HomeMy WebLinkAbout2022-09-21 - Public Works Sub - Agenda Packet -Public Works SubCommittee
Page 1 of 1
September 21, 2022 – 4:00 P.M.
Public Works Subcommittee Agenda
Special Meeting
City Hall, Rains Conference Room
10500 Civic Center Drive, Rancho Cucamonga, CA 91730-3801
This is the time and place for the general public to address the Public Works Subcommittee on
any item listed on the agenda. State law prohibits the Subcommittee from addressing any item not
previously included on the Agenda. The Subcommittee may receive testimony and set the matter
for a subsequent meeting. Comments are to be limited to five minutes per individual.
C1. Approve and File Minutes of: June 21, 2022.
C2. Consideration of an On-Street Accessible Parking Zone Program.
D. ADJOURNMENT
I, Linda A. Troyan, MMC, City Clerk Services Director, or my designee, hereby certifies that a true,
accurate copy of the foregoing agenda was posted on September 15, 2022 at least twenty-four
(24) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho
Cucamonga, California, and on the City’s website.
Linda A. Troyan, MMC
City Clerk Services Director
City of Rancho Cucamonga
C. ITEM(S) FOR DISCUSSION
A. CALL TO ORDER
A. Roll Call: Kennedy Hutchison
B. PUBLIC COMMUNICATIONS
If you need special assistance or accommodations to participate in this meeting, please contact the City
Clerk’s Office at (909) 774-2023. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility.
June 21, 2022 | Public Works Subcommittee
City of Rancho Cucamonga | Page 1 of 3
June 21, 2022
CITY OF RANCHO CUCAMONGA | PUBLIC WORKS SUBCOMMITTEE MEETING MINUTES
A special meeting of the Rancho Cucamonga Public Works Subcommittee was held on Tuesday, June
21, 2022, in the Rains Conference Room of the Rancho Cucamonga City Hall located at
10500 Civic Center Drive, Rancho Cucamonga, California, Mayor Pro Tem Lynne B. Kennedy, and
Council Member Ryan A. Hutchison called the meeting to order at 5:00 p.m.
A1. Roll Call:
Present Council Members: Mayor Pro Tem Lynne B. Kennedy, and Council Member
Ryan A. Hutchison.
Staff Present: Jason Welday, Director of Engineering Services/City Engineer; Linda Ceballos,
Environmental Programs Manager; Marissa Ostos, Management Analyst I; and Scott Rapp,
Environmental Programs Coordinator.
Public: Michael Arreguin, Burrtec Waste Industries.
B1. No public communications were made.
C1. Approve and File Minutes of September 15, 2021.
Councilmember Ryan A. Hutchison motions for approval and Mayor Pro Tem Kennedy seconds
approval of previous meeting minutes.
C2. Review Biennial Franchise Waste Hauler Report, Completed in Accordance with the City’s
Franchise Waste Hauler Agreement.
Linda Ceballos stated per the agreement, the audit is conducted every 2 years. She said the
process started September 2021 and was completed May 2022. Burrtec was found to be in
accordance to billing and to the current rate schedule. Noted: Discrepancy - instead of 72 cents,
it should be 73 cents and the discrepancy will be corrected. Payments to the City were found to
be accurate. Consultant recommends a route audit which is currently being conducted. It was
decided to align the period for the route audit with the SB1383 route review requirements, which
are occurring at this time. She proposes the sub-committee receive and file this final report.
Councilmembers found the report to be satisfactory. No approval required. Received and filed.
C3. Review and Provide Feedback on Proposed Franchise Agreement Amendment, and Rate
Adjustment Request related to Senate Bill 1383.
Jason Welday stated SB 1383 has imposed a number of requirements from local agencies
with respect to organic waste and how it is collected and processed. Linda Ceballos and
her team provided a presentation on the work they have been doing on the proposed
amendment with Burttec and other changes related to it. The amendment is required to
address the SB 1383 requirements.
