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Home My WebLink About2024/04/17 - Regular Meeting Agenda Packet CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 1 Mayor L. Dennis Michael Mayor Pro Tem Lynne B. Kennedy Members of the City Council: Ryan A. Hutchison Kristine D. Scott Ashley Stickler CITY OF RANCHO CUCAMONGA REGULAR MEETING AGENDA April 17, 2024 10500 Civic Center Drive Rancho Cucamonga, CA 91730 FIRE PROTECTION DISTRICT BOARD – CITY COUNCIL HOUSING SUCCESSOR AGENCY- SUCCESSOR AGENCY – PUBLIC FINANCE AUTHORITY CLOSED SESSION REGULAR MEETINGS TAPIA CONFERENCE ROOM COUNCIL CHAMBERS 4:30 P.M. 7:00 P.M. The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. It is the intent to conclude the meeting by 10:00 p.m. unless extended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can be found at https://www.cityofrc.us/your-government/city-council-agendas or by contacting the City Clerk's Office at 909-774- 2023. Live Broadcast available on Channel 3 (RCTV-3). For City Council Rules of Decorum refer to Resolution No. 2023-086. Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution of the agenda packet will be made available in the City Clerk Services Department during normal business hours at City Hall located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will be posted on the City’s website at https://www.cityofrc.us/your-government/city-council-agendas. CLOSED SESSION – 4:30 P.M. TAPIA CONFERENCE ROOM ROLL CALL: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Stickler A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 2 D. CONDUCT OF CLOSED SESSION D1. CONFERENCE WITH LABOR NEGOTIATORS ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; MIKE MCCLIMAN, FIRE CHIEF; AND JULIE SOWLES, DEPUTY CITY MANAGER; PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH RANCHO CUCAMONGA MANAGEMENT ASSOCIATION; EXECUTIVE MANAGEMENT GROUP; AND TEAMSTERS LOCAL 1932. (CITY) D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT. (CITY) D3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED WEST OF THE SOUTHWEST CORNER OF SAN BERNARDINO ROAD AND KLUSMAN AVENUE IDENTIFIED AS PARCEL NUMBER 0208-151-05-0000, COMMONLY KNOWN AS ADDRESS 9575 SAN BERNARDINO ROAD, RANCHO CUCAMONGA, CA 91730; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND BOBBY MENDEZ, REALTY MASTERS & ASSOCIATES; REGARDING PRICE AND TERMS. (CITY) D4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11, 0209-143-21, AND 0209-272-22 AND CERTAIN ADJACENT RIGHT-OF-WAY INCLUDED WITHIN THE STATION FOOTPRINT; CITY NEGOTIATOR: JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTIES: SARAH WATERSON, PRESIDENT, REPRESENTING DESERTXPRESS ENTERPRISES, LLC, DBA AS BRIGHTLINE WEST; UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT. (CITY) D5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY IDENTIFIED AS PARCEL NUMBERS 0227-121-56-0000 COMMONLY KNOWN AS ADDRESS 7089 ETIWANDA AVENUE, RANCHO CUCAMONGA, CA 91730; NEGOTIATING PARTIES MATT BURRIS, DEPUTY CITY MANAGER ECONOMIC AND COMMUNITY DEVELOPMENT, REPRESENTING THE CITY OF RANCHO CUCAMONGA, RAYMOND WOLFE, EXECUTIVE DIRECTOR, REPRESENTING SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY (SBCTA), REGARDING PRICE AND TERMS. (CITY) D6. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9(d)(4): 1 CASE. (CITY) D7. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO. CIVDS 1904713. (CITY) E. RECESS CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 3 REGULAR MEETING – 7:00 P.M. COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE ROLL CALL: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Stickler A. AMENDMENTS TO THE AGENDA B. ANNOUNCEMENTS / PRESENTATIONS C. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits us from addressing any issue not on the Agenda. Testimony may be received and referred to staff or scheduled for a future meeting. Comments are to be limited to three (3) minutes per individual. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, disorderly or boisterous conduct that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting. For more information, refer to the City Council Rules of Decorum and Order (Resolution No. 2023-086) located in the back of the Council Chambers. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 4 CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar. D.CONSENT CALENDAR D1. Consideration of Meeting Minutes for Regular Meetings of April 3, 2024. D2. Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,185,473.87 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $2,507,820.24 Dated March 25, 2024, Through April 8, 2024. (CITY/FIRE) D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $31,581.69 Dated March 25, 2024, Through April 8, 2024. (CITY/FIRE) D4. Consideration to Receive and File Current Investment Schedules as of March 31, 2024, for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE) D5. Consideration of an Appropriation of Funds in the Amount of $93,000 from Community Development Technical Services Fund 016 for the Development of a Comprehensive Development Impact Fee Study. (CITY) D6. Consideration of the 2023 Annual Review of the Development Agreement by and Between SC Rancho Development Corp., a California Corporation and Empire Lakes Holding Company, LLC, a Delaware Limited Liability Company and the City of Rancho Cucamonga, Case No. DRC2015- 00118. (CITY) D7. Consideration of the 2023 Annual Review of the Development Agreement by and Between Speedway Commerce Center Development, LLC a Delaware Limited Liability Company and the City of Rancho Cucamonga, Case No. DRC2021-00175, and the 2022 and 2023 Annual Review of the Development Agreement by and Between Bridge Point Rancho Cucamonga, LLC and the City of Rancho Cucamonga, Case No. DRC2021-00180. (CITY) D8. Consideration of Approval and Execution of a Purchase and Sale Agreement Between the City of Rancho Cucamonga and the Abeyratne Family for Property Commonly Known as 9575 San Bernardino Road, APN 0208-151-05-0000 and Authorize the Expenditure and Appropriation of Funds for the Purchase, Due Diligence and Closing Costs of the Property in the Amount of $793,000.00 From Economic Development Property Reserve (001). (CITY) D9. Consideration to Award a Contract to Presidio Network Solutions Group for the Purchase of Identity Service Engine Servers (ISE) in the Amount of $111,820 for Network Access and Control. (CITY/FIRE) D10. Consideration to Approve a Contract with Insight Public Sector Utilizing a Cooperative Contract through OMNIA Partners Agreement for Network Hardware Maintenance and Support, in the Amount Not to Exceed $350,000. (CITY/FIRE) D11. Consideration of a Professional Services Agreement With Fehr & Peers in the Amount of $165,200, Plus a 10% Contingency for the Completion of the Traffic Analysis for the Cucamonga Station/Milliken Avenue Widening Study, and Authorization of an Appropriation From the Citywide Capital Infrastructure Fund (Fund 198). (CITY) 7 12 22 24 99 101 113 127 147 149 151 CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 5 D12. Consideration of a Contract with Epsilon Engineering, Inc. for the Kenyon Park Restroom Fire Repair Project in an Amount Not to Exceed $215,620. (CITY) D13. Consideration of a Contract with Gentry General Engineering, Inc for the Concrete Rehabilitation Project FY 2023/24 in an Amount Not to Exceed $617,512.55. (CITY) D14. Consideration of Amendment No. 001 to the Professional Services Agreement with Theresa Lee Consulting, LLC, for Workday Functional and Technical Consulting in the Amount of $90,000. (CITY) D15. Consideration to Accept Public Improvements on the Northeast Corner of Arrow Route and Rochester Avenue per Improvement Agreement, Related to Case No. DRC2021-00320, as Complete, File a Notice of Completion, and Authorize Release of Bonds. (CITY) D16. Consideration to Accept the Chaffey-Garcia House Roof Replacement Project as Complete, File the Notice of Completion, and Authorize the Release of Bonds. (CITY) D17. Consideration of an Improvement Agreement, Improvement Securities for Public Improvements, Resolution Ordering the Annexation to Landscape Maintenance District No. 1, Street Light Maintenance District No. 1, and Street Light Maintenance District No. 2 Related to Case No. DRC2020-00386, Located at 8182 Rancheria Drive, Northeast corner of Red Hill Country Club Drive and Rancheria Drive. This Project has been Determined by Staff to be Exempt from the California Environment Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15303 – New Construction or Conversion of Small Structures. (RESOLUTION NO. 2024-021) (RESOLUTION NO. 2024-022) (RESOLUTION NO. 2024-023) (CITY) E.CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION F.ADMINISTRATIVE HEARING ITEM(S) G.ADVERTISED PUBLIC HEARINGS ITEM(S) - CITY/FIRE DISTRICT G1. Conducting Public Hearing to Consider Changes to the Technology Fee, and Service and User Fees for Engineering Services and Environmental Programs; and Consideration of Resolutions Approving Such Revised Service and User Fees. (RESOLUTION NO. 2024-024 AND RESOLUTION NO. FD 2024-003) (CITY/FIRE) G2. Public Hearing to Approve the Draft 2024-2025 Action Plan for the Community Development Block Grant Program. (CITY) H.CITY MANAGER'S STAFF REPORT(S) H1. Quarterly Development Update - First Quarter 2024. (CITY) I.COUNCIL BUSINESS I1. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I2. INTERAGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J.CITY ATTORNEY ITEMS 154 159 162 164 167 170 188 242 310 --- --- CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 6 K.IDENTIFICATION OF ITEMS FOR NEXT MEETING L.ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted at least seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website. LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 774-2023. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. *DRAFT* April 3, 2024 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 1 of 5 April 3, 2024 CITY OF RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City Council of the City of Rancho Cucamonga held a Closed Session on Wednesday, April 3, 2024, in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:00 PM. Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Nicholas Ghirelli, City Attorney; Matt Burris, Deputy City Manager/Economic and Community Development and Julie Sowles, Deputy City Manager/Civic and Cultural Services. A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION D1. CONFERENCE WITH LABOR NEGOTIATORS ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; MIKE MCCLIMAN, FIRE CHIEF; AND JULIE SOWLES, DEPUTY CITY MANAGER; PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH RANCHO CUCAMONGA MANAGEMENT ASSOCIATI ON; EXECUTIVE MANAGEMENT GROUP; AND TEAMSTERS LOCAL 1932. (CITY) D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730 (RANCHO CUCAMONGA EPICENTER STADI UM); AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT. (CITY) E. RECESS The closed session recessed at 5:36 p.m. Page 7 *DRAFT* April 3, 2024 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 2 of 5 REGULAR MEETING – 7:00 PM CALL TO ORDER – COUNCIL CHAMBERS The Regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority, and the City of Rancho Cucamonga City Council were held on April 3, 2024, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 PM. Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler, Ma yor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Nicholas Ghirelli, City Attorney; and Patricia Bravo- Valdez, MMC, Deputy Director of City Clerk Services. Council Member Stickler led the Pledge of Allegiance. A. AMENDMENTS TO THE AGENDA None. B. ANNOUNCEMENTS / PRESENTATIONS B1. Presentation of a Proclamation to OneLegacy Declaring the Month of April 2024 as Donate Life Month. Mayor Michael and Members of the City Council recognized the month of April 2024 as Donate Life Month and presented a Proclamation to Cheryl Machan, Ambassador from OneLegacy. B2. Presentation of a Proclamation to San Bernardino County Children’s Network Declaring the Month of April 2024 as Child Abuse Prevention Month. Mayor Michael and Members of the City Council recognized the month of April 2024 as Child Abuse Prevention Month and presented a Proclamation to Kevin Anderson from San Bernardino County Children’s Network. B3. Presentation of San Antonio Regional Hospital’s Center of Aging Coming Soon to Rancho Cucamonga. Mayor Michael introduced John Chapman, President and Chief Executive Officer at San Antonio Regional Hospital who presented a PowerPoint to showcase the new San Antonio Hospital Center of Aging coming soon to Rancho Cucamonga. Page 8 *DRAFT* April 3, 2024 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 3 of 5 C. PUBLIC COMMUNICATIONS Rafael Legido, representative and member of the Western States Regional Council of Carpenters, spoke about the importance of raising awareness of Construction Industry Tax Fraud and informed the community of National Tax Fraud Days of Action starting April 13, 2024 thr ough April 19, 2024. Noor Tabba, spoke about Christianity, Muslims, crimes of apartheid and ethnic cleansing in Israel, and requested the City divest from companies who profit from Israel’s military attacks. David Williams, spoke about genocide and requested the City divest from companies such as Intel and Caterpillar who profit from Israel’s military attacks. Phillip E. Walker spoke about the success of a movie premier featuring the City of Rancho Cucamonga , an upcoming international 100 Films Retreat event and shared that he is producing a new film in the City. Mohammad Ali, spoke about genocide, crimes of apartheid in Israel and requested the City divest from companies who profit from Israel’s military attacks. Andy Cortez, spoke about road conditions of an alley in his neighborhood and requested the City repave the affected alley and repair potholes. City Manager Gillison referred Mr. Cortez to speak with Public Works Services Director , Micah Martin, for assistance. Noor Abdallah requested the City divest from companies such as Intel and Caterpillar who profit from Israel’s military attacks. D. CONSENT CALENDAR Council Member Scott announced that she will need to abstain on item D3, due to a potential conflict of interest as her employer is Southern California Gas Company. D1. Consideration of Meeting Minutes for Regular Meetings of March 20, 2024. D2. Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,134,901.77 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $4,338,514.93 Dated March 11, 2024, Through March 24, 2024, and City and Fire District Electronic Debit Registers for the Month of February in the Total Amount of $1,405,362.50. (CITY/FIRE) D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $1,724.15 Dated March 11, 2024, Through March 24, 2024. (CITY/FIRE) D4. Consideration to Schedule a Public Hearing for Placement of Liens for Delinquent Solid Waste Accounts. (CITY) D5. Consideration to Declare Computer Equipment and Peripherals, Laptops, Tablets, and Workstation Towers, That Have Been Deemed No Longer Needed, Obsolete or Unusable as Surplus. (CITY) D6. Consideration of a Professional Services Agreement with 360 Deep Cleaning Services, LLC for Janitorial and Disinfecting Services in the Amount Not to Exceed $150,000 Annually. (FIRE) Page 9 *DRAFT* April 3, 2024 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 4 of 5 D7. Consideration of a Resolution Authorizing Application for Prohousing Incentive Program Funds. (RESOLUTION NO. 2024-020) (CITY) D8. Consideration to Order the Annexation to Landscape Maintenance District No. 1 Related to Case No. PMT2023-04171, Located at 6155 Klusman Avenue. (RESOLUTION NO. 2024- 019) (CITY) D9. Consideration of a Resolution Rescinding Resolution 2023-001 and Ordering the Annexation to Street Light Maintenance District No. 7 Related to Case No. DRC2020- 00022, Located at 5686 San Marino Way. This Project Has Been Determine by Staff to Be Exempt From the California Environmental Quality Act (CEQA) Pursuant to CEQA Section 15303 - New Construction or Conversion of Small Structures. (RESOLUTION NO. 2024- 018) (CITY) MOTION: Moved by Council Member Stickler, seconded by Council Member Hutchison, to approve Consent Calendar agenda items D1 through D9 with Council Member/Board Member Scott abstaining on item D3. Motion carried 5-0. E. CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION E1. Consideration of Second Reading and Adoption of the following: ORDINANCE NO. 1024 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE LEVY OF SPECIAL TAXES IN A COMMUNITY FACILITIES DISTRICT, INCLUDING CERTAIN ANNEXATION TERRITORY IDENTIFIED AS ANNEXATION NO. 1, INTO THE RESORT OF EMPIRE LAKES COMMUNITY FACILITIES DISTRICT NO. 2018-01 OF THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA E2. Consideration of Second Reading and Adoption of the Following: ORDINANCE NO. 1025 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING CHAPTER 3.08 (PURCHASING SYSTEM) OF THE RANCHO CUCAMONGA MUNICIPAL CODE REGARDING DESIGN APPROVAL AUTHORITY FOR PUBLIC IMPROVEMENT PROJECTS, AND MAKING A DETERMINATION THAT THE ORDINANCE IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT MOTION: Moved by Council Member Scott and seconded by Council Member Stickler, to waive full readings and adopt Ordinance Nos. 1024 and 1025 by title only. Patricia Bravo-Valdez, MMC, Deputy Director of City Clerk Services, read the titles of Ordinance Nos. 1024 and 1025. VOTES NOW CAST ON MOTION: Moved by Council Member Scott and seconded by Council Member Stickler, to waive full readings and adopt Ordinance Nos. 1024 and 1025 by titles only. Motion carried, 5-0. F. ADMINISTRATIVE HEARING ITEM(S) None. Page 10 *DRAFT* April 3, 2024 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 5 of 5 G. ADVERTISED PUBLIC HEARINGS ITEM(S) - CITY/FIRE DISTRICT None. H. CITY MANAGER'S STAFF REPORT(S) None. I. COUNCIL BUSINESS I1. Consideration to Approve the City Council's 2024 Goals. (CITY) City Manager Gillison introduced Julie Sowles, Deputy City Manager , who gave a staff report along with a PowerPoint presentation. Council Members thanked staff for bringing the City Council together for a day of teambuilding and giving the City Council and staff an opportunity to collaborate and solidify its Mission, Vision and Values, and discuss 2024 Goals. MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Hutchison, to approve the City Council's Mission, Vision, Values, and 2024 Goals. Motion carried, 5-0. I2. COUNCIL ANNOUNCEMENTS None. I3. INTERAGENCY UPDATES None. J. CITY ATTORNEY ITEMS City Attorney Ghirelli noted that there was no reportable action taken during Closed Session held earlier that evening. K. IDENTIFICATION OF ITEMS FOR NEXT MEETING None. L. ADJOURNMENT Mayor Michael adjourned the Council Meeting at 7:45 p.m. Approved: Linda A. Troyan, MMC City Clerk Services Director Page 11 DATE:April 17, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Noah Daniels, Finance Director Veronica Lopez, Accounts Payable Supervisor SUBJECT:Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,185,473.87 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $2,507,820.24 Dated March 25, 2024, Through April 8, 2024. (CITY/FIRE) RECOMMENDATION: Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Bi-weekly payroll is $1,296,905.52 and $888,568.35 for the City and the Fire District, respectively. Weekly check register amounts are $2,260,903.45 and $246,916.79 for the City and the Fire District, respectively. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment 1 - Weekly Check Register Page 12 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/25/2024 through 4/8/2024 Check No.Check Date Vendor Name City Fire Amount AP 00017359 03/25/2024 AHUMADA, ALEXANDER R 0.00 739.30 739.30 AP 00017360 03/25/2024 ALMAND, LLOYD 0.00 291.15 291.15 AP 00017361 03/25/2024 BANTAU, VICTORIA 0.00 616.10 616.10 AP 00017362 03/25/2024 BAZAL, SUSAN 0.00 291.15 291.15 AP 00017363 03/25/2024 BELL, MICHAEL L 0.00 2,105.94 2,105.94 AP 00017364 03/25/2024 BERRY, DAVID 0.00 739.30 739.30 AP 00017365 03/25/2024 BROCK, ROBIN 0.00 739.30 739.30 AP 00017366 03/25/2024 CAMPBELL, GERALD 0.00 492.58 492.58 AP 00017367 03/25/2024 CAMPBELL, STEVEN 0.00 739.30 739.30 AP 00017368 03/25/2024 CARNES, KENNETH 0.00 167.79 167.79 AP 00017369 03/25/2024 CLABBY, RICHARD 0.00 654.66 654.66 AP 00017370 03/25/2024 CLOUGHESY, DONALD R 0.00 2,105.94 2,105.94 AP 00017371 03/25/2024 CORCORAN, ROBERT ANTHONY 0.00 974.47 974.47 AP 00017372 03/25/2024 COSTELLO, DENNIS M 0.00 2,824.84 2,824.84 AP 00017373 03/25/2024 COX, KARL 0.00 739.30 739.30 AP 00017374 03/25/2024 CRANE, RALPH 0.00 739.30 739.30 AP 00017375 03/25/2024 CROSSLAND, WILBUR 0.00 492.58 492.58 AP 00017376 03/25/2024 CURATALO, JAMES 0.00 739.30 739.30 AP 00017377 03/25/2024 DAGUE, JAMES 0.00 739.30 739.30 AP 00017378 03/25/2024 DAVENPORT, JAY 0.00 2,824.84 2,824.84 AP 00017379 03/25/2024 DE ANTONIO, SUSAN 0.00 974.47 974.47 AP 00017380 03/25/2024 DEANS, JACKIE 0.00 291.15 291.15 AP 00017381 03/25/2024 EAGLESON, MICHAEL 0.00 2,105.94 2,105.94 AP 00017382 03/25/2024 EGGERS, ROBERT 0.00 739.30 739.30 AP 00017383 03/25/2024 FEJERAN, TIM 0.00 2,093.07 2,093.07 AP 00017384 03/25/2024 FRITCHEY, JOHN D 0.00 616.10 616.10 AP 00017385 03/25/2024 HEYDE, DONALD 0.00 739.30 739.30 AP 00017386 03/25/2024 HOLT, DANNY G 0.00 1,652.90 1,652.90 AP 00017387 03/25/2024 INTERLICCHIA, ROSALYN 0.00 291.15 291.15 AP 00017388 03/25/2024 JERKINS, PATRICK 0.00 1,573.82 1,573.82 AP 00017389 03/25/2024 KILMER, STEPHEN 0.00 1,573.82 1,573.82 AP 00017390 03/25/2024 KIRKPATRICK, WILLIAM M 0.00 855.67 855.67 AP 00017391 03/25/2024 LANE, WILLIAM 0.00 739.30 739.30 AP 00017392 03/25/2024 LARKIN, DAVID W 0.00 708.41 708.41 AP 00017393 03/25/2024 LEE, ALLAN J 0.00 291.15 291.15 AP 00017394 03/25/2024 LENZE, PAUL E 0.00 739.30 739.30 AP 00017395 03/25/2024 LONCAR, PHILIP 0.00 2,136.72 2,136.72 AP 00017396 03/25/2024 LONGO, JOE 0.00 167.79 167.79 AP 00017397 03/25/2024 LUTTRULL, DARRELL 0.00 492.58 492.58 AP 00017398 03/25/2024 MACKALL, BEVERLY 0.00 167.79 167.79 AP 00017399 03/25/2024 MAGNUSON, PETER 0.00 2,146.00 2,146.00 AP 00017400 03/25/2024 MAYFIELD, RON 0.00 739.30 739.30 AP 00017401 03/25/2024 MCKEE, JOHN 0.00 739.30 739.30 AP 00017402 03/25/2024 MCNEIL, KENNETH 0.00 739.30 739.30 AP 00017403 03/25/2024 MICHAEL, L. DENNIS 0.00 739.30 739.30 AP 00017404 03/25/2024 MORGAN, BYRON 0.00 798.29 798.29 AP 00017405 03/25/2024 MYSKOW, DENNIS 0.00 1,573.82 1,573.82 07:29:52 04/09/2024Current Date:VLOPEZ - Veronica Lopez Page:1 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 13 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/25/2024 through 4/8/2024 Check No.Check Date Vendor Name City Fire Amount AP 00017406 03/25/2024 NAUMAN, MICHAEL 0.00 492.58 492.58 AP 00017407 03/25/2024 NELSON, MARY JANE 0.00 167.79 167.79 AP 00017408 03/25/2024 NOREEN, ERIC 0.00 2,784.82 2,784.82 AP 00017409 03/25/2024 O'BRIEN, TOM 0.00 2,105.94 2,105.94 AP 00017410 03/25/2024 PLOUNG, MICHAEL J 0.00 739.30 739.30 AP 00017411 03/25/2024 POST, MICHAEL R 0.00 2,136.72 2,136.72 AP 00017412 03/25/2024 PROULX, PATRICK 0.00 1,422.62 1,422.62 AP 00017413 03/25/2024 REDMOND, MICHAEL 0.00 739.30 739.30 AP 00017414 03/25/2024 ROBERTS, BRENT 0.00 989.86 989.86 AP 00017415 03/25/2024 ROBERTS, CHERYL L 0.00 2,824.84 2,824.84 AP 00017416 03/25/2024 ROEDER, JEFFREY 0.00 1,422.62 1,422.62 AP 00017417 03/25/2024 ROJER, IVAN M 0.00 2,093.07 2,093.07 AP 00017418 03/25/2024 SALISBURY, THOMAS 0.00 739.30 739.30 AP 00017419 03/25/2024 SMITH, RONALD 0.00 492.58 492.58 AP 00017420 03/25/2024 SORENSEN, SCOTT D 0.00 1,438.01 1,438.01 AP 00017421 03/25/2024 SPAIN, WILLIAM 0.00 492.58 492.58 AP 00017422 03/25/2024 SULLIVAN, JAMES 0.00 492.58 492.58 AP 00017423 03/25/2024 TAYLOR, STEVEN 0.00 2,105.94 2,105.94 AP 00017424 03/25/2024 TOLL, RICHARD 0.00 2,784.82 2,784.82 AP 00017425 03/25/2024 TULEY, TERRY 0.00 2,105.94 2,105.94 AP 00017426 03/25/2024 VANDERKALLEN, FRANCIS 0.00 739.30 739.30 AP 00017427 03/25/2024 VARNEY, ANTHONY 0.00 739.30 739.30 AP 00017428 03/25/2024 WALTON, KEVIN 0.00 1,614.21 1,614.21 AP 00017429 03/25/2024 YOWELL, TIMOTHY A 0.00 739.30 739.30 AP 00017430 03/27/2024 360 DEEP CLEANING LLC 0.00 4,416.00 4,416.00 AP 00017431 03/27/2024 ABC LOCKSMITHS INC 214.88 0.00 214.88 AP 00017432 03/27/2024 ARNOLD FIELDS PAINTING 2,000.00 0.00 2,000.00 AP 00017433 03/27/2024 BEST OUTDOOR POWER INLAND LLC 77.30 0.00 77.30 AP 00017434 03/27/2024 BRIGHTVIEW LANDSCAPE SERVICES INC 68,285.56 0.00 68,285.56 AP 00017435 03/27/2024 CIVIC SOLUTIONS INC 19,156.00 0.00 19,156.00 AP 00017436 03/27/2024 CRAFCO INC 2,715.30 0.00 2,715.30 AP 00017437 03/27/2024 DELTA DENTAL INSURANCE COMPANY 905.10 0.00 905.10 AP 00017438 03/27/2024 DELTA DENTAL OF CALIFORNIA 45,905.25 0.00 45,905.25 ***AP 00017439 03/27/2024 DLR GROUP INC 6,493.00 53,265.00 59,758.00 AP 00017440 03/27/2024 DUNN-EDWARDS CORPORATION 350.76 0.00 350.76 AP 00017441 03/27/2024 GRAVES & KING LLP 6,936.42 0.00 6,936.42 AP 00017442 03/27/2024 IMPACT SOUTHERN CALIFORNIA 6,020.00 0.00 6,020.00 AP 00017443 03/27/2024 KEITH, JORRY 36.00 0.00 36.00 AP 00017444 03/27/2024 KVL TIRES INC 487.34 0.00 487.34 AP 00017445 03/27/2024 MALO BAND LLC 3,500.00 0.00 3,500.00 ***AP 00017446 03/27/2024 MARIPOSA LANDSCAPES INC 146,317.94 5,987.97 152,305.91 AP 00017447 03/27/2024 MERRIMAC PETROLEUM INC 39,262.99 0.00 39,262.99 AP 00017448 03/27/2024 MOISA, DANIEL A 120.00 0.00 120.00 AP 00017449 03/27/2024 NAPA AUTO PARTS 0.00 281.95 281.95 AP 00017450 03/27/2024 NATIONAL UTILITY LOCATORS LLC 3,075.00 0.00 3,075.00 AP 00017451 03/27/2024 NINYO & MOORE 1,470.00 0.00 1,470.00 AP 00017452 03/27/2024 SARGENT TOWN PLANNING INC 2,510.00 0.00 2,510.00 07:29:52 04/09/2024Current Date:VLOPEZ - Veronica Lopez Page:2 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 14 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/25/2024 through 4/8/2024 Check No.Check Date Vendor Name City Fire Amount AP 00017453 03/27/2024 SHOETERIA INC 354.93 0.00 354.93 AP 00017454 03/27/2024 TRUEPOINT SOLUTIONS 165.00 0.00 165.00 AP 00017455 04/03/2024 ABC LOCKSMITHS INC 169.69 0.00 169.69 AP 00017456 04/03/2024 AIR EXCHANGE INC 0.00 3,575.97 3,575.97 AP 00017457 04/03/2024 ALL CITY MANAGEMENT SERVICES INC 19,307.97 0.00 19,307.97 AP 00017458 04/03/2024 BEST OUTDOOR POWER INLAND LLC 342.39 0.00 342.39 AP 00017459 04/03/2024 BOURLAND, CAROL JEAN 120.00 0.00 120.00 AP 00017460 04/03/2024 BRIGHTVIEW LANDSCAPE SERVICES INC 5,022.62 0.00 5,022.62 AP 00017461 04/03/2024 BRINKS INCORPORATED 2,881.88 0.00 2,881.88 AP 00017462 04/03/2024 CALIF GOVERNMENT VEBA / RANCHO CUCAMONGA 29,540.79 0.00 29,540.79 AP 00017463 04/03/2024 CHAMPION FIRE SYSTEMS INC 0.00 572.55 572.55 AP 00017464 04/03/2024 DATA TICKET INC 5,701.82 0.00 5,701.82 AP 00017465 04/03/2024 DLR GROUP INC 295,695.00 0.00 295,695.00 AP 00017466 04/03/2024 ELECNOR BELCO ELECTRIC INC 14,864.65 0.00 14,864.65 AP 00017467 04/03/2024 HAMPTON LIVING 558.00 0.00 558.00 AP 00017468 04/03/2024 INLAND PACIFIC BALLET 218,215.50 0.00 218,215.50 AP 00017469 04/03/2024 INTERWEST CONSULTING GROUP INC 3,340.24 0.00 3,340.24 AP 00017470 04/03/2024 JOHNNY ALLEN TENNIS ACADEMY 2,740.80 0.00 2,740.80 AP 00017471 04/03/2024 KEITH, JORRY 441.00 0.00 441.00 AP 00017472 04/03/2024 MARIPOSA LANDSCAPES INC 1,477.58 0.00 1,477.58 AP 00017473 04/03/2024 MIDWEST TAPE LLC 11,035.42 0.00 11,035.42 AP 00017474 04/03/2024 