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Home My WebLink About2020/11/18 - Agenda Packet ayor CITY OF RANCHO CUCAMONGA Dennis Michael REGULAR MEETING AGENDA Mayor Pro Tem Lynne B. Kennedy November 18, 2020 Members of the City 10500 Civic Center Drive Council: low rio- i Ryan A. Hutchison Rancho Cucamonga, CA 91730 Kristine D. Scott Sam Spagnolo FIRE PROTECTION DISTRICT BOARD - CITY COUNCIL HOUSING SUCCESSOR AGENCY- SUCCESSOR AGENCY- PUBLIC FINANCE AUTHORITY CLOSED SESSION TRI-COMMUNITIES ROOM 4:30 P.M. REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M. The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. It Is the Intent to conclude the meeting by 10:00 p.m. unless extended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can be found at www.cityofrc.us or by contacting the City Clerk's Office at 909-774-2023. Live Broadcast available on Channel 3 (RCTV-3). In response to the Governor's Executive Orders, the San Bernardino County Department of Public Health requirements, and to ensure the health and safety of our residents by limiting contact that could spread the COVID-19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings. Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In place of in-person attendance, members of the public are encouraged to watch from the safety of their homes in one of the following ways: Live Streaming on the City's website at https://www.cityofrc.us/your-government/city-council-agendas or Local Cable: RCTV3 Programming Members of the public wishing to speak during public communication may call at the start of the meeting by dialing (909)774-2751, if speaking on a Public Hearing item, please dial in when the Public Hearing is being heard at (909)774-2751 to be added to the queue for public comment. Calls will be answered in the order received. The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act ("ADA"), please contact the City Clerk's Office at (909) 774-2023, 24 hours prior to the meeting so that the City can make reasonable arrangements. CITY COUNCIL VISION STATEMENT Page 1 "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." CLOSED SESSION - 4:30 P.M. TRI-COMMUNITIES ROOM ROLL CALL: Mayor Michael Mayor Pro Tern Kennedy Council Members Hutchison, Scott, and Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION D1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EAST CORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL NUMBER 0229012970000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER AND DAVID NEAULT, KW COMMERCIAL REPRESENTING THE CITY OF RANCHO CUCAMONGA; REGARDING PRICE AND TERMS. CITY D2. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION (RCCEA), TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP CITY D3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 020927211, 020914321, AND 020927222; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SBCTA, AND SARAH WATERSON, PRESIDENT, REPRESENTING DESERTXPRESS ENTERPRISES; REGARDING PRICE AND TERMS. —CITY D4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION: INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (D) OF SECTION 54956.9: (1 CASE) CITY COUNCIL VISION STATEMENT Page 2 "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." D5. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION : SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OF SECTION 54956.9: 1 CASE. The City has received a letter threatening litigation in connection with the cancellation of a Towing Services Agreement. The letter is available for inspection in the City Clerk's Office. — CITY D6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY: APN 0207-541-60-0000 / 2.25 ACRES; APN 0207- 252-93-0000 /2.0 ACRES; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, ELISA COX, DEPUTY CITY MANAGER, FLAVIO NUNEZ, MANAGEMENT ANALYST II, REPRESENTING THE CITY OF RANCHO CUCAMONGA AND AEGIS ASSET BACKED SECURITIES LLC, BROKER; REGARDING THE PURCHASE, SALE, EXCHANGE, OR LEASE OF REAL PROPERTY BY OR FOR THE CITY. - CITY D7. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: MARK KALFELL VS. CITY OF RANCHO CUCAMONGA, WORKERS COMPENSATION CLAIM NO. CRAJ-000373 - CITY E. RECESS — Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California. CITY COUNCIL VISION STATEMENT Page 3 "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." REGULAR MEETING - 7:00 P.M. COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE ROLL CALL: Mayor Michael Mayor Pro Tern Kennedy Council Members Hutchison, Scott, and Spagnolo A. AMENDMENTS TO THE AGENDA B. ANNOUNCEMENT / PRESENTATIONS B1. Presentation of Proclamation and City Tile to Retired City Treasurer Jim Frost. B2. Presentation of the Annual Pete Gritchin Memorial Award for 2020. --- B3. Introducing ConnectRC! —The City's Newest Community Engagement Vehicle. B4. Presentation of 2020 Small Agency (less than 2,000 employees) Award for Excellence from the International Public Management Association for Human Resources. C. PUBLIC COMMUNICATIONS Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak.All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of CITY COUNCIL VISION STATEMENT Page 4 "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. Due to the relatively few items typically pending before the Housing Successor Agency, Successor Agency, and Public Finance Authority, the City Council may act on the consent calendar for those bo.dies as part of a single motion with the City Council consent calendar. D. CONSENT CALENDAR - FIRE PROTECTION DISTRICT D1. Consideration of Meeting Minutes for the Regular Meetings of November 4, 2020. 9 D2. Consideration to Approve Bi-Weekly Payroll in the Amount of$718,661.82 and Weekly 16 Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of$1,232,590.28 Dated October 26, 2020 Through November 08, 2020 and Electronic Debit Register for the Month of October in the Amount of$384,657.26. D3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California 31 Gas Company in the Amount of$296.83 Dated October 26, 2020 Through November 08, 2020. D4. Consideration to Receive and File current Investment Schedule as of October 31, 2020. 33 D5. Consideration to Approve and Adopt Revised Statement of Investment Policy. 43 D6. Consideration of a Professional Services Agreement with CalAMP Radio Satellite Integrators, Inc. for Automated Vehicle Location Services Not to Exceed $250,000 Over 65 Three-Years From the City and Fire District Contract Services Accounts. D7. Consideration to Approve Actions Related to the Receipt and Use of CARES Act 67 Coronavirus Relief Funds from the County of San Bernardino for Various COVID-19 Related Infrastructure Projects and Programs in Support of Response to the COVID-19 Pandemic. E. CONSENT CALENDAR - CITY COUNCIL E1. Consideration of Meeting Minutes for the Regular Meetings of November 4, 2020. 9 CITY COUNCIL VISION STATEMENT Page 5 "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." E2. Consideration to Approve Bi-Weekly Payroll in the Amount of$971,599.09 and Weekly 72 Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of$6,689,360.85 Dated October 26, 2020 Through November 08, 2020 and Electronic Debit Register for the Month of October in the Amount of$1,007,688.02. E3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California 87 Gas Company in the Amount of$8,332.50 Dated October 26, 2020 Through November 08, 2020. E4. Consideration to Receive and File Current Investment Schedule as of October 31, 2020. 89 E5. Consideration to Approve and Adopt Revised Statement of Investment Policy. 110 E6. Consideration of an Agreement with the California Department of Transportation Regarding 132 Fiber Communications to Define Agency Responsibilities Related to the Freeway and Arterial Signal Synchronization Project. E7. Consideration to Accept Grant Revenue in the Amount of$64,826 Awarded by the United 143 States Department of Justice for the Coronavirus Emergency Supplemental Funding Program; and Authorization to Appropriate $64,826 for the Approved Coronavirus Related Equipment Expenses. E8. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release 145 of Retention and Bonds for the Cucamonga Creek Class 1 Bike Barrier Replacement Project. E9. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release 148 of Retention and Bonds for the Pacific Electric Trail Storm Drain and Slope Improvements. E10. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release 151 of Retention, Bonds for the Fiscal Year 2019/20 Local Overlay Pavement Rehabilitation Project. E11. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release 154 of Retention, Bonds for the Church Street Pavement Rehabilitation Project. E12. Consideration of a Professional Services Agreement with CalAMP Radio Satellite 157 Integrators, Inc. for Automated Vehicle Location Services Not to Exceed $250,000 Over Three-Years From the City and Fire District Contract Services Accounts. E13. Consideration to Authorize the Purchase of Traffic Signs, Specialty Signs, Street Name 159 Signs, and Hardware in the Amount of$75,000. E14. Consideration of a Resolution Adopting Submission of an Application under the Statewide 161 Park Development and Community Revitalization Program. (RESOLUTION NO. 2020- 115). CITY COUNCIL VISION STATEMENT Page 6 "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." E15. Consideration to Continue the Existing Local Emergency Due to the Novel Coronavirus 165 (COVID-19) Pandemic. E16. Consideration to Approve a Resolution Designating the City Manager and the Police Chief 167 as the Public Officials Authorized to Temporarily Close Streets for Celebrations, Parades, Local Special Events, and Other Purposes Pursuant to Vehicle Code Section 21101(e). (RESOLUTION NO. (2020-117). E17. Consideration to Approve Actions Related to the Receipt and use of CARES Act 171 Coronavirus Relief Funds From the County of San Bernardino for Various COVID-19 Related Infrastructure Projects and Programs in Support of Response to the COVID-19 Pandemic. E18. Update on Temporary Park Permitting for City of Rancho Cucamonga Businesses 176 Displaced by COVID-19 Pandemic Program. F. CONSENT CALENDAR ORDINANCE(S) SECOND READING/ADOPTION The following Ordinance(s) have been introduced for First Reading. Second Readings are expected to be routine and noncontroversial. The City Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Council Member. G. ADMINISTRATIVE HEARING ITEM(S) H. ADVERTISED PUBLIC HEARING ITEM(S)—CITY/FIRE DISTRICT H1. Public Hearing for Consideration of an Amendment to the 2019-20 Action Plan to Allocate 179 Community Development Block Grant (CDBG) Funding from the Coronavirus Aid, Relief, and Economic Security (CARES) Act and Authorize the Appropriation of Funds for CDBG-CV 3. I. CITY MANAGER'S STAFF REPORT(S) 11. Verbal Report on the October 2020 Windstorm. 12. Consideration to Receive and File Quarterly Financial Update for the First Quarter of Fiscal 194 Year 2020/21. CITY COUNCIL VISION STATEMENT Page 7 "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." 13. Consideration to Approve an Amendment to the City Manager's Employment Agreement and 204 a Resolution Approving a Health Reimbursement Arrangement. (RESOLUTION NO. 2020- 116). J. COUNCIL BUSINESS J 1, COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) J2, INTERAGENCY UPDATES --- (Update by the City Council to the community on the meetings that were attended.) K. CITY ATTORNEY ITEMS: L. IDENTIFICATION OF ITEMS FOR NEXT MEETING M. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy-Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website. LINDA A. TROYAN, MIMIC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909)477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. CITY COUNCIL VISION STATEMENT Page 8 "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." ITEM B1. MP4 Video was played at City Council Meeting Length 02:55 y r i Bernardino I County Sheriff's Department Unit 417 •� r f r r . Rancho C nga Equestrian Patrol r f -� Z T f• RC EOP ni417 The Rancho Cucamonga Equestrian Patrol, under the direction of Captain Donny Mahoney, is an all-volunteer group of highly trained men, women, and horses dedicated to serving their community and police department. Patrol members provide their own uniform, horse and equipment and donate a minimum of 8 hours per month. 1 The Equestrian Patrol typically provides 10,000 volunteer hours per year for the Rancho Cucamonga Police Department. . r, Typical duties include patrolling trails and parks, participating in special events such as r the Etiwanda Historical Society Annual Open Y House Celebration an elementary school { k outreach program, and the annual City of Ontario 4th of July Independence Day Parade. The Rancho Cucamonga Equestrian Patrol is the best volunteer - equestrian patrol in San Bernardino County with 15 active members iYA" I-ItL ME k r J , ryY i i i 4 as ueWwo uoi a ebuoweon o oue p � � �S � u � eqj Aq uesogo aae sluaidioaa eqj pue Al!wel s,uigoliaE) 919d Aq pegsilgelse aae paenny sigl aol spun] aul 09Z$ - } jo pienne gseo pue aleoilpeo e ql!m saagwe N d30�l :[ lenpinipui CZOZ pun siseq lenuue ue uo buipienne pue bu ftajnnou�oe Aq wiq aouoq of papualui si weaboad sM pue `juawliedaa eqj jo spiepuels lsegbiq eqj pel!q!gxa au - aoinaas saa1ad buiana -saeaA aol juaualaedaa s, iaauS Alunoo ouipaeuia8 ueS eqj aol aaalunlon se paNas a91ad -104ed ueialsenb3 ebuoweono ogoue�j eqj jo aagwaw e �-_ �• { ulg0l!JE) aalad 10 AJOw9w ui pegsilgelse seen weaboad slgi +: i' ANNUAL PETE GRITCHIN MEMORIAL AWARD FOR , 2020 p 6 Ron Peat `tl As a Member of the Rancho Cucamonga Equestrian Patrol, has exhibited the highest standards of the Department, Dedication to Duty, Loyalty, and r �I Civic Pride. ConnectRC The City's newest community % = 0 A' I • w engagement van - RA HO BODY.FgRT r r�rr r rr r ar � I all Z LA • � a = Z V o Z::E Qa U U -' — s NNE�T' i E IINABLE . RAN Ad dp C • A. l �. .t - r •- .. 1 .,,.'-`��.La�ail 1:1 - / \\ y h f Healthy uwit Evolution Fresh RANCHO CUCAMONGA Thank you IEHP for donating over 60 boxes of fresh food to Los Amigos families! r - rVE lank OUR EIGHBO c 11 ' � • � �;� 1,�' I _ i F ir- 77 `�V,BODY.FgRT . . • t C6nnectRC is available for ALL s � 00 departments to u V 4 for upcoming engagement effor ,BODY.14RT • Thank RANCHO CUCAMONGA ITEM B4. MP4 Video was played at City Council Meeting Length 05:44 November 4, 2020 CITY OF RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES 4:30 p.m. - CLOSED SESSION CALL TO ORDER - TRI-COMMUNITIES CONFERENCE ROOM The City of Rancho Cucamonga City Council held a closed session on Wednesday, November 4, 2020, in the Tri-Communities Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:00 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, Mayor Pro Tern Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Lori Sassoon, Deputy City Manager/Administrative Services; Elisa Cox, Deputy City Manager/Cultural & Civic Services and Matt Burris, Deputy City Manager/Economic and Community Development. A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No public communications were made. C. CITY MANAGER ANNOUNCEMENTS No discussion or actions were taken. D. CONDUCT OF CLOSED SESSION D1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EAST CORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL NUMBER 0229-012-97-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER AND DAVID NEAULT, KW COMMERCIAL REPRESENTING THE CITY OF RANCHO CUCAMONGA; REGARDING PRICE AND TERMS. -CITY D2. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION (RCCEA), TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP - CITY D3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11, 0209-143-21, AND 0209-272-22; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SBCTA, AND SARAH WATERSON, PRESIDENT, REPRESENTING DESERTXPRESS ENTERPRISES; REGARDING PRICE AND TERMS. —CITY D4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION: INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (D) OF SECTION 54956.9: (1 CASE) November 4, 2020 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 1 of 7 Page 9 D5. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION: SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OF SECTION 54956.9: 1 CASE. The City has received a letter threatening litigation in connection with the cancellation of a Towing Services Agreement. The letter is available for inspection in the City Clerk's Office. —CITY D6. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNEL USA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTY HOLDINGS LLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS 2014554- CITY D7. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.: CIVDS 1904713 — CITY D8. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 12467 BASELINE ROAD IDENTIFIED AS PARCEL NUMBERS 1090-331-03-0000, 1090-331-04-0000, 1089-581-04-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JOSEPH FILIPPI, JOSEPH FILIPPI WINERY AND VINEYARDS; REGARDING PRICE AND TERMS. —CITY D9. CONFERENCE WITH REAL PROPERTY NEGOTIATIONS PROPERTY: 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA AGENCY NEGOTIATORS: JENNIFER HUNT-GRACIA AND JOHN GILLISON NEGOTIATING PARTIES: CITY OF RANCHO CUCAMONGA AND RANCHO BASEBALL, LLC UNDER NEGOTIATION: TERMS OF LEASE. - CITY D10. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PER GOVERNMENT CODE SECTION 54957 (TITLE: CITY MANAGER) E. RECESS The closed session recessed at 6:55 p.m. November 4, 2020 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 2 of 7 Page 10 REGULAR MEETING — 7:00 p.m. CALL TO ORDER — COUNCIL CHAMBERS The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and the City of Rancho Cucamonga City Council were held on November 4, 2020 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:02 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney and Linda A. Troyan, City Clerk Services Director. Council Member Scott led the Pledge of Allegiance. Responding to the spread of the Coronavirus (COVID-19), and social distancing requirements, City Manager Gillison announced that due to recent changes in the Governor's Executive Orders, the San Bernardino County Department of Public Health requirements, and to ensure the health and safety of Rancho Cucamonga residents by limiting contact that could spread the COVID-19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings and in place of in person attendance, members of the public are encouraged to watch from the safety of their homes live from the City's website or on RCTV-3. He stated members of the public wishing to speak during public communication, or on a public hearing item will need to dial in to (909)774-2751 to be added to the queue for comment. Additional information on the Coronavirus pandemic and City resources and updates can be found at www.cityofrc.us/coronavirus. B. ANNOUNCEMENTS/PRESENTATIONS B1. Presentation of Excellence in Procurement Award Received by the Rancho Cucamonga Procurement Division. Darryl Polk, Department of Innovation and Technology Director, showcased the Excellence in Procurement Award received by the City's Procurement Division and shared departmental accomplishments leading to the award. The Procurement Division received the award for the 111h year in a row. B2. Announcement of Building a Path to Unity: A Virtual Symposium on Racial Healing, Equity, and Unity. Clarence De Guzman, Community Programs Coordinator, presented a PowerPoint presentation announcing the Building a Path to Unity: A Virtual Symposium on Racial Healing, Equity, and Unity to be held on Thursday, November 12, 2020. He invited the community to register for the free virtual event online at bit.ly/UniteRC. B3. Arbor Day Presentation. William Wittkopf, Public Works Services Director, presented a PowerPoint and Video sharing the importance of Arbor Day and the City of Rancho Cucamonga being designated as a Tree City USA. November 4, 2020 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 3 of 7 Page 11 C. PUBLIC COMMUNICATIONS Mayor Michael announced, due to COVID-19 and social distancing requirements,the Public Communications portion of the meeting will be conducted telephonically. Via phone call, Joe Delia, thanked City Officials for their work during the COVID-19 Pandemic and reported a history of tree incidents as well as recent incidents caused by a windstorm involving falling trees and branches falling on public walkways posing potential dangers to the public. He asked that the City assist by trimming, thinning, and maintaining trees by Banyan Street to avoid future incidents causing public harm or property damage. Via phone call, Janet Walton spoke about the history of Veteran's Day and offered a prayer. CONSENT CALENDARS D. CONSENT CALENDAR- FIRE PROTECTION DISTRICT D1. Consideration of Meeting Minutes for the Regular Meetings of October 21, 2020. D2. Consideration to Approve Bi-Weekly Payroll in the Amount of $814,935.41 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $208,578.49 Dated October 12, 2020 Through October 25, 2020. D3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of$334.03 Dated October 12, 2020 Through October 25, 2020. D4. Consideration of a Professional Services Agreement with Owen Group, Limited Partnership, in the Amount of $346,200, Plus a 10% Contingency for the Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan (Priority Phases 1 Through 3). D5. Consideration of a Resolution Authorizing the City Manager to Negotiate and Execute Agreements for Real Estate Listing and Broker Services Involving the Purchase or Sale of Real Property. (RESOLUTION NO. FD2020-020). MOTION: Moved by Board Member Spagnolo, seconded by Board Member Hutchison, to approve Consent Calendar Items D1 through D5, with Board Member Scott abstaining on item D3, due to her employment with Southern California Gas Company. Motion carried, 5-0. E. CONSENT CALENDAR - CITY COUNCIL E1. Consideration of Meeting Minutes for the Regular Meetings of October 21, 2020. E2. Consideration to Approve Bi-Weekly Payroll in the Amount of $987,674.47 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $4,324,059.28 Dated October 12, 2020 Through October 25, 2020. E3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of$112.36 Dated October 12, 2020 Through October 25, 2020. E4. Consideration to Approve an Improvement Agreement, Improvement Securities, and Resolutions Ordering the Annexation into Landscape Maintenance District No. 3B, and into Street Light Maintenance Districts No.'s 1 and 6 Located on the North Side of 9th Street, West of Vineyard Avenue,at 8768 9th Street, Related to Case No. DRC2018-00912. (RESOLUTION NO.2020-110), (RESOLUTION NO. 2020-111), and (RESOLUTION NO. 2020-112). November 4, 2020 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 4 of 7 Page 12 E5. Consideration for a Bond Reduction Request for Case No. DRC2008-00909, Located at the Northeast Corner of Base Line Road and Amethyst Avenue, Submitted by NAS Alta Loma, LLC. E6. Consideration of a Request to Summarily Vacate Excess Right-Of-Way And Order Annexation to Landscape Maintenance District No. 7 And Street Light Maintenance District No's 1 and 7,for Case No. DRC2015-00066, on the East Side of East Avenue Approximately 180 Feet South of Banyan Street Located at 6135 East Avenue, APN 0225- 191-31-0000. E7. Consideration to Authorize the Purchase of Traffic Signal Replacement Batteries from Nextech Systems Inc. of Irvine, California, the Most Responsive Bidder in Accordance with the Request for Bid ("RFB")#20/21-115 in the Amount of$76,500. E8. Consideration of a Professional Services Agreement with Owen Group, Limited Partnership, in the Amount of $346,200, Plus a 10% Contingency for the Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan (Priority Phases 1 Through 3). E9. Consideration of a Resolution Authorizing the City Manager to Negotiate and Execute Agreements for Real Estate Listing and Broker Services Involving the Purchase or Sale of Real Property. (RESOLUTION NO. 2020-113). E10. Consideration of a Resolution Proclaiming Existence of a Local Emergency Due to the Extreme Wind Event That Took Place on October 26 and 27, 2020. (RESOLUTION NO. 2020-114). MOTION: Moved by Mayor Pro Tern Kennedy, seconded by Council Member Hutchison, to approve Consent Calendar Items E1 through E10, with Council Member Scott abstaining on item E3, due to her employment with Southern California Gas Company. Motion carried, 5-0. F. CONSENT ORDINANCES None. G. ADMINISTRATIVE HEARING ITEM(S) G1. Consideration of Urgency Zoning Ordinance No. 976, to be Read by Title only and Waive Further Reading, to Establish an Interim Moratorium for a Period of 45 Days on New Industrial Building Development Located A)Within the Southeast Industrial Quadrant of the City and/or B)Within 500 Feet of Foothill Boulevard. (ORDINANCE NO. 976). City Manager Gillison introduced the item, and Anne McIntosh, Planning Director, and Matt Burris, Deputy City Manager. They presented a PowerPoint and reported to consider an urgency ordinance establishing an interim moratorium for a period of 45 days on new industrial building development in two specific areas of the City. Fourteen (14) letters/emails in opposition to item G1 were received by the City and provided to Council on the dais. Correspondence is available for viewing at the City Clerk's office and www.cityofrc.us. Mayor Michael opened the Administrative Hearing. Fourteen (14)public communications were made in opposition to Ordinance No.976 via phone call by David Parker, Adam Schmid, Charles "Chuck" Belvin, Jonathon Shardlow, Michael Condon, Jonathan Saks, Charlene So, Chuck Buquet, Christopher Stanford, Paige Gosney, Bill Blankenship, Matthew Nelson, Lauren Robles, and Nicholas Chang. November 4, 2020 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 5 of 7 Page 13 Mayor Michael closed the Administrative Hearing. Discussion ensued on current applications, application status received by the Planning Department, CEA adequacy, roadway patterns, traffic concerns, 90-day timeframe, moratorium extensions and procedures, communication efforts, partnerships, fiscal impacts, equity, outdated development standards, and public safety. In response to correspondence and arguments received via public communications Anne McIntosh, Planning Director, and Matt Burris, Deputy City Manager, responded with the following. The ordinance contains legislative findings supported by the staff report. New industrial uses create greater demand for parking, access, and street capacity that are not currently addressed by our development standards. Traffic impacts, and related secondary effects such as air quality and GHG, constitute impacts on public welfare. Staff believes that a threat to public health, safety, and welfare exists. If an area is currently zoned, industrial does not mean that future industrial development is free from harmful impacts if the existing development standards are outdated or deficient. The staff report included a chart containing pending applications for industrial development in the proposed moratorium area and projects staff were aware of, but applications were not submitted. The number of applications submitted is high in an area that does not have the infrastructure and appropriate planning for the volume. As much as the City is attempting to mitigate impacts, it is also seeking to pause development while it studies types of industrial uses that may conflict with a contemplated general plan update. The ordinance includes findings as to why it is exempt from CEQA because it prevents changes to the environment. The City is in the process of updating the General Plan, so this is the time to preserve the status quo so that anticipated industrial development does not undermine the City's legitimate planning objectives in the new General Plan. City Attorney Markman noted that the 45-day moratorium did not pose an imminent threat but allows the City to plan appropriately. Councilmember Scott suggested and encouraged callers and stakeholders meet with the Planning Department to express concerns and bring solutions and suggestions to help expedite the timeline and find common ground. Mayor Pro Tern Kennedy thanked all callers for expressing their concerns and informed the City must balance the industry's advocacy and the quality of life of the residents of the City. Mayor Pro Tern Kennedy noted that the moratorium is not "Anti- Warehouse" or "Anti-Industrial"; it is about developing long-term planning and setting future guidelines. She noted that using outdated standards in the industry could be detrimental in supporting a world-class community. Mayor Michael confirmed a 4/5 vote is required for adoption of the urgency ordinance. MOTION: Moved by Council Member Spagnolo, seconded by Mayor Pro Tern Kennedy, to adopt Urgency Ordinance No. 976, by title only and waive further reading. Linda Troyan, City Clerk, read the title of Ordinance No. 976. VOTES NOW CAST ON MOTION: Moved by Council Member Spagnolo seconded by Mayor Pro Tern Kennedy, to adopt Urgency Ordinance No. 976, by title only and waive further reading. Motion carried 4-1-0, with Council Member Scott opposed. November 4, 2020 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 6 of 7 Page 14 H. ADVERTISED PUBLIC HEARING ITEM(S) - CITY/FIRE DISTRICT No items. I. CITY MANAGERS STAFF REPORT(S) No items. J. COUNCIL BUSINESS J.1. COUNCIL ANNOUNCEMENTS Council Member Scott acknowledged and thanked the Public Works Department for working around the clock cleaning up damage in the City caused by the recent windstorm. J.2. INTER-AGENCY UPDATES None. K. CITY ATTORNEY ITEMS No items. L. IDENTIFICATION OF ITEMS FOR NEXT MEETING None. M. ADJOURNMENT Mayor Michael adjourned the City Council Meeting at 9:45 p.m. Respectfully submitted, Linda A. Troyan, MMC City Clerk Services Director Approved: November 4, 2020 1 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 7 of 7 Page 15 DATE: November 18, 2020 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Veronica Lopez - Accounts Payable Supervisor SUBJECT: Consideration to Approve Bi-Weekly Payroll in the Amount of $718,661.82 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of$1,232,590.28 Dated October 26, 2020 Through November 08, 2020 and Electronic Debit Register for the Month of October in the Amount of$384,657.26. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment 1 - Weekly Check Register Attachment 2 - Electronic Debit Register Page 16 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00011449 10/28/2020 AHUMADA,ALEXANDER R 0.00 630.56 630.56 AP 00011450 10/28/2020 ALMAND,LLOYD 0.00 630.56 630.56 AP 00011451 10/28/2020 BANTAU,VICTORIA 0.00 539.86 539.86 AP 00011452 10/28/2020 BAZAL,SUSAN 0.00 743.03 743.03 AP 00011453 10/28/2020 BELL,MICHAEL L 0.00 1,723.24 1,723.24 AP 00011454 10/28/2020 BERRY,DAVID 0.00 864.82 864.82 AP 00011455 10/28/2020 BROCK,ROBIN 0.00 1,176.90 1,176.90 AP 00011456 10/28/2020 CAMPBELL,GERALD 0.00 864.82 864.82 AP 00011457 10/28/2020 CAMPBELL,STEVEN 0.00 1,189.23 1,189.23 AP 00011458 10/28/2020 CARNES,KENNETH 0.00 539.86 539.86 AP 00011459 10/28/2020 CLABBY,RICHARD 0.00 1,189.78 1,189.78 AP 00011460 10/28/2020 CLOUGHESY,DONALD R 0.00 2,281.91 2,281.91 AP 00011461 10/28/2020 CORCORAN,ROBERT ANTHONY 0.00 792.12 792.12 AP 00011462 10/28/2020 COSTELLO,DENNIS M 0.00 2,281.91 2,281.91 AP 00011463 10/28/2020 COX,KARL 0.00 630.56 630.56 AP 00011464 10/28/2020 CRANE,RALPH 0.00 630.56 630.56 AP 00011465 10/28/2020 CROSSLAND,WILBUR 0.00 539.86 539.86 AP 00011466 10/28/2020 CURATALO,JAMES 0.00 1,176.90 1,176.90 AP 00011467 10/28/2020 DAGUE,JAMES 0.00 1,127.81 1,127.81 AP 00011468 10/28/2020 DE ANTONIO,SUSAN 0.00 792.12 792.12 AP 00011469 10/28/2020 DEANS,JACKIE 0.00 245.78 245.78 AP 00011470 10/28/2020 DOMINICK,SAMUEL A. 0.00 1,176.90 1,176.90 AP 00011471 10/28/2020 EAGLESON,MICHAEL 0.00 1,723.24 1,723.24 AP 00011472 10/28/2020 EGGERS,BOB 0.00 1,735.57 1,735.57 AP 00011473 10/28/2020 FEJERAN,TIM 0.00 1,588.41 1,588.41 AP 00011474 10/28/2020 FRITCHEY,JOHN D. 0.00 539.86 539.86 AP 00011475 10/28/2020 HEYDE,DONALD 0.00 630.56 630.56 AP 00011476 10/28/2020 INTERLICCHIA,ROSALYN 0.00 245.78 245.78 AP 00011477 10/28/2020 JERKINS,PATRICK 0.00 1,588.41 1,588.41 AP 00011478 10/28/2020 KILMER,STEPHEN 0.00 1,189.78 1,189.78 AP 00011479 10/28/2020 KIRKPATRICK,WILLIAM M 0.00 1,666.26 1,666.26 AP 00011480 10/28/2020 LANE,WILLIAM 0.00 630.56 630.56 AP 00011481 10/28/2020 LARKIN,DAVID W 0.00 1,588.41 1,588.41 AP 00011482 10/28/2020 LEE,ALLAN J 0.00 1,127.81 1,127.81 AP 00011483 10/28/2020 LENZE,PAUL E 0.00 1,487.34 1,487.34 AP 00011484 10/28/2020 LONCAR,PHILIP 0.00 1,189.78 1,189.78 AP 00011485 10/28/2020 LONGO,JOE 0.00 200.43 200.43 AP 00011486 10/28/2020 LUTTRULL,DARRELL 0.00 539.86 539.86 AP 00011487 10/28/2020 MACKALL,BEVERLY 0.00 200.43 200.43 AP 00011488 10/28/2020 MAYFIELD,RON 0.00 630.56 630.56 AP 00011489 10/28/2020 MCKEE,JOHN 0.00 630.56 630.56 AP 00011490 10/28/2020 MCNEIL,KENNETH 0.00 630.56 630.56 AP 00011491 10/28/2020 MICHAEL,L.DENNIS 0.00 1,176.90 1,176.90 AP 00011492 10/28/2020 MORGAN,BYRON 0.00 1,792.73 1,792.73 AP 00011493 10/28/2020 MYSKOW,DENNIS 0.00 1,189.78 1,189.78 AP 00011494 10/28/2020 NAUMAN,MICHAEL 0.00 539.86 539.86 AP 00011495 10/28/2020 NEE,RON 0.00 743.03 743.03 User: VLOPEZ-VERONICA LOPEZ Page: 1 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page flme: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00011496 10/28/2020 NELSON,MARY JANE 0.00 200.43 200.43 AP 00011497 10/28/2020 O'BRIEN,TOM 0.00 1,281.58 1,281.58 AP 00011498 10/28/2020 PLOUNG,MICHAEL J 0.00 563.78 563.78 AP 00011499 10/28/2020 POST,MICHAEL R 0.00 1,280.32 1,280.32 AP 00011500 10/28/2020 PROULX,PATRICK 0.00 1,723.24 1,723.24 AP 00011501 10/28/2020 REDMOND,MIKE 0.00 630.56 630.56 AP 00011502 10/28/2020 ROBERTS,BRENT 0.00 792.12 792.12 AP 00011503 10/28/2020 ROBERTS,CHERYL L 0.00 2,281.91 2,281.91 AP 00011504 10/28/2020 ROEDER,JEFF 0.00 1,723.24 1,723.24 AP 00011505 10/28/2020 SALISBURY,THOMAS 0.00 630.56 630.56 AP 00011506 10/28/2020 SMITH,RONALD 0.00 539.86 539.86 AP 00011507 10/28/2020 SORENSEN,SCOTT D 0.00 1,625.06 1,625.06 AP 00011508 10/28/2020 SPAGNOLO,SAM 0.00 539.86 539.86 AP 00011509 10/28/2020 SPAIN,WILLIAM 0.00 864.82 864.82 AP 00011510 10/28/2020 SULLIVAN,JAMES 0.00 539.86 539.86 AP 00011511 10/28/2020 TAYLOR,STEVEN 0.00 1,975.24 1,975.24 AP 00011512 10/28/2020 TULEY,TERRY 0.00 1,723.24 1,723.24 AP 00011513 10/28/2020 VANDERKALLEN,FRANCIS 0.00 630.56 630.56 AP 00011514 10/28/2020 VARNEY,ANTHONY 0.00 1,176.90 1,176.90 AP 00011515 10/28/2020 WALTON,KEVIN 0.00 1,588.41 1,588.41 AP 00011516 10/28/2020 YOWELL,TIMOTHY A 0.00 630.56 630.56 AP 00011517 10/28/2020 CONFIRE JPA 0.00 183,799.25 183,799.25 AP 00011518 10/28/2020 GEOGRAPHICS 1,662.50 0.00 1,662.50 AP 00011519 10/28/2020 ILAND INTERNET SOLUTIONS 7,517.62 0.00 7,517.62 AP 00011520 10/28/2020 RE ASTORIA 2 LLC 91,592.90 0.00 91,592.90 AP 00011521 10/28/2020 RICHARDS WATSON AND GERSHON 17,148.14 0.00 17,148.14 AP 00011522 10/28/2020 SAN BERNARDINO CTY SHERIFFS DEPT 3,565,441.00 0.00 3,565,441.00 AP 00011523 10/29/2020 AIRGAS USA LLC 251.10 348.20 599.30 *** AP 00011524 10/29/2020 BIBLIOTHECA LLC 5,971.23 0.00 5,971.23 AP 00011525 10/29/2020 BRODART BOOKS CO 5,334.56 0.00 5,334.56 AP 00011526 10/29/2020 CARQUEST AUTO PARTS 448.52 0.00 448.52 AP 00011527 10/29/2020 HOSE MAN INC 98.45 0.00 98.45 AP 00011528 10/29/2020 MINUTEMAN PRESS 249.39 0.00 249.39 AP 00011529 10/29/2020 OFFICE DEPOT 499.87 0.00 499.87 AP 00011530 10/29/2020 SUNRISE FORD 536.71 0.00 536.71 AP 00011531 11/04/2020 A'JONTUE,ROSE ANN 14.00 0.00 14.00 AP 00011532 11/04/2020 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 23,854.29 0.00 23,854.29 AP 00011533 11/04/2020 HAMPTON YOGA 157.50 0.00 157.50 AP 00011534 11/04/2020 METROPOLITAN WATER DISTRICT,THE 1,200.00 0.00 1,200.00 AP 00011535 11/04/2020 MICHAEL BAKER INTERNATIONAL INC 15,177.14 0.00 15,177.14 AP 00011536 11/04/2020 RC CONSTRUCTION SERVICES INC 284,599.09 853,797.25 1,138,396.34 *** AP 00011537 11/04/2020 RCCEA 1,803.25 0.00 1,803.25 AP 00011538 11/04/2020 RCPFA 12,599.29 0.00 12,599.29 AP 00011539 11/04/2020 RICHARDS WATSON AND GERSHON 29,629.96 0.00 29,629.96 AP 00011540 11/04/2020 SAN BERNARDINO COUNTY 1,900.00 0.00 1,900.00 AP 00011541 11/04/2020 SARGENT TOWN PLANNING INC 35,280.00 0.00 35,280.00 AP 00011542 11/05/2020 B&K ELECTRIC WHOLESALE 30.71 0.00 30.71 User: VLOPEZ-VERONICA LOPEZ Page: 2 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page flne: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00011543 11/05/2020 BRODART BOOKS CO 2,678.73 0.00 2,678.73 AP 00011544 11/05/2020 BSN SPORTS LLC 183.56 0.00 183.56 AP 00011545 11/05/2020 CARQUEST AUTO PARTS 755.26 0.00 755.26 AP 00011546 11/05/2020 DUMBELL MAN FITNESS EQUIPMENT,THE 155.00 0.00 155.00 AP 00011547 11/05/2020 EMCOR SERVICES 75,703.71 3,166.37 78,870.08 *** AP 00011548 11/05/2020 HOSE MAN INC 236.49 0.00 236.49 AP 00011549 11/05/2020 KME FIRE APPARATUS 0.00 403.89 403.89 AP 00011550 11/05/2020 MINUTEMAN PRESS 1,331.12 0.00 1,331.12 AP 00011551 11/05/2020 OC TANNER RECOGNITION COMPANY 465.63 0.00 465.63 AP 00011552 11/05/2020 OFFICE DEPOT 4,305.17 187.03 4,492.20 *** AP 00011553 11/05/2020 SIEMENS MOBILITY INC 21,264.48 0.00 21,264.48 AP 00011554 11/05/2020 SUNRISE FORD 1,482.00 0.00 1,482.00 AP 00011555 11/05/2020 THOMPSON PLUMBING SUPPLY INC 38.73 0.00 38.73 AP 00413392 10/28/2020 ABUNDANT LIVING FAMILY CHURCH 4,604.76 0.00 4,604.76 AP 00413393 10/28/2020 CARA MIA ITALIAN RESTAURANT 4,500.00 0.00 4,500.00 AP 00413394 10/28/2020 CARNELIAN PLAZA LLC 1,652.68 0.00 1,652.68 AP 00413395 10/28/2020 CASA RUBIO'S MEXICAN GRILL 1,236.33 0.00 1,236.33 AP 00413396 10/28/2020 CHAFFEY HIGHLANDS EYECARE 2,500.00 0.00 2,500.00 AP 00413397 10/28/2020 CITYCOM 2,700.00 0.00 2,700.00 AP 00413398 10/28/2020 CONTRACT RC LLC 1,764.07 0.00 1,764.07 AP 00413399 10/28/2020 DS ELITE CORP 2,500.00 0.00 2,500.00 AP 00413400 10/28/2020 GE PROPERTY MANAGEMENT INC 4,493.97 0.00 4,493.97 AP 00413401 10/28/2020 GLOW BEAUTY BAR 2,000.00 0.00 2,000.00 AP 00413402 10/28/2020 HAVEN CITY MARKET 4,394.47 0.00 4,394.47 AP 00413403 10/28/2020 HAVEN CITY MARKET LLC 7,971.01 0.00 7,971.01 AP 00413404 10/28/2020 HEALTHY ACU-MASSAGE SPA 2,500.00 0.00 2,500.00 AP 00413405 10/28/2020 INVESTMENT CONCEPTS INC 6,538.84 0.00 6,538.84 AP 00413406 10/28/2020 JOHN GERLACH 3,600.00 0.00 3,600.00 AP 00413407 10/28/2020 KLATCH COFFEE 2,500.00 0.00 2,500.00 AP 00413408 10/28/2020 KOMAR RANCHO CENTER LLC 8,000.00 0.00 8,000.00 AP 00413409 10/28/2020 LAW OFFICES OF REBEKAH RYAN MAIN 2,500.00 0.00 2,500.00 AP 00413410 10/28/2020 LDC ALTA LOMA SQUARE LLC 2,909.44 0.00 2,909.44 AP 00413411 10/28/2020 LMC 3,600.00 0.00 3,600.00 AP 00413412 10/28/2020 LUXURY NAILS& SPA SALON 2,500.00 0.00 2,500.00 AP 00413413 10/28/2020 MICHAEL BOXUAN 3,600.00 0.00 3,600.00 AP 00413414 10/28/2020 NDPC CORPORATION 8,000.00 0.00 8,000.00 AP 00413415 10/28/2020 OZEL DEVELOPING 15,529.55 0.00 15,529.55 AP 00413416 10/28/2020 PEDAL LLC 4,500.00 0.00 4,500.00 AP 00413417 10/28/2020 RANCHO MALL LLC 8,000.00 0.00 8,000.00 AP 00413418 10/28/2020 RC HA LLC 5,223.88 0.00 5,223.88 AP 00413419 10/28/2020 SABOR A MI FOODS INC 742.30 0.00 742.30 AP 00413420 10/28/2020 SYCAMORE SPRINGS APARTMENTS 2,463.00 0.00 2,463.00 AP 00413421 10/28/2020 THE CVRC COMPANY LLC 3,655.49 0.00 3,655.49 AP 00413422 10/28/2020 THOMAS WINERY PLAZA LLC 16,407.83 0.00 16,407.83 AP 00413423 10/28/2020 TOWN SQUARE C LP 8,000.00 0.00 8,000.00 AP 00413424 10/28/2020 URBAN EDGE DANCE CO 4,482.41 0.00 4,482.41 AP 00413425 10/28/2020 UTICA REAL ESTATE HOLDINGS LLC 8,000.00 0.00 8,000.00 User: VLOPEZ-VERONICA LOPEZ Page: 3 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page Wme: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413426 10/28/2020 VICTORIA NAILS&SPA 2,500.00 0.00 2,500.00 AP 00413427 10/28/2020 VICTORIA PARK LANE LLC 1,680.00 0.00 1,680.00 AP 00413428 10/28/2020 VINEYARDS MARKETPLACE CLEANERS 2,500.00 0.00 2,500.00 AP 00413429 10/28/2020 WHEELER STEFFEN PROPERTY MANAGEMENT 4,800.00 0.00 4,800.00 AP 00413430 10/28/2020 WLPX DAY CREEK LLC 10,482.27 0.00 10,482.27 AP 00413431 10/28/2020 RODRIGUEZ,VICTOR 0.00 630.56 630.56 AP 00413432 10/28/2020 TOWNSEND,JAMES 0.00 2,281.91 2,281.91 AP 00413433 10/28/2020 WALKER,KENNETH 0.00 245.78 245.78 AP 00413434 10/28/2020 AMERICAN PLANNING ASSOCIATION 788.00 0.00 788.00 AP 00413435 10/28/2020 ASCENT ENVIRONMENTAL INC 5,057.50 0.00 5,057.50 AP 00413436 10/28/2020 AUERBACH POLLOCK FRIEDLANDER 6,240.00 0.00 6,240.00 AP 00413437 10/28/2020 AUFBAU CORPORATION 58,247.00 0.00 58,247.00 AP 00413438 10/28/2020 BAKER,CLIFF 200.00 0.00 200.00 AP 00413439 10/28/2020 BARTEL ASSOCIATES LLC 0.00 2,690.00 2,690.00 AP 00413440 10/28/2020 BILL&WAGS INC 375.00 0.00 375.00 AP 00413441 10/28/2020 C V W D 53,107.68 0.00 53,107.68 AP 00413445 10/28/2020 C V W D 121,953.51 1,215.45 123,168.96 *** AP 00413446 10/28/2020 CALIX INC 12,639.06 0.00 12,639.06 AP 00413447 10/28/2020 CINTAS CORPORATION #150 1,767.03 397.93 2,164.96 *** AP 00413448 10/28/2020 CONSOLIDATED ELECTRICAL DISTR INC 1,413.68 0.00 1,413.68 AP 00413449 10/28/2020 COSTAR REALTY INFORMATION INC 2,181.96 0.00 2,181.96 AP 00413450 10/28/2020 CROWN CASTLE INTERNATIONAL 1,500.00 0.00 1,500.00 AP 00413451 10/28/2020 DATA TICKET INC 5,261.76 0.00 5,261.76 AP 00413452 10/28/2020 DIRECTV 88.79 0.00 88.79 AP 00413453 10/28/2020 DYLAN WU 3,600.00 0.00 3,600.00 AP 00413454 10/28/2020 EXPRESS BRAKE SUPPLY INC 638.97 0.00 638.97 AP 00413455 10/28/2020 FEDERAL EXPRESS CORP 18.44 0.00 18.44 AP 00413456 10/28/2020 GONSALVES&SON,JOE A 3,000.00 0.00 3,000.00 AP 00413457 10/28/2020 GOVERNMENT TAX SEMINARS LLC 1,185.00 0.00 1,185.00 AP 00413458 10/28/2020 GRACIANO,CELIA 333.50 0.00 333.50 AP 00413459 10/28/2020 GRAINGER 0.00 379.56 379.56 AP 00413460 10/28/2020 HARDY&HARPER INC 124,874.65 0.00 124,874.65 AP 00413461 10/28/2020 HBI CONSTRUCTION INC 10,000.00 0.00 10,000.00 AP 00413462 10/28/2020 HDL COREN&CONE 645.00 0.00 645.00 AP 00413463 10/28/2020 HERITAGE EDUCATION GROUP 307.00 0.00 307.00 AP 00413464 10/28/2020 HI-WAY SAFETY INC 577.00 0.00 577.00 AP 00413465 10/28/2020 HINDERLITER DE LLAMAS&ASSOCIATES 41,554.98 0.00 41,554.98 AP 00413466 10/28/2020 HR GREEN PACIFIC INC 220.00 0.00 220.00 AP 00413467 10/28/2020 ICMA 1,384.00 0.00 1,384.00 AP 00413468 10/28/2020 INLAND DESERT SECURITY&COMMUNICATIONS INC 54.00 0.00 54.00 AP 00413469 10/28/2020 INLAND EMPIRE PROPERTY SERVICES INC 0.00 440.40 440.40 AP 00413470 10/28/2020 INTERSTATE BATTERIES 831.14 0.00 831.14 AP 00413471 10/28/2020 IRON MOUNTAIN OSDP 2,052.53 0.00 2,052.53 AP 00413472 10/28/2020 KAISER FOUNDATION HEALTH PLAN INC 226,994.76 0.00 226,994.76 AP 00413473 10/28/2020 LAGUNAS,CYNTHIA 5.00 0.00 5.00 AP 00413474 10/28/2020 LANCE SOLL AND LUNGHARD 18,300.00 1,500.00 19,800.00 *** AP 00413475 10/28/2020 LEE-NOLASCO,TOMIKO 595.61 0.00 595.61 User: VLOPEZ-VERONICA LOPEZ Page: 4 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page Wine: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413476 10/28/2020 LEVEL 3 COMMUNICATIONS LLC 5,460.19 0.00 5,460.19 AP 00413477 10/28/2020 LIFE-ASSIST INC 0.00 4,946.65 4,946.65 AP 00413478 10/28/2020 LOZANO SMITH LLP 13,026.25 0.00 13,026.25 AP 00413479 10/28/2020 MARIPOSA LANDSCAPES INC 116,184.65 486.91 116,671.56 *** AP 00413480 10/28/2020 MARK CHRISTOPHER INC 1,196.86 0.00 1,196.86 AP 00413481 10/28/2020 MARY MCGRATH ARCHITECTS 0.00 24,827.50 24,827.50 AP 00413482 10/28/2020 MCMASTER-CARR SUPPLY COMPANY 237.01 0.00 237.01 AP 00413483 10/28/2020 MOUNTAIN VIEW SMALL ENG REPAIR 911.34 0.00 911.34 AP 00413484 10/28/2020 NAPA AUTO PARTS 63.64 0.00 63.64 AP 00413485 10/28/2020 NBS 5,023.95 1,978.55 7,002.50 *** AP 00413486 10/28/2020 NEFF-FERGOT,KRISTINA 40.00 0.00 40.00 AP 00413487 10/28/2020 NV5INC 5,889.35 0.00 5,889.35 AP 00413488 10/28/2020 ORKIN PEST CONTROL 338.28 0.00 338.28 AP 00413489 10/28/2020 PATTON,DONALD 53.80 0.00 53.80 AP 00413490 10/28/2020 PINES MOBILE HOME PARK,THE 200.00 0.00 200.00 AP 00413491 10/28/2020 PLACEWORKS 2,384.25 0.00 2,384.25 AP 00413492 10/28/2020 PRISTINE UNIFORMS LLC 0.00 182.07 182.07 AP 00413493 10/28/2020 PRO-CRAFT CONSTRUCTION INC 0.00 2,158.00 2,158.00 AP 00413494 10/28/2020 R AND R AUTOMOTIVE 3,836.10 0.00 3,836.10 AP 00413495 10/28/2020 RAINBOW BOLT&SUPPLY INC 403.47 0.00 403.47 AP 00413496 10/28/2020 RANCHO CUCAMONGA CHAMBER OF COMMERCE 3,333.34 0.00 3,333.34 AP 00413497 10/28/2020 RANCHO CUCAMONGA TOWN SQUARE 5,687.22 0.00 5,687.22 AP 00413498 10/28/2020 RANCHO-LK LLC 2,191.70 0.00 2,191.70 AP 00413499 10/28/2020 RBM LOCK AND KEY SERVICE 2.16 0.00 2.16 AP 00413500 10/28/2020 RINCON CONSULTANTS INC 7,105.05 0.00 7,105.05 AP 00413501 10/28/2020 SAFELITE AUTOGLASS 243.23 0.00 243.23 AP 00413502 10/28/2020 SAN BERNARDINO CO AUDITOR CONT 10,489.79 0.00 10,489.79 AP 00413503 10/28/2020 SAN BERNARDINO COUNTY 34.24 0.00 34.24 AP 00413504 10/28/2020 SC RANCHO DEVELOPMENT CORP. 15,000.00 0.00 15,000.00 AP 00413505 10/28/2020 SHRED PROS 126.00 0.00 126.00 AP 00413507 10/28/2020 SOUTH COAST AQMD 758.70 0.00 758.70 AP 00413514 10/28/2020 SOUTHERN CALIFORNIA EDISON 12,115.67 3,795.86 15,911.53 *** AP 00413515 10/28/2020 SOUTHERN CALIFORNIA EDISON 9,924.30 0.00 9,924.30 AP 00413516 10/28/2020 SOUTHERN CALIFORNIA EDISON 2,697.69 0.00 2,697.69 AP 00413517 10/28/2020 STOR'EM SELF STORAGE 575.00 0.00 575.00 AP 00413518 10/28/2020 SWAIN,SHEELA 5,000.00 0.00 5,000.00 AP 00413519 10/28/2020 SYCAMORE VILLA MOBILE HOME PARK 400.00 0.00 400.00 AP 00413520 10/28/2020 TINKER GLASS CONTRACTORS INC 820.00 0.00 820.00 AP 00413521 10/28/2020 TINT CITY WINDOW TINTING 935.00 0.00 935.00 AP 00413522 10/28/2020 TIREHUB LLC 805.70 0.00 805.70 AP 00413523 10/28/2020 TRANSWEST TRUCK CENTER 31.24 0.00 31.24 AP 00413524 10/28/2020 U.S.BANK PARS ACCT#6746022500 1,101.84 0.00 1,101.84 AP 00413525 10/28/2020 U.S.BANK PARS ACCT#6746022500 21,564.94 0.00 21,564.94 AP 00413526 10/28/2020 UNITED SITE SERVICES OF CA INC 301.45 0.00 301.45 AP 00413527 10/28/2020 UTILIQUEST 880.20 0.00 880.20 AP 00413528 10/28/2020 VAN SCOYOC ASSOCIATES INC 4,000.00 0.00 4,000.00 AP 00413529 10/28/2020 VANAMAN,JOYCE 50.00 0.00 50.00 User: VLOPEZ-VERONICA LOPEZ Page: 5 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page ilme: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413530 10/28/2020 VELOCITY TRUCK CENTERS 44.71 0.00 44.71 AP 00413531 10/28/2020 VERIZON WIRELESS-LA 0.00 7,407.91 7,407.91 AP 00413532 10/28/2020 VERNOLA TRUST 8,000.00 0.00 8,000.00 AP 00413533 10/28/2020 VIRGIN PULSE INC 1,177.50 0.00 1,177.50 AP 00413534 10/28/2020 VISION SERVICE PLAN CA 10,570.77 0.00 10,570.77 AP 00413535 10/28/2020 VULCAN MATERIALS COMPANY 187.18 0.00 187.18 AP 00413536 10/28/2020 WAXIE SANITARY SUPPLY 2,396.02 269.67 2,665.69 *** AP 00413537 10/28/2020 WILLDAN ENGINEERING 19,256.00 0.00 19,256.00 AP 00413538 10/28/2020 WILLDAN ENGINEERING 12,876.00 0.00 12,876.00 AP 00413539 10/28/2020 WILSON&BELL AUTO SERVICE 856.45 0.00 856.45 AP 00413540 10/28/2020 YANCY,MICHELLE 2,532.82 0.00 2,532.82 AP 00413541 10/28/2020 ZLU DESIGN&ASSOCIATES 2,500.00 0.00 2,500.00 AP 00413542 10/29/2020 100%SOCCER 1,400.00 0.00 1,400.00 AP 00413543 10/29/2020 4TH&MILL 1,400.00 0.00 1,400.00 AP 00413544 10/29/2020 A4 HOSPITALITY INC 1,400.00 0.00 1,400.00 AP 00413545 10/29/2020 ACAI LIFE SUPERFOODS LLC 1,400.00 0.00 1,400.00 AP 00413546 10/29/2020 ACCURATE MEDICAL BILLING&AUDIT 1,400.00 0.00 1,400.00 AP 00413547 10/29/2020 ACRA MACHINERY INC 1,400.00 0.00 1,400.00 AP 00413548 10/29/2020 ACUNA&CO 1,400.00 0.00 1,400.00 AP 00413549 10/29/2020 ACUPUNCTURE PLUS 1,400.00 0.00 1,400.00 AP 00413550 10/29/2020 ADDICTED217ITNESS LLC 1,400.00 0.00 1,400.00 AP 00413551 10/29/2020 AFZALI DENTAL CORPORATION 1,400.00 0.00 1,400.00 AP 00413552 10/29/2020 AKS FITNESS LLC 1,400.00 0.00 1,400.00 AP 00413553 10/29/2020 AMERICAN DWELLING GROUP INC 1,400.00 0.00 1,400.00 AP 00413554 10/29/2020 AMICA MIA INC 1,400.00 0.00 1,400.00 AP 00413555 10/29/2020 AMINS INC DBA SUBWAY 26885 1,400.00 0.00 1,400.00 AP 00413556 10/29/2020 AMPLE MASSAGE SPA 1,400.00 0.00 1,400.00 AP 00413557 10/29/2020 ARROW&GROVE MARKET&LIQUOR 1,400.00 0.00 1,400.00 AP 00413558 10/29/2020 ARROW DENTAL ARTS 1,400.00 0.00 1,400.00 AP 00413559 10/29/2020 ARTHUR FRIEDMAN OD 1,400.00 0.00 1,400.00 AP 00413560 10/29/2020 ASCEND BENEFIT SOLUTIONS INSURANCE SVCS 1,400.00 0.00 1,400.00 AP 00413561 10/29/2020 ASSISTANCE LEAGUE OF THE FOOTHILL COMMUNITIES 1,400.00 0.00 1,400.00 AP 00413562 10/29/2020 ATLAS BUYING GROUP INC 1,400.00 0.00 1,400.00 AP 00413563 10/29/2020 AUSTINE HOMECARE INC 1,400.00 0.00 1,400.00 AP 00413564 10/29/2020 BAMBOO GARDEN 1,400.00 0.00 1,400.00 AP 00413565 10/29/2020 BELLA'S THREADING SALON 1,400.00 0.00 1,400.00 AP 00413566 10/29/2020 BENAVI AESTHETICS 1,400.00 0.00 1,400.00 AP 00413567 10/29/2020 BIG MIKE BARBERSHOP 42 1,400.00 0.00 1,400.00 AP 00413568 10/29/2020 BIG MIKE BARBERSHOP INC 1,400.00 0.00 1,400.00 AP 00413569 10/29/2020 BIG WOK RESTAURANT INC 1,400.00 0.00 1,400.00 AP 00413570 10/29/2020 BIKRAM YOGA RANCHO CUCAMONGA 1,400.00 0.00 1,400.00 AP 00413571 10/29/2020 BOBA BREAK INC 1,400.00 0.00 1,400.00 AP 00413572 10/29/2020 CA BUSINESS SYSTEMS ENTERPRISE INC 2,800.00 0.00 2,800.00 AP 00413573 10/29/2020 CARA MIA ITALIAN RESTAURANT 1,400.00 0.00 1,400.00 AP 00413574 10/29/2020 CARL'S LIQUOR MARKET 1,400.00 0.00 1,400.00 AP 00413575 10/29/2020 CARRIE REAL ESTATE 1,400.00 0.00 1,400.00 AP 00413576 10/29/2020 CENTRAL PARK CLEANERS 1,400.00 0.00 1,400.00 User: VLOPEZ-VERONICA LOPEZ Page: 6 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page Wme: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413577 10/29/2020 CERENZIA FOODS 1,400.00 0.00 1,400.00 AP 00413578 10/29/2020 CHAFFEY HIGHLANDS EYECARE 1,400.00 0.00 1,400.00 AP 00413579 10/29/2020 CHUNG&IGNACIO LLP 1,400.00 0.00 1,400.00 AP 00413580 10/29/2020 CITYWIDE ELECTRIC 1,400.00 0.00 1,400.00 AP 00413581 10/29/2020 CJ TAX CONSULTING 1,400.00 0.00 1,400.00 AP 00413582 10/29/2020 CLIPS ON 66 1,400.00 0.00 1,400.00 AP 00413583 10/29/2020 CREPES DE PARIS INC 1,400.00 0.00 1,400.00 AP 00413584 10/29/2020 DAIRY QUEEN 1,400.00 0.00 1,400.00 AP 00413585 10/29/2020 DALWADI FAMILY EYE CARE INC 1,400.00 0.00 1,400.00 AP 00413586 10/29/2020 DANCE TERRIFIC 1,400.00 0.00 1,400.00 AP 00413587 10/29/2020 DEATH&TAXES 1,400.00 0.00 1,400.00 AP 00413588 10/29/2020 DECEMBER ENTERPRISE LLC 1,400.00 0.00 1,400.00 AP 00413589 10/29/2020 DH RC LLC 1,400.00 0.00 1,400.00 AP 00413590 10/29/2020 DJZ AUTOMOTIVE INC 1,400.00 0.00 1,400.00 AP 00413591 10/29/2020 DONNA TERRYS ALOHA HULA STUDIO 1,400.00 0.00 1,400.00 AP 00413592 10/29/2020 DS ELITE CORP 1,400.00 0.00 1,400.00 AP 00413593 10/29/2020 EHA RACING LLC 1,400.00 0.00 1,400.00 AP 00413594 10/29/2020 EINSTEIN REALTY INC 1,400.00 0.00 1,400.00 AP 00413595 10/29/2020 ELEGANT TOUCH HAIR NAILS AND SPA 11400.00 0.00 1,400.00 AP 00413596 10/29/2020 ENGRAVE'N EMBROIDER THINGS 1,400.00 0.00 1,400.00 AP 00413597 10/29/2020 ENVAP BUENVIAJE-SMITH PC 1,400.00 0.00 1,400.00 AP 00413598 10/29/2020 ETIWANDA TRAVEL LLC 1,400.00 0.00 1,400.00 AP 00413599 10/29/2020 EUPHORIA NAILS AND SPA 1,400.00 0.00 1,400.00 AP 00413600 10/29/2020 EXPRESS WORKFORCE FOUNDATION 1,400.00 0.00 1,400.00 AP 00413601 10/29/2020 FAIRMONT HOSPITALITY INC 1,400.00 0.00 1,400.00 AP 00413602 10/29/2020 FANCY NAILS 1,400.00 0.00 1,400.00 AP 00413603 10/29/2020 FANFAVE INC 1,400.00 0.00 1,400.00 AP 00413604 10/29/2020 FIGHTING 4 THE TATAS BREAST CANCER INC 1,400.00 0.00 1,400.00 AP 00413605 10/29/2020 FILLET FADES 1,400.00 0.00 1,400.00 AP 00413606 10/29/2020 FITNESS FUN BOOT CAMP 1,400.00 0.00 1,400.00 AP 00413607 10/29/2020 FLAMINGO PALMS CUBAN CAFE&RESTAURANTS 1,400.00 0.00 1,400.00 AP 00413608 10/29/2020 FLEET FEET SPORTS 1,400.00 0.00 1,400.00 AP 00413609 10/29/2020 FOOTHILL OPTOMETRIC CENTER 1,400.00 0.00 1,400.00 AP 00413610 10/29/2020 FOOTHILLS PSYCHOLOGICAL 1,400.00 0.00 1,400.00 AP 00413611 10/29/2020 FORTITUDE&VOLITION LLC 11400.00 0.00 1,400.00 AP 00413612 10/29/2020 FOUNTAINS GARDEN ART 1,400.00 0.00 1,400.00 AP 00413613 10/29/2020 FRESH PEACHES SWIMWEAR 1,400.00 0.00 1,400.00 AP 00413614 10/29/2020 FRESHLIME MARKETING SOLUTIONS INC 1,400.00 0.00 1,400.00 AP 00413615 10/29/2020 GLOW BEAUTY BAR 1,400.00 0.00 1,400.00 AP 00413616 10/29/2020 GOH HEALTHY LIFE INC 1,400.00 0.00 1,400.00 AP 00413617 10/29/2020 GOOD NEWS BARBER SHOP 1,400.00 0.00 1,400.00 AP 00413618 10/29/2020 GRAPHICS FACTORY PRINTING INC 1,400.00 0.00 1,400.00 AP 00413619 10/29/2020 HAIRSTYLES BY CARMELA 1,400.00 0.00 1,400.00 AP 00413620 10/29/2020 HAPPINESS NAILS&SPA 1,400.00 0.00 1,400.00 AP 00413621 10/29/2020 HAPPY DOGS BATTERIES INC 1,400.00 0.00 1,400.00 AP 00413622 10/29/2020 HEALTHY ACU-MASSAGE SPA 1,400.00 0.00 1,400.00 AP 00413623 10/29/2020 IMMIGRATION LAW OFFICE OF THEODORE HUANG 1,400.00 0.00 1,400.00 User: VLOPEZ-VERONICA LOPEZ Page: 7 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page fine: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413624 10/29/2020 INLAND PERIODONTAL ASSOCIATES 1,400.00 0.00 1,400.00 AP 00413625 10/29/2020 IVANS HAIR PROFESSIONALS 1,400.00 0.00 1,400.00 AP 00413626 10/29/2020 J&E MACHINE TECH INC 1,400.00 0.00 1,400.00 AP 00413627 10/29/2020 JAMES ACCOUNTING SERVICE 1,400.00 0.00 1,400.00 AP 00413628 10/29/2020 JBNK RANCHO LLC 1,400.00 0.00 1,400.00 AP 00413629 10/29/2020 JERRYS BARBERSHOP 1,400.00 0.00 1,400.00 AP 00413630 10/29/2020 JIA Y LEE DDS INC 1,400.00 0.00 1,400.00 AP 00413631 10/29/2020 JORGE A OSORIO DDS INC 1,400.00 0.00 1,400.00 AP 00413632 10/29/2020 JULIO ORTEGA DDS INC 1,400.00 0.00 1,400.00 AP 00413633 10/29/2020 JV JIU JITSU INC 1,400.00 0.00 1,400.00 AP 00413634 10/29/2020 KAYS NAILS&SPA 1,400.00 0.00 1,400.00 AP 00413635 10/29/2020 KENNE BELL INC 1,400.00 0.00 1,400.00 AP 00413636 10/29/2020 KIDDIE ACADEMY OF RANCHO CUCAMONGA 1,400.00 0.00 1,400.00 AP 00413637 10/29/2020 KIMMY'S NAILS 1,400.00 0.00 1,400.00 AP 00413638 10/29/2020 KLATCH COFFEE 1,400.00 0.00 1,400.00 AP 00413639 10/29/2020 KLENSKE INSURANCE AGENCY 1,400.00 0.00 1,400.00 AP 00413640 10/29/2020 KSJ ACUPUNCTURE CLINIC INC 1,400.00 0.00 1,400.00 AP 00413641 10/29/2020 LAW OFFICES OF JUSTIN H KING 1,400.00 0.00 1,400.00 AP 00413642 10/29/2020 LAW OFFICES OF REBEKAH RYAN MAIN 1,400.00 0.00 1,400.00 AP 00413643 10/29/2020 LAYLA THREADING 1,400.00 0.00 1,400.00 AP 00413644 10/29/2020 LCS BEHAVIORAL HEALTH INC 1,400.00 0.00 1,400.00 AP 00413645 10/29/2020 LE MACARON RANCHO CUCAMONGA 1,400.00 0.00 1,400.00 AP 00413646 10/29/2020 LEARNING MINDS INC 1,400.00 0.00 1,400.00 AP 00413647 10/29/2020 LEGACY INVESTMENT SERVICES LLC 1,400.00 0.00 1,400.00 AP 00413648 10/29/2020 LIFE WAY CHURCH 1,400.00 0.00 1,400.00 AP 00413649 10/29/2020 LIFETIME EYECARE OPTOMETRY 1,400.00 0.00 1,400.00 AP 00413650 10/29/2020 LOCK AND ROLL LOCKSMITH 1,400.00 0.00 1,400.00 AP 00413651 10/29/2020 LUXURY NAILS& SPA SALON 1,400.00 0.00 1,400.00 AP 00413652 10/29/2020 MAJESTIC SPA 1,400.00 0.00 1,400.00 AP 00413653 10/29/2020 MARIO J RICCIARDI DMD 1,400.00 0.00 1,400.00 AP 00413654 10/29/2020 MAS FITNESS LLC 1,400.00 0.00 1,400.00 AP 00413655 10/29/2020 MATHNASIUM OF RANCHO CUCAMONGA 1,400.00 0.00 1,400.00 AP 00413656 10/29/2020 MAVIS FOODS LLC 1,400.00 0.00 1,400.00 AP 00413657 10/29/2020 MEZZATERRANEAN 1,400.00 0.00 1,400.00 AP 00413658 10/29/2020 MOUNTAIN VIEW INLAND POOLS 1,400.00 0.00 1,400.00 AP 00413659 10/29/2020 MRS RIVAS'EARLY CHILD DEVELOPMENT PROGRAM 1,400.00 0.00 1,400.00 AP 00413660 10/29/2020 NEW COLOR SCREEN PRINTING 1,400.00 0.00 1,400.00 AP 00413661 10/29/2020 NEW LEAF BRIDAL SHOP 1,400.00 0.00 1,400.00 AP 00413662 10/29/2020 NEWLOOK EYEBROW THREADING INC 1,400.00 0.00 1,400.00 AP 00413663 10/29/2020 PARIS CAFE 1,400.00 0.00 1,400.00 AP 00413664 10/29/2020 PEDAL LLC 1,400.00 0.00 1,400.00 AP 00413665 10/29/2020 PERSONA DENTAL GROUP OF SHAW DDS INC 1,400.00 0.00 1,400.00 AP 00413666 10/29/2020 PHARMACY AT THE COURTS LLC 1,400.00 0.00 1,400.00 AP 00413667 10/29/2020 PHO VIET RESTAURANT 1,400.00 0.00 1,400.00 AP 00413668 10/29/2020 POT LEGEND 1,400.00 0.00 1,400.00 AP 00413669 10/29/2020 PRETTY COOL INC 1,400.00 0.00 1,400.00 AP 00413670 10/29/2020 PROPER BARBER SHOP 1,400.00 0.00 1,400.00 User: VLOPEZ-VERONICA LOPEZ Page: 8 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page Wine: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413671 10/29/2020 RANCHO CUCAMONGA QUAKES 1,400.00 0.00 1,400.00 AP 00413672 10/29/2020 RANCHO DENTISTRY 1,400.00 0.00 1,400.00 AP 00413673 10/29/2020 RED CHILLI HOUSE 1,400.00 0.00 1,400.00 AP 00413674 10/29/2020 RED PERSIMMON NAILS&SPA 1,400.00 0.00 1,400.00 AP 00413675 10/29/2020 RENTO CASA INC 1,400.00 0.00 1,400.00 AP 00413676 10/29/2020 REY REALTY SERVICES 1,400.00 0.00 1,400.00 AP 00413677 10/29/2020 RHAPSODY EDUCATION 1,400.00 0.00 1,400.00 AP 00413678 10/29/2020 ROCKALILY SALON 1,400.00 0.00 1,400.00 AP 00413679 10/29/2020 ROLL ON OVER DONUTS 1,400.00 0.00 1,400.00 AP 00413680 10/29/2020 ROYAL NAILS&SPA 1,400.00 0.00 1,400.00 AP 00413681 10/29/2020 RSMC SERVICES 1,400.00 0.00 1,400.00 AP 00413682 10/29/2020 SAGEPOINT ACADEMY 1,400.00 0.00 1,400.00 AP 00413683 10/29/2020 SALON CAMEO 1,400.00 0.00 1,400.00 AP 00413684 10/29/2020 SALON YOO INC 1,400.00 0.00 1,400.00 AP 00413685 10/29/2020 SANDERS CHIROPRACTIC 1,400.00 0.00 1,400.00 AP 00413686 10/29/2020 SAVAGE KOREAN BBQ INC 1,400.00 0.00 1,400.00 AP 00413687 10/29/2020 SHADES OF J HAIR LOUNGE 1,400.00 0.00 1,400.00 AP 00413688 10/29/2020 SHEAR BRILLIANCE HAIR DESIGN 1,400.00 0.00 1,400.00 AP 00413689 10/29/2020 SIERRA PEDIATRIC CARDIOLOGY 1,400.00 0.00 1,400.00 AP 00413690 10/29/2020 SLICK THREADING 1,400.00 0.00 1,400.00 AP 00413691 10/29/2020 SNOW NAILS&SPA 1,400.00 