A. CALL TO ORDER – RAINS CONFERENCE ROOM
B. PUBLIC COMMUNICATIONS
C. ITEM(S) FOR DISCUSSION
June 21, 2022
CITY OF RANCHO CUCAMONGA | PUBLIC WORKS SUBCOMMITTEE MEETING MINUTES
June 21, 2022 | Public Works Subcommittee
City of Rancho Cucamonga | Page 2 of 3
The committee and staff discussed the proposed changes to the agreement and rates for
compliance with SB 1383. The new SB 1383 Compliance Fee will be utilized to fund the
required route reviews, education, outreach, record keeping, compliance and the equipment
costs that are necessary right now to get the program implemented for SB 1383 compliance.
The fee will include:
Collection of SB 1383 Compliance Fee of 38 cents per yard on the Commiercial rate
Collection of SB 1383 Compliance Fee of 77 cents per month on the Residential rate.
Council Member Hutchinson asked if residents will see a fee reflected on Burrtec monthly
billing specifically for SB 1383. He also asked if the additional money would go to Burrtec
or the City.
Jason Welday answered that the residents would not see the fee breakdown because a
good portion of the cost is in the processing of the organic waste and that the additional
processing cost and SB 1383 compliance fee would go directly to Burrtec as it would be
built into the rate.
Council Member Hutchinson asked how much the City will receive over the next 2 years for
the SB 1383 grant.
Linda Ceballos answered approximately $247,000. She explained that when we applied for
the grant, the City was eligible for $230,000. However, there were some communities that
did not have the required ordinance in place, so City received additional funds. She shared
that the grant funds would be used for two years of edible food rescue services, procurement
and distribution of compost at citywide events and additional food waste collection pails as
needed. She said staff felt it was a better use of City staff time to have Burrtec do the waste
audits and the activities included in the draft agreement rather than adding additional staff.
Linda Ceballos mentioned that residents will receive food waste pails by request only. They
will be given away at different events but residents can always come to City Hall to pick one
up.
Jason Welday noted that the grant does not allow us to pay Burrtec for those services.
Those have to be performed by other vendors or the City.
Linda Ceballos stated the methodology with the 5% service fee cap and the look back
feature will not take effect until the next rate process which will be in 2023. She said we
are asking to include this off-cycle rate process to get the fee and the residential program
put into place. The proposed changes include the pass through of disposal and processing
costs, and if approved, eliminates the need for an extraordinary rate request process
because that process was only triggered if those landfill fees or disposal and processing
costs exceeded 10%. The extraordinary rate process would be replaced with a requirement
to conduct a disposal and cost study that will be conducted at least once every 5 years.
Council Member Hutchinson asked how we are letting residents know about the program
changes.
Linda Ceballos answered that residents have been receiving the information in the
newsletter over the past year.
June 21, 2022
CITY OF RANCHO CUCAMONGA | PUBLIC WORKS SUBCOMMITTEE MEETING MINUTES
June 21, 2022 | Public Works Subcommittee
City of Rancho Cucamonga | Page 3 of 3
Staff shared the next steps:
Staff will work with Burrtec and the City Attorney to finalize the rates and amendment
to the agreement.
Public Hearing notice regarding rate increases will be mailed to meet the statutory
45-day requirement.
Anticipated Effective Date –for new rates will be September 1, 2022.
Council Member Hutchinson asked if we anticipate anymore grant opportunities.
Linda Ceballos answered that it is her understanding that the current State grant is a one-
time grant program with a two-year cycle.
Council Member Hutchinson stated he is confident that the staff report and
recommendations represent many phone calls, emails and coordination to address what
we are told we have to do from the State Senate and seeking to to figure out what is best
for our residents and the approach makes logical sense.
