AP 00405857 11/20/2019 VERIZON WIRELESS - LA 5,778.24 0.00 5,778.24 AP 00405858 11/20/2019 VERIZON WIRELESS - LA 210.04 0.00 210.04 AP 00405859 11/20/2019 VICTOR MEDICAL COMPANY 8,097.48 0.00 8,097.48 AP 00405860 11/20/2019 VISION SERVICE PLAN CA 10,748.16 0.00 10,748.16 AP 00405861 11/20/2019 VIVINT SOLAR DEVELOPER LLC 58.00 0.00 58.00 AP 00405862 11/20/2019 VULCAN MATERIALS COMPANY 2,062.23 0.00 2,062.23 AP 00405863 11/20/2019 WALTERS WHOLESALE ELECTRIC CO 97.42 150.86 248.28 *** AP 00405864 11/20/2019 WAXIE SANITARY SUPPLY 3,930.37 1,915.33 5,845.70 *** AP 00405865 11/20/2019 WEISS, IRENE 55.02 0.00 55.02 AP 00405866 11/20/2019 WEST END YMCA/ RANCHO CUCAMONGA 13,226.68 0.00 13,226.68 AP 00405867 11/20/2019 WESTERN UNIVERSITY OF VET MEDICINE 405.00 0.00 405.00 AP 00405868 11/20/2019 WESTLAND GROUP INC 4,022.50 0.00 4,022.50 AP 00405869 11/20/2019 ZOETIS US LLC 3,071.25 0.00 3,071.25 AP 00405870 11/21/2019 CURATALO, JAMES 0.00 653.66 653.66 AP 00405871 11/21/2019 KIRKPATRICK, WILLIAM 0.00 1,525.78 1,525.78 AP 00405872 11/21/2019 RODRIGUEZ, VICTOR 0.00 1,072.30 1,072.30 AP 00405873 11/21/2019 TOWNSEND, JAMES 0.00 2,057.83 2,057.83 AP 00405874 11/21/2019 WALKER, KENNETH 0.00 258.83 258.83 AP 00405875 11/21/2019 CALIFORNIA DPT OF TAX & FEE ADMINISTRATION 605.93 443.01 1,048.94 *** AP 00405876 11/21/2019 ERICKSON HALL CONSTRUCTION 0.00 76,653.75 76,653.75 AP 00405877 11/21/2019 GOVQA 17,040.00 0.00 17,040.00 Total City: $5,061,713.11 Total Fire: $329,435.01 Grand Total: $5,391, RM Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 10 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:20:42 Page 67 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE AMOUNT OF $31.96 DATED NOVEMBER 12, 2019 THROUGH NOVEMBER 25, 2019. RECOMMENDATION: Staff recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 So Ca Gas - Check Register Page 68 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. Agenda Check Register 11/12/2019 through 11/25/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405647 11/13/2019 SO CALIF GAS COMPANY 31.96 0.00 31.96 AP 00405824 11/20/2019 SO CALIF GAS COMPANY 0.00 71.93 71.93 Total City: $31.96 Total Fire: $71.93 Grand Total: . Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 11/26/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:24:11 Page 69 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Darren Chin, Assistant Engineer SUBJECT: CONSIDERATION TO ACCEPT PUBLIC IMPROVEMENTS AT THE INTERSECTION OF HAVEN AVENUE AND 6TH STREET AND ON THE NORTH SIDE OF 4TH STREET BETWEEN MILLIKEN AVENUE AND CLEVELAND AVENUE RELATED TO THE DEVELOPMENT OF TRACT 20073 (CASE NO. ROW2017-00514, ROW2018-00179 AND ROW2019-00261 RESPECTIVELY) SUBMITTED BY SC RANCHO DEVELOPMENT CORP. AS COMPLETE, FILE THE NOTICE OF COMPLETION, AND AUTHORIZE RELEASE OF BONDS. RECOMMENDATION: Staff recommends that the City Council: 1. Approve and accept the public improvements and their design, required for the development of Tract 20073 related to Case Numbers ROW2017-00514, ROW2018-00179 and ROW2019-00261 and authorize the City Engineer to file the appropriate Notice of Completion; and cause City Clerk to record said documents. 2. Release Faithful Performance Bond and accept Maintenance Bond for the associated public improvements; and 3. Authorize the City Engineer to approve the release of the Maintenance Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: Tract 20073 was approved by the Planning Commission on August 23, 2017, for the subdivision of approximately 84 acres into ten (10) parcels and one (1) lettered lot within the Empire Lakes Specific Plan, Planning Area 1, located north of 4th Street, south of 6th Street, west of Milliken Avenue, and east of Utica/Cleveland Avenues. Improvement agreements and securities were approved by the City Council on March 7, 2018 (ROW2017-00514), May 2, 2018 (ROW2018-00179), and June 19, 2019 (ROW2019-00261) in order to ensure construction of the required public improvements. ANALYSIS: All public improvements required of this development have been completed to the satisfaction of the City Engineer. The public improvements will be re -inspected in approximately nine months to ensure Page 70 they remain in good order prior to release of the maintenance bond. Prior to construction of the public improvements the developer, SC Rancho Development Corp., submitted three Faithful Performance Bonds in the following amounts to ensure satisfactory completion of the improvements. With the completion of the improvements these bonds are no longer required and the developer has submitted three Maintenance Bonds in the following amounts to secure maintenance of the improvements through the one-year warranty period. The Resort Parkway and 4th Street Storm Drain (ROW ROW2017-00514): Faithful Performance Bond $38,000 Maintenance Bond $3,800 The Resort Parkway Storm Drain (ROW2018-00179): Faithful Performance Bond $1,728,600 Maintenance Bond $172,860 Haven Avenue and 6th Street Intersection improvements (ROW2019-00261): Faithful Performance Bond $6,600 Maintenance Bond $660 FISCAL IMPACT: None. COUNCIL GOAL(S) ADDRESSED: This item Enhances Premier Community Status through the construction of high quality public improvements. ATTACHMENTS: Description Attachment 1 - Vicinity Map Page 71 ATTACHMENT 1 TRACT 20073 Vicinity Map NOT TO SCALE Page 72 Church 5f o. n n � � M m jdWri Cer{hi m a Vi itoria 7j Gardens P $r t d m = c m n Rancho Rancho Cucamonga Cucamonga a Adult Sports 0 m e Complex 4 c m i5 Ar North Jersey Blvd Cucamonga ucamonga a 33 Sth St Rochester +IL 6[h St 6 G } .p e M �fl �S • � • � • • �� t' St � • • � Y i i � r � r �ryt• • � i i i i i �41h•S� W r a a Ontario MI115 i 2 q = 4:n G C S to = Ontario Mills Pkwy a're elvd 51}ea C,`rjtFr 6r ��'uast4 Ad ��Rd E CUa5tl Rd E Guy -t Ur �S F Airport Or E AirpO m r -K � 4 N Page 72 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer SUBJECT: UPDATE ON THE CITY OF ONTARIO ACTIVE TRANSPORTATION MASTER PLAN. RECOMMENDATION: Staff recommends the City Council receive and file a report on the status of the City of Ontario Active Transportation Master Plan. BACKGROUND: On September 17, 2019, the City of Ontario held an agency stakeholder focus group meeting for their Active Transportation Master Plan (ATMP). The purpose of this meeting was to share policies and projects among neighboring agencies that could improve active transportation to and from Ontario and as a local sub -region. The feedback obtained from this meeting will be incorporated into the draft and final ATMP recommendations. The neighboring agencies in attendance were Caltrans, Omnitrans, City of Montclair, City of Eastvale, and City of Fontana. ANALYSIS: The City of Ontario retained a contract consultant, KOA Corporation (KOA), to develop the ATMP. An initial step in developing the City of Ontario's ATMP is conducting an agency stakeholder focus group meeting. At this meeting, KOA emphasized on three main themes: 1) data collection and/or analytics for potential ATP grants; 2) recognizing existing and/of future regional trail system connectivity; and 3) Ontario Airport among other 'BIG" attraction sub -regional improvements Main Theme 1 KOA talked about utilizing interagency data to help with future Active Transportation Program (ATP) grant applications. The idea of this is using adjoining agency data to could help an independent agency be competitive as it would provide a sub -region benefit. Main Theme 2 Rancho Cucamonga shared information regarding its design and construction of three north/south multi- use trail projects; Cucamonga Creek, Deer Creek and Day Creek Channels. Each of these multi -use trail projects will provide Ontario residents access to the Pacific Electric Trail. Additionally, for regional trail projects, Omnitrans mentioned that annually they are constructing and installing bus stop pads and bike racks utilizing current ATP grant funding. Omnitrans also indicated that pedestrian and bike connections improvements for the West Valley Connector Bus Rapid Transit Page 73 Project are being completed using similar grant funding. Main Theme 3 KOA briefly talked about the Ontario Airport expansion project and how it could help construct sub - regional improvements. Ontario staff mentioned that a contract for consultant services to prepare a multi -modal assessment for the Ontario Airport expansion project will go to their City Council in September 2019. At the end of the agency stakeholder focus group meeting, no actions were taken however a shortlist of eight priority items for future discussions were identified. See below. Eight Priority Items • Grant/ Funding/ Data • Collaborate for ATP Grants • Recognize Trail Systems • Corridor Improvements for Business/Jobs Access • Ontario Airport Sub -Regional Improvements • Outreach/ Policy for Bike Lanes • Metro Gold Line Potential to Connect to Ontario Airport • Transit and Intercounty Crossovers Engineering staff will continue to participate in the City of Ontario's ATMP process to help improve the quality of active transportation infrastructure in the region through better planning and competitiveness for grants. Ontario staff anticipates to receive a draft ATMP in September 2020 for review. FISCAL IMPACT: No fiscal impacts anticipated. COUNCIL GOAL(S) ADDRESSED: None. Page 74 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Theresa M Gates, Management Aide SUBJECT: CONSIDERATION OF A REIMBURSEMENT IN THE AMOUNT OF $14,320.80 TO THE COUNTY OF SAN BERNARDINO FLOOD CONTROL DISTRICT IN ACCORDANCE WITH AGREEMENT NO. C002-139 AND THE APPROPRIATION OF $14,330 FROM THE ETIWANDA/SAN SEVAINE DRAINAGE FUND. RECOMMENDATION: Staff recommends that the City Council approve a reimbursement in the amount of $14,320.80 to the County of San Bernardino Flood Control District in accordance with Agreement No. C002..139 and the appropriation of $14,330 from the Etiwanda/San Sevaine Drainage Fund 114. BACKGROUND: The City Council adopted the Etiwanda/San Sevaine Area Master Plan of Drainage report on February 2, 1989, and thereafter on August 16, 1989, adopted a Resolution establishing a drainage fee over the same Master Plan Drainage Area to fund construction of the master plan improvements. The Etiwanda/San Sevaine Flood Control Project included construction of the regional flood control improvements along Etiwanda Creek and San Sevaine Creek. Construction of these improvements were completed by the County in April 2009. ANALYSIS: In December 2002, the City Council entered into an agreement with the County (CO02-139) to reimburse the City's portion of the construction costs for the Etiwanda/San Sevaine Flood Control Project. In accordance with the agreement, the City collects a Regional Mainline Drainage fee as part of the Etiwanda/San Sevaine Drainage Impact Fee Program. Annually, the County requests reimbursement under this agreement based on the amount of the Regional Mainline Drainage Fees collected by the City in the Previous fiscal year, less $500,000 and a 15% administrative fee. For fiscal year 2018/2019, the City's reimbursement has been calculated and set at $14,320.80. This will be the final reimbursement payment in accordance with the agreement. FISCAL IMPACT: An appropriation in the amount of $14,330 from the Drainage Etiwanda/San Sevaine Drainage fund 114 to Account No. 1114303-5650/1358114-0 is required to fund the financial responsibility of this agreement for fiscal year 2018/2019. Page 75 COUNCIL GOAL(S) ADDRESSED: The construction of the Regional Mainline Drainage Improvements was in line with the City Council's goal of Mid- and Long -Range Planning to address storm water run-off and protect private property. Page 76 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Trina Valdez, Management Analyst I SUBJECT: CONSIDERATION OF A SEVEN-YEAR SOFTWARE MAINTENANCE SERVICE AGREEMENT WITH ADVANCED UTILITY SYSTEMS IN THE TOTAL AMOUNT OF $450,000 FOR THE RANCHO CUCAMONGA MUNICIPAL UTILITY CIS INFINITY BILLING AND ONLINE PAYMENT PORTAL SOFTWARE PLATFORMS. RECOMMENDATION: Staff recommends that the City Council approve a seven year agreement with Advanced Utility Systems for annual software maintenance services of the Rancho Cucamonga Municipal Utility's (RCMU's) billing and online payment portal software in the total amount of $450,000 (on average $64,000 per fiscal year). BACKGROUND: Advanced Utility Systems provides RCMU's license for the Customer Information System (CIS) Infinity billing and online payment portal (Infinity Link) software which is used to manage daily operations, billing and cash processing for RCMU. The system provides official record keeping of all customer electricity accounts including but not limited to customer information, monthly meter read files, customer transactions, collection notifications and meter inventory. In 2012, RCMU renewed the Software License, Implementation and Support agreement which is expiring at the end of 2019. The agreement provides technical off-site support for any issues that may come up which can include but is not limited to: rate calculations, batch updating errors, minor formula adjustments and bill print updates. ANALYSIS: The requested software maintenance agreement would provide RCMU staff continued technical support of the billing and online payment portal software. In addition to technical support, the maintenance agreement also provides software build updates that can include bug fixes, software enhancements, and additional security layers to keep the software current and up-to-date. An annual cost escalator of up to 5% is included in the agreement and has been accounted for in the total contract amount. FISCAL IMPACT: First year funding of $55,356 has been budgeted in Fiscal Year 2019/20 from the Rancho Cucamonga Page 77 Municipal Utility Fund (Fund 705). COUNCIL GOAL(S) ADDRESSED: The proposed maintenance agreement supports City Council's goal of mid and long-range planning by providing a better supported and secure billing and online software platform for RCMU staff and customers. Page 78 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Matthew Addington, Associate Engineer SUBJECT: CONSIDERATION OF AN IMPROVEMENT AGREEMENT, IMPROVEMENT SECURITY, AND ORDERING THE ANNEXATION TO THE LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND STREET LIGHT MAINTENANCE DISTRICTS NOS. 1 AND 2 RELATED TO THE SAGE ALTA LOMA DEVELOPMENT, LOCATED AT 9417 19TH STREET (CASE NO. DRC2017- 01023), SUBMITTED BY STEADFAST RC SENIOR, LLC. RECOMMENDATION: Staff recommends that the City Council: 1. Approve the plans and specifications for the associated public improvements (on file with the City Engineer); 2. Accept the subject agreement and security; 3. Authorize the Mayor and the City Clerk to sign said agreement, and; 4. Order the annexation to Landscape Maintenance District No. 1 and Street Lighting Maintenance District Nos. 1 and 2. I # "-144:Ce3. *I"L I I On October 11, 2018, the Planning Commission approved Case No. DRC2017-01023 for development of the Sage Alta Loma residential care facility located on the south side of 19th Street and west of Amethyst Avenue. ANALYSIS: Case No. DRC2017-01023 was approved subject to a condition that certain public improvements be constructed. The Developer, Steadfast RC Senior, LLC, has submitted an agreement and security to guarantee the construction of the off-site improvements in the following amounts: Faithful Performance Bond $99,800.00 Labor and Materials Bond $99,800.00 FISCAL IMPACT: The proposed annexations would satisfy the conditions of approval for the development and supply additional annual revenue into the lighting and landscape maintenance districts in the following amounts: Page 79 Landscape Maintenance District No. 1: $ 3305.03 Street Lighting District No. 1: $ 416.17 Street Lighting District No. 6: $ 601.89 COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of Enhancing Premier Community status by allowing for high quality development. ATTACHMENTS: Description Attachment 1 - Vicinity Map Attachment 2 - Resolution LMD 1 Attachment 3 - Resolution SLD 1 Attachment 4 - Resolution SLD 2 Page 80 ME m 3 m, IM Vicinity Map D RC2017-01023 NOT TO SCALE U• @a Project . d ATTACHMENT 1 1 t S A 4 7 Page 81 ATTACHMENT 2 RESOLUTION NO. XX - XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR PROJECT CASE NO. DRC2017-01023 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act", said special maintenance district known and designated as Landscape Maintenance District No. 1 (General City) (the "District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the "Territory") be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and Resolution No. XX -XXX — Page 1 of 5 Page 82 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. PASSED, APPROVED, AND ADOPTED this 4' day of December, 2019. Resolution No. XX -XXX — Page 2 of 5 Page 83 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: Steadfast RC Senior, LLC The legal description of the Property is: THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS: THAT PORTION OF LOT 7, BLOCK 12, OF THAT CERTAIN MAP OF THE LANDS OF "CUCAMONGA HOMESTEAD ASSOCIATION", FILED FOR RECORD IN THE OFFICE OF THE RECORDER OF SAN BERNARDINO COUNTY IN MAP BOOK 6, PAGE 46, RECORDS OF SAID COUNTY, AND BEING ALSO ALL OF THAT CERTAIN LAND DESCRIBED IN THAT CERTAIN GRANT DEED PER DOCUMENT NO. 2019-0070588, TOGETHER WITH ALL OF THAT CERTAIN LAND DESCRIBED IN THAT CERTAIN GRANT DEED PER DOCUMENT NO. 2019-0070589 AND BEING FURTHER DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF THE EAST ONE-HALF OF SAID LOT 7; THENCE FROM SAID POINT OF BEGINNING ALONG THE NORTH LINE OF THE EAST ONE-HALF OF SAID LOT 7 NORTH 890 37'24" EAST 265.69 FEET TO A POINT LOCATED 66.00 FEET FROM THE NORTHEAST CORNER OF THE WEST ONEHALF OF THE EAST ONE-HALF OF LOT 7; THENCE ALONG A LINE 66.00 FEET WESTERLY OF, MEASURED AT RIGHT ANGLES TO THE EAST LINE OF THE WEST ONE-HALF OF THE EAST ONE-HALF OF SAID LOT 7 SOUTH 000 26'22" EAST 195.00 FEET TO THE SOUTHERLY LINE OF THE NORTHERLY 195.00 FEET OF THE WEST ONE-HALF OF THE EAST ONE-HALF OF SAID LOT 7; THENCE ALONG SAID LINE NORTH 890 37'24" EAST 66.00 FEET TO THE EASTERLY LINE OF THE WEST ONE-HALF OF THE EAST ONE-HALF OF SAID LOT 7; THENCE ALONG SAID EAST LINE SOUTH 000 26'22" EAST 139.27 FEET TO THE NORTHERLY LINE OF THE SOUTHERLY 330 FEET OF THE WEST ONE-HALF OF THE EAST ONE-HALF OF SAID LOT 7; THENCE ALONG SAID NORTHERLY LINE SOUTH 89° 38' 00" WEST 331.60 FEET TO THE EASTERLY LINE OF THE WEST ONEHALF OF SAID LOT 7; THENCE NORTHERLY ALONG SAID EASTERLY LINE NORTH 000 27'13" WEST 2.11 FEET TO THE SOUTHERLY LINE OF THE NORTH ONE-HALF OF THE WEST ONE-HALF OF SAID LOT 7; THENCE ALONG SAID SOUTHERLY LINE SOUTH 89'37'42" WEST 126.00 FEET TO THE WESTERLY LINE OF THE EAST 126.00 FEET TO THE NORTH ONE-HALF OF THE WEST ONE-HALF OF SAID LOT 7; THENCE ALONG SAID WESTERLY LINE NORTH 00'27' 13" WEST 332.09 FEET TO THE NORTHERLY LINE OF THE WEST ONEHALF OF SAID LOT 7; THENCE ALONG SAID NORTHERLY LINE NORTH 89'37'24" EAST 126.00 FEET TO THE POINT OF BEGINNING. Assessor's Parcels Numbers of the Property: 0202-061-49-0000, 0202-061-05-0000 Resolution No. XX -XXX — Page 3 of 5 Page 84 Exhibit B Description of the District Improvements Fiscal Year 2019/20 Landscape Maintenance District No. 1 (General City): Landscape Maintenance District No. 1(General City) (the "Maintenance District") represents various landscaped areas, parks and community trails located at various sites throughout the City. These sites consist of several non-contiguous areas throughout the City. As such, the parcels within this District do not represent a distinct district area as do the other LMD's within the City. Typically, new parcels within this District have been annexed upon development. The various sites maintained by the District consist of parkways, median islands, paseos, street trees, entry monuments, community trails and parks. The parks consist of Bear Gulch Park, East and West Beryl Park, Old Town Park, Church Street Park, Golden Oaks Park, Hermosa Park, and the undeveloped Don Tiburcio Tapia Park. Proposed additions to the Improvements for Project Case No. DRC2017-01023: Zero trees Resolution No. XX -XXX — Page 4 of 5 Page 85 Exhibit C Proposed Annual Assessment Fiscal Year 2019/20 Landscape Maintenance District No.1 (General City): The rate per Equivalent Benefit Unit (EBU) is $92.21 for the fiscal year 2019/20. The following table summarizes the assessment rate for Landscape Maintenance District No. 1 (General City) for DRC2017-01023: Land Use Basis EBU* Factor Rate per EBU* Single Family Residential Parcel 1.00 $92.21 Multi -Family Residential Unit 0.50 92.21 Non -Residential Acre 2.00 92.21 The proposed annual assessment for the property described in Exhibit A is as follows: 1 Parcels x 2.00 EBU Factor x $92.21 Rate per EBU = $184.42 Annual Assessment Resolution No. XX -XXX — Page 5 of 5 Page 86 ATTACHMENT 3 RESOLUTION NO. XX - XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR CASE NO. DRC2017-01023 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act", said special maintenance district known and designated as Street Light Maintenance District No. 1 (Arterial Streets) (the "District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the "Territory") be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and Resolution No. XX -XXX — Page 1 of 5 Page 87 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. PASSED, APPROVED, AND ADOPTED this 4t" day of December, 2019. Resolution No. XX -XXX — Page 2 of 5 Page 88 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: Steadfast RC Senior, LLC The legal description of the Property is: THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS: THAT PORTION OF LOT 7, BLOCK 12, OF THAT CERTAIN MAP OF THE LANDS OF "CUCAMONGA HOMESTEAD ASSOCIATION", FILED FOR RECORD IN THE OFFICE OF THE RECORDER OF SAN BERNARDINO COUNTY IN MAP BOOK 6, PAGE 46, RECORDS OF SAID COUNTY, AND BEING ALSO ALL OF THAT CERTAIN LAND DESCRIBED IN THAT CERTAIN GRANT DEED PER DOCUMENT NO. 2019-0070588, TOGETHER WITH ALL OF THAT CERTAIN LAND DESCRIBED IN THAT CERTAIN GRANT DEED PER DOCUMENT NO. 2019-0070589 AND BEING FURTHER DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF THE EAST ONE-HALF OF SAID LOT 7; THENCE FROM SAID POINT OF BEGINNING ALONG THE NORTH LINE OF THE EAST ONE- HALF OF SAID LOT 7 NORTH 890 37'24" EAST 265.69 FEET TO A POINT LOCATED 66.00 FEET FROM THE NORTHEAST CORNER OF THE WEST ONEHALF OF THE EAST ONE- HALF OF LOT 7; THENCE ALONG A LINE 66.00 FEET WESTERLY OF, MEASURED AT RIGHT ANGLES TO THE EAST LINE OF THE WEST ONE-HALF OF THE EAST ONE-HALF OF SAID LOT 7 SOUTH 000 26' 22" EAST 195.00 FEET TO THE SOUTHERLY LINE OF THE NORTHERLY 195.00 FEET OF THE WEST ONE-HALF OF THE EAST ONE-HALF OF SAID LOT 7; THENCE ALONG SAID LINE NORTH 890 37'24" EAST 66.00 FEET TO THE EASTERLY LINE OF THE WEST ONE-HALF OF THE EAST ONE-HALF OF SAID LOT 7; THENCE ALONG SAID EAST LINE SOUTH 000 26'22" EAST 139.27 FEET TO THE NORTHERLY LINE OF THE SOUTHERLY 330 FEET OF THE WEST ONE-HALF OF THE EAST ONE-HALF OF SAID LOT 7; THENCE ALONG SAID NORTHERLY LINE SOUTH 890 38'00" WEST 331.60 FEET TO THE EASTERLY LINE OF THE WEST ONEHALF OF SAID LOT 7; THENCE NORTHERLY ALONG SAID EASTERLY LINE NORTH 000 27' 13" WEST 2.11 FEET TO THE SOUTHERLY LINE OF THE NORTH ONE-HALF OF THE WEST ONE-HALF OF SAID LOT 7; THENCE ALONG SAID SOUTHERLY LINE SOUTH 890 37'42" WEST 126.00 FEET TO THE WESTERLY LINE OF THE EAST 126.00 FEET TO THE NORTH ONE-HALF OF THE WEST ONE-HALF OF SAID LOT 7; THENCE ALONG SAID WESTERLY LINE NORTH 000 27' 13" WEST 332.09 FEET TO THE NORTHERLY LINE OF THE WEST ONEHALF OF SAID LOT 7; THENCE ALONG SAID NORTHERLY LINE NORTH 890 37'24" EAST 126.00 FEET TO THE POINT OF BEGINNING. Assessor's Parcels Numbers of the Property: 0202-061-49-0000, 0202-061-05-0000 Resolution No. XX -XXX — Page 3 of 5 Page 89 Exhibit B Description of the District Improvements Fiscal Year 2019/20 Street Light Maintenance District No. 1 (Arterial Streets): Street Light Maintenance District No. 1 (Arterial Streets) (the "Maintenance District") is used to fund the maintenance and/or installation of street lights and traffic signals located on arterial streets throughout the City. These sites consist of several non-contiguous areas throughout the City. The sites maintained by the district consist of street lights on arterial streets and traffic signals on arterial streets within the rights-of-way or designated easements of streets dedicated to the City. Proposed additions to the Improvements for Project DRC2017-01023: Zero street lights Resolution No. XX -XXX — Page 4 of 5 Page 90 Exhibit C Proposed Annual Assessment Fiscal Year 2019/20 Street Light Maintenance District No.1 (Arterial Streets): The rate per Equivalent Benefit Unit (EBU) is $17.77 for the fiscal year 2019/20. The following table summarizes the assessment rate for Street Light Maintenance District No.1 (Arterial Streets) for DRC2017-01023: Land Use Basis EBU Factor* Rate per EBU* Single Family Residential Parcel 1.00 $17.77 Multi -Family Residential Parcel 1.00 17.77 Non -Residential Acre 2.00 17.77 The proposed annual assessment for the property described in Exhibit A is as follows: 1 Parcels x 1.00 EBU Factor x $17.77 Rate per EBU = $17.77 Annual Assessment Resolution No. XX -XXX — Page 5 of 5 Page 91 ATTACHMENT 4 RESOLUTION NO. XX - XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO.2 (LOCAL STREETS) FOR CASE NO. DRC2017-01023 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act", said special maintenance district known and designated as Street Light Maintenance District No. 2 (Local Streets) (the "District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the "Territory") be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and Resolution No. XX -XXX — Page 1 of 5 Page 92 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. PASSED, APPROVED, AND ADOPTED this 4t" day of December, 2019. Resolution No. XX -XXX — Page 2 of 5 Page 93 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: Steadfast RC Senior, LLC The legal description of the Property is: THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS: THAT PORTION OF LOT 7, BLOCK 12, OF THAT CERTAIN MAP OF THE LANDS OF "CUCAMONGA HOMESTEAD ASSOCIATION", FILED FOR RECORD IN THE OFFICE OF THE RECORDER OF SAN BERNARDINO COUNTY IN MAP BOOK 6, PAGE 46, RECORDS OF SAID COUNTY, AND BEING ALSO ALL OF THAT CERTAIN LAND DESCRIBED IN THAT CERTAIN GRANT DEED PER DOCUMENT NO. 2019-0070588, TOGETHER WITH ALL OF THAT CERTAIN LAND DESCRIBED IN THAT CERTAIN GRANT DEED PER DOCUMENT NO. 2019-0070589 AND BEING FURTHER DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF THE EAST ONE-HALF OF SAID LOT 7; THENCE FROM SAID POINT OF BEGINNING ALONG THE NORTH LINE OF THE EAST ONE-HALF OF SAID LOT 7 NORTH 890 37'24" EAST 265.69 FEET TO A POINT LOCATED 66.00 FEET FROM THE NORTHEAST CORNER OF THE WEST ONEHALF OF THE EAST ONE-HALF OF LOT 7; THENCE ALONG A LINE 66.00 FEET WESTERLY OF, MEASURED AT RIGHT ANGLES TO THE EAST LINE OF THE WEST ONE-HALF OF THE EAST ONE-HALF OF SAID LOT 7 SOUTH 000 26'22" EAST 195.00 FEET TO THE SOUTHERLY LINE OF THE NORTHERLY 195.00 FEET OF THE WEST ONE-HALF OF THE EAST ONE-HALF OF SAID LOT 7; THENCE ALONG SAID LINE NORTH 890 37'24" EAST 66.00 FEET TO THE EASTERLY LINE OF THE WEST ONE-HALF OF THE EAST ONE-HALF OF SAID LOT 7; THENCE ALONG SAID EAST LINE SOUTH 000 26'22" EAST 139.27 FEET TO THE NORTHERLY LINE OF THE SOUTHERLY 330 FEET OF THE WEST ONE-HALF OF THE EAST ONE-HALF OF SAID LOT 7; THENCE ALONG SAID NORTHERLY LINE SOUTH 89° 38' 00" WEST 331.60 FEET TO THE EASTERLY LINE OF THE WEST ONEHALF OF SAID LOT 7; THENCE NORTHERLY ALONG SAID EASTERLY LINE NORTH 000 27'13" WEST 2.11 FEET TO THE SOUTHERLY LINE OF THE NORTH ONE-HALF OF THE WEST ONE-HALF OF SAID LOT 7; THENCE ALONG SAID SOUTHERLY LINE SOUTH 89'37'42" WEST 126.00 FEET TO THE WESTERLY LINE OF THE EAST 126.00 FEET TO THE NORTH ONE-HALF OF THE WEST ONE-HALF OF SAID LOT 7; THENCE ALONG SAID WESTERLY LINE NORTH 00'27' 13" WEST 332.09 FEET TO THE NORTHERLY LINE OF THE WEST ONEHALF OF SAID LOT 7; THENCE ALONG SAID NORTHERLY LINE NORTH 89'37'24" EAST 126.00 FEET TO THE POINT OF BEGINNING. Assessor's Parcels Numbers of the Property: 0202-061-49-0000, 0202-061-05-0000 Resolution No. XX -XXX — Page 3 of 5 Page 94 Exhibit B Description of the District Improvements Fiscal Year 2019/20 Street Light Maintenance District No. 2 (Local Streets): Street Light Maintenance District No. 2 (Local Streets) (the "Maintenance District") is used to fund the maintenance and/or installation of street lights and traffic signals located on local streets throughout the City but excluding those areas already in another local maintenance district. Generally, this area encompasses the residential area of the City west of Haven Avenue. The sites maintained by the District consist of street lights on local streets and traffic signals (or a portion thereof) on local streets generally west of Haven Avenue. Proposed additions to the Improvements for Project DRC2017-01023: 0 new street lights on the south side of 19th street. Resolution No. XX -XXX — Page 4 of 5 Page 95 Exhibit C Proposed Annual Assessment Fiscal Year 2019/20 Street Light Maintenance District No. 2 (Local Streets): The rate per Equivalent Benefit Unit (EBU) is $39.97 for the fiscal year 2019/20. The following table summarizes the assessment rate for Street Light Maintenance District No. 2 (Local Streets) for DRC2017-01023: Land Use Basis EBU Rate per Factor* EBU* Single Family Residential Parcel 1.00 $39.97 Multi -Family Residential Unit 1.00 39.97 Non -Residential Acre 2.00 39.97 The proposed annual assessment for the property described in Exhibit A is as follows: 1 Parcels x 2.00 EBU Factor x $39.97 Rate per EBU = $79.94 Annual Assessment Resolution No. XX -XXX — Page 5 of 5 Page 96 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: William Wittkopf, Public Works Services Director Dean Rodia, Parks and Landscape Superintendent Ruth Cain, CPPB, Procurement Manager Paul Fisher, Management Analyst I SUBJECT: CONSIDERATION TO AWARD A CONTRACT TO WEST COAST ARBORISTS, INC. FOR CITYWIDE TREE MAINTENANCE SERVICES. RECOMMENDATION: Staff recommends the City Council award and authorize the execution of a contract for "Citywide Tree Maintenance Services" with West Coast Arborists, Inc., effective January 1, 2020 for an eighteen (18) month term with an option to renew for one (1) year increments up to a total of six (6) additional years, in an amount not to exceed $600,000 for the remainder of FY 2019/2020 and an annual amount not to exceed $1,200,000 for FY 2020/2021 through FY 2026/2027, contingent upon approval of the FY 2020/2021 and future budgets. BACKGROUND: The Public Works Services Department and the Procurement Division routinely issue requests for proposals to ensure vendor services remain competitive. Public Works staff updated the "Citywide Tree Maintenance Services" contract to include newer terminology, service specification changes, and better compliance language. With these changes to the scope of service, rebidding this contract brings it more in line with current requirements and fund resources, while providing the best value for the community. The new scope of services for this contract includes, but is not limited to, grid trimming, pruning, removals, stump grinding, planting, staking, pest control, fertilizing, watering, emergency response and arborist services for City owned and maintained trees in all LMDs, CFDs, General Fund and PD85 Parkways, Paseos, Medians, Parks and other City Facilities. Public Works Staff routinely evaluate programs seeking opportunities to enhance services provided to the community. The City's current tree maintenance program is based upon species, season and frequency of requests. The contractor moves around the City trimming all trees of a particular species during the different seasons of the year, including customer requests, as directed by City staff. This approach results in the contractor re -deploying to areas multiple times before all the trees are trimmed. Changing the tree maintenance program into a grid type trimming process will increase efficiency by trimming all trees in a given area at the same time . This process will allow for more trees to be trimmed and inspected within a designated yearly schedule until all the trees in the trimming zone have been attended too. The lower cost of grid trimming will increase the annual number of trees trimmed by sixty- one percent to a total of 9,990 trees based on current funding. A comparison of current trimming cycles and proposed grid trimming cycles has been prepared and is included as Attachment 1. In FY 2017/2018, RFP #18/19-007 for Citywide Tree Maintenance Services concluded with only a Page 97 single responsive bidder, West Coast Arborist, Inc. Since there was only one responsive bid, it was deemed to be in the City's best interest to go back out in FY 2019/2020 to ensure the City received competitive pricing. The updated specifications were re -submitted to the Procurement Division to prepare a formal Request for Proposal (RFP). The Procurement Division prepared and posted RFP #19/20-007 for Citywide Tree Maintenance Services. There were two hundred and sixty-five (265) notified vendors; twenty-six (26) prospective bidders downloaded or viewed the bid package, and there were four (4) responses received, of which one (1) was considered non-responsive. ANALYSIS: An Evaluation Committee consisting of staff from various departments conducted a thorough analysis of the RFP responses and scored and ranked the responsive proposals. The top two (2) highest ranked vendors were invited to be interviewed and provided an opportunity to present additional information to enhance their proposal submittals. West Coast Arborists, Inc. of Anaheim, California was determined to be the most responsive contractor providing the best value while meeting the scope of services and specifications required. Therefore, staff recommends City Council award a contract to West Coast Arborists, Inc., effective January 1, 2019 for an eighteen (18) month term with an option to renew in one (1) year increments up to a total of six (6) additional years, in an amount not to exceed $600,000 for the remainder of FY 2019/2020 and an annual amount not to exceed $1,200,000 for FY 2020/2021 through FY 2026/2027. FISCAL IMPACT: The overall contract price for routine monthly maintenance will remain the same compared to the current contract for FY 2019/2020. The new contract rates are within the proposed contract services budget line items in the various General and Landscape Maintenance District funds for FY 2019/2020. COUNCIL GOAL(S) ADDRESSED: This program addresses the City Council's goal of Enhancing Premier Community Status by ensuring that the City's Urban Forest is maintained in a healthy and structurally safe condition. A properly managed urban forest is a valuable asset providing aesthetically pleasing living and healthy environments for today's community and future generations to come. ATTACHMENTS: Description Attachment 1 - Comparison of Unit Costs and Trimming Frequencies Attachment 2 - Contract Page 98 Attachment 1 - Comparison of Unit Costs and Trimming Frequencies Attachment 1: Comparison of Service Order vs. Grid Trimming Unit Costs and Trimming Frequencies Area Number of Trees Annual Trimming budget Current Contract Grid Trimming Average Cost Annual Tree's Frequency Grid Trimming Annual Tree's per Tree Trimmed (Years) Cost per Tree Trimmed Frequency (Years) General Fund'/LMD 1 39,074 $ 377,500 $119.25 3,166 12.3 $74.00 5,101 7.7 LMD 2 16,249 $ 163,340 $119.25 1,370 11.9 $74.00 2,207 7.4 LMD 3A 57 $ 900 $119.25 8 7.1 $74.00 12 4.8 LMD 3B 1,963 $ 23,410 $119.25 196 10.0 $74.00 316 6.2 LMD 413 5,003 $ 53,550 $119.25 449 11.1 $74.00 724 6.9 LMD 6 3,676 $ 28,350 $119.25 238 15.4 $74.00 383 9.6 LMD 7 7,462 $ 25,090 $119.25 210 35.5 $74.00 339 22.0 LMD 8 574 $ 3,720 $119.25 31 18.5 $74.00 50 11.5 LMD 9 3,287 $ 28,880 $119.25 242 13.6 $74.00 390 8.4 LMD 10 2,127 $ 10,500 $119.25 88 24.2 $74.00 142 15.0 PD -85 1,065 $ 19,120 $119.25 160 6.7 $74.00 258 4.1 CFD 2000-03 284 $ 5,000 $119.25 42 1 6.8 $74.00 1 68 1 4.2 Total 80,821 $ 739,360 $119.25 6,200 1 13.0 $74.00 1 9,990 8.1 1. An additional $250,00 is budgeted in General Fund for removals, projects, planting, specialty trimming, emergencies and customer requests. Page 99 RANCHO CUCAMONGA Attachment 2 - Contract CITY OF RANCHO CUCAMONGA PUBLIC WORKS SERVICES DEPARTMENT CONTRACT CITYWIDE TREE MAINTENANCE uvil_\.7III 17_r Y Wednesday, December 4, 2019 Page 100 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this 4th day of December 2019, by and between the City of Rancho Cucamonga, a municipal corporation ("City") and West Coast Arborists, Inc., a Tree Service Contractor ("Contractor"). RECITALS A. City has heretofore issued its request for proposals to perform the following services: Citywide Tree Maintenance Services (RFP 19/20-007) ("the Project"). B. Contractor has submitted a proposal to perform the services described in Recital "A", above, necessary to complete the Project. C. City desires to engage Contractor to complete the Project in the manner set forth and more fully described herein. D. Contractor represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner. AGREEMENT NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. 1.1 Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City hereby engages Contractor to perform all services described in Recitals "A" and `B" above, including, but not limited to pruning, removals, stump grinding, planting, staking, pest control, fertilizing, watering, emergency response, arborist services, inventory and banner hanging work; all as more fully set forth in RFP 19/20-007, attached hereto as Exhibit A Contractor's proposal, dated July 23, 2019, attached hereto as Exhibit B, and Unit Costs attached hereto as Exhibit C, hereinafter entitled "Scope of Work", and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Contractor are set forth in the Scope of Work and are referred to herein as "the Services." In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control. 1.2 Revisions to Scope of Work. Upon request of the City the Contractor will promptly meet with City staff to discuss any revisions to the Project desired by the City. Contractor agrees that the Scope of Work may be amended based upon said meetings, and, by Vendor Initials PSA without professional liability insurance (contractor) Page I Last Revised: 05/22/14 Page 101 amendment to this Agreement, the parties may agree on a revision or revisions to Contractor's compensation based thereon. A revision pursuant to this Section that does not increase the total cost payable to Contractor by more than ten percent (10%) of the total compensation specified in Section 3, may be approved in writing by City's Manager without amendment. 1.3 Time for Performance. Contractor shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a "Schedule of Performance", if such Schedule is attached hereto as Exhibit "N/A". 1.4 Standard of Care. As a material inducement to City to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing the Services. 1.5 Familiarity with Services. By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Contractor represents that Contractor, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City Representative. 2. Term of Agreement. The term of this Agreement shall become effective as of the date of the mutual execution by way of both party's signature (the "Effective Date") through June 30, 2021. No work shall be conducted; service or goods will not be provided until this Agreement has been executed and requirements have been fulfilled. Parties to this Agreement shall have the option to renew in one (1) year increments to a total of six (6) additional years, unless sooner terminated as provided in Section 14 herein. Prior to entering into an agreement for an annual extension the Contractor may request a Cost of living Increase in an amount not to exceed the increase in the December index of the Consumer Price Index All Urban Consumers for the Riverside -San Bernardino -Ontario, California area published by the U.S. Department of Labor, Bureau of Labor Statistics. Options to renew are contingent upon the City Manager's approval, subject to pricing review, and in accordance to all Terms and Conditions stated herein unless otherwise provided in writing by the City. 3. Compensation. 3.1 Compensation. City shall compensate Contractor as set forth in Exhibit C, provided, however, that full, total and complete amount payable to Contractor shall not Vendor Initials PSA without professional liability insurance (contractor) Page 2 Last Revised: 05/22/14 Page 102 exceed $600,000 (Six Hundred Thousand Dollars) for services January 1, 2020 through June 30, 2020 and $1,200,000 (One Million, Two Hundred Thousand Dollars) for services July 1, 2020 through June 30, 2021, including all out of pocket expenses, unless additional compensation is approved by the City Manager or City Council. City shall not withhold any federal, state or other taxes, or other deductions. However, City shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Contractor be entitled to compensation for services not yet satisfactorily performed. The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall compensate Contractor for any authorized extra services as set forth in Exhibit C. 4. Method of Payment. 4.1 Invoices. Contractor shall submit to City monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California. 4.2 City shall review such invoices and notify Contractor in writing within ten (10) business days of any disputed amounts. 4.3 City shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not -to -exceed amounts set forth in Section 3. 4.4 All records, invoices, time cards, cost control sheets and other records maintained by Contractor relating to services hereunder shall be available for review and audit by the City. 5. Representatives. 5.1 City Representative. For the purposes of this Agreement, the contract administrator and City representative shall be Lucas Mitchell, Maintenance Supervisor, or such other person as designated in writing by the City ("City Representative"). It shall be Contractor's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Contractor shall refer any decisions that must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. 5.2 Contractor Representative. For the purposes of this Agreement, Patrick Mahoney, President, is hereby designated as the principal and representative of Contractor Vendor Initials PSA without professional liability insurance (contractor) Page 3 Last Revised: 05/22/14 Page 103 authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Contractor's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Contractor's Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Contractor's Representative shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. Contractor may not change the Responsible Principal without the prior written approval of City. 6. Contractor's Personnel. 6.1 All Services shall be performed by Contractor or under Contractor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City business license as required by the City's Municipal Code. 6.2 Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4. 6.3 Contractor shall be responsible for payment of all employees' and subcontractors' wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 6.4 Contractor shall indemnify, defend and hold harmless City and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Contractor's violations of personnel practices and/or any violation of the California Labor Code. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Ownership of Work Product. 7.1 Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Contractor in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, "Work Product"), are considered to be "works made for hire" for the benefit of the City. Upon payment being made, and provided Contractor is not in breach of this Agreement, all Work Product shall Vendor Initials PSA without professional liability insurance (contractor) Page 4 Last Revised: 05/22/14 Page 104 be and remain the property of City without restriction or limitation upon its use or dissemination by City. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Contractor under this Agreement shall, upon request, be made available to City. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Contractor. In the event of the return of any of the Work Product to Contractor or its representative, Contractor shall be responsible for its safe return to City. Under no circumstances shall Contractor fail to deliver any draft or final designs, plans, drawings, reports or specifications to City upon written demand by City for their delivery, notwithstanding any disputes between Contractor and City concerning payment, performance of the contract, or otherwise. This covenant shall survive the termination of this Agreement. City's reuse of the Work Product for any purpose other than the Project, shall be at City's sole risk. 7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City by Section 7.1, above, the Contractor shall be deemed to grant and assign to City , and shall require all of its subcontractors to assign to City , all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Product and the Project itself, and Contractor shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law. City shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project. 7.3 Title to Intellectual Property. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City has full legal title to and the right to reproduce any of the Work Product. Contractor shall defend, indemnify and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City's use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or incorporated in the Services and materials produced under this Agreement. In the event City's use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Contractor, at its expense, shall: (a) secure for City the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City; or (b) modify the Work Product so that it becomes non- infringing. This covenant shall survive the termination of this Agreement. 8. Status as Independent Contractor. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, Vendor Initials PSA without professional liability insurance (contractor) Page 5 Last Revised: 05/22/14 Page 105 obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and to defend, indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees 9. Confidentiality. Contractor may have access to financial, accounting, statistical, and personnel data of individuals and City employees. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are confidential and shall not be disclosed by Contractor without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is in the public domain, nor shall it restrict the Contractor from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Contractor to defend itself from any legal action or claim. 10. Conflict of Interest. 10.1 Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor "financially interested" (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Contractor has been retained. 10.2 Contractor further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement. Contractor has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Contractor, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift. Vendor Initials PSA without professional liability insurance (contractor) Page 6 Last Revised: 05/22/14 Page 106 10.3 Contractor has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in subsection 10.1. 11. Indemnification. 11.1 To the maximum extent permitted by law, the Contractor shall defend, indemnify and hold the City, and its elected officials, officers, employees, servants, volunteers, and agents serving as independent contractors in the role of City officials, (collectively, "Indemnitees"),free and harmless with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses (collectively, "Claims"), including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts, omissions, activities or operations of Contractor or any of its officers, employees, subcontractors, Contractors, or agents in the performance of this Agreement. Contractor shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City's choice, and shall pay all costs and expenses, including actual attorney's fees and experts' costs incurred in connection with such defense. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of any of the Indemnitees. 11.2 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. 11.3 Waiver of Right of Subrogation. Except as otherwise expressly provided in this Agreement, Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor. 11.4 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against Contractor shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. 12. Insurance. PSA without professional liability insurance (contractor) Last Revised: 05/22/14 Vendor Initials Page 7 Page 107 12.1 Liability Insurance. Contractor shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Contractor, and/or its agents, representatives, employees or subcontractors. 12.2 Minimum Scope of Insurance. Unless otherwise approved by City, coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). (3) Worker's Compensation insurance as required by the State of California, and Employer's Liability Insurance. 12.3 Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. Commercial General Liability Insurance or other form with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit. (2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage. (3) Employer's Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers' Compensation Insurance in the amount required by law. (4) The Insurance obligations under this Agreement shall be the greater of (i) the Insurance coverages and limits carried by the Contractor; or (ii) the minimum Insurance coverages and limits shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City. No representation is made that the minimum Insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this agreement. PSA without professional liability insurance (contractor) Last Revised: 05/22/14 Vendor Initials Page 8 Page 108 12.4 Deductibles and Self -Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City and shall not reduce the limits of coverage. City reserves the right to obtain a full certified copy of any required insurance policy and endorsements. 12.5 Other Insurance Provisions. (1) The commercial general liability and automobile liability policies are to contain the following provisions on a separate additionally insured endorsement naming the City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials, as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; and/or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no limitations on the scope of protection afforded to City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials which are not also limitations applicable to the named insured. (2) For any claims related to this Agreement, Contractor's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials. Any insurance or self-insurance maintained by City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials shall be in excess of Contractor's insurance and shall not contribute with it. (3) Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (4) Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self- insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance. Should Contractor fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Contractor's sole cost and expense. PSA without professional liability insurance (contractor) Last Revised: 05/22/14 Vendor Initials Page 9 Page 109 (5) Each insurance policy required by this clause shall expressly waive the insurer's right of subrogation against City, its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials. (6) Each policy shall be issued by an insurance company approved in writing by City, which is admitted and licensed to do business in the State of California and which is rated ANII or better according to the most recent A.M. Best Co. Rating Guide. (7) Each policy shall specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided. (8) Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits. (9) Contractor shall provide any and all other insurance, endorsements, or exclusions as required by the City in any request for proposals applicable to this Agreement. 12.6 Evidence of coverage. Prior to commencing performance under this Agreement, the Contractor shall furnish the City with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker's Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City before Contractor commences performance. If performance of this Agreement shall extend beyond one year, Contractor shall provide City with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance. 12.7 Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of any such subcontractor's work. Contractor shall require its subcontractors to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any sub -subcontractor. 13. Cooperation. In the event any claim or action is brought against City relating to Contractor's performance or services rendered under this Agreement, Contractor shall render Vendor Initials PSA without professional liability insurance (contractor) Page 10 Last Revised: 05/22/14 Page 110 any reasonable assistance and cooperation that City might require. City shall compensate Contractor for any litigation support services in an amount to be agreed upon by the parties. 14. Termination. City shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Contractor. In the event City exercises its right to terminate this Agreement, City shall pay Contractor for any services satisfactorily rendered prior to the effective date of the termination, provided Contractor is not then in breach of this Agreement. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation. City may terminate for cause following a default remaining uncured more than five (5) business days after service of a notice to cure on the breaching party. Contractor may terminate this Agreement for cause upon giving the City D ten (10) business days prior written notice for any of the following: (1) uncured breach by the City of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes. 15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Contractor's and City's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section. All notices shall be addressed as follows: If to City: William Wittkopf City of Rancho Cucamonga Public Works Services Department 8794 Lion Street Rancho Cucamonga, CA 91730 If to Contractor: Patrick Mahoney, President West Coast Arborists, Inc. 2200 East Via Burton Street Anaheim, CA 92806 16. Non -Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, Vendor Initials PSA without professional liability insurance (contractor) Page 11 Last Revised: 05/22/14 Page 111 color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 17. Assignment and Subcontracting. Contractor shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Contractor's obligations hereunder without City's prior written consent. Except as provided herein, any attempt by Contractor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. 18. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Contractor performs the Services. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and compliance with other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services, available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the Project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs of experts. 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. Vendor Initials PSA without professional liability insurance (contractor) Page 12 Last Revised: 05/22/14 Page 112 22. Applicable Law and Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court. 23. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. 24. Entire Agreement. This Agreement consists of this document, and any other documents, attachments and/or exhibits referenced herein and attached hereto, each of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. Contractor Name: West Coast Arborists, Inc. By: Name Title Name Date Date Title (two signatures required if corporation) City of Rancho Cucamonga By: Name Title Date Vendor Initials PSA without professional liability insurance (contractor) Page 13 Last Revised: 05/22/14 Page 113 ATTACHMENTS • Attachment A — Sample Additional Insured Endorsement, Ongoing Operations • Attachment B — Sample Additional Insured Endorsement, Completed Operations • Attachment C — Sample Waiver of Subrogation PSA without professional liability insurance (contractor) Last Revised: 05/22/14 Vendor Initials Page 14 Page 114 Attachment A — Sample Additional Insured Endorsement, Ongoing Operations POLICY NUMBER — COMMERCIAL GENERAL LIABILITY CO 20 10 1001 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS- SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: The City of Rancho Cucamonga, It's Officers, Officials, Employees, designated Volunteers and agents serving as independent contractors in the role of City Officials. {If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.] A. Section II — Who Is An Insured is amended to (1) All work, including materials, parts or include as an insured the person or organization equipment furnished in connection with shown in the Schedule, but only with respect to such work, on the project (other than liability arising out of your ongoing operations per- service, maintenance OF repairs) to be formed for that insured. performed by or on behalf of the addi- B. With respect to the insurance afforded to these tional insured(s) at the site of the cov- additional insureds, the following exclusion is ered operations has been completed, added or 2. Exclusions This insurance does not apply to "bodily in- jury" or "property damage" occurring after. CG 20 10 10 01 PSA without professional liability insurance (contractor) Last Revised: 05122/14 (2) That portion of ' your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another con- tractor or subcontractor engaged in performing operations for a principal as a part of the same project. Q ISO Properties, Inc., 2000 Page 1 of 1 ❑ Vendor Initials Page 15 Page 115 Attachment B — Sample Additional Insured Endorsement, Completed Operations POLICY NUMBER:— COMMERCIAL GENERAL LIABILITY CG 20 37 10 01 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: The City of Rancho Cucamonga, It's Officers, Officials, Employees, designated Volunteers and agents serving as independent contractors in the role of City officials. Attn: Public Works 10500 Civic Center Dr. Rancho Cucamonga, CA 91730 Location And Description of Completed Operations: Additional Premium: Included {If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.} Section II — Who Is An Insured is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" at the location designated and described in the schedule of this endorsement performed for that insured and included in the "products -completed operations ha- zard'. CG 20 3710 01 0 ISO Properties, Inc., 2000 Page 1 of 1 PSA without professional liability insurance (contractor) Last Revised: 05122/14 Vendor Initials Page 16 Page 116 Attachment C — Sample Waiver of Subrogation POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 24 0410 93 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: City of Rancho Cucamonga and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials. (It no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) The TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US Condition (Section IV — COMMERCIAL GENERAL LIABILITY CONDITIONS) is amended by the addition of the following- We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or 'ycur work" done under a contract with that person or organization and included in the "products -completed operations hazard This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 10 93 Copyright, Insurance Services Office, Inc., 1992 Page 1 of 1 ❑ PSA without professional liability insurance (contractor) Last Revised: 05/22/14 Vendor Initials Page 17 Page 117 SCOPE OF WORK Scope of Work Contents: • Exhibit A — RFP 19/20-007 Exhibit B — Contractor's proposal, dated July 23, 2019 Exhibit C — Unit Costs PSA without professional liability insurance (contractor) Last Revised: 05/22/14 Vendor Initials Page 18 Page 118 RANCHO CUCAMONGA REQUEST FOR PROPOSALS ("RFP") #19/20-007 FOR CITYWIDE TREE MAINTENANCE SERVICES City of Rancho Cucamonga Procurement Division 10500 Civic Center Drive Rancho Cucamonga, California 91730 Deadline for Submissions: July 24, 2019 at 3:00 p.m. Page 119 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Table of Contents 1. OVERVIEW......................................................................................................................................................6 1.1 GENERAL BACKGROUND............................................................................................................................ 6 1.2 PROPOSAL DELIVERY AND SCHEDULE OF EVENTS............................................................................................ 6 1.3 DISCREPANCIES OR OMISSIONS................................................................................................................... 7 1.4 CONTINGENCIES.......................................................................................................................................7 1.5 QUESTIONS AND CLARIFICATIONS................................................................................................................ 7 1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................ 7 1.7 KNOWLEDGE OF REQUIREMENTS................................................................................................................. S 1.8 RESERVATION OF RIGHTS........................................................................................................................... S 1.9 CALIFORNIA'S PUBLIC RECORDS ACT............................................................................................................ 9 2. MINIMUM REQUIREMENTS...........................................................................................................................9 2.4 BUSINESS LICENSE.................................................................................................................................... 9 2.2 PREVAILING WAGES............................................................................................................................... 10 2.3 REPRESENTATIVES.................................................................................................................................. 10 2.4 EMPLOYEE CONDUCT.............................................................................................................................. 11 3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS....................................................................11 3.4 COVER LETTER / INTRODUCTION............................................................................................................... 11 3.2 TABLE OF CONTENTS.............................................................................................................................. 12 3.3 EXECUTIVESUMMARY............................................................................................................................. 12 3.4 EXPERIENCE........................................................................................................................................... 12 3.5 THIRD -PARTY / SUBCONTRACTORS........................................................................................................... 12 3.6 STAFF BIOGRAPHIES................................................................................................................................ 12 3.7 PROPOSAL RESPONSE............................................................................................................................. 13 3.8 NON -DISCLOSURE CONFLICT OF INTEREST.................................................................................................. 13 3.9 PROFESSIONAL SERVICE AGREEMENT......................................................................................................... 13 3.10 ACKNOWLEDGEMENT OF INSURANCE ......................................................................................................... 13 3.11 ADDENDUM ACKNOWLEDGEMENT............................................................................................................ 14 3.13 PARTICIPATION CLAUSE................................................................................................................................. 14 3.14 SIGNATURE OF AUTHORITY............................................................................................................................ 14 Submittals Due: July 24,2019 by 3:00 p.m. Page 2 of 43 Page 120 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 3.15 COMPANY REFERENCES................................................................................................................................. 14 3.16 LINE ITEM PRICING....................................................................................................................................... 15 4. SCOPE OF WORK...........................................................................................................................................15 4.1 GENERAL SCOPE OF WORK...................................................................................................................... 15 4.2 CERTIFICATION & CONTRACTOR'S LICENSE................................................................................................. 16 4.3 BONDS................................................................................................................................................. 16 4.4 SUPERVISION & STAFF............................................................................................................................ 17 4.5 PREVAILING WAGE................................................................................................................................. 17 4.6 APPRENTICESHIP EMPLOYMENT................................................................................................................ 18 4.7 COMMUNICATIONS................................................................................................................................ 18 4.8 PARKING OF CONTRACTOR'S VEHICLES....................................................................................................... 19 4.9 NON -RESPONSIVENESS OF CONTRACTOR.................................................................................................... 19 4.10 SCHEDULING OF WORK........................................................................................................................... 19 4.11 UNDERGROUND SERVICE ALERT................................................................................................................ 19 4.12 MEASUREMENT AND PAYMENT................................................................................................................ 20 4.13 ESTIMATED QUANTITIES.......................................................................................................................... 20 4.14 WORK LISTS.......................................................................................................................................... 20 4.15 ELECTRONIC TREE INVENTORY AND WORKSHEETS....................................................................................... 21 4.16 EXAMINATION OF PLANS, SPECIFICATION, AND SITE OF WORK....................................................................... 22 4.17 WORKSITES.......................................................................................................................................... 22 4.18 DELETIONS............................................................................................................................................ 22 4.19 CREW RENTAL....................................................................................................................................... 22 4.20 EMERGENCY RESPONSE WORK SCHEDULE.................................................................................................. 23 4.21 SAFETY MEASURES................................................................................................................................. 23 4.22 PRESERVATION OF PROPERTY................................................................................................................... 23 4.23 PRESERVATION OF WILDLIFE.................................................................................................................... 24 4.24 QUALITY OF WORK................................................................................................................................. 24 4.25 DISEASE CONTROL.................................................................................................................................. 24 4.26 REPLACEMENT OF LANDSCAPE MATERIALS & CITY PROPERTY........................................................................ 25 Submittals Due: July 24,2019 by 3:00 p.m. Page 3 of 43 Page 121 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 4.27 CONFORMING TO STATE AND FEDERAL GUIDELINES FOR STORM WATER POLLUTION PREVENTION ....................... 25 4.28 PERMITS...............................................................................................................................................25 4.29 WORK AREA TRAFFIC CONTROL................................................................................................................ 25 4.29.1 TRAFFIC CONTROL PERMIT....................................................................................................................... 25 4.29.2 SIGNS, BARRICADES, AND DELINEATORS.................................................................................................... 25 4.29.3 TRAINING............................................................................................................................................. 26 4.30 PRUNING — GENERAL REQUIREMENTS....................................................................................................... 26 4.31 PRUNING —WORK TYPE DESCRIPTIONS..................................................................................................... 27 4.32 SELECTIVE PRUNING............................................................................................................................... 28 4.35 STAKING ONLY...................................................................................................................................... 30 4.36 STAKE REMOVAL.................................................................................................................................... 30 4.37 REMOVAL OF BRUSH AND DEBRIS............................................................................................................. 31 4.38 TREE WATERING.................................................................................................................................... 31 4.39 ARBORISTSERVICES................................................................................................................................ 31 4.40 MILLING............................................................................................................................................... 31 5. EVALUATION AND VENDOR SELECTION PROCESS......................................................................................31 5.1 INITIAL SCREENING................................................................................................................................. 31 5.2 EVALUATION ACTIVITIES.......................................................................................................................... 32 5.3 COST EVALUATION................................................................................................................................. 33 5.5 DEMONSTRATIONS/ INTERVIEWS...................................................................................................................... 33 5.6 FINANCIAL DOCUMENTATION........................................................................................................................... 33 5.7 BEST AND FINAL OFFER................................................................................................................................... 34 5.8 VENDOR SELECTION........................................................................................................................................ 34 5.9 LETTER OF INTENT TO AWARD.......................................................................................................................... 34 "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT .......... 35 "EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY.................................................36 "EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED.............................................................................................37 „EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT.................................................................................................38 "EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM...................................................................39 Submittals Due: July 24,2019 by 3:00 p.m. Page 4 of 43 Page 122 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT F" PARTICIPATION CLAUSE..................................................................................................................40 "EXHIBIT G" SIGNATURE OF AUTHORITY............................................................................................................41 „EXHIBIT H" REFERENCES WORKSHEET..............................................................................................................42 Submittals Due: July 24,2019 by 3:00 p.m. Page 5 of 43 Page 123 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 1. OVERVIEW 1.1 GENERAL BACKGROUND The City of Rancho Cucamonga (hereinafter "City") is inviting qualified Vendors to submit a proposal response for Citywide Tree Maintenance Services in accordance with the minimum Scope of Services indicated herein. Vendors wishing to participate in the RFP solicitation must be registered as a Vendor on the City Vendor List. Vendor registration can be accomplished by visiting the City website at www.Cityofrc.us. Only those responses received from registered Vendors will be accepted. Responses must be submitted by the named Vendor that has downloaded the RFP; this information is indicated in the bid system and provides the ability to tabulate the responses in accordance to the named Vendors. Submitting a response under a Vendor name that does not appear to be on the Prospective Bidders list will be deemed as non-responsive and disqualify said response from further consideration. 1.2 PROPOSAL DELIVERY AND SCHEDULE OF EVENTS Complete RFP responses must be received electronically via Planet Bids prior to the due date and time specified in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be responsible for any delays by transmission errors. Schedule of Events Event Description Date & Time Post RFP May 29, 2019 Questions Due June 19, 2019 Addendum Issued June 27,2019 RFP Response Due Date July 24, 2019 RFP Evaluation Period TBD Vendor Interviews / Presentation TBD Best and Final Offer (BAFO) TBD Letter of Intent to Award TBD Contract Award Date TBD (The City reserves the right to change schedule of events without prior notice or responsibility to Vendor.) Submittals Due: July 24,2019 by 3:00 p.m. Page 6 of 43 Page 124 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 1.3 DISCREPANCIES OR OMISSIONS Vendors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns in writing electronically via Planet Bids. No responsibility will be accepted for oral instructions. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. 1.4 CONTINGENCIES This RFP should not be considered as a Contract to purchase goods or services but is a Request for Proposal in accordance with the Terms and Conditions herein and will not necessarily give rise to a Contract. However, RFP responses should be as detailed and complete as possible to facilitate the formation of a Contract based on the RFP response(s) that are pursued should the City decide to do so. Completion of this RFP form and its associated appendices are a requirement. Failure to do so may disqualify your RFP response submittal. Vendors must submit signed RFP responses by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested. If only one RFP response is received, the City reserves the right to reject the response and re -bid the RFP. Any Scope of Services, Contingencies, Special Instruction and/or Terms and Conditions applicable to this RFP and any Purchase Order derived thereafter shall be effective as of the issue date of Purchase Order (the "Effective Date"), and shall remain in full force and effect until sixty (60) days after the City has accepted the work in writing and has made final payment, unless sooner terminated by written agreement signed by both parties. 1.5 QUESTIONS AND CLARIFICATIONS All questions or clarification requests must be submitted directly through the City's bid system on or before XXXXX, 201X by XXXXXXX. Answers and/or clarifications will be provided in the form of an Addendum and will be posted for download from the City's bid system in accordance with the above "Schedule of Events". From the issuance date of this RFP until a Vendor is awarded, Vendors are not permitted to communicate with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, the designated representative of the City of Rancho Cucamonga. 1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION All materials submitted in response to the RFP solicitation will become the property of the City and will be returned only at the City's option and at the expense of the Vendor submitting the RFP response. A copy of the RFP response will be retained for official files and become a public record. Any material that a Vendor considers Submittals Due: July 24,2019 by 3:00 p.m. Page 7 of 43 Page 125 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services as confidential but does not meet the disclosure exemption requirements of the California Public Records Act should not be included in the Vendor's RFP response as it may be made available to the public. If a Vendor's RFP response contains material noted or marked as confidential and/or proprietary that, in the City's sole opinion, meets the disclosure exemption requirements, then that information will not be disclosed pursuant to a written request for public documents. If the City does not consider such material to be exempt from disclosure, the material may be made available to the public, regardless of the notation or markings. If a Vendor is unsure if its confidential and/or proprietary material meets disclosure exemption requirements, then it should not include such information in its RFP response because such information may be disclosed to the public. 1.7 KNOWLEDGE OF REQUIREMENTS The Vendor shall carefully review all documents referenced and made a part of the solicitation document to ensure that all information required to properly respond has been submitted or made available and all requirements are priced in the RFP response. Failure to examine any documents, drawings, specifications, or instructions will be at the Vendor's sole risk. Vendors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in this RFP, including any City issued clarifications, modifications, amendments, or addenda. The City will provide notice of any changes and clarifications to perspective Vendors by way of addenda to the City's website; however, it is the Vendor's responsibility to ascertain that the RFP response includes all addenda issued prior to the RFP due date. 1.8 RESERVATION OF RIGHTS The issuance of this RFP does not constitute an agreement by the City that any contract will be entered by the City. The City expressly reserves the right at any time to: • Waive or correct any defect or informality in any response, RFP, or RFP procedure. • Reject any or all RFPs. • Reissue a Request for RFPs. • Prior to submission deadline for RFPs, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the RFPs. • The City recognizes that price is only one of several criteria to be used in judging a product or service, and the City is not legally bound to accept the lowest RFP response. Submittals Due: July 24,2019 by 3:00 p.m. Page 8 of 43 Page 126 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services • The City reserves the right to conduct pre -award discussions and/or pre -Contract negotiations with any or all responsive and responsible Vendors who submit RFP responses. • Procure any materials, equipment or services specified in this RFP by any other means. • Determine that no project will be pursued. • The City reserves the right to inspect the Vendor's place of business prior to award or at any time during the contract term or any extension thereof, to determine the Vendor's capabilities and qualifications. 1.9 CALIFORNIA'S PUBLIC RECORDS ACT The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section 6253. (a) Public records are open to inspection always during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law. Neither an RFP in its entirety, nor proposed prices shall be considered confidential and proprietary. Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this RFP are subject to California's Public Records Act. The City's receipt, review, evaluation or any other act or omission concerning any such information shall not create an acceptance by the City or any obligation or duty to prevent the disclosure of any such information except as required by Government Code Section 6253. Companies who submit information they believe should be exempt from disclosure under the Public Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information is requested under the Public Records Act, the City shall make a final determination if any exemption exists for the City to deny the request and prevent disclosure. The City will withhold such information from public disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal basis to do so. 2. MINIMUM REQUIREMENTS 2.1 BUSINESS LICENSE The selected Vendor awarded a Contract shall be required to obtain a Rancho Cucamonga Business License no later than five (5) business days from notification of award prior to being issued a Purchase Order. Awarded Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties required under this RFP and will provide copies of licenses/certifications immediately upon request throughout the term of the Contract. Submittals Due: July 24,2019 by 3:00 p.m. Page 9 of 43 Page 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 2.2 PREVAILING WAGES Where labor is required for public work as a part of any requirement covered by this RFP, pursuant to the provisions of the Labor Code of the State of California, Vendors) shall pay no less than those minimum wages. 2.3 REPRESENTATIVES Should the awarded Vendor require the services of a third -party to complete the Scope of Services indicated in this RFP, the awarded Vendor will not assign, transfer, convey or otherwise dispose of the contract or its right, title or interest in or to the same, or any part thereof. Any attempt by the awarded Vendor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. The awarded Vendor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services including Vendors subcontractor. All Services shall be performed by the awarded Vendor or under the awarded Vendor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by state and local law to perform such services. The awarded Vendor shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Vendor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the services. In case of default by the Vendor, the City may take the following actions which shall include but not be limited to; cancellation of any purchase order, procurement of the articles or service from other sources and may deduct from unpaid balance due to the Vendor, or may bill for excess costs so paid, and the prices paid by the City shall be considered the prevailing market prices paid at the time such purchase is made, withholding of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or Vendors for delivery, which do not meet specifications, will be for the account of the Vendor. City Representative: For the purposes of this Agreement, the contract administrator and City's representative shall be , or such other person as designated in writing by City ("City's Representative"). It shall be the Vendor's responsibility to assure that City's Representative is kept informed of the progress of the performance of the services, and the Vendor shall refer any decisions that must be made by City to City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. Vendor Representative: Submittals Due: July 24,2019 by 3:00 p.m. Page 10 of 43 Page 128 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services For the purposes of this Agreement, is hereby designated as the representative of the successful Vendor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Vendor's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Vendor's Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Vendor's Representative shall be responsible during the term of this Agreement for directing all activities of Vendor and devoting enough time to personally supervise the services hereunder. The successful Vendor may not change the Vendor's Representative without the prior written approval of City's Representative. 2.4 EMPLOYEE CONDUCT All Vendor personnel must observe all City regulations in effect at the location where the Services are being conducted. While on City property, the Vendor's personnel shall be subject to oversight by City staff. Under no circumstances shall the Vendor's or Vendor's sub -contractor personnel be deemed as employees of the City. Vendor or Vendor's subcontractor personnel shall not represent themselves to be employees of the City. Vendor's personnel will always make their best efforts to be responsive, polite, and cooperative when interacting with representatives of the City, or any other City employees. The Vendor's personnel shall be required to work in a pleasant and professional manner with City employees, outside Vendors and the public. Nothing contained in this RFP shall be construed as granting the Vendor the sole right to supply personal or contractual services required by the City or without the proper City approval and the issuance of a Purchase Order. 3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS Completion of this RFP form and its associated Exhibits are a requirement. To be considered responsive and evaluate RFP responses fairly and completely Vendors must comply with the format and submission requirements set out in this RFP, and provide all information requested. Failure to comply with this instruction will deem said RFP response as non-responsive and will not receive further consideration in the evaluation process. If only one RFP response is received, the City reserves the right to discard the response, re -bid or proceed with an RFP review and negotiations. RFP submittals are due on the due date and time indicated in the above schedule of events. Submittals shall be submitted electronically via Planet Bids; no paper RFPs will be accepted. RFP responses must include the following information and in the exact order and format as shown. 3.1 COVER LETTER / INTRODUCTION Submittals Due: July 24,2019 by 3:00 p.m. Page 11 of 43 Page 129 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services RFP responses must include the complete name and address of Vendor and the name, mailing address, and telephone number of the contact person regarding the RFP response. A signature by an authorized representative must be included on each RFP response. Said signature will be considered confirmation of the Vendors ability and willingness to comply with all provisions stated herein. 3.2 TABLE OF CONTENTS The Table of Contents must be a comprehensive listing of the contents included in your RFP response. This section must include a clear definition of the material, exhibits and supplemental information identified by sequential page numbers and by section reference numbers. Each section of the RFP response will be separated by a title page at the beginning of each section. 3.3 EXECUTIVE SUMMARY The Executive Summary shall condense and highlight the contents of the Vendor's RFP response to provide the Evaluation Committee with a broad understanding of the Vendor's approach, Proposal, experience and staffing. 3.4 EXPERIENCE The Vendor shall provide a concise statement demonstrating the Vendor's Proposal, experience, expertise and capability to perform the requirements of this RFP. Provide a brief history of your company, including; • The number of years in business, • The firms service commitment to customers, • If the firm is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. • State whether your firm is an individual proprietorship, partnership, corporation, or private nonprofit firm, and the date your company was formed or incorporated. 