0.00 1,400.00 AP 00413692 10/29/2020 SOLORIO BREWING COMPANY LLC 1,400.00 0.00 1,400.00 AP 00413693 10/29/2020 SOUR CELLARS 1,400.00 0.00 1,400.00 AP 00413694 10/29/2020 SPECTA INC 1,400.00 0.00 1,400.00 AP 00413695 10/29/2020 SSRB GROUP INC 1,400.00 0.00 1,400.00 AP 00413696 10/29/2020 STADIUM DENTAL AND ORTHODONTICS 1,400.00 0.00 1,400.00 AP 00413697 10/29/2020 STEFANIE LOCKHART-PETTAWAY 1,400.00 0.00 1,400.00 AP 00413698 10/29/2020 STEPHANIES SANDWICHES 1,400.00 0.00 1,400.00 AP 00413699 10/29/2020 STUDIO 1 DISTINCTIVE PORTRAITURE 1,400.00 0.00 1,400.00 AP 00413700 10/29/2020 SUBWAY 48478 1,400.00 0.00 1,400.00 AP 00413701 10/29/2020 SUENAILS 2 1,400.00 0.00 1,400.00 AP 00413702 10/29/2020 SUNFLOWER THERAPIES 1,400.00 0.00 1,400.00 AP 00413703 10/29/2020 T&T AUTHENTIC MEXICAN RESTAURANT 1,400.00 0.00 1,400.00 AP 00413704 10/29/2020 TATIANA SILVA 1,400.00 0.00 1,400.00 AP 00413705 10/29/2020 TELOS ACADEMY 1,400.00 0.00 1,400.00 AP 00413706 10/29/2020 THE DELI 1,400.00 0.00 1,400.00 AP 00413707 10/29/2020 THE FREAKY COOKIE 1,400.00 0.00 1,400.00 AP 00413708 10/29/2020 THE HITCHING POST MODEST BRIDAL 1,400.00 0.00 1,400.00 AP 00413709 10/29/2020 THE STYLIN LOUNGE 1,400.00 0.00 1,400.00 AP 00413710 10/29/2020 THUY H TRAN OD INC 1,400.00 0.00 1,400.00 AP 00413711 10/29/2020 TOOTH BOOTH PEDIATRIC DENTISTRY 1,400.00 0.00 1,400.00 AP 00413712 10/29/2020 TRI-RAD INCORPORATED 1,400.00 0.00 1,400.00 AP 00413713 10/29/2020 TU ORGANICS SALON AND SPA 1,400.00 0.00 1,400.00 AP 00413714 10/29/2020 ULTRALINEAR TRANSPORTATION INC 1,400.00 0.00 1,400.00 AP 00413715 10/29/2020 UNITED ASSOCIATION JOUR&APPR 398 PPF 1,400.00 0.00 1,400.00 AP 00413716 10/29/2020 URBAN EDGE DANCE CO 1,400.00 0.00 1,400.00 AP 00413717 10/29/2020 VALVERDE SCHOOL OF PERFORMING ARTS 1,400.00 0.00 1,400.00 User: VLOPEZ-VERONICA LOPEZ Page: 9 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page ifme: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413718 10/29/2020 VASU INVESTMENTS INC 1,400.00 0.00 1,400.00 AP 00413719 10/29/2020 VIA VENETTO CAFE 1,400.00 0.00 1,400.00 AP 00413720 10/29/2020 VICTORIA NAILS&SPA 1,400.00 0.00 1,400.00 AP 00413721 10/29/2020 VIDA SALON 1,400.00 0.00 1,400.00 AP 00413722 10/29/2020 VINEYARDS MARKETPLACE CLEANERS 1,400.00 0.00 1,400.00 AP 00413723 10/29/2020 WEST END FAMILY COUNSELING SERVICE 1,400.00 0.00 1,400.00 AP 00413724 10/29/2020 WEST POINT MEDICAL CENTER 1,400.00 0.00 1,400.00 AP 00413725 10/29/2020 WINERY CLEANERS 1,400.00 0.00 1,400.00 AP 00413726 10/29/2020 WOODBRIDGE HOSPITALITY INC 1,400.00 0.00 1,400.00 AP 00413727 10/29/2020 YU JADE NAILS&SPA 1,400.00 0.00 1,400.00 AP 00413728 10/29/2020 Z&A AUTO TRANSPORT INC 1,400.00 0.00 1,400.00 AP 00413729 10/29/2020 ZAIT CORP 1,400.00 0.00 1,400.00 AP 00413730 10/29/2020 ZENDEJAS MEXICAN GRILL 1,400.00 0.00 1,400.00 AP 00413731 10/29/2020 ZLU DESIGN&ASSOCIATES 1,400.00 0.00 1,400.00 AP 00413732 11/03/2020 LMC 3,600.00 0.00 3,600.00 AP 00413733 11/04/2020 ABLE BUILDING MAINTENANCE 908.50 0.00 908.50 AP 00413734 11/04/2020 AFLAC GROUP INSURANCE 24.58 0.00 24.58 AP 00413735 11/04/2020 ARCHITERRA DESIGN GROUP 500.00 0.00 500.00 AP 00413736 11/04/2020 ARTISTIC RESOURCES CORPORATION 2,541.23 0.00 2,541.23 AP 00413737 11/04/2020 BENTIVEGNA MARTINEZ,CLAUDIA 75.00 0.00 75.00 AP 00413738 11/04/2020 BICONDOVA,JOHN 0.00 295.00 295.00 AP 00413739 11/04/2020 BRAUN BLAISING SMITH WYNNE 319.15 0.00 319.15 AP 00413740 11/04/2020 BRIGHTVIEW LANDSCAPE SERVICES INC 13,268.65 0.00 13,268.65 AP 00413741 11/04/2020 BURRTEC WASTE INDUSTRIES INC 156,979.20 0.00 156,979.20 AP 00413742 11/04/2020 C V W D 238.80 0.00 238.80 AP 00413747 11/04/2020 C V W D 95,021.37 447.38 95,468.75 *** AP 00413748 11/04/2020 CAL PERS LONG-TERM CARE PROGRAM 164.48 0.00 164.48 AP 00413749 11/04/2020 CALIFORNIA,STATE OF 314.11 0.00 314.11 AP 00413750 11/04/2020 CALIFORNIA,STATE OF 127.52 0.00 127.52 AP 00413751 11/04/2020 CALIFORNIA,STATE OF 32.26 0.00 32.26 AP 00413752 11/04/2020 CALIFORNIA,STATE OF 342.73 0.00 342.73 AP 00413753 11/04/2020 CARDENAS,KRISTIN 20.00 0.00 20.00 AP 00413754 11/04/2020 CHARTER COMMUNICATIONS 4,551.28 6,422.24 10,973.52 *** AP 00413755 11/04/2020 CIAGLIA,BRIAN 20.00 0.00 20.00 AP 00413756 11/04/2020 CINTAS CORPORATION #150 0.00 482.58 482.58 AP 00413757 11/04/2020 COMMUNITY WORKS DESIGN GROUP 102,294.77 0.00 102,294.77 AP 00413758 11/04/2020 CONSOLIDATED ELECTRICAL DISTR INC 983.17 0.00 983.17 AP 00413759 11/04/2020 COVETRUS NORTH AMERICA 262.74 0.00 262.74 AP 00413760 11/04/2020 CREATIVE BRAIN LEARNING 371.70 0.00 371.70 AP 00413761 11/04/2020 CRIME SCENE STERI-CLEAN LLC 1,010.00 0.00 1,010.00 AP 00413762 11/04/2020 CROSSTOWN ELECTRICAL&DATA INC 10,720.75 0.00 10,720.75 AP 00413763 11/04/2020 CUEVAS,OSVALDO 1,800.00 0.00 1,800.00 AP 00413764 11/04/2020 DAISYECO INC 342.30 0.00 342.30 AP 00413765 11/04/2020 DANCE TERRIFIC 45.50 0.00 45.50 AP 00413766 11/04/2020 DELSI,ISAIAH D 0.00 942.00 942.00 AP 00413767 11/04/2020 DELTA DENTAL INSURANCE COMPANY 1,143.24 0.00 1,143.24 AP 00413768 11/04/2020 DELTA DENTAL INSURANCE COMPANY 41,117.78 0.00 41,117.78 User: VLOPEZ-VERONICA LOPEZ Page: 10 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page Wine: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413769 11/04/2020 DEPARTMENT OF FORESTRY&FIRE PROTECTION 0.00 568.00 568.00 AP 00413770 11/04/2020 DIRECTV 179.24 0.00 179.24 AP 00413771 11/04/2020 EMERGENCY MANAGEMENT DYNAMICS 0.00 300.00 300.00 AP 00413772 11/04/2020 EXECUTIVE AUTO DETAIL 0.00 580.00 580.00 AP 00413773 11/04/2020 FACTORY MOTOR PARTS 0.00 543.28 543.28 AP 00413774 11/04/2020 FEDERAL SIGNAL CORPORATION 0.00 274.26 274.26 AP 00413775 11/04/2020 FIREFIGHTERS'SAFETY CENTER 0.00 106.67 106.67 AP 00413776 11/04/2020 FIRST AID 2000 27.91 0.00 27.91 AP 00413777 11/04/2020 FLEETPRIDE 0.00 26.83 26.83 AP 00413778 11/04/2020 FUEL SERV 0.00 290.00 290.00 AP 00413779 11/04/2020 GATEWAY PET CEMETERY&CREMATORY 240.00 0.00 240.00 AP 00413780 11/04/2020 GLOBALSTAR USA 156.04 0.00 156.04 AP 00413781 11/04/2020 GRAINGER 863.08 113.49 976.57 *** AP 00413782 11/04/2020 GUNASEKARA,HARSHANIE 335.50 0.00 335.50 AP 00413783 11/04/2020 HAAKER EQUIPMENT COMPANY 1,887.19 0.00 1,887.19 AP 00413784 11/04/2020 HAMILTON,MONIQUE 142.50 0.00 142.50 AP 00413785 11/04/2020 HDL COREN&CONE 4,200.00 0.00 4,200.00 AP 00413786 11/04/2020 HILLS PET NUTRITION SALES INC 396.74 0.00 396.74 AP 00413787 11/04/2020 HOLTZ,LUKE 0.00 942.00 942.00 AP 00413788 11/04/2020 HONDA YAMAHA HUSQVARNA OF REDLANDS 2,097.48 0.00 2,097.48 AP 00413789 11/04/2020 IBARRA,PATRICK 1,500.00 0.00 1,500.00 AP 00413790 11/04/2020 ICE DATA PRICING AND REFERENCE DATA LLC 148.98 0.00 148.98 AP 00413791 11/04/2020 ICMA 1,400.00 0.00 1,400.00 AP 00413792 11/04/2020 IDEXX DISTRIBUTION INC 607.28 0.00 607.28 AP 00413793 11/04/2020 INLAND VALLEY EMERGENCY PET CLINIC 4,059.75 0.00 4,059.75 AP 00413794 11/04/2020 INTERVET INC 2,567.25 0.00 2,567.25 AP 00413795 11/04/2020 JACKSON-HIRSH INC 118.12 0.00 118.12 AP 00413796 11/04/2020 JESSEN,CLIFFORD LEROY 700.00 0.00 700.00 AP 00413797 11/04/2020 KEITH,JORRY 168.00 0.00 168.00 AP 00413798 11/04/2020 KENDRENA,DONNA 110.00 0.00 110.00 AP 00413799 11/04/2020 LAURIE,GIANFRANCO 2,300.00 0.00 2,300.00 AP 00413800 11/04/2020 LIEBERT CASSIDY WHITMORE 21,977.70 0.00 21,977.70 AP 00413801 11/04/2020 LITTLE BEAR PRODUCTIONS 75.00 0.00 75.00 AP 00413802 11/04/2020 MAGEE,PEGGY 1,474.92 0.00 1,474.92 AP 00413803 11/04/2020 MCI 70.16 0.00 70.16 AP 00413804 11/04/2020 MEDIWASTE DISPOSAL 15.00 0.00 15.00 AP 00413805 11/04/2020 MIDWEST TAPE 1,704.38 0.00 1,704.38 AP 00413806 11/04/2020 MOUNTAIN VIEW URGENT CARE GROUP INC 10,240.00 0.00 10,240.00 AP 00413807 11/04/2020 MUSIC STAR 206.50 0.00 206.50 AP 00413808 11/04/2020 NAPA AUTO PARTS 0.00 2,073.10 2,073.10 AP 00413809 11/04/2020 NUNEZ,CLAUDIA 98.00 0.00 98.00 AP 00413810 11/04/2020 OCCUPATIONAL HEALTH CTRS OF CA 454.50 175.07 629.57 *** AP 00413811 11/04/2020 PACIFIC UTILITY INSTALLATION INC 1,856.00 0.00 1,856.00 AP 00413812 11/04/2020 PACIFIC WESTERN BANK 14,978.90 44,936.70 59,915.60 *** AP 00413813 11/04/2020 PARS 3,500.00 0.00 3,500.00 AP 00413814 11/04/2020 PARSAC 378,706.00 0.00 378,706.00 AP 00413815 11/04/2020 PHIFER,LORI 82.00 0.00 82.00 User: VLOPEZ-VERONICA LOPEZ Page: 11 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page Wine: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413816 11/04/2020 POWER&TELEPHONE SUPPLY COMPANY 3,563.56 0.00 3,563.56 AP 00413817 11/04/2020 PRE-PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00413818 11/04/2020 QUINN COMPANY 0.00 6.65 6.65 AP 00413819 11/04/2020 RAMIREZ,SANTIAGO 10.00 0.00 10.00 AP 00413820 11/04/2020 RED WING BUSINESS ADVANTAGE ACCOUNT 1,615.91 0.00 1,615.91 AP 00413821 11/04/2020 SAFE SOFTWARE INC 8,000.00 0.00 8,000.00 AP 00413822 11/04/2020 SBPEA 2,448.90 0.00 2,448.90 AP 00413823 11/04/2020 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00413824 11/04/2020 SHOETERIA INC 349.07 0.00 349.07 AP 00413825 11/04/2020 SHRED PROS 113.00 0.00 113.00 AP 00413830 11/04/2020 SOUTHERN CALIFORNIA EDISON 9,150.39 852.12 10,002.51 *** AP 00413831 11/04/2020 SOUTHERN CALIFORNIA EDISON 5,843.39 0.00 5,843.39 AP 00413832 11/04/2020 STANDARD INSURANCE COMPANY 11,832.34 0.00 11,832.34 AP 00413833 11/04/2020 STANDARD INSURANCE COMPANY 3,514.47 0.00 3,514.47 AP 00413834 11/04/2020 STILES ANIMAL REMOVAL INC 1,200.00 0.00 1,200.00 AP 00413835 11/04/2020 SUMMIT INTERMEDIATE SCHOOL 392.00 0.00 392.00 AP 00413836 11/04/2020 TINT CITY WINDOW TINTING 40.00 0.00 40.00 AP 00413837 11/04/2020 TOTADE,MANASI 321.84 0.00 321.84 AP 00413838 11/04/2020 UNITED WAY 50.00 0.00 50.00 AP 00413839 11/04/2020 UNIVERSAL FLEET SUPPLY 0.00 13.77 13.77 AP 00413840 11/04/2020 UNIVERSAL MARTIAL ARTS CENTERS 66.50 0.00 66.50 AP 00413841 11/04/2020 UPS 15.68 0.00 15.68 AP 00413842 11/04/2020 VELOCITY TRUCK CENTERS 71.10 0.00 71.10 AP 00413843 11/04/2020 VERIZON WIRELESS-LA 5,406.12 0.00 5,406.12 AP 00413844 11/04/2020 VERIZON WIRELESS-LA 0.00 4,202.33 4,202.33 AP 00413845 11/04/2020 VETS CHOICE RADIOLOGY 325.00 0.00 325.00 AP 00413846 11/04/2020 VICTOR MEDICAL COMPANY 897.36 0.00 897.36 AP 00413847 11/04/2020 VULCAN MATERIALS COMPANY 75.52 0.00 75.52 AP 00413848 11/04/2020 WAXIE SANITARY SUPPLY 8,854.61 0.00 8,854.61 AP 00413849 11/04/2020 WEST COAST ARBORISTS INC 11,942.00 0.00 11,942.00 AP 00413850 11/04/2020 WEST COAST SAND AND GRAVEL INC 1,145.52 0.00 1,145.52 AP 00413851 11/04/2020 WESTLAND GROUP INC 12,985.00 0.00 12,985.00 AP 00413852 11/04/2020 WESTRUX INTERNATIONAL INC 0.00 542.44 542.44 AP 00413853 11/04/2020 WILSON&BELL AUTO SERVICE 3,037.38 0.00 3,037.38 AP 00413854 11/04/2020 XEROX CORPORATION 281.09 0.00 281.09 AP 00413855 11/04/2020 YOUNG REMBRANDTS 56.00 0.00 56.00 AP 00413856 11/04/2020 ZHAO,HAUQUAN 70.84 0.00 70.84 AP 00413857 11/05/2020 OFFICE&ERGONOMIC SOLUTIONS INC 2,398.16 0.00 2,398.16 Total City: $6,689,360.85 Total Fire: $1,232,590.28 Grand Total: Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ-VERONICA LOPEZ Page: 12 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page Wne: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register October 1, 2020 to October 31, 2020 DATE DESCRIPTION CITY FIRE AMOUNT 10/1 U.S.BANK-Purchasing Card Payment 8,551.68 2,556.45 11,108.13 10/1 U.S.BANK-Corporate Card Payment 35,521.16 18,526.38 54,047.54 10/1 U.S.BANK-Costco Card Payment 281.81 281.81 10/2 Bank Fee 88.35 88.35 10/2 Workers Comp-City Account Transfer 107.97 107.97 10/2 Workers Comp-Fire Account Transfer 242.00 242.00 10/5 Workers Comp-Fire Account Transfer 580.00 580.00 10/6 CALPERS-City-Retirement Account Deposit 54,601.15 54,601.15 10/6 CALPERS-City-Retirement Account Deposit 111,386.63 111,386.63 10/6 Workers Comp-City Account Transfer 24.00 24.00 10/7 CALPERS-Fire-Retirement Account Deposit 3,285.04 3,285.04 10/7 CALPERS-Fire-Retirement Account Deposit 3,361.31 3,361.31 10/7 CALPERS-Fire-Retirement Account Deposit 4,788.18 4,788.18 10/7 CALPERS-Fire-Retirement Account Deposit 10,658.68 10,658.68 10/7 CALPERS-Fire-Retirement Account Deposit 24,722.08 24,722.08 10/7 CALPERS-Fire-Retirement Account Deposit 118,750.97 118,750.97 10/7 Workers Comp-City Account Transfer 1,818.63 1,818.63 10/7 Workers Comp-Fire Account Transfer 2,009.27 2,009.27 10/8 STATE DISBURSEMENT UNIT-Child Support Payments 4,288.13 4,288.13 10/8 STATE DISBURSEMENT UNIT-Child Support Payments 2,782.50 2,782.50 10/8 Workers Comp-City Account Transfer 50,759.36 50,759.36 10/8 Workers Comp-Fire Account Transfer 5,057.12 5,057.12 10/9 WIRE PAYMENT-RCMU CAISO 97,428.34 97,428.34 10/13 Workers Comp-City Account Transfer 195.44 195.44 10/13 Workers Comp-Fire Account Transfer 927.47 927.47 10/14 Workers Comp-City Account Transfer 111.74 111.74 10/15 WIRE PAYMENT-DEBT SERVICE PAYMENT 30,187.50 30,187.50 10/15 WIRE PAYMENT-DEBT SERVICE PAYMENT 224,728.13 224,728.13 10/15 Workers Comp-City Account Transfer 158.40 158.40 10/15 Workers Comp-Fire Account Transfer 839.96 839.96 10/16 Workers Comp-City Account Transfer 26.25 26.25 10/16 Workers Comp-Fire Account Transfer 159.18 159.18 10/19 WIRE PAYMENT-RCMU CAISO 1,009.83 1,009.83 10/19 Workers Comp-City Account Transfer 22,781.35 22,781.35 10/19 Workers Comp-Fire Account Transfer 640.00 640.00 10/21 CALPERS-Fire-Retirement Account Deposit 176,926.01 176,926.01 10/21 CALPERS-City-Retirement Account Deposit 55,545.70 55,545.70 10/21 CALPERS-City-Retirement Account Deposit 112,354.94 112,364.94 10/21 CALPERS-Fire-Retirement Account Deposit 3,285.04 3,285.04 10/21 CALPERS-Fire-Retirement Account Deposit 3,286.27 3,286.27 10/21 CALPERS-Fire-Retirement Account Deposit 4,788.18 4,788.18 10/21 CALPERS-Fire-Retirement Account Deposit 10,552.85 10,552.85 10/21 CALPERS-Fire-Retirement Account Deposit 24,561.06 24,561.06 10/21 CALPERS-Fire-Retirement Account Deposit 118,672.21 118,672.21 10/21 Workers Comp-City Account Transfer 427.25 427.25 10/21 Workers Comp-Fire Account Transfer 8,429.37 8,429.37 10/22 STATE DISBURSEMENT UNIT-Child Support Payments 4,288.13 4,288.13 10/22 STATE DISBURSEMENT UNIT-Child Support Payments 2,782.50 2,782.50 10/22 Workers Comp-City Account Transfer 833.95 833.95 10/22 Workers Comp-Fire Account Transfer 821.28 821.28 10/23 Workers Comp-City Account Transfer 150.23 150.23 10/23 Workers Comp-Fire Account Transfer 56.20 56.20 10/26 WIRE PAYMENT-RCMU CAISO 13,581.67 13,581.67 10/26 Workers Comp-City Account Transfer 1,910.55 1,910.55 10/26 Workers Comp-Fire Account Transfer 604.00 604.00 10/27 Workers Comp-Fire Account Transfer 2,320.00 2,320.00 i Page 29 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register October 1,2020 to October 31, 2020 DATE DESCRIPTION CITY FIRE AMOUNT 10/28 Workers Comp-Fire Account Transfer 378.28 378.28 10/29 Workers Comp-Fire Account Transfer 1,222.17 1,222.17 10/30 Workers Comp-City Account Transfer 625.00 625.00 TOTAL CITY 1,007,688.02 TOTAL FIRE 384,657.26 G RAND TOTAL 1,392,345.28 2 Page 30 DATE: November 18, 2020 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Veronica Lopez -Accounts Payable Supervisor SUBJECT: Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $296.83 Dated October 26, 2020 Through November 08, 2020. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment 1 - Weekly Check Register Page 31 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413506 10/28/2020 SO CALIF GAS COMPANY 6,779.63 296.83 7,076.46 *** AP 00413826 11/04/2020 SO CALIF GAS COMPANY 1,552.87 0.00 1,552.87 Total City: $8,332.50 Total Fire: $296.83 Grand Total: S 8,6 T973 Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ-VERONICA LOPEZ Page: 1 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page dine: 10:16:53 DATE: November 18, 2020 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Lori E. Sassoon, Deputy City Manager/Administrative Services Tamara L. Oatman, Finance Director SUBJECT: Consideration to Receive and File current Investment Schedule as of October 31, 2020. RECOMMENDATION: Staff recommends that the Fire Protection District receive and file the attached current investment schedule for the Rancho Cucamonga Fire Protection District as of October 31, 2020. BACKGROUND: The attached investment schedule as of October 31, 2020 reflects cash and investments managed by the Finance Department/Revenue Management Division and is in conformity with the requirements of California Government Code Section 53601 and the Rancho Cucamonga Fire Protection District's adopted Investment Policy as approved by the President and Members of the Board of Directors on June 25, 2020. ANALYSIS: The District's Treasurer is required to submit a quarterly investment report to the President and Members of the Board of Directors in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the District Treasurer has elected to provide this report on a monthly basis. FISCAL IMPACT: None. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: The monthly investment schedule supports the City Council's core value of providing and nurturing a high quality of life for all by demonstrating the active, prudent fiscal management of the City's investment portfolio to ensure that financial resources are available to support the various services the City provides to all Rancho Cucamonga stakeholders. ATTACHMENTS: Attachment 1 — Investment Schedule Page 33 Rancho Cucamonga Fire Protection District Portfolio Summary RANCHO October 31, 2020 CUCAMONGA Cash Dividends Closing Portfolio Holdings and Income Market Value PFM Managed Account $ 9,201.37 $ 17,074,078.17 State Pool - 35,681,668.50 Passbook/Checking Accounts - 2,136,648.75 Total $ 9,201.37 $ 54,892,395.42 I certify that this report accurately reflects all District pooled investments and is in conformity with the investment policy adopted June 25, 2020. A copy of the investment policy is available in the Finance Department. The Investment Program herein shown provides sufficient cash flow liquidity to meet the next six months' estimated expenditures. Z-d Z-() Lori Sassoon, Treasurer Date m w 0 PfM Managed Account Summary Statement For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA, FIRE PROT DIST - 73340100 Transaction summary-Managed Account Cash Transactions Summary-Managed Account Opening Market Value $19,091,440.74 Maturities/Calls 2,009,000.00 Sale Proceeds 0.00 Maturities/Calls (2,000,000.00) Coupon/Interest/Dividend Income 201.37 Principal Dispositions 0.00 Principal Acquisitions 0.00 Principal Payments 0.00 Unsettled Trades 0.00 Security Purchases 0.00 Change in Current Value (17,362.57) Net Cash Contribution (2,009,201.37) Reconciling Transactions 0.00 Closing Market Value $17,074,078.17 Earnings Reconciliation(Cash Basis)-Managed Account Cash Balance Interest/Dividends/Coupons Received 9,201.37 Closing Cash Balance $0.00 Less Purchased Interest Related to Interest/Coupons 0.00 Plus Net Realized Gains/Losses 0.00 Total Cash Basis Earnings $9,201.37 Earnings Reconciliation(Accrual Basis) Total Ending Amortized Value of Securities 16,988,972.94 Ending Accrued Interest 106,969.92 Plus Proceeds from Sales 0.00 Plus Proceeds of Maturities/Calls/Principal Payments 2,009,000.00 Plus Coupons/Dividends Received 201.37 Less Cost of New Purchases 0.00 Less Beginning Amortized Value of Securities (18,988,930.45) Less Beginning Accrued Interest (89,698.65) Total Accrual Basis Earnings $26,515.13 v m co Ul PFM Asset Management LLC Account 73340100 Page i 0 PfM Portfolio Summary and Statistics For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA, FIRE PROT DIST - 73340100 Account Summary Sector Allocation Description Par Value Market Value Percent U.S.Treasury Bond/Note 1,500,000.00 1,501,640.70 8.79 Cert of Deposit- Supra-National Agency Bond/Note 1,500,000.00 1,505,775.00 8.82 US TSY Bond/ o FDIC 8.79/9%0 2.88/° Federal Agency Bond/Note 13,500,000.00 13,575,472.50 79.51 Supra-National Certificate of Deposit-FDIC Insured 490,000.00 491,189.97 2.88 Agency Bond/Not Managed Account Sub-Total 16,990,000.00 17,074,078.17 100.00% 8.82% Accrued Interest 106,969.92 Total Portfolio 16,990,000.00 17,181,048.09 Unsettled Trades 0.00 0.00 Fed Agy Bond/ Note 79.51% Maturity Distribution Characteristics 38.13% Yield to Maturity at Cost 1.67% Yield to Maturity at Market 0.22% 24.92% Weighted Average Days to Maturity 614 20.68% 10.26% 6.01% � 0.00% 0.00% 0-6 Months 6-12 Months 1-2 Years 2-3 Years 3-4 Years 4-5 Years Over 5 Years W d� PFM Asset Management LLC Account 73340100 Page 2 0 pfm Managed Account Issuer Summary For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA, FIRE PROT DIST - 73340100 ? Issuer Summary Credit Quality(S&P Ratings) Market Value Issuer of Holdings Percent ENERBANK USA 245,466.24 1.44 NR FANNIE MAE 3,015,378.00 17.66 2.88% FEDERAL FARM CREDIT BANKS 3,034,094.00 17.77 AAA 8.82% FEDERAL HOME LOAN BANKS 3,508,136.50 20.55 FREDDIE MAC 4,017,864.00 23.53 INTL BANK OF RECONSTRUCTION AND DEV 1,505,775.00 8.82 MEDALLION BANK UTAH 245,723.73 1.44 UNITED STATES TREASURY 1,501,640.70 8.79 Total $17,074,078.17 100.000/0 AA+ 88.30% w CQ CD w v PFM Asset Management LLC Account 73340100 Page 3 0 PfM Managed Account Detail of Securities Held For the Month Ending October 31,2020 CITY OF RANCHO CUCAMONGA, FIRE PROT DIST - 73340100 Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value U.S.Treasury Bond / Note US TREASURY NOTES 912828M98 1,500,000.00 AA+ Aaa 11/30/16 11/30/16 1,500,000.00 1.63 10,256.15 1,500,000.00 1,501,640.70 DTD 11/30/2015 1.625%11/30/2020 Security Type Sub-Total 1,500,000.00 1,500,000.00 1.63 10,256.15 1,500,000.00 1,501,640.70 Supra-National Agency Bond Note INTL BK REC&DEV(CALLED,OMD 459058H09 1,500,000.00 AAA Aaa 11/18/19 11/18/19 1,500,000.00 2.16 14,670.00 1,500,000.00 1,505,775.00 11/18/24) DTD 11/18/2019 2.160%11/18/2020 Security Type Sub-Total 1,500,000.00 1,500,000.00 2.16 14,670.00 1,500,000.00 1,505,775.00 Federal Agency Bond/ Note FEDERAL HOME LOAN BANK NOTES 3130A9VU2 2,000,000.00 AA+ Aaa 11/25/16 11/25/16 2,000,000.00 1.35 11,775.00 2,000,000.00 2,001,496.00 DTD 11/25/2016 1.350%11/24/2020 FANNIE MAE NOTES 3136G3001 1,500,000.00 AA+ Aaa 05/25/16 05/25/16 1,500,000.00 1.50 9,750.00 1,500,000.00 1,501,315.50 DTD 05/25/2016 1.500%11/25/2020 FREDDIE MAC NOTES 3134G9PV3 2,000,000.00 AA+ Aaa 05/27/16 05/27/16 2,000,000.00 1.55 13,261.11 2,000,000.00 2,016,274.00 DTD 05/27/2016 1.550%05/27/2021 FANNIE MAE NOTES 3136G3H65 1,500,000.00 AA+ Aaa 07/28/16 07/28/16 1,500,000.00 1.40 5,425.00 1,500,000.00 1,514,062.50 DTD 07/28/2016 1.400%07/28/2021 FEDERAL FARM CREDIT BANK NOTES 3133EHHH9 1,000,000.00 AA+ Aaa 05/02/17 05/02/17 998,000.00 1.96 9,546.67 999,400.88 1,026,260.00 DTD 05/02/2017 1.920%05/02/2022 FEDERAL HOME LOAN BANK NOTES 3130AJ5A3 1,500,000.00 AA+ Aaa 02/19/20 02/19/20 1,500,000.00 1.74 5,220.00 1,500,000.00 1,506,640.50 DTD 02/19/2020 1.740%08/19/2024 FREDDIE MAC NOTES 3134GURZ5 2,000,000.00 AA+ Aaa 11/18/19 11/18/19 2,000,000.00 2.03 18,382.78 2,000,000.00 2,001,590.00 DTD 11/18/2019 2.030%11/18/2024 I DERAL FARM CREDIT BANK NOTES 3133ELLK8 2,000,000.00 AA+ Aaa 02/13/20 02/13/20 1,999,500.00 1.80 8,651.67 1,999,572.06 2,007,834.00 STD 02/04/2020 1.790%02/04/2025 CD w (Security Type Sub-Total 13,500,000.00 13,497,500.00 1.66 82,012.23 13,498,972.94 13,575,472.50 PFM Asset Management LLC Account 73340100 Page 4 0 PfM Managed Account Detail of Securities Held For the Month Ending October 31,2020 CITY OF RANCHO CUCAMONGA, FIRE PROT DIST - 73340100 Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value DepositCertificate of ENERBANK USA 29278TOD5 245,000.00 NR NR 07/24/20 07/24/20 245,000.00 0.45 24.16 245,000.00 245,466.24 DTD 07/24/2020 0.450%07/24/2024 MEDALLION BANK UTAH 58404DHO7 245,000.00 NR NR 07/30/20 07/30/20 245,000.00 0.55 7.38 245,000.00 245,723.73 DTD 07/30/2020 0.550%07/30/2025 Security Type Sub-Total 490,000.00 490,000.00 0.50 31.54 490,000.00 491,189.97 Managed Account Sub-Total 16,990,000.00 16,987,500.00 1.67 106,969.92 16,988,972.94 17,074,078.17 Securities Sub-Total $16,990,000.00 $16,987,500.00 1.67% $106,969.92 $16,988,972.94 $17,074,078.17 Accrued Interest $106,969.92 Total Investments $17,181,048.09 sll CD w CO PFM Asset Management LLC Account 73340100 Page 5 0 PfM Managed Account Fair Market Value &Analytics For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA, FIRE PROT DIST - 73340100 Security Type/Description Next Call Market Market Unreal G/L Unreal G/L Effective YTM Dated Date/Coupon/Maturity CUSIP Par Broker Date Price Value On Cost Amort Cost Duration at Mkt U.S.Treasury Bond / Note US TREASURY NOTES 912828M98 1,500,000.00 NEW ACC 100.11 1,501,640.70 1,640.70 1,640.70 0.09 0.29 DTD 11/30/2015 1.625%11/30/2020 Security Type Sub-Total 1,500,000.00 1,501,640.70 1,640.70 1,640.70 0.09 0.29 Supra-National Agency Bond Note INTL BK REC&DEV(CALLED,OMD 459058HO9 1,500,000.00 NEW ACC 100.39 1,505,775.00 5,775.00 5,775.00 3.86 -5.47 11/18/24) DTD 11/18/2019 2.160%11/18/2020 Security Type Sub-Total 1,500,000.00 1,505,775.00 5,775.00 5,775.00 3.86 (5.47) Federal Agency Bond/ Note FEDERAL HOME LOAN BANK NOTES 3130A9VU2 2,000,000.00 NEW ACC 100.07 2,001,496.00 1,496.00 1,496.00 0.07 0.23 DTD 11/25/2016 1.350%11/24/2020 FANNIE MAE NOTES 3136G3001 1,500,000.00 NEW ACC 100.09 1,501,315.50 1,315.50 1,315.50 0.07 0.24 DTD 05/25/2016 1.500%11/25/2020 FREDDIE MAC NOTES 3134G9PV3 2,000,000.00 NEW ACC 100.81 2,016,274.00 16,274.00 16,274.00 0.57 0.13 DID 05/27/2016 1.550%05/27/2021 FANNIE MAE NOTES 3136G3H65 1,500,000.00 NEW ACC 100.94 1,514,062.50 14,062.50 14,062.50 0.74 0.14 DTD 07/28/2016 1.400%07/28/2021 FEDERAL FARM CREDIT BANK NOTES 3133EHHH9 1,000,000.00 NEW ACC 102.63 1,026,260.00 28,260.00 26,859.12 1.48 0.17 DTD 05/02/2017 1.920%05/02/2022 FEDERAL HOME LOAN BANK NOTES 3130A15A3 1,500,000.00 NEW ACC 100.44 1,506,640.50 6,640.50 6,640.50 3.68 1.62 DTD 02/19/2020 1.740%08/19/2024 FREDDIE MAC NOTES 3134GURZ5 2,000,000.00 NEW ACC 100.08 2,001,590.00 1,590.00 1,590.00 3.87 2.01 DTD 11/18/2019 2.030%11/18/2024 FEDERAL FARM CREDIT BANK NOTES 3133ELLK8 2,000,000.00 NEW ACC 100.39 2,007,834.00 8,334.00 8,261.94 4.10 1.69 DTD 02/04/2020 1.790%02/04/2025 -becurity Type Sub-Total 13,500,000.00 13,575,472.50 77,972.50 76,499.56 1.88 0.83 v of Deposit O PFM Asset Management LLC Account 73340100 Page 6 0 PfM Managed Account Fair Market Value &Analytics For the Month Ending October 31,2020 CITY OF RANCHO CUCAMONGA, FIRE PROT DIST - 73340100 Security Type/Description Next Call Market Market Unreal G/L Unreal G/L Effective YTM Dated Date/Coupon/Maturity CUSIP Par Broker Date Price Value On Cost Amort Cost Duration at Mkt Certificate of Deposit-FDIC Insured ENERBANK USA 29278TQDS 245,000.00 NEW ACC 100.19 245,466.24 466.24 466.24 3.70 0.40 DTD 07/24/2020 0.450%07/24/2024 MEDALLION BANK UTAH 58404DHO7 245,000.00 NEW ACC 100.30 245,723.73 723.73 723.73 4.69 0.49 DTD 07/30/2020 0.550%07/30/2025 Security Type Sub-Total 490,000.00 491,189.97 1,189.97 1,189.97 4.20 0.45 Managed Account Sub-Total 16,990,000.00 17,074,078.17 86,578.17 85,105.23 1.97 0.22 Securities Sub-Total $16,990,000.00 $17,074,078.17 $86,578.17 $85,105.23 1.97 0.22% Accrued Interest $106,969.92 Total Investments $17,181,048.09 sll CD 1 PFM Asset Management LLC Account 73340100 Page 7 0 PfM Managed Account Security Transactions &Interest For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA, FIRE PROT DIST - 73340100 Transaction Type Principal Accrued Realized G/L Realized G/L Sale Trade Settle Security Description CUSIP Par Proceeds Interest Total Cost Amort Cost Method 10/24/20 10/24/20 ENERBANK USA 29278TOD5 245,000.00 0.00 90.62 90.62 DTD 07/24/2020 0.450%07/24/2024 10/30/20 10/30/20 MEDALLION BANK UTAH 58404DHO7 245,000.00 0.00 110.75 110.75 DTD 07/30/2020 0.550%07/30/2025 Transaction Type Sub-Total 490,000.00 0.00 201.37 201.37 10/30/20 10/30/20 FEDERAL HOME LOAN BANK NOTES 3130AAOU5 2,000,000.00 2,000,000.00 9,000.00 2,009,000.00 0.00 0.00 DTD 01/30/2017 1.800%10/30/2020 Transaction Type Sub-Total 2,000,000.00 2,000,000.00 9,000.00 2,009,000.00 0.00 0.00 Managed Account Sub-Total 2,000,000.00 9,201.37 2,009,201.37 0.00 0.00 Total Security Transactions $2,000,000.00 $9,201.37 $2,009,201.37 $0.00 $0.00 v CD N PFM Asset Management LLC Account 73340100 Page 8 RANCHO CUCAMONGA FIRE DISTRICT sww-f DATE: November 18, 2020 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Lori E. Sassoon, Deputy City Manager/Administrative Services Tamara L. Oatman, Finance Director SUBJECT: Consideration to Approve and Adopt Revised Statement of Investment Policy. RECOMMENDATION: Staff recommends that the Fire Protection District approve and adopt the attached revised Statement of Investment Policy for the Rancho Cucamonga Fire Protection District. BACKGROUND: California Government Code Section 53646 requires that the Treasurer or Chief Fiscal Officer annually renders to the President and Members of the Board of Directors a Statement of Investment Policy, which shall be considered at a public meeting. Further, the President and Members of the Board of Directors shall also consider any modifications to the investment policy at a public meeting. On August 5, 2020, the City entered into a three-year contract with PFM Asset Management LLC ("PFM") for professional investment advisory services. As part of their contract, PFM reviewed the District's investment policy for potential revisions to ensure the District's compliance with Government Code and to ensure that the policy accommodates the investment strategies agreed to by the District and PFM. Rather than waiting until the annual review of the policy in June, staff requested PFM to review the policy at their earliest convenience so that the proposed investment strategies can be implemented sooner rather than later enabling the District to fully benefit from PFM's expertise in providing investment advisory services. ANALYSIS: PFM recently completed their review of the Rancho Cucamonga Fire Protection District's (the "District") Investment Policy (the "Policy"). As written, PFM stated that the Policy is comprehensive and in compliance with the California Government Code (the "Code") sections that govern the investment of public funds. For the District's consideration, PFM provided some recommendations that they believe will enhance the Policy's clarity and consistency and provide the District with additional investment flexibility without incurring undue risk. Their recommendations also take into consideration the additional expertise and resources that PFM will provide the District. Page 43 All of PFM's recommendations were reviewed with and approved by the District Treasurer, City Manager, and Finance Director. The resultant revised Policy is attached for the Fire Board's review and approval. Following is a summary of PFM's key recommendations that were implemented in the revised policy: • Defined terms, such as "Policy" and "District" are used consistently throughout the Policy. This recommendation applies to multiple sections. • Incorporated several provisions from Code Section 53607 that states that the delegation of authority by the Council is for a one-year period, which can be renewed and defined to whom investment authority is delegated. • Updated section regarding Authorized Financial Dealers and Institutions to reflect who will be conducting which types of investment transactions on the District's behalf. As the investment advisor will be responsible for their own broker-dealer due diligence, the Policy permits the investment advisor to use their own list of authorized financial dealers with whom to conduct transactions. • Restructured the order of investment types to group investments by type as follows: long-term government investments, long-term corporate investments, short-term corporate investments, investment pools, and bank deposits. • Added investment options for Money Market Fund to facilitate trading activity thorough the District's custodian account and Asset-Backed Securities to provide the District with additional investment flexibility and enable additional portfolio diversification. • With regards to diversification, deleted the individual references to issuer limits and instead specified a global per issuer requirement. • Other wording changes and clarifications were made throughout the Policy to be more fully in compliance with Government Code. FISCAL IMPACT: None. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: This policy supports the Fire Board's fiduciary role as custodians of the public's resources by providing guidelines for the prudent investment of the District's idle cash and outlining policies essential to ensuring the safety and financial strength of the District's investment portfolio. ATTACHMENTS: Attachment 1 — Statement of Investment Policy Page 2 Page 44 l RANCHO CUCAMONGA FIRE PROTECTION DISTRICT STATEMENT OF INVESTMENT POLICY 2020 (Revised November 18, 2020) Prepared by the Administrative Services Group Lori E. Sassoon, Treasurer Tamara L. Oatman, Finance Director Page 45 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT STATEMENT OF INVESTMENT POLICY TABLE OF CONTENTS Introduction........................................................................................................1 Scope..................................................................................................................1 Delegation of Authority ...................................................................................1-2 Prudence ............................................................................................................2 Objective .........................................................................................................2-3 Ethics and Conflicts of Interest.........................................................................3-4 Authorized Financial Dealers and Institutions .....................................................4 Authorized and Suitable Investments ..............................................................4-8 Review of Investment Portfolio ..........................................................................8 InvestmentPools.............................................................................................8-9 Collateralization..................................................................................................9 Safekeeping and Custody....................................................................................9 Diversification................................................................................................9-10 MaximumMaturities........................................................................................10 InternalControl ................................................................................................10 Performance.....................................................................................................10 Reporting..........................................................................................................11 Investment Policy Adoption..............................................................................12 Glossary.......................................................................................................13-18 Page 46 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT STATEMENT OF INVESTMENT POLICY 1.0 INTRODUCTION This Statement of Investment Policy("Policy") provides guidelines for the prudent investment of the Rancho Cucamonga Fire Protection District's ("District") idle cash and outlines the policies essential to ensuring the safety and financial strength of the District's investment portfolio. This Policy is based on the principles of prudent money management and conforms to all federal, state, and local laws governing the investment of public funds. The goal of this Policy is to enhance the economic status of the District by protecting its pooled cash and to invest public funds to: 1. Meet the daily cash flow needs of the District; 2. Comply with all laws of the State of California regarding investment of public funds; and 3. Achieve a reasonable rate of return while minimizing the potential for capital losses arising from market changes or issuer default. 2.0 SCOPE This Policy applies to the investment activities of all funds of the Rancho Cucamonga Fire Protection District. These funds are accounted for in the City's Comprehensive Annual Financial Report (CAFR) and include: General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Proprietary Funds, as well as Agency Funds and a Private-Purpose Trust Fund. Bond proceeds shall be invested in accordance with the requirements and restrictions outlined in bond documents as approved by the President and Members of the Board of Directors. If the bond documents are silent as to the permitted investments, the bond proceeds will be invested in the securities permitted by this Policy. Notwithstanding the other provisions of this Policy, the percentage limitations listed elsewhere in this Policy do not apply to bond proceeds. 3.0 DELEGATION OF AUTHORITY The President and Members of the Board of Directors, as permitted under California Government Code §53607, delegate the responsibility to manage the District's investment portfolio to the District Treasurer for a period of one-year, unless revoked. Subject to review, the President and Members of the Board of Directors may renew the delegation of authority each year. The District Treasurer shall be responsible for all transactions undertaken and shall establish a system of Statement of Investment Policy Page 1 Page 47 controls to regulate the activities of subordinate officials, and their procedures, in the absence of the District Treasurer. Pursuant to Government Code §1190, the District Treasurer appoints the Finance Director to act as Deputy Treasurer with responsibility to manage the District's investment portfolio on a daily basis. The District Treasurer/Deputy Treasurer will maintain on file a written authorization designating those individuals to whom daily investment activities, such as carrying out the District Treasurer's/Deputy Treasurer's investment instructions, confirming treasury transactions, and other routine activities, have been delegated. As authorized by the President and Members of the Board of Directors, the District may also utilize the services of an independent investment advisor to assist with the investment program under the supervision of the District Treasurer/Deputy Treasurer. The investment advisor shall follow this Policy and such other written instructions as are provided by the District. The investment advisor shall never take possession of the District's funds or assets. 4.0 PRUDENCE All persons authorized to make investment decisions on behalf of the District are trustees and therefore fiduciaries subject to the prudent investor standard, as described in Government Code section 53600.3 which states: When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. The District Treasurer/Deputy Treasurer and authorized persons acting in accordance with this Policy and the "prudent investor" standard and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments, whenever possible. 5.0 OBJECTIVE The objective of the investment portfolio is to meet the short- and long-term cash flow demands of the District. To achieve this objective, the portfolio will be structured to provide safety of principal and liquidity, while then providing a reasonable return on investments. Statement of Investment Policy Page 2 Page 48 The authority governing investments for municipal governments is set forth in Government Code Sections 53600 et seq. District strategy has been to limit investments more stringently than required under state law. The primary objectives of investment activities, in order of priority are: 1. Safety - Safety and risk associated with an investment refers to the potential loss of principal, interest, or combination thereof. The District only invests in those instruments that are considered safe. Each investment transaction shall be undertaken in a manner that seeks to ensure, whenever possible,that all capital losses are avoided, whether from securities default, broker/dealer default, or erosion of market value. The District shall seek to preserve principal by mitigating two types of risk: credit risk and market risk. • Credit risk, defined as the risk of loss due to failure of the issuer of a security, shall be mitigated by investing in only very safe securities and by diversifying the investment portfolio so that the failure of any one issuer would not unduly harm the District's cash flow. • Market risk, defined as the risk of market value fluctuations due to overall changes in the general level of interest rates, shall be mitigated by structuring the portfolio to align with the District's anticipated cash flow needs. It is explicitly recognized, however, that in a diversified portfolio, occasional measured losses may occur and must be considered within the context of overall investment return and liquidity needs. 2. Liquidity - Liquidity is an important investment quality especially when the need for unexpected funds occasionally occurs. The District's investment portfolio will remain sufficiently liquid to enable the District to meet operating requirements that might be reasonably anticipated. 3. Yield -The District's investment portfolio shall be designed with the objective of attaining a reasonable market rate of return throughout budgetary and economic cycles, commensurate with the District's investment risk constraints as long as it does not diminish the objectives of Safety and Liquidity. 6.0 ETHICS AND CONFLICTS OF INTEREST The District Treasurer/Deputy Treasurer and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officers shall disclose any material financial interest in financial institutions that conduct business with the District, and they shall further disclose any personal Statement of Investment Policy Page 3 Page 49 financial/investment positions that could be affected by the performance of the District's operations and functions or by the management of the District's investment program. The District Treasurer/Deputy Treasurer and investment employees are required to file annual disclosure statements as required by the Fair Political Practices Commission (FPPC). 7.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The District Treasurer/Deputy Treasurer shall only execute investment transactions with those direct issuers authorized by this Policy (LAIF, LGIPs, money market funds, and banks). All other investment transactions will be conducted through the District's investment advisor who will maintain their own list of approved issuers, brokers/dealers, and financial institutions with which to conduct transactions on the District's behalf. 8.0 AUTHORIZED AND SUITABLE INVESTMENTS In the event an apparent discrepancy is found between this Policy and the Government Code, the more restrictive parameters will take precedence. Percentage holding limits listed in this Policy apply at the time the security is purchased. Credit ratings, where shown, specify the minimum credit rating category required at purchase. In the event a security held by the District is subject to a credit rating change that brings it below the minimum credit ratings specified in this Policy, the District Treasurer/Deputy Treasurer should notify the President and Members of the Board of Directors of the change in the next monthly investment report. The course of action to be followed will then be decided on a case-by-case basis, considering such factors as the reason for the change, prognosis for recovery or further rate drops, and the market price of the security.Any security not listed in Section 8.0 is not a valid investment for the District.The concise list of approved securities is as follows: • United States Treasury Securities: United States Treasury Bills, Bonds, and Notes or those instruments for which the full faith and credit of the United States are pledged for payment of principal and interest. There is no limit on the percentage of the portfolio that can be invested in this category. • United States Federal Agencies: Obligations issued by Federal Agencies or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. There is no limit on the percentage of the portfolio that can be invested in this category. Statement of Investment Policy Page 4 Page 50 • Supranational Securities: United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank. The maximum remaining maturity for supranational obligations must be five years or less, and they must be eligible for purchase and sale within the United States. These investments must be rated in a rating category of"AA" or better by a NRSRO. There is a 30%limit on the percentage of the portfolio that can be invested in this category. The maximum remaining maturity of any investment in this category shall not exceed five- years. • Municipals Notes or Bonds: Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state. Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. Bonds, notes,warrants, or other evidences of indebtedness of a local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. Purchases are limited to securities rated in a rating category of "A" (long-term) or "A-1" (short-term) or their equivalents or better by a Nationally Recognized Statistical Rating Organization ("NRSRO"). (The minimum rating shall apply to any issuer, irrespective of any credit enhancement). There is a 30% limit on the percentage of the portfolio that can be invested in this category. • Negotiable Certificates of Deposit: Negotiable certificates of deposit issued by a nationally or state-chartered bank,a savings association or a federal association, a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank. Purchases are limited to securities rated in a rating category of"A" (long-term) or"A-1" (short-term) or their equivalents or better by an NRSRO. There is a 30% limit on the percentage of the portfolio that can be invested in this category. Statement of Investment Policy Page 5 Page 51 • Asset-Backed Securities: A mortgage passthrough security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable passthrough certificate, or consumer receivable-backed bond. Securities shall be rated in a rating category of "AA" or its equivalent or better by an NRSRO. There is a 20% limit on the percentage of the portfolio that can be invested in this category. The maximum remaining maturity of any investment in this category shall not exceed five- years. • Medium-Term Notes: Medium-Term Notes are defined as all corporate and depository institution debt securities. They must be issued by corporations organized and operating within the United States. Notes eligible for investment shall be rated in a rating category of "A" or its equivalent or better by an NRSRO. There is a 30% limit on the percentage of the portfolio that can be invested in this category. The maximum remaining maturity of any investment in this category shall not exceed five- years. • Bankers' Acceptances: Bankers' acceptances, otherwise known as bills of exchange or time drafts,that are drawn on and accepted by a commercial bank. Purchases are limited to issuers that have short-term debt rated in a rating category of"A-1" or its equivalent or higher by an NRSRO. There is a 40% limit on the percentage of the portfolio that can be invested in this category. The maximum maturity shall not exceed 180 days. • Commercial Paper: Must be of "prime" quality of the highest ranking or of the highest letter and number rating as provided for by an NRSRO. Purchases of commercial paper are limited to no more than 10% of the outstanding commercial paper of any single issuer. The entity that issues the commercial paper shall meet all the following conditions: (i) is organized and operating in the United States as a general corporation, (ii) has total assets in excess of five hundred million dollars ($500,000,000), and (iii) has debt other than commercial paper, if any, that is rated in a rating category of "A" or its equivalent or higher by an NRSRO. There is a 25% limit on the percentage of the portfolio that can be invested in this category. The maximum maturity shall not exceed 270 days. • Repurchase Agreements (Repos): An executed Master Repurchase Agreement is required between the Rancho Cucamonga Fire Protection District and the broker dealer or financial Statement of Investment Policy Page 6 Page 52 Institution. The market value of securities that underlies a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Collateral is restricted to U.S. Treasury and Federal Agency securities. There is a 20%limit on the percentage of the portfolio that can be invested in this category. The maximum maturity of any investment in this category shall not exceed one year. • State of California Local Agency Investment Fund (LAIF): The Local Agency Investment Fund (LAIF) is a State of California managed investment pool established by the State Treasurer for the benefit of local agencies. There is no limit on the percentage of the portfolio that can be invested in this category. The maximum investment in LAIF accounts is dependent upon limits established under the Local Agency Investment Fund guidelines and not Government Code. • Joint Powers Authority(JPA) Investment Pool: Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in Government Code. Whenever the District has any funds invested in a LGIP, the District Treasurer/Deputy Treasurer shall maintain on file a copy of the LGIP's current information statement and periodically review the LGIP's investments. There is no limit on the percentage of the portfolio that can be invested in this category. • Money Market Funds ("MMF"): Government Money Market Funds meeting either of the following criteria: (A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs, or (B) Retained an investment advisor with not less than five years' experience and registered or exempt from registration with the SEC, with assets under management in excess of five hundred million dollars ($500,000,000). Whenever the District has any funds invested in an MMF, the District Treasurer/Deputy Treasurer shall maintain on file a copy of the MMF's current information statement. A maximum of 20% of the District's portfolio may be invested in this category. There is a 20%limit on the percentage of the portfolio that can be invested in this category. • Bank Deposits: FDIC insured or collateralized demand deposit accounts, savings accounts, market rate accounts, certificates of deposits and other types of bank deposits in financial institutions located in California. The amount on deposit in any financial institution shall not exceed the shareholder's equity. To be eligible to receive District deposits, the financial institution must have received a minimum overall satisfactory rating, under the Community Redevelopment Act,for meeting the credit needs of California Communities in its most recent Statement of Investment Policy Page 7 Page 53 evaluation. Bank deposits are required to be collateralized as specified under Government Code Section 53630 et seq. The District Treasurer/Deputy Treasurer, at his/her discretion, may waive the collateralization requirements for any portion that is covered by federal deposit insurance. The District shall have a signed agreement with any depository accepting District funds per Government Code Section 53649.There is no limit on the percentage of the portfolio that may be invested in this category. There is no limit on the percentage of the portfolio that can be invested in this category. However, a maximum of 10 percent of the portfolio may be invested in time deposits. 9.0 REVIEW OF INVESTMENT PORTFOLIO The securities held by the District must be in compliance with Section 8.0 "Authorized and Suitable Investments" at the time of purchase. If, subsequent to the date of purchase, a security is determined to be no longer in compliance with Section 8.0, the District's Treasurer/Deputy Treasurer shall report the non-compliant security to the President and Members of the Board of Directors and shall include a disclosure in the monthly Investment Report if the security is held at the date the report is prepared. The City's external, independent auditors perform an annual review of the District's Investment Policy, investment process, and related internal controls. The annual review process is performed as part of the City's annual external financial audit. 10.0 INVESTMENT POOLS The Local Agency Investment Fund (LAIF) is a voluntary investment alternative for California's local governments and special districts authorized by the California Government Code. LAIF is a State of California managed investment pool established by the State Treasurer for the benefit of local agencies. The District's participation in LAIF was approved by the President and Members of the Board of Directors with other authorized investments in July 1987. It is a permitted investment with the knowledge that the fund may invest in some vehicles allowed by statute but not otherwise authorized underthe District's authorized investments. All securities in LAIF are purchased under the authority of Government Code Sections 16430 and 16480. All investments are purchased at market value, and market valuation is conducted monthly. The District may also invest in shares of beneficial interest issued by a joint powers authority ("JPA") organized pursuant to Section 6509.7 of the California Government Code that invests in the securities and obligations specified in the code and which shall retain an investment advisor that meets the following criteria: Statement of Investment Policy Page 8 Page 54 1. Be registered or exempt from registration with the Securities and Exchange Commission; 2. Have assets under management in excess of five hundred million dollars ($500,000,000), and 3. Have not less than five (5) years of experience investing in the securities and obligations authorized herein. 11.0 COLLATE RALIZATION All bank deposits must be FDIC insured or collateralized in accordance with Government Code Section 53630 et seq. 12.0 SAFEKEEPING AND CUSTODY To protect against potential losses by the collapse of individual securities dealers, all trades will be transacted on a delivery-versus-payment (DVP) basis. This means that the securities shall be delivered to the District's designated custodian upon receipt of the payment by the District. The securities shall be held in safekeeping by a third-party custodian, acting as agent for the District under the terms of a custody agreement executed by the bank and District. The third-party custodian shall be required to issue a monthly safekeeping report to the District that lists the specific investment, rate, maturity and other pertinent information. The only exception to the foregoing shall be depository accounts and security purchases made with investment pools and certificates of deposit since the purchased securities are not deliverable. Evidence of these investments will be held in the City's vault. No outside broker/dealer or advisor may have access to District funds, accounts or investments, and any transfer of funds to or through an outside broker/dealer must be approved by the District Treasurer/Deputy Treasurer. The City strives to maintain the level of investment of all funds as near 100% as possible,through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the District Treasurer/Deputy Treasurer. 13.0 DIVERSIFICATION It is the policy of the District to diversify its investment portfolio. Assets shall be diversified to eliminate the risk of loss resulting from over-concentration of assets in a specific issuer, security type, and maturities. Diversification strategies shall be determined and revised periodically. The purpose of diversifying is to reduce overall portfolio risks while attaining an average market rate Statement of Investment Policy Page 9 Page 55 of return; therefore, it needs to be conceptualized in terms of maturity, instrument types and issuer. To promote diversification, no more than 5% of the portfolio may be invested in the securities of any one issuer, regardless of security type; excluding U.S. Treasuries, federal agencies, supranationals, and pooled investments such as LAIF, money market funds, or local government investment pools. 14.0 MAXIMUM MATURITIES To the extent possible, the District will attempt to match security maturities to anticipated cash flow requirements. Where this Policy does not list a specific maturity limit, the maximum maturity of individual investments shall not exceed a maturity of five years from the trade date unless the President and Members of the Board of Directors has granted authority to make that investment either specifically or as a part of an investment program approved by the Board no less than three months prior to the investment. 15.0 INTERNAL CONTROL The District Treasurer/Deputy Treasurer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the District are protected from loss, theft or misuse. The procedures should include references to individuals authorized to execute transactions or transfers, safekeeping agreements, repurchase agreements, wire transfer agreements, collateral/depository agreements and banking services contracts, as appropriate. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2)the valuation of costs and benefits requires estimates and judgement by management. The District Treasurer/Deputy Treasurer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures set forth in this Policy. Also, see Section 9.0 of this Policy. 