Mayor ProTem Kennedy stated that education is key. She appreciates the work that went
into this report. She realizes everything is being done to minimize the impact financially to
our residents. It’s the most efficient and cost-effective manner we have at this time to meet
the requirements. No approval required. Feedback only.
D1. The Public Works Subcommittee meeting adjourned at 6:10 p.m.
Council Member Hutchison motions to adjourn. Mayor Pro Tem Kennedy seconds adjournment.
Respectfully submitted,
Date: __________________________________
Jason C. Welday
Director of Engineering Services/City Engineer
D.ADJOURNMENT
Page 1 of 2
STAFF REPORT
RECOMMENDATION:
Staff recommends that the Public Works Subcommittee recommend establishing an On-Street
Accessible Parking Zone program and forward that recommendation to the City Council.
BACKGROUND:
Over the last several years, the City has received requests for the placement of blue curb parking
by residents requesting an accessible on-street parking space near their residence. The City has
not had a program or policy in place to allow for this and has therefore denied the requests. Blue
curbs are reserved for vehicles displaying Disabled Person placards or Disabled Person license
plates issued by the state.
In accordance with California Vehicle Code (CVC) Section 22511.7 (a) “…a local authority may,
by ordinance or resolution, designate on-street parking spaces for the exclusive use of a vehicle
that displays either a special identification license plate issued pursuant to Section 5007 or a
distinguishing placard issued pursuant to Section 22511.55 or 22511.9.” The City of Rancho
Cucamonga Municipal Code (RCMC) Chapter 10.60 Parking for Persons with Disabilities
provides for the designation of on-street blue curb parking spaces. Typically, this is interpreted to
mean that on-street accessible spaces can be designated in retail, commercial, or downtown
areas with heavy parking. However, it does not provide any guidelines for establishing blue curb
or accessible parking on residential streets for the use of a disabled person with such need near
their residence. It should be noted that on-street accessible parking spaces are voluntary
accommodations made for persons with disabilities and are not required by statute.
Given recent and past requests, staff proposes to establish a program and guidelines to allow
residents to apply for an on-street accessible parking space.
ANALYSIS:
A brief survey of other cities’/public agencies’ on-street accessible parking policies were reviewed
by staff. Policies vary among agencies, with some suspending programs while additional research
is done, others utilize a generic color curb program in which blue curb is one of the options, but
those that offer accessible on-street parking for residential streets only vary slightly and have
similar requirements.
DATE: September 21, 2022
TO: Public Works Subcommittee
FROM: Jason C. Welday, Director of Engineering Services/City Engineer
INITIATED BY: Frank A. Lopez, Principal Civil Engineer/Assistant City Engineer
SUBJECT: Consideration of an On-Street Accessible Parking Zone Program.
Page 2 of 2
Staff has prepared proposed guidelines and an application process based on best practices and
using the City of Long Beach policy as a template. The guidelines would explain the purpose of
the policy, conditions for qualification, the need for a study to confirm qualification, inform that the
space is not reserved and would be available for use by anyone with a valid disabled license plate
or placard. The application would require the applicant to justify the need for on-street accessible
parking, including verifying that no off-street parking is available, agree to an inspection of their
property to confirm off-street parking is unavailable or not functional (e.g. extreme slope), sign a
waiver and release of liability, and certify they are providing true and correct information.
Additionally, the RCMC would be amended to include and summarize succinctly the above
requirements/guidelines. The proposed guidelines, application, and proposed code amendment
are attached for review.
Staff recommends approval of the proposed accessible on-street parking zone program.
ATTACHMENTS:
Attachment 1 - Proposed Guidelines and Application
Attachment 2 - Proposed Code Amendment (Draft Ordinance)
Pages 1 or 7
City of Rancho Cucamonga, California
Guidelines for Installation of On-Street Accessible Parking Zones
The purpose of these guidelines is to provide a process by which Rancho Cucamonga
residents may request the installation of an On-Street Accessible Parking Zone on Public
Right of Way within the City of Rancho Cucamonga, under California Vehicle Code (CVC)
§21458(a)(5), and Rancho Cucamonga Municipal Code (RCMC) Ch.10.60.
