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Home My WebLink About2019/03/07 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, March 7, 2019, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by President DeVries. Present were Members Hannah, Hairston, Murrieta-Morales and Temkin. Also present were: Julie A. Sowles, Library Director, Brian Sternberg, Assistant Library Director, Margaret Hatanaka, Adult Supervisor, Kristin Brailey, Circulation Supervisor and Jennifer Palacios, Executive Assistant II. ****** B. PUBLIC COMMUNICATIONS B1. There were none. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of February 7, 2019. MOTION: Moved by Member Temkin to approve February 7, 2019 minutes, seconded by Member Hairston. Motion carried 5-0-0. C2. Consideration to approve the Library Revenue Balance Report of 2018/2019 Budget. MOTION: Moved by Member Hairston to approve the Library Revenue Balance Report of 2018/2019 Budget, seconded by Member Murrieta-Morales. Motion carried 5-0-0. ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, stated the library has selected a consultant to work with for the next phase of the Second Story Project. Library Director Sowles reported the Friends of the Library approved a budget commitment to raise a total of $140,000 for the Library. They plan to contribute $10,000 towards the refresh of the Bookmobile’s book collection and to contribute funds to cover a portion of the expenses related to the replacement of the tables and chairs in the children’s area of the Paul A. Biane Library. The Friends also committed $6,000 to the Second Story’s scholarship fund. Library Board of Trustees Minutes March 7, 2019 Page 2 Julie A. Sowles, Library Director, reported the State Library has offered public libraries, unlimited online access to the New York Times for the next 18 months in English, Spanish and Korean. Library Director Sowles reported on February 28, 2019 the Mayor’s State of the City Address was a success and the Library had two features in the video presentation. Board Member Hairston stated Little Free Libraries was a fabulous concept. Julie A. Sowles, Library Director, reported Library Staff had a meeting with DoIT (Department of Innovation and Technology) and they unveiled templates for the City’s new website. Library Director Sowles reminded the Board, the Serving with a Purpose Conference will be held on Thursday, May 23, 2019 at the Ontario Convention Center and to R.S.V.P. by Thursday, March 21, 2019. b. Consideration and discussion regarding a review of Library statistics. The report will be presented by Cara Vera, Library Services Manager. Library Director Sowles presented the oral report for Cara Vera, Library Services Manager. Director Sowles discussed the revised changes on the updated statistics document placed on dais for the Board (Copy on file). D2. Consideration and discussion regarding Children’s Services, Adult Services and Library Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director. Brian Sternberg, Assistant Library Director, reported Teen Tech Week will be a DC vs. Marvel Comic program held on March 7, 2019 at the Archibald Library in the Story Theater. Assistant Library Director Sternberg stated Children’s Service will hold a “Start Your Engines” family storytime in honor of the Auto Club 400. The event will take place on March 16, 2019 and will be held at Archibald Library at 11:00 a.m. and Biane Library at 2:00 p.m. Brian Sternberg, Assistant Library Director, reported “Read Across Rancho–An Eric Carle Adventure” special family event will be held at the Biane Library on March 30, 2019, in honor of The Very Hungry Caterpillar which turned 50 this year. Assistant Library Director Sternberg discussed the Second Story contract class flier. (Copy on file). D3. Consideration and discussion regarding House Calls Service and Volunteers. Presentation by Margaret Hatanaka, Adult Supervisor and Kristin Brailey, Circulation Supervisor. Margaret Hatanaka, Adult Supervisor and Kristin Brailey, Circulation Supervisor presented an oral staff report and PowerPoint presentation (copy on file). Board Member Murrieta-Morales stated the presentation was very heartwarming Board Member Hannah stated the presentation was nicely presented and that Adult Supervisor, Hatanaka and Circulation Supervisor, Brailey were very engaging. ****** Library Board of Trustees Minutes March 7, 2019 Page 3 E. BOARD BUSINESS E1. Consideration to approve proposed changes to the Library’s Mission Statement. The oral report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, discussed with the Board the proposed changes to the Library’s Mission Statement. Christine DeVries, President, stated the proposed Mission Statement is bright and said everything the Library is doing. President, DeVries stated the Mission Statement is not traditional and that might pique people’s interest and might also irritate some people, but personally she liked it. Luella Hairston, Board Member, stated the Mission Statement was short, different and non- traditional and it did not move her. The Statement did not have a “wow effect.” Board Member Hairston asked what, “creating community” meant. She liked the words enriching or engaging combined with “community” or a phrase stating “cutting edge technology.” Mary Hannah, Board Member, stated she did not see what “transforms lives” has to do with the Mission Statement Board Member Hairston agreed with Board Member Hannah. She stated, “It’s beautiful, it’s lovely, but asked, Who are we transforming?” Board Member Hannah stated she liked, “igniting curiosity, because libraries do that. You open a book and you are already immersed in some new place that transforms you.” She liked the “community” part of the Statement but wanted a different word for “creating.” She also felt that “transforming lives” did not belong. Board Member Hairston stated she followed the meaning of “transforming lives” but did not get what it is and felt that a person from the outside would probably wonder what it meant. She loved the word “community,” because we are the community but felt there needed to be another word in front of “community” like engaging or enriching. Kristen Murrieta-Morales, Board Member, stated she liked the word “enriching.” Board Member Hannah stated “enriching the community” would be better and “engaging lives” made more sense. Board Member Murrieta-Morales stated she liked the direction the Library was going towards. She thought it was a fresh and engaged Mission Statement, and that it would “stick” with its readers. Kristen Murrieta-Morales appreciated the discussion on specific words because she felt it was important that the Statement said what we all felt our mission is. Janet Temkin, President Pro Tem, stated she thought the Mission Statement was very innovative. She continued to say, a mission statement should tell the people where we are headed, and the statement should be something the people can remember and recite. Library Board of Trustees Minutes March 7, 2019 Page 4 President Pro Tem Temkin, stated she liked “transforming lives.” She sees the library as a place with books where we educate children, and when we are educated, we are transformed in our lives. She stated she was happy to work with the Board on the individual words but loved the concept. Janet Temkin, President Pro Tem, stated she valued the staff that came up with the proposed changes because staff does the work and they know the community and the people they serve in the library. The Board continued to discuss other possible words to use for the Mission Statement. President Pro Tem suggested staff come back at a future date with a couple of more ideas. She stated the Board needs to stay in their roles and let staff do their work and bring it forward to approve or not. Board Member Hairston stated she felt the discussion was going well and looks forward to the new ideas when the item is brought back. The Board agreed to bring the proposed changes to the Library’s Mission Statement back at a future date. E2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by Mary Hannah, Board Member. Mary Hannah, Board Member, reported the Library Foundation Board has continued to discuss the transition away with the City. E3. BOARDMEMBER ANNOUNCEMENTS: None. ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING ****** G. ADJOURNMENT The meeting adjourned at 7:08 p.m. Respectfully submitted, Jennifer Palacios Executive Assistant II Approved: April 4, 2019