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Home My WebLink About2019/04/04 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, April 4, 2019, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. by President DeVries. Present were Members Hannah, Hairston and Murrieta-Morales. Also present were: Julie A. Sowles, Library Director, Cara Vera, Library Services Manager, Rina Fernandez, Early Learning Librarian and Jennifer Palacios, Executive Assistant II. ****** B. PUBLIC COMMUNICATIONS B1. There were none. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of March 7, 2019. MOTION: Moved by Member Hannah to approve March 7, 2019 minutes, seconded by Member Murrieta-Morales. Motion carried 4-0-1. Kristen Murrieta-Morales, Board Member, thanked staff for the detailed minutes. Luella Hairston, Board Member, thanked staff for the wonderful job of capturing the comments on E. Board Business, Item E1. Library’s Mission Statement. Board Member Hairston stated the Board appreciated Library Staff coming to them for approval and recommendation to City Council of the Library Mission Statement and allowing them to make comments. The Board felt part of the process and they appreciated all the hard work Library Staff put into revising the Library Mission Statement. Luella Hairston, Board Member, stated although, the Board did not approve the changes at last month’s meeting, she knows when the item does come back on the agenda it will be awesome. C2. Consideration to approve the Library Revenue Balance Report of 2018/2019 Budget. MOTION: Moved by Member Hairston to approve the Library Revenue Balance Report of 2018/2019 Budget, seconded by Member Hannah. Motion carried 4-0-1. ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. Library Board of Trustees Minutes April 4, 2019 Page 2 a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, reported the Library will be collecting non-fiction books for young adults and the books will be interfiled with adult books. Library Director Sowles, reported the Library Foundation Board met on March 16, 2019 for a Strategic Planning Workshop. The Foundation got together for half a day to review and update their outdated Strategic Plan and discuss goals for the next few years. Julie A. Sowles, Library Director, reported on March 21, 2019 the Library had their annual budget meeting with the City Manager and it went well. The budget will be finalized at the June 6, 2019 City Council meeting. Library Director Sowles reported the Friends of the Library held their annual Volunteer Appreciation dinner on March 24, 2019 at the Old Spaghetti Factory and made their final donation for the Library’s fiscal year 2018-19 of $20,400. The total donation for this fiscal year was $142,000. Julie A. Sowles, Library Director, reported Staff had a meeting regarding the Bookmobile refurbishment project. It was determined that work would take place during the summer months therefore the Bookmobile would not be on the road during the summer. The Bookmobile refurbishment project will include re-carpeting, reupholstering of the seats and refreshing the book collection. The Friends of the Library are donating $10,000 to supplement the book collection refresh. Library Director Sowles stated Margaret Hatanaka, Adult Services Supervisor accepted a new position with the City of Glendora as the Library Services Manager. Her last day will be April 11, 2019 and a potluck will take place in the Staff break room at Archibald Library. b. Consideration and discussion regarding a review of Library statistics. The report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, reviewed the statistics with the Board and gave an update on the report for Back to Basics percentage being 19% not 0%. D2. Consideration and discussion regarding Children’s Services, Adult Services and Library Programming. The oral report will be presented by Julie A. Sowles, Library Director. Cara Vera, Library Services Manager, presented oral report for Library Director Sowles. Library Services Manager Vera reported the Teen Tech Week program was held on Thursday, March 7, 2019 at the Archibald Library and had 15 in attendance, the largest audience ever for the Teen Tech Week program. The program used the equipment purchased with the Libraries Illuminated and Innovation Station Grants from the California State Library. Cara Vera, Library Services Manager, stated Children’s Services celebrated the 50th anniversary of the book, The Very Hungry Caterpillar. The special children’s event was, “Read Across Rancho: An Eric Carle Adventure”. Families enjoyed stories, painting, photo ops and interactive games. The event had 250 in attendance. Library Board of Trustees Minutes April 4, 2019 Page 3 Library Services Manager Vera discussed the Second Story contract class flier that was put on the dais for the Board. (Copy on file). Cara Vera, Library Services Manager, reported the Second Story Open Play event will be held on April 9, 10, 11, 2019. The event name will be “STEAM Playtime Explorers” and the event has over 75 participants signed-up. Library Services Manager Vera asked the Board to save the date for Asian and Pacific Islanders (API) Cultural Arts Night on May 10, 2019. The theme will be Asian and Pacific Islander Fairy Tales, Folklore and Mythology. D3. Consideration and discussion regarding School Family Nights. Presentation by Rina Fernandez, Early Learning Librarian. Rina Fernandez, Early Learning Librarian presented an oral staff report and PowerPoint presentation (Copy on file). Mary Hannah, Board Member, thanked Ms. Fernandez for her very nice presentation. Kristen Murrieta-Morales, Board Member, told Ms. Fernandez she was a fantastic storyteller. ****** E. BOARD BUSINESS E1. Consideration to approve to eliminate Kidsmobile Circulation Policy, update Unaccompanied Child Policy and eliminate and replace Children’s Storytime Policy. The oral report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, recommended to eliminate the Kidsmobile Circulation Policy because the majority of the what is described in that policy is already presented in the Library Borrowers’ Guidelines. The Unaccompanied Child Policy was updated to eliminate staff procedures. Staff recommended to eliminate the Children’s Storytime Policy and have a single policy for all programs in general. Luella Hairston, Board Member, stated she was glad staff had cleaned up the polices to be streamlined. Kristen Murrieta-Morales, Board Member, stated they polices were cleaned up nicely and concise. MOTION: Moved by Member Hairston to approve to eliminate Kidsmobile Circulation Policy, update Unaccompanied Child Policy and eliminate and replace Children’s Storytime Policy, seconded by Member Hannah. Motion carried 4-0-1. E2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by Mary Hannah, Board Member. Mary Hannah, Board Member, reported the Library Foundation Board will have a booth at the Star Wars Day event on May 25, 2019. Board Member Hannah reported the Foundation discussed their Capital Campaign and potential donors. Library Board of Trustees Minutes April 4, 2019 Page 4 Mary Hannah, Board Member, reported the Foundation held elections for a Treasurer and a new Secretary. Tim Johnson to be Treasurer and Laurel Rice to be Secretary. Board Member Hannah reported the Foundation will be discussing a draft revision of their Bylaws at the next meeting. E3. BOARDMEMBER ANNOUNCEMENTS: Christine DeVries, President shared with the Board upcoming book events. Los Angeles Times Festival of Books at University of Southern California on April 13-14, 2019 and YALLWEST Book Festival at Santa Monica High School on May 3-4, 2019. ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Discussion to cancel June and July 2019 meetings. Mission Statement ****** G. ADJOURNMENT The meeting adjourned at 7:02 p.m. Respectfully submitted, Jennifer Palacios Executive Assistant II