A. CURRENT OPTIONS FOR ACCESSIBLE PARKING
Any disabled person or disabled veteran displaying valid disabled parking plates or
placards shall be allowed to park in any On-Street Accessible Parking Zone. “On-Street
Accessible Parking Zone” means a disabled access parking space on a public street
identified by a sign as well as blue paint on the curb or edge of the paved portion of the
street adjacent to the space as described in California Vehicle Code § 22511.7(b)(1) and
(2) and is for the exclusive use of vehicles that display a disabled parking plate or placard.
B. CONDITIONS FOR QUALIFICATION
On-Street Accessible Parking Zones shall only be established where a demonstrated
need for such place is shown as determined by the City Traffic Engineer (“CTE”) by the
person applying for the designation of the such On-Street Accessible Parking Zones (the
“Applicant”). In determining need, the CTE will consider the following criteria:
•Applicant must be a full-time resident of the Rancho Cucamonga residential
property in front of which the On-Street Accessible Parking Zone is requested.
Proof of residency, such as driver’s license or utility bill, is required.
•Applicant must have a valid California Department of Motor Vehicles Permanent
Placard or Plate. Temporary Placards that are valid for less than one year, will
not qualify.
•For apartments, condos and townhomes all on-site parking options must have
been exhausted. Applicants are encouraged to contact the management or
association to inquire about on-site accessible parking spaces. Residents within
an HOA must provide a letter of support from the HOA in order to be considered.
•For single family dwellings, off-street parking must be unavailable or inaccessible.
Example of inaccessibility might include:
♦The garage is too narrow (less than 14 ft.) to permit entry and exiting of the
vehicle by the disabled person or disabled veteran.
♦The driveway grades (greater than 8.33%) would not permit safe or reasonable
entry and exiting of the vehicle by the disabled person or disabled veteran.
•On-street accessible parking zone must be located in front of the residence of the
applicant, unless otherwise approved by the CTE.DRAFTAttachment 1
Pages 2 or 7
• Tenants must provide a letter of support from the landlord/property owner in order to
be considered.
C. ENGINEERING AND ACCESSIBILITY STUDY
Prior to approval of an On-Street Accessible Zone, Engineering Services Department
staff will perform an accessibility study. This will require the following:
• Your consent to allow City staff to enter the property of applicant to ascertain the
presence of off-street parking including access to applicant’s garage. Applicant’s
use of garage for purposes other than parking, such as storage, may result
in denial of On-Street Accessible Parking Zone by the City Traffic Engineer.
• Sufficient curb space to allow installation of the On-Street Accessible Parking
Zone a minimum of 20 feet for parallel parking and 10 feet for angled parking.
D. REMOVAL OF ON-STREET ACCESSIBLE PARKING ZONES
Any designation of an on-street accessible zone made pursuant to the requirements
herein shall be for a period of two years. Thereafter, a renewal application must be
submitted with supporting documentation for continued use. The City Traffic Engineer
may remove or review and re-evaluate on-street accessible zones at any time.
Circumstances that may warrant removal of an On-Street Accessible Parking Zone
include:
• The space is no longer needed;
• The disabled person(s) has moved, vacated the premises, or is deceased;
• The space is altered with the intent to misuse;
• Conditions have changed such that the disabled person(s) no longer is qualified for
a disabled parking placard/plate.
• If at any time the designated zone becomes hazardous/unsafe.
E. AGREEMENT TO THE REQUIREMENTS FOR APPLYING FOR AN ON-STREET
ACCESSIBLE PARKING ZONE.
After reading the City of Rancho Cucamonga Guidelines for an On-Street Accessible
Zone, the applicant will be required to complete the application and sign the
agreement/waiver form. By signing the application, the applicant acknowledges and
agrees to all the requirements associated with the installation of an On-Street Accessible
Parking Zone.