16.0 PERFORMANCE The investment performance of the District's operating portfolio shall be evaluated and compared to an appropriate benchmark in order to assess the success of the investment program relative to the City's Safety, Liquidity, and Yield objectives. This review will be conducted annually with the District's Treasurer, and Finance Director, and, if necessary, consideration will be given to making adjustments to future investment strategies as market conditions permit. Statement of Investment Policy Page 10 Page 56 17.0 REPORTING The District Treasurer shall prepare and submit a monthly investment report to the President and Members of the Board of Directors and City Manager, which shall include all securities, excluding those held by and invested through trustees. The report shall include the following: • A monthly report of transactions. • The type of investment, name of the issuer, date of purchase, date of maturity, par and dollar amount invested in all securities. • The weighted average maturity of the investments. • Any funds, investments, or programs including loans that are under the management of contracted parties. • A description of the compliance with this Policy. • A statement of the District's ability to meet its pooled expenditure requirements for the next six months or provide an explanation as to why sufficient money shall or may not be available. • The investment portfolio report shall include current market value information for all investments.A monthly market value will be obtained for each security owned by the District. For purposes of reporting, the market value of each security may be obtained from the District's custodian bank or other pricing source(s) utilized by the District's investment advisor. The District Treasurer shall be responsible for reviewing and modifying investment guidelines as conditions warrant and is required to submit same for re-approval to the President and Members of the Board of Directors on an annual basis with or without changes. However, the District Treasurer may, at any time, further restrict the items approved for purchase as deemed appropriate. The basic premise underlying the District's investment philosophy is, and will continue to be, to ensure that money is always safe and available when needed. Statement of Investment Policy Page 11 Page 57 18.0 INVESTMENT POLICY ADOPTION The Rancho Cucamonga Fire Protection District's Investment Policy shall be reviewed and approved annually by the President and Members of the Board of Directors. Any modifications made to the Investment Policy must be approved by the President and Members of the Board of Directors. /16/ZA Z-6 Lori E. Sassoon Date District Treasurer Rancho Cucamonga Fire Protection District Statement of Investment Policy Page 12 Page 58 GLOSSARY OF TERMS The glossary is provided for general information only. It is not to be consider a part of the Policy for determining Policy requirements or terms. AGENCIES:Agencies of or sponsored by the Federal government set up to supply credit to various classes of institutions. Examples include Federal Home Loan Banks (FHLB), Federal Farm Credit Bank(FFCB), Federal Home Loan Mortgage Corporation (FHLMC), and Federal National Mortgage Association (FNMA). ASKED: The price at which securities are offered by a selling party to a buying party. ASSET-BACKED SECURITIES (ABS): Securities whose income payments and hence value is derived from and collateralized (or "backed") by a specified pool of underlying assets which are receivables. The pools of underlying assets can comprise common payments credit cards, auto loans, mortgage loans, and other types of assets. Interest and principal are paid to investors from borrowers who are paying down their debt. BANKERS' ACCEPTANCE (BA): A draft, bill, or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BASIS POINT: One basis point is one-hundredth of a percent (i.e., 0.01%). BEAR MARKET: A period of generally pessimistic attitudes and declining market prices. BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio's investments. BID: The price offered by a buyer of securities. (When selling securities, you ask for a bid.) BOND EQUIVALENT YIELD: The basis on which yields on notes and bonds are quoted. BOOK VALUE (COST VALUE):The value at which a debt security is shown on the holder's balance sheet. Book value is acquisition cost less amortization of premium or accretion of discount. BROKER/DEALER: An individual or firm that brings buyers and sellers together in a securities transaction. BULL MARKET: A period of generally optimistic attitudes and increasing market prices. Statement of Investment Policy Page 13 Page 59 CALLABLE SECURITIES:A security that is redeemable by the issuer before the scheduled maturity. Bonds are usually called when the interest rates fall so significantly that the issuer can save money by floating new bonds at lower rates. CERTIFICATE OF DEPOSIT(CD): A time deposit with a specific maturity evidenced by a Certificate. Large denomination CD's are typically negotiable. COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also, refers to securities pledged by a bank to secure deposits of public monies. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report of the City of Rancho Cucamonga. It includes five combined statements for each individual fund and account group prepared in conformity with Generally Accepted Accounting Principles (GAAP). It also includes supporting schedules necessary to demonstrate compliance with GAAP, finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. CORPORATE MEDIUM-TERM NOTE: Corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER:A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT (DVP): Delivery of securities with a simultaneous exchange of money for the securities. DERIVATIVES: Financial products dependent for their value on (or derived from) an underlying financial instrument, a commodity, or an index. DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is at a discount. Statement of Investment Policy Page 14 Page 60 DISCOUNT SECURITIES: Non-interest bearing, money market instruments that are issued at a discount and redeemed at maturity for full face value, e.g. U.S. Treasury Bills. DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits up to $250,000 per deposit. FEDERAL FUNDS RATE: The interest rate charged by one institution lending federal funds to another. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks), which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district bank. FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development(HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation's purchases include a variety of adjustable mortgages, second loans, and fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. FEDERAL OPEN MARKET COMMITTEE (FOMQ Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member,while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market to influence the volume of bank credit and money. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and comprising a seven-member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB): The independent organization that establishes and improves standards of accounting and financial reporting for the United States, state and local governments. Statement of Investment Policy Page 15 Page 61 GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA, or FMHM mortgages. The term "pass-through" is often used to describe Ginnie Maes. INVESTMENT AGREEMENTS: An agreement with a financial institution to borrow public funds subject to certain negotiated terms and conditions concerning collateral, liquidity and interest rates. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss. LOCAL AGENCY INVESTMENT FUND(LAIF): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. LOCAL GOVERNMENT INVESTMENT POOL(LGIP): A type of pooled investment program formed by a joint powers authority in which funds from its local agency investors are aggregated together for investment purposes. MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. MARKET RATE OF RETURN: A rate of return commensurate with the market for similar securities (maturity, credit rating, duration and liquidity) would be considered a market rate of return. MASTER REPURCHASE AGREEMENT:A written contract covering all future transactions between the parties to repurchase—reverse, repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller-borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable. MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. Statement of Investment Policy Page 16 Page 62 NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO): A credit rating agency approved by the U.S. Securities and Exchange Commission (SEC) that provides credit ratings that are used by the U.S. government and investors as benchmarks. Examples include Standard & Poor's Corporation, Moody's Investor Services, Inc. and Fitch, Inc. OFFER: The price asked by a seller of securities. (When buying securities, you ask for an offer.) OPEN MARKET OPERATIONS: Federal Reserve activity. Under the Federal Reserve Act, the Fed uses purchases and sales of Government and Federal Agency securities to add to or subtract from commercial bank reserves. Goals are to sustain economic growth, high employment and reasonable price stability. PAPER GAIN OR LOSS:Term used for unrealized gain or loss on securities being held in a portfolio based on comparison of current market quotes and their original cost. This situation exists if the security is held while there is a difference between cost value (book value) and the market value. PORTFOLIO: Collection of securities held by an investor. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity, positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker/dealers, banks and a few unregulated firms. PRUDENT INVESTOR STANDARD: An investment standard to be followed by those authorized to make investment decisions on behalf of a local agency. Those authorized shall act with care,skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of that agency. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond; the current income return. SAFEKEEPING: The service to customers by banks and trust companies when the bank or trust company stores the securities for protection, receives coupon payments and redeems issues at maturity. SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution of securities. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. Statement of Investment Policy Page 17 Page 63 SEC RULE 15(C) 3-1: See Uniform Net Capital Rule. SUPRANATIONALS: Development banks that share the same goal of providing an improved standard of living in their member countries, but each having different mandates. There are three banks (supranationals) in which California local agencies can invest in their debt obligations; the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC) and Inter-American Development Bank (IADB). TREASURY BILLS: A non-interest-bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of over 10 years. TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from one to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15-1; also, called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities. Liquid capital includes cash and assets easily converted to cash without penalty. YIELD: The rate of annual income return on an investment, expressed as a percentage. YIELD TO MATURITY: The current income yield on an investment, minus any premium above par, or plus any discount from par in the purchase price with the adjustment spread over the period from date of purchase to maturity of the bond. Statement of Investment Policy Page 18 Page 64 RANCHO CUCAMONGA FIRE DISTRIC DATE: November 18, 2020 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Darryl Polk, Director of Innovation and Technology SUBJECT: Consideration of a Professional Services Agreement with CaIAMP Radio Satellite Integrators, Inc. for Automated Vehicle Location Services Not to Exceed $250,000 Over Three-Years From the City and Fire District Contract Services Accounts. RECOMMENDATION: Staff recommends that the City Council approve a three-year contract with CaIAMP Radio Satellite Integrators Inc. (CaIAMP)for automated vehcile location (AVL) services in the amount of $74,419 per year totaling $220,257 and authorize a not-to-exceed contingency of $29,743 over the life of the agreement to be paid from account numbers 1001209-5300 (DoIT Contract Services) and 3281501-5300 (Fire District Contract Services). BACKGROUND: In 2009, the City implemented an enterprise AVL system to monitor the location, movement, and travel history of City and Fire District fleet vehicles. Each vehicle in the City and Fire District fleets are equipped with a transmitter device that sends information back to CaIAMP's cloud servers reporting on the vehicle's location, speed, and direction of travel. This system provides both real- time tracking and historical activity for fleet vehicles operated by City staff, facilitating incident investigations and providing data for performance analytics to respective departments. ANALYSIS: CaIAMP has provided comprehensive AVL services to the City and Fire District since the project's inception, including installation and maintenance of equipment on City and Fire District fleet vehicles. To ensure continuity of operations and avoid gaps in reporting, staff recommends extending services with CaIAMP under a three-year agreement with a not-to-exceed contingency of approximately 10% to allow for fleet growth over the life of the contract. Staff has negotiated a three-year agreement with firm-fixed annual pricing based on the current fleet size in the amount of$73,419 annually, which is pro-rated based on the number of vehicles serviced. A copy of the agreement is on file with the City Clerk's Office. FISCAL IMPACT: The annual renewal cost of the agreement increased from $71,338 to $73,419 in fiscal year 2020/21, resulting in a net increase of $2,081 over the total budgeted amount for AVL services. Staff will submit a mid-year budget adjustment for both the City and Fire District budgets to cover the cost increase. Page 65 Using the pre-existing pro-rata formula to divide the costs between the City and Fire District, the respective annual costs are as follows: 1001209-5300 (DolT Contract Services): $63,477 3281501-5300 (Fire District Contract Services): $9,942 COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: Continuing to provide AVL services with City and Fire District fleet vehicles supports Council's core values of intentionally embracing and anticipating the future and working towards continual improvement. ATTACHMENTS: None Page 2 Page 66 DATE: November 18, 2020 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Lori Sassoon, Deputy City Manager/Administrative Services Ivan Rojer, Fire Chief SUBJECT: Consideration to Approve Actions Related to the Receipt and Use of CARES Act Coronavirus Relief Funds from the County of San Bernardino for Various COVID-19 Related Infrastructure Projects and Programs in Support of Response to the COVID-19 Pandemic. RECOMMENDATION: Staff recommends that the Board of Directors: 1. Authorize the City Manager to execute the Projects Agreement between the County of San Bernardino and the City of Rancho Cucamonga related to the CARES Act Coronavirus Relief Fund for Local Governments; 2. Approve the appropriations necessary to receive the grant funds and to budget the projects as indicated in the staff report; 3. Ratify the actions of the City Manager to authorize expenditures for the CARES grant funded projects as noted in the staff report. BACKGROUND: On October 15, 2020, the County of San Bernardino issued a Notice of Funding Availability (NOFA) for its CARES Act Coronavirus Relief Fund for Cities and Towns. This NOFA provided for the distribution of $25 million in CARES Act Coronavirus Relief Fund (CRF) dollars to cities and towns for eligible infrastructure projects, of which the city of Rancho Cucamonga was eligible to receive up to $2.1 million based on its share of population within the County. Grant funds MAY reimburse the City for 50% of the cost of any given project, with the City required to allocate other funds for the remaining 50% of project costs. The CARES Act provides that CRF may only be used to fund costs that: • Are necessary expenditures incurred due to the public health emergency with respect to COVID-19; • Were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or local government; and • Were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020. For the purposes of this project, "incurred" means goods and/or services received by December 30, 2020. Page 67 Given the requirement to expend CARES CRF funds by December 30, the County's NOFA required that projects be submitted to the County for consideration by October 26, 2020. ANALYSIS: At the direction of the City Manager, City staff quickly reviewed the NOFA and prepared a list of qualifying projects for the consideration of the County. A key consideration was the ability to execute the project by the December 30 deadline. As of this writing, the County has approved the following projects under this CARES Infrastructure program: • Installation of Bipolar loniziation Air Purification Devices — The installation of these auto- cleaning ionization air purification devices in 13 City buildings and 9 Fire District buildings will provide the best indoor are quality while minimizing the risk of exposure to COVID-19. This product purifies indoor air by reducing the airborne particulates, odors, viruses, and pathogens without producing ozone or other harmful byproducts. Total Project Cost: $400,000 CARES Grant request: $200,000 Matching funds required: $200,000 • Community Center Wireless Network Improvements - Wireless network improvements were made to the Community Center at Central Park to accommodate hosting remote learning for families in need of daycare/distance learning due to COVID-19 restrictions on in-person attendance at local schools. Additional wireless access points and switching equipment was installed to provide wireless network coverage in large community rooms to accommodate social distancing. This project is already completed. Total Project Cost: $22,000 CARES Grant request: $11,000 Matching funds required: $11,000 • Dispersed Virtual EOC Network — This project will create video conferencing capabilities in twenty conference rooms throughout the City including the current EOC, all fire stations, and several other key locations within City facilities. These resources will enable seamless operations between several locations at the same time to ensure our City is actively practicing COVID-19 safety measures such as social distancing and limited number of people in indoor facilities. Total Project Cost: $120,000 CARES Grant request: $60,000 Matching funds required: $60,000 • Fire District Work Station Re-Design — This project will redesign of two Fire District workstations. Currently the design of these two work areas have staff who are stationed in close proximity to each other and make it difficult to maintain proper social distancing while at their assigned workspace. The staff assigned at these areas require them to conduct their daily work at their work stations with limited ability to work remotely. Page 2 Page 68 Total Project Cost: $15,000 CARES Grant request: $7,500 Matching funds required: $7,500 • Library Physical Space Modifications - The Rancho Cucamonga Public Library must modify interior and exterior spaces and workflows to comply with CDC, State and County public health recommendations related to in-person Library Services. The project will enable the City of Rancho Cucamonga to sustain in-person Library Services for the region. Total Project Cost: $174,230 CARES Grant request: $87,115 Matching funds required: $87,115 • Library material kiosk - This project would provide a 24/7 Library materials dispensing kiosk which would provide library cardholders with the opportunity to safely borrow physical library materials, any hour of the day, without interacting with Library staff or other Library users. These contactless interactions would create safer transactions for our more vulnerable residents while increasing access to the Library's high demand titles, in multiple formats including print, DVD and eBooks/eAudiobooks. Total Project cost: $260,000 CARES Grant request: $130,000 Matching fund required: $130,000 Other project requests that remain pending County approval of as of this writing include the following: • Public Safety Video Network (PSVN) Recorder - As a result of physical distancing measures adopted from COVD-19, it is challenging for the Police Department to staff the PSVN monitoring room because of the need to avoid prolonged exposure in a small enclosed space. Without the opportunity for monitoring, a recording system is needed to best use the PSVN system for community safety purposes. Total Project cost: $474,000 CARES Grant request: $237,000 Matching funds required: $237,000 • Network Security Appliance — This project will fund the implementation of a network security appliance capable of monitoring and inspecting all packets transiting the network, providing supplemental network traffic management and increasing secure external access to the City's network for remote employees and community members. Total Project cost: $902.100 CARES Grant request: $451,050 Matching funds required: $451,050 • Lobby Customer Queuing Project - Although the city has developed new processes to increase on-line traffic from many activities, there remains many needs of the community to visit in-person even during COVID-19. Our proposed Queuing System will allow visitor traffic to be managed within CDC and County Health guidelines by limiting and queuing Page 3 Page 69 customers. The general public will then be able to enter city hall and conduct the vital business transactions necessary and yet reduce the amount of time spent in the building, control numbers of people, maintain social distancing, and generally protect the health of visitors and staff from exposure to COVID-19. Total Project cost: $100,000 CARES Grant request: $50,000 Matching funds required: $50,000 In addition, several other projects related to improvements at Central Park are under consideration by the County at this time. Given the urgent need to move these projects forward as a result of the COVID-19 emergency, the City Manager has already executed the Project Agreements with the County of San Bernardino to accept grant funds for the projects approved thus far; it is recommended that the City Council ratify those actions. These Project Agreements are on file in the City Clerk's Office. If other project requests are approved, it is expected that the City Manager would also execute those Project Agreements and they would be brought forward for City Council ratification at a future date. Similarly, because of the pressing nature of the December 30 deadline to complete these projects, the City Manager has used his authority as the Director of Emergency Services under the local emergency to execute various agreements for purchases related to the projects noted above; normally, purchases over $100,000 require City Council approval. It is also recommended that the City Council ratify these actions. FISCAL IMPACT: Approval of these projects will result in $495,620 in CARES Act funding from the County of San Bernardino. The receipt of these funds will be pending approval and payment of invoices by the County. The following appropriations are necessary to receive the grant funds and to budget the projects: 1275000-4750/2050-0 $495,620 Federal Grants Fund — Grant Income (CARES Act) 1275503-9025/2050-4206 $157,320 Federal Grants Fund —Transfer Out to Fund 025 1025000-8275 $157,320 Capital Reserve Fund —Transfer In from Fund 275 1275503-9288/2050-4206 $110,180 Federal Grants Fund —Transfer Out to Fund 288 3288000-8275 $110,180 Fire Capital Reserve Fund —Transfer In/Fund 275 1275503-9290/2050-4206 $217,120 Federal Grants Fund —Transfer Out to Fund 290 1290000-8275 $217,120 Library Fund —Transfer In from Fund 275 1275503-9714/2050-4206 $11,000 Federal Grants Fund —Transfer Out to Fund 714 1714000-8275 $11,000 Tech Replacement Fund —Transfer In/Fund 275 Installation of Bipolar Ionization Air Purification Devices 1025001-5603 $314,640 Capital Reserve Fund — Equipment 3288501-5603 $85,360 Fire Capital Reserve Fund — Equipment Community Center Wireless Network Improvements 1714001-5605 $22,000 Tech Replacement Fund — Computer Equipment Dispersed Virtual EOC Network Page 4 Page 70 3288501-5605 $120,000 Fire Capital Reserve Fund — Computer Equipment Fire District Work Station Re-Design 3288501-5606 $15,000 Fire Capital Reserve Fund — Furniture and Fixture Library Physical Space Modifications 1290606-5603 $59,590 Library Fund Archibald Library— Equipment 1290606-5606 $13,810 Library Fund Archibald Library— Furniture/Fixtures 1290607-5603 $74,870 Library Fund Biane Library— Equipment 1290607-5606 $25,960 Library Fund Biane Library— Furniture/Fixtures Library Material Kiosk 1290601-5603 $260,000 Library Fund Administration - Equipment Additionally, three projects as noted above are pending approval with the County. If all the projects are approved, the City will be receiving up to $738,050 in CARES Act funding. It is recommended that the Council approve the following appropriations, contingent upon County approval: 1275000-4750/2050-0 $738,050 Federal Grants Fund — Grant Income (CARES Act) 1275503-9016/2050-4206 $50,000 Federal Grants Fund —Transfer Out to Fund 016 1016000-8275 $50,000 Comm. Dev. Fund —Transfer In/Fund 275 1275503-9017/2050-4206 $237,000 Federal Grants Fund —Transfer Out to Fund 017 1017000-8275 $237,000 Law Enforcement Fund —Transfer In/Fund 275 1275503-9288/2050-4206 $90,210 Federal Grants Fund —Transfer Out to Fund 288 3288000-8275 $90,210 Fire Capital Reserve Fund —Transfer In/Fund 275 1275503-9714/2050-4206 $360,840 Federal Grants Fund —Transfer Out to Fund 714 1714000-8275 $360,840 Tech Replacement Fund —Transfer In/Fund 275 Network Security Appliance 1714001-5605 $308,880 Tech Replacement Fund — Computer Equipment 1714001-5300 $412,800 Tech Replacement Fund — Contract Services 3288501-5605 $77,210 Fire Capital Reserve Fund — Computer Equipment 3288501-5300 $103,210 Fire Capital Reserve Fund — Contract Services Lobby Customer Queuing Project 1016301-5606 $100,000 Comm. Dev. Fund — Furniture and Fixture PSVN Network Video Recorder 1017701-5605 $474,000 Law Enforcement Fund — Computer Equipment COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: This action supports the City's vision to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive, by proactively addressing the COVID-19 pandemic and investing in infrastructure that will help our community recover and thrive. ATTACHMENTS: N/A Page 5 Page 71 CITY OF RANCHO CUCAMONGA $l DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Veronica Lopez - Accounts Payable Supervisor SUBJECT: Consideration to Approve Bi-Weekly Payroll in the Amount of $971,599.09 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of$6,689,360.85 Dated October 26, 2020 Through November 08, 2020 and Electronic Debit Register for the Month of October in the Amount of$1,007,688.02. RECOMMENDATION: Staff recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment 1 - Weekly Check Register Attachment 2 - Electronic Debit Register Page 72 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00011449 10/28/2020 AHUMADA,ALEXANDER R 0.00 630.56 630.56 AP 00011450 10/28/2020 ALMAND,LLOYD 0.00 630.56 630.56 AP 00011451 10/28/2020 BANTAU,VICTORIA 0.00 539.86 539.86 AP 00011452 10/28/2020 BAZAL,SUSAN 0.00 743.03 743.03 AP 00011453 10/28/2020 BELL,MICHAEL L 0.00 1,723.24 1,723.24 AP 00011454 10/28/2020 BERRY,DAVID 0.00 864.82 864.82 AP 00011455 10/28/2020 BROCK,ROBIN 0.00 1,176.90 1,176.90 AP 00011456 10/28/2020 CAMPBELL,GERALD 0.00 864.82 864.82 AP 00011457 10/28/2020 CAMPBELL,STEVEN 0.00 1,189.23 1,189.23 AP 00011458 10/28/2020 CARNES,KENNETH 0.00 539.86 539.86 AP 00011459 10/28/2020 CLABBY,RICHARD 0.00 1,189.78 1,189.78 AP 00011460 10/28/2020 CLOUGHESY,DONALD R 0.00 2,281.91 2,281.91 AP 00011461 10/28/2020 CORCORAN,ROBERT ANTHONY 0.00 792.12 792.12 AP 00011462 10/28/2020 COSTELLO,DENNIS M 0.00 2,281.91 2,281.91 AP 00011463 10/28/2020 COX,KARL 0.00 630.56 630.56 AP 00011464 10/28/2020 CRANE,RALPH 0.00 630.56 630.56 AP 00011465 10/28/2020 CROSSLAND,WILBUR 0.00 539.86 539.86 AP 00011466 10/28/2020 CURATALO,JAMES 0.00 1,176.90 1,176.90 AP 00011467 10/28/2020 DAGUE,JAMES 0.00 1,127.81 1,127.81 AP 00011468 10/28/2020 DE ANTONIO,SUSAN 0.00 792.12 792.12 AP 00011469 10/28/2020 DEANS,JACKIE 0.00 245.78 245.78 AP 00011470 10/28/2020 DOMINICK,SAMUEL A. 0.00 1,176.90 1,176.90 AP 00011471 10/28/2020 EAGLESON,MICHAEL 0.00 1,723.24 1,723.24 AP 00011472 10/28/2020 EGGERS,BOB 0.00 1,735.57 1,735.57 AP 00011473 10/28/2020 FEJERAN,TIM 0.00 1,588.41 1,588.41 AP 00011474 10/28/2020 FRITCHEY,JOHN D. 0.00 539.86 539.86 AP 00011475 10/28/2020 HEYDE,DONALD 0.00 630.56 630.56 AP 00011476 10/28/2020 INTERLICCHIA,ROSALYN 0.00 245.78 245.78 AP 00011477 10/28/2020 JERKINS,PATRICK 0.00 1,588.41 1,588.41 AP 00011478 10/28/2020 KILMER,STEPHEN 0.00 1,189.78 1,189.78 AP 00011479 10/28/2020 KIRKPATRICK,WILLIAM M 0.00 1,666.26 1,666.26 AP 00011480 10/28/2020 LANE,WILLIAM 0.00 630.56 630.56 AP 00011481 10/28/2020 LARKIN,DAVID W 0.00 1,588.41 1,588.41 AP 00011482 10/28/2020 LEE,ALLAN J 0.00 1,127.81 1,127.81 AP 00011483 10/28/2020 LENZE,PAUL E 0.00 1,487.34 1,487.34 AP 00011484 10/28/2020 LONCAR,PHILIP 0.00 1,189.78 1,189.78 AP 00011485 10/28/2020 LONGO,JOE 0.00 200.43 200.43 AP 00011486 10/28/2020 LUTTRULL,DARRELL 0.00 539.86 539.86 AP 00011487 10/28/2020 MACKALL,BEVERLY 0.00 200.43 200.43 AP 00011488 10/28/2020 MAYFIELD,RON 0.00 630.56 630.56 AP 00011489 10/28/2020 MCKEE,JOHN 0.00 630.56 630.56 AP 00011490 10/28/2020 MCNEIL,KENNETH 0.00 630.56 630.56 AP 00011491 10/28/2020 MICHAEL,L.DENNIS 0.00 1,176.90 1,176.90 AP 00011492 10/28/2020 MORGAN,BYRON 0.00 1,792.73 1,792.73 AP 00011493 10/28/2020 MYSKOW,DENNIS 0.00 1,189.78 1,189.78 AP 00011494 10/28/2020 NAUMAN,MICHAEL 0.00 539.86 539.86 AP 00011495 10/28/2020 NEE,RON 0.00 743.03 743.03 User: VLOPEZ-VERONICA LOPEZ Page: 1 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page Rne: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00011496 10/28/2020 NELSON,MARY JANE 0.00 200.43 200.43 AP 00011497 10/28/2020 O'BRIEN,TOM 0.00 1,281.58 1,281.58 AP 00011498 10/28/2020 PLOUNG,MICHAEL J 0.00 563.78 563.78 AP 00011499 10/28/2020 POST,MICHAEL R 0.00 1,280.32 1,280.32 AP 00011500 10/28/2020 PROULX,PATRICK 0.00 1,723.24 1,723.24 AP 00011501 10/28/2020 REDMOND,MIKE 0.00 630.56 630.56 AP 00011502 10/28/2020 ROBERTS,BRENT 0.00 792.12 792.12 AP 00011503 10/28/2020 ROBERTS,CHERYL L 0.00 2,281.91 2,281.91 AP 00011504 10/28/2020 ROEDER,JEFF 0.00 1,723.24 1,723.24 AP 00011505 10/28/2020 SALISBURY,THOMAS 0.00 630.56 630.56 AP 00011506 10/28/2020 SMITH,RONALD 0.00 539.86 539.86 AP 00011507 10/28/2020 SORENSEN,SCOTT D 0.00 1,625.06 1,625.06 AP 00011508 10/28/2020 SPAGNOLO,SAM 0.00 539.86 539.86 AP 00011509 10/28/2020 SPAIN,WILLIAM 0.00 864.82 864.82 AP 00011510 10/28/2020 SULLIVAN,JAMES 0.00 539.86 539.86 AP 00011511 10/28/2020 TAYLOR,STEVEN 0.00 1,975.24 1,975.24 AP 00011512 10/28/2020 TULEY,TERRY 0.00 1,723.24 1,723.24 AP 00011513 10/28/2020 VANDERKALLEN,FRANCIS 0.00 630.56 630.56 AP 00011514 10/28/2020 VARNEY,ANTHONY 0.00 1,176.90 1,176.90 AP 00011515 10/28/2020 WALTON,KEVIN 0.00 1,588.41 1,588.41 AP 00011516 10/28/2020 YOWELL,TIMOTHY A 0.00 630.56 630.56 AP 00011517 10/28/2020 CONFIRE JPA 0.00 183,799.25 183,799.25 AP 00011518 10/28/2020 GEOGRAPHICS 1,662.50 0.00 1,662.50 AP 00011519 10/28/2020 ILAND INTERNET SOLUTIONS 7,517.62 0.00 7,517.62 AP 00011520 10/28/2020 RE ASTORIA 2 LLC 91,592.90 0.00 91,592.90 AP 00011521 10/28/2020 RICHARDS WATSON AND GERSHON 17,148.14 0.00 17,148.14 AP 00011522 10/28/2020 SAN BERNARDINO CTY SHERIFFS DEPT 3,565,441.00 0.00 3,565,441.00 AP 00011523 10/29/2020 AIRGAS USA LLC 251.10 348.20 599.30 *** AP 00011524 10/29/2020 BIBLIOTHECA LLC 5,971.23 0.00 5,971.23 AP 00011525 10/29/2020 BRODART BOOKS CO 5,334.56 0.00 5,334.56 AP 00011526 10/29/2020 CARQUEST AUTO PARTS 448.52 0.00 448.52 AP 00011527 10/29/2020 HOSE MAN INC 98.45 0.00 98.45 AP 00011528 10/29/2020 MINUTEMAN PRESS 249.39 0.00 249.39 AP 00011529 10/29/2020 OFFICE DEPOT 499.87 0.00 499.87 AP 00011530 10/29/2020 SUNRISE FORD 536.71 0.00 536.71 AP 00011531 11/04/2020 A'JONTUE,ROSE ANN 14.00 0.00 14.00 AP 00011532 11/04/2020 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 23,854.29 0.00 23,854.29 AP 00011533 11/04/2020 HAMPTON YOGA 157.50 0.00 157.50 AP 00011534 11/04/2020 METROPOLITAN WATER DISTRICT,THE 1,200.00 0.00 1,200.00 AP 00011535 11/04/2020 MICHAEL BAKER INTERNATIONAL INC 15,177.14 0.00 15,177.14 AP 00011536 11/04/2020 RC CONSTRUCTION SERVICES INC 284,599.09 853,797.25 1,138,396.34 *** AP 00011537 11/04/2020 RCCEA 1,803.25 0.00 1,803.25 AP 00011538 11/04/2020 RCPFA 12,599.29 0.00 12,599.29 AP 00011539 11/04/2020 RICHARDS WATSON AND GERSHON 29,629.96 0.00 29,629.96 AP 00011540 11/04/2020 SAN BERNARDINO COUNTY 1,900.00 0.00 1,900.00 AP 00011541 11/04/2020 SARGENT TOWN PLANNING INC 35,280.00 0.00 35,280.00 AP 00011542 11/05/2020 B&K ELECTRIC WHOLESALE 30.71 0.00 30.71 User: VLOPEZ-VERONICA LOPEZ Page: 2 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page dine: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00011543 11/05/2020 BRODART BOOKS CO 2,678.73 0.00 2,678.73 AP 00011544 11/05/2020 BSN SPORTS LLC 183.56 0.00 183.56 AP 00011545 11/05/2020 CARQUEST AUTO PARTS 755.26 0.00 755.26 AP 00011546 11/05/2020 DUMBELL MAN FITNESS EQUIPMENT,THE 155.00 0.00 155.00 AP 00011547 11/05/2020 EMCOR SERVICES 75,703.71 3,166.37 78,870.08 *** AP 00011548 11/05/2020 HOSE MAN INC 236.49 0.00 236.49 AP 00011549 11/05/2020 KME FIRE APPARATUS 0.00 403.89 403.89 AP 00011550 11/05/2020 MINUTEMAN PRESS 1,331.12 0.00 1,331.12 AP 00011551 11/05/2020 OC TANNER RECOGNITION COMPANY 465.63 0.00 465.63 AP 00011552 11/05/2020 OFFICE DEPOT 4,305.17 187.03 4,492.20 *** AP 00011553 11/05/2020 SIEMENS MOBILITY INC 21,264.48 0.00 21,264.48 AP 00011554 11/05/2020 SUNRISE FORD 1,482.00 0.00 1,482.00 AP 00011555 11/05/2020 THOMPSON PLUMBING SUPPLY INC 38.73 0.00 38.73 AP 00413392 10/28/2020 ABUNDANT LIVING FAMILY CHURCH 4,604.76 0.00 4,604.76 AP 00413393 10/28/2020 CARA MIA ITALIAN RESTAURANT 4,500.00 0.00 4,500.00 AP 00413394 10/28/2020 CARNELIAN PLAZA LLC 1,652.68 0.00 1,652.68 AP 00413395 10/28/2020 CASA RUBIO'S MEXICAN GRILL 1,236.33 0.00 1,236.33 AP 00413396 10/28/2020 CHAFFEY HIGHLANDS EYECARE 2,500.00 0.00 2,500.00 AP 00413397 10/28/2020 CITYCOM 2,700.00 0.00 2,700.00 AP 00413398 10/28/2020 CONTRACT RC LLC 1,764.07 0.00 1,764.07 AP 00413399 10/28/2020 DS ELITE CORP 2,500.00 0.00 2,500.00 AP 00413400 10/28/2020 GE PROPERTY MANAGEMENT INC 4,493.97 0.00 4,493.97 AP 00413401 10/28/2020 GLOW BEAUTY BAR 2,000.00 0.00 2,000.00 AP 00413402 10/28/2020 HAVEN CITY MARKET 4,394.47 0.00 4,394.47 AP 00413403 10/28/2020 HAVEN CITY MARKET LLC 7,971.01 0.00 7,971.01 AP 00413404 10/28/2020 HEALTHY ACU-MASSAGE SPA 2,500.00 0.00 2,500.00 AP 00413405 10/28/2020 INVESTMENT CONCEPTS INC 6,538.84 0.00 6,538.84 AP 00413406 10/28/2020 JOHN GERLACH 3,600.00 0.00 3,600.00 AP 00413407 10/28/2020 KLATCH COFFEE 2,500.00 0.00 2,500.00 AP 00413408 10/28/2020 KOMAR RANCHO CENTER LLC 8,000.00 0.00 8,000.00 AP 00413409 10/28/2020 LAW OFFICES OF REBEKAH RYAN MAIN 2,500.00 0.00 2,500.00 AP 00413410 10/28/2020 LDC ALTA LOMA SQUARE LLC 2,909.44 0.00 2,909.44 AP 00413411 10/28/2020 LMC 3,600.00 0.00 3,600.00 AP 00413412 10/28/2020 LUXURY NAILS& SPA SALON 2,500.00 0.00 2,500.00 AP 00413413 10/28/2020 MICHAEL BOXUAN 3,600.00 0.00 3,600.00 AP 00413414 10/28/2020 NDPC CORPORATION 8,000.00 0.00 8,000.00 AP 00413415 10/28/2020 OZEL DEVELOPING 15,529.55 0.00 15,529.55 AP 00413416 10/28/2020 PEDAL LLC 4,500.00 0.00 4,500.00 AP 00413417 10/28/2020 RANCHO MALL LLC 8,000.00 0.00 8,000.00 AP 00413418 10/28/2020 RC HA LLC 5,223.88 0.00 5,223.88 AP 00413419 10/28/2020 SABOR A MI FOODS INC 742.30 0.00 742.30 AP 00413420 10/28/2020 SYCAMORE SPRINGS APARTMENTS 2,463.00 0.00 2,463.00 AP 00413421 10/28/2020 THE CVRC COMPANY LLC 3,655.49 0.00 3,655.49 AP 00413422 10/28/2020 THOMAS WINERY PLAZA LLC 16,407.83 0.00 16,407.83 AP 00413423 10/28/2020 TOWN SQUARE C LP 8,000.00 0.00 8,000.00 AP 00413424 10/28/2020 URBAN EDGE DANCE CO 4,482.41 0.00 4,482.41 AP 00413425 10/28/2020 UTICA REAL ESTATE HOLDINGS LLC 8,000.00 0.00 8,000.00 User: VLOPEZ-VERONICA LOPEZ Page: 3 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page ifme: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413426 10/28/2020 VICTORIA NAILS&SPA 2,500.00 0.00 2,500.00 AP 00413427 10/28/2020 VICTORIA PARK LANE LLC 1,680.00 0.00 1,680.00 AP 00413428 10/28/2020 VINEYARDS MARKETPLACE CLEANERS 2,500.00 0.00 2,500.00 AP 00413429 10/28/2020 WHEELER STEFFEN PROPERTY MANAGEMENT 4,800.00 0.00 4,800.00 AP 00413430 10/28/2020 WLPX DAY CREEK LLC 10,482.27 0.00 10,482.27 AP 00413431 10/28/2020 RODRIGUEZ,VICTOR 0.00 630.56 630.56 AP 00413432 10/28/2020 TOWNSEND,JAMES 0.00 2,281.91 2,281.91 AP 00413433 10/28/2020 WALKER,KENNETH 0.00 245.78 245.78 AP 00413434 10/28/2020 AMERICAN PLANNING ASSOCIATION 788.00 0.00 788.00 AP 00413435 10/28/2020 ASCENT ENVIRONMENTAL INC 5,057.50 0.00 5,057.50 AP 00413436 10/28/2020 AUERBACH POLLOCK FRIEDLANDER 6,240.00 0.00 6,240.00 AP 00413437 10/28/2020 AUFBAU CORPORATION 58,247.00 0.00 58,247.00 AP 00413438 10/28/2020 BAKER,CLIFF 200.00 0.00 200.00 AP 00413439 10/28/2020 BARTEL ASSOCIATES LLC 0.00 2,690.00 2,690.00 AP 00413440 10/28/2020 BILL&WAGS INC 375.00 0.00 375.00 AP 00413441 10/28/2020 C V W D 53,107.68 0.00 53,107.68 AP 00413445 10/28/2020 C V W D 121,953.51 1,215.45 123,168.96 *** AP 00413446 10/28/2020 CALIX INC 12,639.06 0.00 12,639.06 AP 00413447 10/28/2020 CINTAS CORPORATION #150 1,767.03 397.93 2,164.96 *** AP 00413448 10/28/2020 CONSOLIDATED ELECTRICAL DISTR INC 1,413.68 0.00 1,413.68 AP 00413449 10/28/2020 COSTAR REALTY INFORMATION INC 2,181.96 0.00 2,181.96 AP 00413450 10/28/2020 CROWN CASTLE INTERNATIONAL 1,500.00 0.00 1,500.00 AP 00413451 10/28/2020 DATA TICKET INC 5,261.76 0.00 5,261.76 AP 00413452 10/28/2020 DIRECTV 88.79 0.00 88.79 AP 00413453 10/28/2020 DYLAN WU 3,600.00 0.00 3,600.00 AP 00413454 10/28/2020 EXPRESS BRAKE SUPPLY INC 638.97 0.00 638.97 AP 00413455 10/28/2020 FEDERAL EXPRESS CORP 18.44 0.00 18.44 AP 00413456 10/28/2020 GONSALVES&SON,JOE A 3,000.00 0.00 3,000.00 AP 00413457 10/28/2020 GOVERNMENT TAX SEMINARS LLC 1,185.00 0.00 1,185.00 AP 00413458 10/28/2020 GRACIANO,CELIA 333.50 0.00 333.50 AP 00413459 10/28/2020 GRAINGER 0.00 379.56 379.56 AP 00413460 10/28/2020 HARDY&HARPER INC 124,874.65 0.00 124,874.65 AP 00413461 10/28/2020 HBI CONSTRUCTION INC 10,000.00 0.00 10,000.00 AP 00413462 10/28/2020 HDL COREN&CONE 645.00 0.00 645.00 AP 00413463 10/28/2020 HERITAGE EDUCATION GROUP 307.00 0.00 307.00 AP 00413464 10/28/2020 HI-WAY SAFETY INC 577.00 0.00 577.00 AP 00413465 10/28/2020 HINDERLITER DE LLAMAS&ASSOCIATES 41,554.98 0.00 41,554.98 AP 00413466 10/28/2020 HR GREEN PACIFIC INC 220.00 0.00 220.00 AP 00413467 10/28/2020 ICMA 1,384.00 0.00 1,384.00 AP 00413468 10/28/2020 INLAND DESERT SECURITY&COMMUNICATIONS INC 54.00 0.00 54.00 AP 00413469 10/28/2020 INLAND EMPIRE PROPERTY SERVICES INC 0.00 440.40 440.40 AP 00413470 10/28/2020 INTERSTATE BATTERIES 831.14 0.00 831.14 AP 00413471 10/28/2020 IRON MOUNTAIN OSDP 2,052.53 0.00 2,052.53 AP 00413472 10/28/2020 KAISER FOUNDATION HEALTH PLAN INC 226,994.76 0.00 226,994.76 AP 00413473 10/28/2020 LAGUNAS,CYNTHIA 5.00 0.00 5.00 AP 00413474 10/28/2020 LANCE SOLL AND LUNGHARD 18,300.00 1,500.00 19,800.00 *** AP 00413475 10/28/2020 LEE-NOLASCO,TOMIKO 595.61 0.00 595.61 User: VLOPEZ-VERONICA LOPEZ Page: 4 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page Wine: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413476 10/28/2020 LEVEL 3 COMMUNICATIONS LLC 5,460.19 0.00 5,460.19 AP 00413477 10/28/2020 LIFE-ASSIST INC 0.00 4,946.65 4,946.65 AP 00413478 10/28/2020 LOZANO SMITH LLP 13,026.25 0.00 13,026.25 AP 00413479 10/28/2020 MARIPOSA LANDSCAPES INC 116,184.65 486.91 116,671.56 *** AP 00413480 10/28/2020 MARK CHRISTOPHER INC 1,196.86 0.00 1,196.86 AP 00413481 10/28/2020 MARY MCGRATH ARCHITECTS 0.00 24,827.50 24,827.50 AP 00413482 10/28/2020 MCMASTER-CARR SUPPLY COMPANY 237.01 0.00 237.01 AP 00413483 10/28/2020 MOUNTAIN VIEW SMALL ENG REPAIR 911.34 0.00 911.34 AP 00413484 10/28/2020 NAPA AUTO PARTS 63.64 0.00 63.64 AP 00413485 10/28/2020 NBS 5,023.95 1,978.55 7,002.50 *** AP 00413486 10/28/2020 NEFF-FERGOT,KRISTINA 40.00 0.00 40.00 AP 00413487 10/28/2020 NV5INC 5,889.35 0.00 5,889.35 AP 00413488 10/28/2020 ORKIN PEST CONTROL 338.28 0.00 338.28 AP 00413489 10/28/2020 PATTON,DONALD 53.80 0.00 53.80 AP 00413490 10/28/2020 PINES MOBILE HOME PARK,THE 200.00 0.00 200.00 AP 00413491 10/28/2020 PLACEWORKS 2,384.25 0.00 2,384.25 AP 00413492 10/28/2020 PRISTINE UNIFORMS LLC 0.00 182.07 182.07 AP 00413493 10/28/2020 PRO-CRAFT CONSTRUCTION INC 0.00 2,158.00 2,158.00 AP 00413494 10/28/2020 R AND R AUTOMOTIVE 3,836.10 0.00 3,836.10 AP 00413495 10/28/2020 RAINBOW BOLT&SUPPLY INC 403.47 0.00 403.47 AP 00413496 10/28/2020 RANCHO CUCAMONGA CHAMBER OF COMMERCE 3,333.34 0.00 3,333.34 AP 00413497 10/28/2020 RANCHO CUCAMONGA TOWN SQUARE 5,687.22 0.00 5,687.22 AP 00413498 10/28/2020 RANCHO-LK LLC 2,191.70 0.00 2,191.70 AP 00413499 10/28/2020 RBM LOCK AND KEY SERVICE 2.16 0.00 2.16 AP 00413500 10/28/2020 RINCON CONSULTANTS INC 7,105.05 0.00 7,105.05 AP 00413501 10/28/2020 SAFELITE AUTOGLASS 243.23 0.00 243.23 AP 00413502 10/28/2020 SAN BERNARDINO CO AUDITOR CONT 10,489.79 0.00 10,489.79 AP 00413503 10/28/2020 SAN BERNARDINO COUNTY 34.24 0.00 34.24 AP 00413504 10/28/2020 SC RANCHO DEVELOPMENT CORP. 15,000.00 0.00 15,000.00 AP 00413505 10/28/2020 SHRED PROS 126.00 0.00 126.00 AP 00413507 10/28/2020 SOUTH COAST AQMD 758.70 0.00 758.70 AP 00413514 10/28/2020 SOUTHERN CALIFORNIA EDISON 12,115.67 3,795.86 15,911.53 *** AP 00413515 10/28/2020 SOUTHERN CALIFORNIA EDISON 9,924.30 0.00 9,924.30 AP 00413516 10/28/2020 SOUTHERN CALIFORNIA EDISON 2,697.69 0.00 2,697.69 AP 00413517 10/28/2020 STOR'EM SELF STORAGE 575.00 0.00 575.00 AP 00413518 10/28/2020 SWAIN,SHEELA 5,000.00 0.00 5,000.00 AP 00413519 10/28/2020 SYCAMORE VILLA MOBILE HOME PARK 400.00 0.00 400.00 AP 00413520 10/28/2020 TINKER GLASS CONTRACTORS INC 820.00 0.00 820.00 AP 00413521 10/28/2020 TINT CITY WINDOW TINTING 935.00 0.00 935.00 AP 00413522 10/28/2020 TIREHUB LLC 805.70 0.00 805.70 AP 00413523 10/28/2020 TRANSWEST TRUCK CENTER 31.24 0.00 31.24 AP 00413524 10/28/2020 U.S.BANK PARS ACCT#6746022500 1,101.84 0.00 1,101.84 AP 00413525 10/28/2020 U.S.BANK PARS ACCT#6746022500 21,564.94 0.00 21,564.94 AP 00413526 10/28/2020 UNITED SITE SERVICES OF CA INC 301.45 0.00 301.45 AP 00413527 10/28/2020 UTILIQUEST 880.20 0.00 880.20 AP 00413528 10/28/2020 VAN SCOYOC ASSOCIATES INC 4,000.00 0.00 4,000.00 AP 00413529 10/28/2020 VANAMAN,JOYCE 50.00 0.00 50.00 User: VLOPEZ-VERONICA LOPEZ Page: 5 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page Wine: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413530 10/28/2020 VELOCITY TRUCK CENTERS 44.71 0.00 44.71 AP 00413531 10/28/2020 VERIZON WIRELESS-LA 0.00 7,407.91 7,407.91 AP 00413532 10/28/2020 VERNOLA TRUST 8,000.00 0.00 8,000.00 AP 00413533 10/28/2020 VIRGIN PULSE INC 1,177.50 0.00 1,177.50 AP 00413534 10/28/2020 VISION SERVICE PLAN CA 10,570.77 0.00 10,570.77 AP 00413535 10/28/2020 VULCAN MATERIALS COMPANY 187.18 0.00 187.18 AP 00413536 10/28/2020 WAXIE SANITARY SUPPLY 2,396.02 269.67 2,665.69 *** AP 00413537 10/28/2020 WILLDAN ENGINEERING 19,256.00 0.00 19,256.00 AP 00413538 10/28/2020 WILLDAN ENGINEERING 12,876.00 0.00 12,876.00 AP 00413539 10/28/2020 WILSON&BELL AUTO SERVICE 856.45 0.00 856.45 AP 00413540 10/28/2020 YANCY,MICHELLE 2,532.82 0.00 2,532.82 AP 00413541 10/28/2020 ZLU DESIGN&ASSOCIATES 2,500.00 0.00 2,500.00 AP 00413542 10/29/2020 100%SOCCER 1,400.00 0.00 1,400.00 AP 00413543 10/29/2020 4TH&MILL 1,400.00 0.00 1,400.00 AP 00413544 10/29/2020 A4 HOSPITALITY INC 1,400.00 0.00 1,400.00 AP 00413545 10/29/2020 ACAI LIFE SUPERFOODS LLC 1,400.00 0.00 1,400.00 AP 00413546 10/29/2020 ACCURATE MEDICAL BILLING&AUDIT 1,400.00 0.00 1,400.00 AP 00413547 10/29/2020 ACRA MACHINERY INC 1,400.00 0.00 1,400.00 AP 00413548 10/29/2020 ACUNA&CO 1,400.00 0.00 1,400.00 AP 00413549 10/29/2020 ACUPUNCTURE PLUS 1,400.00 0.00 1,400.00 AP 00413550 10/29/2020 ADDICTED217ITNESS LLC 1,400.00 0.00 1,400.00 AP 00413551 10/29/2020 AFZALI DENTAL CORPORATION 1,400.00 0.00 1,400.00 AP 00413552 10/29/2020 AKS FITNESS LLC 1,400.00 0.00 1,400.00 AP 00413553 10/29/2020 AMERICAN DWELLING GROUP INC 1,400.00 0.00 1,400.00 AP 00413554 10/29/2020 AMICA MIA INC 1,400.00 0.00 1,400.00 AP 00413555 10/29/2020 AMINS INC DBA SUBWAY 26885 1,400.00 0.00 1,400.00 AP 00413556 10/29/2020 AMPLE MASSAGE SPA 1,400.00 0.00 1,400.00 AP 00413557 10/29/2020 ARROW&GROVE MARKET&LIQUOR 1,400.00 0.00 1,400.00 AP 00413558 10/29/2020 ARROW DENTAL ARTS 1,400.00 0.00 1,400.00 AP 00413559 10/29/2020 ARTHUR FRIEDMAN OD 1,400.00 0.00 1,400.00 AP 00413560 10/29/2020 ASCEND BENEFIT SOLUTIONS INSURANCE SVCS 1,400.00 0.00 1,400.00 AP 00413561 10/29/2020 ASSISTANCE LEAGUE OF THE FOOTHILL COMMUNITIES 1,400.00 0.00 1,400.00 AP 00413562 10/29/2020 ATLAS BUYING GROUP INC 1,400.00 0.00 1,400.00 AP 00413563 10/29/2020 AUSTINE HOMECARE INC 1,400.00 0.00 1,400.00 AP 00413564 10/29/2020 BAMBOO GARDEN 1,400.00 0.00 1,400.00 AP 00413565 10/29/2020 BELLA'S THREADING SALON 1,400.00 0.00 1,400.00 AP 00413566 10/29/2020 BENAVI AESTHETICS 1,400.00 0.00 1,400.00 AP 00413567 10/29/2020 BIG MIKE BARBERSHOP 42 1,400.00 0.00 1,400.00 AP 00413568 10/29/2020 BIG MIKE BARBERSHOP INC 1,400.00 0.00 1,400.00 AP 00413569 10/29/2020 BIG WOK RESTAURANT INC 1,400.00 0.00 1,400.00 AP 00413570 10/29/2020 BIKRAM YOGA RANCHO CUCAMONGA 1,400.00 0.00 1,400.00 AP 00413571 10/29/2020 BOBA BREAK INC 1,400.00 0.00 1,400.00 AP 00413572 10/29/2020 CA BUSINESS SYSTEMS ENTERPRISE INC 2,800.00 0.00 2,800.00 AP 00413573 10/29/2020 CARA MIA ITALIAN RESTAURANT 1,400.00 0.00 1,400.00 AP 00413574 10/29/2020 CARL'S LIQUOR MARKET 1,400.00 0.00 1,400.00 AP 00413575 10/29/2020 CARRIE REAL ESTATE 1,400.00 0.00 1,400.00 AP 00413576 10/29/2020 CENTRAL PARK CLEANERS 1,400.00 0.00 1,400.00 User: VLOPEZ-VERONICA LOPEZ Page: 6 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page Wne: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413577 10/29/2020 CERENZIA FOODS 1,400.00 0.00 1,400.00 AP 00413578 10/29/2020 CHAFFEY HIGHLANDS EYECARE 1,400.00 0.00 1,400.00 AP 00413579 10/29/2020 CHUNG&IGNACIO LLP 1,400.00 0.00 1,400.00 AP 00413580 10/29/2020 CITYWIDE ELECTRIC 1,400.00 0.00 1,400.00 AP 00413581 10/29/2020 CJ TAX CONSULTING 1,400.00 0.00 1,400.00 AP 00413582 10/29/2020 CLIPS ON 66 1,400.00 0.00 1,400.00 AP 00413583 10/29/2020 CREPES DE PARIS INC 1,400.00 0.00 1,400.00 AP 00413584 10/29/2020 DAIRY QUEEN 1,400.00 0.00 1,400.00 AP 00413585 10/29/2020 DALWADI FAMILY EYE CARE INC 1,400.00 0.00 1,400.00 AP 00413586 10/29/2020 DANCE TERRIFIC 1,400.00 0.00 1,400.00 AP 00413587 10/29/2020 DEATH&TAXES 1,400.00 0.00 1,400.00 AP 00413588 10/29/2020 DECEMBER ENTERPRISE LLC 1,400.00 0.00 1,400.00 AP 00413589 10/29/2020 DH RC LLC 1,400.00 0.00 1,400.00 AP 00413590 10/29/2020 DJZ AUTOMOTIVE INC 1,400.00 0.00 1,400.00 AP 00413591 10/29/2020 DONNA TERRYS ALOHA HULA STUDIO 1,400.00 0.00 1,400.00 AP 00413592 10/29/2020 DS ELITE CORP 1,400.00 0.00 1,400.00 AP 00413593 10/29/2020 EHA RACING LLC 1,400.00 0.00 1,400.00 AP 00413594 10/29/2020 EINSTEIN REALTY INC 1,400.00 0.00 1,400.00 AP 00413595 10/29/2020 ELEGANT TOUCH HAIR NAILS AND SPA 11400.00 0.00 1,400.00 AP 00413596 10/29/2020 ENGRAVE'N EMBROIDER THINGS 1,400.00 0.00 1,400.00 AP 00413597 10/29/2020 ENVAP BUENVIAJE-SMITH PC 1,400.00 0.00 1,400.00 AP 00413598 10/29/2020 ETIWANDA TRAVEL LLC 1,400.00 0.00 1,400.00 AP 00413599 10/29/2020 EUPHORIA NAILS AND SPA 1,400.00 0.00 1,400.00 AP 00413600 10/29/2020 EXPRESS WORKFORCE FOUNDATION 1,400.00 0.00 1,400.00 AP 00413601 10/29/2020 FAIRMONT HOSPITALITY INC 1,400.00 0.00 1,400.00 AP 00413602 10/29/2020 FANCY NAILS 1,400.00 0.00 1,400.00 AP 00413603 10/29/2020 FANFAVE INC 1,400.00 0.00 1,400.00 AP 00413604 10/29/2020 FIGHTING 4 THE TATAS BREAST CANCER INC 1,400.00 0.00 1,400.00 AP 00413605 10/29/2020 FILLET FADES 1,400.00 0.00 1,400.00 AP 00413606 10/29/2020 FITNESS FUN BOOT CAMP 1,400.00 0.00 1,400.00 AP 00413607 10/29/2020 FLAMINGO PALMS CUBAN CAFE&RESTAURANTS 1,400.00 0.00 1,400.00 AP 00413608 10/29/2020 FLEET FEET SPORTS 1,400.00 0.00 1,400.00 AP 00413609 10/29/2020 FOOTHILL OPTOMETRIC CENTER 1,400.00 0.00 1,400.00 AP 00413610 10/29/2020 FOOTHILLS PSYCHOLOGICAL 1,400.00 0.00 1,400.00 AP 00413611 10/29/2020 FORTITUDE&VOLITION LLC 11400.00 0.00 1,400.00 AP 00413612 10/29/2020 FOUNTAINS GARDEN ART 1,400.00 0.00 1,400.00 AP 00413613 10/29/2020 FRESH PEACHES SWIMWEAR 1,400.00 0.00 1,400.00 AP 00413614 10/29/2020 FRESHLIME MARKETING SOLUTIONS INC 1,400.00 0.00 1,400.00 AP 00413615 10/29/2020 GLOW BEAUTY BAR 1,400.00 0.00 1,400.00 AP 00413616 10/29/2020 GOH HEALTHY LIFE INC 1,400.00 0.00 1,400.00 AP 00413617 10/29/2020 GOOD NEWS BARBER SHOP 1,400.00 0.00 1,400.00 AP 00413618 10/29/2020 GRAPHICS FACTORY PRINTING INC 1,400.00 0.00 1,400.00 AP 00413619 10/29/2020 HAIRSTYLES BY CARMELA 1,400.00 0.00 1,400.00 AP 00413620 10/29/2020 HAPPINESS NAILS&SPA 1,400.00 0.00 1,400.00 AP 00413621 10/29/2020 HAPPY DOGS BATTERIES INC 1,400.00 0.00 1,400.00 AP 00413622 10/29/2020 HEALTHY ACU-MASSAGE SPA 1,400.00 0.00 1,400.00 AP 00413623 10/29/2020 IMMIGRATION LAW OFFICE OF THEODORE HUANG 1,400.00 0.00 1,400.00 User: VLOPEZ-VERONICA LOPEZ Page: 7 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page f%me: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413624 10/29/2020 INLAND PERIODONTAL ASSOCIATES 1,400.00 0.00 1,400.00 AP 00413625 10/29/2020 IVANS HAIR PROFESSIONALS 1,400.00 0.00 1,400.00 AP 00413626 10/29/2020 J&E MACHINE TECH INC 1,400.00 0.00 1,400.00 AP 00413627 10/29/2020 JAMES ACCOUNTING SERVICE 1,400.00 0.00 1,400.00 AP 00413628 10/29/2020 JBNK RANCHO LLC 1,400.00 0.00 1,400.00 AP 00413629 10/29/2020 JERRYS BARBERSHOP 1,400.00 0.00 1,400.00 AP 00413630 10/29/2020 JIA Y LEE DDS INC 1,400.00 0.00 1,400.00 AP 00413631 10/29/2020 JORGE A OSORIO DDS INC 1,400.00 0.00 1,400.00 AP 00413632 10/29/2020 JULIO ORTEGA DDS INC 1,400.00 0.00 1,400.00 AP 00413633 10/29/2020 JV JIU JITSU INC 1,400.00 0.00 1,400.00 AP 00413634 10/29/2020 KAYS NAILS&SPA 1,400.00 0.00 1,400.00 AP 00413635 10/29/2020 KENNE BELL INC 1,400.00 0.00 1,400.00 AP 00413636 10/29/2020 KIDDIE ACADEMY OF RANCHO CUCAMONGA 1,400.00 0.00 1,400.00 AP 00413637 10/29/2020 KIMMY'S NAILS 1,400.00 0.00 1,400.00 AP 00413638 10/29/2020 KLATCH COFFEE 1,400.00 0.00 1,400.00 AP 00413639 10/29/2020 KLENSKE INSURANCE AGENCY 1,400.00 0.00 1,400.00 AP 00413640 10/29/2020 KSJ ACUPUNCTURE CLINIC INC 1,400.00 0.00 1,400.00 AP 00413641 10/29/2020 LAW OFFICES OF JUSTIN H KING 1,400.00 0.00 1,400.00 AP 00413642 10/29/2020 LAW OFFICES OF REBEKAH RYAN MAIN 1,400.00 0.00 1,400.00 AP 00413643 10/29/2020 LAYLA THREADING 1,400.00 0.00 1,400.00 AP 00413644 10/29/2020 LCS BEHAVIORAL HEALTH INC 1,400.00 0.00 1,400.00 AP 00413645 10/29/2020 LE MACARON RANCHO CUCAMONGA 1,400.00 0.00 1,400.00 AP 00413646 10/29/2020 LEARNING MINDS INC 1,400.00 0.00 1,400.00 AP 00413647 10/29/2020 LEGACY INVESTMENT SERVICES LLC 1,400.00 0.00 1,400.00 AP 00413648 10/29/2020 LIFE WAY CHURCH 1,400.00 0.00 1,400.00 AP 00413649 10/29/2020 LIFETIME EYECARE OPTOMETRY 1,400.00 0.00 1,400.00 AP 00413650 10/29/2020 LOCK AND ROLL LOCKSMITH 1,400.00 0.00 1,400.00 AP 00413651 10/29/2020 LUXURY NAILS& SPA SALON 1,400.00 0.00 1,400.00 AP 00413652 10/29/2020 MAJESTIC SPA 1,400.00 0.00 1,400.00 AP 00413653 10/29/2020 MARIO J RICCIARDI DMD 1,400.00 0.00 1,400.00 AP 00413654 10/29/2020 MAS FITNESS LLC 1,400.00 0.00 1,400.00 AP 00413655 10/29/2020 MATHNASIUM OF RANCHO CUCAMONGA 1,400.00 0.00 1,400.00 AP 00413656 10/29/2020 MAVIS FOODS LLC 1,400.00 0.00 1,400.00 AP 00413657 10/29/2020 MEZZATERRANEAN 1,400.00 0.00 1,400.00 AP 00413658 10/29/2020 MOUNTAIN VIEW INLAND POOLS 1,400.00 0.00 1,400.00 AP 00413659 10/29/2020 MRS RIVAS'EARLY CHILD DEVELOPMENT PROGRAM 1,400.00 0.00 1,400.00 AP 00413660 10/29/2020 NEW COLOR SCREEN PRINTING 1,400.00 0.00 1,400.00 AP 00413661 10/29/2020 NEW LEAF BRIDAL SHOP 1,400.00 0.00 1,400.00 AP 00413662 10/29/2020 NEWLOOK EYEBROW THREADING INC 1,400.00 0.00 1,400.00 AP 00413663 10/29/2020 PARIS CAFE 1,400.00 0.00 1,400.00 AP 00413664 10/29/2020 PEDAL LLC 1,400.00 0.00 1,400.00 AP 00413665 10/29/2020 PERSONA DENTAL GROUP OF SHAW DDS INC 1,400.00 0.00 1,400.00 AP 00413666 10/29/2020 PHARMACY AT THE COURTS LLC 1,400.00 0.00 1,400.00 AP 00413667 10/29/2020 PHO VIET RESTAURANT 1,400.00 0.00 1,400.00 AP 00413668 10/29/2020 POT LEGEND 1,400.00 0.00 1,400.00 AP 00413669 10/29/2020 PRETTY COOL INC 1,400.00 0.00 1,400.00 AP 00413670 10/29/2020 PROPER BARBER SHOP 1,400.00 0.00 1,400.00 User: VLOPEZ-VERONICA LOPEZ Page: 8 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page%ne: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413671 10/29/2020 RANCHO CUCAMONGA QUAKES 1,400.00 0.00 1,400.00 AP 00413672 10/29/2020 RANCHO DENTISTRY 1,400.00 0.00 1,400.00 AP 00413673 10/29/2020 RED CHILLI HOUSE 1,400.00 0.00 1,400.00 AP 00413674 10/29/2020 RED PERSIMMON NAILS&SPA 1,400.00 0.00 1,400.00 AP 00413675 10/29/2020 RENTO CASA INC 1,400.00 0.00 1,400.00 AP 00413676 10/29/2020 REY REALTY SERVICES 1,400.00 0.00 1,400.00 AP 00413677 10/29/2020 RHAPSODY EDUCATION 1,400.00 0.00 1,400.00 AP 00413678 10/29/2020 ROCKALILY SALON 1,400.00 0.00 1,400.00 AP 00413679 10/29/2020 ROLL ON OVER DONUTS 1,400.00 0.00 1,400.00 AP 00413680 10/29/2020 ROYAL NAILS&SPA 1,400.00 0.00 1,400.00 AP 00413681 10/29/2020 RSMC SERVICES 1,400.00 0.00 1,400.00 AP 00413682 10/29/2020 SAGEPOINT ACADEMY 1,400.00 0.00 1,400.00 AP 00413683 10/29/2020 SALON CAMEO 1,400.00 0.00 1,400.00 AP 00413684 10/29/2020 SALON YOO INC 1,400.00 0.00 1,400.00 AP 00413685 10/29/2020 SANDERS CHIROPRACTIC 1,400.00 0.00 1,400.00 AP 00413686 10/29/2020 SAVAGE KOREAN BBQ INC 1,400.00 0.00 1,400.00 AP 00413687 10/29/2020 SHADES OF J HAIR LOUNGE 1,400.00 0.00 1,400.00 AP 00413688 10/29/2020 SHEAR BRILLIANCE HAIR DESIGN 1,400.00 0.00 1,400.00 AP 00413689 10/29/2020 SIERRA PEDIATRIC CARDIOLOGY 1,400.00 0.00 1,400.00 AP 00413690 10/29/2020 SLICK THREADING 1,400.00 0.00 1,400.00 AP 00413691 10/29/2020 SNOW NAILS&SPA 1,400.00 0.00 1,400.00 AP 00413692 10/29/2020 SOLORIO BREWING COMPANY LLC 1,400.00 0.00 1,400.00 AP 00413693 10/29/2020 SOUR CELLARS 1,400.00 0.00 1,400.00 AP 00413694 10/29/2020 SPECTA INC 1,400.00 0.00 1,400.00 AP 00413695 10/29/2020 SSRB GROUP INC 1,400.00 0.00 1,400.00 AP 00413696 10/29/2020 STADIUM DENTAL AND ORTHODONTICS 1,400.00 0.00 1,400.00 AP 00413697 10/29/2020 STEFANIE LOCKHART-PETTAWAY 1,400.00 0.00 1,400.00 AP 00413698 10/29/2020 STEPHANIES SANDWICHES 1,400.00 0.00 1,400.00 AP 00413699 10/29/2020 STUDIO 1 DISTINCTIVE PORTRAITURE 1,400.00 0.00 1,400.00 AP 00413700 10/29/2020 SUBWAY 48478 1,400.00 0.00 1,400.00 AP 00413701 10/29/2020 SUENAILS 2 1,400.00 0.00 1,400.00 AP 00413702 10/29/2020 SUNFLOWER THERAPIES 1,400.00 0.00 1,400.00 AP 00413703 10/29/2020 T&T AUTHENTIC MEXICAN RESTAURANT 1,400.00 0.00 1,400.00 AP 00413704 10/29/2020 TATIANA SILVA 1,400.00 0.00 1,400.00 AP 00413705 10/29/2020 TELOS ACADEMY 1,400.00 0.00 1,400.00 AP 00413706 10/29/2020 THE DELI 1,400.00 0.00 1,400.00 AP 00413707 10/29/2020 THE FREAKY COOKIE 1,400.00 0.00 1,400.00 AP 00413708 10/29/2020 THE HITCHING POST MODEST BRIDAL 1,400.00 0.00 1,400.00 AP 00413709 10/29/2020 THE STYLIN LOUNGE 1,400.00 0.00 1,400.00 AP 00413710 10/29/2020 THUY H TRAN OD INC 1,400.00 0.00 1,400.00 AP 00413711 10/29/2020 TOOTH BOOTH PEDIATRIC DENTISTRY 1,400.00 0.00 1,400.00 AP 00413712 10/29/2020 TRI-RAD INCORPORATED 1,400.00 0.00 1,400.00 AP 00413713 10/29/2020 TU ORGANICS SALON AND SPA 1,400.00 0.00 1,400.00 AP 00413714 10/29/2020 ULTRALINEAR TRANSPORTATION INC 1,400.00 0.00 1,400.00 AP 00413715 10/29/2020 UNITED ASSOCIATION JOUR&APPR 398 PPF 1,400.00 0.00 1,400.00 AP 00413716 10/29/2020 URBAN EDGE DANCE CO 1,400.00 0.00 1,400.00 AP 00413717 10/29/2020 VALVERDE SCHOOL OF PERFORMING ARTS 1,400.00 0.00 1,400.00 User: VLOPEZ-VERONICA LOPEZ Page: 9 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page�Ime: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413718 10/29/2020 VASU INVESTMENTS INC 1,400.00 0.00 1,400.00 AP 00413719 10/29/2020 VIA VENETTO CAFE 1,400.00 0.00 1,400.00 AP 00413720 10/29/2020 VICTORIA NAILS&SPA 1,400.00 0.00 1,400.00 AP 00413721 10/29/2020 VIDA SALON 1,400.00 0.00 1,400.00 AP 00413722 10/29/2020 VINEYARDS MARKETPLACE CLEANERS 1,400.00 0.00 1,400.00 AP 00413723 10/29/2020 WEST END FAMILY COUNSELING SERVICE 1,400.00 0.00 1,400.00 AP 00413724 10/29/2020 WEST POINT MEDICAL CENTER 1,400.00 0.00 1,400.00 AP 00413725 10/29/2020 WINERY CLEANERS 1,400.00 0.00 1,400.00 AP 00413726 10/29/2020 WOODBRIDGE HOSPITALITY INC 1,400.00 0.00 1,400.00 AP 00413727 10/29/2020 YU JADE NAILS&SPA 1,400.00 0.00 1,400.00 AP 00413728 10/29/2020 Z&A AUTO TRANSPORT INC 1,400.00 0.00 1,400.00 AP 00413729 10/29/2020 ZAIT CORP 1,400.00 0.00 1,400.00 AP 00413730 10/29/2020 ZENDEJAS MEXICAN GRILL 1,400.00 0.00 1,400.00 AP 00413731 10/29/2020 ZLU DESIGN&ASSOCIATES 1,400.00 0.00 1,400.00 AP 00413732 11/03/2020 LMC 3,600.00 0.00 3,600.00 AP 00413733 11/04/2020 ABLE BUILDING MAINTENANCE 908.50 0.00 908.50 AP 