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HomeMy WebLinkAboutFD 2021-032 - Resolution RESOLUTION NO. FD 2021-032 RESOLUTION OF THE FIRE BOARD OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, STATE OF CALIFORNIA, APPROVING SIDE LETTER AGREEMENTS BETWEEN THE RANCHO CUCAMONGA PROTECTION DISTRICT AND FIRE DISTRICT BARGAINING UNITS WHEREAS, representatives of the Rancho Cucamonga Fire Protection District (District) and Fire District's Bargaining Unit representatives have met and conferred pursuant to the provisions of the Meyers-Milias-Brown Act (California Government Code §3500, et seq.) with regard to terms and conditions of employment; and WHEREAS, representatives of the District and Fire District's Bargaining Unit representatives have agreed upon and presented to this Fire Board Side Letter Agreements (see attached Side Letter Agreements 2 - 4), effective November 3, 2021; and NOW, THEREFORE, THE FIRE BOARD OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT HEREBY RESOLVES that said Side Letter Agreements with all Fire District's Bargaining Units are hereby approved and the City Manager is hereby authorized to sign said Side Letter Agreements on behalf of the Rancho Cucamonga Fire Protection District, and the City Clerk to attest thereto. Resolution No. FD 2021-032 - Page 1 of 2 L' t PASSED, APPROVED AND ADOPTED this 3rd day of November, 2021. V 1 en is Michael, President ATTEST: ice C. Reynolds, CIA I, JANICE C. REYNOLDS , SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a Regular Meeting of said Board held on the 3rd day of November 2021. AYES: Hutchison, Kennedy, Michael, Scott, Spagnolo NOES: None ABSENT: None ABSTAINED: None Executed this 411 day of November, 2021, at Rancho Cucamonga, California. "'0. &x4ad-- #nice C. Reynolds, Lglerk Resolution No. FD 2021-032 - Page 2 of 2 SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF RANCHO CUCAMONGA AND THE FIRE MANAGEMENT EMPLOYEES GROUP The Rancho Cucamonga Fire Protection District("District")and the Fire Management Employees Group (collectively, the "Parties") entered into a Memorandum of Understanding ("MOU") that commenced on July 1,2019, and expires on June 30,2023. The Parties met and conferred in good faith in August,September and October of 2021.The Parties agreed to an updated MOU process related to the cash-out of leave time. Fire MEG: Article III Section I Holidays E &F E. Holiday time shall be accrued annually beginning with the first pay period of the fiscal year within the pay period which it occurs.Beginning in calendar year 2022,the two December holidays will accrue on November 30 of each year. F. 1. Dist, et will buy 1..,..k aller- aft ef•aeefued holiday time at tht e eeffent hourly rate •ate be �o Thanksgiving, Beginning December 1, 2021 and annually thereafter, anY employee that wants to have the District buy back holiday hours shall make an irrevocable election to do so. The irrevocable election shall be submitted in writing to the City's Human Resources Department on or before December 15, and shall indicate the number of hours of holiday that the employee expects to earn in the following calendar year that the employee wants the District to buy back in December (between first and second pay_period). Regardless of the number of hours requested to be cashed out, the most the District can cash out is the number of hours accrued and available in that calendar Year to date. 2. Holiday hours accrued on December 24 and 25 of 2021,will be paid out in June of 2022 if the hours are not used. Article III Section 3 Vacation F Eaeh fiseEd year-, eA the empleyee's vffit4en request,the Distfiet v411 "buy baek" the total eash value ef up te 100 heufs ef ked vaeatien leave. This buy baek shall eeeuf�wiee annually i ,vaeatieft subse,ue fft to any payment of,..,.,afien buy baek time.Annually,any employee that wants to have the District buy back vacation hours shall make an irrevocable election to do so. The irrevocable election shall be submitted in writing to the City's Human Resources Department on or before December 15 and shall indicate the number of hours of vacation that the employee expects to earn in the following calendar year that the employee wants the City to buy back uDto a maximum of 100 hours. This buy back shall occur twice annually,in June/July (between the last payday in June and the first payda in and November (between the first and second payday 1 of the month), and the employee must indicate the total amount of hours they want paid out in June/July and in November.Regardless of the number of hours requested to be cashed out at either time, the most the Citv can cash out is the number of hours accrued and available in that calendar year to date. Employees must maintain a minimum of 40 hours of accrued vacation subsequent to any payment of vacation buyback time. Article III Section 8 Compensatory Time B In addition, all hours remaining in a represented employee's CTO accrual "bank" will be paid to the employee at the employee's regular rate of pay at the end of the fiscal year in July and at the "Holiday Vacation/Compensation Time"buy back period in November and the balance in the CTO accounts will be reduced to zero hours. 