Please note, the On-Street Accessible Parking Zone is not a private or reserved space
for the exclusive use of any individual Applicant and may be used by other vehicles
licensed to park in the accessible parking space on a first-come first-served basis. DRAFT
Pages 3 or 7
CITY OF RANCHO CUCAMONGA APPLICATION FOR ON-STREET ACCESSIBLE
ZONE
Within Residential Areas
Applications are considered on a case-by-case basis. On-Street Accessible Zone spaces
are available for use by any vehicles displaying a valid disabled parking license plate or
placard issued by the State of California Department of Motor Vehicles (DMV) on a first
come, first served basis. All parking regulations set forth in the California State Vehicle
Code (CVC) and City of Rancho Cucamonga Municipal Code are in force at such
locations.
Submit Completed application to: City of Rancho Cucamonga
Engineering Services Department
10500 Civic Center Drive
Rancho Cucamonga, CA 91701
A. APPLICANT INFORMATION
First and Last Name:
Mailing Address:
Phone: Email:
California Driver’s License Number: Exp: / /
B. PROPERTY OWNER INFORMATION (Condo owners must have HOA approval
for installation).
First and Last Name:
Mailing Address:
Phone: Email:
C. ACCESSIBLE PARKING ZONE INFORMATION
Location (address) of requested blue curb:
Reason for request:
1. Is off-street parking available at the property associated with is request: DRAFT
Pages 4 or 7
Yes No
2. Is there an existing on-street accessible parking spot within 150 feet of the
property associated with this request?
Yes No
3. If off-street parking is available, why is an on-street accessible parking zone needed?
D. Requested by Caregiver - Spouse-Child-Parent of Disabled Adult-Parent-
Child
First and Last Name:
Mailing Address:
Phone: Email:
California Driver’s License Number: Exp: / /
To justify the installation of an On-Street Accessible Zone, please explain why the
unlicensed placard/plate holder (disabled applicant) requires their driver who is not
issued a DMV disabled placard/plate.
Additional Comments:
DRAFT
Pages 5 or 7
E. SUPPORTING DOCUMENTATION
Please attach photocopies of the documents below. Do not send originals.
Proof of Applicant's address (attach current utility bill, rental agreement, or
driver's license) *
Proof of DMV Issued Disabled Parking Plate or Placard (attach copy of vehicle
registration and/or placard receipt) Copy of placard or plate will not be
accepted*
Completed/signed agreement/waiver for installation
* Note: For security purposes, photocopies of proof of address and proof of DMV
issued plate or placard will be destroyed upon verification completion of
review of this application. Alternatively, applicants may make an appointment
with the Engineering Services Department at (909) 477-2700 to meet in
person or by video-conference to present originals for review without making
copies.
I hereby certify that the information I am providing is true and correct.
Applicant's Signature: Date:
For more information contact the Engineering Services Department at (909) 477-2700 DRAFT
Pages 6 or 7
AGREEMENT TO THE REQUIREMENTS FOR INSTALLATION OF ON-STREET
ACCESSIBLE ZONE PARKING SPACE
Applicants for On-Street Accessible Zone Parking must agree to and abide by the following
requirements:
1. The applicant understands that completing the application is not a guarantee
that it will be approved.
2. Applications are approved for a two-year period. Thereafter, a renewal
application must be submitted with supporting documentation for continued
use.
3. The applicant must observe and obey all parking regulations covered in the
California Vehicle Code and City of Rancho Cucamonga Municipal Code.
4. The On-Street Accessible Zone shall not be used for long-term storage of
vehicles. The vehicle must be kept in good repair and shall be operational, as
outlined the California Vehicle Code. For the purpose of this policy, “long-term
storage of vehicles” is defined as any vehicle parked or left standing on a public
street in the same location and not driven or moved in excess of 72 hours.
