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HomeMy WebLinkAbout2018/10/04 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The adjourned meeting of the Library Board of Trustees was held on Thursday, October 4, 2018, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by President DeVries. Present were Members Hannah, Hairston and Temkin. Also present were: Julie A. Sowles, Library Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager, Brittany Garcia, Young Adult Services Librarian, Jennifer Palacios, Executive Assistant and Avianca Ortiz, Library Clerk. ****** B. PUBLIC COMMUNICATIONS B1. There were none. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of September 6, 2018. MOTION: Moved by Member Hairston to approve September 6, 2018 minutes, seconded by Member Temkin. Motion carried 4-0-0. C2. Consideration to approve the Library Revenue Balance Report of 2017/2018 Budget. MOTION: Moved by Member Hairston to approve the Library Revenue Balance Report of 2017/2018 Budget, seconded by Member Hannah. Motion carried 4-0-0. ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, reported City Council Candidate Orientation was held on September 18, 2018. The Candidates running for City Council were invited to attend a presentation from the City Manager which discussed how the City operates and included an introduction of each Department Director. Library Director Sowles shared with the Board the September 26, 2018 issue of The Rutherford Report (copy on file). The article discussed the Rancho Cucamonga Library Services and contained an interview with Councilwoman Diane Williams. Library Board of Trustees Minutes October 4, 2018 Page 2 Julie A. Sowles, Library Director, stated the Library Board of Trustees recruitment closed on September 27, 2018 and no applications were received. The recruitment has been extended to October 31, 2018. Library Director Sowles reported on September 28, 2018 the Library hosted their annual Hispanic Heritage Night. The all-female Mariachi band who performed had the crowd dancing and singing. The Friends of the Library presented a $30,000 donation check to the Library, and Council Member’s Diane Williams and Sam Spagnolo were present and offered their thanks to the Friends and to the Library. Julie A. Sowles, Library Director, stated the Sons of Italy Foundation agreed to make a $1,000 donation to the Second Story Campaign. Library Director Sowles reported on September 30, 2018 the Foundation held the Lewis Gilfry fundraising event and it was a success. Proceeds from the event will be contributed to the Foundation’s Second Story Capital Campaign. Julie A. Sowles, Library Director, reported on October 3, 2018 the City Council appointed three new Library Foundation Board Members, Jennifer Hufnagel, Tim Johnson and Laurel Rice. The Foundation Board will be welcoming them at their November 5, 2018 meeting. Library Director Sowles announced two save the dates events. December 3, 2018 will be the Library Foundation’s special celebration for Diane Williams’ retirement from the City Council. The Foundation will be hosting a fundraising luncheon for Ms. Williams and all proceeds will go towards the Second Story Capital Campaign. This will be the first of what the Foundation hopes will be an annual event called, Champions of Literacy. The second date of note is the City of Rancho Cucamonga’s annual State of the City event on February 28, 2019. b. Consideration and discussion regarding a review of Library statistics. The report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, reviewed the statistics with the Board. D2. Consideration and discussion regarding Children’s Services, Adult Services and Library Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director. Brian Sternberg, Assistant Library Director, reported Teen Read Week will be October 7-13, 2018. The theme will be, “It’s Written in the Stars: READ!” October 9, 2018, Biane Library will hold an open session event where the teens can ask questions to Jet Propulsion Lab (JPL) interns and a NASA Solar System Ambassador about careers, internships and volunteering with NASA and JPL. The teens will also participate in a live demonstration that introduces different types of telescopes and proper observation methods. The demonstration will be conducted by the Pomona Valley Amateur Astronomers. October 11, 2018, Archibald Library will hold a Teen Bookclub on the book, Railhead by Philip Reeves. The author will be available for discussion via a live Twitter Chat. The teens will also participate in a virtual workshop to construct, engineer and test an aerodynamic vehicle. Assistant Library Director Sternberg reported on October 26, 2018 the Archibald Library will be hosting their annual Fall into Fun program. The family event has been themed after the magical world of Harry Potter. Highlights will include crafts, games, photo ops, an animal show, and much more. Library Board of Trustees Minutes October 4, 2018 Page 3 Brian Sternberg, Assistant Library Director, reported on October 20, 2018, Children Services will host a Pumpkin Fun Family Saturday at the Paul A. Biane Library. Families will enjoy stories, songs and hands-on Halloween activities. At the Archibald Library’s family storytime, Children’s Services will be offering a “Monsters, Spiders, Bats … Oh my!” themed program. Assistant Library Director Sternberg reported on October 13, 2018, the Second Story will offer a Proactive Parenting Class on early speech strategies. D3. Consideration and discussion regarding Teen and Tween Services. Presentation by Brittany Garcia, Young Adult Services Librarian. Brittany Garcia, Young Adult Services Librarian, presented an oral staff report and PowerPoint presentation (copy on file). Mary Hannah, Board Member told Brittany she enjoyed her presentation and was impressed with all the programs Teen Services offer. ****** E. BOARD BUSINESS E1. Consideration to approve to eliminate the Cell Phone/Pager Policy, Closing Policy and the Copy Right Law Policy. Staff Report presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, recommended the elimination of the Cell Phone/Pager Policy, Closing Policy and the Copy Right Law Policy. Christine DeVries asked the Board if there are any questions regarding the elimination of the polices. There were no questions. MOTION: Moved by Member DeVries to eliminate the Cell Phone/Pager Policy, Closing Policy and the Copy Right Law Policy. Seconded by Member Hairston. Motion carried 4-0-0. E2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by Mary Hannah, Board Member. Mary Hannah, Board Member, reported the Library Foundation Board hosted the Lewis Gilfry event on September 30, 2018. Entertainment was provided by opera singer Rod Gilfry. The event was a success. Board Member Hannah stated the three new Board Members will be at the November 5, 2018 meeting and the Board will host a welcoming dinner. E3. BOARDMEMBER ANNOUNCEMENTS: Christine DeVries, President, announced her Girl Scout Troop had their Gold Award approved and accepted. They donated over 3,000 books to a school library in Ontario and built from scratch a bookshelf for one of the school’s classrooms. ****** Library Board of Trustees Minutes October 4, 2018 Page 4 F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Luella Hairston, Board Member stated the Library Board of Trustees Mission Statement needs to be updated and would like to have it revisited during a future Board of Trustees meeting. ****** G. ADJOURNMENT The meeting adjourned at 6:47 p.m. Respectfully submitted, Jennifer Palacios Administrative Secretary Approved: November 1, 2018