3.5 THIRD -PARTY/ SUBCONTRACTORS If the Vendor intends to subcontract, a detailed list of any sub -contractors, partners, or third -party Vendors who will be involved in the implementation of the proposed services including but not limited to: • Description of the Vendor's experience with each of the proposed subcontractors, • Three (3) customer references for each subcontractor to include references names, addresses, and telephone numbers, for products and services like those described in this RFP, • Describe the specific role of each. 3.6 STAFF BIOGRAPHIES Submittals Due: July 24,2019 by 3:00 p.m. Page 12 of 43 Page 130 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Submit the resumes of the individuals who will be performing the services for the City. Resumes shall be formatted in the following order: • Position with the Company, • Length of time with the Company, • Licenses, registrations and certifications as required by law to perform the Scope of Work described herein, • Educational background, • Role in the Project, • Experience with the minimum requirements stated herein, • Work history on similar or like projects with the other municipalities. 3.7 PROPOSAL RESPONSE Under this section Vendors shall provide a full, detailed response to the City's Scope of Services listed herein. Vendors should be as thorough as possible in their response as it may be the only opportunity to convey information regarding your business, ability and qualifications to complete the services needed. 3.8 NON -DISCLOSURE CONFLICT OF INTEREST Specify any possible conflicts of interest with your current clients or staff members and the City. A signed "Exhibit A, Conflict of Interest and Non -Disclosure Agreement" included herein must be submitted under this section. 3.9 PROFESSIONAL SERVICE AGREEMENT In addition to the acceptance of the City's Terms and Conditions, the successful Vendor will be required to enter into a Professional Services Agreement ("PSA") with the City of Rancho Cucamonga, a "Sample" of which is attached in the City's bid system for review. All requirements of said PSA must be completed by the successful Vendor and signed by both applicable parties prior to any services being rendered. This RFP sets forth some of the general provisions which may be included in the final PSA. In submitting a response to this RFP, Vendor will be deemed to have agreed to each clause unless otherwise indicated in "Exhibit B, Professional Services Agreement Exceptions Summary" and the City agrees to either accept the objection or deviation or change the PSA language in writing. Failure to raise any objections at the time of this RFP response submittal will result in a waiver of objection to any of the contractual language in the PSA at any other time. The signed Exception Summary shall be included under this section of the RFP response. 3.10 ACKNOWLEDGEMENT OF INSURANCE Vendors must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to comply with said requirements must be indicated with signature of "Exhibit C, Acknowledgement of Insurance Requirements and Certification of Ability to Provide and Maintain Coverages Specified", which must be Submittals Due: July 24,2019 by 3:00 p.m. Page 13 of 43 Page 131 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services submitted with the Bid under the Insurance tab. The awarded Vendor will be responsible for providing the required Certificates of Insurance and must be the Named Insured on the Certificates. Certificates of Insurance from any other entity other than the awarded Vendor, will not be accepted. 3.11 ADDENDUM ACKNOWLEDGEMENT The Vendor shall hereby acknowledge they have received all posted Addendums, if any. It is the Vendor's responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. Vendors must indicate their acknowledgement of any Addendums by way of signature on "Exhibit D, Addendum Acknowledgement" and must be included under this section of the RFP response. 3.12 DEBARMENT AND SUSPENSION Vendors must verify by way of signature to "Exhibit E. Vendor Certification Form" that bidding Vendors must not be listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. The signed exhibit must be included under this section of the RFP response. 3.13 PARTICIPATION CLAUSE Vendors shall provide a completed "Exhibit F, Participation Clause'; must be included with the Vendors RFP response. This will indicate a Vendors agreement to or not to allow other entities to utilize the RFP response and awarded contract as a piggyback option. 3.14 SIGNATURE OF AUTHORITY "Exhibit G", Signature of Authority must be included with the Vendor RFP response. Unsigned RFP responses will not be accepted. The Signature of Authority declares that the Vendor has carefully examined the instruction indicated herein including all terms and condition and specifications, and hereby proposes and agrees, if the Vendors RFP response is accepted, Vendor agrees to furnish all material in accordance with the instruction and specifications in the time and manner prescribed for the unit cost amounts set forth in the Vendors RFP response. 3.15 COMPANY REFERENCES Provide a minimum of four (4) references, preferably with other municipalities in which similar services are being performed. References must be for work performed or completed within the past three (3) years. Submittals Due: July 24,2019 by 3:00 p.m. Page 14 of 43 Page 132 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "Exhibit H, Reference Worksheet", must be complete and uploaded into the Planet Bid system under the "Response Type" section identified as "Exhibit H". While the Reference Worksheet accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the "Response Type" section in Planet Bids. 3.16 LINE ITEM PRICING Line item pricing for this RFP must be provided directly in the Planet Bids system under the "Line Items" tab. This pricing is not an estimate and is firm fixed price for each item listed. Vendors pricing quotes outside of the pricing listed in Planet Bids under the "Line Items" tab will not be accepted or considered for award. Any additional cost required should be noted in the additional cost line item and a summary of the cost provided in the notes section of the line item. While Line item pricing accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the "Line Item" tab in Planet Bids. The City will not be obligated to any estimated pricing or pricing not identified in the "Line Item" tab in Planet Bids. Failure to provide the required Line Item pricing in the required format will cause Vendors RFP response to be considered as non-responsive and be eliminated from proceeding any further in the process. Any questions or clarifications regarding how to correctly submit Line Item pricing should be submitted by the "Questions Due" date and time indicated in the schedule of events. 4. SCOPE OF WORK 4.1 GENERAL SCOPE OF WORK The scope of work is complete, continuous, consistent and safe tree maintenance of a variety of species throughout the City. Tree maintenance may consist of pruning, removals, stump grinding, planting, staking, pest control, fertilizing, watering, emergency response, arborist services, inventory and banner hanging work. The contractor shall provide all equipment, labor and materials necessary for performing tree maintenance according to the specifications in this agreement. The equipment shall be clean and well-maintained, of the latest and most efficient design. Maintenance personnel shall be uniformed professional and well trained. Selective pruning shall be employed always based solely on the standards prescribed by the International Society of Arboriculture and according to the ANSI A300 pruning standards. The intent and purpose of this agreement is to provide a level of tree maintenance to the areas such that each will present a safe, pleasing, and desirable appearance always within the limitations of the contracted service requirements. The contractor agrees to maintain all the designated areas covered by this Agreement at such levels. The Public Works Services Director, or his designated representative, shall be the sole judge as to the adequacy and quality of the tree maintenance. Submittals Due: July 24,2019 by 3:00 p.m. Page 15 of 43 Page 133 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services The work shall be done in accordance with "The 'Green Book' Standard Specifications for Public Works Construction" 2018 edition including subsequent amendments, supplements and/or additions. Copies are available from the publisher, Building News, Incorporated, 1612 So. Clementine Street, Anaheim, California, 92802, telephone (714) 517-0970. Where the Public Works Services Director is mentioned in these Special Provisions, it shall be noted that his designated representative may act in his behalf regarding administration of this agreement. The City currently has several existing Landscape contracts which include some level of tree services which, will continue under those contracts. This RFP is for scope of services outside of those contracts that the City already has in place. The term "tree" is used about both woody trees and palms in the language of this agreement, unless otherwise specified. 4.2 CERTIFICATION & CONTRACTOR'S LICENSE The Contractor must hold a valid Arborist Certificate issued by the International Society of Arboriculture (ISA) and shall be available for consultation. The on-site working supervisor must hold, at minimum, a valid Tree Worker Certificate issued by the ISA. In the absence of the on-site working supervisor, there shall be a minimum of one (1) Certified Tree Worker on the job always. A photocopy of all certifications must be provided to the Public Works Services Director or designated representative. Contractor shall possess all contractor's licenses, in form and class as required by all applicable laws with respect to all of the work to be performed under this contract; including, but not limited to, a Class C-27 (Landscape Contractor), or Class C -61/D-49 (Tree Service Contractor) and Class C-31 (Construction Zone Traffic Control Contractor) in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000, et. seq.) and rules and regulations adopted pursuant thereto at the time this contract is awarded. Contractor shall possess a Wildlife Awareness Certification and provide documents to the Public Works Services Director confirming certification and yearly training. 4.3 BONDS If a contract is awarded, the Contractor shall furnish a good and sufficient surety bond issued by a surety company authorized to do business in the State of California in the sum equal to 100% of the total award, conditioned for the Faithful Performance by the Contractor of all covenants, stipulations any agreements Submittals Due: July 24,2019 by 3:00 p.m. Page 16 of 43 Page 134 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services contained in said contract; in addition, the Contractor shall furnish a Labor and Materials Bond in a sum equal to 100% of the contract price, as required by the provisions of Section 9554 of the California Civil Code. 4.4 SUPERVISION & STAFF The contractor shall assign a supervisor to be on site each working day, working regular working hours, for the duration of this contract. The contractor and his staff shall have skills, expertise, and experience in arboriculture; including pest control, soils, fertilizers and plant identification. The supervisor must be fluent in the English language. The supervisor shall be thoroughly knowledgeable of the General and Special Provisions of this contract. The contractor shall have on staff a full-time Arborist certified by the International Society of Arboriculture available to perform tree evaluations and risk assessment reports as directed by the Public Works Services Director. (See 4.2for an expanded description of responsibilities.) 4.5 PREVAILING WAGE Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California, and are available to any interested party on request. The Contractor shall post a copy of said determinations at the jobsite. Pursuant to provisions of Labor Code Section 1775, the Contractor shall forfeit, as penalty to City, not more than two hundred dollars ($200.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof if such laborer, workman, or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. This contract is subject to compliance monitoring and enforcement by the Department of Industrial Relations. For all new contracts awarded on or after April 1, 2015, the contractors and subcontractors shall furnish electronic certified payroll records to the Labor Commissioner. Each Contractor or Subcontractor shall preserve his weekly payroll records for a period of three (3) years. The payroll records shall set out accurately and completely the name, address, social security number, occupational Submittals Due: July 24,2019 by 3:00 p.m. Page 17 of 43 Page 135 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services classification, and hourly wage rate of each employee, hours worked by him during the payroll period, and full weekly wages earned by him, any deductions made from such weekly wages, and the actual weekly wages paid to him. Such payroll records shall be made available always for inspection by the City or its authorized representatives. 4.6 APPRENTICESHIP EMPLOYMENT In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Section 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticelike occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: (a) When unemployment around coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or (b) When the number of apprentices in training in the area exceeds a ratio of one to five, or (c) When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or (d) When the Contractor provides evidence that he employs registered apprentices on all his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticelike trade on such contracts and if other contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. 4.7 COMMUNICATIONS Submittals Due: July 24,2019 by 3:00 p.m. Page 18 of 43 Page 136 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services The Contractor shall provide a cellular telephone to each supervisor. Each supervisor shall carry the telephone on his/her person always during the workday for communication with the City representative. Each supervisor shall be on call 24 hours per day for emergencies within the contract areas. 4.8 PARKING OF CONTRACTOR'S VEHICLES No overnight parking of vehicles will be permitted on City streets or at City facilities. The contractor may park his vehicle legally on his owned property within the City. The contractor may also park his vehicles legally on leased or rented property. All City of Rancho Cucamonga Municipal Code requirements shall be adhered to when parking and storing vehicles on owned, leased or rented property within the City. 4.9 NON -RESPONSIVENESS OF CONTRACTOR Failure of the Contractor or the supervisors to respond immediately (within 1 hour) to the telephone notification by the Public Works Services Director of an emergency condition, or failure of the Contractor to respond within two days of written notification by the Public Works Services Director or his representative, shall give the Public Works Services Director the right to cause necessary work to be performed by City crews, or other contractors and any costs incurred in so doing shall be deducted from the payment for the month in which the work was performed. 4.10 SCHEDULING OF WORK The Contractor shall accomplish all normal work required under this contract between the hours of 7:00 a.m. and 4:00 p.m., Monday through Friday. The Public Works Services Director may grant, on an individual basis, permission to perform contract maintenance at other hours. No maintenance functions that generate excess noise, which would cause annoyance to residents of the area, shall be commenced before 8:00 a.m. While working for the City of Rancho Cucamonga, during normal business hours, the Contractor's work force shall not be impeded for performing work in another City, or for private venture, without permission from the Public Works Services Director. It is also unacceptable for the Contractor to carry out inspections, bid proposals and work estimates that are not associated with the City of Rancho Cucamonga, without permission from the Public Works Services Director. 4.11 UNDERGROUND SERVICE ALERT The Contractor shall comply with the requirements of Assembly Bill 73. The law states that, "...every person planning to conduct any excavation is required to contract a regional notification center at least 2 working days prior to excavation..." Assembly Bill 73 defines excavation as, "any operation in which earth, rock, or other material in the ground is moved, removed, or otherwise displaced by means of tools, equipment, or explosives in any of the following ways: grading, trenching, digging, ditching, drilling, auguring, tunneling, scraping, cable Submittals Due: July 24,2019 by 3:00 p.m. Page 19 of 43 Page 137 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services or pipe lowing and driving, or any other way." The Contractor shall assume all liability incurred from any type of excavation performed at the worksite. 4.12 MEASUREMENT AND PAYMENT (a) The Contractor will be paid within thirty days of invoice submittal based upon the schedule of unit cost and lump sum amounts. The invoice shall include the appropriate fund number and purchase order number for this contract. (b) The quantity invoiced and paid shall be reflective of the total tree count, unit costs, and lump sum amounts shown on the work list. (c) The price for Grid Pruning shall be based on the number of trees pruned and the flat rate unit price listed on the cost proposal. (d) Unit costs for work performed by service request during regular working hours shall be based on the unit prices listed in the cost proposal. (e) Work performed by service request outside regular working hours or work for which no unit cost is given shall be paid at the hourly rate(s) listed on the cost proposal. Payment will be made only for productive time on the jobsite. No allowance will be made for mobilization of crews, materials and equipment to the jobsite. (f) The size of all woody trees shall be determined by measuring the DBH. This is the diameter of the trunk at breast height, located four and one-half (4.5) feet above the base of the trunk. For multi - trunk trees. Or trees that branch below four and one-half feet, the diameter of the largest trunk at four and one-half feet above base shall be used to determine the size. (g) Height shall be used to determine the size of the palms; and is measures from the base of the trunk to the bud initiation zone. 4.13 ESTIMATED QUANTITIES The quantities listed on the "Line Items" tab in Planet Bids are approximate, being given as a basis for the comparison of bids only, and the City does not, expressly or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work, or to omit any portion of the work, as may be deemed advisable or necessary by the City. 4.14 WORK LISTS (a) Grid Pruning - The Public Works Services Director will identify pruning locations by highlighting the corresponding streets on the map, which will be provided to the Contractor, along with a specific pruning assignment such as full trim, clean, raise, or palm trimming. The Contractor shall document all work onto a City Contractor Work List (Appendix B); and record the location, species, size, work type, quantity, unit costs and lump sum amounts for each tree trimmed. The price paid for grid pruning shall be as specified in Section 4.12(C). Submittals Due: July 24,2019 by 3:00 p.m. Page 20 of 43 Page 138 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services (b) Removals and Plantings - The Public Works Services Director will provide a work list consisting of location, tree species, size, work type, quantity, unit costs and lump sum amounts. (c) Inspection - The Contractor shall notify the Public Works Services Director upon completion of each work list and shall not process any work list for invoicing until all sites on the list have been inspected by the Public Works Services Director. Also, daily, or as required. The Contractor or his supervisor may walk the project with the Public Works Services Director for determining compliance with the specifications or to discuss required work. Any tree(s), which in the opinion of the Public Works Services Director have not been pruned, removed or planted according to the conditions of the specifications set forth herein shall be brought to the attention of the Contractor and, if not corrected, payment to the Contractor will not be made until the condition is corrected. (d) Service Requests and Location Lists - The Contractor could be given additional service requests and location lists each day, in addition to the weekly or grid schedule list. This work will be considered as normal work and not subject to emergency work cost or crew rental costs. 4.15 ELECTRONIC TREE INVENTORY AND WORK SHEETS All trees that are in the tract, in which the Contractor is working, shall be recorded onto a City Tree Inventory Sheet (Appendix C) and entered into the City's Electronic Tree Inventory System; and upon completion, given to the Public Works Services Director along with the work list. Each field on the inventory sheet should be filled in as follows: (a) Right of Way — This is the public right of way (and/or tree maintenance easement) as recorded in the development plans. The measurement will be the width of the parkway, or in areas in which there is no parkway, the designated footage beginning from the curb face. (b) Address — Consists of the house number and complete street name. If the tree is on the side of a corner house, the name of the intersecting street shall be included. (c) Site — Counted sequentially from north to south and from west to east. Trees in front of the residence have an "F" designation; corner houses with trees on the side have a "S" designation. (d) Species — Including hybrids, varieties and cultivars. (e) Diameter at Breast Height (DBH) — The measurement of the trunk diameter at 4.5 feet from the base, as described in section 4.12(f). Multi -trunk trees shall be recorded by using the DBH of the largest trunk followed by the letter M and the total amount of the trunks. For example, a multi - Submittals Due: July 24,2019 by 3:00 p.m. Page 21 of 43 Page 139 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services trunk tree having three trunks, with the largest trunk measuring twenty-four inches, would be written as... 24M3. (f) Height — In trees, measured from base to uppermost branches. Height in palms shall be measured from base to lower portion of bud. (g) Spread —The horizontal measurement of the canopy, from end to end. (h) Condition — The contractor shall describe the tree's general condition by placing an X in either the good, fair, or poor column. The description should be based primarily on the level of decay that is present, important limbs that may be missing, the quality of branch attachments, any root issues that are detected. Overall balance should be observed also. Major concerns should be noted in the remark's column. (i) GPS (Global Positioning System)- The Contractor must be able to provide inventory information using the City's Electronic Tree Inventory Program. The Contractor must be able to input all services and details related to each tree, along with an accurate and current GPS point update. 4.16 EXAMINATION OF PLANS, SPECIFICATION, AND SITE OF WORK Bidders must satisfy themselves by personal examination of the work site, plans, specifications, and other contract documents, and by any other means as they may believe necessary, as to the actual physical conditions, requirements and difficulties under which the work must be performed. No bidder shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies found in the specifications, or other contract documents shall be called to the attention of the City and clarified prior to the submission of proposals. 4.17 WORK SITES Worksites include, but are not limited to, parkways, medians, greenbelts, tree easements, parks and other City facilities. 4.18 DELETIONS At the Public Works Services Director's option, any contract areas, work list or pruning map, or portion thereof, may be deleted or adjusted by notifying the Contractor in writing before work begins. 4.19 CREW RENTAL Submittals Due: July 24,2019 by 3:00 p.m. Page 22 of 43 Page 140 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services The standard crew is three (3) men, one (1) chipper truck, one (1) chipper, one (1) aerial tower and all necessary hand tools. The crew equipment can be modified to complete any type of misc. tasks including special projects that may consist of extraordinary work. 4.20 EMERGENCY RESPONSE WORK SCHEDULE Emergency response work may be required to mitigate safety hazards outside of normal working hours. (a) Emergency response work will not be performed without prior approval by the Public Work Services Director unless a condition exists wherein it appears there is a danger of injury to persons or property. (b) Payment of emergency response work shall be in accordance with the hourly rates and unit prices in the Emergency Response Work Schedule. (c) The City reserves the right to cause any emergency response work deemed necessary by the Public Works Services Director to be performed by the City crews, other contractors, or day labor, at no cost to the Contractor. (d) Emergency response work is work performed after normal working hours or anytime during a 24- hour period that the Public Works Services Director deems an emergency. Emergency response work does not include service requests and location lists assigned during normal working hours (7 a.m. to 4 p.m. Monday through Friday, not including Holidays) (e) Emergency Response and Crew Rental rates begin when the crew arrives on site and begins work, and end at the completion of the work requested by the City. Portal to Portal pay is not allowed. 4.21 SAFETY MEASURES (a) The Contractor shall obey and adhere to Cal OSHA requirements for worker safety, and ANSI Z133.1 Safety Requirements. (b) Any person working in proximity to electrical conductors shall be properly trained in electrical hazard recognition and avoidance, and possess the appropriate qualifications required by the State of California. (c) Any dead tree, tree with excessive decay, or tree with a substantial defect such as a split, crack, or unstable root system, shall be reported immediately to the Public Works Services Director. (d) The Contractor shall postpone any tree maintenance activity wherein a vehicle is in proximity and such activity has the likelihood of causing damage to vehicle. In such instances, it is the responsibility of the Contractor to immediately notify the vehicle owner and request to have the vehicle moved to a safe location. Any abandoned vehicle shall be reported to the Rancho Cucamonga Police Dept. 4.22 PRESERVATION OF PROPERTY Submittals Due: July 24,2019 by 3:00 p.m. Page 23 of 43 Page 141 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services (a) The Contractor shall carefully protect from damage all trees, shrubs, ground covers, turf irrigation, water service, fences, sidewalk, buildings, automobiles, street lights, street signs, or any other facilities located on or adjacent to the job site. (b) Should any direct or indirect damage or injury result to any public or private property by or because of any act, omission, neglect or misconduct in the execution of work, on the part of the Contractor or the Contractor's employees, such property shall be restored by the Contractor, to a condition equivalent to that existing before damage occurred. (c) The Contractor shall be responsible for the complete removal and replacement of trees lost due to the Contractor's faulty maintenance or negligence, as determined by the Public Works Services Director. Replacement shall be made by the Contractor in the kind and size of trees as determined by the Public Works Services Director. Where there is a difference in value between the trees lost and the replacement of trees, this difference will be deducted from the contract payment. In all cases, the value of the trees lost will be determined by the Public Works Services Director, using the latest Council of Tree and Landscape Appraisers — Guide for Plant Appraisal. 4.23 PRESERVATION OF WILDLIFE Reasonable efforts shall be taken to protect and preserve the nests, or nesting cavities, of beneficial birds and other beneficial animals, unless in -so doing would create a hazardous condition. 4.24 QUALITY OF WORK The Contractor shall be committed to retaining the value of all trees in his care, and at no time under this contract agreement shall the Contractor decrease the value of any tree without written authorization from the Public Works Services Director. The Contractor shall be skilled in arboriculture and have the expertise necessary to perform all duties to the highest standard, as required in this agreement. The Public Works Services Director shall be the sole judge as to the adequacy and quality of maintenance. 4.25 DISEASE CONTROL Any monocot or dicot species that is known to transmit an infectious disease prevalent in the landscape shall be pruned with handsaws, pole saws or reciprocating saws only. Prior to pruning, all saw blades must be sterilized by a ten (10) minute immersion in a bucket of water containing twenty-five (25) percent chlorine bleach. A fresh solution shall be mixed daily. Each tree shall be pruned utilizing a blade that has been sterilized in this fashion, thereby preventing tree -to -tree disease transmission via the saw blade. After a tree has been pruned, the saw blade shall not be utilized again until it has been sterilized by the ten (10) minute immersion method described above. Submittals Due: July 24,2019 by 3:00 p.m. Page 24 of 43 Page 142 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 4.261 REPLACEMENT OF LANDSCAPE MATERIALS & CITY PROPERTY The Contractor shall be responsible for replacement of City property, private property and any other items deemed necessary due to contractor negligence. 4.27 CONFORMING TO STATE AND FEDERAL GUIDELINES FOR STORM WATER POLLUTION PREVENTION State and Federal guidelines for storm water pollution prevention are known as Best Management Practices (BMP's). These practices will help reduce groundwater contamination and pollution to our wetlands, beaches, and coastlines. Since Landscaping can and does contribute to storm water pollution, BMP guidelines taken from the California Storm Water Quality Association's Handbook are provided for the Contractor's reference. In addition, these BMP's shall be reviewed with any new employee before he begins work in the field, and with all crews on at least an annual basis. (See Appendix D) 4.28 PERMITS Prior to the start of any work, the Contractor shall obtain the applicable City permits and plan for City inspections. The City will issue the permits at no charge to the Contractor. The Contractor and all subcontractors shall each obtain a City business license and shall be licensed in accordance with State Business and Professions Code. The Contractor shall also obtain all other permits, licenses, inspections, certificates, or authorizations required by any governing body or entity. 4.29 WORK AREA TRAFFIC CONTROL 4.29.1 TRAFFIC CONTROL PERMIT The Contractor shall prepare a permit application for street closure and shall attach two copies of the proposed traffic control signing, barricading and/or detour routing. The permit application and accompanying attachments shall be reviewed by the City Traffic Engineer. Upon the Traffic Engineer's approval, a no -fee Street Closure Permit shall be issued. No Street Closure, Lane Closure, Detour or other work requiring traffic control shall commence prior to issuance of said permit. 4.29.2 SIGNS, BARRICADES, AND DELINEATORS The Contractor shall provide and install barricades, delineators, warning devices and construction signs in accordance with the current California Joint Utility Traffic Control Manual (CJUTCM) published by the California Inter- Utility Coordinating Committee, the Work Area Traffic Control Handbook (WATCH) and the current Caltrans Manual of Traffic Controls for Construction and Maintenance Work Zones unless otherwise approved by the Engineer. During adverse weather or unusual traffic or working conditions additional traffic devices shall be placed as directed by the Engineer. Submittals Due: July 24,2019 by 3:00 p.m. Page 25 of 43 Page 143 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 4.29.3 TRAINING Upon award of the contract and before work can begin within the public right-of-way, the contractor shall provide written proof of work zone safety training of all supervisory staff. The contractor will be responsible for all work zone safety inspections and regular training of all staff setting up any traffic control. 4.30 PRUNING —GENERAL REQUIREMENTS (a) Pruning shall be in strict accordance with all standards and methods as prescribed by the International Society of Arboriculture (Appendix A). (b) The Contractor shall prune to retain the natural structure of each tree species, unless otherwise directed bythe Public Works Services Director, and have the knowledge and ability to determine each tree species response to pruning. Pruning patterns shall be consistent so that visual continuity is maintained, and the value of all City trees pruned is increased. (c) The use of chain saws shall be restricted to those cuts that cannot be made with hydraulic, pneumatic, or manually operated lopping shears. All blades, chains and other cutting devices shall be kept sharpened, to make a clean final cut, with the bark intact and free from stripping or shredding. Wound dressings are not permitted. (d) Pruning cuts shall be made carefully and at the proper location; this will be back to the parent branch or trunk, just to the outside of the branch collar and branch bark ridge. (e) Branch cuts shall be kept as small as possible to prevent excessive decay. No live branch greater than eight (8) inches in diameter (measured at the base of the branch) shall be removed without authorization from the Public Works Services Director, unless said branch is weakly attached or has other significant defect. (f) Limbs, measuring two (2) inches or greater in diameter, shall be removed using the three -cut method (Appendix A). (g) When pruning mature trees, no more than twenty-five (25) percent of the leaf -bearing canopy should be removed. Live Oaks are limited to ten (10) percent. (h) When reducing the length of a limb back to a lateral branch, the lateral should be at least one- third the diameter of the portion removed. (i) Young trees shall be pruned primarily to improve structure (Appendix A). (j) Private trees encroaching upon a City sidewalk or street, and are not providing proper height clearance requirements, shall be raised on the street -side only to mitigate nuisance or hazard. The cost shall be adjusted to one half that for complete raise. (k) The use of climbing spurs, gaffs, or any other climbing devise that causes puncture wounds is Submittals Due: July 24,2019 by 3:00 p.m. Page 26 of 43 Page 144 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services prohibited, except for aerial rescue efforts, or during removals. (1) The Contractor shall not prune any tree(s), which have been pruned by a resident or homeowner and have been trained, cut, or sheared in such a way to form a hedge, espalier, or picturesque shape, and have not been trained in the normal landscape shade tree standard of pruning. Such trees shall not be recorded on the work list. These trees are to be noted, and the Contractor shall inform the Public Works Services Director of them by address. (m) Any inappropriate piece of metal, wire, rubber, wood, or other material that is damaging the growing tissue of a tree or predisposes the tree to irreparable damage in the future, shall be removed. If it is determined that the material cannot be removed without further damage to the growing tissue of the tree, it shall not be removed, but necessary actions shall be taken to reduce the impact of this material to the tree by cutting out as much of the exposed surface of it as possible. (n) Vines that are entwined on the trunk or throughout the limb structure shall be removed with caution, avoiding injury to tree. 4.31 PRUNING —WORK TYPE DESCRIPTIONS The following four work type descriptions may be assigned to the Contractor. All general requirements for pruning, as described in section 514, shall be followed. (a) Grid Pruning — Grid pruning means routine tree pruning per pre -designated districts/grids on a scheduled cycle or any grouping of seven (7) or more trees near one another, within an approximate 200 -yard radius, and shall be paid as grid pruning even when off the regularly scheduled district/grid plan. The price paid for grid pruning shall be as specified in Section 4.12(C). (b) Full Pruning - The objective is to improve tree structure, reduce wind sail effect, allow for improved light penetration, provide proper clearances, and to remove dead or other undesirable limbs. Selective pruning shall be implemented; any or all pruning techniques shall be applied depending on the requirements of each tree. These include, structural pruning, crown cleaning, crown thinning, crown reduction, crown raise and crown restoration. (c) Crown Raise - In areas where raises are specified, no other type of pruning shall be done. A crown raise is removal of lower branches only, to provide proper height clearance. Fourteen and one- half (14.5) feet clearance is required over streets, where applicable. Nine (9) feet clearance is required over parkways and sidewalks. Eleven (11) feet clearance is required over equestrian trails. To avoid destroying the natural structure of small trees, they shall not be raised to the afore - Submittals Due: July 24,2019 by 3:00 p.m. Page 27 of 43 Page 145 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services mentioned specifications. Instead, such trees shall be pruned to reduce the length of the obstructing limbs. (d) Crown Cleaning - In areas where cleaning is specified, no other type of pruning shall be done. Crown cleaning is the removal of dead, dying, diseased, broken and weakly attached branches. Crown cleaning shall also include crown raise, when needed to provide proper clearance. (e) Crown Reduction - In areas where height issues are specified, no other type of pruning shall be done. Crown reduction is used to reduce the height and/or spread of a tree. Thinning cuts are most effective in maintaining the structural integrity and natural form of a tree and in delaying the time when it will need to be pruned again. The lateral to which a branch or trunk is cut should be at least one-half the diameter of the cut to be made. (f) Palm Pruning — Palm fronds are to be removed so that a 90 -degree angle is achieved. The angle shall be measured from the horizontal axis of the growing point base. All dead fronds, flower stalks and fruit stalks shall be removed and cut as close to their base as possible without damaging adjacent fronds or trunk tissue. Loose petioles from previous pruning operations shall be removed carefully. When pruning palms in the Phoenix genus it is imperative to sterilize all pruning equipment (as described in section 4.25 to avoid possible tree -to -tree transmission of the disease Fusarium oxysporum. 4.32 SELECTIVE PRUNING When performing any of the four pruning work types, mentioned in section 4.31, it is imperative to employ selective pruning to prevent over pruning. If any tree in an assigned area requires a lesser amount of pruning than what has been assigned, only that which is necessary will be performed. 4.33 TREE REMOVALS (a) All tree removal operations shall be in strict accordance with the methods prescribed by the International Society of Arboriculture. (b) Trees designated for removal by the Public Works Services Director will be marked with a DOT, using white paint, on the trunk, just above the root collar of the tree. If for any reason there is doubt Submittals Due: July 24,2019 by 3:00 p.m. Page 28 of 43 Page 146 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services regarding the trees(s) to be removed, the Public Works Services Director will be contacted before work commences. (c) Felling is permitted providing it can be safely achieved without endangering surrounding property and will not interfere with vehicular traffic. A tag line(s) shall be used to direct fall always. All bystanders shall be kept at a safe distance from the work site. (d) Trees too large to fell shall be removed in sections. Each section shall be cut into a size that can be handled easily and safely by one tree worker. If section is too heavy for one worker, it shall be rigged and lowered to the ground. The means of lowering shall be acceptable to the Public Works Services Director. (e) Stump grinding shall be incorporated with the removal of the tree and performed on the same day. The underground service alert regional notification center (Dig Alert) must be called prior to the start of the removal list, to allow enough time for each site to be marked before work begins. (f) The depth of stump grind shall be no less than eighteen (18) inches below lowest surface grade. The grind shall comprise the entire stump below soil surface and any uplifted portion of the soil caused by the root flare. Exposed roots, whether in the public right of way or private property, shall be traced and ground or chopped out to a depth of no less than eight (8) inches below the lowest surface grade. If irrigation is damaged it shall be repaired immediately. The site shall be backfilled with a mix of 60% soil and 40% of the remaining wood chips; then firmly tamped down to allow for as little settling as possible. All excess wood chips and soil shall be hauled away. When complete, the work site shall be level and at the original soil grade of the surrounding area. 4.34 TREE PLANTING AND STAKING (a) Trees purchased by the Contractor shall comply with the specifications set forth in the Standards for Purchasing Container -Grown Landscape Trees (Appendix Q. (b) All trees shall be planted according to the Standards prescribed by the International Society of Arboriculture. The City standard drawing for tree planting shall be followed (Appendix F). (c) The Contractor shall follow the requirements in section 4.11, UNDERGROUND ALERT of this contract before the excavation of any tree -planting site. (d) Prior to planting, the natural root flare must be identified. Any soil that may be covering the root flare must be removed. The planting hole shall be dug to a size of two times the width of the root ball, leaving the bottom firm, to prevent the tree from settling. The container shall be removed carefully to prevent root or stem damage; the tree shall not be pulled by the stem. If the container does not come off easily, it shall be cut on one or more sides, from top to bottom, to allow its removal. Circling roots shall be separated and spread outward. Densely matted roots that cannot be teased apart shall be cut cleanly in two places. Submittals Due: July 24,2019 by 3:00 p.m. Page 29 of 43 Page 147 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services (e) The tree shall be lifted by the root ball only and carefully placed in the planting hole. The root ball shall be oriented so that the tree stands vertical, with the top of the root ball approximately one to two inches higher than the soil grade. Backfill shall be native soil only with no rocks greater than three inches diameter. Soil shall not be placed on top of the root ball. Displace air pockets in the backfill by moderately tamping with shovel handle and watering in. Check for settling and add backfill if necessary. To avoid compaction of the soil, do not tamp the backfill with excessive pressure or use broad, heavy objects. (f) Any tree that can stand upright without support and would be able to withstand prevailing winds along with yearly Santa Ana wind occurrences shall not be staked. (g) If upon determining a tree cannot support itself, two stakes of good quality treated lodge pole pine not exceeding eight feet in length and no more than two and one-half inches in diameter, shall be used. The stakes shall be placed in a northwest / southeast configuration to give maximum support during heavy wind conditions and placed outside the root ball, avoiding any damage to roots. Stakes shall be pounded down until sufficiently stable. The top of the stakes interfering with branch structure shall be cut off below the lowest branch where the tree's growth habit permits. (h) Trees shall be tied to stakes using rubber cinch ties, thirty-two inches in length, attached by a method of a figure eight loop between the tree trunk and each stake. Ties shall be attached to stakes with galvanized nails driven into the stakes. A minimum of two ties shall be used, placed high enough on the trunk to support the crown. Additional ties shall be placed lower on the trunk if needed to straighten. Ties shall be taught enough to prevent trunk from rubbing against the stakes, but with a modest amount of slack to allow movement of the tree. Ties shall not be placed in branch crotches. (i) A plastic guard shall be placed loosely around the base of the trunk. (j) A watering basin shall be placed around the outer edge of the root ball in areas where run-off will occur. The basin shall be in the form of a tightly compacted soil berm, three inches in height. A watering basin is not required on turf or dense groundcover. 4.35 STAKING ONLY The Contractor shall stake any tree that is unable to stand upright on its own, whether the existing stakes have become loosened, damaged, incorrectly installed, or where the stakes are absent. This work shall be performed in any area where the contractor is pruning or where otherwise directed by the Public Works Services Director. All the standards shall be followed. 4.36 STAKE REMOVAL The Contractor shall remove stakes from trees that have achieved enough stability and grown to at least three (3) inches diameter at breast height (DBH). The stakes should be pulled completely out of the ground when possible; otherwise, the stakes shall be cut down below grade and backfilled with soil. Submittals Due: July 24,2019 by 3:00 p.m. Page 30 of 43 Page 148 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services All undamaged tree stakes that are suitable for re -use shall be returned to the City. The Contractor shall dispose of all damaged tree stakes. Stake removal shall be performed in any area where the contractor is pruning, and there shall be no extra charge incurred. 4.37 REMOVAL OF BRUSH AND DEBRIS The Contractor shall be responsible for the removal and disposal of all debris, i.e. wood, branches, brush, chippings, and any other material resulting from tree maintenance operations. (a) Contractor must comply with all state, county and local laws and ordinances applicable to and governing such disposal. (b) Disposal of all Eucalyptus wood infested with the larvae of the Eucalyptus Long Horned Borer shall follow the State of California Public Resources Code, Article 5, Section 4714.5. 4.38 TREE WATERING Watering is to be performed by a one-man crew with a water truck. Contractor shall include the pricing to water newly planted trees for the first year after initial planting. Watering will occur along various routes including landscape medians, parkways, parks, and City facilities. At the discretion of the Public Works Services Director, older trees will be included on a watering schedule. 4.39 ARBORIST SERVICES On occasion, the City requires tree evaluations including written reports. The Contractor shall provide an hourly rate for an Arborist that can respond to the City's request(s) for the preparation of detailed arborist reports, tree risk assessment reports, tree evaluations and site inspections. Reporting can be generated on as little as one tree to an entire urban forest population and is handled on a case-by-case basis. 4.40 MILLING On occasion, the City may request for some of the removed Urban Forest material be milled down for special projects. The Contractor shall provide a per foot milling cost of this material. Milling can be performed on or off site. 5. EVALUATION AND VENDOR SELECTION PROCESS 5.4 INITIAL SCREENING Submittals Due: July 24,2019 by 3:00 p.m. Page 31 of 43 Page 149 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services All RFP responses will undergo an initial review to determine responsiveness to the instructions herein. Those RFP responses initially determined to be compliant by meeting the RFP requirement as indicated herein will proceed to the next phase of the evaluation process. 5.2 EVALUATION ACTIVITIES Compliant RFP responses proceeding to the next phase of the evaluation process are then evaluated by an Evaluation Committee. The RFP submittals are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score. The following criteria have been assigned percentages that the criteria will be scored against, based upon but not limited to the following evaluation criteria factors: rritpria Criteria Description Assigned Percentage Vendor Experience 15% Quality of proposed services or goods 15% Extent to which the Vendor's services or goods meet the City's needs 20% Cost 25% Employee Training 5% • Safety Training • Customer Service Training Corporate Capability: 5% • Qualifications of staff • Licensing required to perform various tree maintenance services Services Offered to the City: 5% • Proposed program • Detailed list of services • Ability to provide services Equipment Evaluation 5% • List of Equipment • Aerial device certification Submittals Due: July 24,2019 by 3:00 p.m. Page 32 of 43 Page 150 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Information Management 5% • Method for completing and updating the City's tree inventory program • Backup inventory software provided to the City • Technical support for all software and data management 5.3 COST EVALUATION Cost Proposals are evaluated and scored based on the following calculations; Score = Lowest Proposal Cost / Cost of Proposal being scored X Maximum Points Available (10) The score is then added to the spreadsheet criteria scores. 5.4 REFERENCE CHECKS If determined to be required reference checks are conducted by the Procurement Division and the requesting department may or may not be present during the process. The reference checks may be conducted by phone with the information being scribed or conducted by a written form, submitted to the Vendor's reference contact. Reference contacts will be asked several predetermined questions for response and to provide a score from one (1) to ten (10), ten being the highest. Scores are then tabulated and added to the spreadsheet with the criteria scores. It is imperative that Vendors provide up to date and accurate information regarding contact information for reference checks. All scores are then tabulated into the final Vendor ranking. Evaluators do not see the Vendor References or pricing line items. The proposed pricing is evaluated by the Procurement Division during the initial review of the RFP response, only to ensure that the proposed cost is not over the City's budgeted amount or Not -to -Exceed amount for the project. 5.5 DEMONSTRATIONS/ INTERVIEWS Upon completion of the RFP evaluations and data analysis, and only if necessary, selected top ranked Vendors will be provided an opportunity to interview and conduct a demonstration or presentation to further expand on their RFP response. Vendor interviews/demonstrations are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score, based upon but not limited to the evaluation criteria factors as stated within the RFP. 5.6 FINANCIAL DOCUMENTATION Vendors that proceed to the short-list may be required to submit financial documentation as proof of its firm's financial stability and strength. A financial review will be conducted by the City Finance Department. Should a Vendor wish for its financial documentation to be treated as proprietary or be returned upon completion of Submittals Due: July 24,2019 by 3:00 p.m. Page 33 of 43 Page 151 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services the review, the documentation must clearly be marked as such. The following documentation will be required of each Vendor on the short-list: • A copy of the Vendor's most recent annual report. • Audited (by a third party), balance sheets and income statements for the past three (3) years. • If audited data is not available, Vendor shall submit copies of complete tax returns for the past three (3) years. • Describe any regulatory censure and past or pending litigation related to services provided by the Vendor. • Indicate all applicable information regarding Vendor ownership changes in the last three (3) yea rs. 5.7 BEST AND FINAL OFFER Upon completion of Vendor presentations, the City reserves the right to conduct pre -award discussions and/or pre -contract negotiations with all or only top ranked Vendors. At which time the City may request a Best and Final Offer to be submitted from one or all finalists. 5.8 VENDOR SELECTION The final Vendor selection is based on which Vendor is the most responsive, meeting the City's requirements, offering the best value at the most competitive price. The City is not obligated to award to the lowest price proposal. The City may conduct negotiations with several Vendors simultaneously. The City may also negotiate contract terms with the selected Vendors prior to award. The City, at its sole discretion, reserves the right, unless otherwise stated, to accept or reject all or any RFP responses, or any part thereof, either separately or to waive any informality and to split or make the award in any manner determined to be in the best interest of the City. 5.9 LETTER OF INTENT TO AWARD After a final Vendor selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all participating, responsive Vendors. Negotiations shall be confidential and not subject to disclosure to competing Vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully, City may negotiate a contract with the next highest scoring Vendor or withdraw the RFP entirely. Submittals Due: July 24,2019 by 3:00 p.m. Page 34 of 43 Page 152 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal ("RFP") #19/20-007 for Citywide Tree Maintenance Services. agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. (Print Name) (Relationship to the City) (Relationship to the Vendors) (Signature) (Date) Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page 35 of 43 Page 153 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY Mark the appropriate choice, below: W Vendors accepts the PSA without exception. Vendors proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as "Exception Summary", which shall include the Vendors' rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summary may deem the response as non-responsive. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page 36 of 43 Page 154 I City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED the (President, Secretary, Manager, Owner or Representative) of , certify that the (Name of Company, Corporation or Owner) Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") for #19/20-007 for Citywide Tree Maintenance Services have been read and understood and that our Vendors is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be sufficient cause for immediate disqualification of award. Failure to maintain said coverage shall result in termination of the contract. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page 37 of 43 Page 155 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any. Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered non-responsive. It is the Vendors' responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page 38 of 43 Page 156 I certify that neither City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM (Vendor) nor any of its proposed subcontractors are not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently become delinquent in California taxes, our Proposal will be disqualified. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page 39 of 43 Page 157 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT F" PARTICIPATION CLAUSE It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price for a period of days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City of Rancho Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Vendors. Successful Vendors will extend prices as proposed herein to other governmental agencies, please specify. YES NO Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page 40 of 43 Page 158 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT G" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response. THE VENDORS IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE. Company Name: Address: (Street, Su. # City, State, Zip) Telephone #: Fax #: E-mail address: Web Address: Authorized Representative: (print) Title: Signature: Date: Must be included in final RFP submittal. Submittals Due: July 24, 2019 by 3:00 pm Page 41 of 43 Page 159 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT H" REFERENCES WORKSHEET The following References Worksheet must be complete, please do not mark "See Attached". This Exhibit must be complete and uploaded into the Planet Bid system under the applicable "Response Type" section. Provide a minimum of four (4) clients that are similar in size to the City of Rancho Cucamonga that your company has conducted comparable or like services. Preferred references should be government agencies and be a current customer within the past three (3) years. Please verify accuracy of contact information. To be submitted as an attachment in the Planet Bid system under the "Response Type" section identified as "Exhibit W. Reference 1 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Reference 2 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Submittals Due: July 24,2019 by 3:00 p.m. Page 42 of 43 Page 160 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services ReMMMIR�-- ference 3 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Reference 4 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Submittals Due: July 24,2019 by 3:00 p.m. Page 43 of 43 Page 161 RANCHO CUCAMONGA Addendum No. 007. Request for Proposal ("RFP") #7.9/20-007 For Citywide Tree Maintenance Services June 27, 2019 Re: Questions/Answers/Clarifications Ladies and Gentlemen: This is Addendum No. 001 to Request for Proposal (RFP) #19/20-007 for Citywide Tree Maintenance Services. This Addendum will address questions and clarification requests as submitted by Vendors. Only those questions submitted in writing are being addressed and can be found in the below table. The due date for RFP #19/20-007 is July 24, 2019 by 3:00 p.m. If there are any questions regarding this Addendum, please contact me at (909) 774-2500. 4S ' ely, Ruth Cain, CPPB, Procurement Manager City of Rancho Cucamonga Procurement Division Page 162 City of Rancho Cucamonga Request for Proposal (RFP) # 19/20-007 For Citywide Tree Maintenance Services ... .............. .. ... ..... . . esio Qutncations s) % Clarfi(] gnswer (s) / Comrr�erzt(sj The C-31 is the minimum license required to be able to award this contract, along with all To what extent would a licensed C-31 the other insurance and liability 1 contractor be needed for this contract? Can this service be subcontracted? requirements outlined in the RFP. The C-27 would be the preferable license. The C-31 can't be a subcontractor. What tree inventory system does the City It is the City developed inventory that uses 2 currently utilize? Arc/GIS. Is the contractor require to collect the No. inventory of the entire urban forest prior to 3 starting tree maintenance? Or collect as the Collect only the work that is completed by the work is completed? contractor. 4 Will the City mark the trees and/or sites Yes prior tree removal or tree planting? How much time is provided to the Service Requests will be scheduled with the 5 contractor to complete service requests Urban Forest Supervisor. provided each day?"" Will the contractor be required to yes 6 incorporate any tree inventory data into the new inventory? Will palm skinning be required as part of No 7 palm trimming? If so, how much is required? 8 For additional palm skinning, how will this N/A be charged? 9 What size trees are typically planted in the City? 15 gallon/1 year What is the warranty required for tree planting? If special equipment is required such as a crane These costs should be itemized in the RFP but 10 or loader, how will this be charged? g should be included in your equipment rate. 11 Will there be a need for pesticide or fertilized There could be if the need arises. treatment of trees? 12 Will Park trees be included in this contract? Yes Addendum No. 001 Page 2 of 4 Page 163 City of Rancho Cucamonga Request for Proposal (RFP) # 19/20-007 For Citywide Tree Maintenance Services Addendum No. 001 Page 3 of 4 Page 164 What are the annual averages for trees Sorry, this information isn't available at this 13 pruned, removed, planted and emergency responses over the last 3 years? time. To the best of your knowledge, please list Sorry, this information isn't available at this 14 the total quantity of trees for each size category within the City's urban forest? time. On the Grid Pruning, 4.14 (a) Can you Can't because this will be a new trimming provide us with the estimated percentage" 15 breakdown for the following categories: A: program for us. % Full Trim B: % Raising C: % Cleaning D: % Palms" 4.14 (d) Can you provide us with an Sorry, this information isn't available at this estimated" number of Service Request calls 16 for a Full Trim that will be done during the time. first year of the contract?" How many Service Request calls for a Full Sorry, this information isn't available at this 17 Trim, did the city have last fiscal year from July 1, 2018 to June 30, 2019? time. Will the contractor be paid the Service No, because if you must go back and perform Request prices for doing a Full Trim in the a full trim after performing the grid trimming 18 Grid areas that were alreadycompleted p then it's obvious the proper trim was not under the Grid prices during the fiscal year? performed during the grid trimming process. Which area(s) will the Service Request for a ,anywhere within the city that was not 19 Full Trim be done outside the Grid areas to be trimmed? assigned to the grid trimming schedule. Will the city give the contractor a list of Yes, but it could be sooner such as weekly or 20 Service Request calks for a Full Trim at the end of each month? biweekly. Can you give us the estimated quantity of No 21 trees to be done under the Service Request calls for a Full Trim each month? How much time does the contractor have to Depends on the arrangements made with the 22 complete the list of Service Request calls for a Full Trim each month? Urban Forest Supervisor. Can you please clarify what is expected in What each tree needs to maintain good the Grid Pruning" price? This nomenclature 23 has different meanings across various health, proper structure, proper clearance municipalities and organizations and can and minimizing wind loads in accordance with ------------------ Addendum No. 001 Page 3 of 4 Page 164 City of Rancho Cucamonga Request for Proposal (RFP) # 19/20-007 For Citywide Tree Maintenance Services Addendum No. 007. Page 4 of 4 Page 165 mean everything from a glorified "Crown Raising" to a "full Prune of the Canopy". What does the City of Rancho Cucamonga expect for their "Grid Pruning"? And also - are there any recent examples of this type of pruning done to City satisfaction for viewing?" ISA Standards and Ansi 133 approved trimming standards. Examples will be provided once the contract is awarded For the record keeping portion, it says that The contractor will record all the activity each contractor is to keep records and input into day and input it to the city's inventory the City's Electronic inventory system. Can through an iPad or computer through city you explain further how that works? Does accessed website. City will provide access 24 the contractor need to purchase additional software or items to be able to do this? Are codes. City does not input the data from the we given City access to be able to input contractor's daily worksheets or logs. This is records? or does the City handle this from the contractor's responsibility. Avoid written forms? production trimming at all times. What is the projected term of the contract Initial 1 year with 6 additional renewal years in years? Are prices expected to remain for a certain period or are CPI increases for a total of 7 years. 25 available yearly due to unknown potential increases in prevailing wages? Addendum No. 007. Page 4 of 4 Page 165 RANCHO CUCAMONGA Addendum No. 002 Request for Proposal ("RFP") #19/20-007 For Citywide Tree Maintenance services July 15, 2019 Re: Questions/Answers/Clarifications Ladies and Gentlemen: This is Addendum No. 002 to Request for Proposal (RFP) #19/20-007 for Citywide Tree Maintenance Services. This Addendum is to make a correction to Addendum No. 001. The answer to Question #1 was partially incorrect. Please correct to state the information in bold font, The due date for RFP #19/20-007 is July 24, 2019 by 3:00 p.m. Please do not hesitate to contact me should you have any questions regarding this Addendum, 909-774- 2500. C� Ruth Cain, CPPB, Procurement Manager City of Rancho Cucamonga Procurement Division Page 166 The C-31 is the minimum license required to be able to award this contract, along with all other To what extent would a licensed C-31 contractor insurance and liability requirement outlined in 1 be needed for this contract? Can this service be the RFP. The C-27 would be the preferable subcontracted? license. The C-31 can be a subcontractor. The due date for RFP #19/20-007 is July 24, 2019 by 3:00 p.m. Please do not hesitate to contact me should you have any questions regarding this Addendum, 909-774- 2500. C� Ruth Cain, CPPB, Procurement Manager City of Rancho Cucamonga Procurement Division Page 166 RANCHO CUCAMONGA REQUEST FOR PROPOSALS ("RFP") #19/20-007 FOR CITYWIDE TREE MAINTENANCE SERVICES APPENDICES A - H Page 167 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX A - FAITHFUL PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENT: THAT as Principal, and as Surety, are held and firmly bound unto the City of Rancho Cucamonga, hereinafter called City, in the just and full amount of (Written) $ (Figures) payment whereof we hereby bind ourselves, our heirs, executor's administrators, successors and assigns, jointly and severally, firmly by these presents. Given under our hands and sealed with our seal this _day of 20_ The condition of the foregoing obligation is such that, WHEREAS, the above-named principal is about to enter into a contract with the City, whereby said principal agrees to construct "CITYWIDE TREE MAINTENANCE SERIVCES" in accordance with the AGREEMENT dated , which said contract is hereby referred to and made a part hereof to the same extent as if the same were herein specifically set forth; NOW, THEREFORE, if the said principal shall well and truly do and perform all things agreed by the principal in said contract to be done and performed, then this obligation is to be void; otherwise it will remain in full force and effect; PROVIDED, that for value received the undersigned stipulate and agree that no amendment, change, extension of time, alteration or addition to said contract, or agreement, or of any feature or item or items of performance required therein or thereunder shall in any manner affect the obligations of the undersigned under this bond; and the surety does hereby waive notice of such amendment, limitation of time for bringing action on this bond by the City, change, extension of time, alteration or addition to said contract or agreement and of any feature or time of performance required therein or thereunder. WITNESS our hands this _ day of 120, By: Title: Surety: By: Individual _ Partnership _ Corporation Other, explain SIGNATURES OF CONTRACTOR MUST BE ACKNOWLEDGED BEFORE A NOTARY PUBLIC. PLEASE ATTACH APPROPRIATE ACKNOWLEDGMENT FORMS (INDIVIDUAL, PARTNERSHIP, CORPORATION, ETC.). Page 2 of 16 Page 168 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX B — PAYMENT BOND (LABOR and MATERIALS) KNOW ALL PERSONS BY THESE PRESENTS that: WHEREAS the CITY OF RANCHO CUCAMONGA ("City") has awarded to (Name and address of Contractor) ("Principal"), a contract (the "Contract") for the work described as follows: "CITYWIDE TREE MAINTENANCE SERVICES". WHEREAS, Principal is required under the terms of the Contract and the California Civil Code to secure the payment of claims of laborers, mechanics, materialmen, and other persons as provided by law. NOW THEREFORE, we, the undersigned Principal, and (Name and address of Surety ("Surety") a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto City in the penal sum of ($ ), this amount being not less than one hundred percent (100%) of the total contract price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, or subcontractors shall fail to pay any of the persons named in Section 9100 of the California Civil Code, or any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Principal and subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to work or labor performed under the Contract, the Surety will pay for the same in an amount not exceeding the penal sum specified in this bond; otherwise, this obligation shall become null and void. This bond shall insure to the benefit of any of the persons named in Section 9100 of the California Civil Code to give a right of action to such persons or their assigns in any suit brought upon the bond. In case the suit is brought upon this bond, Surety further agrees to pay all court costs and reasonable attorneys' fees in an amount fixed by the court. FURTHER, the Surety, forvalue received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date Page 3 of 16 Page 169 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H set forth below, the name of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body. Date: "Principal Signature" "Principal Signature" M 0 (Seal) "Surety Signature" "Surety Signature" 0 0 (Seal) Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. Page 4 of 16 Page 170 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX C— TREE PRUNING METHODS REASONS FOR PRUNING The goals set forth in pruning are to improve tree structure, reduce hazards; provide clearances, and increase light and air penetration. PRUNING CUTS (a) Each cut should be made carefully, at the correct location, leaving a smooth surface with no jagged edges or torn bark. (b) When pruning lateral branches, the final cut should be made back to the parent branch or trunk, just to the outside of the branch collar and branch bark ridge. When removing a dead branch, the final cut should be made just outside the collar of living tissue. If the collar has grown along a branch stub, only the dead stub should be removed (Figure Al). (c) To prevent bark tearing, large limbs should be removed using the three -cut method. The first cut undercuts the limb one or two feet out from the parent branch or trunk. The second cut, made on the top, is positioned slightly farther out than the undercut. The third cut is to remove the stub (Figure A2). (d) When it is necessary to reduce the length of the parent branch or leader, it should be cut back to a lateral branch that is large enough to sustain itself and to assume apical dominance. The cut should bisect the angle between the branch bark ridge and an imaginary line perpendicular to the branch or stem being removed (Figure A3). Figure A1— Pruning lateral branches Page 5 of 16 Page 171 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H Figure A2 — The three -cut method lk d Sul �. - �{' 1 SL [ul 3rij Cul Figure A3 — Limb reduction Imaginary Line &arch bark rks" IBranch Collar FINAL } CUT STRUCTURAL PRUNING OF YOUNG TREES No more than 25 percent of the canopy should be removed in any one year. (a) Remove any broken, dead, dying, or damaged branches. (b) Select and establish a dominant leader. This should be the strongest vertical stem. Co -dominant stems should be subordinated (cut back) or removed (Figure A4). (c) Select and establish the lowest permanent branch. (d) Select and establish scaffold branches. These branches should be well attached, appropriate in size, and have proper vertical and radial spacing. The vertical spacing should be at least 18 inches for larger tree species and 12 inches for smaller species. (e) Select and subordinate temporary branches below the lowest permanent branch and among the scaffold branches. These branches should be maintained while the tree is young. Page 6 of 16 Page 172 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H (f) Figure A4 — Removal of a co -dominant stem CO -DOMINANT STEMS If two branches develop from apical buds at the tip of the stem, they will form co -dominant stems. This type of branch structure produces narrow angles at the point of attachment that leads to the formation of included bark. This is bark that becomes enclosed inside the crotch as the two branches grow and develop. Included bark weakens the branch attachment, making the tree more prone to failure. It is best if one co -dominant stem is removed when the tree is young. When faced with large co -dominant branches in older trees, these should be suppressed by reducing the length of the least vigorous limb, thus slowing its growth. The relative size of a branch in relation to the trunk is more important for strength of branch attachment than is the angle of attachment. PRUNING MATURE TREES No more than 25 percent of the canopy should be removed in any one year. Pruning cuts should be kept as small as possible. The various pruning techniques are as follows. (a) Crown Cleaning: Selective removal of dead, dying, diseased, broken, or weakly attached branches. (b) Crown Thinning: Includes crown cleaning as well as selective removal of branches to increase light and air penetration, reduce weight, and reduce wind -sail effect. The natural structure and shape of the tree should be preserved, and an even distribution of inner lateral branches should be maintained throughout the canopy. Care must be taken to avoid "lion tailing", which is created when excessive laterals are removed from a limb, leaving most of foliage at the end, thus causing a weight imbalance. (c) Crown Raise: The removal of lower branches to provide proper height clearances. It is imperative that the crown is not raised excessively. A properly raised tree should have a well -formed, tapered structure, which will be able to uniformly distribute stress; approximately one-half of the foliage should originate from branches on the lower two-thirds of the tree. Page 7 of 16 Page 173 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H (d) Crown Reduction: Used to reduce the size of a tree. Limbs are cut back to their point of origin or to a lateral capable of sustaining the remaining limb and assuming apical dominance. When a branch is cut back to a lateral, no more than one-fourth of its foliage should be removed. The remaining lateral branch must be at least one-third the diameter of the branch removed, but this rule may vary with species, age, climate, and the condition of the tree. Consideration must also be given to the ability of the species to sustain this type of pruning. (e) Crown Restoration: Is the selective removal of water sprouts, and the removal of all stubs and dead limbs to improve a trees structure and form. This method of pruning is usually done because of storm damage or a previous topping. One to three vigorous sprouts on main branch stubs are selected to become permanent branches and to re-form a more natural -appearing crown. These sprouts may need to be subordinated to control apical growth and ensure adequate attachment for their size. Restoration usually requires several pruning jobs over several years. Page 8 of 16 Page 174 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX D — CITY CONTRACTOR WORK LIST City of Rancho Cucamonga PRUNING - VARIOUS LOCATIONS JOB # "contractor namc" Page 9 of 16 Page 175 LOCATION SPECIES SIZE WORKTYPE QUANTITY NOTES 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Page 9 of 16 Page 175 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX E —CITY TREE INVENTORY SHEET City of Rancho Cucamonga I Ktt INVtN I VKY RIGHT ADDRESS SITE SPECIES DBH HEIGHT SPREAD REMARKS Unit Cost OF WAY Page Total 0 Page 10 of 16 Page 176 APPENDIX F — SPECIFICATIONS FOR PROCURING CONTAINER GROWN LANDSCAPE TREES PROPER IDENTIFICATION All trees shall be true to name as ordered or shown on the planting plans and shall be labeled individually or in groups by species and cultivar (where appropriate). COMPLIANCE All trees shall comply with federal and state laws and regulations requiring inspection for plant disease, pests and weeds. TREE CHARACTERISTICS AT THE TIME OF SALE OR DELIVERY A. TREE HEALTH 1. Trees shall be healthy and vigorous; free of injury from biotic (insects, pathogens, nematodes, etc.) and abiotic agents (herbicide toxicity, salt injury, improper irrigation, etc.). 2. The size, color and appearance of the leaves shall be typical for the time of year and stage of growth of the species/cultivar; and shall not be stunted, misshapen, tattered, discolored (chlorotic or necrotic) or otherwise atypical. 3. The length and diameter of shoot growth throughout the crown shall be typical for the age and size of the species/cultivar. 4. Overall height and trunk diameter shall be typical for the age, species/cultivar and container size. B. CROWN Central Leader: The best quality shade trees, and most evergreen trees, have a dominant or central leader or trunk that extends up to the top of the canopy. Shade trees of lesser quality have two or more leaders or trunks, which compete against each other. Branches that have narrow angles of attachment and co -dominant stems tend to break at the point of attachment, especially when associated with included bark. Trees purchased from the nursery should have a single, relatively straight central leader and tapered trunk, free of co -dominant stems that compete with the central leader. The central leader should not have been headed. However, in cases where the original leader has been removed, an upright branch at least % (one-half) the diameter of the original leader just below the pruning point shall be present. Page 177 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #18/19-007 for Citywide Tree Maintenance Services Appendices A - H wood quality Poor quality Co -dominant stems with Included Bark Form: The form or shape of the crown shall be symmetrical, and typical for the species/cultivar. The crown shall not be significantly deformed by wind, pruning practices, pests or other factors. Branch Spacing: Branches shall be distributed radially around and vertically along the trunk, forming a generally symmetrical crown typical for the species/cultivar. 2. Branches shall be no larger than 2/3 (two thirds) the diameter of the trunk, measured 1" (one inch) above the branch. 3. The attachment of scaffold branches shall be free of included bark. Branch Diameter: shall be no larger than 2/3 (two thirds) the diameter of the trunk, measured 1" (one inch) above the branch. 3 gooti better - , 1.5 Temporary branches: Unless otherwise specified, small "temporary" branches should be present along the trunk below and above the lowest main (scaffold) branch, particularly for trees less than 1-1/2" (one and one-half inches) in trunk diameter. Temporary branches should be distributed around and vertically Page 12 of 16 Page 178 �a Co -dominant stems with Included Bark Form: The form or shape of the crown shall be symmetrical, and typical for the species/cultivar. The crown shall not be significantly deformed by wind, pruning practices, pests or other factors. Branch Spacing: Branches shall be distributed radially around and vertically along the trunk, forming a generally symmetrical crown typical for the species/cultivar. 2. Branches shall be no larger than 2/3 (two thirds) the diameter of the trunk, measured 1" (one inch) above the branch. 3. The attachment of scaffold branches shall be free of included bark. Branch Diameter: shall be no larger than 2/3 (two thirds) the diameter of the trunk, measured 1" (one inch) above the branch. 3 gooti better - , 1.5 Temporary branches: Unless otherwise specified, small "temporary" branches should be present along the trunk below and above the lowest main (scaffold) branch, particularly for trees less than 1-1/2" (one and one-half inches) in trunk diameter. Temporary branches should be distributed around and vertically Page 12 of 16 Page 178 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #18/19-007 for Citywide Tree Maintenance Services Appendices A - H along the trunk and should be no greater than 3/8" (three-eighths inch) in diameter and no greater than (one-half) the diameter of the trunk at the point of attachment. Heading of temporary branches is usually necessary to limit their growth. Good branch spacing, with temporary branches above below the lowest mai nk taper C. TRUNK 1. Trunk diameter and taper shall be sufficient so that the tree will remain vertical without the support of a nursery stake. 2. The trunk shall be free of wounds (except properly -made pruning cuts), sunburned areas, conks (fungal fruiting -bodies), wood cracks, bleeding areas, signs of boring insects, galls, cankers and/or lesions. 3. Trunk diameter shall be within the range shown in the table below and shall betaken 6" (inches) above soil surface. Container Size Trunk Diameter (inches) 5 gallons 0.5 to 0.75 15 gallons 0.75 to 1.5 24 -inch box 1.5 to 2.5 D. ROOTS 1. The trunk, root collar (root crown) and large roots shall be free of circling and/or kinked roots. Soil removal near the root collar may be necessary to verify that circling and/or kinked roots are not present. Page 13 of 16 Page 179 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H 2. The tree shall be well rooted in the container. When the container is removed, the root ball shall remain intact, and when the tree is lifted, the trunk and the root system shall move as one. 3. The upper -most roots or root collar shall be within 1" (one inch) above or below the soil surface. The soil level should be within 2' (two inches) of the top of the container (see table below). mr-nicmt Tools ruot ila i e raQE h.1II r• i o-1 bi7I C Container Size Soil Level from Top of Container (inches) 5 gallons 1.25 to 2 15 gallons 1.75 to 2.75 24 -inch box 2.25 to 3 4. The root ball periphery should be free of large circling and bottom -matted roots. The acceptable diameter of circling peripheral roots depends on species and size of root ball. 5. On grafted or budded trees, there shall be no suckers from the root stock. E. MOISTURE STATUS At time of inspection and delivery, the root ball shall be moist throughout, and the tree crown shall show no signs of moisture stress, as indicated by wilt. Roots shall show no signs of being subjected to excess soil moisture conditions, as indicated by root discoloration, distortion, death, or foul odor. INSPECTION The City of Rancho Cucamonga reserves the right to reject trees that do not meet specifications as set forth in these guidelines. DELIVERY Delivery shall be made at the agreed-upon date and time. The vendor shall notify the City, as soon as possible, of any delivery which becomes delayed due to extenuating circumstances. Page 14 of 16 Page 180 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H GLOSSARY Co -dominant - Two or more vigorous and upright branches of relatively equal size that originate from a common point, usually where the leader has been lost or removed. Crown - The aboveground part of the tree including the trunk. Cultivar - A named plant selection from which identical or nearly identical plants can be produced, usually by vegetative propagation or cloning. Girdling root - A root that partially or entirely encircles the trunk and/or buttress roots, which could restrict growth and downward movement of photosynthate and/or water and nutrients up. Included bark - Bark embedded within the crotch between a branch and the trunk or between two or more stems that prevents the formation of a normal branch bark ridge. This often occurs in branches with narrow -angled attachments or branches resulting from the loss of the leader. Such attachments are weak and subject to splitting. Kinked root — Is a primary root, which is sharply bent, causing a restriction to water, nutrient, and photosynthate movement. Kinked roots may compromise the structural stability of roots systems. Leader - The dominant stem which usually develops into the main trunk. Photosynthate - Pertains to sugar and other carbohydrates that are produced by the foliage during photosynthesis, an energy trapping process. Root collar - The flared area at the base of a tree where the roots and trunk merge; also referred to as the "root crown" or "root flare". Shall - Used to denote a practice that is mandatory. Should - Used to denote a practice that is recommended. Scaffold branches - Large, main branches that form the main structure of the tree. Temporary branch - A small branch that is retained temporarily along the trunk of young trees. Temporary branches provide photosynthate to increase trunk caliper and taper and help protect it from sunburn damage and mechanical injury. Such branches should be kept small and gradually removed as the trunk develops. Trunk - The main stem or axis of a tree that is supported and nourished by the roots and to which branches are attached. Page 15 of 16 Page 181 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX G — STORMWATER BEST MANAGEMENT PRACTICES Page 16 of 16 Page 182 Landscape Maintenance Sc -73 Description Landscape maintenance activities include vegetation removal; herbicide and insecticide application; fertilizer application; watering; and other gardening and lawn care practices. Vegetation control typically involves a combination of chemical (herbicide) application and mechanical methods. All of these maintenance practices have the potential to contribute pollutants to the storm drain system. The major objectives of this BMP are to minimize the discharge of pesticides, herbicides and fertilizers to the storm drain system and receiving waters; prevent the disposal of landscape waste into the storm drain system by collecting and properly disposing of clippings and cuttings, and educating employees and the public. Approach Pollution Prevention ■ Implement an integrated pest management (IPM) program. IPM is a sustainable approach to managing pests by combining biological, cultural, physical, and chemical tools. ■ Choose low water using flowers, trees, shrubs, and groundcover. ■ Consider alternative landscaping techniques such as naturescaping and xeriscaping. ■ Conduct appropriate maintenance (i.e. properly timed fertilizing, weeding, pest control, and pruning) to help preserve the landscapes water efficiency. ]anuary 2003 California Stormwater BMP Handbook Municipal www.cabmphandbooks.com Objectives ■ Contain ■ Educate ■ Reduce/Minimize ■ Product Substitution Targeted Constituents Sediment Q Nutrients Q Trash Q Metals Bacteria Cil and Grease Organics Oxygen Demanding Q CALII-0ANIA STC r.. .. Q+LAL.11 1 of 6 Page 183 SC -73 Landscape Maintenance ■ Consider grass cycling (grass cycling is the natural recycling of grass by leaving the clippings on the lawn when mowing. Grass clippings decompose quickly and release valuable nutrients back into the lawn). Suggested Protocols Mowing, Trimming, and Weeding ■ Whenever possible use mechanical methods of vegetation removal (e.g mowing with tractor - type or push mowers, hand cutting with gas or electric powered weed trimmers) rather than applying herbicides. Use hand weeding where practical. ■ Avoid loosening the soil when conducting mechanical or manual weed control, this could lead to erosion. Use mulch or other erosion control measures when soils are exposed. ■ Performing mowing at optimal times. Mowing should not be performed if significant rain events are predicted. ■ Mulching mowers may be recommended for certain flat areas. Other techniques may be employed to minimize mowing such as selective vegetative planting using low maintenance grasses and shrubs. ■ Collect lawn and garden clippings, pruning waste, tree trimmings, and weeds. Chip if necessary, and compost or dispose of at a landfill (see waste management section of this fact sheet). ■ Place temporarily stockpiled material away from watercourses, and berm or cover stockpiles to prevent material releases to storm drains. Planting ■ Determine existing native vegetation features (location, species, size, function, importance) and consider the feasibility of protecting them. Consider elements such as their effect on drainage and erosion, hardiness, maintenance requirements, and possible conflicts between preserving vegetation and the resulting maintenance needs. ■ Retain and/or plant selected native vegetation whose features are determined to be beneficial, where feasible. Native vegetation usually requires less maintenance (e.g., irrigation, fertilizer) than planting new vegetation. ■ Consider using low water use groundcovers when planting or replanting. Waste Management ■ Compost leaves, sticks, or other collected vegetation or dispose of at a permitted landfill. Do not dispose of collected vegetation into waterways or storm drainage systems. ■ Place temporarily stockpiled material away from watercourses and storm drain inlets, and berm or cover stockpiles to prevent material releases to the storm drain system. ■ Reduce the use of high nitrogen fertilizers that produce excess growth requiring more frequent mowing or trimming. 