14ewevef, upen the request ef the employee,the empleyee may eafr-y evef seme GTO baleaee as long as it is used by the last pay pefied in jidl�- Article III Section 9 Administrative Leave (starting at second paragraph) Any Uunused administrative leave, 0 to a maximum of forty (40) hours in June of each fiscal year may must be sold back to District at the employee's then current hourly rate. Administrative leave shall not be carried beyond the year in which it was earned. This Side Letter of Agreement shall be incorporated into the MOU. The MOU shall remain in full force and effect except to the extent modified by this Side Letter of Agreement. This Side Letter of Agreement shall not be effective until ratified by the District Board and approved by the Fire Management Employees Group. Z Fire Protection Distr'c For the Fire Management Employees Group J it ison Mike McCliman,President City Manager Fire Management Employees Group 2 i SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF RANCHO CUCAMONGA AND THE FIRE UNION LOCAL 2274 The Rancho Cucamonga Fire Protection District ("District''} and the Fire Union Local 2274 (collectively, the "Parties') entered into a Memorandum of Understanding ("MOU') that commenced on July 1,2019, and expires on June 30,2023. The Parties met and conferred in good faith in August,September and October of 2021.The Parties agreed to an updated MOU process related to the cash-out of leave time and updated language related to minimum staffing. Fire Union Local 2274: Article III Section 1 Holidays D Article III Section 1 Holidays D Holiday time shall be accrued annually beginning with the first pay period of the fiscal year within the pay period which it occurs. Beginning in calendar year 2022,the two December holidays will accrue on November 30 of each year. i. the eptien te sell-baek Beginning December 1 2021 and annually thereafter,any employee that wants to have the District buy back holiday hours shall make an irrevocable election to do so The irrevocable election shall be submitted in writing to the City's Human Resources Department on or before December 1S and shall indicate the number of hours of holiday that the emplovee expects to earn in the following calendar year that the employee wants the District to buy back in December (between first and second pay period) Regardless of the number of hours requested to be cashed out,the most the District can cash out is the number of hours accrued and available in that calendar year to date. 2. Holiday hours accrued on December 24 and 25 of 2021 will be paid out in June of 2022 if the hours are not used. 3. Holidays maybe used as scheduled time off with the approval of the Supervisor. Article III Section 7 Compensatory Time A(starting at second sentence) An employee may accumulate a maximum of 144 hours of CTO.Once an employee accumulates 144 hours of CTO, any additional overtime hours will be paid to the employee at the employee's regular rate of pay as of the end of the fiscal year in June and then balance in the CTO accounts will be reduced to zero hours, i-inleass; th-68 COTO balanee has been used up 1)), the last pay PeFie Jt4y-.CTO balance must be cashed out on last pay period in June of a given fiscal year. €mpleyees roan alse sash oat up to -144 v: _:v-at eeev ::veid87 Annually, any employee that wants to have the District buy back CTO hours at the "HolidayNacation/Compensation Time" shall make an irrevocable election to do so. The irrevocable election shall be submitted in writing to the City's Human Resources Department on or before December 15 and shall indicate the number of hours of CTO that the employee expects 1 to earn in the following calendar year between July and the fast payday in November that the employee wants the District to buy back in November ut) to 144 hours (between the first and second payday of the month), Regardless of the number of hours requested to be cashed out,the most the District can cash out is the number of hours accrued and available in that calendar year to date. Article VI Section 5 Minimum Staffing The District shall maintain a minimum staffing level. Staffing of companies and units with-S 30 personnel shall consist of the following: A. Seven-three (3) person paramedic engine companies consisting of 1 Captain, 1 Engineer and 1 Firefighter