NAPA AUTO PARTS 2,123.63 0.00 2,123.63 AP 00017475 04/03/2024 NINYO & MOORE 335.00 0.00 335.00 AP 00017476 04/03/2024 OTT, SHARON 1,602.00 0.00 1,602.00 AP 00017477 04/03/2024 RCCEA 1,143.25 0.00 1,143.25 AP 00017478 04/03/2024 RCPFA 14,110.71 0.00 14,110.71 ***AP 00017479 04/03/2024 RICHARDS WATSON & GERSHON 75,646.35 1,099.40 76,745.75 AP 00017480 04/03/2024 TINKER GLASS CONTRACTORS INC 540.00 0.00 540.00 AP 00017481 04/03/2024 TRIDEN GROUP CORP 19,500.00 0.00 19,500.00 AP 00017482 04/03/2024 TRUEPOINT SOLUTIONS 0.00 825.00 825.00 AP 00017483 04/03/2024 YUNEX LLC 38,335.24 0.00 38,335.24 AP 00444179 03/25/2024 DOMINICK, CHARLENE 0.00 291.15 291.15 AP 00444180 03/25/2024 RODRIGUEZ, VICTOR 0.00 1,187.45 1,187.45 AP 00444181 03/25/2024 SPAGNOLO, VIOLA 0.00 248.83 248.83 AP 00444182 03/25/2024 WALKER, KENNETH 0.00 291.15 291.15 AP 00444183 03/27/2024 ACE ELECTRIC INC 153,425.00 0.00 153,425.00 AP 00444184 03/27/2024 ADAPT CONSULTING INC 1,525.00 0.00 1,525.00 AP 00444185 03/27/2024 ADOBE ANIMAL HOSPITAL 300.00 0.00 300.00 AP 00444186 03/27/2024 ADVANTAGE SEALING SYSTEMS INC 202.57 0.00 202.57 AP 00444187 03/27/2024 AFLAC 3,878.16 0.00 3,878.16 AP 00444188 03/27/2024 AIR & HOSE SOURCE INC 203.95 0.00 203.95 AP 00444189 03/27/2024 AIRGAS USA LLC 292.52 0.00 292.52 AP 00444190 03/27/2024 ALLIED UNIVERSAL SECURITY SERVICES 15,985.40 0.00 15,985.40 AP 00444191 03/27/2024 ALPHAGRAPHICS 70.49 0.00 70.49 AP 00444192 03/27/2024 ALTA LAGUNA MOBILE HOME PARK - CA LLC 400.00 0.00 400.00 AP 00444193 03/27/2024 ALTA VISTA MOBILE HOME PARK 292.58 0.00 292.58 AP 00444194 03/27/2024 ANTELOPE EXPANSION 3B LLC 10,692.46 0.00 10,692.46 07:29:52 04/09/2024Current Date:VLOPEZ - Veronica Lopez Page:3 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 15 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/25/2024 through 4/8/2024 Check No.Check Date Vendor Name City Fire Amount AP 00444195 03/27/2024 APX INC 22.53 0.00 22.53 AP 00444196 03/27/2024 AQUATIC HORIZON POOLS AND SPA 571.38 0.00 571.38 AP 00444197 03/27/2024 ARTIST ROYALTY AND MUSIC SERVICES LLC 3,000.00 0.00 3,000.00 AP 00444198 03/27/2024 ASCENT ENVIRONMENTAL INC 10,706.36 0.00 10,706.36 AP 00444199 03/27/2024 BACKFLOW PARTS USA 25.73 0.00 25.73 AP 00444200 03/27/2024 BAST, KAROLYN 399.00 0.00 399.00 AP 00444201 03/27/2024 BENZEL, BEAH 38.93 0.00 38.93 AP 00444202 03/27/2024 BILL & WAG'S INC 0.00 381.15 381.15 AP 00444203 03/27/2024 BUDGET BLINDS 150.00 0.00 150.00 AP 00444204 03/27/2024 BULLOCK, GRACE 150.00 0.00 150.00 ***AP 00444208 03/27/2024 C V W D 13,093.04 969.04 14,062.08 AP 00444209 03/27/2024 CALIFORNIA FOOTHILL MEDICAL ASSOCIATES 110.07 0.00 110.07 AP 00444210 03/27/2024 CalPERS LONG-TERM CARE PROGRAM 221.35 0.00 221.35 AP 00444211 03/27/2024 CANTOR, DOUGLAS 21.99 0.00 21.99 AP 00444212 03/27/2024 CASA VOLANTE ESTATES 500.00 0.00 500.00 AP 00444213 03/27/2024 CHAPARRAL HEIGHTS MOBILE HOME PARK 300.00 0.00 300.00 AP 00444214 03/27/2024 CHINO MOWER & EQUIPMENT 77.07 0.00 77.07 ***AP 00444215 03/27/2024 CINTAS CORPORATION 3,186.59 418.11 3,604.70 ***AP 00444216 03/27/2024 COAST FITNESS REPAIR SHOP 150.00 700.00 850.00 AP 00444217 03/27/2024 COUNSELING TEAM INTERNATIONAL, THE 0.00 1,805.00 1,805.00 AP 00444218 03/27/2024 COVETRUS NORTH AMERICA 4.37 0.00 4.37 ***AP 00444219 03/27/2024 CUCAMONGA VALLEY WATER DISTRICT 9,814.68 556.24 10,370.92 AP 00444220 03/27/2024 D & K CONCRETE COMPANY 6,786.32 0.00 6,786.32 AP 00444221 03/27/2024 DAI, FANG 27.22 0.00 27.22 AP 00444222 03/27/2024 DEPARTMENT OF INDUSTRIAL RELATIONS 900.00 0.00 900.00 AP 00444223 03/27/2024 DEUS, MARK 80.58 0.00 80.58 AP 00444224 03/27/2024 DILTEX INC 26,035.20 0.00 26,035.20 AP 00444225 03/27/2024 EBIX INC 1,335.60 0.00 1,335.60 AP 00444226 03/27/2024 EMERGENCY MEDICAL PRODUCTS 0.00 4,591.11 4,591.11 AP 00444227 03/27/2024 EMERGENCY MEDICAL SERVICES AUTHORITY 0.00 75.00 75.00 ***AP 00444228 03/27/2024 ENKO SYSTEMS INC 8,041.33 2,716.56 10,757.89 AP 00444229 03/27/2024 ENNABI, HANNA 50.00 0.00 50.00 AP 00444230 03/27/2024 ESPINOZA, JAMES J 1,000.00 0.00 1,000.00 AP 00444231 03/27/2024 EXPERIAN 52.00 0.00 52.00 AP 00444232 03/27/2024 FERGUSON ENTERPRISES LLC #1350 153.90 0.00 153.90 AP 00444233 03/27/2024 FIALLOS, WILSON 2,280.00 0.00 2,280.00 AP 00444234 03/27/2024 FIGUEROA, JESUS 21.59 0.00 21.59 AP 00444235 03/27/2024 FIRE APPARATUS SOLUTIONS 0.00 90.98 90.98 AP 00444236 03/27/2024 FIREFIGHTERS' SAFETY CENTER INC 0.00 3,142.29 3,142.29 AP 00444237 03/27/2024 FLORIN, JOSEPH 35.14 0.00 35.14 ***AP 00444238 03/27/2024 FRONTIER COMM 1,076.41 685.04 1,761.45 AP 00444239 03/27/2024 FUEL SERV 0.00 1,411.09 1,411.09 AP 00444240 03/27/2024 GILLISON, JOHN 58.70 0.00 58.70 ***AP 00444241 03/27/2024 GRAINGER 1,400.17 474.21 1,874.38 AP 00444242 03/27/2024 GRAPHICS FACTORY PRINTING INC 150.85 0.00 150.85 AP 00444243 03/27/2024 GROVES ON FOOTHILL, THE 200.00 0.00 200.00 AP 00444244 03/27/2024 HICKORY FARMS 92.42 0.00 92.42 07:29:52 04/09/2024Current Date:VLOPEZ - Veronica Lopez Page:4 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 16 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/25/2024 through 4/8/2024 Check No.Check Date Vendor Name City Fire Amount AP 00444245 03/27/2024 HILL & ASSOCIATES INC, TERRY M 10,400.00 0.00 10,400.00 AP 00444246 03/27/2024 HILL'S PET NUTRITION SALES INC 433.55 0.00 433.55 AP 00444247 03/27/2024 HOLLIDAY ROCK CO INC 495.00 0.00 495.00 AP 00444248 03/27/2024 HOMECOMING AT THE RESORT 902.03 0.00 902.03 AP 00444249 03/27/2024 HOMECOMING V AT TERRA VISTA LLC 194.90 0.00 194.90 AP 00444250 03/27/2024 HOMETOWN AMERICA - RAMONA VILLA MHP 300.00 0.00 300.00 AP 00444251 03/27/2024 HOSE-MAN INC 258.44 0.00 258.44 AP 00444252 03/27/2024 I CREATE PROFESSIONALS CONSULTING 0.00 28,500.00 28,500.00 AP 00444253 03/27/2024 IDEXX DISTRIBUTION INC 515.53 0.00 515.53 AP 00444254 03/27/2024 IGNITE CULTURE INC 0.00 12,116.58 12,116.58 AP 00444255 03/27/2024 INLAND OVERHEAD DOOR COMPANY 0.00 5,726.00 5,726.00 AP 00444256 03/27/2024 JAMES, KARL 189.00 0.00 189.00 AP 00444257 03/27/2024 JRC HOUSING 12,028.50 0.00 12,028.50 AP 00444258 03/27/2024 KIMBALL MIDWEST 569.70 0.00 569.70 AP 00444259 03/27/2024 KINDRED CORPORATION, THE 2,482.60 0.00 2,482.60 AP 00444260 03/27/2024 KOA CORPORATION 1,584.20 0.00 1,584.20 AP 00444261 03/27/2024 LITTLE BEAR PRODUCTIONS 200.00 0.00 200.00 AP 00444262 03/27/2024 LOZANO SMITH LLP 1,539.81 0.00 1,539.81 AP 00444263 03/27/2024 LU'S LIGHTHOUSE INC 129.30 0.00 129.30 AP 00444264 03/27/2024 MCFADDEN-DALE HARDWARE 21.86 0.00 21.86 AP 00444265 03/27/2024 MCMASTER-CARR SUPPLY COMPANY 373.86 0.00 373.86 AP 00444266 03/27/2024 MDG ASSOCIATES INC 47,638.76 0.00 47,638.76 AP 00444267 03/27/2024 MEDIWASTE DISPOSAL LLC 40.19 0.00 40.19 AP 00444268 03/27/2024 MIG INC 32,571.85 0.00 32,571.85 AP 00444269 03/27/2024 MILLER, CRISTEN 23.20 0.00 23.20 ***AP 00444270 03/27/2024 MONTGOMERY HARDWARE CO 324.33 522.59 846.92 ***AP 00444271 03/27/2024 MRC SMART TECHNOLOGY SOLUTIONS 1,110.37 123.37 1,233.74 AP 00444272 03/27/2024 MWI ANIMAL HEALTH 618.62 0.00 618.62 AP 00444273 03/27/2024 NEW COLOR SILK SCREEN 315.71 0.00 315.71 ***AP 00444274 03/27/2024 OCCUPATIONAL HEALTH CENTERS OF CA 6,496.00 3,701.00 10,197.00 ***AP 00444276 03/27/2024 ODP BUSINESS SOLUTIONS LLC 2,373.85 77.50 2,451.35 AP 00444277 03/27/2024 PARTS AUTHORITY LLC, THE 646.48 0.00 646.48 AP 00444278 03/27/2024 PAYMENTUS CORPORATION 1,023.50 0.00 1,023.50 AP 00444279 03/27/2024 PLACEWORKS 20,087.63 0.00 20,087.63 AP 00444280 03/27/2024 PORAC LEGAL DEFENSE FUND 240.00 0.00 240.00 AP 00444281 03/27/2024 PRO SPRAY EQUIPMENT 961.70 0.00 961.70 AP 00444282 03/27/2024 PROHEALTH PARTNERS INC 0.00 150.00 150.00 AP 00444283 03/27/2024 QUADIENT FINANCE USA INC 40.06 0.00 40.06 AP 00444284 03/27/2024 QUADIENT-4715 25,000.00 0.00 25,000.00 AP 00444285 03/27/2024 RANCHO CUCAMONGA TOWN SQUARE 19,340.71 0.00 19,340.71 AP 00444286 03/27/2024 RAPID DIESEL REPAIR LLC 9,374.32 0.00 9,374.32 AP 00444287 03/27/2024 RBM LOCK & KEY SERVICE 17.67 0.00 17.67 AP 00444288 03/27/2024 REHABWEST INC 304.00 0.00 304.00 AP 00444289 03/27/2024 REMY CORPORATION, THE 8,856.50 0.00 8,856.50 AP 00444290 03/27/2024 RENNE PUBLIC LAW GROUP 9,500.00 0.00 9,500.00 AP 00444291 03/27/2024 SAFEWAY SIGN COMPANY 5,623.27 0.00 5,623.27 AP 00444292 03/27/2024 SDI PRESENCE LLC 370.00 0.00 370.00 07:29:52 04/09/2024Current Date:VLOPEZ - Veronica Lopez Page:5 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 17 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/25/2024 through 4/8/2024 Check No.Check Date Vendor Name City Fire Amount AP 00444293 03/27/2024 SHEAKLEY PENSION ADMINISTRATION 409.80 0.00 409.80 AP 00444294 03/27/2024 SHEAKLEY PENSION ADMINISTRATION 0.00 187.30 187.30 AP 00444295 03/27/2024 SHRED PROS 73.00 0.00 73.00 AP 00444296 03/27/2024 SIGN SHOP, THE 107.75 0.00 107.75 AP 00444297 03/27/2024 SITEONE LANDSCAPE SUPPLY LLC 2,771.46 0.00 2,771.46 AP 00444298 03/27/2024 SMG - RC PREMIER FOOD SERVICES LLC 282.50 0.00 282.50 AP 00444300 03/27/2024 SOCIAL VOCATIONAL SERVICES 4,185.00 0.00 4,185.00 AP 00444301 03/27/2024 SOUTHERN CALIFORNIA EDISON 2,502.81 0.00 2,502.81 AP 00444302 03/27/2024 STABILIZER SOLUTIONS INC 4,941.60 0.00 4,941.60 AP 00444303 03/27/2024 STOTZ EQUIPMENT 130.35 0.00 130.35 AP 00444304 03/27/2024 SYCAMORE VILLA MOBILE HOME PARK 300.00 0.00 300.00 AP 00444305 03/27/2024 THOMSON REUTERS - WEST 387.00 0.00 387.00 AP 00444306 03/27/2024 TIAM, WENGSENG 288.00 0.00 288.00 ***AP 00444307 03/27/2024 TIREHUB LLC 1,344.69 150.79 1,495.48 AP 00444308 03/27/2024 TORTI GALLAS & PARTNERS INC 2,629.44 0.00 2,629.44 AP 00444309 03/27/2024 U.S. BANK PARS ACCT #6746022500 11,270.80 0.00 11,270.80 AP 00444310 03/27/2024 U.S. BANK PARS ACCT #6746022500 1,155.03 0.00 1,155.03 AP 00444311 03/27/2024 U.S. BANK PARS ACCT #6745033700 6,605.00 0.00 6,605.00 AP 00444312 03/27/2024 URBAN ARENA 156.78 0.00 156.78 AP 00444313 03/27/2024 VALLEY POWER SYSTEMS INC 0.00 60.58 60.58 AP 00444314 03/27/2024 VIP ROOM, THE 2,585.00 0.00 2,585.00 AP 00444315 03/27/2024 VIRTUAL PROJECT MANAGER LLC 500.00 0.00 500.00 ***AP 00444316 03/27/2024 WAXIE SANITARY SUPPLY 307.96 515.69 823.65 AP 00444317 03/27/2024 WESTBOUND COMMUNICATIONS INC 10,269.97 0.00 10,269.97 AP 00444323 04/03/2024 ABC LOCKSMITHS INC 236.67 0.00 236.67 AP 00444324 04/03/2024 AIRGAS USA LLC 725.94 0.00 725.94 AP 00444325 04/03/2024 ALASKA ASSOCIATION OF MUNICIPAL CLERKS 40.00 0.00 40.00 AP 00444326 04/03/2024 ALPHAGRAPHICS 1,381.06 0.00 1,381.06 AP 00444327 04/03/2024 ALVAREZ, MARIA ELENA 648.00 0.00 648.00 AP 00444328 04/03/2024 AMTECH ELEVATOR SERVICES 504.90 0.00 504.90 AP 00444329 04/03/2024 ANIXTER INC 28,709.99 0.00 28,709.99 AP 00444330 04/03/2024 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC 1,742.94 0.00 1,742.94 AP 00444331 04/03/2024 ARROW TRAILER SUPPLIES INC 119.57 0.00 119.57 AP 00444332 04/03/2024 ASCENT ENVIRONMENTAL INC 6,605.67 0.00 6,605.67 AP 00444333 04/03/2024 AUTOLIFT SERVICES INC 969.20 0.00 969.20 AP 00444334 04/03/2024 BABCOCK LABORATORIES INC 151.09 0.00 151.09 AP 00444335 04/03/2024 BACKFLOW PARTS USA 944.71 0.00 944.71 AP 00444336 04/03/2024 BAKER & TAYLOR LLC 1,048.61 0.00 1,048.61 AP 00444337 04/03/2024 BAST, KAROLYN 252.00 0.00 252.00 AP 00444338 04/03/2024 BERN MARIE'S PROMOTIONAL PRODUCTS 530.38 0.00 530.38 AP 00444339 04/03/2024 BERRYMAN, CHASE 144.00 0.00 144.00 AP 00444340 04/03/2024 BISEK, DAWN TRICHE 225.00 0.00 225.00 AP 00444341 04/03/2024 BOOT BARN INC 355.00 0.00 355.00 AP 00444342 04/03/2024 BOOTH, ERIKA 1,000.00 0.00 1,000.00 AP 00444343 04/03/2024 BRAUN BLAISING & WYNNE PC 530.37 0.00 530.37 AP 00444344 04/03/2024 BURTON, MELANIE 100.00 0.00 100.00 ***AP 00444345 04/03/2024 C V W D 139.15 324.60 463.75 07:29:52 04/09/2024Current Date:VLOPEZ - Veronica Lopez Page:6 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 18 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/25/2024 through 4/8/2024 Check No.Check Date Vendor Name City Fire Amount ***AP 00444351 04/03/2024 C V W D 30,418.92 289.48 30,708.40 AP 00444352 04/03/2024 CALIFORNIA, STATE OF 100.00 0.00 100.00 AP 00444353 04/03/2024 CALIFORNIA, STATE OF 294.29 0.00 294.29 AP 00444354 04/03/2024 CalPERS LONG-TERM CARE PROGRAM 221.35 0.00 221.35 AP 00444355 04/03/2024 CAMPOS, CARINA 257.00 0.00 257.00 AP 00444356 04/03/2024 CARPIO, MARIAH 150.00 0.00 150.00 AP 00444357 04/03/2024 CART RETRIEVAL INC 717.50 0.00 717.50 AP 00444358 04/03/2024 CARTY, DIANE 504.00 0.00 504.00 ***AP 00444359 04/03/2024 CHARTER COMMUNICATIONS 4,514.92 5,758.79 10,273.71 AP 00444360 04/03/2024 CHENG, YICHEN 73.00 0.00 73.00 ***AP 00444361 04/03/2024 CINTAS CORPORATION 108.56 383.40 491.96 AP 00444362 04/03/2024 CIRCLEPOINT 6,215.00 0.00 6,215.00 AP 00444363 04/03/2024 CITRUS MOTORS ONTARIO INC 1,236.80 0.00 1,236.80 AP 00444364 04/03/2024 CLARK, KAREN 1,008.00 0.00 1,008.00 AP 00444365 04/03/2024 COAST FITNESS REPAIR SHOP 1,327.74 0.00 1,327.74 AP 00444366 04/03/2024 CORODATA MEDIA STORAGE INC 50.00 0.00 50.00 AP 00444367 04/03/2024 COVETRUS NORTH AMERICA 1,113.16 0.00 1,113.16 AP 00444368 04/03/2024 CSSD/CASH PROCESSING 196.91 0.00 196.91 AP 00444369 04/03/2024 D & K CONCRETE COMPANY 1,384.59 0.00 1,384.59 AP 00444370 04/03/2024 DAISYECO INC 131.67 0.00 131.67 AP 00444371 04/03/2024 DANIELS TIRE SERVICE 997.54 0.00 997.54 AP 00444372 04/03/2024 DATA ARC LLC 2,021.05 0.00 2,021.05 AP 00444373 04/03/2024 DEPARTMENT OF JUSTICE 876.00 0.00 876.00 AP 00444374 04/03/2024 DICUS SHERIFF-CORONER, SHANNON D 1,340.40 0.00 1,340.40 AP 00444375 04/03/2024 DOLLARHIDE, GINGER 462.00 0.00 462.00 AP 00444376 04/03/2024 DUDEK 6,807.50 0.00 6,807.50 AP 00444377 04/03/2024 EMERGENCY MEDICAL PRODUCTS 0.00 2,031.94 2,031.94 AP 00444378 04/03/2024 EMPIRE BUILT INC 500.00 0.00 500.00 AP 00444379 04/03/2024 FEDERAL EXPRESS CORP 41.85 0.00 41.85 AP 00444380 04/03/2024 FERGUSON ENTERPRISES LLC #1350 55.11 0.00 55.11 AP 00444381 04/03/2024 FIRST AID 2000 3,243.11 0.00 3,243.11 ***AP 00444382 04/03/2024 FRONTIER COMM 2,072.74 514.86 2,587.60 AP 00444383 04/03/2024 FRONTIER COMM 3,907.01 0.00 3,907.01 ***AP 00444384 04/03/2024 FUEL SERV 411.45 401.75 813.20 AP 00444385 04/03/2024 GATEWAY PET CEMETERY & CREMATORY 405.00 0.00 405.00 AP 00444386 04/03/2024 GBS LINENS 815.09 0.00 815.09 AP 00444387 04/03/2024 GIORDANO, MARIANNA 105.00 0.00 105.00 AP 00444388 04/03/2024 GRAINGER 4,893.59 0.00 4,893.59 AP 00444389 04/03/2024 GRAPHICS FACTORY PRINTING INC 568.92 0.00 568.92 AP 00444390 04/03/2024 GRAYBAR ELECTRIC COMPANY INC 2,324.63 0.00 2,324.63 AP 00444391 04/03/2024 GWYNN, MAYA 575.00 0.00 575.00 AP 00444392 04/03/2024 HILL'S PET NUTRITION SALES INC 1,105.91 0.00 1,105.91 AP 00444393 04/03/2024 HOLLIDAY ROCK CO INC 1,327.50 0.00 1,327.50 AP 00444394 04/03/2024 INLAND OVERHEAD DOOR COMPANY 0.00 2,035.00 2,035.00 AP 00444395 04/03/2024 INLAND VALLEY DANCE ACADEMY 312.00 0.00 312.00 AP 00444396 04/03/2024 KAISER FOUNDATION HEALTH PLAN INC 256,885.27 0.00 256,885.27 AP 00444397 04/03/2024 KINDRED CORPORATION, THE 1,715.38 0.00 1,715.38 07:29:52 04/09/2024Current Date:VLOPEZ - Veronica Lopez Page:7 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 19 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/25/2024 through 4/8/2024 Check No.Check Date Vendor Name City Fire Amount AP 00444398 04/03/2024 KINGDOM CALIBRATIONS INC 0.00 323.04 323.04 AP 00444399 04/03/2024 L S A ASSOCIATES INC 7,075.46 0.00 7,075.46 AP 00444400 04/03/2024 LERCH, KAMRYN 123.22 0.00 123.22 AP 00444401 04/03/2024 LEVEL 3 COMMUNICATIONS LLC 7,142.05 0.00 7,142.05 AP 00444402 04/03/2024 LIEBERT CASSIDY WHITMORE 2,780.50 0.00 2,780.50 AP 00444403 04/03/2024 LN CURTIS & SONS 0.00 536.79 536.79 AP 00444404 04/03/2024 CAO, LU 14.99 0.00 14.99 AP 00444405 04/03/2024 LWDESIGNS LLC 1,545.00 0.00 1,545.00 AP 00444406 04/03/2024 MAIN STREET SIGNS 21.75 0.00 21.75 AP 00444407 04/03/2024 MAXWELL, ANTHONY 36.00 0.00 36.00 AP 00444408 04/03/2024 MC AVOY & MARKHAM 1,781.22 0.00 1,781.22 AP 00444409 04/03/2024 MIG INC 18,852.12 0.00 18,852.12 AP 00444410 04/03/2024 MORALES, ROBERT 132.00 0.00 132.00 AP 00444411 04/03/2024 MRC SMART TECHNOLOGY SOLUTIONS 33,669.72 0.00 33,669.72 AP 00444412 04/03/2024 MUSIC TREE 1,224.00 0.00 1,224.00 AP 00444413 04/03/2024 MWI ANIMAL HEALTH 1,373.17 0.00 1,373.17 AP 00444414 04/03/2024 NEW IMAGE COMMERCIAL FLOORING 919.00 0.00 919.00 AP 00444415 04/03/2024 OCCUPATIONAL HEALTH CENTERS OF CA 208.00 0.00 208.00 ***AP 00444416 04/03/2024 ODP BUSINESS SOLUTIONS LLC 3,101.71 113.85 3,215.56 AP 00444417 04/03/2024 PALMS TO PINES PARASPORTS 64.20 0.00 64.20 AP 00444418 04/03/2024 PARR LUMBER COMPANY 0.00 2,939.90 2,939.90 AP 00444419 04/03/2024 PEPE'S TOWING SERVICE 525.00 0.00 525.00 AP 00444420 04/03/2024 PLACEWORKS 15,983.31 0.00 15,983.31 AP 00444421 04/03/2024 QUADIENT INC 1,957.07 0.00 1,957.07 AP 00444422 04/03/2024 RANCHO SMOG CENTER 499.50 0.00 499.50 AP 00444423 04/03/2024 REMY CORPORATION, THE 14,242.00 0.00 14,242.00 AP 00444424 04/03/2024 RICCI, MAITHI 500.00 0.00 500.00 AP 00444425 04/03/2024 RINCON CONSULTANTS INC 21,922.75 0.00 21,922.75 AP 00444426 04/03/2024 SAN BERNARDINO COUNTY CLERK 50.00 0.00 50.00 AP 00444427 04/03/2024 SAN BERNARDINO COUNTY CLERK 50.00 0.00 50.00 AP 00444428 04/03/2024 SAN BERNARDINO COUNTY CLERK 50.00 0.00 50.00 AP 00444429 04/03/2024 SBPEA 2,629.29 0.00 2,629.29 AP 00444430 04/03/2024 SHRED PROS 200.00 0.00 200.00 AP 00444431 04/03/2024 SIGURDSON, JADE MICHAEL ANNE 1,020.00 0.00 1,020.00 AP 00444432 04/03/2024 SITEONE LANDSCAPE SUPPLY LLC 1,346.96 0.00 1,346.96 ***AP 00444433 04/03/2024 SOUTHERN CALIFORNIA EDISON 14,789.41 1,446.54 16,235.95 AP 00444434 04/03/2024 SOUTHERN CALIFORNIA NEWS GROUP 2,813.58 0.00 2,813.58 AP 00444435 04/03/2024 STABILIZER SOLUTIONS INC 1,418.33 0.00 1,418.33 AP 00444436 04/03/2024 STANDARD INSURANCE COMPANY 2,304.93 0.00 2,304.93 ***AP 00444437 04/03/2024 STANLEY PEST CONTROL 2,150.00 810.00 2,960.00 AP 00444438 04/03/2024 STENO AGENCY INC 1,476.65 0.00 1,476.65 AP 00444439 04/03/2024 STOTZ EQUIPMENT 166.50 0.00 166.50 AP 00444440 04/03/2024 SUN BADGE CO 0.00 1,984.85 1,984.85 AP 00444441 04/03/2024 THOMPSON PLUMBING SUPPLY INC 55.70 0.00 55.70 AP 00444442 04/03/2024 TINT CITY WINDOW TINTING 3,008.00 0.00 3,008.00 AP 00444443 04/03/2024 TIREHUB LLC 1,318.23 0.00 1,318.23 AP 00444444 04/03/2024 TUCKER, EVERETT 79.00 0.00 79.00 07:29:52 04/09/2024Current Date:VLOPEZ - Veronica Lopez Page:8 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 20 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 3/25/2024 through 4/8/2024 Check No.Check Date Vendor Name City Fire Amount AP 00444445 04/03/2024 TYUS, IDA 675.00 0.00 675.00 AP 00444446 04/03/2024 ULINE 490.65 0.00 490.65 AP 00444447 04/03/2024 UNITED RENTALS NORTH AMERICA INC 1,535.37 0.00 1,535.37 AP 00444448 04/03/2024 UNITED SITE SERVICES OF CA INC 491.60 0.00 491.60 ***AP 00444449 04/03/2024 UPS 243.49 98.63 342.12 AP 00444450 04/03/2024 VELOCITY TRUCK CENTERS 0.00 308.95 308.95 AP 00444451 04/03/2024 VELOCITY TRUCK CENTERS 99.12 0.00 99.12 AP 00444452 04/03/2024 VENETRICS INC 1,530.00 0.00 1,530.00 AP 00444453 04/03/2024 VERIZON WIRELESS - LA 0.00 4,754.81 4,754.81 AP 00444454 04/03/2024 VICTOR MEDICAL COMPANY 1,004.48 0.00 1,004.48 AP 00444455 04/03/2024 WALTERS WHOLESALE ELECTRIC CO 688.52 0.00 688.52 AP 00444456 04/03/2024 WAXIE SANITARY SUPPLY 2,767.90 0.00 2,767.90 AP 00444457 04/03/2024 WEN WEN REALTY INC 96.60 0.00 96.60 AP 00444458 04/03/2024 WESTERN FIRE CHIEFS ASSOCIATION INC 0.00 476.00 476.00 AP 00444459 04/03/2024 WESTRUX INTERNATIONAL INC 350.67 0.00 350.67 AP 00444460 04/03/2024 WILCOX SUPPLY CO.969.73 0.00 969.73 AP 00444461 04/03/2024 WILLIAM VASTA PHOTOGRAPHY 2,000.00 0.00 2,000.00 AP 00444462 04/03/2024 WILSON & BELL AUTO SERVICE 5,776.14 0.00 5,776.14 AP 00444463 04/03/2024 WINGSON, KYLE 82.08 0.00 82.08 AP 00444464 04/03/2024 WOLLENZIER, ROBERT 900.00 0.00 900.00 AP 00444465 04/03/2024 YNIGUEZ, TRACY 144.16 0.00 144.16 AP 00444466 04/03/2024 ZOETIS US LLC 81.02 0.00 81.02 AP 00444467 04/03/2024 ZOLL MEDICAL CORPORATION 0.00 909.17 909.17 $2,260,903.45 $2,507,820.24 $246,916.79 Note: Grand Total: Total Fire: Total City: *** Check Number includes both City and Fire District expenditures 07:29:52 04/09/2024Current Date:VLOPEZ - Veronica Lopez Page:9 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 21 DATE:April 17, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Noah Daniels, Finance Director Veronica Lopez, Accounts Payable Supervisor SUBJECT:Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $31,581.69 Dated March 25, 2024, Through April 8, 2024. (CITY/FIRE) RECOMMENDATION: Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Weekly check register amounts are $29,112.71 and $2,468.98 for the City and the Fire District, respectively. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment 1 - Weekly Check Register Page 22 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. AND CITY OF RANCHO CUCAMONGA 3/25/2024 through 4/8/2024 Check No.Check Date Vendor Name City Fire Amount ***AP 00444299 03/27/2024 SOCAL GAS 29,112.71 2,468.98 31,581.69 $29,112.71 $31,581.69 $2,468.98 Note: Grand Total: Total Fire: Total City: *** Check Number includes both City and Fire District expenditures 07:44:14 04/09/2024Current Date:VLOPEZ - Veronica Lopez Page:1 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report: Page 23 DATE:April 17, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Elisa Cox, Assistant City Manager/Administrative Services Director Noah Daniels, Finance Director Hiram Zavala, Management Analyst II SUBJECT:Consideration to Receive and File Current Investment Schedules as of March 31, 2024, for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE) RECOMMENDATION: Staff recommends that the City Council/Board of Directors of the Fire Protection District receive and file the attached current investment schedules for the City of Rancho Cucamonga (City) and the Rancho Cucamonga Fire Protection District (District) as of March 31, 2024. BACKGROUND: The attached investment schedules as of March 31, 2024, reflect cash and investments managed by the Finance Department/Revenue Management Division and are in conformity with the requirements of California Government Code Section 53601 and the City of Rancho Cucamonga’s and the Rancho Cucamonga Fire Protection District’s adopted Investment Policies as approved on June 22, 2023. ANALYSIS: The City’s and District’s Treasurers are each required to submit a quarterly investment report to the City Council and the Fire Board, respectively, in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the City and District Treasurers have each elected to provide this report on a monthly basis. FISCAL IMPACT: None. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: The monthly investment schedule supports the City Council’s core value of providing and nurturing a high quality of life for all by demonstrating the active, prudent fiscal management of the City’s investment portfolio to ensure that financial resources are available to support the various services the city provides to all Rancho Cucamonga stakeholders. ATTACHMENTS: Attachment 1 - Investment Schedule (City) Attachment 2 - Investment Schedule (Fire) Page 24 Page 25 Page 26 Page 27 Page 28 Page 29 Page 30 Page 31 Page 32 Page 33 Page 34 Page 35 Page 36 Page 37 Page 38 Page 39 Page 40 Page 41 Page 42 Page 43 Page 44 Page 45 Page 46 Page 47 Page 48 Page 49 Page 50 Page 51 Page 52 Page 53 Page 54 Page 55 Page 56 Page 57 Page 58 Page 59 Page 60 Page 61 Page 62 Page 63 City of Rancho Cucamonga Summary of Cash and Investments with Fiscal Agents For the Month Ended 3/31/2024 Trustee and/or Paying Agent Purchase Maturity Cost Bond Issue/Description Account Name Trust Account # Fund Investment Date Date*Yield Value CFD 2003-01 Improvement Area 1 (2013)Wells Fargo Reserve Fund Agency Project 865 Money Market Fund 864 Money Market Fund 864 Money Market Fund 864 Money Market Fund 864 Money Market Fund 864 Money Market Fund 9/1/2013 9/1/2013 9/1/2013 9/1/2013 9/1/2013 9/1/2013 N/A N/A N/A N/A N/A N/A 0.01% 0.01% 0.01% 0.01% 0.01% 0.01% $ $ $ $ $ $ $ 1,422,503.77 83,134.30 204,966.83 884.30 Cultural Center Fund Bond Fund Developer Project Special Tax 104,802.38 35,921.51 1,852,213.09 CFD 2003-01 Improvement Area 2 (2013) CFD No 2004-01 Rancho Etiwanda Series Wells Fargo Wells Fargo Bond Fund 866 Money Market Fund 867 Money Market Fund 866 Money Market Fund 12/1/2013 12/1/2013 12/1/2013 N/A N/A N/A 0.01% 0.01% 0.01% $ $ $ $ 139.47 132,988.24 3,373.34 Reserve Fund Special Tax Fund 136,501.05 Admin Expense Fund Bond Fund Money Market Fund 820 Money Market Fund 821 Money Market Fund 820 Money Market Fund 820 Money Market Fund N/A N/A N/A N/A N/A 0.01% 0.01% 0.01% $- 1,652.54 Reserve Fund Special Tax Fund Project Fund 1,190,910.72 30,308.54 48,057.78 1,270,929.58$ $2014 Rancho Summit Wells Fargo Cost of Issuance Fund Bond Fund Money Market Fund 858 Money Market Fund 859 Money Market Fund 858 Money Market Fund Money Market Fund N/A N/A N/A N/A N/A N/A N/A - 317.09 Reserve Fund 260,484.83 Sepcial Tax Fund Rebate Fund 6,617.64 - Redemption Fund Prepayment Fund Money Market Fund - -Money Market Fund $ $ 267,419.56 CFD No. 2000-01 South Etiwanda Union Bank Union Bank Union Bank Rancho Cucamonga 2015 CFD2000-1 AGY Special Tax Fund 7/30/2015 7/30/2015 7/30/2015 7/30/2015 7/30/2015 N/A N/A N/A N/A N/A - 4.50852 Money Market Fund 852 Money Market Fund Money Market Fund Bond Fund 3.35 Prepayment Fund - Reserve Fund 853 Money Market Fund 0.00% 0.00% 24,025.56 24,033.41$ CFD No. 2000-02 Rancho Cucamonga Corporate Park Rancho Cucamonga 2015 CFD2000-2 AGY Special Tax Fund Money Market Fund 856 Money Market Fund 856 Money Market Fund Money Market Fund 7/30/2015 7/30/2015 7/30/2015 7/30/2015 7/30/2015 N/A N/A N/A N/A N/A $ $ $ $ - 34.97 Bond Fund 33.95 Prepayment Fund - Reserve Fund 857 Money Market Fund 220,612.67 220,681.59$ $CFD No. 2001-01 IA 1&2, Series A Rancho Cucamonga 2015 CFD2001-1 AGY Special Tax Fund Money Market Fund 860 Money Market Fund 860 Money Market Fund 7/30/2015 7/30/2015 7/30/2015 N/A N/A N/A - 161.34 152.35Bond Fund I:\FINANCE\SALINA\Fiscal Agent Stmts\FY 2023-24\_Fiscal Agent Statements Workbook 23-24.xlsx Summary Report Page 1 Page 64 City of Rancho Cucamonga Summary of Cash and Investments with Fiscal Agents For the Month Ended 3/31/2024 Trustee and/or Paying Agent Purchase Maturity Cost Bond Issue/Description Account Name Prepayment Fund Trust Account # Fund Investment Date Date*Yield Value Money Market Fund 7/30/2015 7/30/2015 N/A N/A - Reserve Fund 861 Money Market Fund 0.00%320,557.12 320,870.81$ $CFD No. 2001-01 IA3, Series B Union Bank Union Bank Union Bank Rancho Cucamonga 2015 CFD2001-1 AGY Special Tax Fund Money Market Fund 862 Money Market Fund 862 Money Market Fund Money Market Fund 7/30/2015 7/30/2015 7/30/2015 7/30/2015 7/30/2015 N/A N/A N/A N/A N/A - 15.62 Bond Fund 14.74 Prepayment Fund - Reserve Fund 863 Money Market Fund 0.00% 0.00% 0.00% 31,122.59 31,152.95$ $CFD No. 2006-01 Vintner's Grove Rancho Cucamonga 2015 CFD2006-1 AGY Special Tax Fund Money Market Fund 869 Money Market Fund 869 Money Market Fund Money Market Fund 7/30/2015 7/30/2015 7/30/2015 7/30/2015 7/30/2015 N/A N/A N/A N/A N/A - 115.27 Bond Fund 108.41 Prepayment Fund - Reserve Fund 870 Money Market Fund 136,574.13 136,797.81$ $CFD No. 2006-02 Amador on Rt. 66 Rancho Cucamonga 2015 CFD2006-2 AGY Special Tax Fund Money Market Fund 871 Money Market Fund 871 Money Market Fund Money Market Fund 7/30/2015 7/30/2015 7/30/2015 7/30/2015 7/30/2015 N/A N/A N/A N/A N/A - 68.29 Bond Fund 64.25 Prepayment Fund - Reserve Fund 872 Money Market Fund 82,670.71 82,803.25$ TOTAL CASH AND INVESTMENTS WITH FISCAL AGENTS $4,343,403.10 * Note: These investments are money market accounts which have no stated maturity date as they may be liquidated upon demand. I:\FINANCE\SALINA\Fiscal Agent Stmts\FY 2023-24\_Fiscal Agent Statements Workbook 23-24.xlsx Summary Report Page 2 Page 65 Page 66 Page 67 Page 68 Page 69 Page 70 Page 71 Page 72 Page 73 Page 74 Page 75 Page 76 Page 77 Page 78 Page 79 Page 80 Page 81 Page 82 Page 83 Page 84 Page 85 Page 86 Page 87 Page 88 Page 89 Page 90 Page 91 Page 92 Page 93 Page 94 Page 95 Page 96 Page 97 Page 98 DATE:April 17, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Matt Burris, AICP, Deputy City Manager, Community and Economic Development SUBJECT:Consideration of an Appropriation of Funds in the Amount of $93,000 from Community Development Technical Services Fund 016 for the development of a comprehensive Development Impact Fee Study. (CITY) RECOMMENDATION: Staff recommends the City Council authorize an appropriation from Community Development Technical Services Fund (016) in the amount of $93,000 for a comprehensive Development Impact Fee Study BACKGROUND: In December 2021, the City Council adopted a comprehensive update to the City’s General Plan. This General Plan updated the 20-year growth projections for the city, where growth is likely to occur, and infrastructure, such as streets, sidewalks, parks, libraries, fire stations, and police stations, necessary to accommodate that growth. As new development occurs in the city, each new development project is responsible for resolving the demand for new infrastructure, either by constructing the needed infrastructure or through the payment of development impact fees. These fees are then aggregated by the City and the new infrastructure is constructed. Much of a city’s infrastructure needs are the result of cumulative demands of new development and cannot feasibly be provided by any one new development project. Thus, development impact fees play a critical role in funding and delivering new infrastructure to accommodate new growth. As such, it is imperative that fees are regularly studied and updated to ensure that they align with the city’s specific infrastructure needs. ANALYSIS: The City’s development impact fees were last updated in 2020 and reflect the infrastructure specified by a previous General Plan with outdated growth projections. As such, a thorough analysis is needed to update infrastructure needs and establish a fee structure that adequately and appropriately captures the true costs associated with new development. Staff is recommending the appropriation of $93,000 from Fund 016, the Community Development Technical Services Fund, to hire NBS to conduct a comprehensive analysis of the City’s infrastructure costs and update the City’s development impact fees. NBS recently completed a comprehensive review of the City’s user fees and completed the previous analysis of the City’s development impact fees. It is estimated that the analysis and fee updates will take approximately one year to develop. Page 99 Page 2 2 3 0 9 FISCAL IMPACT: Funds will be appropriated from the Community Development Technical Services Fund (016) in the amount of $93,000 into account 1016301-5300 for the study. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: Providing adequate, safe, and effective infrastructure to accommodate new development supports the City Council’s Core Values of providing and nurturing a high quality of life for all, promoting and enhancing a safe and healthy community for all, intentionally embracing and anticipating the future, and relentless pursuit of improvement. ATTACHMENTS: None Page 100 DATE:April 17, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Ulises Benavente, Associate Engineer SUBJECT:Consideration of the 2023 Annual Review of the Development Agreement by and Between SC Rancho Development Corp., a California Corporation and Empire Lakes Holding Company, LLC, a Delaware Limited Liability Company and the City of Rancho Cucamonga, Case No. DRC2015- 00118. (CITY) RECOMMENDATION: Staff recommends that the City Council approve the 2023 Annual Review of the subject Development Agreement (Agreement). BACKGROUND: On September 5, 2018, the City Council adopted Ordinance No. 934, approving a Development Agreement (Case No. DRC2015-00118) setting forth additional terms for the development of the Empire Lakes Golf Course, now referred to as The Resort (Project). Per Section 14 of the Agreement: Annual Review; during the term of the Agreement, City shall annually review the extent of the good faith compliance by Property Owner with the terms of this Agreement. Property owner is required to file an annual report with the City indicating information regarding compliance no later than January 7 for the previous calendar year. ANALYSIS: The property owners have submitted a letter dated January 10, 2024, for calendar year 2023 (Attachment 2) and have complied with the following provisions and provided the annual review below: Agreement Section Compliance Section Section 10 (c) – Property owners shall submit an analysis to the City documenting the traffic impact nexus of the Project’s for-sale single-family detached units and condominium units relative to the “Residential Multi-Family Attached” product for purposes of calculating development fee impact rates. Property owners submitted the required analysis to the City for review and approval. The analysis was presented to and approved by the City Council on November 20, 2019. This obligation has been satisfied Section 11 (A) – Joint Use Public Facility (JUPF) – Property Owners will make an irrevocable offer of dedication to the City of approximately 1.75 net acres of land for the JUPF generally located within The JUPF is located within development Phase 2 of the Project, north of 6th Street. Phase 2 is currently in the planning stage and the requirements of Section 11(A) are not complete Page 101 Page 2 2 3 0 3 Planning Area N-13 at the intersection of 7th Street and a future street is expected to be named the “Resort Parkway” as shown on Exhibit B to the Agreement (the “Parcel”). The offer of dedication shall occur by separate instrument within ninety (90) days after (i) Property Owners have completed full public street improvements adjacent to the Parcel, or (ii) Property Owners have obtained a building permit for the 2,000th residential dwelling unit within the Property, whichever occurs first. as of this date. Section 11(C) – Funding – The then current Outstanding Full amount shall be paid by Property Owners concurrent with, or prior to, the issuance of a building permit for the 2,000th residential dwelling unit within the Project. The threshold for this obligation has not yet been met. Section 11 (D) – Construction Schedule – City shall commence construction of the JUPF within eighteen (18) months of Property Owners’ irrevocable offer of dedication of the Parcel and full payment of the Outstanding Full Amount, provided that City has issued certificates of occupancy for, and commercial uses occupy, at least 22,500 square feet of non-residential building construction located south of 6th Street. Section 11 (D) was amended by the First Amendment to Development Agreement on October 7, 2020 as follows: City shall commence development of the JUPF within eighteen (18) months of Property Owners’ irrevocable offer of dedication of the Parcel and full payment of the Outstanding Full Amount, provided the City has issued certificates of occupancy for at least 22,500 square feet of non- residential building space and 2,000 residential dwelling units within the Subject Property. The threshold for this obligation has not yet been met. Section 12 – Public Art – Property owners agree to participate in the City’s Public Art Program and comply with all the requirements of Chapter 17.124 of the Municipal Code and Ordinance No. 912. On January 31, 2019, Property Owners submitted an “Application for Installation of Artwork on Public Property” detailing the artwork to be installed south of 6th Street. The artwork has a total value of $1,216,901. Additional public art has been installed along the west side of the Resort Parkway. Artwork in the “Outdoor Room” area of the project was completed. This obligation has been satisfied. Section 13 (A) – Camp Improvements – Property Owners shall improve an approximately 1.30-acre private park within Planning Area N-15 (the Camp) with the development of Phase 2 of the Project (north of 6th Street) and not later than the issuance of a building permit for the 2,000th dwelling unit The Specific Plan Amendment was approved on May 18, 2022, by the Planning Commission and by the City Council on June 15, 2022. By the terms of the First Amendment to the Development Agreement upon adoption of the new Framework Plan by the City, the requirement to construct a Page 102 Page 3 within the Project. In the First Amendment to Development Agreement Recital D, the City acknowledges that the implementation of the Framework plan (as contemplated in the First Amendment) would eliminate the available location and need for the Camp under section 13.A of the Original Agreement, therefore, City acknowledges that Sections 13.A, 13.C and clause (iii) of Section 13.B in the Original Agreement related to the Camp should terminate if the Framework Plan is approved by the City. In January 2021, Property Owners submitted a Specific Plan Amendment to the City to implement the Framework Plan which eliminated the camp. 1.3-acre private park within Planning Area N-15, was eliminated. Section 13 (B) – Formation of Property Owners Association. Prior to issuance of the first building permit for the Project, Property Owners shall record a declaration of covenants, conditions, and restrictions (“CCR’s”) for the Subject property that forms a master property owners association (the “Association”) The Master Declaration of Covenants, Conditions and Restrictions and Reservation of Easements for The Resort was recorded in the official records of the County of San Bernardino on November 30, 2018. This obligation has been satisfied as it relates to Phase 1 of the Project for the homes south of 6th Street. Section 2.2 – Specific Plan Amendments (from First Amendment to Development Agreement) (A) Interim Access Condition – City agrees to process an amendment to the Specific Plan in order to modify Section 7.0 of Appendix A to the Specific Plan to delete the Interim Access Condition requirement for construction of an interim access connection between 4th street and the existing intersection of Anaheim Place and 7th Street prior to the issuance of the 400th certificate of occupancy in Phase 1 of the Project. (B) Street Framework – if the City Council approves a Specific Plan amendment, which will be processed separately from the Specific Plan amendment in Section 2.2 above, relating to the street network, alignments and connections within Planning Area 1 that substantially complies with the Framework Plan attached as Exhibit B, then (iii) Sections 13.A and 13.C and clause (iii) of Section 13.B in the Original Agreement related to the Camp shall terminate and the Camp shall cease to be a part of the Project. The Amendment to the Specific Plan deleting the condition requiring the construction of an interim access road was approved by the City Council on September 16, 2020. The Specific Plan amendment for the Framework Plan was submitted by Property Owners to the City in January 2021. The specific Plan Amendment was approved by the Planning Commission on May 18, 2022, and by the City Council on June 15, 2022. Pursuant to the terms of the First Amendment to the Development Agreement, the obligation to construct The Camp was terminated and The Camp is no longer part of the Project. Page 103 Page 4 ENVIRONMENTAL ANALYSIS: Pursuant to the California Environmental Quality Act (CEQA), the City certified an Environmental Impact Report (EIR) SCH No. 20150410083 on May 18, 2016, which analyzed the potential environmental impacts of the Project and related approvals. FISCAL IMPACT: Per the Agreement, Offset Development Impact Fees (DIFs), includes the amount of Police DIFs, Library DIFs, and Community and Recreation Center DIFs collected within the service area. Under the Agreement, Offset DIFs are credited toward the construction of a Joint Use Public Facility (JUPF) conditioned to be funded by the master developer. At the time of the Agreement, the developer and City agreed to an amount of $11,000,000 to be funded by the developer toward the JUPF in addition to the dedication of the land for the facility. This agreed-upon amount is increased annually at the end of each reporting year based upon the Engineering News Record (ENR) Construction Index. The increase to the ENR for reporting year 2023 is 8.8%. This Project includes 331 units that were permitted through calendar year 2023, 435 units in 2022 632 units in 2021, 208 units in 2020, and 103 units in 2019. In total, 1,709 units have been permitted. The Offset DIFS collected through the end of 2023 within the development (Zone 1) and the service area (Zone 2) as described in the Agreement are shown in the following table: ENR 2018-2019 = 0.1%ENR 2020 = No Increase ENR 2021 = 7.6% JUPF Deposit: $11,011,000 JUPF Deposit: $10,793,808 JUPF Deposit: $11,165,876 Fees Collected: Zone 1 Library $44,996 Police $21,246 Community & Rec $135,912 Fees Collected: Zone 1 Library $89,648 Police $43,056 Community & Rec $269,568 Fees Collected: Zone 1 Library $86,200 Police $41,400 Community & Rec $259,200 Zone 2 Library Police Community & Rec $632 $12,504 $1,902 Zone 2 Library Police Community & Rec $0 $14,328 $0 Zone 2 Library Police Community & Rec $0 $539 $0 Remaining Deposit $10,793,808 Remaining Deposit: $10,377,208 Remaining Deposit: $10,778,537 Page 104 Page 5 ENR 2022 = 7.6%ENR 2023 = 8.8% JUPF Deposit: $11,597,706 JUPF Deposit: $12,121,715 Fees Collected: Zone 1 Library $101,716 Police $48,852 Community & Rec $305,856 Fees Collected: Zone 1 Library $142,661 Police $68,517 Community & Rec $428,976 Zone 2 Library Police Community & Rec $0 $0 $0 Zone 2 Library Police Community & Rec $0 $3,170 $0 Remaining Deposit $11,141,282 Remaining Deposit: $11,478,391 COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s vision of building a world class community with an ongoing collection of funds to provide for Police, Library and Community Services to residents and businesses in and around The Resort development. ATTACHMENTS: Attachment 1 - Vicinity Map Attachment 2 - 2023 Annual Review Letter Page 105 ATTACHMENT 1 Vicinity Map DRC2015-00118 NOT TO SCALE Project Site Page 106 ATTACHMENT 2 Page 107 Page 108 Page 109 Page 110 Page 111 Page 112 DATE:April 17, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Ulises Benavente, Associate Engineer SUBJECT:Consideration of the 2023 Annual Review of the Development Agreement by and Between Speedway Commerce Center Development, LLC a Delaware Limited Liability Company and the City of Rancho Cucamonga, Case No. DRC2021-00175, and the 2022 and 2023 Annual Review of the Development Agreement by and Between Bridge Point Rancho Cucamonga, LLC and the City of Rancho Cucamonga, Case No. DRC2021-00180. (CITY) RECOMMENDATION: Staff recommends that the City Council approve the Annual Reviews of the subject Development Agreements (Agreements). BACKGROUND: On January 19, 2022, the City Council adopted Ordinance 993, approving a Development Agreement (Case No. DRC2021-00175) setting forth additional terms for the development of two (2) new industrial buildings totaling 655,878 square feet on a 35-acre project site located approximately 650 feet east of Etiwanda Avenue and North of Napa Street. On October 20, 2021, the City Council adopted Ordinance 987, approving a Development Agreement (Case No. DRC2021-00180) setting forth additional terms for the development of two (2) new industrial warehouse buildings totaling approximately 2,175,000 square feet located on the north side of 4th Street, between Santa Anita Avenue and Etiwanda Avenue, and construction of one (1) new north-south street which will connect 4th Street and 6th Street. Per Section 13 of both subject Agreements: Annual Review, during the term of the Agreements, the City shall annually review the extent of the good faith compliance by Property Owner with the terms of this Agreement. The property owner is required to file an annual report with the City indicating information regarding compliance no later than 60 days prior to the anniversary of the effective date. ANALYSIS: The property owners of Speedway Commerce Center Development, LLC have submitted a letter dated March 20, 2024, for calendar year 2023 (Attachment 2) and have complied with the following provisions and provided the annual review below: Page 113 Page 2 2 3 0 8 Year 2023 Agreement Section Compliance Section Section 9 (A) – General Standards and Restrictions Pertaining to Development of the Site The key accomplishment during the 1st quarter involved the successful relocation of the Southern California Edison (SCE) electrical transmission poles and lines that ran through the site and impeded the completion of grading and ultimate construction of Building A. Site grading proceeded during the early part of the 1st quarter and certified pads were completed for both Building A and Building B. Slab pours were completed for Building B and approximately 50% of the slab for Building A was completed. Significant work also proceeded on installation of the underground containment chambers as part of the storm drain system. Wall panels for Building B were poured to 50% completion by the end of the quarter. In the 2nd quarter, wall panels were fully lifted on both buildings. Structural steel was placed to 90% completion and installation of the structural roof system was commenced. Permits were also obtained for offsite street improvements and the electrical main line extension to serve the building. Work to install new water facilities and services for both buildings was commenced. In the 3rd quarter, the structural roof system was completed on both buildings and the roof membrane was installed on Building A. License agreements and permits were completed with BNSF Railroad, to allow power and sewer line to be extended under the rail line at Napa Street. In the 4th quarter, finish work was completed for both buildings, exterior painting, glass and doors, landscaping, site fencing, sewer connections were finalized. Offsite improvements were completed, including the installation of streetlights and the cap paving of the northern half of Napa Street. Section 11 (B) (i,v) – Community Benefit Fee During the 1st quarter of 2023, the second installment (Payment 2) of the Community Benefit Fee in the amount of $2,150,000 was paid. During the 3rd quarter, the public art piece was delivered and installed at the site that will satisfy the public art requirement. Page 114 Page 3 2 3 0 8 Section 11 (C) (ii) – Traffic Improvements During the 4th quarter, the Operating Memorandum was executed to facilitate the payment of In-Lieu fees for certain traffic improvements contemplated under this section. Such fees, in the amount of $2,780,311.64 were remitted to satisfy this requirement under the Development Agreement. Section 11 (D) – Fair Share Payment in lieu of Remaining Traffic Improvement Full payment was made for the Traffic improvement Fair Share in the amount of $756,476.59 during the 2nd quarter. Section 11 (E) – New Public Street During the 4th quarter, the new public street, Via Maris Place, was completed. Section 11 (G) – Solar Panels and Purchase Agreement During the 3rd quarter, the Power Purchase Agreement (PPA) was executed with Rancho Cucamonga Municipal Utility (RCMU) for the provision of power generated by the rooftop solar collector system located on Building A. Section 11 (K) – Undergrounding In-Lieu Fee Full payment was made for the Undergrounding In-Lieu Fee in the amount of $1,400,000 during the 2nd quarter. Section 11 (H) – RCMU Connection During the 3rd quarter, permit was obtained from RCMU for the electrical main line extension to serve the buildings. In the 4th quarter, final power and fiber services were connected to the RCMU system and both buildings were energized. The property owners of Bridge Point Rancho Cucamonga, LLC have submitted letters dated February 23, 2023, for calendar year 2022 (Attachment 3) and April 1, 2024 (Attachment 4), for calendar year 2023 and have complied with the following provisions and provided the annual review below for each year: Year 2022 Agreement Section Compliance Section Section 9 – General Standards and Restrictions Pertaining to Development of the Site As of December 31, 2022, Building No. 1’s foundations and concrete slab have been completed and the wall panel installation is 85 percent complete. Building No. 2’s wall panels and roof framing are complete, and the roofing membrane is 70 percent complete. Site work grading has commenced around Building No. 2 and the northern area of the Project site. Section 11 (A) – Material Handling Equipment To be completed with execution of a tenant lease (There is currently no tenant for the Project). Page 115 Page 4 2 3 0 8 Section 11 (B) – Community Benefit Fee Payments are current. Payment No. 1 totaling three million dollars ($3 million) was paid to the City of Rancho Cucamonga upon issuance of a grading permit. The next payment will be due upon Certificate of Occupancy. Section 11 (C) – Traffic Improvements In progress. Prior to issuance of the grading permit, off-site plans were submitted that met or exceed the ninety (90%) design stage for Catherine Bridge Place, 4th Street, and 6th Street. Plans for the traffic improvements identified in Paragraph C (ii) have been submitted to Caltrans, and coordination with Caltrans is ongoing. Section 11 (D) – Fair Share Payment for Remaining Improvements Fair share contribution of $37,089 paid in February 2022, prior to the deadline of issuance of the first certificate of occupancy. Section 11 (E) – New Public Street In progress. Plans were submitted and approved by the City in early August 2022, and construction of Catherine Bridge Place is currently underway. Section 11 (F) – 6th Street At-Grade Crossing Contribution Completed. One million dollars ($1,000,000) was paid as an in-lieu fee to the City and contribution toward the 6th Street Crossing. Section 11 (G) – Financing District Completed. Bridge Point Rancho Cucamonga, LLC voted in favor of the Community Facilities Districts established by the City. Section 11 (H) – Solar Panels and Purchase Agreement In progress. The power purchase agreement is currently being finalized with Rancho Cucamonga Municipal Utility (RCMU) for RCMU’s market rate purchase of solar energy for 25 years. Section 11 (I) – RCMU Connection In progress by the City. In August 2022, the City’s anticipated completion date for the RCMU infrastructure was December 2022. Section 11(J) – Other City Fees Payments are current by the City. All City fees have been paid as required. Plans for the on-site public art are being finalized and are anticipated to be submitted to the City for final review in the first quarter of 2023. Section 11 (K) – MMRP Compliance Costs Bridge Point Rancho Cucamonga, LLC will continue to reimburse the City as needed for MMRP compliance costs. Page 116 Page 5 2 3 0 8 Year 2023 Agreement Section Compliance Section Section 9 – General Standards and Restrictions Pertaining to Development of the Site The project’s construction has made significant progress and was completed in December 2023. Temporary Certificate of Occupancies were issued on December 18, 2023 for both buildings. Section 11 (A) – Material Handling Equipment Complete; compliance with provisions included in tenant lease agreements. Section 11 (B) – Community Benefit Fee Payments are current. Payments for 2a and 2b totaling One Million Dollars ($1 Million) were paid to the City of Rancho Cucamonga on August 2, 2023. Section 11 (C) – Traffic Improvements The traffic signal improvements were substantially completed on December 18, 2023. Section 11 (D) – Fair Share Payment for Remaining Improvements Completed in 2022. Fair share contribution was paid. Section 11 (E) – New Public Street The construction of Catherine Bridge Place was completed on December 18, 2023. Section 11 (F) – 6th Street At-Grade Crossing Contribution Completed in 2022. In-lieu fee to the City and contribution toward the 6th Street Crossing was paid. Section 11 (G) – Financing District Completed in 2022. Bridge voted in favor of the Community Facilities Districts established by the City. Section 11 (H) – Solar Panels and Purchase Agreement The Power Purchase Agreement was fully executed on October 24, 2023. Implementation of solar is in progress. Section 11 (I) – RCMU Connection RCMU completed their permanent power to the project on November 28, 2023. Section 11(J) – Other City Fees Payments are current. All City fees have been paid as required. Section 11 (K) – MMRP Compliance Costs Bridge will continue to reimburse the City as needed for MMRP compliance costs. Page 117 Page 6 ENVIRONMENTAL ANALYSIS: Pursuant to the California Environmental Quality Act (CEQA) and City’s local CEQA Guidelines, the City staff prepared Environmental Impact Report SCH No. 2020090076 for Case No. DRC2021-00175 and Environmental Impact Report SCH No. 2020100056 for Case No. DRC2021-00180 which analyzed the potential environmental impacts of the proposed projects and identify mitigation measures and alternatives that may be adopted to reduce or eliminate impacts. FISCAL IMPACT: Per the agreement, the Property Owner of Speedway Commerce Development, LLC has provided the following: Year 2023: - Community Benefit Fee Payment No. 2 of $2,150,000 - In-Lieu payment fee for certain traffic improvements of $2,780,311.64 - Traffic improvement Fair Share payment of $756,476.59 - Undergrounding In-Lieu Fee Payment of $1,400,000 Per the agreement, the Property Owner of Bridge Point Rancho Cucamonga, LLC has provided the following: Year 2022: - Community Benefit Fee Payment No. 1 of $3,000,000 - Traffic improvements Fair Share Fee payment of $37,089 - 6th Street At-Grade Crossing contribution in-lieu fee payment of $1,000,000 Year 2023: - Community Benefit Payments No. 2a & 2b totaling $1,000,000 COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s vision of building a world class community by providing ongoing coordination to ensure construction of high-quality public improvements. ATTACHMENTS: Attachment 1 - Vicinity Maps Attachment 2 - 2023 Speedway Commerce Center Development, LLC Annual Review Letter Attachment 3 - 2022 Bridge Point Rancho Cucamonga, LLC Annual Review Letter Attachment 4 - 2023 Bridge Point Rancho Cucamonga, LLC Annual Review Letter Page 118 ATTACHMENT 1 Vicinity Map DRC2021-00175 NOT TO SCALE Page 119 Vicinity Map DRC2021-00180 NOT TO SCALE Page 120 SPEEDWAY COMMERCE CENTER DEVELOPMENT, LLC 901 Via Piemonte, Suite 175 Ontario, CA 91764 March 20, 2024 Via FedEx and E-mail Delivery John Gillison, City Manager City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91729 Email: john.gillison@cityofrc.us RE: ANNUAL REVIEW Development Agreement No. DRC2021-00175 Regarding the Speedway Commerce Project, Rancho Cucamonga, California by and between Speedway Commerce Center Development, LLC, a Delaware limited liability company (“Developer”) and the City of Rancho Cucamonga, a California municipal corporation (“City”) dated February 16, 2022. Dear Mr. Gillison: Pursuant to Section 13 of the Development Agreement, Developer hereby provides its annual review of the Project: In the 1st quarter of 2023, the second installment (Payment 2) of the Community Benefit Fee was made in the amount of $2,150,000. Site grading proceeded during the early part of the 1st quarter and certified pads were completed for both Building A and Building B. Slab pours were completed for Building B and approximately 50% of the slab for Building A was completed. Significant work also proceeded on installation of the underground containment chambers as part of the storm drain system. Wall panels for Building B were poured to 50% completion by the end of the quarter. The key accomplishment during the 1st quarter involved the successful relocation of the Southern California Edison (SCE) electrical transmission poles and lines that ran through the site and impeded the completion of grading and ultimate construction of Building A. Subsequent to the relocation of the electrical lines, the site was graded and construction proceeded. In the 2nd quarter, full payments were made for the Undergrounding In-Lieu Fee ($1,400,000) and Traffic Improvement Fair Share ($756,476.59) respectively. Wall panels were fully lifted on both buildings. Structural steel was placed to 90% completion and installation of the structural roof system was commenced. Permits were also obtained for offsite street improvements and the electrical main line extension to serve the building. Offsite water plans were approved by the Fontana Water Company and the work to install new water facilities and services for both buildings was commenced. ATTACHMENT 2 Page 121 City of Rancho Cucamonga March 20, 2024 Page 2 of 2 During the 3rd quarter of 2023, the public art piece was delivered to California and installed at the site. The Power Purchase Agreement (PPA) was also executed with Rancho Cucamonga Municipal Utility (RCMU) for the provision of power generated by the rooftop solar collector system located on Building A. The structural roof system was completed on both buildings in the 3rd quarter and the roofing membrane was installed on Building A. Permits were also obtained from Cucamonga Valley Water District (CVWD) and Rancho Cucamonga Municipal Utility (RCMU) respectively for offsite sewer improvements and the electrical main line extension to serve the buildings. The major accomplishment during the 3rd quarter involved completion of license agreements and the issuance of jack-and-bore permits from BNSF Railroad, to allow power and sewer lines to be extended under the rail line at Napa Street. During the 4th quarter, the Operating Memorandum was executed to facilitate the payment of In- Lieu fees for certain traffic improvements contemplated under Section 11.