00413734 11/04/2020 AFLAC GROUP INSURANCE 24.58 0.00 24.58 AP 00413735 11/04/2020 ARCHITERRA DESIGN GROUP 500.00 0.00 500.00 AP 00413736 11/04/2020 ARTISTIC RESOURCES CORPORATION 2,541.23 0.00 2,541.23 AP 00413737 11/04/2020 BENTIVEGNA MARTINEZ,CLAUDIA 75.00 0.00 75.00 AP 00413738 11/04/2020 BICONDOVA,JOHN 0.00 295.00 295.00 AP 00413739 11/04/2020 BRAUN BLAISING SMITH WYNNE 319.15 0.00 319.15 AP 00413740 11/04/2020 BRIGHTVIEW LANDSCAPE SERVICES INC 13,268.65 0.00 13,268.65 AP 00413741 11/04/2020 BURRTEC WASTE INDUSTRIES INC 156,979.20 0.00 156,979.20 AP 00413742 11/04/2020 C V W D 238.80 0.00 238.80 AP 00413747 11/04/2020 C V W D 95,021.37 447.38 95,468.75 *** AP 00413748 11/04/2020 CAL PERS LONG-TERM CARE PROGRAM 164.48 0.00 164.48 AP 00413749 11/04/2020 CALIFORNIA,STATE OF 314.11 0.00 314.11 AP 00413750 11/04/2020 CALIFORNIA,STATE OF 127.52 0.00 127.52 AP 00413751 11/04/2020 CALIFORNIA,STATE OF 32.26 0.00 32.26 AP 00413752 11/04/2020 CALIFORNIA,STATE OF 342.73 0.00 342.73 AP 00413753 11/04/2020 CARDENAS,KRISTIN 20.00 0.00 20.00 AP 00413754 11/04/2020 CHARTER COMMUNICATIONS 4,551.28 6,422.24 10,973.52 *** AP 00413755 11/04/2020 CIAGLIA,BRIAN 20.00 0.00 20.00 AP 00413756 11/04/2020 CINTAS CORPORATION #150 0.00 482.58 482.58 AP 00413757 11/04/2020 COMMUNITY WORKS DESIGN GROUP 102,294.77 0.00 102,294.77 AP 00413758 11/04/2020 CONSOLIDATED ELECTRICAL DISTR INC 983.17 0.00 983.17 AP 00413759 11/04/2020 COVETRUS NORTH AMERICA 262.74 0.00 262.74 AP 00413760 11/04/2020 CREATIVE BRAIN LEARNING 371.70 0.00 371.70 AP 00413761 11/04/2020 CRIME SCENE STERI-CLEAN LLC 1,010.00 0.00 1,010.00 AP 00413762 11/04/2020 CROSSTOWN ELECTRICAL&DATA INC 10,720.75 0.00 10,720.75 AP 00413763 11/04/2020 CUEVAS,OSVALDO 1,800.00 0.00 1,800.00 AP 00413764 11/04/2020 DAISYECO INC 342.30 0.00 342.30 AP 00413765 11/04/2020 DANCE TERRIFIC 45.50 0.00 45.50 AP 00413766 11/04/2020 DELSI,ISAIAH D 0.00 942.00 942.00 AP 00413767 11/04/2020 DELTA DENTAL INSURANCE COMPANY 1,143.24 0.00 1,143.24 AP 00413768 11/04/2020 DELTA DENTAL INSURANCE COMPANY 41,117.78 0.00 41,117.78 User: VLOPEZ-VERONICA LOPEZ Page: 10 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page dine: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413769 11/04/2020 DEPARTMENT OF FORESTRY&FIRE PROTECTION 0.00 568.00 568.00 AP 00413770 11/04/2020 DIRECTV 179.24 0.00 179.24 AP 00413771 11/04/2020 EMERGENCY MANAGEMENT DYNAMICS 0.00 300.00 300.00 AP 00413772 11/04/2020 EXECUTIVE AUTO DETAIL 0.00 580.00 580.00 AP 00413773 11/04/2020 FACTORY MOTOR PARTS 0.00 543.28 543.28 AP 00413774 11/04/2020 FEDERAL SIGNAL CORPORATION 0.00 274.26 274.26 AP 00413775 11/04/2020 FIREFIGHTERS'SAFETY CENTER 0.00 106.67 106.67 AP 00413776 11/04/2020 FIRST AID 2000 27.91 0.00 27.91 AP 00413777 11/04/2020 FLEETPRIDE 0.00 26.83 26.83 AP 00413778 11/04/2020 FUEL SERV 0.00 290.00 290.00 AP 00413779 11/04/2020 GATEWAY PET CEMETERY&CREMATORY 240.00 0.00 240.00 AP 00413780 11/04/2020 GLOBALSTAR USA 156.04 0.00 156.04 AP 00413781 11/04/2020 GRAINGER 863.08 113.49 976.57 *** AP 00413782 11/04/2020 GUNASEKARA,HARSHANIE 335.50 0.00 335.50 AP 00413783 11/04/2020 HAAKER EQUIPMENT COMPANY 1,887.19 0.00 1,887.19 AP 00413784 11/04/2020 HAMILTON,MONIQUE 142.50 0.00 142.50 AP 00413785 11/04/2020 HDL COREN&CONE 4,200.00 0.00 4,200.00 AP 00413786 11/04/2020 HILLS PET NUTRITION SALES INC 396.74 0.00 396.74 AP 00413787 11/04/2020 HOLTZ,LUKE 0.00 942.00 942.00 AP 00413788 11/04/2020 HONDA YAMAHA HUSQVARNA OF REDLANDS 2,097.48 0.00 2,097.48 AP 00413789 11/04/2020 IBARRA,PATRICK 1,500.00 0.00 1,500.00 AP 00413790 11/04/2020 ICE DATA PRICING AND REFERENCE DATA LLC 148.98 0.00 148.98 AP 00413791 11/04/2020 ICMA 1,400.00 0.00 1,400.00 AP 00413792 11/04/2020 IDEXX DISTRIBUTION INC 607.28 0.00 607.28 AP 00413793 11/04/2020 INLAND VALLEY EMERGENCY PET CLINIC 4,059.75 0.00 4,059.75 AP 00413794 11/04/2020 INTERVET INC 2,567.25 0.00 2,567.25 AP 00413795 11/04/2020 JACKSON-HIRSH INC 118.12 0.00 118.12 AP 00413796 11/04/2020 JESSEN,CLIFFORD LEROY 700.00 0.00 700.00 AP 00413797 11/04/2020 KEITH,JORRY 168.00 0.00 168.00 AP 00413798 11/04/2020 KENDRENA,DONNA 110.00 0.00 110.00 AP 00413799 11/04/2020 LAURIE,GIANFRANCO 2,300.00 0.00 2,300.00 AP 00413800 11/04/2020 LIEBERT CASSIDY WHITMORE 21,977.70 0.00 21,977.70 AP 00413801 11/04/2020 LITTLE BEAR PRODUCTIONS 75.00 0.00 75.00 AP 00413802 11/04/2020 MAGEE,PEGGY 1,474.92 0.00 1,474.92 AP 00413803 11/04/2020 MCI 70.16 0.00 70.16 AP 00413804 11/04/2020 MEDIWASTE DISPOSAL 15.00 0.00 15.00 AP 00413805 11/04/2020 MIDWEST TAPE 1,704.38 0.00 1,704.38 AP 00413806 11/04/2020 MOUNTAIN VIEW URGENT CARE GROUP INC 10,240.00 0.00 10,240.00 AP 00413807 11/04/2020 MUSIC STAR 206.50 0.00 206.50 AP 00413808 11/04/2020 NAPA AUTO PARTS 0.00 2,073.10 2,073.10 AP 00413809 11/04/2020 NUNEZ,CLAUDIA 98.00 0.00 98.00 AP 00413810 11/04/2020 OCCUPATIONAL HEALTH CTRS OF CA 454.50 175.07 629.57 *** AP 00413811 11/04/2020 PACIFIC UTILITY INSTALLATION INC 1,856.00 0.00 1,856.00 AP 00413812 11/04/2020 PACIFIC WESTERN BANK 14,978.90 44,936.70 59,915.60 *** AP 00413813 11/04/2020 PARS 3,500.00 0.00 3,500.00 AP 00413814 11/04/2020 PARSAC 378,706.00 0.00 378,706.00 AP 00413815 11/04/2020 PHIFER,LORI 82.00 0.00 82.00 User: VLOPEZ-VERONICA LOPEZ Page: 11 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page Rne: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413816 11/04/2020 POWER&TELEPHONE SUPPLY COMPANY 3,563.56 0.00 3,563.56 AP 00413817 11/04/2020 PRE-PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00413818 11/04/2020 QUINN COMPANY 0.00 6.65 6.65 AP 00413819 11/04/2020 RAMIREZ,SANTIAGO 10.00 0.00 10.00 AP 00413820 11/04/2020 RED WING BUSINESS ADVANTAGE ACCOUNT 1,615.91 0.00 1,615.91 AP 00413821 11/04/2020 SAFE SOFTWARE INC 8,000.00 0.00 8,000.00 AP 00413822 11/04/2020 SBPEA 2,448.90 0.00 2,448.90 AP 00413823 11/04/2020 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00413824 11/04/2020 SHOETERIA INC 349.07 0.00 349.07 AP 00413825 11/04/2020 SHRED PROS 113.00 0.00 113.00 AP 00413830 11/04/2020 SOUTHERN CALIFORNIA EDISON 9,150.39 852.12 10,002.51 *** AP 00413831 11/04/2020 SOUTHERN CALIFORNIA EDISON 5,843.39 0.00 5,843.39 AP 00413832 11/04/2020 STANDARD INSURANCE COMPANY 11,832.34 0.00 11,832.34 AP 00413833 11/04/2020 STANDARD INSURANCE COMPANY 3,514.47 0.00 3,514.47 AP 00413834 11/04/2020 STILES ANIMAL REMOVAL INC 1,200.00 0.00 1,200.00 AP 00413835 11/04/2020 SUMMIT INTERMEDIATE SCHOOL 392.00 0.00 392.00 AP 00413836 11/04/2020 TINT CITY WINDOW TINTING 40.00 0.00 40.00 AP 00413837 11/04/2020 TOTADE,MANASI 321.84 0.00 321.84 AP 00413838 11/04/2020 UNITED WAY 50.00 0.00 50.00 AP 00413839 11/04/2020 UNIVERSAL FLEET SUPPLY 0.00 13.77 13.77 AP 00413840 11/04/2020 UNIVERSAL MARTIAL ARTS CENTERS 66.50 0.00 66.50 AP 00413841 11/04/2020 UPS 15.68 0.00 15.68 AP 00413842 11/04/2020 VELOCITY TRUCK CENTERS 71.10 0.00 71.10 AP 00413843 11/04/2020 VERIZON WIRELESS-LA 5,406.12 0.00 5,406.12 AP 00413844 11/04/2020 VERIZON WIRELESS-LA 0.00 4,202.33 4,202.33 AP 00413845 11/04/2020 VETS CHOICE RADIOLOGY 325.00 0.00 325.00 AP 00413846 11/04/2020 VICTOR MEDICAL COMPANY 897.36 0.00 897.36 AP 00413847 11/04/2020 VULCAN MATERIALS COMPANY 75.52 0.00 75.52 AP 00413848 11/04/2020 WAXIE SANITARY SUPPLY 8,854.61 0.00 8,854.61 AP 00413849 11/04/2020 WEST COAST ARBORISTS INC 11,942.00 0.00 11,942.00 AP 00413850 11/04/2020 WEST COAST SAND AND GRAVEL INC 1,145.52 0.00 1,145.52 AP 00413851 11/04/2020 WESTLAND GROUP INC 12,985.00 0.00 12,985.00 AP 00413852 11/04/2020 WESTRUX INTERNATIONAL INC 0.00 542.44 542.44 AP 00413853 11/04/2020 WILSON&BELL AUTO SERVICE 3,037.38 0.00 3,037.38 AP 00413854 11/04/2020 XEROX CORPORATION 281.09 0.00 281.09 AP 00413855 11/04/2020 YOUNG REMBRANDTS 56.00 0.00 56.00 AP 00413856 11/04/2020 ZHAO,HAUQUAN 70.84 0.00 70.84 AP 00413857 11/05/2020 OFFICE&ERGONOMIC SOLUTIONS INC 2,398.16 0.00 2,398.16 Total City: $6,689,360.85 Total Fire: $1,232,590.28 Grand Total: Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ-VERONICA LOPEZ Page: 12 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page Wine: 10:12:28 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register October 1, 2020 to October 31, 2020 DATE DESCRIPTION CITY FIRE AMOUNT 10/1 U.S.BANK-Purchasing Card Payment 8,551.68 2,556.45 11,108.13 10/1 U.S.BANK-Corporate Card Payment 35,521.16 18,526.38 54,047.54 10/1 U.S.BANK-Costco Card Payment 281.81 281.81 10/2 Bank Fee 88.35 88.35 10/2 Workers Comp-City Account Transfer 107.97 107.97 10/2 Workers Comp-Fire Account Transfer 242.00 242.00 10/5 Workers Comp-Fire Account Transfer 580.00 580.00 10/6 CALPERS-City-Retirement Account Deposit 54,601.15 54,601.15 10/6 CALPERS-City-Retirement Account Deposit 111,386.63 111,386.63 10/6 Workers Comp-City Account Transfer 24.00 24.00 10/7 CALPERS-Fire-Retirement Account Deposit 3,285.04 3,285.04 10/7 CALPERS-Fire-Retirement Account Deposit 3,361.31 3,361.31 10/7 CALPERS-Fire-Retirement Account Deposit 4,788.18 4,788.18 10/7 CALPERS-Fire-Retirement Account Deposit 10,658.68 10,658.68 10/7 CALPERS-Fire-Retirement Account Deposit 24,722.08 24,722.08 10/7 CALPERS-Fire-Retirement Account Deposit 118,750.97 118,750.97 10/7 Workers Comp-City Account Transfer 1,818.63 1,818.63 10/7 Workers Comp-Fire Account Transfer 2,009.27 2,009.27 10/8 STATE DISBURSEMENT UNIT-Child Support Payments 4,288.13 4,288.13 10/8 STATE DISBURSEMENT UNIT-Child Support Payments 2,782.50 2,782.50 10/8 Workers Comp-City Account Transfer 50,759.36 50,759.36 10/8 Workers Comp-Fire Account Transfer 5,057.12 5,057.12 10/9 WIRE PAYMENT-RCMU CAISO 97,428.34 97,428.34 10/13 Workers Comp-City Account Transfer 195.44 195.44 10/13 Workers Comp-Fire Account Transfer 927.47 927.47 10/14 Workers Comp-City Account Transfer 111.74 111.74 10/15 WIRE PAYMENT-DEBT SERVICE PAYMENT 30,187.50 30,187.50 10/15 WIRE PAYMENT-DEBT SERVICE PAYMENT 224,728.13 224,728.13 10/15 Workers Comp-City Account Transfer 158.40 158.40 10/15 Workers Comp-Fire Account Transfer 839.96 839.96 10/16 Workers Comp-City Account Transfer 26.25 26.25 10/16 Workers Comp-Fire Account Transfer 159.18 159.18 10/19 WIRE PAYMENT-RCMU CAISO 1,009.83 1,009.83 10/19 Workers Comp-City Account Transfer 22,781.35 22,781.35 10/19 Workers Comp-Fire Account Transfer 640.00 640.00 10/21 CALPERS-Fire-Retirement Account Deposit 176,926.01 176,926.01 10/21 CALPERS-City-Retirement Account Deposit 55,545.70 55,545.70 10/21 CALPERS-City-Retirement Account Deposit 112,354.94 112,364.94 10/21 CALPERS-Fire-Retirement Account Deposit 3,285.04 3,285.04 10/21 CALPERS-Fire-Retirement Account Deposit 3,286.27 3,286.27 10/21 CALPERS-Fire-Retirement Account Deposit 4,788.18 4,788.18 10/21 CALPERS-Fire-Retirement Account Deposit 10,552.85 10,552.85 10/21 CALPERS-Fire-Retirement Account Deposit 24,561.06 24,561.06 10/21 CALPERS-Fire-Retirement Account Deposit 118,672.21 118,672.21 10/21 Workers Comp-City Account Transfer 427.25 427.25 10/21 Workers Comp-Fire Account Transfer 8,429.37 8,429.37 10/22 STATE DISBURSEMENT UNIT-Child Support Payments 4,288.13 4,288.13 10/22 STATE DISBURSEMENT UNIT-Child Support Payments 2,782.50 2,782.50 10/22 Workers Comp-City Account Transfer 833.95 833.95 10/22 Workers Comp-Fire Account Transfer 821.28 821.28 10/23 Workers Comp-City Account Transfer 150.23 150.23 10/23 Workers Comp-Fire Account Transfer 56.20 56.20 10/26 WIRE PAYMENT-RCMU CAISO 13,581.67 13,581.67 10/26 Workers Comp-City Account Transfer 1,910.55 1,910.55 10/26 Workers Comp-Fire Account Transfer 604.00 604.00 10/27 Workers Comp-Fire Account Transfer 2,320.00 2,320.00 i Page 85 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register October 1,2020 to October 31, 2020 DATE DESCRIPTION CITY FIRE AMOUNT 10/28 Workers Comp-Fire Account Transfer 378.28 378.28 10/29 Workers Comp-Fire Account Transfer 1,222.17 1,222.17 10/30 Workers Comp-City Account Transfer 625.00 625.00 TOTAL CITY 1,007,688.02 TOTAL FIRE 384,657.26 G RAND TOTAL 1,392,345.28 2 Page 86 CITY OF RANCHO CUCAMONGA $l DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Veronica Lopez - Accounts Payable Supervisor SUBJECT: Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $8,332.50 Dated October 26, 2020 Through November 08, 2020. RECOMMENDATION: Staff recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment 1 - Weekly Check Register Page 87 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. Agenda Check Register 10/26/2020 through 11/8/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00413506 10/28/2020 SO CALIF GAS COMPANY 6,779.63 296.83 7,076.46 *** AP 00413826 11/04/2020 SO CALIF GAS COMPANY 1,552.87 0.00 1,552.87 Total City: $8,332.50 Total Fire: $296.83 Grand Total: S 8,6 T973 Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ-VERONICA LOPEZ Page: 1 Current Date: 11/09/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page%ne: 10:16:53 CITY OF RANCHO CUCAMONGA $l DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Lori E. Sassoon, Deputy City Manager/Administrative Services Tamara L. Oatman, Finance Director SUBJECT: Consideration to Receive and File Current Investment Schedule as of October 31, 2020. RECOMMENDATION: Staff recommends that the City Council receive and file the attached current investment schedule for the City of Rancho Cucamonga as of October 31, 2020. BACKGROUND: The attached investment schedule as of October 31, 2020 reflects cash and investments managed by the Finance Department/Revenue Management Division and is in conformity with the requirements of California Government Code Section 53601 and the City of Rancho Cucamonga's adopted Investment Policy as approved by the City Council on June 25, 2020. ANALYSIS: The City Treasurer is required to submit a quarterly investment report to the City Council in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the City Treasurer has elected to provide this report on a monthly basis. FISCAL IMPACT: None. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: The monthly investment schedule supports the City Council's core value of providing and nurturing a high quality of life for all by demonstrating the active, prudent fiscal management of the City's investment portfolio to ensure that financial resources are available to support the various services the City provides to all Rancho Cucamonga stakeholders. ATTACHMENTS: Attachment 1 — Investment Schedule Page 89 J City of Rancho Cucamonga Portfolio Summary RANCHO October 31, 2020 CUCAMONGA Cash Dividends Closing Portfolio Holdings and Income Market Value PFM Managed Account $ 324,256.32 $ 220,929,610.85 PFM Cash Balance - 294,692.32 State Pool - 70,949,290.80 Passbook/Checking Accounts - 1,053,563.87 Total $ 324,256.32 $ 293,227,157.84 I certify that this report accurately reflects all City pooled investments and is in conformity with the investment policy adopted June 25, 2020. A copy of the investment policy is available in the Finance Department. The Investment Program herein shown provides sufficient cash flow liquidity to meet the next six months' estimated expenditures. The attached Summary of Cash and Investments with Fiscal Agents is provided under the City's official Investment Policy. The provisions of the individual bond documents govern the management of these funds. T v m ro CD JimtTIarrington, Treasurer Date 1 0 pfm Managed Account Summary Statement For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA - 73340000 Transaction Summary-Managed Account Cash Transactions Summary-Managed Account Opening Market Value $216,317,596.68 Maturities/Calls 0.00 Sale Proceeds 16,403,761.69 Principal Dispositions (16,344,091.88) Maturities/Calls . Coupon/Interest/Dividend Income 199,435.52 Principal Acquisitions 16,316,818.75 principal Payments 0.00 Unsettled Trades 5,006,217.28 Security Purchases (16,395,836.55)Change in Current Value (366,929.98) Net Cash Contribution 0.00Reconciling Transactions 0.00 Closing Market Value $220,929,610.85 Earnings Reconciliation(Cash Basis)-Managed Account Cash Balance Interest/Dividends/Coupons Received 259,105.33 Closing Cash Balance $294,692.32 Less Purchased Interest Related to Interest/Coupons (79,017.80) Plus Net Realized Gains/Losses 144,168.79 Total Cash Basis Earnings $324,256.32 TotalEarnings Reconciliation(Accrual Basis) Ending Amortized Value of Securities 219,754,387.64 Ending Accrued Interest 770,334.36 Plus Proceeds from Sales 36,034,531.40 Plus Proceeds of Maturities/Calls/Principal Payments 0.00 Plus Coupons/Dividends Received 199,435.52 Less Cost of New Purchases (41,012,906.11) Less Beginning Amortized Value of Securities (214,699,008.56) Less Beginning Accrued Interest (704,800.61) Total Accrual Basis Earnings $341,973.64 v m 1 PFM Asset Management LLC Account 73340000 Page 1 0 PfM Portfolio Summary and Statistics For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA - 73340000 Account Summary I Sector Allocation Description Par Value Market Value Percent U.S.Treasury Bond/Note 101,830,000.00 105,532,328.55 47.76 Cert of Deposit US TSY Bond/Note FDIC Supra-National Agency Bond/Note 18,000,000.00 18,173,650.50 8.23 47.76% (Fed .79°i° Municipal Bond/Note 1,475,000.00 1,493,355.50 0.68 ommercial Paper Federal Agency Bond/Note 65,995,000.00 66,509,930.29 30.10 .91% orporate Note Corporate Note 24,500,000.00 25,481,661.50 11.53 1.53% Commercial Paper 2,000,000.00 1,999,796.00 0.91 Certificate of Deposit-FDIC Insured 1,715,000.00 1,738,888.51 0.79 Managed Account Sub-Total 215,515,000.00 220,929,610.85 100.00% Agy BondAccrued Interest 770,334.36 Note Total Portfolio 215,515,000.00 221,699,945.21 0.10% uni Bond/Note .68% Supra-National Unsettled Trades 23,750,000.00 24,510,872.33 Agency Bond/Note 8.23% Maturity Distribution Characteristics 24.94% 24.85% Yield to Maturity at Cost 0.80% Yield to Maturity at Market 0.26% 20.04% 18.07% Weighted Average Days to Maturity 934 7.36% 4.74% _U 0.00% v CD 0-6 Months 6-12 Months 1-2 Years 2-3 Years 3-4 Years 4-5 Years Over 5 Years N PFM Asset Management LLC Account 73340000 Page 2 pfm 0 Managed Account Issuer Summary For the Month Ending October 31,2020 CITY OF RANCHO CUCAMONGA - 73340000 Issuer Summary Credit Quality(S&P Ratings) Market Value Issuer of Holdings Percent A-1 APPLE INC 11,460,221.00 5.19 NR 0.91% CHIPPEWA VALLEY BANK 245,149.70 0.11 0.79% AA ENERBANK USA 245,466.24 0.11 AAA 1.41% FANNIE MAE 23,536,636.30 10.65 10.55%AA_ FEDERAL FARM CREDIT BANKS 13,284,568.29 6.01 2.61% FEDERAL HOME LOAN BANKS 3,515,494.50 1.59 FIRST SOURCE BANK 246,907.33 0.11 FREDDIE MAC 26,173,231.20 11.85 INTL BANK OF RECONSTRUCTION AND DEV 18,173,650.50 8.23 MEDALLION BANK UTAH 245,723.73 0.11 MICROSOFT CORP 5,125,245.00 2.32 MORGAN STANLEY 253,497.83 0.11 MUFG UNION BANK NA 1,999,796.00 0.91 AA+ 83.73% NOVARTIS AG 3,142,110.00 1.42 SAN MATEO CA UNION HIGH SCH DIST 1,493,355.50 0.68 THIRD FEDERAL SAV&LOAN 248,345.97 0.11 UNITED STATES TREASURY 105,532,328.55 47.78 US BANCORP 2,630,062.50 1.19 WAL-MART STORES INC 3,124,023.00 1.41 WELLS FARGO&COMPANY 253,797.71 0.11 Total $220,929,610.85 100.000/0 v m cw PFM Asset Management LLC Account 73340000 Page 3 1 0 Pfm Managed Account Detail of Securities Held For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA - 73340000 Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value U.S.Treasury Bond/ Note US TREASURY NOTES 912828WY2 3,500,000.00 AA+ Aaa 02/07/18 02/07/18 3,485,755.00 2.37 19,901.49 3,496,949.10 3,555,234.20 DTD 07/31/2014 2.250%07/31/2021 UNITED STATES TREASURY NOTES 9128286H8 8,475,000.00 AA+ Aaa 09/24/20 09/28/20 8,752,092.77 0.14 26,133.20 8,734,417.06 8,731,898.44 DTD 03/15/2019 2.375%03/15/2022 US TREASURY NOTES 912828X47 8,000,000.00 AA+ Aaa 09/24/20 09/28/20 8,221,250.00 0.13 414.36 8,208,257.77 8,205,000.00 DTD 05/01/2017 1.875%04/30/2022 US TREASURY N/B NOTES 912828ZXI 8,000,000.00 AA+ Aaa 09/24/20 09/28/20 7,998,437.50 0.14 3,369.57 7,998,520.51 7,995,000.00 DTD 06/30/2020 0.125%06/30/2022 US TREASURY NOTES 912828X08 2,935,000.00 AA+ Aaa 09/28/20 09/28/20 3,035,775.98 0.13 14,834.51 3,030,669.60 3,028,553.13 DTD 07/31/2015 2.000%07/31/2022 UNITED STATES TREASURY NOTES 912828YKO 8,000,000.00 AA+ Aaa 09/24/20 09/28/20 8,202,500.00 0.14 5,137.36 8,193,283.13 8,190,000.00 DTD 10/15/2019 1.375%10/15/2022 US TREASURY NOTES 912828TY6 5,750,000.00 AA+ Aaa 10/30/20 11/05/20 5,921,152.34 0.15 44,179.69 5,921,152.34 5,920,703.13 DTD 11/15/2012 1.625%11/15/2022 UNITED STATES TREASURY NOTES 912828ZDS 5,000,000.00 AA+ Aaa 10/30/20 11/05/20 5,039,648.44 0.16 3,522.10 5,039,648.44 5,039,062.50 DTD 03/15/2020 0.500%03/15/2023 US TREASURY N/B 9128284L1 5,000,000.00 AA+ Aaa 10/06/20 10/07/20 5,329,882.81 0.17 379.83 5,321,062.41 5,320,312.50 DTD 04/30/2018 2.750%04/30/2023 US TREASURY N/B NOTES 912828R69 3,500,000.00 AA+ Aaa 10/30/20 11/05/20 3,630,429.69 0.17 24,552.60 3,630,429.69 3,629,609.20 DTD 05/31/2016 1.625%05/31/2023 US TREASURY N/B NOTES 912828ZU7 8,000,000.00 AA+ Aaa 09/24/20 09/28/20 8,022,500.00 0.15 7,595.63 8,021,727.27 8,013,750.40 DTD 06/15/2020 0.250%06/15/2023 US TREASURY N/B NOTES 91282CAF8 5,000,000.00 AA+ Aaa 10/06/20 10/07/20 4,991,796.88 0.18 1,324.73 4,991,993.69 4,990,625.00 DTD 08/15/2020 0.125%08/15/2023 UNITED STATES TREASURY NOTES 9128286GO 8,000,000.00 AA+ Aaa 09/24/20 09/28/20 8,600,312.50 0.18 32,541.44 8,583,970.93 8,568,750.40 -,J)TD 02/28/2019 2.375%02/29/2024 (Ow US N/B NOTES 912828X70 5,000,000.00 AA+ Aaa 10/30/20 11/05/20 5,307,031.25 0.23 1,381.22 5,307,031.25 5,305,469.00 CD OTD 05/01/2017 2.0000/.04/30/2024 -rh- PFM Asset Management LLC Account 73340000 Page 4 0 PfM Managed Account Detail of Securities Held For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA - 73340000 Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value U.S.Treasury Bond/ Note UNITED STATES TREASURY NOTES 912828Y87 5,670,000.00 AA+ Aaa 10/06/20 10/07/20 5,995,139.06 0.24 25,075.88 5,989,303.83 5,982,735.65 DTD 07/31/2019 1.750%07/31/2024 US TREASURY NOTES 9128282Y5 6,000,000.00 AA+ Aaa 09/24/20 09/28/20 6,457,968.75 0.21 11,208.79 6,447,325.59 6,429,375.00 DTD 10/02/2017 2.125%09/30/2024 UNITED STATES TREASURY NOTES 9128283ZI 6,000,000.00 AA+ Aaa 09/24/20 09/28/20 6,663,750.00 0.23 28,259.67 6,649,767.66 6,626,250.00 DTD 02/28/2018 2.750%02/28/2025 Security Type Sub-Total 101,830,000.00 105,655,422.97 0.24 249,812.07 105,565,510.27 105,532,328.55 Supra-National Agency Bond Note INTL BK RECON&DEV CORP NT(CALLED, 459058HP1 4,500,000.00 AAA Aaa 11/27/19 11/27/19 4,500,000.00 2.05 43,050.00 4,500,000.00 4,500,000.00 OMD DTD 11/13/2019 2.050%11/13/2020 INTL BK REC&DEV(CALLED,OMD 459058HO9 4,500,000.00 AAA Aaa 11/18/19 11/18/19 4,500,000.00 2.16 44,010.00 4,500,000.00 4,517,325.00 11/18/24) DTD 11/18/2019 2.160%11/18/2020 INTL BK RECON&DEVELOP NOTE 459058DT7 4,500,000.00 AAA Aaa 06/25/18 06/25/18 4,431,915.00 2.78 35,718.75 4,485,388.15 4,558,338.00 DTD 06/25/2014 2.250%06/24/2021 INTL BANK OF RECONSTRUCTION AND DEV 459058FY4 4,500,000.00 AAA Aaa 07/26/17 07/26/17 4,510,530.00 1.95 23,750.00 4,502,886.95 4,597,987.50 NOTE DTD 01/26/2017 2.000%01/26/2022 Security Type Sub-Total 18,000,000.00 17,942,445.00 2.23 146,528.75 17,988,275.10 18,173,650.50 Municipal Bond/ Note SAN MATEO-FOSTER SCH DIST,CA TXBL GO 799055004 475,000.00 AA+ Aaa 05/19/20 05/19/20 476,197.00 0.85 1,261.13 475,744.38 477,365.50 BO DTD 05/19/2020 1.062%08/01/2021 ajAN MATEO-FOSTER SCH DIST,CA TXBL GO 7990550R2 500,000.00 AA+ Aaa 05/19/20 05/19/20 502,300.00 0.95 1,452.50 501,825.12 506,075.00 CDBO �TD 05/19/2020 1.162%08/01/2022 PFM Asset Management ent LLC Account 73340000 Page 5 0 PfM Managed Account Detail of Securities Held For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA - 73340000 Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Municipal Bond/ Note SAN MATEO-FOSTER SCH DIST,CA TXBL GO 7990550SO 500,000.00 AA+ Aaa 05/19/20 05/19/20 503,385.00 1.05 1,582.50 502,904.32 509,915.00 BO DTD 05/19/2020 1.266%08/01/2023 Security Type Sub-Total 1,475,000.00 1,481,882.00 0.95 4,296.13 1,480,473.82 1,493,355.50 Federal Agency Bond/ Note FREDDIE MAC NOTES(CALLED,OMD 3134GVRB6 5,000,000.00 AA+ Aaa 05/08/20 05/08/20 5,000,354.17 0.84 20,777.78 5,000,007.83 5,000,250.00 05/05/25) DTD 05/05/2020 0.850%11/05/2020 FEDERAL FARM CREDIT BANK NOTES 3133E3ZU6 1,595,000.00 AA+ Aaa 09/20/18 09/20/18 1,590,773.25 2.94 5,177.10 1,593,754.34 1,633,284.79 DTD 09/20/2018 2.850%09/20/2021 FEDERAL FARM CREDIT BANK NOTES 3133EG5D3 1,500,000.00 AA+ Aaa 01/27/17 01/27/17 1,500,000.00 2.03 7,950.83 1,500,000.00 1,534,879.50 DTD 01/27/2017 2.030%01/27/2022 FEDERAL FARM CREDIT BANK NOTES 3133EHHH9 4,000,000.00 AA+ Aaa 05/02/17 05/02/17 3,992,000.00 1.96 38,186.67 3,997,603.50 4,105,040.00 DTD 05/02/2017 1.920%05/02/2022 FREDDIE MAC NOTES 3134GBVA7 3,000,000.00 AA+ Aaa 06/29/17 06/29/17 3,000,000.00 1.93 19,570.83 3,000,000.00 3,086,826.00 DTD 06/29/2017 1.925%06/29/2022 FANNIE MAE NOTES 3135G05G4 4,800,000.00 AA+ Aaa 09/24/20 09/28/20 4,801,344.00 0.24 3,700.00 4,801,298.98 4,800,076.80 DTD 07/10/2020 0.250%07/10/2023 FREDDIE MAC NOTES 3137EAEW5 4,800,000.00 AA+ Aaa 09/24/20 09/28/20 4,802,928.00 0.23 1,900.00 4,802,835.39 4,800,081.60 DTD 09/04/2020 0.250%09/08/2023 FREDDIE MAC NOTES 3134GVVE5 3,500,000.00 AA+ Aaa 05/22/20 05/22/20 3,500,106.94 0.55 8,609.03 3,500,093.29 3,500,612.50 DTD 05/20/2020 0.550%11/20/2023 FREDDIE MAC NOTES 3134GVD21 4,000,000.00 AA+ Aaa 06/04/20 06/04/20 4,000,000.00 0.50 8,166.67 4,000,000.00 4,001,068.00 DTD 06/04/2020 0.500%12/04/2023 ,FFREDDIE MAC NOTES 3134GVXN3 3,500,000.00 AA+ Aaa 05/21/20 05/21/20 3,500,063.19 0.65 10,174.31 3,500,056.09 3,500,787.50 aDTD 05/20/2020 0.650%05/20/2024 FEDERAL HOME LOAN BANK NOTES 3130AJ5A3 3,500,000.00 AA+ Aaa 02/19/20 02/19/20 3,500,000.00 1.74 12,180.00 3,500,000.00 3,515,494.50 �gTD 02/19/2020 1.740%08/19/2024 PFM Asset Management LLC Account 73340000 Page 6 1 0 pfm Managed Account Detail of Securities Held For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA - 73340000 Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Federal Agency Bond/ Note FANNIE MAE NOTES 3135GOX24 5,000,000.00 AA+ Aaa 09/24/20 09/28/20 5,268,350.00 0.36 25,729.17 5,262,508.83 5,246,690.00 DTD 01/10/2020 1.625%01/07/2025 FEDERAL FARM CREDIT BANK NOTES 3133ELLK8 3,000,000.00 AA+ Aaa 02/13/20 02/13/20 2,999,250.00 1.80 12,977.50 2,999,358.09 3,011,751.00 DTD,02/04/2020 1.790%02/04/2025 FANNIE MAE NOTES 3135GO4Z3 4,000,000.00 AA+ Aaa 07/21/20 07/21/20 4,009,400.00 0.45 7,333.33 4,008,859.71 4,001,316.00 DTD,06/19/2020 0.500%06/17/2025 FANNIE MAE NOTES 3135GO4Z3 5,000,000.00 AA+ Aaa 09/24/20 09/28/20 5,017,800.00 0.42 9,166.67 5,017,448.75 5,001,645.00 DTD 06/19/2020 0.500%06/17/2025 FEDERAL FARM CREDIT BANK NOTES 3133ELR71 3,000,000.00 AA+ Aaa 07/21/20 07/21/20 3,007,110.00 0.45 4,958.33 3,006,704.73 2,999,613.00 DTD,07/02/2020 0.500%07/02/2025 FANNIE MAE NOTES 3136G4ZJ5 2,500,000.00 AA+ Aaa 07/21/20 07/21/20 2,499,000.00 0.63 4,340.28 2,499,056.41 2,500,942.50 DTD 07/21/2020 0.625%07/21/2025 FANNIE MAE NOTES 3135G05X7 2,000,000.00 AA+ Aaa 10/30/20 11/05/20 1,988,500.00 0.50 1,416.67 11988,500.00 1,985,966.00 DTD 08/27/2020 0.375%08/25/2025 FREDDIE MAC NOTES 3137EAEX3 2,300,000.00 AA+ Aaa 09/23/20 09/25/20 2,293,077.00 0.44 862.50 2,293,217.43 2,283,605.60 DTD 09/25/2020 0.375%09/23/2025 Security Type Sub-Total 65,995,000.00 66,270,056.55 0.85 203,177.67 66,271,303.37 66,509,930.29 Corporate MICROSOFT CORP(CALLABLE)NOTE 594918BW3 5,000,000.00 AAA Aaa 02/14/17 02/14/17 5,000,000.00 2.40 28,333.33 5,000,000.00 5,125,245.00 DTD 02/06/2017 2.400%02/06/2022 WAL-MART STORES INC CORP(CALLABLE) 931142DU4 3,000,000.00 AA Aa2 06/21/18 06/21/18 2,913,840.00 3.04 26,633.33 2,959,287.03 3,124,023.00 NOTE DTD 10/20/2017 2.350%12/15/2022 APPLE INC GLOBAL NOTES 037833AK6 4,000,000.00 AA+ Aal 05/06/19 05/06/19 3,951,120.00 2.73 47,466.67 3,969,391.33 4,199,720.00 _8TD 05/03/2013 2.400%05/03/2023 &PPLE INC CORPORATE NOTES 037833DV9 4,000,000.00 AA+ Aal 05/11/20 05/11/20 4,013,160.00 0.64 14,166.67 4,011,068.82 4,040,640.00 �?TD 05/11/2020 0.750%05/11/2023 v PFMI Asset Management LLC. Account 73340000 Page 7 0 P fm Managed Account Detail of Securities Held For the Month Ending October 31,2020 CITY OF RANCHO CUCAMONGA - 73340000 Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Corporate Note APPLE INC(CALLABLE)BONDS 037833CG3 3,000,000.00 AA+ Aal 02/11/19 02/11/19 3,019,140.00 2.86 20,500.00 3,012,307.39 3,219,861.00 DTD 02/09/2017 3.000%02/09/2024 US BANK NA CINCINNATI(CALLABLE) 90331HPL1 2,500,000.00 AA- Al 10/30/20 11/05/20 2,640,450.00 0.69 14,805.56 2,640,450.00 2,630,062.50 CORPORA DTD 01/21/2020 2.050%01/21/2025 NOVARTIS CAPITAL CORP 66989HAP3 3,000,000.00 AA- Al 09/24/20 09/28/20 3,144,750.00 0.63 11,229.17 3,141,613.29 3,142,110.00 DTD 02/14/2020 1.750%02/14/2025 Security Type Sub-Total 24,500,000.00 24,682,460.00 1.92 163,134.73 24,734,117.86 25,481,661.50 Commercial Paper MUFG UNION BANK NA COMM PAPER 62478XM23 2,000,000.00 A-1 P-1 05/27/20 05/27/20 1,998,215.00 0.17 0.00 1,999,707.22 1,999,796.00 -- 0.000%12/02/2020 Security Type Sub-Total 2,000,000.00 1,998,215.00 0.17 0.00 1,999,707.22 1,999,796.00 Certificate of Deposit FIRST SOURCE BANK 33646C]L9 245,000.00 NR NR 02/28/18 02/28/18 245,000.00 2.40 1,047.12 245,000.00 246,907.33 DTD 02/28/2018 2.400%03/01/2021 THIRD FED SAV&LN CLEVLND 884130BZO 245,000.00 NR NR 02/28/18 02/28/18 245,000.00 2.50 1,090.75 245,000.00 248,345.97 DTD 02/28/2018 2.500%05/28/2021 WELLS FARGO BANK NA 949763S64 245,000.00 NR NR 01/29/20 01/29/20 245,000.00 1.90 38.26 245,000.00 253,797.71 DTD 01/29/2020 1.900%01/30/2023 MORGAN STANLEY PVT BANK 6176OA607 245,000.00 NR NR 01/30/20 01/30/20 245,000.00 1.85 1,167.27 245,000.00 253,497.83 DTD 01/30/2020 1.850%01/30/2023 ENERBANK USA 29278TOD5 245,000.00 NR NR 07/24/20 07/24/20 245,000.00 0.45 24.16 245,000.00 245,466.24 DTD 07/24/2020 0.450%07/24/2024 -6HIPPEWA VALLEY BANK 169894AT9 245,000.00 NR NR 07/29/20 07/29/20 245,000.00 0.50 10.07 245,000.00 245,149.70 ,g)TD 07/29/2020 0.500%07/29/2025 CD ,BEDALLION BANK UTAH 58404DHO7 245,000.00 NR NR 07/30/20 07/30/20 245,000.00 0.55 7.38 245,000.00 245,723.73 C8TD 07/30/2020 0.550%07/30/2025 PFMI Asset Management LI.0 Account 73340000 Page 8 AR PtM Managed Account Detail of Securities Held For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA - 73340000 Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Security Type Sub-Total 1,715,000.00 1,715,000.00 1.46 3,385.01 1,715,000.00 1,738,888.51 Managed Account Sub-Total 215,515,000.00 219,745,481.52 0.80 770,334.36 219,754,387.64 220f929,610.85 Securities Sub-Total $215,515,000.00 $219,745,481.52 0.80% $770,334.36 $219,754,387.64 $220,929,610.85 Accrued Interest $770,334.36 Total Investments $221,699,945.21 Bolded items are forward settling trades. N CD PFI4 Asset Management LLC Account 73340000 Page 9 1 0 Pfm,' Managed Account Fair Market Value &Analytics For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA - 73340000 Security Type/Description Next Call Market Market Unreal G/L Unreal G/L Effective YTM Dated Date/Coupon/Maturity CUSIP Par Broker Date Price Value On Cost Amort Cost Duration at Mkt U.S.Treasury Bond/ Note US TREASURY NOTES 912828WY2 3,500,000.00 NEW ACC 101.58 3,555,234.20 69,479.20 58,285.10 0.75 0.14 DTD 07/31/2014 2.250%07/31/2021 UNITED STATES TREASURY NOTES 9128286H8 8,475,000.00 BMO 103.03 8,731,898.44 (20,194.33) (2,518.62) 1.36 0.16 DTD 03/15/2019 2.375%03/15/2022 US TREASURY NOTES 912828X47 8,000,000.00 NOMURA 102.56 8,205,000.00 (16,250.00) (3,257.77) 1.48 0.16 DTD 05/01/2017 1.875%04/30/2022 US TREASURY N/B NOTES 912828ZXI 8,000,000.00 WELLS_F 99.94 7,995,000.00 (3,437.50) (3,520.51) 1.67 0.16 DTD 06/30/2020 0.125%06/30/2022 US TREASURY NOTES 912828X08 2,935,000.00 BONY 103.19 3,028,553.13 (7,222.85) (2,116.47) 1.72 0.17 DTD 07/31/2015 2.000%07/31/2022 UNITED STATES TREASURY NOTES 912828YKO 8,000,000.00 CITIGRP 102.38 8,190,000.00 (12,500.00) (3,283.13) 1.94 0.16 DTD 10/15/2019 1.375%10/15/2022 US TREASURY NOTES 912828TY6 5,750,000.00 CITIGRP 102.97 5,920,703.13 (449.21) (449.21) 2.00 0.17 DTD 11/15/2012 1.625% 11/15/2022 UNITED STATES TREASURY NOTES 912828ZDS 5,000,000.00 WELLS_F 100.78 5,039,062.50 (585.94) (585.94) 2.37 0.17 DTD 03/15/2020 0.500% 03/15/2023 US TREASURY N/B 9128284L1 5,000,000.00 CITIGRP 106.41 5,320,312.50 (9,570.31) (749.91) 2.41 0.18 DTD 04/30/2018 2.750%04/30/2023 US TREASURY N/B NOTES 91282SR69 3,500,000.00 NOMURA 103.70 3,629,609.20 (820.49) (820.49) 2.53 0.19 DTD 05/31/2016 1.625% OS/31/2023 US TREASURY N/B NOTES 912828ZU7 8,000,000.00 WELLS_F 100.17 8,013,750.40 (8,749.60) (7,976.87) 2.62 0.18 DTD 06/15/2020 0.250%06/15/2023 US TREASURY N/B NOTES 91282CAF8 5,000,000.00 HSBC 99.81 4,990,625.00 (1,171.88) (1,368.69) 2.79 0.19 DTD 08/15/2020 0.125%08/15/2023 UNITED STATES TREASURY NOTES 9128286GO 8,000,000.00 RBS 107.11 8,568,750.40 (31,562.10) (15,220.53) 3.22 0.23 DTD 02/28/2019 2.375%02/29/2024 -dJS TREASURY N/B NOTES 912828X70 5,000,000.00 MORGAN_ 106.11 5,305,469.00 (1,S62.2S) (1,562.2S) 3.37 0.25 �Q)DTD 05/01/2017 2.000% CD04/30/2024 aNITED STATES TREASURY NOTES 912828Y87 5,670,000.00 WELLS_F 105.52 5,982,735.65 (12,403.41) (6,568.18) 3.64 0.27 CDTD 07/31/2019 1.750%07/31/2024 PFM Asset Management LLC Account 73340000 Page 10 0 P fm Managed Account Fair Market Value &Analytics For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA - 73340000 Security Type/Description Next Call Market Market Unreal G/L Unreal G/L Effective YTM Dated Date/Coupon/Maturity CUSIP Par Broker Date Price Value On Cost Amort Cost Duration at Mkt U.S.Treasury Bond/ Note US TREASURY NOTES 9128282Y5 6,000,000.00 CITIGRP 107.16 6,429,375.00 (28,593.75) (17,950.59) 3.78 0.29 DTD 10/02/2017 2.125%09/30/2024 UNITED STATES TREASURY NOTES 9128283Z1 6,000,000.00 MERRILL 110.44 6,626,250.00 (37,500.00) (23,517.66) 4.11 0.32 DTD 02/28/2018 2.750%02/28/2025 Security Type Sub-Total 101,830,000.00 305,532,328.55 (123,094.42) (33,181.72) 2.47 0.20 Supra-National Agency Bond/ Note INTL BK RECON&DEV CORP NT(CALLED, 459058HP1 4,500,000.00 NEW ACC 100.00 4,500,000.00 0.00 0.00 0.04 2.03 OMD DTD 11/13/2019 2.050%11/13/2020 INTL BK REC&DEV(CALLED,OMD 459058HO9 4,500,000.00 NEW ACC 100.39 4,517.325.00 17,325.00 17,325.00 3.86 -5.47 11/18/24) DTD 11/18/2019 2.160%11/18/2020 INTL BK RECON&DEVELOP NOTE 459058DT7 4,500,000.00 NEW ACC 101.30 4,558,338.00 126,423.00 72,949.85 0.64 0.25 DTD 06/25/2014 2.250%06/24/2021 INTL BANK OF RECONSTRUCTION AND 459058FY4 4,500,000.00 NEW ACC 102.18 4,597,987.50 87,457.50 95,100.55 1.22 0.24 DEV NOTE DTD 01/26/2017 2.000%01/26/2022 Security Type Sub-Total 18,000,000.00 18,173,650.50 231,205.50 185,375.40 1.44 (0.73) Municipal Bond/ Note SAN MATEO-FOSTER SCH DIST,CA TXBL 799055004 475,000.00 NEW ACC 100.50 477,365.50 1,168.50 1,621.12 0.75 0.40 GO BO DTD 05/19/2020 1.062%08/01/2021 SAN MATEO-FOSTER SCH DIST,CA TXBL 799055OR2 500,000.00 NEW ACC 101.22 506,075.00 3,775.00 4,249.88 1.74 0.47 GO BO DTD 05/19/2020 1.162%08/01/2022 SAN MATEO-FOSTER SCH DIST,CA TXBL 7990550SO 500,000.00 NEW ACC 101.98 509,915.00 6,530.00 7,010.68 2.71 0.54 0 BO 'IRfD 05/19/2020 1.266%08/01/2023 Security Type Sub-Total 1,475,000.00 1,493,355.50 11,473.50 12,881.68 1.75 0.47 1 PFM asset Management LLC Account 73340000 Page 11 PfM Managed Account Fair Market Value &Analytics For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA - 73340000 Security Type/Description Next Call Market Market Unreal G/L Unreal G/L Effective YTM Dated Date/Coupon/Maturity CUSIP Par Broker Date Price Value On Cost Amort Cost Duration at Mkt Federal Agency Bond/ Note FREDDIE MAC NOTES(CALLED,OMD 3134GVRB6 5,000,000.00 NEW ACC 100.01 5,000,250.00 (104.17) 242.17 0.01 0.49 05/05/25) DTD 05/05/2020 0.850%11/05/2020 FEDERAL FARM CREDIT BANK NOTES 3133EJZU6 1,595,000.00 NEW ACC 102.40 1,633,284.79 42,511.54 39,530.45 0.88 0.15 DTD 09/20/2018 2.850%09/20/2021 FEDERAL FARM CREDIT BANK NOTES 3133EG5D3 1,500,000.00 NEW ACC 102.33 1,534,879.50 34,879.50 34,879.50 1.23 0.15 DTD 01/27/2017 2.030%01/27/2022 FEDERAL FARM CREDIT BANK NOTES 3133EHHH9 4,000,000.00 NEW ACC 102.63 4,105,040.00 113,040.00 107,436.50 1.48 0.17 DTD 05/02/2017 1.920%05/02/2022 FREDDIE MAC NOTES 3134GBVA7 3,000,000.00 NEW ACC 102.89 3,086,826.00 86,826.00 86,826.00 1.64 0.18 DTD 06/29/2017 1.925%06/29/2022 FANNIE MAE NOTES 3135GO5G4 4,800,000.00 MORGAN_ 100.00 4,800,076.80 (1,267.20) (1,222.18) 2.69 0.25 DTD 07/10/2020 0.250%07/10/2023 FREDDIE MAC NOTES 3137EAEW5 4,800,000.00 KEYBANC 100.00 4,800,081.60 (2,846.40) (2,753.79) 2.85 0.25 DTD 09/04/2020 0.250%09/08/2023 FREDDIE MAC NOTES 3134GVVE5 3,500,000.00 NEW ACC 100.02 3,500,612.50 505.56 519.21 3.03 0.54 DTD 05/20/2020 0.550%11/20/2023 FREDDIE MAC NOTES 3134GVD21 4,000,000.00 NEW ACC 100.03 4,001,068.00 1,068.00 1,068.00 3.07 0.49 DTD 06/04/2020 0.500%12/04/2023 FREDDIE MAC NOTES 3134GVXN3 3,500,000.00 NEW ACC 100.02 3,500,787.50 724.31 731.41 3.51 0.64 DTD 05/20/2020 0.650%05/20/2024 FEDERAL HOME LOAN BANK NOTES 313OA35A3 3,500,000.00 NEW ACC 100.44 3,515,494.50 15,494.50 15,494.50 3.68 1.62 DTD 02/19/2020 1.740%08/19/2024 FANNIE MAE NOTES 3135GOX24 5,000,000.00 RBS 104.93 5,246,690.00 (21,660.00) (15,818.83) 4.05 0.43 DTD 01/10/2020 1.625%01/07/2025 FEDERAL FARM CREDIT BANK NOTES 3133ELLK8 3,000,000.00 NEW ACC 100.39 3,011,751.00 12,501.00 12,392.91 4.10 1.69 DTD 02/04/2020 1.790%02/04/2025 FANNIE MAE NOTES 3135GO4Z3 4,000,000.00 NEW ACC 100.03 4,001,316.00 (8,084.00) (7,543.71) 4.58 0.49 DTD 06/19/2020 0.500%06/17/2025 -f3ANNIE MAE NOTES 3135GO4Z3 5,000,000.00 HSBC 100.03 5,001,645.00 (16,155.00) (15,803.75) 4.58 0.49 ffTD 06/19/2020 0.500%06/17/2025 CIFEDERAL FARM CREDIT BANK NOTES 3133ELR71 3,000,000.00 NEW ACC 99.99 2,999,613.00 (7,497.00) (7,091.73) 4.62 0.50 c5TD 07/02/2020 0.500%07/02/2025 N PI'M Asset Management LLC Account 73340000 Page 12 1 0 pfm Managed Account Fair Market Value &Analytics For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA - 73340000 Security Type/Description Next Call Market Market Unreal G/L Unreal G/L Effective YTM Dated Date/Coupon/Maturity CUSIP Par Broker Date Price Value On Cost Amort Cost Duration at Mkt Federal Agency Bond/ Note FANNIE MAE NOTES 3136G4ZI5 2,500,000.00 NEW ACC 100.04 2,500,942.50 1,942.50 1,886.09 4.66 0.62 DTD 07/21/2020 0.625%07/21/2025 FANNIE MAE NOTES 3135GOSX7 2,000,000.00 NOMURA 99.30 1,985,966.00 (2,534.00) (2,534.00) 4.78 0.52 DTD 08/27/2020 0.375% 08/25/2025 FREDDIE MAC NOTES 3137EAD(3 2,300,000.00 CITIGRP 99.29 2,283,605.60 (9,471.40) (9,611.83) 4.86 0.52 DTD 09/25/2020 0.375%09/23/2025 Security Type Sub-Total 65,995,000.00 66,509,930.29 239,873.74 238,626.92 3.16 0.53 Corporate , MICROSOFT CORP(CALLABLE)NOTE 594918BW3 5,000,000.00 NEW ACC 01/06/22 102.50 5,125,245.00 125,245.00 125,245.00 1.17 0.41 DTD 02/06/2017 2.400%02/06/2022 WAL-MART STORES INC CORP(CALLABLE) 931142DU4 3,000,000.00 NEW ACC 11/15/22 104.13 3,124,023.00 210,183.00 164,735.97 1.99 0.39 NOTE DTD 10/20/2017 2.350%12/15/2022 APPLE INC GLOBAL NOTES 037833AK6 4,000,000.00 NEW ACC 104.99 4,199,720.00 248,600.00 230,328.67 2.42 0.40 DTD 05/03/2013 2.400%05/03/2023 APPLE INC CORPORATE NOTES 037833DV9 4,000,000.00 NEW ACC 101.02 4,040,640.00 27,480.00 29,571.18 2.50 0.35 DTD 05/11/2020 0.750%05/11/2023 APPLE INC(CALLABLE)BONDS 037833CG3 3,000,000.00 NEW ACC 12/09/23 107.33 3,219,861.00 200,721.00 207,553.61 2.98 0.73 DTD 02/09/2017 3.000%02/09/2024 US BANK NA CINCINNATI(CALLABLE) 90331HPL1 2,500,000.00 US_BANC 105.20 2,630,062.50 (10,387.50) (10,387.50) 4.05 0.80 CORPORA DTD 01/21/2020 2.050% 01/21/2025 NOVARTIS CAPITAL CORP 66989HAP3 3,000,000.00 US_BANC 01/14/25 104.74 3,142,110.00 (2,640.00) 496.71 4.06 0.63 DTD 02/14/2020 1.750%02/14/2025 Security Type Sub-Total 24,500,000.00 25,481,661.50 799,201.50 747,543.64 2.57 0.50 Commercial Paper ,IUFG UNION BANK NA COMM PAPER 62478XM23 2,000,000.00 NEW ACC 99.99 1,999,796.00 1,581.00 88.78 0.09 0.11 W -- 0.000%12/02/2020 PFM Asset Management LLC Account 73340000 Page 13 1 0 pfm Managed Account Fair Market Value &Analytics For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA - 73340000 Security Type/Description Next Call Market Market Unreal G/L Unreal G/L Effective YTM Dated Date/Coupon/Maturity CUSIP Par Broker Date Price Value On Cost Amort Cost Duration at Mkt Security Type Sub-Total 2,000,000.00 1,999,796.00 1,581.00 88.78 0.09 0.11 Deposit-Certificate of FIRST SOURCE BANK 3364601-9 245,000.00 NEW ACC 100.78 246,907.33 1,907.33 1,907.33 0.33 0.03 DTD 02/28/2018 2.400%03/01/2021 THIRD FED SAV&LN CLEVLND 884130BZO 245,000.00 NEW ACC 101.37 248,345.97 3,345.97 3,345.97 0.57 0.11 DTD 02/28/2018 2.500%05/28/2021 WELLS FARGO BANK NA 949763S64 245,000.00 NEW ACC 103.59 253,797.71 8,797.71 8,797.71 2.21 0.30 DTD 01/29/2020 1.900%01/30/2023 MORGAN STANLEY PVT BANK 6176OA607 245,000.00 NEW ACC 103.47 253,497.83 8,497.83 8,497.83 2.21 0.30 DTD 01/30/2020 1.850%01/30/2023 ENERBANK USA 29278TOD5 245,000.00 NEW ACC 100.19 245,466.24 466.24 466.24 3.70 0.40 DTD 07/24/2020 0.450%07/24/2024 CHIPPEWA VALLEY BANK 169894AT9 245,000.00 NEW ACC 100.06 245,149.70 149.70 149.70 4.69 0.49 DTD 07/29/2020 0.500%07/29/2025 MEDALLION BANK UTAH 58404DHO7 245,000.00 NEW ACC 100.30 245,723.73 723.73 723.73 4.69 0.49 DTD 07/30/2020 0.550%07/30/2025 Security Type Sub-Total 1,715,000.00 1,738,888.51 23,888.51 23,888.51 2.62 0.30 Managed Account Sub-Total 215,515,000.00 220,929,610.85 1,184,129.33 1,175,223.21 2.58 0.26 Securities Sub-Total $215,515,000.00 $220,929,610.85 $1,184,129.33 $1,175,223.21 2.58 0.26% Accrued Interest $770,334.36 Total Investments $221,699,945.21 Bolded items are forward settling trades. v CD CD PFM Asset Management LLC Account 73340000 Page 14 0 Pfm Managed Account Security Transactions &Interest For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA - 73340000 Transaction Type Principal Accrued Realized G/L Realized G/L Sale Trade Settle Security Description CUSIP Par Proceeds Interest Total Cost Amort Cost Method 10/06/20 10/07/20 UNITED STATES TREASURY NOTES 912828Y87 5,670,000.00 (5,995,139.06) (18,335.05) (6,013,474.11) DTD 07/31/2019 1.750%07/31/2024 10/06/20 10/07/20 US TREASURY N/B NOTES 91282CAF8 5,000,000.00 (4,991,796.88) (900.14) (4,992,697.02) DTD 08/15/2020 0.125%08/15/2023 10/06/20 10/07/20 US TREASURY N/B 9128284LI 5,000,000.00 (5,329,882.81) (59,782.61) (5,389,665.42) DTD 04/30/2018 2.750%04/30/2023 10/30/20 11/05/20 US BANK NA CINCINNATI 90331HPL1 2,500,000.00 (2,640,450.00) (14,805.56) (2,655,255.56) (CALLABLE)CORPORA DTD 01/21/2020 2.050% 01/21/2025 10/30/20 11/05/20 US TREASURY N/B NOTES 912828X70 51000,000.00 (5,307,031.25) (1,381.22) (5,308,412.47) DTD 05/01/2017 2.000% 04/30/2024 10/30/20 11/05/20 US TREASURY N/B NOTES 912828R69 3,500,000.00 (3,630,429.69) (24,552.60) (3,654,982.29) DTD 05/31/2016 1.625% 05/31/2023 10/30/20 11/05/20 UNITED STATES TREASURY NOTES 912828ZD5 5,000,000.00 (5,039,648.44) (3,522.10) (5,043,170.54) DTD 03/15/2020 0.500% 03/15/2023 10/30/20 11/05/20 US TREASURY NOTES 912828TY6 5,750,000.00 (5,921,152.34) (44,179.69) (5,965,332.03) DTD 11/15/2012 1.625% 11/15/2022 10/30/20 11/05/20 FANNIE MAE NOTES 3135G05X7 2,000,000.00 (1,988,500.00) (1,416.67) (1,989,916.67) DTD 08/27/2020 0.375% 08/25/2025 Transaction Type Sub-Total 39,420,000.00 (40,844,030.47) (168,875.64) (41,012,906.11) 10/01/20 10/01/20 MONEY MARKET FUND MONEY0002 0.00 0.00 0.87 0.87 -0/15/20 10/15/20 UNITED STATES TREASURY NOTES 912828YKO 8,000,000.00 0.00 55,000.00 55,000.00 cQ DTD 10/15/2019 1.375%10/15/2022 10/24/20 10/24/20 ENERBANK USA 29278TOD5 245,000.00 0.00 90.62 90.62 CD DTD 07/24/2020 0.450%07/24/2024 Ul PFM, Asset Management LLB Account 73340000 Page 15 0 PfM Managed Account Security Transactions &Interest For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA - 73340000 Transaction Type Principal Accrued Realized G/L Realized G/L Sale Trade Settle Security Description CUSIP Par Proceeds Interest Total Cost Amort Cost Method 10/29/20 10/29/20 WELLS FARGO BANK NA 949763S64 245,000.00 0.00 382.60 382.60 DTD 01/29/2020 1.900%01/30/2023 10/29/20 10/29/20 CHIPPEWA VALLEY BANK 169894AT9 245,000.00 0.00 100.68 100.68 DTD 07/29/2020 0.500%07/29/2025 10/30/20 10/30/20 MEDALLION BANK UTAH 58404DHO7 245,000.00 0.00 110.75 110.75 DTD 07/30/2020 0.550%07/30/2025 10/31/20 10/31/20 US TREASURY N/B 9128284L1 5,000,000.00 0.00 68,750.00 68,750.00 DTD 04/30/2018 2.750%04/30/2023 10/31/20 10/31/20 US TREASURY NOTES 91282SX47 8,000,000.00 0.00 75,000.00 75,000.00 DTD 05/01/2017 1.875%04/30/2022 Transaction Type Sub-Total 21,980,000.00 0.00 199,435.52 199,435.52 10/06/20 10/07/20 FREDDIE MAC NOTES 3134G9PV3 3,000,000.00 3,027,420.00 16,791.67 3,044,211.67 27,420.00 27,420.00 FIFO DTD 05/27/2016 1.550%05/27/2021 10/06/20 10/07/20 US TREASURY N/B NOTES 9128284T4 1,200,000.00 1,220,671.88 9,811.48 1,230,483.36 20,804.35 20,702.36 FIFO DTD 06/15/2018 2.625%06/15/2021 10/06/20 10/07/20 FREDDIE MAC NOTES 3134GB3F0 4,000,000.00 4,053,960.00 14,000.00 4,067,960.00 53,960.00 53,960.00 FIFO DTD 04/27/2017 1.800%07/27/2021 10/06/20 10/07/20 FANNIE MAE NOTES 3136G3H65 4,000,000.00 4,041,200.00 10,733.33 4,051,933.33 41,200.00 41,200.00 FIFO DTD 07/28/2016 1.400%07/28/2021 10/06/20 10/07/20 FANNIE MAE NOTES(CALLED,OMD 3136G4VN0 4,000,000.00 4,000,840.00 8,333.33 4,009,173.33 784.44 831.10 FIFO 05/05/23) DTD 05/07/2020 0.500%11/05/2020 10/30/20 11/05/20 FEDERAL FARM CREDIT BANK 3133ELBFO 4,500,000.00 4,505,400.00 37,327.50 4,542,727.50 5,400.00 5,400.00 FIFO NOTES DTD 11/27/2019 1.890% 11/27/2024 10/30/20 11/05/20 ING(US)FUNDING LLC COMM 4497WOP10 3,500,000.00 3,498,374.44 0.00 3,498,374.44 7,266.38 1,283.33 FIFO PAPER cQ -- 0.000%02/01/2021 10/30/20 11/05/20 FREDDIE MAC NOTES 3134GUH78 51500,000.00 5,514,850.00 38,194.44 5,553,044.44 14,850.00 14,850.00 FIFO C) DTD 12/30/2019 2.000% 12/30/2024 PFM Asset Management LLC Account 73340000 Page 16 1 0 pfm Managed Account Security Transactions &Interest For the Month Ending October 31, 2020 CITY OF RANCHO CUCAMONGA - 73340000 Transaction Type Principal Accrued Realized GIL Realized GIL Sale Trade Settle Security Description CUSIP Par Proceeds Interest Total Cost Amort Cost Method 10/30/20 11/05/20 FREDDIE MAC NOTES 3134GURZ5 3,000,000.00 3,002,310.00 28,250.83 3,030,560.83 2,310.00 2,310.00 FIFO DTD 11/18/2019 2.030% 11/18/2024 10/30/20 11/05/20 FEDERAL FARM CREDIT BANK 3133ELG24 3,000,000.00 3,000,060.00 6,002.50 3,006,062.50 6,090.00 5,386.42 FIFO NOTES DTD 06/08/2020 0.490% 12/08/2023 Transaction Type Sub-Total 35,700,000.00 35,865,086.32 169,445.08 36,034,531.40 180,085.17 173,343.21 Managed Account Sub-Total (4,978,944.15) 200,004.96 (4,778,939.19) 180,085.17 173,343.21 Total Security Transactions ($4,978,944.15) $200,004.96 ($4,778,939.19) $180,085.17 $173,343.21 Bolded items are forward settling trades. v CD CD PFM Asset Maur aCgeNl ent LLC Account 73340000 Page 17 City of Rancho Cucamonga Summary of Cash and Investments with Fiscal Agents For the Month Ended October 31,2020 Trustee and/or Purchase Maturity Cost Bond Issue/Description Paving Agent Account Name Trust Account# Fund Investment Date Date• Yield Value Assessment District No 93-1 Wells Fargo Improvement Fund 16913302 101 Money Market Fund 8/4/1997 N/A 0.01% $ 301,244.18 Masi Plaza Reserve Fund 16913301 841 Money Market Fund 8/4/1997 N/A 0.01% 242,500.00 Redemp.Fund 16913300 841 Money Market Fund 8/4/1997 N/A 0.01% 7.27 $ 543,751.45 CFD 2003-01 Improvement Area 1(2013) Wells Fargo Reserve Fund 46571801 865 Money Market Fund 9/1/2013 N/A 0.01% $ 1,417,023.69 Agency Project 46571807 614 Money Market Fund 9/1/2013 N/A 0.01% 77,804.61 Cultural Center Fund 46571808 615 Money Market Fund 9/1/2013 N/A 0.01% 191,826.52 Bond Fund 46571800 864 Money Market Fund 9/1/2013 N/A 0.01% 1.930.15 Developer Project 46571806 614 Money Market Fund 9/1/2013 N/A 0.01% 98,083.57 Special Tax 46571805 864 Money Market Fund 9/1/2013 N/A 0.01% 0.03 $ 1,786,668.57 CFD 2003-01 Improvement Area 2(2013) Wells Fargo Bond Fund 46659800 866 Money Market Fund 12/1/2013 N/A 0.01% $ 180.85 Reserve Fund 46659801 867 Money Market Fund 12/1/2013 N/A 0.01% 132,475.92 Special Tax Fund 46659805 866 Money Market Fund 12/1/2013 N/A 0.01% 0.00 $ 132,656.77 CFD No 2004-01 Rancho Etiwanda Series Wells Fargo Admin Expense Fund 48436802 Money Market Fund NIA 0.01% $ - Bond Fund 48436800 820 Money Market Fund NIA 0.01% 1,623.20 Reserve Fund 48436801 821 Money Market Fund N/A 0.01% 1,187,385.85 Special Tax Fund 48436807 820 Money Market Fund NIA 0.03 Project Fund 48436809 617 Money Market Fund NIA 44,976.81 $ 1,233,985.89 2014 Rancho Summit Wells Fargo Cost of Issuance Fund 48709906 Money Market Fund NIA $ - Bond Fund 48709900 858 Money Market Fund N/A 356.53 Reserve Fund 48709901 859 Money Market Fund NIA 260,758.86 Sepcial Tax Fund 48709907 858 Money Market Fund NIA 0.00 Rebate Fund 48709908 Money Market Fund N/A - Redemption Fund 48709903 Money Market Fund N/A Prepayment Fund 48709904 Money Market Fund N/A $ 261,115.39 2019 Lease Revenue Bonds Wells Fargo Bond Fund 82631600 711 Money Market Fund 2/28/2019 N/A $ 218.02 Interest 82631601 711 Money Market Fund 2/28/2019 N/A 254,915.63 Principal 82631602 711 Money Market Fund 2/28/2019 N/A 0.08 Acquisition and Construciton-Series A 82631605 711 Money Market Fund 2/28/2019 N/A 8,636,260.09 Acquisition and Construciton-Series B 82631606 711 Money Market Fund 2/28/2019 N/A 2,294,026.01 T Cost of Issuance 82631607 711 Money Market Fund 2/28/2019 N/A N (Q $ 11,185,419.83 8scrow Acct-Day Creek Villas Sr.Affordable Housing Chase Bank City of Rancho Cucamonga 389918209 396 Money Market Fund 4/24/2019 N/A $ 3,523,327.94 00 $ 3,523,327.94 CFD No.2000-01 South Etiwanda Union Bank Rancho Cucamonga 2015 CFD2000-1 AGY 6712140200 7/30/2015 N/A $ - I:IFINANCEV(ATHERINEIFiscal Agent StmtsTY 2020-21110-20201October 2020 Fiscal Agent Statements FY2021.xtsx Summary Report Page 1 City of Rancho Cucamonga Summary of Cash and Investments with Fiscal Agents For the Month Ended October 31,2020 Trustee and/or Purchase Maturity Cost Bond Issue/Description Paving Agent Account Name Trust Account# Fund Investment Date Date* Yield Value Special Tax Fund 6712140201 Money Market Fund 7/30/2016 N/A - Bond Fund 6712140202 852 Money Market Fund 7/30/2015 N/A 0.06 Prepayment Fund 6712140203 Money Market Fund 7/30/2015 N/A - Reserve Fund 6712140204 853 Money Market Fund 7/30/2015 N/A 0.00% 22,750.82 $ 22,760.88 CFD No.2000-02 Rancho Cucamonga Corporate Park Union Bank Rancho Cucamonga 2015 CFD2000-2 AGY 6712140300 Money Market Fund 7/30/2015 N/A $ - Special Tax Fund 6712140301 Money Market Fund 7/30/2015 N/A $ - Bond Fund 6712140302 856 Money Market Fund 7/30/2015 N/A $ 0,74 Prepayment Fund 6712140303 Money Market Fund 7/30/2016 N/A $ - Reserve Fund 6712140304 857 Money Market Fund 7/30/2015 N/A 0.00% 208,906.18 $ 208,906.92 CFD No.2001-01 IA 1&2,Series A Union Bank Rancho Cucamonga 2015 CFD2001-1 AGY 6712140400 Money Market Fund 7/30/2015 N/A $ - Special Tax Fund 6712140401 Money Market Fund 7/30/2015 N/A - Bond Fund 6712140402 860 Money Market Fund 7/30/2015 N/A 0.81 Prepayment Fund 6712140403 Money Market Fund 7/30/2015 N/A - Reserve Fund 6712140404 861 Money Market Fund 7/30/2015 N/A 0.00% 303,546.93 $ 303,547.74 CFD No.2001-01 IA3,Series B Union Bank Rancho Cucamonga 2015 CFD2001-1 AGY 6712140500 Money Market Fund 7/30/2015 N/A $ - Special Tax Fund 6712140501 Money Market Fund 7/30/2015 N/A - Bond Fund 6712140502 862 Money Market Fund 7/30/2016 N/A 0.06 Prepayment Fund 6712140503 Money Market Fund 7/30/2015 N/A - Reserve Fund 6712140504 863 Money Market Fund 7/30/2015 N/A 0.00% 29,471.69 $ 29,471.75 CFD No.2006-01 Vintner's Grove Union Bank Rancho Cucamonga 2015 CFD2006-1 AGY 6712140600 Money Market Fund 7/30/2015 N/A $ - Special Tax Fund 6712140601 Money Market Fund 7/30/2015 N/A - Bond Fund 6712140602 869 Money Market Fund 7/30/2015 N/A 0.31 Prepayment Fund 6712140603 Money Market Fund 7/30/2015 N/A - Reserve Fund 6712140604 870 Money Market Fund 7/30/2015 N/A 0.00% 130,762.76 $ 130,763.07 CFD No.2006-02 Amador on Rt.66 Union Bank Rancho Cucamonga 2015 CFD2006-2 AGY 6712140700 Money Market Fund 7/30/2015 N/A $ - Special Tax Fund 6712140701 Money Market Fund 7/30/2015 N/A - Bond Fund 6712140702 871 Money Market Fund 7/30/2015 N/A 0.20 Prepayment Fund 6712140703 Money Market Fund 7/30/2015 N/A - Reserve Fund 6712140704 872 Money Market Fund 7/30/2015 N/A 0.00% 79,467.45 � $ 79,467.65 g] _ 19,441,833.85 O •:MDTAL CASH AND INVESTMENTS WITH FISCAL AGENTS $ 19,441,833.85 Note: These investments are money market accounts which have no stated maturity date as they may be liquidated upon demand. I:IFINANCEIKATHERINEIFiscal Agent StmtslFY 2020-211 f0-20201October 2020 Fiscal Agent Statements FY2021.x1sx Summary Report Page 2 CITY OF RANCHO CUCAMONGA $l DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Lori E. Sassoon, Deputy City Manager/Administrative Services Tamara L. Oatman, Finance Director SUBJECT: Consideration to Approve and Adopt Revised Statement of Investment Policy. RECOMMENDATION: Staff recommends that the City Council approve and adopt the attached revised Statement of Investment Policy for the City of Rancho Cucamonga. BACKGROUND: California Government Code Section 53646 requires that the City Treasurer or Chief Fiscal Officer annually renders to the City Council a Statement of Investment Policy, which shall be considered at a public meeting. Further, the City Council shall also consider any modifications to the investment policy at a public meeting. On August 5, 2020, the City entered into a three-year contract with PFM Asset Management LLC ("PFM") for professional investment advisory services. As part of their contract, PFM reviewed the City's investment policy for potential revisions to ensure the City's compliance with Government Code and to ensure that the policy accommodates the investment strategies agreed to by the City and PFM. Rather than waiting until the annual review of the policy in June, staff requested PFM to review the policy at their earliest convenience so that the proposed investment strategies can be implemented sooner rather than later enabling the City to fully benefit from PFM's expertise in providing investment advisory services. ANALYSIS: PFM recently completed their review of the City of Rancho Cucamonga's (the "City") Investment Policy (the "Policy"). As written, PFM stated that the Policy is comprehensive and in compliance with the California Government Code (the "Code") sections that govern the investment of public funds. For the City's consideration, PFM provided some recommendations that they believe will enhance the Policy's clarity and consistency and provide the City with additional investment flexibility without incurring undue risk. Their recommendations also take into consideration the additional expertise and resources that PFM will provide the City. Page 110 All of PFM's recommendations were reviewed with and approved by the City Treasurer, City Manager, Deputy City Treasurer, and Finance Director. The resultant revised Policy is attached for the City Council's review and approval. Following is a summary of PFM's key recommendations that were implemented in the revised policy: • Defined terms, such as "Policy" and "City" are used consistently throughout the Policy. This recommendation applies to multiple sections. • Incorporated several provisions from Code Section 53607 that states that the delegation of authority by the Council is for a one-year period, which can be renewed and defined to whom investment authority is delegated. • Updated section regarding Authorized Financial Dealers and Institutions to reflect who will be conducting which types of investment transactions on the City's behalf. As the investment advisor will be responsible for their own broker-dealer due diligence, the Policy permits the investment advisor to use their own list of authorized financial dealers with whom to conduct transactions. • Restructured the order of investment types to group investments by type as follows: long-term government investments, long-term corporate investments, short-term corporate investments, investment pools, and bank deposits. • Added investment options for Money Market Fund to facilitate trading activity thorough the City's custodian account and Asset-Backed Securities to provide the City with additional investment flexibility and enable additional portfolio diversification. • With regards to diversification, deleted the individual references to issuer limits and instead specified a global per issuer requirement. • Other wording changes and clarifications were made throughout the Policy to be more fully in compliance with Government Code. FISCAL IMPACT: None. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: This policy supports the City Council's fiduciary role as custodians of the public's resources by providing guidelines for the prudent investment of the City's idle cash and outlining policies essential to ensuring the safety and financial strength of the City's investment portfolio. ATTACHMENTS: Attachment 1 — Statement of Investment Policy Page 2 Page 111 l CITY OF RANCHO CUCAMONGA STATEMENT OF INVESTMENT POLICY 2020 (Revised November 18, 2020) Prepared by the Administrative Services Group Jim Harrington, Treasurer Lori E. Sassoon, Deputy City Manager/Administrative Services Deputy Treasurer Tamara L. Oatman, Finance Director Page 112 CITY OF RANCHO CUCAMONGA STATEMENT OF INVESTMENT POLICY TABLE OF CONTENTS Introduction........................................................................................................1 Scope..................................................................................................................1 Delegation of Authority ...................................................................................1-2 Prudence ............................................................................................................2 Objective .........................................................................................................2-3 Ethics and Conflicts of Interest.........................................................................3-4 Authorized Financial Dealers and Institutions .....................................................4 Authorized and Suitable Investments ..............................................................4-8 Review of Investment Portfolio ..........................................................................8 InvestmentPools.............................................................................................8-9 Collateralization..................................................................................................9 Safekeeping and Custody....................................................................................9 Diversification................................................................................................9-10 MaximumMaturities........................................................................................10 InternalControl ................................................................................................10 Performance.....................................................................................................10 Reporting..........................................................................................................11 Investment Policy Adoption..............................................................................12 Glossary.......................................................................................................13-18 Page 113 CITY OF RANCHO CUCAMONGA STATEMENT OF INVESTMENT POLICY 1.0 INTRODUCTION This Statement of Investment Policy("Policy") provides guidelines for the prudent investment of the City of Rancho Cucamonga's ("City") idle cash and outlines the policies essential to ensuring the safety and financial strength of the City's investment portfolio. This Policy is based on the principles of prudent money management and conforms to all federal, state, and local laws governing the investment of public funds. The goal of this Policy is to enhance the economic status of the City by protecting its pooled cash and to invest public funds to: 1. Meet the daily cash flow needs of the City; 2. Comply with all laws of the State of California regarding investment of public funds; and 3. Achieve a reasonable rate of return while minimizing the potential for capital losses arising from market changes or issuer default. 2.0 SCOPE This Policy applies to the investment activities of all funds of the City. These funds are accounted for in the City's Comprehensive Annual Financial Report (CAFR) and include: General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Proprietary Funds, as well as Agency Funds and a Private-Purpose Trust Fund. Bond proceeds shall be invested in accordance with the requirements and restrictions outlined in bond documents as approved by the City Council. If the bond documents are silent as to the permitted investments, the bond proceeds will be invested in the securities permitted by this Policy. Notwithstanding the other provisions of this Policy, the percentage limitations listed elsewhere in this Policy do not apply to bond proceeds. 3.0 DELEGATION OF AUTHORITY The City Council, as permitted under California Government Code §53607, delegates the responsibility to manage the City's investment portfolio to the City Treasurer for a period of one- year, unless revoked. Subject to review, the City Council may renew the delegation of authority each year. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials, and their procedures, in the absence of the City Treasurer. Pursuant to Government Code §1190, the City Statement of Investment Policy Page 1 Page114 Treasurer appoints the Deputy City Manager/Administrative Services to act as Deputy Treasurer with responsibility to manage the City's investment portfolio on a daily basis. The City Treasurer/Deputy Treasurer will maintain on file a written authorization designating those individuals to whom daily investment activities, such as carrying out the City Treasurer's/Deputy Treasurer's investment instructions, confirming treasury transactions, and other routine activities, have been delegated. As authorized by the City Council, the City may also utilize the services of an independent investment advisor to assist with the investment program under the supervision of the City Treasurer/Deputy Treasurer. The investment advisor shall follow this Policy and such other written instructions as are provided by the City. The investment advisor shall never take possession of the City's funds or assets. 4.0 PRUDENCE All persons authorized to make investment decisions on behalf of the City are trustees and therefore fiduciaries subject to the prudent investor standard, as described in Government Code section 53600.3 which states: When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. The City Treasurer/Deputy Treasurer and authorized persons acting in accordance with this Policy and the "prudent investor" standard and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments, whenever possible. 5.0 OBJECTIVE The objective of the investment portfolio is to meet the short- and long-term cash flow demands of the City.To achieve this objective,the portfolio will be structured to provide safety of principal and liquidity, while then providing a reasonable return on investments. Statement of Investment Policy Page 2 Page 115 The authority governing investments for municipal governments is set forth in Government Code Sections 53600 et seq. City strategy has been to limit investments more stringently than required under state law. The primary objectives of investment activities, in order of priority are: 1. Safety - Safety and risk associated with an investment refers to the potential loss of principal, interest,or combination thereof. The City only invests in those instruments that are considered safe. Each investment transaction shall be undertaken in a manner that seeks to ensure, whenever possible, that all capital losses are avoided, whether from securities default, broker/dealer default, or erosion of market value. The City shall seek to preserve principal by mitigating two types of risk: credit risk and market risk. • Credit risk, defined as the risk of loss due to failure of the issuer of a security, shall be mitigated by investing in only very safe securities and by diversifying the investment portfolio so that the failure of any one issuer would not unduly harm the City's cash flow. • Market risk, defined as the risk of market value fluctuations due to overall changes in the general level of interest rates, shall be mitigated by structuring the portfolio to align with the City's anticipated cash flow needs. It is explicitly recognized, however, that in a diversified portfolio, occasional measured losses may occur and must be considered within the context of overall investment return and liquidity needs. 2. Liquidity - Liquidity is an important investment quality especially when the need for unexpected funds occasionally occurs. The City's investment portfolio will remain sufficiently liquid to enable the City to meet operating requirements that might be reasonably anticipated. 3. Yield - The City's investment portfolio shall be designed with the objective of attaining a reasonable market rate of return throughout budgetary and economic cycles, commensurate with the City's investment risk constraints as long as it does not diminish the objectives of Safety and Liquidity. 6.0 ETHICS AND CONFLICTS OF INTEREST The City Treasurer/Deputy Treasurer and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officers shall disclose any material financial interest in financial institutions that conduct business with the City, and they shall further disclose any personal financial/investment positions that could be affected by the performance of the City's operations and functions or by the management of the City's investment program. The Treasurer/Deputy Statement of Investment Policy Page 3 Page 116 Treasurer and investment employees are required to file annual disclosure statements as required by the Fair Political Practices Commission (FPPC). 7.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The City Treasurer/Deputy Treasurer shall only execute investment transactions with those direct issuers authorized by this Policy (LAIF, LGIPs, money market funds, and banks). All other investment transactions will be conducted through the City's investment advisor who will maintain their own list of approved issuers, brokers/dealers, and financial institutions with which to conduct transactions on the City's behalf. 8.0 AUTHORIZED AND SUITABLE INVESTMENTS The City is further governed by California Government Code Sections 53600 et. seq. to invest in specific types of securities. The City has further limited the types of securities in which it may invest. In the event an apparent discrepancy is found between this Policy and the Government Code, the more restrictive parameters will take precedence. Percentage holding limits listed in this Policy apply at the time the security is purchased. Credit ratings, where shown, specify the minimum credit rating category required at purchase. In the event a security held by the City is subject to a credit rating change that brings it below the minimum credit ratings specified in this Policy, the City Treasurer/Deputy Treasurer should notify the City Council of the change in the next monthly investment report. The course of action to be followed will then be decided on a case-by-case basis, considering such factors as the reason for the change, prognosis for recovery or further rate drops, and the market price of the security. Any security not listed in Section 8.0 is not a valid investment for the City. The concise list of approved securities is as follows: • United States Treasury Securities: United States Treasury Bills, Bonds, and Notes or those instruments for which the full faith and credit of the United States are pledged for payment of principal and interest. There is no limit on the percentage of the portfolio that can be invested in this category. • United States Federal Agencies: Obligations issued by Federal Agencies or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. There is no limit on the percentage of the portfolio that can be invested in this category. • Supranational Securities: United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank Statement of Investment Policy Page 4 Page 117 for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank. The maximum remaining maturity for supranational obligations must be five years or less, and they must be eligible for purchase and sale within the United States. These investments must be rated in a rating category of"AA" or better by a NRSRO. There is a 30%limit on the percentage of the portfolio that can be invested in this category. The maximum remaining maturity of any investment in this category shall not exceed five- years. • Municipals Notes or Bonds: Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state. Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. Bonds, notes,warrants, or other evidences of indebtedness of a local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. Purchases are limited to securities rated in a rating category of "A" (long-term) or "A-1" (short-term) or their equivalents or better by a Nationally Recognized Statistical Rating Organization ("NRSRO"). (The minimum rating shall apply to any issuer, irrespective of any credit enhancement). There is a 30% limit on the percentage of the portfolio that can be invested in this category. • Negotiable Certificates of Deposit: Negotiable certificates of deposit issued by a nationally or state-chartered bank,a savings association or a federal association, a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank. Purchases are limited to securities rated in a rating category of"A" (long-term) or"A-1" (short-term) or their equivalents or better by an NRSRO. There is a 30% limit on the percentage of the portfolio that can be invested in this category. • Asset-Backed Securities: A mortgage passthrough security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, Statement of Investment Policy Page 5 Page 118 consumer receivable passthrough certificate, or consumer receivable-backed bond. Securities shall be rated in a rating category of "AA" or its equivalent or better by an NRSRO. There is a 20% limit on the percentage of the portfolio that can be invested in this category. The maximum remaining maturity of any investment in this category shall not exceed five- years. • Medium-Term Notes: Medium-Term Notes are defined as all corporate and depository institution debt securities. They must be issued by corporations organized and operating within the United States. Notes eligible for investment shall be rated in a rating category of "A" or its equivalent or better by an NRSRO. There is a 30%limit on the percentage of the portfolio that can be invested in this category. The maximum remaining maturity of any investment in this category shall not exceed five- years. • Bankers' Acceptances: Bankers' acceptances, otherwise known as bills of exchange or time drafts,that are drawn on and accepted by a commercial bank. Purchases are limited to issuers that have short-term debt rated in a rating category of"A-1" or its equivalent or higher by an NRSRO. There is a 40% limit on the percentage of the portfolio that can be invested in this category. The maximum maturity shall not exceed 180 days. • Commercial Paper: Must be of"prime" quality of the highest ranking or of the highest letter and number rating as provided for by an NRSRO. Purchases of commercial paper are limited to no more than 10% of the outstanding commercial paper of any single issuer. The entity that issues the commercial paper shall meet all the following conditions: (i) is organized and operating in the United States as a general corporation, (ii) has total assets in excess of five hundred million dollars ($500,000,000), and (iii) has debt other than commercial paper, if any, that is rated in a rating category of "A" or its equivalent or higher by an NRSRO. There is a 25%limit on the percentage of the portfolio that can be invested in this category. The maximum maturity shall not exceed 270 days. • Repurchase Agreements (Repos): An executed Master Repurchase Agreement is required between the City and the broker dealer or financial Institution. The market value of securities that underlies a repurchase agreement shall be valued at 102 percent or greater of the funds Statement of Investment Policy Page 6 Page 119 borrowed against those securities and the value shall be adjusted no less than quarterly. Collateral is restricted to U.S. Treasury and Federal Agency securities. There is a 20%limit on the percentage of the portfolio that can be invested in this category. The maximum maturity of any investment in this category shall not exceed one year. • State of California Local Agency Investment Fund (LAIF): The Local Agency Investment Fund (LAIF) is a State of California managed investment pool established by the State Treasurer for the benefit of local agencies. There is no limit on the percentage of the portfolio that can be invested in this category. The maximum investment in LAIF accounts is dependent upon limits established under the Local Agency Investment Fund guidelines and not Government Code. • Joint Powers Authority(JPA) Investment Pool: Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in Government Code. Whenever the City has any funds invested in a LGIP, the City Treasurer/Deputy Treasurer shall maintain on file a copy of the LGIP's current information statement and periodically review the LGIP's investments. There is no limit on the percentage of the portfolio that can be invested in this category. • Money Market Funds ("MMF"): Government Money Market Funds meeting either of the following criteria: (A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs, or (B) Retained an investment advisor with not less than five years' experience and registered or exempt from registration with the SEC, with assets under management in excess of five hundred million dollars ($500,000,000). Whenever the City has any funds invested in an MMF, the City Treasurer/Deputy Treasurer shall maintain on file a copy of the MMF's current information statement.A maximum of 20% of the City's portfolio may be invested in this category. There is a 20%limit on the percentage of the portfolio that can be invested in this category. • Bank Deposits: FDIC insured or collateralized demand deposit accounts, savings accounts, market rate accounts, certificates of deposits and other types of bank deposits in financial institutions located in California. The amount on deposit in any financial institution shall not exceed the shareholder's equity. To be eligible to receive City deposits, the financial institution must have received a minimum overall satisfactory rating, under the Community Redevelopment Act,for meeting the credit needs of California Communities in its most recent evaluation. Bank deposits are required to be collateralized as specified under Government Code Section 53630 et seq. The City Treasurer/Deputy Treasurer, at his/her discretion, may Statement of Investment Policy Page 7 Page 120 waive the collateralization requirements for any portion that is covered by federal deposit insurance. The City shall have a signed agreement with any depository accepting City funds per Government Code Section 53649.There is no limit on the percentage of the portfolio that may be invested in this category. There is no limit on the percentage of the portfolio that can be invested in this category. However, a maximum of 10 percent of the portfolio may be invested in time deposits. 9.0 REVIEW OF INVESTMENT PORTFOLIO The securities held by the City must be in compliance with Section 8.0 "Authorized and Suitable Investments" at the time of purchase. If, subsequent to the date of purchase, a security is determined to be no longer in compliance with Section 8.0, the City Treasurer/Deputy Treasurer shall report the non-compliant security to the City Council and shall include a disclosure in the monthly Investment Report if the security is held at the date the report is prepared. The City's external, independent auditors perform an annual review of the City's Investment Policy, investment process, and related internal controls. The annual review process is performed as part of the City's annual external financial audit. 10.0 INVESTMENT POOLS The Local Agency Investment Fund (LAIF) is a voluntary investment alternative for California's local governments and special districts authorized by the California Government Code. LAIF is a State of California managed investment pool established by the State Treasurer for the benefit of local agencies. The City's participation in LAIF was approved by the City Council with other authorized investments in July 1987. It is a permitted investment with the knowledge that the fund may invest in some vehicles allowed by statute but not otherwise authorized under the City's authorized investments. All securities in LAIF are purchased under the authority of Government Code Sections 16430 and 16480. All investments are purchased at market value, and market valuation is conducted monthly. The City may also invest in shares of beneficial interest issued by a joint powers authority("JPA") organized pursuant to Section 6509.7 of the California Government Code that invests in the securities and obligations specified in the code and which shall retain an investment advisor that meets the following criteria: 1. Be registered or exempt from registration with the Securities and Exchange Commission; Statement of Investment Policy Page 8 Page 121 2. Have assets under management in excess of five hundred million dollars ($500,000,000), and 3. Have not less than five (5) years of experience investing in the securities and obligations authorized herein. 11.0 COLLATE RALIZATION All bank deposits must be FDIC insured or collateralized in accordance with Government Code Section 53630 et seq. 12.0 SAFEKEEPING AND CUSTODY To protect against potential losses by the collapse of individual securities dealers, all trades will be transacted on a delivery-versus-payment (DVP) basis. This means that the securities shall be delivered to the City's designated custodian upon receipt of the payment by the City. The securities shall be held in safekeeping by a third-party custodian, acting as agent for the City under the terms of a custody agreement executed by the bank and City. The third-party custodian shall be required to issue a monthly safekeeping report to the City that lists the specific investment, rate, maturity and other pertinent information. The only exception to the foregoing shall be depository accounts and security purchases made with investment pools and certificates of deposit since the purchased securities are not deliverable. Evidence of these investments will be held in the City's vault. No outside broker/dealer or advisor may have access to City funds, accounts or investments, and any transfer of funds to or through an outside broker/dealer must be approved by the City Treasurer/Deputy Treasurer. The City strives to maintain the level of investment of all funds as near 100% as possible,through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the City Treasurer/Deputy Treasurer. 13.0 DIVERSIFICATION It is the policy of the City to diversify its investment portfolio. Assets shall be diversified to eliminate the risk of loss resulting from over-concentration of assets in a specific issuer, security type, and maturities. Diversification strategies shall be determined and revised periodically. The purpose of diversifying is to reduce overall portfolio risks while attaining an average market rate of return; therefore, it needs to be conceptualized in terms of maturity, instrument types and issuer. To promote diversification, no more than 5% of the portfolio may be invested in the securities of any one issuer, regardless of security type; excluding U.S. Treasuries, federal Statement of Investment Policy Page 9 Page122 agencies, supranationals, and pooled investments such as LAIF, money market funds, or local government investment pools. 14.0 MAXIMUM MATURITIES To the extent possible,the City will attempt to match security maturities to anticipated cash flow requirements. Where this Policy does not list a specific maturity limit, the maximum maturity of individual investments shall not exceed a maturity of five years from the trade date unless the City Council has granted authority to make that investment either specifically or as a part of an investment program approved by the City Council no less than three months prior to the investment. 15.0 INTERNAL CONTROL The City Treasurer/Deputy Treasurer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse. The procedures should include references to individuals authorized to execute transactions or transfers, safekeeping agreements, repurchase agreements, wire transfer agreements, collateral/depository agreements and banking services contracts, as appropriate. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1)the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgement by management. The City Treasurer/Deputy Treasurer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures set forth in this Policy. Also, see Section 9.0 of this Policy. 16.0 PERFORMANCE The investment performance of the City's operating portfolio shall be evaluated and compared to an appropriate benchmark in order to assess the success of the investment program relative to the City's Safety, Liquidity, and Yield objectives. This review will be conducted annually with the City Treasurer, City Manager, Deputy City Manager/Administrative Services, and Finance Director, and, if necessary, consideration will be given to making adjustments to future investment strategies as market conditions permit. Statement of Investment Policy Page 10 Page 123 17.0 REPORTING The City Treasurer shall prepare and submit a monthly investment report to the City Council and City Manager, which shall include all securities, excluding those held by and invested through trustees. The report shall include the following: • A monthly report of transactions. • The type of investment, name of the issuer, date of purchase, date of maturity, par and dollar amount invested in all securities. • The weighted average maturity of the investments. • Any funds, investments, or programs including loans that are under the management of contracted parties. • A description of the compliance with this Policy. • A statement of the City's ability to meet its pooled expenditure requirements for the next six months or provide an explanation as to why sufficient money shall or may not be available. • The investment portfolio report shall include current market value information for all investments. A monthly market value will be obtained for each security owned by the City. For purposes of reporting, the market value of each security may be obtained from the City's custodian bank or other pricing source(s) utilized by the City's investment advisor. The City Treasurer shall be responsible for reviewing and modifying investment guidelines as conditions warrant and is required to submit same for re-approval to the City Council on an annual basis with or without changes. However, the City Treasurer may, at any time, further restrict the items approved for purchase as deemed appropriate. The basic premise underlying the City's investment philosophy is, and will continue to be, to ensure that money is always safe and available when needed. Statement of Investment Policy Page 11 Page124 18.0 INVESTMENT POLICY ADOPTION The City's Investment Policy shall be reviewed and approved annually by the City Council. Any modifications made to the Investment Policy must be approved by the City Council. Jim Harrington Date City Treasurer City of Rancho Cucamonga Statement of Investment Policy Page 12 Page 125 GLOSSARY OF TERMS The glossary is provided for general information only. It is not to be consider a part of the Policy for determining Policy requirements or terms. AGENCIES:Agencies of or sponsored by the Federal government set up to supply credit to various classes of institutions. Examples include Federal Home Loan Banks (FHLB), Federal Farm Credit Bank(FFCB), Federal Home Loan Mortgage Corporation (FHLMC), and Federal National Mortgage Association (FNMA). ASKED: The price at which securities are offered by a selling party to a buying party. ASSET-BACKED SECURITIES (ABS): Securities whose income payments and hence value is derived from and collateralized (or "backed") by a specified pool of underlying assets which are receivables. The pools of underlying assets can comprise common payments credit cards, auto loans, mortgage loans, and other types of assets. Interest and principal are paid to investors from borrowers who are paying down their debt. BANKERS' ACCEPTANCE (BA): A draft, bill, or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BASIS POINT: One basis point is one-hundredth of a percent (i.e., 0.01%). BEAR MARKET: A period of generally pessimistic attitudes and declining market prices. BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio's investments. BID: The price offered by a buyer of securities. (When selling securities, you ask for a bid.) BOND EQUIVALENT YIELD: The basis on which yields on notes and bonds are quoted. BOOK VALUE (COST VALUE):The value at which a debt security is shown on the holder's balance sheet. Book value is acquisition cost less amortization of premium or accretion of discount. BROKER/DEALER: An individual or firm that brings buyers and sellers together in a securities transaction. BULL MARKET: A period of generally optimistic attitudes and increasing market prices. Statement of Investment Policy Page 13 Page 126 CALLABLE SECURITIES:A security that is redeemable by the issuer before the scheduled maturity. Bonds are usually called when the interest rates fall so significantly that the issuer can save money by floating new bonds at lower rates. CERTIFICATE OF DEPOSIT(CD): A time deposit with a specific maturity evidenced by a Certificate. Large denomination CD's are typically negotiable. COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also, refers to securities pledged by a bank to secure deposits of public monies. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report of the City of Rancho Cucamonga. It includes five combined statements for each individual fund and account group prepared in conformity with Generally Accepted Accounting Principles (GAAP). It also includes supporting schedules necessary to demonstrate compliance with GAAP, finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. CORPORATE MEDIUM-TERM NOTE: Corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER:A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT (DVP): Delivery of securities with a simultaneous exchange of money for the securities. DERIVATIVES: Financial products dependent for their value on (or derived from) an underlying financial instrument, a commodity, or an index. DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is at a discount. Statement of Investment Policy Page 14 Page 127 DISCOUNT SECURITIES: Non-interest bearing, money market instruments that are issued at a discount and redeemed at maturity for full face value, e.g. U.S. Treasury Bills. DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits up to $250,000 per deposit. FEDERAL FUNDS RATE: The interest rate charged by one institution lending federal funds to another. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks), which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district bank. FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development(HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation's purchases include a variety of adjustable mortgages, second loans, and fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. FEDERAL OPEN MARKET COMMITTEE (FOMQ Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member,while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market to influence the volume of bank credit and money. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and comprising a seven-member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB): The independent organization that establishes and improves standards of accounting and financial reporting for the United States, state and local governments. Statement of Investment Policy Page 15 Page 128 GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA, or FMHM mortgages. The term "pass-through" is often used to describe Ginnie Maes. INVESTMENT AGREEMENTS: An agreement with a financial institution to borrow public funds subject to certain negotiated terms and conditions concerning collateral, liquidity and interest rates. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss. LOCAL AGENCY INVESTMENT FUND(LAIF): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. LOCAL GOVERNMENT INVESTMENT POOL(LGIP): A type of pooled investment program formed by a joint powers authority in which funds from its local agency investors are aggregated together for investment purposes. MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. MARKET RATE OF RETURN: A rate of return commensurate with the market for similar securities (maturity, credit rating, duration and liquidity) would be considered a market rate of return. MASTER REPURCHASE AGREEMENT:A written contract covering all future transactions between the parties to repurchase—reverse, repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller-borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable. MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. Statement of Investment Policy Page 16 Page 129 NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO): A credit rating agency approved by the U.S. Securities and Exchange Commission (SEC) that provides credit ratings that are used by the U.S. government and investors as benchmarks. Examples include Standard & Poor's Corporation, Moody's Investor Services, Inc. and Fitch, Inc. OFFER: The price asked by a seller of securities. (When buying securities, you ask for an offer.) OPEN MARKET OPERATIONS: Federal Reserve activity. Under the Federal Reserve Act, the Fed uses purchases and sales of Government and Federal Agency securities to add to or subtract from commercial bank reserves. Goals are to sustain economic growth, high employment and reasonable price stability. PAPER GAIN OR LOSS:Term used for unrealized gain or loss on securities being held in a portfolio based on comparison of current market quotes and their original cost. This situation exists if the security is held while there is a difference between cost value (book value) and the market value. PORTFOLIO: Collection of securities held by an investor. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity, positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker/dealers, banks and a few unregulated firms. PRUDENT INVESTOR STANDARD: An investment standard to be followed by those authorized to make investment decisions on behalf of a local agency. Those authorized shall act with care,skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of that agency. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond; the current income return. SAFEKEEPING: The service to customers by banks and trust companies when the bank or trust company stores the securities for protection, receives coupon payments and redeems issues at maturity. SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution of securities. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. Statement of Investment Policy Page 17 Page 130 SEC RULE 15(C) 3-1: See Uniform Net Capital Rule. SUPRANATIONALS: Development banks that share the same goal of providing an improved standard of living in their member countries, but each having different mandates. There are three banks (supranationals) in which California local agencies can invest in their debt obligations; the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC) and Inter-American Development Bank (IADB). TREASURY BILLS: A non-interest-bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of over 10 years. TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from one to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15-1; also, called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities. Liquid capital includes cash and assets easily converted to cash without penalty. YIELD: The rate of annual income return on an investment, expressed as a percentage. YIELD TO MATURITY: The current income yield on an investment, minus any premium above par, or plus any discount from par in the purchase price with the adjustment spread over the period from date of purchase to maturity of the bond. Statement of Investment Policy Page 18 Page 131 CITY OF RANCHO CUCAMONGA DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer Sandra Salazar, Associate Engineer SUBJECT: Consideration of an Agreement with the California Department of Transportation Regarding Fiber Communications to Define Agency Responsibilities Related to the Freeway and Arterial Signal Synchronization Project. RECOMMENDATION: Staff recommends that the City Council approve the attached agreement with the California Department of Transportation (Caltrans); and authorize the City Manager, or his designee, to approve and execute project related documents with Caltrans. BACKGROUND: On March 27, 2015, the City executed an agreement with the San Bernardino County Transportation Authority (SBCTA) as part of the Mobile Source Reduction Review Committee (MSRC) grant. The agreement provided MSRC funds to assist with incorporating the State Route 210 (SR-210) and Interstate 15 (1-15)freeway interchange ramps into the existing signal synchronized corridors along Base Line Road, Foothill Boulevard, and Haven Avenue. On October 8, 2017, the City Council awarded a construction contract for the Freeway and Arterial Signal Synchronization Project(Project). The City's goal in implementing this project is to enhance communication between the traffic signals owned and operated by the City and Caltrans in the vicinity of the three interchanges with a goal of better operational monitoring and management of these signals to reduce traffic congestion and respond to changes in traffic conditions over time as part of the City's Advanced Traffic Management System or ATMS program. The project provided fiber communication paths to enable the monitoring, re-timing, and coordination of the City's existing traffic signals adjacent to the Haven Avenue, Base Line Road, and Foothill Boulevard freeway interchanges. This project also enhances fiber communication equipment within State-owned traffic signals at freeway interchanges along with upgrades to the Caltrans Traffic Management Center (TMC) enabling center-to-center communication between the City and Caltrans TMCs. A Vicinity Map is included as Attachment 1. ANALYSIS: In order to establish and maintain communication between the City and Caltrans TMCs, Caltrans has provided access via a direct fiber optic cable link for center-to-center connection. As requested by Caltrans, the City installed 6E interface cards within the Caltrans traffic signal cabinets at the locations identified above. These cards allow the City to view the state-owned traffic signal controllers and facilitate the center- to-center communication. Caltrans requires the City to execute an agreement (Attachment 2) to define the responsibilities of each agency in relation to the center-to-center TMC connection. City responsibilities include ownership and maintenance of the following items located within the Caltrans Right-of-Way: Page 132 1. Firewall license and support— located at the Caltrans TMC 2. 6E Interface Cards— located within six Caltrans traffic signal controllers 3. Fiber switch, fiber patch panel, and fiber optic splice enclosure— located on Base Line Road and I- 15 On-Ramp meter cabinet This agreement will be in place in perpetuity until either agency elects to terminate the agreement by providing 60 days written notice to the other agency. This agreement is an essential piece of the Freeway and Arterial Signal Synchronization Project and will help move the project closer to completion. The attached agreement has been reviewed by the City Attorney's office for concurrence as to form. ENVIRONMENTAL: Staff has determined that the project is Categorically Exempt per Section 15301 "Existing Facilities" subsection (c), Class 1 of the California Environment Quality Act (CEQA). FISCAL IMPACT: There is no fiscal impact at this time, however staff has anticipated the potential future costs of this project. While there is no anticipated annual maintenance cost associated with the equipment installed within the Caltrans Right-of-Way, in the event the equipment is damaged, essential part replacements could reach up to an estimated $15,000. In addition to the possible need to repair equipment, the system requires renewal of firewall support which is set to expire in September 2024. The renewal is estimated to cost $24,000, covering a period of five years. The funding necessary for equipment repair and firewall support is anticipated to be budgeted annually as part of the City's operating budget. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: This item addresses the City Council's goal of reducing north-south traffic flow on Haven Avenue between the 10 freeway and the 210 freeway by 2023 and the Council's vision to build on the City's success as a world class community to create a sustainable and vibrant city by working with Caltrans to implement advanced technology for traffic control communications that improve traffic flows on corridors adjacent to 1-15 and SR-210. ATTACHMENTS: Attachment 1 -Vicinity Map Attachment 2 - Agreement Page 2 Page 133 VICINITY MAP SAN BERNARDINO �— I COUNTY I RANCHO ICUCAMONG A \ I UM A%E I I I � I , laWFEY OM ETE LOS 9906 - ST � I aN1YAN ST KS SAIIIYM ST I I ID ` I jALTA LpAA OR ,, 21 I 19 m_ S7 Y BASIC RD I� 3 Z V > _ d o�4ILLd . BLVD _ _ ARROW TE � >r a 97H ST z BLW S SAN ST 8lH ST BERNARD COUNT) � sT and ST am sr aTH ST ONTARIO LEGEND: PROJECT CORRIDORS CITY OF RANCHO CUCAMONGA FREEWAY AND ARTERIAL SIGNAL N SYNCHRONIZATION PROJECT N.T.S. Page 134 AGREEMENT BETWEEN THE CITY OF RANCHO CUCAMONGA AND STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION REGARDING FIBER COMMUNICATIONS AND RELATED FACILITIES THIS AGREEMENT ("AGREEMENT") is made and entered into the day of , 2020 ("Effective Date"), by and between the City of Rancho Cucamonga, a municipal corporation ("RANCHO CUCAMONGA" hereinafter), and the State of California, acting by and through its Department of Transportation, ("STATE" or "Caltrans" hereinafter). RANCHO CUCAMONGA and STATE are sometimes collectively referred to herein as "AGENCIES." WHEREAS, RANCHO CUCAMONGA and STATE, pursuant to Streets and Highways Code Section 130, are authorized to enter into an agreement in respect to the proportion of the expense of the improvement and maintenance of any state highway, including for the purpose of developing an adaptive transportation system of traffic flow monitoring, traffic management services, and advisory information intended to be based on current traffic conditions and employing operational efficiencies in the handling of fluctuations in traffic; and WHEREAS, RANCHO CUCAMONGA, as part of its Advanced Traffic Management System (ATMS) program, has under a STATE-issued permit deployed and/or constructed fiber optic conduit and cables; network ethernet switches, fiber switches, firewall devices, junction pull boxes and related facilities to monitor traffic along arterial and major collector corridors including at interchange locations within the freeway corridor to provide real-time coordination of traffic signals; and WHEREAS, it is intended that information be communicated to the public to alert them of current traffic conditions; and WHEREAS, RANCHO CUCAMONGA, has requested that STATE provide access to STATE's direct fiber link for center-to-center connection at Base Line Road and On- Ramp at Ramp Meter Cabinet (the "Cabinet"). fiber optic cable; and WHEREAS, STATE, RANCHO CUCAMONGA seeks to access the Cabinet and to two individual strands of the STATE's fiber optic cable at the Cabinet and to use the STATE's existing fiber switches, upgraded controllers, and network devices that are necessary for fiber integration between the STATE TMC and the City of Rancho Cucamonga Transportation Management Center ("RC-TMC") located in the RANCHO CUCAMONGA City Hall; and Page 1 of 6 Caltrans/Rancho Cucamonga Agreement Page135 WHEREAS, RANCHO CUCAMONGA, desires to utilize the software and hardware described herein along Interstate 15 Freeway operated by the STATE and to utilize the to transmit and receive data between the RC-TMC and the TMC; and WHEREAS, RANCHO CUCAMONGA will benefit from the access to video from freeway/arterial interchange locations; NOW, THEREFORE, it is hereby agreed as follows: A. GENERAL OBLIGATIONS 1. STATE shall provide an existing server with connectivity to the RC-TMC and with Transcore TransSuite software (the "Software") installed for use by RANCHO CUCAMONGA to view traffic signal information for the locations described In Exhibit B. 2. The traffic signal information shall be periodically provided and updated by RANCHO CUCAMONGA; loaded by STATE onto a database that is accessible by Software; and maintained by STATE. 3. The parties shall work cooperatively with each other to ensure the Software functions in accordance with the manufacturer's published specifications for the current software version used by the State. 4. STATE and RANCHO CUCAMONGA shall each observe and abide by the security and privacy rules, policies and procedures that apply to the TMC and the RC-TMC. B. OBLIGATIONS OF STATE 1. For purposes of coordination, STATE shall designate a coordinator ("State Representative")with whom RANCHO CUCAMONGA's designated representative ("City Engineer") shall communicate on matters affecting this Agreement; to troubleshoot hardware, software and other technical issues; and to seek to resolve other issues. STATE shall keep RANCHO CUCAMONGA informed of any change in the status of the State Representative. 2. Once the TMC is electronically and operationally connected to the RC-TMC by the fiber cable, STATE shall provide the services required to connect the TMC to the RC-TMC at the Cabinet. 3. STATE shall procure, install, maintain, repair and replace the software and hardware that is operated in or on the STATE right of way and that is necessary to connect the TMC to the RC-TMC at the Cabinet, except software and hardware required to connect the TMC the RC-TMC at the Cabinet. 4. In order for RANCHO CUCAMONGA to connect its RC-TMC to the TMC, STATE shall provide RANCHO CUCAMONGA with access and use of two existing fiber optic strands (on a dedicated basis) to establish a link between the TMC and the Page 2 of 6 Caltrans/Rancho Cucamonga Agreement Page 136 RC-TMC. The direct fiber link for center-to-center connection is located at the Cabinet. Since the Cabinet is located within the STATE right of way, any access by RANCHO CUCAMONGA to or over the STATE right-of-way and also access to the fiber optic connection points at the Cabinet shall be requested through the State Representative. Access for RANCHO CUCAMONGA shall be provided through STATE-issued permits. 5. STATE shall continue to maintain and monitor the fiber optic network owned by STATE, as resources permit within its reasonable discretion. It is understood that the fiber optic infrastructure that is the subject of this Agreement is likely to be exposed to various hazards such as construction activity and vandalism. STATE shall make commercially reasonable efforts to keep its fiber optic system operational at all times, but does not warrant or otherwise guarantee its availability. 6. Any access by RANCHO CUCAMONGA to the STATE right-of-way or to access fiber optic connection points at the Cabinet shall be requested through the State Representative, and STATE staff will accompany RANCHO CUCAMONGA staff to troubleshoot and repair/alter the fiber optic infrastructure. Work along the roadside will require RANCHO CUCAMONGA to obtain an encroachment permit. 7. Any work requiring STATE assistance shall be conducted in such a manner so as to minimize impacts to STATE. STATE recognizes the potential time-sensitivity of access needed to resolve network connection problems and will take all reasonable steps to facilitate expedited access to the fiber network, but does not warrant or otherwise guarantee its availability. 8. The STATE shall maintain the configuration and rules settings for the firewall software and hardware. 9. Should any of STATE's transmitting equipment impact the RANCHO CUCAMONGA's operation in any way, STATE's shall, as soon as practical, take reasonable steps to remedy the situation in a commercially reasonable manner. C. OBLIGATIONS OF RANCHO CUCAMONGA 1. For purposes of coordination, RANCHO CUCAMONGA shall designate the City Engineer with whom State Representative shall communicate on matters affecting this Agreement; to troubleshoot hardware, software and other technical issues; and to seek to resolve other issues. RANCHO CUCAMONGA shall keep STATE informed of any change in the status of the City Engineer. 2. RANCHO CUCAMONGA shall at no cost to the State procure, install, maintain, repair and replace the software and hardware operated in or on property that is located outside the STATE right of way and also the software and hardware that is located within the STATE right of way as detailed in "Exhibit A" that is necessary to connect the TMC the RC-TMC at the Cabinet. Page 3 of 6 Caltrans/Rancho Cucamonga Agreement Page 137 3. RANCHO CUCAMONGA will also at no cost to the State maintain and monitor the fiber optic cable and equipment labeled and identified as "City of Rancho Cucamonga". 4. RANCHO CUCAMONGA will procure and install, at no cost to STATE, the necessary software and hardware between the RC-TMC and the Cabinet. The equipment described in "Exhibit A" is a list of the equipment that is expected to be procured by RANCHO CUCAMONGA, including but not limited to, ethernet switches, controller, and all necessary connector cables for the intended operations. 5. RANCHO CUCAMONGA will pay all installation costs incurred to connect the RANCHO CUCAMONGA communication equipment to the STATE communication equipment. 6. RANCHO CUCAMONGA will isolate the RANCHO CUCAMONGA fiber optic cable and communication equipment from STATE communication equipment. 7. RANCHO CUCAMONGA shall maintain licenses for the firewall network devices at both TMC and the RC-TMC. 8. RANCHO CUCAMONGA shall install pull boxes and fiber optic cables with permanent labels to fiber optic cables for identification purposes as outlined in "Exhibit A " and as indicated on the approved project plans. 9. RANCHO CUCAMONGA shall obtain an encroachment permit and adhere to encroachment provisions prior to and during construction of traffic signal communication improvements. D. MUTUAL OBLIGATIONS 1. The AGENCIES agree to be responsible for any costs for the repair or replacement of their own respective facilities, except if the damage is caused by the other AGENCY. If an AGENCY damages the other AGENCY's facilities, it shall promptly, at is sole cost and expense, notify the other AGENCY's State Representative/City Engineer and cause such damage to be repaired. Repair work shall be conducted in coordination with the AGENCY owning the facility, and to the reasonable satisfaction of said AGENCY. If a disagreement relating to the cause of damage arises, the AGENCIES agree to first pursue informal dispute resolution. 2. To the permitted by law, each AGENCY shall hold harmless, defend and indemnify the other AGENCY, as well as its directors, officers, agents, elected officials, and employees, against any and all loss, liability, damage, or expense, including any direct, indirect or consequential loss, but not including attorneys' fees, for injury or death to persons, including employees of said AGENCY, or damage to property, including property of the indemnified AGENCY, arising out of or in connection with intentional, willful, wanton, reckless or negligent conduct of the indemnifying Page 4 of 6 Caltrans/Rancho Cucamonga Agreement Page 138 AGENCY, its directors, officers, employees, contractors or agents related to any activity undertaken pursuant to this Agreement. However, neither AGENCY shall be held harmless, defended or indemnified for any loss, liability, damage, or expense resulting from its sole negligence or the willful misconduct or from the sole negligence or willful misconduct of its directors, officers, employees, contractors or agents. 3. RANCHO CUCAMONGA is an authorized self-insured public entity for purposes of Professional Liability, General Liability, Automobile Liability and Workers' Compensation and warrants that through its programs of self-insurance, it has adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions or obligations of this AGREEMENT. 4. STATE is an authorized self-insured public entity for purposes of Professional Liability, General Liability, Automobile Liability and Workers' Compensation and warrants that through its program of self-insurance, it has adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions or obligations of this AGREEMENT. 5. Each AGENCY may submit a request for additional fiber infrastructure to the other AGENCY. Additional dark fiber optic strands may be allocated by the AGENCY that owns the cable to other AGENCY, provided that the AGENCY seeking additional strands shall first: a. Demonstrate a reasonable need; and b. Utilize the strands for public benefit; and c. Have a transportation-related use. 6. This AGREEMENT shall be governed by and construed in accordance with the laws of the State of California. 7. Each party to this AGREEMENT acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this agreement shall be valid and binding. Any modification to this AGREEMENT shall be effective only if it is in writing signed by all parties. 8. Either AGENCY may terminate this Agreement in whole or in part, as respects only certain fiber infrastructure at any time, and without cause, by providing 60 days' written notice to the other AGENCY. 9. This AGREEMENT is not transferable except upon written approval by STATE. Page 5 of 6 Caltrans/Rancho Cucamonga Agreement Page 139 IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their respective officials thereunto duly authorized. THE CITY OF RANCHO CUCAMONGA STATE OF CALIFORNIA Department of Transportation By: By: John R. Gillison Catalino Pining III City Manager Deputy District Director, Traffic Operations Dated: Dated: Attest: Janice C. Reynolds, City Clerk APPROVED AS TO FORM: By: James L. Markman City Attorney Page 6 of 6 Caltrans/Rancho Cucamonga Agreement Page 140 EXHIBIT "A" FIBER COMMUNICATIONS AND RELATED FACILITIES SCHEDULE I — TRAFFIC SIGNALS Responsible Party for Maintenance and Operation No. Route Location Equipment Description CitV State 1. 210 Haven Avenue 1. 2070E Local Controller and WB Off- 2. 2070-6A Communication Module Ramp at Traffic 3. 2070E Field Master Controller Signal Cabinet 4. McCain 2070-7G GPS Module and GPS Antenna 0% 100% 5. Ruggedcom RSL910 Ethernet Switch 6. Corning Fiber Patch Panel 7. GDI Communications 6E interface card 100% 0% 2. 210 Haven Avenue 1. 2070E Local Controller and EB On- 2. 2070-6A Communication Module Ramp at Traffic 3. Ruggedcom RSL910 Ethernet Switch 0% 100% Signal Cabinet 4. Corning Fiber Patch Panel 5. GDI Communications 6E interface card 100% 0% 3. 210 Haven Avenue 1. Ruggedcom RSL910 Ethernet Switch and EB On- 2. Corning Fiber Patch Panel 0% 100% Ramp Meter Cabinet 4. 210 Haven Avenue 1. 2" conduit, 12SMFO Cable and pull WB Off-Ramp boxes for Caltrans use as Constructed from Traffic per plan sheet E-2 of Caltrans Permit 17- Signal Cabinet 0944. to Haven 0% 100% Avenue EB On- Ramp Meter Cabinet 5. 15 Foothill 1. 2070E Local Controller Boulevard and 2. 2070-6A Communication Module SB Off-Ramp at 3. 2070E Field Master Controller Traffic Signal 4. McCain 2070-7G GPS Module and GPS 0% 100% Cabinet Antenna 5. Ruggedcom RSL910 Ethernet Switch 6. GDI Communications 6E interface card 100% 0% Page 141 Caltrans/Rancho Cucamonga Agreement 6. 15 Foothill 1. Ruggedcom RSL910 Ethernet Switch Boulevard and SB On-Ramp at 0% 100% Ramp Meter Cabinet 7. 15 Foothill 1. 2070E Local Controller Boulevard and 2. 2070-6A Communication Module NB On-Ramp at 3. Ruggedcom RSL910 Ethernet Switch 0% 100% Traffic Signal Cabinet 4. GDI Communications 6E interface card 100% 0% 8. 15 Base Line Road 1. Ruggedcom RSL910 Ethernet Switch and SB Off- 0% 100% Ramp at Traffic Signal Cabinet 2. GDI Communications 6E interface card 100% 0% 9. 15 Base Line Road 1. Ruggedcom RSL910 Ethernet Switch and NB On- 0% 100% Ramp at Traffic Signal Cabinet 2. GDI Communications 6E interface card 100% 0% 10. 15 Base Line Road 1. 12SMFO Cable and pull boxes for NB On-Ramp Caltrans use as Constructed per plan from Traffic sheet E-2 of Caltrans Permit 17-0945. Signal Cabinet to Base Line 0% 100% Road NB On- Ramp Meter Cabinet 11. 