2 of 6 California 5tormwater BMP Handbook January 2003 Municipal www.cabmphandbooks.com Page 184 Landscape Maintenance Sc -73 z Avoid landscape wastes in and around storm drain inlets by either using bagging equipment or by manually picking up the material. Irrigation ■ Where practical, use automatic timers to minimize runoff. z Use popup sprinkler heads in areas with a lot of activity or where there is a chance the pipes may be broken. Consider the use of mechanisms that reduce water flow to sprinkler heads if broken. ■ Ensure that there is no runoff from the landscaped area(s) if re-claimed water is used for irrigation. ■ If bailing of muddy water is required (e.g. when repairing a water line leak), do not put it in the storm drain; pour over landscaped areas. ■ Irrigate slowly or pulse irrigate to prevent runoff and then only irrigate as much as is needed. ■ Apply water at rates that do not exceed the infiltration rate of the soil Fertilizer and Pesticide Management ■ Utilize a comprehensive management system that incorporates integrated pest management (IPM) techniques. There are many methods and types of IPM, including the following: - Mulching can be used to prevent weeds where turf is absent, fencing installed to keep rodents out, and netting used to keep birds and insects away from leaves and fruit. - Visible insects can be removed by hand (with gloves or tweezers) and placed in soapy water or vegetable oil. Alternatively, insects can be sprayed off the plant with water or in some cases vacuumed off of larger plants. - Store-bought traps, such as species-specific, pheromone -based traps or colored sticky cards, can be used. - Slugs can be trapped in small cups filled with beer that are set in the ground so the slugs can get in easily. - In cases where microscopic parasites, such as bacteria and fungi, are causing damage to plants, the affected plant material can be removed and disposed of (pruning equipment should be disinfected with bleach to prevent spreading the disease organism). - Small mammals and birds can be excluded using fences, netting, tree trunk guards. - Beneficial organisms, such as bats, birds, green lacewings, ladybugs, praying mantis, ground beetles, parasitic nematodes, trichogramma wasps, seed head weevils, and spiders that prey on detrimental pest species can be promoted. ■ Follow all federal, state, and local laws and regulations governing the use, storage, and disposal of fertilizers and pesticides and training of applicators and pest control advisors. ]anuary 2003 California Stormwater BMP Handbook 3 of 6 Municipal www.cabmphandbooks.com Page 185 SC -73 Landscape Maintenance ■ Use pesticides only if there is an actual pest problem (not on a regular preventative schedule). ■ Do not use pesticides if rain is expected. Apply pesticides only when wind speeds are low (less than 5 mph). ■ Do not mix or prepare pesticides for application near storm drains. ■ Prepare the minimum amount of pesticide needed for the jab and use the lowest rate that will effectively control the pest. ■ Employ techniques to minimize off -target application (e.g. spray drift) of pesticides, including consideration of alternative application techniques. ■ Fertilizers should be worked into the soil rather than dumped or broadcast onto the surface. ■ Calibrate fertilizer and pesticide application equipment to avoid excessive application. ■ Periodically test soils for determining proper fertilizer use. ■ Sweep pavement and sidewalk if fertilizer is spilled on these surfaces before applying irrigation water. ■ Purchase only the amount of pesticide that you can reasonably use in a given time period (month or year depending on the product). ■ Triple rinse containers, and use rinse water as product. Dispose of unused pesticide as hazardous waste. ■ Dispose of empty pesticide containers according to the instructions on the container label. Inspection ■ Inspect irrigation system periodically to ensure that the right amount of water is being applied and that excessive runoff is not occurring. Minimize excess watering, and repair leaks in the irrigation system as soon as they are observed. ■ Inspect pesticide/fertilizer equipment and transportation vehicles daily. 73-aining ■ Educate and train employees on use of pesticides and in pesticide application techniques to prevent pollution. Pesticide application must be under the supervision of a California qualified pesticide applicator. ■ Train/encourage municipal maintenance crews to use IPM techniques for managing public green areas. ■ Annually train employees within departments responsible for pesticide application on the appropriate portions of the agency's IPM Policy, SOPS, and BMPs, and the latest IPM techniques. 4 of 6 California 5tormwater BMP Handbook January 2003 Municipal www.cabmphandbooks.com Page 186 Landscape Maintenance Sc -73 z Employees who are not authorized and trained to apply pesticides should be periodically (at least annually) informed that they cannot use over-the-counter pesticides in or around the workplace. ■ Use a training log or similar method to document training. Spill Response and Prevention ■ Refer to SC -n-, Spill Prevention, Control & Cleanup ■ Have spill cleanup materials readily available and in a know in location ■ Cleanup spills immediately and use dry methods if possible. ■ Properly dispose of spill cleanup material. Other Considerations ■ The Federal Pesticide, Fungicide, and Rodenticide Act and California Title 3, Division 6, Pesticides and Pest Control Operations place strict controls over pesticide application and handling and specify training, annual refresher, and testing requirements. The regulations generally cover: a list of approved pesticides and selected uses, updated regularly; general application information; equipment use and maintenance procedures; and record keeping. The California Department of Pesticide Regulations and the County Agricultural Commission coordinate and maintain the licensing and certification programs. All public agency employees who apply pesticides and herbicides in "agricultural use" areas such as parks, golf courses, rights-of-way and recreation areas should be properly certified in accordance with state regulations. Contracts for landscape maintenance should include similar requirements. ■ All employees who handle pesticides should be familiar with the most recent material safety data sheet (MSDS) files. ■ Municipalities do not have the authority to regulate the use of pesticides by school districts, however the California Healthy Schools Act of 2000 (AB 2260) has imposed requirements on California school districts regarding pesticide use in schools. Posting of notification prior to the application of pesticides is now required, and IPM is stated as the preferred approach to pest management in schools. Requirements Costs Additional training of municipal employees will be required to address IPM techniques and BMPs. IPM methods will likely increase labor cost for pest control which may be offset by lower chemical costs. Maintenance Not applicable ]anuary 2003 California 5tormwater BMP Handbook 5 of 6 Municipal www.cabmphandbooks.com Page 187 SC -73 Landscape Maintenance Supplemental Information Further Detail of the BMF Waste Management Composting is one of the better disposal alternatives if locally available. Most municipalities either have or are planning yard waste composting facilities as a means of reducing the amount of waste going to the landfill. Lawn clippings from municipal maintenance programs as well as private sources would probably be compatible with most composting facilities Contractors and Other Pesticide Users Municipal agencies should develop and implement a process to ensure that any contractor employed to conduct pest control and pesticide application on municipal property engages in pest control methods consistent with the IPM Policy adopted by the agency. Specifically, municipalities should require contractors to follow the agency's IPM policy, SOPS, and BMPs; provide evidence to the agency of having received training on current IPM techniques when feasible; provide documentation of pesticide use on agency property to the agency in a timely manner. References and Resources King County Stormwater Pollution Control Manual. Best Management Practices for Businesses. 1995. King County Surface Water Management. July. On-line: Imp: //dnr.metroke.gov/wlr/dss/spem.litm Los Angeles County Stormwater Quality Model Programs. Public Agency Activities http:I/ladpw.org/wmd/nl2des/model links.cfm Model Urban Runoff Program: A How -To Guide for Developing Urban Runoff Programs for Small Municipalities. Prepared by City of Monterey, City of Santa Cruz, California Coastal Commission, Monterey Bay National Marine Sanctuary, Association of Monterey Bay Area Governments, Woodward -Clyde, Central Coast Regional Water Quality Control Board. July. 1998. Orange County Stormwater Program httT)://www.ocwatersheds.com/StormWater/sLmT introduction.asp Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff Management Plan. September 1997, updated October 2000. United States Environmental Protection Agency [USEPA]. 2002. Pollution Prevention/Good Housekeeping for Municipal Operations Landscaping and Lawn Care. Office of Water. Office of Wastewater Management. On-line: http://www.epa.gov/npdes/menuofbmpslpoll 8.htm 6 of 6 California Stormwater BMP Handbook January 2003 Municipal www.cabmphandbooks.com Page 188 APPENDIX H - Double Staked Tree Drawing TOP TIE TO BE PLACED AS LOW AS POSSIBLE ON THE TRUNK TO ALLOW FOR WIND FLEXING OF THE TREE. BUT NOT SO LOW AS TO LOSE SUPPORT OR ALLOW m THE HEAD TO DROP. TIGHTLY COMPACTED 3" BERM TO FORM WATERING BASIN FOR RESIDENTIAL AND GROUND COVER INSTALLATIONS. LOCATE OUTSIDE OF PLANT PIT. BERMS IN TURF AREAS TO BE REMOVED PRIOR TO CITY ACCEPTANCE. 0 N r ROOT BALL 1 A R''A C v NOTES 1. REMOVE NURSERY STAKES AND FILL CAVITY WITHIN ROOTBALL. 2. STAKES TO BE PLUMB AND PARALLEL. 3. STAKE TREE PERPENDICULAR 1 TO PREVAILING WIND. TOP OF STAKES BELOW HEAD OF TREE WHERE SPECIES GROWTH HABIT PERMITS. MAIN TRUNK (2) SETS OF CINCH TIES SPACED 24" APART, CONVEX SIDE AGAINST TREE TRUNK. ATTACH WITH GALVANIZED SCREWS TO 8' LODGE POLES. 2" DIA. LODGE POLE PINE STAKES WITH WOOD PRESERVATIVE STAIN, DRIVE A MINIMUM OF 5" INTO UNDISTURBED SOIL AND POSITION STAKES OUTSIDE ROOT BALL. TOP OF ROOTBALL TO EXTEND 2" ABOVE FINISH GRADE. PLANT PIT TO BE (2) TIMES THE WIDTH OF THE ROOT BALL. NO WOOD CHIP MULCH SHOULD BE PLACED OR ALLOWED TO REMAIN OVER THE ROOT BALL. ARBOR GUARD IN TURF AREAS AND FRONT YARDS. NATIVE BACKFILL WITH NO ROCKS GREATER THAN 3" DIA, NATIVE SOIL UNDISTURBED Ln cp CITY OF RANCHO CUCAMONGA, CALIFORNIA APPROVED 13Y,DOUBLE STAKED TREE STANDARD PLAN cl 9A�&6L' p5 GAL - 24" BOX 502 w CITY ENGINEER *15 TUSE WITH STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION Or R.C.E. 24953 SHEET 1 OF I Page 189 CITY OF RANCHO CUCAMONGA RFP #19/20-007 CITYWIDE TREE MAINTENANCE SERVICES 0 mil f L f Tree Tree Tree GPS Tree Emergency Plant ISA Pruning Removal Planting Inventory Response Health Care Certified Tree Care Professionals Serving Communities Who Care About Trees July 23, 2019 City of Rancho Cucamonga Attn: Procurement Department 10500 Civic Center Dr. Rancho Cucamonga, CA 91730 RE: RFQ: #19/20-007 Citywide Tree Maintenance Services Due: Wednesday, July 24, 2019 at 3:OOPM To whom it may concern; www.WCAINC.com Thank you for allowing West Coast Arborists, Inc. (WCA) with the opportunity to submit a proposal for tree maintenance services for the City of Rancho Cucamonga. WCA is a family-owned and operated company employing over 950 full-time employees providing various tasks to achieve one goal: serving communities who care about trees and landscape. We have reviewed, understand, and agree to the terms and conditions described in this RFP. We also hereby acknowledge that we meet the minimum requirements and responded to each of these requirements to the best of our ability. WCA's corporate values include listening to customers and employees that will help to improve services offered. By establishing clear goals and expectations for the organization, supporting its diverse teams, and exchanging frequent feedback from customers and employees. WCA's top management team has created a culture where employees become accountable for actions and results. WCA has a 47 -year track record of working for more than 300 California and Arizona municipalities as well as other various agencies. Our company has been in business since 1972 and is licensed by the California State Contractors License Boards under license #366764. We have held this license in good standing since 1978. The license specializes in Class C61 (Tree Service) as well as Class C27 (Landscaping). We currently employ over 80 Certified Arborists and over 140 Certified Tree workers, as recognized by the Western Chapter of the International Society of Arboriculture. WCA is also registered with the Department of Industrial Relations (DIR) for Public Works projects, our registration number is 1000000956. Should we be awarded this project, we shall use full-time, in-house employees; no subcontractors will be used. Our employees will operate from one of our seven California Offices: Anaheim (Corporate HQ), Fresno, Riverside, San Diego, San Jose, Stockton, and Ventura. For questions related to this proposal and who has the authority to negotiate/present please contact Victor Gonzalez, V.P. Marketing, at (714) 991- 1900 or at vgonzalez@wcainc.com. Nick Alago, Area Manager, will be assigned to this project should WCA be awarded a contract. He can be reached at (714) 920-0558 or nalago@wcainc.com._ Sincerely, V(� - 6 Victor Gonzale Vice President 3.1 COVER LETTER.......................................................................................................................................... i 3.2 TABLE OF CONTENTS............................................................................................................................ 3.3 EXECUTIVE SUMMARY........................................................................................................................... 1 3.4 EXPERIENCE............................................................................................................................................... 2 3.5 THIRD PARTY/SUBCONTRACTORS..................................................................................................... N/A 3.6 STAFF BIOGRAPHIES................................................................................................................................ 5 3.7 PROPOSAL RESPONSE............................................................................................................................. 9 3.8 NON -DISCLOSURE CONFLICT OF INTEREST.......................................................................................20 3.9 PROFESSIONAL SERVICE AGREEMENT..................................................................................................21 3.10 ACKNOWLEDGEMENT OF INSURANCE................................................................................................22 3.11 ADDENDUM ACKNOWLEDGMENT..........................................................................................................24 3.12 DEBARMENT U SUSPENSION................................................................................................................ 25 3.13 PARTICIPATION CLAUSE..................................................................................................................... 2G 3.14 SIGNATURE OF AUTHORITY................................................................................................................. 27 3.15 COMPANY REFERENCES.........................................................................See Separate Attachment Page 192 Understanding the City's commitment to the residents, we are hopeful to begin a partnership with the City in providing quality tree maintenance 9 management services. West Coast Arborists, Inc. (WCA) has a 47 -year track record of working for more than 300 California municipalities and various public agencies. Our tree maintenance program includes a well-defined Duality Control Plan, which incorporates certified personnel, safety, pruning specifications, equipment, hours of operation, public relations, traffic control, scheduling of work, computerized billing, and public convenience. Our company has been in business since 1972 and is licensed by the California State Contractors License Board under license #3G97G4 with a local office and yard in the Cities of Anaheim, Ontario and Grand Terrace. We have held this license in good standing since 1978. The license specializes in Class CGI (Tree Service) as well as Class C27 (Landscaping). Also, we have an A+ rating from the bonding board. We are a California Corporation with Federal Tax ID Number #95-3250G82. We currently employ over 80 ISA Certified Arborists and over 140 Certified Treeworkers, as recognized by the Western Chapter of the International Society of Arboriculture. In addition to the references listed in our Proposal, we are currently under contract with the Cities of Upland, Fontana, San Dimas, and Claremont, providing various tree maintenance services. We would encourage your agency to contact these Cities or any of the listed references. WCA has reviewed and agrees to the City's specifications for tree care and has no exceptions. The specifications are incorporated in its entirety as part of our proposal and become the Scope of Work for tree care services. As a result of the recent budget issues, municipalities are being stretched to their financial limits. City and City administrators are faced with budget reductions leading to staff out backs, decreased levels of service, and antiquated equipment. The resulting trend of lower service levels needs to be turned around. We believe in an Interactive Partnership with the community, where municipalities can confidently rely on WCA to assist them with any of their tree care needs. Our goals in urban tree care are to extend the life of all trees, safeguard public safety, and produce a reliable source of shade, beauty and the other non-commercial benefits that result from healthy trees in parks and Agency right-of-ways. Obviously, this cannot be accomplished without the City's valued input or without community involvement. Community: The community consists of everyone that cares about trees. They include residents, business owners, community groups, consumers, schools, and citizen arborists. We believe the community is the actual customer. We strive to provide the highest level of service in the safest manner possible in an effort to create a beautiful environment. In addition, as a valuable resource within the community we are able to offer extraordinary services to the public including, but not limited to, arboricultural education, participation in Arbor Day and other City events, and special community projects. City Administration: City staff has the very important task of managing trees as an ecosystem, taking into consideration specific biological, social and economic conditions. They must ensure that the best methods of tree care are practiced in the community, that the lives of the trees are extended beyond average, and that the taxpayers receive the most from their investment in trees. West Coast Arborists, Inc. (WCA): We have the challenge of meeting the community's needs, not only in tree care, but also in other aspects. However, unlike most firms, we believe to be a valuable resource in that we have the qualifications and corporate capabilities to meet the community's needs and beyond. Our Certified personnel ensure the community that the work performed will be in accordance with today's standards. The collection of equipment allows us to dedicate specific pieces to the City. Our support staff aids the field team with information management, which provides communities with a complete, comprehensive urban tree care program. Page 193 v WEST COAST ARBORISTS, INC. (WCA) is a family-owned and operated union company employing over 950 full-time employees providing tree maintenance and management services. We are proudly serving over 300 municipalities and public agencies. We provide superior and safe tree care operations seven days a week, 24 hours a day throughout California and Arizona, COMPANY INFORMATION President: Patrick Mahoney Organization Type: Corporation Established: 1972 Federal Tax ID: 95-3250682 DIR Registration: 1000000956 Members of Laborers' Onion: LIONA! CORPORATE OFFICE 2200 E. Via Burton St. Anaheim, CA 92806 REGIONAL OFFICES Fresno, CA Phoenix, AZ Riverside, CA Sacramento, CA San Diego, CA San Jose, CA San Francisco, CA Stockton, CA Ventura, CA CONTRACT ADMINISTRATION Victor Gonzalez, Vice President Corporate Office Phone (714) 991-1900 Fax (714) 956-3745 Email: vgonzalezgwcainc.com FIELD MANAGEMENT Nick Alago, Area Manager 21718 Walnut Avenue Grand Terrace, CA 92313 Phone (714) 920-0558 Fax (714) 936-0377 Email: nalagogwcainc.com EMERGENCY RESPONSE 24/7 866 -LIMB -DOWN OUR VISION As a corporate citizen, WCA's responsibility and accountability are to the communities where we do business. We hold ourselves to the highest standards of ethical conduct and environmental responsibility, communicating openly with our customers and the communities in which we work. It is our goal and vision to lead the industry in state-of-the-art urban tree care and management services. 100% CUSTOMER SATISFACTION Customer satisfaction is our top priority. We guarantee your complete satisfaction with every facet of our services. Our dedication to customer service has earned WCA a reputation unrivaled in the industry for dependability, integrity, quality and courtesy. We authorize our employees to do whatever is necessary to achieve the highest quality results. We know that high quality work saves our customer's valuable time and is far more cost effective if we do our work properly the first time. We are committed to courteous and prompt customer service to fully resolve any issue. 80+ ISA Certified Arborists Less than 2% turnover ratio for service staff 40+ Years Experience (Similar Size G Scope) Local Office 9 Nursery (Grand Terrace G Ontario) 950+ Qualified Employees 1500+ Pieces of Equipment (Owned) Page 194 CORPORATE CAPABILITIES West Coast Arborists, Inc., is committed to successfully completing each project in accordance with the specifications, budget, schedule and with the highest quality of service. Our customers' satisfaction is a direct result of our means to carry out each project. Listed below are some of our corporate capabilities, which not only provide a sense of comfort and confidence to our customers, but also assure them of our continuous ability to carry out the duties of managing their urban forest. In business continuously and actively since 1972 Contractor's License C61/1049 6 C27 Over $8,500,000 line of credit available Bonded by CBIC, an A+ rated company 950+ employees 300+ contracts with public agencies 80+ Certified Arborists 140+ Certified Treeworkers Drug-free workplace 14,000 sq. ft. company-owned Headquarters (Anaheim) Department of Agriculture Nursery license Avg. 500,000 trees pruned annually over past 3 years Avg.18,000 trees removed annually over past 3 years Avg.14,000 trees planted annually over past 3 years Avg. 250,000 trees inventoried annually over past 3 years Federal Tax ID #95-3250682, current on all taxes and fillings with state and federal government Sales volume over $100 million annually Fleet of 1,500+ pieces of equipment 4 Information Legal EntITy N— Corporation Active 1000000956 07!01119 00!30122 2200 E. VIA BURTON ANAHEIM 92806 CA United States oI`A—r 2200 EVIA BURTON ANAHEIM 92806 CA United States ofA—r. vgon J-g.wcaincr— License Number Is) CSLB3tb764 WETCOASTARBORL5T5, INC �G pccR_orrn ISS cprs CONFIDENCE Active Memberships: Tree Care Industry Association (TCIA) International Society of Arboriculture (ISA) League of California Cities (LCC) California Parks 6 Recreation Society (CPRS) Association of California Cities- Orange County (ACCOC) Maintenance Superintendents Association (MSA) California Landscape Contractors Association (CLCA) Street Tree Seminar (STS) California Urban Forest Council (CaUFC) American Public Works Association (APWA) CONTRACTORS STATE LICENSE BOARD 04°�^^^EMOP0N6MERAF°°� ACTIVE LICENSE MseNufter 366764 - CORP Busines name WEST COAST ARBORISTS INC claasmr.aaonla, ^v4 IM A^ a -ration Date 12/131/2020 www.cslb.ca.gov Ii a ^r CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION clip 10011 STREET SACRAMENTO, CALFORNIA 95814 ISSUED, January 01, 2018 Pest Control Business - Main EXPIRES; December 31, 2019 LICENSE LICENSE NO. 39575 Invalid ifinsurance andlor qualified persons) lapse before expiration date. Mailing Address Business Location WEST COAST ARBORISTS, INC. WEST COAST ARBORISTS, INC. 2200 E VIA BURTON ST 2200 E VIA BURTON ST ANAHEIM, CA 92806 ANAHEIM, CA 92806 IN POST THIS LICENSE PROMINENTLY IN PUBLIC VIEW THIS LICENSE IS NOT TRANSFERABLE —ANY CHANGE IN REQUIRES A NEW LICENSE 3 Page 195 RFP #19/20-007 for City Tree Maintenance Services nisclnsnrPs 3.4 If the firm is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. A Large, mature Eucalyptus tree uprooted and struck bystanders at a City of Whittier park while taking photos under the tree. Several people were injured, and one death occurred as a result of the fallen tree. Currently there are 22 plaintiffs. The case is in the beginning phases and has just been transferred to the Norwalk court jurisdiction. KA was pulled in as a cross-complaint from the City of Whittier. Case No. BCB5B449 - Mojarro, et al. v. City of Whittier, et al. Case No. BCBBB844 — Stephanie Dviatt v. City of Whittier, WCA Patrick Mahoney, President 7/23/19 Date 4 Page 196 Staff members have diverse educational backgrounds including accounting, business administration, engineering, and forestry. INTRODUCTION West Coast Arborist's (WEA) is a company comprised of a management team and a safety committee. Staff members have diverse educational backgrounds including accounting, business administration, engineering and forestry. WORK FORCE WCA actively maintains ongoing processes to assure that only qualified and competent staff provides safe and quality tree maintenance services. These skilled employees can only be achieved through both training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes both basic and extended skills. WCA makes every attempt to ensure that this is undertaken before performing work, leading a crew, or career advancement. The work performed on this contract is routine, recurring and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on the current prevailing wage determination for "Tree Maintenance (Laborer)." CERTIFICATION WEA encourages its employees to get certified through the International Society of Arboriculture, in an effort to raise the standard of professional tree care companies. This standard exemplifies our company's commitment to providing customers with competent, knowledgeable certified workers. WEA employs a large number of ISA Certified Arborists and ISA Certified Tree Workers. CREW EVALUATION WCA employees are evaluated through an internal mechanism supervised by our Management Team. Each employee performs their duties according to a criteria -based job description that reflects safety, quality workmanship, productivity, appropriateness of care, problem solving and customer service. A performance appraisal is conducted for each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required to complete a competency assessment and orientation upon hire and annually thereafter in selected areas to assure that ongoing requirements are met and opportunities for improvement are identified. Page 197 UPPER MANAGEMENT TEAM From marketing, contract administration, field and fleet management, to information technology, our Upper Management Team is involved in the day-to-day operations supporting each Project Team and Customer to ensure the highest quality of tree care is being achieved in the industry. PROJECT TEAM NICK ALAGD, PROJECT MANAGER ISA Certified Arborist #WE 4396 AU • TCIA Certified Arborist #250 • TLC Wildlife Aware • NCCCD Certified Crane Operator Mr. Alago has been with WEA since 1999. He has nearly 35 years experience in the arboriculture field. He is responsible for estimating, scheduling, contract administration, personnel and daily operation. He is responsible for field operations, customers service, and management of crews throughout the Inland Empire. Through his employment he has gained valuable experience in computer estimating, tree inventory systems, and costing programs which are essential in the efficient operation of tree crews. Nick was recently recognized as WCA, Inc. Area Manager of the Year for FY 17-18. ALDNSD GARCIA, SUPERVISOR ISA Certified Arborist #8499A • TCIA Safety Professional #301 As Site Supervisor, Alonso is a full-time employee who has worked for WCA, Inc. since 1997. He is responsible for reviewing the day's activities, assisting the Area Manager in scheduling, and ensuring proper safety procedures are being followed. As the Supervisor, he speaks fluent English and will communicate with City officials and other interested parties on a daily basis. Reports and resolves malfunctions, damage, or industria injury. He also assists in employee training programs, maintains records, and files daily reports and receipts. VALERIE RODRIGUEZ, CUSTOMER SERVICE REPRESENTATIVE (CSR) Valerie has been with WCA, Inc. since 2002, as the CSR (Customer Service Representative) she is responsible for providing support to the Area Manager, Site Supervisors and crew. She is to act as a liaison between the company and it's clients as well as the general public. Valerie is responsible for responding to customer service inquires and facilitating contracting functions, such as: mapping, underground service alert, data entry, field book preparation, list preparation, etc. ERNESTO MACIAS, SAFETY MANAGER ISA Certified Arborist #WE 7120AUM • TICA Safety Professional #1115 Ernesto has been with WCA, Inc. since 2011, his primary responsibility is to ensure safety company -wide which includes the development, implementation and review of the company's in-house training programs, crew safety audits, and the company's Injury 9 Illness Prevention Program. TIM CROTHERS, PLANT HEALTH CARE MANAGER ISA Board Certified Master Arborist WE 7655 BUM • DPR Gualified Pest Control Applicator #145321 GAL Category B H D Tim as been with WCA since 2012. Our PHC program is managed in-house; there is no subcontracting. Staff is licensed by the CA Dept. of Pesticide Regulation. Our program goes beyond standard chemical applications as we expanded our services to include an Integrated Pest Management program. Inspection, diagnosis and treatments are available as needed. I C� do 7 Nick Alago, Project Mgr. Alonso Garcia, Supv. Valerie Rodriguez, CSR Ernesto Macias, Safety Mgr. Tim Crothers, RHC Mgr. Page 198 1-� lip 0 0 0 2 F 22 > o E m � 0 c C� m � a - n� 0 y J UPPER MANAGEMENT TEAM From marketing, contract administration, field and fleet management, to information technology, our Upper Management Team is involved in the day-to-day operations supporting each Project Team and Customer to ensure the highest quality of tree care is being achieved in the industry. PROJECT TEAM NICK ALAGD, PROJECT MANAGER ISA Certified Arborist #WE 4396 AU • TCIA Certified Arborist #250 • TLC Wildlife Aware • NCCCD Certified Crane Operator Mr. Alago has been with WEA since 1999. He has nearly 35 years experience in the arboriculture field. He is responsible for estimating, scheduling, contract administration, personnel and daily operation. He is responsible for field operations, customers service, and management of crews throughout the Inland Empire. Through his employment he has gained valuable experience in computer estimating, tree inventory systems, and costing programs which are essential in the efficient operation of tree crews. Nick was recently recognized as WCA, Inc. Area Manager of the Year for FY 17-18. ALDNSD GARCIA, SUPERVISOR ISA Certified Arborist #8499A • TCIA Safety Professional #301 As Site Supervisor, Alonso is a full-time employee who has worked for WCA, Inc. since 1997. He is responsible for reviewing the day's activities, assisting the Area Manager in scheduling, and ensuring proper safety procedures are being followed. As the Supervisor, he speaks fluent English and will communicate with City officials and other interested parties on a daily basis. Reports and resolves malfunctions, damage, or industria injury. He also assists in employee training programs, maintains records, and files daily reports and receipts. VALERIE RODRIGUEZ, CUSTOMER SERVICE REPRESENTATIVE (CSR) Valerie has been with WCA, Inc. since 2002, as the CSR (Customer Service Representative) she is responsible for providing support to the Area Manager, Site Supervisors and crew. She is to act as a liaison between the company and it's clients as well as the general public. Valerie is responsible for responding to customer service inquires and facilitating contracting functions, such as: mapping, underground service alert, data entry, field book preparation, list preparation, etc. ERNESTO MACIAS, SAFETY MANAGER ISA Certified Arborist #WE 7120AUM • TICA Safety Professional #1115 Ernesto has been with WCA, Inc. since 2011, his primary responsibility is to ensure safety company -wide which includes the development, implementation and review of the company's in-house training programs, crew safety audits, and the company's Injury 9 Illness Prevention Program. TIM CROTHERS, PLANT HEALTH CARE MANAGER ISA Board Certified Master Arborist WE 7655 BUM • DPR Gualified Pest Control Applicator #145321 GAL Category B H D Tim as been with WCA since 2012. Our PHC program is managed in-house; there is no subcontracting. Staff is licensed by the CA Dept. of Pesticide Regulation. Our program goes beyond standard chemical applications as we expanded our services to include an Integrated Pest Management program. Inspection, diagnosis and treatments are available as needed. I C� do 7 Nick Alago, Project Mgr. Alonso Garcia, Supv. Valerie Rodriguez, CSR Ernesto Macias, Safety Mgr. Tim Crothers, RHC Mgr. Page 198 766 NENN' In partnership with the Laborer's International Union of North America Field Employees Higher Standards + Exemplary Training = Superior Employees ISA Certified Arborists Board Certified Master Arborists Tree Workers WEA staff is trained to design and implement Traffic Control Plans. ATSSA 000000000 Certified Urban WCA Certified ISA Certified TCIA Certified ISA Nursery in Information Fleet NCCCO Forester Utility Line Utility Tree Care Municipal Placentia 6 Technology Mechanics Certified Crane Clearance Specialists Safety Specialist Dedicated Specialists Operators Workers Professionals Manager WCA has developed an exemplary Plant CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION Health Care Program that goes beyond PHC standard chemical applications. 0 I Advisors Applicators WCA's VP of Field Operations is a key WCA has 70 staff members WILDLIFE contributor in identifying and certified through the Wildlife PROTECTION developing the first ever Best Aware and Wildlife Training Management Practices guidelines for \ Institute. Tree Care for Birds and Other Wildlife. Board Certified ' ASCA Consulting Arborist Master Arborists Michael Mahoney, ASCA Consulting Academy #0022/ Registered Member #353 • WC 0216 A • BA CSUF Michael Palat WE 6541 BUM Mr. Mahoney has over thirty-six years in practical and management experience in arboriculture and Kelley Gilleran WE 7061 B urban forestry; 20 years full-time as an arboriculture practitioner; 5 years full-time as manager of Tim Crothers WE 7655 BUM large arboricultural contracting firm; 5 years full-time as CEO of arboricultural and urban forestry Cris Falco WE 7490 B consulting firm; G years full-time as an independent arboricultural and urban forestry consultant. Glenn Reeve WE 10177 B Approximately 45 hours credit, annually, arboricultural continuing education. 7 Page 199 M ' 1 II WCA's ISA Certified Tree Warkers Employee Name ADAM RODRIGUEZ ADAN BALTAZAR REYNAGA AGUSTIN LOZANO ALEJANDRO VALENZUELA ALFREDO ANGEL LOPEZ ANDRES ROMAN ANTONIO CASTELLANOS ANTONIO GRADILLA ANTONIO GARCIA CONTRERAS ARIEL ALONSO ARMANDO SOTO ARMANDO 0. LOPEZ AUDOMARO CORRAL AURELIO COVARRUBIAS AURELIO PAZ-GUZMAN BRIAN C. KIRKEGAARD CARLOS IXTA CARLOS RAMOS CELEDONIO R. MANZANO OLEA CELESTINO PEREZ CESAR WENCESLAO CESAR G. VALENZUELA REYES CHARLES F.M. INSCO CURTIS PATRICK WORTH DANIEL CHAVARRIA DANIEL RIVAS DANIEL GEORGE POTTS DANIEL J. KNUTSEN JR DANNY AVITIA DELFINO AGUILAR-MORALES DEMETRIO LIRA DEMETRIO OSEGUERA EDIBERTO SERNA SALAZAR EDUARDO AVILA EDUARDO MARTINEZ BECERRA EDUARDO VARGAS ELIGIO IBARRA CARDOSO ELOY MAROUEZ ENRIGUESANDOVAL ERNESTO GONSALEZ EUGENE BARRIENTOS FAUSTO GUZMAN FELIX GARCIA JOSE INEZ MANCILLA WE -10983T JULIO C. GARCIA VAZOUEZ WE -11175T MELCHOR LEMUS JOSE JUAN PEREZ WE-1124GT KYLE JAMES VIGNEAU WE-I09G2T MICHAEL LOUIS YOUNG JOSE LUIS OELREAL WE -11231T LEONARDO RAMOS WE -11264T MIGUEL AYALA JOSE M. CORTEZ TORRES WE-8539AUT LEONEL CORTEZ WE-BG25AT MIGUEL MACIAS JOSE M. MUNIZ GARCIA WE -11686T LETUSA MUAAU JR WE -11021T NELSON R. AGUIRRE JOSE M. CHAVARRIA MANZD WE -11210T LORENZO PEREZ WE-7443AT OSCAR IGNACIO RIVERA JOSE MANUEL PEREZ WE-0818AT LUIS A. MUNOZ RAMIREZ WE -11023T PEDRO CUEVAS JOSE R. GRANADOS WE -111813T LUIS P. PEREZ WE -11245T PEDRO GARCIA JOSEPH ANTHONY NUNN WE -11034T MANUEL BARRAGAN WE -10925T PEDRO SANDOVAL JUAN BECERRA WE -10932T MANUEL BRIANO WE-8791AT PEDRO ALTAMIRANO JUAN MARGUEZ WE -10987T MARCO A. PADILLA JIMENEZ WE-BG21AT RAMON ZUNIGA GOMEZ JUAN ORTIZ WE-8514AT MARCO ANTONIO VERGARA WE -11065T RANULFO PERALTA CASTANEDA JUAN TELLEZ TAPIA WE -11137T MARCOS RICHARD -MARTINEZ WE -10989T RAUL MANZO HERNANDEZ JUAN AMADOR ARCE WE-114BOT MARCOS GAMINO WE -11482T RAUL TELLEZTAPIA JUAN C. PENA-ARIAS WE -11327T MARTIN BARBERA WE-1092ST RAYMUNDO GUTIERREZ JUAN CARLOS MORA WE -11019T MATEO ARVIZU WE -10918T RENE ROSALES Cert # WE -11281T WE-778GAT WE -11306T WE-IIG74T WE -11334T WE -11285T WE -11203T WE -11185T WE -11173T WE-1090GT WE -11131T WE -10953T WE -11220T WE-IIG29T WE -11084T WE-1047GAT WE-IIIDGT WE -11263T WE-109B4T WE -11243T WE -10968T WE -11076T WE-113GST WE-10972AT WE-10292AT WE -10850T WE -11534T WE -11715T WE-IIG38T WE -10900T WE -11323T WE -11043T WE -11051T WE-IDS12T WE -10991T WE -11058T WE -11197T WE-115GGT WE -11302T WE-114GIT WFAMAHT WE -11083T WE -11170T WE -11237T WE -11687T WE -10924T WE-1097ST WE -10901T WE -11424T WE -11765T WE-IIIGST WE -11301T WE -11095T WE -10977T WE -11202T WE-ID985T WE -11138T WE-110BUT WE-7941AT FELIX HERNANDEZ FRANCISCO LOPEZ FRANCISCO RAMIREZ FRANCISCO VILLANUEVA FRANCISCO URENA JIMENEZ GABRIEL GAMING GABRIEL MERCADO RUIZ GERARDO PEREZ GERARDO A. ORDUNO GERARDO MARTINEZ GARCIA GLENN 0. WHITLOCK REEVE GONZALO REGALADO HECTOR MONTES HERIBERTD CORONEL WENCESLAO HUGO ANGEL RINCON HUMBERTO CHAVARRIA ISAIAS MACIAS ISRAEL A. RAMIREZ J. REFUGIO ESCAMILLA J. SOCORRO GARCIA JAIME ROGELIO HERNANDEZ JAMES CHARLES WORKING JEFFERY B. WILLIAMS JESUS RAYA JESUS A. MONTES JESUS M. SARABIA PENA JOEL LOPEZ JOEL MARTINEZ JOEL ORTIZ JOEL M. RIVERA JOHN LEE PINEDA JORGE ARREOLA-HERNANDEZ JORGE BUENAS JORGE JIMENEZ JOSAFAT MONTOYA JOSEAGUAYO JOSE JIMENEZ JOSE JIMENEZ HERNANDEZ JOSE VEGA JOSE A. ALVAREZ JOSE A. GONZALEZ MENDEZ JOSE ABEL CANCIND JOSE AGUSTIN CARRILLO JOSE F. ORELLANA ROBERT JAY ADDISON JR RODNEY LYNN MORGAN ROMHALOO GAETA LUNA SALOMON SILVA SALUSTIO SANCHEZ SAMUEL JIMENEZ SANTOS MACIAS LEMUS SERGIO LOPEZ-RIVERA STEFAN B. KALLENBERG STEPHEN GLENN DAVIS STEVE B. HUNT VENTURA GOMEZ WALLACE BURCH WE-2037AT WE -10952T WE -11259T WE -10965T WE -11075T WE -11107T WE-115GBT WE-9131AT WE-1103GT WE -10997T WE-10177ATM WE-9952AT WE-8079AUT WE -1121ST WE-8710AT WE -11207T WE -10979T WE -11567T WE -11153T WE -11172T WE-5297AT WE-1592AT WE-IIBOAT w AANAT WE -11014T WE -11450T WE-10871AT WE -10992T WE -11039T WE -11273T wr_mze7AT WE -11321T WE -11144T WE -11110T WE -11015T WE -10899T WE-1110ST WE -11113T WE -11062T WE -10908T WE-6475AT WE -11192T WE -11200T WE -11483T WE -10898T WE-9546AUT WE -11165T WE -11053T WE -11402T WE -11109T WE-109BOT WE -10957T WE-10730AT WE-10894AT WE -1044A WE -11180T WE-0713AT 8 Page 200 PRUNE CLASSIFICATIONS Grid Prune- Grid tree pruning is based on pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large-sized.) Pruning will include structural pruning, crown raising, and crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and shall have no more than 25% of the live foliage removed at a given time. Full Prune/Crown Reduction— Crown reduction is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be reduced. A full prune is recommended when the primary objective is to maintain or improve tree health and structure, and includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are identified for a full prune shall have more than 25% of the live foliage removed at a given time. Service Requests A Service Request Prune includes tree maintenance services on designated tree(s) as ordered by the Agency Arborist or designee. Pruning may include structural pruning, crown raising, crown cleaning or pruning to reduce/restore the crown. Whichever work type is ordered by the Agency, pruning will be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards and the Best Management Practice, Tree Pruning Guidelines. Work assignments from the Agency may require mobilization from one tree site to another within the Agency. Line Clearance Trees that interfere or have the possibility of interfering with utility lines will be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and condition of the tree and to maintain its symmetry and direct growth away from the utility lines. Small Tree Care Proper pruning and care during the early stages of the tree's life will save money in the future, and create a safer, more beautiful, healthy, easy -to -maintain tree. We believe that tree care that is performed early will affect its shape, strength and life span. Dur specialized small tree care team consists of certified personnel trained to perform the following: • Selective structural pruning • Removal of dead, interfering, split and/or broken limbs • Pre -conditioning the water retention basin built around the tree • Staking or re -staking • Adjusting tree ties • Adjusting trunk protectors • Weed abatement Palm Trunk Skinning Palm tree skinning consists of the removal of dead frond bases (only), at the point they make contact with the trunk without damage to the live trunk tissue. Root Pruning We strongly recommend against any root pruning, however, should the Agency elect to proceed, we recommend that it be done no closer than 3 times the diameter of the trunk. Roots will be pruned to a depth of approximately 12 inches by cleanly slicing through the roots, so as not to tear or vibrate the root causing damage to the tree. The excavated area will be backfilled with native soil and debris will be hauled away. Tree Removal Operations With a minimum of 48 hours advanced notice, WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage. Immediately following the removal, the stump will be ground down, if ordered to do so and with proper USA notification. Tree Planting We can replace trees that have been removed and plant new trees in accordance with specifications. We are prepared financially and logistically to acquire and purchase selected tree species for tree planting. At a minimum of 48 hours in advance we will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. A well-trained planting team will perform the soil preparation and installation of the tree. Tree Watering Tree watering will be performed by a full-time, WCA team member on various routes, when requested by the Agency. This team will also be responsible for reporting special care needs to the small tree care team. This could include reporting weeds, soil that has settled, and/or staking and tying needs. Page 201 Emergency Response We are prepared for emergency calls 24 hours a day, 7 days a week, including holidays. The toll free number is 866 -LIMB -DOWN (866- 546-2369). This number will be provided to the Agency, Police Department and/or Fire Department. Our emergency response team will do what is necessary to render the hazardous tree or tree - related condition safe until the following workday. Crew Rental Due to our vast amount of resources, including our specialty equipment and qualified personnel we are able to extend our commitment to our customers by providing various miscellaneous services outside of the most common tree maintenance services: • Flag hanging • Holiday light installation • Changing ball park lights • Misc. use of aerial towers and cranes (including equipment rental) • Crown reduction • Crown restoration Arborist Reports We have full-time Certified Arborists on staff that can prepare detailed arborist reports, tree evaluations and site inspections based on your specific needs. Reporting can be generated for one tree or an entire selection and is handled on a case-by-case basis. Plant Health Care Tim Crothers, Plant Health Care Manager • ISA Board Certified Master Arborist WE -7655 BUM • DPR Qualified Pest Control Applicator #145321 • UAL Category B 9 D Our PHC program managed by Tim Crothers goes beyond standard chemical applications. We have developed an efficient Integrated Pest Management Program (IPM) that requires diagnosis before treatment. WEA is staffed with licensed applicators and advisors that are environmentally conscious as well as compliant with the California Department of Pesticide Regulation. This service allows us to provide you with: • Proper diagnosis based on on-site inspection with laboratory testing when necessary • Proactive and preventative recommendations that reduce the amount of potential pest and disease issues Follow-up evaluations to ensure that the recommended treatments result in a healthy and balanced urban forest Shot Hole Borer They Polyphagous Shot Hale Borer (PSHB) is a new pest in Southern California. This boring beetle drills into trees and brings with it a pathogenic fungus (flsariL1177 //acea), as well as other fungal species. When heavily infested, the resulting Fusarium causes the decline and death of trees. Over 120 different tree species are affected in Southern California and over 30 reproductive hosts are of high concern. As tree care professionals, we have a responsibility to understand and report ABILITY TO ACO,UIRE, PURCHASE 0 STAGE TREES Cities expect the highest quality of new trees, proven varieties and an organization with the knowledge and skills to provide them with the latest and most reliable information available related to tree planting. By meeting these expectations, we're able to contribute to the success of reforestation projects within communities. In order to complete successful tree planting programs, cities can rely on us to locate, acquire and purchase different tree species. As part of our Corporate Capability, we are financially able to purchase large quantities of trees for planting projects. Being familiar with over 50 nurseries in California, allows us to obtain the best tree available from a broad and plentiful stock. The process by which we obtain trees is quite simple: First, we utilize our database of nurseries, and contact several of them requesting specific trees with their prices. Upon locating the availability of trees, we then perform a tree pre -inspection at the nursery. When time is of the essence, nurseries will provide us with photos either by mail or by e-mail for our review. Once the trees are purchased, and depending on the size of the project, we have them delivered to our facility in Placentia, Brea, or if possible, at a staging area within the Agency. It is through this process that we have planted an average of 14,000 trees for all of our customers each year during the past three years. STATE OF CALIFORNIA DEPARTMENT OF FOOD AND AGRICULTURE t.ICENSE NUMBER 1220 N STREET SACRAMENTO, CALIFORNIA 95814 BOfi90.001 918.654 0435 LICENSE TO SELL NURSERY STOCK 4, C F rH cix,�' F A WEST COAST ARBORISTS. INC. mt; 9900 S PLACENTIA AV PLACENTIA CA 92670- aw 2 � 0 s1GrwTURe Oq LI ppN l ORANGE COU NTY POST THIS LICENSE PROMINENTLY IN PUBLIC VIEW S4-033IREY.b90) THIS LICENSE ISNOT TRANSFERABLE- ANY CHANGE IN OWNERSHIP REQUIRES ANEW LICEN SE 10 Page 202 GREEN WASTE WCA's commitment to be a socially responsible corporate partner to our customers and communities is exemplified in our Recycling Program. With the steadily -increasing concern for the ecological health of our communities, WCA has embarked on a landfill diversion process where all material is taken to recycling facilities where it is used in the production of soil amendments. We are committed to taking all recyclable materials removed from the trees trimmed for the duration of this project to a recycling center for processing. Verification of amounts recycled will be obtained and reported by WCA via ArborAccess for the purpose of meeting the goals of the State for reducing landfill usage. ��•.r -,wry .t' W L MULCH is made from coarse ground branches and leaves. It should be spread on the ground at a rate of six to twelve inches for best effect. Fresh mulch will deplete nitrogen from the surface of the soil which will reduce unwanted weeds. Once the mulch has decayed, it returns nitrogen which helps build the quality of soil for plants. A large amount of tree debris is processed by WCA and used in large scale mulching projects for establishing native plants in open space areas. COMPOST is made from fine ground branches, leaves or other organic material. When mixed with oxygen and water, the organic material will decay or "compost." A finished compost is excellent for turning into the top layer of soil and will add nitrogen and increase the water holding capacity of soil. You can make compost at home in a pile in your yard or in a bin that you make or purchase. Large scale composting is done at regional recycling facilities. FIREWOOD is traditionally the most common use of large branches and logs. Firewood is used to heat homes during winter months. WCA takes logs to a yard in Irvine where a firewood retailer splits and resells the firewood to local residents. LOGS TO LUMBER is an old idea with a new approach by converting Agency trees into usable lumber. WCA worked on a twelve month trial program with the California Department of Forestry and Fire Protection to create an environmentally sound and socially responsible alternative to importing lumber from other areas, reducing our demand on trees from natural forests. LOGS TO LUMBER heyelft the Urban Forest WCAINC.CDM "Logs to Lumber" evolved from a 12 -month trial program where West Coast Arborists, Inc. (WCA) worked with the California Department of Forestry and Fire Protection (CDF). ......................................................... The Goal g�r� Reducing �r9 is to create an waste from the urban forest. environmentally sound Converting and socially responsible trees removed into useable lumber. alternative to importing : lumber from other areas Assisting and to reduce the with landfill diversion (AB939). demand on trees from Giving natural forests. ........................:................................ back to the Community! The program proves to be successful and now WCA transports suitable logs to our wood recycling center, Woodhill Firewood. 11 Page 203 IMPLEMENTATION PLAN To ensure the quality of work and the level of service expected, WEA abides by a well-defined quality control plan that incorporates the following: • Certified personnel • Safety • Pruning specifications and guidelines • Sound equipment • Public relations • Proper traffic control • State-of-the-art communication systems Special shifts including weekends and evenings can be arranged in accordance with the Agency's specifications. Project/Area Manager: NICK ALAGO ISA Certification #WE 4396 -AU ISA Tree Risk Assessment #E1083 TCIA Certified Arborist #250 TLC Wildlife Aware The project Area Manager will be the central point of contact and will work cooperatively with Agency staff, local residents and business owners, etc. The Area Manger will provide overall field supervision and crew management. Daily Management Daily management will consist of, but not be limited to: • Email notification complete with location, crew, equipment type, and work description • Supervise crew personnel to insure proper pruning standards are followed in a safe manner • Traffic control setup and maintenance of work zone • Ensure work area is left free of debris at the end of shift • Maintain record of work completed each day • Maintain good public relations at all times • Provide immediate notification to Agency Inspector upon damage of personal property including a plan for corrective measures to take place within 48 hours Weekly Management Weekly management will consist of, but is not limited to: • Weekly inspection of work completed • Meet with the Agency to review work schedule and progress • Insure standards of pruning are performed in accordance with Agency specifications • Maintain open communication with the Agency Inspector and field crew Scheduling of Work The Area Manager is responsible for scheduling work which shall conform to the Agency's schedule of performance. We recommend Equal distribution of work throughout the course of the fiscal year. Notifications will be provided to residents prior to the start of pruning operations in said area. All work will be performed in a cooperative manner as to cause the least amount of interference or inconvenience. Public Notification Upon Agency staff approval, WCA will post a door hanger notice prior to commencement of grid pruning (within 24-48 hours). After tree plantings, door hangers will be provided to residents instructing them on the proper care for their newly planted tree. For more comprehensive outreach we can also submit a press release for special projects or routine maintenance. The Agency may modify the procedures and materials to which we notify residents. Communication Systems Our use of modern and reliable communication systems affect our daily job performance by increasing our efficiency. Management and Field Personnel utilize smart phones as both navigational and communication devices in the field. Smart phones have proven to be a convenient method to input data as related to tree inventories, daily work records, timesheets, photos, and billing information; eliminating the need to handwrite data and improving customer service by minimizing response time. Permits and Licensing WCA will procure a City Business License as necessary and any "no - fee" permits prior to commencement of work. Permits (i.e., encroachment, traffic control, etc.) requiring fees will be charged back to the Agency. Right -of -Way All work will be performed in the public right-of-way. Employees will not utilize private property for eating, breaks or any other reason or use water or electricity from such property without prior written permission of owner. Cooperation and Collateral Work WCA will give right to operate within the project to the Agency workers and/other contractors, utility companies, street sweepers, and others as needed in a cooperative effort to minimize interference in daily operations. 12 Page 204 WORKFLOW TIMELINE Grid Pruning Flowchart (Completion dependent on tree quantity) Work request received CSR creates a work order R from Customer gives to Area Manager Foreman posts Crew performs work public notices Removal Flowchart (15-30 day Completion) Customer marks trees for USA B notifies resident Area Manager schedules work, informs the Customer 9 gives work order to Foreman r Work request received from Customer Crew performs work Planting Flowchart (15-30 day Completion) Work request received from Customer Crew performs work li hangs tree care door hanger CSR prepares work order 9 orders tree(s) from Nursery Manager IL Mal Foreman completes work order 9 inventory; then turns in Service Request Flowchart (15-30 day Completion) Work request received from Customer Foreman posts public notices CSR creates a work order 9 gives to Area Manager Crew performs work Area Ma na or schedules the work informs the Customer Foreman completes work order 9 inventory; then submits to office CSR creates work order a contacts USA 48 hours in advance of work Foreman completes work order 8 inventory; then submits to office CSR gives work order to Area Manager to schedule work 9 inform the Customer CSR closes work order: Billing Dept. prepares invoice Area Mana er schedules the work informs the Customer Foreman complees work order 9 inventory; then turns in Emergency Flowchart (1 Hour Response/ 24 Hour Completion) Emergenvy request Dn Call Supervisor Supervisor creates work IF, eceived from Customer dispatches Emergency Crew order li sends to Foreman Crew sends notification and photos to Customer and If applicable, crew return Foreman completes Supervisor that work to site next day to work order 9 inventory; is complete complete work then turns in Work order is given to the Foreman CSR closes work order; Billing Dept. prepares invoice VWorkorder is given to the Area Manager CSR closes work order; Billing Dept. prepares invoice Work order is given to the Foreman Billing Dept. processes 9 prepares invoice Work order is given to the Foreman CSR closes work order; Billing Dept. prepares invoice Crew performs necessary work to ensure safety CSR closes work order; Billing Dept. prepares invoice 13 Page 205 TOLL FREE 866.546.2369 in case of emergency after normal business hours Leave a message, if you do not receive a call back within 10 minutes, call the following contacts in order: ALONSO GARCIA, SUPERVISOR 714.981.3584 MANUEL PEREZ, SUPERVISOR 626.255.2821 LEONEL CORTEZ, SUPERVISOR 714.412.0424 NICK ALAGO, AREA MANAGER � 714.920.0558 MARTIN CORTEZ, AREA MANAGER 714.713.0717 After confirmation from on call Manager, you can email multiple locations to: LIMB DOWN5WCAINHOM NORMAL BUSINESS HOURS 714.99HOOD QUALITY CONTROL ■ I tel• TREE CARE PROFESSIONALS SFRVING COMMUNITIES WHO CARE ABOUT TREES Project Site Maintenance Work site will be left free of debris at the end of each workday. We will not discharge smoke, dust, or any other air containments in quantities that violate the regulations of any legally constituted authority. Protection of Public and Private Property WCA will provide all safety measures necessary to protect the public and worker within the work area. We will maintain good public relations at all times. The work will be conducted in a manner which will cause the least disturbance. Public Convenience and Safety WCA will comply with any and all local sound control and noise level rules, regulations, and ordinances which apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the Agency. - *Excluding emergency services. t lt,�z s. Traffic Control Traffic control procedures will be set-up in accordance with the Work Area Traffic Control Handbook (WATCH) and State of California Manual of Traffic Controls as well as the Agency Traffic and Safety Operating Rules. WCA will make adequate provisions to insure the normal flow of traffic over the public streets and park roads. Every effort will be made to keep commercial driveways and passageways open to the public during business hours. High visibility arrowboard(s) will be used when needed. Prior to use, the Agency will approve traffic safety equipment and devices. Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker will serve to coordinate safe operations on the ground at all times when work operations are in progress. by r CREW ,/Or WORKING IN TREES 15 Page 207 Customer Service Department As we work with, or near, the public, we are mindful that we will most likely be the first person the public contacts. We have a full- time Customer Service Department with each Customer Service Representative (CSR) trained in addressing concerned residents and bystanders. Complaints 9 Damage Resolution Should there be any property damage, we adhere to specific procedures to resolve the problem. The Foreman on the job site wi notify the resident and the Inspector immediately. If the resident is not at home, then we will leave a WCA card with instructions to call aur Claims Coordinator in our corporate office. The ultimate goal at each work site is to leave the property in the same condition as before we entered it. We will notify the Agency Representative immediately upon damage of personal property including plans for corrective measures to take place within 48 All WEA vehicles are equipped with an Accident Kit should anything happen during the work day. Each kit has an Incident Report, an Accident Report, an Injury Report, a camera, First Aid instructions and protocol for contacting the corporate office. A computerized log of all incidents is maintained to include the date, time of occurrence, location, problem and action to be taken pursuant thereto or reasoning for non -action. Any activities found by the Agency to be unacceptable will be rectified immediately. All other complaints will be abated or resolved within twenty-four (24) hours of the occurrence. We have teams specifically assigned for handling damage to properties, both private and public. Through our communication system, we have the ability to dispatch either of these teams and have them respond immediately to the site for proper repair. We pride ourselves on professional workmanship to avoid these types of incidents, however, should one occur, we take all appropriate measures to resolve the matter in a timely and efficient manner. ®ATH OF WCA is cammitted to working with the City ofRancho Cucamonga staff to deve/ap andmaintain a wank schedule that will provide the citizens with the mast effective and efficient means to perform tree care services. We will adhere to the schedule established by the City and ensure residents of aur dedication to completing wank in a timely manner We understand that there may be fluctuations in the Citys budget 8fldth8t the City may ask as to reduce service levels in an effort to meet the current economic demands gy being flexible, we can help to ease any financial strain, pramate contractar stability andguarantee residents with quality tree care 6 castamer service. This is aur oath afcommitmeat to aphald the prestigiaas namesake of the City gfRanchg Carsmal gs by providinggaldstandard tree care services. VT" atrick Mahoney, Wesident 7/24/19 16 Page 208 A r:Z B 0 P" ARBORACCESS FEATURES LIST TRACKING SYSTEM The List Tracking Report in ArborAccess is a useful tool in the management of incoming work. This report allows both parties to track specific jobs as they are ordered by the Agency. Proper use of this system enables the Agency and WCA to track the completion of work that is ordered. INVENTORY SOFTWARE- ARBORHEESS Our tree management program sets us apart from other companies. With nearly 2,000 active users, ArborAccess and our mobile app will help you easily manage your urban forest with ease and convenience. Tree site attributes include location (utilizing GPS coordinates), species type, and parkway size. Features allow you to view and edit work history records and create work orders directly from the field, all from our secure cloud. The information contained in ArborAccess is live data that can also be linked directly to a GIS program, such as ArcView, for geo-coding purposes and can assist your Agency in meeting GASB34 requirements. ArborAccess provides an unlimited resource of information regarding your urban forest. SOFTWARE TRAINING Our IT Department is based out of our corporate office in Anaheim, CA with regional offices located throughout California and Arizona. Each office has the ability to provide software training to our customers. We are also available to provide training sessions on- site at the customer's discretion. On-site training is proven to be effective as it provides a guided hands-on experience. We offer periodic tree maintenance and management workshops each year. These free workshops are provided to our customers regionally and educate over 250 people annually. They have proven to be a great round -table and networking opportunity for the different agencies in attendance. Presentations are provided by WCA management staff and complimented with guest speakers in the industry. Certified Arborists and Tree Workers who attend are eligible to receive continuing education credits (CEO's) from the International Society of Arboriculture. The success of any urban forest program depends on the proper management of information. Unlimited telephone and/or email support is available to answer technical questions and aid staff in the use of the software system. Software training and support is included in the cost associated with the inventory data collection. 17 Page 209 BILLING WCA, Inc. operates a modern invoicing system that is updated on a daily basis. Progress billings will be submitted to the Customers on a bi-weekly basis, unless otherwise requested. Invoices will reflect an amount complete for the billing period, along with a year-to-date total for that job. Each billing will include a listing of completed work by address, tree species, work performed and appropriate data acceptable to the customer. This information will be supplied in hardcopy and immediately accessible on ArborAccess. Job balances reflecting the percent of completion for each job can be viewed on ArborAccess. SAMPLE MANAGEMENT TOOLS DETAILED TREE SITE CHARACHTERISTIES The advanced technology provides a valuable tool to urban forestry professionals by displaying specific tree site information along with a representative photograph of the species type and a recommended maintenance field. ArborAccess' built-in quality control features assist in data accuracy. As maintenance is performed, the work history is updated and accompanied with bi- weekly invoices. This process eliminates the need for dual -inputting and helps keep the tree inventory current and accurate. MAINTENANCE RECORDS Accurate maintenance records for each location oftentimes can assist the Agency with liability claims. Maintaining a detailed history of the work performed at each location demonstrates good faith in preserving its urban forest. It is imperative that work requests are pulled from the system prior to the work being performed, otherwise inventory accuracy is not guaranteed. SAMPLE AGENCY SPECIES FREQUENCY REPORT Botanical Common Total Pct. Liquidambar styraciflua AMERICAN SWEETGUM 4,781 14.36°/0 fLagerstroemia indica CRAPE MYRTLE 2,008 6.03% Ulmus parvifolia CHINESE ELM 1,963 5.90D/o Fraxinus velutina 'Modesto' MODESTO ASH 1,82D 5.479'0 Cupaniopsis anacardioides CARROTWOOD 1,568 4.7190 Fraxinus velutina ARIZONA ASH 1,259 3.789'0 Pinus canarlensis CANARY ISLAND PINE 1,191 3.58% Grevillea robusta SILK OAK 1,141 3.43D/o Pistacia chinensis CHINESE PISTACHE 1,127 3.399'0 Liriodendron tulipifera TULIP TREE 1,076 3.239'0 Other OTHER 15,355 63' Total Trees 33,289 34� The Species Frequency report can assist your Agency in identifying the tree population within the urban forest. This type of information is valuable in the event of an insect infestation, deadly disease, or even estimating future maintenance costs. In addition, an analysis can be performed to evaluate the history of the performance of a particular species within your Agency. DETAILED REPORTING OPTIONS • Inventory . DBH Frequency • View Invoices . Height Frequency • Job Balances . District Frequency • Green Waste . Species Frequency (sampla ahovo • Work History . All Tees at an Address • Work Type by District . Estimated Tree Value 18 Page 210 Modern Fleet consisting of 1500+ EQUIPMENT Our modern fleet undergoes daily inspection prior to use to ensure efficiency and safety. All equipment is routinely serviced, painted, and detailed. All equipment used during the duration of this project will meet state and federal safety requirements and have all up-to-date certifications as required. CHP Biennial Inspection of Terminal Certification We have successfully been awarded the CHP Biennial Inspection Award of Recognition. This inspection has assisted our company in instituting several safety programs, as well as our Preventative Maintenance Program utilized by our in-house fleet department. The inspection reviews our vehicle maintenance and repair records, our procedural methods and policies for vehicle maintenance and operations. This certification ensures that our vehicles operate safely. NetworkCar Fleet Solutions WCA has partnered with NetworkCar Fleet Solutions to provide GPS units on all vehicles and equipment. This investment has given us and our customers the following benefits: • Provide faster response times and more efficient routing allowing us to service more customers • Lower operational costs by optimizing our fleet size, reducing labor, overtime, and insurance, and minimizing costly vehicle repairs • Decrease fuel use by monitoring fleet fuel economy and saving on unnecessary fuel expenditures • Reduce emissions by helping drivers improve their habits such as speed and idle time, and reducing total miles driven which will significantly reduce harmful greenhouse gas emissions • Improve dispatching with landmarks and driving directions, GPS units helps us to better dispatch so that we can service more customers, faster • Recover stolen vehicles reducing liability costs which can be passed on to customers GIS MAP -CCFY OF FJLLP-CN EQUIPMENT LIST SUMMARY: ❑� N.HdIL: ;<: ®oo 252 95' Aerial Devices ,91 Dump Trucks 1v Flat Beds 39 Forklifts Arrowboards m > O ATVs 32 :ARAM AGUS12017 Stump Grinders -N Date: 2/24/2017 - 0:12 AM Date: , `a Status: Driving Rubber Track Loader Speed, 0 Root Pruners Nearest Address: Rolloff Trucks 1701-1743 Fullerton Creek Dr Saw Mill Fullertan Log Skidder EQUIPMENT LIST SUMMARY: Pick Up Trucks 261 Aerial Lift Devices 252 95' Aerial Devices 15 Dump Trucks 147 Flat Beds 39 Forklifts G Arrowboards GD ATVs 4 Stump Grinders 48 Loaders G5 Rubber Track Loader 1 Root Pruners 2 Rolloff Trucks 39 Saw Mill 2 Log Skidder 1 Back Hoes 1 Brush Chippers 152 Cranes 5 Toyota Prius 10 Toyota Yaris B Ford CMAX 4 E Page 211 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal ("RFP") #19/20-007 for Citywide Tree Maintenance Services. agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. Patrick Mahoney No Relationship President Submittals Due: July 24,2019 by 3:00 p.m. (Print Name) (Relationship to the City) (Relationship to the Vendors) (Signature) (Date) Must be included in final RFP submittal. Page �; of 43 Page 212 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY Mark the appropriate choice, below: y/ Vendors accepts the PSA without exception. W Vendors proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as "Exception Summary", which shall include the Vendors' rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summ y may deem the response as non-responsive. Signature / Patrick Mahoney Printed Name President Title 7/23/19 Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page �y of 43 Page 213 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED I, Patrick Mahoney the President (President, Secretary, Manager, Owner or Representative) of West Coast Arborists, Inc. , certify that the (Name of Company, Corporation or Owner) Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") for #19/20-007 for Citywide Tree Maintenance Services have been read and understood and that our Vendors is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be sufficient cause for immediate disqualification of award. Failure to maintain said jc9verage shall result in termination of the contract. Signatu Patrick Mahone Printed Name President Title 7/23/19 Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page �7 of 43 Page 214 Certificate of Insurance THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON YOU THE CERTIFICATE HOLDER. THIS CERTIFICATE IS NOT AN INSURANCE POLICY AND DOES NOT AMEND, EXTEND, OR ALTER THE COVERAGE AFFORDED BY THE POLICIES LISTED BELOW. POLICY LIMITS ARE NO LESS THAN THOSE LISTED, ALTHOUGH POLICIES MAY INCLUDE ADDITIONAL SUBLIMIT/LIMITS NOT LISTED BELOW. is to Certify that EXP DATE This I WEST COAST ARBORISTS, INC 2200 EAST VIA BURTON NAME AND ANAHEIM CA 92806 ADDRESS Anaheim CA 92806 OFINSURED L AUTHORIZED REPRESENTATIVE Liberty Mutual. INSURANCE is, at the issue date of this certificate, insured by the Company under the policy(ies) listed below. The insurance afforded by the listed policy(ies) is subject to all their terms, exclusions and Conditions and is not altered by any requirement, term or condition of any contract or other document with respect to which this certificate may be issued. * If the certificate expiration date is continuous or extended term, you will be notified if coverage is terminated or reduced before the certificate expiration date. NOTICE OF CANCELLATION: (NOT APPLICABLE UNLESS A NUMBER OF DAYS IS ENTERED BELOW.) BEFORE THE STATED EXPIRATION DATE THE COMPANY WILL NOT CANCEL OR REDUCE THE INSURANCE AFFORDED UNDER THE ABOVE POLICIES UNTIL AT LEAST 30 DAYS NOTICE OF SUCH CANCELLATION HAS BEEN MAILED TO: Liberty Mutual Insurance Group Evidence Only EXP DATE G[x SCJ TYPE OF POLICY ❑ CONTINUOUS ❑ EXTENDED POLICY NUMBER LIMIT OF LIABILITY Anaheim CA 92806 D POLICY TERM Los Angeles / 0603 AUTHORIZED REPRESENTATIVE WORKERS COMPENSATION Statutory Limits 7/1/2020 WA7-66D-039499-079 COVERAGE AFFORDED UNDER WC LAW OF THE FOLLOWING STATES: All States Except: ND, OH, WA, WY EMPLOYERS LIABILITY Bodily In ury by Accident 1 000 000 Each Accident Bodily Injury By Disease 213-443-0782 6/18/2019 Ll OFFICE PHONE DATE ISSUED1 $1,000,000 Bodily Injury By Disease 49339838 1 LM 2819 1 7/19-7/20 - GL/2/2, AL/2, WC/1 I Donna Smitala 1 6/18/2019 8:51:15 AM (CDT) I Page 1 of 1 Pa 215 P 9 LD1 COI 268896 02 11 $1,000,000 Ea h Pemon COMMERCIAL GENERAL LIABILITY 7/1/2020 TB2-661-039499-019 General Aggregate $2,000,000 Products / Completed Operations Aggregate 0 OCCURRENCE ❑ CLAIMS MADE $2,000,000 Each Occurrence $2,000,000 Personal & Advertising Injury $2,000,000 Per Person /Organization RETRO DATE OtherOther Dalmag00to premises rented to yo 33 AUTOMOBILE LIABILITY 7/1/2020 AS7-661-039499-039 Each Accident—Single Limit $2,000,000 B.I. And P.D. Combined 0 OWNED Each Person Each Accident or Occurrence NON -OWNED ❑ HIRED Each Accident or Occurrence OTHER ADDITIONAL COMMENTS * If the certificate expiration date is continuous or extended term, you will be notified if coverage is terminated or reduced before the certificate expiration date. NOTICE OF CANCELLATION: (NOT APPLICABLE UNLESS A NUMBER OF DAYS IS ENTERED BELOW.) BEFORE THE STATED EXPIRATION DATE THE COMPANY WILL NOT CANCEL OR REDUCE THE INSURANCE AFFORDED UNDER THE ABOVE POLICIES UNTIL AT LEAST 30 DAYS NOTICE OF SUCH CANCELLATION HAS BEEN MAILED TO: Liberty Mutual Insurance Group Evidence Only G[x SCJ 2200 E Via Burton Elaine Ulan Anaheim CA 92806 Los Angeles / 0603 AUTHORIZED REPRESENTATIVE x 818 W 7th Street, Suite 850 0564408 Los Angeles CA 90017 213-443-0782 6/18/2019 Ll OFFICE PHONE DATE ISSUED1 2 2 This certificate is executed by LIBERTY MUTUAL INSURANCE GROUP as respects such insurance as is afforded by those Companies 7 p 49339838 1 LM 2819 1 7/19-7/20 - GL/2/2, AL/2, WC/1 I Donna Smitala 1 6/18/2019 8:51:15 AM (CDT) I Page 1 of 1 Pa 215 P 9 LD1 COI 268896 02 11 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any. Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered non-responsive. It is the Vendors' responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Addendum No. 1 Addendum No. 2 Printed Name President Title 7/23/19 Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page �& of 43 Page 216 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM certify that neither West Coast Arborists, Inc. (Vendor) nor any of its proposed subcontractors are not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently become delinquent in California taxes, our Proposal will be disqualified. Signature `r Patrick Mahoney Printed Name President Title 7/23/19 Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page �R of 43 Page 217 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT F" PARTICIPATION CLAUSE It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price for a period of 730 days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City of Rancho Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Vendors. Successful Vendors will extend prices as proposed herein to other governmental agencies, please specify. YES V/ NO Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page JR of 43 Page 218 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT G" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response. THE VENDORS IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE. Company Name: Address: (Street, Su. # City, State, Zip) West Coast Arborists, Inc. 2200 E. Via Burton Telephone #: Anaheim, CA 92806 (714) 991-1900 Fax #: (714) 956-3745 E-mail address: Web Address: Victor Gonzalez, Vice President www.wcainc.com vgonzalez@wcainc.com Authorized Representative: (print) Title: Patrick Mahoney President Signature: Date: 7/23/19 lust be included in final RFP submittal. Submittals Due: July 24, 2019 by 3:00 pm Page 41 of 43 27 Page 219 City of Rancho Cucamonga Page 1 Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Pacific) Printed 10/21/2019 Bid Results Bidder Details Vendor Name West Coast Arborists, Inc. Address 21718 Walnut Ave. Grand Terrace, CA 92313 United States Respondee Victor Gonzalez Respondee Title Vice President Phone 714-991-1900 Ext. Email vgonzalez@wcainc.com Vendor Type Bid Detail Bid Responsive Yes Ranking 1 Line Items Discount Terms no discount Num Item Code UOM Qty Unit Price Line Total Discount Comment Grid Pruning 1 Flat rate price per tree. EA 7500 $74.0000 $555,000.0000 $555,000.0000 Subtotal $555,000.0000 $555,000.0000 Full Prune per Service Request. 2 0"-12" Diameter Standard Height EA 500 $74.0000 $37,000.0000 $37,000.0000 3 13"-18" Diameter Standard Height EA 1000 $100.0000 $100,000.0000 $100,000.0000 4 19"-24" Diameter Standard Height EA 3500 $124.0000 $434,000.0000 $434,000.0000 5 25"-30" Diameter Standard Height EA 2500 $144.0000 $360,000.0000 $360,000.0000 6 31"-36" Diameter Standard Height EA 100 $294.0000 $29,400.0000 $29,400.0000 7 36"+ Diameter Standard Height EA 50 $494.0000 $24,700.0000 $24,700.0000 Subtotal $985,100.0000 $985,100.0000 Crown Raise per Service Request - Hardwood tree 8 0"-12" Diameter Standard Height EA 10 $40.0000 $400.0000 $400.0000 PlanetBids, Inc. Page 220 City of Rancho Cucamonga Page 2 Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Pacific) Printed 10/21/2019 Bid Results Num Item Code UOM Qty Unit Price Line Total Discount Comment 9 13"-18" Diameter Standard Height EA 10 $45.0000 $450.0000 $450.0000 10 19"-24" Diameter Standard Height EA 20 $75.0000 $1,500.0000 $1,500.0000 11 25"-30" Diameter Standard Height EA 20 $95.0000 $1,900.0000 $1,900.0000 12 31"-36" Diameter Standard Height EA 20 $144.0000 $2,880.0000 $2,880.0000 13 36"+ Diameter Standard Height EA 10 $224.0000 $2,240.0000 $2,240.0000 Subtotal $9,370.0000 $9,370.0000 Crown Cleaning per Service Request - Hardwood tree 14 0"-12" Diameter Standard Height EA 10 $74.0000 $740.0000 $740.0000 15 13"-18" Diameter Standard Height EA 10 $100.0000 $1,000.0000 $1,000.0000 16 19"-24" Diameter Standard Height EA 20 $124.0000 $2,480.0000 $2,480.0000 17 25"-30" Diameter Standard Height EA 20 $194.0000 $3,880.0000 $3,880.0000 18 31"-36" Diameter Standard Height EA 20 $224.0000 $4,480.0000 $4,480.0000 19 36"+ Diameter Standard Height EA 10 $274.0000 $2,740.0000 $2,740.0000 Subtotal $15,320.0000 $15,320.0000 Crown Reduction per Service Request - Hardwood tree 20 0"-12" Diameter Standard Height EA 10 $204.0000 $2,040.0000 $2,040.0000 21 13"-18" Diameter Standard Height EA 10 $294.0000 $2,940.0000 $2,940.0000 22 19"-24" Diameter Standard Height EA 20 $344.0000 $6,880.0000 $6,880.0000 23 25"-30" Diameter Standard Height EA 20 $394.0000 $7,880.0000 $7,880.0000 PlanetBids, Inc. Page 221 City of Rancho Cucamonga Page 3 Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Pacific) Printed 10/21/2019 Bid Results Num Item Code UOM Qty Unit Price Line Total Discount Comment 24 31"-36" Diameter Standard Height EA 20 $444.0000 $8,880.0000 $8,880.0000 25 36"+ Diameter Standard Height EA 10 $524.0000 $5,240.0000 $5,240.0000 Subtotal $33,860.0000 $33,860.0000 Palm Pruning 26 Prune Date Palm (Phoenix spp.) EA 10 $224.0000 $2,240.0000 $2,240.0000 27 Clean Trunk for Date Palm (Phoenix spp.) EA 5 $224.0000 $1,120.0000 $1,120.0000 28 Prune Fan Palm (Washingtonia spp.) EA 2000 $64.0000 $128,000.0000 $128,000.0000 29 Clean Trunk for Fan Palm (Washingtonia spp.) EA 5 $94.0000 $470.0000 $470.0000 30 Prune all other Palm Species EA 500 $64.0000 $32,000.0000 $32,000.0000 Subtotal $163,830.0000 $163,830.0000 Tree and Stump Removal 31 0"-12" Diameter Standard Height EA 25 $224.0000 $5,600.0000 $5,600.0000 32 13"-18" Diameter Standard Height EA 100 $324.0000 $32,400.0000 $32,400.0000 33 19"-24" Diameter Standard Height EA 150 $500.0000 $75,000.0000 $75,000.0000 34 25"-30" Diameter Standard Height EA 150 $750.0000 $112,500.0000 $112,500.0000 35 31"-36" Diameter Standard Height EA 100 $850.0000 $85,000.0000 $85,000.0000 36 36"+ Diameter Standard Height EA 30 $1,000.0000 $30,000.0000 $30,000.0000 Subtotal $340,500.0000 $340,500.0000 Tree Removal Only. No Stump Removal. 37 0"-12" Diameter Standard Height EA 10 $224.0000 $2,240.0000 $2,240.0000 PlanetBids, Inc. Page 222 City of Rancho Cucamonga Page 4 Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Pacific) Printed 10/21/2019 Bid Results Num Item Code UOM Qty Unit Price Line Total Discount Comment 38 13"-18" Diameter Standard Height EA 10 $324.0000 $3,240.0000 $3,240.0000 39 19"-24" Diameter Standard Height EA 10 $500.0000 $5,000.0000 $5,000.0000 40 25"-30" Diameter Standard Height EA 10 $750.0000 $7,500.0000 $7,500.0000 41 31"-36" Diameter Standard Height EA 10 $850.0000 $8,500.0000 $8,500.0000 42 36"+ Diameter Standard Height EA 10 $1,000.0000 $10,000.0000 $10,000.0000 Subtotal $36,480.0000 $36,480.0000 Stump Removal 43 Stump Removal per Stump Diameter Inch at Grade DI 300 $14.0000 $4,200.0000 $4,200.0000 Subtotal $4,200.0000 $4,200.0000 Tree Planting and Staking 44 15 Gallon (double staked per specs) - Labor, Equipment, Tree and Materials EA 20 $194.0000 $3,880.0000 $3,880.0000 45 24 inch Box (double staked per specs) - Labor, Equipment, Tree and Materials EA 10 $394.0000 $3,940.0000 $3,940.0000 46 36 inch Box (double staked per specs) - Labor, Equipment, Tree and Materials EA 5 $954.0000 $4,770.0000 $4,770.0000 Subtotal $12,590.0000 $12,590.0000 General Labor Rates 47 Rate for 1 Ground -person HR 1 $89.0000 $89.0000 $89.0000 48 Rate for 1 Equipment Operator HR 1 $89.0000 $89.0000 $89.0000 49 Rate for 1 Trimmer HR 1 $89.0000 $89.0000 $89.0000 Subtotal $267.0000 $267.0000 Day Rate 50 Day Rate Service Crew DAY 1 $2,136.0000 $2,136.0000 $2,136.0000 PlanetBids, Inc. Page 223 City of Rancho Cucamonga Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Pacific) Bid Results Num Item Code UOM Qty Unit Price Line Total 51 Specialty Equipment Day Rate DAY 1 $979.0000 $979.0000 Subtotal $3,115.0000 Emergency Services 52 During normal business hours HR 1 $300.0000 $300.0000 53 After hours, weekends &/or holidays HR 1 $450.0000 $450.0000 Subtotal $750.0000 General Arborist Services 54 Arborist Reports HR 20 $174.0000 $3,480.0000 55 Level 1, 2, and 3 Risk Assessments HR 20 $174.0000 $3,480.0000 Subtotal $6,960.0000 Other Charges 56 Other Charges (please specify) LOT 57 Other Charges (please specify) LOT Page 5 Printed 10/21/2019 Discount Comment $979.0000 $3,115.0000 $300.0000 $450.0000 $750.0000 $3,480.0000 $3,480.0000 $6,960.0000 1 $89.0000 $89.0000 $89.0000 Traffic Control (Per Hour) 1 $89.0000 $89.0000 $89.0000 Plant Health Care (Per Hour) Subtotal $178.0000 $178.0000 Total $2,167,520.0000 $2,167,520.0000 PlanetBids, Inc. Page 224 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: William Wittkopf, Public Works Services Director Dean Rodia, Parks and Landscape Superintendent Kenneth Fung, Assistant Engineer SUBJECT: CONSIDERATION TO AWARD A CONTRACT TO PACIFIC CONTRACTORS GROUP, INC. FOR THE PARKS PAINTING PROJECT. RECOMMENDATION: Staff recommends the City Council approve the specifications, accept the bids received, award and authorize the execution of a contract in the amount of $125,618 for the "Parks Painting Project FY 19/20" to the lowest responsive bidder, Pacific Contractors Group, Inc, of Northridge; authorize the expenditure of a 20% contingency in the amount of $25,124 to be funded from account numbers 1131303-5300 (LMD 2), 1134303-5300 (LMD 4R), 1139303-5300 (LMD 9) and 1140303-5300 (LMD 10). BACKGROUND: The arbors, restrooms, benches, fencing and other structures at Victoria Arbors Park (in LMD 2), Mountain View Park, Coyote Canyon Park and Milliken Park (all in LMD 4R) along with Garcia Park (in LMD 9) and Day Creek Park (in LMD 10) are exposed to the environment. As such, the paint on these park components has gradually deteriorated over the years. Providing these parks with a fresh coat of primer and paint (plus some preventative preparation work) will enhance the appearance, protect the wood and extend the service life of these park amenities. ANALYSIS: Seven (7) bids for this project were opened at 2:00 pm on Tuesday, October 8, 2019. One bid was later withdrawn. Staff prepared the attached Bid Summary spreadsheet (Attachment 1) comparing the "Cost" for the Base Bid item along with the "Cost" for the 71 Additive Bid items for the six (6) remaining bidders. The goal of the Additive Bid Items is to maximize the amount of park components to be painted. Staff evaluated the spreadsheet and determined that the bid proposal from the lowest responsive bidder, Pacific Contractors Group, Inc., is also the only bid proposal which permitted the painting of all 72 bid items. Staff has completed the required background investigation and finds that Pacific Contractors Group, Inc. of Northridge has met the requirements of the bid documents. The project is scheduled to be completed within thirty-five (35) working days — five (5) working days for the 1 Base Bid item and thirty (30) working days for the 71 Additive Bid items. FISCAL IMPACT: Page 225 Painting the restrooms, benches, arbors, fencing, etc. at Victoria Arbors Park, Mountain View Park, Coyote Canyon Park, Milliken Park, Garcia Park and Day Creek Park will protect these items from the environment and greatly extend their service life. Painting also reduces the maintenance costs at these six parks. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of Enhancing Premiere Community Status by painting the various park components to enhance the appearance of 6 parks. ATTACHMENTS: Description Attachment 1 - Bid Summary Attachment 2 - Contract Page 226 Attachment 1 - Bid Summary PARKS PAINTING PROJECT FY 19/20 OCTOBER 8, 2019 BID OPENING AWARD OPTION 2: AWARD BASE BID plus ANY COMBINATION OF ADDITIVE BIDS low bidder BASE BID Pacific Contractors Group, Inc. CTG Construction, Inc. dba C.T. Grorgiu Painting Co. Stolle Painting Prime Painting Contractors, Inc. Color New Co. ISR Painting & Wallcovering, Inc. iteml Description Qty Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Day Creek Park (LMD 30) Unit Price Cost Cost stated in Bid Proposal Unit Price Cost Cost stated in Day Creek Park (LMD 10) Bid Proposal 2 Monument Lettering 1 LS $550.00 $550.00 $500.00 $500.00 1 Shade Shelter (including columns) 1 EA $2,000.00 $2,000.00 $6,000.00 $6,000.00 $6,990.00 $6,990.00 $6,500.00 $6,500.00 $2,SOO.00 $2,500.00 $9,000.00 $9,000.00 $2,200.00 $2,200.00 3 Seat Wall 1074 F LF $3.30 $3,544.20 BASE BIDTOTAL=1 $2,000.00 $6,000.00 i $6,990.001 $2,309.10 $1.20 $2,500.00 $9,000.00 FThe "F" designates a Final Quantity. Cost stated in Bid Proposal Indicate "clerical errors" or roundoff differences written in the Bid Proposal verses actual calculated "Cost" based on the respective Bid Proposal's "Unit Price" multiplied by "Qty". 