(C.)(ii.) of the Development Agreement. Such fees, in the amount of $2,780,311.64 were remitted to satisfy this requirement under the DA. Finish work was completed on both buildings in the 4th quarter. Exterior painting was completed, exterior glass and doors were installed, landscaping was finalized, and site fencing was placed. Finish work on offsite improvements was also completed, including the installation of streetlights and the cap paving of the northern half of Napa Street. The new public street, Via Maris Place, was also completed during this period. Most significantly, during the 4th quarter, final power and fiber services were connected to the RCMU system (pursuant to requirements under the Development Agreement) and both buildings were energized. Sewer connections to both buildings were also completed. Project construction on the shell buildings is now 100% complete. During the 4th quarter of 2023, a lease was executed with a Fortune-100/Global-500 tenant to occupy 100% of Building B. Build-to-Suit tenant improvements are currently underway and the lease will commence in August, 2024. Should you have any questions, please do not hesitate to call John Grace at 909-256-5924. Sincerely, SPEEDWAY COMMERCE CENTER DEVELOPMENT, LLC, a Delaware limited liability company By: _____________________________ Scott Morse Executive Vice President Page 122 February 23, 2023 VIA EMAIL Sean McPherson Senior Planner, Planning Department City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 RE: Bridge Point Rancho Cucamonga Project - 2022 Annual Report for Development Agreement Dear Mr. McPherson, Consistent with the terms of the Bridge Point Rancho Cucamonga Development Agreement, this letter documents the good faith efforts of Bridge Point Rancho Cucamonga, LLC (“Bridge”) to comply with the Developer Obligations identified in Section 11 for the period of time beginning December 3, 2021 through December 31, 2022. The Project’s construction has made significant progress. As of December 31, 2022, Building 1’s foundations and concrete slab have been completed and the wall panel installation is 85 percent complete. Building 2’s wall panels and roof framing are complete and the roofing membrane is 70 percent complete. Sitework grading has commenced around Building 2 and the northern area of the Project site. The remaining permits that have been submitted and remain open include the Tenant Improvements for both Buildings 1 and 2, the encroachment permit with the City of Ontario for the traffic signal improvements, and the final RCMU utility plans. The following describes the status of Bridge’s compliance with the Development Agreement’s Section 11 obligations: A.Material Handling Equipment – To be completed with execution of a tenant lease. (There is currently no tenant for the Project). B.Community Benefit Fee – Payments are current. Payment 1 totaling three million dollars ($3 million) was paid to the City of Rancho Cucamonga upon issuance of a grading permit. The next payment will be due upon Certificate of Occupancy. C.Traffic Improvements – In progress. Prior to issuance of the grading permit, Bridge submitted off-site plans that meet or exceed the ninety (90%) design stage for Catherine Bridge Place, 4th Street, and 6th Street. Plans for the traffic improvements identified in Paragraph C(ii) have been submitted to Caltrans, and coordination with Caltrans is ongoing. D.Fair Share Payment for Remaining Improvements – Fair share contribution of $37,089 paid in February 2022, prior to the deadline of issuance of the first certificate of ATTACHMENT 3 Page 123 occupancy. E.New Public Street – In progress. Plans were submitted and approved by the City in early August 2022, and construction of Catherine Bridge Place is currently underway. F.6th Street At-Grade Crossing Contribution – Complete. One million dollars ($1,000,000) was paid as an in-lieu fee to the City and contribution toward the 6th Street Crossing. G.Financing District – Complete. Bridge voted in favor of the Community Facilities Districts established by the City. H.Solar Panels and Purchase Agreement – In progress; the power purchase agreement is currently being finalized with Rancho Cucamonga Municipal Utility for RCMU’s market rate purchase of solar energy for 25 years. I.RCMU Connection – In progress by the City. In August 2022, the City’s anticipated completion date for the RMCU infrastructure was December 2022. J.Other City Fees – Payments are current. All City fees have been paid as required. Plans for the on-site public art are being finalized and are anticipated to be submitted to the City for final review in the first quarter of 2023. K.MMRP Compliance Costs – Bridge will continue to reimburse the City as needed for MMRP compliance costs. Bridge appreciates the City’s ongoing partnership and cooperation, and looks forward to working with the City on completion of the Bridge Point Rancho Cucamonga Project. Sincerely, Heather Crossner Senior Vice President cc Jason Welday, City of Rancho Cucamonga Mario Estrada, City of Rancho Cucamonga Brian Sandona, City of Rancho Cucamonga Tom Fitzpatrick, Bride Point Rancho Cucamonga, LLC Jason Giannantonio, Bride Point Rancho Cucamonga, LLC 11100 Santa Monica Boulevard, Suite 700, Los Angeles, California 90025 bridgeindustrial.com Page 124 April 1, 2024 VIA EMAIL Jason Welday Director of Engineering Services City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 RE: Bridge Point Rancho Cucamonga Project - 2023 Annual Report for Development Agreement Dear Mr. Welday, Consistent with the terms of the Bridge Point Rancho Cucamonga Development Agreement, this letter documents the good faith efforts of Bridge Point Rancho Cucamonga, LLC (“Bridge”) to comply with the Developer Obligations identified in Section 11 for the period of time beginning December 3, 2022 through December 31, 2023. The Project’s construction has made significant progress and was substantially completed in December 2023 and the Temporary Certificate of Occupancies were issued on December 18, 2023 for both buildings. The following describes the status of Bridge’s compliance with the Development Agreement’s Section 11 obligations: A.Material Handling Equipment – Complete; compliance with provisions included in tenant lease agreements. B.Community Benefit Fee – Payments are current. Payments for 2a and 2b totaling one million dollars ($1 million) were paid to the City of Rancho Cucamonga on August 2, 2023. C.Traffic Improvements – Complete. The Traffic Signal Improvements were substantially complete on December 18, 2023. D.Fair Share Payment for Remaining Improvements – Fair share contribution of $37,089 paid in February 2022, prior to the issuance of the first certificate of occupancy. E.New Public Street – Complete. The construction of Catherine Bridge Place was completed on December 18, 2023. F.6th Street At-Grade Crossing Contribution – Complete. One million dollars ($1,000,000) was paid as an in-lieu fee to the City and contribution toward the 6th Street Crossing. ATTACHMENT 4 Page 125 G. Financing District – Complete. Bridge voted in favor of the Community Facilities Districts established by the City. H. Solar Panels and Purchase Agreement – Complete. The Power Purchase Agreement was fully executed on October 24, 2023; implementation of solar in progress. I. RCMU Connection – Complete. RCMU completed their permanent power to the project on November 28, 2023. J. Other City Fees – Payments are current. All City fees have been paid as required. K. MMRP Compliance Costs – Bridge will continue to reimburse the City as needed for MMRP compliance costs. Bridge appreciates the City’s ongoing partnership and cooperation and looks forward to working with the City on completion of the Bridge Point Rancho Cucamonga Project. Sincerely, Heather Crossner Senior Vice President cc Tom Fitzpatrick, Bridge Point Rancho Cucamonga, LLC Jason Giannantonio, Bridge Point Rancho Cucamonga, LLC 11100 Santa Monica Boulevard, Suite 700, Los Angeles, California 90025 bridgeindustrial.com Page 126 DATE:April 17, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Matt Marquez, Planning and Economic Development Director Flavio Nunez, Management Analyst II SUBJECT:Consideration of Approval and Execution of a Purchase and Sale Agreement Between the City of Rancho Cucamonga and the Abeyratne Family for Property Commonly Known as 9575 San Bernardino Road, APN 0208-151-05-0000 and Authorize the Expenditure and Appropriation of Funds for the Purchase, Due Diligence and Closing Costs of the Property in the Amount of $793,000.00 From Economic Development Property Reserve (001) (CITY) RECOMMENDATION: Staff recommends the City Council approve the Purchase and Sale Agreement and authorize an appropriation from Economic Development Property Reserve (001) in the amount of $793,000.00 for the acquisition, due diligence and closing costs for the property at 9575 San Bernardino Road (Subject Property), and authorize the City Manager to execute documents related to the purchase and sale of the property. BACKGROUND: The Subject Property located at 9575 San Bernardino Road is approximately .39 acres in size and includes a 1,537 square foot vacant building. The Subject Property is adjacent to City owned land to the west, south and east (See Location Map). The Subject Property including the City owned parcels are zoned City Corridor 1 within the Form Based Code. This Land Use designation provides for a mix of moderate development intensities. Uses include medium- and medium-high density residential and a broad range of commercial uses including general retail, personal services, banks, restaurants, cafes, and offices. Uses may be in freestanding or mixed-use buildings and projects. ANALYSIS: The Subject Property has been vacant and abandoned for over 10-years. Vacant abandoned properties such as these can sometimes pose significant costs to public health, property values and more. Unfortunately, the size of property has been a major obstacle in preventing redevelopment of the site. The property going on the market for sale presented an opportunity for the City to consider acquiring the site. While no specific project has been identified for the Subject Property, acquisition of the site would allow the City to assemble property that is currently adjacent to City owned land resulting in a larger and more efficient development site. FISCAL IMPACT: Funds for the property purchase, including the purchase price, closing costs, and environmental Page 127 Page 2 2 3 0 5 assessment will initially be appropriated from the Economic Development Property Reserve in Fund 001 into account 1025001-5600. The City will reimburse the Economic Development Property Reserve for the acquisitions costs using funds from the Permanent Local Housing Allocation Program, previously awarded to the City by the State Department of Housing and Community Development (HCD) but which the City has not yet received. Those funds are anticipated to be received before the end of June 2024. If the funds are less than the purchase cost, the remaining costs will be reimbursed with Pro Housing Incentive Program funds, which the City has applied for, if awarded to the City, which should also happen in June 2024. A summary of the costs associated with the acquisition of the property are outlined below. DESCRIPTION COST Purchase Price $ 781,500.00 Estimated Closing Cost (Inc. title & escrow fees) $ 5,000.00 Environmental Investigation $ 6,500.00 Total $ 793,000.00 COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: Acquisition of the Subject Property achieves the City Council’s goal to enhance the City’s premier community status. As the City matures, there is less developable land that allows the City to expand housing opportunities in the community. The acquisition of the Subject Property provides the City the opportunity to assemble small lots for a more feasible development and achieve the goals of the General Plan. ATTACHMENTS: Attachment 1 – Location Map Attachment 2 – Purchase and Sale Agreement Page 128 Foothill Blvd. Kl u s m a n A v e . P4 P1 P2 Property Detail Property P1 Owner: City of Rancho Cucamonga, FD Address: 9547 San Bernardino Rd. APN: 0208-151-07-0000 Size: .81 ac. Zoning: CO1 Corridor 1/Form Based Zone Property P2 Owner: City of Rancho Cucamonga, FD Address: 9561 San Bernardino Rd. APN: 0205-151-17-0000 Size: .56 ac. Zoning: CO1 Corridor 1/Form Based Zone Property P3 Owner: City of Rancho Cucamonga Address: 9591 San Bernardino Rd. APN: 0208-151-24-0000 Size: 1.10 ac. Zoning: CO1 Corridor 1/Form Based Zone Property P4 (Subject Property For Sale) Owner: Abeyratne Family Address: 9575 San Bernardino Rd. APN: 0208-151-05-0000 Bldg. Size: 1,537 sf. Size: .39 ac. Zoning: CO1 Corridor 1/Form Based Zone P3 LOCATION MAP Attachment 1 Page 129 -1- 11231-0001\2931043v2.doc AGREEMENT FOR PURCHASE AND SALE AND JOINT ESCROW INSTRUCTIONS This AGREEMENT FOR PURCHASE AND SALE AND JOINT ESCROW INSTRUCTIONS (“Agreement”) is dated as of _________________, 2024, and is entered into by and between DESHAN ABEYRATNE, an individual, NIKUKSHA ABEYRATNE, an individual, ISHIKA ABEYRATNE, an individual, and DYLAN ABEYRATNE, an individual (collectively, and jointly and severally, “Seller”), and CITY OF RANCHO CUCAMONGA (“Buyer”). Buyer and Seller are sometimes individually referred to herein as “Party” and collectively as the “Parties”. RECITALS A.Seller is the owner of the land described in the form of grant deed attached hereto as Exhibit 1 and the improvements thereon (collectively, the “Property”). B. Seller desires to sell the Property to Buyer, and Buyer desires to purchase the Property from Seller upon and subject to the terms and conditions hereinafter set forth. In consideration of $10 paid by Buyer to Seller, the mutual covenants contained herein, and other valuable consideration, the adequacy of which is hereby acknowledged, the Parties agree as follows: AGREEMENT 1. Agreement to Sell and Purchase. Seller shall sell the Property to Buyer, and Buyer shall purchase the Property from Seller, upon the terms and conditions hereinafter set forth. 2. Purchase Price. The purchase price for the Property shall be Seven Hundred Eighty-One Thousand Five Hundred and No/100 Dollars ($781,500.00) (“Purchase Price”). 3.De posit. Promptly after the opening of Escrow under Section 4 below, Buyer shall deliver to escrow funds in the amount of Twenty Five Thousand and NO/100 Dollars ($25,000.00) which shall be held as an earnest money deposit under the Escrow pursuant to the terms and provisions hereof (the “Deposit”). The Deposit shall be: (a) applicable to the Purchase Price at the Close of Escrow; (b) refunded to Buyer if Escrow does not close due to any reason other than Buyer’s uncured default under this Agreement; or (c) retained by Seller as liquidated damages for Buyer’s uncured default if Buyer defaults and does not cure the default. IF CLOSING FAILS TO OCCUR SOLELY BECAUSE OF BUYER’S UNCURED DEFAULT, SELLER WILL BE DAMAGED AND WILL BE ENTITLED TO COMPENSATION FOR THOSE DAMAGES, BUT SUCH DAMAGES WILL BE EXTREMELY DIFFICULT AND IMPRACTICAL TO ASCERTAIN. BUYER DESIRES TO LIMIT THE AMOUNT OF DAMAGES FOR WHICH BUYER MIGHT BE LIABLE SHOULD BUYER BREACH THIS AGREEMENT. BOTH BUYER AND SELLER WISH TO AVOID THE COSTS AND LENGTHY DELAYS THAT WOULD RESULT IF DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584 Attachment 2 Page 130 -2- 11231-0001\2931043v2.doc SELLER FILED A LAWSUIT TO COLLECT ITS DAMAGES FOR A BREACH OF THIS AGREEMENT. IF CLOSING FAILS TO OCCUR BECAUSE OF BUYER’S UNCURED DEFAULT, THEN THE DEPOSIT SHALL BE DEEMED TO CONSTITUTE A REASONABLE AND FINAL ESTIMATE OF SELLER’S DAMAGES AND SHALL BE RETAINED BY SELLER AS LIQUIDATED DAMAGES AS SELLER’S SOLE AND EXCLUSIVE REMEDY. THE PARTIES ACKNOWLEDGE THAT THE PAYMENT OF SUCH LIQUIDATED DAMAGES IS NOT INTENDED AS A FORFEITURE OR PENALTY WITHIN THE MEANING OF CALIFORNIA CIVIL CODE SECTIONS 3275 OR 3369, BUT IS INTENDED TO CONSTITUTE LIQUIDATED DAMAGES TO SELLER PURSUANT TO CALIFORNIA CIVIL CODE SECTIONS 1671, 1676 AND 1677. 4. Escrow Company; Title Company; Opening of Escrow. No later than five (5) business days after the execution of this Agreement, Buyer and Seller shall deliver a copy of this executed Agreement to, and open an escrow (“Escrow”) with United Trust Escrow, 14758 Pipeline Avenue, Suite A, Chino Hills, CA 91709, Attn: Karen Lam, Escrow Officer (909/361-4772; karen@unitedtrustescrow.com) (“Escrow Holder”). Escrow Holder shall notify Buyer and Seller, in writing, of the escrow number for the Escrow. The title company (“Title Company”) shall be Commonwealth Land Title Insurance Company, 601 South Figueroa Street, Suite 4000, Los Angeles, CA 90017, Attn: CRYSTAL LEYVAS, VP (213/220- 3059; cleyvas@cltic.com) 4.1 Escrow Instructions. The deposit with Escrow Holder of a copy of a fully executed original (or copies of executed counterpart originals) of this Agreement shall constitute authorization and instruction to Escrow Holder to act in accordance with the terms of this Agreement. The parties may submit additional escrow/closing instructions consistent with this Agreement to Escrow to facilitate the closing, and the parties acknowledge that Escrow Holder may also require that its own standard form escrow instructions, consistent with this Agreement, be executed by the parties. 4.2 Closing Date. Subject to the satisfaction of the conditions to closing, the Escrow shall close on or before the date that is fifteen (15) days after the end of the Due Diligence Period described in Section 6.1.1 below (“Closing Deadline”). 4.3 Deposits by Buyer. Buyer shall deposit with Escrow Holder the following items no later than one (1) business day prior to the estimated closing date: 4.3.1 The Purchase Price less the Deposit, plus any additional funds as are required to pay costs and fees allocated to Buyer on the estimated settlement statement that is to be prepared by Escrow Holder and delivered to Buyer and Seller for their approval, prior to the close of Escrow. 4.3.2 A Certificate of Acceptance for the Grant Deed, duly executed and acknowledged, for recording with the Grant Deed. 4.3.3 All other funds and documents as may be reasonably required by Escrow Holder or the Title Company to close the Escrow in accordance with this Agreement. DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584 Page 131 -3- 11231-0001\2931043v2.doc 4.4 Deposit of Documents by Seller. Seller shall deposit with Escrow Holder the following items no later than one (1) business day prior to the estimated closing date: 4.4.1 The Grant Deed, duly executed by Seller and acknowledged. 4.4.2 A completed California Franchise Tax Board Form 593-W showing no California state tax withholding is required, and a Federal “Foreign Investment in Real Property Tax Act” affidavit certifying that the Seller is not a “foreign person” as defined in the Internal Revenue Code, such that no federal tax withholding is required. 4.4.3 All other documents as may reasonably be required by Escrow Holder to close the Escrow in accordance with this Agreement. 4.5 All real property taxes and assessments or bonds against the Property which are liens and unpaid as of the Closing Date (i.e., for the 6 month property tax billing period in which the Closing Date occurs) shall be paid by Seller, except that any assessments payable in installments shall be prorated. Buyer is exempt from property taxes; consequently, Buyer will not take title subject to any property taxes, or title exception for property taxes. 5. Escrow Holder’s Obligations. 5.1 The performance of the acts set forth in this Section shall constitute the “Closing” or the “Close of Escrow” as such term is used in this Agreement. The Escrow Holder shall conduct the Closing on the Closing Date by recording and distributing the following described documents and funds in the following manner: 5.1.1 Obtain from Seller documentation to place title in the condition necessary to enable conveyance pursuant to this Agreement. 5.1.2 Record any instrument delivered through the Escrow, including any required deeds and reconveyances if any such action is necessary to place record title in condition to comply with the terms of the Agreement. 5.1.3 Record the Grant Deed, with the Certificate of Acceptance. 5.1.4 Deliver to Seller in immediately available funds the sum of the Purchase Price and such other funds, if any, due Seller by reason of pro-rations, less Seller’s closing costs and pro-rations, if any. 5.1.5 Pay and charge Seller for any amounts necessary to place the title in the condition necessary to enable conveyance pursuant to this Agreement. 5.1.6 Each party shall pay fifty percent (50%) of any escrow charges and costs incurred in this transaction. 5.1.7 Pay and charge Seller for the CLTA Owner’s Policy of Title Insurance in favor of Buyer (the liability amount of which shall equal the Purchase Price); pay and charge to Buyer the cost of extended coverage if elected by Buyer (and based on a survey obtained DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584 Page 132 -4- 11231-0001\2931043v2.doc by Buyer at its cost) and any endorsements to the Title Policy requested by the Buyer (except for endorsements which Buyer and Seller agree are necessary to insure over a title matter objected to by Buyer, the cost of which shall be paid by Seller). 5.1.8 Seller shall pay all city and county transfer taxes (but there should be none as this is an exempt conveyance to a California public entity). 5.1.9 As soon as possible before the estimated closing date, prepare a preliminary settlement statement for the Escrow showing all costs and fees associated with this transaction, and the allocation thereof, as well as the Purchase Price and any pro-rations. If this Agreement is terminated as a result of default by either Buyer or the Seller, then the defaulting party shall pay all cancellation fees imposed by the Escrow Holder. If this Agreement is terminated as a result of a failure condition as described in Section 6, through no fault of either party, then each party shall pay 50% of any cancellation fees imposed by the Escrow Holder. 5.1.10 Any amendments of, or supplements to, any Escrow instructions must be in writing and executed by the party providing the same to Escrow Holder (it being understood that Buyer and Seller may deliver supplemental unilateral escrow instructions consistent with this Agreement). 6. Conditions to Closing. The following conditions are conditions precedent to the Parties’ obligation to consummate the Closing on the Property: 6.1 Buyer’s Conditions to Closing. The Buyer’s obligations to consummate the transactions contemplated by this Agreement are subject to the satisfaction of the following conditions which are for Buyer’s sole benefit on or prior to the dates/times designated below for the satisfaction of such conditions, or the date for Closing in the absence of a specified date/time: 6.1.1 Approval of Title Documents. Seller shall promptly deliver to Buyer, by email to flavio.nunez@cityofrc.us, a title report for the Property issued by the Title Company with hyperlinks to title exception documents. Buyer shall have forty-five (45) days after delivery of the title report (the “Due Diligence Period”) to review title, and obtain and review an ALTA survey, and notify Seller and Escrow Holder in writing of Buyer’s approval of any exceptions referenced in such preliminary report or survey (“Title Documents”). Failure of Buyer to approve any such exceptions within the aforementioned time limit shall be deemed to be a disapproval of such exceptions set forth in the Title Documents; however, all monetary liens, including deeds of trust, judgement liens, liens for property taxes, and liens for delinquent assessments shall be deemed disapproved and shall be removed by the close of escrow. Seller shall not further encumber the Property. In the event Buyer disapproves any exceptions set forth in the Title Documents, Seller shall have until the Closing Date to eliminate any disapproved exceptions, and if such exceptions are not eliminated, then Buyer may terminate this Agreement. If Buyer terminates this Agreement pursuant to this Section 6.1.1, then the escrow shall be cancelled, any sums deposited by Buyer shall be returned to Buyer, and each party shall pay half of any escrow/title cancellation fees. 6.1.2 Issuance of Title Insurance. At the Close of Escrow, Title Company shall be irrevocably committed to issue an Owner’s Policy of Title Insurance (“Title DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584 Page 133 -5- 11231-0001\2931043v2.doc Policy”) with CLTA coverage (or if Buyer obtains an ALTA survey at its cost and delivers it to the Title Company, then extended coverage title insurance) with liability in the full amount of the Purchase Price, insuring fee simple title to the Property vested in Buyer subject only to the following exceptions (the “Permitted Exceptions”): (a) the standard printed exceptions set forth in the Title Policy; (b) prorated assessments, if any; (c) any exceptions which have been approved in writing by Buyer. 