15 Base Line Road 1. Etherwan EX71620-AOB Fiber Switch and On-Ramp 2. Corning Fiber Patch Panel 100% 0% at Ramp Meter 3. Fiber Optic Splice for Center-to-Center Cabinet Fiber Connection SCHEDULE II — TRAFFIC MANAGEMENT CENTER Responsible Party for Maintenance and Operation No. Location Designation To Cable Type CitV State 1. District 8 Base Line Road NB Type B & C FO Cables 0% 100% On-Ram On 1-15 2. Rancho Base Line Road 96SMFO to 288SMFO to 100% 0% Cucamonga 12SMFO Page 142 Caltrans/Rancho Cucamonga Agreement Olt, I CITY OF RANCHO CUCAMONGA DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Eric Noreen, Deputy Fire Chief Tamara Layne, Finance Director Joseph Ramos, Emergency Management Director SUBJECT: Consideration to Accept Grant Revenue in the Amount of $64,826 Awarded by the United States Department of Justice for the Coronavirus Emergency Supplemental Funding Program; and Authorization to Appropriate$64,826 for the Approved Coronavirus Related Equipment Expenses. RECOMMENDATION: Staff recommends the City Council: 1. Accept grant revenue in an amount of$64,826 awarded by the United States Department of Justice (DOJ), Office of Justice Programs, for the Coronavirus Emergency Supplemental Funding Program; and 2. Authorize the appropriation of $64,826 for the following equipment expenses related to Coronavirus: testing costs for the Voluntary Employee System for Testing (VEST) program, disinfectant fogging machines, and temperature screening stations. BACKGROUND: The Coronavirus Emergency Supplemental Funding (CESF) Program provides funding to assist eligible states, local units of government, and tribes in preventing, preparing for, and responding to the coronavirus. ANALYSIS: CESF Program grant funds allow the City to offset direct costs related to Coronavirus that have been or will be incurred from February 2020 through January 2022. Through the non-competitive application process, the City was approved for funding for the testing costs for the Voluntary Employee System for Testing (VEST) program, disinfectant fogging machines, and temperature screening stations. Expenses for the VEST testing program began in August of 2020. Public Works and Fire are in the process of completing the orders for necessary disinfectant equipment that will be used in any City or Fire facilities which experience a COVID-19 exposure. Lastly, the City's Risk Management Division is in the bid process for purchasing thermal scanners for several facilities throughout the City. FISCAL IMPACT: Staff requests that the City Council accept grant revenue into account number 1275000-4750/2049-0 (Grant Income-Federal) and authorize the appropriation of $64,826 into account number 1275503- 5200/2049-0 (Operations and Maintenance). The City will be reimbursed from grant income when the invoices and proof of purchase are submitted to the grant administrator. Page143 COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: This item brings together portions of the Council's vision and core value by providing a sustainable City and promoting a safe and healthy community for all. This is accomplished by ensuring our City responders have the resources and tools necessary to continue to serve the community effectively during this pandemic. ATTACHMENTS: None Page 2 Page144 CITY OF RANCHO CUCAMONGA $l DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer SUBJECT: Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of Retention and Bonds for the Cucamonga Creek Class 1 Bike Barrier Replacement Project. RECOMMENDATION: Staff recommends that the City Council: 1. Approve the plans and specifications for the Cucamonga Creek Class 1 Bike Barrier Replacement Project on file with the City Engineer; 2. Accept the Cucamonga Creek Class 1 Bike Barrier Replacement Project, Contract No. 2020-072 (Project), as complete; 3. Approve the final contract amount of$30,675; 4. Authorize the release of the Faithful Performance Bond 35 days after recordation of Notice of Completion and accept a Maintenance Guarantee Bond; 5. Authorize the release of the Labor and Materials Bond in the amount of $27,975, six months after the recordation of said notice if no claims have been received. 6. Authorize the City Engineer to file a Notice of Completion and release of the project retention, 35 days after recordation of Notice of Completion; and 7. Authorize the City Engineer to approve the release of the Maintenance Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: One side of the Cucamonga Creek Channel is classified as a multi-use trail primarily dedicated to bicycles and pedestrians. At major street crossings, the exits and entrances of the Cucamonga Creek Channel are secured by wood bike barriers closely spaced making it difficult for bicyclists and pedestrians to maneuver in-between wood posts in an efficient manner. The placement of these wood bike barriers is located adjacent to the intersections of Banyan Street and Sapphire Street, Wilson Avenue and Carnelian Street, and Beryl Street and Hillside Road. A vicinity map is included as Attachment 1. On June 11, 2020, Engineering staff obtained three (3) proposals using an Open Market Public Works Bid solicitation for the Project. CT&T Concrete Paving, Inc., located in Diamond Bar, Page145 California, submitted the lowest bid proposal accompanied by documents such as licenses, insurances, and bonds which complied with the bid solicitation request. A construction agreement thereafter was executed with CT&T Concrete Paving, Inc., in the amount of$27,975 plus a 10% contingency in the amount of$2,798 to address unforeseen construction related incidentals. The scope of work consisted of removing 24 wood barrier posts, asphalt concrete pavement, and cobble stones; furnishing and installation of 10 concrete filled steel bollards (steel provided by City) primed and painted, reflective tape, and foundations; welding 2-inch diameter steel pipe to bollards; constructing minor asphalt concrete pavement over compacted native; and installing cobble stone. ANALYSIS: The subject project has been completed in accordance with the project's plans and specifications and to the satisfaction of the City Engineer. The net increase in the total cost of the project is a result of one (1) Change Order which is summarized below: Change Order No. 1: Modification to the steel bollards placed at Wilson Avenue and Carnelian Street to preserve access along a private local feeder trail. The change in contract cost due to this change order is an increase of$2,700. At the end of the one-year maintenance period, if the improvements remain free from defects in materials and workmanship, the City Clerk will release the Maintenance Bond upon approval by the City Engineer. ENVIRONMENTAL: Staff has determined that the project is Categorically Exempt per Section 15301 "Existing Facilities" subsection (c), Class 1 of the California Environmental Quality Act (CEQA). FISCAL IMPACT: A total of$60,000 was budgeted in Fiscal Year 2019/20 from the Beautification Fund (Fund 110) which is identified under Capital Improvement Project Account No. and in the amount listed below: Account No. I Funding Source Description Amount 1 1 1 031 65650/201 21 1 0-0 Beautification 110 Barrier Replacements $60,000 The final project cost is $30,675 as shown below: Expenditure Amount Final Construction Contract 1 $30,675 A total of $29,325 is remaining in the budget for this project and will be returned to the Beautification (Fund 110), fund balance to be used for future capital improvement projects. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: This item addresses the City Council's vision for the City by ensuring the construction of high- quality public improvements that promote a world class community. ATTACHMENTS: Attachment 1 —Vicinity Map Page 2 Page 146 CUCAMONGA CREEK CLASS 1 BIKE BARRIER REPLACEMENT PROJECT Vicinity Map NOT TO SCALE L� l� Deb' 3 Hillside Rd Hlllslde yid OO F R ➢ hard St ❑r[hard St �� w Ra n:ho It Floyd M Stark Brittany L, Elementary S e xhool Beech—d or Beech wood�[ ,rclrwond or orc g%K Lt' Gt �us��n9 )e h.,et St P` � m Wiison Ct �S O WilsonA— O oar O � Sharp❑r Thoroughb, t o[ q Est = Brill l an[Ln 48 ~ Manianiu Or R-ebr,n 09� Golden St P—to st s Sunflower S[ A — � m = ran s[ O O as nyan Sr h Banyan St ` V ^ x o° Lr Barrier Location O N ATTAC PkT 1 CITY OF RANCHO CUCAMONGA $l DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer SUBJECT: Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of Retention and Bonds for the Pacific Electric Trail Storm Drain and Slope Improvements. RECOMMENDATION: Staff recommends that the City Council: 1. Accept the Pacific Electric Trail Storm Drain and Slope Improvements, Contract No. 2020- 074 (Project), as complete; 2. Approve the final contract amount of$47,841; 3. Authorize the release of the Faithful Performance Bond 35 days after recordation of Notice of Completion and accept a Maintenance Guarantee Bond; 4. Authorize the release of the Labor and Materials Bond in the amount of $42,300, six months after the recordation of said notice if no claims have been received; 5. Authorize the City Engineer to file a Notice of Completion and release of the project retention, 35 days after recordation of Notice of Completion; and 6. Authorize the City Engineer to approve the release of the Maintenance Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: On June 17, 2020, the City Council awarded a construction contract to Whitehead Construction in the amount of$42,300 plus a 10% contingency in the amount of$4,230 to address unforeseen construction related incidentals. A copy of the June 17, 2020, City Council staff report is on file with the City Clerk Office. A vicinity map is included as Attachment 1. The scope of work consisted of minor clearing and grubbing, removal of trees (including tree stumps), earthwork, grading, and planting new trees. ANALYSIS: The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. Page 148 The net increase in the total cost of the project is a result of two (2) Change Orders including the final balancing statement, which is summarized below: Change Order No. 1: Hydroseeding, which is comprised of a standard paper mulch plus binder was applied directly onto the steep slopes of the swale to stabilize the new grading improvements. The change in contract cost due to this change order is an increase of$3,141. Change Order No. 2: The balancing statement for the project. The balancing statement conforms the final contract quantities to the actual quantities placed or constructed during the contract. The notable change is an increase in the amount of $2,400 resulting from the removal of four (4) additional tree stumps that had been buried from the project site. At the end of the one-year maintenance period, if the improvements remain free from defects in materials and workmanship, the City Clerk will release the Maintenance Bond upon approval by the City Engineer. FISCAL IMPACT: A total of $50,000 was budgeted in Fiscal Year 2019/20 from the Capital Reserve Fund (Fund 025) which is identified under Capital Improvement Project Account No. and in the amount listed below: �4count No. FundingSource Descri tion Amount 5650/2011025-0 Capital Reserve 025 PE Trail Drainage $50,000 The final project cost is $47,841 as shown below: Expenditure Amount Final Construction Contract 1 $47,841 While the final construction contract amount exceeded the contract and contingency amount by $1,311, the final cost is fully covered within the amount budgeted for the project. A total of$2,159 is remaining in the budget for this project and will be returned to the Capital Reserves (Fund 025), fund balance to be used for future capital improvement projects. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: This item addresses the City Council's vision for the City by ensuring the construction of high- quality public improvements that promote a world class community. ATTACHMENTS: Attachment 1 —Vicinity Map Page 2 Page 149 PACIFIC ELECTRIC TRAIL STORM DRAIN AND SLOPE IMPROVEMENTS PROJECT Vicinity Map NOT TO SCALE c� Bb Rc Line R4 7T � p Lions Park 2 Q z M #� a J R } d Cave del Prado G r p K v e ro Pain diro Si Red i11M1 F Community o ` Park 9319a SZ Balsa S[ ' oalsa S' �+I Candlev+Oo-d St Cucamonga n, Middle School o- Yew Sr rt S } G � 4 n y t 4 �+ ae Church Sc q m _ 'G a u ❑ ,f, az w ` Hemro-ck5[ w M c { 14emlock St t a 9irch St a 5 9 G O > {C _ � T d } 7 � J RaAns House aE in .t Tryon ik � Y Project Site N ATTA&MINT 1 CITY OF RANCHO CUCAMONGA $l DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer Romeo M. David, Associate Engineer SUBJECT: Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of Retention, and Bonds for the Fiscal Year 2019/20 Local Overlay Pavement Rehabilitation Project. RECOMMENDATION: Staff recommends that the City Council: 1. Accept the Fiscal Year 2019/20 Local Overlay Pavement Rehabilitation, Contract No. 2020-047 (Project), as complete; 2. Approve the final contract amount of$567,400; 3. Authorize the release of the Faithful Performance Bond 35 days after recordation of Notice of Completion and accept a Maintenance Guarantee Bond; 4. Authorize the release of the Labor and Materials Bond in the amount of$602,959, six months after the recordation of said notice if no claims have been received; 5. Authorize the City Engineer to file a Notice of Completion and release of the project retention, 35 days after recordation of Notice of Completion; and 6. Authorize the City Engineer to approve the release of the Maintenance Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: On June 3, 2020, the City Council awarded a construction contract to Hardy and Harper, Inc., in the amount of $602,959 plus 10% contingency in the amount of $60,295 to address unforeseen construction related incidentals. A vicinity map illustrating the various neighborhood streets that received pavement overlay is included as Attachment 1. A copy of the June 3, 2020, City Council Staff Report is on file with the City Clerk. The scope of work consisted of cold milling, routing and crack sealing, asphalt concrete overlay, adjusting existing manholes, clean-outs, water meters, and valves to new grade, installation of pavement markers and striping and related items of work per plans. Page 151 ANALYSIS: The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The net decrease in the total cost of the project is a result of one (1) Change Order, the final balancing statement, which is summarized below: Change Order No.1: The balancing statement for the project. The balancing statement conforms the final contract quantities to the actual quantities placed or constructed during the contract. The notable change is a deduction in the amount of $35,559 resulting from a reduction in the final quantities of asphalt concrete placed and final number of utility adjustments. At the end of the one-year maintenance period, if the improvements remain free from defects in materials and workmanship, the City Clerk will release the Maintenance Bond upon approval by the City Engineer. FISCAL IMPACT: A total of $800,076 was budgeted in Fiscal Year 2019/20 from Measure I (Fund 177), Gas Tax R&T7360 (Fund 174) and the Road Maintenance and Rehabilitation Account RMRA (Fund 179). All of which are identified under Capital Improvement Project Account No's. and in the amount listed below: Account No. Funding Source Description Amount 11793035650/1022179-0 RMRA Fund (179) Local Street Rehab $386,046 11773035650/1022177-0 Measure I Fund (177) Local Street Rehab 300,000 11743035650/1022174-0 Gas Tax R & T7360 Local Street Rehab 114,030 Total Project Funding $800,076 The final project cost is $704,183 as shown below: Expenditure Amount Final Construction Contract $567,400 Construction Inspection Services 55,843 Construction Materials Testing 21,740 Construction Survey Services 59,200 Total Project Cost $704,183 A total of $95,893, is remaining in the budget for this project and will be returned to the Measure I (Fund 177), RMRA (Fund 179) and Gas Tax Fund (Fund 174) fund balances to be used for future capital improvement projects. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: This item addresses the City Council's Core Values by continuous improvement and ensuring the construction of high-quality public improvements that promote success as a world class community. ATTACHMENTS: Attachment 1 - Vicinity Map Page 2 Page 152 Fiscal Year 2019/20 Local Overlay Pavement Rehabilitation Project at Various Locations Vicinity Map NOT TO SCALE -W-"-k I Tlf,)w -11TNW ■ Alrnono Si Deer Creek ` CHorrnel � � I Hillside Rd Hlllslde Rd 4 I ' Creyy� } r ,N;t5on Ave I Wilson Ave • Thero-r,q}�pred`' y Chaffe ■ College Schaol • r fi Banyan St Banyan St 13�anyvj5t ' M catch n Ave Lemon Ave linta9 4r vita > 8usin r n �dr ¢ �! n Alta Loma C+r Ala Loma �' LA w e • d us + rt vlctoria Sr Grapeiand > Etiwanda 4 m m 4i m D 4 Q = a F a in C Upland Hills ��+ ° w `P Country CIuh Base Line Rd a a a t .r w w o ro .f.� C c E IGth St _ tJ m 15 f s $ a Rancho Q ; a Cucamonga .V1 row Hwy y { Arrow Rte Arrow Rte 1 { a M I m r, 2 m 9th St m10 North Jersey Blvd Whittratn Ave u Kaiser E 8th?p . . . . 8th st Cucamonga st �f'►gda5t E 7th St y a i z ❑ n � E 6th St ° �° < 6th St I m E 7 T s = r E dth�5t rn . . . . . . . . J San Bernardino Ave Project Site N Aff,46'HMENT 1 CITY OF RANCHO CUCAMONGA $l DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer Romeo M. David, Associate Engineer SUBJECT: Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of Retention, and Bonds for the Church Street Pavement Rehabilitation Project. RECOMMENDATION: Staff recommends that the City Council: 1. Accept the Church Street Pavement Rehabilitation, Contract No. 2020-033 (Project), as complete; 2. Approve the final contract amount of$679,321; 3. Authorize the release of the Faithful Performance Bond 35 days after recordation of Notice of Completion and accept a Maintenance Guarantee Bond; 4. Authorize the release of the Labor and Materials Bond in the amount of $673,280, six months after the recordation of said notice if no claims have been received; 5. Authorize the City Engineer to file a Notice of Completion and release of the project retention, 35 days after recordation of Notice of Completion; and 6. Authorize the City Engineer to approve the release of the Maintenance Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: On May 6, 2020, the City Council awarded a construction contract to Hardy and Harper, Inc., in the amount of$673,280 plus 5% contingency in the amount of$33,664 to address unforeseen construction related incidentals. A copy of the May 6, 2020, City Council Staff Report is on file with the City Clerk. A vicinity map is included as Attachment 1. The scope of work consisted of cold milling, routing and crack sealing, asphalt rubber hot mix overlay, adjusting existing manholes, water meters, and valves to new grade, installation of pavement markers and striping, green thermoplastic bike lane, ADA ramps and related items of work per plans. Page 154 ANALYSIS: The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The net increase in the total cost of the project is a result of one (1) Change Order, the final balancing statement, which is summarized below: Change Order No.1: The balancing statement for the project. The balancing statement conforms the final contract quantities to the actual quantities placed or constructed during the contract. The notable change is an increase in the amount of $6,041, resulting from an increase in the final quantities of detector loops placed and green bike lane thermoplastic. At the end of the one-year maintenance period, if the improvements remain free from defects in materials and workmanship, the City Clerk will release the Maintenance Bond upon approval by the City Engineer. FISCAL IMPACT: A total of$782,880 was budgeted in Fiscal Year 2019/20 from Measure I (Fund 177), which is identified under Capital Improvement Project Account No. and in the amount listed below. Account No. Funding Source Description Amount 11773035650/2013177-0 Measure I (Fund 177) Church Street Rehab $782,880 Total Project Funding = $782,880 The final project cost is $755,250 as shown below: Expenditure Amount Final Construction Contract $679,321 Construction Inspection Services 51,040 Construction Materials Testing 24,889 Total Project Cost = 1 $755,250 A total of $27,630, is remaining in the budget for this project and will be returned to the Measure I (Fund 177), fund balance to be used for future capital improvement projects. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: This item addresses the City Council's Core Values by continuous improvement and ensuring the construction of high-quality public improvements that promote success as a world class community. ATTACHMENTS: Attachment 1 - Vicinity Map Page 2 Page 155 Church Street Pavement Rehabilitation Project Vicinity Map NOT TO SCALE e fr rIL +l � • i` Ai t / 3 3 ■ Almond St beer Creek ` Charrnef i Z } Hillside Rd Hlllslde Rd 14 lNside Rff 4 y I ' Creyy� } r ,N;t5on Ave I Wilson Ave IIli Thero-eq}�pred`' y Chaffe •}} C4IIege S4hwl • • r fi R Banyan St Banyan St 13�anyyj5t ' M catch •• Leman Ave Lemon Ave Iinta9 4r vin > 8usin r n �I) ¢ �! n Alta Loma Dr + Aita Loma �' LA � e . d n *0 rt Victoria Sr Grapeiand > Etiwanda S 4 m m " 4i m D 4 Q = a F a in C Upland Hills •�+ ° w m Country CIuh Base Line Rd a a a t .r w w o ro 'f.� C c E IGth St • tJ Proiect Site I v Rancho cy ; a ° Cucamonga V' a x t r6W Hwy ?,` AfroW Rte W F� k s `m I rp a m 9th St Y m 10 North Jersey Blvd Whittra�Ave U Kaiser E 6th St • 8th St Cucamonga �t �f►gda5t E 7th St y a 1 . z ❑ 16 n E 6th St ° �° < 6th St I m E 7 T s = r Edth�St rn � • . � . � — � �** �+ • J ;an Bernardino Ave Project Site N PA►ITACHMENT 1 CITY OF RANCHO CUCAMONGA DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Darryl Polk, Director of Innovation and Technology SUBJECT: Consideration of a Professional Services Agreement with CaIAMP Radio Satellite Integrators, Inc. for Automated Vehicle Location Services Not to Exceed $250,000 Over Three-Years From the City and Fire District Contract Services Accounts. RECOMMENDATION: Staff recommends that the Fire Protection District approve a three-year contract with CaIAMP Radio Satellite Integrators Inc. (CaIAMP) for automated vehicle location (AVL) services in the amount of $74,419 per year totaling $220,257 and authorize a not-to-exceed contingency of $29,743 over the life of the agreement to be paid from account numbers 1001209-5300 (DoIT Contract Services) and 3281501-5300 (Fire District Contract Services). BACKGROUND: In 2009, the City implemented an enterprise AVL system to monitor the location, movement, and travel history of City and Fire District fleet vehicles. Every vehicle in the City and Fire District fleets are equipped with a transmitter device that sends information back to CaIAMP's cloud servers reporting on the vehicle's location, speed, and direction of travel. This system provides both real- time tracking and historical activity for fleet vehicles operated by City staff, facilitating incident investigations and providing data for performance analytics to respective departments. ANALYSIS: CaIAMP has provided comprehensive AVL services to the City and Fire District since the project's inception, including installation and maintenance of equipment on City and Fire District fleet vehicles. To ensure continuity of operations and avoid gaps in reporting, staff recommends extending services with CaIAMP under a three-year agreement with a not-to-exceed contingency of approximately 10% to allow for fleet growth over the life of the contract. Staff has negotiated a three-year agreement with firm-fixed annual pricing based on the current fleet size in the amount of$73,419 annually, which is pro-rated based on the number of vehicles serviced. A copy of the agreement is on file with the City Clerk's Office. FISCAL IMPACT: The annual renewal cost of the agreement increased from $71,338 to $73,419 in fiscal year 2020/21, resulting in a net increase of $2,081 over the total budgeted amount for AVL services. Staff will submit a mid-year budget adjustment for both the City and Fire District budgets to cover the cost increase. Page 157 Using the pre-existing pro-rata formula to divide the costs between the City and Fire District, the respective annual costs are as follows: 001209-5300 (DolT Contract Services): $63,477 3281501-5300 (Fire District Contract Services): $9,942 COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: Continuing to provide AVL services with City and Fire District fleet vehicles supports Council's core values of intentionally embracing and anticipating the future and working towards continual improvement. ATTACHMENTS: None Page 2 Page 158 CITY OF RANCHO CUCAMONGA DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: William Wittkopf, Public Works Services Director Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent Ruth Cain, CPPB, Procurement Manager SUBJECT: Consideration to Authorize the Purchase of Traffic Signs, Specialty Signs, Street Name Signs, and Hardware in the Amount of$75,000. RECOMMENDATION: Staff recommends the City Council authorize the purchase of traffic signs, specialty signs, street name signs, and hardware from Main Street Signs Inc. of Ontario, California, the most responsive bidder in accordance with the Request for Bid ("RFB") #20/21-113, in the amount of$75,000 per year for FY 2020/2021 through FY 2022/2023, contingent upon approval of the FY 2021/2022 and FY 2022/2023 budgets. BACKGROUND: Traffic control devices, such as signs, provide road users with regulations and guidance which creates uniformity and safety on streets and bikeways. The California Manual on Uniform Traffic Control Devices (CAMUTCD) adopted by the California Department of Transportation (Caltrans) provides standards and specifications for all official traffic control devices in the state. Traffic control devices fulfill a need, convey a message, and provide adequate time for proper responses. The signs to be purchased for the next three years include regulatory, warning, construction, and guide signs that will meet state standards. These traffic signs are part of the continued sign maintenance or installation of new traffic control devices. The Public Works Services Department provided a three-year, fixed cost specification to the Procurement Division for the purchase of traffic signs and hardware. Procurement prepared and posted a formal Request for Bid ("RFB") #20/21-113 for traffic signs, specialty signs, street name signs, and hardware to the City's automated procurement system. There were five hundred and seventy-one (571) notified vendors, twenty-three (23) prospective vendors that downloaded the documentation, and three (3) vendors that submitted a bid, and one (1) bid was considered non- responsive as it did not meet the City's required specifications. ANALYSIS: After analysis of the bid response by Public Works and Procurement staff, it has been determined to be in the City's best interest to authorize the purchase of traffic signs, specialty signs, street name signs, and hardware from Main Street Signs Inc. of Ontario, California, who is the lowest responsive bidder that meets the specifications required by the Public Works Services Department. All applicable documentation is on file in the City's automated bid system. Page 159 FISCAL IMPACT: The purchase of traffic signs, specialty signs, street name signs, and hardware are included in the approved FY 2020/2021 budget in the amount of$75,000 in account 1001318-5200 General Fund. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: Promoting and enhancing a safe and healthy community for all. ATTACHMENTS: None. Page 2 Page 160 CITY OF RANCHO CUCAMONGA Olt, DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jennifer Hunt Gracia, Community Services Director Jeff Benson, Management Analyst II SUBJECT: Consideration of a Resolution Adopting, Submission of an Application under the Statewide Park Development and Community Revitalization Program. (RESOLUTION NO. 2020-115). RECOMMENDATION: Staff recommends the City Council adopt Resolution No. 2020-115 approving the application for state funds from the Prop 68 Statewide Park Development and Community Revitalization Program for Central Park. BACKGROUND: Proposition 68 was passed by voters in June 2018 and it authorized $4 billion of general obligation bonds to fund the creation and development of state and local parks, environmental protection projects, water infrastructure projects, and flood protection projects. Of that, $650,275,000 was allocated to the Statewide Park Program (SPP), a competitive grants program that aims to create new parks and recreation opportunities in critically underserved communities across California. Previously, two rounds of SPP were funded through Proposition 84 (2006 Bond Act). Over one hundred new parks were created and twenty existing parks were improved throughout California. Proposition 68 (2018 Bond Act) continues this program's legacy with round 3 taking place in 2019. For SPP Round 4, a project must involve either development or a combination of acquisition and development to: 1) create a new park, 2) expand an existing park, or 3) renovate an existing park. The program focuses on low-income communities or communities with a critical lack of park space. Therefore, a project's eligibility depends on its location within a community with less than 3 acres of park per 1,000 residents or with a median household income less than $56,982. The City of Rancho Cucamonga has been planning and attempting to fund development for Central Park since 1984. City Council approved the park's first Master Plan in 1987, but due to adverse economic conditions and the loss of the Redevelopment Agency, the City was unable to keep or secure new funding for further development. In 2017, City Council approved a revision of the existing Central Park Master Plan to incorporate community residents' ideas regarding the park's design and identify buildable segments for when future funding becomes available. Page 161 ANALYSIS: Residents from the Revision Central Park Master Plan community outreach workshops identified a new amphitheater as the recreational facility they would most want for the park. The City's current amphitheater located in Red Hill Community Park is small, limited in its capacity to host events, and suffering from deteriorating conditions. For these reasons, City Staff has decided to pursue grant funds through SPP for construction of a new amphitheater as the next phase to develop Central Park. When funded, the new amphitheater will encompass 11 acres of Central Park and will be adjacent to the current Community Center, Senior Center, solar paneled parking lots, meadow, playground and coming soon a Community Dog Park. The project includes an open amphitheater building with a covered stage, stage lighting, a large event area with grass turf, and an expanded event parking lot. The estimated cost for development is $8,500,000. To fund construction of the amphitheater and its adjoining amenities, the City enlisted the help of a grant writing consultant, California Consulting, Inc. In coordination with City Staff, California Consulting will prepare and submit an application for the SPP. City Staff will be conducting additional outreach to ensure new segments of the community are included in the planning and design of this project, as per the program's guidelines. As part of the application requirements, a resolution must be approved by the local jurisdiction's governing body authorizing submission of a grant application. SPP provides an opportunity for Rancho Cucamonga to secure funds to further develop Central Park. Expanding development on a currently vacant portion of the park will provide recreational opportunities, social activities or events, and vital green space for community residents that were previously unavailable due to insufficient funding. FISCAL IMPACT: If awarded this reimbursement grant, the City of Rancho Cucamonga will seek reimbursement from the State of California after expenses have been incurred. The SPP does not require any matching funds. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: City Council has identified the goal to obtain funding for additional phases at Central Park. This goal supports the City Councils value for continues improvement for the residents of Rancho Cucamonga. ATTACHMENTS: Attachment 1 - Resolution No. 2020-115 Page 2 Page162 EXHIBIT A RESOLUTION NO. 20-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CA, APPROVING THE APPLICATION FOR STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM GRANT FUNDS WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Statewide Park Development and Community Revitalization Grant Program, setting up necessary procedures governing the application; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the Applicant to certify by resolution the approval of the application before submission of said application to the State; and WHEREAS, successful Applicants will enter into a contract with the State of California to complete the Grant Scope project; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES: approves the filing of an application for the Central Park Project: and 1. Certifies that said Applicant has or will have available, prior to commencement of any work on the project included in this application, the sufficient funds to complete the project; and 2. Certifies that if the project is awarded, the Applicant has or will have sufficient funds to operate and maintain the project, and 3. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and 4. Delegates the authority to the Director of Community Services to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope; and 5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. 6. Will consider promoting inclusion per Public Resources Code §80001(b)(8 A-G). Resolution No. 20-XXX— Page 1 of 2 ATTACHMENT#1 Page163 PASSED, APPROVED AND ADOPTED this day of 2020 AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael Mayor ATTEST: Janice C. Reynolds City Clerk I, Janice C. Reynolds, City Clerk, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Rancho Cucamonga at a Regular Meeting of said Council held on , 2020. Executed this day 2020 at Rancho Cucamonga, California. Janice C. Reynolds City Clerk Resolution No. 20-XXX— Page 2 of 2 ATTACHMENT#1 Page164 CITY OF RANCHO CUCAMONGA $l DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Joseph Ramos, Emergency Management Coordinator SUBJECT: Consideration to Continue the Existing Local Emergency Due to the Novel Coronavirus (COVID-19) Pandemic. RECOMMENDATION: Staff recommends the City Council review and continue the existing local emergency due to the novel coronavirus (COVID-19) pandemic an additional 60 days. BACKGROUND: On January 31, 2020, the Department of Health and Human Services declared the COVID-19 outbreak a public health emergency for the United States. The state of California followed this public emergency, and the Governor declared a state of emergency on March 4, 2020, and the President declared a national emergency on March 13, 2020. Subsequently, the San Bernardino County Department of Public Health declared a public health emergency on March 10, 2020. On March 18, 2020, pursuant to the California Emergency Services Act (Government Code Section 8550 et seq.), the City Council of the City of Rancho Cucamonga proclaimed a local emergency by way of Resolution 2020-014. On May 6, 2020, July 15, 2020, and September 16 the City Council of the City of Rancho Cucamonga reviewed the need to continue existence of the local emergency and agreed to extend for an additional 60 days. ANALYSIS: Government Code Section 8630 requires the City Council to review the need for continuing the local emergency once every 60 days until the governing body terminates the emergency. At this time, the Federal, State, and County emergency declarations which includes the State's Stay At Home orders remain in place due to the continuing COVID-19 pandemic. In addition, on August 28, 2020, the California Governor released the Blueprint for a Safer Economy which is a risk- based criteria on tightening and loosening COVID-19 allowable activities and expands the length of time between changes to assess how any movement affects the trajectory of the disease. Currently, San Bernardino County is placed in the most restrictive tier, Purple-widespread. Given that the COVID-19 pandemic continues to affect the region and the City, there remains a need to keep the emergency declaration in place. This will allow the City to, among other things, Page165 continue assisting residents and businesses affected by these various State and County orders and to effectively respond to emergencies during the COVID-19 pandemic. Staff recommends keeping the local emergency in place throughout this pandemic. FISCAL IMPACT: The budgetary impact is unknown. Emergency operations, response and recovery efforts continue to consume a significant amount of staff time. Various revenue sources, including sales tax and transient occupancy tax (TOT) along with multiple City fees, have been significantly reduced. The City will have to expend funds in the General Fund, and potentially reserves, to combat COVID-19 and continue operations during this crisis. However, maintaining the local emergency does not, in and of itself, result in a fiscal impact of the City. The emergency declaration may allow the City to seek reimbursements for certain emergency protective measures incurred in responding to the pandemic. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: By keeping the need for the local emergency and actively recovering eligible state and federal emergency expenses, we are ensuring our community continues its efforts to be sustainable and maintain a safe, healthy, and high quality of life for all residents. ATTACHMENTS: None Page 2 Page 166 CITY OF RANCHO CUCAMONGA $l DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Fabian Villenas, Principal Management Analyst SUBJECT: Consideration to Approve a Resolution Designating the City Manager and the Police Chief as the Public Officials Authorized to Temporarily Close Streets for Celebrations, Parades, Local Special Events, and Other Purposes Pursuant to Vehicle Code Section 21101(e). (RESOLUTION NO. (2020-117). RECOMMENDATION: Staff recommends that the City Council adopt Resolution No. 2020-117 designating the City Manager and Police Chief as the public officials authorized to temporarily close streets for celebrations, parades, local special events and other purposes. BACKGROUND: California Vehicle Code Section 21101(e) authorizes local agencies to temporarily close portions of any street for celebrations, parades, local special events, and other purposes when it is necessary for the safety and protection of the public. For example, each year the City Council adopts a resolution closing Thoroughbred Street and Jennet Street to pedestrian traffic during peak days and times for the holiday light display. Furthermore, California Vehicle Code Section 21101(e) allows for local agencies, by resolution, to designate a public officer or employee with the authority to determine whether to temporarily close streets for such celebrations, parades, and other purposes. ANALYSIS: The attached resolution would designate the City Manager and the Police Chief as being authorized to temporarily close streets for parades, celebrations, and other purposes. This will allow the City to be better responsive to varying circumstances and evolving situations when it comes to public gatherings utilizing City streets. For example, the ongoing COVID-19 pandemic may require a reconsideration of the drive-thru dates at the Thoroughbred Holiday Lights display in order to minimize crowds. FISCAL IMPACT: None. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: This item addresses the City Council's Core Value of "promoting and enhancing a safe and healthy community for all" by ensuring a safe environment on city streets during gatherings and other events. Page 167 ATTACHMENTS: Attachment 1 — Resolution No. 2020-117 Page 168 RESOLUTION NO. 20-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA DESIGNATING THE CITY MANAGER AND THE POLICE CHIEF AS THE PUBLIC OFFICIALS AUTHORIZED TO TEMPORARILY CLOSE STREETS FOR CELEBRATIONS, PARADES, LOCAL SPECIAL EVENTS, AND OTHER PURPOSES PURSUANT TO VEHICLE CODE SECTION 21101(e) A. Recitals 1. California Vehicle Code Section 21101 states that local authorities may adopt rules and regulations on several enumerated matters for those highways under their jurisdiction. 2. Subsection (e) of Vehicle Code Section 21101 authorizes local agencies to "temporarily clos[e] a portion of any street for celebrations, parades, local special events, and other purposes when, in the opinion of local authorities having jurisdiction . . . the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing." 3. Subsection (e) of Vehicle Code Section 21101 further provides that the local agency may, by resolution, designate a public officer or employee with the authority to determine whether to temporarily close streets for such celebrations, parades, local special events, and other purposes. 4. By this Resolution, the City Council desires to designate the City officials who may temporarily close streets under Subsection (e) of Vehicle Code Section 21101. 5. All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution NOW THEREFORE, the Rancho Cucamonga City Council does hereby find, determine, conclude, and resolve as follows: 1. All facts set forth in Part A, Recitals, of this Resolution are true and correct. 2. The City Council hereby designates the City Manager and the Police Chief as the City officials authorized to temporarily close streets for celebrations, parades, local special events, and other purposes pursuant to Subsection (e) of Vehicle Code Section 21101. Such authority includes the ability to extend the time and dates when portions of Thoroughbred and Jennet Streets may be closed to pedestrian traffic during the annual holiday light display event, as annually authorized by separate City Council resolution. 3. Before the City Manager or Police Chief may exercise the authority to temporarily close a street, he or she shall make a written finding that the closing is 1 Page 169 necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing. 4. The City Manager or Police Chief is directed to take steps as reasonably possible to widely advertise any street closure and the basis for the closure before it takes effect. 5. This Resolution is exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. This Resolution merely designates City officials and employees who may temporarily close streets pursuant to the California Vehicle Code. 6. The City Clerk shall certify to the adoption of this Resolution PASSED, APPROVED, AND ADOPTED this day of 2020. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael Mayor ATTEST: Janice C. Reynolds City Clerk I, Janice C. Reynolds, City Clerk, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Rancho Cucamonga, at a Regular Meeting of said Council held on January_, 2020. Executed this day , 2020 at Rancho Cucamonga, California. Janice C. Reynolds City Clerk 2 Page 170 CITY OF RANCHO CUCAMONGA $l DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Lori Sassoon, Deputy City Manager/Administrative Services SUBJECT: Consideration to Approve Actions Related to the Receipt and use of CARES Act Coronavirus Relief Funds From the County of San Bernardino for Various COVID-19 Related Infrastructure Projects and Programs in Support of Response to the COVID-19 Pandemic. RECOMMENDATION: Staff recommends that the City Council: 1. Authorize the City Manager to execute the Projects Agreement between the County of San Bernardino and the City of Rancho Cucamonga related to the CARES Act Coronavirus Relief Fund for Local Governments; 2. Approve the appropriations necessary to receive the grant funds and to budget the projects as indicated in the staff report; 3. Ratify the actions of the City Manager to authorize expenditures for the CARES grant funded projects as noted in the staff report. BACKGROUND: On October 15, 2020, the County of San Bernardino issued a Notice of Funding Availability (NOFA) for its CARES Act Coronavirus Relief Fund for Cities and Towns. This NOFA provided for the distribution of $25 million in CARES Act Coronavirus Relief Fund (CRF) dollars to cities and towns for eligible infrastructure projects, of which the city of Rancho Cucamonga was eligible to receive up to $2.1 million based on its share of population within the County. Grant funds MAY reimburse the City for 50% of the cost of any given project, with the City required to allocate other funds for the remaining 50% of project costs. The CARES Act provides that CRF may only be used to fund costs that: • Are necessary expenditures incurred due to the public health emergency with respect to COVID-19; • Were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or local government; and • Were incurred during the period that begins on March 1, 2020 and ends on December 30, 2020. For the purposes of this project, "incurred" means goods and/or services received by December 30, 2020. Page 171 Given the requirement to expend CARES CRF funds by December 30, the County's NOFA required that projects be submitted to the County for consideration by October 26, 2020. ANALYSIS: At the direction of the City Manager, City staff quickly reviewed the NOFA and prepared a list of qualifying projects for the consideration of the County. A key consideration was the ability to execute the project by the December 30 deadline. As of this writing, the County has approved the following projects under this CARES Infrastructure program: • Installation of Bipolar loniziation Air Purification Devices — The installation of these auto- cleaning ionization air purification devices in 13 City buildings and 9 Fire District buildings will provide the best indoor are quality while minimizing the risk of exposure to COVID-19. This product purifies indoor air by reducing the airborne particulates, odors, viruses, and pathogens without producing ozone or other harmful byproducts. Total Project Cost: $400,000 CARES Grant request: $200,000 Matching funds required: $200,000 • Community Center Wireless Network Improvements - Wireless network improvements were made to the Community Center at Central Park to accommodate hosting remote learning for families in need of daycare/distance learning due to COVID-19 restrictions on in-person attendance at local schools. Additional wireless access points and switching equipment was installed to provide wireless network coverage in large community rooms to accommodate social distancing. This project is already completed. Total Project Cost: $22,000 CARES Grant request: $11,000 Matching funds required: $11,000 • Dispersed Virtual EOC Network — This project will create video conferencing capabilities in twenty conference rooms throughout the City including the current EOC, all fire stations, and several other key locations within City facilities. These resources will enable seamless operations between several locations at the same time to ensure our City is actively practicing COVID-19 safety measures such as social distancing and limited number of people in indoor facilities. Total Project Cost: $120,000 CARES Grant request: $60,000 Matching funds required: $60,000 • Fire District Work Station Re-Design — This project will redesign of two Fire District work stations. Currently the design of these two work areas have staff who are stationed in close proximity to each other and make it difficult to maintain proper social distancing while at their assigned workspace. The staff assigned at these areas require them to conduct their daily work at their work stations with limited ability to work remotely. Page 2 Page172 Total Project Cost: $15,000 CARES Grant request: $7,500 Matching funds required: $7,500 • Library Physical Space Modifications - The Rancho Cucamonga Public Library must modify interior and exterior spaces and workflows to comply with CDC, State and County public health recommendations related to in-person Library Services. The project will enable the City of Rancho Cucamonga to sustain in-person Library Services for the region. Total Project Cost: $174,230 CARES Grant request: $87,115 Matching funds required: $87,115 • Library material kiosk - This project would provide a 24/7 Library materials dispensing kiosk which would provide library cardholders with the opportunity to safely borrow physical library materials, any hour of the day, without interacting with Library staff or other Library users. These contactless interactions would create safer transactions for our more vulnerable residents while increasing access to the Library's high demand titles, in multiple formats including print, DVD and eBooks/eAudiobooks. Total Project cost: $260,000 CARES Grant request: $130,000 Matching fund required: $130,000 Other project requests that remain pending County approval of as of this writing include the following: • Public Safety Video Network (PSVN) Recorder - As a result of physical distancing measures adopted from COVD-19, it is challenging for the Police Department to staff the PSVN monitoring room because of the need to avoid prolonged exposure in a small enclosed space. Without the opportunity for monitoring, a recording system is needed to best use the PSVN system for community safety purposes. Total Project cost: $474,000 CARES Grant request: $237,000 Matching funds required: $237,000 • Network Security Appliance — This project will fund the implementation of a network security appliance capable of monitoring and inspecting all packets transiting the network, providing supplemental network traffic management and increasing secure external access to the City's network for remote employees and community members. Total Project cost: $902.100 CARES Grant request: $451,050 Matching funds required: $451,050 • Lobby Customer Queuing Project - Although the city has developed new processes to increase on-line traffic from many activities, there remains many needs of the community to visit in-person even during COVID-19. Our proposed Queuing System will allow visitor traffic to be managed within CDC and County Health guidelines by limiting and queuing Page 3 Page 173 customers. The general public will then be able to enter city hall and conduct the vital business transactions necessary and yet reduce the amount of time spent in the building, control numbers of people, maintain social distancing, and generally protect the health of visitors and staff from exposure to COVID-19. Total Project cost: $100,000 CARES Grant request: $50,000 Matching funds required: $50,000 In addition, several other projects related to improvements at Central Park are under consideration by the County at this time. Given the urgent need to move these projects forward as a result of the COVID-19 emergency, the City Manager has already executed the Project Agreements with the County of San Bernardino to accept grant funds for the projects approved thus far; it is recommended that the City Council ratify those actions. These Project Agreements are on file in the City Clerk's Office. If other project requests are approved, it is expected that the City Manager would also execute those Project Agreements and they would be brought forward for City Council ratification at a future date. Similarly, because of the pressing nature of the December 30 deadline to complete these projects, the City Manager has used his authority as the Director of Emergency Services under the local emergency to execute various agreements for purchases related to the projects noted above; normally, purchases over $100,000 require City Council approval. It is also recommended that the City Council ratify these actions. FISCAL IMPACT: Approval of these projects will result in $495,620 in CARES Act funding from the County of San Bernardino. The receipt of these funds will be pending approval and payment of invoices by the County. The following appropriations are necessary to receive the grant funds and to budget the projects: 1275000-4750/2050-0 $495,620 Federal Grants Fund — Grant Income (CARES Act) 1275503-9025/2050-4206 $157,320 Federal Grants Fund —Transfer Out to Fund 025 1025000-8275 $157,320 Capital Reserve Fund —Transfer In from Fund 275 1275503-9288/2050-4206 $110,180 Federal Grants Fund —Transfer Out to Fund 288 3288000-8275 $110,180 Fire Capital Reserve Fund —Transfer In/Fund 275 1275503-9290/2050-4206 $217,120 Federal Grants Fund —Transfer Out to Fund 290 1290000-8275 $217,120 Library Fund —Transfer In from Fund 275 1275503-9714/2050-4206 $11,000 Federal Grants Fund —Transfer Out to Fund 714 1714000-8275 $11,000 Tech Replacement Fund —Transfer In/Fund 275 Installation of Bipolar Ionization Air Purification Devices 1025001-5603 $314,640 Capital Reserve Fund — Equipment 3288501-5603 $85,360 Fire Capital Reserve Fund — Equipment Community Center Wireless Network Improvements 1714001-5605 $22,000 Tech Replacement Fund — Computer Equipment Page 4 Page174 Dispersed Virtual EOC Network 3288501-5605 $120,000 Fire Capital Reserve Fund — Computer Equipment Fire District Work Station Re-Design 3288501-5606 $15,000 Fire Capital Reserve Fund — Furniture/Fixtures Library Physical Space Modifications 1290606-5603 $59,590 Library Fund Archibald Library— Equipment 1290606-5606 $13,810 Library Fund Archibald Library— Furniture/Fixtures 1290607-5603 $74,870 Library Fund Biane Library— Equipment 1290607-5606 $25,960 Library Fund Biane Library— Furniture/Fixtures Library Material Kiosk 1290601-5603 $260,000 Library Fund Administration - Equipment Additionally, three projects as noted above are pending approval with the County. If all the projects are approved, the City will be receiving up to $738,050 in CARES Act funding. It is recommended that the Council approve the following appropriations, contingent upon County approval: 1275000-4750/2050-0 $738,050 Federal Grants Fund — Grant Income (CARES Act) 1275503-9016/2050-4206 $50,000 Federal Grants Fund —Transfer Out to Fund 016 1016000-8275 $50,000 Comm. Dev. Fund —Transfer In/Fund 275 1275503-9017/2050-4206 $237,000 Federal Grants Fund —Transfer Out to Fund 017 1017000-8275 $237,000 Law Enforcement Fund —Transfer In/Fund 275 1275503-9288/2050-4206 $90,210 Federal Grants Fund —Transfer Out to Fund 288 3288000-8275 $90,210 Fire Capital Reserve Fund —Transfer In/Fund 275 1275503-9714/2050-4206 $360,840 Federal Grants Fund —Transfer Out to Fund 714 1714000-8275 $360,840 Tech Replacement Fund —Transfer In/Fund 275 Network Security Appliance 1714001-5605 $308,880 Tech Replacement Fund — Computer Equipment 1714001-5300 $412,800 Tech Replacement Fund — Contract Services 3288501-5605 $77,210 Fire Capital Reserve Fund — Computer Equipment 3288501-5300 $103,210 Fire Capital Reserve Fund — Contract Services Lobby Customer Queuing Project 1016301-5606 $100,000 Comm. Dev. Fund — Furniture/Fixtures PSVN Network Video Recorder 1017701-5605 $474,000 Law Enforcement Fund — Computer Equipment COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: This action supports the City's vision to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive, by proactively addressing the COVID-19 pandemic and investing in infrastructure that will help our community recover and thrive. ATTACHMENTS: None Page 5 Page 175 CITY OF RANCHO CUCAMONGA DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jennifer Hunt-Gracia, Community Services Director SUBJECT: Update on Temporary Park Permitting for City of Rancho Cucamonga Businesses Displaced by COVID-19 Pandemic Program. RECOMMENDATION: Staff recommends the City Council receive and file the Update on the Temporary Park Permitting for City of Rancho Cucamonga Businesses Displaced by COVID-19 Pandemic Program. BACKGROUND: On March 17, 2020, County of San Bernardino Health Officer issued a public health order prohibiting all public and private gatherings and requiring the closure of all bars, adult entertainment establishments, and other non-essential businesses to help prevent the spread of COVID-19. The public health order defines a "gathering" as any event or convening that brings or is likely to bring together two or more people from more than one household or living unit in a single room or space at the same time, such as an outdoor space used for non-essential purposes. On March 18, 2020, the City Council adopted Resolution 2020- 14, proclaiming the existence of a local emergency due to COVID- 19 pursuant to Government Code Section 8630. On March 19, 2020, Governor Newsom issued Executive Order N- 33- 20, requiring all individuals to stay home except as needed to maintain critical infrastructure and other essential sectors. Pursuant to Chapter 2.36 of the Rancho Cucamonga Municipal Code, the City Manager is the Director of Emergency Services, and is empowered to make and issue rules and regulations on matters reasonably related to the protection of life and property impacted by the emergency, provided that the City Council ratifies those actions. The Health Officer of the County of San Bernardino has amended and extended the public health order on several occasions, most recently on May 8, 2020, and it remains in effect until rescinded. On August 28, 2020, Governor Gavin Newsom released a new framework for reopening California called, "Blueprint for a Safer Economy." Currently, San Bernardino County is in Tier 1 of community disease transmission, or "widespread." With the constraints in place for businesses and places of worship located in Tier 1, staff proposed alternate solutions to provide Rancho Cucamonga businesses and places of worship an opportunity to move their operations into public parks and outdoor facilities for a nominal fee. On September 30, 2020, the City Manager, acting as the City' s Director of Emergency Services, Page 176 issued Executive Order 2020-5 to provide the following support to Rancho Cucamonga businesses customers: • Authorize staff to implement a temporary permitting policy to allow for small business operations and places of worship in public recreation spaces, for a period not to exceed one month at a time and limited to four hours per week. • Monthly permits will be issued for a nominal fee. This temporary permit will provide relief and support to Rancho Cucamonga businesses by permitting space where they can provide their services. • Applicants fall under one of two tiers. o Tier 1: businesses in the City,with a physical building address,who cannot operate inside their business location because of the State, County and CDC Guidelines. To support Tier 1 businesses with overhead expenses, applicants will only be required to pay an application and permit fee o Tier 2: businesses who currently offer a service in the City but do not have a physical business address where services are rendered. Tier 2 businesses that do not have the expenses of owning or operating services out of a building, will pay an application and permit fee along with hourly rates for the use of the park space. • Both Tier 1 and Tier 2 businesses must have a current City of Rancho Cucamonga business license, provide insurance naming the City as additional insured and provide a safety plan to meet the State of California, County of San Bernardino and CDC Guidelines for safe Covid-19 operations. • Businesses with approved permits under this program will expire once Public Health Orders allow businesses and places of worship to resume indoor operations. On October 21, 2020, City Council approved the Temporary Park Permitting for City of Rancho Cucamonga Businesses Displaced by Covid-19 Pandemic Program with the stipulation that staff monitor the impacts of the park permitting process and provide a summary and any recommendations during the November 18, 2020 meeting. ANALYSIS: Since the launch of the Temporary Park Permitting Program in October 2020, staff has issued five (5) permits to Rancho Cucamonga businesses. Attachment 1 outlines the business, service, tier, location of use, day/times, and fees paid. The feedback on this program has been positive. Applicants appreciate the opportunity to provide their services, in outdoor spaces, for a nominal fee. Based on the feedback and evaluation of the program, staff does not recommend any changes to the Temporary Park Permitting for City of Rancho Cucamonga Businesses Displaced by COVID-19 Pandemic Program. FISCAL IMPACT: Since October 2020, the City has received $390 in revenue. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: The City of Rancho Cucamonga value to work together cooperatively and respectfully with each other, staff and all stakeholders while supporting equitable prosperity for all. ATTACHMENTS: Attachment 1 - Approved Temporary Park Permits for Businesses Page 2 Page 177 City of Rancho Cucamonga Community Services Department Approved Park Permits for Businesses Business/Type Tier Location Day/Times Fees -AM IL Epicenter Sports Complex- M-TH:9:00 a.m.-1:00 p.m. EM Power&Speed 1 Baseball field October 5-October 29 $104 Epicenter Sports Complex- M-TH:9:00 a.m.-1:00 p.m. Sports/Training Softball Feld October 5-October 29 Red Hill Park: u:6:30 a.m.-10:' a.m. Valverde School of Performing Arts 1 Special Event Area October 11 Imagination Courtyard at VG Su:6:00 a.m.-11:00 a.m. Dance/Theatre AL Cultural Center October 11 Red Hill Park: M:7:00 a.m.-10:15 a.m. Work That Body Now! 2 Special Event Area November 2-30 $78 Exercise Red Hill Park: W:7:00 a.m.-11:00 a.m. Special Event Area November 11 Jaaercise Red Hill Park: W,F,S:9:00 a.m.-10:00 a.m. Exercise 1 Special Event Area November 18-December 18 RC Country Inland Empire Inc. F:6:00 p.m.-8:00 p.m. Exercise 2 Central Park:Parking Lot November 6-December 4 $52 Attachment 1 Page 178 CITY OF RANCHO CUCAMONGA $l DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Anne McIntosh, AICP, Planning Director Flavio Nunez, Management Analyst II SUBJECT: Public Hearing for Consideration of an Amendment to the 2019-20 Action Plan to Allocate Community Development Block Grant (CDBG) Funding from the Coronavirus Aid, Relief, and Economic Security (CARES) Act and Authorize the Appropriation of Funds for CDBG-CV 3. RECOMMENDATION: Staff recommends that that the City Council: 1. Conduct a public hearing to receive comments concerning the Substantial Amendment to the 2019-2020 Action Plan for the use of Community Development Block Grant COVID-19 (CDBG-CV) funds; 2. Approve the Substantial Amendment to the 2019-2020 Action Plan, inclusive of the allocation of funds to the Community Development Block Grant COVID-19 projects, and authorize the City Manager, or designee, to submit the plan and any necessary amendments to the plan to the United States Department of Housing and Urban Development (HUD). 3. Authorize the City Manager, or designee, to negotiate, execute, and amend contracts with subrecipients, or professional service providers as necessary to implement CDBG-CV funds under the approved projects identified in the Substantial Amendment to the 2019-2020 Action Plan. 4. Authorize the City Manager, or designee, to execute, amend, and submit to the United States Department of Housing and Urban Development all plans and documents necessary to administer the Amended 2019-2020 CDBG projects. 5. Authorize the appropriation of funds for CDBG-CV 3. BACKGROUND: Congress passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act and the President signed it on March 27, 2020 authorizing $2.2 trillion in a variety of stimulus measures to prevent, prepare for, and respond to the COVID-19 pandemic. Included in the CARES Act is a special allocation of the Community Development Block Grant (referred to as "CDBG-CV") program, of which, the City of Rancho Cucamonga will receive a total of $1,591,323 in CDBG CV1 and CV3 funds. Staff has identified emergency housing assistance as well as emergency business Page 179 assistance as eligible activities under the CDBG-CV program. These activities have been incorporated into the attached amendment to the 2019-2020 Annual Action Plan in a format required for approval by HUD. In an effort to expedite the process, staff developed program guidelines for each of these programs and will evaluate contracting with other non-profit organizations to assist with the implementation of the proposed programs. ANALYSIS: Accordingly, the aforementioned activities have been incorporated into the attached Substantial Amendment to the 2019-2020 Action Plan in a format required for approval by HUD. CDBG-CV Projects Emergency Housing Assistance (CDBG-CV1) $604,816 Emergency Housing Assistance (CDBG unspent Funds) $328,007 Emergency Business Assistance (CDBG-CV3) $986,507 Total: $1,919,330 Each of the proposed projects included in the Action Plan Amendment are designed to prevent, prepare for, or respond to COVID-19 as required by the CARES Act. Subject to the CARES Act and emerging policy from HUD, including program regulations and waivers, CDBG-CV funds will be used for the activities listed above and described in the following paragraphs. The Emergency Housing Assistance project will provide up to $2,000 per month for three (3) consecutive months, to maintain housing and/or reduce rental payment delinquency in arrears as a result of the economic downturn during the COVID-19 pandemic. Applicants must submit evidence of current gross annualized household income that is below 80 percent of Area Median Income (AMI) adjusted for household size as published by HUD and demonstrate loss of income because of the COVID-19 pandemic. The City anticipates assisting 139 low- and moderate-income residents through this program. Please note that the budgeted amount for the Emergency Housing Assistance program includes $604,816 of CDBG-CV funds and $328,007 of unused CDBG funds from 2017 from the Etiwanda Pacific Electric Depot project. The Emergency Business Assistance project will provide emergency grants of up to $10,000 to local businesses which can be used to cover rent, utilities (excluding city- owned utilities), business services, and supplies thereby allowing them to continue to provide quality services to the City of Rancho Cucamonga. In accordance with HUD requirements, the Emergency Business Assistance program funding will only be provided in cases where it can be reasonably determined and documented that the applicant business has been adversely impacted by the COVID-19 pandemic. The program will consist of two components: microenterprise assistance and small business assistance. It is estimated that 59 jobs will be created/retained within small businesses and 29 microenterprises will be assisted from this activity. Page 2 Page 180 FISCAL IMPACT: There will be no negative impact to the General Fund as a result of the planned projects. The City is eligible to receive CARES Act funding from HUD as a CDBG Entitlement City to administer the proposed activities in the Amendment to the Action Plan. The Amendment to the 2019-2020 Action Plan allocates $1,591,323 of CDBG-CV funds and $328,007 of unused 2017 CDBG funds to eligible projects to prevent, prepare for, and respond to the COVID-19 pandemic. On August 19, 2020, the City Council appropriated $604,816 for CDBG-CV1 funding and $328,007 for unused CDBG funding. The following appropriations are requested to allocate the CDBG-CV3 funding: • 1204000-4750/2050-0 (CDBG Fund-Grant Income-Federal) $986,510 • 1204314-5650/2050204-0 (CDBG Fund-Capital Outlay) $986,510 Emergency Housing Assistance COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: While the activities proposed in the staff report do not address a specific City Council goal, the recommendations outlined in the report fall in line with the City's Core Values. The CDBG Corona Virus funds proposed to be used in the community will seek to maintain a high quality of life for our residents and business community and maintain an equitable prosperity for all those impacted by the pandemic. ATTACHMENTS: Attachment 1 - Draft Substantial Amendment to the FY 2019-2020 Action Plan Page 3 Page 181 00ir RANCHO CUCAMONGA DraftCITY OF RANCHO CUCAMONGA Action Plan Substantial Amendment Addition of CARES Act (CDBG-CV) Revised Allocations DRAFT FOR PUBLIC COMMENT PERIOD November 12 — November 18 Draft 2019-2020 Action Plan Substantial Amendment: CDBG-CV Allocation 1 ATTACHMENT 1 Page 182 This page intentionally left blank. Page 183 Table of Contents EXECUTIVESUMMARY.....................................................................................................................................................1 PROCESS......................................................................................................................................................................3 EXPECTEDRESOURCES-91.220(C)(1,2)..........................................................................................................................6 ANNUAL GOALS AND OBJECTIVES-91.220(C)(3)...............................................................................................................7 PROJECTS-91.220(D)...............................................................................................................................................8 Page 184 Executive Summary Background Congress passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act and the President signed it on March 27, 2020 authorizing $2.2 trillion in a variety of stimulus measures to prevent, prepare for, and respond to the COVID-19 pandemic. The law includes a special allocation of the Community Development Block Grant (CDBG-CV) to enable communities to effectively address the impact of COVID-19 on their communities, especially low- and moderate- income residents. August 2020 —Amendment Given the high level of demand for housing assistance, the City of Rancho Cucamonga allocated $483,853 in CDBG-CV funds to provide rental assistance to Rancho Cucamonga residents impacted by COVID-19. In addition, the City reallocated $328,007 of unused funds from 2017 from the Etiwanda Pacific Electric Depot project to the housing assistance program. The City also set aside $120,963 for CDBG-CV Program Planning and Administration as part of this amendment. November 2020 —Amendment The City of Rancho Cucamonga received additional special allocations for the Community Development Block Grant (CDBG-CV) from the U.S. Department of Housing and Urban Development (HUD) via the Coronavirus Aid, Relief, and Economic Security (CARES) Act. The City received an additional $986,507 in CDBG-CV resources. Combined with the first allocation of CDBG-CV, the City received the following amount via the CARES Act. CDBG-CV $1,591,323 This amendment revises the budgets from the first allocation by canceling the `CDBG-CV Program Planning and Administration' activity and reallocating those funds to the `Emergency Housing Assistance' program which results in a budget change from $811,860 to $932,823. Please note that the Emergency Housing Assistance program still includes $328,007 of unused fund from 2017 from the Etiwanda Pacific Electric Depot project which was part of the initial amendment in August. In addition, this Substantial Amendment allocates the additional $986,507 in CDBG-CV funds towards an Emergency Business Assistance program. Sources The City of Rancho Cucamonga will receive a combined allocation of the following grants from HUD under the CARES Act: CDBG-CV1 $604,816 CDBG-CV3 $986,507 Total CDBG-CV $1,591,323 These funds are separate and distinct from the City's formula CDBG funds and must comply with the requirements summarized in 24 CFR § 570 and the flexibilities authorized in the CARES Act and summarized in Federal Register Notice 6218-N-01. The City Council is responsible for determining how CDBG-CV funds will be used to prevent, prepare, and respond to the COVID- Draft 2019-2020 Action Plan Substantial Amendment: CDBG-CV Allocation 1 Page 185 19 virus. In consultation with the City Council, City departments, and partners serving the needs of low- and moderate-income in the community, this submission to the City Council requests approval to invest CARES Act funding for the CDBG-CV project listed below. Proposed Uses of Community Development Block Grant (CDBG-CV Allocation 1) Emergency Housing Assistance* $932,823 *NOTE: This budgeted amount includes $604,816 of CDBG-CV funds and $328,007 of unused funds from 2017 from the Etiwanda Pacific Electric Depot project Proposed Uses of Community Development Block Grant (CDBG-CV Allocation 2) Emergency Business Assistance $986,507 Draft 2019-2020 Action Plan Substantial Amendment: CDBG-CV Allocation 2 Page 186 The Process Given the urgency to design and launch programs with the CDBG-CV allocation, the CARES Act authorized grantees with the flexibility of providing 5-day public review periods such that residents are provided with reasonable notice of the amendment for the proposed use of the CDBG-CV funds. August 2020 —Amendment The City of Rancho Cucamonga conducted a 5-day public review period for this substantial amendment from July 30, 2020 —August 5, 2020. The City conducted a virtual public hearing for the substantial amendment as part of the August 5, 2020 City Council meeting. November 2020—Amendment The City of Rancho Cucamonga is conducting an abbreviated review period for this substantial amendment from November 12, 2020—November 18, 2020. The City will conduct a public hearing for the substantial amendment as part of the November 18, 2020 City Council meeting. Residents can attend this meeting virtually. To encourage review and comment on the proposed activities, the City of Rancho Cucamonga published notices advertising the substantial amendment in the Inland Valley Daily Bulletin, on the City website, and social media accounts in compliance with the City's Citizen Participation Plan. An electronic copy of the amendment was available on the City website for review and comment. To ensure reasonable participation in the public hearing, the meeting will be broadcast live on Channel 3 as well as through the City's website. Residents wishing to speak during the public hearing will need to dial (909) 774-2751 to be added to the que for public comment. Residents can submit comments via email to the Flavio Nunez (Flavio.Nunez(aD-CityofRC.us) no later than 5:00 pm on November 18, 2020 or by calling into the City Council meeting and providing comments when prompted by the City Clerk. Draft 2019-2020 Action Plan Substantial Amendment: CDBG-CV Allocation 3 Page 187 Sort Mode of Summary of Order Outreacl Outreach Response/attendanc Comments Elk 11 ji received Newspaper ad published on July 30, 2020 in the Inland Valley Daily Bulletin 1 Newspaper Ad Non-targeted/broad announcing the availability None. community of the draft 2019-2020 Action Plan Substantial Amendment to include CDBG-CV funds. Minorities Non-English speaking A public hearing was held before the Rancho Persons with Cucamonga City Council on 2 Public Hearing disabilities August 5, 2020 to receive None. input on the draft 2019-2020 Broad community Action Plan Substantial Residents of Amendment to include public/assisted CDBG-CV funds. housing Stakeholders Newspaper ad published on November 12, 2020 in the Inland Valley Daily Bulletin 3 Newspaper Ad Non-targeted/broad announcing the availability community of the draft 2019-2020 Action Plan Substantial Amendment to include the additional CDBG-CV funds. Draft 2019-2020 Action Plan Substantial Amendment: CDBG-CV Allocation 4 Page 188 Minorities Non-English A public hearing was held speaking before the Rancho Cucamonga City Council on Persons with November 18, 2020 to 4 Public Hearing disabilities receive comments from the public on the draft 2019- Broad community 2020 Action Plan Residents of Substantial Amendment to public/assisted include the additional housing CDBG-CV funds. Stakeholders Table 1 — Resident Engagement Draft 2019-2020 Action Plan Substantial Amendment: CDBG-CV Allocation 5 Page 189 Expected Resources - 91.220(C)(1,2) Introduction For the special allocation of CDBG-CV resources, the City received two allocations that amounted to a total of $1,591,323. Should HUD authorize additional resources, the City will further amend this Action Plan. Anticipated Resources Program . FundsDescription Activities to prepare for, Public Services prevent, and CDBG-CV Public- $1,591,323 respond to Federal Economic Development coronavirus within the City of Rancho Cucamonga. Repurposed unused funds from the 2017 Etiwanda Electric Depot Public- project to CDBG Federal Public Services $328,007 prepare for, prevent, and respond to coronavirus within the City of Rancho Cucamonga Table 2 - Expected Resources Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied In the initial planning and programming of these resources, the Planning Department has worked closely with other City departments as well as County, State, and Federal partners to identify available resources authorized through the CARES Act, the Small Business Administration (SBA), and Federal Emergency Management Agency (FEMA) that can be leveraged to maximize the impact of the CDBG-CV resources. Draft 2019-2020 Action Plan Substantial Amendment: CDBG-CV Allocation 6 Page 190 Annual Goals and Objectives - 91.220(c)(3) To allocate the CDBG-CV funds, the City of Rancho Cucamonga has established one new goal for the CDBG-CV program. Goals Summary Information NeedsSort Goal Name Starlq n Category Geographic . . Outcome Funding Order Year Fea r Area Addressed Indicator Affordable Housing Non-Housing 139 low- and moderate- Community income households 1 Response 2020 2022 Development Citywide COVID-19 impact $1,919,330 Response 59 jobs created/retained; Public Services 29 microbusinesses assisted Economic Development Table 3—Annual Goals Draft 2019-2020 Action Plan Substantial Amendment: CDBG-CV Allocation 7 Page 191 Projects - 91.220(D) Introduction With the CDBG-CV allocation, the City of Rancho Cucamonga will fund the following projects: # Project Name 1 Emergency Housing Assistance 2 Emergency Business Assistance Table 4- Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs These projects were determined in consultation with City staff, departments, and stakeholders serving low- and moderate-income residents of Rancho Cucamonga to identify critical needs resulting from COVID-19 within the City. Project Summary Information 1 Project Name Emergency Housing Assistance Target Area Citywide Goals Supported COVID-19 Response Needs Addressed COVID-19 Impact Funding CDBG-CV: $604,816 and CDBG: $328,007 Description Subject to the CARES Act and emerging policy from HUD, including program regulations and waivers, CDBG-CV funds will be used for the Emergency Housing Assistance project that will provide up to three (3) months assistance with rent to prevent eviction. Applicants must submit evidence of current gross annualized household income that is below 80 percent of Area Median Income (AMI) adjusted for household size as published by HUD and demonstrate loss of income because of the COVID-19 pandemic. Target Date 12/31/2022 Estimate the number and type Approximately 139 households will benefit from this project of families that will benefit from the proposed activities Location Description Citywide Draft 2019-2020 Action Plan Substantial Amendment: CDBG-CV Allocation 8 Page 192 Planned Activities City of Rancho Cucamonga: Emergency Housing Assistance - $932,823 2 Project Name Emergency Business Assistance Program Target Area Citywide Goals Supported COVID-19 Response Needs Addressed COVID-19 Impact Funding CDBG-CV: $986,507 Description Through this project, the City will provide local small businesses and microenterprise businesses that were adversely impacted by COVID-19 with immediate assistance via grants of up to $10,000 for rents, utilities (excluding city-owned utilities), business service, and supplies. Target Date 12/31/2022 Estimate the number and type It is estimated that 59 jobs will be created/retained within of families that will benefit small businesses and 29 microenterprises will be assisted from the proposed activities from this activity. Location Description Citywide Planned Activities City of Rancho Cucamonga: Emergency Small Business and Microenterprise Business Assistance - $986,507 Table 5— Project Details Draft 2019-2020 Action Plan Substantial Amendment: CDBG-CV Allocation 9 Page 193 � �. rS;`�,k�,a A T�' �r ..�. �.a -�Y� pr_1� �;'� -1:: - x,-� ''�•`. '�, N _ A. V At � � � ! .�1 ��, �� 0. ,tr r '.i• i i � .a.. � Ayr- �� ;1��!�. `y+� �..�. 07 .. � � .�a _ 'a., •h-: , d - �.• y e y.,.. -III - � � ,✓_" ." I � i �. �„Ql i � _r' 1 :s- '�` � i t Y � � +++��"'lll � �• ..Q Y '`, i �., um. yl: e, _ F• _t \Y •' l 3 "_�4 4£'.. 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P, HEllsFde Rd �� NgiSILp- Wr, .fie ea a IWO ugil b 1:.. �yy4,,prti hk, H tm P -k Y Banyan St Bally-.I: 4A[Tla Lc ELM 9) oma Dr �� G v n 4� rapeland Upland Hills Country Club D j!{ Liew Ro m 66 lu { 3. . gu RANCHO %14 �� .rD CUCAMONGA vrow Hwy � Cucamonga Arrow w� ,� lb6 -0 � nth St m ❑n Kaiser jur��y Blvd WhIttraI Awe E ��r, . — - e�r•� �� CucamongaAll-America CitySt NAR-NAI.OV1C:I-FA( IJIF E 7#h 5 f ' � .. < 1 r E Eth St %A £nth St �% =x^, E 5th St fi ® MrSail B e rna rdi no Ave � ti 20 20 1 The First 5 Days- rMir -r TOTAL CITY STAFF: 95 Pr APPROX. HOURS WORKED: 5,700 C% -WON_ }•i CONTRACT STAFF COST: NUMBER OF PHONE $153300 CALLS: 600+ TOTAL STAFF: 37 y� 1 ` W I' r• � !"�� y t7 i� 1� drib` C\ h y — 1y I{ I� I- 6 t rofg.. 1 J � .•� o Fayd�' ♦� g :fir\ .•1;�. y -`�,. \ � �\ ___� _ � •�� * -- �: � - ?ate a',.. y ` I a , � �W ,•:r:— .,fir 4 Y 4 I1� ��a�'�: � q�i,.� ti err• ,� 14 y , -.��,f �-.�� '�• �' ,� 1 '> Jos . � ' � ..may ■ �y ., 4• � L �}t ilia; n •a > ;Q � V t i/y 110, It OT,All A A�t RK pry . � � r.. ( _ i• '_.,� t'. '}._ Ef t� r"11rr3- rya �6.(1. •�E J i r� C ,v. � �•f i S i /i �t r�,l�� r�r 4 { � r. � sX• yJ' � sa i �•.� id .'• sue: 'in1 { 41F ln!� 1`f5tltrkl, ro-•i '. J '�x1„ i. -� ' .4. i -f !.#L ^ d f a i.J �� ['�.^ Etiwanda• Avenue at"' .r r i - ` ;.� y � �t + L.• - S +• .k !�'`��'. � `�Jj a-� Ir}j } � �.''ip. k•'A,• )n t 7 rr s r L .�s _ x'� a i� '�.W• I - 1�, �q� �, �h ' s 1 _.� _ i ?. � = 4. Bari a.n Street �' �:�� • , � r • _ �: � : ,� M , . 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'�� .k ' - � ' �_ .4•�F��iv - _ - _ _ �"�;;�, _. ^3� " , may ' `Fr •; — ,( L- f_ �� 4 Rom'', .��Y *• '+ .l. �i.- �" - - _ -_ - • ir so ., -, it��. '� "'�v r L • '. „ _ f ! I I` r I{5 Fi �^ • \,jiY'a r �h i V I e. r `,"''dti' •' ' ,� -" '4 601�-4.• i',''' '- ,5y++ ; '.• s. r nL�Fw>:"� ��:a 1. -�.� yJ/r' `-`' 1-`��r iiVV ww 1 ems: =fir.y \�IAlf . toria. park Lane b ` � split Rein Drive"> victoria Groves Park ' ' `r /1 IP LAA X. -POEIle i cm 1 LLIC- ui y, 4 - • e Y �., y N+ \ { fi �t + IL6 U i � I ,• % -� 1 h ` 1 j Lo 16 L I .• �,y' ,r "I �(`vim; PF • • • ' '1 L ' _ �a�� .fit r + krq Y 7 •1 1�• Tor L •J Y_ 1• J .'7 J• tir -r. 1 � 1 -F LIP' �'f L' +', , r Rrip .. r f —•f 1• F L' L L i• L or ' •r • � - � '•�� • �� r I dF V • ' Ir L o 'Ll■ •' ' �. y,F r - 1 .L■L 1 •, CI3 .. L 4 75 L— r I + I. L _� it %6 W 16 mr ' `■1 1• U }' 1 � s 1fiti r. • r •- Number of Trees Lost to Date Ilk Public Right-of-Way — 250 _ Y J f _ City Park Trees 52 { _ _ t Fes { } RANCHO CUCAMONGA All-America City 1 1 2 0 it 2 0 ,may' � '~ `�A•�. '.�EE� �'�' .�'' _ i�{t. ; .� f .+ _-"" �� t•. spy" �J�rk.' ,r - ".. :��' _ ^L •r '��p C i 4 Y.. �.i' ti'. i'�, �., T.-_�_ �1 �h y_i.D_ .Cf . • �-.� �'N�� 7a��• 'r- - �'f � 'y :tii -r:.,y _ `t «� tia `�r .-z �}v �s..4-'_. '� _�'y+� � A. IRRIGATION ._ - - - ' t ., - r� '� �•. - .j• K,�, /i..• I. `*f-rat 1,fir FENCING STUMP REMOVAL -"may rig ( �• r- '; r..y'.. PLANT REPLACEMENT r r SIDEWALK MOW CURB . r- ".��r.`fit r• , °.j�"r�•: f COBBLE REPAIR = � Victoria Park Lane East of Victoria Windrows Loop ■ ■ ■ Landscape Maintenance District 2 ,g ƒ c=aky e $ hew Ave amlwRn2 � Morning ©# en � Sd ssa a L ƒ $ 1 - 4 W % \ 1Cc I m tit ache g 3 _ - — _ �u a � � 9 age I / - &�m��St ID � � r ®nQm D $ 4 ^ 2 3 � ( 7 l Ka4Miak Grapel■nd i • 2 ` 2 2 \ 7k�� ' g } Elementary - ool «krn m Mw . _ rir G 1p arlf.r - c[z.Q j Tr ,cto na Q 4 k-r; _ a < / \ Ge�e Cr _ ire 5 } e r \ - 0 i 2 F m g } P- o ]es,ee �� ? & • � Ba rberry b 2 - 3 0000 --mq� } ±# 9� 4 - g z Gam = _ — wR_ m 54fflaA#s \ RANCHO SIV a mum 2 Qsc Ea D C U C A M O N GAes# Greenay PadfirTrig rark � �n . � Wow a Gard-ens e All-Amerim My NAZI JV I |-FM I A n rmntmr = Qj 0, mOW L"a W 1 ,1614 L", -4 Wo-kq wil 10 0 P-j 0 LWAI 0 4w"2 % • 3..J�� 4 d� i. � �:? h� ills%s''; ;. Victoria Windrows Loop 'pF. ! ': 1 ['! �{ J, raJr?� �' \ ► ' e;, \�•f �, re wy, s.hfeJ .`4F 1 r��.' •- --. u�� :'r.�. r "-V,t� R� ��?r• ; •�; r � �:� �!i.�j 1 .�, -n� +•r '�5 f' /�•A7 '-`\' � �l'� .Qr',(�i'�'.A,.' �a• t.,�',', �� n', 1i� r F,�/ �, 1i, .�` r�.�.. r}� .�-• . . -. '�+ � 1•,i� � Ry ,,-.Y�:A .. .,� �{.f i�'/�1,��. :�,�,' TL+:1tIs,�P -� •.� r q.-.�. �• "y �'ls�.�_��1� t' `� .: � � `:.y 3�SrH',a �( i,tl�, �It.. .;� _ :'' / • �s l�` ��•,:. � r tL. ��.'. � �;A , i. ;'F %�� ,� •� ,y ^ r� d / lay,}- � ' ! '�!• ,t, r1 �♦ a /� r 1 t t r.. it.i , K"1 $ ,�'j� L "1'.' � ^h� :�.; .. •r�l,p -.,+� �''f ,. .. .,IC.'_ .,r..;�' ,'n� �) f• ';j,r,'� � - ��, � ,>k ' '�' .y - ^1r ��. c','s,. -� ,.lT r .�+ Y,:,4,J, �T�� 1a. J(•fell'\�. NEW av , n• ,t n 'A'.`�' SM. e ii"➢ r.�. Wy' L .. , � ifl 1 C�'V{� �s r•'• '. ,^ -• th t�;��.�;' .roe ,;'r.. ��!T�+t �C7 ( '>' .,� .,•��, ,rM �. ��, f`, c� � _+F .•� s t.• `'R�tr,• .. -�� .1 <! a. :r�r tr ,w ..e7,,YY -Y' \ .L•S, ;y' :t; _ � •,_ z', :avV .Y �.;' .",-.N`.. - f.. .Zi� I n- - '#�i `'.: .rl' '•, ,s �rY .r•a ':�( � ,,w,r °��,. ram. �' 11W . •11:4r 1-�111 Syr', we "�- ,I ��: ;;, ��,. - IOU4111" IF . , il. r "r 5 �. , rc' n1 !a .:, i �r ...,.,�. � U _ i - _ _ - ",•S�•; r. .`�i.�(° • �h; -�Y'�' �4 �,{� � j' `.!%:_.. k�-''� i �L'Cv' II�i l` �'" -s. -.:e� :e ' - - -_ - �'j � r 1 9� ,`}': ,� � .;fie' {. :�,; "'"' .,. r :,�'. ';!,Tj� • "y ,�`vr �. '""'�� t E '`f a- e - ,] t1, -- - x• y��y, r=y, +-� ;, � r �r:� �' - V :- i'... � A. •' � � ,'�� - � �.. �-_. i�. .�� •y�,�A :r �'Y �'.,�_.�{f .:-.':i -.4 v'+ .i�"r.!'�~"'�+Y°a. i� -"Marl.�F ' 'i l �. _ - `r f, �{ .- 3 -, +�,•' t:k: �.- i-. r�• -1 f � +laj � •• .a=, o ,1 err" ;'+"�1�`•'�!" �'.. • - �i/9i6' •�'4'a�' fi r y : R a u�_ ti a _ as IT M-4 AWW . ., �-V-+4+x` -�z•�•{ I -� _ � '�• -i .i- a -„�'�' _. i" - _ i _ �_ - Victoria Park Lane by r _ • Windrows Elementary School 1 _ `�44% $471 qr),N'T .11 ..I I l- it 11 SO, At Z q V" ",jo f ,I tf, lit IL POP, - 1� _ 1t?.� '_�' .:'C�, � y' :! "`ate T�F.,`^r�' -_ °� .,� / Y' - `4� 4. {T�,.�-♦ Fxs`y.'. °'...'h,1�_e6;.: �5� 4 C!w hr 40-0 ov� Victoria Windrows Loop 17 4t PPP_ 45 LL RANCHO 81 CUCAMONGA Ad IMF All-befta City VWONAI (A\ K 'I j INA] VI IP W&J, SRI 2 0 2 0 Victoria Park Lane 77�*, RR :Stmmn ' Ne. 5 IF Erg tw,w . � » .3 k £ -P � Ea9n ut Elementary o� Et N n ryra�a / Hm� ■ . 2� #MR A4gqam £t ? mtWa1 4 ° � R . . cf -a% Mt\ » ` lo� (� t ° \ ynQgeDrCL e ° ce � E \ � / S � CE - ' kLEv6r R q / 'View Loop Mt RiEE.r St C U C A M O N GA All-Amerim CRY S o 2 0 % 2 0 L• 14'n'tJ x - A� 1 � , h 5rQ d It 1. •7p� l�f- 'i � �� n L ( yl y r � •.� �Y.e ' .�i .f'•� .+. •. W -r ,_` a � Q > 1 �f a: L ----------------------- j, ILI /' � IM 7! 1 k 'p, � tic' � rr rf•�a 'r�'rYk" t 9 1 v \ \ Ji f-s"W"- "41 a Wl i i i i r { ' 1 w Y r r { }a iL Fh FI•�.�'r' r � f t 4 t � a � I ! 1 i i6 s, � H, �Ij � l Initial Damage Estimates City Wide • Landscape Contract Labor Costs to make • Debris Haul Away - $32 , 000 the City safe again - $ 198 , 000 • Concrete Damage - $535000 • Stump Removals/Grinds/Backfill Soil - • Traffic Sign Damage - $ 125000 $ 1585000 • Traffic Signal Damage - $775000 • Irrigation Damage - $355000 • Sports Lighting Damage - $205000 • Trail Damage - $305000 • Roof Damage at Etiwanda Creek Park - $50 , 000 RANCHO Total = $ 6lb5 ) 000 NCAMONGA All-Amerin ISl) '16 [01 N&103 60 0 ZZ L 1k[a] P to[Let i 2 0 ItV 2 0 RAr NCAI All-Am WAINMArig 2 0 2 0 CITY OF RANCHO CUCAMONGA DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Tamara L. Oatman, Finance Director SUBJECT: Consideration to Receive and File Quarterly Financial Update for the First Quarter of Fiscal Year 2020/21. RECOMMENDATION: Staff recommends that the City Council receive and file the attached Quarterly Financial Update for the First Quarter of Fiscal Year 2020/21. BACKGROUND: On a quarterly basis, the Finance Director provides the City Council with a brief update on the budgetary performance of the City's operating funds which include the City General Fund (Fund 001), the Library Fund (Fund 290), and the Fire District Operating Funds (Funds 281, 282, and 283). As a result of the analysis performed and the consideration of current economic factors, staff may also request certain appropriation adjustments at the time of the update. ANALYSIS: Operating Budget. The Quarterly Financial Report provides budget and year-to-date actuals (including encumbrances) of both revenues and expenditures for the City's operating funds. Overall, the City's operating budget for expenditures is performing well as of the end of the first fiscal quarter and is consistent with the prior year. Overall, the City's operating budget for expenditures is performing well as of the end of the first fiscal quarter and is consistent with the prior year. Generally, revenues are on track or slightly ahead of projections, as a whole, and expenditures are on track with or slightly below historical norms. As noted in the report, there are some adverse impacts to the operating budget for unanticipated costs and revenue adjustments related to the COVID-19 pandemic. The adjustments proposed for Development Fees will largely offset each other. Once additional revenues are received during the second and, if necessary, third quarters, the revenue components of the City's operating budget can be further analyzed, and any necessary adjustments performed. It should be noted that the continued impacts of the COVID-19 pandemic remain unknown. As such, continued caution is needed to monitor revenues and contain expenditures throughout the remainder of the fiscal year. FISCAL IMPACT: None. Page 194 COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: Providing the City Council with regular financial updates on the City's operating budget supports the Council's efforts to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive, by providing meaningful, timely information upon which they can base their current and future decisions that impact the City's finances. ATTACHMENTS: Attachment 1 — Quarterly Financial Update— First Quarter FY 2020/21 Page 2 Page 195 City of Rancho Cucamonga Quarterly Financial Update First Quarter of Fiscal Year 2020/21 rloov- ] OVERVIEW This report summarizes the City's overall financial position for the current fiscal year through September 30, 2020. The focus of this report is the City's operating budget, which is comprised of the City General Fund,the Library Fund,and the Fire District Operating Funds. The revenue projections and budgets include necessary adjustments for encumbrances, carryovers, and any supplemental appropriations made by the City Council as of September 30, 2020. GENERALFUND General Fund Financial Condition. With 25% of the year complete, General Fund expenditures are at 23% of projections (compared to 24% in the prior year) and revenues are at 8% (compared to 9% in the prior year). Revenues are typically lower during the first fiscal quarter due to the timing of certain key revenues such as franchise fees, property tax, and sales tax. General Fund Bud et* YTD Actual* Percent Revenues 89,394,500 7,159,091 8% Expenditures 90,774,049 21,115,742 23% *Includes carryover purchase orders. The impacts of COVID-19 related reductions in revenues, along with corresponding budget reductions in expenditures that were implemented as part of the budget process, are accounted for in this report. The expenditures budget and YTD actual figures above include carryover purchase orders from the prior fiscal year. Excluding the carryover purchase orders,the City adopted a balanced budget for Fiscal Year 2020/21 through the planned usage of$700,000 from the Change in Economic Circumstances Reserve to offset the economic impacts of the COVID-19 pandemic. In addition, the budget includes the planned usage of reserves to replace medical equipment for the Animal Center in the amount of$10,000. Departmental Expenditures. The YTD actual figure above for expenditures incorporates all General Fund divisions, including non-departmental divisions such as General Overhead. For purposes of departmental analysis, these non-departmental divisions have been excluded from the chart on the right. General Fund %Spent by Department In an effort to combat the negative economic As of 9/30i2020(25910 of Year Complete) impacts of the COVID-19 pandemic, various Administrative Services � ss% budget reductions were incorporated into the FY Animal Care and Services 36% 2020/21 Adopted Budget. These include, but Building and Safety 47% are not limited to,the following: a 32% reduction City Clerk 68% in FTEs for part-time staff, a 10% reduction in City Coundl as% full-time staff, reduced hours of operations at City Management � sa% various City facilities, and closure of certain City Cc mmu n i ty I mp ro vem ent 1 35% facilities including the Lewis Family Playhouse. Community Services zz% Even with these budget reductions, Econ.and Comm.Dev. 39% departmental operating expenditures (including Engineering as% outstanding purchase orders/encumbrances) Planning as% are generally consistent with the prior year as a Police ' zs% percent of the budget,and on target as of the end Public Works 1 60% of the first fiscal quarter. Any significant Records Management 23% differences between the current and prior year D% 2D% 4D% 6D% 8D% are noted after the chart. Page 118 Page196 ATTACHMENT 1 City of Rancho Cucamonga Quarterly Financial Update First Quarter of Fiscal Year 2020/21 rI**vj Factors contributing to a slightly higher percentage expended/encumbered in the departmental budgets include the following: 1) some contracts cover the entire fiscal year and must be fully encumbered with a purchase order at the beginning of the fiscal year; and 2) certain overhead cost allocations are entirely allocated at the beginning of the fiscal year. Departments with the more significant variances in the percentage spent—current year(CY)vs. prior year (PY)—include: • Community Improvement (CY. 35%; PY. 52%): In the prior year, the Community Improvement Division had issued an annual purchase order for contract civil litigation services. A similar purchase order has not yet been entered into for the current fiscal year resulting in a lower percentage spent at the end of the first quarter compared to the same time in the prior year. • Records Management (CY. 23%;PY.- 55%): Records Management budgeted a line item for the 2020 General Election which was not expended as of the end of the first quarter. • Community Services (CY. 22%; PY. 39%): For Fiscal Year 2020/21, the Community Services Department's budget appears to have increased about $2.5 million due to the combining of the Community Services recreational and community activities into the General Fund; previously, they were accounted for in separate special revenue funds. Community Services has spent 22% of its budget as of the first quarter compared to 39% in the prior year. This slower spending trend is due to the impacts of the COVID-19 pandemic on the Department's recreation and community activities, which have become very limited due to restrictions on gathering in person. Due to the uncertainty of when Community Services programming can continue and in what form, the timing of expenditures will be very nontraditional this fiscal year. Programming is dependent upon when and if restrictions by the State of California will be lifted. Staff continues to approach the situation with an abundance of creativity and optimism to do their best to meet the needs of the community while staying in compliance with State restrictions. At midyear, Community Services staff will have a better picture of what programming will look like for the remainder of the year. Until there is more certainty, budget flexibility will continue to be needed. COVID-Related Expenditure Impacts. Separate from the departmental expenditures noted above, other unanticipated expenditures resulting from the COVID pandemic are expected to be incurred this fiscal year. The primary cost noted as of the first quarter is an increase in the billing for unemployment claims. The reduction in force required in response to the mandated shutdowns resulted in much higher than anticipated unemployment claims. The City recently received the billing for the first quarter of the fiscal year. Fortunately, Federal CARES Act funding is providing a 50% credit for the claims filed. However, if the claims remain at the same level for the second quarter of the year, an adjustment to the City's fringe benefit rate may be needed at midyear to allocated the unanticipated costs amongst all of the City's departments over the various funding sources that support personnel costs. Top Seven Revenues. The City's top seven revenues account for about 86% of total General Fund revenues (compared to 91% in the prior year). The decrease from the prior year is due to the combining of the Community Services recreational and community activities into the General Fund, as noted above, which increased overall revenues for the General Fund. Following is a summary of these revenues as of the end of the first fiscal quarter: Page 218 Page 197 City of Rancho Cucamonga Quarterly Financial Update First Quarter of Fiscal Year 2020/21 YTD % Top Seven Revenues Budget Actual Received Sales Tax 28,744,580 2,802,529 10% Vehicle license fees" 21,223,690 - 0% Franchise fees 7,445,070 - 0% Property tax 10,082,200 164,093 2% Development fees 4,892,500 1,165,301 24% Business licenses 2,779,690 792,931 29% Trans. occupancy taxes 1,835,530 561,355 31% *Includes Property tax in-%eu of VLF Sales Tax. Revenues, as of the quarter ended September 30, 2020, are at 10% of budget (compared to 7%in the prior year). The percentage is lower than 25%as of the first fiscal quarter's end due to the timing of our receipts from the State. As of the end of the first fiscal quarter, we have received one month's allocation of sales tax revenues from the State and two months' allocation of Prop 172 revenues, which is consistent with the prior year. During the FY 2020/21 Budget process, the City's sales tax consultant assisted staff with determining the estimated impacts of the COVID-19 pandemic on sales tax revenues. Estimates were adjusted accordingly contributing to the need to use reserves to balance the FY 2020/21 Adopted Budget. Recent discussions with the consultant indicate there will be continued economic impacts through the end of calendar year 2020 with only a mild recovery into 2021. However, at this time, budgeted sales tax revenues appear to be attainable due to the conservative approach taken in estimating revenues. Evidence of the economic impacts of the pandemic can be seen in numerous business closures within the city of Rancho Cucamonga. Some examples include: Stein Mart, AMC Theater, Pier 1, Eufy, Active Ride Shop, Souplantation, Punchbowl Social, The Pie Hole, and Jamba Juice. The City was recently notified that Rubio's is filing for bankruptcy as well. Also, the Apple Store was closed for most of this quarter; it reopened with limited capacity in late September. The shift from brick and mortar to online sales continues to impact businesses in the city. Future sales tax growth anticipated for FY 2021/22 will be primarily the result of continued return of consumers from the initial COVID-10/economic shutdown and sustained growth in countywide use tax pool allocations as online shopping continues to take away from brick and mortar sales. Page 3 18 Page 198 City of Rancho Cucamonga Quarterly Financial Update First Quarter of Fiscal Year 2020/21 I Sales Tax $2,291,148 $2,802,529 I FY 2019/20-Q1 FY 2020/21-Q1 ■Budget YTD Actual Vehicle License Fees (VLF). As of the end of the first fiscal quarter, we have not received a disbursement of VLF from the State,which is consistent with the prior year. The VLF relates to excess amounts collected by the State for the prior fiscal year, and it has typically been received during the second quarter of our fiscal year. We will receive property tax in-lieu of VLF from the County in January and May. No significant variance from budget is anticipated at this time. Franchise Fees. We will not receive the most significant components of franchise fee revenues—payments from Southern California Edison and Southern California Gas Company— until April 2021. Franchise fees from waste management and cable are remitted approximately 30 days after the end of each quarter. As such, no revenues have been received as of September 30, 2020, for the current fiscal year, which is consistent with the prior fiscal year. The COVID-19 pandemic may have a positive impact on franchise fees as a result of people staying home and spending more money for gas and electricity to condition their home spaces. However, it is too soon for us to determine what this additional amount might be and whether it is offset by decreased commercial usage. Property Tax. The first major apportionment of taxes will occur in December. Included in the property tax budget is post-RDA property tax revenue of$2,431,650. This portion of the City's property taxes will be received in January and June as part of the County of San Bernardino's distribution of the Redevelopment Property Tax Trust Fund (RPTTF). Based on correspondence from the City's property tax consultant, the increases in our assessed valuations for the City will be slightly higher than originally budgeted. However, no adjustment is proposed at this time as we will need to determine if this increase in assessed valuation may be offset by increased delinquencies due to the COVID-19 pandemic. Development Fees. Development revenues for plan check fees, planning fees, and engineering fees are coming in slower than anticipated with collection percentages of 17.39%, 17.84%, and 17.17%, respectively. • For plan check fees, market indicators suggest a stable market through next summer. Considering this along with the slower start to the fiscal year, the Building and Safety Department is anticipating ending the fiscal year at 90% of budget, or a $128,750 decrease. • For planning fees, new development activity is lighter than expected right now due to COVID. We are seeing many of the larger planning projects we saw in 2019, be it residential, industrial or commercial, are now moving much slower or on hold, and, as a result of that change, we expect Page 418 Page 199 City of Rancho Cucamonga Quarterly Financial Update First Quarter of Fiscal Year 2020/21 rI**vj our revenues could be impacted this year, but it's too soon to say for certain. No adjustment to budgeted revenues is proposed at this time by the Planning Department. • For engineering fees, some of the larger projects are still in the planning process. Revenues are expected to pick back up later in the year to get back on track to meet budget. However, in order to be conservative at this time a 10% reduction in the budget, or a decrease of$128,000, has been suggested by the Engineering Department with a revisit of the estimate at midyear based on YTD activity at that time. • Building permit revenues are coming in at a faster pace than expected during the first quarter with collections at 38.29% of budget. With many people working from home and the inability to travel or shop,we(like many other communities)are seeing a rather dramatic uptick in home remodeling and home improvement projects. We believe this is what accounts for faster than normal building permit revenue. Traditionally, activity slows down over the holiday season. However, based on YTD activity, the Building and Safety Department anticipates ending the fiscal year at 120% of budget, a $300,000 increase. Development activity will continue to be monitored by Community Development staff and any additional revenue adjustments will be identified as part of the Midyear Budget Analysis. Business Licenses. Business license revenues are slightly ahead of projections, with a collection percentage of 29%, which is consistent with the prior year. The peak of the renewals is not received until January. Many businesses took advantage of the City's 120-day deferral of when penalties are assessed for non-payment of business licenses that was put into place in March 2020 through an Executive Order due to the COVID-19 emergency. Even with the deferral option, revenues remained consistent with the same quarter of the prior year. Transient Occupancy Taxes. Based on information provided by the Greater Ontario Convention and Visitors Bureau (GOCVB), for the first quarter, average occupancy is currently at 59.13% compared to 77.63%for the prior year. However, month to month occupancy for the current quarter has increased from 48.4% in July to 68.4% in September showing consistent improvement as we continue to weather the impacts of the COVID-19 pandemic. Similarly, for the first quarter average daily rates are currently at $116.09 compared to $136.56 for the prior year. Month to month average daily rates have increased from $115.54 in July to$119.01 in September. Rancho Cucamonga - Occupancy % 90.00% 80.00% 70.00% 60.00% 30.00% 40.00% 30.00% 20.00% July August Sept. ■FY 2019120 FY 2020/21 Page 518 Page 200 City of Rancho Cucamonga Quarterly Financial Update First Quarter of Fiscal Year 2020/21 rloov- ] Rancho Cucamonga - Average Daily Rate $150.00 $140.00 $130.00 $120.00 $110.00 $100.00 $90.00 $50.00 July August Sept ■FY 201912U FY 2020/21 Year-to-date receipts are tracking about 48% less than the prior year due to the COVID-19 pandemic. A significant reduction in TOT revenues was anticipated in our revenue estimates for FY 2020/21 which were estimated at approximately 40% of the pre-COVID revenue estimate. One of the City's major hotels had temporarily closed in late March 2020; however, it recently started accepting guests again in August 2020 which will help contribute to TOT revenues beginning in September 2020. Annualizing YTD revenues indicates that the revenue estimate for FY 2020/21 may be exceeded. This is supported by slowly increasing occupancy rates and average daily rates for the first quarter as noted in the above charts. Staff will also continue to monitor TOT revenues and provide an update at midyear. On the positive side, there are two new hotels under construction in the City. Revenue is anticipated from one of them in the last quarter of the fiscal year which should further enhance anticipated TOT revenues for FY 2020/21. However,this revenue is dependent on the speed of construction and any potential weather delays. The second hotel will likely open its doors during the following fiscal year, unless its opening is delayed due to market conditions. Transient Occupancy Taxes - Monthly Revenue $400,000.00 $350,000.00 $300,000.00 $250,000.00 $200,000.00 $150,000.00 $100,000.00 — $50,000.00 July August Sept. ■FY 2019/20 FY 20 20/2 1 Page 618 Page 201 City of Rancho Cucamonga Quarterly Financial Update First Quarter of Fiscal Year 2020/21 rloov- ] COVID-Related Other Revenue Impacts. In 2018, the City and the Chaffey Joint Union High School District entered into an agreement for the City to provide a higher level of school resource officer services for its high school facilities on a cost-sharing basis. With the School District's operations impacted by the COVID-19 pandemic, the City and the School District modified the agreement in October 2020 to reduce the cost-sharing amount by half for FY 2020/21. This is an additional, unanticipated loss of revenue to the City. In September 2020, the San Bernardino County Board of Supervisors approved an allocation of $23.3 million in CARES Act funding to cities within the County on a population basis. The County determined that Rancho Cucamonga is eligible to receive $2,167,193 of this funding. In order to receive the funding, the City will submit for reimbursement of a portion of its law enforcement costs through the Sheriff's Department contract. A portion of this funding will be used to replenish the planned use of the City's Changes in Economic Circumstances Reserve($1,149,100)while the remainder of the funding will be used to replenish the Law Enforcement Reserve for costs incurred to construct the Public Safety Facility on the west side of the city. LIBRARY FUND Library Fund Financial Condition. As of the end of the first fiscal quarter, Library revenues are at 0% of projections (compared to 1% in the prior year) and expenditures are at 35% (compared to 34%in the prior year). Library Fund Bud et* YTD Actual* Percent Revenues 5,991,700 11,761 0% Expenditures 5,827,364 2,022,898 35% *Includes carryover purchase orders. Property tax makes up approximately 82% of the Library Fund's revenues (compared to 81% in the prior year). The budgeted revenue from the Rancho Cucamonga Library Foundation Support will provide funding for the Biane Library's Second Story and Beyond Project. Although initially budgeted in the prior year, the actual funding will occur during FY 2020/21 as the City's contribution was delayed due to revenue losses related to COVID. The support was rebudgeted in the FY 2020/21 Adopted Budget, accordingly. As noted above, the first major apportionment of taxes will occur in December. The Library's property tax revenues, however, also include a statutory pass-through from the former Redevelopment Agency. This pass-through represents approximately 35.6% of the Library's property tax revenues and will be received in January and June as part of the County's distribution of the Redevelopment Property Tax Trust Fund (RPTTF). Also included in the property tax budget is post-RDA property tax revenue of$140,340. These revenues will also be distributed from the RPTTF. Library expenditures are on target as budgeted. As in the General Fund, expenditures are slightly higher than 25% at the end of the first quarter due to the fact that some contracts cover the entire fiscal year and must be fully encumbered with a purchase order at the beginning of the fiscal year, and certain overhead cost allocations are fully allocated at the beginning of the fiscal year. FIRE DISTRICT Fire District Financial Condition. With 25% of the year complete, Fire District operating revenues are at 2% of projections (consistent with the prior year) and expenditures are at 25% (compared to 24% in the prior year). Page 718 Page 202 City of Rancho Cucamonga Quarterly Financial Update First Quarter of Fiscal Year 2020/21 rI**vj Fire District Bud et* YTD Actual* Percent Revenues 41,452,310 644,205 2% Ex enditures 41,999,333 10,324,975 25% *Includes carryover purchase orders. Property tax comprises approximately 89% of the Fire District's operating revenues (consistent with the prior year), which includes the General Fund, CFD 85-1, and CFD 88-1. The first significant apportionment of taxes will occur in December. Included in the property tax budget is post-RDA property tax revenues of $8,905,710. This amount represents a statutory pass-through from the former Redevelopment Agency. The full amount of the pass-through is allocated on a percentage basis between the Fire District's operating funds and its capital fund based upon the operating budget needs of the Fire District each fiscal year. As noted above, RPTTF revenues will be received in January and June. The Fire District was recently notified by the County of San Bernardino that they approved a COVID-19 Spending Plan to support the community's response to the Coronavirus pandemic. The Spending Plan includes an allocation to Fire Agencies to fund eligible expenditures incurred participating in the multi- agency Incident Management Team (IMT). As the Fire District was identified as a participant in the multi- agency IMT, a reimbursement request will be submitted to the County to reimburse the Fire District for staffing costs incurred in the approximate amount of$176,000. Although the estimated costs incurred cover the period from March of 2020 through the end of the calendar year, accounting standards require that the revenue be fully recorded in the current fiscal year as the funding is ultimately coming from the State's FY 2020/21 budget when the relevant appropriation became effective. The Fire District's expenditures are on track as of the end of the first fiscal quarter. However, it should be noted that it was a very busy summer with fires and strike teams requiring many Fire District staff to assist with various fire incidents throughout the state. The Fire District will likely receive substantial reimbursement of the personnel costs incurred as a result of the many strike teams we had active from July through October. SUMMARY Overall, the City's operating budget for expenditures is tracking with projections as of the end of the first fiscal quarter and is consistent with the prior year. Generally, revenues are on track or slightly ahead of projections overall, and expenditures are on track with or slightly below historical norms due to conservative spending practices. As noted above, there are some adverse impacts to the operating budget for unanticipated costs and revenue adjustments related to the COVID-19 pandemic. The adjustments proposed for Development Fees will largely offset each other. Once additional revenues are received during the second and, if necessary, third quarters, the revenue components of the City's operating budget can be further analyzed, and any necessary adjustments performed. Page 818 Page 203 City of Rancho Cucamonga Fiscal Year 2020/21 Operating Budget First Quarter Financial Update Presented to the City Council November 18, 2020 CITY OF RANCHO CUCAMONGA 00, ],won Scope °° °° city ❑° ❑❑ °° General ❑° m❑ °❑ °° °° °° Fund SEPTEMBER Operating Library Budget Fund 30 . ..,mj Fire District Operating ° Funds FudSpn n h Generalasot Generagl Fund Budget* YTD Actual* Percent Revenues $ 89,394, 500 $ 7, 159,091 8% Ex enures $ 90,774,049 $ 21, 115,742 1 23% Includes carryover purchase orders. • Accounts for: • Projected impacts of COVID-19 pandemic on revenues and expenditures SEEM • Planned use of $700,000 in reserves to 00 0 p°°°� Y oPc? balance budget - --- ® [ o !k o o CITY OF RANCHO CUCAMONGA Top Seven Revenues • 86% of revenues for FY 2020/21 vs. 91% in prior year • Franchise Decrease is due to Propertytax fees combining of Community $10,082,200 $7,445,070 Business licenses Services activities into the $2779690 S8I@5 tax Development Vehicle license fees fees TOT General Fund $28,744,580 $21,223,690 $4,892,5W $1,835,530 • No remittances received as of first quarter for: • Vehicle license fees (consistent with prior year) • Franchise fees (consistent with prior year) • Property taxes — minimal amount received (consistent with prior year) Top Seven Revenues (continued Sales Tax -12% 7% 10% $2,291,148 $2,802,529 FY 2019/20-Q1 FY 2020/21-Q1 Budget Y-FD Actual Top Seven Revenues (continued • Sales tax • Estimates determined in conjunction with consultant to determine estimated impacts of COVID-19 pandemic • Anticipate continued economic impacts through the end of the calendar year; mild recovery in 2021 • Budget is attainable due to conservative approach used • Evidence of economic impacts of pandemic • Business closures: Stein Mart, AMC Theater, Pier 1, Eufy, Active Ride Shop, Souplantation, Punchbowl Social, The Pie Hole, and Jamba Juice • Apple Store closed for most of this quarter; reopened in ` • September • Shift from brick and mortar to online sales will continue �� Top Seven Revenues (continued) • Development fees • Most development fees are coming in slower than anticipated : • Plan check fees — 17.39% collected ($128, 750 decrease) • Planning fees — 17.84% collected (no adjustment at this time) • Engineering fees — 17.17% collected ($128,000 decrease) • Building permit revenues are coming in at a faster pace than expected at 38.29% collected ($300,000 increase) • Development activity will continue to be monitored by Community Development staff; any additional revenue adjustments will be identified at midyear Top Seven Revenues (continued) • Business Licenses • Slightly ahead of projections (29% collected) • Many businesses took advantage of the 120-day deferral of penalties put into place in March 2020 • Even with the deferral option, revenues collection percentage remained consistent with the same quarter of the prior year Top Seven Revenues (continued Transient occupancy Taxes - Monthly Revenue $400,000.00 $350,000.00 $300,000.00 $250,000.00 $200,000.00 $150,000.00 $100,000.00 $50,000,00 . July August Sept. ■ FY 2019/20 FY 2020/21 Top Seven Revenues (continued) • Transient Occupancy Taxes • Average occupancy decreased to 59. 