7 The parks) Additive Bid items subtotal amounts are highlighted in orange when the Additive Bid subtotal amount exceeds the LMD funds budgeted for painting Additive Bid items in the park(s). This Bidder had a representative attend the mandatory pre-bid meeting & site tour. Also, this bidder's Bid Proposal used the bid documents as uploaded onto the www.ciplist.com webpage forthis project. However, this bidder's company name is not shown on either the "Plan Holder", "Sub Contractor"or "Vendor" lists on the www.ciplist.com webpage forthis project (registering on the www.ciplist.com webpage is required by bid documents). Just in case, compared the bidder's company address to the addresses shown on those 3 www.ciplist.com webpage lists in the event the bidder registered using a different company name. No match found. Page 227 Average of Unit Prices $5,498.33 ADDITIVE BIDS Pacific Contractors Group, Inc. CTG Construction, Inc. dba C.T. Grorgiu Painting Co. Stolle Painting Prime Painting Contractors, Inc. Color New Co. ISR Painting & Wallcovering, Inc. iteml Description Qty Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Cost stated in Bid Proposal Unit Price Cost Cost stated in Day Creek Park (LMD 10) Bid Proposal 2 Monument Lettering 1 LS $550.00 $550.00 $500.00 $500.00 $325.00 $325.00 $350.00 $350.00 $1,500.00 $1,500.00 $2,200.00 $2,200.00 3 Seat Wall 1074 F LF $3.30 $3,544.20 $3.20 $3,436.80 $2.15 $2,309.10 $1.20 $1,288.80 $10.00 $10,740.00 $3.10 $3,329.40 4 Light Pole (base, pole, light fixture, etc.) 53 EA $66.00 $3,498.00 $200.00 $10,600.00 $250.00 $13,250.00 $285.00 $15,105.00 $250.00 $13,250.00 $500.00 $26,500.00 5 Bench 1 EA $110.00 $110.00 $350.00 $350.00 $390.001 $390.00 $250.00 $250.00 $500.00 $500.00 $1,200.00 $1,200.00 6 lBarbecue 12 EA $55.00 $660.00 $200.00 $2,400.001 $245.00 $2,940.00 $180.00 $2,160.00 $500.00 $6,000.00 $400.00 $4,800.00 7 Bicycle Rack 1 EA $550.00 $550.00 $200.00 $200.00 $150.00 $150.00 $120.00 $120.00 $1,500.00 $1,500.00 $180.00 $180.00 8 Fencing from Tennis Courts to Adjacent School - North End 33 F LF $44.00 $1,452.00 $7.00 $231.00 $8.00 $264.00 $25.00 $825.00 $50.00 $1,650.00 $56.00 $1,848.00 9 Fencing from Tennis Courts to Adjacent School - South End 17 F LF $44.00 $748.00 $7.00 $119.00 $8.75 $148.75 $25.00 $425.00 $50.00 $850.00 $56.00 $952.00 10 Shade Shelter B (including columns) 1 EA $2,200.00 $2,200.00 $4,000.00 $4,000.00 $5,900.00 $5,900.00 $6,400.00 $6,400.00 $1,500.00 $1,500.00 $7,000.00 $7,000.00 11 Arbors (including columns) 4 EA $1,650.00 $6,600.00 $3,000.00 $12,000.00 $2,000.00 $8,000.00 $3,500.00 $14,000.00 $1,000.00 $4,000.00 $5,400.00 $21,600.00 12 Combination Trash/Pump Enclosure (walls & doors only) 1 EA $550.00 $550.00 $2,000.00 $2,000.00 $800.00 $800.00 $650.00 $650.00 $4,000.00 $4,000.00 $2,200.00 $2,200.00 13 Combination Trash/Pump Enclosure (wood canopy only) 1 EA $550.00 $550.00 $750.00 $750.00 $450.00 $450.00 $450.00 $450.00 $5,000.00 $5,000.00 $1,800.00 $1,800.00 14 Hand Railing on both sides of stairway (located at NWC of park) 81 F LF $11.00 $891.001 $2.50 $202.50 $275.00 $22,275.00 $5.00 $405.00 $10.00 $810.00 $12.00 $972.00 15 Bollard (only bollards that are set in concrete, not removable bollards) 13 EA 1 1 $33.00 $429.00 1 $150.00 $1,950.00 $75.00 $975.00 $70.00 $910.00 $100.00 $1,300.00 $80.00 $1,040.00 16 Miscellaneous Wall (surrounding Tennis Courts) 300 F LF $3.30 $990.00 $7.001 $2,100.00 $10.00 $3,000.00 $1.50 $450.00 $20.00 $6,000.00 $3.10 $930.00 Additive Bid items 2 thru 16 Subtotal = $23,322.20 $40,839.30 $61,176.85 $43,788.80 $58,600.00 $76,551.4 LMD 10 Funds available = $34,800 - Base Bid it 1= $32,800.00 $28,800.00 $27,810.00 $28,300.00 $32,300.00 $25,800.00 Victoria Arbors Park (LMD 2) 17 Monument Lettering 1 LS $440.00 $440.00 $500.00 $500.00 $325.00 $325.00 $350.00 $350.00 $1,500.00 $1,500.00 $2,200.00 $2,200.00 18 Restroom (interior and exterior) 1 EA $440.00 $440.00 $5,750.00 $5,750.00 $2,700.00 $2,700.00 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $11,500.00 $11,500.00 19 Seat Wall 759 F LF $3.30 $2,504.70 $3.20 $2,428.80 $2.15 $1,631.85 $1.50 $1,138.50 $20.00 $15,180.00 $3.10 $2,352.90 20 Light Pole (base, pole, light fixture, etc.) 51 EA $66.00 $3,366.00 $200.00 $10,200.00 $250.00 $12,750.00 $250.00 $12,750.00 $250.00 $12,750.00 $500.00 $25,500.00 21 Trash Can - Metal 1 EA $110.00 $110.00 $275.00 $275.00 $180.00 $180.00 $120.00 $120.00 $200.00 $200.00 $400.00 $400.00 22 Barbecue 11 EA $55.00 $605.00 $200.00 $2,200.00 $245.00 $2,695.00 $180.00 $1,980.00 $250.00 $2,750.00 $400.00 $4,400.00 23 Fencing 835 F LF $11.00 $9,185.00 $7.00 $5,845.00 $8.00 $6,680.00 $25.00 $20,875.00 $50.00 $41,750.00 $50.00 $41,750.00 24 Baseball Back Stop Wood 1 EA $440.00 $440.00 $150.00 $150.00 $400.00 $400.00 $500.00 $500.00 $250.00 $250.00 $500.00 $500.00 25 Arbor (only wood components) 7 EA $330.00 $2,310.00 $750.00 $5,250.00 $975.00 $6,825.00 $800.00 $5,600.00 $1,000.00 $7,000.00 $1,600.00 $11,200.00 26 Combination Trash/Pump Enclosure 1 EA $880.00 $880.00 $2,750.00 $2,750.00 $3,000.00 $750.00 $750.00 $2,500.00 $2,500.00 $4,000.00 $4,000.00 $2,200.00 $2,200.00 27 Bollard (only bollards that are set in concrete, not removable bollards) 13 EA $33.00 $429.00 $150.00 $1,950.00 $75.00 $975.00 $70.00 $910.00 $100.00 $1,300.00 $80.00 $1,040.00 28 Metal Swing Gate 1 EA $440.00 $440.00 $600.00 $600.00 $550.00 $550.00 $400.00 $400.00 $2,500.00 $2,500.00 $700.00 $700.00 Additive Bid items 17 thru 28 Subtotal = $21,149.70 $37,898.80 $36,461.85 $54,623.50 $99,180.8 $103,742.90 LMD 2 Funds available = $74,300 Garcia Park (LMD 9) 29 Monument Lettering 1 LS $440.00 $440.00 $500.00 $500.00 $325.00 $325.00 $350.00 $350.00 $1,500.00 $1,500.00 $2,000.00 $2,000.00 30 Restroom (interior and exterior) 1 LS $4,400.00 $4,400.00 $5,750.00 $5,750.00 $2,700.00 $2,700.00 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $11,000.00 $11,000.00 31 Light Pole (base, pole, light fixture, etc.) 26 EA $66.00 $1,716.00 $200.00 $5,200.00 $250.00 $6,500.00 $285.00 $7,410.00 $250.00 $6,500.00 $500.00 $13,000.00 32 Bench 7 EA $66.00 $462.00 $350.00 $2,450.00 $390.00 $2,730.00 $250.00 $1,750.00 $400.00 $2,800.00 $1,200.001 $8,400.00 33 Trash Can - Metal 18 EA $66.00 $1,188.00 $275.00 $4,950.00 $95.00 $1,710.00 $200.00 $3,600.00 $500.00 $9,000.00 $500.00 $400.00 $7,200.00 34 Barbecue 9 EA $55.00 $495.00 $200.00 $1,800.00 $245.00 $2,205.00 $180.00 $1,620.00 $250.00 $2,250.00 $400.00 $3,600.00 35 Shade Shelter (including columns) 4 EA $1,650.00 $6,600.00 $4,000.00 $16,000.00 $2,200.00 $8,800.00 $2,500.00 $10,000.00 $2,500.00 $10,000.00 $6,000.00 $24,000.00 36 Combination Trash/Pump Enclosure 1 EA $880.00 $880.00 $2,250.00 $2,250.00 $750.00 $750.00 $2,500.00 $2,500.00 $5,000.00 $5,000.00 $1,400.00 $1,400.00 Additive Bids items 29 thru 36 Subtotal = $16,181.00 $38,900.00 $25,720.00 $34,730.00 $47,050.00 $70,600.00 LMD 9 Funds available = $31,500 Mountain View Park (LMD 4R) 37 Monument Lettering 1 LS $440.00 $440.00 $500.00 $500.00 $325.00 $325.00 $350.00 $350.00 $1,500.00 $1,500.00 $2,200.00 $2,200.00 38 Restroom (interior and exterior) 1 LS $4,400.00 $4,400.00 $5,750.00 $5,750.00 $2,700.00 $2,700.00 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $11,000.00 $11,000.00 39 Seat Wall 205 F LF $4.40 $902.00 $3.20 $656.00 $2.15 $440.75 $1.50 $307.50 $20.00 $4,100.00 $3.10 $635.50 40 Light Pole (base, pole, light fixture, etc.) 32 EA $66.00 $2,112.00 $200.00 $6,400.00 $230.00 $7,360.00 $285.00 $9,120.00 $250.00 $8,000.00 $400.00 $12,800.00 41 Bench 4 EA $66.00 $264.00 $350.00 $1,400.00 $390.00 $1,560.00 $250.00 $1,000.00 $500.00 $2,000.00 $1,100.00 $4,400.00 42 Barbecue 11 EA $55.00 $605.00 $200.00 $2,200.00 $245.00 $2,695.00 $180.00 $1,980.00 $250.00 $2,750.00 $400.00 $4,400.00 43 Bicycle Rack 1 EA $330.00 $330.00 $200.00 $200.00 $150.00 $150.00 $250.00 $250.00 $500.00 $500.00 $180.00 $180.00 44 Fencing 660 F LF $22.00 $14,520.00 $7.00 $4,620.00 $8.00 $5,280.00 $25.00 $16,500.00 $50.00 $33,000.00 $50.00 $33,000.00 45 Shade Shelter (including columns) 1 EA $2,200.00 $2,200.00 $4,000.00 $4,000.00 $5,900.00 $5,900.00 $6,400.00 $6,400.00 $2,500.00 $2,500.00 $7,800.00 $7,800.00 46 Arbor (including columns) 2 EA $660.00 $1,320.00 $1,000.00 $2,000.00 $1,000.00 $2,000.00 $4,000.00 $5,200.00 $10,400.00 $1,000.00 $2,000.00 $2,000.00 $4,000.00 47 Combination Trash/Pump Enclosure (walls & doors only) 1 EA $660.00 $660.00 $2,000.00 $2,000.00 $800.00 $800.00 $1,000.00 $1,000.00 $4,000.00 $4,000.00 $2,200.00 $2,200.00 48 Combination Trash/Pump Enclosure (wood only) 1 EA $660.00 $660.00 $750.00 $750.00 $600.00 $600.00 $1,500.00 $1,500.00 $4,000.00 $4,000.00 $1,800.00 $1,800.00 49 Hand Railing 10 F LF $44.00 $440.00 $3.00 $30.00 $100.00 $1,000.00 $250.00 $2,500.00 $20.00 $200.00 $12.00 $120.00 Additive Bid items 37 thru 49 Subtotal = $28,853.00 $30,506.00 $32,810.75 $58,807.50 $74,550.00 $84,535.50 Coyote Canyon Park (LMD 4R) 50 Monument Lettering 1 LS $440.00 $440.00 $500.00 $500.00 $325.00 $325.00 $350.00 $350.00 $1,500.00 $1,500.00 $2,200.00 $2,200.00 51 Restroom (interior and exterior) 1 LS $4,400.00 $4,400.00 $5,750.00 $5,750.00 $2,700.00 $2,700.00 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $13,000.00 $13,000.00 52 Seat Wall 170 F LF $4.40 $748.00 $3.20 $544.00 $2.15 $365.50 $1.50 $255.00 $20.00 $3,400.00 $3.10 $527.00 53 Exercise Station Components 4 EA $330.00 $1,320.00 $400.00 $1,600.00 $1,200.00 $490.00 $1,960.00 $700.00 $2,800.00 $2,500.00 $10,000.00 $1,300.00 $5,200.00 54 Light Pole (base, pole, light fixture, etc.) 6 EA $165.00 $990.00 $200.00 $1,200.00 $250.00 $1,500.00 $285.00 $1,710.00 $250.00 $1,500.00 $500.00 $3,000.00 55 Barbecue 3 EA $55.00 $165.00 $200.00 $600.00 $245.00 $735.00 $180.00 $540.00 $250.00 $750.00 $400.00 $1,200.00 56 Bicycle Rack 1 EA $330.00 $330.00 $200.00 $200.00 $150.00 $150.00 $250.00 $250.00 $500.00 $500.00 $180.00 $180.00 57 Arbor (including columns) 1 EA $2,200.00 $2,200.00 $1,000.00 $1,000.00 $2,200.00 $2,200.00 $4,800.00 $4,800.00 $1,000.00 $1,000.00 $5,200.00 $5,200.00 58 Trash Enclosure 1 EA $550.00 $550.00 $2,750.00 $2,750.00 $600.00 $600.00 $2,500.00 $2,500.00 $4,000.00 $4,000.00 $1,400.00 $1,400.00 59 Hand Railing 140 F LF $11.00 $1,540.00 $3.00 $420.00 $95.00 $13,300.00 $15.00 $2,100.00 $10.00 $1,400.00 $12.00 $1,680.00 Additive Bid items 50 thru 59 Subtotal = $12,683.00 $14,564.00 $23,835.50 $22,805.00 $34,050.00 $33,587.00 Milliken Park (LMD 4R) 60 Monument Lettering 1 LS $440.00 $440.00 $500.00 $500.00 $325.00 $325.00 $350.00 $350.00 $1,500.00 $1,500.00 $2,000.00 $2,000.00 61 Restroom (interior and exterior including pump enclosure and doors) 1 LS $4,400.00 $4,400.00 $5,750.00 $5,750.00 $4,700.00 $4,700.00 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $11,500.00 $11,500.00 62 Seat Wall 497 F LF $3.30 $1,640.10 $3.20 $1,590.40 $1,590.00 $2.15 $1,068.55 $1.50 $745.50 $20.00 $9,940.00 $3.10 $1,540.70 63 Light Pole (base and pole, only do not paint fixture) 38 EA $66.00 $2,508.00 $200.00 $7,600.00 $230.00 $8,740.00 $285.00 $10,830.00 $250.00 $9,500.00 $400.00 $15,200.00 64 Bench 10 EA $55.00 $550.00 $350.00 $3,500.00 $390.00 $3,900.00 $250.00 $2,500.00 $200.00 $2,000.00 $1,100.00 $11,000.00 65 Trash Can - Metal 1 EA $110.00 $110.00 $275.00 $275.00 $95.00 $95.00 $200.00 $200.00 $4,000.00 $4,000.00 $350.00 $350.00 66 Trash Can - Concrete 16 EA $66.00 $1,056.00 $275.00 $4,400.00 $180.00 $2,880.00 $200.00 $3,200.00 $250.00 $4,000.00 $200.00 $3,200.00 67 Barbecue 9 EA $55.00 $495.00 $200.00 $1,800.00 $245.00 $2,205.00 $180.00 $1,620.00 $250.00 $2,250.00 $400.00 $3,600.00 68 Bicycle Rack 3 EA $220.00 $660.00 $200.00 $600.00 $150.00 $450.00 $250.00 $750.00 $500.00 $1,500.00 $180.00 $540.00 69 Arbor (including columns) 1 EA $2,200.00 $2,200.00 $2,250.00 $2,250.00 $2,500.00 $2,500.00 $6,800.00 $6,800.00 $5,000.00 $5,000.00 $8,000.00 $8,000.00 70 Shade Shelter (including columns) 3 EA $1,650.00 $4,950.00 $4,000.00 $12,000.00 $2,200.00 $6,600.00 $3,500.00 $10,500.00 $2,500.00 $7,500.00 $5,800.00 $17,400.00 71 Combination Trash/Pump Enclosure 2 EA $660.00 $1,320.00 $2,750.00 $5,500.00 $750.00 $1,500.00 $2,500.00 $5,000.00 $4,000.00 $8,000.00 $1,400.00 $2,800.00 72 Basketball Pole 1 41 1 EA $275.00 $1,100.00 $200.00 $800.00 $200.00 $800.00 $200.00 $800.00 $500.00 $2,000.00 $500.00 $2,000.00 Additive Bid items 60 thru 72 Subtotal = $21,429.10 $46,565.40 $35,763.55 $50,795.50 $67,190.00 $79,130.70 Additive Bid items 37 thru 72 Subtotal (3 parks) _ $62,965.10 $91,635.40 $92,409.80 $132,408.00 $175,790.00 $197,253.20 LMD 4R Funds (Mountain View Park, Coyote Canyon & Milliken Park) available = $148,650 Total of Base Bid item plus all 71 Additive Bid items = $125,618.00L 1 $215,273.501 i 1 $222,758.50 $272,050.30 $383,120.00 $457,147.50 FThe "F" designates a Final Quantity. Cost stated in Bid Proposal Indicate "clerical errors" or roundoff differences written in the Bid Proposal verses actual calculated "Cost" based on the respective Bid Proposal's "Unit Price" multiplied by "Qty". 7 The parks) Additive Bid items subtotal amounts are highlighted in orange when the Additive Bid subtotal amount exceeds the LMD funds budgeted for painting Additive Bid items in the park(s). This Bidder had a representative attend the mandatory pre-bid meeting & site tour. Also, this bidder's Bid Proposal used the bid documents as uploaded onto the www.ciplist.com webpage forthis project. However, this bidder's company name is not shown on either the "Plan Holder", "Sub Contractor"or "Vendor" lists on the www.ciplist.com webpage forthis project (registering on the www.ciplist.com webpage is required by bid documents). Just in case, compared the bidder's company address to the addresses shown on those 3 www.ciplist.com webpage lists in the event the bidder registered using a different company name. No match found. Page 227 Average of Unit Prices $5,498.33 Attachment 2 - Contract CITY OF RANCHO CUCAMONGA PUBLIC WORKS SERVICES DEPARTMENT CONTRACT PARKS PAINTING PROJECT FY 19/20 AWARD DATE: Wednesday, November 20, 2019 Page 228 CITY OF RANCHO CUCAMONGA PUBLIC WORKS SERVICES DEPARMTNET NOTICE INVITING BIDS PROPOSAL, CONTRACT AND SPECIFICATIONS FOR PARKS PAINTING PROJECT FY 19/20 PREPARED BY: CITY OF RANCHO CUCAMONGA 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CALIFORNIA 91730 (909) 477-2730 WILLIAM WITTPF PUBLIC WORKS SERVICE DIRECTOR Page 229 CITY OF RANCHO CUCAMONGA TABLE OF CONTENTS NoticeInviting Bids............................................................................ Instructions to Bidders............................................................................... A. Proposals B. Delivery of Proposals C. Withdrawal of Proposals D. Disqualification of Bidders and Proposals E. Signature of Contractor F. Bid Bond G. Addendum H. Examination of Plans, Specifications, and Site of Work 1. Estimated Quantities J. Competency of Bidder K. Award and Execution of Contract L. Return of Proposal Guarantee M. City Business License IST. Equivalent Materials O. Pre -Bid Meeting Proposal............................................................ . Schedule of Unit Cost and Lump Suin Amounts Bidder Agreement Bidder Information Subcontractors Declaration of Eligibility to Contract Certificate of Non -Discrimination by Contractors Non -Collusion Affidavit Bid Bonds Contract Agreement ..................................... N-1 thru 5 ............. ........................ 1-1 tlru 10 ............................................ I ... ...... P-1 thru 12 Faithful Performance Bond........................................................... Labor and Materials Bond............................................................ Compensation Insurance Certificate ............................................. Maintenance Guarantee Bond ....................................................... SPECIAL PROVISIONS .................................................. C-1 thru 6 ............................................................ B -1 ..................................................B-2 thru 3 ...... ............... I ................ ............. INTS-1 ...... .................................. ...... I......... MB -1 SPECIFICATIONS — Governed by "Green Book" Standard Specifications AMENDMENTS to "Green Book" Standard Specifications PART 1 - GENERAL PROVISIONS Section 1 - Terms, Definitions, Abbreviations, Units of Measure and Symbols....................................GP-1 Section 2 - Scope and Control of the Work ................................. ...... GP -2 thru 4 .......................................... Section 4 - Control of Materials.................................................................................................. GP -7 thru 9 Page 230 Table of Contents (continued) Section5 - Utilities ........... ..................................... ............................................................................... GP -10 Section 6 - Prosecution, Progress and Acceptance of the Work .............................................. GP -11 thru 12 Section 7 - Responsibilities of the Contractor......................................................................... GP -13 thru 21 Section 8 - Facilities for Agency Personnel ........................................... ........................ ....................... GP -22 Section 9 - Measurement and Payment .................................................................................................GP-23 APPENDIX Appendix Item l — Painting Requirements Appendix Item 2 — Spreadsheet showing Prep Work, Priming and Painting Requirement for Items to be Painted Appendix Item 3 — Day Creek Park Painting List Appendix Item 4 - Victoria Arbor Park Painting List Appendix Item 5 — Garcia Park Painting List Appendix Item 6 — Mountain View Park Painting List Appendix Item 7 — Coyote Canyon Park Painting List Appendix Item 8 — Milliken Park Painting List Appendix Item 9 - City Working Days Calendar Appendix Item 10 — Sample of a previously approved set of Certificates of Insurance (with updated insurance limits and coverages) Appendix Item 11 — City Permit Application (Note: Application for City Construction Permit may be completed online at the City's website, Nvw<v.cityofrc.us) Page 231 NOTICE INVITING SEALED BIDS OR PROPOSALS FOR "PARKS PAINTING PROJECT FY 19/20" NO'T'ICE IS HEREBY GIVEN that said City of Rancho Cucamonga will receive at the Office of the City Clerk in the offices of the City of Rancho Cucamonga, on or before the hour of 2:00 p.m. on Tuesday, October 8, 2019, sealed bids or proposals for the "PARKS PAINTING PROJECT FY 19/20" in said City. Bids will be publicly opened and read in the office of the City Clerk, 10500 Civic Center Drive, Rancho Cucamonga, California 91730. Bids must be made on a form provided for the purpose, addressed to the City of Rancho Cucamonga, California, marked, "''Bid for Construction of PARKS PAINTING PROJECT FY 19/20_" A mandatory Pre -Bid meeting and site tours of the nine (9) parks will be held on Tuesday, September 17, 2019 beginning at 8:00 am. Refer to item "Q. Pre -Bid meeting" of the "Instructions to Bidders" section of the bid documents for approximate directions. Attendees are required to sign in at the Pre -Bid meeting. Bids from companies that did not have a representative sign in at the Pre -Bid meeting will be rejected. PREVAILING TIAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than, the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies or such prevailing rates of per diem wages are on file in the office of the City Clerk, City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California, and are available to any interested party on request. They can also be found at www_dir.ca.gov/ under the "Statistics and Research" Tab_ The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)) No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. !LZhdp:�oJ ce--monj--r-or, ng� and--enz:or-c-em y:—the: N-1 Page 232 Department of Industrial Relations. For all new projects awarded on or after April 1, 203.5, the contractors and subcontractors must furnish electronic certified payroll records to the Labor Commissioner. The requirement to furnish electronic certified payroll records to the Labor Commissioner will apply to all public works projects, whether new or ongoing, beginning January 1, 2076, Pursuant to provisions of Labor Code Section 1775, the Contractor shall forfeit, as penalty to the City of Rancho Cucamonga, not more than two hundred dollars ($200.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages herein before stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request of certificate, or B. When the number of apprentices in training in the area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticable trade on such contracts and if other Contractors on the public works site are making such contributions. N-2 Page 233 The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information. relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract and the Contractor and any subcontractor under him shall comply with and be governed by the Jaws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor or Subcontractor shall forfeit, as a penalty to the City of Rancho Cucamonga, twenty-five dollars ($25.00) for each worker employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of this article. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreement filed in accordance with Labor Code Section 1773.1. The bidder must submit with his proposal, cash, cashier's check, certified check, or bidder's bond, payable to the City of Rancho Cucamonga for an amount equal to at least 100 of the amount of said bid as a guarantee that the bidder will enter into the proposed cop -tract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashiers' check, certified check, or bond shall become the property of the City of Rancho Cucamonga. If the City of Rancho Cucamonga awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Rancho Cucamonga to the difference between the low bid and the second lowest bid, and the surplus, if any shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be 1000 of the contract price thereof, and an additional bond in an amount equal to 1000 of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his N-3 Page 234 employees upon work to be done under contract which may be entered into between him and the said City of Rancho Cucamonga for the construction of said work. Contractor shall possess any and all contractor licenses, in form and class as required by any and all applicable laws with respect to any and all of the work to be performed under this contract; including, but not limited to, a Class 11C33" License (Painting Contractor) in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et. seq.) and rules and regulation adopted pursuant thereto. The Contractor, pursuant to the "California Business and Professions Code," Section 7028. 15, shall indicate his or her State License Number on the bid, together with the expiration date, and be signed by the Contractor declaring, under penalty of perjury, that the information being provided is true and correct. The work is to be done in accordance with the profiles, plans, and specifications of the City of Rancho Cucamonga on file in the Office of the City Clerk at 10500 Civic Center Drive, Rancho Cucamonga, California. In an effort to go green and paperless, digital copies of the plans, specifications, and bid proposal, including any future addenda or revisions to the bid documents, are available by going to www.ciplist.com and signing up, by going to Member Login or Member Signup (it's free), then choose California, then, scroll down to Sar_ Bernardino County and click on Browse Cities, then scroll down to Rancho Cucamonga and click on City Projects, then click on the Project of interest under the Title and follow directions for download. Note, copies of the plans, specifications, bid proposal, addendums and revisions will not be provided, digital copies must be downloaded from the above website then_ printed. Prospective bidders must register for an account on www.ciplist.com to be included on the prospective bidder's list(s) and LO receive email updates of any addenda or revisions to the bid documents. Be advised that the information contained on this site may change over time and without notice to prospective bidders or registered users. While effort is made to keep information current and accurate and to notify registered prospective bidders of any changes to the bid documents, it is the responsibility of each prospective bidder to register with www.ciplist.com and to check this website on a DAILY basis through the close of bids for any applicable addenda or updates. No proposal will be considered from a Contractor to whom a proposal form has not been issued by the City of Rancho Cucamonga to registered prospective bidders from www.ciplist.com. The successful bidder will be required to enter into a contract satisfactory to the City of Rancho Cucamonga. D Page 235 In accordance with the requirements of Section 9-3.2 of the General Provisions, as set forth in the Plans and Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention) . The City of Rancho Cucamonga, reserves the right to reject any or all bids. Questions regarding this Notice Inviting Bids for "PARKS PAINTING PROJECT FY 19/20" may be directed to: Chris Gilli and Parks Supervisor 8794 Lion Street Rancho Cucamonga, CA 91730 (909) 477-2730 ext. 4119 (e --mail: chris.gilli@cityofrc.us) Kenneth Fung and Assistant Engineer 8794 Lion Street Rancho Cucamonga, CA 91730 (909) 477-2730 ext. 4139 (e-mail: kenneth.fung@cityofrc.us) Mathew Clark Naiiitenance Worker 8794 Lion Street Rancho Cucamonga, CA 91730 (909) 477-2730 (e --mail: mathew.clark@cityofrc.us) All questions regarding this Notice Inviting Bids must be in writing (e-mail is acceptable) and received by the City no later than 5:00 pm on Tuesday, September 24, 2019. The City is not responsible for questions/e-mails undeliverable. ADVERTISE ON: Tuesday, September 3, 2019 and Tuesday, September 10, 2019 N-5 Page 236 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals under these specifications shall be submitted on the blank forms furnished herewith. When presented, all forms must be completely made out in the manner and form indicated and must also meet the following requirements: 1. The bidder shall set forth for each item of work, in clearly legible figures, an item price and a total for the item in the respective spaces provided for this purpose. In the case of unit basis items, the amount set forth under the "Total" column shall be the product or the unit price multiplied by the estimated quantity for the item. In case of discrepancy between the unit price and the total set forth for the item, the unit price shall prevail, except however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause, or if it is omitted, or in the case of unit basis items, is the same amount as the entry in the "Total" columns, or in the case of lump sum items, is not the same amount as the entry in the "Total" column, then the amount set Forth in the "Total" Column for the item shall prevail in accordance with the following: (1) As to lump sum items, the amount set forth in the "Total" column shall be the unit price. (2) As to unit basis items, the amount set forth in the "Total" column shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. The bidder shall also set forth in both words and clearly legible figures the "Total Bid Amount" in the spaces provided at the bottom of the Bid Schedule. Badder shall place a "Post It" note (1.5" X 2" minimum size) at the upper right corner of sheet P-1 of the Bid Proposal to help the representative from the City Clerk's office find the Bid Amount. 2. The proposal must be properly signed by the bidder, whose address, telephone number, and California Contractor's license number must be shown. 3. The Contractor shall perform with his own organization and with workmen under his immediate supervision, work of a value not less than 500 of the total value of all work embraced in the contract. Where an entire item is subcontracted, the value of work subcontracted will be based on the Contract Unit Price. When a portion of an item is subcontracted, the value of work subcontracted will be based on the estimated percentage of the Contract Unit Price. This will be determined from information submitted by the Contractor, and subject to approval I-1 Page 237 by the Engineer. With the proposal, the Contractor shall list (a) the name, address, and the California Contractor License Number of each subcontractor who will perform work included in the contract, and (b) the portion of work which will be done by each subcontractor. All subcontractors performing work in excess of 1/20 of the total value of the contract or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of 1/2a of the total value of the contract or ten thousand dollars ($10,000.00) whichever is greater, shall be listed. The successful bidder shall be prohibited from performing work on this project with a subcontractor who is ineligible to perform work on the project pursuant to Section 1777.1 or 1777.7 of the Labor Code. '='. Bid must be accompanied by cash, cashier's check, certified check, or surety bond in an amount not less than (100) of the total amount of bid. Checks and bond shall be made payable to the City of Rancho Cucamonga. 5. The correction of any discrepancies in or omission_ from the drawings, specifications or other contract documents or any interpretation thereof during the bidding period will be made only by written addendum. See Item G, Addendum, for further information and instructions. 6. Bids shall not contain, any recapitulation, inserted by the Bidder, of work to be done. Alternative proposals will not be considered unless specifically requested.. No oral or telephone modifications will be considered. 7. Each bid shall be valid for no less than 90 days after the opening of the proposals. 8. No mention shall be made in the proposal of Sales Tax, Use Tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes which may be applicable. B. DELIVERY Or PROPOSAL Proposals shall be enclosed in a sealed envelope plainly marked on the outside, "SEALED BID FOR PARKS PAINTING PROJECT FY 19/20 IN THE CITY OF RANCHO CUCAYIONGA." Proposals may be mailed or delivered by messenger. However, it is the bidder's responsibility alone to ensure delivery of the proposal to the City Clerk prior to the bid opening hour stipulated in the Notice Inviting Bids. Late proposals will not be considered. C. WITHDRAWAL OF PROPOSALS A proposal may be withdrawn by a written request signed by the bidder. Such request must be delivered to the City Clerk prior to the bid opening hour stipulated in the Notice Inviting Bids. proposals may 1-2 Page 238 not be withdrawn after said hour without forfeiture of the proposal guarantee. The withdrawal of the proposal will not prejudice the right of the bidder to submit a new proposal, providing there is time to do SO. D. DISQUALIFICATION OF BIDDERS AND PROPOSALS The bidder's attention is directed to the "California Business and Professions Code," Section 7028.15, which requires the Contractor to indicate his or her State License Number on the bid, together with the expiration date, and be signed by the Contractor declaring, under penalty of perjury, that the information being provided is true and correct. "Any bid not containing this information, or a bid containing information which is subsequently proven false, shall be considered non- responsive and shall be rejected by the public agency." More than one proposal for the same work from any individual, firm partnership, corporation, or association under the same or different names will not be accepted; and reasonable grounds for believing that any bidder is interested in more than one proposal for the work will be cause for rejecting all proposals in which such bidder is interested. Proposals in which the prices are obviously ur-balanced, and those which are incomplete or show any alteration of form, or contain any additions or conditional or alternate bids that are not called for or otherwise permitted, may be rejected. A proposal on which the signature of the bidder has been omitted will be rejected. E. SIGNATURE OF CONTRACTOR Corporation. The signature must contain the name of the corporation, must be signed by the President and Secretary or Assistant Secretary, and the corporate seal must be affixed. Other persons may sign for the corporation in lieu of the above if a Certified copy of a resolution of the corporate board of directors so authorizing them to do so, is on file in the City Clerk's office. Partnership The names of all persons comprising the partnership or co -partnership must be stated. The bid must be signed by all partners comprising the partnership unless proof in the form of a certified copy of a certificate of partnership acknowledging the signer to be a general partner authorized to sign the contract on behalf of the partnership is presented to the City Clerk, in which case the general partner may sign. Joint Venture Bids submitted as a joint venture must so state and be signed by I--3 Page 239 each joint venturer. Tnr3iviriiiA1 Bids submitted by an individual must be signed by the bidder, unless a general power of attorney, not more than 60 days old., is on file in the City Clerk's office, in which case the attorney in fact may sign for the individual. The above rules also apply in business name. In addition, where be so indicated in the signature. F. BID BOND the case of the use of a fictitious a fictitious name is used, it must Did must be accompanied by cash, cashier's check, certified check, or surety bond in an amount not less than 10% of the total amount of bid. Checks and bond shall be made payable to the City of Rancho Cucamonga. G _ ADDENDUM The correction of any discrepancies in or omission from the drawings, specifications or other contract documents or any interpretation thereof during the bidding period will be made only by written addendum. A copy of each such addendum will be posted on the internet, and it shall be the bidder's responsibility to download and print each and every posted addendum and a signed copy of the addendum shall be returned to the City prior to bid opening or attached to the bid documents. Failure to do so may result in bid rejection. Said addendum shall be made part of the contract. Any other interpretation or explanation of such documents will not be considered binding. The addendum can be found by going to www.ciplist_com, Member Logan, then choose California, then scroll down to San Bernardino County and click on Drowse Cities, then scroll down to Rancho Cucamonga and click on City Projects, then click on the project of interest under the title and" follow directions for download. H. E_LMINTATION OF B i D DOCUMENTS AND SITE OF WORK The bid documents to which the proposal forms refer are on rile and open to inspection in the office of the City Engineer. Bidders must satisfy themselves by personal examination of the work site, bid documents, and 'other contract documents, and by any other means as they may believe necessary, as to the actual physical conditions, requirements and difficulties under which the work must be performed. No bidder shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature of amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies found in the bid documents, or other contract documents shall be called to the I -a Page 240 documents shall be called to the attention of the Resident Engineer and clarified prior to the submission of proposals. I. ES T IM.A-TED QUANTITIES The quantities given in the proposal and contract form are approximate, being given as a basis for the comparison of bids only, and the City does not, expressly or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work, or to omit any portion of the work, as may be deemed advisable or necessary by the Engineer. However, when the quantity shown in the Proposal has the designation (F) following the Bid Item in the Schedule of Unit Cost and Lump Sum amounts, that designation indicates the final pay quantity and/or costs and shall be the final quantity used for which payment will be made, unless the dimensions of the portion of the work shown on the bid documents are revised by the Engineer, or unless the portion of the work is eliminated. if the dimensions of the specific portion of the work are revised, and the revisions result in an increase or decrease in the estimated quantity of the portion of the work, the final quantity for payment will be revised in the amount represented by the changes in the dimensions. If the specific portion of the work is eliminated then the final pay quantity designated for the specific portion of the work will be eliminated. The estimated quantity of each specific portion of the work designated on the bid documents as a final pay quantity shall be considered as approximate only and no guarantee is made that the quantities which can, be determined by computations, based on the details and dimensions shown on the bid documents, will equal the estimated quantities. No allowance will be made in the event that the quantities based on computations do not equal the estimated quantities. When portions of an item have been designated on the bid documents as final pay quantities, portions not so designated will be measured and paid for in accordance with the applicable provisions of these specifications and the special provisions. In case of a discrepancy between the quantities shown on the bid documents as final pay quantities and the quantity of the same item shown in the Engineer's Estimate, payment will be based on the final pay quantities shown on the bid documents. J. COMPETENCY OF BIDDER The bidder shall be licensed under the provisions of Chapter 9, Division 3, of the Business and Professions Code of the State of California to do the type of work contemplated in the contract and shall be skilled and regularly engaged in the general class or type of work called for under this contract. To assist in the determination of I-5 Page 241 competency, the Contractor shall complete the attached "Bidder Information" form. K. AWARD AND EXECUTION OF CONTRACT Acceptance or Resection The City of Rancho Cucamonga, reserves the right to reject any or all bids. Award of Contract The lowest responsive bidder will be based upon the TOTAL OF THE BASE BID AMOUNT. However, the City reserves the right to award a contract, if it be awarded, to the above lowest responsive bidder by either of the following two options: 1. Total Base Bid Amount 2 . Total Base Bid Amount - any combination of Additive Bid Amount (s) A proposal will not be considered if it does not include both the Base Bid and the Additive Did(s) and no proposal will be considered from a Contractor to whom a proposal form has not been issued by the City of Rancho Cucamonga. No proposal will be considered from a Contractor to whore a proposal form has not been issued by the City or Rancho Cucamonga to registered prospective bidders from www.ci-plist.com. The award, if made, will be made as expeditiously as possible after the opening of the proposals and in recognition of Section A.7. above. In no ease will an award be made until all necessary investigations are made into the responsibility of the bidder to whom it is proposed to award the contract. Contractor shall possess any and all contractors licenses, in form and class as required by any and all applicable laws with respect to any and all of the work to be performed under this contract; including, but not limited to, a Class 11C33" License (Painting Contractor) in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000, et. seq.) and rules and regulations adopted pursuant thereto at the time this contract is awarded. T� nri r3 c The Contractor shall furnish a good and sufficient surety bond issued by a surety company authorized to do business in the State of California in the sum equal to 100% of the total bid, conditioned for the Faithful Performance by the Contractor of all covenants, stipulations any agreements contained in said contract; an addition, the Contractor shall furnish a Labor and Materials Bond and a sum equal to 1000 of the contract price, as required by the provisions of Section 9554 of the I-6 Page 242 California Civil Code. Workers' Compensation 3efore commencing any work under the contract, the successful bidder must file with the Engineer a certificate by an insurance carrier authorized under the laws of the State to insure employers against liability for compensation under the "Worker's Compensation Insurance and Safety Act," stating that such bidder has taken out for the term for which the contract is to run, compensation_ insurance covering his full liability work or labor necessary to carry out the provisi ons of this contract, and an agreement to immediately notify said Engineer if said policy should lapse or be canceled. In the event that such policy should become inoperative at any time before the completion of the work, all work shall cease immediately until a new policy is obtained and any time so lost shall not entitle Contractor to any extension of time. Execution of Contract The Contract shall be signed by the successful bidder and returned together with the other required documents, within fifteen (15) days after the bidder has received notice that the contract has been awarded, unless extended by said City Council in writing. No proposal shall be considered binding upon the City until the execution of the contract. Failure to execute a contract and file acceptable documents as provided herein within. fifteen (I5) days from receipt of notice of award shall be just cause for the annulment of the award, in the event of failure to enter into such contract, the lowest bidder's security (cash, cashier's check, certified check, or bond) shall become the property of the City of Rancho Cucamonga. if the City of Rancho Cucamonga awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Rancho Cucamonga to the difference between the low bid and the second lowest bid, and the surplus, if any shall be returned to the lowest bidder. Li idated Damages and Working Days Attention is directed to the provisions of Section 6-9 of the Specifications. The Contractor shall pay to the City of Rancho Cucamonga the sum of $250 per day for each and every calendar day's delay in finishing the work in excess of 5 working days for the Base Bid work. if any Additive Bid items are added to the project award, then additional working days will be added to the project length. L. RETURN OF PROPOSAL GUARANTEE The cash, check or bond of a bidder to whom the contract has been ------------ I-7 Page 243 awarded will be returned to him after all of the acts, for the performance of which said security is required, have been fully performed. The cash, checks or bonds of the remaining qualified bidders will be returned when the bidder to whom the contract has been awarded has properly executed and returned all of the required Contract Documents. Cash, checks or bid bonds of other bidders will be returned when their proposals are rejected or in any event at the expiration of 90 days from the date of award of contract. M. CITY BUSINESS LICENSE Municipal Ordinances requires the issuance of a City Business License as a condition precedent to being engaged as a Contractor within the City. N. EQUIVALENT MATERIALS Attention is directed to the provisions of Section 4-1.6 of the Standard SDecifications for Public Forks Construction. O. PRE BID MEETING A mandatory pre-bid meeting/site tour of the six (6) parks is scheduled on Tuesday, September 17, 2019 beginning at 8:00 am at: #1 Day Creek Park (12350 Bayan Street) Rancho Cucamonga, CA 91730) Approximate directions: Exit the 210 Freeway at Day Creek Boulevard Proceed north 1/2 mile on Day Creek Boulevard Turn east at Banyan Street Day Creek Park is located at the northeast corner of Day Creek Boulevard and Banyan, Street Park in one of the parking stalls and meet in front of the restroom Attendees are required to sign in on the "Sign In" sheet. Bids from companies that did not have a representative sign in at the pre- bid meeting will be rejected. #2 Victoria Arbors Park (7429 Arbor Lane) Approximate directions: From Day Creek Park, turn right onto Banyan Street Turn left (south) at Day Creek Boulevard Proceed south 2 miles Turn left (east) at Church Street Proceed east 1/4 mile to Arbor Lane Turn left (north) at Arbor Lane Proceed north 1/4 mile Victoria Arbors Park is on the right (east) side of Arbor Lane Park and meet in front of the restroom I-8 Page 244 #3 Garcia Park (13150 Garcia Drive) Approximate directions: From Victoria Arbor Park, proceed south 1/4 mile to Church Street Turn left (east) onto Church Street Proceed east 1 mile After crossing under the I-15 Freeway, turn right (south) at Dolcetto Place Proceed south 1/2 mile to Garcia Drive Garcia Park is located on the south side of Garcia Drive Park and meet in front of the restroom #4 Mountain View Park (11701 Terra Vista Parkway East) Approximate directions: From Garcia Park, proceed 1/2 mile north on Dolcetto Place Turn left (west) at Church Street Proceed west 2 miles past Day Creek Boulevard then past Rochester Avenue to Terra Vista Parkway East Turn right (north) at Terra Vista Parkway East and proceed % mile Mountain View Park is located on the east side of Vista Parkway East Turn right (east) at the first driveway Park and meet in front of the restroom #5 Coyote Canyon Park (10987 Terra Vista Parkway west) Approximate directions: From Mountain View Park, turn right (north) on Terra Vista Parkway East Terra Vista Parkwav East curves so it travels in the west direction Proceed west 1/2 mile past Milliken Avenue After passing Milliken Avenue, Terra Vista Parkway East changes name and becomes Terra Vista Parkway West Proceed west another 1/2 mile on Terra Vista Parkway West Coyote Canyon Park is located on the south side of Terra Vista Parkway West Park and meet in front of the restroom #6 Milliken Park (7599 Milliken Avenue) Go to next sheet for directions 1-9 Page 245 #6 Milliken Park (7699 Milliken Avenue) Approximate directions: From Coyote Canyon Park, turn right and proceed east on Terra Vista Parkway West for 1/2 mile Turn right (south) at Milliken Avenue Proceed south for 1/2 mile Milliken Park is located on the left (east) side of Milliken Avenue - Use the traffic signal to turn left (east) into Milliken Park Park and meet in front of the restroom #7 Proceed to Various Freeways a. For the 210 Freeway, turn right (north) at Milliken Avenue and proceed north 2 miles b. For the 10 Freeway, turn left (south) at Milliken Avenue and proceed south 3 miles c. For the 15 Freeway, turn left (south) and proceed south 1./2 mile to Foothill Boulevard. Turn left (east) at Foothill Boulevard and proceed east 1 1/2 miles I-10 Page 246 P R 0 P O S A L SC14EDULE OF COST AND LUMP SUNS AMOUNTS "PARKS PAINTING PROJECT FY 19/2071 TO THE CITY OF RANCHO CUCAMONGA; The undersigned bidder declares that he has carefully examined the location of the proposed work, that he has examined the Plans, Special Provisions and Specifications, and read the accompanying Instruction to Bidders, and hereby proposes and agrees, if this proposal is accepted, to furnish all material and do all the work required to complete the said work in accordance with the Plans, Special Provisions and Specifications, in the time and manner therein prescribed for the unit cost and lump sum amounts set forth in the schedule on the following Proposal. Item Description Qty. unit unit Price No. Price BASE BID DAY CREEK PARK Shade shelter A (including 1 columns) TOTAL BASE BID AMOUNT IN NUMBERS: 2, CX= • - 1 LS2�aLi'72,oGp• - TOTAL BASE BID AMOUNT IN WORDS: PACIFIC CONTRACTORS GROUP INC. Bidder P-1 Page 247 P R 0 P O S A L SCHEDULE OF COST AND LUMP SUM AMOUNTS "PARKS PAINTING PROJECT FY 19/20" Item Description Qty. Unit Unit Price No. Price LS LF �.'�3C1y �'l• 2 EA EA EA ADDITIVE BID 4 ra . FA DAX CREEK PARK 2 Monument Lettering 1 3 Seat Wall 1074(F) 4 Light Pole (base, pole, light fixture, etc_) 53 5 Bench 1 1.6 j0 Barbecue (only exterior surfaces including post EA, 6 and grill handles but NOT food grilling surface) 12 7 Bicycle Rack 1 Pencing from Tennis Courts to Adjacent School - a North End (color: Enchanted Ivy) 33(F) Fencing from Tennis Courts to Adjacent School - 9 South End (color: Enchanted Ivy) 17(F) 10 Shade Shelter B (including columns) 1 11 Arbors (including columns) 4 Combination Trash/Pump Enclosure (walls & doors 12 only) 1 Combination Trash/Pump Enclosure (wood canopy 13 only) 1 Band Railing on both sides of stairway (which is located at northwest corner of park) 14 (color: Signal Blue) 81(F) Bollard (only bollards that are set in concrete 15 not removable bollards) 13 16 Miscellaneous Wall (surrounding Tennis Courts) 300(F) VICTORIA ARBORS PARK LS LF �.'�3C1y �'l• 2 EA EA EA ,5 i 4 ra . FA -SER50..S�O. LF '"• -p [Aso • - LF 4-4r: .p74B_ EA 2,2=- -42.030, EA 1.6 j0 EA, .LSO.- EA -gam LF 11 4 qq I EA _-Mg. - �#' LF 3-00 4C"0.- 17 Monument Lettering 1 LS PACIFIC CONTRACTORS GROUP INC. Bidder P-2 4,440. -- Page ,440. Page 248 P R Q P p S A L SCHEDULE OF COST AND LUMP SUM AMOUNTS "PARKS PAINTING PROJECT FY 19/20" Item Description Qty. Unit Unit Price No. Price ADDITIVE BID (continued) VICTORIA ARBORS PARK (cont.) is Restroom (interior and exterior) 19 Seat Wall 20 Light Pole (base, pole, light fixture, etc.) 21 Trash Can - Metal Barbecue (only exterior surfaces including post 22 and grill handles but NOT food grilling surface) 23 Fencing (color: Kale Green) 24 Baseball Back stop Wood 25 Arbor (only wood components) 26 Combination Trash/Pump Enclosure Bollard (only bollards that are set in concrete 27 not removable bollards) 28 Metal Swing Gate 29 Monument Lettering 30 Restroom (interior and exterior) 31 Light Pole (base, pole, light fixture, etc.) 32 Bench 33 Trash Can - Metal Barbecue (only exterior surfaces including post 34 and grill handles but NOT food grilling surface) 35 Shade Shelter (including columns) 1 LS 440.- 0.- '4-440.- 759 759 (F) LF .3.C502 51 EA 1 EA SIO-- Ito. - Al EA 55.- --4=cam. - 835 (F) LF 11 .- -zovG, ($5. - 1 EA 44o. 4444o.- 7 EA -ate .- 0.- 1 EA 880-- 4550.- $$Q.-13 1.1 EA --U4-e9-- -U4-e9.- 1 I EA 440-- --$44o- PACIFIC CONTRACTORS GROUP INC. Bidder P-3 1 LS 44o.- Atd40- 1 LS 4,4co-- 44,40o.- 26 EA 64.- 41,716•-- 7 EA 66.--462.- is EA -g6.- 9 6.-- 9 EA JI525i.- dt4g5. - 4 EA 1, Gr -+D.- -*�6, cco- - Page 249 P R O P O S A L SCHEDULE OF COST AND LUMP SUM AMOUNTS "PARKS PAINTING PROJECT FY 19/20° Item Description Qty. Unit Unit Price No. Price ADDITIVE BID (continued) GARCIA PARK (Cont.) 36 Combination Trash/Pump Enclosure MOUNTAIN VIEW PARK 37 Monument Lettering 38 Restroom (interior and exterior) 39 Seat Wall Light Pole (base and pole only, do not paint 40 fixture) 41 Bench Barbecue (only exterior surfaces including post 42 and grill handles but NOT food'grilling surface) 43 Bicycle Rack 44 Fencing (color: Enchanted Ivy) 45 Shade Shelter (including columns) 46 Arbor (including columns) Combination Trash/Pump Enclosure (walls and 47 doors only) 48 Combination Trash/Pump Enclosure (wood only) 49 Hand Railing (color: Signal Blue) COYOTE CANYON PARK 50 Monument Lettering 51 Restroom (interior and exterior) 52 Sear Wall 1 EA Sear -4 Sao. - 1 LS 440 _- 1 LS 4,4co-- 205 (F) LF 4.4O -A; ccll. - 32 EA 6Gr2, II2._ 4 EA 2nc;-4 11 EA .- 6Q -r,. - 1 EA-- --4.- 660 (F) LF 22.- -1 t. h4,520.- 1 EA �, .w At2,200-- 2 EA fib.- �4#1,Iisnn•- 1 EA 6+60. - cf�- 1 EA6<� •--gyp . - 10(F) LF •" I*P440- PACIFIC CONTRACTORS GROUP INC. Bidder P-4 LS A -4D.- --%4-40-- LS 4-,Aco. - -4,4m .� LF 4-- A-0 -7*6 . - Page 250 P R O P O S A L SCHEDULE OF COST AND LUMP SUM AMOUNTS "PARKS PAINTING PROJECT FY 19/20" Item Description Qty. Unit Unit price No. Price ADDITIVE BID (continued) CQYOTE CANYON PARK (cont.) 53 Exercise Station Painted Components 54 Light Pole (base, pole, light fixture, etc.) Barbecue (only exterior surfaces including post 55 and grill handles but NOT food grilling surface) 56 Bicycle Rack 57 Arbor (including columns) 58 Trash Enclosure 59 Hand Railing (color: Bron2e) MILLIKEN PARK 60 Monument Lettering Restroom (interior and exterior including pump 61 enclosure and doors) 62 Seat Wall Light Pole (base & pole only, do not paint 63 fixture) 64 Bench 65 Trash Can - Metal 66 Trash Can - Concrete Barbecue (only exterior surfaces including post 67 and grill handles but NOT food grilling surface) 68 Bicycle Rack 4 EA ��•" 1.��• - 6 EA I 3 EA•'t�s- 1 EA .- A a:50.- 1 EA jg! $=. - `4 :0,2t�o, 1 EA Sib. gyp. 140(F) LF 1 LS 14-40_ 4TA-1 d. 1 LS AA�o. -44Aco 497 (F) LF 3A!90I„�t�.l0 38 BA 10 EAu�`�a 1 EA 110 . — ti© . - 16 EA (Sg . (,G• - 9 EA 24,1- 3 EA" A cam, PACIFIC CONTRACTORS GROUP INC. Bidder E=7 Page 251 P R O P O S A L SCHEDULE OF COST AND LUMP SUM AMOUN'T'S "PARKS PAINTING PROJECT FY 19/2011 Item Description Qty. Unit Unit Price No. Price ADDITIVE BID (continued) MILLIKEN PARK (cont.) Arbor (including columns) (remove existing sheet metal inverted "U" shaped coverings from top of wood components, prep, prime & paint arbor then 69 re -install after paint has dried) 70 Shade Shelter (including columns) 71 Combination Trash/Pump Enclosure 72 Basketball Pole 1 EA 2, .- 3 3 EA !, 6•FO. P , _ 2 EA 660• - 4 EA =zt5 { , E Dp. — ?o to l A %AlArd Aw1ovi f 6r Ba 5c 8,'d I A -n d A dd ,'Rve 7a PACIFIC CONTRACTORS GROUP INC. Bidder W Page 252 BIDDER AGREEMENT The undersigned also agrees as follows: FIRST: Within 15 calendar days from the receipt of the Notice of Award of Contract, to execute the contract, and to furnish to the City of Rancho Cucamonga, two (2) satisfactory bonds in the amounts specified in the Notice inviting Bids guaranteeing the faithful performance of the work and payment of bills. SECOND: To begin work within ten (10) calendar days after the date specified in the Notice to Proceed and to prosecute said work in such a manner as to complete it within 5 working days atter such specified date for the Base Hid work. if any Additive Bid items are added to the project award, then additional working days will be added to the project length. Accompanying this proposal is cash, a cashier's check, or a certified check of a bidder's bond for not less than 10°% of the total amount of the bid payable to the City which is to be forfeited, as liquidated damages, if, in the event the contractor does not execute the contract and furnish satisfactory bonds under the conditions and within the time specified in this proposal, otherwise said cash, cashiers, check, certified check, or bidders, bond is to be returned to the undersigned. Within 15 calendar days after award of the contract, the City of Rancho Cucamonga will return the bidders bond accompanying such proposal not considered in making the award. All other bidders' bonds will be held until the expiration of 90 days from the date of the award of contract. They will then be returned to the respective bidders whose proposals they accompany. BIDDER: PACIFIC CONTRACTORS GROUP INC. 19025 PARTHENIA STREET UNIT 122 NORTHRIDGE CA 91324 IMPORTANT NOTICE: If bidder is a corporation, state legal name of corporation and names of the president, secretary, treasurer, and manager; co -partnership, state true name of firm and names of all individual copartners composing firm; or an individual, state first and last names in full. "I declare under penalty of perjury of the laws of the State of California the representations made herein are true and correct in accordance with the requirements of California Business and Professions Code Section 7028.15." 927973 0113112021 California State Contractors License Number Expiration Date P-7 Page 253 Bidder Agreement (continued) J SETMIR QOSE 1 PRESIDENT S' at Name/Title gnature gnature Signature Name/Title Name/Title Name/Title 10/07/2019 Date Date Date Date Signature and title of the officer(s) set forth above shall be authorized to sign contracts on behalf of the corporation, co -partnership or individual. If signature is by an agent, other than an officer of the corporation or a member of a partnership, a Power of Attorney must be on file with the City of Rancho Cucamonga prior to or at time of bid opening; otherwise the bid will be subject to rejection by the City of Rancho Cucamonga. P-8 Page 254 BIDDER INFORMATION The bidder shall furnish the following information. Additional sheets may be attached if necessary. NAME OF FIRM; PACIFIC CONTRACTORS GROUP INC. Type of Firm: X Corporation indi'v'idual Partnership Business Mailing Address: 19025 PARTHENIA STREET, UNIT 122 NORTHRIDGE. CA 91324 Place of Business: 19025 PARTHENIA STREET, UNIT 122, NORTHRIDGE, CA 91324 Telephone No.: (818) 993-6899 - - Contractor's License: State: CALIFORNIA License No. 927973 Public Works DTR No. 1000002862 Names and titles of all members of the firm: SETNIIR QOSE, PRESIDENT _ ALEKS DUSHI, SECRETARY Number of years as a contractor in construction work of this type 11 Three projects of this type recently completed: Contract Type of Date owner's Name & Address Amount Project Completed SEE ATTACHED "LIST OF PROJECT REFERENCES" Person who inspected site of the proposed work for your farm: Name: GERARDO CEJA Date of Inspection: 0911712019 NOTE: If requested by the City, the Bidder shall furnish a notarized financial statement, references, and other information, sufficiently comprehensive to permit an appraisal of his current financial condition. P-9 Page 255 SUBCONTRACTORS in compliance with Section 2-3 of the Standard Specifications and the Provisions of the Public Contract Code Section 4100, the undersigned bidder herewith sets forth the name, location of the place of business and California Contractors License Number of each subcontractor who will perform work or Labor or render service to the general contractor in or about the construction, of the work or improvement in an amount in excess of one-half of one percent (1/2s) of the general contractor's total bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of one percent (1/2%) of the general contractor's total bid or ten thousand dollars ($10,000.00), whichever is greater and the portion of the work which will be done by each subcontractor as follows: Subcontractor's Business License DIR Description of Work and Name Address Na. No. Percent (k) of Total Sid NO SUBCONTRACTORS Total %- of the work to be performed by Subcontractors listed above: 0 Effective July 1, 2014, the bidder shall provide the California Contractor License Number of each subcontractor Listed. New Section 4104 contains the following language: "An inadvertent error in listing the California contractor license number provided pursuant to paragraph (1) shall not be grounds for filing a bid protest or grounds for considering the bid nonresponsive if the corrected contractor's license number is submitted to the public entity by the prime contractor within 24 hours after the bid opening and provided the corrected contractor's license number corresponds to the submitted name and location for that subcontractor." P-10 Page 256 DECLARATION OF ELIGIBILITY TO CONTRACT (Labor Code Section 1777.1; Public Contract Code Section 6109) The undersigned contractor, certifies and declares that: 1. The undersigned contractor is aware of Sections 1777.1 and 1777.7 of the California Labor Code, which prohibit a contractor or subcontractor who has been found by the Labor Commissioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code, from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time. 2. The undersigned contractor is not ineligible to bid on, be awarded or perform work as a subcontractor on a public works project by virtue of the foregoing provisions of Sections 1777.1 or 1777.7 of the California Labor Code or any other provision of law. 3. The undersigned contractor is aware of California Public Contract Code Section 6109, which states: "(a) A public entity, as defined in Section 1100 (of the Public Contract Code), may not permit a contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project. Every public works project shall contain a provision prohibiting a contractor from performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code. (b) Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the project shall be returned to the awarding body. The contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project." 4. The undersigned contractor has investigated the eligibility of each and every subcontractor the undersigned contractor intends to use on this public works project, and determined that none of them is ineligible to perform work as a subcontractor on a public works project by virtue of the foregoing provisions of the Public Contract Code, Sections 1777.1 or 1777.7 of the Labor Code, or any other provision of law. The undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this 7 day of OCTOBER, 2019 , at NORTHRIDGE (place of execution), California. Si u me : S IR QOSE Title; PRESIDENI Fame of Company: PACIFIC CONTRACTORT— GROUP INC. P-11 Page 257 CERTIFICATION OF NON-DISCRIMINATION BY CONTRACTORS As suppliers of goods or services to the City of Rancho Cucamonga, the firm listed below certifies that it does not discriminate in its employment with regard to age, disability, race, color, religion, sex, sexual orientation or national origin, that it is in compliance with all federal, state and local directives and executive orders regarding non-discrimination in employment; and that it agrees to demonstrate positively and aggressively the principle of equal opportunity in employment. We agree specifically: 1. To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels. 2. To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those serving minority communities, and to the minority communities at large. 3. To take affirmative steps to hire minority employees within the firm. FIRM: PACIFIC CONTRACTORS GROUP INC. TITLE OF PERSON SIGNING: SETMIR QOSE, PRESIDENT SIGNATUi DATE: Please include any additional information available regarding equal opportunity employment programs now in effect within your firm. NONE P-12 Page 258 The undersigned declares: I am the PRESIDENT the foregoing bid. NON -COLLUSION DECLARATION PACIFIC CONTRACTORS of GROUP INC. , the party making The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose. Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute this declaration on behalf of the bidder. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on 10/0712019 (date) , at NORTHRIDGE (city) , CALIFORNIA (state) . gnature P-13 Page 259 BID BOND KNOW ALL MENI BY THESE PRESENT: THAT Pacific Contractors Group Inc. , as Principals, and °Tec insurance Com an y , as Surety, are held and firmly bound unto TH& CITY OF RANCHO CFJC�,MONGA, COLiiVTX OF SAN BERNARDINO, hereinafter called the City, in the sum of 10% of arnount bid dollars (not less than ten percent of the total amount of the laid), for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, said Principal has submitted a bid to said City to perform all work required under the. Contract Documents entitled: "PARKS PAINTING PROJECT FY 19/20" NOW, THEREFORE, if said Principal is awarded a contract by said City and, within the time and in the manner required under the headings "Instruction to Bidders" and *Schedule of Unit Cost and Lump Sum Amounts" bound with said Specifications, enters into a written contract on the form of agreement bound with said Specifications and furnishes the required bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials, then this obligation shall be null and void, otherwise it shall remain in full force and effect. In the event suit is brought upon this bond by said City and judgment is recovered, said surety shall pay all costs incurred by said City in such suit, including a reasonable attorney's fee to be fixed by the court. SIGNED AND SEALED, this 41h day of October , 20 19 Pacific Contractors Group Inc. (Seal) SureTec Insurance C;om any (Seal) Business dame of Kidd l? Business Name of Surety By: By: (Signature) Title: X15 Ir 'title. Andretti' S s n, Attorney- i n -Fact Individual Partnership X Corporation Other, explain. P-14 Page 260 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Orange On 10/4/2019 before me, Pamela R. Goetsch NotM Public Date Here Insert Name and Title of the Officer personally appeared Andrew S S yn Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person($) acted, executed the instrument. 1' 3ELAR,GCETzCH Notary?,5'w—C.4w—a z Or'n;=C7ur,y conmrssJ; 12iilld Ply Corgi, Expiry t'j, t2.2I 21 I certify under PENALTY OF PERJURY under the laws of the State of Califomia that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature Signature of Notary Public Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Corporate Officer — Title(s): Partner — i Limited IJ General Individual 1" Attorney in Fact Trustee 1 Guardian or Conservator Other: Signer Is Representing: Signer's Name: G Corporate Officer — Title(s). ❑ Partner —I Limited ,_J General Lj Individual ❑ Attomey in Fact Trustee ❑ Guardian or Conservator Other: Signer is Representing: ©2014 National Notary Association - www.NationalNotary, org 1 -800 -US NOTARY (1-800-876-6827) item 415907 Page 261 eoA u; 510001 SuretTec Insurance Company LUVMED POWER OF ATTORNEY Know All Men by These Presents, That SURETEC INSURANCE COMPANY (the "Company"), a corporation duly organized and existing under the laws of the State of Texas, and having its principal office in Houston, Harris County, Texas, does by these presents make, constitute and appoint Andrew Sysyn, Pamela Goetsch its true and lawful Attorney-in-fact, with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge and deliver any and all bonds, recognizances, undertakings or other instruments or contracts of suretyship to include waivers to the conditions of contracts and consents of surety for, providing the bond penalty does not exceed Five Million and 001100 Dollars ($6,000,000.00) and to bind the Company thereby as fully and to the same extent as if such bond were signed by the CEO, sealed with the corporate seal of the Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attorney -in -Fact may do in the premises. Said appointment is made under and by authority of the following resolutions of the Board of Directors of the SureTec Insurance Company: .Be it Resolved that the President, any Vice -President; any Assistant Vice -President, any Secretary or any Assistant Secretary shall be and is hereby vested with full power and authority to appoint any one or more suitable persons as Attomey(s)-in-Fact to represent and act for and on behalf of the Company subject to the following provisions- Attorney-in-Fact rovisions:Attorney-inFact may be given full power and authority for and in the name of and of behalf of the Company, to execute, acknowledge and deliver, any and all bonds, recognizaaces, contracts, agreements or indemnity and other conditional or obligatory undertakings and any and all notices and documents canceling or terminating the Company's liability thereunder; and any such instruments so executed by any such Attorney -in -Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary. Be it Resolved, that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signature or facsimile seat shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached. (Adopted at a meeting held on 20 of April, 1999.) In Witness Whereof, SURETEC INSURANCE COMPANY has caused these presents to be signed by its CEO, and its corporate seal to be hereto affixed this 13th day of September, A.D. 2018 . SURETEC CE 4PANY aBANC, fay: m i w n John Jr., C Stateo€Texas ss: 7;� `�; Y County of Harris � w � On this lath day of sapiember, , A.D. 2018 before me personally came John Knox Jr., to me known, who, being by me duly sworn, did depose and say, that he resides in Houston, Texas, that he is CEO of SURETEC INSURANCE COMPANY, the company described in and which executed the above instrument; that he knows the seal of said Company; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Company; and that he signed his name thereto by like order. 011ft, X£tJIA CHAVFZ Notary Public. State of Texas r_Gmni.:Kpires 09-10-2020 ;f�inta(y M 123117559 Xeq*'avez, Notary Public commission expires September I T, 2020 I, M. Brent Beaty, Assistant Secretary of SURETEC INSURANCE COMPANY, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney, executed by said Company, which is still in full force and effect; and furthermore, the resolutions of the Board of Directors, set out in the Power of Attorney are in full force and ef'f'ect. Given under my hand and the seal of said Company at Houston, Texas this 4th day of October 2019 A.D. 9V /ZV/-"17r -H Hr t eaty, Assi tant Secreta Any, instrument issued. in excess -of the penalty statedab.oua is totally void andwithout any.valldity._ For verification of the authority ofthis pourer you may call (713) 812-0800 any business day between 8:30 am and 5.00 pm CST. Page 262 C O N T R A C T AGREEMENT KNOW ALL MEN BY THESE PRESENT: That the following agreement is made and entered into, in triplicate, as of the date executed by the City Clerk and the Mayor, by and between PACIFIC CONTRACTORS GROUP, INC. , hereinafter referred to as the "CONTRACTOR" and the City of Rancho Cucamonga, California, hereinafter referred to as "CITY." WHEREAS, pursuant to the Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in said notice; and WHEREAS, City did accept the bid of Contractor; and WHEREAS, City has authorized the City Clerk and Mayor to enter into a written contract with Contractor for furnishing labor, equipment, and material for the construction of "PARKS PAINTING PROJECT FY 19/20." NOW THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the "PARKS PAINTING PROJECT FY 19/20." Said work to be performed in accordance with specifications and standards on file in the office of the City Engineer and in accordance with bid prices hereinafter mentioned and in accordance with the instruction of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The aforesaid specifications are incorporated herein by reference thereto and made a part hereof with like force and effect as if all of said documents were set forth in full herein. Said documents, the Notice Inviting Bids attached hereto, together with this written agreement, shall constitute the entire contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the Contractor whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. TERMS OF CONTRACT: The undersigned bidder agrees to execute the contract within fifteen (15) days from the date of notice of award of the contract or upon notice by City after the fifteen (15) days, and to complete his portion of the work within 5 working days from the date specified in the Notice to Proceed for the Base Bid work. Because Additive Hid items 2 thru 72 have been added to the project award, 30 additional working days have been added for a total project length of 35 working days. The bidder agrees further to the assessment of liquidated damages in the amount of $250 for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the Contractor under this contract. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. C-1 Page 263 4. INSURANCE: The Contractor shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The Contractor shall take out and maintain at all time during the life of this contract the following policies of insurance: a. Workers Compensation Insurance: Before beginning work, the Contractor shall furnish to the Engineer a certificate of insurance as proof that he has taken out full compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every contractor shall secure the payment of compensation to his employees. Contractor, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract." b. For all operations of the Contractor or any subcontractor in performing the work provided for herein, insurance with the following minimum limits and coverage: (1) General Liability - Bodily Injury (not auto) $2,000,000 each person; $2,000,000 each accident. (2) General Liability - Property Damage (not auto) $1,000,000 each accident; $2,000,000 aggregate. (3) Contractor's Protective - Bodily Injury $1,000,000 each person; $2,000,000 each accident. (4) Contractor's Protective - Property Damage $1,000,000 each accident; $2,000,000 aggregate. (5) Automobile - Bodily Injury $2,000,000 each person; $3,000,000 each accident. (6) Automobile - Property Damage $2,000,000 each accident. C. Each such policy of insurance provided for in paragraph "b." shall: (1) Be issued by an insurance company approved in writing by City, which is qualified to do business in the State of California. The insurance company shall have a policy holder rating of A or higher and a Financial Class VII or higher established by A.M. Best Company Rating C-2 Page 264 (2) Name as additional insured the City, its elected officials, officers, agents and employees, and any other parties specified in the bid documents to be so included; (3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under said policy; (4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." (5) Otherwise be in form satisfactory to City. d. The policy of insurance provided for in subparagraph Ela." shall contain an endorsement which: (1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c. (2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph "b." by reason of any claim arising out of or connected with the operations of Contractor or any subcontractor in performing the work provided for herein; (2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The Contractor shall at the time of the execution of the contract present the original policies of insurance required in paragraphs "a." and EEb. EE hereof, or present a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. Refer to Appendix Stem 10 of the Special Provisions for an example of an approved set of Certificates of Insurance. The "Name(s), organization(s) and/or Political Subdivision(s)" in the "Additional Insured..." form(s) and in the "Waiver..." form(s) must be worded exactly as shown on the example. S. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. Pursuant to _ rovisions of Labor Code Section- 1775, the _ Contractor ----shall ----- C-3 Page 265 forfeit, as penalty to City, not more than two hundred dollars ($200.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof if such laborer, workman, or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Section 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777. S, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: a. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or b. When the number of apprentices in training in the area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or d. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticable trade on such contracts and if other contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1.777.6 in the employment of apprentices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in _Division 2, _Part_ 7, _ Chapter 1,_ Article 3, of _ the Labor Code_ of the. C-4 Page 266 State of California as amended. 8. The Contractor or Subcontractor shall forfeit, as a penalty to the City of Rancho Cucamonga, twenty-five dollars ($25.00) for each worker employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hour's in any one calendar week in violation of the provisions of this article. 8. TRAVEL AND SUBSISTENCE PAY: Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.1. 9. CONTRACTOR'S LIABILITY: The City of Rancho Cucamonga and its elected officials, officers, agents and employees shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen, employees of the Contractor or his subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The Contractor shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever, except the sole negligence or willful misconduct of the City, its employees, servants, or independent contractors who are directly responsible to City during the progress of the work or at any time before its completion and final acceptance. The Contractor will indemnify City against and will hold and save City harmless from any and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the Contractor, his agents, employees, subcontractors, or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City, but excluding such actions, claims, damages to persons or property, penalties, obligations, or liabilities arising from the sole negligence or willful misconduct of City, its employees, servants, or independent contractors who are directly responsible to City, and in connection therewith: a. The Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations, or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The Contractor will promptly pay any judgment or award rendered against the Contractor or City covering such claims, damages, penalties, obligations, and liabilities arising out of or in connection with such work, operations, or activities of the Contractor hereunder or reasonable settlement in lieu of judgment or award, and the Contractor agrees to save and hold the City harmless therefrom. C-5 Page 267 C . In the event City is made a party to any action or proceeding filed or prosecuted against the Contractor for damages or other claims arising out of or in connection with the project, operation, or activities of the Contractor hereunder, the Contractor agrees to pay to City any and all costs and expenses incurred by City in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the Contractor under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damage as aforesaid. 10. NON-DISCRIMINATION: No discrimination shall be made in the employment of persons upon public works because of age, disability, race, color, religion, sex, sexual orientation or national origin of such persons, and every contractor for public works violating this section is subject to all the penalties imposed for a violation of Division 2, Part 7, Chapter 1 of the Labor Code in accordance with the provisions of Section 1735 of said Code. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the Contractor for furnishing the material and doing the prescribed work per the unit prices set forth in accordance with Contractor's Proposal. IN WITNESS WHEREOF, the parties hereto have caused these present to be duly executed with all the formalities required by law on the respective dates set forth opposite their signatures. State of California Contractor's License ##: Date By: Title By: Title CITY OF RANCHO CUCAMONGA, CALIFORNIA By: BY: L. Dennis Michael, Mayor Janice C. Reynolds, City Clerk Date Contractor's Business Phone Number Emergency Phone Number at which Contractor can be reached at any time Page 268 FAITHFUL PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENT: THAT PACIFIC CONTRACTORS GROUP, INC as Principal, and , as Surety, are held and firmly bound unto the City of Rancho Cucamonga, hereinafter called City, in the just and full amount of ONE HUNDRED TWENTY-FIVE THOUSAND SIX HUNDRED EIGHTEEN DOLLARS (Written) $ 125,618.00 (Figures) payment whereof we hereby bind ourselves, our heirs, executors administrators, successors and assigns, jointly and severally, firmly by these presents. Given under our hands and sealed with our seal this day of , 20 The condition of the foregoing obligation is such that, WHEREAS, the above-named principal is about to enter into a contract with the City, whereby said principal agrees to construct "PARKS PAINTING PROJECT FY 19/20" in accordance with the AGREEMENT dated , which said contract is hereby referred to and made a part hereof to the same extent as if the same were herein specifically set forth; NOW, THEREFORE, if the said principal shall well and truly do and perform all things agreed by the principal in said contract to be done and performed, then this obligation is to be void; otherwise it will remain in full force and effect; PROVIDED, that for value received the undersigned stipulate and agree that no amendment, change, extension of time, alteration or addition to said contract, or agreement, or of any feature or item or items of performance required therein or thereunder shall in any manner affect the obligations of the undersigned under this bond; and the surety does hereby waive notice of such amendment, limitation of time for bringing action on this bond by the City, change, extension of time, alteration or addition to said contract or agreement and of any feature or time of performance required therein or thereunder. WITNESS our hands this day of , 20 By: Surety: Title. By: Individual Partnership Corporation Other, explain SIGNATURES OF CONTRACTOR MUST BE ACKNOWLEDGED BEFORE A NOTARY PUBLIC. PLEASE ATTACH APPROPRIATE ACKNOWLEDGMENT FORMS (INDIVIDUAL, PARTNERSHIP, CORPORATION, ETC.). B-1 Page 269 C•eoUN-reV PAYMENT BOND (Labor and Materials) KNOW ALL PERSONS BY THESE PRESENTS that: WHEREAS the CITY OF RANCHO CUCAMONGA (name of City) ("City") has awarded to PACIFIC CONTRACTORS GROUP,INC. 19025 PARTHENIA STREET, UNIT 122 NORTHRIDGE, CA 91324 (Name and address of Contractor) ("Principal"), a contract (the "Contract") for the work described as follows: "PARKS PAINTING PROJECT FY 19/20" WHEREAS, Principal is required under the terms of the Contract and the California Civil Code to secure the payment of claims of laborers, mechanics, materialmen, and other persons as provided by law. NOW THEREFORE, we, the undersigned Principal, and (Name and address of Surety) ("Surety") a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto City in the penal sum of ONE HUNDRED TWENTY-FIVE THOUSAND SIX HUNDRED EIGHTEEN DOLLARS ($ 125,618.00 ), this amount being not less than one hundred percent (100%) of the total contract prase, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its hears, executors, administrators, successors or assigns, or subcontractors shall fail to pay any of the persons named in Section 9100 of the California Civil Code, or any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Principal and subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to work or labor performed under the Contract, the Surety will pay for the same in an amount not exceeding the penal sum specified in this bond; otherwise, this obligation shall become null and void. B-2 Page 270 Payment Bond (continued) This bond shall insure to the benefit of any of the persons named in Section 9100 of the California Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon the bond. In case the suit is brought upon this bond, Surety further agrees to pay all court costs and reasonable attorneys, fees in an amount fixed by the court. FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body. Date: "Principal" By: Its By: Its (seal) "Surety" By: Its By: Its (Seal) Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney -in -Fact must be attached. B-3 Page 271 C O N T R A C T WORKER'S COMPENSATION INSURANCE CERTIFICATE The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1851: I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. Date Attest: By: (Signature) (Title) (Contractor) By: (Signature (Title) INS -1 Page 272 CI`T'Y OF RANCHO CUCAMONGA SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION The work shall be done in accordance with the "Green, Book" Standard Specifications for Public Works Construction 2015 edition and 2016 Supplement written and promulgated by the Southern California Chapter of the American Public Works Association and the Southern District Associated General Contractors of California Joint Cooperative Committee, herein referred to as the "Standard Specifications." Subsequent amendments, supplements and/or additions shall also be considered, included herein. Copies are available from the publisher, Building News, Incorporated, 1612 So. Clementine Street, Anaheim, California, 92802, telephone (714) 51.7-0970. The Standard Specifications set forth above will control the general provisions, construction materials, and construction methods for this contract except as amended by the Plans, other contract documents, or the Special Provisions to follow. The section numbers of the following amendments coincide with those of said Standard Specifications. Only those sections requiring elaborations, amendments, specifying of options, or additions are referenced. SPECIATE PROVISIONS Amendments to "Standard Specifications" PART 1 GENERAL PROVISIONS SECTION 1 - TERMS, DEFINITIONS, ABBREVIATIONS, UNITS OF MEASURE, AND SYMBOLS 1-2 TERMS AND DEFINITIONS The words and phrases defined below, appear in the Standard Specifications and in these Special Provisions, shall for the purpose of the Contract have the meaning hereinafter assigned to them. Agency: The City of Rancho Cucamonga. Board: The City Council of the City of Rancho Cucamonga. Engineer: The Public Works Services Director of the City of Rancho Cucamonga, acting personally or through agents or assistants duly authorized by him. The following shall be added: City: City of Rancho Cucamonga, San Bernardino County, California. Major Bid Item: A single Contract item constituting 10 percent or more of the original Contract Price. Substantial determined by the Engineer. GP -1 Page 273 SECTION 2 - SCOPE AND CONTROL OF THE WORK 2-1 AWARD AND EXECUTION OF CONTRACT The following subsection shall be added to subsection 2-1: 2-1.1 DESCRIPTION OF WORK The scope of work to be performed in general consists of, but not limited to, the preppina, priming and painting of Shade Shelter A at Day Creek Park (Base Bid) plus various other items (including but not limited to restrooms, shade shelters, trash enclosures, lights, etc.) located within several Citv arks (Additive Bids). 2_4 CONTRACT BONDS Delete the second sentence of the fourth paragraph and add the following: The "Performance Bond" shall remain in force until the acceptance of the Work by the Board. The bond shall be maintained by the Contractor in full force and effect until thirty-five days after recordation of the Notice of Completion and acceptance of a "Maintenance Surety Bond" per Section 4-1.1. 2-5 PLANS AND SPECIFICATIONS 2-5.1 General. Add the following after the third paragraph: While it is believed that much of the information pertaining to conditions, which may affect the cost of the Work, will be shown on the Plans or indicated in the Specifications, the Agency does not warrant the completeness or accuracy of such information. The Contractor shall ascertain the existence of any conditions affecting the cost of the Work through a reasonable examination of the Work site prior to submitting the Bid. Existing improvements visible at the Work site, for which no specific disposition is made on the Plans, but which interfere with the completion of the Work, shall be removed and disposed of by the Contractor. The following paragraphs shall be added following the last paragraph: If the Contractor, either commencing work or in the course of the work, finds any discrepancy between the Specifications and the Plans, or between either, and the physical conditions at the site of the work, or finds any error or omission in any of the Plans, or Specifications or survey, he shall promptly notify the Engineer in writing of any such discrepancy, error, or omission. If the Contractor observes that any of the Plans or Specifications are at variance _. . wa h any appli`cab-le —law, or��nance, regu ation order or�decree, he ""sha1TT �" promptly notify the Engineer in writing of such conflict. GP -2 Page 274 The Engineer on receipt of any such notice shall promptly investigate the circumstances and give appropriate instructions to the Contractor. Until such instructions are given, any work done by the Contractor, either directly or indirectly, after his discovery of such error, discrepancy, or conflict, will be at his own risk, and he shall bear all costs arising therefrom. 2-5.2 Precedence of Contract Documents. The following paragraph shall be added following paragraph two: Should it appear that the work to be done or any matter relative thereto is not sufficiently detailed or explained by the specifications, the Contractor shall apply to the Engineer for such -further explanation as may be necessary and shall conform to such explanation or interpretation as part of the Contract so far as may be consistent with the intent of the original plans and specifications. In the event of any discrepancy between any drawing and the figures written thereon, the figures shall be taken as correct. 2-5.4. As Built Plans. Add the following subsection: The Contractor shall maintain a control set of Plans and Specifications on the project site at all times. All final locations determined in the field, and any deviations from the Plans and Specifications, shall be marked in red on this control set to show the as -built conditions. Upon completion of all work, the Contractor shall return the control set to the Engineer. Final payment will not be made until this requirement is met. 2-6 WORK TO BE DONE The following paragraphs shall be added following paragraph one: All work which is defective in its construction or deficient in any of the requirements of the Plans and Specifications shall be remedied or removed and replaced by the Contractor in an acceptable manner at his own expense. No compensation will be allowed for any work done beyond the lines and grades shown on the Plans or established by the Engineer. Upon failure on the part of the Contractor to comply with any order of the Engineer made under the provisions of this article, the Engineer and City may cause the defective work to be remedied or removed and replaced at the expense of the Contractor. Any unauthorized or defective work, defective material or workmanship or any unfaithful or imperfect work that may be discovered before final acceptance of work by the board shall be corrected immediately with no extra charge even though it may have been overlooked in previous inspections and estimates or may have been caused due to failure to inspect the Work. 2-10 AUTHORITY OF THE BOARD AND THE ENGINEER The following paragraphs shall be added following paragraph two: GP -3 Page 275 All authorized alterations affecting the requirements and information given on the approved plans shall be in writing. No changes shall be made on any plan or drawing after the same has been approved by the Engineer, except by direction of the Engineer in writing. Deviations from the approved plans, as may be required by the exigencies of construction, will be determined in all cases by the Engineer and authorized in writing. All instructions, rulings and decisions of the Engineer shall be in writing and banding on all parties unless formal_ protest is made as provided in the following paragraph: If the Contractor considers any work demanded of him to be outside the requirements of the contract, or if he considers any instruction, ruling or decision of the Inspector or Engineer to be unfair, he shall within ten (10) days after any such demand is made, or instruction, ruling or decision is given, file a written protest with the Engineer, stating clearly and in detail his objections and reasons therefore. Except for such protests and objections as are made of record in the manner and within the time above stated, the Contractor shall be deemed to have waived and does hereby waive all claims for extra work, damages and extensions of time on account of demands, instructions, rulings and decisions of the Engineer. Upon receipt of any such protest from the Contractor, the Engineer shall review the demand, instruction, ruling or decision objected to and shall promptly advise the Contractor, in writing, of his final decision, which shall be binding on all parties, unless within the ten days thereafter the Contractor shall file with the Board a formal protest against said decision of the Engineer. The Board shall consider and render a final decision on any such protest within thirty (30) days of receipt of same. The following subsection shall be added: 2-13 CLAIMS DISPUTE RESOLUTION In the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of Work, but shall proceed with the performance of the Work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. The Disputed Work will be categorized as an "unresolved dispute" and payment, if any, shall be as later determined by agreement or a court of law. The Contractor shall keep accurate, detailed records of all Disputed Work, claims and other disputed matters. All claims arising out of or related to the Contract Documents or this Project, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims. All such claims are also subject to the dispute procedures set forth in Public Contract Code Section 9204 and Public Contract Code Section 201.04, et seq. (Article 1.5), to the extent each is applicable. This Contract hereby incorporates those provisions as through fully set forth herein. Thus, the Contractor or any Subcontractor must file a claim in accordance with the Government Claims Act as a prerequisite to filing a construction claim in compliance with section 9204 and Section 20104 et seq. (if applicable), and must to the definition of "claim" as individually defined therein. GP -4 Page 276 SECTION 3 - CHANGES IN WORK 3--2 CHANGES INI'T'IATED BY THE AGENCY. 