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Home My WebLink About2020/08/06 - Agenda Packet - Library Board of TrusteesAGENDA LIBRARY BOARD OF TRUSTEES THURSDAY, AUGUST 6, 2020 Pursuant to Governor Newsom's Executive Order N-25-20, members of the Library Board of Trustees and staff will be participating in this meeting via a teleconference. In the interest of maintaining appropriate social distancing, members of the public will participate in the meeting remotely, either telephonically or electronically. Members of the public can observe and offer comment at this meeting remotely by dialing (669) 900-6833, meeting code 815-9153-3744, or electronically via https:flus02web.zoom.us/i/81591533744. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act ("ADA"), please contact Jennifer Palacios at Jennifer.Palacios@CityofRC.us or (909) 774-3940, at least 48 hours prior to the meeting for assistance. 6:00 P.M. -CALL TO ORDER Roll Call: President, Kristen Murrieta-Morales President Pro Tem, Mary Hannah Board Member, Christine DeVries Board Member, Luella G. Hairston, Esq. Board Member, Janet Temkin A. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individual Members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. THURSDAY, AUGUST 6, 2020 LIBRARY BOARD OF TRUSTEES AGENDA B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B1. Administration of Oath of Office to Board Members Christine DeVries and Janet Temkin. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. C1. Consideration to approve the Minutes of June 4, 2020. C2. Consideration to approve the Library Revenue Balance Report of 2019/2020 Budget. D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. D1. Consideration and discussion regarding general announcements and statistics. The oral report will be presented by Julie A. Sowles, Library Director. E. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. E1. Election of Officers for FY 2020-2021 as mandated by Library Board of Trustees Bylaws. Presided over by Kristen Murrieta-Morales, Library Board President. E2. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. Page 2 of 3 THURSDAY, AUGUST 6, 2020 LIBRARY BOARD OF TRUSTEES AGENDA G. ADJOURNMENT I, Jennifer Palacios, Library Executive Assistant of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on day, Saturday, August 01, 2020, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. Aa'4- 4- ennif r Palacios Library Executive Assistant II City of Rancho Cucamonga Mission Statement Igniting Curiosity Transforming Lives Creating Community If you need special assistance or accommodations to participate in this meeting, please contact the Library at (909) 774-3940. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Page 3of3 Thursday, June 4 ,2020 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES REGULAR MEETING - 6:00 P.M. CALL TO ORDER -TELECONFERENCE The regular meeting of the Library Board of Trustees was held on Thursday, June 4, 2020, via a teleconference. President Pro Tem Hannah called the meeting to order at 6:06 p.m. Present were Members De Vries, Hairston and Temkin. Also present were: Julie A. Sowles, Library Director. None. A. PUBLIC COMMUNICATIONS B. CONSENT CALENDAR B1. Consideration to approve the Minutes of May 7, 2020. MOTION: Moved by Member Hairston, seconded by Member Temkin, to approve Consent Calendar Item B1. Motion carried 4-0-1 (with President Murrieta-Morales absent). B2. Consideration to approve the Library Revenue Balance Report of 2019/2020 Budget. MOTION: Moved by Member Temkin, seconded by Member Hairston, to approve Consent Calendar Item B2. Motion carried 4-0-1 (with President Murrieta-Morales absent). C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Library Director Sowles presented a Library Services update report President Murrieta-Morales joined the teleconference at 6:17 p.m. D. BOARD BUSINESS D1. Consideration to approve Holiday Closures for the Calendar Year 2021. MOTION: Moved by Member Hairston, seconded by President Murrieta-Morales, to approve Board Business Item D 1. Motion carried 5-0-0. D2. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) President Murrieta-Morales stated she was heartened and appreciated the social media posts of socially conscious reading materials and resources. Item C1--1 Thursday, June 4 ,2020 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING July 2, 2020 Library Board of Trustees meeting will be dark due to the observed holiday. F. ADJOURNMENT President Pro Hannah adjourned the meeting at 6.54 p.m. to August 6, 2020. Respectfully submitted, Jennifer Palacios Library Executive Assistant II Item C1-2 CITY OF RANCHO CUCAIIONGA Fiscal Year: 2020 Revenue Balance Renort Report Date: Jun 2020 by Entity, Fund, Org Key & Object Code 100° u of year complete Budget Amount Collected Object Description Budget AITD ActicitN YTD Activity Remaining % Entit) I - CITY OF RANCHO CUCAMONGA Fund 290 - LIBRARY FIND Key 1290000 - Library Fund 4419 Other Rental/Lease Income 4512 Library Card & Merehndse Sales 4515 Interlibrary Loan (ILL) 4563 Passport Processing Fees 4567 Passport Photo Fees 4570 Sale of Printed Material 4690 Contract Classes -Library 4691 Program Revenue -Library 4907 Primate Contributions Library 4914 Non -Abated Reimbursements 4941 Other Revenue - ActimeNet 10,000,00 0.00 6,802.50 3,197.50 68.02 5,000.00 0.00 2,755.00 2,245.00 55.10 100.00 0.00 81.00 19.00 81.00 120,000.00 0.00 98,982.01 21,017.99 82.48 20,000.00 0.00 16,943.02 3,056.98 84.71 24,000.00 0.00 19,328.93 4,671.07 80.53 12,000.00 819.63 8,643.63 3,356.37 72.03 3,500.00 0.00 3,426.85 73.15 97.91 140,000.00 28,000,00 140,000.00 0.00 100.00 15,000.00 51.94 10,803.98 4,196.02 72.02 460.00 0.00 167.24 292.76 36.35 Total For Org Key 1290000: 350,060.00 28,871.57 307,934,16 42,125.84 87.96 Tolatfor Fun:l 290: 350,060.00 28,871.57 307,934.16 42,125.84 87.96 Total for Entity 1: 350,060.00 28,871.57 307,934.16 42,125.84 87.96 Total Net For Report: 350,060.00 28,871.57 307,934.16 42,125.84 87.96 ARCHIBALD LIBRARY REVENUE REPORT FISCAL YEAR 2019-2020 LIBRARY CARD & NON -ABATED INTERLIBRARY SALE OF PASSPORT MERCHNDSE REIMBURSEMENTS LOAN (ILL) PRINTED FEES SALES MATERIAL $1,594.60 $5,989.99 $54.00 $11,960.44 $59,753.68 BIANE LIBRARY REVENUE REPORT FISCAL YEAR 2019-2020 LIBRARY SALE OF OTHER CARD & NON -ABATED INTERLIBRARY PRINTED PASSPORT RENTAL/ MERCHNDSE REIMBURSEMENTS LOAN (ILL) MATERIAL FEES LEASE SALES INCOME $1,160.40 $4,964.89 $27.00 $7,368.49 $56,171.35 $5,703.29 Item C2-1