13% from the prior year's rate of 77.63% • Month-to-month occupancy increased from 48.4% in July to 68.4% in September • Average daily rates decreased to $116.09 from the prior year's rate of $136.56 • Month-to-month average daily rates increased from $115.54 in July to $119.01 in September CITY OF RANCHO CUCAMONGA Top Seven Revenues (continued �t Y 3 Rancho Cucamonga - Occupancy % k �� 90.009506` ��. - i , 80.0095 y - 70.00% � � ;� r1R � 6 ►® - 60.0095 I�a 50.0095 t - 40.0095 30.0095 - M00% July August Sept. Rancho Cucamonga - Average Daily Rate ■FY 2019/20 ■FY 2020/21 $150.00 - $140.00 $130.00 ® $120.00 $110.00 $100.00 - $90.00 $W00 July August Sept. 0 FY 2019120 a FY 2020121 Top Seven Revenues (continued) • Transient Occupancy Taxes (continued) • YTD receipts are tracking about 48% less than prior year • Revenues estimated at 40% of pre-COVID levels • One major hotel temporarily closed in late March 2020; recently started accepting guests in August 2020 • Annualizing YTD revenues indicates revenue estimate for FY 2020/21 may be exceeded • Supported by increasing occupancy rates and ADR for 1Q • Two new hotels under construction • One may open in last quarter of fiscal year COVID - Related Other Revenue Impacts • Possible increase in franchise fees from utilities • People staying home and conditioning their home spaces • CJUHSD agreement — cost-sharing amount reduced by half • CARES Act funding allocated by S. B. County Board of Supervisors ($2, 167, 193) • Replenish planned use of reserves • Offset cost of Public Safety Facility Departmental Expenditures General Fund % Spent by Department As of 9/30/2020 ( 5 of Year Cormplete) Adminiskrative Services MIME 55% Animal Care and Services 36% Building and Safety 47% City Clerk 59% City Cou n d 1 49% City Management 54% Community Improvement 35% Community Services 1 22% Econ. and Comm, Dev, 35% Engineering 45% Planning 49% Police 25% PubIicWorks 50% Records Management 23% 0% 20°la 400la 600la 80% Departmental Expenditures (continued) • In an effort to combat the negative economic impacts of the COVID-19 pandemic, various budget reductions were incorporated into the budget • 32% reduction in FTEs for part-time staff • 10% reduction in full-time staff • Reduced hours of operations at various City facilities • Closure of certain City facilities, including the Lewis Family Playhouse CITY OF RANCHO CUCAMONGA Departmental Expenditures (continued) • Even with these budget reductions, departmental expenditures are generally consistent with prior year (% spent) and on target as of the end of the first quarter • Factors contributing to slightly higher percentage expended/encumbered : • Annual contracts fully encumbered at beginning of year • Certain overhead cost allocations completely allocated at beginning of year Departmental Expenditures (continued) • Departments with the more significant variances in the percentage spent are: • Community Improvement (CY.• 35%; PY.• 52%) : Variance is due to timing of annual purchase order • Records Management (CY.• 23°0; PY.• 55°0) : 2020 General Election budgeted and not yet expended • Community Services (CY.• 22% PY.• 39%) : Recreational and community activities combined into General Fund; heavily impacted by COVID-19 COVID - Related Expenditure Impacts • Unemployment claims have increased significantly • Result of reduction in force • Some relief from Federal CARES Act (50%) • May need to adjust City's fringe benefit rate at midyear Library Fund Snapshot Library Fund Budget* YTD Actual* Percent Revenues $ 519911700 $ 11,761 0% Ex penditures 5 827 364 2 022 898 1 35% *Includes carryover purchase orders. • Revenues • Collection percentage is consistent with prior year • On target to meet budget projections • Expenditures • Generally consistent with prior year (% spent) • On target as of the end of the first quarter Fire District Operating Funds Snapshot Fire District Budget* YTD Actual* Percent Revenues 41,452, 310 644 205 2% Expenditures $ 41,999,333 $ 10,324,975 1 25% *Includes carryover purchase orders. • Includes General Fund, CFD 85-1 and CFD 88-1 Fire District Operating Funds Snapshot (continued) • Revenues • Collection percentage is consistent with prior year • On target to meet budget projections • County of San Bernardino recently approved reimbursement for the District's participation in the multi-agency Incident Management Team (IMT) for the COVID-19 pandemic • Anticipated reimbursement of $176,000 for staffing costs Fire District Operating Funds Snapshot (continued) • Expenditures • Generally consistent with prior year (% spent) • On target as of the end of the first quarter • Staff have assisted with various fire incidents throughout the state (July through October) • Substantial reimbursement of staffing costs for strike teams is anticipated Summary • City's operating budget for expenditures is tracking with projections and is consistent with prior year • Overall revenues are on track with conservative projections • Continue to monitor adverse impacts from COVID- 19 pandemic (known and unknown) • Unanticipated costs • Revenue adjustments • Continue forward with caution and fiscal prudence CITY OF RANCHO CUCAMONGA Any questions ? CITY OF RANCHO CUCAMONGA $l DATE: November 18, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Robert Neiuber, Director of Human Resources SUBJECT: Consideration to Approve an Amendment to the City Manager's Employment Agreement and a Resolution Approving a Health Reimbursement Arrangement. (RESOLUTION NO. 2020-116). RECOMMENDATION: Staff recommends that the City Council approve the attached amendment to the employment agreement between the City Council of the City of Rancho Cucamonga and the City Manager, John Gillison, as well as a Resolution approving a Health Reimbursement Arrangement. BACKGROUND: On July 6, 2011, the City Council approved an employment contract with John Gillison to serve as City Manager with an effective date of September 1, 2011. That agreement provides for performance reviews with consideration for annual merit salary increases. The agreement has been amended from time to time since originally approved. ANALYSIS: City Council members recently completed their performance evaluation of John Gillison. The performance evaluation covered the period of November 2019 to November 2020. Based on the overall performance rating from that evaluation, the City Council now desires to approve a five percent (5%) merit increase effective the first full pay period after Council approval. The merit increase reflects the City Council's appreciation of Mr. Gillison's leadership during the ongoing COVID-19 pandemic. The merit increase is consistent with the personnel rules as applied to all other city employees. Mr. Gillison has requested that the five percent (5%) merit increase proposed by the City Council go towards a Health Reimbursement Arrangement (HRA) in lieu of an increase in salary. The HRA would allow the City Manager to use these funds to pay for medical premiums after retirement. By requesting the increase in an HRA rather than a merit increase, the City incurs no increased California Public Employee Retirement System (CaIPERS) costs. At the request of the City Manager, the City is reducing the amount it provides towards the City Manager's 457 deferred contribution by three and one-half percent (3.5%). Instead, the three and one-half percent (3.5%) percent the City Manager is no longer receiving towards his 457 deferred compensation plan will be paid into the HRA. The City will continue to match up to 4% that the City Manager pays into the 457 plan per his contract. This change does not result in any additional Page 204 compensation for the City Manager, and the City incurs no increased CalPERS retirement costs as a result of this change. By these actions, the total percent of salary that would be paid into the HRA by the City is eight and one-half percent (8.5%) and is reflected in the HRA document. FISCAL IMPACT: The changes to the contract will result in an annual increase of$15,800. COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: Approving this amendment to the City Manager's contract provides for the ongoing leadership necessary to forward the Mission, Vision, Core values, and Goals of the City Council. ATTACHMENTS: Attachment 1 - Amendment#9 to Employment Agreement Attachment 2 - Resolution No. 2020-116 Approving the HRA Attachment 3 - HRA Document Page 2 Page 205 AMENDMENT NO. 9 TO EMPLOYMENT AGREEMENT This Amendment No. 9 is made and entered into and shall be effective as of November 19, 2020 by and between the CITY OF RANCHO CUCAMONGA, California, a municipal corporation, hereinafter called "the City", the RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, and JOHN ROBERT GILLISON, hereinafter called"Employee." A. Recitals. (i) Effective September 1, 2011, City employed Employee as City's City Manager pursuant to the terms and conditions contained in an employment agreement ("the Agreement"hereinafter). (ii) Amendment No. 1 to the Agreement was entered into as of March 7,2012. (iii) Amendment No. 2 to the Agreement was made as of July 1, 2012. (iv) Amendment No. 3 to the Agreement became effective March 25,2013. (v) Amendment No.4 to the Agreement was effective March 1, 2015. (vi) Amendment No. 5 to the Agreement became effective April 6, 2016. (vii) Amendment No. 6 to the Agreement was effective September 6,2017. (viii) Amendment No. 7 to the Agreement became effective November 21,2018. (ix) Amendment No. 8 to the Agreement was effective November 11, 2020 (x) The parties now desire to again amend the Agreement to provide to Employee a Health Reimbursement Arrangement(HRA). B. Amendment. NOW, THEREFORE, the parties hereto agree as follows: 1. Paragraph 5 of the Agreement hereby is amended to read as follows: "5a. Effective the first full pay period after Council gpproval,Deferred Compensation—City shall contribute 1%more than the highest amount provided to any other Executive Management employee in both the employeels 401 plan . -1 Page 206 ...City shall contribute City shall contribute an additional 2% of employee's salary into Employee's 401 plan and an additiona'� loaf employee's salapy into Employee's 457 plan thetit a mat ehr �emen effective April 18, 2016. This change results in the elimination of 3.5% that the City paid into the City Managers 457 plan all other previously approved contribution amounts remain the same." "5d. Effective the first full pay period after Council approval, City shall contribute 8.5% of Employee's base salary into the Employ HRA. The HRA was adopted via resolution by the City Council." Other than as expressly amended hereby, the Agreement, as heretofore amended, and each and every term and provision thereof, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment No. 9 as of the dates set forth below: CITY OF RANCHO CUCAMONGA Dated: By: L. Dennis Michael, Mayor ATTEST: City Clerk EMPLOYEE Dated: By: John Robert Gillison Approved as to form: James L. Markman City Attorney -2- Page 207 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING THE ADOPTION OF THE RANCHO CUCAMONGA HEALTH PREMIUM REIMBURSEMENT PLAN WHEREAS, the City of Rancho Cucamonga ("City") desires to establish a health reimbursement arrangement to provide for the reimbursement of medical, dental and vision insurance premiums of certain eligible employees pursuant to the terms and conditions of said plan; and WHEREAS, contributions to the plan shall only be made during the course of employment as approved by the City Council but shall only be accessible for reimbursement after separation from employment; and WHEREAS, the City Council has reviewed a proposed form of plan document, the Rancho Cucamonga Health Premium Reimbursement Plan ("Plan"), prepared by Best Best & Krieger LLP, to establish a health reimbursement arrangement which allows participants to exclude the value of eligible reimbursements from the participant's income under Internal Revenue Code Section 105(b); and WHEREAS, the Plan includes Schedule "A" which identifies the contribution rate which may periodically change, and as such, it is necessary that designated City staff have the authority to automatically update or revise Schedule "A" whenever changes to the contribution amount are approved by the City Council through separate action; and WHEREAS, the City Council desires to authorize the Deputy City Manager in Administrative Services, or his or her designee, to execute the proposed plan document on behalf of the City, along with any future amendments that contain only non-substantive and/or administrative changes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga as follows: Section 1. That the Rancho Cucamonga Health Premium Reimbursement Plan ("Plan") is hereby adopted effective as of November 23, 2020. Section 2. That the Deputy City Manager in Administrative Services, or his or her designee, is hereby authorized to automatically update Schedule "A" to the Plan as changes to the contribution rate referenced therein are approved by the City Council. Section 3. The Deputy City Manager in Administrative Services, or his or her designee, is hereby authorized to duly execute the Plan on behalf of the City, along with any future amendments that contain only non-substantive and/or administrative changes. 60028.00065\33459734.1 Page 208 RANCHO CUCAMONGA HEALTH PREMIUM REIMBURSEMENT PLAN The CITY OF RANCHO CUCAMONGA ("Employer") hereby establishes the RANCHO CUCAMONGA HEALTH PREMIUM REIMBURSEMENT PLAN ("Plan") as of November 23, 2020 subject to the following terms and conditions. ARTICLE I TITLE AND PURPOSE The Plan is intended as a health reimbursement arrangement to provide reimbursement of eligible medical expenses as defined below. The Employer intends that the Plan qualify as an accident and health plan within the meaning of Section 106 of the Internal Revenue Code(the"Code")so that the Employer's contributions on behalf of the Participant will be excludable from gross income for federal income tax purposes and Section 105 of the Code so that the benefits received under the Plan are eligible for exclusion from the Participant's income. ARTICLE II DEFINITIONS The following words and phrases as used herein shall have the following meanings, unless a different meaning is plainly required by the context. 2.1 Benefits. "Benefits" means any amounts paid to a Participant as reimbursement for Eligible Medical Expenses pursuant to the terms set forth in this Plan. 2.2 Benefit Commencement Date. `Benefit Commencement Date" shall mean the date after the Employee separates from service with the Employer. 2.3 Code. "Code" means the Internal Revenue Code of 1986, and the same as may be amended from time to time. 2.4 Dependent. "Dependent"means an individual who is the legal dependent of the Employee, as defined in Section 152 of the Code, determined without regard to Code Section 152(b)(1), (b)(2) and(d)(1)(B), and any child of the Employee(as defined in Code Section 152(f)(1))who as of the end of the Plan Year has not attained age 27 years. 2.5 Effective Date. "Effective Date" shall mean November 23, 2020, the date this Plan first became effective. 2.6 Eligible Medical Expenses. "Eligible Medical Expenses"means amounts paid by the Participant or his or her Spouse or Dependents as premiums for medical, dental,and vision insurance coverage(including hospitalization, surgical, and medical insurance and COBRA continuation coverage for the Participant's dependents) and for premiums under Part A and Part B, or Part C, or Part D of Title XVIII of the Social Security Act, relating to medical and prescription drug insurance coverage for the aged. 1 60285.00035\33452103.2 Page 209 2.7 Employee. "Employee" means an employee of the Employer who holds the position of City Manager as of the Effective Date. 2.8 Employer. "Employer"means the CITY OF RANCHO CUCAMONGA and any successor of the Employer electing to continue this Plan. 2.9 Employer Contribution. "Employer Contribution" means a nonelective contribution made by the Employer on behalf of the Participant. The Employer Contribution is an amount that has not been actually or constructively received by the Participant, and it is made available to the Participant exclusively for reimbursement under the Plan after separation from employment with the Employer. The amount of the Employer Contribution shall be determined by the City Council and shall be set forth at Schedule "A", as may be amended from time to time. Employer Contributions to the Plan shall no longer be made once the Employee's employment with the Employer terminates. 2.10 Participant. "Participant" means the Employee, or a Surviving Spouse or Dependent, who has satisfied the conditions to receive Benefits under the Plan, as further described in Section 3.1. 2.11 Plan. "Plan" means the RANCHO CUCAMONGA HEALTH PREMIUM REIMBURSEMENT PLAN. 2.12 Plan Administrator. "Plan Administrator" or "Administrator" means the Employer. The Finance Department shall be responsible for the administration of the Plan, including the delegation of various Plan responsibilities and duties; however, the Employer reserves the right to appoint any person or entity,including an employee of the Employer,to administer the Plan on its behalf. 2.13 Plan Year. "Plan Year" means each twelve-month period commencing each January I and ending on December 31. 2.14 Spouse. "Spouse"means a spouse, by legal marriage, of the Employee. ARTICLE III ELIGIBILITY AND PARTICIPATION 3.1 Eli ibili . This Plan shall cover the Employee, or a Surviving Spouse and/or Dependents who meet the requirements of Section 3.5. The Employee, or the Surviving Spouse or Dependents who meet the requirements of Section 3.5, shall be eligible to receive Benefits under this Plan as of the later of the Benefit Commencement Date or the date that he or she submits the election form required under Section 3.2, and shall be referred to as a Participant after such time. 3.2 Commencement of Participation. The Employee, or Surviving Spouse or Dependents who meet the requirements of Section 3.5, must submit a duly completed election form to the Plan Administrator,in the form provided by the Plan Administrator,to commence receiving Benefits under the Plan. A Participant shall not be required to submit a subsequent election form prior to each Plan Year unless the Participant chooses to make a change in election in accordance with Section 3.3. A Participant's election shall continue to be valid until expressly revoked or altered. 3.3 Change in Election. A Participant shall be permitted to revoke or modify his or her election of benefits upon the occurrence of a Qualifying Event (as defined in Section 7.2(e)) by 2 60285.00035\33452103.2 Page 210 submitting a completed election form to the Plan Administrator. All other election changes shall be accepted only during the annual open enrollment period as prescribed by the Plan Administrator. 3.4 Duration of Benefit. Benefits shall be available to a Participant until the accumulated Employer Contributions made on behalf of the Employee during the course of his employment with the Employer have been exhausted. 3.5 Benefit for Spouse or Dependent of Employ. Upon the death of the Employee, the Spouse at the time of the Employee's death("Surviving Spouse") or Dependents, shall be entitled to continue to participate in this Plan under the same terms as the Employee until the Employer Contributions for the Employee have been exhausted. ARTICLE IV AVAILABLE BENEFITS AND FUNDING 4.1 Provision of Benefits. Benefits shall be available to a Participant only in the form of a reimbursement for substantiated Eligible Medical Expenses, as that term is defined in Section 2.6 of this Plan, up to the amount of the accumulated Employer Contributions remaining in the Plan. Reimbursement shall not be made for any amount that does not qualify as an Eligible Medical Expense, and no Participant shall receive any reimbursement which exceeds the amount actually incurred for the expense. 4.2 Funding. The Benefits provided herein shall be paid solely by the Employer; provided,however, that the Employer's payments for each Participant under the Plan shall be limited to the amount of substantiated Eligible Medical Expenses incurred by the Participant which are properly submitted for reimbursement by the Participant in accordance with Section 5.3 and shall not exceed the amount of the accumulated Employer Contributions remaining in the Employee Account per Section 4.3. 4.3 Employee Account. No money shall actually be allocated to any account(s) on behalf of the Employee but shall be credited to a separate ledger account in the Employee's name ("Account"). The Employer Contributions credited to the Account shall be used only toward the reimbursement of a Participant's Eligible Medical Expenses, and only if the Participant applies for reimbursement. The Account shall be debited to reduce the balance by any reimbursements paid to a Participant. ARTICLE V PAYMENT OF BENEFITS 5.1 Claims for Benefits. No Benefit shall be paid under the Plan unless a Participant has first submitted a written claim for Benefits to the Plan Administrator on a form specified by the Plan Administrator. 5.2 Reimbursement of Eligible Medical Expenses. A Participant must first submit a written claim to the Finance Department, unless otherwise designated by the Employer, to receive reimbursement of his or her Eligible Medical Expenses in accordance with Sections 4.1 and 5.3. Reimbursement will generally be provided to a Participant within thirty(30)days after a qualifying claim for reimbursement is submitted for the actual cost of Eligible Medical Expenses incurred while that 3 60285.00035\33452103.2 Page 211 individual is a Participant in the Plan. The Employer shall establish procedures which shall require the Participant to substantiate the payment of premiums for insurance coverage and/or enrollment in Medicare. 5.3 Claims Procedures. (a) Written Claim. Each Participant who desires to receive reimbursement under the Plan for his or her Eligible Medical Expenses shall submit a claim on a form provided by the Employer, or responses to other supplementary factual requests, containing the following information: (1) the name of the person or persons on whose behalf Eligible Medical Expenses have been incurred; (2) the nature of the expenses so incurred; (3) the date of the expenses so incurred; (4) the amount of the requested reimbursement; and (5) that such expenses have not otherwise been paid through insurance or reimbursed from any other source. The claim shall be accompanied by satisfactory substantiation of the Participant's payment of premiums. As soon as is administratively feasible, the Plan Administrator or his or her designated claims administration representative shall review all the forms submitted by Participants in accordance with the foregoing procedures and shall pay each Participant the Benefits which each Participant is entitled to receive under the Plan,in accordance with the Plan. (b) Time Limit. No expenses shall be reimbursed for any Plan Year unless the Participant applies for such reimbursement within ninety(90)days after the conclusion of the Plan Year. (c) Claims Processing. The Plan Administrator will review the claim and will advise the Participant of any Benefit to which he or she is entitled. If a Participant believes he or she has not been reimbursed in accordance with the Plan or has not been advised of his or her Benefits, he or she may submit a written request to the Plan Administrator to provide either an explanation of how Benefits are reimbursed or further information of his Benefits. The Plan Administrator must respond to such a request within a reasonable time. Additionally, the Plan Administrator will provide to every claimant, who is denied a claim for Benefits, a written notice stating in a format determined to be understood by the claimant: (1) the specific reason or reasons for the denial; (2) specific reference to pertinent plan provisions on which the denial is based; 4 60285.00035\33452103.2 Page 212 (3) a description of any additional material or information necessary for the claimant to perfect the claim; and (4) an explanation of the claim review procedure set forth in Paragraph (d)below. (d) Claims Review. Within sixty(60)days of receipt by a claimant of a notice denying a claim under Paragraph (a), the claimant or his or her duly authorized representative may request in writing a full and fair review of the claim by the Plan Administrator or by the Administrator which may be appointed by the Employer for that purpose. The Plan Administrator may extend the sixty (60) day period where the nature of the benefit involved or other attendant circumstances make such extension appropriate. In connection with such review, the claimant or his or her duly authorized representative may review pertinent documents and may submit issues and comments in writing. The Plan Administrator or Administrator shall make a decision promptly, and not later than 60 (sixty) days after the Plan Administrator's receipt of a request for review, unless special circumstances require an extension of time for processing, in which case a decision shall be rendered as soon as possible,but not later than one hundred twenty (120) days after receipt of a request for review. The decision on review shall be in writing and shall include specific reasons for the decision, written in a manner calculated to be understood by the claimant, and specific references to the pertinent Plan provisions on which the decision is based. ARTICLE VI ADMINISTRATION 6.1 Administrator. The Employer shall be the Plan Administrator of the Plan. The Finance Department shall be responsible for the administration of the Plan, including the delegation of various Plan responsibilities and duties; however,the Employer reserves the right to appoint any person or entity, including an employee of the Employer, to administer the Plan on its behalf. 6.2 Fiduciary. The Employer shall be the fiduciary responsible for administration of the Plan. The Employer may,however, delegate any of its powers or duties under the Plan in writing to any person or entity. The delegate shall become the fiduciary for only that part of the administration which has been delegated by the Employer and any references to the Employer shall instead apply to the delegate. However, if the Employer assigns any of the Employer's responsibility to an employee of Employer,it will not be considered a delegation of Employer responsibility but rather how the Employer internally is assigning responsibility. 6.3 Rules of Administration. The Employer may adopt such rules for administration of the Plan as it considers desirable,provided they do not conflict with the Plan, and may construe the Plan, correct defects, supply omissions and reconcile inconsistencies to the extent necessary to effectuate the Plan, and such action shall be conclusive. Records of administration of the Plan shall be kept, and Participants and their beneficiaries may examine records pertaining directly to themselves. 6.4 Services to the Plan. The Employer may contract for legal, actuarial, investment advisory, medical accounting, clerical, claims administration and other services to carry out the Plan. The costs of such services and other administrative expenses shall be paid by the Employer. 5 60285.00035\33452103.2 Page 213 6.5 Funding Policy. The Employer may periodically, at its discretion, review and determine the funding policy of the Plan, with the advice of such experts as the Employer deems appropriate. 6.6 Liability of Administrative Personnel. Neither the Employer, nor any of its employees, nor any provider of services under Section 6.4 herein, shall be liable for any loss due to an error or omission in administration of the Plan unless the loss is due to the gross negligence or willful misconduct of the party to be charged or is due to the failure of the party to be charged to exercise a fiduciary responsibility, if one is owed, with the care, skill, prudence, and diligence under the circumstances then prevailing that a prudent person acting in a like capacity and familiar with such matters would use in the conduct of an enterprise of a like character and with like aims. 6.7 Use of Electronic Medium for Participant Notices. (a) Definition of Electronic Medium. "Electronic Medium" means an electronic method of communication between the Plan Administrator (or its designated representative)and Participant thereby allowing each party to send and receive notices, elections and claims through the same medium. The only form of electronic communication permitted by the Plan shall be via electronic mail on the Employer's network or intranet,through an interactive website, or to a private e-mail address supplied to the Employer by the Participant for communication purposes. The electronic medium must be designed so that the information provided is no less understandable to the receiving party than a written paper document. The electronic medium shall be designed to alert the Participant, at the time a notice is provided, to the significance of the information in the notice (including identification of the subject matter of the notice), and provide any instructions needed to access the notice, in a manner than is readily understandable. The electronic medium shall be designed to preclude any person, other than the appropriate individual, from making a Participant election or claim, or accessing individual participant account information. (b) Disclosure and Consent Requirements. (1) Disclosure Statement. Prior to electronically transmitting any consent or notice to the Participant, the Plan Administrator shall provide a statement which contains the following: (i) informs the Employee of the right to receive a paper document of the notice or other Plan-related material either prior to or after giving consent to electronic transmission; (ii) informs the Participant of the right to withdraw his or her consent at any time and the procedures for withdrawal, including any conditions or consequences arising from such withdrawal; (iii) describes the scope and duration of the consent as it relates to various plan transactions; (iv) describes the procedures for updating Participant contact information; and (v) describes the hardware or software requirements needed to access and retain the notice. (2) Consent. The Plan Administrator shall be exempt from the consent requirements of Section 101(c) of the Electronic Signatures in Global and National Commerce Act(E-SIGN)provided the Electronic Medium used to provide notices and Plan-related material is a medium that the Participant has the effective ability to access and the Employee is advised, each time a notice is transmitted, that he can request to receive the notice in paper form at no charge. The form of Electronic Medium utilized by this Plan shall be through an interactive website requiring the Employee to register an e-mail address for communication purposes. 6 60285.00035\33452103.2 Page 214 (3) Changes in Hardware or Software Requirements. In the event of any changes in the hardware or software requirements needed to access the Electronic Medium, the Plan Administrator, or its designated representative, shall provide a statement to each Participant of the revised requirements and the right to withdraw consent to receive electronic delivery of Plan-related materials without consequence. (c) Participant Claims. The Plan Administrator, or its designated representative, shall be permitted to electronically distribute participant claims by Electronic Medium. Each Participant who is provided with participation or claims information via Electronic Medium will also be informed by the Plan Administrator that he may receive a paper copy of the relevant documents upon request. A participant election will not be treated as being made available to an individual if such individual cannot effectively access the Electronic Medium for purposes of making the claim or election. A claim completed by a Participant via Electronic Medium shall be deemed as being provided in written form so long as the following requirements are satisfied: (1) The Participant has a reasonable opportunity to review, confirm, modify or rescind the terms of the claim before the claim is submitted; and (2) The Participant receives, within a reasonable time, a confirmation of the claim either through written paper form or by electronic mail (e-mail). (d) Timing and Content of Elections and Notices. The provisions of this Section 6.7 shall in no way affect or alter the timing or content requirements applicable to each individual notice or document. ARTICLE VII COBRA CONTINUATION COVERAGE 7.1 In General. This Article VII shall apply to Benefits provided to Participants under the Plan, but only to the extent that the Benefits selected pertain to health care coverage providing medical, surgical or hospital benefits and to plans providing ancillary medical coverage such as dental or prescription drug benefits. This coverage shall be continued pursuant to the continuation coverage provisions of the Public Health Service Act, as set forth in 42 U.S.C. §300bb-1 et seq. ("PHSA"), and any amendments thereto with respect to Participant and his or her Dependent Child,his or her Spouse or Domestic Partner. And with respect to Domestic Partners covered under this Plan and to the extent that it offers greater protection than PHSA for all other eligible individuals, continuation coverage shall be pursuant to the California Continuation Benefits Replacement Act, as set forth in the California Health and Safety Code §1366.20 et seq. 7.2 Definitions. For purposes of this Article VII,the following words and phrases are intended to supplement, and in some instances replace, the defined terms listed generally in Article II and to the extent of any conflict between the terms set forth in this Section and those of Article II, the defined terms set forth in this Section shall control: (a) Covered Individual. "Covered Individual" shall mean any individual who receives (or received) Benefits under the Plan as a Participant. 7 60285.00035\33452103.2 Page 215 (b) Domestic Partner. "Domestic Partner" shall mean a registered domestic partner of a Covered Individual who has fulfilled the requirements provided in Section 297 of the California Family Code. (c) Election Period. "Election Period" shall mean the sixty (60) day period during which a Qualified Beneficiary who would lose coverage as a result of a Qualifying Event may elect continuation coverage. This sixty (60) day period begins not later than the date of termination of coverage as a result of a Qualifying Event and ends not earlier than the sixty(60) days after the later of such date of termination of coverage or the receipt of notice of the right to elect continuation coverage under this Plan. (d) Qualified Beneficiary. "Qualified Beneficiary" shall mean any individual who, on the day before a Qualifying Event is a beneficiary under the Plan as a (i) Participant, (ii) Spouse; (iii) Dependent Child, or (iv) Domestic Partner. Qualified Beneficiary shall also include a child who is born to (or placed for adoption with) a Covered Individual during the coverage period. The term Qualified Beneficiary does not include an individual whose status as a Covered Individual is attributable to a period in which such individual is a nonresident alien who received no earned income from the Employer which constituted income from sources within the United States (within the meaning of Code Sections 91l(d)(2) and 861(a)(3)). If an individual is not a Qualified Beneficiary pursuant to this paragraph, a spouse or dependent child of such individual shall not be considered a Qualified Beneficiary by virtue of the relationship to such individual. (e) Qualifying Event. "Qualifying Event" shall mean any of the following events which, but for the continuation coverage under this provision, would result in the loss of coverage under this Plan to a Qualified Beneficiary: (1) the death of the Participant; or (2) the divorce or legal separation of the Participant from his or her Spouse, or Domestic Partner with respect to state coverage. 7.3 Continuation Coverage. To the extent required by Section 7.1, a Qualified Beneficiary who would lose health coverage under this Plan as a result of a Qualifying Event is entitled to elect continuation coverage within the Election Period under this Plan. Coverage provided under this provision is on a contributory basis. No evidence of good health will be required. Except as otherwise specified in an election, any election by a Qualified Beneficiary who is a Covered Individual will be deemed to include an election for continuation coverage under this provision on behalf of any other Qualified Beneficiary who would lose coverage by reason of a Qualifying Event. If this Plan provides a choice among the types of coverage under this Plan, each Qualified Beneficiary is entitled to make a separate selection among such types of coverage (e.g., single, family, etc.). 7.4 Type of Coverage. Continuation coverage under this provision is coverage which is identical to the coverage provided under this Plan to similarly situated beneficiaries under this Plan with respect to whom a Qualifying Event has not occurred as of the time coverage is being provided. If coverage under this Plan is modified for any group of similarly situated beneficiaries, the coverage shall also be modified in the same manner for all Qualified Beneficiaries under this Plan in connection with such group. Continuation coverage available to a Qualified Beneficiary under this provision shall apply only to the type and level of health coverage under the Plan that a Qualified Beneficiary was actually 8 60285.00035\33452103.2 Page 216 receiving on the day before the Qualifying Event. The Qualified Beneficiary may change his or her election in accordance with Section 3.3. 7.5 Coverage Period. For most Qualifying Events,the coverage under this provision will extend for a maximum period of thirty-six(36) months after the date of the Qualifying Event. 7.6 Notification Requirements. (a) Notification by Qualified Beneficiary. Each Covered Individual or Qualified Beneficiary must notify the Plan Administrator of the occurrence of a divorce or legal separation of the Covered Individual from his or her Spouse or Domestic Partner within sixty (60) days after the date of such occurrence. (b) Notification by Employ. The Employer shall notify the Plan Administrator within thirty (30) days of a Qualifying Event, as required by federal law. (c) Notification to Qualified Beneficiary. (1) The Plan Administrator shall provide written notice to each Covered Individual of his or her right to continuation coverage under this Section upon commencement of coverage under a component plan providing health coverage, as required by federal law, or state law if applicable. (2) The Plan Administrator shall notify any Qualified Beneficiary of the right to elect continuation coverage under this provision within fourteen (14) days of receiving notice of the occurrence of a Qualifying Event, as required by law. If the Qualifying Event is the divorce or legal separation of the Covered Individual from his or her Spouse or Domestic Partner,the Plan Administrator shall only be required to notify a Qualified Beneficiary of his or her right to elect continuation coverage if the Participant, or his or her Spouse or Domestic Partner, notifies the Plan Administrator of such Qualifying Event within sixty (60) days after the date of such Qualifying Event. Notification of the requirements of this provision to the Spouse or Domestic Partner of a Participant shall be treated as notification to all other Qualified Beneficiaries residing with such Spouse or Domestic Partner at the time notification is made 7.7 Termination of Continuation Coverage. The continuation coverage provided in this Article VII shall be terminated prior to the expiration of the coverage period provided in Section 7.5 upon the earlier of the following: (a) the date on which the Employer ceases to provide any group health plan to any Employee; (b) the date on which Qualified Beneficiary fails to make timely payment, as set forth in Section 7.8(b), of the required contribution pursuant to this Article; (c) the date on which Qualified Beneficiary first becomes,after the date of the election, covered under any other group health plan as an employee or dependent. However, if the other group health plan has a preexisting condition limitation, continuation coverage under the Plan will not cease while such preexisting condition limitation under the group plan remains 9 60285.00035\33452103.2 Page 217 in effect (taking into account prior creditable coverage under the portability rules of the Health Insurance Portability and Accountability Act of 1996); or (d) the date on which Qualified Beneficiary becomes entitled to benefits under Medicare. 7.8 Contribution. (a) A Qualified Beneficiary shall only be entitled to continuation coverage provided such Qualified Beneficiary pays the applicable premium required by the Employer to the Plan Administrator in full and in advance, except as provided in (b) below. Such premium shall not exceed the requirements of applicable federal law. A Qualified Beneficiary may elect to pay such premium in installments if permitted by the Plan Administrator. (b) Except as provided in (c) below, the payment of any premium shall be considered to be timely if made within thirty (30) days after the date due, or within such longer period of time as applies to or under this Plan. (c) Notwithstanding(a) or(b) above, if an election is made after a Qualifying Event during the election period, this Plan will permit payment of the required initial premium for continuation coverage during the period preceding the election to be made within forty-five (45) days of the date of the election. (d) A premium payment received by the Plan Administrator which is deficient by an insignificant amount shall be treated as full payment of the premium amount. For purposes of this Section, an insignificant amount is an amount not greater than the lesser of(i)ten percent (10%) of the required amount; or (ii) fifty dollars ($50). Alternatively, in the event the Plan Administrator receives an insufficient premium payment, the Employer and/or the Plan Administrator retain the option of takings steps to collect the deficient insignificant amount by notifying the Qualified Beneficiary of the deficiency and allowing thirty(30) days after the date of the notice for payment of the deficiency. ARTICLE VIII HIPAA PRIVACY STANDARDS 8.1 Applicability. The provisions of this Section shall apply only to extent any Component Plan constitutes a "health plan" under 45 CFR §160.103 that uses or discloses "protected health information("PHI")or"electronic protected health information"("electronic PHI")as those terms are defined under 45 CFR §§160 and 164, as amended from time to time (the "HIPAA Privacy Rule") and 45 CFR §§160, 162, and 164, as amended from time to time (the "HIPAA Security Rule") (collectively, the "HIPAA Rules"). 8.2 Protection of Individually Identifiable Health Information. The Employer and the Plan have adopted policies and procedures ("HIPAA Policy") for the sole and limited purpose of complying with the HIPAA Rules. The manner in which these provisions will be administered shall in no way affect, or be taken into account in determining, the benefits under the Plan with respect to any individual. 10 60285.00035\33452103.2 Page 218 8.3 Definitions. The defined terms and phrases used in this Article shall carry the same meaning and intent set forth under the HIPAA Rules,and in some instances may replace the defined terms listed generally in Article II and to the extent of any conflict between the terms set forth herein and those of Article II, the defined terms shall carry the meaning prescribed under the HIPAA Rules. 8.4 Protected Health Information. For purposes of this Article VIII, Protected Health Information(or"PHI")means information that(a)is created or received by a health care provider,health plan, employer, or health care clearinghouse; (b)relates to the past,present or future physical or mental health or condition of an individual; the provision of health care to an individual, or the past,present or future payment for the provision of health care to an individual; (c)identifies the individual(or for which there is a reasonable basis for believing that the information can be used to identify the individual); and (d) is transmitted or maintained in electronic media or in any other form or medium. PHI excludes education records covered by the Family Educational Rights and Privacy Act, as amended, 20 U.S.C. § 1232g, records described at 20 U.S.C. § 1232g(a)(4)(B)(iv), and employment records held by a covered entity in its role as employer. 8.5 Identity of Plan Sponsor. The Employer shall be the Plan Sponsor for purposes of the Privacy Rule when performing Plan administration functions or Plan Sponsor functions, when acting on behalf of the Plan with respect to its obligations under the Privacy Rule, and when acting on behalf of the Plan's participants and beneficiaries with respect to Participation and Enrollment Information. The Privacy Official shall act for the Plan Sponsor and shall be entitled to delegate its powers and responsibilities in accordance with its usual practices. 8.6 Responsibilities and Undertakings. The Plan Sponsor shall be responsible for making any necessary certifications to the Plan. Such certifications shall be delivered to the Plan's Privacy Official. 8.7 Uses and Disclosures of Protected Health Information. (a) Certification. The Plan, and any Health Insurance Issuer or Health Maintenance Organization with respect to the Plan, may disclose PHI to the Plan Sponsor only following receipt of the Plan Sponsor's certification that the Plan has been amended in accordance with the requirements of the Privacy Rule. (b) Plan Administration. The Plan Sponsor shall be permitted to the limited use and disclosure of PHI for purposes of plan administration, including all Payment Activities and health care operations, as permitted under the HIPAA Policy. (c) Compliance with Privacy. The Plan Sponsor shall be entitled to those uses and disclosures of PHI as permitted by the Privacy Rule to the extent necessary for compliance, including but not limited to any uses and disclosures permitted (1) without permission from an individual; (2) only with explicit or implicit authorization; or(3)because the PHI has been cleansed. (d) Participation and Enrollment Information. Participation and Enrollment Information may be disclosed as necessary to the Plan Sponsor. (e) Summary Health Information. Summary Health Information may be disclosed to the Plan Sponsor for the limited purpose of performing Plan Sponsor functions. 11 60285.00035\33452103.2 Page 219 (f) Individuals With Access to PHI. The Privacy Official and his or her delegates, if any, are permitted to have access to PHI disclosed to or by the Plan. In addition,the Plan Sponsor shall designate the individual(s) or group(s) of individuals under the direct control of the Plan Sponsor who are permitted to have access to PHI disclosed by or to the Plan. (g) Limitations on Disclosures of, Access to, and Uses of PHI. PHI may be disclosed from the Plan only for Plan Administration Functions performed on behalf of the Plan, and the other purposes identified in the Plan's HIPAA Policy. 8.8 Health Information Security. In accordance with the HIPAA Rules, the Plan Sponsor shall: (a) Implement administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic PHI that is created, received, maintained, or transmitted on behalf of the Plan. (b) Ensure that adequate separation, as required by the HIPAA Security Rule, is supported by reasonable and appropriate security measures. (c) Require any agent to whom it provides this information to agree to implement reasonable and appropriate security measures to protect the electronic PHI; and (d) Report to the Plan any successful unauthorized access, use, disclosure, modification, or destruction of electronic PHI or interference with system operations in an information system containing PHI of which the Plan Administrator becomes aware. ARTICLE IX MISCELLANEOUS 9.1 Amendment and Termination. The Employer may amend or terminate this Plan at any time by action of the Employer; provided that the Employer shall provide notice of such amendment or termination to Participants one (1)year before such amendment or termination shall take effect. The Employer may amend or modify this Plan retroactively to enable the Plan to provide non- taxable medical expense reimbursement benefits under Section 105 of the Code. No amendment shall deprive any Participant or beneficiary of any benefit to which he is entitled under this Plan with respect to contributions previously made, and no amendment shall provide for the use of funds or assets other than for the benefit of Participants and their beneficiaries, except as may be specifically authorized by statute or regulation. 9.2 Employment Relationship. The Plan shall not be deemed to constitute a contract of reemployment between the Employer and any Participant or to be a consideration or an inducement for the reemployment of any Participant. Nothing contained in this Plan shall be deemed to give any Participant or Employee the right to be retained in the service of the Employer. 9.3 Alienation of Benefits. No benefit under this Plan may be voluntarily or involuntarily assigned or alienated. 12 60285.00035\33452103.2 Page 220 9.4 Payments to Beneficiary. Any Benefits otherwise payable to a Participant following the date of death of such Participant shall be paid to his or her Spouse, or, if there is no surviving Spouse, to his or her Dependents, or if there is no Dependent, to the Participant's estate. 9.5 Facility of Pqyment. If the Employer deems any person incapable of receiving benefits to which he or she is entitled by reason of minority,illness,infirmity, or other incapacity, it may direct that payment be made directly for the benefit of such person or to any person selected by the Employer to disburse it, whose receipt shall be a complete acquittance therefor. Such payments shall, to the extent thereof, discharge all liability of the Employer. 9.6 Proof of Claim. As a condition of receiving benefits under the Plan, any person may be required to submit whatever proof the Employer may require (either directly to the Employer or to any person delegated by it). 9.7 Status of Benefits. The Employer believes that this Plan is written in accordance with Section 105 of the Code and that it provides certain benefits to Participants which are free from Federal income tax under the Code. This Plan has not been submitted to the Internal Revenue Service for approval and thus there can be and is no assurance that intended tax benefits will be available. Any Participant, by accepting a benefit under this Plan, agrees to be liable for any tax plus interest that may be imposed with respect to those Benefits. 9.8 Applicable Law; Venue. The Plan shall be construed and enforced according to the laws of the State of California to the extent not pre-empted by any federal law. Venue shall be in San Bernardino County. 9.9 Lost Distributees. Any benefit payable hereunder shall be deemed forfeited if the Employer is unable to locate the Participant to whom payment is due for a period of five (5)years from the date of last contact,provided,however, that such benefit shall be reinstated if a claim is made by the Participant for the forfeited benefit. 9.10 Severability. If any provision of this Plan shall be held invalid or unenforceable, such invalidity or unenforceability shall not affect any other provision, and this Plan shall be construed and enforced as if such provision had not been included. 9.11 Heirs and Assigns. This Plan shall be binding upon the heirs, executors, administrators, successors and assigns of all parties, including each Participant and beneficiary. 9.12 Headings and Captions. The headings and captions set forth in the Plan are provided for convenience only, shall not be considered part of the Plan, and shall not be employed in construction of the Plan. 9.13 Multiple Functions. Any person or group of persons may serve in more than one fiduciary capacity with respect to the Plan. 9.14 Source of Pam. The Employer shall be the sole source of Benefits under the Plan. No Participant or beneficiary shall have any right to, or interest in, any assets of the Employer except as provided from time to time under the Plan, and then only to the extent of the Benefits which are payable under the Plan to such Participant or beneficiary. 13 60285.00035\33452103.2 Page 221 IN WITNESS WHEREOF,the Employer has caused this Plan to be executed on , 2020. EMPLOYER: CITY OF RANCHO CUCAMONGA By: Name: Title: APPROVED AS TO FORM AND CONTENT: BEST BEST &KRIEGER LLP By: Attorney for Employer 14 60285.00035\33452103.2 Page 222 CERTIFICATION OF THE CITY OF RANCHO CUCAMONGA TO THE RANCHO CUCAMONGA HEALTH PREMIUMS REIMBURSEMENT PLAN The CITY OF RANCHO CUCAMONGA is the sponsor of the RANCHO CUCAMONGA HEALTH PREMIUM REIMBURSEMENT PLAN. The Plan includes health care components within the meaning of the Health Insurance Portability and Accountability Act of 1996 ("HIPAA"). The health care components of the Plan include the following separate group health plans: •:- Self-funded health reimbursement arrangement The Plan is a group health plan within the meaning of HIPAA. The Plan and the City of Rancho Cucamonga desire to exchange health information protected under HIPAA for purposes related to administration of the Plan. The City of Rancho Cucamonga, acting in its capacity as plan sponsor of the Plan ("Plan Sponsor") makes the following certifications for purposes of administering the Plan as required by the "Standards for Privacy of Individually Identifiable Health Information," 45 CFR § 164.102 et seq. (the "Privacy Rule"): The plan document of the Plan incorporates the following provisions and Plan Sponsor agrees to: • not use or further disclose any protected health information("PHI")received from the Plan(including any health insurance issuer or HMO with respect to the group health plan) except as permitted or required by the Plan documents or required by law; • ensure that any agents to whom it provides PHI received from the Plan agree to the same restrictions and conditions that apply to the Plan Sponsor with respect to such information; • not use or disclose PHI for employment-related actions and decisions; • not use or disclose PHI in connection with any other benefit plan, program, or arrangement of the City of Rancho Cucamonga except to the extent such other benefit plan,program or arrangement is part of an organized health care arrangement of which the Plan also is a part; • report to the Plan any use or disclosure of PHI that is inconsistent with the uses and disclosures specified in the Plan of which it becomes aware; • give individuals access rights to PHI in its possession in accordance with 45 CFR §164.524 and the policies and procedures of the Plan; • permit individuals to request amendment of their PHI in the Plan Sponsor's possession, and to make any necessary amendments, in accordance with 45 CFR §164.526 and the policies and procedures of the Plan; • make information available to provide any necessary accounting of disclosures of PHI in accordance with 45 CFR §164.528 and the policies and procedures of the Plan; • make its internal practices, books, and records relating to the use and disclosure of PHI from the Plan available to the Secretary of the Department of Health and Human Services for purposes of determining the Plan's compliance with the Privacy Rule; 15 60285.00035\33452103.2 Page 223 • if feasible,return to the Plan or destroy any PHI from the Plan that it maintains in any form, and retain no copies of the PHI when the PHI is no longer needed for the purpose for which disclosure was originally made. If it is not feasible to return or destroy the PHI,the Plan Sponsor agrees that it shall further limit any uses and disclosures to those purposes that make the return or the destruction of the information not feasible; and • ensure that adequate separation between the Plan Sponsor and the Plan is established. PLAN SPONSOR PLAN CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA HEALTH PREMIUM REIMBURSEMENT PLAN By: By: Name: Name: Title: Title: Privacy Official Dated: Dated: 16 60285.00035\33452103.2 Page 224 SCHEDULE "A" EMPLOYER CONTRIBUTIONS as of November 23, 2020 The amount of the Employer Contributions shall be equal to eight and half percent (8.5%) of the Employee's base salary, as determined pursuant to the operative employment agreement between the Employer and Employer. 17 60285.00035\33452103.2 Page 225