5. Any misuse of an On-Street Accessible Parking Zone shall result in its removal.
Misuse shall be determined by the City Traffic Engineer. In ascertaining
whether an accessible parking zone has been misused, the City Traffic
Engineer shall consider the following factors:
a. The length of time in which the applicant has left a vehicle in the space
without operating it;
b. Misuse of the applicant’s disabled placard or license plates;
c. Any violation by the applicant of the California Vehicle Code, City of
Rancho Cucamonga Municipal Code, or this policy;
d. Any other factors the City Traffic Engineer deems reasonable and
relevant to the issue.
6. The On-Street Accessible Zone is not a private or reserved space and may be
used by other vehicles licensed to park in the accessible parking space on a first-
come first-served basis.
7. The Rancho Cucamonga Police Department has the authority to enforce
parking laws.
I, the applicant, have read and understood this Agreement to the Requirements for Installation of
an On-Street Accessible Zone on Public Streets and agree to abide by them.
Print Name Signature Date
Address DRAFT
Pages 7 or 7
ON-STREET ACCESSIBLE ZONE ON PUBLIC STREETS
LIABILITY WAIVER AND GENERAL RELEASE OF ALL CLAIMS
The On-Street Accessible Zone Program (“Program”) is a voluntary program offered by
the City of Rancho Cucamonga (“City”).
I , hereby acknowledge that I am voluntarily
participating in the Program. I hereby assume full responsibility for all liability and all risk
of injury or loss, including death, which may result from participation in the Program. I
hereby agree to hold harmless, release, waiver forever discharge and covenant not to
bring legal action or claim against City or its employees, agents and/or officers from any
and all claims or demands I may have by reason of any accident, illness, injury, death,
damage, loss or misuse arising or resulting directly or indirectly from my participation in
the Program and occurring during such participation or any time subsequent thereto.
This Liability Waiver and General Release of All Claims applies whether such loss, injury,
death, damage or misuse is caused or alleged to be caused by any act or omissions by
City or other parties, negligent or otherwise, related to participation in the Program. This
Liability Waiver and General Release of All Claims is binding on me, my heirs, executors,
administrator, and assigns.
I certify that the information I have provided is true and accurate.
Print Name:
Signature:
Street Address:
Date: DRAFT
10.60.025 Application for accessible parking designation.
A.Any person who has been issued a special identification license plate pursuant to Vehicle Code,
Section 5007 or a distinguishing placard pursuant to Vehicle Code, Sections 22511.55 or
22511.59 may apply to the City Traffic Engineer via an application form furnished by the City
Traffic Engineer for the designation of an on‐street accessible parking zone as a parking space
reserved for disabled persons. Such application shall contain:
1.Evidence that the applicant is a full‐time resident of the residential property in front of
which the on‐street accessible parking zone is requested;
2.Evidence from the California Department of Motor Vehicles of authorization to use
disabled parking;
3.Evidence showing a need for accessible parking at the requested location;
4.Certification by the applicant that no existing on‐street or off‐street parking space meets
his or her parking needs;
B.When any of the circumstances in the application change or cease to exist, the applicant shall
notify the City Traffic Engineer.
C.The City Traffic Engineer is authorized to conduct reviews of eligibility and continuing need for
the on‐street accessible parking zone once every two (2) years.
D.The City Traffic Engineer is authorized to remove accessible parking zones at any time if
determined to be a safety hazard or it impedes necessary improvements or development with
30‐day notice to the applicant.
E.The City Traffic Engineer is authorized to mark the curb with blue paint on the curb or edge of
the paved portion of street adjacent to the space. In addition, the City Traffic Engineer shall
install a sign posted immediately adjacent to and visible from the space. The sign shall consist of
a profile view of a wheelchair with occupant in white on a blue background and shall clearly
state the following: “Minimum Fine $250.”DRAFTAttachment 2