6.1.3 At or prior to the Closing, Seller shall have performed all of Seller’s obligations herein that are to be performed prior to the Closing. 6.1.4 Seller’s representations and warranties shall be true and correct as of the date of this Agreement and also as of the date of the Closing. 6.1.5 The physical condition of the Property shall be substantially the same at the Closing as on the date of execution of this Agreement, reasonable wear and tear excepted, and Buyer shall have approved of the physical condition of the Property by the end of the Due Diligence Period, and Seller gives Buyer the right for Buyer and its consultants to enter the Property to so inspect and perform Phase I and if recommended, Phase II environmental assessments, and Buyer shall indemnify, defend and hold Seller harmless from claims, liabilities, losses, damages, costs and expenses arising from such entries and inspections (excluding those that relate to matters discovered on inspection). If any such matters are not acceptable to Buyer, Buyer may terminate this Agreement by written notice to Seller within the Due Diligence period. 6.2 Seller Conditions to Closing. The Seller’s obligations to consummate the transactions contemplated by this Agreement are subject to the satisfaction of the following conditions which are for Seller’s sole benefit on or prior to the dates designated below for the satisfaction of such conditions, or the date for Closing in the absence of a specified date: 6.2.1 At or prior to the Closing, Buyer shall have performed all of Buyer’s obligations herein that are to be performed prior to the Closing. 6.3 Failure of Condition. If any condition stated in this Agreement has not been eliminated or satisfied within the time limits and pursuant to the provisions of this Agreement through no fault of either Party (in the case of a default, the provisions of Section 9 shall govern), then the Parties, as their sole and exclusive remedy, shall have the right to either waive the condition in question, and proceed with the Closing, or in the alternative, terminate this Agreement. In the event of such termination as the result of the failure of a condition to Closing, all documents and funds shall be returned to the party providing them, and neither party shall have any further rights or obligations under this Agreement, except that Escrow and title cancellation fees shall be paid in accordance with this Agreement. 7. “AS IS” Condition of Property. Except for Seller’s representations below in this Agreement and Seller’s obligations under California law to disclose to Buyer all material facts about the Property known to Seller and not known to Buyer, Buyer is purchasing the Property in its existing “AS-IS” condition, without representation or warranty (express or implied) and subject to all matters of record (but not deeds of trust, judgment liens or other liens, and not any title exceptions disapproved by Buyer or created DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584 Page 134 -6- 11231-0001\2931043v2.doc by Seller after the date hereof) and all defects and conditions, whether patent or latent, based solely on Buyer’s own inspection, analysis and evaluation and not in reliance on any information provided by or on behalf of Seller. 8. Seller Representations and Warranties. 8.1 No Litigation. Seller has no knowledge of, and has not received any written notice of, any actual, pending or threatened violation, action or proceeding by any organization, person, individual or governmental agency against Seller with respect to the Property or against the Property (or any portion thereof), and, Seller has no knowledge of, and has not received any written notice of, any current threat of any litigation or other legal action being filed against Seller or the Property which would affect the Property or Seller’s ability to perform its obligations hereunder. 8.2 No Rights to Purchase. To the knowledge of Seller, no person or entity, other than Buyer, has any right, agreement, commitment, option, right of first refusal or any other agreement, whether oral or written, with respect to the purchase, assignment or transfer of all or any portion of the Property that would affect the Buyer after the Close of Escrow. 8.3 No Condemnation. To the knowledge of Seller, there is no pending or threatened condemnation, expropriation, eminent domain, change in grade of public street or similar proceeding affecting all or any portion of the Property. Seller has received no written notice of the same and Seller has no actual knowledge that any such proceeding is contemplated. 8.4 No Agreements. Seller has not entered into any, and to Seller’s actual knowledge there exists none of the following that would bind Buyer after the Close of Escrow: (i) management, service, supply, security, maintenance or other similar contracts or agreements, oral or written, or (ii) lease, reservation, purchase agreement or other agreement for the sale or possession of the Property or any portion thereof with any person or entity (except Buyer) pursuant to which such person or entity has any current or future right or interest to acquire, occupy, possess or use all or any portion of the Property. 8.5 Hazardous Materials; Violations of Law. Seller has not received any written notice of, nor is Seller otherwise aware, of the presence, storage or release of any hazardous substances on the Property or of the failure of the Property to comply with applicable laws. 9. Default and Remedies. 9.1 Seller’s Default. If the close of escrow shall fail to occur because of Seller’s uncured default under this Agreement, Buyer's may pursue an action for specific performance, or terminate this Agreement and sue for damages, and exercise any other remedy available to Buyer at law or in equity. 9.2 Buyer’s Default. If the close of escrow shall fail to occur because of Buyer's uncured default under this Agreement, Seller shall have all rights and remedies available at law or in equity. 10. Miscellaneous. DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584 Page 135 -7- 11231-0001\2931043v2.doc 10.1 Assignment. Neither this Agreement nor any interest herein shall be assignable by Buyer without Seller’s prior written consent. 10.2 Entire Agreement. This Agreement constitutes the entire agreement between Buyer and Seller regarding the Property, and supersedes all prior discussions, negotiations and agreements between Buyer and Seller, whether oral or written. Neither Buyer nor Seller shall be bound by any understanding, agreement, promise, representation or stipulation concerning the Property, express or implied, not specified herein. 10.3 Time of the Essence. Time is of the essence with respect to all of the terms, conditions and obligations set forth herein. 10.4 Notices. Any notice required or permitted to be given under this Agreement shall be in writing and shall be addressed as set forth below, and shall be deemed to have been delivered when one (1) business day after deposit with a reputable overnight courier marked for "next day" delivery, or on the date shown on the return receipt after deposit in U. S. Mail, certified or registered, postage prepaid return receipt requested after it has been returned. To Buyer: City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Attn: Flavio Nuñez To Seller: The Abeyratnes 135 Spinks Canyon Road, Bradbury, CA 91008 10.5 FIRPTA; Calfirpta. The Foreign Investment in Real Property Tax Act (FIRPTA), IRC 1445, requires that every purchaser of U.S. real property must, unless an exemption applies, deduct and withhold from escrow proceeds ten percent (10%) of the gross sales price due to the property seller. The primary exemptions which might be applicable are: (a) the seller provides the buyer with an affidavit under penalty of perjury that the seller is not a “foreign person” as defined in FIRPTA, or (b) the seller provides the buyer with a “qualifying statement,” as defined in FIRPTA, issued by the Internal Revenue Service. Seller and Buyer agree to execute and deliver as appropriate, any instrument, affidavit, statement, or a FIRPTA Certificate and to perform any acts reasonably necessary to carry out the provisions of FIRPTA and regulations promulgated there under as may be required by Escrow Holder. Similar California withholding statutes apply, and shall be addressed with a California 590 or 593 form executed and delivered by Seller as an additional condition to closing. 10.6 Brokers. Seller and Buyer each warrant that except for KW Commercial (David J. Neault) who represents Buyer, and Crystal Grace Hoggard Real Estate Team and Realty Masters Associates/eXp Realty (Bobby Mendez) who all represent Seller, they have had no dealings with any person, firm, broker or finder in connection with the negotiation of this Agreement and/or the consummation of the transactions contemplated herein and no broker or other person, firm or entity are entitled to any commission or finder’s fee in connection with these transactions as the result of any dealings or acts of such Party. Buyer and Seller do each hereby DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584 Page 136 -8- 11231-0001\2931043v2.doc agree to indemnify, defend, protect and hold the other harmless from and against any and all claims, liabilities, losses, damages, costs, or expenses based on or resulting from its (i.e., the indemnifying party’s) communications with any such other broker, finder or other similar person or entity. Seller shall pay commissions to its own broker (named above) and shall also pay, or cause its own broker to pay, real estate commissions to the Buyer’s broker (named above), as previously agreed among them (and Seller shall defend and indemnify Buyer from and against claims for such commissions). 10.7 Governing Law. The validity, interpretation, enforceability, and performance of this Agreement shall be governed by and construed in accordance with the laws of the State of California. 10.8 Further Assurances. The Parties hereto agree to and shall execute all reasonable instruments and documents and take all reasonable actions necessary to consummate the transaction contemplated by this Agreement. 10.9 Seller Covenants as to Property. Seller covenants and agrees that after the date of this Agreement and through the Closing Date: (a) Seller shall comply with all laws, rules, regulations and ordinances relating in any way to the Property; and (b) Seller shall not subject the Property or permit it to be subjected to any liens, encumbrances, covenants, conditions, restrictions, easements, rights of way or similar matters. 10.10 Severability. If any term, covenant or condition of this Agreement shall be held by a court of competent jurisdiction to be invalid or unenforceable, then the remainder of this Agreement shall not be affected and each remaining term, covenant and condition shall be valid and enforceable to the fullest extent permitted by law unless any of the stated purposes of this Agreement would be defeated. 10.11 Waivers. No waiver of any breach of any term, covenant or condition of this Agreement shall be deemed a waiver of any preceding or succeeding breach of that same of any other term, covenant or condition. 10.12 Survival. The representations and warranties of Seller shall survive the Closing. 10.13 No Third Party Beneficiaries. Nothing in this Agreement is intended to confer on any person or entity who is not a party to this Agreement any rights or remedies. 10.14 Amendments. Any amendments to this Agreement are effective only if made in writing and executed by Buyer and Seller. The City Manager of Buyer may execute amendments on behalf of Buyer. 10.15 Attorneys’ Fees. If any Party brings an action or proceeding involving the Property whether founded in tort, contract or equity, or to declare rights hereunder the Prevailing Party, as defined herein, in any such proceeding, action, or appeal thereon, shall be entitled to reasonable attorneys’ fees and expenses. “Prevailing Party” shall include, without limitation, a DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584 Page 137 -9- 11231-0001\2931043v2.doc party who substantially obtains or defeats the relief sought, as the case may be, whether by compromise, settlement, judgment, or the abandonment by the other party of its claim or defense. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement. Seller: Deshan Abeyratne Nikuksha Abeyratne Ishika Abeyratne Dylan Abeyratne Buyer: CITY OF RANCHO CUCAMONGA By: Name: L. Dennis Michael Title: Mayor ATTEST: Janice Reynolds, City Clerk APPROVED AS TO FORM: Nicholas Ghirelli, City Attorney DocuSign Envelope ID: 37F99F5A-67CF-467D-9A84-186C131CB477DocuSign Envelope ID: 624D8007-5F99-4A2A-9B15-17FD8220C584 Page 138 Exhibit 1 - Page -1- 11231-0001\2931043v2.doc EXHIBIT 1 TO PURCHASE AND SALE AGREEMENT AND JOINT ESCROW INSTRUCTIONS FORM OF GRANT DEED (WITH LEGAL DESCRIPTION) (Attached.) Page 139 Exhibit 1 - Page-2- 11231-0001\2931043v2.doc RECORDING REQUESTED BY, AND WHEN RECORDED MAIL TO: City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 APN: 0208-151-05-0000 SPACE ABOVE THIS LINE FOR RECORDER’S USE Documentary Transfer Tax: $0; exempt conveyance to a California public entity (a municipal corporation/city) GRANT DEED FOR VALUABLE CONSIDERATION, the receipt and sufficiency of which is hereby acknowledged, the (collectively and jointly and severally “GRANTOR”), does hereby grant to the CITY OF RANCHO CUCAMONGA, a California municipal corporation (“GRANTEE”), that certain real property described more particularly in Exhibit A attached hereto and any and all improvements thereon. IN WITNESS WHEREOF, GRANTOR has caused this Grant Deed to be executed by its authorized representative as of the date specified below. GRANTOR: _____________________________ Deshan Abeyratne ______________________________ Niruksha Abeyratne ______________________________ Ishika Abeyratne ______________________________ Dylan Abeyratne Date: , 2024 Page 140 A-1- 11231-0001\2931043v2.doc Exhibit A to Grant Deed Legal Description of Property Page 141 A-2- 11231-0001\2931043v2.doc A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of _______________ ) On _________________________, before me, , (insert name and title of the officer) Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) Page 142 A-3- 11231-0001\2931043v2.doc A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of ___________ ) On _________________________, before me, , (insert name and title of the officer) Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) Page 143 A-4- 11231-0001\2931043v2.doc A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of _________ ) On _________________________, before me, , (insert name and title of the officer) Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) Page 144 A-5- 11231-0001\2931043v2.doc A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of ___________ ) On _________________________, before me, , (insert name and title of the officer) Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) Page 145 A-6- 11231-0001\2931043v2.doc CERTIFICATE OF ACCEPTANCE (Govt. Code § 27281) This is to certify that the real property located in the City of Rancho Cucamonga, County of San Bernardino, State of California conveyed to the City of Rancho Cucamonga by a Grant Deed from Deshan Abeyratne, Nikuksha Abeyratne, Ishika Abeyratne and Dylan Abeyratne, is hereby accepted by the undersigned officer or agent on behalf of the City of Rancho Cucamonga in its capacity as such successor, pursuant to action of the City Council of the City of Rancho Cucamonga on _____________, 2024, and the grantee consents to the recordation thereof by its duly authorized officer. CITY OF RANCHO CUCAMONGA By: Print Name: Title: A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of San Bernardino ) On _________________________, before me, , (insert name and title of the officer) Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) Page 146 DATE:April 17, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Shelly Munson, Director of Innovation and Technology Mike McCliman, Fire Chief Lilyan Villarreal, Deputy Director of Innovation and Technology SUBJECT:Consideration to Award a Contract to Presidio Network Solutions Group for the Purchase of Identity Service Engine Servers (ISE) in the Amount of $111,820 for Network Access and Control. (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council/Fire Board award a contract to Presidio Network Solutions Group for the purchase of two Identity Service Engine Servers, including 5-year hardware support and maintenance, and an annual software license in the amount of $111,820. BACKGROUND: An Identity Service Engine (ISE) is a server-based product that is crucial to the City’s network security. It validates user identities, as well as protects the network by allowing control to who and what can access the network. It enhances security with facilitating processes such as blocking unauthorized access and isolating applications. The City/Fire District’s current server was purchased eight years ago and has reached its end-of-life cycle. A replacement is needed in order to continue network monitoring and secured access. The hardware should be continually maintained to ensure performance and security; therefore, a 5-year warranty for support services is necessary and included as part of this contract ANALYSIS: In February 2024, Request of Bid (RFB) 23/24-118 for Identity Service Engine (ISE) Servers was posted. There were six hundred and ninety-three (693) notified vendors, twenty-one (21) prospective bidders, and five (5) responsive responses received. Presidio Network Solutions Group was the lowest responsive bidder and has complied with City requirements. Staff recommends the City Council/Fire Board approve the procurement of the needed servers through Presidio Network Solutions Group. The ISE Servers being considered for purchase are known to be one of the more reliable systems as an industry standard that offers excellent warranty and support for our security needs. Presidio Network Solutions Group, as a validated Premier partner, provides comprehensive solutions and support as needed. They have presented a cost-effective proposal with a one-time hardware purchase with a 5-year maintenance and support included. The licensing model required to utilize the software is part of this proposal and invoiced annually for $15,900 after the first year. Page 147 Page 2 2 2 9 9 Replacement of the current end of life ISE Servers will ensure continued City/Fire District operations without interruption and maintain network security for identity servers. This replacement will allow systems to leverage modern ISE technologies offering a larger array of compatibility and functionality. Additional benefits for daily operations include active monitoring of hardware system status and alerts. FISCAL IMPACT: Identity Service Engine Servers (ISE) project is funded in the Fiscal Year 2023-24 Adopted Budget in accounts 1714001-5605 (Computer Equipment/Tech Replacement Fund – Capital Outlay) and 3288501-5605 (Fire Protection Capital Fund – Capital Outlay). Sufficient funding is available for these purchases. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: Replacement of the current end of life ISE Servers addresses the City Council’s Core Value of intentionally embracing and anticipating the future. ATTACHMENTS: N/A Page 148 DATE:April 17, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Shelly Munson, Director of Innovation and Technology Mike McCliman, Fire Chief Lilyan Villarreal, Deputy Director of Innovation and Technology SUBJECT:Consideration to Approve a Contract with Insight Public Sector Utilizing a Cooperative Contract through OMNIA Partners Agreement for Network Hardware Maintenance and Support, in the Amount Not to Exceed $350,000. (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council/Fire Board approve a contract for infrastructure network hardware maintenance and support with Insight Public Sector utilizing a cooperative contract through OMINIA Partners Agreement, in the amount not to exceed $350,000. BACKGROUND: In 2017, as part of the City’s network rebuild, a seven-year contract was completed for network hardware maintenance and support which is set to expire FY 23/24. To ensure continuity of operations and to minimize downtime of City’s network should a failure occur, it is vital to sustain a maintenance and support agreement. This agreement will allow for on-demand support services for the City’s data network, allow for a quick replacement for hardware in case of equipment failure, and allow for access to the latest software updates, patches, and bug fixes to ensure network security, reliability, and performance. ANALYSIS: Staff is recommending the use of a cooperative contract through OMNIA Partners to ensure the maintenance agreement is completed with an authorized and trusted vendor, to maintain access to security updates for the City’s data network, and to streamline the procurement process. Additionally, OMNIA Partners assists local and state government agencies in reducing the cost of purchased goods by pooling the purchasing power of public agencies nationwide. Using Contract No. 23-6692-03, Insight Public Sector (IPS) is an authorized vendor with OMNIA Partners to provide IT products, services, and solutions. The agreement will cover the cost of maintenance and support for one year to ensure the City/Fire District have the covered maintenance and support needed to help keep our network infrastructure hardware operational and secure as we support critical functions within our data network. Adding an additional year of support instead of replacing the network hardware extends the life of the equipment while maintaining support and provides the ability to quickly recover from any potential hardware failures. Page 149 Page 2 2 3 0 0 FISCAL IMPACT: The total cost of the project is $349,260, funded in the Fiscal Year 2023-24 Adopted Budget in accounts 1714001-5300 (Computer Equipment/Tech Replacement Fund – Contract Services) and 3288501-5300 (Fire Protection Capital Fund – Contract Services).  Sufficient funding is available for this purchase COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: Authorizing a pre-set spending allowance with a vendor under the OMNIA agreement directly supports Council’s Core Values of intentionally embracing and anticipating the future and continuous improvement. ATTACHMENTS: None Page 150 DATE:April 17, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Alberto Felix, Traffic Engineer SUBJECT:Consideration of a Professional Services Agreement With Fehr & Peers in the Amount of $165,200, Plus a 10% Contingency for the Completion of the Traffic Analysis for the Cucamonga Station/Milliken Avenue Widening Study, and Authorization of an Appropriation From the Citywide Capital Infrastructure Fund (Fund 198). (CITY) RECOMMENDATION: Staff recommends that the City Council 1. Approve and authorize the execution of a Professional Services Agreement with Fehr & Peers (on file with the City Clerk) in the amount of $165,200, plus a 10% contingency for the completion of the Traffic Analysis for the Cucamonga Station/Milliken Widening Study (Study); and 2. Authorize an appropriation in the amount of $182,000 to the Citywide Capital Infrastructure Fund (Fund 198). BACKGROUND: On October 4, 2022, the City and San Bernardino County Transportation Authority (SBCTA) entered into a Disposition and Development Agreement (DDA) with DesertXpress Enterprises, LLC (dba Brightline West) for a portion of property located at the northwest corner of Milliken Avenue and Azusa Court along with various easements across City and the SBCTA rights-of-way and property. Under the DDA, Brightline West will construct a high-speed rail station at Cucamonga Station, the hub of the HART District. Cucamonga Station would be the southern terminus of the new privately owned and operated 180+ mile rail line connecting Las Vegas, Nevada to Rancho Cucamonga, California along the Interstate 15 (I-15) freeway corridor. Expected top speed for the zero-emission all electric train sets is 180 MPH with the entire trip anticipated to take between two (2) and three (3) hours. Revenue service is anticipated to begin in Fiscal Year 2026/27. On February 15, 2023, the City Council approved a funding agreement between SBCTA and the City for the preparation of the Cucamonga Station/Milliken Avenue Widening Study. The introduction of a high-speed rail station to Cucamonga Station and the HART District presents the need to assess the level and type of improvements that would be needed to accommodate traffic on Milliken Avenue from Foothill Boulevard to the Interstate 10 (I-10) freeway, as well as to provide for traffic circulation to, from, and within Cucamonga Station. Page 151 Page 2 2 2 8 3 ANALYSIS: The Cucamonga Station/Milliken Avenue Widening Study will evaluate the impacts related to anticipated increased traffic volumes on Milliken Avenue resulting from the development of the Brightline West high-speed rail station at Cucamonga Station. The Study will be prepared per the City’s Traffic Impact Analysis guidelines. The scope of work includes preparation of trip generation and trip distribution for the planned high- speed rail station, evaluation of the Level of Service for major and critical minor intersections along Milliken Avenue between the State Route 210 (SR-210) and I-10 freeways, determination of additional capacity needs at the intersection and segment levels, and conceptual plans and cost estimates for the capacity improvements based on the results of the traffic analysis. This will allow for planning of future capital improvement projects and provide the necessary information to seek funding for those projects to ensure those traffic needs are met. On December 19, 2023, a Request for Proposal (RFP) #23/24-006 was released for consulting services for the Traffic Analysis for the Cucamonga Station/Milliken Avenue Widening Study. In total, 987 vendors were notified, there were 35 prospective proposers, and six (6) proposal responses were received. An evaluation committee was formed, and the proposal responses were evaluated and rated in accordance with the criteria specified in the RFP. Fehr & Peers, received the highest overall score from the evaluation committee, clearly demonstrating an understanding of the project scope outlined in the RFP. Staff has determined that Fehr & Peers is able to meet the needs of the City based on their qualifications, experience, scope and fee schedule. FISCAL IMPACT: The estimated cost for the proposed Professional Services Agreement is $182,000. The City is in receipt of a $200,000 upfront payment from SBCTA to fund the Study. Expenditures for this Study have not been included in the FY2023/24 Adopted Budget, therefore, an appropriation is needed to account for project expenditures in the following amount and account: Account No.Funding Source Description Amount 1198303-5300 Citywide Infrastructure Fund (198) Cucamonga Station/Milliken Avenue Widening Study $ 182,000 Total $182,000 COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s vision to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by intentionally embracing and anticipating the future through planning for the transportation and traffic needs of our community. ATTACHMENTS: Attachment 1 – Vicinity Map Page 152 ATTACHMENT 1 VICINITY MAP Cucamonga Station/Milliken Avenue Rancho Cucamonga Metrolink StaƟon MI L L I K E N A V E N U E Page 153 DATE:April 17, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Micah Martin, Public Works Services Director Daniel Akers, Parks and Landscape Superintendent Kenneth Fung, Associate Engineer SUBJECT:Consideration of a Contract with Epsilon Engineering, Inc. for the Kenyon Park Restroom Fire Repair Project in an Amount Not to Exceed $215,620. (CITY) RECOMMENDATION: Staff recommends City Council: 1. Approve the plans and specifications for the Kenyon Park Restroom Fire Repair Project 2. Accept the bid received for the Project. 