3-2.2 Contract Unit Prices. 3-2.2.1. General. Add "Major Bid" between "an" and "item" in the first line of the second paragraph: The last sentence of the second paragraph shall be deleted and replaced with the following: Adjustments in excess of 25 percent may be done by extension of Contract Unit Prices as described above, or pursuant to 3-2.2.2 or 3-2.2.3 as appropriate. 3-2.2.2 Increases of More Than 25 Percent. Add "Major Bid" between "an" and "item" in the first line of the first paragraph. 3-2.2.3 Decreases of More Than 25 Percent. Add "Major Baal" between "an" and "item" in the first line of the first paragraph. 3-2.4 Agreed Prices. Add the following before the first sentence of the first paragraph: Agreed Prices are prices for new or unforeseen work, or adjustments in Contract Unit Prices per 3-2.2, established by mutual agreement between the Contractor and the Agency. 3-3 EXTRA WORK 3-3.2 Payment. 3-3.2.3 Markup. The entire text of the Subsection 3-3.2.3 shall be deleted and replaced with the following: (a) Work by Contractor. The following percentages shall be added to the Contractor's costs and shall constitute the markup for all overhead and profits: 1) Labor.....................................20 2) Materials.................................15 3) Equipment Rental ..........................15 4) Other Items and Expenditures..............15 To the sum of the costs and markups provided for in this subsection, 1 GP -5 Page 277 percent shall be added as compensation for bonding. (b) Work by Subcontractor. When all or any part of the extra work is performed by a Subcontractor, the markup established in 3-3.2.3(a) shall be applied to the Subcontractor's actual cost of such work. A markup of 5 percent of the subcontracted portion of the extra work may be added by the Contractor. GP-& Page 278 SECTION 4 - CONTROL OF MATERIALS 4-1 MATERIALS AND WORKMANSHIP 4-1.1 General. The fallowing paragraphs shall be added following paragraph three: Used or secondhand materials, parts, and equipment may be used only if permitted by the specifications. The Contractor shall guarantee the entire work constructed by him under the contract to be free of defects in materials and workmanship for a period of one year following the date of acceptance of the work by the Board. The Contractor shall agree to make, at his own expense, any repairs or replacements made necessary by defects in materials or workmanship, which become evident within the warranty period. The Contractor shall further agree to indemnify and save harmless the City and Engineer, and their officers, agents and employees, against and from all claims and liability arising from damage and injury due to said defects. The Contractor shall make all repairs and replacements promptly upon receipt of written order from the Engineer. If the contractor fails to make the repairs and replacements promptly, the City may do the work and the Contractor and his surety shall be liable to the City for the cost of the work. The guarantee and conditions specified above shall be secured by a surety bond, which shall be delivered by the Contractor to the City prior to the date on which final payment is made to the Contractor. Said bond shall be in an approved form and executed by a surety company or companies satisfactory to the City, in the amount of ten percent (100) of the contract price, or $1,000.00, whichever is greater. Said bond shall remain in force for the duration of the warranty period specified. 4-1.3 Inspection Requirements. The text of Subsection 4-1.3.1 "General," shall be deleted and replaced with the following: Materials to be used in the work will be subject to inspection_ and tests by the Engineer or his designated representative. The Contractor shall furnish without charge such samples as may be required. The Contractor shall furnish the Engineer a list of his sources of materials and the locations at which such materials will be available for inspection. The list shall be furnished to the Engineer in sufficient time to permit inspecting and testing of their use. The Engineer may inspect, sample or test materials at the source of supply or other locations, but such inspection, sampling or testing will not be undertaken until the Engineer is assured by the Contractor of the cooperation and assistance of both the Contractor and the supplier of the material. The Contractor shall assure that the Engineer or his authorized representative has free access at all times to the material to be inspected, sampled or tested. It is understood that such inspections and tests, if made at any point other GP -7 Page 279 than the point of incorporation in the work, in no way shall be considered as a guarantee of acceptance of such material nor of continued acceptance of material presumed to be similar to that upon which inspections and tests have been made, and that inspection and testing performed by the City shall not relieve the Contractor or his suppliers of responsibility for quality control. Manufacturers' warranties, guarantees, instruction sheets and parts lists, which are furnished with certain articles of materials incorporated in the work, shall be delivered to the Engineer before acceptance of the contracts. The Engineer may inspect the production of material, or the manufacture of products at the source of supply. Plant inspection., however, will not be undertaken until the Engineer is assured of the cooperation and assistance of both the Contractor and the material producers. The Engineer or his authorized representative shall have free entry at all times to such parts of the plant as concerns the manufacture or production of the materials. Adequate facilities shall be furnished free of charge to make the necessary inspection. The City assumes no obligation to inspect materials at the source of supply. 4-1.4 Test of Materials. The first paragraph shall be deleted and replaced with the following paragraphs: Before incorporation in the Work, the Contractor shall submit samples of materials, as the Engineer may require, at no cost to the Agency. The Contractor, at its expense, shall deliver the materials for testing to the place and at the time designated by the Engineer. Except as elsewhere specified, the City will bear the cost of testing material and/or workmanship, which meet or exceed the requirements indicated in the Standard Specifications and the Special Provisions. The cost of all other tests, including the retesting of material or workmanship that fails to pass the first test, shall be borne by the Contractor. The Contractor shall at his expense furnish the City, in triplicate, certified copies of all required factory and mill test reports. Any materials shipped by the Contractor from a factory or mill prior to having satisfactorily passed such testing and inspection by a representative of the City shall not be incorporated in the work, unless the Engineer shall have notified the Contractor, in writing, that such testing and inspection will not be required. 4-1.5 Certificate of Compliance. Add the following paragraphs at the end of the subsection: A Certificate of. Compliance shall be furnished prior to the use of any materials for which these specifications or the special provisions require that such a certificate be furnished. in addition, when so authorized in these specifications or in the special provisions the Engineer may permit the use of certain materials or assemblies prior to sampling and testing if accompanied by a Certificate of Compliance. The certificate shall be signed by the manufacturer of the material or the manufacturer of assembled materials and shall state that the materials involved comply in all respects with the GP -B Page 280 requirements of the specifications. A Certificate of Compliance shall not relieve the Contractor or responsibility for incorporating material in the work which conforms to the requirements of the plans and specifications, and any such material not conforming to such requirements will be subject to rejection whether in place or not. The City reserves the right to refuse to permit the use of material on the basis of a Certificate of Compliance. The form of the Certificate of Compliance and its disposition shall be as directed by the Engineer. GP -9 Page 281 SECTION 5 - UTILITIES 5--1 LOCATION 5-1.1 General.. Add the following after the first paragraph: The location and existence of any underground utility or substructure was obtained from a search of available records. No guarantee is made or implied that the information is complete or accurate. It shall be the Contractor's responsibility alone to determine the exact location of underground utilities or substructures of every nature and to protect them from damage. The Contractor shall excavate and expose all high-risk underground facilities. The Contractor shall notify the owners of all utilities and substructures as set forth in these Special Provisions, 5-1.2 Payment. The text of the subsection shall be deleted and replaced with the following: Any utility locations that are indicated on the plans to be potholed prior to construction will be paid for at the unit cost bid in the proposal. For all other utilities, if no pay item is provided, full compensation for such work shall be considered as included in the prices bid for other items of work. 5-4 RELOCATION Add the following paragraph at the end of the subsection: Any facilities to be relocated by the Contractor, as indicated on the plans, shall be relocated in a workmanlike manner. All such work shall be done only at such times which are acceptable to the owner. The Contractor shall schedule his relocation work in cooperation with the owner and shall be responsible for any costs resulting from the Contractor's failure to do the work at times which are acceptable to the owner. The Contractor shall notify owners as least two (2) working days in advance of any work on any of their utilities. The following subsection shall be added: 5-7 UTILITY CONNECTION For utility connections to City owned facilities, the Contractor shall take all action necessary to ensure that such utilities are placed in the City's name. GP -10 Page 282 SECTION 6 - PROSECUTION, PROGRESS AND ACCEPTANCE OF THE WORK 6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK 6-1.1 Construction Schedule Add the following paragraphs at the end of this subsection: Prior to the commencement of construction, arrangements will be made by the City for a meeting between the Contractor, the Engineer, Utility Representatives, designers and others as may be involved with the project. The purpose of this meeting is to coordinate the activities of the Contractor within the limits of this contract, review utility conflicts, review scheduling, discuss construction methods and clarify inspection procedures, etc. The Contractor shall submit at this meeting, for approval by the Engineer, the proposed construction schedule. The Contractor shall submit Progress Reports to the Engineer by the tenth day of each month. The report shall include an updated Construction Schedule. Any deviations from the original schedule shall be explained. Progress payments will be withheld pending receipt of any outstanding reports. 6-3 SUSPENSION OF THE WORK 6-3.1 General. Add the following paragraph following paragraph one: In the event a suspension of work is ordered because of failure on the part of the Contractor to carry out orders given or to perform any provisions of the work, such suspension of work shall not relieve the Contractor of his responsibility to complete the work within the time limit set forth herein and shall not be considered cause for extension of the time for completion., and further, such suspension of work shall not entitle the Contractor to any additional compensation. 6-7 TIME OF COMPLETION 6-7.2 Working Day. The following subsection shall be added: The Contractor's working day activities shall be limited to the hours between 7:00 A.M. and 4:00 P.M., Monday through Friday, excluding recognized City holidays and any City holiday closure period. See Appendix Item 9 "City Working Day Calendar" for calendar showing City work days. The working day shall encompass 8 hours from start to finish, including clean-up and securing the work site. Deviation from normal working hours will not be allowed without prior consent of the Engineer. Work near schools or located on major arterials may be subjected to additional working hour provisions. The prepping, priming and painting of any awarded restroom(s)(aka Additive Bid items 18, 30, etc.) must be completed over 5 consecutive working days (Monday to Friday). The restroom(s) cannot be closed to the public during the weekend. GP -11 Page 283 In the event work is allowed by the Engineer outside of the normal working hours, at the request of and for the benefit of the Contractor, inspection service fees may be levied against the Contractor at the current rate per hour, plus time and one-half and 1501 administration fee, including travel time where applicable, with a minimum hourly charge for four (a) hours. The above charge may also be levied if inspection services are deemed necessary by the Engineer as a matter of public safety or to otherwise insure the quality of the work. 6-8 COMPLETION, ACCEPTANCE, AND WARRANTY. 6-8.1 Completion. Delete the following from the last sentence: "...and to which liquidated damages will be computed." 6-8.3 Warranty. The first paragraph shall be deleted and replaced with the following: All work shall be warranted by the Contractor against defective workmanship and materials for a period of 1 year from the date of the acceptance of the work by the Board. The following shall be added to the end of the second paragraph: In addition, manufacturers` warranties, guarantees, instruction sheets and parts list, which are furnished with articles or materials incorporated in the work, shall be delivered to the Engineer before acceptance of the work by the City. 6-9 LIQUIDATED DAMAGES The last sentence of paragraph one shall be deleted and replaced with the following: For each consecutive calendar day in excess of the time specified in Item 3 (sheet C-1) of the Contract Agreement, as adjusted in accordance with Subsection 6-6, for completion of the Work the Contractor shall pay to the Agency, or have withheld from monies due it, the sum of $250 unless otherwise provided in the Specifications. The last paragraph shall be deleted and replaced with the following: Execution of the Contract shall constitute agreement by the Agency and the Contractor that $250 per day is the minimum value of the costs and actual damage caused by the failure of the Contractor to complete the Work within the allotted time. Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due the Contractor if such delay occurs. The following paragraph shall be added at the end of the subsection: GP -12 Page 284 The Engineer will set forth in writing the date of Substantial Completion of the work and this will be the date which liquidated damages will be computed. GP -13 Page 285 SECTION 7 - RESPONSIBILITIES OF THE CONTRACTOR 7-1 THE CONTRACTOR'S EQUIPMENT AND FACILITIES 7-1.1 General. The following sentence shall be added to the end of paragraph one: Such equipment and facilities shall meet all requirements of applicable ordinances and laws. 7-2 LABOR 7--2.2 Prevailing wages. The following paragraphs shall be added following paragraph one: The Contractor, and all subcontractors, suppliers and vendors, shall comply with all City, State and Federal orders regarding affirmative action to ensure equal employment opportunities and fair employment practices. Failure to file any report due under said orders will result in suspension of progress payments. The Contractor shall ensure unlimited access to the job site for all equal employment opportunity compliance officers. Particular attention is called to the Labor Code of California, Part 7, Chapter 1, Article 2, "Wages," Article 3, "Working Hours." Attention is also directed to the provisions in section 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. The following subsection shall be added: 7-2.6 Job Site Notice. Pursuant to the Labor Code, Division 2, Part 7, Chapter 1, Section 1771.4 (a) (2) , the prime contractor shall post job site notices, as prescribed by regulation. 7-3 INSURANCE The text of this entire subsection, except the last paragraph under subsection 7-3.1 and entire subsection 7-3.3 (Workers' Compensation Insurance), shall be deleted and replaced with the following in accordance to the City's "Contract Agreement": The Contractor shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to the City nor shall the Contractor allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The Contractor shall take out and maintain at all times during the life of this contract the following policies of insurance: GP -14 Page 286 a. Compensation Insurance: Before beginning work, the Contractor shall furnish to the Engineer a certificate of insurance as proof that he has taken out full compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every contractor shall secure the payment of compensation to his employees. Contractor, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract." b. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: (1) Waives all right of subrogation against all persons and entities specified in subparagraph 7-3 d.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph c. by reason of any claim arising out of or connected with the operations of Contractor or any subcontractor in performing the work provided for herein; (2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. c_ For all operations of the Contractor or any subcontractor in performing the work provided for herein, insurance with the following minimum limits and coverage: (1) Public Liability - Bodily Injury (not auto) $2,000,000 each person; $2,000,000 each accident. (2) Public Liability - Property Damage (not auto) $1,000,000 each accident; $2,000,000 aggregate. (3) Contractor's Protective - Bodily Injury $1,000,000 each person; $2,000,000 each accident. (4) Contractor's Protective - Property Damage $1,000,000 each accident; $2,000,000 aggregate. (5) Automobile - Bodily Injury $2,000,000 each person; $3,000,000 each accident. (6) Automobile - Property Damage $2,000,000 each accident. GP -15 Page 287 d. Each such policy of insurance provided for in paragraph c. shall: (1) Be issued by an insurance company approved in writing by City, which is qualified to do business in the State of California. The insurance company shall have a policy holder rating of A or higher and a Financial Class VII or higher established by A.M. Best Company Rating Guide; (2) name as additional insured the City of Rancho Cucamonga, its elected officials, officers, agents and employees, and any other parties specified in the bid documents to be so included: (3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insureds shall be called upon to cover a loss under said policy; (A) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." (5) Otherwise be in form satisfactory to City. e. The Contractor shall at the time of the execution of the contract present the original policies of insurance required in paragraphs a. and c. hereof, or present a certificate of the insurance company showing the issuance of such insurance, and the additional insureds and other provisions required herein. Refer to Appendix Item 10 for an example of an approved set of Certificates of Insurance. The "Name(s), Organization(s) and/or Political Subdivision(s)" in the "Additional Insured..." forms) and in the "waiver..." form(s) must be worded exactly as shown on the example. The Contractor's insurance company or companies may charge an additional premium to include the City required exact wording on these Certificates of Insurance endorsements. The Bidder's bid proposal shall include the cost of these premium(s), if any. 7-5 PERMITS The entire text of Subsection 7-5 is deleted and replaced with the following: Prior to the start of any work, the Contractor shall obtain the applicable City permits and make arrangements for City inspections. The City will issue the permits at no charge to the Contractor. The Contractor and all subcontractors shall each obtain a City business license, and shall be licensed in accordance with State Business and Professions Code. The Contractor shall also obtain any and all other permits, licenses, inspections, certificates, or authorizations required by any governing body or entity. GP -16 Page 288 The Contractor shall submit a Temporary Use Permit application to the Code Enforcement Office of the Planning Division of the City before utilizing a temporary construction storage site. The application shall state the site's intended use and include a map showing the location of the temporary storage area in relation to the project area along with proposed ingress and egress routes. Permit submittal information can be obtained from Code Enforcement, (909) 477-2720. In the event that the City has obtained permits, licenses or other authorizations applicable to the work from other agencies, the Contractor shall comply with the provisions of said permits, licenses and other authorizations. Any charges for permit fees, licenses, inspection fees, certificates, insurance, authorizations, bonds that are required by any other governing body entity, utilities, railroads, agency shall be paid for by the Contractor_ The actual costs of these charges to the Contractor shall be reimbursable by the City. 7-6 THE CONTRACTOR'S REPRESENTATIVE The following paragraphs shall be added following paragraph one: The Contractor shall file with the Engineer the addresses and telephone numbers where he or his designated representative may be reached during hours when the work is not in progress, so that 24-hour, 7 -days -a -week contact can be maintained. Instructions and information given by the Engineer to the Contractor's authorized representative or at the address or telephone numbers riled in accordance with this section shall be considered as having been given to the Contractor. 7-8 WORK SITE MAINTENANCE 7-8.3 Noise Control.. The text of the subsection shall be deleted and replaced with the following: Noise generated from the Contractor's operations shall be controlled as specified by City Ordinance. The use of excessively loud warning signals shall be avoided except in those cases required for the protection of personnel. 7-9 PROTECTION ANIS RESTORATION OF EXISTING IMPROVEMENTS The second paragraph is deleted and replaced with the following paragraphs: The Contractor shall relocate, repair, replace or reestablish all existing improvements within the project limits which are not designated for removal (e.g., curbs, sidewalks, driveways, fences, walls, irrigation systems, signs, GP -17 Page 289 utility installations, pavements, structures, landscaping etc.) which are damaged or removed as a result of his operations or as required by the Plans and Specifications. Damaged or removed traffic signal detector loops and or irrigation systems shall be replaced or repaired and returned to service within 72 hours except as directed by the Engineer. Where existing traffic striping, pavement markings, and curb markings are damaged or their reflectivity reduced by the Contractor's operations, such striping or markings shall also be considered as existing improvements and the Contractor shall repaint or replace such improvements. Relocations, repairs, replacements or re -establishments shall be at least equal to the existing improvements and shall match such improvements in finish and dimensions unless otherwise specified. The last paragraph is deleted and replaced with the following: All costs to the Contractor for protecting, removing, restoring, relocating, repairing, replacing, or re-establishing existing improvements shall be included in the Bid. 7-10 SAFETY The following subsections shall be added: 7-10.1 Access 7-10.1.1 General. The Contractor shall notify the occupants of all affected properties at least seventy-two hours prior to any temporary obstruction of access. Vehicular access to property line shall be maintained except as required for construction for a reasonable period of time. No overnight closure of any driveway will be allowed except as permitted by the Engineer. At least one twelve foot wide traffic lane shall be provided for each direction of travel on all streets at all times except as permitted by the Engineer. The traffic lanes shall be maintained on pavement, and shall remain unobstructed. Clearances from traffic lanes shall be five feet to the edge of any excavation and two feet to the face of any curb, pole, barricade, delineator, or other vertical obstruction. 7-10.2 Work Area Traffic Control 7-10.2.1 General. The Contractor shall prepare a permit application for street closure and shall attach two copies of the proposed traffic control signing, barricading and/or detour routing. The permit application and accompanying attachments GP -18 Page 290 shall be reviewed by the City Traffic Engineer. Upon the Traffic Engineer's approval, a no -fee Street Closure Permit shall be issued. No Street Closure, Lane Closure, Detour or other work requiring traffic control shall commence prior to issuance of said permit. The Contractor shall provide and install barricades, delineators, warning devices and construction signs in accordance with the current California Joint Utility Traffic Control Manual (CJUTCM) published by the California Inter - Utility Coordinating Committee, the Work Area Traffic Control Handbook (WATCH) and the current Caltrans Manual of Traffic Controls for Construction and Maintenance Work Zones unless otherwise approved by the Engineer. During adverse weather or unusual traffic or working conditions additional traffic devices shall be placed as directed by the Engineer. Should the Contractor faill to furnish a sufficient number of traffic and/or pedestrian safety devices, the City will place such necessary items and the Contractor shall be liable to the City for providing such devices in accordance with the following provisions: 1. Rental Rates A. Type I or IT Barricades - $5.00 per barricade for the first day or any part thereof and $2.00 per barricade per day for each day thereafter or any part thereof. B. Type III Barricades - $15.00 per barricade for the first day or any part thereof and $5.00 per barricade per day for each day thereafter or any part thereof_ C. Flashers - $5.00 per flasher for the first day or any part thereof and $2.00 per flasher per day for each day thereafter or any part thereof. D. Construction Signs - $5.00 per construction sign for the first day or any part thereof and $2.00 per construction sign per day for each day thereafter or any part thereof. E. Cones - $1.00 per cone for each day or any part thereof. 2. Replacement Charges A. Type I or II Barricades - $20.00 per Type I or IT barricade that is last or damaged. B. Type III Barricades - $100.00 per Type III barricade that is lost or damaged. C. Flasher - $15.00 per flasher that is lost or damaged. D. Signs - $30.00 per sign that is lost or damaged. E. Cones - $5.00 per cone that is lost or damaged. GP -19 Page 291 3. Service Charges A. Service trips between the hours of 7:00 A.M. and 3:00 P.M. - $30.00 per hour, two hour minimum each service trip. B. Service trips between the hours of 3:00 P.M. and 7:00 A.M., or any time on Saturday, Sunday, or a City Holiday - $35.00 per hour, two hour minimum each service trip. Judgment as to adequate or sufficient barricading shall be that which is adequate or sufficient in the opinion of the Engineer. The Contractor shall relocate, preserve and maintain the visibility of all existing signs within the project limits which affect the flow of traffic, as directed by the Engineer. Any signs which are damaged or found to be missing during the course of construction shall be replaced by the Contractor at his expense as directed by the Engineer. All other signs that interfere with the course of work and are not necessary for the safe flow of traffic will be removed and replaced by the City. Traffic control signs include Stop Signs, Speed Limit, Parking Restriction and other regulatory signs. The Contractor shall not close any street within the City of Rancho Cucamonga without first obtaining the approval of the Engineer. Lane closures on four lace streets shall be restricted to between the hours of 8:30 AM and 4:00 PM. 7-10.4 Safety. 7-10.4.2.3 Payment. The entire text of the subsection is deleted and replaced with the following: Payment for performing all work necessary to provide safety measures or compliance with the provisions of the safety orders and all other laws, ordinances, and regulations shall be included in the various bid items, except where separate bid items for excavation safety are provided or required by law. The following subsection shall be added: 7-10.4.7 Protection of Public. Whenever the construction occurs within a developed residential area and./or through a school site, the Contractor shall take all necessary precautions to protect the public, especially children, from hazards including at night and on weekends or whenever operations are not in actual process. Unusual conditions may arise on the project, which will require that immediate and unusual provision be made to protect the public from danger or loss or damage to life and property, due directly or indirectly to the progression of the work. it is part of the service required of the Contractor to make such provisions and to furnish such protection. The Contractor shall use such foresight and shall take such steps and GP -20 Page 292 precautions as his operations make necessary to protect the public from danger or damage, or loss of life or property, which would result from the interruption or contamination of public water supply, irrigation or other public service or from the failure of partly completed work. Whenever, in the opinion of the City, an emergency exists against which the Contractor has not taken sufficient precaution for the safety of the public or the protection of utilities or of adjacent structures or property or if immediate action shall be considered necessary in order to protect public or private personnel or property interest, or prevent likely loss of human life or damage on account of the operations under the contract, then and in that event the City may provide suitable protection to said interest by causing such work to be done and material to be furnished, as, in the opinion of the City may seem reasonable and necessary. The cost and expense of said labor and material together with the cost and expense of such repairs as may be deemed necessary shall be borne by the Contractor, and if he shall not pay said cost and expense upon presentation of the bills therefore, duly certified by the Engineer, then said costs and expense will be paid by the City and shall thereafter be deducted from any amounts due, or which may become due said Contractor. Failure of the City, however, to take such precautionary measure, shall not relieve the Contractor of his full responsibility for public safety. The following subsection shall be added: 7-10.6 Storage of Equipment and Materials in Public Streets. Equipment and materials shall not be stored in streets, roads, or highways. All materials or equipment shall be stored elsewhere by the Contractor at their expense unless authorized additional storage time. Equipment and materials shall not be stored at the work site. Time necessary for repair or assembly of equipment may be authorized by the Engineer. The foregoing provisions are in addition to and not in limitation of any other rights or remedies available to the City. 7-13 LAWS TO BE OBSERVED The following paragraphs shall be added after paragraph one: If a discrepancy or inconsistency is discovered in the Plans, Drawings, Specifications or Contract for the work in relation to any such law, ordinance, regulation, order or decree, the Contractor shall forthwith report the same to the Engineer in writing. Per City Municipal Code Section 8.17.050/8.19.051, if the Contractor finds it necessary to make use of a refuse hauling service, only the City Franchised Hauler shall be used. Contact Surrtec Waste Industries at (909) 987-3717. GP -21 Page 293 The following subsection shall be added: 7-15 PAYROLL RECORDS The Contractor and each of his subcontractors shall prepare payrolls on forms prescribed and in accordance with instructions furnished by the City. Within seven (7) days after the regular payment date of the payroll, the Contractor shall deliver to the City a certified and legible copy of each payroll. Such payroll shall be sworn to in accordance with the federal regulations made pursuant to the "Kick Back Statute." Such copies of payrolls shall be accompanied by substantial proof that all bills for services rendered and materials supplied have been duly paid for. The Contractor shall not carry on his payroll any person not employed by him. Employees of a subcontractor must be carried on the rolls of the employing subcontractor. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. For all new projects awarded on or after April 1, 2015, the contractors and subcontractors must furnish electronic certified payroll records to the Labor Commissioner. The requirement to furnish electronic certified payroll records to the Labor Commissioner will apply to all public works projects, whether new or ongoing, beginning January 1, 2016. Each Contractor or Subcontractor shall preserve his weekly payroll records for a period of three (3) years from the date of the acceptance of the work by the Board. The payroll records shall set out accurately and completely the name, address, social security number, occupational classification, and hourly wage rate of each employee, hours worked by him during the payroll period, and full weekly wages earned by him, any deductions made from such weekly wages, and the actual weekly wages paid to him. Such payroll records shall be made available at all times for inspection by the City or its authorized representatives. The Contractor agrees that, in case of underpayment of wages to any worker on the project under this contract by the Contractor or any subcontractor, the City shall withhold from the Contractor out of payments due, an amount sufficient to pay such worker the difference between the wages required to be paid under this contract and the wages actually paid such worker for the total number of hours worked and that the City may disburse such amount so withheld by it for and on account of the Contractor to the employee to whom such amount is due. The Contractor further agrees that the amount to be withheld pursuant to this paragraph may be in addition to the percentages to be retained by the City pursuant to other provisions of this contract. GP -22 Page 294 SECTION 8 - FACILITIES FOR AGENCY PERSONNEL The provisions of this section shall be deleted and replaced with the following: Field offices for City personnel are not required; however, City personnel shall have the right to enter upon the project at all times and shall be admitted to the offices and sanitary facilities provided by the Contractor for use by his own personnel. GP -23 Page 295 SECTION 9 - MEASUREMENT AND PAYMENT 9-3 PAYMENT 9-3.1 General. The following paragraphs shall be added at the end of the subsection: Whenever the Contractor is required to perform work or furnish equipment, labor, tools and materials of any class for which no price is fixed in the Proposal, it shall be understood that such work, equipment, labor, tools and material shall be provided without extra charge, allowance, or direct payment of any kind. The cost of performing such work or furnishing such equipment, labor, tools and materials shall be included in the unit bid prices in the proposal and no additional compensation will be made therefore. If any portion of the work done or materials furnished under the Contract shall prove defective or not in accordance with the specifications and contract drawings, and if the imperfection in the same shall not be of sufficient magnitude or importance to make the work dangerous or undesirable, the Engineer shall have the right and authority to retain the work instead of requiring it to be removed and reconstructed, but he shall make such deductions therefor in the payment due the Contractor as may be just and reasonable. 9.3.2 Partial & Final Payment. Paragraph two shall be deleted and replaced with the following paragraph: On the work day following the designated closure date for preparation of progress estimates, the Contractor shall submit to the Engineer a written progress estimate based on the Contract Unit Prices or as provided for in Subsection 9-2 of the work that has been satisfactorily completed. The Engineer will review the estimate and approve it or notify the Contractor of any exceptions. The Engineer will determine and prepare the partial and final payments. If the Contractor fails to submit a written progress estimate, the Engineer will determine the quantity of work performed. No such progress estimate will be required nor payment will be made when the total number of working days is twenty-five (25) or less or when the value of the work totals less than five hundred dollars ($500.00). Progress payment will, when properly completed as specified, be paid within 30 calendar days of submittal, and it is understood that any delay in the preparation, approval and payment of these demands will not constitute a breach of contract on the City. 9-3.3 Delivered Materials. The text of this subsection shall be deleted and replaced with the following: Materials and equipment delivered but not incorporated into the work will not be included in the estimate for progress payment. GP -24 Page 296 Page 297 ITEM 1 Requi*rements Page 298 PARKS PAINTING PROJECT FY 19/20 PAINTING REQUIREMENTS 1. Each item must go through 3 phases in the painting process. First, the item must be prepped. Second primer is applied. Third, the item is painted. See Appendix Item 2 for spreadsheet listing how each item is to be prepped, primer then painted. 2. At the end of the prep phase, the contractor must contact City's representative for inspection and approval before proceeding. 3. Once the prep phase has been approved, the contractor may apply primer to the item. Again, the City's representative must be contacted to inspect and approve the primer phase. 4. After the primer phase has been approved, the contractor may paint the product. The City's representative must again be contacted to inspect and approve the paint phase. 5. After the prep phase has been approved, the contractor may invoice for one third (1/3) of their bid amount for the prepped item. 6. After the prime phase has been approved, the contractor may invoice for one third (1/3) of the bid amount for the primed item. 7. After the paint phase has been approved, the contractor may invoice for the final one third (1/3) of the bid amount for the painted item. S. Failure to have the City's representative inspect and approve the phase performed will be cause for no payment for that phase. Photos are not acceptable as inspection. 9. When painting restrooms, the contractor must have an ADA compliant portable restroom delivered and functional before the restroom can be shut down forthe prep, prime and paint phases. The portable restroom must be located near the site of the restroom to be painted. 10. The prepping, priming and painting of any awarded restroom(s) (aka Additive Bid items 18, 30, etc.) must be completed over 5 consecutive working days (Monday to Friday). The restroom(s) cannot be closed to the public during the weekend. Page 299 ITEM 2 10 Spreadsheet * 0 Prep Work, and Pai*nti*ng Requi*rements for Items to be Pal*nted Page 300 F LL! 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O m N V O ` N CL C a u a v .ci � C CA O O N N O L � � O LU L N m a a E E to m RO .0 i+i C iri C a -a E Q N L Q ac CL W .E Oa O o N a a -O C 6 C a L a 3 N N N ro :3 t a U U +m a m Q1N — C m U O i9 y� } O Y M L a N u O E E L2 U o O ej O N E m a N 6 a s O O U m u v m L 4 u co a C; +— N C i 6 a m v - - vs sn ¢1 Qlu L0 U a t� ..O Page 303 V y N : Q7 N a a O @ C76 ii YZ O a o N O 6 m 1 N m m }- N c m N 0 �0 C 'a Q Q- D C .C? a C. a �. C 3 U a�2 ar O ° m w N mE m m L N N MD CQ a a b u �' m v m C O C C C j0 L a N G ufo N Z = •� — .� N C� a ++ N L = O m O m O O 3 Y O O O O L y C: N m O 'n ❑ E - aj 'x a' V)�= e a) a a D C C O C O tp a n -0.m 61 cl v .-+ a C O to a1 m i u ru p C P m a 0 m C °u C° U ra 4r V O o ❑ - O u 3 c ? Q Q a Q O Y C y L N N a n c p N C l7 c (7 •��� l} v fl' �' 7 v N 0- in to �n E E ai E ai E ai w E Qrn 7 O ra 7 =_ vi dj m O ,ri m CO C] a __ N P m m o CLD co E C m a E Ln E N E N o E as O O a � a p 5 m L .0 N L Y 1 vi u: ❑ a vy en C,1 Z .0 vI m L m 7 0 _ l- Pry a > m 5 o i w rn n 0 0 u> � N 0 rI 6 � o � � E o o L d l.O lD LD -� as m m m E ro a m •, ai v F- m — Eu ai E E E v E c a a c a E g a 3 ri CO U—- CO 3 P r 3 S •4 a CO a � c L CO W m �o u N to Q N c, N Q N iV VLj Q N Z N a [V a i L � � 6 Gi .II T �O '6 y0 7' 3 +-� m C u� u O m try a U a Y_ Q C .0 C a C u Y U 2 Y U V yx,,, m i•i G1 t5 U PU S.. -0 w a a 3 (v vii Cv •r N � N N om-+ N 'a N N a C P) ro Zi m m m 7 7 cu C7 u cci a O a y Gl O CL co N t a h 0, N lr N -a CL v a� c,j i 0i a W L a3 C: a Cl- Lr a .>G O o u @ q) E a w ro 06 m a o m c M- u 2 to a O m N y 2 O Z6�1 N o E a o ° � N C CCA •u. O m N V O ` N CL C a u a v .ci � C CA O O N N O L � � O LU L N m a a E E to m RO .0 i+i C iri C a -a E Q N L Q ac CL W .E Oa O o N a a -O C 6 C a L a 3 N N N ro :3 t a U U +m a m Q1N — C m U O i9 y� } O Y M L a N u O E E L2 U o O ej O N E m a N 6 a s O O U m u v m L 4 u co a C; +— N C i 6 a m v - - vs sn ¢1 Qlu L0 U a t� ..O Page 303 ITEM 3 1a -Y Creek Park 0 0 Pai*nting List Page 304 Day Creek Park Painting List 1. Monument Lettering 2. Restroom Not a part of project. (painted last year) 3. Seth Wall (all seat walls throughout park) 4. Exercise Station Painted Components None Page 305 5. Light Pole (base, pole, light fixture, etc. 6. Bench 7. Trash Can -Metal None Page 306 8. Trash Can —Concrete Not a part of this project 9. Barbecue (paint only exterior surfaces including post & grill handles but DO NO I paint actual food grilling surtace) 10. Bicycle Rack f Page 307 11. Fencing (color: Enchanted Ivy) 2 sets of fencing located between Tennis Courts and adjacent School. Not a Part of this project 13. Shade Shelte€- A (top photo) and Shade Shelter B (bottom photo) (including columns) I Page 308 13. Arbors (including columns) Total of 4 Arbors 14. Gazebo 15. Combitiation Trash/ Pump Enclosure d. vvd I Ib cjklu L.PUU I b UI k I Y b. Wood Canopy only Page 309 16. Hand Railing on both sides of stairway (which is located at northwest corner of park) (color: Signal Blue) 17. Basketball Pole. None 18. Picnic Table/Bench Not a Part of this Project MY bollaru5 _l�.�t have been permanently set into concrete. Do not paint removable bollards) Page 310 20. Miscellaneous Wall (surrounding tennis court) 21. Metal S%Afing Gate None Page 311 Painting Li'ost Page 312 Victoria Arbor Park Painting List 1. Monument Lettering 2. Restroom Page 313 3. Seat Wall (all seat walls throughout park) 4. Exercise Station Painted Components None 5. Light Pole (base, pole, light fixture, etc.) 6. Beach None Page 314 7. Trash Can — Metal S. Trash Can —Concrete None 9. Barbecue (paint only exterior surfaces including post and grill handles but DO NOT paint actual food grilling surface) 10. Bicycle rack None Page 315 11. Fencing (color: Kale Green) 12. Baseball Back Stop Wood 13. Arbor (only wood components) (Not all arbors are pictured) Page 316 14. Gazebo/Arbor None 15. Combination Trash/ Pump Enclosure 16. Hand Railing None 17. Basketball Pole Not a part of this project 18. Picnic Table/Bench Not a part of this project 19. Bollard {paint only bollards that have been permanently set into concrete. Do not paint removable bollards} Page 317 20. Miscellaneous Wall None 21. Metal Swing Gate (color of entry gates will be changed to white. Remove existing reflective stickers. City will replace reflective stickers. Remove then re -install yellow warning diamond sign after paint dries.) Page 318 AW � % � « « W s w \ \ILYA U,atnella Park aintin;d-;w \� Li*st ° Page 319 Garcia Park Painting List 9.. Monument Lettering 2. Restroom 3. Seat. Wall None 4. Exercise Station Painted Components Not a part of this project Page 320 5. Light Pole (base, pole, light fixture, etc.) 6. Bench Page 321 7. Trash Can —Metal S. Trash Can — Concrete None 9. Barbecues (paint only exterior surfaces including post and grill handles but DO NOT paint actual food grilling surface) Page 322 10. Bicycle rack Not a part of this project 11. Fencing None 12. Baseball Back Stop Wood Not a part of this project 13. Shade Shelter (paint inside and outside including columns. Color for metal structure to change from blue to Neutral Valley). 14. Gazebo None Page 323 15. Combination Trash/ Pump Enclosure 16. Hand Railing None 17. Basketball Pole. Not a part of this project. 18. Picnic Table/Bench Not a part of this project 19. Ballard None 20. Miscellaneous Wall None 21. Metal Swing Gate None Page 324 mob Page 325 Mountain View Park Painting List 1. Monument Lettering 2. Restroom Page 326 3. Seat Wall (all seat walls throughout park) z 4. Exercise Station Painted Components None 5. Light Pole (pole only) Page 327 6. Bench 7. Trash Can —Metal None 8. Trash Can — Concrete Not a part of this project 9. Barbecue (paint only exterior surfaces including post and grill handles but DO NOT paint actual food grilling surface) Page 328 Ir s Alt' J] J. mi�JAPOIj 13. Shade Shelter (including columns) Arbor (including columns) 14. Gazebo None Page 330 15. Combination Trash/ Pump Enclosure a. Walls and Doors only b. Wood Components only 16. Hand Railing (color: Signal Blue) 17. Basketball Pole. None 18. Picnic Table/Bench Not a part of this project 19. Bollard 20. Miscellaneous Wali 21. Metal Swing Gate None None None Page 331 r�mio ov rim. SII Uoyote Co�anyon Park Pal*ntl'*ng LI*st Page 332 Coyote Canyon Parc Painting List 1. Monument Lettering 2. Restroom Page 333 3. Seat Wall (all seat walls throughout park) �ycr 4. Exercise Station Painted Components Page 334 5. Light Pole (base, pole, fixture, etc.) 6. Bench Not a part of this project. 7. Trash Can —Metal None 8. Trash Can — Concrete Not a part of this project Page 335 9. Barbecue (paint only exterior surfaces including post and grill handles but DO NOT paint actual food grilling surface) 10. Bicycle rack 11. Fencing None 12. Baseball Back Stop Wood None Page 336 13. Arbor (including column) 14. Gazebo None 15. Trash Enclosure Page 337 16. Hand Railing (color: Bronze) 17. Basketball Pole. None 18. Picnic Table/Bench Not a part of this project 19. Bollard None 20. Miscellaneous Wall None 21. Metal Swing Gate None Page 338 « \�F I z. F m � 7 k.« : \\ -Eva h4l limicutt Irark \��<3 \x ƒ \w> ; \ \ \ \ \ \ \ /w: � .:. .. .... iLiNt . ... Page 339 Milliken Park Painting List 1. Monument Lettering 2. Restroom (including pump enclosure and doors) Page 340 3. Seat Wall (all seat walls throughout park) 4. Exercise Station Painted Components None 5. Light Pole (base and pole only) Page 341 6. Bench 7. Trash Can — Metal Page 342 8. Trash Can —Concrete 9. Barbecue (paint only exterior surfaces including post and grill handle but DO NOT paint actual food grilling surface) Page 343 10. Bicycle rack 11. Fencing None 12. Baseball Back Stop Wood None 13. Arbor (including columns) (remove existing sheet metal inverted "U" shaped coverings from tops of wood components, prep, prime & paint arbor then re -install after paint has dried) Page 344 14. Shade Shelter (including columns) 15. Trash/ Pump Enclosure. There are two (2) enclosures at this park. The second enclosure is located near the restroom building. 15. Hand Railing None Page 345 17. Basketball Pale 18. Picnic Table/Bench Not a part of this project 19. Bollard None 20. Miscellaneous Wall None 21. Metal Swing Gate None Page 346 CI*ty Worki*ng Days Page 347 CITY OF RANCHO CUCAMONGA WORKING DAY CALENDAR FOR 2019 JANUARY FEBRUARY Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 31 WAY Sun Mnn Tf1e Wed Thu Fri Sat 1 2 3 4 5 Sun Holiday107 Tue 108 109 Sat 6 7 8 9 10 11 12 1941 110 111 112 113 114 _ 131-".- 2 15 16 17 18 19 199 115 116 22 1171 23 118 24 119 25 20 20 11 26 13 14 15 141 121 122 123 154 _120 29 3Q 31 2728 27 28 19,2€1 124 125 126 127 208 31 WAY Sun Mnn Tf1e Wed Thu Fri Sat 1 MARCH 3 4 3 Sun Mon Tue Wed Thu Fri Sat 7 8 9 10 1 132 2 1941 195 196 197 13 147 13 3 2 5 6 7 8 137 9 199 148 149 150 151 20 152 20 10 11 12 13 14 15 141 16 204 153 154 155 156 27 157 2728 229 29 19,2€1 -71 22 20 23 208 1581 1591 __160 1611 1621` 1 24 125 26 1 163 164127 165128 166125 25 167130 26 31 WAY Sun Mnn Tf1e Wed Thu Fri Sat I:IENGDESGNIformslCalendarslWorking Day Calendar 2019 1 2 3 4 3 190 191 192 6 5 6 7 8 9 10 11 132 193 1941 195 196 197 13 12 13 14 15 16 77 78 137 198 199 200 201 202 20 19 20 21 22 23 24 25 141 203 204 205 206 207 27 26 2728 229 29 30 31 146 20 llo!i� 208 209 2101 211 I:IENGDESGNIformslCalendarslWorking Day Calendar 2019 APRIL Sun Mon Tue Wed Thu Fri Sat 1 2 2 128 3 3 4 5 6 7 $ 9 215 129 130 131 132 133 12 10 11 12 13 74 15 16 9 134 l35 136 137 138 12 17 18 19 20 21 22 23 225 Holi 139 140 141 142 26 24 25 26 27 28 17 229 143 144 145 146 20 APRIL Sun Mon Tue Wed Thu Fri Sat JUNE Sun {jinn Tue Wed Thu Fri Sat 1 2 2 4 3 6 4 8 5 212 6 214 215 168 169 10 170 12 171 14 172 7 R 219 9 221 10 16 11 18 12 20 13 22 173 223 174 225 175 176 24 177 26 14 15 29 16 227 17 229 18 231 19 30 u 20 178 179 l80 18l 182 ?_4 25 26 27 183 184 185 186 187 28 29 30 188 189 JUNE Sun {jinn Tue Wed Thu Fri Sat Page 1 of 2 Page 348 1 2 3 4 5 6 7 8 212 213 214 215 216 9 10 11 12 13 14 75 217 218 219 220 221 16 17 18 19 20 121 22 222 223 224 225 226 23 24 25 26 27 28 29 227 228 229 230 231 30 u Page 1 of 2 Page 348 CITY OF RANCHO CUCAMONGA WORKING DAY CALENDAR FOR 2019 JULY Sun Mnn Tua_ Wad Thu Fri Sat SEPTEMBER 1 2 3 4 WS 4 6 _ 23.2 _ 2.33 234 Holiday 278J 279 7 8 9 10 11 _23.5 112 13 2801 236 237 238 2391 240 15 14 15 1 fi 17 1 � 20 285 241 242 243118 244 245. 22 23 2425 330 26 _7] I 246 247 2481 2491 250 31 28 29 30 _ _293 _ 17 251 252 2531 30 SEPTEMBER Sun Mon Tue Wed Thu Fri Sat 1 Z 3 4 5 6 7 7 Holiday 276 _ 277 f 278J 279 8 9 10 11 12 13 14 _32.1 12 2801 281 _2821 283) 284 L 7 21 15 16 17 18 19 20 17 285 2861 287 288 289 26 27 22 22 23 2425 330 28 332 2901 291 2921_ 294 126 29 I30 _ 16 _ _293 _ 17 closed NOVEMBER Sun Mon Tue Wed Thu Fri Sat �12 319 _ 3 4 5 6 7 8 9 3 320 322 323 324 11 10 11 4� �Ilolidavl _32.1 12 13 14 15 16 7 9 325 326 327 328 10 17 18 19 120 258 22 23 350 329 330 33J21 332 333 13 24 25 126 127 28 0129 16 30 I:IENGDESGNIformslCalendarslWorking Day Calendar 2019 AUGUST Sun Mon Tue Wed Thu Fri Sat OCTOBER Sun Mon Tue Wed Thu Fri Sat 2 3 1 5 2 7 r254 337 2 339 3 341 8 9 296 11 297 13 298 255 343 8 7 9 8 10 4 5 6 7 _ 17 10 256 11 257 12 258 348 259 350 260 11 12 303 13 304 14 28 15 closed 16 I lo I HVI 17 closed 261 30 2b2 263 �14 264 15^ 265 16 18 � � 14 7 I` '- 21 122 305 23 306 24 307 2660 267 268 121 269 22 270 23 27 24 28 25 29 26 30 31 25 26 312 271 313 272 314 273 27 274 275 OCTOBER Sun Mon Tue Wed Thu Fri Sat DECEMBER Sun Mon Tue Wed Thu Fri Sat 1 2 3 1 5 2 7 3 337 4 339 5 341 8 9 296 11 297 13 298 299 343 6 7 346 8 15 9 _ 17 10 19 11 21 12 347 348 300 350 301 302 23 303 25 Q 304 27 28 — closed Iloliday I lo I HVI closed closed 29 30 31 13 �14 closed 15^ 16 17 18 19 II 305 306 307 3081 309 20 121 22 23 24 25 26 310 311 312 313 314 27 28 29 30 31 315 3i6 317 318 DECEMBER Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 fi 7 337 338 339 340 341 8 9 10 11 12 13 14 342 343 344 345 346 15 16 _ 17 18 19 20 21 347 348 349 350 351 22 23 4Q 25 Q 26 27 28 closed Iloliday I lo I HVI closed closed 29 30 31 Closed closed Page 2 of 2 Page 349 AFPENDIX ITEM 10 SamFl uf AppFuved Certl*ficates Page 350 ACCO CERTIFICATE OF LIABILITY INSURANCE 0�TEtnv�m em- ­ THIS CERTiFiGATE Is ISSUED AS A MATTER OF 111FORIAAT1o11 ONLY AND CONFERS No RIGHTS UPON THE CERTIFICATE 1101_05R, THIS CERTIFICATE DOES NOT Af>=IMATIVALY OR NEGATMV LY Al 040, EXTEND Oil ALM THE COVERAGE AFFORDED BY THC POLICIES BELOW. THIS CCRTiFIGATF OF 14tSURl1NCE DOES NOT GONSTITUTE A CONTRACT BEMCEN THE ISSUING INSURER(S), AUTHORIZED REPRES£IITATIVE OR PRODUC FR, AN t3 THE CERTIHCATE Hot 1)ER, , IMPORTANT. If the coril4cato hotdcr is air ADDITIONAL 1`1 SUREt7r the polloy(tec) mu e4 Nava AODI TI ONALHISURED provWon6 or ho andorso0. 1r SUBROGATION IS PIAiVi R, subject to the terms and condsllons of the policy, ooriarrl V01clas may require all ondorsomonl. A slatament on 1111s certlffcalo does not confer Aphis to the eeriifleato holdor in lieu of stitch andorsanlant s). PRODUCER ---UE _ -- ­ j� NI0fM?LOYERi'LWIIUIF Yin /.yFMOKUEWWFARiAERDrE(;Ufr1E ❑ 111A OFFICeAl ERE , n Yet, d1iCiSCa tl7dtf DES " EHATM'8bJo+ G Contractors Nobift U04illty A Canlractars A 11uslness Personal PYoperty 11912912018 10128120119 19129!2010 101291209 9 O£SCRIPT[ONOPOPF..JtJLYtokSJLOCAT}elrsrVF.itiCLES{ACOR41104,Addil'enAlfixmirk?SChsduta,mryhRaiuctstdl7m�la+g�teYlJLgttrldt rcJoct Gly of 12anrho CW-afnDnga I o cho Cucamonga, Its olGcere, officials, OmP*06�s, desicms atod volunteers, and agents sery ng as indepandant contractors 1s3 the role o1 City of agencyy offldals ale (tamed as additional Inured as per LvrLten contract and Wlcy iorand madigcns. Insurance is primary and Hon"ConlrlbuloTy, Walverof subrogation appifes. Additional Insured ndnrsamanr per allaclled.form, . 30 day notice of cencotlalion oxcepl 10 days nollco for non- paymont of promIum, f "f AllpgMWf'rofaci - SHOULD AIlYOF 7H tABOVB D@SCRlHEO POtIC[ES B[: CAttCELLED BEFORE City of Rancho CUCBfpol a THL' exPIRATIDH DATE THMOF, ttoTiCE A4TLL BE Dt LIWf1[0, IN Alin: ACCORDANCEi41TH THE POLICY PROVISIOH& 10500 C v 0 Center DriVa Rancho Cucamonga CA 91730 AUT1tOR1ZEDREFitr5FJiTAilYE (D999$•2M ACORD GORPORA110 J. -All T19tiis reserved, ACORD 26 (2018103) The ACORD nanto and 19P Ira rsglstemd marts$ of ACORD 40)1W 1 16-19 6L, Autu. C'`h tCaeagttcl I Lyn4L%o St�1rd 1 1/25/2054 533610 PA (?eT) I Verge 1 of ?7 Page 351 1113 � `" ' WlUREq ce Insurance Cem on nFfiURER R EIrSUlt�R S: InBURERFI COVERAiSES CERTIFICATE NUfrlgER: 49531844 fiEVESIOt! tlUitif3l~1�: 8Er:11 ISSUED TO THE INSURFO t4k%!ED ABOVE FOR THC POLICY PERIOD !Tits IS TO CERTIFY THAT Tii6 POLICIES 4Z tN3DRiJ{CF'WED SEEOYI tfiEtVE OF ANY CONTRACT OR OTHER DoCUI,IENT ►AATH RESPECT Til AYHfCH THIS INOICATED. NOTWiT115TANDIYG ANY REOUIReMEMt, TERM OR CONDITION BY THE POLICIES DESCRIBED HEREIN IS SupjEcT TO ALL THE TERMS. CERTIFICATE MAY BE- ISSUED OR 1.40 PERTAIN, TUE INSVRkNCE AFFORDED SUCH POLICIES, tkAITS SHOWtf h'AY tkAVk BEE4 REDUCED BY PAD CWhiS, l XGLUSIOk3 AND GQNOiTtOHS OF GucY EFF k'O GYE OFINMANC�E i0r2912016s-MAOE iRta[J{tAALLtAanITY f ,/ $1100 000 �OCCUR era stinal dtsctlbJ.IEDOPJA YE1tSO tALSIII4IIIJi1RY i 006,0t3p iGE1tERU.AfltJRE"1e rpoMy Llab4$y _ y - 52,400,000 ATC 13MITAPPIM FM%001- LOO PrLOOUOTs•CD),It PAa6 f20DOGf}0 5 10714 ;L 1412812048 tOr2912018 ca a : s RGLEkIL9 s nt $ AUTOMOSILEUABILiTY � '� aODiLYAlJVRY4Parrxr-A NNAUTO '4. aCJsf1}$AUTOS�� AA PER (i S CJt.L� >✓i UTQ4ONLY Ph r;caf Da ma a 5 000AGW1J 6AITGESILD6,; ,r CogHired 10+'2912111$10129120118 FptoccuRRE""cE 5100000 0ne For.. AagREVAYE 5 10 000 800 �MW,� :=!�! -'" OEDUCTiBLE s0 NI0fM?LOYERi'LWIIUIF Yin /.yFMOKUEWWFARiAERDrE(;Ufr1E ❑ 111A OFFICeAl ERE , n Yet, d1iCiSCa tl7dtf DES " EHATM'8bJo+ G Contractors Nobift U04illty A Canlractars A 11uslness Personal PYoperty 11912912018 10128120119 19129!2010 101291209 9 O£SCRIPT[ONOPOPF..JtJLYtokSJLOCAT}elrsrVF.itiCLES{ACOR41104,Addil'enAlfixmirk?SChsduta,mryhRaiuctstdl7m�la+g�teYlJLgttrldt rcJoct Gly of 12anrho CW-afnDnga I o cho Cucamonga, Its olGcere, officials, OmP*06�s, desicms atod volunteers, and agents sery ng as indepandant contractors 1s3 the role o1 City of agencyy offldals ale (tamed as additional Inured as per LvrLten contract and Wlcy iorand madigcns. Insurance is primary and Hon"ConlrlbuloTy, Walverof subrogation appifes. Additional Insured ndnrsamanr per allaclled.form, . 30 day notice of cencotlalion oxcepl 10 days nollco for non- paymont of promIum, f "f AllpgMWf'rofaci - SHOULD AIlYOF 7H tABOVB D@SCRlHEO POtIC[ES B[: CAttCELLED BEFORE City of Rancho CUCBfpol a THL' exPIRATIDH DATE THMOF, ttoTiCE A4TLL BE Dt LIWf1[0, IN Alin: ACCORDANCEi41TH THE POLICY PROVISIOH& 10500 C v 0 Center DriVa Rancho Cucamonga CA 91730 AUT1tOR1ZEDREFitr5FJiTAilYE (D999$•2M ACORD GORPORA110 J. -All T19tiis reserved, ACORD 26 (2018103) The ACORD nanto and 19P Ira rsglstemd marts$ of ACORD 40)1W 1 16-19 6L, Autu. C'`h tCaeagttcl I Lyn4L%o St�1rd 1 1/25/2054 533610 PA (?eT) I Verge 1 of ?7 Page 351 IIdo&iMERCIAL GENE0020160704 LIA1 1 Y POLICY NUMH> RI T Hl9 r:NDQR8F_MF_NT CHANGES 714E POLICY- PLEASE READ 1T GARIVULLY, ADDITIONAL INSURED - OWNF-Rol LESS CONTRACTORS - S H D LM PERSON O ORGANIZATIbN This andorserlient modllies Insura{ice provided under'ft following: GClvll V_RCIAL GENERAL f_IAMLITY COV�RAOV- PARI' +! $cMUL9 t ante . Atldltlonat Ir:stlrect Parsan(sj Laaattan s �ta# Covorsd o eratlotts • . 't3rvrrtanlxa€ions I. - GRy of R*"'" t;ueamanga, !Ea oEfirars nfftcials employAe , desigr►aied aalunlears 8nd aUenis se,v�"ng as torte a�deni contratlars the raid dT CEIy ur age payy ofsclals are nerved a� addlUanaliureB as AarVhtltar;cor rsr�at�d o]lcyiemssarrdcordllEona. lt�sltrascelc dd�I% nsureC� d �°$r�enl ratta�iea(�grallonappltes, `30 day "UM"Uofcancallouall except 10 days notice for non-payment of premium it A, Sactlon 11 » Who is An Ittatirad is amended to include at an addltionat Iwl(ed tho persoli(s) or organizallgn(s) shown In 1110 Sohadule, hitt only Wth respect to liablilty for "hod[Iy Injue, 5PTQP6rIY delmage', or "persolpal end advarllaIng Injury' caused, in whole or lig part, by; 1, Your -acts or omissions; oy 2, The gots or omissions Of those acting an your behalf; In 1114 pertormanea of your Ongoing operall usf or alo addlitonal Jnmred(s) at. the locatton(e) hated above. rse.- 2A 10 fly 04 FtoleCt City of E2atteho Cucemonga 13, 108 ali, ied tadtional Insuiedsthe toilvvlllgaddtio7l OMIU- slot's apply: T'hl$ Insurance dons net apply W 0WIly 'Nue or "propettydamaga" aecutsttlg atter: 4. All want, Inoluding iYlaterlats, parts dr equip- ment furnished liS conneotlon valth stroll work, oil tho projeot (other lhalt seNlc$, ri1$int4nanoe or repairs) to 170 peffOymed by ot an behalf of itle additla al insureds} at 1110 Ifloattan of the covered operatlan$ itas beers completed; or 2. That perilon of °Your work" out. Of whlolt the Injury or damage arises has beank)ut to its In - landed use by any person or organization other than another contractor or -subcontractor On- gaged n- as aspart at the settle pct projsons fore prinolpal 0 IS© properties, ins., YQ04 Page I of 1 0 Page 352 P �'. ✓ aarAhtt!RcIAL GENERAL0 3a oali3 FOLIGY t UMO M. c THIS Ei4DORSEMENT QHANORS THF- pol-M. PLIME READ IT CAREFULT.Y. ADD1VONAL ]N$URt':D -OWNERS, L5S8I=E8 OR CONTRACTORS - COMPLETED OPERA'] IONS � 'Chis endaraolont modiffas In3vranca pravlded uftd4r Eha (0110)OW CChlMiMIAL 13ENERAAL LIh9Ih ITY CoVep"S PART PR0t3E10T'8j00hJpLUTE0OPEMT(ONS LIABILITY COVERA015PART 80HEDULE s Planta of Addlllonal InsuNd PaYson(a) or Qrgmlll14atlon(s) sasdepndn1eoSba slnalde/a ents Mn taet c6haara n the (Ole of cityr,7pny t6daamw }WdlQoneT Insure=d . Loaallottl+ttdpasbsTtstfott prCotrlpl©End Clr6ratlotls=momP'Olect CIO Ofrzanctlocucamonol 4rork vasaxibad in ws-t .ng Sm Old coneraclr, V asxeemsnt: or permit - T.00Mt::L40n jS) all; 011i0h YOU irerfo"ed Work deeo�ibed ttt tate writ uo-a aontraat' agreatmnr, Or porm�.� Enrarrnaltan raqulrecl tv complete this Schaduls, 1f not shown altovn, vv1U ba sltowrri In the ilaciarettona. A, S6eElall if - Who Is Au Insured I$ amended to 0' With ro$pect (o tiro lnaumnco afforded to dlsso addlllanol Insureds, lhs faI{o>�ing 1s Include as an trddlUonal {nsurad Ilia Ilerson(s) In lite 8chedulo, bu! added la SsctEon iii - l.hnita Ot i�taaranaat or orgenlizlion(s) shown only VA% reapact to Ilablilly for "hadl;y In, `properly to vjhflEa 11 covorage, pravld6d to tilt; "Illonal Insured Is requked by a contraet or agraetnont, lits ]u ' or damaE6" Caltsnd, In pail, by 'your work" nttho 1000011 dos" mostviatill pay on bohaif of U10 addillonai or Ignated and dosallbed In the Sahaduto of US for that addillouaf 1 sumtheIs mount oal yr spreentsltt;InsuI itd the andorsemant porforrned Itt®ured and Tncludad In the °pr6du0V;-40tn- P1610oper'allona bawd". or g, Avabbin under the apPllcabte Limit* of Hovtetrar: In4uranca allow a Iii the Deelarattoltaj .1. The Insureaco nflorded to suah dddktonal WbI towt Is 1643. Inetrrad only applies -to bio oxtont herrnll- This endorsement shall not Inoraase tho ep- ted by tswr, $Ad pllcabte t.Tmltt of In9urancs Shawn Tn tho Dec- esZ• Z,i1 covarege provided to the addlllonai fit- Ittr,aftni, sur44 Is squired by a willfacl or agr6a- - ddlltonpi lE su the d oil . notoo 6be broader Ihon that thich you alga M010 by tits wnlract of agroettlant to plovld4 for such ' addlilonat inaurad, ca 20 3T 04•!3 o tnsurattcs sotvlcsa Qkise, Ina, �oi� pago 4 o I Page 353 COMMERCIAL 68MERAL LIABILIV 8CI ICY Nt3hlet F� [$WS DATE; tol2srzara - lorzarzni9 THIS Et¢D6Rsl;mw CHANG8$ TIE' POL[ Y, PLEASE READ IT CARI~I=ULLY. WAIVER 6rMANSFER OF RIGHTS or RECO 5RY AGAINST OTHERS TO US t. -f Thls andar3omant madffiot; }asuranca ptovided uttdor the fellatvli?g; QOMMURGIAL GENERAL L ADILITY40VE RC�AGEPART . Name of Pawn or Oreatnlxmt1411: The City ofRancho CUeQrt[un a,itsai�ceta,offtdais,amptapnas,des[gnatedvoJuntearandaflanissaivino . •as tndeperrdant contrastar6 [n ft�a solo afi CilYoChgafl�y nf{idats. {If no enI appears abovo, lniorms#ton required #o contpie[o thts ettdorsantentwlll ba shovttt In the paelurationa as appllcsbia to !itis andorsatn9nt.j ` The � TRANSFER OF RIGHTS Or RECOVERY damage 0rising Out of your onaoing oparaila�s Of i�di111�I3T OTHERS TO tib 00011" IL tV. 'your worr done under a conifed vrith ilial parson COMMERCIAL r3rNERAL LIABILITY CONDITIONS) Completed p �1l a fumes." IbisIn twalver applies Is amondod by tiro addltton'of the follo� laq.. onl to tha person of organization sifoYfn In the We valva any dallt of locovofy we may IrAve agaEttd NUN ahove< ' The pofgon or ofggni78tion Shalvrt In the Schee* above beCAuao Of psymonls Iva make for Injury or Page i of 1 Insurance &etvlcas 011toa, lna.,'198?. • • Page 354 FOROy No. COMMER XAAL AUTO i�in111eci TAStttr[�: 101291ta - i9t28tt S# TM LINDORSINhNT CUM30 THE PoLlCY, P€.E}1SE RBAD IT CAROiT.LY, ADDITIONAL INSURBD - WASION.A.TEA PERS0R OR f ' This c1idDiss+_1113: it modifics {liSUiliitC4 �iT0��{{C� ilElijCi lliG�Q��1Vli1$: BU SINES9s AUTO Myr, G`� SOS i•Ia11te of3?exsmt ttr gi�ani2;itis�ll: ClI dWri ho Cucamonga !Is alitcors, oific#a�b, gmptoyaca dostpled votmoom, andtgants somno a slIdapandarica�tt actaialoviorainoioRyorcouncyofftallsAm nanradAddii{onal fnsur>;d. � . WHO 7S AN INSURED (Scciiou 11) is nmMcicti to ittekude as all '"t' ed tll� �exsoti ax' �ixgar�€zatkol skta� It In ffic, Schedule int only witkt xespcc# to .Habiiity arising out aftkie #31Ynex81]i�s mak�t#�nattoeF O!` ttsu,Of 1 e0VG1�� `iai1f03�. y CA. ?G OS 07 88 ` Page 355 ��z POLICY NUMBER: COMM6ftCIAL AUTO CA 04 44 0310 'CHIS ENRORSENiiMNT OFIANGI~S THE POLICY. PLEASE MME) IT CAREFULI-Y. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO U WAIVER-CSFSUBROGATION) Thfs andorsement mbdiftea insurance provided under the following. f3tJ NESS AUTO COVERAGE F6RM '�✓ BUSINESS AUTO PHYSICAL DAMAGE CCVEPME FORM GARAGE COVERAGE, FORM MOTOR CARRIER COVERAGE FORM TRUCKERS 00VERAGE FORM _ V%th respect to coverage provided by this endorsement, the pm*lons of the coverage Form apply #rniess modi- fied by the endorsernent, This endorsement changes the pottay effective on the inception date of the polloy unless another date Is f idloated betov/ Mailed Insured: 11 1 Endorsement Effeslive pate: ioi29nols WHEDULS ftna(s) of Parson(s) Or Orgenization(s): l The City or Rancho Cucamonga, its ❑dicers, ofactafsr employees, designated volunteers and agents serving aF: independent contractors to the role of CIIy arAgerny oftidels. RtiD The Transfer Of Etights'Of Recovery Against Oth- ers To tis Condition does not apply to 1he petson(s) or organization(s) shwin In the Sohedul% but only to the extant that subrogallon Is vxalved prior to the ao- oidenl" or the'loss°t under a aontmt tvlth that person or organization. ti CA 64 44 03 4"0 0 insurance Services Office, Ino:, 2003 Pagel of 7 t3 Page 356 CERTIFICATE OF LIABILITY INSURANCE Aact*2032262 ofi11 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BYTHE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certifleawholder in lieu of such endorsement(s). PRODUCER !� own CONTA NAMCT PHONE 1AX "r—Lia "i. RRR-R711-RIGS F-IMIL J11:10RESIt, INSURER AFFORDING COVERAGE NAM r INSURER A INSURED Lf/ INSURERS: INSURER C: INSURER 0: INSURER E • INSURER r ; COVERAGES CFRTIFICATI= NEEMFIFR- RFVICITIN h1111 rtr-R- THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LRAITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 11,15a LTR TYPE OF INSURANCE AJDDL INSD B yWD POLICY NUMBER POLICY EFF (NAWDOXYYYI POLICY EXP (MAUDD1YYYY) LIMITS COULIERCGL GENERAL LIABILITY CLADA$- OCCUR EACH OCCURRENCE S DAMAGE TO RENTED BEW$ MEO EKP the rsAXl S PERSONAL &ADV INJURY S Gt: GENEPRODUACISAL AGGREGATE CAMP P OucyyL--J AUTONO19LE LL499ATY S ANY AUTO BODILY INJURY (Per peram) S OWNED SCHEDULED AUTOS.. ALTOS BODILY DMURYIPeracddent) S PROPERTY DAMAGE S ERRED N014-0WNED AUTOSOHLY ALITOS ONLY S UMDRELALIAe OCCUR EACH OCCURRENCE S EXCESS LEAS E� CWM54MDE AGGREGATE S NT N S WORKERS COMPENSATIONUTH- AP40 FM IsXr,,TER UitiYROPRIETORrPARCTh'iR+FJ:ECt710E FFICE11,11IEMBEI EaCLUDEW. V {Mandatory in NHI IfyRss.desar3tunder NIA x ; %� 1010112018 1010112019 _ % E.LFACHACCIDEM' 1=iDISEASE -EAEMPLOYEE EL DISEASE -POLICYLlMff $ 1,000,000 ESCRIMON OF OTIERATIONS bdow DESCRIPTION OF OPERATIONS I LDCATtONS i VEHICLES (ACORD 101, AddiUonar Remarks Schedule. may be atLwhed Ir mow tpecf it regofmd) WAIWAN&FROJECT OITY OF RMNCKOCL C/IMONGA. ANMt OF SUBROGATION RR FAVOR OF CrrY OTRANCHO CUCAMOROA. IFS OFFICERS, OFFX. L . e64PLO 11. DESIGM M VOLUVMgM NAND ENTS ReR14MG AS UIDEPENOENF CONTRACTORS MTHE ROLE OF CITY OR AGENCY OFFICAA.LS WN" PzQ=BD IY WRtrmK coKmACr. V CITY OF RANCHO CUCAMONGA ATTN:awAudwo 10600 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CA 91730 SHOULD ANY OF THE ABOVE 13ESCRISED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WrrH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE (ID 1986-2016 ACORD CORPORATION. All AC ORD 25 (2016103) The ACORD name and logo are registered marks of ACORD Page 357 Workers' Compensation and E=mployers' Liability Policy Named Insured / Endorsement Numtw I Policy Number Symbol: RWC Number. Policy Period Effective Date of Endorsement 10/01!2018 TO 10101/2018 06!1712019 issued By (Name of insurance Company) Ace American Insurance Co. Insed the policy number. remainder of the information is to be completed onlywtien this endorsement Is Issued subsequent to the preparation of the policy. CALIFORNIA WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement applies only to the insurance prodded by the policy because California Is shown in Item 3.A. of the Information Page_ We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule, but this waiver applies only with respect to bodily injury arising out of the operations described in the Schedule, where you are required by a written contract to obtain this waiver from us. You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. Schedule I. (X) Specific Waiver Name of person ororganization: CITY OF RANCHO CUCAMONGA , R5 OFFICERS, OFFICIALS, EMPLOYEES, DESIGNATED VOLUNTEERS, AND AGENTS SERVING AS INDEPENDENT CONTRACTORS IN THE ROLE OF CITY OR AGENCY OFFICIALS 10500 CIVIC CENTER DRIVE V RANCHO CUCAMONGA , CA 91730 ( ) Blanket Waiver Any person or organization for whom the Named Insured has agreed by written contract to furnish this waiver. 2. Operations: RE: SIN� PROJECT CITY OF RANCHO CUCAMONGA 4... 3. Premium: The premium charge for this endorsement shall be INCLUDED percent of the California premium developed on payroll in connection with work performed for the above person(s) or organization(s) arising out of the operations described_ I 4. Minimum Premium : INCLUDED Authorized Representattve wC 99 03 22 Page 358 A "A"ENDIX yr ITEM *t Ainiffs ty erml ,c-., licati*on IL F Page 359 MINOR WPROVEMENT(5) CONSTRUCTION PERMIT APPLICATION CITY OF RANCHO GUCAMONGA, ENGINEERING (DIVISION Insurance Requirements on the Back instructions: Provide (2) Sets of Plans I Drawings with application (please make note of existing I proposing improvements and label which direction North is) can be hand drawn on 8 x 10 paper r Allow a Minimum of (2) Two Pull Working Days for Processing > Contraotor(s) Bust Provide Llabli"sty Insurance Certificate Naming the City as Additional Insured (City of "Rancho Cucamonga, Attn: Engineering Dept, 10500 Civic Center Dr., Rancho Cucamonga, Ca 3'(730) with an Additionai Insured Endorsement and Workman's Compensation Print Owner I Developer Rep's Name Print Contractors Rep's Name I Company . Print Contractors Rep's "same I Company Owner's SIGNATURE DATE Contractor's SIGNATURE HATE Contractor's SIGNATURE DATE Page 360 Fax (909) 477- z 7411 LOCATION f ADDRESS: MAJOR CROSS STREETS (2) N10: S10: E10: W10-- 10:ESTIMATED ESTIMATEDDATES; If address is same as mvners check this box ❑ START: FINISH: CONTRACTOR CONTRACTOR CITY LICENSE Y: LICENSE^ ; EXPIRES: EXPIRES: ADDRESS (Contractor's) TELEPHONE: CONTACT PERSON: FAX NO: Phone No: CONTRACTOR CONTRACTOR Ci TY LICENSE m: LICENSE": EXPIRES: EXPIRES: ADDRESS (Contractor's} TELEPHONE: CONiP.CT PERSON, FAX N0: Phone No: PROPERTY OWNER OR DEVELOPER NAME TELEPHONE CELL HOMEIWORK ADDRESS (Owner'sl Devefoper's) E-MAIL: Drive Approach yx2na Drive Apprcacn Applications R�squira Ernglnaering and Planning Department Approval Dumpster I Roll Orf Utility Trench if trenching, how many linear feet? Curb Core Other Insurance Requirements on the Back instructions: Provide (2) Sets of Plans I Drawings with application (please make note of existing I proposing improvements and label which direction North is) can be hand drawn on 8 x 10 paper r Allow a Minimum of (2) Two Pull Working Days for Processing > Contraotor(s) Bust Provide Llabli"sty Insurance Certificate Naming the City as Additional Insured (City of "Rancho Cucamonga, Attn: Engineering Dept, 10500 Civic Center Dr., Rancho Cucamonga, Ca 3'(730) with an Additionai Insured Endorsement and Workman's Compensation Print Owner I Developer Rep's Name Print Contractors Rep's Name I Company . Print Contractors Rep's "same I Company Owner's SIGNATURE DATE Contractor's SIGNATURE HATE Contractor's SIGNATURE DATE Page 360 Page 361 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: William Wittkopf, Public Works Services Director Alberto Espinoza, Public Works Services Deputy Director Ernest Ruiz, Streets, Storm Drains, and Fleet Superintendent Ruth Cain, CPPB, Procurement Manager SUBJECT: CONSIDERATION TO APPROVE THE PURCHASE OF TWO (2) SUPER CAB TRUCKS IN THE AMOUNT OF $101,940. RECOMMENDATION: Staff recommends the City Council authorize the purchase of two (2) 3/4 ton super cab trucks from Raceway Ford, of Riverside, California, in the amount of $101,940 in accordance with Request for Bid ("RFB") #19/20-111 to be funded from the Equipment/Vehicle Replacement Fund (712). BACKGROUND: City Council approved the purchase of two (2) 3/4 ton super cab trucks to replace the existing super cab trucks in the FY 2019/2020 budget. These trucks are assigned to the Animal Care and Services Department, Field Services Division. These trucks are used for public response and assistance to animal related calls for service in the community, such as injured animals, stray animals, animal cruelty, and public education. The Public Works Services Department provided specifications to the Procurement Division for the purchase of these two trucks. The specifications required the awarded vendor to remove the Deerskin truck bodies from our two (2) existing animal care trucks and transfer the truck bodies to the two (2) new cab and chassis. Procurement prepared and posted a formal Request for Bid (RFB) #19/20-111 to the City's automated procurement system. There were one hundred and ninety-nine (199) vendors notified; seventeen (17) prospective bidders downloaded the RFB documentation, and two (2) responses were received. One (1) vendor withdrew their submittal due to numerous pricing and specification errors. ANALYSIS: After evaluation of the bid response by Public Works and Procurement staff, it has been determined to be in the City's best interest to recommend an award to Raceway Ford, of Riverside, California, for two (2) animal care super cab trucks. All applicable solicitation documentation is on file in Planet Bids and can be accessed through the City's website at www.cityofrc.us. FISCAL IMPACT: The funding for this purchase is part of the FY 2019/20 budget in the Equipment/ Vehicle Replacement Fund (712) from account number 1712001-5604. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of Enhancing Premiere Community Status and Public Page 362 Safety by providing Animal Services with the vehicles necessary to provide services to the community. Page 363 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Matt Burris, Deputy City Manager/Economic and Community Development Anne McIntosh, AICP, Planning Director Jennifer Nakamura, Management Analyst II Ruth Cain, CPPB, Procurement Manager SUBJECT: CONSIDERATION TO APPROVE A CONTRACT WITH CIVIC SOLUTIONS, INC., IN THE AMOUNT OF $252,000, PLUS A 10% CONTINGENCY FOR PROJECT MANAGEMENT SERVICES FOR THE UPCOMING GENERAL PLAN UPDATE TO BE FUNDED FROM COMMUNITY DEVELOPMENT TECHNICAL SERVICES FUND (1016301-5300). RECOMMENDATION: Staff recommends the City Council approve and execute a contract with Civic Solutions, Inc. for contract planning project management services for the upcoming General Plan Update. BACKGROUND: A general plan is a city's blueprint, or constitution, for future development. It documents the city's long- range vision and established clear goals, objectives and actions to guide the community through the next 10 to 20 years of change. The City must update its General Plan periodically to keep up with changing needs and conditions of the city and region. It also should be updated to reflect new local, state and national laws. The Rancho Cucamonga General Plan was last updated in 2010. The Council directed staff to initiate a comprehensive update to the General Plan through the setting of a Mid and Long -Range Planning Council Goal. ANALYSIS: The Planning Department provided a detailed scope of services to the Procurement Division for the purposes of development of a team of consultants to work alongside City staff for a comprehensive General Plan Update, including professional project management services to ensure the update is completed on time and within budget. A formal Request for Proposals ("RFQ") #19/20-10 was posted and advertised in the City's electronic bidding system. There were eight hundred and forty-one (841) notified vendors, seventy-seven (77) prospective vendors downloaded or reviewed the bid documentation and twelve (12) responses were received, of which three (3) vendors proposed professional project management services. An evaluation panel was formed and the proposal responses were evaluated and rated in accordance with the criteria identified in the RFP. Civic Solutions, Inc. was selected to provide project management services for this project. Civic Solutions will manage all components of the General Plan effort, coordinate the efforts of the consultant team and staff teams and manage the completion of major deliverables and work tasks. Page 364 We are currently in negotiations with the remaining consultants and will be presenting contracts for council consideration at a future meeting. FISCAL IMPACT: The total cost to the City over the life of the contract is $277,200, including up to 10% in contingency. This funding is within the current budgeted amount for FY 19-20 for the General Plan Updated funded by the Community Development Technical Services Fund (1016301-5300). COUNCIL GOAL(S) ADDRESSED: The execution of this contract supports the Council's Mid and Long -Range Planning goal of preparing a comprehensive update to the General Plan by the 4th quarter of 2022. Page 365 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Donny Mahoney, Chief of Police Michael Smith, Administrative Lieutenant Karen Hunt, Sheriff's Service Specialist SUBJECT: CONSIDERATION OF THE PURCHASE OF 15 FIXED POSITION AUTOMATIC LICENSE PLATE READER CAMERAS TO BE INSTALLED AT EMPIRE LAKES FROM VIGILANT SOLUTIONS AS A SINGLE SOURCE VENDOR IN THE AMOUNT OF $229,794.71. AUTHORIZATION TO ACCEPT THERE WILL BE DEVELOPER REIMBURSEMENT FUNDING APPROPRIATED INTO THE CFD EMPIRE LAKES FUND TO COVER THE COST OF THESE CAMERAS. RECOMMENDATION: Staff recommends that City Council approve the purchase of fixed position automatic license plate reader (ALPR) cameras to be installed at five intersections — 6th St./Milliken Ave., 6th St/Resort Parkway, 6th St/Cleveland Ave., 4th St./Cleveland Ave., and 4th St./Resort Parkway, from Vigilant Solutions as a sole source vendor in the amount of $229,794.71. Developer reimbursing funds to be appropriated into the CFD Empire Lakes Fund. BACKGROUND: This request for consideration is consistent with the Empire Lakes Specific Plan, Chapter 7.6 Public Safety. In subsection 7.6.2, paragraph 2 states: "All development within PA1 will be reviewed by the Police Department for compliance with their policies and regulations as applicable. Rancho Cucamonga values effective crime prevention and strives to find creative ways to make residents and businesses safe. Crime Prevention Through Environmental Design (CPTED) is a planning tool that focuses on the property design and use of the built environment to deter and prevent crime. The intent of the PA1 design is provide natural surveillance and access control, territorial reinforcement and management and maintenance. In addition, infrastructure to support the Police Department's electronic systems shall be provided. All site plans will be reviewed by the City to ensure they meet these considerations." License plate readers located at these intersections bordering the Empire Lakes will capture license plate information for those traveling through the area and will provide another layer of safety for those who live and shop there. Ultimately these cameras will work as both a deterrent to commit crime as well as a tool to investigate crimes in the area. ALPR cameras have proven to be effective in solving felony crimes since their placement in the spring of 2015. Page 366 ANALYSIS: The proposed installation is an expansion of the existing ALPR footprint envisioned for the City of Rancho Cucamonga. The equipment at 6th St./Milliken Ave., 6th St/Resort Parkway, 6th St/Cleveland Ave., 4th St./Cleveland Ave., and 4th St./Resort Parkway will provide fixed camera coverage for each lane of traffic in all directions at these five intersections. The data from these cameras will continue to be used to investigate and solve crimes occurring within the region. FISCAL IMPACT: The 15 cameras will be added at the five intersections at Empire Lakes, at a total cost of $229,794.71 The cost of the license plate reader installation is being reimbursed by the developer and the funds appropriated into the CFD Empire Lakes Fund to pay for the project. The cost per location is as follows: 6th St./Milliken Ave.: $41,896.89 6th St./Resort Parkway: $36,313.60 6th St./Cleveland Ave.: $30,226.84 4th St./Cleveland Ave.: $91,130.54 4th St./Resort Parkway: $30,226.84 1876203-5603 $211,044.71 1876203-5300 $ 18,750.00 1876000-4914 $229,794.71 COUNCIL GOAL(S) ADDRESSED: Public Safety. The 15 cameras will be added at the five intersections at Empire Lakes, at a total cost of $229,794.71. These cameras will enhance public safety after installation, lower ongoing departmental cost to police this area, and result in more cost effective Police Department. ATTACHMENTS: Description Contract Amendment #6- signed by Vigilant Site one quote 6th and Milliken Site 2 6th and Resort Pkwy Site 3 6th and Cleveland Site 4 4th and Cleveland Site 5 4th and Resort Pkwy Page 367 AMENDMENT NO. 6 to Professional Services Agreement (CO #15-048) between Vigilant Solutions, LLC (hereinafter "Vigilant Solutions, LLC") and City of Rancho Cucamonga (hereinafter the "City") This Amendment No. 6 will serve to amend the Professional Services Agreement (hereinafter "Agreement"), CO# 15-048, to incorporate the following: To add scope of services for fixed LPR at 6th St./Milliken Ave., 6th St/ Resort Parkway, 6th St/ Cleveland Ave., 4th St./Cleveland Ave., and 4th St./ Resort Parkway from Vigilant Solutions as a sole source vendor in the amount of $229,794.71. All other Terms and Conditions of the original Agreement CO#15-048, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than November 21st, 2019. The City will process both copies for signature and provide Vigilant Solutions, LLC with one (1) fully executed copy of the Amendment. Vigilant Solutions, LLC BY:.4�L17 11-14-2019 Na Date Vice President Sales Operations Title By:_ � 11-14-2019 Name Date Treasurer Title (two signatures required if corporation) Last Revised: 09128.2012 City of Rancho Cucamonga At Name Date Title By: Name Date Title Page 1 of 1 Page 368 r I LANT S Q L UTI o N s Quote For: City Of Rancho Cucamonga Attn: Karen Hunt Reference: Site 1: 6th St. & Milliken Ave. - LPR Project (Includes travel costs for entire project) Quote By: Vigilant Solutions, LLC Daniel Ramsden Date: 11-26-19 Be Smart. Be Safe. Be Vigilant. Page 369 "14k Vigilant Solutions, LLC 1152 Stealth Street Be smart. Beof . V113 f LANT S O L T O S Livermore, California 94551 Beig i nt. ii I r4 (P) 925-398-2079 (F) 925-398-2113 • Vigilant Solutions High Definition Fixed LPR camera (standard wavelength) Issued To: City Of Rancho Cucamonga - Attention: Karen Hunt Date: 11-26-19 Project Name: Site 1: 6th St. & Milliken Ave. - LPR Project (Includes travel Quote ID: DAR -1207-02 • Includes Vigilant Solutions Pole Mount costs for entire project) $22,947.00 PROJECT QUOTATION We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project: Qty Item # Description (3) VSF-100-RXD ReaperXD Fixed LPR Camera System OUTDOOR • Vigilant Solutions High Definition Fixed LPR camera (standard wavelength) Subtotal Price (Excluding sales tax) $900.00 • Varifocal lens for capture up to 120' Subtotal Price (Excluding sales tax) $3,700.00 • Requires Vigilant Intel Box, sold separately Subtotal Price (Excluding sales tax) $0.00 • Includes Vigilant Solutions Pole Mount Subtotal Price (Excluding sales tax) $22,947.00 Qty Item # Description (1) BCAI1F2 Vigilant Fixed Camera Intelligence Box - Primary OUTDOOR Primary Intelligence Box to manage power and communications for up to two (2) Vigilant Subtotal Price (Excluding sales tax) $900.00 fixed LPR cameras and up to (3) Secondary Intelligence Boxes Subtotal Price (Excluding sales tax) $3,700.00 Qty Item # Description (1) BCA -1 F2 Vigilant Fixed Camera Intelligence Box - Secondary OUTDOOR • Secondary Intelligence Box to manage power and communications for up to (2) Vigilant Subtotal Price (Excluding sales tax) $900.00 fixed ReaperXD LPR cameras • Secondary boxes require line -of -sight to Primary Intelligence Box for communications Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (3) CAT6-60FT- ReaperXD Camera Cable - 60FT REVA OUTDOOR . ReaperXD only Subtotal Price (Excluding sales tax) $900.00 Page 1 of 3 Page 370 Qty Item # Description (5) VSBSCSVC-04 Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments Subtotal Price (Excluding sales tax) $5,250.00 • Managed/hosted server account services by Vigilant o Includes access to all LEARN or Client Portal and CarDetector software updates Subtotal Price (Excluding sales tax) $500.00 • Priced per camera per year for over 60 total camera units Subtotal Price (Excluding sales tax) $0.00 • Requires new/existing Enterprise Service Agreement (ESA) Subtotal Price (Excluding sales tax) $3,750.00 Qty Item # Description (1) TAS -UL Target Alert Service - LPR Alert Delivery Software - Unlimited User Subtotal Price (Excluding sales tax) $5,250.00 • Real Time LPR notification and mapping software sends LPR alerts to any in -network PC • Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc. Subtotal Price (Excluding sales tax) $500.00 Server Client software compatible with all Vigilant CDFS applications Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (3) SSU -SYS -COM Vigilant System Start Up & Commissioning of 'in Field' LPR system Subtotal Price (Excluding sales tax) $5,250.00 • Vigilant technician to visit customer site • Includes system start up, configuration and commissioning of LPR system Subtotal Price (Excluding sales tax) $500.00 Applies to mobile (1 System) and fixed (1 Camera) LPR systems Subtotal Price (Excluding sales tax) $2,550.00 Qty Item # Description (1) VS-TRVL-01 Vigilant Travel via Client Site Visit Subtotal Price (Excluding sales tax) $5,250.00 Vigilant certified technician to visit client site Includes all travel costs for onsite support services Subtotal Price (Excluding sales tax) $500.00 Qty Item # Description (3) VS-SHP-02 Vigilant Shipping Charges Subtotal Price (Excluding sales tax) $5,250.00 Applies to each fixed camera LPR System Shipping Method is FOB Shipping Subtotal Price (Excluding sales tax) $165.00 Qty Item # Description (1) Installation Installation of fixed cameras. Subtotal Price (Excluding sales tax) $5,250.00 Page 2 of 3 Page 371 Qty Item # Description (1) Sales Tax 7.75% sales tax on hardware Subtotal Price $2,134.89 Quote Notes: 1. All prices are quoted in USD and will remain firm and in effect for 60 days. 2. Returns or exchanges will incur a 15% restocking fee. 3. Orders requiring immediate shipment may be subject to a 15% QuickShip fee. 4. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above. 5. Software is manufactured under strict Vigilant Solutions standard. 6. Compliance to local codes neither guaranteed nor implied. 7. All orders subject to credit acceptance by Vigilant Solutions management. 8. This Quote is provided per our conversation & details given by you - not in accordance to any written specification. 9. This Quote does not include anything outside the above stated bill of materials. 10. Quote assumes 120 constant power is easily accessible. 11. Quote assumes network is easily accessible or Sims cards will be furnished by customer. 12. Work performed between 8-5 M -F. 13. Price assumes there is available conduit space to run cables and conductors. 14. Price assumes the attached Traffic Control Drawing is acceptable. Any additional drawings required will be additional and quoted upon request. 15. Permits and any related costs are the responsibility of the customer. Quoted by: Daniel Ramsden - 925-398-2079 - daniel.ramsden@vigilantsolutions.com Total Price 1 $41,896.89 Page 3 of 3 Page 372 r I LANT S Q L UTI o N s Quote For: City Of Rancho Cucamonga Attn: Karen Hunt Reference: Empire Lakes LPR Project - Site 2: 6th St. & Resort Parkway, 5 Years Hosting, 1 Year Warranty Quote By: Vigilant Solutions, LLC Daniel Ramsden Date: 10-31-19 Be Smart. Be Safe. Be Vigilant. Page 373 "14k Vigilant Solutions, LLC 1152 Stealth Street Be smart. Beof . V113 f LA NT S O L T O S Livermore, California 94551 Beig i nt. ii I r4 (P) 925-398-2079 (F) 925-398-2113 • Vigilant Solutions High Definition Fixed LPR camera (standard wavelength) Issued To: City Of Rancho Cucamonga - Attention: Karen Hunt Date: 10-31-19 Project Name: Empire Lakes LPR Project - Site 2: 6th St. & Resort Parkway, 5 Quote ID: DAR -1208-01 • Includes Vigilant Solutions Pole Mount Years Hosting, 1 Year Warranty $15,298.00 PROJECT QUOTATION We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project: Qty Item # Description (2) VSF-100-RXD ReaperXD Fixed LPR Camera System OUTDOOR • Vigilant Solutions High Definition Fixed LPR camera (standard wavelength) Subtotal Price (Excluding sales tax) $600.00 • Varifocal lens for capture up to 120' Subtotal Price (Excluding sales tax) $7,400.00 • Requires Vigilant Intel Box, sold separately • Includes Vigilant Solutions Pole Mount Subtotal Price (Excluding sales tax) $15,298.00 Qty Item # Description (2) BCAI1F2 Vigilant Fixed Camera Intelligence Box - Primary OUTDOOR Primary Intelligence Box to manage power and communications for up to two (2) Vigilant Subtotal Price (Excluding sales tax) $600.00 fixed LPR cameras and up to (3) Secondary Intelligence Boxes Subtotal Price (Excluding sales tax) $7,400.00 Qty Item # Description (2) CAT6-60FT- ReaperXD Camera Cable - 60FT REVA OUTDOOR . ReaperXD only Subtotal Price (Excluding sales tax) $600.00 Qty Item # Description (5) VSBSCSVC-04 Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments • Managed/hosted server account services by Vigilant o Includes access to all LEARN or Client Portal and CarDetector software updates • Priced per camera per year for over 60 total camera units • Requires new/existing Enterprise Service Agreement (ESA) Subtotal Price (Excluding sales tax) $2,500.00 Page 1 of 3 Page 374 Qty Item # Description (1) TAS -UL Target Alert Service - LPR Alert Delivery Software - Unlimited User Subtotal Price (Excluding sales tax) $6,900.00 • Real Time LPR notification and mapping software sends LPR alerts to any in -network PC • Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc. Subtotal Price (Excluding sales tax) $110.00 Server Client software compatible with all Vigilant CDFS applications Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (2) SSU -SYS -COM Vigilant System Start Up & Commissioning of'In Field' LPR system Subtotal Price (Excluding sales tax) $6,900.00 • Vigilant technician to visit customer site • Includes system start up, configuration and commissioning of LPR system Subtotal Price (Excluding sales tax) $110.00 Applies to mobile (1 System) and fixed (1 Camera) LPR systems Subtotal Price (Excluding sales tax) $1,700.00 Qty Item # Description (2) VS-SHP-02 Vigilant Shipping Charges Subtotal Price (Excluding sales tax) $6,900.00 Applies to each fixed camera LPR System Shipping Method is FOB Shipping Subtotal Price (Excluding sales tax) $110.00 Qty Item # Description (1) Installation Installation of fixed cameras. Subtotal Price (Excluding sales tax) $6,900.00 Qty Item # Description (1) Sales Tax 7.75% sales tax on hardware Subtotal Price $1,805.60 Quote Notes: 1. All prices are quoted in USD and will remain firm and in effect for 60 days. 2. Returns or exchanges will incur a 15% restocking fee. 3. Orders requiring immediate shipment may be subject to a 15% QuickShip fee. 4. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above. 5. Software is manufactured under strict Vigilant Solutions standard. 6. Compliance to local codes neither guaranteed nor implied. 7. All orders subject to credit acceptance by Vigilant Solutions management. 8. This Quote is provided per our conversation & details given by you - not in accordance to any written specification. 9. This Quote does not include anything outside the above stated bill of materials. 10. Quote assumes 120 constant power is easily accessible. Page 2 of 3 Page 375 11. Quote assumes network is easily accessible or Sims cards will be furnished by customer. 12. Work performed between 8-5 M -F. 13. Price assumes there is available conduit space to run cables and conductors. 14. Price assumes the attached Traffic Control Drawing is acceptable. Any additional drawings required will be additional and quoted upon request. 15. Permits and any related costs are the responsibility of the customer. Quoted by: Daniel Ramsden - 925-398-2079 - daniel.ramsden@vigilantsolutions.com Total Price $36,313.60 Page 3 of 3 Page 376 r I LANT S Q L UTI o N s Quote For: City Of Rancho Cucamonga Attn: Karen Hunt Reference: Empire Lakes LPR Project - Site 3: 6th St. & Cleveland Ave, 5 Years Hosting, 1 Year Warranty Quote By: Vigilant Solutions, LLC Daniel Ramsden Date: 11-26-19 Be Smart. Be Safe. Be Vigilant. Page 377 "14k Vigilant Solutions, LLC 1152 Stealth Street Be smart. Beof . V113 f LANT S O L T O S Livermore, California 94551 Beig i nt. ii I r4 (P) 925-398-2079 (F) 925-398-2113 • Vigilant Solutions High Definition Fixed LPR camera (standard wavelength) Issued To: City Of Rancho Cucamonga - Attention: Karen Hunt Date: 11-26-19 Project Name: Empire Lakes LPR Project - Site 3: 6th St. & Cleveland Ave, 5 Quote ID: DAR -1209-02 • Includes Vigilant Solutions Pole Mount Years Hosting, 1 Year Warranty $15,298.00 PROJECT QUOTATION We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project: Qty Item # Description (2) VSF-100-RXD ReaperXD Fixed LPR Camera System OUTDOOR • Vigilant Solutions High Definition Fixed LPR camera (standard wavelength) Subtotal Price (Excluding sales tax) $600.00 • Varifocal lens for capture up to 120' Subtotal Price (Excluding sales tax) $3,700.00 • Requires Vigilant Intel Box, sold separately • Includes Vigilant Solutions Pole Mount Subtotal Price (Excluding sales tax) $15,298.00 Qty Item # Description (1) BCAI1F2 Vigilant Fixed Camera Intelligence Box - Primary OUTDOOR Primary Intelligence Box to manage power and communications for up to two (2) Vigilant Subtotal Price (Excluding sales tax) $600.00 fixed LPR cameras and up to (3) Secondary Intelligence Boxes Subtotal Price (Excluding sales tax) $3,700.00 Qty Item # Description (2) CAT6-60FT- ReaperXD Camera Cable - 60FT REVA OUTDOOR . ReaperXD only Subtotal Price (Excluding sales tax) $600.00 Qty Item # Description (5) VSBSCSVC-04 Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments • Managed/hosted server account services by Vigilant o Includes access to all LEARN or Client Portal and CarDetector software updates • Priced per camera per year for over 60 total camera units • Requires new/existing Enterprise Service Agreement (ESA) Subtotal Price (Excluding sales tax) $2,500.00 Page 1 of 3 Page 378 Qty Item # Description (1) TAS -UL Target Alert Service - LPR Alert Delivery Software - Unlimited User Subtotal Price (Excluding sales tax) $4,800.00 • Real Time LPR notification and mapping software sends LPR alerts to any in -network PC • Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc. Subtotal Price (Excluding sales tax) $110.00 Server Client software compatible with all Vigilant CDFS applications Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (2) SSU -SYS -COM Vigilant System Start Up & Commissioning of'In Field' LPR system Subtotal Price (Excluding sales tax) $4,800.00 • Vigilant technician to visit customer site • Includes system start up, configuration and commissioning of LPR system Subtotal Price (Excluding sales tax) $110.00 Applies to mobile (1 System) and fixed (1 Camera) LPR systems Subtotal Price (Excluding sales tax) $1,700.00 Qty Item # Description (2) VS-SHP-02 Vigilant Shipping Charges Subtotal Price (Excluding sales tax) $4,800.00 Applies to each fixed camera LPR System Shipping Method is FOB Shipping Subtotal Price (Excluding sales tax) $110.00 Qty Item # Description (1) Installation Installation of fixed cameras. Subtotal Price (Excluding sales tax) $4,800.00 Qty Item # Description (1) Sales Tax 7.75% sales tax on hardware Subtotal Price (Excluding sales tax) $1,518.84 Quote Notes: 1. All prices are quoted in USD and will remain firm and in effect for 60 days. 2. Returns or exchanges will incur a 15% restocking fee. 3. Orders requiring immediate shipment may be subject to a 15% QuickShip fee. 4. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above. 5. Software is manufactured under strict Vigilant Solutions standard. 6. Compliance to local codes neither guaranteed nor implied. 7. All orders subject to credit acceptance by Vigilant Solutions management. 8. This Quote is provided per our conversation & details given by you - not in accordance to any written specification. 9. This Quote does not include anything outside the above stated bill of materials. 10. Quote assumes 120 constant power is easily accessible. Page 2 of 3 Page 379 11. Quote assumes network is easily accessible or Sims cards will be furnished by customer. 12. Work performed between 8-5 M -F. 13. Price assumes there is available conduit space to run cables and conductors. 14. Price assumes the attached Traffic Control Drawing is acceptable. Any additional drawings required will be additional and quoted upon request. 15. Permits and any related costs are the responsibility of the customer. Quoted by: Daniel Ramsden - 925-398-2079 - daniel.ramsden@vigilantsolutions.com Total Price 1 $30,226.84 Page 3 of 3 Page 380 r I LANT S Q L UTI o N s Quote For: City Of Rancho Cucamonga Attn: Karen Hunt Reference: Empire Lakes LPR Project - 4th St. & Cleveland Ave, 5 Years Hosting, 1 Year Warranty Quote By: Vigilant Solutions, LLC Daniel Ramsden Date: 11-26-19 Be Smart. Be Safe. Be Vigilant. Page 381 "14k Vigilant Solutions, LLC 1152 Stealth Street Be smart. Beof . V113 f LANT S O L T O S Livermore, California 94551 Beig i nt. ii I r4 (P) 925-398-2079 (F) 925-398-2113 • Vigilant Solutions High Definition Fixed LPR camera (standard wavelength) Issued To: City Of Rancho Cucamonga - Attention: Karen Hunt Date: 11-26-19 Project Name: Empire Lakes LPR Project - 4th St. & Cleveland Ave, 5 Years Quote ID: DAR -1210-02 • Includes Vigilant Solutions Pole Mount Hosting, 1 Year Warranty $45,894.00 PROJECT QUOTATION We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project: Qty Item # Description (6) VSF-100-RXD ReaperXD Fixed LPR Camera System OUTDOOR • Vigilant Solutions High Definition Fixed LPR camera (standard wavelength) Subtotal Price (Excluding sales tax) $1,800.00 • Varifocal lens for capture up to 120' Subtotal Price (Excluding sales tax) $11,100.00 • Requires Vigilant Intel Box, sold separately Subtotal Price (Excluding sales tax) $0.00 • Includes Vigilant Solutions Pole Mount Subtotal Price (Excluding sales tax) $45,894.00 Qty Item # Description (3) BCAI1F2 Vigilant Fixed Camera Intelligence Box - Primary OUTDOOR Primary Intelligence Box to manage power and communications for up to two (2) Vigilant Subtotal Price (Excluding sales tax) $1,800.00 fixed LPR cameras and up to (3) Secondary Intelligence Boxes Subtotal Price (Excluding sales tax) $11,100.00 Qty Item # Description (1) BCA -1 F2 Vigilant Fixed Camera Intelligence Box - Secondary OUTDOOR • Secondary Intelligence Box to manage power and communications for up to (2) Vigilant Subtotal Price (Excluding sales tax) $1,800.00 fixed ReaperXD LPR cameras • Secondary boxes require line -of -sight to Primary Intelligence Box for communications Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (6) CAT6-60FT- ReaperXD Camera Cable - 60FT REVA OUTDOOR . ReaperXD only Subtotal Price (Excluding sales tax) $1,800.00 Page 1 of 3 Page 382 Qty Item # Description (5) VSBSCSVC-04 Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments Subtotal Price (Excluding sales tax) $14,850.00 • Managed/hosted server account services by Vigilant o Includes access to all LEARN or Client Portal and CarDetector software updates Subtotal Price (Excluding sales tax) $330.00 • Priced per camera per year for over 60 total camera units Subtotal Price (Excluding sales tax) $0.00 • Requires new/existing Enterprise Service Agreement (ESA) Subtotal Price (Excluding sales tax) $7,500.00 Qty Item # Description (1) TAS -UL Target Alert Service - LPR Alert Delivery Software - Unlimited User Subtotal Price (Excluding sales tax) $14,850.00 • Real Time LPR notification and mapping software sends LPR alerts to any in -network PC • Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc. Subtotal Price (Excluding sales tax) $330.00 Server Client software compatible with all Vigilant CDFS applications Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (6) SSU -SYS -COM Vigilant System Start Up & Commissioning of 'in Field' LPR system Subtotal Price (Excluding sales tax) $14,850.00 • Vigilant technician to visit customer site • Includes system start up, configuration and commissioning of LPR system Subtotal Price (Excluding sales tax) $330.00 Applies to mobile (1 System) and fixed (1 Camera) LPR systems Subtotal Price (Excluding sales tax) $5,100.00 Qty Item # Description (6) VS-SHP-02 Vigilant Shipping Charges Subtotal Price (Excluding sales tax) $14,850.00 Applies to each fixed camera LPR System Shipping Method is FOB Shipping Subtotal Price (Excluding sales tax) $330.00 Qty Item # Description (1) Installation Installation of fixed cameras. Subtotal Price (Excluding sales tax) $14,850.00 Qty Item # Description (1) Sales Tax 7.75% sales tax on hardware Subtotal Price (Excluding sales tax) $4,556.54 Page 2 of 3 Page 383 Quote Notes: 1. All prices are quoted in USD and will remain firm and in effect for 60 days. 2. Returns or exchanges will incur a 15% restocking fee. 3. Orders requiring immediate shipment may be subject to a 15% QuickShip fee. 4. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above. 5. Software is manufactured under strict Vigilant Solutions standard. 6. Compliance to local codes neither guaranteed nor implied. 7. All orders subject to credit acceptance by Vigilant Solutions management. 8. This Quote is provided per our conversation & details given by you - not in accordance to any written specification. 9. This Quote does not include anything outside the above stated bill of materials. 10. Quote assumes 120 constant power is easily accessible. 11. Quote assumes network is easily accessible or Sims cards will be furnished by customer. 12. Work performed between 8-5 M -F. 13. Price assumes there is available conduit space to run cables and conductors. 14. Price assumes the attached Traffic Control Drawing is acceptable. Any additional drawings required will be additional and quoted upon request. 15. Permits and any related costs are the responsibility of the customer. Quoted by: Daniel Ramsden - 925-398-2079 - daniel.ramsden@vigilantsolutions.com Total Price 1 $91,130.54 Page 3 of 3 Page 384 r I LANT S Q L UTI o N s Quote For: City Of Rancho Cucamonga Attn: Karen Hunt Reference: Empire Lakes LPR Project - 4th St. & Resort Parkway, 5 Years Hosting, 1 Year Warranty Quote By: Vigilant Solutions, LLC Daniel Ramsden Date: 11-26-19 Be Smart. Be Safe. Be Vigilant. Page 385 "14k Vigilant Solutions, LLC 1152 Stealth Street Be smart. Beof . V113 f LANT S O L T O S Livermore, California 94551 Beig i nt. ii I r4 (P) 925-398-2079 (F) 925-398-2113 • Vigilant Solutions High Definition Fixed LPR camera (standard wavelength) Issued To: City Of Rancho Cucamonga - Attention: Karen Hunt Date: 11-26-19 Project Name: Empire Lakes LPR Project - 4th St. & Resort Parkway, 5 Years Quote ID: DAR -1211-03 • Includes Vigilant Solutions Pole Mount Hosting, 1 Year Warranty $15,298.00 PROJECT QUOTATION We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project: Qty Item # Description (2) VSF-100-RXD ReaperXD Fixed LPR Camera System OUTDOOR • Vigilant Solutions High Definition Fixed LPR camera (standard wavelength) Subtotal Price (Excluding sales tax) $600.00 • Varifocal lens for capture up to 120' Subtotal Price (Excluding sales tax) $3,700.00 • Requires Vigilant Intel Box, sold separately • Includes Vigilant Solutions Pole Mount Subtotal Price (Excluding sales tax) $15,298.00 Qty Item # Description (1) BCAI1F2 Vigilant Fixed Camera Intelligence Box - Primary OUTDOOR Primary Intelligence Box to manage power and communications for up to two (2) Vigilant Subtotal Price (Excluding sales tax) $600.00 fixed LPR cameras and up to (3) Secondary Intelligence Boxes Subtotal Price (Excluding sales tax) $3,700.00 Qty Item # Description (2) CAT6-60FT- ReaperXD Camera Cable - 60FT REVA OUTDOOR . ReaperXD only Subtotal Price (Excluding sales tax) $600.00 Qty Item # Description (5) VSBSCSVC-04 Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments • Managed/hosted server account services by Vigilant o Includes access to all LEARN or Client Portal and CarDetector software updates • Priced per camera per year for over 60 total camera units • Requires new/existing Enterprise Service Agreement (ESA) Subtotal Price (Excluding sales tax) $2,500.00 Page 1 of 3 Page 386 Qty Item # Description (1) TAS -UL Target Alert Service - LPR Alert Delivery Software - Unlimited User Subtotal Price (Excluding sales tax) $4,800.00 • Real Time LPR notification and mapping software sends LPR alerts to any in -network PC • Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc. Subtotal Price (Excluding sales tax) $110.00 Server Client software compatible with all Vigilant CDFS applications Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (2) SSU -SYS -COM Vigilant System Start Up & Commissioning of'In Field' LPR system Subtotal Price (Excluding sales tax) $4,800.00 • Vigilant technician to visit customer site • Includes system start up, configuration and commissioning of LPR system Subtotal Price (Excluding sales tax) $110.00 Applies to mobile (1 System) and fixed (1 Camera) LPR systems Subtotal Price (Excluding sales tax) $1,700.00 Qty Item # Description (2) VS-SHP-02 Vigilant Shipping Charges Subtotal Price (Excluding sales tax) $4,800.00 Applies to each fixed camera LPR System Shipping Method is FOB Shipping Subtotal Price (Excluding sales tax) $110.00 Qty Item # Description (1) Installation Installation of fixed cameras. Subtotal Price (Excluding sales tax) $4,800.00 Qty Item # Description (1) Sales Tax 7.75% sales tax on hardware Subtotal Price (Excluding sales tax) $1,518.84 Quote Notes: 1. All prices are quoted in USD and will remain firm and in effect for 60 days. 2. Returns or exchanges will incur a 15% restocking fee. 3. Orders requiring immediate shipment may be subject to a 15% QuickShip fee. 4. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above. 5. Software is manufactured under strict Vigilant Solutions standard. 6. Compliance to local codes neither guaranteed nor implied. 7. All orders subject to credit acceptance by Vigilant Solutions management. 8. This Quote is provided per our conversation & details given by you - not in accordance to any written specification. 9. This Quote does not include anything outside the above stated bill of materials. 10. Quote assumes 120 constant power is easily accessible. Page 2 of 3 Page 387 11. Quote assumes network is easily accessible or Sims cards will be furnished by customer. 12. Work performed between 8-5 M -F. 13. Price assumes there is available conduit space to run cables and conductors. 14. Price assumes the attached Traffic Control Drawing is acceptable. Any additional drawings required will be additional and quoted upon request. 15. Permits and any related costs are the responsibility of the customer. Quoted by: Daniel Ramsden - 925-398-2079 - daniel.ramsden@vigilantsolutions.com Total Price 1 $30,226.84 Page 3 of 3 Page 388 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Donny Mahoney, Chief of Police Michael Smith, Administrative Lieutenant Karen Hunt, Sheriff's Service Specialist SUBJECT: CONSIDERATION TO PURCHASE PUBLIC SAFETY EQUIPMENT FROM THE 2017 HOMELAND SECURITY GRANT FUND. RECOMMENDATION: Staff recommends the City Council approve the purchase of the following equipment. The remaining funds in the 2017 fiscal year of the Homeland Security Grant Fund will fund the equipment requested. • $12,200 - 185 SOF-T Tourniquets and 185 Rigid Cases from Life Assist • $ 4,540 - Five Stress Vests Training Rifles from Setcan • $ 7,190 - Three E -Z Up canopies, with Rancho Cucamonga Station graphics and heavy duty carry bags, purchased from International E -Z Up, Inc. • $11,550 - Four sets of weapons lockers from McMurray Stern BACKGROUND: The Rancho Cucamonga Station hosts Active Shooter Training several times throughout the year. Rancho Cucamonga sworn personnel, specialized divisions, other agencies and fire personnel are invited and encouraged to participate in these trainings. The ability to train in this manner gives us the opportunity to prepare and fine tune how we will work together when a critical incident occurs. ANALYSIS: After conducting several training scenarios, we realized we needed additional equipment. The following equipment will positively affect the number of participants and accuracy of each scenario, and it will provide additional equipment directly to the deputies in the field. • SOF-T Tourniquets and Rigid Cases: Deputies have tourniquets available to them in their patrol unit's trauma kit, but that may not be accessible in a timely enough manner to save a life, maybe the deputy's own life. We are proposing a tourniquet and case that will be worn on each deputy's duty belt. This would provide the equipment to treat a traumatic injury if the deputy couldn't get to his/her patrol unit or treat someone more expeditiously without returning to his/her unit to get the equipment. Purchasing 185 of each of these items will allow for a surplus to replace damaged ones or equip newly assigned deputies to our station. Estimated cost is $12,200. • StressVest Rifles: Also, the Solution Oriented Policing (SOP) Team recently purchased ten StressVest rifles, five handguns and five rifles for hosting the Active Shooter Training. They quickly realized that Page 389 having five additional rifles would allow them to send additional resources with the appropriate equipment, as would occur during a real-life scenario. Estimated cost is $4,540. • E -Z Up Canopies: Active Shooter Training is an all -day event that lasts for three days. Trainers are often standing outside in the elements for most of the day and the E -Z Up will provide the necessary shelter during the training. This shelter could also be used in critical incidents like the recent barricaded subjects Rancho Cucamonga Deputies responded to in the last few months. These incidents required deputies to stand in the elements for hours while they attempted to bring these situations to an end. Three E -Z Up canopies with graphics and heavy duty carry bags would cost approximately $7,190. • Weapons Lockers: Lastly, Rancho Cucamonga Station currently has three sets of weapons lockers in the armory. Some stations within the County of San Bernardino have been victims of subjects climbing fences and stealing weapons from patrol vehicles. Our station suggests taking additional precautions to prevent someone from burglarizing our unmanned vehicles should they gaining access to the gated underground parking structure where our vehicles are kept. We would like to be equipped to store all weapons separately from any vehicle not assigned to a patrol shift. Currently, we only have enough room in our armory to house another four sets of weapons lockers that would accommodate an additional 80 rifles. This would be Phase I of this project and could be completed after another location in the building was identified that could house the remaining needed weapons lockers. Four sets of weapons lockers would cost approximately $11,550. FISCAL IMPACT: SINGLE SOURCE VENDORS The following vendors have been approved by Homeland Security Grant Officials to be used as Single Source Vendors for these purchases. Setcan — Stressvest Rifles International E -Z Up, Inc- E -Z Up canopies and heavy duty carry bags McMurray Stern — 4 sets of weapons lockers FISCAL IMPACT: The following appropriations in the Homeland Security Grant -Police Fund are being requested to fund the equipment detailed above: 1381701-5200 Operations and Maintenance $30,931.73 (Tourniquets, E -Z Ups, and weapons lockers) 1381701-5207 O & M/Capital Supplies $4,535.00 (Rifles) The following reduction in appropriation is being requested to reduce budgeted funds for the City's PSVN system that are being redirected to the purchase of equipment: 1381701-5603 Capital Outlay -Equipment ($35,466.73) Homeland Security Grant Funding from fiscal year 2018 will be appropriated when staff brings the PSVN project to City Council for approval at a later date. Page 390 COUNCIL GOAL(S) ADDRESSED: The use of Homeland Security Grant Funding to ensure the Police Department has the equipment needed to train and respond to active shooter scenarios, as well as other equipment that helps to support those goals. ATTACHMENTS: Description Homeland Security Grant Modification Approval Non-competitive Procurement Request Approval Life Assist Tourniquet and case quote SetCan rifle quote International E -Z Up, Inc quote McMurray Stern Weapons Locker Quote Page 391 GAVIN NEWSOM GOVERNOR October 29, 2019 Don Trapp Interim Fire Chief/Fire Warden San Bernardino County 157 West 5th Street, 2nd Floor San Bernardino, CA 92415-0451 Cal aES OOVERNOR'S OFFICE OF EMERGENCY SERVICES Subject: Notification of Modification Approval FY 2017 Homeland Security Grant Program Grant #2017-0083, Cal OES #071-00000, Modification #5 Dear Chief Trapp: MARK S. GHILARDUCCI DIRECTOR The California Governor's Office of Emergency Services (Cal OES) has approved Modification #5, to include the revised scope of work as identified in your revision request. A copy of your approved modification is enclosed for your records. Any activities requiring an Environment Planning and Historic Preservation (EHP) review and approval are prohibited from expending grant funds on those activities until an EHP clearance has been obtained. Failure to adhere to this requirement will result in the deobligation of grant funds. If you have any questions regarding this letter, please contact your Program Representative. Cal OES GRANTS PROCESSING M Enclosure cc: Subrecipient File ........J 3650 SCHRIEVER AVENUE • MATHER, CA 9 .. TELEPHONE (916) 845-8510 www.CalOES.ca.gov Page 392 From: Sutera, Tina To: Hunt, Karen Subject: RE: noncompetitive procurement Date: Wednesday, October 23, 2019 1:20:45 PM Attachments: image001.ong image003.pnng Hi Karen, Your request for noncompetitive procurement has been reviewed and approved for the following: • Training Rifles from Setcan • EZ -Up Canopies from International EZ -UP, Inc. • Gear Lockers from McMurray Stern Please keep a copy of this email for your records. Let me know if you have any questions. Thanks! Tina Sutera Grant Analyst II San Bernardino County Fire Protection District 157 W. 5th Street, 2nd Floor San Bernardino, CA 92415 (909) 387-5934 From: Hunt, Karen [mailto:khunt@sbcsd.org] Sent: Monday, September 23, 2019 8:02 AM To: Sutera, Tina <tsutera@sbcfire.org> Subject: noncompetitive procurement Good morning Tina, I am attaching 3 requests. Sadly only one of our intended purchases didn't require a noncompetitive procurement request. Please find all three attached and please holler at me if I've done any of this incorrectly. Thank you, I,"M I 14_.1_ 909-774-2833 Sheriff's Service Specialist Rancho Cucamonga Station Page 393 San Bernardino County Sheriff's Dept. CONFIDENTIALITY NOTICE: This communication contains legally privileged and confidential information sent solely for the use of the intended recipient. Any use, review, disclosure, reproduction, distribution, copying of, or reliance on, this communication and any attachment is strictly prohibited. If you are not the intended recipient of this communication you are not authorized to use it in any manner, except to immediately destroy it and notify the sender. Page 394 life-Assist Helping Heroes Save Lives Customer No: 91730SHF Quote Date: 6/20/2019 Expiration Date: 10/5/2019 Contact: Karen Hunt Phone: Fax: eMail: khunt@SBCSD.ORG Quote No: Q78714 Quotation FOB Destination - Ship To: Rancho Cucamonga Sheriffs We Pay FREIGHT! Rancho Cucamonga, CA 91730 Pay Terms: Net 30 FOB: Destination Prepared By: Brittney Kelly, Pricing Analyst Your Regional Account Manager: Laurie Doerr laurie@life-assist.com 760-420-0240 Page 1 of 1 Thank you for the opportunity to quote the above item(s). 11277 Sunrise Park Drive (800) 824-6016 Phone customerservice@life-assist.com Rancho Cordova, CA 95742 (800) 290-9794 Fax Page 395 Sub Total: 11,283.15 Freight: 0.00 Est. Sales Tax: 874.44 185 ea TQ3011-BSK RIGID TQ Case for SOFTT/SOFTT-W, Basketweave 37.90 7,011.50 Y © 185 ea TQ31 W SOF@ Tactical Tourniquet, Wide, Black 23.09 4,271.65 Y Your Regional Account Manager: Laurie Doerr laurie@life-assist.com 760-420-0240 Page 1 of 1 Thank you for the opportunity to quote the above item(s). 11277 Sunrise Park Drive (800) 824-6016 Phone customerservice@life-assist.com Rancho Cordova, CA 95742 (800) 290-9794 Fax Page 395 Sub Total: 11,283.15 Freight: 0.00 Est. Sales Tax: 874.44 Total: 12,157.59 www.life-assist.com Sete 1080 Kingsbury Ave Winnipeg, Manitoba R212 1W5 Canada Tel: (204) 336-0011 Fax: (204) 586-2049 GSTITAX ID #: 848592564 DUNS#: 243275612 GSA #: GS -07F -0263T Sold To: City of Rancho Cucamonga Finance Department P.O. Box 807 Rancho Cucamonga, California 91729 United States Item No. lQuantityj Unit -EM4C-PREO 1 51 Each Quote No, 5594 Date: 08/29/2019 Shipped by: Quote valid for 90 days. Ship To: City of Rancho Cucamonga Rancho Cucamonga Police Dept_ Attn: Justin Lane (909-957-8637) 10510 Civic Center Dr. Rancho Cucamonga, California 91730 United States Description StressVest - Electric M4 CQB Training Rifle w/ LG-PRE03 Subtotal: Comments: "Applicable freight fee not included at this time"" Tax I Unit Price 89900 Total Amount Amount US$4,495.00 US$4,495.00 US$4,495.00 1 Page 396 *�SyysS shot,& 5 aAlGlNpr. International E -Z UP, Inc. 1900 Second Street Norco, CA 92860 Tel: 800 -45 -SHADE (800-457-4233) Fax: 800-810-8775 Sold To: San Bernardino Sheriff's Department MaryAnne Herrarte 10510 Civic Center Dr Rancho Cucamonga, CA 91730 US Phone: (909) 336-0600 Fax: QUOTE AAAQ348551 Date 09/16/19 Ship To: San Bernardino Sheriff's MaryAnne Herrarte 10510 CIVIC CENTER DR RCH CUCAMONGA, CA 91730-3801 US Phone: (909) 336-0600 Fax: In Hand Date Acct # 0064595 Terms PREPAID Rep P.O. Number Ship Via FedEx Ground adavies Qty Manufacturer SKU 3 ECT1020FBD 3 EC3STL20KFBK 3 D3RB20GY Description Eclipse, Top, 10'x20'(3mx6m), Full Bleed Digital Eclipse 20'(6m), Stl, Black Frame Deluxe Roller Bag, 20'(6m), Gray w/Black Accents SubTotal 3 WB3GYBK4 Weight Bag, Gray with Black Accents, 4 Pack, Pro 100.0% Discount LIST Price $1,790.00 $690.00 $180.00 $0.00 $85.00 $0.00 Unit Price $1,471.00 $587.00 $153.00 SubTotal Sales Tax Shipping $72.00 Ext. Price $4,413.00 $1,761.00 $459.00 $6,633.00 $216.00 -$216.00 $6,633.00 $514.06 $199.31 Total $7,346.37 Quote is valid for 30 days from issue Due to recent changes in tax laws, your order may be subject to local sales or use tax. International E -Z UP, Inc. is obligated to collect sales tax if a valid Exemption or Resale Certificate is not provided. Information regarding the tax jurisdictions being collected can be found at www.ezup.com/support/tax-information. If you have any questions, please contact our accounting department at (800) 457-4233. 09/16/19 11:46:39 Page 1 1 gage 397 Please contact me if I can be of further assistance. Ashley Davies IND/GOV Sales Representative 1900 Second Street Norco CA 92860 951-279-0999 ashleydavies@ezup.com 09/16/19 11:46:39 Page 2 2 92ge 398 From: Brent Sheffield To: Hunt, Karen Subject: Re: Weapons rack quotation with justification Date: Wednesday, September 04, 2019 11:24:04 PM Attachments: mage001.ona mage002.pnno imaae004.ona image005.pnno Thank you, Karen. With a sale price of $10,638.00 the sales tax will be $834.45, based on the 7.75% tax rate in Rancho Cucamonga. We can show the tax as a separate line item on our formal quotation and we can also break out from the $10,638.00, the $984.00 freight charge Based on this, here are the line items with the totals: Universal weapons racks: $9,654.00 Total freight cost: $984.00 Sales tax @ 7.75% $834.45 Total combined: $11,472.45 I can add this to the formal quotation that was sent earlier today, and this can happen by 2:00 PM, shortly after my office return. Sincerely, Brent J Sheffield Senior Design Consultant McMurray Stern Sent from my iPhone On Sep 4, 2019, at 8:58 PM, Hunt, Karen <khunt cniesbcsd.org> wrote: This is great info and will totally help me justify buying this over the other ones out there. I actually also need a a quote that spells out all the cost, including tax and freight. Can you send me a simple quote form to supplement this very detailed information, so I have a hard number for my submission to modify our grant to purchase your product. Thank you, Karen Hunt On Sep 4, 2019 4:57 PM, Brent Sheffield <bsheffield(c�r�.mcstem.com> wrote: Good afternoon, Karen. Page 399 Per your request, please find attached our justification and quotation for the four (4) universal weapons racks from Spacesaver Corporation. I have also attached a UWR brochure that shows the quality and function of these very resilient weapons storage racks. Thank you very much for this opportunity, Brent J. Sheffield, Senior Design Consultant Cell: 562.883.3205 Phone: 562-623-3005 Email: bsheffield&mcstern.com r 1r Me Murray i' Stem 4'eR'-TFir �IORAGE SOLUTIONS CROUP LINKEDIM CONFIDENTIALITY NOTICE: This electronic transmission, including all attachments, is directed in confidence solely to the person(s) to whom it is addressed, or an authorized recipient, and may not otherwise be distributed, copied, or disclosed. The contents of the transmission may also be subject to intellectual property rights and all such rights are expressly claimed and are not waived. If you have received this transmission in error, or if you are not the intended recipient of this transmission, please notify the sender immediately by return electronic transmission and delete this transmission, including all attachments, without copying, distributing, or disclosing same. CONFIDENTIALITY NOTICE: This communication contains legally privileged and confidential information sent solely for the use of the intended recipient. Any use, review, disclosure, reproduction, distribution, copying of, or reliance on, this communication and any attachment is strictly prohibited. If you are not the intended recipient of this communication you are not authorized to use it in any manner, except to immediately destroy it and notify the sender. Page 400 DATE: TO: FROM: INITIATED BY: SUBJECT: December 4, 2019 Mayor and Members of the City Council John R. Gillison, City Manager Jennifer Hunt Gracia, Community Services Director CONSIDERATION OF A REQUEST FROM NORTHTOWN HOUSING DEVELOPMENT CORPORATION TO PARTNER ON A WEEKLY BASEBALL CLINIC. RECOMMENDATION: Staff recommends the City Council approve a request from Northtown Housing Development Corporation (NHDC), a non-profit group, to partner with the Community Services Department to offer a baseball clinic at Old Town Park. The partnership includes weekly use of Old Town Park, including field lights. BACKGROUND: In 1993, the NHDC, formed with the vision to revitalize the Northtown community, located in the Southwest Cucamonga area. To date, the NHDC has built 423 affordable housing units, in partnership with the City of Rancho Cucamonga and Redevelopment Funding. Additionally, a 5,600 square foot community center, adjacent to Old Town Park, provides recreational activities and human services for Northtown residents. Shortly after the NHDC formed in 1993, the City of Rancho Cucamonga, Cucamonga School District and Northtown entered into an official partnership called the Northtown Partnership. The goal of the partnership was to offer cost effective programming and special events to the Northtown community utilizing Redevelopment Department Funding and Community Development Block Grant (CDBG) funds. In 2012, the elimination of the Redevelopment Department resulted in a large decrease in available funding. Since 2012, funding for existing programs and activities is funded through CDBG funds. On average, the Community Services Department receives $9,000 in CDBG funds annually, which is split evenly between the Resource Center and Northtown Community Center for events. In October 2019, Northtown submitted a request for use of field space at Old Town Park to provide a youth baseball clinic to NHDC residents. The youth baseball clinic will provide NHDC residents an opportunity for community engagement in public spaces while developing fundamentals, basic skills, teamwork, and will prepare participants to join the Youth Little League Program. ANALYSIS: The specific requests from the NHDC for City Council's consideration are as follows: The City would provide the following services and waive the listed City fees: • Use of Old Town Park, one (1) time a week for two (2) hours per use, for a total not to exceed $600. • Use of Old Town Park lights, when needed, at $27 per hour, for a total not to exceed $540. Page 401 • Waive the $20 Field Maintenance Fee, per day, for a total not to excess $400. • Waive the $200 Deposit. • Waive the $25 Application Fee. FISCAL IMPACT: The fiscal impact to the City for field and light use will not exceed $1,800. COUNCIL GOAL(S) ADDRESSED: ENHANCING PREMIER COMMUNITY STATUS As the community matures, undertake programs and projects to enhance Rancho Cucamonga's position as the premier community in our region. Working with Northtown exemplifies Rancho Cucamonga's commitment to ensuring its position as the premier community in western San Bernardino County by demonstrating our dedication to ensuring that all youth in our community have equal access to participate in youth sports, regardless of income levels. ATTACHMENTS: Description Request letter from the Northtown Housing Development Corporation Page 402 (.l Colif iia X ­ NR L:ovn��eutlni.l October 7, 2019 Jennifer Hunt Gracia, Community Services Director City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91729 Dear Ms. Hunt Gracia, Northtown Housing, a long-time city partner located in Southwest Rancho Cucamonga, would like to provide a new service to the children in the community. This program, known as Camp Northtown, would occur one night a week and consist of an expertly facilitated baseball practice for the kids in the neighborhood. Ideally, we would provide this program on either a Monday or Wednesday evening, depending on other already scheduled activities. In any event, it would be no more than one night a week, four times a month. The goal is to start this program in October 2019 through April of 2020. We would like the lights turned on from 6:30 pm - 8:30 pm to allow the kids to practice with adequate and safe lighting. Northtown has long valued our partnership with the city, and we presently manage San Sevaine Villas, Villa Del Norte, Las Casitas and Olen Jones complexes in the City of Rancho Cucamonga, which provide safe quality affordable housing to the hard-working people in the underserved neighborhoods of Rancho Cucamonga. As an adjunct to these services, we operate the Northtown Community Center which offers a myriad of after-school recreation, tutoring and mentoring programs for kids, adults and seniors. The aforementioned baseball practice program would be part of these value-added services. Towards that end, we would appreciate the City waiving any rental or light use fees for our baseball practice program during Fiscal Year 2019-20. If that is possible, we would include the City as a partner and sponsor of this program and ensure that any public notification includes the partnership with the City. Thank you very much for your considKatlon of this request. Car -o -Morris, CFO EO" Northtown Housing Development Corporation Page 403 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jana Cook, Community Improvement Manager Jason Welday, Director of Engineering Services/City Engineer SUBJECT: CONSIDERATION OF AMENDMENT TO THE RIGHT-OF-WAY USE AGREEMENT BETWEEN THE CITY AND THE BUILDING INDUSTRY ASSOCIATION FOR SOUTHERN CALIFORNIA, INC., FOR COMMUNITY DIRECTIONAL WAYFINDING SIGNS. RECOMMENDATION: Staff recommends the City Council approve the amendment to the Right -Of -Way Use Agreement with the Building Industry Association of Southern California, Inc. (BIA), to relocate Community Directional Wayfinding Signs. BACKGROUND: In February 2019, the Council approved an agreement with the BIA to provide Directional Wayfinding Signs located in the right-of-way. These signs are intended to provide assistance to motorists navigating the City. This amendment will allow the relocation of existing signs to areas where new development is occurring. ANALYSIS: Staff at BIA has requested this amendment to the Right -Of -Way Use Agreement which will authorize the placement of fourteen wayfinding signs in areas where new development is occurring. This agreement will also require the removal of 14 existing signs, maintaining the current number of signs per the existing agreement. These signs will direct residents and drivers to new residential development which would not otherwise be found on printed maps or electronic navigation systems. FISCAL IMPACT: None. COUNCIL GOAL(S) ADDRESSED: This item addresses City Council Goal of PUBLIC SAFETY as this agreement will provide for the continued enhancement of traffic flow by providing direction to motorists. ATTACHMENTS: Description BIA Agreemnent Amendment - Attachment 1 BIA Agreement Amendment - Exhibit A-1 Page 404 Page 405 Attachment 1 FIRST AMENDMENT TO RIGHT-OF-WAY USE AGREEMENT This FIRST AMENDMENT to the January 30, 2019 RIGHT-OF-WAY USE AGREEMENT ("Agreement") made by and between the BUILDING INDUSTRY ASSOCIATION OF SOUTHERN CALIFORNIA, INC., a California nonprofit corporation ("BIA") and the CITY OF RANCHO CUCAMONGA, California, a municipal corporation ("City"), is dated , 2019. RECITALS A. In order to advance City's long-standing interests in community aesthetics and traffic safety, on July 18, 2018, City adopted Ordinance No. 930 to consolidate, clarify, and update City's sign regulations as applied to public property and the public rights-of-way ("Sign Ordinance"). The Sign Ordinance, among other things, amended Section 17.72.070 of the Rancho Cucamonga Municipal Code ("Municipal Code") to establish a program of wayfinding signage that provides assistance to motorists and pedestrians and directions to destinations within City. Section 17.72.070 of the Municipal Code authorizes the City Council to establish program policies and administrative criteria for the operation of the program, selection of destinations to identify through the program, and sign location and design criteria. B. BIA is a nonprofit corporation with a mission of increasing City's home supply and promoting homeownership and home affordability. BIA currently operates a wayfinding sign program within City that involves the placement of semi-permanent signs in the public right-of-way that navigate motorists and pedestrians to new residential subdivisions ("Wayfinding Signs"). The purpose of BIA's Wayfinding Signs is to direct prospective homebuyers toward new residential subdivisions in a manner that minimizes visual clutter, reduces unnecessary traffic through established neighborhoods, and provides an orderly, attractive, high-quality image of City. The Wayfinding Signs are consistent with the Sign Ordinance because they are part of the "Community Directional Wayfinding Sign" program under Section 17.72.070 of the Municipal Code. C. Pursuant to the California Subdivision Map Act, Government Code Section 66410 et seq., City is responsible for regulating and controlling the design and improvement of residential subdivisions within City. In carrying out its functions, City approves the residential subdivisions that are displayed on BIA's Wayfinding Signs. The City has economic and aesthetic interests in ensuring that residential subdivisions approved by and located within City are successful. BIA's wayfinding program furthers those interests. D. The City and BIA entered into the Agreement in order to set forth the terms under which BIA will operate and maintain Wayfinding Signs in the City's public right-of-way. Exhibit "A" of the Agreement set forth the specific locations of the Wayfinding Signs, and the Agreement prohibited BIA from establishing relocating or adding additional signage in the public right-of-way, except under certain circumstances. E. The City and BIA now desire to amend the locations where Wayfinding Signs are permitted in order to permit signs in locations where new residential subdivisions are being developed and to remove signs that are no longer necessary for directional purposes. The total -1- 11231-0001\2365459v1.doc 9999.Mws / 7689738.1 Page 406 Attachment 1 number of Wayfinding Signs in the public right-of-way is not increased by this First Amendment. NOW, THEREFORE, in consideration of the foregoing recitals, and for other good and valuable consideration, the receipt and sufficiency of which are hereby mutually acknowledged, City and BIA agree as follows: AGREEMENT 1. Recitals. The above Recitals to this First Amendment are declared by the parties to be true and correct in all material aspects and are hereby incorporated into this First Amendment as if fully set forth below. 2. Amendment to Section 2. Section 2 of the Agreement is hereby amended to read as follows (added text underlined): 462. BIA may continue to maintain those Wayfinding Signs currently located within City's public right-of-way and more particularly identified in Exhibit "A" of this Agreement. The Wayfinding Signs shall be operated and maintained in accordance with the following standards: a. Each Wayfinding Sign is approximately 96-102 inches in height by 60 inches wide in size. A Wayfinding Sign may not be enlarged or expanded without the express written consent of the City Manager or his or her designee. b. Wayfinding Signs shall be located a minimum of 18 inches from the curbline and shall not obstruct any sidewalk. C. A Wayfinding Sign may only contain City's name, the name of a City - approved subdivision, and a directional arrow. d. No Wayfinding Sign may contain tags, streamers, devices, display boards, or any appurtenances that protrude beyond the Wayfinding Sign's dimensions. e. BIA shall not establish additional signage in City's public right-of-way that is not identified in Exhibit "A," unless otherwise permitted by the City in accordance with the Municipal Code. f. Prior to installation, the City Engineer shall approve the final location of any Wayfinding Sign installed after the effective date of this Agreement. 3. Amendment to Exhibit A. The attached Exhibit A-1 to this First Amendment is added to the Agreement and shall replace Exhibit A ("Location of Wayfinding Signs") -2- 11231-0001\2365459v1.doc 9999.Mws / 7689738.1 Page 407 Attachment 1 4. Preservation of Agreement. Except as expressly modified by this First Amendment, all of the provisions of the Agreement shall remain unaltered and in full force and effect. In the event of a conflict between the provisions of this First Amendment and the provisions of the Agreement, the provisions of this First Amendment shall control. IN WITNESS WHEREOF, the parties hereto have executed and delivered this First Amendment as of the date set forth in the preamble. Ci City of Rancho Cucamonga, a municipal corporation By Name: L. Dennis Michael Title: Mayor APPROVED AS TO FORM: James L. Markman City Attorney 11231-0001\2365459v1.doc • r. Building Industry Association of Southern California a California nonprofit corporation By Name: Title: By Name: Title: -3- 9999.Mws / 7689738.1 Page 408 EXHIBIT A-1 Location of Wayfinding Signs ie 11231-0001\2365459v1.doc Attachment 1 9999.Mws / 7689738.1 Page 409 Exhibit A-1 City of Rancho Cucamonga MAP NOT TO SCALE as of 10/16/2019 ALMOND ST. F� LU j a uiUi ¢ > Uj a LU z J < Q = J w } x Co O LU a U LU m w = j Q K = Q u 2 3 STILLWATER ¢ Y W LU ¢ Q z PLACE ¢ o a w Q a w Z w HILLSIDE RD. 3 m w zz z w 239 0 C6 a m 217 288 145 Y ] 231 WILSON AVE. ] WILSON AVE > U 211 SUMMIT AVE. U 74 z >< iz LU p MANZANITA DR. 223 , BANYAN ST H 214 224 256{-213, ] 1-1 U 10 63 101[ [314 86 2974 2 8 21[2 2pg LEMON AVE. _ VINTA EDR. 0126 U CASSIAST. HIGHLAND AVE. 285] 27720 286 ] 73 232 ] 58 €p 218 210 L248 HIGHLANDAVE. /'[ E 210IU 19TH ST. 249 34 155 30 192 CATALPA ST. I—I 206 Uj 1 U 185 'a KENYON 193` 96 a LARK DR. o U VICTORIA ST. SILVERBERRY Z 257 o 11 0 U ST. 205 Ld z a 5 5 o a z VICTORIA PARK LN. LJ Q Q lc�4 a 20 w L W U �15 SUGAR GUM LOMITA DR. IST. BERT ND RD. <=183 z 50 BASELINEAVE. 21-1 131 w w 181 93 n ] 19 3120 ] ] U 108[ 36 20 > [ 182 E E64 E 20 E65 11 rl 47 0 a 66 U 215 104 ST' ¢ 246 MADRIGAL DR. CNORCN Z Q CHURCH ST. I'"I MILLER > U245 251 3001—I T'O"'Cov 216 9 oO FOOTHILL BLVD. 130] 11 44 R 312 313-' ] ] LJJ 129[ 46[ LJ 301[ 311[ 198E LJ [ 45 288 262 267 275 CIVIC CENTER DR. > ARROW ROUTE 1 l 310 f1 w z U 234 U 9TH ST. 4 JERSEY BLVD. o U o Uj 235 LU 6TH ST. 302171 3091"'1 U 3070 QLJ 5TH ST. 304 m 4TH ST. Z > 3031-1 3061-1 308 ] 1-1 INSTALLED LOCATIONS 1-1 LOCATION TO BE REMOVED 1-1 LOCATIONS PENDING APPROVAL ] EAST FACE, [ WEST FACE, rl NORTH FACE, U SOUTH FACE. Page 410 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Michael Frasure, Building and Safety Services Manager SUBJECT: CONSIDERATION OF ADOPTION OF ORDINANCE NO. 956, WHICH WILL ADOPT BY REFERENCE, CODES COMPRISING THE 2019 EDITION OF THE CALIFORNIA BUILDING STANDARDS CODE AND 2018 EDITIONS OF THE INTERNATIONAL SWIMMING POOL AND SPA CODE AND INTERNATIONAL PROPERTY MAINTENANCE CODE AND RESOLUTION NO. 19-102. RECOMMENDATION: It is recommended that the City Council adopt Ordinance No. 956 which will adopt by reference, Codes comprising the 2019 California Building Standards Code, including appendices, and the 2018 International Swimming Pool and Spa Code and 2018 International Property Maintenance Code, together with certain amendments, deletions and penalties, by conducting a second reading and adoption of the Ordinance. The Ordinance will become effective thirty (30) days after adoption. Additionally, Monday, December 23, 2019 will be the last day to submit applications at City Hall and December 31, 2019 will be the last day to submit permit applications by electronic document submittal for projects designed under the current 2016 code standards. BACKGROUND: The California Building Standards Commission recently published the 2019 Edition of the California Building Standards Code, which is also known as the California Code of Regulations, Title 24 (CCR, T- 24). The 2019 California Building Standards Code includes the California Building Code, the California Plumbing Code, the California Mechanical Code, the California Electrical Code, the California Residential Code, the California Green Building Standards Code, and the California Historical Building Code. The Ordinance will bring all of the City's Building and Construction Regulations into compliance with the latest codes published by the California Building Standards Commission. Also, staff is recommending adoption of the 2018 International Pool and Spa Code and the 2018 International Property Maintenance Codes in order to establish internationally recognized standards relating to the construction of swimming pools and spas, and maintenance of buildings and other structures. In accordance with State law, the codes specified above that are part of the California Building Standards Code, should be adopted by January 1, 2020, including any amendments based on local conditions, or as soon thereafter as possible. Additionally, any modifications to building standards in the Codes made by local agencies must be supported by findings that such amendments are made necessary by local climatic, geological, or topographical conditions which findings must then be filed with the Building Standards Commission before they will become effective. ANALYSIS: The Codes comprising the 2019 California Building Standards Code being adopted by this Ordinance Page 411 are based, respectively, on the International Building Code, Volumes 1 and 2, 2018 Edition, the International Residential Code, 2018 Edition, the California Green Building Code 2018 Edition, published by a joint effort of different State agencies; the Uniform Plumbing and Mechanical Codes, 2018 Editions, published by the International Association of Plumbing and Mechanical Officials (IAPMO); and the National Electrical Code, 2017 Edition, published by the National Fire Protection Association (NFPA). The City has previously adopted a number of technical amendments to the construction Codes because of special local climatic, geological, and topographical conditions specific to the City. All applicable past amendments are again being made to the new Codes in this Ordinance. Examples of some major local code amendments are the requirements of high wind design criteria, Class A fire retardant roofing materials for new buildings built in the Very High Fire Hazard Severity Zones, soil reports for new construction due to the special conditions of soil in the City, etc. At the beginning of each municipal code section shown in the Ordinance, there are tables of the code sections which identify the local amendments. It should be noted that the amendments to the administrative provisions and regulations addressing elements of construction that are not regulated by the California Building Standards Commission do not need to meet the test of being necessary due to climatic, geological, or topographical conditions. FISCAL IMPACT: No new fees or changes to the current building permit fee structure are proposed as part of this building code adoption process. COUNCIL GOAL(S) ADDRESSED: ENHANCING PREMIER COMMUNITY STATUS AND PUBLIC SAFETY: The adoption of these codes will bring our building and construction regulations into compliance with the latest codes and is an excellent demonstration of local government with outstanding vision of maintaining up-to-date construction requirements and great public safety. ATTACHMENTS: Description Ordinance No 956 Resolution No Bldg Codes Page 412 ORDINANCE NO. 956 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING BY REFERENCE THE 2019 CALIFORNIA BUILDING CODE, INCORPORATING THE "INTERNATIONAL BUILDING CODE, VOLUMES 1 AND 2",2018 EDITION, INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA RESIDENTIAL CODE, INCORPORATING THE "INTERNATIONAL RESIDENTIAL CODE", 2018 EDITION, INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA MECHANICAL CODE, INCORPORATING THE "UNIFORM MECHANICAL CODE", 2018 EDITION, INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA PLUMBING CODE, INCORPORATING THE "UNIFORM PLUMBING CODE", 2018 EDITION, INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA ELECTRICAL CODE, INCORPORATING THE "NATIONAL ELECTRICAL CODE", 2017 EDITION, INCLUDING ANNEXES THERETO; THE 2019 CALIFORNIA GREEN BUILDING STANDARDS CODE INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA HISTORICAL BUILDING CODE", INCLUDING APPENDICES THERETO; THE 2019 CALIFORNIA REFERENCED STANDARDS CODE; THE 2018 INTERNATIONAL SWIMMING POOL AND SPA CODE; AND THE 2018 INTERNATIONAL PROPERTY MAINTENANCE CODE, TOGETHER WITH CERTAIN AMENDMENTS, DELETIONS, ADDITIONS, EXCEPTIONS, AND PENALTIES, AND AMENDING TITLE 15 OF THE RANCHO CUCAMONGA MUNICIPAL CODE. A. RECITALS. (i) Government Code Section 50022.1, et seq., authorizes the adoption by reference of the Codes specified in the title of the Ordinance. (ii) At least one copy of each of said Codes certified as full, true and correct by the City Clerk of the City of Rancho Cucamonga have been filed in the Office of the City Clerk in accordance with the provisions of Government Code Section 50022.6. (iii) A duly noticed public hearing, as required by California Government Code Section 50022.3, has been conducted and concluded prior to the adoption of this Ordinance. (iv) All legal prerequisites to the adoption of this Ordinance have occurred. Page 413 ORDINANCE 19-956 Page 2 B. ORDINANCE. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga ordains as follows: SECTION 1: In all respects as set forth in the Recitals, Part A, of this Ordinance. SECTION 2: Chapters 15.04, 15.12, 15.14, 15.16, 15.20, 15.24, 15.26, 15.28, 15.30, 15.32 and 15.34 of Title 15 of the Rancho Cucamonga Municipal Code, entitled Buildings and Construction, are hereby amended as provided for herein, provided that said amendments shall not apply to or excuse any violation thereof occurring prior to the effective date of this Ordinance and provided further that the provisions of Title 15 as exist prior to the adoption of this ordinance shall continue to be applicable to construction for which permits have been issued prior to the effective date of this Ordinance. SECTION 3: Chapter 15.04 of Title 15 of the Rancho Cucamonga Municipal Code is hereby amended to read as follows: "CHAPTER 15.04 CODES ADOPTION Sections: 15.04.010 Codes adoption. 15.04.020 Penalties. 15.04.030 Civil remedies available "Sec. 15.04.010 Codes adoption. The 2019 California Building Code, based on the "International Building Code, Volumes 1 and 2", 2018 Edition, including all appendices thereto; the 2019 California Residential Code, based on the "International Residential Code", 2018 Edition, including all appendices thereto; the 2019 California Mechanical Code, incorporating the "Uniform Mechanical Code", 2018 Edition; including all appendices thereto; the 2019 California Plumbing Code, incorporating the "Uniform Plumbing Code", 2018 Edition, including all appendices thereto; the 2019 California Electrical Code, incorporating the " National Electrical Code ", 2017 Edition; including all annexes thereto; the 2019 California Green Building Standards Code; the 2019 California Historical Building Code; the 2019 California Referenced Standards Code; the 2018 International Swimming Pool and Spa Code; and the 2018 International Property Maintenance Code; are hereby adopted by reference in their entirety and amended in Chapters 15.04, 15.12, 15.14, 15.16, 15.20, 15.24, 15.26, 15.28, 15.30, 15.32, and 15.34 herein, shall comprise the Building and Construction Regulations of the City of Rancho Cucamonga. Page 414 ORDINANCE 19-956 Page 3 15.04.020 Penalties. It shall be unlawful for any person, firm, partnership or corporation to violate any provision or to fail to comply with any of the requirements of this Title 15 or the secondary codes adopted hereby. Any person, firm, partnership or corporation violating any provision of this Title 15 or the secondary codes adopted hereby or failing to comply with any of its requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment not exceeding six months, or by both such fine and imprisonment. Each person, firm, partnership or corporation shall be deemed guilty of separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Title 15 or the secondary codes adopted hereby is committed, continued or permitted by such person, firm, partnership or corporation, and shall be deemed punishable therefor as provided in this section. 15.04.030 Civil remedies available. The violation of any of the provisions of this Title 15 or the secondary codes adopted hereby shall constitute a nuisance and may be abated by the city through civil process by means of restraining order, preliminary or permanent injunction or in any other manner provided by law for the abatement of such nuisances." SECTION 4: Chapter 15.12 of Title 15 of the Rancho Cucamonga Municipal Code is hereby amended to read as follows: "CHAPTER 15.12 BUILDING CODE Sections: 15.12.005 Section [A]101.4 of Chapter 1, Division II amended — Referenced codes. 15.12.010 Section [A]105.2 of Chapter 1, Division II amended — Work exempt from permit. 15.12.020 Sections [A]113.1 and [A]113.3 of Chapter 1, Division II amended — Board of Appeals. 15.12.030 Sections [A]114.1 and [A]114.2 of Chapter 1, Division II amended - Violations 15.12.035 Section 710A.3.3 amended - Detached miscellaneous structures 15.12.040 Section 903 amended — Automatic sprinkler systems. 15.12.050 Table 1505.1 amended — Minimum roof covering classification for types of construction. Page 415 ORDINANCE 19-956 Page 4 15.12.060 Section 1609.3 amended — Basic design wind speed. 15.12.065 Section 1803.5.11 amended — Seismic design categories C through F. 15.12.070 Section 3109.2 added — California Swimming Pool Act. 15.12.080 Section J101 of Appendix J amended — Scope. 15.12.090 Section J101.1 of Appendix J amended — Special requirements for hazardous conditions. 15.12.100 Section J103.2 of Appendix J amended — Exemptions. 15.12.110 Section J104 of Appendix J amended — Permit application and submittal. 15.12.120 Section J105.1 of Appendix J amended — General. 15.12.130 Section J109.4 of Appendix J amended — Drainage across property lines. 15.12.135 Section J109.5 of Appendix J amended — Site and lot grading for drainage. 15.12.140 Section J110.3 of Appendix J amended — Temporary erosion control during grading. 15.12.150 Section J112.1 of Appendix J added — Protection of adjacent property. 15.12.160 Section J113.1 of Appendix J added — Dust control. 15.12.005 Section [A]101.4 of Chapter 1, Division II amended — Referenced codes. Sections [A]101.4.1, [A]101.4.2, [A]101.4.3, [A]101.4.4 are deleted. 15.12.010 Section [A]105.2 of Chapter 1, Division II amended - Work exempt from permit. Section [A]105.2 of the Building Code is hereby amended by amending item 2 to read as follows: 2. Wood, chain-link, plastic, metal or similar fences not over 6 feet in height or masonry, concrete fence not over 3 feet in height above the lowest adjacent grade. 5.12.020 Section [A]113.1 of Chapter 1, Division II amended — Board of Appeals. Section [A]113.1 of Chapter 1, Division II is hereby amended to read as follows: Page 416 ORDINANCE 19-956 Page 5 [A]113.1 General. In order to hear and decide appeals of orders, decisions or determination made by the Building Official relative to the application and interpretation of this code, there shall be and is hereby created a Board of Appeals consisting of 3 members and 2 alternates who are qualified by experience and training to pass on matters pertaining to building construction and who are not employees of the jurisdiction. The Building Official shall be an ex officio member of and shall act as Secretary to said Board but shall have no vote on any matter before the Board. The Board shall adopt rules of procedure for conducting its business and shall render all decisions and findings in writing to the appellant with a duplicate copy to the Building Official. 15.12.030 Sections [A]114.1 and [A]114.2 of Chapter 1, Division II amended - Violations Sections [A]114.1 and [A]114.2 of Chapter 1, Division II are hereby amended to read as follows: [A]114.1 Unlawful acts. It shall be unlawful for any person, firm or corporation to erect, construct, alter, extend, repair, move, remove, demolish, occupy or maintain any building, structure or equipment regulated by this code, or cause same to be done, in conflict with or in violation of any of the provisions of this code. [A]114.2 Notice of violation. The Building Official is authorized to serve a notice of violation or order on the person responsible for the erection, construction, alteration, extension, repair, moving removal demolition, maintaining or occupancy of a building or structure in violation of the provisions of this code, or in violation of a permit or certificate issued under the provisions of this code. Such order shall direct the discontinuance of the illegal action or condition and the abatement of the violation. 15.12.035 Accessory Structures. Section 710A.3.3 amended - Detached miscellaneous structures. Section 710A.3.3 is hereby amended to read as follows: 710A 3.3 Applicable detached miscellaneous structures that are installed at a distance of more than 3 feet but less than 50 feet from an applicable building shall be constructed of noncombustible materials or of ignition -resistant materials as described in Section 704.A.2. 15.12.040 Section 903 amended — Automatic Sprinkler Systems. Amendments to Section 903 shall be those amendments adopted by the City and/or the Rancho Cucamonga Fire Protection District for Section 903 of the 2019 California Fire Code — Automatic Sprinkler Systems, all of which are incorporated by reference herein. 15.12.050 Table 1505.1 amended — Minimum roof covering classification for types of construction. Table 1505.1 is hereby amended to read as follows: Page 417 ORDINANCE 19-956 Page 6 Table 1505.1 Minimum Roof Covering Classification for different types of construction for new buildings, re -roofs or additions. IA IB IIA IIB IIIA IIIB IV VA VB A A A A A A B* B* B* *See Section 1505.1.1 for Class A Roof Coverings in Very -High Fire Hazard Severity 15.12.060 Section 1609.3 amended — Basic design wind speed. Section 1609.3 is hereby amended by adding a sentence at the end of the section to read as follows: The basic wind speed used in the City is 96 miles per hour and Vasd is 75 miles per hour with Exposure C as described in Section 1609.4.3 shall be used. 15.12.065 Section 1803.5.11 amended — Seismic design categories C through F. Section 1803.5.11 is hereby amended by adding a sentence at the end of the section to read as follows: The geotechnical investigation shall be conducted for all new structures or additions to existing buildings where the addition is more than 50% of the existing floor area. Any geotechnical reports that are more than 3 years old shall be required to submit an updated geotechnical report. 15.12.070 Section 3109.2 added — California Swimming Pool Act Section 3109.2 is hereby added to read as follows: 3109.2 One (1) of the seven (7) drowning prevention safety features must be an enclosure that meets the requirements of Section 115923 of the California Swimming Pool Safety Act. The second required drowning prevention feature must be 1 (one) of the remaining 6 (six) features listed in Section 115923. 15.12.080 Section J101.1 of Appendix J amended — Scope. J101.1 Scope. The provisions of this chapter apply to grading, excavation and earthwork construction, including fills and embankments. Where conflicts occur between the technical requirements of this chapter and the geotechnical report, the geotechnical report shall govern. In addition, the designs of the work as described above need to meet the recognized and accepted civil and geotechnical engineering practices and principles. 15.12.090 Section J101 of Appendix J amended — Special requirements for hazardous conditions. Section J101.3 is hereby added to read as follows: Page 418 ORDINANCE 19-956 Page 7 J101.3 Special requirements for hazardous conditions. Whenever the Building Official determines that any existing excavation or embankment or fill on private property has become a hazard to life and limb, or endangers property, or adversely affects the safety, use or stability of a public way or drainage channel, the owner of the property upon which the excavation or fill is located, or other person or agent in control of said property, upon receipt of notice in writing from the Building Official, shall within the period specified therein repair or eliminate such excavation or embankment to eliminate the hazard and to be in conformance with the requirements of this code. 15.12.100 Section J103.2 of Appendix J - amended — Exemptions. Section J 103.2 is hereby amended to read as follows: J103.2 Exemptions: A grading permit is not required for the following: 1. When approved by the Building Official, grading in an isolated, self-contained area if there is no danger to private or public property. 2. An excavation below finished grade for basements and footings of a building, retaining wall or other structure authorized by a valid building permit. This shall not exempt any fill made with the material from such excavation or exempt any excavation having an unsupported height greater than 5 feet (1524mm) after the completion of such structure. 3. Cemetery graves. 4. Refuse disposal sites controlled by other regulations. 5. Excavations for wells or tunnels or utilities. 6. Mining, quarrying, excavating, processing or stockpiling of rock, sand, gravel, aggregate or clay where established and provided for by law, provided such operations do not affect the lateral support or increase the stresses in or pressure upon any adjacent or contiguous property. 7. Exploratory excavations under the direction of soil engineers or engineering geologists. 8. An excavation that (1) is less than 2 feet (610mm) in depth or (2) does not create a cut slope greater than 5 feet (1524mm) in height and steeper than 1 unit vertical in 2 units horizontal. 9. A fill less than 1 foot (305mm) in depth and placed on natural terrain with a slope flatter than 1 unit vertical in 5 units horizontal (20% slope), or a cut less than 3 feet (914mm) in depth, not intended to support structures, or any soil work that does not disturb soil exceeding 50 cubic yards (38.3m) on any one lot and does not obstruct a drainage course. Page 419 ORDINANCE 19-956 Page 8 Exemption from the permit requirements of this Appendix shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this chapter or any other laws or ordinances of this jurisdiction. 15.12.110 Section J104 of Appendix J amended — Permit application and submittal. Sections J 104.5 and J 104.6 are hereby added to read as follows: J104.5 Plan Information. In addition to the requirements in Section J104.2, the permittee shall provide other technical information as required by the Building and Safety Department's hand- outs, policies and standards. J104.6 As -built plans. The permittee shall provide a copy of as -built plans to the City for a permanent record at the end of the approved grading work. 15.12.120 Section J105.1 of Appendix J amended — General. Section J 105.1 is hereby amended to read as follows: J105.1 General. Inspections shall be governed by Section 110, Chapter 1, Division II of this code and other requirements established by approved policies and procedures of the Building and Safety Department. An engineer shall provide grading inspections and certifications for the work done at the site. 15.12.130 Section J109.4 of Appendix J amended — Drainage across property lines. Section J109.4 is amended by adding the following to the end of the section as follows: For Single Family Lot Drainage: 1. Whenever possible, drainage from single family lots shall flow directly to a street. 2. If it should be determined necessary to allow offsite drainage to flow through a single family lot (to preserve down lot views, esthetics, accept flow from offsite property, etc.), the following shall apply: a. Drainage from only one lot shall flow through only one other lot. b. A drainage easement shall be provided/obtained over the lot accepting the drainage. c. The drainage shall be contained within either a concrete/rock lined swale or reinforced concrete pipe. d. The drainage facility shall be designed with excess capacity to account for the probable lack of necessary maintenance. Therefore, it shall be designed to convey Page 420 ORDINANCE 19-956 Page 9 two times the runoff from a 100 -year storm with the minimum diameter for a pipe being 12 inches. 15.12.135 Section J109.5 of Appendix J amended — Site and lot grading for drainage. Section J 109.5 is hereby added to read as follows: The site or lot grading shall meet the requirements as specified in Section 1804.4 - Site Grading of the California Building Code Volume 2. 15.12.140 Section J110.3 of Appendix J amended — Temporary erosion control during grading. Section J1 10.3 is hereby added to read as follows: J110.3 Temporary erosion control during grading work. The permittee shall put into effect and maintain all precautionary measures necessary to protect adjacent watercourses and public or private property from damage by erosion, flooding, and deposition of mud or debris origination from the site during the grading operation regardless of lot size. 15.12.150 Section J112.1 of Appendix J added — Protection of adjacent property. Section J112 is hereby added to read as follows: Section J112.1 Protection of adjacent property. J112.1 General. During grading operations, the permittee shall be responsible for the prevention of damage to adjacent property and no person shall excavate on land sufficiently close to the property line to endanger any adjoining public street, sidewalk, alley, or other public or private property without supporting and protecting such property from settling, cracking, or other damage which might result. 15.12.160 Section J113.1 of Appendix J added — Dust control. Section J 113.1 is hereby added to read as follows: Section J113.1 Dust control. J113.1 General. The owner of the site or the project contractor shall put into effect and maintain all precautionary measures necessary to prevent dust blowing from the site to adjacent properties. Prior to the permit issuance, a dust control sign and required contact information as required by the department's policy shall be installed at the site." Page 421 ORDINANCE 19-956 Page 10 SECTION 5: Chapter 15.14 of Title 15 of the Rancho Cucamonga Municipal Code is hereby amended to read as follows: "CHAPTER 15.14 RESIDENTIAL CODE Sections: 15.14.010 Section R105.2 of Chapter 1, Division II amended — Work exempt from permit. 15.14.020 Section 1.8.8.1 of Chapter 1, Division I amended — Board of Appeals. 15.14.030 Sections R113.1 and R113.2 of Chapter 1, Division II amended- Violations. 15.14.040 Section R301.2.1 amended — Wind design criteria. 15.14.050 Section R401.4.1 amended — Geotechnical evaluation. 15.14.060 Section R902.1 amended — Roofing covering materials. 15.14.070 Appendices deleted. 15.14.010 Section R105.2 of Chapter I, Division II amended — Work exempt from permit. Section R105.2 of the Residential Code is herebyamended by amending items 1 and 2 and adding new items 11 and 12 to readasfollows: 1. One-story detached accessory structure used as tool and storage sheds playhouses and similar uses, provided the floor area does not exceed 120 square feet and 8 feet in maximum height as long as the structure is not located in required setbacks as determined by the Planning Department. 2. Wood, chain-link, plastic, metal or similar fences not over 6 feet in height or masonry, concrete fence not over 3 feet in height above the lowest adjacent grade. 11. Flag pole not to exceed 20 feet in height above ground in a residential lot. 12. Non -fixed and movable fixtures, cases, racks, counters and partitions not over 5 feet 9 inches in height. 15.14.020 Section 1.8.8.1 of Chapter 1, Division I amended — Board of Appeals. Section 1.8.8.1 of Chapter 1, Division I is hereby amended to read as follows: 1.8.8.1 General. In order to hear and decide appeals of orders, decisions or determination made by the Building Official relative to the application and interpretation of this code, there shall be and is hereby created a Board of Appeals consisting of 3 members and 2 alternates who are qualified by Page 422 ORDINANCE 19-956 Page 11 experience and training to pass on matters pertaining to building construction and who are not employees of the jurisdiction. The Building Official shall be an ex officio member of and shall act as Secretary to said Board but shall have no vote on any matter before the Board. The Board shall adopt rules of procedure for conducting its business and shall render all decisions and findings in writing to the appellant with a duplicate copy to the Building Official. 15.14.030 Sections R113.1 and R113.2 of Chapter I, Division II — amended — Violations. Sections R113.1 and R113.2 of Chapter 1, Division II are hereby amended to read as follows: R113.1 Unlawful acts. It shall be unlawful for any person, firm or corporation to erect, construct, alter, extend, repair, move, remove, demolish, occupy or maintain any building, structure or equipment regulated by this code, or cause same to be done, in conflict with or in violation of any of the provisions of this code. R113.2 Notice of violation. The Building Official is authorized to serve a notice of violation or order on the person responsible for the erection, construction, alteration, extension, repair, moving removal demolition, maintaining or occupancy of a building or structure in violation of the provisions of this code, or in violation of a permit or certificate issued under the provisions of this code. Such order shall direct the discontinuance of the illegal action or condition and the abatement of the violation. 15.14.040 Section R301.2.1 amended — Wind design criteria. Section R301.2.1 is hereby amended to by adding a sentence at the end of the section to read as follows: The ultimate design wind speed used in the City is 110 miles per hour for Vult and Vasd is 85 miles per hour with Exposure C as described in Section R301.2.1.4. 15.14.050 Section R401.4.1 amended — Geotechnical evaluation. Section R401.4.1 is hereby amended by adding a sentence at the end of the section to read as follows: A geotechnical or soil report is required for the new construction or when an addition is more than 50% of the existing floor area. Any reports that are more than 3 years old shall be required to provide an updated report or a soil letter. 15.14.060 Section R902.1 amended - Roofing covering materials. Section R902.1 is hereby amended to read as follows: Roofs shall be covered with materials as set forth in Sections R904 and R905. A minimum Class A or B roofing shall be installed in areas designated by this section. Class A or B roofing required by this section to be listed shall be tested in accordance with UL 790 or ASTM E 108. Page 423 ORDINANCE 19-956 Page 12 Minimum Roof Covering Classification for different types of construction for new buildings, re roofs or additions except for the construction of roofs in very High Fire Hazard Zones. IA IB IIA IIB IIIA IIIB IV VA VB A A A A A A B* B* B* *See Section R902.1.1 for Class A Roof Coverings in Very -High Fire Hazard Severity 15.14.07 Appendices deleted. Appendices A, B, C, D, E, F, I, J, K, L, M, N, O, P, Q, R, S, T, and W of the California Residential Code are hereby deleted." SECTION 6: Chapter 15.16 of Title 15 of the Rancho Cucamonga Municipal Code is hereby amended to read as follows: "CHAPTER 15.16 MECHANICAL CODE Sections: 15.16.010 Section 104.5 of Chapter 1, Division II amended — Permit fees. 15.16.020 Table 104.5 of Chapter 1, Division II deleted — Mechanical permit fees. 15.16.030 Section 107.1 of Chapter 1, Division II amended — General. 15.16.010 Section 104.5 of Chapter 1, Division II amended - Permit fees. Section 104.5 of the Mechanical Code is hereby amended to read as follows: 104.5 Permit Fees. The fee for each permit shall be as established by Resolution of the City Council. 15.16.020 Table 104.5 Deleted - Mechanical permit fees. Table 104.5 of the Mechanical Code is hereby deleted. 15.16.030 Section 107.1 of Chapter 1, Division II amended - General. Section 107.1 of the Mechanical Code is hereby amended to read as follows: Page 424 ORDINANCE 19-956 Page 13 107.1 General. In order to hear and decide appeals of orders, decisions or determinations made by the Building Official relative to the application and interpretation of this code, there shall be and is hereby created a Board of Appeals consisting of 3 members and 2 alternates who are qualified by experience and training to pass on matters pertaining to building construction and who are not employees of the jurisdiction. The Building Official shall be an ex officio member of and shall act as Secretary to said Board but shall have no vote on any matter before the Board. The Board shall adopt rules of procedure for conducting its business, and shall render all decisions and findings in writing to the appellant with a duplicate copy to the Building Official." SECTION 7: Chapter 15.20 of Title 15 of the Rancho Cucamonga Municipal Code is hereby amended to read as follows: "CHAPTER 15.20 PLUMBING CODE Sections: 15.20.010 Section 107.1 of Chapter 1, Division II amended — Board of Appeals. 15.20.020 Section 104.5 amended - Fees. 15.20.030 Table 104.5 deleted - Plumbing permit Fees. 15.20.040 Appendix L deleted. 15.20.050 Section 609.3.1 added — Under concrete slab. 15.20.060 Section H701.2 amended — Multiple installations. 15.20.010 Section 107.1 of Chapter 1, Division II amended — Board of Appeals. Section 107.1 is hereby amended to read as follows: 107.1 General. In order to hear and decide appeals of orders, decisions or determinations made by the Building Official relative to the application and interpretation of this code, there shall be and is hereby created a Board of Appeals consisting of 3 members and 2 alternates who are qualified by experience and training to pass upon matters pertaining to building construction and who are not employees of the jurisdiction. The Building Official shall be an ex officio member of and shall act as Secretary to said Board but shall have no vote on any matter before the Board. The Board Page 425 ORDINANCE 19-956 Page 14 shall adopt rules of procedure for conducting its business and shall render all decisions and findings in writing to the appellant with a duplicate copy to the Building Official. 15.20.020 Section 104.5 amended - Fees. Section 104.5 is hereby amended to read as follows: 104.5 Fees. The fee for each permit shall be as established by Resolution of the City Council. 15.20.030 Table 104.5 deleted - Plumbing permit fees. Table 104.5 is hereby deleted. 15.20.040 Appendix L deleted. Appendix L is hereby deleted. 15.20.050 Section 609.3.1 added — Under concrete slab. 609.3.1 is hereby added to read as follows: 609.3.1 Copper tubing serving plumbing fixtures within dwelling unit kitchen islands shall be installed without joints and the installation shall satisfy the following requirements. 1. The copper tubing shall be installed within a watertight continuous sleeve that prevents direct contact between the copper tubing and underslab soils. During construction the protective sleeve shall be capped at both ends until the copper tubing is installed and released for inspection. 15.20.060 Section H701.2 Amended — Multiple Installations. Section H701.2 is hereby amended to read as follows: H701.2 Multiple Installations. Multiple seepage pit installations shall be served through an approved distribution box. The inlet into the pit shall have an approved vented leg fitting extending not less than 12 inches below the inlet fitting." SECTION 8: Chapter 15.24 of Title 15 of the Rancho Cucamonga Municipal Code is hereby amended to read as follows: Page 426 ORDINANCE 19-956 Page 15 "CHAPTER 15.24 ELECTRICAL CODE Sections: 15.24.010 Section 89.108.4.5 amended — Permits, fees, applications and inspections. 15.24.020 Section 89.108.8.1 amended — Board of Appeals. 15.24.010 Section 89.108.4.5 amended —Permits, fees, applications and inspections. Section 89.108.4.5 is hereby added to read as follows: 89.108.4.5 Qualification of permittee. No person shall be issued a permit under this Chapter until a valid California Contractor's License of the correct classification is presented to the Building Official. Exception: Owner -builder permit may be issued for Group R, Division 3, or Group U occupancy with the approval of the Building Official. 15.24.020 Section 89.108.8.1 amended — Board of Appeals. Section 89.108.8.1 is hereby amended to read as follows: 89.108.8.1 General. In order to hear and decide appeals of orders, decisions or determinations made by the Building Official relative to the application and interpretation of this code, there shall be and is hereby created a Board of Appeals consisting of 3 members and 2 alternates who are qualified by experience and training to pass on matters pertaining to building construction and who are not employees of the jurisdiction. The Building Official shall be an ex officio member of and shall act as Secretary to said Board but shall have no vote on any matter before the Board. The Board shall adopt rules of procedure for conducting its business and shall render all decisions and findings in writing to the appellant with a duplicate copy to the Building Official." SECTION 9: Chapter 15.26 of Title 15 of the Rancho Cucamonga Municipal Code is hereby amended to read as follows: "CHAPTER 15.26 GREEN BUILDING STANDARDS CODE 15.26.010 [Section reserved for future amendments.]" Page 427 ORDINANCE 19-956 Page 16 SECTION 10: Chapter 15.28 of Title 15 of the Rancho Cucamonga Municipal Code is hereby amended to read as follows: "CHAPTER 15.28 REFERENCED STANDARDS CODE 15.28.010 [Section reserved for future amendments.]" SECTION 11: Chapter 15.30 of Title 15 of the Rancho Cucamonga Municipal Code is hereby amended to read as follows: "CHAPTER 15.30 INTERNATIONAL SWIMMING POOL AND SPA CODE 15.30.010 [Section reserved for future amendments.]" SECTION 12: Chapter 15.32 of Title 15 of the Rancho Cucamonga Municipal Code is hereby amended to read as follows: "CHAPTER 15.32 INTERNATIONAL PROPERTY MAINTENANCE CODE 15.32.010 Chapter 3 amended - General Requirements 15.32.010 Chapter 3 General Requirements is amended by deletion of sections 302.4, 302.8, 303.2." SECTION 13: A new Chapter 15.34 is hereby added to Title 15 of the Rancho Cucamonga Municipal Code to read as follows: "CHAPTER 15.34 HISTORICAL BUILDING CODE 15.34.010 [Section reserved for future amendments.]" Page 428 ORDINANCE 19-956 Page 17 SECTION 14: Penalties. It shall be unlawful for any person, firm partnership, or corporation to violate any provision or to fail to comply with any of the requirements of this Ordinance or the Codes adopted hereby. Any person, firm, partnership, or corporation violating any provision of this Ordinance or the Codes adopted hereby or failing to comply with any of its requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000) or by imprisonment not exceeding six (6) months, or by both such fine and imprisonment. Each person, firm, partnership or corporation shall be deemed guilty of separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Ordinance or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership or corporation, and shall be deemed punishable therefore as provided in this Ordinance. SECTION 15: Civil remedies available. The violation of any of the provisions of this Ordinance or the Codes adopted hereby shall constitute a nuisance and may be abated by the City through civil process by means of restraining order, preliminary or permanent injunction or in any other manner provided by law for the abatement of such nuisances. SECTION 16: Severability. The City Council hereby declares that should any provision, section, paragraph, sentence or word of this Ordinance or the Code hereby adopted be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences and words of this Ordinance and the Codes hereby adopted shall remain in full force and effect. SECTION 17: Effective date. This Ordinance shall take effect thirty (30) days after adoption, but no sooner than January 1, 2020. SECTION 18: The Mayor shall sign this Ordinance and the City Clerk shall cause the same to be published within fifteen (15) days after its passage at least once in The Inland Valley Daily Bulletin, a newspaper of general circulation published in the City of Rancho Cucamonga, California, and circulated in the City of Rancho Cucamonga, California. PASSED, APPROVED, AND ADOPTED this day of , 20 , Mayor ATTEST: Page 429 Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Ordinance was introduced at a Regular Meeting of the City Council of the City of Rancho Cucamonga held on the day of 2019, and was passed at a Regular Meeting of the City Council of the City of Rancho Cucamonga held on the day of 20_. Executed this day of California. 20_, at Rancho Cucamonga, Janice C. Reynolds, City Clerk Page 430 RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SETTING FORTH FINDINGS IN SUPPORT OF AMENDMENTS TO THE 2019 CALIFORNIA BUILDING CODE, RESIDENTIAL CODE, PLUMBING CODE, ELECTRICAL CODE AND MECHANICAL CODE BASED ON LOCAL CLIMATIC, TOPOGRAPHICAL AND/OR GEOLOGICAL CONDITIONS WHEREAS, Health and Safety Code Section 17958 provides that the City of Rancho Cucamonga may adopt ordinances and regulations imposing the same or modified or changed building standards as are contained in the codes required to be adopted by the State pursuant to Health and Safety Code Sections 17922 and 18930; and WHEREAS, the State of California is mandated to adopt the building standards and other rules contained in the model codes specified in Health and Safety Code Section 17922, and to publish said codes, as amended, collectively as the California Building Standards Code; and WHEREAS, Health and Safety Code Sections 17958.5(a) and 18941.5(b) permit the City to amend building standards in the codes comprising the California Building Standards Code based on findings that such amendments are reasonably necessary because of local climatic, geological, or topographical conditions. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does hereby find and resolve as follows: Section 1. The Building and Safety Department has recommended that changes and modifications be made to the 2019 Editions of the California Building Code, Plumbing Code, Mechanical Code, Electrical Code, and Residential Code, and that such modifications are reasonably necessary due to local conditions in the City of Rancho Cucamonga, as described below: A. Climatic Conditions Hot, dry Santa Ana winds are common to all areas within the City of Rancho Cucamonga and San Bernardino County in general. These winds, which can cause small fires which spread quickly, are a contributing factor to the high fire danger in the area, and create the need for an increased level of fire protection. This added protection will supplement normal fire department response available and provide immediate protection for life and safety of multiple occupancy occupants during fire occurrences. 2. San Bernardino County and the City of Rancho Cucamonga are located in a semi -arid Mediterranean type climate which predisposes all fuels to rapid ignition and spread of fire. Therefore, there exists a need for additional fire protection measures. Page 431 B. Geographical Conditions 1. San Bernardino County and the City of Rancho Cucamonga are located in Seismic Zone 4. There are earthquake faults that run along the northern, eastern and southwestern boundaries of the County. The Cucamonga Fault and San Andreas Fault are the major earthquake faults lying on the northern part of the City. They can create major damages and pose one of the greatest hazards to lives and properties in the county. The San Jose Fault together with the Whittier Fault on the southwest location of the county and the San Jacinto Fault on the eastern part of the County can also create major earthquakes with tremendous damages. Experts predict a major earthquake might occur in our area within the next 50 years. This situation creates a need for additional fire, life, safety protection measures. 