with any one rank being a certified paramedic B. Two4hEes-(3)four 4 person paramedic truck companies, consisting of 1. Captain, 1 Engineer and 4.2 Firefighters with any one rank being a certified paramedic. C. One(])Captain Specialist The District shall maintain a minimum staffing of I training division position consist of the followinsz: A. One(1)Training-Captain Any reduction in these levels must be agreed upon through the meet and confer process. i This Side Letterof Agreement shall be incorporated into theMOU.The MOU shall remain in full force and effect except to the extent modified by this Side Letter of Agreement.This Side Letter of Agreement shall not be effective until ratified by the District Board and approved by the Fire I Union Local 2274. For the Fire Protection District For the Fire Union Local 2274 Feq' c John Gillison Chad Comeau,President City Manager Fire Union Local 2274 i 2 � � P SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF RANCHO CUCAMONGA AND THE FIRE SUPPORT SERVICES ASSOCIATION The Rancho Cucamonga Fire Protection District ("District") and the Fire Support Services Association (collectively, the "Parties") entered into a Memorandum of Understanding ("MOU") that commenced on July 1, 2021, and expires on June 30, 2025. The Parties met and conferred in good faith in August,September and October of 2021. The Parties agreed to an updated MOU process related to the cash-out of leave time. Fire Support Services Association: Article III Section 1 Holidays D (1)(2) D. Effective pay period No.l of each fiscal year, holiday time shall be accrued by the employees within the pay period in which it occurs. Beginning in calendar year 2022, the two December holidays will accrue on November 30 of each year. 1. Beginning December 1, 2021, and annually thereafter, any employee that wants to have the District buy back holiday hours shall make an irrevocable election to do so The irrevocable election shall be submitted in writing to the City's Human Resources Department on or before December 15 and shall indicate the number of hours of holiday that the employeepects to earn in the following calendar year that the employee wants the District to buy back in December(between the first and second payday of the month) Regardless of the number of hours requested to be cashed out,the most the District can cash out is the number of hours accrued and available in that calendar year to date. 2. Holiday hours accrued on December 24 and 25 of 2021,will be paid out in June of 2022 if the hours are not used. Article III Section 4 Hours of Vacation Buy Back a fiseal yeff,in November-and April.Empleyees must maintain a minimum ef 4 0 hours ef aeend_.- Annually,any employee that wants to have the District buy back vacation hours shall make an irrevocable election to do so. The irrevocable election shall be submitted in writing to the City's Human Resources Department on or before December 15 and shall indicate the number of hours of vacation that the employee expects to earn in the following calendar Xear that the employee wants the City to buy back up to a maximum of 100 hours. This buy back shall occur twice annually, in June/July(between the last payday in June and the first payday in July) and November(between the first and second payday of the month), and the employee must indicate the total amount of hours they want paid out in June/July and in November. Regardless of the number of hours requested to be cashed out at either 1 ' P time the most the City can cash out is the number of hours accrued and available in that calendar year to date Employees must maintain a minimum of 40 hours of accrued vacation subsequent to any pUment of vacation buyback time. Article III Section 13 Management Leave Exempt classifications shall be provided management leave in the amount of sixty (60) hours per fiscal year, which shall be credited to the employee at the start of pay period No. 1 of each fiscal year. Unused management leave in an amount not to exceed forty (40) hours, may must be converted to cash at the employees then existing hourly rate, during the last payroll period commencing in June of each fiscal year. Management leave ~e+utilized nor-eashe`' out, shall not be carried over to any subsequent fiscal years. This Side Letter of Agreement shall be incorporated into the MOU. The MOU shall remain in full force and effect except to the extent modified by this Side Letter of Agreement. This Side Letter of Agreement shall not be effective until ratified by the District Board and approved by the Fire Support Services Association. For the Fire Protection District For the Fire Services Support Association W-"� 4 John Gillison Shane Adams, Presi ent City Manager Fire Services Support Association 2