HomeMy WebLinkAboutFire Support - Side Letter Agreement - 2021 RESOLUTION NO. FD 2021.032
RESOLUTION OF THE FIRE BOARD OF THE RANCHO
CUCAMONGA FIRE PROTECTION DISTRICT, STATE OF
CALIFORNIA, APPROVING SIDE LETTER AGREEMENTS
BETWEEN THE RANCHO CUCAMONGA PROTECTION
DISTRICT AND FIRE DISTRICT BARGAINING UNITS
WHEREAS, representatives of the Rancho Cucamonga Fire Protection District (District)
and Fire District's Bargaining Unit representatives have met and conferred pursuant to the
provisions of the Meyers-Milias-Brown Act (California Government Code §3500, et seq.) with
regard to terms and conditions of employment; and
WHEREAS, representatives of the District and Fire District's Bargaining Unit
representatives have agreed upon and presented to this Fire Board Side Letter Agreements (see
attached Side Letter Agreements 2-4), effective November 3, 2021; and
NOW, THEREFORE, THE FIRE BOARD OF THE RANCHO CUCAMONGA FIRE
PROTECTION DISTRICT HEREBY RESOLVES that said Side Letter Agreements with all Fire
District's Bargaining Units are hereby approved and the City Manager is hereby authorized to sign
said Side Letter Agreements on behalf of the Rancho Cucamonga Fire Protection District, and
the City Clerk to attest thereto.
Resolution No. FD 2021-032-Page 1 of 2
PASSED, APPROVED AND ADOPTED this 31 day of November. 2021.
ennis Michael, P sident
ATTEST:
ice C. Reynolds, CI
I, JANICE C. REYNOLDS , SECRETARY of the Rancho Cucamonga Fire Protection District, do
hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the
Board of Directors of the Rancho Cucamonga Fire Protection District, at a Regular Meeting of
said Board held on the 31 day of November 2021.
AYES: Hutchison, Kennedy, Michael, Scott, Spagnolo
NOES: None
ABSENT: None
ABSTAINED: None
Executed this41 day of November, 2021, at Rancho Cucamonga, California.
zo. &t'a�
nice C. Reynolds, Uierk
Resolution No. FD 2021-032- Page 2 of 2
SIDE LETTER OF AGREEMENT
BETWEEN THE CITY OF RANCHO CUCAMONGA
AND THE FIRE SUPPORT SERVICES ASSOCIATION
The Rancho Cucamonga Fire Protection District ("District") and the Fire Support Services
Association(collectively, the "Parties") entered into a Memorandum of Understanding("MOU")
that commenced on July 1,2021,and expires on June 30,2025.
The Parties met and conferred in good faith in August,September and October of 2021.The Parties
agreed to an updated MOU process related to the cash-out of leave time.
Fire Support Services Association:
Article III Section 1 Holidays D(1)(2)
D. Effective pay period No.l of each fiscal year, holiday time shall be accrued by the
employees within the pay period in which it occurs. Beginning in calendar year 2022, the two
December holidays will accrue on November 30 of each year.
1. , i
the eptien te sell . Beginning D cember 1. 2021, and annually thereafter. any
m to ee that wants to have the District buy back holiday hours shall make an irrevomble
election to do so.The irrevocable election shall be submitted in writing i 's HMMan
Resources Department-on or before December 15 and shall indicate the number of hours
of holidly thig the emplace ee ex ects to earn in the following calendar XeK that the
em io ee wants the District to buyback in December(between the first and second pgyday
of the month Regardless of the number of hours re guested to be cashed out.the mot the
District can cash out is thr,numbcr 2f ho=accrued and available in that calendar year to
date.
2. Holidgy hoMU accrued on December 24 and 25 of 2021 will be paid out in June of 2022 if
The hours are not used.
Article III Section 4 Hours of Vacation Buy Back
ef up to 100 been ef. ked vaeaden leave.This buy baek shall eeeuF ty4ee amually i
.Annually,any employee that wants
to have the District buy back vacation hours shall make an irrevocable election to do so. The
irrevocable election shall be submitted in writing to the Ci 's Human Resources D2partment on
or before December 15 and shall inliicete the number of hours of vacation that the em lg_oyee
gxpp is to earn in the following calendar year that the employee wants the City to buy back up tQ
a maximum of 100 hours.This buy back shall occur twice annually,in June/July(between the last
payday p@ydgy in June and the first payday in Jul d November J1 etwe n the first and second 01Yday
of the month). and the employee must indicate the total amount of hours they want raid out in
June/July June/July and in November.Regardless of the number of hours re guested to be cashed t at either
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time the most the Cijy can cash out is the number of hours accrued and gLvaflable in that calendar
year to date. Emnloyees must maintain a minimum of 40 hours of accrued vacation subsequent to
any payment of vacation buyback time.
Article III Section 13 Management Leave
Exempt classifications shall be provided management leave in the amount of sixty (60)hours per
fiscal year, which shall be credited to the employee at the start of pay period No. 1 of each fiscal
year. Unused management leave in an amount not to exceed forty (40) hours, ffw must be
converted to cash at the employees then existing hourly rate, during the last payroll period
commencing in June of each fiscal year.Management leave shall
not be carried over to any subsequent fiscal years.
This Side Letter of Agreement shall be incorporated into the MOU.The MOU shall remain in full
force and effect except to the extent modified by this Side Letter of Agreement. This Side Letter
of Agreement shall not be effective until ratified by the District Board and approved by the Fire
Support Services Association.
For the Fire Protection District For the Fire Services Support Association
John Giilison Shane Adams,Press ent
City Manager Fire Services Support Association
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