2. Traffic and circulation congestion presently existing in the City of Rancho Cucamonga often places fire department response time to fire occurrences at risk. This condition will be exacerbated by any major disaster, including any earthquake wherein damage to the highway system will occur. This condition makes the need for additional on-site protection for property occupants necessary. C. Topographical Conditions 1. The City is built on soil with high degrees of landslides, rockslides from the adjacent foothills and mountains. In addition, the majority of the City has steep hills and streets with great potential of flooding and erosion problems which inhibit firefighting and rescuing capabilities. Specific amendments to the 2019 Editions of the California Building Code, Plumbing Code, Mechanical Code, Electrical Code, and Residential Code, as set forth in City of Rancho Cucamonga Ordinance No. 956 are found reasonably necessary based on the climatic, geological, and/or topographic conditions cited above in this Resolution and are listed as follows: Building Code amendments Findings section(s) Section 101.4 Chapter 1 Administrative Section 105.2 Chapter 1 Administrative Section 113.1 and 113.3 Administrative Section 114.1 and 114.2 Administrative Section 71OA. 3.3 Administrative Section 903 A-1, A-2 Table 1505.1 A-1, A-2 Section 1609.3 A-1 Section 1803.5.11 B-1 Section 3109.2 Administrative Section J101, Appendix J Administrative Page 432 Section J101.1, Appendix J Administrative Section J103.2, Appendix J Administrative Section J104.5 and 104.6, Appendix J Administrative Section J105.1, Appendix J Administrative Section J109.4, Appendix J Administrative Section J109.5, Appendix J Administrative Section J110.3, Appendix J Administrative Section J112.1, Appendix J Administrative Section J113.1, Appendix J Administrative Residential Code amendments Section R105.2, Chapter 1 Administrative Section 1.8.8.1, Chapter 1 Administrative Section R113.1 and R113.2, Chapter 1 Administrative Section R301.2.1 B-1 Section R401.4.1 C-1 Section R902.1 Administrative Appendices deleted Administrative Mechanical Code amendments Section 104.5, Chapter 1 Administrative Table 104.5 Administrative Section 107.1 Administrative Plumbing Code amendments Section 107.1, Chapter 1 Administrative Section 104.5 Administrative Table 104.5 Administrative Appendix L Administrative Section 609.3.1 Administrative Section H701.2 Administrative Electrical Code amendments Section 89.108.4.5 Administrative Section 89.108.8.1 Administrative Section 2. The City Clerk shall certify to the adoption of this Resolution and cause a certified copy of the same and Ordinance No. 956 to be forthwith transmitted to the California Building Standards Commission. PASSED, APPROVED, AND ADOPTED this day of 2019. Page 433 Mayor ATTEST: Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the day of August 2015. California. Executed this day of 2019, at Rancho Cucamonga, Janice C. Reynolds, City Clerk Page 434 DATE: December 4, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Rob Ball, Fire Marshal SUBJECT: A PUBLIC HEARING TO RECEIVE A REPORT AND TAKE COMMENT ON THE ADOPTION OF THE 2019 CALIFORNIA FIRE CODE AND CONSIDERATION OF SECOND READING AND FINAL APPROVAL OF ORDINANCE NO. FD 57, ADOPTING THE 2019 CALIFORNIA FIRE CODE. RECOMMENDATION: Staff recommends the Board holds a public hearing to receive a report and take comment on the adoption of Ordinance No. FD 57. Staff further recommends, upon the conclusion of the public hearing, that the Board moves to adopt Ordinance No. FD 57 which will adopt the 2019 California Fire Code together with local amendments and District standards, all of which will constitute the Fire Code of the Rancho Cucamonga Fire Protection District. BACKGROUND: Every three years, the State Fire Marshal adopts a new California Fire Code based on the model code provisions of the International Fire Code. When this code is adopted and made effective July 1st in the triennial cycle, city and county fire departments and fire districts have six months to make amendments and adopt the code at the local level. If the Board chooses to adopt this ordinance, its provisions become effective January 4, 2020. ANALYSIS: This ordinance continues the District's commitment to reducing risks, promoting a high quality of life, preserving economic vitality, and protecting the environment in Rancho Cucamonga. Consistent with the last three code adoption ordinances, the local amendments are minimal and are limited to those necessary to address the challenges inherent in Rancho Cucamonga's climate, geology, and topography as well as the fire and life safety values of the community. The District is keenly aware that one of the primary ways of being a partner in this community's economic sustainability and development is to simply implement at the local the level the fire, health, and environmental protection provisions approved by the State Building Standards Commission and the State Fire Marshal. Most of the amendments proposed by this ordinance are administrative in nature designed to support and facilitate the business operations of the Fire District. Other amendments provide some fine-tuning to safety standards and do not significantly impact development, construction, or business operations and thus will not have an adverse financial impact on developers or businesses. Based on recommendations from the District's prosecuting attorney, the proposed ordinance also adds provisions that provide additional abilities to recover court costs and attorney's fees. The Fire District Page 435 rarely uses the courts to gain compliance with fire prevention and life safety codes, but when persistent noncompliance has left us with no other options, those cases have come with a cost. The new provisions will allow the District to more fully recover the costs of court cases and put the cost burden of gaining compliance on the violator and not on the general fund of the Fire District. As experienced with prior code adoptions, several of the local amendments, standards, and policies previously approved by this Board to enhance safety in Rancho Cucamonga and improve the functionality of the code have now become part of the International and California Fire Codes. Examples include: • A new section in the code that addresses the outdoor storage of pallets. The provisions of this section are nearly identical to an amendment that has been in our ordinance since 2007. • The inclusion of the National Fire Protection Association's (NFPA) standard for commercial cooking as reference material for the Fire Code. This standard provides additional design and safety requirements for commercial cooking that are not included in the Fire Code. The Fire District has been adopting this standard since 2007. • Following a couple of devastating fires with large wood framed buildings under construction in other parts of the country, the Fire District developed a standard for fire safety during construction by drawing on best practice resource material. The 2019 Fire Code includes an enhanced section on fire safety during construction that was developed from much of the same source material that we used for our standard. Another notable local amendment to the ordinance is the addition of a section dealing specifically with weed abatement. By agreement with the County Fire and Land Use Services Departments, the Fire District assumed responsibility for weed and fire hazard abatement in the unincorporated areas of the Fire District. For the sake of consistency, the fire code ordinance uses the weed and fire hazard abatement provisions of the Municipal Code as the standard throughout the Fire District. This ordinance achieves an objective that was established shortly after Prevention staff began working more closely and cooperatively with the City's Building & Safety Department a couple of years ago. By working with and better understanding the needs of development and construction professionals, Prevention staff realized that it would be helpful if code amendments included in the adopting ordinance were formatted into existing and, where needed, new local standards that provide a consistent format and repository for all of the local amendments and requirements. By using this methodology, the Fire District more closely follows the practice of the International Code Council (ICC). Within the various codes, the ICC uses nationally recognized standards such as those published by the National Fire Protection Association (NFPA) and the American Society for Testing and Materials (ASTM) to provide additional explanatory material for various code provisions. We have done the same with the use of our local standards in an effort to make local requirements more accessible to those who need all of the applicable information to produce high-quality work product. It is anticipated that this value-added service will save the development and construction professions additional time and cost that are incurred with plan re -submittals that can result when important information is overlooked. FISCAL IMPACT: The ordinance will re -authorize the assessment of fees by the Fire District for inspections and permits. This authorization provides the mechanism for the inspection services to recover associated costs; however, the collection of most inspection and permit fees is currently being waived. The ordinance also re -authorizes the fees and fines for false and unwanted alarms, maintains the ability to issue administrative citations, and, as previously mentioned, improves the ability to recover costs of legal services. All of these elements of the ordinance are designed to ensure fiscal responsibility by Page 436 maximizing cost recovery where is it appropriate. COUNCIL GOAL(S) ADDRESSED: This ordinance seeks to assist the Fire Board and the City Council in accomplishing the following goals: • Achieve and maintain a diverse and sustainable economic base. • Maintain local long-term fiscal sustainability. • Implement consistent high-quality standards for all future development. • Reduce threats to life and property through traditional and innovative public safety services and programs. • Protect residents, businesses, and employees from the potential hazards associated with the use, storage, transport, and disposal of hazardous materials in and through Rancho Cucamonga. • Protect wildlife habitats that support various plants, mammals, and other wildlife species. ATTACHMENTS: Description Attachment 1 - Ordinance Page 437 ATTACHMENT 1 ORDINANCE NO. FD 57 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT ADOPTING BY REFERENCE THE 2019 CALIFORNIA FIRE CODE, WITH ERRATA, TOGETHER WITH CERTAIN CHANGES, MODIFICATIONS, AMENDMENTS, ADDITIONS, DELETIONS, AND EXCEPTIONS; PROVIDING FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES; AND REPEALING CONFLICTING ORDINANCES. The Board of Directors of the Rancho Cucamonga Fire Protection District hereby ordains as follows: SECTION 1. Repeal of Conflicting Ordinances Ordinance No. FD 56 of the Rancho Cucamonga Fire Protection District and any provisions of any District ordinance that are in conflict with the Fire Code hereby adopted are hereby repealed provided, however, that such repeal shall not affect or excuse any violation of either Ordinance or any such conflicting provisions, occurring prior to the effective date hereof. SECTION 2. Fire Code Adopted The Rancho Cucamonga Fire Protection District (hereinafter District or Fire District) hereby adopts by reference as the District's Fire Code, the 2019 California Fire Code as published by the California Building Standards Commission, with errata, including Appendix Chapter 4; Appendices A, B, BB, C, CC, H, I, N, and O; and Referenced Standards, with the changes, modifications, amendments, additions, deletions, and exceptions prescribed in Section 4 of this ordinance, and the same are hereby adopted for safeguarding of life, property, and the community from injury; fire; explosion; hazardous materials, substances, devices, conditions, processes, activities, operations, practices, and functions; environmental damage; and economic harm, and providing for the issuance of permits and the collection of fees. Each and all of the regulations, provisions, penalties, conditions, and terms of said Fire Code, a copy of which is on file in the office of the Secretary of the Board of Directors of the Fire District, are hereby referred to, adopted, and made a part hereof as if fully set out in this ordinance, subject only to the amendments and deletions herein. 2.1 Definitions. As used in the Fire Code, the terms set forth below are defined as follows: 2.1.1 The terms "Board of Directors" and "Directors" shall mean the governing body of the District. 2.1.2 The terms "department", "Department", "district", "District", "fire department", "fire district", "Fire District", "jurisdiction", and "Jurisdiction" where used in the Fire Code and this ordinance to identify the local fire authority shall mean the Rancho Cucamonga Fire Protection District. 2.1.3 The term "fire code official" shall mean the fire chief or his/her designee charged with the implementation, administration, and enforcement of the Fire Code. 2.1.4 The term "governing body" shall mean the Board of Directors of the District. Ordinance No. FD 57 Page 1 of 50 Page 438 ATTACHMENT 1 2.1.5 The term "jurisdiction" shall mean all of the territory, land, buildings, structures, and premises within the legal boundary of the District. 2.1.6 The term "Municipal Code" shall mean the Municipal Code of the City of Rancho Cucamonga. 2.2 Fees 2.2.1 Reasonable fees, not to exceed fully burdened actual costs, maybe collected by the fire code official for fire protection planning, fire prevention services, inspections, permit issuance, standby personnel, and emergency operations as allowed by the Fire Code, this ordinance, and as prescribed by any and all District fee resolutions. 2.3 Distinguishing Between Model Code Language; California Amendments; and Local Additions, Amendments, Deletions, and Other Changes 2.3.1 International Fire Code and California Code of Regulations Title 14 model code language appears in regular type. 2.3.2 California amendments to the model code language appear in italics. 2.3.3 Local additions, amendments, noteworthy deletions, and other material changes are identified by the use of underlining. 2.3.4 Code sections that have not been amended or changed in any manner are occasionally included in this ordinance to keep the additions, amendments, deletions, and other changes in context. SECTION 3. Fire Code Adoption Matrix 3.1 The following Fire Code Adoption Matrix is provided as a single reference showing which chapters and appendices of the 2019 California Fire Code are adopted by this Ordinance and which chapters and appendices have been amended by this Ordinance. Ordinance No. FD 57 Page 2 of 50 Page 439 Fire Code Adoption Matrix — Divisions and Chapters ATTACHMENT 1 Division/ Chapter/ Appendix Title Adopt California Code without Amendments Adopt California Code with Local Amendments Adopt IFC Model Code Not Adopted - with State/Local Reference Only Amendments Division I California Administration X Division II Administration X Ch.2 Definitions X Ch. 3 General Requirements X Ch. 4 Emergency Planning and Preparedness X Ch.5 Fire Service Features X Ch. 6 Building Services and Systems X Ch. 7 Fire and Smoke Protection Features X Ch. 8 Interior Finish, Decorative Materials and Furnishings X Ch. 9 Fire Protection and Life Safety Systems X Ch. 10 Means of Egress X Ch. 11 Construction Requirements for Existing Buildings X Ch. 12 Energy Systems X Ch. 13-19 RESERVED Ch. 20 Aviation Facilities X Ch. 21 Dry Cleaning X Ch. 22 Combustible Dust -Producing Operations X Ch. 23 Motor Fuel -Dispensing Facilities and Repair Garages X Ch. 24 Flammable Finishes X Ch. 25 Fruit and Crop Ripening X Ch. 26 Fumigation and Insecticidal Fogging X Ch. 27 Semiconductor Fabrication Facilities X Ch. 28 Lumber Yards... and Woodworking Facilities X Ch. 29 Manufacture of Organic Coatings X Ch. 30 Industrial Ovens X Ch. 31 Tents, Temp Structures, and Other Membrane Structures X Ch. 32 High -Piled Combustible Storage X Ch. 33 Fire Safety During Construction and Demolition X Ch. 34 Tire Rebuilding and Tire Storage X Ch. 35 Welding and Other Hot Work X Ch. 36 Marinas X Ch. 37 Combustible Fibers X Ch. 38 RESERVED Ch. 39 Processing and Extraction Facilities X Ch. 40-47 RESERVED Ch. 48 Motion Picture and Television Production Studio Sound Stages X Ch. 49 Requirements for Wildland-Urban Interface Fire Areas X Ch. 50 Hazardous Materials — General Provisions X Ch. 51 Aerosols X Ch. 52 RESERVED Ch. 53 Compressed Gases X Ch. 54 Corrosive Materials X Ch. 55 Cryogenic Fluids X Ch. 56 Explosives and Fireworks X Ch. 57 Flammable and Combustible Liquids X Ch. 58 Flammable Gases and Flammable Cryogenic Fluids X Ch. 59 Flammable Solids X Ch. 60 Highly Toxic and Toxic Materials X Ch. 61 Liquefied Petroleum Gases X Ch. 62 Organic Peroxides X Ch. 63 Oxidizers, Oxidizing Gases, and Oxidizing Cryogenic Fluids X Ch. 64 Pro horic Materials X Ch. 65 Pyroxylin Cellulose Nitrate Plastics X Ch. 66 Unstable (Reactive) Materials X Ch. 67 Water -Reactive Solids and Liquids X Ch. 68-79 RESERVED Ch. 80 Referenced Standards X Ordinance No. FD 57 Page 3 of 50 Page 440 ATTACHMENT 1 Fire Code Adoption Matrix — Appendices Appendix Title Adopt Appendix wit Amendments Adopt Appendix with Localwith Amendments Adopt IFCModel Code State/Local Amendments Not Adopted - Reference Only App. Ch. 4 Special Detailed Requirements Based on Use and Occupancy X App. A Board of Appeals X App. B and BB Fire -Flow Requirements for Buildings X App. C and CC Fire Hydrant Locations and Distributions X App. D, E, F, G Various X App. H Hazardous Materials Management Plan X App. I Fire Protection Systems — Noncompliant Conditions X App. J, K, L, M Various X App. N Indoor Trade Shows and Exhibitions X App. O Temporary Haunted Houses, Ghost Walks, and Similar... X SECTION 4. Local Amendments to the California Fire Code. Except as modified by an express change, modification, amendment, addition, deletion, or exception in this section, and as reflected in the Fire Code Adoption Matrix in Section 3, above, all sections, subsections, tables, chapters and appendices as published in the 2019 California Fire Code are adopted by reference and made part of the Fire Code. Only those sections, subsections, tables, chapters and appendices so modified are set forth below in Section 4. DIVISION II ADMINISTRATION PART 1— GENERAL PROVISIONS SECTION 101 GENERAL 101.1 Title. These regulations shall be collectively known as the Fire Code of the Rancho Cucamonga Fire Protection District (District or Fire District), and the same is sometimes herein referred to as "this code." SECTION 102 APPLICABILITY 102.1 Construction and design provisions. The construction and design provisions of this code shall apply to: 1. Structures, facilities, and conditions arising after the adoption of this code. 2. Existing structures, facilities, and conditions not legally in existence at the time of adoption of this code. 3. Existing structures, facilities, and conditions when required in Chapter 11 as amended. 4. Existing structures, facilities, and conditions which, in the opinion of the fire code official, constitute a distinct hazard to life or property. 102.7 Referenced codes and standards. The codes and standards referenced in this code shall be those that are listed in Chapter 80 and Fire District standards approved by the fire code official. Such Ordinance No. FD 57 Page 4 of 50 Page 441 ATTACHMENT 1 codes and standards are requirements of this code to the prescribed extent of each such reference and as further regulated in Sections 102.7.1 through 102.7.3. 102.7.1 Conflicts. Where conflicts occur between provisions of this code and referenced codes and standards, the provisions of this code shall apply. 102.7.2 Provisions in referenced codes and standards. Where the extent of the reference to a referenced code or standard includes subject matter that is within the scope of this code, the provisions of this code, as applicable, shall take precedence over the provisions in the referenced code or standard. 102.7.3 Intent of the Code. Where the intent of the code is unclear due to differences that may occur between the provisions of this code and the referenced standards, the fire code official shall determine which requirement meets the intent of this code. 102.10 Conflicting Provisions. Where there is a conflict between a general requirement and a specific requirement, the specific requirement shall be applicable. Where, in a specific case, different sections of this code specify different materials, methods of construction, or other requirements, the most restrictive shall govern. Provisions of the California Code of Regulations that are included in this code specifically or by reference shall prevail except where this code or a referenced code or standard contains a more restrictive requirement. 102.13 State Responsibility Area. State Responsibility Area (SRA) within the District shall be subiect to the provisions of California Code of Regulations Title 14, Division 1.5, Chapter 7, Subchapter 2 known as the "SRA Fire Safe Regulations" except when provisions of this code are more restrictive than the corresponding provisions of Title 14. Exception: When in the opinion of the fire code official the provisions of the SRA Fire Safe Regulations are better suited to the conditions, circumstances, or practical difficulties existing or inherent in the SRA, the requirements of the SRA Fire Safe Regulations that are less restrictive than this code magpproved in whole or in part for a specific application or project. The approval of a less restrictive provision of the SRA Fire Safe Regulations over a more restrictive provision of this code in one case shall not be construed to be an approval in any other case. 102.13.1 Amendments. The SRA Fire Safe Regulations are amended as follows: 1270.04. Provisions for Application of these Regulations This subchapter shall be applied as follows: (a) Local jurisdictions shall provide the Director and the District with notice of applications for grading permits, building permits, tentative parcel maps, tentative maps, and use permits for construction or development within SRA. (b) The District shall review and make fire protection recommendations on applicable construction or development permits or maps provided by the local jurisdiction. (c) The local jurisdiction shall ensure that the applicable sections of this subchapter and/or this code become a condition of approval of any applicable construction or development permit or map. 1270.09 Appeals. Where an exception is not granted by the inspection authority, the applicant may appeal such denial in accordance with Section 109 of this code. Ordinance No. FD 57 Page 5 of 50 Page 442 ATTACHMENT 1 PART 2 — ADMINISTRATIVE PROVISIONS SECTION 103 DEPARTMENT OF FIRE PREVENTION Deleted SECTION 104 GENERAL AUTHORITY AND RESPONSIBILITIES 104.1 General. The fire code official is hereby authorized to implement, administer, and enforce the provisions of this code. The fire code official shall have the authority to render interpretations of this code and to adopt policies, procedures, rules, and regulations in order to clarify the application of its provisions. Such interpretations, policies, procedures, rules, and regulations shall be in compliance with the intent and purpose of this code. Such policies, procedures, rules, and regulations shall not have the effect of waiving requirements specifically provided for in this code. The fire code official is also authorized to implement, administer, and enforce provisions of the Municipal Code where such authority has beenarg nted. 104.1.1 Appointment. The fire code official shall be appointed by the fire chief and shall hold his/her position in accordance with the Rancho Cucamonga Fire Protection District Rules and Regulations. 104.1.2 Deputies. In accordance with the prescribed procedures of this jurisdiction and with the concurrence of the appointing authority, the fire code official shall have the authority to gppoint a deputy fire code official, other related technical officers, inspectors, and other employees. 104.1.3 Other enforcement officers. The following persons are hereby authorized, during the course of their official duties, to enforce the provisions of this code and to make arrests and issue citations as authorized by law: 1. The San Bernardino County Sheriff and any Deputy Sheriff 2. Officers of the United States Forest Service 3. The State Forest Ranger and Peace Officers of the California Department of Forestry and Fire Protection (Cal Fire) 4. Officers of the California Highway Patrol 5. Law enforcement and authorized members of fire agencies operating under automatic or mutual aid agreements within the boundaries of the Rancho Cucamonga Fire Protection District 6. Employees of the City of Rancho Cucamonga's Building and Safety Department and Community Improvement Division who have been expressly designated _ by their appointing authority as having the power of arrest or the authority to issue administrative citations. 104.1.4 Liabilitv. The fire code official, member of the board of anneals. officer, or emnlovee charged with the enforcement of this code, while acting in that capacity for the jurisdiction, shall not thereby be rendered civilly or criminally liable personally, and is hereby relieved from all personal liabilitv for anv damage accruing to persons or propertv as a result of an act reauired or ermitted in the discharge of official duties. 104.1.5 Legal defense. Any suit or criminal complaint instituted against any officer or employ because of an act performed by that officer or employee in the lawful discharge of duties and under the provisions of this code shall be defended by the legal representative of the jurisdiction until the Ordinance No. FD 57 Page 6 of 50 Page 443 ATTACHMENT 1 final termination of the proceedings. The fire code official or any subordinate or hired agent of the District shall not be liable for costs in an action, suit or proceeding that is instituted in pursuance of the provisions of this code; and any officer of the District, acting in good faith and without malice, shall be free from liability for acts performed under any of its provisions or by reason of any act or omission in the performance of official duties in connection therewith. 104.8 Modifications. Where there are practical difficulties involved in carrying out the provisions of this code, the fire code official shall have the authority to grant modifications for individual cases, provided the fire code official shall first find that special individual reason makes the strict letter of this code impractical and the modification is in compliance with the intent and purpose of this code and that such modification does not lessen the health, life and fire safety requirements. The details of action granting modifications shall be recorded and entered in the files of the District. 104.12 Cost recovery generally. Costs incurred by the District for fire suppression, investigation, rescue, emergency medical care, responses to a traffic collision or accident, responses to a false or unwanted alarm or a malfunctioning alarm system, and containment/mitigation of a hazardous materials release are recoverable in accordance with Health and Safety_ Code Sections 13009 and 13009.1 and Government Code Section 53150 et sea. Any person who negligently or intentionally, or in violation of law, causes an emergency response is liable for any and all of the costs associated with the emergency and the emergency response. AnX expense incurred by the District in responding to and securing such an emergency situation shall constitute a debt of such person and shall be collectible by the District in the same manner as in the case of an obligation under contract, expressed or implied. Fire inspection costs are recoverable in accordance with the District's Fee Resolution. 104.13 Cost recovery for nuisance abatement. All costs actually incurred by the District in any action, administrative proceeding or special proceeding to abate a violation of this code, which constitutes a nuisance, may be recovered by the District by any means authorized by law, including but not limited, to lien or special assessment according to the requirements of law, and there shall be a right to appeal pursuant to section 109.1 of this code. An "action" or "proceeding" means any civil or administrative proceeding or appeal therefrom. Attorney's fees incurred by the District in such proceedings may be recovered by the prevailing party if the District elected at the initiation of the action or proceeding to recover its own fees. In no action or proceeding of any ype shall an award of attorney's fees to a prevailing, party exceed the amount of reasonable attorney's fees. 104.14 Subpoenas. The District shall have the power to issue subpoenas and subpoenas duces tecum. This power shall be exercised and enforced in the manner provided by the Government Code, and such powers shall extend only to business of the District in investigating and enforcing violations of this code and other laws enforceable by the District. Subpoenas shall be signed by the chair or clerk of the District Board. Any member of the Board, or any person otherwise so empowered may administer oaths to, or take affirmations from. witnesses before the Board. SECTION 105 PERMITS 105.1 General. Permits shall be in accordance with this section. 105.1.4 Emergency Repairs. The fire code official shall be notified when equipment replacement and/or repairs must be performed in an emergency situation. In such cases, the replacement of Ordinance No. FD 57 Page 7 of 50 Page 444 ATTACHMENT 1 equipment and/or repairs are authorized to take place prior to the submittal of the plans and permit application for the necessary work. The fire code official is authorized to specify a time within which the plans and permit application must be submitted. 105.1.5 Repairs. Application or notice to the fire code official is not required for ordinary repairs to structures, equipment, or systems. Such ordinary repairs shall not include: a, cutting away of any wall, partition, or portion thereof; b) the removal or change _of any required means of egress; _ c) rearrangement of parts of a structure affectingthe he e reg ss requirements; d) alteration, replacement, or relocation of an.. standpipe, fire protection water supply, automatic sprinkler system, fire alarm system, or automatic fire -extinguishing shing system; emplacement of a fire alarm control unit; f) a change to the fire alarm communicating equipment; g, any other work which, in the opinion of the fire code official, potentially affects life safety. 105.3.1 Expiration. An operational permit shall remain in effect until reissued, renewed, or revoked or for such a period of time as specified in the permit. Construction permits and fees shall be in accordance with the policies, procedures, and ordinances of the Building and Safety Department having jurisdiction, which shall be either the City of Rancho Cucamonga or the County of San Bernardino. Permits are not transferable and any change in occupancy, operation, tenancy, or ownership shall require that a new permit be issued. 105.3.2 Extensions. A permittee holding an unexpired permit shall have the right to apply for an extension of the time within which the permittee will commence work under that permit where work is unable to be commenced within the time required by this section for good cause and satisfactory reason. The fire code official and/or the building code official are authorized to grant, in writing, one or more extensions of the time period of a permit in accordance with the policies, procedures, and ordinances of the Building and Safety Department having jurisdiction, which shall be either the City of Rancho Cucamonga or the County of San Bernardino. Such extensions shall be requested by the permit holder in writing and justifiable cause demonstrated. Expired permits, at the discretion of the fire code official and/or the building code official, may be returned to an unexpired status and extensions granted in accordance with this section. 105.5.1 Non-payment of permit fee. The fire code official is authorized to revoke a permit issued under the provisions of this code when the permittee fails to pay permit fees in accordance with the terms of the Permit Application or when a check or credit/debit card submitted for payment of the permit fee(s) is returned or declined. 105.6 Required operational permits. The fire code official is authorized to require and issue operational permits for the operations set forth in Fire District Standard 1-1. 105.7 Required construction permits. The fire code official is authorized to require and issue construction permits for work as set forth in Fire District Standard 1-2. SECTION 106 FEES 106.1 Fees. A permit shall not be issued until the fees i, f any, have been paid, nor shall an amendment or change to a permit be released until the additional fee, if any, has been paid. Ordinance No. FD 57 Page 8 of 50 Page 445 ATTACHMENT 1 106.1.1 Collection of fees. The collection of previously pproved fees can be waived, or the amount collected can be reduced, by a resolution of the Board without affectingthe he approved fees. 106.2 Schedule of permit fees. Fees for inspections and permits shall be established by a fee schedule approved by the Board. Assessed fees shall be due and payable in accordance with the policies of the District. 106.3 Work commencing before permit issuance. A person who commences any work, activity, or operation regulated by this code before obtaining the necessary permits shall be subject to a citation with a fine or an additional fee established by the Board, which shall be in addition to the required permit fees. 106.4 Related fees. The payment of the fee for the construction, alteration, removal, or demolition of work done in connection to or concurrently with the work or activity authorized by an operational permit shall not relieve the applicant or holder of the construction, alteration, removal, or demolition permit from the payment of other fees that are prescribed by law. The payment of the fee for a permit for a conditional or temporary use approved by the City or County shall not relieve the applicant or holder of the conditional or temporary use permit from the payment of other fees prescribed by law. The payment of the fee established by the Board for an inspection and/or operational permit shall not relieve the recipient of inspection services or the applicant or holder of an operational permit from the payment of other fees duly_ prescribed by the Board and any other governmental or regulatory en!Lty. 106.5 Refunds, The District is authorized to establish a policy allowing for refunds, reductions, or cancellations of fees that have been assessed or paid. SECTION 109 BOARD OF APPEALS 109.1 Board of appeals established. In order to hear and decide appeals of orders, decisions, or determinations made by the fire code official relative to the application and interpretation of this code, there shall be and is hereby created a board of appeals. The board of appeals shall be in accordance with Appendix A as amended. SECTION 110 VIOLATIONS 110.1 Unlawful acts. It shall be unlawful and a public nuisance for a person, firm, or corporation to erect, construct, alter, repair, remove, demolish, or utilize a building, occupancy, premises, system, equipment, or process regulated by this code, or cause same to be done, in conflict with or in violation of any of the provisions of this code, District ordinance or resolution, or other lawful order of the fire chief, fire code official, or their desi ig iees. 110.3 Notice of Violation. Where the fire code official finds a building, premises, vehicle, storage facility, outdoor area, equipment or equipment in use, process, or procedure that is in violation of this code, the fire code official is authorized to prepare a written notice of violation describing the conditions deemed unsafe and, where compliance is not immediate, specifying a time for re -inspection. Violations that are deemed to be immediately dangerous to life, health, or the environment will be subject to stop work or similar orders in accordance with Section 112 and prosecution and any and all penalties in accordance with this Section. Ordinance No. FD 57 Page 9 of 50 Page 446 ATTACHMENT 1 110.3.3 Prosecution of violations. If the notice of violation is not complied with promptly, the fire code official is authorized to request the legal counsel of the jurisdiction to institute the appropriate legal proceedings at law or in equity to restrain, correct, or abate such violation or to require removal or termination of the unlawful occupancy of the structure in violation of the provisions of this code or of the order or direction made pursuant hereto. In addition to, or in place of, any other remedy which is allowed by law, administrative penalties may be imposed in connection with any violation of this code or District ordinance. 110.4 Violation penalties. Persons who shall violate a provision of this code or shall fail to comply with any of the requirements thereof or who shall erect, install, alter, repair, or do work in violation of the approved construction documents or directive of the fire code official, or of a permit or certificate used under provisions of this code, shall be guilty of a public nuisance and misdemeanor, punishable by a fine of not more than $1,000 or by imprisonment not exceeding six months, or both such fine and imprisonment. The fire code official, with the concurrence of the chief and the district attorney or District prosecutor, is authorized to issue administrative citations and fines as allowed by an ordinance of the Board of Directors in place of, or in addition to, the violation penalties contained in this section. Each day that a violation continues after notice has been served shall be deemed a separate offense. In addition to, or in place of, the foregoing penalties, administrative penalties pursuant to the District's Administrative Citation Ordinance may be imposed in connection with any violation of this code or any District ordinance. Any person violating or who has violated any section of this code or District ordinance may be issued an administrative citation in accordance with the Administrative Citation Ordinance. In addition, violations of this code may be abated by any other means authorized by law, including injunctive relief. These remedies are intended to be cumulative and not exclusive, and may be used in addition or in lieu of each other. SECTION 111 UNSAFE BUILDINGS 111.1 General. If during the inspection of a premises, a building or structure, or any building system, in whole or in part, is determined to be unsafe, the fire code official shall issue such notice or orders to remove or remedy the conditions as shall be deemed necessary in accordance with this section, and shall refer the building to the building department for any repairs, alterations, remodeling, removing, or demolition required. 111.1.1 Unsafe conditions. Structures, existing equipment, or operations that are or hereafter become unsafe or deficient because of inadequate means of egress or which constitute a fire hazard, or are otherwise dangerous to human life or the public welfare, or which involve illegal or improper occupancy, inadequate maintenance, or work without required permits, shall be deemed an unsafe condition. A vacant structure which is not secured against unauthorized entry as required by Section 311 shall be deemed unsafe. SECTION 112 STOP WORK ORDER 112.1 Order. Where the fire code official finds any operation, process, procedure, equipment, building, or work regulated by this code, any other code adopted by the City of Rancho Cucamongaor the County of San Bernardino, or any State or Federal law, statute, or regulation, being_ performed in a manner contrary to the provisions of the applicable code, or in a dangerous or unsafe manner, the fire code official is authorized to issue a stop work order or similar order that prohibits the non -conforming Ordinance No. FD 57 Page 10 of 50 Page 447 ATTACHMENT 1 condition. Construction work that includes, but is not limited to, repairs, alterations, remodeling, additions, improvements, removing, demolition, or installation for which a permit is required, but has not been issued, is dangerous and unsafe. 112.4 Failure to comply. Any person who shall continue any work, process, or procedure; continue to operate any equipment; or continue to occupy any building regulated by and not in compliance with this code after having been served with a stop work or similar order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be subject to violation penalties as specified in Section 110.4. Each day that work continues in violation of a stop work order shall be deemed a separate offense. SECTION 114 ACCESS RESTRICTIONS 114.1 Public Lands. The chief is authorized to determine when conditions exist on public lands within the designated wildland-urban interface fire area that present an immediate, exceptional, and/or continuing danger. Such conditions include, but are not limited to, critical fire weather conditions, a red flag warning or fire weather watch issued by the National Weather Service, dangerously low fuel moisture levels, density of the natural vegetation, imminent flooding or flooding in progress, and similar hazards to individual and community. Upon making such a determination, the chief is authorized to close the affected areas and prohibit entry. Exceptions: 1. Residents and owners of private property and their invitees whose regular access to their property is through an affected area. 2. Entry, while in the course of duty, by peace or police officers; officials and employees of the District, San Bernardino County Fire Protection District, CalFire, US Forest Service, and automatic and mutual aid fire departments; and all other public officials having legitimate business within the affected areas. 3. Entry authorized persons engaged in the maintenance, repair, or installation of equipment owned and/or operated by public or private utilities or communications systems. 114.1.1 Continuing Authorization. Any closure of public lands authorized by the chief that will extend more than 15 calendar days shall be approved by the Board of Directors within 15 days of the effective date of the closure or at the next regularly scheduled meeting of the Board. 114.1.2 Notification. Upon closing and prohibiting entry to public lands, the chief shall, within 24 hours, make notification of the closure through a press release that includes at least one locally published newspaper and shall, within five days or as soon as practical, post signs at the entry points of the affected areas indicating that the area is closed and entry is prohibited. 114.1.3 Countv Administered Lands. The closure of anv public lands within the designated wildland-urban interface fire area that are administered by an agency or department of the County of San Bernardino shall be with the concurrence of the County Fire Warden / Chief of the San Bernardino County Fire Protection District. Any closure of such lands that will extend more than 15 days shall be with the concurrence of the San Bernardino County Board of Supervisors. 114.2 Private Property. With the consent of an owner of private property within the designated wildland-urban interface fire area, the chief is authorized to prohibit entry onto private property Ordinance No. FD 57 Page 11 of 50 Page 448 ATTACHMENT 1 through the use of trespassing laws when the chief has determined that conditions exist that present an immediate, exceptional, and/or continuing danger to individual or community. 114.2.1 Notification. Signs prohibiting trespassing and indicating the existence of dangerous conditions shall be posted on the property. CHAPTER 2 DEFINITIONS 201.1 Scope. For the purposes of this code, the words and terms in this chapter and Fire District Standard 2-1 shall have the meanings shown in this chapter and Fire District Standard 2-1 unless otherwise expressly stated. 201.3 Terms defined in other codes and standards. Where terms are not defined in the California Fire Code but are defined in the California Building Code, California Mechanical Code, California Plumbing Code, standards and publications of the National Fire Protection Association (NFPA), FM Global Data Sheets, Fire District standards, other standards referenced in this code, or other nationally recognized fire safety standards, such term shall have the meanings ascribed to them in those codes and standards. CHAPTER 3 GENERAL PRECAUTIONS AGAINST FIRE SECTION 301 GENERAL 301.2 Permits. Permits for operations or uses regulated by this chapter shall be required as set forth in Section 105. SECTION 304 COMBUSTIBLE WASTE MATERIAL 304.1.2 Vegetation. Weeds, grass, vines, trees, shrubs, ornamental and native landscaping= groves, vineyards, gardens, and any other vegetation or the trimmings and litter from such ve etg ation that is capable of being ignited and endangering property shall be maintained and/or removed by the owner or occupant of the premises sufficiently to reduce the hazard to propertypeople. 304.1.2.1 Wildland-Urban Interface Fire Areas. Vegetation management, reduction, and clearance in wildland-urban interface fire areas shall be in accordance with Chapter 49 and Fire District Standard 49-1. 304.1.2.2 Weed and fire hazard abatement. Weed and fire hazard abatement shall be in accordance with Section 322, Fire District Standard 3-5, or the Municipal Code as applicable. SECTION 305 IGNITION SOURCES 305.4 Deliberate or negligent burning. It shall be unlawful to deliberately or through negligence set fire to or cause the burning of combustible material in such a manner as to endanger property, or the health or safety of anyperson. Ordinance No. FD 57 Page 12 of 50 Page 449 ATTACHMENT 1 SECTION 307 OUTDOOR FIRES 307.1 General. All outdoor fires, including but not limited to, open burning, bonfires, recreational fires, contained fires, and fires in a portable or permanently installed or constructed outdoor open burning feature such as a fireplace, fire pit, and fire bowl shall be in accordance with Fire District Standard 3-1 and other applicable sections of this code. 307.2 Permits required. Permits for outdoor fires are required in accordance with Section 105. Note: The remainder of Section 307 is deleted and replaced with Fire District Standard 3-1. SECTION 308 OPEN FLAMES, OPEN FLAME DEVICES, AND FLAME PRODUCING FEATURES 308.1 General. Open flames, open flame devices, and flame producing features on all premises shall be in accordance with Fire District Standard 3-2 and other applicable sections of this code. 308.2 Permits required. Permits for open flames, open flame devices, and flame producing features are required in accordance with Section 105. Note: The remainder of Section 308 is deleted and replaced with Fire District Standard 3-2. SECTION 309 POWERED INDUSTRIAL TRUCKS AND EQUIPMENT 309.1 General. Powered industrial trucks, electric carts/cars, and similar equipment including, but not limited to, floor scrubbers and floor buffers, shall be operated and maintained in accordance with this section. Permits shall be reauired as set forth in Section 105. SECTION 310 SMOKING 310.1 General. The smoking or carrying of a lighted pipe, cigar, cigarette, or any other type of smoking paraphernalia or material is prohibited in accordance with the Municipal Code of the City of Rancho Cucamonga and in the areas indicated in Sections 310.2 through 310.8. SECTION 314 INDOOR DISPLAYS 314.1 General. Indoor displays constructed within any occupancy shall comply with Sections 314.2 through 314.4, Appendix N, and Fire District Standard 4-2. 314.1.1 Permits. Permits shall be required as set forth in Section 105. 314.4 Vehicles. Liquid -fueled or gaseous -fueled vehicles, boats or other motorcraft shall not be located indoors except as follows: 1. Batteries are disconnected except where the fire code official requires that the batteries remain connected to maintain safety features. 2. Fuel in fuel tanks does not exceed one-quarter tank or 5 gallons (whichever is least). Ordinance No. FD 57 Page 13 of 50 Page 450 ATTACHMENT 1 3. Fuel tanks, fill openings, and filling connections are closed and sealed to prevent the escape of vapors and locked or secured to prevent tampering. 4. Fuel tanks are inspected for leaks and determined to be free from leaks prior to placing the vehicle in a building. 5. Vehicles, boats or other motorcraft equipment are not fueled or defueled within the building. 6. The location of vehicles or equipment does not obstruct means of egress. 7. In accordance with the applicable provisions of Appendix N. 314.4.1 Approved competitions and demonstrations. Liquid -fueled and gaseous -fueled vehicles and equipment approved by the fire code official for use in a competition or demonstration within a building shall comply with Sections 314.4.1.1 through 314.4.1.3. 314.4.1.1 Fuel storage. Fuel for vehicles or equipment shall be stored in approved containers in an approved location outside of the structure in an approved manner not less than 50 feet from the structure. Storage shall be in accordance with the applicable chapters and sections of this code. 314.4.1.2 Fueling. Refueling shall be performed outside of the structure in an approved location not less than 20 feet from the structure. 314.4.1.3 Spills. Fuel spills shall be cleaned up immediately. SECTION 315 GENERAL STORAGE 315.1 General. Storage shall be in accordance with this section, other applicable sections of this code, and Fire District Standard 3-3. Outdoor pallet storage shall be in accordance with Sections 315.2 and 315.7. Indoor pallet storage shall be in accordance with Sections 315.2 and 315.8. Storage of commodities that expand with the absorption of water shall be in accordance with Sections 315.2 and 315.9. 315.2 Permit required. Permits for miscellaneous combustible storage and high -piled combustible storage are required in accordance with Section 105. 315.8 Indoor pallet storage. Indoor pallet storage shall be in accordance with the applicable sections and chapters of this code. 315.9 Commodities that expand with the absorption of water. Storage of commodities that expand or have the potential to expand with the absorption of water, such as roll paper, shall be in accordance with Fire District Standard 3-3. SECTION 316 HAZARDS TO FIRE FIGHTERS 316.6 Structures and outdoor storage underneath high-voltage transmission lines. Structures and outdoor storage underneath high-voltage transmission lines shall comply with Sections 316.6.1 and 316.6.2, respectively and Fire District Standard 3-3. Ordinance No. FD 57 Page 14 of 50 Page 451 ATTACHMENT 1 316.6.1 Structures. Structures shall not be constructed within the utility easement beneath high- voltage transmission lines. Exceptions: I. Restrooms and unoccupied telecommunications structures of noncombustible construction less than 15 feet in height. 2. Temporary structures less than 15 feet in height such as storage sheds, sales offices, and informational/management kiosks associated with uses such as communityard�ens, commercial nurseries, and sports facilities. 316.6.2 Outdoor storage. Outdoor storage within the utility easement underneath high-voltage transmission lines shall be limited to noncombustible material. Storage of hazardous materials including, but not limited to, flammable and combustible liquids is prohibited. Exceptions: 1. Combustible storage, including vehicles and fuel storage for backup power equipment serving public utility equipment, is allowed, provided that a plan indicating the storage configuration is submitted and approved by the fire code official. 2. Plants, trees, shrubs, and other vegetation, including combustible containers, offered for sale. 3. Combustible materials used for garden boxes, trellises, and other gardening and food cultivation associated with a communityygarden. 4. Fertilizers, pesticides, and herbicides necessary for the operation of a community garden or commercial nursery in amounts that do not exceed an aggregate of 200 gallons or 500 pounds. SECTION 321 WASTE HANDLING AND RECYCLING FACILITIES 321.1 General. Waste handling, recycling and scrap facilities, automobile wrecking yards, and junk vards shall be in accordance with Fire District Standard 3-4 and other aDDlicable sections of this code. 321.2. Permits. Permits shall be required as set forth in Section 105. SECTION 322 WEED AND FIRE HAZARD ABATEMENT 322.1 General. Every owner of private real Dropertv within the iurisdiction of the Fire District shall abate all fire hazards created by weeds, seasonal grasses, tumbleweeds, native plants and trees, and other vegetation, vegetation litter, debris, trash, or combustible waste material from such propertL including sidewalks, parkways, trails, and easements on such property unless the easement is under the sole control of another person or entity. Such abatement shall be in accordance with Fire District Standard 3-5 or the Municipal Code as applicable and as determined by the fire code official. All such fire hazards are declared to be a public nuisance as to which the costs of abatement, as more full described in Fire District Standard 3-5 and the Municipal Code, may be specially assessed as provided in Health and Safety Code Sections 14902 and 14912 et seq., or otherwise as provided by law. The procedures for abatement of fire hazards set forth in Fire District Standard 3-5 and the Municipal Code are not exclusive but are in addition to anv and all other Drocedures set forth in this code for the abatement of nuisances and fire hazards. Ordinance No. FD 57 Page 15 of 50 Page 452 ATTACHMENT 1 CHAPTER 4 EMERGENCY PLANNING AND PREPAREDNESS SECTION 401 GENERAL 401.10 Indoor and Outdoor Special Events. Public assemblages; carnivals, fairs, exhibits, trade shows, and similar indoor or outdoor events; special amusement buildings; and seasonal sales lots shall comply with the provisions of this code and Fire District Standards 4-1, 4-2, 4-3, 4-4, and Appendix N. 401.11 Permits. Permits shall be required as set forth in Section 105. SECTION 402 DEFINITIONS 402.1 Definitions. Definitions are in accordance with Chapter 2 and Fire District Standard 2-1. SECTION 403 EMERGENCY PREPAREDNESS REQUIREMENTS 403.10.2.2 Emergency guide. Fire and life safety emergency guides shall be provided for Group R-2 occupancies. Guide contents, maintenance, and distribution shall comply with Sections 403.10.2.2.1 through 403.10.2.2.3 and Fire District Standard 4-5. 403.10.2.2.2 Emergency guide maintenance. Emergency guides shall be reviewed and approved by the fire code official. Emergency "ides shall be reviewed at least annually b the owner, owner's association, and/or the manager. When it is determined that the emergency guide needs to be updated and/or modified, proposed changes shall be submitted to the fire code official for review and approval. 403.10.2.2.3 Emergency guide distribution. A copy of the emergency guide shall be given to each tenant prior to initial occupancy. Each tenant shall acknowledge in a manner acceptable to the fire code official and the owner or owner's agent the receipt of the fire emergency guide. Tenants shall provide such acknowledgement when updated versions of the emergency guide are provided. 403.12.1 Fire watch and safety standby personnel. Where, in the opinion of the fire code official, it is essential for public safety in a place of assembly or any other place where people congregate, because of the number of persons; the nature of the performance, exhibition, display, contest, or activity; or the presence of hazards and/or risks to people or property, the owner, agent, or lessee shall provide one or more qualified fire watch and/or safety standby personnel, as required and approved by the fire code official. Fire watch and standby personnel shall comply with Sections 403.12.1.1 and 403.12.1.2. 403.12.1.1 Duty Times. Fire watch and standby personnel shall remain on duty while places requiring a fire watch or safety observation are open to the public, or when an activity requiring a fire watch or standby personnel is being conducted. Ordinance No. FD 57 Page 16 of 50 Page 453 ATTACHMENT 1 403.12.1.2 Duties. On -duty fire watch and safety standby personnel shall have the following responsibilities: 1. Keep diligent watch for fires, obstructions to means of egress, and other hazards. 2. Immediatelyport fires, smoke conditions, major injuries, significantly unsafe conditions, and other dangerous circumstances and public safety concerns baying the 911 system. 3. Prohibit unauthorized persons from entering areas that are unsafe. 4. Take prompt measures for remediation of hazards and extinguishment of fires that occur. 5. Take prompt measures to assist in the evacuation of the public from structures and/or other areas of immediate danger in accordance with the conditions of the emergency. 6. Take prompt measures to assist with defending in place in accordance with the conditions of the emergency. 7. Assist with emergency services as directed by first responders. 8. Unless determined otherwise by the public safety plan for gatherings, herings, wear a uniform or be identifiable and distinguishable to the attendees and first responders. 403.12.2 Public safety plan for gatherings. Where the fire code official determines that an indoor or outdoor gathering of persons could have an adverse impact on public safety through diminished access to buildings, structures, fire hydrants, fire apparatus access roads, persons in need of emergency medical care, unrestricted access to the public way, and/or similar risks toeg neral public safety or where such gatherings could adversely affect public safety services of any kind, the fire code official shall have the authority to order the development of, or prescribe a public safety plan that provides an approved level of public safety and addresses the following items: 1. Emergency vehicle ingress and egress. 2. Fire protection and extinguishment. 3. Emergency egress, escape routes, or defend -in-place procedures and/or locations. 4. Emergency medical services. 5. Public assembly areas. 6. The directing of both attendees and vehicles, including the parking of vehicles. 7. Vendor and food concession distribution. 8. The need for the presence of law enforcement. 9. The need for fire and emergency medical services personnel to be on site. 10. The need for a weather monitoring person. CHAPTER 5 FIRE SERVICE FEATURES SECTION 503 FIRE APPARATUS ACCESS ROADS 503.1 Where required. Fire apparatus access roads shall be provided and maintained in accordance with Sections 503. 1.1 through 503.1.3 and Fire District Standard 5-1. 503.2 Specifications. Fire apparatus access roads shall be designed, d, engineered, installed and arranged in accordance with Sections 503.2.1 through 503.2.8 and Fire District Standard 5-1. Ordinance No. FD 57 Page 17 of 50 Page 454 ATTACHMENT 1 [California Code of Regulations, Title 19, Division I. Section 3.05(a)] Fire Department Access and Egress. (Roads) (a) Roads. Required access roads from every building to a public street shall be all-weather, hard surfaced (suitable for use by fire apparatus) right-of-way not less than 26 feet in width. Such right-of-way shall be unobstructed and maintained only as access to the public street. Exception: The enforcing agency may waive or modify this requirement if in its opinion such all-weather, hard -surfaced condition is not necessary in the interest of public safety or welfare. 503.2.1 Dimensions. Fire apparatus access roads shall have an unobstructed width of not less than 26 feet and an unobstructed vertical clearance of not less than 14 feet 6 inches. Street widths are to be measured from top face of curb to top face of curb on streets with curb and gutter, from flowline to flowline on streets with rolled curbs, from the edges of drivable surfaces capable of supporting the weight of fire apparatus where curbs are not provided. Exceptions: 1. Gates shall be in accordance with Sections 503.5 and 503.6 and Fire District Standards 5-3 and 5-4. 2. Roads at entry medians constructed for private commercial, industrial, or residential developments shall be a minimum of 20 feet on each side. The road shall not be part of a radius turn. This exception does not apply to public streets. 3. Dimensions may be reduced when in the opinion of the fire code official there are practical difficulties with providingthe he required dimensions. 4. Dimensions may be increased when in the opinion of the fire code official required dimensions are not adequate to provide fire apparatus access or when dimensions are not adequate to concurrently provide fire apparatus access and evacuation. 503.2.3 Surface. Fire apparatus access roads shall be designed and maintained to support the imposed loads of fire apparatus and shall be surfaced so as to provide all weather driving capabilities. Permanent fire apparatus access roads utilizing surface material other than concrete or asphalt shall be in accordance with Fire District Standard 5-2 and approved by the fire code official. Temnorary fire aaaaratus access roads shall be in accordance with Fire District Standard 33-2. 503.2.4 Turning radius. The required turning radius of a fire apparatus access road shall be in accordance with Fire District Standard 5-1. 503.2.5 Dead ends. Dead-end fire apparatus access roads in excess of 150 feet in length shall be provided with an approved area for turning around fire apparatus in accordance with Fire District Standard 5-1. 503.2.7 Grade. The grade of the fire apparatus access road shall be in accordance with Fire District Standard 5-1. 503.2.8 Angles of approach and departure. The angles of approach and departure for fire apparatus access roads shall be in accordance with Fire District Standard 5-1. 503.3 Marking. Approved signs or other approved notices or markings that include the words NO PARKING — FIRE LANE shall be provided for fire apparatus access roads to identify such roads or prohibit the obstruction thereof. The means by which fire lanes are designated shall be maintained in a clean and legible condition at all times and be replaced or repaired when necessary to provide adequate visibility. Fire apparatus access road marking shall be in accordance with Fire District Standard 5-1. Ordinance No. FD 57 Page 18 of 50 Page 455 ATTACHMENT 1 503.3.1 Marking during construction. When a construction site is enclosed by fencing or other barriers, or when the designated fire apparatus access is not readily apparent during construction, the location or locations of acceptable fire apparatus access to the construction site is required to be temporarily installed or displayed in a manner, location, and duration acceptable to the fire code official 503.4 Obstruction of fire apparatus access roads. Fire apparatus access roads shall not be obstructed in any manner, including the parking of vehicles. The minimum widths and clearances established by the fire code official in accordance with Section 503.2.1 shall be maintained at all times. Water run-off and flood control dips or other surface irregularity shall be in accordance with Fire District Standard 5- 1. 503.4.1 Traffic calming devices. Traffic calming devices shall be approved by the fire code official and be in accordance with Fire District Standard 5-1. 503.4.2 Storm water management. Where approved by the fire code official, fire apparatus access roads may be used as part of a storm water management system in accordance with Fire District Standard 5-1. 503.4.3 Drop off and pick up. Where approved by the fire code official, fire apparatus access roads may be used for drop off and pick up in accordance with California Vehicle Code 22500.1 and Fire District Standard 5-1. 503.5 Required gates or barricades. The fire code official is authorized to require the installation and maintenance of gates or other approved barricades across fire apparatus access roads, trails, or other accessways, not including public streets, alleys, or highways. Electric gate operators, where provided, shall be listed in accordance with UL 325. Gates intended for automatic operation shall be designed, constructed, and installed to comply with the requirements of ASTM F2200 and Fire District Standard 5-3 and Fire District Standard 5-4. 503.6 Security gates. The installation of security gates across a fire apparatus access road shall be approved by the fire code official. Where security gates are installed, they shall have approved means of emergency operation. The security gates and the emergency operation shall be maintained operational at all times. Electric gate operators, where provided, shall be listed in accordance with UL 325. Gates intended for automatic operation shall be designed, constructed, and installed to comply with the requirements of ASTM F2200. Residential vehicular gates shall be in accordance with Fire District Standard 5-3. Commercial and industrial vehicular sates shall be in accordance with Fire District Standard 5-4. 503.7 Aerial fire apparatus access roads. Buildings or portions of buildings or facilities exceeding 30 feet in height above the lowest level of fire department vehicle access shall be provided with approved aerial fire apparatus access roads capable of accommodatingfire ire department aerial apparatus in accordance with this section and Fire District Standard 5-1. 503.7.1 Dimensions. Aerial fire apparatus access roads shall have an unobstructed width of not less than 26 feet. Overhead utility and power lines and other vertical obstructions shall not be located within the aerial fire apparatus access roadway. Ordinance No. FD 57 Page 19 of 50 Page 456 ATTACHMENT 1 503.7.2 Proximity to building. At least one of the required access routes meeting this condition shall be located within a minimum of 15 feet and a maximum of 30 feet from the building, and shall be positioned parallel to one entire side of the building. 503.7.3 Grade. The grade of aerial fire apparatus access roads shall not exceed five percent (5%). SECTION 504 ACCESS TO BUILDING OPENINGS AND ROOFS 504.1.1 Access identification. Required exterior access doors, including exit doors, in the warehouse or manufacturing areas of any building with a gross floor area greater than 10,000 square feet shall be marked in accordance with Fire District Standard 5-5 to allow for quick identification by firefighters both inside and outside of the building 504.4.1 Aerial ladders. Aerial fire apparatus ladder access to the roof and parapet ladders shall be in accordance with Fire District Standard 5-6. SECTION 505 PREMISES IDENTIFICATION 505.1 Address identification. New and existing buildings shall be provided with approved address identification. The address identification shall be legible and placed in a position that is visible from the street or road fronting the property. Where required by the fire code official, address numbers shall be provided in additional locations to facilitate emergency response. Address identification characters shall contrast with their background. Address numbers shall be Arabic numbers or alphabetical letters. Numbers shall not be spelled out. Addressing of multi -family residential buildings shall be in accordance with Fire District Standard 5-7. Addressing of commercial and industrial building_ s shall be in accordance with Fire District Standard 5-8. For all other buildings, each character shall be not less than 4 inches high with a minimum stroke width of 0.5 inch. Acceptable dimensions of address numbers and letters will be determined by the fire code official to ensure that they are plainly legible and visible. Where access is by means of a private road or drive aisle and the building cannot be viewed from the public way, a monument, pole, or other sign or means shall be used to identify the structure. Address identification shall be maintained. 505.1.1 Identification during construction. When permanently installing the address of a building under construction is not practical, the address of the construction site is required to be temporarily installed or displayed in a manner, location, and duration acceptable to the fire code official. SECTION 506 KEY BOXES 506.1 Where required. Where access to or within a structure or an area is restricted because of secured openings or where immediate access is necessary for life-saving or fire -fighting purposes, the fire code official is authorized to require a key box to be installed in an approved location. The key box shall be of an approved type listed in accordance with UL 1037 and shall contain keys and/or other devices/information such as electronic card keys or access codes to gain necessary access as required by the fire code official. Key boxes shall be in accordance with Fire District Standard 5-9. Ordinance No. FD 57 Page 20 of 50 Page 457 ATTACHMENT 1 SECTION 507 FIRE PROTECTION WATER SUPPLIES 507.1 Required water supply. An approved water supply capable of supplying the required fire flow for fire protection shall be provided to premises upon which facilities, buildings or portions of buildings are hereafter constructed or moved into or within the jurisdiction. The approved water supply shall be in accordance with this section, Appendix B, and Fire District Standard 5-10. 507.3 Fire flow. Fire flow requirements for buildings or portions of buildings and facilities shall be in accordance with Aaaendix B and Fire District Standard 5-10. 507.5 Fire hydrant systems. Fire hydrant systems shall comply with Sections 507.5.1 through 507.5.6, Appendix C, and Fire District Standard 5-10. 507.5.1 Where required. Where a portion of the facility or building hereafter constructed or moved into or within the jurisdiction is more than 300 feet from a hydrant on a fire apparatus access road, as measured by an approved route around the exterior of the facility or building, on- site fire hydrants and mains shall be provided where required by the fire code official. Exceptions: 1. For Group R-3 and Group U occupancies, the distance requirement can be increased by the fire code official but shall not exceed 600 feet. 2. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1, 903.3.1.2, or 903.3.1.3, the distance requirement can be increased by the fire code official but shall not exceed 600 feet. 507.5.1.1 Hydrant for standpipe systems. Buildings equipped with a standpipe system shall have a fire hydrant located within 15-50 feet of the fire department connection that serves the standpipe system. Exception: The distance shall be permitted to exceed 50 feet where approved by the fire code official. SECTION 509 FIRE PROTECTION AND UTILITY EQUIPMENT IDENTIFICATION AND ACCESS 509.3 Multi -tenant or multi -unit buildings. When an automatic fire sprinkler system or systems or a fire alarm system or systems are installed in buildings constructed for multiple tenants and/or units and the installed systemsprotect multiple tenant spaces or units, the fire sprinkler riser(s), fire alarm control unit, and all other related valves, gauges, and/or controls for such systems shall be located in an attached or included room or approved weather resistant enclosure accessible from the exterior of the building. The room or enclosure shall be of a sufficient size as determined by the fire code official to allow firefighters and other emergency responders in full personal protective equipment the ability operate safely with unrestricted access to all risers, control units, valves, and other installed equipment. Access doors serving the room or walk-in enclosure are required to be a minimum of 3 feet in width and 6 feet 8 inches in height. SECTION 510 EMERGENCY RESPONDER RADIO COVERAGE 540.3 Permit required. Permits shall be required as set forth in Section 105. Ordinance No. FD 57 Page 21 of 50 Page 458 ATTACHMENT 1 SECTION 511 SITE PLANS 511.1 General. The owner of or person responsible for a building or facility shall provide the fire code official with a site plan in accordance with Fire District Standard 5-11. The owner or responsible person shall provide an updated site plan to the fire code official when any element of the site plan changes. CHAPTER 6 BUILDING SERVICES AND SYSTEMS SECTION 601 GENERAL 601.2 Permits. Permits shall be required as set forth in Section 105. SECTION 603 FUEL -FIRED APPLIANCES 603.4 Portable unvented heaters. Portable unvented fuel -fire heating equipment shall be prohibited in occupancies in Groups A, E, R-1, R-2, R-2.1, R-2.2, R-3. R-3.1, R-, and ambulatory care facilities. Exception: Portable outdoor gas-fired heating appliances in accordance with Section 603.4.2. 603.4.2 Portable outdoor gas-fired heating appliances. Portable gas-fired heating appliances located outdoors shall be in accordance with Sections 603.4.2.1 through 603.4.2.3.4 and Fire District Standard 3-2. 603.4.2.1 Location. Portable outdoor gas-fired heating appliances shall be located in accordance with Sections 603.4.2.1.1 through 603.4.2.1.4. 603.4.2.1.1 Prohibited locations. The use of portable outdoor gas-fired heating appliances is prohibited in any of the following locations: 1. Inside of any occupancy. 2. Inside of tents, canopies and membrane structures. 3. On exterior balconies. Exceptions: 1. As allowed in Section 6.22 of NFPA 58. 2. One- and two-family dwellings. 3. Portable outdoor gas-fired heating appliances utilizing an LP -gas container with a water capacity not greater than 2 1/2 pounds [nominal 1 pound LP -gas ca acit . 603.4.2.1.2 Clearance to buildings. Portable outdoor gas-fired heating appliances shall be located not less than 10 feet from buildings. 603.4.2.1.3 Clearance to combustible materials. Portable outdoor gas-fired heating appliances shall not be located beneath, or closer than 10 feet to combustible decorations and combustible overhangs, awnings, sunshades or similar combustible attachments to buildings. Ordinance No. FD 57 Page 22 of 50 Page 459 ATTACHMENT 1 603.4.2.1.4 Proximity to exits. Portable outdoor gas-fired heating appliances shall not be located within 10 feet of exits or exit discharges. 603.4.2.1.5 Storage. When stored inside of any occLapancy, tent, canopy, or membrane structure, portable outdoor gas-fired heating appliances shall be disconnected from the fuel gas container. 603.4.2.3.3 Container capacity. The maximum individual capacity of gas containers used in connection with portable outdoor gas-fired heating appliances shall not exceed 20 pounds (9 kg). Exception: The capacity of an LP -gas container utilized with portable outdoor gas-fired heating appliances located on exterior balconies or within 10 feet of a building shall not be greater than 2 1/2 pounds [nominal 1 -pound LP- asgcapacity]. SECTION 605 MECHANICAL REFRIGERATION 605.10.1.2 Manual Operation. Where required by the fire code official, automatic crossover valves shall be capable of manual operation. The manual valves are required be located outside of the machinery room in an approved location easily accessible to emergency response personnel. The valves can be secured to prevent tampering or unfettered access by unauthorized persons. The valves or the security enclosure are required to be identified as Emergency Controls. SECTION 607 COMMERCIAL COOKING OPERATIONS 607.1 General. Commercial cooking operations, commercial cooking appliances, and commercial kitchen exhaust hoods shall comply with the requirements of this section, Section 904, Section 907, the California Mechanical Code, NFPA 96, and Fire District Standard 6-1. Permits shall be required as set forth in Section 105. CHAPTER 8 INTERIOR FINISH, DECORATIVE MATERIALS AND FURNISHINGS SECTION 807 DECORATIVE MATERIALS OTHER THAN DECORATIVE VEGETATION IN NEW AND EXISTING BUILDINGS 807.5.2.2 Artwork in corridors. Artwork and teaching materials shall be limited on the walls of corridors to not more than 20 percent (20%) of the wall area. Artwork and teaching materials on the walls, windows, ceilings, and doors of schools and classrooms (Group E occupancies) shall be in accordance with Fire District Standard 8-1. 807.5.2.3 Artwork in classrooms. Artwork and teaching materials shall be limited on walls of classrooms to not more than 50 percent (50%) of the specific wall area to which they are attached. Artwork and teaching materials on the walls, windows, ceilings, and doors of schools and classrooms (Group E occupancies) shall be in accordance with Fire District Standard 8-1. Ordinance No. FD 57 Page 23 of 50 Page 460 ATTACHMENT 1 807.5.5.2 Artwork in corridors. Artwork and teaching materials shall be limited on the walls of corridors to not more than 20 percent (20%) of the wall area. Artwork and teaching materials on the walls, windows, ceilings, and doors of day care facilities (Group I-4 occupancies)shall be in accordance with Fire District Standard 8-1. 807.5.5.3 Artwork in classrooms. Artwork and teaching materials shall be limited on walls of classrooms to not more than 50 percent (50%) of the specific wall area to which they are attached. Artwork and teaching materials on the walls, windows, ceilings, and doors of day care facilities (Group I-4 occupancies) shall be in accordance with Fire District Standard 8-1. CHAPTER 9 FIRE PROTECTION SYSTEMS SECTION 901 GENERAL 901.4.2 Non -required fire protection systems. A fire protection system or portion thereof not required by this code or the California Building Code shall be allowed to be furnished for partial or complete protection provided such installed system meets the applicable requirements of this code and the California Building Code. Partial systems shall be in accordance with Fire District Standard 9-1. 901.7 Systems out of service. Where a required fire protection system is out of service, the fire department and the fire code official shall be notified immediately and, where required by the fire code official, the building shall either be evacuated or an approved fire watch shall be provided for all occupants left unprotected by the shut down until the fire protection system has been returned to service. Where utilized, fire watches shall be provided with at least one approved means for notification of the fire department and their only duty shall be to perform constant patrols of the protected premises and keep watch for fires. A fire watch shall be in accordance with Fire District Standard 9-2. 901.8 Removal of or tampering with equipment. It shall be unlawful for any person to remove, tamper with, intentionally damage or destroX, or otherwise disturb any fire hydrant, fire detection and alarm system, fire suppression system, fire appliances required by this code, or other appurtenance installed as a component of a fire protection system except for the purpose of extinguishing fire, approved training purposes, recharging or making necessary repairs, or where approved by the fire code official. The fire code official is authorized to approve means for preventing and deterring the unlawful removal of and/or tampering with fire protection equipment. SECTION 903 AUTOMATIC SPRINKLER SYSTEMS 903.1 General. Automatic sprinkler systems shall comply with this section, Fire District Standard 5- 10, and Fire District Standard 9-5. 903.2 Where required. Approved automatic sprinkler systems shall be provided: 1. In new buildings and structures in the locations described in Sections 903.2.1 through 903.2.12 as amended. Ordinance No. FD 57 Page 24 of 50 Page 461 ATTACHMENT 1 2. In existing buildings and structures where an addition to the original footprint of the building or structure creates a fire area that is required by Sections 903.2.1 through 903.2.12 as amended to have an automatic sprinkler system. Exception: Group R-3 occupancies. 3. In existing buildings and structures when a change in use results in a fire area that is required by Sections 903.2.1 through 903.2.12 as amended to have an automatic sprinkler system. Exception: Group R-3 occupancies converted to Group R-3.1 occupancies in accordance with this section. 903.2.1 Group A. An automatic sprinkler system shall be provided throughout buildings and portions thereof used as Group A occupancies as provided in this section. 903.2.1.1 Group A-1. An automatic sprinkler system shall be provided throughout stories containing Group A-1 occupancies and throughout all stories from the Group A-1 occupancy to and including the levels of exit discharge serving that occupancy where one of the following conditions exists: 1. The fire area exceeds 5,000 square feet. 2. The fire area has an occupant load of 300 or more; 3. The fire area is located on a floor other than a level of exit discharge serving such occupancies. 4. The fire area contains a multi -theater complex. 903.2.1.2 Group A-2. An automatic sprinkler system shall be provided throughout stories containing Group A-2 occupancies and throughout all stories from the Group A-2 occupancy to and including the levels of exit discharge serving that occupancy where one of the following conditions exists: 1. The fire area exceeds 5,000 square feet. 2. The fire area has an occupant load of 100 or more; or 3. The fire area is located on a floor other than a level of exit discharge serving such occupancies. 4. The structure exceeds 5, 000 square feet, contains more than one fire area containing a Group A-2 occupancy, and is separated into two or more buildings by fire walls of less than 4 -hour fire -resistance rating without openings. 903.2.1.3 Group A-3. An automatic sprinkler system shall be provided throughout stories containing Group A-3 occupancies and throughout all stories from the Group A-3 occupancy to and including the levels of exit discharge serving that occupancy where one of the following conditions exists: 1. The fire area exceeds 5,000 square feet of new construction area. 2. The fire area exceeds 12,000 square feet in an existing building where the fire area is increased or the occupancy classification is changed to Group A-3. 3. The fire area has an occupant load of 300 or more; or 4. The fire area is located on a floor other than a level of exit discharge serving such occupancies. The structure exceeds 12, 000 square feet, contains more than one fire area containing exhibition and display rooms, and is separated into two or more buildings by fire walls of less than four hour fire resistance rating without openings. 903.2.1.4 Group A-4. An automatic sprinkler system shall be provided throughout stories containing Group A-4 occupancies and throughout all stories from the Group A-4 occupancy to Ordinance No. FD 57 Page 25 of 50 Page 462 ATTACHMENT 1 and including the levels of exit discharge serving that occupancy where one of the following conditions exists: 1. The fire area exceeds 5,000 square feet of new construction area. 2. The fire exceeds 12,000 square feet in an existing building where the fire area is increased or the occupancy classification is changed to Group A-4. 3. The fire area has an occupant load of 300 or more. 4. The fire area is located on a floor other than a level of exit discharge serving such occupancies. 903.2.1.5 Group A-5. An automatic sprinkler system shall be provided for all enclosed Group A-5 accessory use areas in excess of 1,000 square feet. 903.2.3 Group E. An automatic sprinkler system shall be provided for Group E occupancies as follows: 1. Throughout all Group E fire areas greater than 5,000 square feet in area. Note: Conditions 2-7 are not amended. All other provisions of this section remain unchanged. 903.2.4 Group F-1. An automatic sprinkler system shall be provided throughout all buildings containing a Group F- 1 occupancy where one of the following conditions exists: 1. A Group F-1 fire area exceeds 5,000 square feet. 2. A Group F-1 fire area is located more than three stories above grade plane. 3. The combined area of all Group F-1 fire areas on all floors, including any mezzanines, exceeds 5,000 square feet. 4. A Group F-1 occupancy used for the manufacture of upholstered furniture or mattresses exceeds 2,500 square feet. 903.2.7 Group M. An automatic sprinkler system shall be provided throughout buildings containing a Group M occupancy where one of the following conditions exists: 1. A Group M fire area exceeds 5,000 square feet of new construction area. 2. A Groun M fire area exceeds 12.000 sauare feet in an existiniz building where the fire area is increased or the occupancy classification is changed to Group M. 3. A Group M fire area is located more than three stories above grade plane. 4. The combined area of all Group M fire areas on all floors, including any mezzanines, exceeds 5,000 square feet of new construction area or 12,000 square feet in an existing building where the fire area is increased or the occupancy classification is changed to Group M. 5. A Group M occupancy is used for the display and sale of upholstered furniture or mattresses exceeds 2,500 square feet. 6. The structure exceeds 12, 000 square feet, contains more than one fire area containing a Group M occupancy, and is separated into two or more buildings by fire walls of less than 4 -hour fire -resistance rating. 903.2.9 Group S-1. An automatic sprinkler system shall be provided throughout all buildings containing a Group S-1 occupancy where one of the following conditions exists: 1. A Group S-1 fire area exceeds 5,000 square feet of new construction area. 2. A Group S-1 fire area exceeds 12,000 square feet in an existing building where the fire area is increased or the occupancy classification is changed to Group S-1. 3. A Group S-1 fire area is located more than three stories above grade plane. Ordinance No. FD 57 Page 26 of 50 Page 463 ATTACHMENT 1 4. The combined area of all Group S-1 fire areas on all floors, including any mezzanines, exceeds 5,000 square feet of new construction area or 12,000 square feet in an existing building where the fire area is increased or the occupancy classification is changed to Group S-1. 5. A Group S-1 fire area used for the storage of commercial trucks or buses where the fire area exceeds 5,000 square feet. 6. A Group S-1 occupancy used for the storage of upholstered furniture or mattresses exceeds 2,500 square feet. 903.2.9.1 Repair garages. An automatic sprinkler system shall be provided throughout all buildings used as repair garages in accordance with Section 406.8 of the California Building Code, as shown: 1. Buildings having two or more stories above grade plane, including basements, with a fire area containing a repair garage exceeding 5,000 square feet. 2. Buildings no more than one story above grade plane, with a fire area containing a repair garage exceeding 5,000 square feet. 3. Buildings with repair garages servicing vehicles parked in basements. 4. A Group S-1 fire area used for repair of commercial trucks or buses where the fire area exceeds 5,000 square feet. 903.2.10 Group S-2 enclosed parking garages. An automatic sprinkler system shall be provided throughout buildings classified as enclosed parking garages in accordance with Section 406.6 of the California Building Code as follows: 1. Where the fire area of the enclosed parking garage exceeds 5,000 square feet; or 2. Where the enclosed parking garage is located beneath other groups. Exception: Enclosed parking garages located beneath Group R-3 occupancies. 903.2.10.1 Commercial parking garages. An automatic sprinkler system shall be provided throughout buildings used for storage of commercial motor vehicles where the gross floor area exceeds 5,000 square feet. 903.2.21 Pet dealers and pet boarding facilities. An automatic fire sprinkler system is required to be installed and monitored by an approved supervising station in accordance with this code in pet dealer and pet boarding facilities in compliance with Health and Safety Code Sections 122155 and 122385. Exception: Where an automatic fire alarm system is installed and monitored by an approved supervising station in accordance with this code. 903.4 Sprinkler system supervision and alarms. All valves controlling the water supply for automatic sprinkler systems, pumps, tanks, water levels and temperatures, critical air pressures, and water -flow switches on all sprinkler systems shall be electrically supervised by a listed fire alarm control unit in accordance with this section and applicable Fire District Standards. Exceptions: 1. Automatic sprinkler systems protecting one- and two-family dwellings. 2. Limited area sprinkler systems in accordance with 903.3.8. 3. Automatic sprinkler systems installed in accordance with NFPA 13R where a common supply main is used to supply both domestic water and the automatic sprinkler system, and a separate shutoff valve for the automatic sprinkler system is not provided. 4. Jockey pump control valves that are sealed or locked in the open position. 5. Exception deleted. Ordinance No. FD 57 Page 27 of 50 Page 464 ATTACHMENT 1 6. Valves controlling the fuel supply to fire pump engines that are sealed or locked in the open position. 7. Trim valves to pressure switches in dry, pre -action and deluge sprinkler systems that are sealed or locked in the open position. 903.4.3 Floor control valves. Approved supervised indicating control valves shall be provided at the point of connection to the riser on each floor in all multi -story buildings and Group I-2 occupancies having occupied floors located more than 75 feet above the lowest level office department vehicle access. 903.6 Where required in existing buildings and structures. An automatic sprinkler system shall be provided in existing buildings and structures where required in Chapter 11 and Fire District Standard 11-1. SECTION 904 ALTERNATIVE AUTOMATIC FIRE -EXTINGUISHING SYSTEMS 904.1 General. Automatic fire -extinguishing systems, other than automatic sprinkler systems, shall be designed, installed, inspected, tested, and maintained in accordance with the provisions of this section, Fire District Standards 6-1 and 9-6, and the applicable referenced standards. 904.2.2 Commercial hood and duct systems. Each required commercial kitchen exhaust hood and duct system required by Section 609 to have a Type I hood shall be protected with an approved automatic fire -extinguishing system installed in accordance with this code, manufacturer's specifications, NFPA 96, and Fire District Standard 6-1. 904.3.3 System interlocking. Automatic equipment interlocks with fuel controls and shutoffs, ventilation activation and other controls, door closers, window shutters, conveyor openings, smoke and heat vents, and other features necessary for the safe and proper operation of the fire - extinguishing system shall be provided as required by the design and installation standard utilized for the hazard, this code, Fire District Standard 6-1, and applicable NFPA standards. 904.3.5 Monitoring. Where a building fire alarm system or a sprinkler monitoring system is installed, automatic fire -extinguishing systems shall be monitored by the building fire alarm system or sprinkler monitoring system in accordance with NFPA 72. 904.12 Commercial cooking systems. Commercial cooking equipment that produces grease laden vapors shall be provided with a Type I Hood, in accordance with the California Mechanical Code and Section 607 of this code as amended, and an automatic fire extinguishing system that is listed and labeled for its use as follows: Note: Conditions 1-3 and exceptions are not amended. SECTION 905 STANDPIPE SYSTEMS 905.2 Installation standard. Standpipe systems shall be installed in accordance with this section, NFPA 14 as amended in Chapter 80, and Fire District Standard 5-10. Fire department connections for standpipe systems shall be in accordance with Section 912. Ordinance No. FD 57 Page 28 of 50 Page 465 ATTACHMENT 1 SECTION 906 PORTABLE FIRE EXTINGUISHERS 906.1 Where required. Portable fire extinguishers shall be installed in accordance with this code or readily available in all of the following locations: Note: Conditions 1-9 are not amended. 