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Home My WebLink About2018/11/01 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The adjourned meeting of the Library Board of Trustees was held on Thursday, November 1, 2018, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by President DeVries. Present were Members Hannah and Hairston. Also present were: Julie A. Sowles, Library Director, Brian Sternberg, Assistant Library Director, Rina Fernandez, Early Learning Librarian and Jennifer Palacios, Executive Assistant. ****** B. PUBLIC COMMUNICATIONS B1. There were none. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of October 4, 2018. MOTION: Moved by Member Hairston to approve October 4, 2018 minutes, seconded by Member Hannah. Motion carried 3-0-1 (with President Pro Tem Temkin absent). C2. Consideration to approve the Library Revenue Balance Report of 2017/2018 Budget. MOTION: Moved by Member Hairston to approve the Library Revenue Balance Report of 2017/2018 Budget, seconded by Member Hannah. Motion carried 3-0-1 (with President Pro Tem Temkin absent). C3. Consideration to approve Holiday Closures for the Calendar Year 2019. MOTION: Moved by Member Hairston to approve the Holiday Closures for the Calendar Year 2019, seconded by Member Hannah. Motion carried 3-0-1 (with President Pro Tem Temkin absent). ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Library Director Julie Sowles stated City Hall is hosting an exhibit of contemporary art featuring paintings and sculptures curated by Chaffey College’s Wignall Museum. The display will be refreshed with new pieces on a regular basis. Director Sowles encouraged the Board to go to City Library Board of Trustees Minutes November 1, 2018 Page 2 Hall see the exhibit. Julie A. Sowles, Library Director, reported the Library held their final interviews for the Library Technician position in Children Services and will announce the results next month. Library Director Sowles stated on October 26, 2018 the Archibald Library held the annual Fall into Fun event with over 400 attendees. The theme was Harry Potter with several costume characters walking around. The family event was a success and it was exciting to see the adults and children dressed up as their favorite Harry Potter characters. Julie A. Sowles, Library Director, asked the Board to save the date for Diane Williams’ retirement luncheon on December 3, 2018. Tickets are available at the Cultural Center Box Office. This event is sponsored by the Foundation and the Foundation will be awarding Diane William’s with the first Champions of Literacy Award. Library Director Sowles asked the Board to save the date for State of the City which will be held on February 28, 2019. Details to follow when the date gets closer. Julie A. Sowles, Library Director, reported the Library has been working with a vendor to launch a new e-book service called cloudLibrary. The selection of the opening day collection is in progress and the Library is hoping to have the digital content ready in time for the winter holidays. Rancho Cucamonga Public Library cardholders will have top priority to access the collection’s titles and the Library has the option to lend and borrow available titles with other California libraries who offer the same service. Library Director Sowles reported Brian Sternberg, Assistant Library Director and Wess Garcia, Program Coordinator and herself have been talking to potential consultants for the next phase of the Second Story project. More information will be shared as the process progresses. Julie A. Sowles, Library Director, stated that the recent changes on the Technology Use Policy which now permit staff to issue temporary cards for Technology Center computer use has been a success. Library Director Sowles reminded the Board on November 3, 2018 the Library will have the Little Free Library kickoff program. Library staff will talk to participants about general information regarding Little Free Libraries and a Lowes representative will be conducting demonstrations on how to construct a Little Free Library. Julie A. Sowles, Library Director, encouraged the Board to follow the Library on Twitter. b. Consideration and discussion regarding a review of Library statistics. The report will be presented by Cara Vera, Library Services Manager. Library Director Sowles presented the oral report for Cara Vera, Library Services Manager. Director Sowles discussed the revised changes on the updated document on the dais for the Board (Copy on file). D2. Consideration and discussion regarding Children’s Services, Adult Services and Library Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director. Library Board of Trustees Minutes November 1, 2018 Page 3 Brian Sternberg, Assistant Library Director, reported Literacy Staff will be kicking off National Novel Writers Month (NaNoWriMo) on Wednesday, November 7, 2018 in the Biane Library Story Theater. Participates will make a commitment to write 50,000 words, encouraging them to write a novel. The finale will take place at Archibald Library featuring David Allen from the Daily Bulletin. Assistant Library Director Sternberg reported Teen Services will be hosting an escape room, with a Fantastic Beasts theme. Participants will have to find their way out of Newt’s briefcase. The program will take place in the Second Story on Thursday, November 8, 2018. Brian Sternberg, Assistant Library Director, stated Sensory Storytime is about to wrap up. The finale will be held at the Archibald Library on Monday, November 5, 2018. Assistant Library Director Sternberg reported National Family Literacy Day will be celebrated at Archibald Library on November 17, 2018. The theme will be called, “Together We Read” and the honored author will be Mo Willems who wrote Knuffle Bunny, the Elephant and Piggie series and Don’t Let the Pigeon Drive the Bus! Families will enjoy stories, crafts and games. Brian Sternberg, Assistant Library Director, stated Ready Open Play 2.0 will take place on November 30, 2018 in the Second Story. The Library will be holding four of these events: November 30, December 1, December 4 and December 8, 2018. Families will enjoy activities inspired by Ernest Cline’s Ready Player One and classic videogames. D3. Consideration and discussion regarding Outreach Programs. Presentation by Rina Fernandez, Early Learning Librarian. Rina Fernandez, Early Learning Librarian, presented an oral staff report and PowerPoint presentation (copy on file). Mary Hannah, Board Member, told Rina her presentation was great and the activities sound very fun. ****** E. BOARD BUSINESS E1. Consideration to approve proposed changes to the Display Policy and to eliminate the Library Tours for Adults Policy and the Library Tours for Children Policy. Staff Report presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, recommended the Board to approve the proposed changes to the Display Policy and to eliminate the Library Tours for Adults Policy and the Library Tours for Children Policy. Library Director Sowles stated the Library accommodates for tours and that the Tour Policy should instead be captured as guidelines, noted internally for staff procedures and training. Julie A. Sowles, Library Director, asked the Board if there were any changes or questions regarding the policies. Luella Hairston, Board Member suggested the change in wording on paragraph 3, 4 and 5 of the Display Policy. Library Board of Trustees Minutes November 1, 2018 Page 4 Mary Hannah, Board Member, agreed. Christine DeVries, President, agreed as well. MOTION: Moved by Member DeVries to eliminate Library Tours for Adults Policy and the Library Tours for Children Policy and approve the Display Policy with the adjustments to paragraph 3, 4 and 5. Seconded by Member Hairston. 3-0-1 (with President Pro Tem Temkin absent). E2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by Mary Hannah, Board Member. Mary Hannah, Board Member, reported the Library Foundation Board will host a welcoming dinner for the three new Foundation Board Members at the next Board meeting on Monday, November 5, 2018. President DeVries asked if there were any applicants for the Library Board of Trustees. Library Director Sowles reported that two applicants applied, and they are scheduled to be interviewed by the City Council Library Subcommittee on Monday, November 5, 2018. E3. BOARDMEMBER ANNOUNCEMENTS: None. ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Luella Hairston, Board Member stated the Library Board of Trustees Mission Statement needs to be updated and would like to have it revisited during a future Board of Trustees meeting. ****** G. ADJOURNMENT The meeting adjourned at 6:53 p.m. Respectfully submitted, Jennifer Palacios Executive Assistant Approved: December 6, 2018