10. At all outdoor events, special events, temporary uses, indoor and outdoor trade shows and exhibitions, and outdoor cooking operations in accordance with this code, Appendix N, and applicable Fire District Standards. 906.6 Unobstructed and unobscured. Portable fire extinguishers shall not be obstructed or obscured from view. In rooms or areas in which visual obstruction cannot be completely avoided, means acceptable to the fire code official shall be provided to indicate the locations of extinguishers. SECTION 907 FIRE ALARM AND DETECTION SYSTEMS 907.1 General. This section covers the application, installation, performance, and maintenance of fire alarm systems and their components in new and existing buildings and structures. The requirements of Section 907.2 are applicable to new buildings and structures. The requirements of Section 907.9 are applicable to existing buildings and structures. Fire alarm and detection systems, remote annunciation, reset and silence Drocedures. listing certification. monitoring. notification aDDliances. eauinment disconnect interfaces. and a Dosted zone maD in new and existing buildincs shall be in accordance with Fire District Standard 9-3. 907.1.2 Fire alarm shop drawings. Shop drawings and plans for new fire alarm systems, modifications to existing fire alarm systems, and certain maintenance and repairs shall be prepared in accordance with NFPA 72 and Fire District Standard 9-3 and submitted for review and approval prior to system installation or commencing modifications, maintenance, or repairs. Exception: Emergencypairs as allowed by Fire District Standard 9-3. 907.1.2.1 Drawing symbols. All plans and shop drawings shall use the symbols identified in NFPA 170, Standard for Fire Safety and Emergency Symbols. Exception: Other symbols are allowed where approved by the fire code official. 907.1.6 Alarm Signal Verification. Remote monitoringand nd supervising station services shall attempt to verify an alarm signal originating from a residential or commercial protected premises prior to reporting the alarm signal to the public safety communications center. Verification shall be in accordance with NFPA 72 and Fire District Standard 9-4. 907.2.30 Pet dealers and net boarding facilities. An automatic fire alarm system is reauired to be installed and monitored by an approved supervising station in accordance with this code in pet dealer and pet boarding facilities in compliance with Health and Safety Code Sections 122155 and 122385. Exception: Where an automatic fire sDrinkler system installed and monitored by an aDDroved supervising station in accordance with this code. Ordinance No. FD 57 Page 29 of 50 Page 466 ATTACHMENT 1 907.6.3 Initiating device identification. The fire alarm system shall identify the specific initiating device address, location, device type, floor level where applicable, and status, including indication of normal, alarm, trouble, and/or supervisory status, as appropriate. Exceptions: 1. Exception deleted. 2. Exception deleted. 3. Special initiating devices that do not support individual device identification. 4. Fire alarm systems or devices that are replacing existing equipment. 907.7 Acceptance tests and completion. Upon completion of the installation, modification, repair, or maintenance, the fire alarm system and all fire alarm components shall be tested in accordance with NFPA 72 and Fire District Standard 9-3. SECTION 912 FIRE DEPARTMENT CONNECTIONS 912.1 Installation. Fire department connections shall be installed in accordance with the NFPA standard applicable to the system design and shall comply with Sections 912.2 through 912.7 and Fire District Standard 5-10. 912.2.2 Existing buildings. For existing buildings, where a fire department connection is not visible to approaching fire apparatus, the fire department connection shall be indicated by an approved sign in accordance with Fire District Standard 5-10. 912.5 Signs. A sign in accordance with Fire District Standard 5-10 shall be mounted on all fire department connections serving automatic sprinklers, standpipes, or fire pump connections. Where the fire department connection does not serve the entire building, a sign shall be provided indicating the portions of the building served. SECTION 913 FIRE PUMPS 913.2 Protection against interruption of service. The fire pump, driver, and controller shall be protected in accordance with NFPA 20 against possible interruption of service through damage caused by explosion, fire, flood, earthquake, rodents, insects, windstorm, freezing, vandalism and other adverse conditions. 913.2.3 Alternate source of power. Notwithstanding the availabilitypublic utility provide electric service for a fire pump, electrically driven fire pumps shall be provided with an alternate source of power in accordance with NFPA 20 due to historical and foreseeable extended power interruptions along the California Power Grid due to high demand, high heat, public safety powers shutoffs, and damage to the power and caused by destructive natural events common in Southern California such as wildfires, Santa Ana winds, and earthquakes. 913.2.4 Interruption of service. When a fire pump installed to provide the required demand for one or more fire sprinkler systems experiences an interruption of service, the interruption of service shall constitute the fire sprinkler system being out of service regardless of an uninterrupted supply of water to the fire sprinkler system. An interruption of service to a fire pump shall be in accordance with Section 901.7 of this code. Ordinance No. FD 57 Page 30 of 50 Page 467 ATTACHMENT 1 SECTION 916 GAS DETECTION SYSTEMS 916.2 Permits. Permits shall be required as set forth in Section 105. CHAPTER 10 MEANS OF EGRESS SECTION 1001 ADMINISTRATION 1001.3 Permits. Permits shall be required as set forth in Section 105. SECTION 1003 GENERAL MEANS OF EGRESS 1003.8 Public swimming pools. Public swimming pool enclosures, gates, and means of egress shall be in accordance with the California Building Code, the California Health and Safety Code, and the Fire District Guidance Document for SwimmingPools. CHAPTER 11 EXISTING BUILDINGS SECTION 1101 GENERAL 1101.1 Scope. The provisions of this chapter shall apply to existing buildings constructed prior to the adoption of this code. Construction, fire protection, and life safety in existing buildings shall be in accordance with this chapter, this code, the California Building Code, the California Existing Building Code, other applicable codes, and Fire District Standard 11-1. 1101.2 Intent. The intent of this chapter is to provide a minimum degree of fire and life safety to persons occupying existing buildings by providing minimum construction, fire protection, and life safety requirements where existing buildings do not comply with the minimum requirements of this code or the California Building Code. CHAPTER 12 ENERGY SYSTEMS SECTION 1201 GENERAL 1201.1 Scope. The installation, operation, and maintenance of energy ystems used for generating or storing energy shall be in accordance with this chapter, this code, other applicable codes, and Fire District Standard 12-1. These provisions shall not apply to equipment associated with the generation, control, transformation, transmission, or distribution of energy installations that are under the exclusive control of an electric utility or lawfully designated agency. 1201.4 Permits. Permits shall be reauired as set forth in Section 105. Ordinance No. FD 57 Page 31 of 50 Page 468 ATTACHMENT 1 SECTION 1203 EMERGENCY AND STANDBY POWER SYSTEMS 1203.1.6.1 Alternate source of fuel. Notwithstanding the availabilitypublic utility to provide natural gas for a stationary emergency power generator, natural gas fueled stationga emergency power generators supplied from the public utility shall be provided with an alternate source of fuel or the ability to accept an alternate source of fuel due to historical and foreseeable extended interruptions of the naturalag s supply caused by seismic activity. SECTION 1205 STATIONARY FUEL CELL POWER SYSTEMS 1205.2 Permits. See section 1201.4. SECTION 1206 ELECTRICAL ENERGY STORAGE SYSTEMS 1206.2.1 Permits. See section 1201.4. 1206.3.1 Permits. See Section 1201.4. CHAPTER 20 AVIATION FACILITIES SECTION 2001 GENERAL 2001.3 Permits. Permits shall be required as set forth in Section 105. CHAPTER 21 DRY CLEANING SECTION 2101 GENERAL 2101.2 Permits. Permits shall be required as set forth in Section 105. CHAPTER 22 COMBUSTIBLE DUST -PRODUCING OPERATIONS SECTION 2201 GENERAL 2201.2 Permits. Permits shall be required as set forth in Section 105. Ordinance No. FD 57 Page 32 of 50 Page 469 ATTACHMENT 1 CHAPTER 23 MOTOR FUEL -DISPENSING FACILITIES AND REPAIR GARAGES SECTION 2301 GENERAL 2301.1 Scope. Automotive motor fuel dispensing facilities, marine motor fuel -dispensing facilities, fleet vehicle motor fuel -dispensing facilities, aircraft motor -vehicle fuel -dispensing facilities, residential fueling operations, and repair garages shall be in accordance with this chapter and the California Building Code, California Fuel Gas Code, , California Mechanical Code, and Fire District Standard 23-1. Such operations shall include both those that are accessible to the public and private operations. 2301.2 Permits. Permits shall be required as set forth in Section 105. CHAPTER 25 FRUIT AND CROP RIPENING SECTION 2501 GENERAL 2501.2 Permits. Permits shall be required as set forth in Section 105. CHAPTER 26 FUMIGATION AND INSECTICIDAL FOGGING SECTION 2601 GENERAL 2601.1 Scope. Fumigation and insecticidal fogging operations within buildings, structures, and spaces shall comply with this chapter and the California Food and Agricultural Code, Divisions 6 and 7. Where there are conflicting provisions, the regulations contained in the Food and Agricultural Code shall prevail. 2601.2 Permits. Permits shall be required as set forth in Section 105. Fire Code operational permits are not required to conduct fumigation and insecticidal fogging operations per California State Fire Marshal Informational Bulletin issued 10-03-00. Instead, provide required notification to the fire code official in accordance with Section 2603.3 of this code and the California Business and Professions Code Section 8505.5. CHAPTER 27 SEMICONDUCTOR FABRICATION FACILITIES SECTION 2701 GENERAL 2701.5 Permits. Permits shall be required as set forth in Section 105. Ordinance No. FD 57 Page 33 of 50 Page 470 ATTACHMENT 1 CHAPTER 28 LUMBER YARDS AND AGRO-INDUSTRIAL, SOLID BIOMASS AND WOODWORKING FACILITIES SECTION 2801 GENERAL 2801.2 Permits. Permits shall be required as set forth in Section 105. SECTION 2804 FIRE PROTECTION 2804.5 Water supply. An approved fire hydrant / water supply system capable of supplying 1,500 gpm fire flow for 2 hours shall be provided within 150 feet of all portions of the yard. When required fire flow cannot be provided, the fire code official can impose additional restrictions on pile sizes, locations, and separations. CHAPTER 29 MANUFACTURE OF ORGANIC COATINGS SECTION 2901 GENERAL 2901.2 Permits. Permits shall be required as set forth in Section 105. CHAPTER 31 TENTS, TEMPORARY SPECIAL EVENT STRUCTURES, AND OTHER MEMBRANE STRUCTURES SECTION 3101 GENERAL 3101.1 Scope. Tents, temporary special event structures, and membrane structures shall comply with this chapter, Fire District Standard 4-1, and Fire District Standard 31-1. The provisions of Section 3103 are applicable only to temporary tents and membrane structures. The provisions of Section 3104 and 3106 are applicable to temporary and permanent tents and membrane structures. The provisions of Section 3105 are applicable to temporary special event structures. The provisions of Section 3106 are applicable to outdoor assembly events. Other temporary structures shall comply with the California Building Code. SECTION 3106 OUTDOOR ASSEMBLY EVENTS 3106.1 Scope. Outdoor assembly events shall comply with this section, Chapter 4 as applicable, and all applicable Fire District Standards. 3106.2.2 Permits. Permits shall be required as set forth in Section 105. Ordinance No. FD 57 Page 34 of 50 Page 471 ATTACHMENT 1 CHAPTER 32 HIGH -PILED COMBUSTIBLE STORAGE SECTION 3201 GENERAL 3201.1 Scope. High -piled combustible storage shall be in accordance with this chapter and Fire District Standard 32-1. In addition to the requirements of this chapter, the following material -specific requirements shall apply: Note: No changes to the numbered list. SECTION 3205 HOUSEKEEPING AND MAINTENANCE 3205.6 Designation of storage heights and areas. Where required by the fire code official, a visual method of indicating the maximum allowable storage height and area shall be provided. SECTION 3206 GENERAL FIRE PROTECTION AND LIFE SAFETY FEATURES 3206.7 Fire department access doors. Where fire department access doors are required by Table 3206.2, fire department access doors shall be provided in accordance with Sections 3206.7.1 through 3206.7.9. 3206.7.9 Identification of fire department access doors. Required access doors in any building with a gross floor area greater than 10,000 square feet shall be marked in accordance with Fire District Standard 5-5 to allow for quick identification by firefighters both inside and outside of the building. 3208.3 Flue spaces. Rack storage areas protected with an automatic sprinkler system shall be provided with flue spaces in accordance with Table 3208.3. Required flue spaces shall be maintained. 3208.3.1 Flue space protection and identification. Flue spaces required by Table 3208.3 above the first tier of storage in single-, double-, or multiple -row rack storage installations shall be protected and/or identified in accordance with this section and Fire District Standard 32-1. CHAPTER 33 FIRE SAFETY DURING CONSTRUCTION AND DEMOLITION SECTION 3301 GENERAL 3301.1 Scope. This chapter shall apply to structures in the course of construction, alteration, or demolition, including those in underground locations. This chapter shall also apply to the site and operations associated with construction, alteration, or demolition. Compliance with NFPA 241 and/or Fire District Standard 33-3 is required for items not specifically addressed in this chapter. Ordinance No. FD 57 Page 35 of 50 Page 472 ATTACHMENT 1 3301.3 Fire prevention and site safety program. A fire prevention and site safety program shall be Drovided in accordance with Fire District Standard 33-3. 3301.4 Construction permits. Construction or building permits shall not be issued until the fire code official inspects and approves required fire apparatus access and water supply for the construction site. The issuance of building permits with regard to the requirements of this section shall be in accordance with Fire District Standard 33-1. SECTION 3302 DEFINITIONS Everywhere in this chapter that the term "fire prevention program" is used it shall be understood to mean "fire prevention and site safety_ program" in accordance with Fire District Standard 33-3. Everywhere in this chapter that the term "fire prevention program superintendent" is used it shall be understood to mean "fire prevention and site safety program superintendent." Everywhere in this chapter that the term "fire watch" is used it shall be understood to mean "fire watch and safety standby" as defined in Fire District Standard 2-1. SECTION 3303 TEMPORARY HEATING EQUIPMENT 3303.1 Listed and approved. Temporary heating devices shall be listed and labeled. The installation, maintenance, and use of temporary heating devices shall be in accordance with the listing and the manufacturer's instructions. Installation and/or use of temporary heating devices requires prior approval by the fire code official. SECTION 3304 PRECAUTIONS AGAINST FIRE, DAMAGE, AND INJURY 3304.4 Outdoor fires. All outdoor fires as defined by Fire District Standard 3-1 are prohibited at sites where construction, alteration, and/or demolition work is being performed. 3304.5 Fire watch and safety standby. Where required by the fire code official or the pre -incident plan established in accordance with Section 3308.3 for building demolition, building construction, or work site conditions that are hazardous in nature, qualified personnel shall be provided to serve as an on-site fire watch and/or safety standby. Fire watch and safety standby personnel shall be provided with at least one approved means for notification of the fire department and their sole duty shall be to perform constant patrols and watch for the occurrence of fire. A fire watch and safety standby shall be in accordance with section 403.12.1 and Fire District Standard 9-2. 3304.5.1 Fire watch and safety standby during construction. A fire watch and safety standby shall be provided during non -working hours for construction, alteration, or demolition where the building exceeds 30 feet in height above the lowest adjacent grade for any We of construction or Type V construction that has more than 5,000 square feet of floor area. Exception: Group R-3 occupancies. Ordinance No. FD 57 Page 36 of 50 Page 473 ATTACHMENT 1 3304.5.2 Fire watch and safety standby personnel. Trained personnel shall be provided to serve as an on-site fire watch and safety standby in accordance with Section 403.12.1. The combination of fire watch duties and site security duties is acceptable. 3304.6 Hot work. Welding, cutting,rig nding, soldering or brazingwith flame torches, torch applied processes, and any other hot work or use of open flame devices is required to be conducted under a hot work program administered by the fire prevention and site safety superintendent in accordance with Chapter 35 and Fire District Standard 33-3. 3304.8 Cooking and food warming. Cooking and food warming, including the use of microwave ovens and portable electrical devices, shall be prohibited except in approved cooking and food warming areas. Signs with a minimum letter height of 3 inches and a minimum brush stroke of/2 inch shall be posted in conspicuous locations in designated cooking and food warming areas and state: DESIGNATED COOKING AND FOOD WARMING AREA. COOKING AND WARMING FOOD OUTSIDE OF A DESIGNATED COOKING AND FOOD WARMING AREA IS PROHIBITED. Cooking and food warming restrictions and the location of designated cooking and food warming areas are required to be included in the fire prevention and site safety plan. SECTION 3308 OWNER'S RESPONSIBILITY FOR FIRE PROTECTION AND SITE SAFETY 3308.1 Program development and maintenance. The owner or owner's authorized agent shall be responsible for the development, implementation, and maintenance of a written plan establishing a fire prevention and site safety program at the project site applicable throughout all phases of the construction, repair, alteration, or demolition work. The plan shall address the requirements of this chapter, other applicable portions of this code, and Fire District Standard 33-3. The plan is required to include the duties of staff and staff training requirements. The plan shall be made available for review by the fire code official, everyone who is working on the site, and those who visit the site. SECTION 3309 FIRE AND EMERGENCY REPORTING 3309.1.1 Cellular enabled devices. Cellular enabled devices are an approved equivalent means of communication and can be used in place of emergency telephone facilities when the street address of the construction site is stored in the device and when an alternate emergency telephone number is programmed into the device. The primary phone number for requesting all emergency services is 9-1-1. SECTION 3310 ACCESS FOR FIRE FIGHTING 3310.1 Required access. Approved vehicle access for fire fighting shall be provided to all construction or demolition sites. Vehicle access shall be provided to within 50 feet of temporary or permanent fire department connections. Vehicle access shall be provided by either temporary or permanent roads capable of supporting vehicle loading under all weather conditions. Vehicle access shall be maintained until permanent fire apparatus access roads are available. Temporary fire apparatus access roadways shall be in accordance with Fire District Standard 33-2. Ordinance No. FD 57 Page 37 of 50 Page 474 ATTACHMENT 1 SECTION 3312 WATER SUPPLY FOR FIRE PROTECTION 3312.1 When required. An approved water supply for fire protection, either temporary or permanent, shall be made availablerip �or to combustible material arriving on the site. Temporary water supply and fire hydrants shall be in accordance with Fire District Standard 33-2. Exception: Combustible forms used for foundation work. SECTION 3317 SAFEGUARDING ROOFING OPERATIONS 3317.1 General. Roofing operations utilizing heat -producing systems or other ignition sources shall be conducted in accordance with Sections 3317.2 and 3317.3, Chapter 35, and Fire District Standard 35-1. SECTION 3318 WILDLAND-URBAN INTERFACE FIRE AREAS 3318.1 General. Fire safety during construction and demolition in a wildland-urban interface fire area shall be in accordance with this chapter, this section, Chapter 49, and Fire District Standard 49-1. 3318.2 Fire protection plan. A fire protection plan as required by Fire District Standard 49-1 shall be submitted and approved in conjunction with the submittal and approval of plans for a grading or construction permit. 3318.3 Vegetation management. Approved Zone 1 vegetation management shall be provided prior to combustible material arriving on the site and shall be maintained throughout the duration of construction. The fire code official is authorized to require additional vegetation management and/or defensible space when warranted, in the opinion of the fire official, b, specific conditions. CHAPTER 34 TIRE REBUILDING AND TIRE STORAGE SECTION 3401 GENERAL 3401.2 Permits. Permits shall be required as set forth in Section 105. CHAPTER 35 WELDING AND OTHER HOT WORK SECTION 3501 GENERAL 3501.1 Scope. Welding, cutting, open torches, and other hot work operations and equipment shall comply with this chapter and Fire District Standard 35-1. 3501.2 Permits. Permits shall be required as set forth in Section 105. Ordinance No. FD 57 Page 38 of 50 Page 475 ATTACHMENT 1 3501.3 Restricted areas. Hot work shall only be conducted in areas designed or authorized for that purpose by the personnel responsible for a Hot Work Program. Hot work shall not be conducted in the following areas unless approval has been obtained from the fire code official: 1. Areas where the sprinkler system is impaired. 2. Areas where there exists the potential of an explosive atmosphere, such as locations where flammable gases, liquids or vapors are present. 3. Areas with readily ignitable materials, such as storage of large quantities of bulk sulfur, baled paper, cotton, lint, dust or loose combustible materials. 4. On board ships at dock or ships under construction or repair. 5. Outdoors in a wildland-urban interface fire area. 6. Other areas or locations as specified by the fire code official. CHAPTER 37 COMBUSTIBLE FIBERS SECTION 3701 GENERAL 3701.3 Permits. Permits shall be required as set forth in Section 105. CHAPTER 48 MOTIONPICTURE AND TELEVISION PRODUCTION STUDIO SOUND STAGES, APPROVED PRODUCTION FACILITIES AND PRODUCTIONLOCATIONS SECTION 4803 REQUIRED PERMITS 4803.2 Additional permits. A permit shall be requiredfor: a) Use of pyrotechnic special effects. b) Open flames. c) Flammable or combustible liquids, gases and dust. d) Hot work. e) Presence of motor vehicles within a building. f) Any additional permits required by the fire code official or Section 105. CHAPTER 49 REQUIREMENTS FOR WILDLAND-URBAN INTERFACE FIRE AREAS SECTION 4901 GENERAL 4901.1 Scope. The mitigation of conditions where a wildfire burning in vegetative fuels may readily transmit fire to buildings and threaten to destroy life, overwhelm fire suppression capabilities, or result in large property losses shall comply with this chapter and Fire District Standard 49-1. Ordinance No. FD 57 Page 39 of 50 Page 476 ATTACHMENT 1 CHAPTER 50 HAZARDOUS MATERIALS — GENERAL PROVISIONS SECTION 5001 GENERAL 5001.5 Permits. Permits shall be required as set forth in Sections 105.6 and 105.7. Permittees shall apply for approval to permanently close a storage, use, or handlingfacility. application shall be submitted at least 30 days prior to the termination of the storage, use, or handling of hazardous materials. Such application shall be accompanied by an approved facility closure plan in accordance with Section 5001.6.3. The 30-dayperiod is not applicable when approved based on special circumstances requiring such waiver. CHAPTER 51 AEROSOLS SECTION 5101 GENERAL 5101.2 Permits. Permits shall be required as set forth in Section 105. CHAPTER 53 COMPRESSED GASES SECTION 5301 GENERAL 5301.2 Permits. Permits shall be required as set forth in Section 105. CHAPTER 54 CORROSIVE MATERIALS SECTION 5401 GENERAL 5401.2 Permits. Permits shall be required as set forth in Section 105. CHAPTER 55 CRYOGENIC FLUIDS SECTION 5501 GENERAL 5501.2 Permits. Permits shall be required as set forth in Section 105. Ordinance No. FD 57 Page 40 of 50 Page 477 ATTACHMENT 1 CHAPTER 56 EXPLOSIVES AND FIREWORKS SECTION 5601 GENERAL 5601.1.4 Rocketry. For rocketry requirements see Fire District Standard 56-1 and California Code of Regulations, Title 19, Division 1, Chapter 6, reprinted in Sections 5610, 5611, and 5612. 5601.2 Permits. Permits shall be required as set forth in Section 105 and regulated in accordance with this section. 5601.7 Seizure. The fire code official is authorized to remove or cause to be removed or disposed of in an approved manner, at the expense of the owner, explosives, explosive materials or fireworks offered or exposed for sale, stored, possessed or used in violation of this chapter; the Municipal Code, and California Code of Regulations Title 19, Division 1, Chapter 6. Any seizure or removal pursuant to this section shall be in compliance with all applicable regulations, statutes, and laws. SECTION 5608 FIREWORKS DISPLAY 5608.1 General. Outdoor fireworks displays; use of pyrotechnics before a proximate audience; and pyrotechnic special effects in motion picture, television, theatrical, and group entertainment productions shall comply with this section, California Code of Regulations, Title 19, Division 1, Chapter 6; and Fire District Standard 56-2. §991.7 Firing. All aerial fireworks displays shall be electrically fired. §1003. Operation of Display. (d) Firing. (1) All firing shall be done upon order or signal of the licensed pyrotechnic operator controlling the display. (2) Electric firing (qualifying statement deleted) shall comply with all of the requirements of Article 13.5 of this chapter. (3) Upon conclusion of firing, no unauthorized person shall be permitted access to the firing area until the licensed pyrotechnic operator has determined the area to be safe and secure. (4) Electric firing is required for all aerial fireworks displays and all elements of the displaX including, but not limited to, all mortars regardless of diameter, set pieces, and Roman candles. Ordinance No. FD 57 Page 41 of 50 Page 478 ATTACHMENT 1 CHAPTER 57 FLAMMABLE AND COMBUSTIBLE LIQUIDS SECTION 5704 STORAGE 5704.2.7.6 Repair, alteration or reconstruction of tanks and piping. The repair, alteration or reconstruction, including welding, cutting and hot tapping of storage tanks and piping that have been placed in service, shall be in accordance with NFPA 30 and Fire District Standard 57-1. Hot work, as defined in Section 202, on such tanks shall be conducted in accordance with Section 3510. 5704.2.13 Abandonment and status of tanks. Tanks taken out of service shall be removed in accordance with Section 5704.2.14 and Fire District Standard 57-1, or safeguarded in accordance with Sections 5704.2.13.1 through 5704.2.13.2.3 and API 1604. 5704.2.14 Removal and disposal of tanks. Removal and disposal of tanks shall comply with Sections 5704.2.14.1 and 5704.2.14.2 and Fire District Standard 57-1. 5704.3.3.9 Idle combustible pallets. Storage of empty or idle combustible pallets inside an unprotected liquid storage area shall be limited to a maximum pile size of 500 square feet and to a maximum storage height of 6 feet. Storage of empty or idle combustible pallets inside a protected liquid storage area shall comply with NFPA 13. Pallet storage shall be separated from liquid storage by aisles that are at least 8 feet wide. CHAPTER 58 FLAMMABLE GASES AND FLAMMABLE CRYOGENIC FLUIDS SECTION 5801 GENERAL 5801.2 Permits. Permits shall be required as set forth in Section 105. CHAPTER 59 FLAMMABLE SOLIDS SECTION 5901 GENERAL 5901.2 Permits. Permits shall be required as set forth in Section 105. Ordinance No. FD 57 Page 42 of 50 Page 479 ATTACHMENT 1 CHAPTER 60 HIGHLY TOXIC AND TOXIC MATERIALS SECTION 6001 GENERAL 6001.2 Permits. Permits shall be required as set forth in Section 105. CHAPTER 61 LIQUEFIED PETROLEUM GASES SECTION 6104 LOCATION OF LP -GAS CONTAINERS 6104.2 Maximum capacity within established limits. Within the limits established by law restricting the storage of liquefied petroleum gas for the protection of heavily populated or congested areas, the aggregate capacity of any one installation where LP -gas is the primary source of heat shall not exceed a water capacity of 2,000 gallons in any location determined by the fire code official to create an unacceptable hazard to persons and/or propertX. Exceptions: 1. In particular installations, this capacity limit shall be determined and may be reduced by the fire code official, after consideration of special features such as topographical conditions, nature of occupancy, and proximity to buildings, capacity of proposed containers, degree of fire protection to be provided, and capabilities of the local fire department. 2. Where LP -gas is not the primary source of heat, the aggregate capacity of LP -gas in use and storage on properties with a Group R use shall not exceed 100 pounds or the maximum allowed by this code, whichever is less. SECTION 6107 SAFETY PRECAUTIONS AND DEVICES 6107.5 Container orientation. Containers in multiple -container stationary installations and containers in storage shall be oriented with relation to one another such that the length axes of the containers are parallel. Exception: Portable containers. SECTION 6109 STORAGE OF PORTABLE LP -GAS CONTAINERS AWAITING USE OR RESALE 6109.13 Protection of containers. LP -gas containers shall be stored within a suitable enclosure or otherwise protected against tampering. Where required by the fire code official, vehicle impact protection shall be provided in accordance with Section 312. Exception: Deleted Ordinance No. FD 57 Page 43 of 50 Page 480 ATTACHMENT 1 CHAPTER 62 ORGANIC PEROXIDES SECTION 6201 GENERAL 6201.2 Permits. Permits shall be required as set forth in Section 105. CHAPTER 63 OXIDIZERS, OXIDIZING GASES, AND OXIDIZING CRYOGENIC FLUIDS 6301.1 Scope. The storage and use of oxidizing materials shall be in accordance with this chapter, Chapter 50, and Fire District Standard 63-1. Oxidizing gases shall also comply with Chapter 53. Oxidizing cryogenic fluids shall also comply with Chapter 55. Exceptions: 1. Display and storage in Group M and storage in Group S occupancies complying with Section 5003.11. 2. Bulk oxygen systems at industrial and institutional consumer sites shall be in accordance with NFPA 55. 3. Liquid oxygen and oxygen gas stored or used in home health care in Group I-1, I-4, and R occupancies in accordance with Section 6306 and Fire District Standard 63-1. 6301.2 Permits. Permits shall be required as set forth in Section 105. CHAPTER 64 PYROPHORIC MATERIALS SECTION 6401 GENERAL 6401.2 Permits. Permits shall be required as set forth in Section 105. CHAPTER 65 PYROXYLIN (CELLULOSE NITRATE) PLASTICS SECTION 6501 GENERAL 6501.2 Permits. Permits shall be required as set forth in Section 105. Ordinance No. FD 57 Page 44 of 50 Page 481 CHAPTER 66 UNSTABLE (REACTIVE) MATERIALS SECTION 6601 GENERAL 6601.2 Permits. Permits shall be required as set forth in Section 105. CHAPTER 67 WATER -REACTIVE SOLIDS AND LIQUIDS SECTION 6701 GENERAL 6701.2 Permits. Permits shall be required as set forth in Section 105. ATTACHMENT 1 Ordinance No. FD 57 Page 45 of 50 Page 482 ATTACHMENT 1 CHAPTER 80 REFERENCED STANDARDS Standards of the Rancho Cucamonga Fire Protection District Number Standard Title 1-1 Operational Permits 1-2 Construction Permits 2-1 Definitions 3-1 Oen Burning 3-2 Oen Flames 3-3 General Storage 3-4 Waste Handling and Recycling Facilities 3-5 Weed and Fire Hazard Abatement 4-1 Outdoor Carnivals, Fairs, and Public Assemblages 4-2 Indoor Tradeshows, Exhibits, and Displays 4-3 Special Amusement Buildings 4-4 Seasonal Sales Lots 4-5 Emergency Guides 5-1 Fire Apparatus Access Roads 5-2 Permanent Alternative Material All -Weather Fire Apparatus Access Road 5-3 Residential Gates 5-4 Commercial & Industrial Gates 5-5 Identification of Access Doors in Commercial/Industrial Buildings 5-6 Roof Access 5-7 Multi -Family Residential Building Address Signage 5-8 Commercial/Industrial Building Address Signage 5-9 Knox Boxes 5-10 Fire Protection Water Supply Systems 5-11 Site Plan Criteria 6-1 Commercial Cooking Operations 8-1 Schools and Classrooms 9-1 Non -Required Systems 9-2 Systems Out of Service - Fire Watch & Impairment Coordinator 9-3 Fire Alarm and Monitoring Systems 9-4 Alarm Signal Verification 9-5 Fire Sprinkler Systems 9-6 Fire Extinguishing Systems 11-1 Existing Buildings 12-1 Energy Systems 23-1 Residential Fueling Operations 31-1 Tents, Temporary Special Event Structures, and Other Membrane Structures 32-1 High -Piled Combustible Storage 33-1 Release of Construction Permits 33-2 Temporary Fire Apparatus Access Roads and Hydrants 33-3 Fire Prevention and Site Safety During Construction 35-1 Hot Work 49-1 Wildland-Urban Interface Fire Area 56-1 Model Rockets 56-2 Fireworks Displays 57-1 Hazardous Materials Tank Abandonment and Removal 63-1 Oxygen Use in Home Health Care and Residential Occupancies Ordinance No. FD 57 Page 46 of 50 Page 483 ATTACHMENT 1 APPENDIX A BOARD OF APPEALS A101.2 Membership. The membership of the board shall consist of five voting members having the qualifications established by this section. Members shall be nominated by the fire code official or the chief administrative officer of the District subject to confirmation in accordance with the policies of the City of Rancho Cucamonga. Members shall serve without remuneration or compensation and shall be removed from office prior to the end of their appointed terms only for cause. The fire code official shall be an ex officio member of said board but shall have no vote on any matter before the board except for the removal of a board member in accordance with Section A101.3. Where there is a practical difficulty with impaneling a board with the members outlined herein, the makeup of the board may be altered in accordance with a plan agreed to by the fire code official and the appellant. A101.3 Terms of office. Members shall be appointed to hear and rule on a specific appeal. The term of office shall be for the duration of the appeal process for a specific appeal. Upon completion of all required duties for said appeal, the board shall automatically be dissolved. A101.3.1 Initial appointments. Deleted A101.3.2 Vacancies. Vacancies shall be filled in accordance with Section A101.2 herein consistent with the procedures for establishing membership of the board. A101.3.3 Removal from office. Members shall be removed from the board prior to the end of the appeal process only for cause. Continued absence of any member from regular meetings of the board shall, at the discretion of a majority of the membership of the board, render any such member ineligible for continued service on the board. A101.7 Meetings. The board shall be established and convene its first meeting within 30 days after notice of appeal has been received. A101.8 Conflict of interest. Members with a material or financial interest in a matter under appeal shall not be eligible to serve on the board. Persons who are being considered for membership on a board are required to disclose any actual or potential conflicts to the fire code official or the chief administrative officer of the District. Appointees to the board who are found to have a material or financial interest in the matter before the board shall be immediatelv removed from the board for cause and shall be ineligible to serve on future boards. A101.9 Decisions. The board shall render a decision within 10 calendar days and shall file the decision in writing with the office of the fire code official. The decision shall be open to public inspection and shall be a public record. A certified copy of the decision shall be sent to the appellant. A cop, of the decision shall also be provided to the CalFire San Bernardino Unit where applicable. A101.10 Procedures. The board shall be operated in accordance with the California Code of Civil Procedure and may establish rules and regulations for its own procedure not inconsistent with the provisions of this code and applicable state law. Ordinance No. FD 57 Page 47 of 50 Page 484 ATTACHMENT 1 APPENDIX N INDOOR TRADE SHOWS AND EXHIBITIONS SECTION N101 GENERAL N101.2 Permits. Permits shall be required as set forth in Section 105. APPENDIX O TEMPORARY HAUNTED HOUSES, GHOST WALKS AND SIMILAR AMUSEMENT USES SECTION 0101 GENERAL 0101.2 Permits. Permits shall be required as set forth in Section 105 for haunted houses, ghost walks, or similar amusement uses in accordance with Appendix 0101.2.1. Ordinance No. FD 57 Page 48 of 50 Page 485 ATTACHMENT 1 SECTION 5. Violation Penalties It shall be unlawful for any person, firm, partnership, or corporation to violate any provision or to fail to comply with any of the requirements of this Ordinance or the Codes adopted hereby. In addition to any other penalties set forth in this Ordinance, any person, firm, partnership, or corporation violating any provision of this Ordinance or the Codes adopted hereby or failing to comply with any of its requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months, or by both such fine and imprisonment. Each person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any provision of this Ordinance or the Codes adopted hereby is committed, continued, or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefore as provided in this Ordinance. SECTION 6. Abatement of Nuisance The violation of any of the provisions of this Ordinance or the Codes adopted hereby shall constitute a nuisance and may be abated by the Board through civil process by means of restraining order, preliminary or permanent injunction, or in any other manner provided by law for the abatement of such nuisances. SECTION 7. Severability The Board hereby declares that should any provision, section, paragraph, sentence, or word of this Ordinance or the Code hereby adopted be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences, and words of this Ordinance and the Codes hereby adopted shall remain in full force and effect. SECTION 8. Rights Reserved Nothing in this Ordinance or in the Fire Code hereby adopted shall be construed to affect any suit or proceeding pending in any court, or any rights acquired, or any liability incurred, or any cause or causes of action, or any existing agreement under any ordinance hereby repealed as cited in Section 1 of this Ordinance; nor shall any just or legal right or remedy of any character be lost, impaired, or affected by this Ordinance. SECTION 9. Publication The Secretary of the District shall certify to the adoption of this ordinance and shall cause the same or a summary thereof to be published and posted as required by law. SECTION 10. Date of Effect This Ordinance shall take effect at 12:01 a.m. on January 4, 2020. Ordinance No. FD 57 Page 49 of 50 Page 486 ATTACHMENT 1 PASSED, APPROVED, AND ADOPTED this day of AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, President ATTEST: Janice C. Reynolds, Secretary 2019. I, Janice C. Reynolds, Secretary of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Ordinance was introduced for first reading by the Board of Directors of the Rancho Cucamonga Fire Protection District at a regular meeting of said Board held on the day of , 2019, and was finally passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District at a regular meeting of said Board held on the. day of , 2019. Executed this day of , 2019 at Rancho Cucamonga, California. Janice C. Reynolds, Secretary Ordinance No. FD 57 Page 50 of 50 Page 487 JRMa A RE�U��i� 5 FL` Adoption of 2019 Building Codes Santa Ana Desert winds originate from a clockwise flow of air around NDS a high pressure system %I east of the Sierras These winds descend ! down mountain ranges } which warms and dries r r "- tos'Angeles li !e through r` •e wind gusts _ noRA OMPH! •moi•_' 't CITY OF RANCHO CUCAMONGA Geographical Conditions be is JiL Topographical �:�: .- ./►fir .. `� • a L•lMWz&'iTiC' UNION :' hfS first t r Udy V01UF" i4w teer f1mcompan inthe [I served as a= for others across the u i - Members. Including Beit Fran ItIin. rcha edtoils y stared here InGrindstOTW A l le , helped provide n fire bell, bucketS. and an engine for #hP- cIt . and developed the' tdiea fire InsuraIM00. I-OVI � r"Ll Dr" .AS &" Wk - -- "r :�Ytl4..6-, Iri[�7i5ir RANCHO CUCAMONGA FIRE DISTRICT �'. we, ravirs,rere Improve Quality of Life Secure Economic Vitalit Keep Businesses in Business Protect the Environment Promote Social Stability Increase Resiliency As �r, RANCHO CUCAMONGA FIRE DISTRICT lr- �In Model Code Changes , Storage of Pallets Adel Code Change 0I0 RANCHO CUCAMONGA FIRE DISTRICT � memo 01 Model Code Changes Wood Frame Construction 4. ..M fti�-- -� 01 Model Code Changes Wood Frame Construction 4. ..M fti�-- -� Recommended Amendments Weed and Fire Hazard Abatement •gid � _ Y w ICIZ_ ! x Recommended Amendments Better Use of Local Standards Rancho Cucamonga Fire Protection District 46 Fire District Standard 3-1 Outdoor Fires and Open B .oron9 ' Aimmy Code Rd ­e: Fue Code Sec -Lan 3DI. EffE=e: 1—Y MO N -k -Mg.: 4 updated =7% r Ilse D--:: X Pic. -c- 3 -hiffle _cur -e t1m: c-ta:!_ an- -plam &e Fire ,.c -:2: n C-- --n Eu., i::g, 3 L. 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The pm_r-on conJuniti- thm —i- !] :-aof 1 __ , - I, � - lial,,]- f� an -R an -pen- f-,- u, ­ �rtln- = a: a --­lt �fan cu-,.,- ire. open L' 1, a b - n -ye. a-ta:nai. it 2 , Y - - _-T RZ7J Mal __E I - -.112 - - Pa- r) it - INTERNATIONAL Standards Worldwide Al ET G Ji RANCHO CUCAMONGA FIRE DISTRICT Council/Board Goals ➢ Achieve and maintain a diverse and sustainable economic base. ➢ Maintain local long-term fiscal sustainability. ➢ Implement consistent high quality standards for all future development. ➢ Reduce threats to life and property through traditional and innovative public safety services and programs. ➢ Protect residents, businesses, and employees from the potential hazards associated with the use, storage, transport, and disposal of hazardous materials in and through Rancho Cucamonga. ➢ Protect wildlife habitats that support various plants, mammals, and other wildlife species. 2019 RWIRE CODE CfIlJMNACODE OF RIUMOKS 4 TIU24,PAM 9 CWMTL&4- . StwgwpdsCom mi%sm Z* r L] 2019 CPfW 'Im i Nt CODE CAMP CODE OF NOAMOM I MLE 24, POW 2, VOUK 1 OF 2 C mmn-&4- S&ahwftCammrsclm AIS CITY OF RANCHO CUCAMON A DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Anne McIntosh, AICP, Planning Director Jennifer Nakamura, Management Analyst II SUBJECT: CONSIDERATION TO CONDUCT FIRST READING OF AN ORDINANCE TO AMEND TITLES 16 (SUBDIVISIONS) AND 17 (DEVELOPMENT CODE) OF THE MUNICIPAL CODE TO MODIFY ADMINISTRATIVE PROCEDURES, CORRECT ERRORS AND CLARIFY STANDARDS FOR ENTERTAINMENT PERMITS, ACCESSORY DWELLING UNITS, PARKING SPACE DIMENSIONS AND DRIVE AISLE DIMENSIONS. RECOMMENDATION: Staff recommends that the City Council conduct first reading of an ordinance to amend the Municipal Code to modify administrative procedures, correct errors and clarify standards for entertainment permits, accessory dwelling units, parking space dimensions and drive aisle dimensions. BACKGROUND: Since the adoption of a comprehensive Development Code update in 2012, staff regularly reviews the code to identify areas that need to be modified to address new or changing uses, update development standards, respond to changes in state law or to amend administrative procedures. Annually, or as needed, we will gather a group of minor code changes into one package. The changes proposed in this amendment would: (1) modify administrative procedures, (2) correct errors and (3) clarify standards for specific uses. On October 23, 2019, the Planning Commission conducted a public hearing on the proposed code amendment. The commission recommended one addition to the entertainment permit revisions as detailed below and unanimously adopted Resolution 19-67 recommending approval of all changes proposed. ANALYSIS: Subdivision Review Process: Prior to being heard by the Planning Commission, subdivision maps are reviewed by the Design Review Committee (DRC), as required by Title 16. The DRC is tasked with reviewing projects with a specific focus on "reviewing the architecture (including material, finish, colors, and trim), site layout, building plotting, landscaping, compatibility with surrounding properties, and, when appropriate, signs, of new development" (RCMC 17.04.020 B). When a proposed project is for the subdivision of land only, with no buildings to be considered for architecture, layout or building plotting, there is little for the DRC to review prior to review by Planning Commission. The existing process adds a minimum of 4 weeks to the time it takes for a subdivision map to be considered by the Planning Commission as well as staff time and resources to draft DRC comments for committee consideration. Staff is recommending amending Title 16 to remove the requirement for the Design Review Committee �:: to review subdivision maps as a standalone project. Staff will continue to review subdivisions for conformity with all development standards within the code. When a project is submitted that includes building product as well as the subdivision of land, the entire project will be reviewed by the DRC. Technical Review Committee: Like the DRC, certain projects are subject to review by the Technical Review Committee (TRC) for conformance with adopted building and engineering standards. This staff level committee was established many years ago, when the City was in a high growth mode, with large areas of vacant land to develop. As we shift to infill development and the redevelopment of underutilized properties, the need for this committee has diminished. Under our current development review process, engineering and building standards are reviewed up front and issues are solved to the greatest extent possible prior to final approval, with conditions of approval added if needed to ensure required standards are met. We are recommending that this committee be eliminated, as we did with the Grading Review Committee in 2014. This will save the project applicant time and reduce trips required to City Hall. Entertainment Permits: Entertainment permit requirements were first adopted in 1986 with a few minor changes made in the last 33 years. The City strives to encourage and develop commercial activity and maintain a supportive environment for local businesses by reviewing and streamlining processes which allow businesses to focus on providing a positive customer experience. Live entertainment promotes social and cultural benefits in addition to economic growth and compliments the quality of life valued in the City. To provide a more streamlined process to allow local businesses which desire to provide live entertainment which is both manageable and compatible with the preservation of public health and safety, staff is recommending the following changes to our entertainment permit regulations: 1. Amend the review authority for entertainment permits from the Planning Commission to the Planning Director. The Planning Commission recommended additional language to elevate the application to Planning Commission if conflicts arise that cannot be resolved through the administrative review process. This allows concerns to be heard in a public forum without the need to file an appeal of a project. Language has been added to the final ordinance based on the Commission's direction. 2. Modify exception #5 to Section 17.20.020 to exempt all entertainment (with or without amplification) provided by four or fewer performers as an accessory use where dancing is not allowed. This allows businesses to have musicians or karaoke or hosted trivia events without an entertainment permit. Previously these types of performances would be exempt from a permit only if there was no microphone or other amplification of sound used. Existing noise standards would be used to address any possible noise issues caused by the amplification. Accessory Dwelling Units (ADUL Requirements and standards for ADUs were updated in 2018 to be consistent with State Law. ADUs can have a maximum square footage of up to 1,200 square feet and are not required to provide a garage or other covered parking space, however, some of the permit applications we have received include plans to construct a garage as part of the ADU. Staff recommends modifying the ADU chapter of the code to clarify that any accessory garage built as part of an ADU will not count toward their maximum ADU square footage. All other development standards (i.e. setbacks, lot coverage and design standards) will be required for both the ADU and any proposed garage. Parking Space Dimensions and Drive Aisle Dimensions: During the comprehensive code update adopted in 2012, a transcription error from the old code to the new code resulted in a slight modification to the allowed parking dimensions for non-residential uses that was not intended to be modified. Changes to the Chapter 17.64 (Parking and Loading) are being proposed as an effort to return the Development Code to its original intended version. The proposed modifications will ensure continuity with previously applied development standards present in existing development across the City. The modifications also correct and clarify several inconsistencies related to outdoor parking stall dimensions in the Development Code. Environmental Assessment: The Planning Department staff has determined that this Amendment is exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. Page 489 The project qualifies under the general rule that CEQA applies only to projects, which have the potential for causing significant effects on the environment. Pursuant to State CEQA Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no possibility that the activity in question may have significant effect on the environment, the activity is not subject to CEQA. The Amendment does not propose any physical change to the environment itself. The Amendment's changes to the development review process is a procedural change and does not eliminate the need for future entitlements for projects at a specific location that may be subject to CEQA. The changes proposed for the regulation of entertainment are limited to the reviewing authority and the exemption of small amplified entertainment which is most often exempt from CEQA as it is accessory to another use in an existing facility. The text changes proposed to ADUs and parking dimensions are for clarification or correction purposes only. Future applications for development subject to these provisions will be reviewed for CEQA compliance under separate entitlements or actions as currently defined by the code. During the entitlement process, the applicant will be required to comply with CEQA. In reviewing each project for compliance with CEQA, an applicant may be required to submit environmental studies that analyze potential impacts such as air quality, biological resources, cultural resources, noise levels, and transportation/traffic caused by the site-specific project. On a case-by-case review of each project, the appropriate environmental document will be prepared to address project -specific impacts. Based on this evidence and all the evidence in the record Planning staff has determined that the Amendment will not have a significant effect on the environment and is therefore exempt from further environmental review under CEQA. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRESSED: Updating and maintaining the development code and responding to changes in development and business needs enhances our premier community status by making Rancho Cucamonga a desirable community to start and grow a new business or invest in through development. ATTACHMENTS: Description Attachment 1 - Planning Commission Meeting Minutes 10-23-19 Attachment 2 - Planning Commission Resolution 19-67 Attachment 3 - Ordinance Page 490 01 LC1TY OF RANCHO CUCAMON�, OCTOBER 23, 2019 HISTORIC PRESERVATION COMMISSION AND PLANNING COMMISSION AGENDA MINUTES RANCHO CUCAMONGA CIVIC CENTER COUNCIL CHAMBERS 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CALIFORNIA Moved by Munoz, seconded by Wimberly; carried 5-0-0. D4. HILLSIDE DESIGN REVIEW DRC2018-01014 — RAMY IBRAHIM (Owner Kaivan Mashkotiazad) — A request for site plan and architectural review of a proposed 4,040 square foot single-family residence with an attached 435 square foot garage on a 10,411 square foot lot within the Low (L) Residential District and within the Hillside Overlay District at 7563 Alta Cuesta Drive - APN: 0207-044-29. This item is exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA guidelines under CEQA Section 15303 — New Construction or Conversion of Small Structures, which permits the construction of a single-family residence in a residential zone. Dat Tran, Assistant Planner, gave the Staff Report. Chairman Guglielmo opened the public hearing. Seeing no one, closed the public hearing. Commissioners expressed general support of the project. Moved by Munoz, seconded by Wimberly; carried 5-0-0. D5. MUNICIPAL CODE AMENDMENT DRC2019-00822 — CITY OF RANCHO CUCAMONGA — A request to amend Titles 16 (Subdivisions) and 17 (Development Code) of the Rancho Cucamonga Municipal Code to modify administrative procedures, correct errors, and clarify standards for entertainment permits, accessory dwelling units, parking space dimensions, and drive aisle dimensions. This item is exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA guidelines under CEQA Section 15061(b)(3). This item will be forwarded to City Council for final action. Jennifer Nakamura, Management Analyst ll, gave the Staff Report and Power Point presentation (copy on file). Chairman Guglielmo opened the public hearing. Seeing no one, closed the public hearing. Discussion ensued regarding the public notification process for new entertainment permits. The commission wanted to ensure that the public would have an opportunity to have concerns addressed in a public forum if the public felt that those concerns could not be addressed through the administrative review process. The commission felt the appeal process was too Page 4 of 7 Page 491 01 LC1TY OF RANCHO CUCAMON�, OCTOBER 23, 2019 HISTORIC PRESERVATION COMMISSION AND PLANNING COMMISSION AGENDA MINUTES RANCHO CUCAMONGA CIVIC CENTER COUNCIL CHAMBERS 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CALIFORNIA costly and asked if the code could be amended to allow the item to be heard by the Planning Commission if resolution could not be achieved through the administrative review process. A solution was proposed to move Entertainment Permits, with noticing, to Planning Director approval. If a written objection is received, the Director can refer the decision on the permit to the Planning Commission to allow objectors to be heard in a public forum. Commissioners Munoz asked for clarification that a recommendation to the commission will be made IF the Director cannot resolve the issue at their level. Director Anne McIntosh answered yes. If we can work it out, there would be no need to bring it to Commission. All of the Commissioners concurred with the proposed modification. Moved by Munoz, seconded by Wimberly; carried 5-0-0, as amended. E. COMMISSION BUSINESS/HISTORIC PRESERVATION AND PLANNING COMMISSION INTER -AGENCY UPDATES: Commissioner Munoz mentioned last week he attended the League of California Cities Conference. Good for City leaders to see and know what is being worked on at large in the State. Thanked Anne McIntosh for her support during the meeting. Commissioner Oaxaca expressed his thanks to Commissioner Munoz and Vice Chairman Wimberly, for their service and leadership. It was a great opportunity for him to learn and did a lot of listening and watching these two gentlemen. They carried this torch on behalf of this city for about 20 years. They should be very proud to be able to walk, drive, bike, stroll around the city to see the legacy they left behind. They did a great service for our city. A service that will live on. Thank you for being part of this and he is grateful to have been a part of it with them. Commissioner Dopp stated although he has only known them for almost 1 year, he has learned a lot. They have set a wonderful example, with great leadership and really helped pave the vision for our city. Best of luck going forward. Page 5of7 Page 492 RESOLUTION NO.19-67 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RECOMMENDING APPROVAL OF MUNICIPAL CODE AMENDMENT DRC2019-00822 TO AMEND ADMINISTRATIVE PROCEDURES, CORRECT ERRORS AND CLARIFY STANDARDS FOR ENTERTAINMENT PERMITS, ACCESSORY DWELLING UNITS, PARKING SPACE DIMENSIONS AND DRIVE AISLE DIMENSIONS AND MAKING FINDINGS IN SUPPORT THEREOF A. Recitals. 1. The City of Rancho Cucamonga has prepared Municipal Code Amendment DRC2019- 00822, as described in the title of this Resolution. Hereinafter in this Resolution, the subject Municipal Code Amendment is referred to as "the Application". 2. On October 23, 2019, the Planning Commission of the City of Rancho Cucamonga conducted a noticed public hearing on the application and concluded said hearing on that date. 3. All legal prerequisites prior to the adoption of this Resolution have occurred. B. Resolution. NOW, THEREFORE, it is hereby found, determined, and resolved by the Planning Commission of the City of Rancho Cucamonga as follows: 1. This Commission hereby specifically finds that all of the facts set forth in the Recitals, Part A of this Resolution, are true and correct. 2. Based upon the substantial evidence presented to the Planning Commission during the above -referenced public hearing on October 23, 2019, including written and oral staff reports, together with public testimony, this Commission hereby specifically finds as follows: a. The City Council adopted a comprehensive update to the City's Development Code that implements the policies of the General Plan, in July 2012. The new Development Code became effective on September 4, 2012; b. Based on feedback received since the effective date of the Development Code, the City prepared a set of amendments (the "Amendments"), which is included as Attachment A to this Resolution and is hereby incorporated by this reference as if set forth in full; C, Development Code Amendment DRC2019-00822 conforms to and does not conflict with the General Plan, including without limitation, the Land Use Element thereof, and will provide for development in a manner consistent with the General Plan; and 3. The Planning Department staff has determined that the project is exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. The project qualifies under the general rule that CEQA applies only to projects, which have the potential for causing significant effect on the environment. Pursuant to State CEQA Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no possibility that the activity in question may have significant effect on the environment, the activity is not subject to CEQA. The Amendment does not propose any physical change to the environment Page 493 PLANNING COMMISSION RESOLUTION NO. 19-67 MUNICIPAL CODE AMENDMENT DRC2019-00822 — CITY OF RANCHO CUCAMONGA October 23, 2019 Page 2 itself. The Amendment's changes to the development review process is a procedural change and does not eliminate the need for future entitlements for projects at a specific location that may be subject to CEQA. The changes proposed for the regulation of entertainment are limited to the reviewing authority and the exemption of small amplified entertainment which is most often exempt from CEQA as it is accessory to another use in an existing facility. The text changes proposed to ADUs and parking dimensions are for clarification or correction purposes only. Future applications for development subject to these provisions will be reviewed for CEQA compliance under separate entitlements or actions as currently defined by the code. During the entitlement process, the applicant will be required to comply with CEQA. In reviewing each project for compliance with CEQA, an applicant may be required to submit environmental studies that analyze potential impacts such as air quality, biological resources, cultural resources, noise levels, and transportation/traffic caused by the site-specific project. On a case-by-case review of each project, the appropriate environmental document will be prepared to address project -specific impacts. Based on this evidence and all the evidence in the record, the Planning Commission concurs with the Planning Department staff's determination that the Amendment will not have a significant effect on the environment and is therefore exempt from further environmental review under CEQA. 4. Based upon the findings and conclusions set forth in paragraphs 1, 2, and 3 above, this Commission hereby recommends that the City Council approve Municipal Code Amendment DRC2019-00822 as indicated in Attachment A incorporated herein by this reference. 5. The Secretary to this Commission shall certify to the adoption of this Resolution. APPROVED AND ADOPTED THIS 23 T DAY OF OCTOBER 2019. PLANNING COMMISSION OF THE CITY OF RANCHO CUCAMONGA BY: Tony Guglielmo, Chairman ATTEST: Z ;/I ",f f 'd . f J P7, Anne Mcln osh, A1CP, Secretary I, Anne McIntosh, Secretary of the Planning Commission for the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was duly and regularly introduced, passed, and adopted by the Planning Commission of the City of Rancho Cucamonga, at a regular meeting of the Planning Commission held on the 23t' day of October 2019, by the following vote -to -wit: Page 494 PLANNING COMMISSION RESOLUTION NO. 19-67 MUNICIPAL CODE AMENDMENT DRC2019-00822 -- CITY OF RANCHO CUCAMONGA October 23, 2019 Page 3 AYES: COMMISSIONERS: DOPP, GUGLIELMO, MUNOZ, OAXACA, WIMBERLY NOES. COMMISSIONERS.- ABSENT: OMMISSIONERS: ABSENT: COMMISSIONERS: ABSTAIN: COMMISSIONERS: Page 495 ORDINANCE NO. AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE RANCHO CUCAMONGA MUNICIPAL CODE MODIFY ADMINISTRATIVE PROCEDURES, CORRECT ERRORS AND CLARIFY STATEMENTS FOR ENTERTAINMENT PERMITS, ACCESSORY DWELLING UNITS, PARKING SPACE DIMENSIONS AND DRIVE AISLE DIMENSIONS AND MAKING FINDINGS IN SUPPORT THEREOF A. Recitals. 1. The City of Rancho Cucamonga has prepared Municipal Code Amendment DRC2019- 00822, as described in the title of this Ordinance. Hereinafter in this Ordinance, the subject Municipal Code Amendment is referred to as "the application". 2. On October 23, 2019, the Planning Commission of the City of Rancho Cucamonga conducted a duly noticed public hearing with respect to the above referenced Municipal Code Amendment and, following the conclusion thereof, adopted its Resolution No. 19-67, recommending that the City Council of the City of Rancho Cucamonga adopt said Ordinance. 3. On December 4, 2019, the City Council of the City of Rancho Cucamonga conducted a duly noticed public hearing on the application. 4. All legal prerequisites prior to the adoption of this Ordinance have occurred. B. Ordinance. The City Council of the City of Rancho Cucamonga does ordain as follows: SECTION 1: This City Council hereby specifically finds that all the facts set forth in the Recitals, Part A, of this Ordinance are true and correct. SECTION 2: Based upon substantial evidence presented to the City Council during the above -referenced public hearing on December 4, 2019, including written and oral staff reports, together with public testimony, the City Council hereby specifically finds as follows: a. The City desires to adopt the following changes to Titles 16 and 17 of the Municipal code in order to (i) modify administrative procedures; (ii) correct errors; and (iii) clarify standards for specific uses; and b. The changes proposed to Title 16 (Subdivisions) and Title 17 (Development Code) in the amendment are consistent with the General Plan goals, policies and implementation programs; and C. Planning Department Staff has determined that the project is exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. The project qualifies under the general rule that CEQA applies only to projects, which have the potential for causing significant effects on the environment. Pursuant to State CEQA Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no possibility Ordinance No. 921 — Page 1 of 8 Page 496 that the activity in question may have significant effect on the environment, the activity is not subject to CEQA. The Amendment does not propose any physical change to the environment itself. The Amendment's changes to the development review process is a procedural change and does not eliminate the need for future entitlements for projects at a specific location that may be subject to CEQA. The changes proposed for the regulation of entertainment are limited to the reviewing authority and the exemption of small amplified entertainment which is most often exempt from CEQA as it is accessory to another use in an existing facility. The text changes proposed to ADUs and parking dimensions are for clarification or correction purposes only. Future applications for development subject to these provisions will be reviewed for CEQA compliance under separate entitlements or actions as currently defined by the code. During the entitlement process, the applicant will be required to comply with CEQA. In reviewing each project for compliance with CEQA, an applicant may be required to submit environmental studies that analyze potential impacts such as air quality, biological resources, cultural resources, noise levels, and transportation/traffic caused by the site-specific project. On a case-by-case review of each project, the appropriate environmental document will be prepared to address project -specific impacts. Based on this evidence and all the evidence in the record Planning staff has determined that the Amendment will not have a significant effect on the environment and is therefore exempt from further environmental review under CEQA. SECTION 3: Section 16.12.040 of Chapter 16.12 (Office and Officer Responsibilities) of Title 16 (Subdivisions), is hereby amended as follows: The planning director shall be responsible for investigating proposed subdivisions for conformity to the general plan, specific plans, planned communities and zoning ordinances of the city. SECTION 4: Section 16.12.070 of Chapter 16.12 (Office and Officer Responsibilities) of Title 16 (Subdivisions), is hereby deleted in its entirety. SECTION 5: Section 16.16.070 of Chapter 16.16 (Tentative Maps — Five or More Parcels) of Title 16 (Subdivisions), is hereby deleted in its entirety. SECTION 6: Section 16.16.090(A) of Chapter 16.16 (Tentative Maps — Five or More Parcels) of Title 16 (Subdivisions), is hereby amended as follows: A. Upon having accepted the tentative map for filing, and after completing department review of the same, the community development director shall schedule the tentative map for review by the planning commission. SECTION 7: Section 17.04.020(C) of Chapter 17.04 (Administrative Responsibility) of Title 17 (Development Code), is hereby deleted in its entirety. SECTION 8: Section 17.16.130(C) of Chapter 17.16 (Planning Director Decisions) of Title 17 (Development Code), is hereby amended as follows: C. Review process. 1. An application for a minor design review shall be filed with the planning department in a manner prescribed by the planning director with the required fee as established by city council resolution. Ordinance No. 921 — Page 2 of 8 Page 497 2. The planning director shall be the approving authority for minor design reviews. The procedure for review and action shall be as provided in this section. 3. All development proposals submitted pursuant to this section may be reviewed by the design review committee for architecture and site planning. The design review committee shall review the project design submittals and make recommendations to the planning director based on: i. Design and layout of the proposed development is consistent with the applicable elements of the city's general plan, design guidelines of the appropriate district, and any adopted architectural criteria for specialized area, such as designated historic districts, theme areas, specific plans, community plan, boulevards, or planned developments. ii. The design and layout of the proposed development will not unreasonably interfere with the use and enjoyment of neighboring, existing, or future developments, and will not create traffic or pedestrian hazards. iii. The architectural design of the proposed development is compatible with the character of the surrounding neighborhood and will maintain the harmonious, orderly, and attractive development contemplated by this section and the general plan of the city. iv. The design of the proposed development would provide a desirable environment for its occupants and the visiting public as well as its neighbors through good aesthetic use of materials, texture, and color that will remain aesthetically appealing and will retain a reasonably adequate level of maintenance. SECTION 9: Section 17.16.140(E) of Chapter 17.16 (Planning Director Decisions) of Title 17 (Development Code), is hereby amended as follows: Review process. 1. The planning director shall be the approving authority for hillside development reviews. The procedure for review and action shall be as provided in this section. 2. Scheduling for review. Upon acceptance of a complete application, a project shall be scheduled on the first available agenda for committee review. The applicant and any persons requesting notice will be notified at least ten days prior to the meetings. 3. All development proposals submitted pursuant to this section may be reviewed by the design review committee for architecture and site planning. The design review committee shall review the project design submittals and make recommendations to the planning director based on: i. Design and layout of the proposed development is consistent with the applicable elements of the city's general plan, design guidelines of the appropriate district, and any adopted architectural criteria for specialized area, such as designated historic districts, theme areas, specific plans, community plan, boulevards, or planned developments. ii. The design and layout of the proposed development will not unreasonably interfere with the use and enjoyment of neighboring, existing, or future developments, and will not create traffic or pedestrian hazards. Ordinance No. 921 — Page 3 of 8 Page 498 iii. The architectural design of the proposed development is compatible with the character of the surrounding neighborhood and will maintain the harmonious, orderly, and attractive development contemplated by this section and the general plan of the city. iv. The design of the proposed development would provide a desirable environment for its occupants and the visiting public as well as its neighbors through good aesthetic use of materials, texture, and color that will remain aesthetically appealing and will retain a reasonably adequate level of maintenance. 4. Proposals submitted pursuant to this section may also require review by other necessary committees as applicable (e.g., trails). SECTION 10: Section 17.20.040(C) of Chapter 17.20 (Planning Commission Decisions) of Title 17 (Development Code), is hereby amended as follows: Review process. The design review procedure is outlined below. 1. Scheduling for committee review. Upon acceptance of a complete application for design review approval, a project shall be set on the first available agenda for committee review. The applicant and any persons requesting notice will be notified at least ten days prior to the meetings. 2. All development proposals submitted pursuant to this section are reviewed by the design review committee. Review and analysis by the design review committee will consider design elements, such as, but not limited to, compatibility of the project to surrounding properties, relationship of the design and layout of the project to the site, architectural design, and use of materials, grading, landscaping, screening and buffering techniques of adjacent properties, signs, and open space. This committee will determine if the project adequately meets city design guidelines and standards, and will transmit an appropriate recommendation to the planning commission. The design review committee shall review the project design submittals and make recommendations to the planning director based on: i. Design and layout of the proposed development is consistent with the applicable elements of the city's general plan, design guidelines of the appropriate district, and any adopted architectural criteria for specialized area, such as designated historic districts, theme areas, specific plans, community plan, boulevards, or planned developments. ii. The design and layout of the proposed development will not unreasonably interfere with the use and enjoyment of neighboring, existing, or future developments, and will not create traffic or pedestrian hazards. iii. The architectural design of the proposed development is compatible with the character of the surrounding neighborhood and will maintain the harmonious, orderly, and attractive development contemplated by this section and the general plan of the city. iv. The design of the proposed development would provide a desirable environment for its occupants and the visiting public as well as its neighbors through good aesthetic use of materials, texture, and color that will remain aesthetically appealing and will retain a reasonably adequate level of maintenance. Ordinance No. 921 — Page 4 of 8 Page 499 3. Proposals submitted pursuant to this section may also require review by other necessary committees as applicable (e.g., trails). SECTION 10: Section 17.20.020 of Chapter 17.20 (Planning Commission Decisions) of Title 17 (Development Code), is hereby moved to Chapter 17.16.170 and amended as follows: 17.16.170 Entertainment permit. A. Purpose. The purpose of an entertainment permit is to provide a discretionary review process for new entertainment uses where food and/or beverage is sold concurrently with any form of entertainment in order to ensure public health and safety. B. Applicability. No person or business entity shall operate, conduct, or manage any place or premises open to the public where food or beverages are sold, offered for sale, or given away, and where any form of entertainment, as defined herein, is provided or furnished without first obtaining a permit so to do as hereinafter provided for in this chapter. C. Exceptions. The provisions of this chapter shall not be deemed to require a permit for any of the following: 1. Use of a radio or other electronic playback device, except when utilized by an announcer or disc jockey whose live performance consists of selecting or manipulating prerecorded selections of music or other sounds. 2. Entertainment provided for members and their guests at a private club where admission is not open to the public. 3. Entertainment conducted in connection with a regularly established motion picture theater, recreation park, circus, or fairground. 4. Entertainment conducted by or sponsored by any bona fide club, society, or association, organized or incorporated for benevolent, charitable, dramatic, or literary purposes, having an established membership, and which holds meetings at regular intervals of not less than once per three-month period, when proceeds, if any, arising from such entertainment are used for the purpose of such club, society, or association. 5. Entertainment provided by no more than four performers as an accessory use to an established business where dancing is not allowed. 6. Entertainment conducted solely on or at any premises or location which is owned or operated by, or leased by, to, or from the United States, State of California, County of San Bernardino, City of Rancho Cucamonga, or any agency or subdivision thereof. 7. Any adult entertainment business regulated by section 17.20.050 (Adult Entertainment Permit) of this Code. D. Review process. An application for a conditional use permit shall be filed with the planning department in a manner prescribed by the planning director with the required fee as established by city council resolution. The planning director is the approving authority for conditional use permits. However, the planning director may also refer an entertainment permit to the planning commission for review and approval pursuant to section 17.14.060.0 (Referral to the Planning Commission). E. Findings. The planning director shall only approve an application for an entertainment permit if all of the following findings are made: Ordinance No. 921 — Page 5 of 8 Page 500 1. The conduct of the establishment or the granting of the application is consistent to the public health, safety, morals, or welfare. 2. The premises or establishment is likely to be operated in a legal, proper, and orderly manner. 3. Granting the application would not create a public nuisance. 4. The normal operation of the premises would not interfere with the peace and quiet of any surrounding residential neighborhood. 5. The applicant has not made any false, misleading, or fraudulent statement of material fact in the required application. F. Conditions. The planning director in granting any permit may also impose such reasonable conditions as to the use or extent of such permit as deemed appropriate. G. Annual renewal. Entertainment permits require submission of an annual renewal statement and fee, due on or before January 1 of each and every year. A written request for one 30 -day extension may be submitted and is subject to approval of the planning director. The applicant for every renewal of an entertainment permit shall submit to the planning director a written statement setting forth such information concerning the applicant's business during the preceding year as may be required by the planning director to enable him or her to ascertain whether the information listed on the original entertainment permit application has changed in the past year. H. Transfer of permit. 1. An entertainment permit issued pursuant to this chapter may be transferred or assigned to another person or business entity at the same physical location, provided there is no intensification or substantial alteration of the originally approved entertainment use. Any request for transfer of an entertainment permit due to change in ownership shall be submitted in writing to the planning director. 2. An entertainment permit issued pursuant to this chapter shall not be transferred or assigned to another location for any purpose. Any change in location shall require a new permit. The following shall be deemed a change of location: i. Any relocation or expansion that includes a separate piece of property or parcel of land; or ii. Any expansion of the initially permitted premises which represents a greater than 50 percent increase in the square footage of space devoted to public access or occupancy. SECTION 11: Table 17.14.060-1 of Chapter 17.14 (General Application Processing Procedures) of Title 17 (Development Code), is hereby amended for entertainment permits only as follows: TABLE 17.14.060-1 APPROVING AUTHORITY FOR LAND USE ENTITLEMENTS Type of Permit or Decision Designated Approving Authority `R" _ "Recommending Body" T"= "Final Decision -Makin Bo d " Planning Historic Planning Director Preservation Commission City Council Commission Entertainment permit F SECTION 12: Table 17.100.040-1 of Chapter 17.100 (Accessory Dwelling Units) of Title 17 (Development Code), is hereby amended as follows: Ordinance No. 921 — Page 6 of 8 Page 501 TABLE 17.100.040-1 DEVELOPMENT STANDARDS FOR ACCESSORY DWELLING UNITS Accessory Dwelling Unit Type Minimum Size Maximum Size' Height Attached 220 sq. ft. 50% of main dwelling unit Cannot exceed the or 1,200 sq. ft. height of the primary structure Detached 350 sq. ft. 1,200 sq. ft. 16f 'Maximum size for ADU does not include optional accessory structures (i.e. garage) SECTION 13: Section 17.64.040 of Chapter 17.64 (Parking and Loading Standards) of Title 17 (Development Code) of the Rancho Cucamonga Municipal Code is deleted in its entirety and replaced as follows: 17.64.040 General parking and loading requirements. The layout of parking spaces, loading berths, and parking aisles shall comply with all the requirements listed below. These parking requirements apply to both on- and off-street parking spaces, unless specifically stated otherwise. A. The required parking spaces, loading berths, and parking aisles may not be located on any street right-of-way. B. Parking space and drive aisle dimensions. 1. When outdoors (e.g., parking lot), each parking space shall have a minimum size of nine feet by 17 feet with a required one -foot overhang (e.g., over a curb stop) and shall be free of obstructions such as columns or walls. 2. When indoors or under a shelter (e.g., parking structure or carport/shade structure), each parking space shall be 9 feet by 18 feet. When adjacent to a column or wall, each parking space shall be 10 feet by 20 feet. At the discretion of the planning director, parking spaces adjacent to a column or wall may be reduced to 9 feet by 18 feet. 3. Each loading berth shall be a minimum size of 12 feet by 30 feet whether indoors or outdoors. 4. When garage parking is required, parking spaces shall be designed in a side by side configuration with a minimum of ten feet wide by 20 feet deep for each required parking space free and clear of obstructions. If tandem parking is provided, only one space will count toward the minimum parking requirements. 5. Parking aisles and spaces shall meet the dimensional requirement of Table 17.64.040-1 (Angled Parking Space and Drive Aisle Dimensions) and Table 17.64.040-2 (Parallel Parking Space and Drive Aisle Dimensions) and the related Figures 17.64.040- 1 and 17.64.040-2. C. Parking space and drive aisle dimensions. Ordinance No. 921 — Page 7 of 8 Page 502 1. When outdoors (e.g., parking lot), each parking space shall have a minimum size of nine feet by 18 feet or nine feet by 17 feet with a one -foot overhang (e.g., over a curb stop). Each space shall be free of obstructions such as columns or walls. 2. All parking stalls shall be permanently maintained with double lines, with two lines located an equal of nine inches on either side of the stall sidelines. TABLE 17.64.040-1 ANGLED PARKING SPACE AND DRIVE AISLE DIMENSIONS Angle Stall Width a Stall to Curb b Aisle c Two Rows + Aisle d 900 9'-0" 18'-0" 24'-0" (') 63'-0" 9'-6" 18'-0" 24'-0" (' ) 62'-6" 10'-0" 18'-0" 24'-0" (1) 62'-0" 600 9'-0" 21'0" 20'-0" 62"-0" 9'-0" 21'-0" 191-011(2) 61'-0" 9'-6" 21'-3" 18'-6" (2) 61'-0" 10'-0" 21'-6" 18'-0" (2) 61'-0" 450 9'-0" 19'-10" 20'-0" (1) 59'-8" 9'-0" 19'-10" 16'-4" (2) 56'-0" 9'-6" 20'-2" 15'-2" (2) 55'-6" 10'-0" 20'-6" 14'-0" (2) 55' - Table notes: (1) Two-way aisle. (2) One-way aisle. SECTION 14. The City Council declares that, should any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional. SECTION 15. Neither the adoption of this Ordinance nor the repeal of any other Ordinance of this City shall in any manner affect the prosecution for violations of ordinances, which violations were committed prior to the effective date hereof, nor be construed as a waiver of any penalty or the penal provisions applicable to any violation thereof. SECTION 16. The City Clerk shall certify to the adoption of this Ordinance and shall cause it to be published in the manner required by law. Ordinance No. 921 — Page 8 of 8 Page 503 Annual Development Code Cleanup Amendments 12/4/19 Proposed Changes • Subdivision Review Process • Streamline process • Bypass DRC review for lot only subdivisions • Technical Review Committee • Technological and process changes have made the intent of the committee obsolete Proposed Changes • Accessory Dwelling Units (ADU) • Clarify policy • Garages will not count toward square footage of ADU • Parking Space/Drive Aisle Dimensions • Transcription error from old version of the code Proposed Changes • Entertainment Permit • Desire to encourage commercial activity • Entertainment is used as a driver for business • Most entertainment is manageable with existing code standards • Entertainment Permit Changes • Move decision making authority to the Planning Director • Expand allowable entertainment without a permit • 4 or fewer performers, with amplification Recommendation • Staff recommends Council conduct first reading of Ordinance No. 964 DATE: December 4, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Lori Sassoon, Deputy City Manager/Administrative Services SUBJECT: CONSIDERATION TO CONDUCT FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA AMENDING SECTION 2.16.030 OF THE RANCHO CUCAMONGA MUNICIPAL CODE PERTAINING TO SALARIES FOR MEMBERS OF THE CITY COUNCIL. RECOMMENDATION: Staff recommends that the City Council approve first reading of Ordinance No. 965, an Ordinance amending Section 2.16.030 of the Rancho Cucamonga Municipal Code pertaining to salaries for members of the City Council. BACKGROUND: The California Government Code provides that a City Council may enact an ordinance providing that each member of the City Council shall receive a salary, and that a directly elected Mayor of a general law city may be provided with additional compensation. Those salaries can be adjusted by ordinance in an amount not to exceed 5% for each full calendar year from the operative date of the last adjustment. Any adjustment in Council salaries takes effect following the next regularly -scheduled City Council election. Council salaries were last adjusted in 2017, with an effective date of December 2018. Prior to that time, eight (8) full calendar years had elapsed since the effective date of the last Council salary adjustment. Additionally, in 2012 the City's contract with CalPERS was amended to exclude newly -elected officials from participation in the CalPERS pension program, effectively reducing total Council compensation for those elected in December 2012 and beyond. ANALYSIS: At this time, it is recommended that Council salaries be adjusted commensurate with staff total compensation adjustments over the last two years, which have equaled approximately 5%. By this action, City Council salaries will be adjusted from $1,383.07 per month to $1,452.22 per month, an increase of $69.15 per month. The salary for the Mayor will be adjusted from $1,533.07 per month to $1,609.72 per month, an increase of $76.65 per month. In accordance with state law, these adjustments will become effective in December 2020. FISCAL IMPACT: The proposed salary adjustments will result in an additional annual cost of approximately $4,300. COUNCIL GOAL(S) ADDRESSED: Page 504 NA/ ATTACHMENTS: Description Ordinance Adjusting Council Salaries Page 505 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA AMENDING SECTION 2.16.030 OF THE RANCHO CUCAMONGA MUNICIPAL CODE PERTAINING TO SALARIES FOR MEMBERS OF THE CITY COUNCIL The City Council of the City of Rancho Cucamonga does ordain as follows: A. RECITALS 1. California Government Code Section 36516 provides, in pertinent part, as follows: "(a) A City Council may enact an ordinance providing that each member of the City Council shall receive a salary." 2. Government Code subsection 36516(c) allows Council salaries to be increased by ordinance in an amount not to exceed 5% for each full calendar year from the operative date of the last Council salary adjustment. 3. One full calendar year has elapsed since the effective date of the last Council salary adjustment which set the salary at $1,383 per month, effective as of December, 2018. However, this Council intends to modify Council salaries to be commensurate with staff total compensation increases over the same period of time. 4. Government Code Section 36516.1 provides authority for a directly elected Mayor of a general law city to be provided with additional compensation. B. ORDINANCE IT IS HEREBY ORDAINED BY THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA AS FOLLOWS: Section 1. Section 2.16.030 of the Rancho Cucamonga Municipal Code is hereby amended to read, in words and figures, as follows: "2.16.030 Salary amount and waiver. "A. Each member of the City Council other than the Mayor shall receive as salary the sum of one thousand four hundred fifty-two dollars ($1,452) per month. The Mayor shall receive the sum of one thousand six hundred nine dollars ($1,609) per month. The salary shall be paid at the same time and in the same manner as salaries are paid to other officers and employees of the City. Section 2. The salary increases provided for in this Ordinance shall become available to the members of this Council during December, 2020. Section 3. The City Clerk shall certify to the adoption of this Ordinance. Page 506 PASSED, APPROVED, AND ADOPTED this day of 2019. L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF RANCHO CUCAMONGA ) I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Ordinance was introduced at a Regular Meeting of the City Council of the City of Rancho Cucamonga held on the _ day of , and was passed at a Regular Meeting of the City Council of the City of Rancho Cucamonga held on the day of September AYES: NOES: ABSENT: ABSTAINED Executed this day of September , at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk Page 507