3. Award and authorize the execution of a contract for the Kenyon Park Restroom Fire Roof Repair Project to the lowest responsive bidder, Epsilon Engineering, Inc. of Moreno Valley, California, in the amount of $187,482 (Base Bid plus Additive Bid No. 1). 4. Authorize an expenditure of a 15% contingency in an amount not to exceed $28,130. 5. Appropriate $230,620 ($15,000 for design, $187,490 for Base Bid plus Additive Bid No. 1, and $28,130 for contingency) from the Landscape Maintenance District No. 2 fund balance to Account 1131303-5602. BACKGROUND: Following the fire incident on New Year’s Eve in 2022, which caused significant damage to the roof of the Kenyon Park restroom, the City initiated efforts for repair. The City contracted with architectural firm DLR Group to prepare plans and specifications for the repair and to replace the existing tile roof with a new, more resilient, metal roof. As the fire was unanticipated, funding for the design was not included in the budget, and DLR Group was paid $15,000 out of operations. After undergoing the City’s internal review process, project plans drafted by DLR Group have been approved, a Building Permit was issued by the City’s Building and Safety Department, and the Public Works Service Department prepared a bid. ANALYSIS: The Public Works Services Department and the City Clerk’s Office first advertised the bid for the Kenyon Park Restroom Fire Repair Project on January 23, 2024. Six (6) bids for this project were opened at 2:00 pm on Tuesday, February 27, 2024 (see attached Bid Summary). One bid was declared non-compliant due to a mathematical error in the bid. That bidder submitted a Letter of Protest (see attached Bid Protest Letter) which was rejected by the City Attorney. Page 154 Page 2 2 2 8 9 Staff has completed the required bid proposal review and finds that the lowest responsive bidder, Epsilon Engineering, Inc. of Moreno Valley, California, has met the requirements of the bid documents. The Kenyon Park Restroom Fire Repair Project is scheduled to be completed within ninety (90) working days. A copy of the project contract is on file with the City Clerk’s Office. FISCAL IMPACT: This contract will require an appropriation of $230,620 from the Landscape Maintenance District No. 2 fund balance to account number 1131303-5602. The appropriation request includes $15,000 to cover the cost of design and a 15% contingency in the amount of $28,130 to cover unforeseen repairs that may be discovered during construction. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses City Council’s core values of promoting and enhancing a safe and healthy community for all and building and preserving a family-oriented atmosphere. ATTACHMENTS: Attachment 1 – Bid Summary Attachment 2 – Bid Protest Letter Page 155 FEBRUARY 27, 2024 BID OPENING SUMMARY KENYON PARK RESTROOM FIRE REPAIR PROJECT BASE BID Epsilon Engineering, Inc.Norse Corporation Corner Keystone Construction Corporation BCM Group, Inc. At Your Service Construction & Energy, Inc. Williamson Development Group, Inc.Average of Unit PricesitemDescriptionQtyUnitUnit Price Cost Unit Price Cost Unit Price Cost cost in bid Unit Price Cost cost in bid Unit Price Cost Unit Price Cost proposal proposal 1 Repair Kenyon Park Fire Damaged Restroom as shown on project plans 1 LS $99,000.00 $99,000.00 $135,676.00 $135,676.00 $188,000.00 $188,000.00 $155,000.00 $155,000.00 $128,000.00 $128,000.00 $160,000.00 $160,000.00 $144,279.33 2 Remove Existing Tile Roof and Replace with Metal Roof as shown on project plans 1 LS $88,482.00 $88,482.00 $86,225.00 $86,225.00 $39,700.00 $39,700.00 $82,810.00 $82,810.00 $115,000.00 $115,000.00 $114,000.00 $114,000.00 $87,702.83 BASE BID TOTAL =$187,482.00 $221,901.00 $227,700.00 $222,700.00 $237,810.00 $155,000.00 $243,000.00 $274,000.00 ATTACHMENT 1 Page 156 March 7, 2024 Kenneth Fung City of Rancho Cucamonga 10500 Civic Center Dr. Rancho Cucamonga, Ca 91730 Re: Kenyon Park Restroom Fire Project A ward of Bid -Official Protest Mr. Fung: Via Email and First-Class Mail Kenneth.Fung@citvo(rc. us The BCM Group, Inc. is officially protesting the award ofthe KENYON PARK RESTROOM FIRE REP AIR PROJECT (hereinafter referred to as "the Project"). In response to your email of March 61h, 2024 wherein you instructed BCM Group , Inc. to set forth the reasons for disagreeing with your award of this Project, the following reflects the reasons and basis for the BCM Group, Inc. to protest the award of this Project to another bidder. It is understood that the City of Rancho Cucamonga ("City") awards this Project to the lowest bidder. The City has taken the position that the total amount of the Bid is based on totaling Item #1 and Item #2 to determine the total bid amount. To that end, notwithstanding that the BCM Group, Inc. clearly stating that its "Total Bid Amount in Numbers" is $155,000.00, the City on its own and arbitrarily combined the total Price amounts in Items No. 1 and Item No.2 indicated on BCM Group , Inc.'s Proposal document. This resulted in the City incorrectly arriving to the conclusion that the BCM Group, Inc.'s bid was $237,810.00. The notice inviting sealed bids to the City specifically states that the scope of work to be performed consists of, but not limited to, repair of fire damaged restroom at Kenyon Park along with removal of existing tile roof of restroom and replacement with metal roof, as shown on project plans. (emphasis added). Thus, the removal of the existing tile roof of the restroom and replacing it with a metal roof is clearly incorporated within the Item No. 1 description set forth in the Proposal. Thus, the dollar figure of$155 ,000.00 set forth in BCM Group 's Item No.1 accurately sets forth the total bid amount of this subject Proposal. The language set forth in the Proposal document that asks for the "TOTAL BID AMOUNT IN NUMBERS" do e s not specify that the "total bid amount" is a combination ofltem No. 1 and Item No.2 . Therefo re, BCM Group , Inc .'s bid submission and proposal properl y and adequately complies with the bid instructions and proposal language. ATTACHMENT 2 Page 157 BCM Group, Inc. is also prepared to provide evidence that prior to submitting its bid that it inquired with the City as to this issue and was explained that setting forth the price in Item No . 2 was not a separate bid amount but was an indication as to what it would cost to remove the existing roof and replace it with a metal roof. This information from the City further supports the reason why the BCM Group, Inc. separated out the price for Item No.2. In another words the price of$82,810.00 set forth in the subject Proposal as Item No.2 merely states a dollar amount that incorporates the total bid amount of$155 ,000.00 . The total bid amount in BCM Group, Inc.'s Proposal submission is complaint and proper and to that end, its bid must be considered in the City's decision in awarding this project. If the City continues to determine that BCM Group , Inc.'s bid proposal is non-compliant, BCM Group, Inc. will have no choice but to consider all of its legal rights and remedies involved in this matter. Sincerely, William Sterling, President & CEO Page 158 DATE:April 17, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Micah Martin, Public Works Services Director Richard Favela, Streets, Storm Drains and Fleet Superintendent Kenneth Fung, Associate Engineer SUBJECT:Consideration of a Contract with Gentry General Engineering, Inc for the Concrete Rehabilitation Project FY 2023/24 in an Amount Not to Exceed $617,512.55. (CITY) RECOMMENDATION: Staff recommends City Council: 1. Approve the specifications for the Concrete Rehabilitation Project FY 2023/24 2. Accept the bid received for the Project 3. Award and authorize the execution of a contract for the Concrete Rehabilitation Project FY 2023/24 to the lowest responsive bidder, Gentry General Engineering, Inc. of Colton, California, in the amount of $617,512.55 (Base Bid plus Additive Bids No. 1 thru 9). 4. Authorize an expenditure of a contingency in an amount of $79,207.45. BACKGROUND: The Concrete Rehabilitation Project FY 2023/24 will repair concrete sidewalks, curb/gutters, and drive approaches with lifts and gaps in the public right-of-way and in City maintained landscapes, including City parks and paseos. The locations requiring repair have been identified by our in- house sidewalk inspection program and/or citizen requests. Once Public Works Services staff identifies a concrete issue, a crew will ramp or grind the lifts or gaps as a temporary repair. These locations are then scheduled for permanent repairs as funds become available. In many cases, the damage to the sidewalks is caused by tree roots. It is the City’s intention to protect and preserve the urban forest whenever possible while still facilitating the necessary sidewalk repairs. However, from time to time, some trees must be removed to complete the sidewalk repair. This project includes sidewalk, drive approach, and curb/gutter repairs in the Orangewood Avenue area, the Old Ranch Road area, the Alta Loma Drive area and other concrete repairs in Victoria Groves Park along with multiple paseos located in Landscape Maintenance Districts (LMD) 2 and 4R. ANALYSIS: The Public Works Services Department and the City Clerk’s Office first advertised the Notice Inviting Bids for the Concrete Rehabilitation Project FY 2023/24 on January 13, 2024. Page 159 Page 2 2 2 9 2 Eight (8) bids for this project were opened at 2:00 pm on Tuesday, March 12, 2024 (see attached Bid Summary). Staff has completed the review of bids from the eight (8) qualifying firms and has identified the lowest responsive bidder to be Gentry General Engineering, Inc. of Colton, California. In addition, Gentry General Engineering, Inc has met the requirements of the bid documents. The Concrete Rehabilitation Project FY 2023/24 is scheduled to be completed within sixty-six (66) working days for the Base Bid and for Additive Bids No 1 thru 9. A copy of the project contract is on file with the City Clerk’s Office. FISCAL IMPACT: This project was requested by the Public Works Services Department and approved in the FY 2023/2024 Adopted Budget. Adequate funds were included in the Fiscal Year 2023/24 Adopted Budget for the Base Bid and Additive Bids No 1 and 2 in account numbers 1001318-5650/1991001-0 (Street Maintenance) and 1177303-5650/19911770-0 (Measure I); for Additive Bids 3, 4, 5, 6 and 9 in account number 1131303-5300 (LMD-2 Victoria) and Additive Bids 7 and 8 in account number 1134303- 5300 (LMD-4 Terra Vista). COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: By removing and replacing damaged sidewalks, curbs and gutters, and drive approaches, the Concrete Rehabilitation Project FY 2023/24 provides continuous improvement and a nurturing and high quality of life for all. ATTACHMENTS: Attachment 1 – Bid Summary Page 160 MARCH 12, 2024 BID OPENING SUMMARY CONCRETE REHABILITATION PROJECT FY 23/24 BASE BID - Orangewood Avenue Project Area Gentry General Engineering, Inc.Gentry Brothers, Inc. CT&T Concrete Paving, Inc.We R Builders, Inc.Vido Samarzich, Inc.DM Contracting, Inc. EBS General Engineering, Inc.Addison-Miller Inc.Average of Unit PricesitemDescriptionQtyUnitUnit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Cost in Bid Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Proposal 1 Mobilization 1 LS $8,800.00 $8,800.00 $10,000.00 $10,000.00 $34,000.00 $34,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $15,000.00 $15,000.00 $30,200.00 $30,200.00 $30,000.00 $30,000.00 $21,000.00 2 Remove Ex PCC Sidewalk 8001 SF $3.30 $26,403.30 $5.00 $40,005.00 $3.50 $28,003.50 $4.00 $32,004.00 $4.00 $32,004.00 $6.00 $48,006.00 $6.00 $48,006.00 $6.00 $48,006.00 $4.73 3 Construct New PCC sidewalk 8001 SF $7.80 $62,407.80 $8.00 $64,008.00 $8.50 $68,008.50 $6.00 $48,006.00 $12.00 $96,012.00 $10.00 $80,010.00 $9.00 $72,009.00 $15.00 $120,015.00 $9.54 4 Remove Ex Residetial Drive Approach 2200 SF $5.00 $11,000.00 $6.00 $13,200.00 $5.00 $11,000.00 $10.00 $22,000.00 $5.00 $11,000.00 $8.00 $17,600.00 $9.50 $20,900.00 $8.00 $17,600.00 $7.06 5 Construct New 6" Residential Drive Approach 2200 SF $14.20 $31,240.00 $9.00 $19,800.00 $12.00 $26,400.00 $20.00 $44,000.00 $13.00 $28,600.00 $14.00 $30,800.00 $10.00 $22,000.00 $17.00 $37,400.00 $13.65 6 Remove Ex 8" Curb & 18" Gutter 423 LF $22.40 $9,475.20 $35.00 $14,805.00 $25.00 $10,575.00 $40.00 $16,920.00 $10.00 $4,230.00 $12.00 $5,076.00 $48.50 $20,515.50 $20.00 $8,460.00 $26.61 7 Construct New PCC 8" Curb & 18" Gutter 423 LF $38.75 $16,391.25 $75.00 $31,725.00 $62.00 $26,226.00 $85.00 $35,955.00 $70.00 $29,610.00 $46.00 $19,458.00 $55.00 $23,265.00 $75.00 $31,725.00 $63.34 8 Remove AC Pavement 441 SF $19.50 $8,599.50 $3.00 $1,323.00 $10.50 $4,630.50 $3.00 $1,323.00 $5.00 $2,205.00 $10.00 $4,410.00 $22.00 $9,702.00 $8.00 $3,528.00 $10.13 9 Install New Asphalt Concrete Pavement 441 SF $24.60 $10,848.60 $5.00 $2,205.00 $17.00 $7,497.00 $5.00 $2,205.00 $10.00 $4,410.00 $20.00 $8,820.00 $22.00 $9,702.00 $15.00 $6,615.00 $14.83 TOTAL BASE BID AMOUNT =$185,165.65 $197,071.00 $216,340.50 $222,413.00 $228,071.00 $229,180.00 $256,299.50 $303,349.00 Included signed Addendumn No 1? (Y/N)Yes Yes Yes Yes Yes Yes Yes Yes ADDITIVE BID NO 1 - Old Ranch Road Project Area Gentry General Engineering, Inc.Gentry Brothers, Inc. CT&T Concrete Paving, Inc.We R Builders, Inc.Vido Samarzich, Inc.DM Contracting, Inc. EBS General Engineering, Inc.Addison-Miller Inc. 10 Remove Ex PCC Sidewalk 2513 SF $5.00 $12,565.00 $5.00 $12,565.00 $6.50 $16,334.50 $4.00 $10,052.00 $4.00 $10,052.00 $6.00 $15,078.00 $6.00 $15,078.00 $5.00 $12,565.00 $5.19 11 Construct New PCC sidewalk 2513 SF $10.00 $25,130.00 $8.00 $20,104.00 $9.50 $23,873.50 $6.00 $15,078.00 $12.00 $30,156.00 $10.00 $25,130.00 $9.00 $22,617.00 $12.00 $30,156.00 $9.56 12 Remove Ex Residetial Drive Approach 2107 SF $7.00 $14,749.00 $6.00 $12,642.00 $7.00 $14,749.00 $10.00 $21,070.00 $5.00 $10,535.00 $8.00 $16,856.00 $9.50 $20,016.50 $6.00 $12,642.00 $7.31 13 Construct New 6" Residential Drive Approach 2107 SF $16.00 $33,712.00 $9.00 $18,963.00 $14.00 $29,498.00 $20.00 $42,140.00 $13.00 $27,391.00 $14.00 $29,498.00 $10.00 $21,070.00 $15.00 $31,605.00 $13.88 14 Remove Ex 8" Curb & 18" Gutter 786 LF $33.00 $25,938.00 $35.00 $27,510.00 $29.00 $22,794.00 $40.00 $31,440.00 $10.00 $7,860.00 $12.00 $9,432.00 $48.50 $38,121.00 $20.00 $15,720.00 $28.44 15 Construct New PCC 8" Curb & 18" Gutter 786 LF $39.00 $30,654.00 $75.00 $58,950.00 $70.00 $55,020.00 $85.00 $66,810.00 $70.00 $55,020.00 $46.00 $36,156.00 $55.00 $43,230.00 $75.00 $58,950.00 $64.38 16 Remove AC Pavement 813 SF $20.00 $16,260.00 $3.00 $2,439.00 $9.00 $7,317.00 $3.00 $2,439.00 $5.00 $4,065.00 $10.00 $8,130.00 $22.00 $17,886.00 $5.00 $4,065.00 $9.63 17 Install New Asphalt Concrete Pavement 813 SF $25.00 $20,325.00 $5.00 $4,065.00 $18.00 $14,634.00 $5.00 $4,065.00 $10.00 $8,130.00 $20.00 $16,260.00 $22.00 $17,886.00 $10.00 $8,130.00 $14.38 TOTAL ADDITIVE BID NO 1 AMOUNT =$179,333.00 $157,238.00 $184,220.00 $193,094.00 $153,209.00 $156,540.00 $195,904.50 $173,833.00 ADDITIVE BID NO 2 - Alta Loma Drive Project Area 18 Remove Ex PCC Sidewalk 3921 SF $9.00 $35,289.00 $5.00 $19,605.00 $6.00 $23,526.00 $4.00 $15,684.00 $4.00 $15,684.00 $6.00 $23,526.00 $6.00 $23,526.00 $5.00 $19,605.00 $5.63 19 Construct New PCC sidewalk 3921 SF $12.75 $49,992.75 $8.00 $31,368.00 $9.00 $35,289.00 $6.00 $23,526.00 $12.00 $47,052.00 $10.00 $39,210.00 $9.00 $35,289.00 $12.00 $47,052.00 $9.84 20 Remove Ex Residetial Drive Approach 2149 SF $7.00 $15,043.00 $6.00 $12,894.00 $7.00 $15,043.00 $10.00 $21,490.00 $5.00 $10,745.00 $8.00 $17,192.00 $9.50 $20,415.50 $6.00 $12,894.00 $7.31 21 Construct New 6" Residential Drive Approach 2149 SF $15.75 $33,846.75 $9.00 $19,341.00 $14.00 $30,086.00 $20.00 $42,980.00 $13.00 $27,937.00 $14.00 $30,086.00 $10.00 $21,490.00 $15.00 $32,235.00 $13.84 22 Remove Ex 8" Curb & 18" Gutter 260 LF $33.00 $8,580.00 $35.00 $9,100.00 $32.00 $8,320.00 $40.00 $10,400.00 $10.00 $2,600.00 $12.00 $3,120.00 $48.50 $12,610.00 $25.00 $6,500.00 $29.44 23 Construct New PCC 8" Curb & 18" Gutter 260 LF $38.75 $10,075.00 $75.00 $19,500.00 $80.00 $20,800.00 $85.00 $22,100.00 $70.00 $18,200.00 $46.00 $11,960.00 $55.00 $14,300.00 $85.00 $22,100.00 $66.84 24 Remove AC Pavement 270 SF $20.00 $5,400.00 $3.00 $810.00 $10.00 $2,700.00 $3.00 $810.00 $5.00 $1,350.00 $10.00 $2,700.00 $22.00 $5,940.00 $10.00 $2,700.00 $10.38 25 Install New Asphalt Concrete Pavement 270 SF $25.00 $6,750.00 $5.00 $1,350.00 $21.00 $5,670.00 $5.00 $1,350.00 $10.00 $2,700.00 $20.00 $5,400.00 $22.00 $5,940.00 $15.00 $4,050.00 $15.38 TOTAL ADDITIVE BID NO 2 AMOUNT =$164,976.50 $113,968.00 $141,434.00 $138,340.00 $126,268.00 $133,194.00 $139,510.50 $147,136.00 ADDITIVE BID NO 3 - LMD 2 Paseo VG 7 Gentry General Engineering, Inc.Gentry Brothers, Inc. CT&T Concrete Paving, Inc.We R Builders, Inc.Vido Samarzich, Inc.DM Contracting, Inc. EBS General Engineering, Inc.Addison-Miller Inc. 26 Remove Ex PCC Sidewalk 780 SF $9.50 $7,410.00 $5.00 $3,900.00 $9.00 $7,020.00 $4.00 $3,120.00 $4.00 $3,120.00 $6.00 $4,680.00 $14.00 $10,920.00 $7.00 $5,460.00 $7.31 27 Construct New PCC sidewalk 780 SF $12.00 $9,360.00 $8.00 $6,240.00 $12.00 $9,360.00 $6.00 $4,680.00 $12.00 $9,360.00 $10.00 $7,800.00 $9.50 $7,410.00 $15.00 $11,700.00 $10.56 TOTAL ADDITIVE BID NO 3 AMOUNT =$16,770.00 $10,140.00 $16,380.00 $7,800.00 $12,480.00 $12,480.00 $18,330.00 $17,160.00 ADDITIVE BID NO 4 - LMD 2 Paseo VG 18 28 Remove Ex PCC Sidewalk 564 SF $9.50 $5,358.00 $5.00 $2,820.00 $9.00 $5,076.00 $4.00 $2,256.00 $4.00 $2,256.00 $6.00 $3,384.00 $14.00 $7,896.00 $7.00 $3,948.00 $7.31 29 Construct New PCC sidewalk 564 SF $12.25 $6,909.00 $8.00 $4,512.00 $12.00 $6,768.00 $6.00 $3,384.00 $12.00 $6,768.00 $10.00 $5,640.00 $9.50 $5,358.00 $15.00 $8,460.00 $10.59 TOTAL ADDITIVE BID NO 4 AMOUNT =$12,267.00 $7,332.00 $11,844.00 $5,640.00 $9,024.00 $9,024.00 $13,254.00 $12,408.00 ADDITIVE BID NO 5 - LMD 2 Paseo VG 19 30 Remove Ex PCC Sidewalk 968 SF $9.50 $9,196.00 $5.00 $4,840.00 $8.00 $7,744.00 $4.00 $3,872.00 $4.00 $3,872.00 $6.00 $5,808.00 $14.00 $13,552.00 $7.00 $6,776.00 $7.19 31 Construct New PCC sidewalk 968 SF $11.30 $10,938.40 $8.00 $7,744.00 $12.00 $11,616.00 $6.00 $5,808.00 $5,805.00 $12.00 $11,616.00 $10.00 $9,680.00 $9.50 $9,196.00 $15.00 $14,520.00 $10.48 TOTAL ADDITIVE BID NO 5 AMOUNT =$20,134.40 $12,584.00 $19,360.00 $9,680.00 $9,677.00 $15,488.00 $15,488.00 $22,748.00 $21,296.00 ADDITIVE BID NO 6 - LMD 2 Paseo VG 25 32 Remove Ex PCC Sidewalk 439 SF $10.00 $4,390.00 $5.00 $2,195.00 $12.00 $5,268.00 $4.00 $1,756.00 $4.00 $1,756.00 $6.00 $2,634.00 $14.00 $6,146.00 $7.00 $3,073.00 $7.75 33 Construct New PCC sidewalk 439 SF $14.00 $6,146.00 $8.00 $3,512.00 $18.00 $7,902.00 $6.00 $2,634.00 $12.00 $5,268.00 $10.00 $4,390.00 $9.50 $4,170.50 $15.00 $6,585.00 $11.56 TOTAL ADDITIVE BID NO 6 AMOUNT =$10,536.00 $5,707.00 $13,170.00 $4,390.00 $7,024.00 $7,024.00 $10,316.50 $9,658.00 ADDITIVE BID NO 7 - LMD 4 Paseo TV 27 Gentry General Engineering, Inc.Gentry Brothers, Inc. CT&T Concrete Paving, Inc.We R Builders, Inc.Vido Samarzich, Inc.DM Contracting, Inc. EBS General Engineering, Inc.Addison-Miller Inc. 34 Remove Ex PCC Sidewalk 144 SF $10.00 $1,440.00 $5.00 $720.00 $13.00 $1,872.00 $4.00 $576.00 $4.00 $576.00 $6.00 $864.00 $14.00 $2,016.00 $12.00 $1,728.00 $8.50 35 Construct New PCC sidewalk 144 SF $20.25 $2,916.00 $8.00 $1,152.00 $21.00 $3,024.00 $6.00 $864.00 $12.00 $1,728.00 $10.00 $1,440.00 $9.50 $1,368.00 $25.00 $3,600.00 $13.97 TOTAL ADDITIVE BID NO 7 AMOUNT =$4,356.00 $1,872.00 $4,896.00 $1,440.00 $2,304.00 $2,304.00 $3,384.00 $5,328.00 ADDITIVE BID NO 8 - LMD 4 Paseo TV 35 36 Remove Ex PCC Sidewalk 636 SF $10.00 $6,360.00 $5.00 $3,180.00 $10.00 $6,360.00 $4.00 $2,544.00 $4.00 $2,544.00 $6.00 $3,816.00 $14.00 $8,904.00 $7.00 $4,452.00 $7.50 37 Construct New PCC sidewalk 636 SF $12.00 $7,632.00 $8.00 $5,088.00 $14.00 $8,904.00 $6.00 $3,816.00 $12.00 $7,632.00 $10.00 $6,360.00 $9.50 $6,042.00 $15.00 $9,540.00 $10.81 TOTAL ADDITIVE BID NO 8 AMOUNT =$13,992.00 $8,268.00 $15,264.00 $6,360.00 $10,176.00 $10,176.00 $14,946.00 $13,992.00 ADDITIVE BID NO 9 - LMD 2 Victoria Grove Park Gentry General Engineering, Inc.Gentry Brothers, Inc. CT&T Concrete Paving, Inc.We R Builders, Inc.Vido Samarzich, Inc.DM Contracting, Inc. EBS General Engineering, Inc.Addison-Miller Inc. 38 Remove Ex PCC Sidewalk 434 SF $9.50 $4,123.00 $5.00 $2,170.00 $12.00 $5,208.00 $4.00 $1,736.00 $4.00 $1,736.00 $6.00 $2,604.00 $14.00 $6,076.00 $7.00 $3,038.00 $7.69 39 Construct New PCC sidewalk 434 SF $13.50 $5,859.00 $8.00 $3,472.00 $18.00 $7,812.00 $6.00 $2,604.00 $12.00 $5,208.00 $10.00 $4,340.00 $9.50 $4,123.00 $15.00 $6,510.00 $11.50 TOTAL ADDITIVE BID NO 9 AMOUNT =$9,982.00 $5,642.00 $13,020.00 $4,340.00 $6,944.00 $6,944.00 $10,199.00 $9,548.00 ADDITIVE BID NO 10 - LMD 2 Ellena Park 40 Remove Ex PCC Sidewalk 2217 SF $9.50 $21,061.50 $5.00 $11,085.00 $7.00 $15,519.00 $4.00 $8,868.00 $4.00 $8,868.00 $6.00 $13,302.00 $6.00 $13,302.00 $7.00 $15,519.00 $6.06 41 Construct New PCC sidewalk 2217 SF $11.00 $24,387.00 $8.00 $17,736.00 $11.00 $24,387.00 $6.00 $13,302.00 $12.00 $26,604.00 $10.00 $22,170.00 $9.00 $19,953.00 $15.00 $33,255.00 $10.25 TOTAL ADDITIVE BID NO 10 AMOUNT =$45,448.50 $28,821.00 $39,906.00 $22,170.00 $35,472.00 $35,472.00 $33,255.00 $48,774.00 ADDITIVE BID NO 11 - LMD 4 Mountain View Park Gentry General Engineering, Inc.Gentry Brothers, Inc. CT&T Concrete Paving, Inc.We R Builders, Inc.Vido Samarzich, Inc.DM Contracting, Inc. EBS General Engineering, Inc.Addison-Miller Inc. 42 Remove Ex PCC Sidewalk 790 SF $9.50 $7,505.00 $5.00 $3,950.00 $10.00 $7,900.00 $4.00 $3,160.00 $4.00 $3,160.00 $6.00 $4,740.00 $14.00 $11,060.00 $7.00 $5,530.00 $7.44 43 Construct New PCC sidewalk 790 SF $11.50 $9,085.00 $8.00 $6,320.00 $14.00 $11,060.00 $6.00 $4,740.00 $12.00 $9,480.00 $10.00 $7,900.00 $9.50 $7,505.00 $15.00 $11,850.00 $10.75 TOTAL ADDITIVE BID NO 11 AMOUNT =$16,590.00 $10,270.00 $18,960.00 $7,900.00 $12,640.00 $12,640.00 $18,565.00 $17,380.00 BASE BID + ADDITIVE BIDS NOS 1, 2, 3, 4, 5, 6, 7, 8 and 9 =$617,512.55 ATTACHMENT 1 - BID SUMMARY Page 161 DATE:April 17, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Noah Daniels, Finance Director SUBJECT:Consideration of Amendment No. 001 to the Professional Services Agreement with Theresa Lee Consulting, LLC, for Workday Functional and Technical Consulting in the Amount of $90,000. (CITY) RECOMMENDATION: Staff recommends the City Council approve Amendment No. 001 to the Professional Services Agreement with Theresa Lee Consulting, LLC, for Workday functional and technical consulting in the amount of $90,000. BACKGROUND: In August 2022, City staff began implementing Workday, an Enterprise Resource Planning (ERP) system. The goal of Workday is to combine financial and human resource operations and enhance operational efficiency beyond the capabilities of the existing system. Additionally, City staff plans to streamline operations, improve decision-making, and develop a comprehensive system that can adapt to the City's future needs. By November 2023, City staff reported to the Council that the Workday implementation's launch needed to be postponed to July 2024, citing various challenges, including staffing issues and departures of key personnel during the implementation. At that time, the Council approved additional appropriations to provide City staff adequate resources for continuing efforts towards the Workday implementation. In December 2023, a lead member of the Human Resources Department, responsible for configuring and managing benefits administration in Workday, retired unexpectedly. The timing of their departure also limited knowledge transfer. As a result, the Human Resources Director identified Theresa Lee Consulting, LLC, to minimize the disruption to the Workday implementation for benefits and payroll. A professional services contract with Theresa Lee Consulting, LLC, was executed for an amount not to exceed $90,000. Appropriations authorized by the City Council for the Workday implementation were used for the agreement. ANALYSIS: Benefits and payroll are critical functions within Workday as they impact personnel directly. As mentioned, to address the challenges from staff departures, City staff added Theresa Lee Consulting, LLC, to the Workday project to assist with the implementation and validation of business processes. Having implemented Workday for other agencies, Theresa Lee Consulting, LLC, provides the expertise necessary to support both the functional and technical components of Workday implementation for payroll and benefits and is providing knowledge transfer to City Page 162 Page 2 2 3 0 2 staff. As a result, City staff recommends that the City Council approve an amendment to the existing professional services agreement with Theresa Lee Consulting, LLC, to continue her work on the Workday implementation project. The proposed amendment would add $90,000 to the professional services agreement, amounting to a total compensation of $180,000. This amount is utilized based on time and material to support the Workday implementation. FISCAL IMPACT: There are no additional appropriations as a result of this action, as the City Council has approved appropriations for contingencies for the Workday implementation project. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: The Workday functional and technical consulting supports the Workday implementation project, which ensures the City Council's vision of intentionally embracing and anticipating the future and creating opportunities for all to thrive. ATTACHMENTS: None Page 163 DATE:April 17, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer James Lo, Assistant Engineer SUBJECT:Consideration to Accept Public Improvements on the Northeast Corner of Arrow Route and Rochester Avenue per Improvement Agreement, Related to Case No. DRC2021-00320, as Complete, File a Notice of Completion, and Authorize Release of Bonds. (CITY) RECOMMENDATION: Staff recommends that the City Council: 1. Approve and accept the public improvements and their design, required for the development of DRC2021-00320 and authorize the City Engineer to file the appropriate Notice of Completion; 2. Release Faithful Performance Bond and accept Maintenance Bond for the associated public improvements; and 3. Authorize the City Engineer to approve the release of the Maintenance Bond one (1) year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: On March 23, 2022, Case No. DRC2021-00320 was approved by the Planning Commission for the construction of a 49,745 square foot industrial/warehouse building, located at the northeast corner of Arrow Route and Rochester Avenue. An improvement agreement and securities were approved by the City Council on March 15, 2023 in order to ensure construction of the required public improvements. ANALYSIS: All public improvements required of this development have been completed to the satisfaction of the City Engineer. Prior to construction of the public improvements the developer, Arrow Rancho, LLC, submitted the following securities to ensure satisfactory completion of the improvements: Faithful Performance Bond $260,900 Labor and Material Bond $260,900 City staff conducted a final inspection of the public improvements in March of 2024 and confirmed all work was completed to City standards. Page 164 Page 2 2 2 8 6 With the completion of the improvements, the Faithful Performance and Labor and Material bonds are no longer required. The City will retain 10% of the Labor and Material Bond as the Maintenance Bond to secure maintenance of the improvements through the one (1) year warranty period (one year from final inspection). The public improvements will be re-inspected in approximately nine (9) months to ensure they remain in good order prior to release of the maintenance bond. FISCAL IMPACT: None. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s vision to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive through the construction of high-quality public improvements. ATTACHMENTS: Attachment 1 – Vicinity Map Page 165 ATTACHMENT 1 Vicinity Map DRC2021-00320 NOT TO SCALE Page 166 DATE:April 17, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Micah Martin, Public Works Services Director Andy Miller, Facilities Superintendent Andrea Bauer, Management Analyst II SUBJECT:Consideration to Accept the Chaffey-Garcia House Roof Replacement Project as Complete, File the Notice of Completion, and Authorize the Release of Bonds. (CITY) RECOMMENDATION: Staff recommends the City Council: 1. Accept the Chaffey-Garcia House Roof Replacement Project, Contract No. 2023-138, as complete. 2. Approve the final project amount of $104,000. 3. Authorize the release of the Faithful Performance Bond. 4. Authorize the release of the Labor and Materials Bond in the amount of $104,000, six months after the recordation of said notice if no claims have been received. 5. Authorize the Public Works Services Director to file a Notice of Completion. BACKGROUND: On October 4, 2023, the City Council awarded the emergency construction contract to San Marino Roof Co. to replace the roof at the Chaffey-Garcia House in the amount of $104,000, plus a 10% contingency in the amount of $10,400 to address unforeseen construction related incidentals. The project scope of work included the demolition of the existing wood shingle roof and the installation of a newly treated wood shingle roof to closely resemble the existing roof. The contract and a copy of the City Council staff report are on file with the City Clerk’s office. ANALYSIS: The Chaffey-Garcia House Roof Replacement Project has been completed in accordance with the approved plans and specifications to the satisfaction of the Public Works Services Director. No change orders were necessary; therefore, the contingency was not needed. The final cost for the Chaffey-Garcia House Roof Replacement Project is $104,000. FISCAL IMPACT: The roof replacement project at the Chaffey-Garcia House was not included in the FY 2023/2024 Budget. An appropriation in the amount of $114,400 was approved by City Council on October 4, 2023 from Capital Reserve fund balance to account 1025001-5602 (Capital Reserve). The City is working with the Etiwanda Historic Society to receive a reimbursement of $75,522 from the San Bernardino County grant funding that was allocated specifically for the roof replacement. Page 167 Page 2 2 2 9 0 COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s core value of promoting and enhancing a safe and healthy community for all by ensuring facilities are properly secured and maintained. ATTACHMENTS: Attachment 1 - Notice of Completion Page 168 RECORDING REQUESTED BY: CITY OF RANCHO CUCAMONGA P. O. Box 807 Rancho Cucamonga, California 91729 WHEN RECORDED MAIL TO: CITY CLERK CITY OF RANCHO CUCAMONGA P. O. Box 807 Rancho Cucamonga, California 91729 Exempt from recording fees pursuant to Govt. Code Sec. 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1.The undersigned is an owner of an interest or estate in the hereinafter described real property, the nature of which interest or estate is: All public rights-of-way within the boundaries of Contract No. 2023-138 2.The full name and address of the undersigned owner is: CITY OF RANCHO CUCAMONGA, 10500 CIVIC CENTER DRIVE, P. O. BOX 807, RANCHO CUCAMONGA, CALIFORNIA 91730. 3.On February 9, 2024, there was completed in the hereinafter described real property the work of improvement set forth in the contract documents for: Chaffey-Garcia House Roof Replacement Project Remove and replace existing roofing at the Chaffey-Garcia House plus related work 4.The name of the original contractor for the work of improvement as a whole was: San Marino Roof Co. 5.The real property referred to herein is situated in the City of Rancho Cucamonga, County of San Bernardino, California, and is described as follows: 71500 Etiwanda Ave., Rancho Cucamonga, CA 91739 APN: 1089071260000 CITY OF RANCHO CUCAMONGA, a Municipal Corporation, Owner I hereby certify under penalty of perjury that the foregoing is true and correct. DATE Executed in the City of Rancho Cucamonga, California Micah Martin Public Works Services Director ATTACHMENT 1 Page 169 DATE:April 17, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Ulises Benavente, Associate Engineer SUBJECT:Consideration of an Improvement Agreement, Improvement Securities for Public Improvements, Resolution Ordering the Annexation to Landscape Maintenance District No. 1, Street Light Maintenance District No. 1, and Street Light Maintenance District No. 2 Related to Case No. DRC2020- 00386, Located at 8182 Rancheria Drive, Northeast corner of Red Hill Country Club Drive and Rancheria Drive. This Project has been Determined by Staff to be Exempt from the California Environment Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15303 – New Construction or Conversion of Small Structures. (RESOLUTION NO. 2024-021) (RESOLUTION NO. 2024-022) (RESOLUTION NO. 2024-023) (CITY) RECOMMENDATION: Staff recommends that the City Council: 1. Approve the Improvement Agreement for the related public improvements and authorize the Mayor and the City Clerk to sign said Agreement; 2. Accept security in the form of bonds for completion of the related public improvements; 3. Approve the plans and specifications for the related public improvements on file with the City Engineer; and 4. Adopt the attached resolutions ordering the annexation to Landscape Maintenance District No. 1, Street Light Maintenance District No. 1, and Street Light Maintenance District No. 2. BACKGROUND: On April 12, 2022, the Planning Director approved Case No. DRC2020-00386 for the construction of a 2,759 square foot single-family residence with an attached two-car garage and a 956 square foot detached Accessory Dwelling Unit (ADU) located at 8182 Rancheria Drive, the southeast corner of Red Hill Country Club Drive and Rancheria Drive. Case No. DRC2020-00386 was approved with a condition that certain public improvements be constructed including street improvements, curb and gutter, driveway approaches, and replacement of streetlight. ANALYSIS: The developer, JJ Properties and Investments, LLC, has submitted an Improvement Agreement and securities to guarantee construction of the off-site public improvements in the Page 170 Page 2 2 2 7 3 following amounts: Faithful Performance Bond No. SU 7107560 $45,800 Labor and Material Bond No. SU 7107560 $45,800 Approval of this item by the Council would approve the Improvement Agreements, accept the securities for the construction of certain public improvements, and adopt the attached resolutions ordering the annexation to Landscape Maintenance District No. 1, Street Light Maintenance District No. 1, and Street Light Maintenance District No. 2. Copies of the Improvement Agreement and annexation forms are on file in the City Clerk’s Office. ENVIRONMENTAL ANALYSIS: Pursuant to the California Environmental Act (CEQA) and the City’s local CEQA Guidelines, the Planning Director determined that the project qualifies as a Class 3 exemption under State CEQA Guidelines Section 15303 – New Construction or Conversion of Small Structures. The exemption covers the construction of single-family residences in a Residential zone. FISCAL IMPACT: The proposed annexation would supply additional annual revenue into the landscape maintenance district and street light maintenance districts in the following amounts: Landscape Maintenance District No. 1: $92.21 Street Light Maintenance District No. 1: $17.77 Street Light Maintenance District No. 2: $39.97 COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council’s vision to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive through the construction of high-quality public improvements. ATTACHMENTS: Attachment No. 1 - Vicinity Map Attachment No. 2 - Resolution Ordering Annexation LMD No. 1 Attachment No. 3 - Resolution Ordering Annexation SLD No. 1 Attachment No. 4 - Resolution Ordering Annexation SLD No. 2 Page 171 ATTACHMENT 1 Case No. DRC2020-00386 Vicinity Map NOT TO SCALE 8182 Rancheria Drive Page 172 Resolution No. 2024-XXX – Page 1 of 5 4 4 7 0 ATTACHMENT 2 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR PROJECT CASE NO. DRC2020-00386 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (the “Act”, said special maintenance district known and designated as Landscape Maintenance District No. 1 (General City) (the “District”); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer’s report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”) establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the “Territory”) be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the “Improvements”); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and Waiver”); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and Page 173 Resolution No. 2024-XXX – Page 2 of 5 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. c. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. PASSED, APPROVED, AND ADOPTED this day of 2024.17 April Page 174 Resolution No. 2024-XXX – Page 3 of 5 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: JJ PROPERTIES AND INVESTMENTS LLC The legal description of the Property is: TRACT 2952 LOT 8 Assessor’s Parcels Numbers of the Property: 020-712-324-0000 Page 175 Resolution No. 2024-XXX – Page 4 of 5 Exhibit B Description of the District Improvements Fiscal Year 2023/24 Landscape Maintenance District No. 1 (General City): Landscape Maintenance District No. 1 (General City) (the “Maintenance District”) represents various landscaped areas, parks and community trails located at various sites throughout the City. These sites consist of several non-contiguous areas throughout the City. As such, the parcels within this District do not represent a distinct district area as do the other LMD’s within the City. Typically, new parcels within this District have been annexed upon development. The various sites maintained by the District consist of parkways, median islands, paseos, street trees, entry monuments, community trails and parks. The parks consist of Bear Gulch Park, East and West Beryl Park, Old Town Park, Church Street Park, Golden Oaks Park, Hermosa Park, and the undeveloped Don Tiburcio Tapia Park. Proposed additions to the Improvements for Project Case No. DRC2020-00386: None Page 176 Resolution No. 2024-XXX – Page 5 of 5 Exhibit C Proposed Annual Assessment Fiscal Year 2023/24 Landscape Maintenance District No.1 (General City): The rate per Equivalent Benefit Unit (EBU) is $92.21 for the fiscal year 2023/24. The following table summarizes the assessment rate for Landscape Maintenance District No. 1 (General City) for DRC2020-00386: Land Use Basis EBU* Factor Rate per EBU* Single Family Residential Parcel 1.00 $92.21 Multi-Family Residential Unit 0.50 92.21 Non-Residential Acre 2.00 92.21 The proposed annual assessment for the property described in Exhibit A is as follows: 1 Parcel x 1.00 EBU Factor x $92.21 Rate per EBU = $92.21 Annual Assessment Page 177 Resolution No. 2024-XXX – Page 1 of 5 ATTACHMENT 3 4 4 7 1 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR DRC2020-00386 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (the “Act”, said special maintenance district known and designated as Street Light Maintenance District No. 1 (Arterial Streets) (the “District”); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer’s report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”) establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the “Territory”) be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the “Improvements”); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and Waiver”); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and Page 178 Resolution No. 2024-XXX – Page 2 of 5 4 4 7 1 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. c. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. PASSED, APPROVED, AND ADOPTED this day of 2024.17 April Page 179 Resolution No. 2024-XXX – Page 3 of 5 4 4 7 1 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: JJ PROPERTIES AND INVESTMENTS LLC The legal description of the Property is: TRACT 2952 LOT 8 Assessor’s Parcels Numbers of the Property: 020-712-324-0000 Page 180 Resolution No. 2024-XXX – Page 4 of 5 4 4 7 1 Exhibit B Description of the District Improvements Fiscal Year 2023/24 Street Light Maintenance District No. 1 (Arterial Streets): Street Light Maintenance District No. 1 (Arterial Streets) (the “Maintenance District”) is used to fund the maintenance and/or installation of street lights and traffic signals located on arterial streets throughout the City. These sites consist of several non-contiguous areas throughout the City. The sites maintained by the district consist of street lights on arterial streets and traffic signals on arterial streets within the rights-of-way or designated easements of streets dedicated to the City. Proposed additions to the Improvements for Project DRC2020-00386: None Page 181 Resolution No. 2024-XXX – Page 5 of 5 4 4 7 1 Exhibit C Proposed Annual Assessment Fiscal Year 2023/24 Street Light Maintenance District No.1 (Arterial Streets): The rate per Equivalent Benefit Unit (EBU) is $17.77 for the fiscal year 2023/24. The following table summarizes the assessment rate for Street Light Maintenance District No.1 (Arterial Streets) for DRC2020-00386: Land Use Basis EBU Factor* Rate per EBU* Single Family Residential Parcel 1.00 $17.77 Multi-Family Residential Parcel 1.00 17.77 Non-Residential Acre 2.00 17.77 The proposed annual assessment for the property described in Exhibit A is as follows: 1 Parcel x 1.00 EBU Factor x $17.77 Rate per EBU = $17.77 Annual Assessment Page 182 Resolution No. 2024-XXX – Page 1 of 5 ATTACHMENT 4 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR DRC2020-00386 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (the “Act”, said special maintenance district known and designated as Street Light Maintenance District No. 2 (Local Streets) (the “District”); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer’s report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”) establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the “Territory”) be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the “Improvements”); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and Waiver”); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and Page 183 Resolution No. 2024-XXX – Page 2 of 5 4 4 7 2 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. c. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. PASSED, APPROVED, AND ADOPTED this day of 2024.17 April Page 184 Resolution No. 2024-XXX – Page 3 of 5 4 4 7 2 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: JJ PROPERTIES AND INVESTMENTS LLC The legal description of the Property is: TRACT 2952 LOT 8 Assessor’s Parcels Numbers of the Property: 020-712-324-0000 Page 185 Resolution No. 2024-XXX – Page 4 of 5 4 4 7 2 Exhibit B Description of the District Improvements Fiscal Year 2023/24 Street Light Maintenance District No. 2 (Local Streets): Street Light Maintenance District No. 2 (Local Streets) (the “Maintenance District”) is used to fund the maintenance and/or installation of street lights and traffic signals located on local streets throughout the City but excluding those areas already in another local maintenance district. Generally, this area encompasses the residential area of the City west of Haven Avenue. The sites maintained by the District consist of street lights on local streets and traffic signals (or a portion thereof) on local streets generally west of Haven Avenue. Proposed additions to the Improvements for Project DRC2020-00386: Replacement of one (1) street light Page 186 Resolution No. 2024-XXX – Page 5 of 5 4 4 7 2 Exhibit C Proposed Annual Assessment Fiscal Year 2023/24 Street Light Maintenance District No. 2 (Local Streets): The rate per Equivalent Benefit Unit (EBU) is $39.97 for the fiscal year 2023/24. The following table summarizes the assessment rate for Street Light Maintenance District No. 2 (Local Streets) for DRC2020-00386: Land Use Basis EBU Factor* Rate per EBU* Single Family Residential Parcel 1.00 $39.97 Multi-Family Residential Unit 1.00 39.97 Non-Residential Acre 2.00 39.97 The proposed annual assessment for the property described in Exhibit A is as follows: 1 Parcel x 1.00 EBU Factor x $39.97 Rate per EBU = $39.97 Annual Assessment Page 187 DATE:April 17, 2024 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Jason Welday, Director of Engineering Justin Garcia, Deputy Director of Engineering Hiram Zavala, Management Analyst II Marissa Ostos, Management Analyst II SUBJECT:Conducting Public Hearing to Consider Changes to the Technology Fee, and Service and User Fees for Engineering Services and Environmental Programs; and Consideration of Resolutions Approving Such Revised Service and User Fees. (RESOLUTION NO. 2024-024 AND RESOLUTION NO. FD 2024-003) (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council: 1. Conduct a public hearing on the recommended changes to the Technology Fee, and service and user fees for Engineering Services and Environmental Programs, 2. At the conclusion of the public hearing, consider adopting Resolutions establishing the such revised service and user fees for the City of Rancho Cucamonga. Staff recommends the Fire Board of the Rancho Cucamonga Fire Protection District: 1. Conduct a public hearing on the recommended changes to the Technology Fee. 2. At the conclusion of the public hearing, consider adopting a Resolution establishing the revised technology fee for the Fire Protection District. BACKGROUND: The City and Fire Protection District impose fees based on the authority of the California Government Code Section 66000. Fees are imposed on specific services that benefit the user directly, which consequently reduces the financial burden on the City and Fire District's general operating funds. Prior to the City Council and Fire Board setting fees, a public meeting must be conducted, allowing the public and interested stakeholders an opportunity to provide public comment and testimony on the recommended fees. The City of Rancho Cucamonga and Fire Protection District both regularly review the necessity of fees, analyze the cost recovery, and recommend appropriate changes to cover the costs of services provided by the City and Fire District. Additionally, to decrease ongoing administrative efforts, fees might be recommended with automatic increases tied to a public index, thereby maintaining closer intended cost recovery with operational cost increases over time. Page 188 Page 2 2 3 0 7 ANALYSIS: City Staff has reviewed the Technology Fee and service and user fees for Engineering Services and Environmental Programs. The Technology Fee is applied as a percentage of the overall cost of specific land management and development services. For all service and user fees, a fee and cost analysis study ("fee study") was performed with a consultant, NBS, to determine the amount of time, effort, and costs of providing the services, thereby ensuring that the fees charged represent an accurate cost recovery without exceeding the actual cost of providing the services. The following are the summarized results of the fee study: Engineering Services Engineering Services last updated its service and fees in 2014. The existing fees only recover approximately 69% of the costs at the present time. Based on the findings of the fee study, staff is recommending adjustments and changes to achieve and streamline optimal cost recovery. Staff is recommending new fees to incorporate new construction technologies, such as micro- trenching, and provide flexibility for applicants to reduce their bond burden once they complete portions of their required public improvements. Also, new fees incorporate consultant costs and support plan-checking costs that the department incurs. Staff also recommends the removal of some fees due to changes in operations and changes in how the fee is calculated. For example, by changing the units of measurement from tonnage to square fee, the fee reflects the actual method used during a public works inspection. Staff also carefully considered the impacts on local businesses and homeowners. In instances where the department wanted to ensure compliance but reduce the burden on the individual or entity paying the fee, staff recommended fees below the full cost recovery fee so as to not discourage compliance by creating an excessive financial burden. Other examples of fees that are less than full recovery include imposed restrictions enacted by outside agencies, such as the State. Overall, the fees which were reduced minimally affect the overall cost recovery percentage for all fees. The following is a summary of the fee changes, which are included in detail in the attached Resolution: Engineering Services Number of Increased Fees Number of Decreased Fees Number of New Fees 68 47 6 Environmental Programs Similar to Engineering Services, Environmental Programs are not recovering the optimal cost of services and user fees. Additionally, mandated legislation and requirements, such as Senate Bill 1383 for statewide mandatory organic waste collection, imposed on the City have increased staff hours and resources. The current recovery ranges between 22% to 66% of the total cost of service. To achieve optimal cost recovery, staff recommends raising five specific fees to cover the costs of providing the self-haul services below. 1. Construction and demolition (C&D) self-haul permit; 2. C&D administrative fees; Page 189 Page 3 2 3 0 7 3. Unlawful bin removal notice fee; 4. Unlawful bin administration fee; and 5. Residential and commercial self-haul permit fee. Staff analysis indicates that even with the fee increases, it will still be cheaper for permit holders to haul their waste rather than to use the City's franchise hauler. Fees associated with unlawful bins are utilized to fund enforcement against illegal waste haulers and are only applied when an unlawful bin is impounded. Increases are necessary due to the amount of staff time involved in the investigation and notification processes. Staff also recommends new fees for stormwater regulatory inspections. These inspections are required per the City Municipal Code, following Federal and State water quality regulations. Staff inspects approximately 785 businesses annually and spends multiple hours per inspection, which at the present time are not being recovered. The following is a summary of the fee changes, which are included in detail in the attached Resolution: Environmental Programs Number of Increased Fees Number of Decreased Fees Number of New Fees 8 0 12 Technology Fee The City Council and Fire District Board have both approved a technology fee to provide for the development and maintenance costs associated with the electronic land management system and enhancements to that system to reduce delivery and service times. As such, the technology fee has been the source of funding for past developments of the land management system, including the transition from Tidemark Advantage to Accela in 2014, which initiated the transition from paper plan submittals to a fully digital submission and workflow, significantly improving the end-user experience and customer service element. The last major upgrade was a decade ago, and additional updates are needed to enhance the system's front-end usability and respond to changes in State law, particularly around housing projects, which require significant reconfiguration of the current system to ensure compliance with the law. Further, there are new add on software which will facilitate and streamline permit submittal for infrequent applicants that the City would like procure. Staff contracted NBS to evaluate the current technology fee and perform a cost-of-service analysis for recurring maintenance costs and planned one-time enhancement costs. Based on the analysis, the current technology fee recovers roughly 18% of the services provided, and the estimated full cost recovery for current expenditures and future replacement costs is approximately $1.02 million per year. That cost recovery represents a significant gap for future improvements. Based on the analysis, staff is recommending an increase of the technology fee from 7% to 12% to offset the cost recovery necessary to provide for future replacement needs and enhancements. The 12% level for the technology fee will apply to both City and Fire fees going forward. The effective date of fees and automatic escalator: The service and user fees will be effective on July 1, 2024, which is more than the 60 days required by State law. Annual adjustments for the service and user fees for Engineering Services and Environmental Programs will be applied starting July 1, 2025, and will be based on the Page 190 Page 4 2 3 0 7 Employment Cost Index for State and Local Government Employees. PUBLIC NOTICE: Pursuant to Government Code Section 65090, this item was advertised fifteen (15) days in advance as a public hearing (1/8-page ad) in the Inland Valley Daily Bulletin newspaper. FISCAL IMPACT: Updating user fees annually provide additional revenue per fiscal year to offset the City's costs. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This action is in keeping with the Council's core value of intentionally embracing and anticipating the future by taking actions to keep fees in line with costs over time. ATTACHMENTS: Attachment 1 – City Resolution Attachment 2 – Fire Board Resolution Attachment 3 – NBS Fee Study Page 191 Resolution No. 2024-XXX - Page 1 of 9 4 5 2 2 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING, REPEALING, REVISING, AND UPDATING VARIOUS FEES APPLICABLE TO THE ENGINEERING SERVICES, ENVIRONMENTAL PROGRAMS, AND TECHNOLOGY FEE A Recitals. 1.The California Government Code allows the City to establish fees and charges for municipal services, provided such fees and charges do not exceed the estimated reasonable cost to the City in providing the service to which the fee or charge applies. 2.Data indicating the estimated or actual cost to provide each service, for which the fees and charges set forth herein apply, was made available to the public at least ten (10) days prior to the date of the public hearing. 3.On April 17, 2024, City Council of the City of Rancho Cucamonga conducted a duly noticed public hearing regarding the adoption of fees applicable to the building and safety services, engineering services, planning, and environmental programs. 4.All legal prerequisites prior to the adoption of this Resolution have occurred. B. Resolution. The City Council of the City of Rancho Cucamonga finds and resolves as follows: SECTION 1: The City Council hereby specifically finds that all the facts set forth in the Recitals, Part A, of this Resolution are true and correct. SECTION 2; The City has conducted a study of new or increasing fees/fee categories and analyzed costs incurred in providing services, including, but not limited to, salary and benefits, maintenance, and administrative costs. SECTION 3: The City Council hereby specifically finds that the fees and charges set forth do not exceed the estimated reasonable cost of providing the service for which the fee or charge be levied. SECTION 4: The City Council hereby authorizes the City Manager, or designee, to make annual adjustments to certain fees based on an inflationary factor established by the United States Bureau of Labor Statistics, where designated, effective July 1 of each year. SECTION 5: Technology Fee. The City hereby amends Resolution 18-040 and increases the Technology Fee for all applicable Building and Safety Services Department, Engineering Services Department, and Planning Department Fees from 7% to 12% effective July 1, 2024. SECTION 6: Engineering Services Department a.The City hereby repeals all fees for the Engineering Services Department services listed in Resolutions 14-101 and adopts the fees in Exhibit A for services performed by the Engineering Services Department, effective July 1, 2024, which is more than 60 days from the adoption of this Resolution consistent with State Law:ATTACHMENT 1 Page 192 Resolution No. 2024-XXX - Page 2 of 9 4 5 2 2 b.The fee set forth in section 6a, with the exception of deposit-based fees, shall be adjusted annually, commencing on July 1, 2025, and each year thereafter, without further action of the City Council, based on the Employment Cost Index for State and Local Government Employees, Total Compensation, during the 12-month period ending on December 31 of the immediately preceding year, as released by the United States Bureau of Labor Statistics and rounded to the nearest whole dollar. If this index is discontinued, a replacement index, as determined by the City Council, shall be utilized. SECTION 7: Environmental Programs a.The City hereby repeals all fees for the Environmental Programs listed in Resolutions 11-13, 18-125, 2020-120, and 2022-155 and adopts the fees in Exhibit B for services performed by Environmental Programs, effective July 1, 2024, which is more than 60 days from the adoption of this Resolution consistent with State Law: b.The fee set forth in section 7a, with the exception of deposit-based fees, shall be adjusted annually, commencing on July 1, 2025, and each year thereafter, without further action of the City Council, based on the Employment Cost Index for State and Local Government Employees, Total Compensation, during the 12-month period ending on December 31 of the immediately preceding year, as released by the United States Bureau of Labor Statistics and rounded to the nearest whole dollar. If this index is discontinued, a replacement index, as determined by the City Council, shall be utilized. SECTION 8: The City Clerk shall certify to the adoption of this Resolution. Page 193 Resolution No. 2023-XXX - Page 5 of 5 PASSED, APPROVED, AND ADOPTED this day of 2023 AYES: NOES: ABSENT: ABSTAINED: __________________________________ L. Dennis Michael, Mayor ATTEST: _____________________________________ Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the __ 2023. Executed this ___ day of_______, 2023 at Rancho Cucamonga, California _________________________________ Janice C. Reynolds, City Clerk Page 194 Resolution No. 2023-XXX - Page 5 of 5 Exhibit A City of Rancho Cucamonga Engineering Services - User Fee Study Fiscal Year 2024 Title Fee Unit/Type Current Recommended Amending Map each $1,821.00 $4,325.00 Bond Substitution each $1,920.00 $1,206.00 Bond Reduction each NEW $1,670.00 Certificate of Compliance each $1,680.00 $3,989.00 Certificate of Correction each $1,478.00 $3,989.00 Lot Line Adjustment/Merger each $1,983.00 $4,438.00 Lot Line Adjustment/Merger for each additional parcel each $1,684.00 Delete Private Street Designation each $1,781.00 $2,134.00 Reapportionment Maps (two sheet parcel/tract map)each $1,781.00 Delete Reapportionment Maps (two sheet parcel/tract map) for each additional sheet each $37.00 Delete Reimbursement Agreement – Storm Drain each $3,824.00 $7,422.00 Reimbursement Agreement – Street and Utilities each $3,824.00 $7,422.00 Release of Lien Agreement each $1,072.00 $2,783.00 Standard Agreement/Document Processing each $1,395.00 $2,783.00 Street Tree Removal Application Fee each $69.00 $279.00 Street Vacation each $1,883.00 $5,790.00 Traffic Study Review a. City Staff Facilitation/Review each $851.00 $1,020.00 b. Specialized reviews charged at actual outside consultant costs, such as: Traffic Studies, Geotechnical Reviews, Landscape Reviews, Structural Reviews, Attorney. Legal Fees, etc.per project NEW Actual Cost Drainage Catch Basin W=4', 7' or 21' each $88.59 $61.00 Drainage Collar Pipe PCC each $29.25 $61.00 Drainage Headwall 48" Wing each $58.87 $61.00 Drainage Junction Structure w/o Manhole each $38.85 $61.00 Drainage Junction Structure with Manhole each $38.85 $61.00 Drainage RCP 18" thru 54"linear feet $17.00 $32.00 Drainage RCP 60" thru 96"linear feet $29.12 $63.00 V-Ditch linear feet $0.99 $1.48 V-Ditch Cobblestone linear feet $0.99 $1.86 Landscape Cobblestone/Boulders square feet $0.99 $0.37 Landscape Concrete Header linear feet $1.23 $0.37 Landscape Decomposed Granite square feet $0.99 $0.37 Landscape Fence Tubular Steel linear feet $7.42 $0.37 Landscape Gates Tubular Steel each $18.82 $46.00 Landscape Irrigation System square feet $2.91 $0.37 Landscape Maintenance 180 Day square feet $0.38 $0.37 Page 195 Resolution No. 2023-XXX - Page 5 of 5 Title Fee Unit/Type Current Recommended Landscape Masonry Column/Pilaster each $14.81 $46.00 Landscape Mulch Shredded 4"square feet $3.76 $0.37 Landscape Pavers square feet $3.76 $0.37 Landscape Shrub 1 and 5 Gallon each $1.70 $6.18 Landscape Slope Erosion Control square feet $0.99 $0.37 Landscape Trail Fence PVC 2-rail and 3-rail linear feet $7.64 $0.37 Landscape Trail Gate each $115.30 $93.00 Landscape Tree 5 and 15 Gallon each $17.61 $93.00 Landscape Tree 24" Box each $22.45 $93.00 Landscape Tree Palm each $38.23 $93.00 Landscape Vine 5 Gallon each $1.83 $93.00 Landscape Wall Garden 6'linear feet $15.54 $46.00 Landscape Wall Retaining 3'linear feet $14.43 $46.00 Landscape Wall Retaining Drain linear feet $9.58 $46.00 Landscaping square feet $1.09 $0.37 Removal Clear & Grub linear feet lump sum Delete Removal Cold Plane Existing Pavement square feet $0.09 $0.19 Removal of AC Berm linear feet $0.86 $0.19 Removal AC Pavement square feet $0.48 $0.37 Removal of PCC Curb linear feet $0.86 $0.37 Removal of PCC Sidewalk square feet $0.48 $0.37 Removal Tree each $43.08 $93.00 Street AC (0-5,000 sf) (small)square feet $0.02 $0.11 Street AC (5,000 - 20,000 sf) (med)square feet $0.02 $0.09 Street AC (>20,000 sf) (lg)square feet $0.02 $0.07 Street AC (under 500 tons)square feet $0.99 Delete Street Access Ramp each $39.10 $46.00 Street Adjust Manhole and Valves/CO to Grade each $9.58 $186.00 Street Adjust Valves to Grade each $9.58 Delete Street Aggregate Base (0-5,000 sf) (small)square feet $0.03 $0.11 Street Aggregate Base (5,000 - 20,000 sf) (med)square feet $0.03 $0.09 Street Aggregate Base (>20,000 sf) (lg)square feet $0.03 $0.07 Street Barricades linear feet $1.94 $0.37 Street Berm AC linear feet $1.94 $0.28 Street Cross-gutter square feet $0.48 $1.04 Street Curb & Gutter 6"linear feet $0.38 $0.32 Street Curb & Gutter 8"linear feet $0.38 $0.32 Street Curb & Gutter 12"linear feet $0.38 $0.32 Street Curb & Gutter Cobble linear feet $3.03 $0.32 Street Curb Core each $59.23 $93.00 Street Curb Only linear feet $0.38 $0.32 Street Curb Rolled linear feet $0.86 $0.32 Street Curbside Drain STD 107-A,B&C each $163.87 $278.00 Street Drive Approach Commercial square feet $1.83 $2.06 Street Drive Approach Residential square feet $1.23 $1.04 Page 196 Resolution No. 2023-XXX - Page 5 of 5 Title Fee Unit/Type Current Recommended Street Light/Signal Interconnect Conduit linear feet $0.74 $0.32 Street Lights each $9.83 $93.00 Street Lights (Up to 10 poles)linear feet lump sum Delete Street Right Turn Lane/Busbay PCC 8"square feet $1.83 $1.04 Street Sidewalk PCC 4"square feet $0.26 $1.04 Street Subgrade Preparation/Fine Grading square feet $0.26 Delete Traffic Pavement Markings each $0.99 $19.00 Traffic Pavement Striping linear feet $0.48 $0.06 Traffic Reflectors and Posts each $0.99 $19.00 Traffic Signal each $5,867.07 $1,484.00 Traffic Signal Modification each $2,781.51 $742.00 Traffic Street Sign each $9.83 $19.00 Utility Fiber Optic Conduit & Trench linear feet $2.42 $0.56 Utility Underground Existing Electrical linear feet $2.42 $0.56 Utility Underground Existing Telecom linear feet $2.42 $0.56 Miscellaneous; Construction items not listed above charged based upon estimated hourly inspection need; hourly rate $118.53 $186.00 Miscellaneous; Construction items not listed above (OT) charged based upon estimated hourly inspection need; hourly rate (OT)$174.20 $213.00 Minimum Public Works Permit Fee each $63.00 $93.00 Residential Drive Approach each $167.00 $316.00 Curb Core each $64.00 $155.00 Roll-Off Container / Storage Pods each $64.00 Delete Any Trench / Bore in the Right of Way under 30' LF each $64.00 $526.00 Trenching / Boring in the Right of Way over 30' LF per LF $2.10 $0.93 Micro Trenching per LF NEW $0.43 Bore / Receiving Pit ( Add bore pits to the potholing fee)per pit $64.00 $223.00 Parkway Tree Removals (require approval/replacement)each at cost $340.00 Potholing each $64.00 $68.00 Aerial per LF $0.28 $0.45 Pull / Place Fiber in Existing Conduit per LF $0.28 $0.45 Install / Replace Manholes - Vaults - Pull Boxes each $64.00 $393.00 Access Manholes - Vaults - Pull Boxes each $64.00 $114.00 Oversize Loads - Traffic Single Permit each $15.00 $16.00 Repetitive Permit (initial fee)each $70.00 Delete Repetitive Permit (add'l monthly fee for 6 months)per month $15.00 Delete Page 197 Resolution No. 2023-XXX - Page 5 of 5 Title Fee Unit/Type Current Recommended Annual Permit per year $70.00 $90.00 Property Legal Description each $1,518.00 $4,036.00 Improvement Agreement N/A $313.00 $1,670.00 Residential Parcel Map LS $4,733.00 $9,726.00 plus per lot per lot $294.00 $139.00 Tract Maps and Non-Residential Parcel Maps of ten (10) lots or less LS $5,098.00 $13,436.00 Tract Maps and Non-Residential Parcel Maps over ten (10+) lots LS $4,895.00 $9,726.00 plus per parcel or lot per lot $354.00 $371.00 Rough Grading – Per Sheet each $1,869.00 $1,551.00 Precise Grading – Per Sheet each $2,024.00 $2,074.00 Improvement Plan Check (for plans not identified in this sheet, includes includes street , landscape, and irrigation)per sheet $4,492.00 $1,917.00 Interior Streets – 1 Sheet LS $4,492.00 Delete Interior Streets – 2 Sheets LS $5,463.00 Delete Interior Streets – Sheets 3 and 4 each $1,457.00 Delete Interior Streets – 5 Sheets LS $9,591.00 Delete Interior Streets – Sheets 6 through 9 each $1,457.00 Delete Interior Streets – 10 Sheets LS $18,205.00 Delete Interior Streets – Sheets 11 and more each $1,457.00 Delete Storm Drain Plans per sheet same as Interior Sheets $1,917.00 Street Light per sheet $871.00 $1,175.00 Additional Street Light Sheets each $346.00 Delete Landscaped and Irrigation Plans for City-Maintained Areas each $1,518.00 $1,175.00 Priority WQMP LS $2,168.00 $3,154.00 Non-Priority WQMP (Fee includes 2 plan checks)LS $262.00 $1,299.00 Hydrology Study Drainage Areas up to 150 acres LS $3,156.00 $3,154.00 Hydrology Study Drainage Areas greater than 150 acres LS $4,370.00 $4,082.00 On-Site Sewer & Water – Per Sheet each $1,253.00 $1,175.00 Monumentation (refundable) - BASE DEPOSIT Base Deposit $3,273.00 $526.00 plus per lot $64.98 $139.00 Map Printing (as adopted by San Bernardino County – per sheet)each $75.00 $75.00 WQMP Study Amendment LS NEW $1,113.00 Revision Checking Fee per hour ($200 min)NEW $186.00 Hourly Services and/or Services not Otherwise Listed per hour NEW $186.00 Page 198 Resolution No. 2023-XXX - Page 5 of 5 Exhibit B City of Rancho Cucamonga Environmental Programs - User Fee Study Fiscal Year 2024 Title Fee Unit/Type Current Recommended Unlawful Bin Administration fee per instance $242.00 $494.00 Unlawful Bin Notice Posting fee per posting $147.00 $658.00 C&D Self-Haul Permit fee per permit $315.00 $823.00 Stormwater Regulatory Inspections for Commercial Businesses (Ms4) Low (1 time every 5 years)per instance NEW $288.00 Medium (2 times every other year within 5 years for total of 2 inspections)per instance NEW $362.00 High (1 time annually)per instance NEW $452.00 Stormwater Regulatory Inspections for Industrial Businesses (Ms4) Low (1 time every 5 years)per instance NEW $288.00 Medium (2 times every other year within 5 years for total of 2 inspections)per instance NEW $494.00 High (1 time annually)per instance NEW $576.00 Stormwater Regulatory Inspections for Construction Projects Low (Below 10 Acres) 1 time during rainy season per project NEW $411.00 Medium (between 10 and 50 Acres) 2 times during rainy season per project NEW $535.00 High (50 Acres and Above) Inspect 1 time per month during rainy season Oct-May 31st total 8 Inspections per project NEW $617.00 Construction & Demolition Diversion Administration fee Less than 5,000 sq. ft. project per project $262.00 $905.00 Construction & Demolition Diversion Administration fee 5,000 to 9,999 sq. ft. project per project $524.00 $1,028.00 Construction & Demolition Diversion Administration fee 10,000 to 19,999 sq. ft. project per project $786.00 $1,193.00 Construction & Demolition Diversion Administration fee 20,000 and greater sq. ft. project per project $1,048.00 $1,810.00 Construction & Demolition Diversion Deposit 1,000 to 9,999 sq. ft. project deposit $5,000.00 $5,000.00 Construction & Demolition Diversion Deposit 10,000 to 19,999 sq. ft. project deposit $10,000.00 $10,000.00 Construction & Demolition Diversion Deposit 20,000 and greater sq. ft. project deposit $15,000.00 $15,000.00 Residential & Commercial Solid Waste Self-Haul Permit per permit $52.00 $165.00 Lien Demand Fee each $135.00 $135.00 Lien Release*each $75.00 $75.00 Page 199 Resolution No. 2023-XXX - Page 5 of 5 Title Fee Unit/Type Current Recommended Lien Administration*each $75.00 $75.00 Water Quality Management Plan (WQMP) WQMP Initial Inspection per project NEW $617.00 WQMP Post Development Monitoring bi-annually NEW $0.00 Hourly Services and/or Services not Otherwise Listed per hour NEW $165.00 Page 200 Resolution No. FD 2024-XXX - Page 1 of 2 4 5 2 3 RESOLUTION NO. FD 2024-XXX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, REVISING AND UPDATING A TECHNOLOGY FEE A Recitals. 1.The California Government Code allows the Fire Protecton District to establish fees and charges for services, provided such fees and charges do not exceed the estimated reasonable cost to the Fire Protection District in providing the service to which the fee or charge applies 2.Data indicating the estimated or actual cost to provide each service, for which the fees and charges set forth herein apply, was made available to the public at least ten (10) days prior to the date of the public hearing. 3.On April 17, 2024, Rancho Cucamonga Fire Protection District Board of Directors conducted a duly noticed public hearing regarding the adoption of the proposed fees and service charges. 4.All legal prerequisites prior to the adoption of this Resolution have occurred. B. Resolution. The Board of Directors for the Rancho Cuamonga Fire Protection District finds and resolves as follows: SECTION 1: Technology Fee. The Board hereby amends Resolution FD 18-003 and increases the Technology Fee for all applicable Fire District permit and inspection fees from 7% to 12% effective July 1, 2024. SECTION 2: The Secretary to the Rancho Cucamonga Fire Protection District shall certify to the adoption of this Resolution. ATTACHMENT 2 Page 201 Resolution No. FD 2024-XXX - Page 5 of 5 PASSED, APPROVED, AND ADOPTED this day of 2023 AYES: NOES: ABSENT: ABSTAINED: __________________________________ L. Dennis Michael, President ATTEST: _____________________________________ Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the Board of Directors of the Rancho Cuamonga Fire Protection District, at a Regular Meeting of said Board held on the __ 2023. Executed this ___ day of_______, 2023 at Rancho Cucamonga, California _________________________________ Janice C. Reynolds, City Clerk Page 202 Report for: Fee Study for Engineering Services, Environmental Programs, and Technology Needs Final Report April 1, 2024 Prepared by: Corporate Headquarters 32605 Temecula Parkway, Suite 100 Temecula, CA 92592 nbsgov.com Toll free: 800.676.7516 ATTACHMENT 3 Page 203 TABLE OF CONTENTS Executive Summary ........................................................................................................3 1.1 1.2 Findings ...................................................................................................................3 Report Format .........................................................................................................5 Introduction and Fundamentals......................................................................................6 2.1 2.2 Scope of Study.........................................................................................................6 Methods of Analysis................................................................................................6 Engineering Services Department ................................................................................. 12 3.1 3.2 3.3 Cost of Service Analysis.........................................................................................12 Fee Establishment .................................................................................................13 Cost Recovery Evaluation......................................................................................14 Environmental Programs .............................................................................................. 15 4.1 4.2 4.3 Cost of Service Analysis.........................................................................................15 Fee Establishment .................................................................................................16 Cost Recovery Evaluation......................................................................................16 Technology Fee............................................................................................................. 17 5.1 5.2 5.3 Cost of Service Analysis.........................................................................................17 Fee Establishment .................................................................................................18 Cost Recovery Evaluation......................................................................................18 Conclusion.................................................................................................................... 19 Appendices Cost of Service Analysis (Fee Tables) Comparative Fee Surveys Appendix A Appendix B City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 2 Page 204 EXECUTIVE SUMMARY NBS performed a Fee Study for the City of Rancho Cucamonga (City) Engineering Services Department and Environmental Programs. The purpose of this report is to present the findings and recommendations of the various fee analyses performed, and provide the City with the information needed to update and establish user and regulatory fees for services. The Study’s approach and methodology ensured development of reasonable and equitable fees and charges that meet industry standards and uphold the statutory requirements of the State of California. California cities, counties, and special districts may impose user and regulatory fees for services and activities they provide through provisions set forth in the State Constitution, Article XIII C § 1(e). Under this legal framework, a fee may not exceed the reasonable cost of providing the service or performing the activity. For a fee to qualify as such, it must relate to a service or activity performed at the request of an individual or entity upon which the fee is imposed, or their actions specifically cause the local government agency to perform additional activities. In this instance, the service or underlying action causing the local agency to perform the service is either discretionary and/or is subject to regulation. As a discretionary service or regulatory activity, the fees considered in this Study fall outside of the definition and statutory requirement to impose general taxes, special taxes, and fees as a result of property ownership. The City’s main reason for conducting this Study was twofold: (1) first, to ensure that existing fees do not exceed the costs of service, and (2) second, to provide an opportunity for the City Council to re-align fee amounts with localized cost recovery policies. 1.1 Findings This Study examined fee programs for Engineering Services, and Environmental Programs, as well as the City’s Technology Fee. The Study identified an estimated $4.1 million in eligible costs for recovery from fees for service compared to approximately $2.1 million the City is currently collecting each year from fees. The following table provides a summary of the Study’s results: Table 1. Report Summary Estimated Annual Full Annual Cost Recovery Surplus / (Deficit) Estimated AnnualEstimated Annual Current Fee Revenue Current Cost Recovery % Recommended Cost Recovery % Department / Program Cost Recovery Fee Revenue Recommended Fee Revenue Engineering Services Department Environmental Programs Technology Fee $1,894,864 42,989 $2,751,571 354,962 1,024,481 $(856,707) (311,973) (841,221) 69% 12% 18% 51% $2,751,062 324,113 99.98% 91% 183,260 2,121,113 1,024,481 4,099,656 100% 99%Total $$4,131,014 $ (2,009,901)$ As shown in Table 1 above, the City is recovering approximately 51% of the costs associated with providing user and regulatory fee-related services. Should the Council adopt fees at 100% of the full cost recovery amounts determined by this Study, an additional $2 million in costs could be recovered. However, Section 2.2.3 later explains, there may be other local policy considerations that support adopting fees at less than the calculated full cost recovery amount. Since this element of the Study is subjective, NBS provided the maximum potential of fee amounts at 100% full cost recovery for the City to City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 3 Page 205 consider. Once City Council has reviewed and evaluated the results of the Study, the City can set fees at appropriate cost recovery levels according to local policy goals and considerations. 1.2 Report Format This report documents the analytical methods and data sources used in the Study, presents findings regarding current levels of cost recovery achieved from user and regulatory fees, discusses recommended fee amounts, and provides a comparative survey of fees to neighboring agencies for similar services. The report is organized into the following sections: Section 2 - Outlines the general framework, approach, and methodology of the Fee Study. Sections 3 through 5 - Discusses the results of the cost of service analysis performed by department and/or fee program. The analysis includes: (1) fully burdened hourly rate(s); (2) calculation of the costs of providing service; (3) the cost recovery performance of each fee category; and (4) the staff-recommended fees for providing services. Section 6 - Presents the conclusions of the analysis provided in the preceding sections. Appendices to this report - Include additional details of the analysis performed and a comparison of the fees imposed by neighboring agencies for similar services. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 5 Page 206 INTRODUCTION AND FUNDAMENTALS 2.1 Scope of Study The following is a summary of the fees evaluated during the Study: Engineering Services Department Environmental Programs Technology Fee The fees examined in this Study specifically excluded utility rates, development impact fees, and special assessments, all of which fall under distinct analytical and procedural requirements different from the body of user/regulatory fees analyzed in this effort. Additionally, this Study excluded facility and equipment rental rates, as well as most of fines and penalties that may be imposed by the City for violations to its requirements or code. 2.2 Methods of Analysis Three phases of analysis were completed for each area studied: Cost of Service Analysis Fee Establishment Cost Recovery Evaluation 2.2.1 COST OF SERVICE ANALYSIS This cost of service analysis is a quantitative effort that compiles the full cost of providing governmental services and activities. There are two primary types of costs considered: direct and indirect costs. Direct costs are those that specifically relate to an activity or service, including the real-time provision of the service. Indirect costs are those that support the provision of services in general but cannot be directly or easily assigned to a singular activity or service. Direct Costs: Direct personnel costs – Salary, wages and benefits expenses for personnel specifically involved in the provision of services and activities to the public. Direct non-personnel costs – Discrete expenses attributable to a specific service or activity performed, such as contractor costs, third-party charges, and materials used in the service or activity. Indirect Costs: Indirect personnel costs – Personnel expenses supporting the provision of services and activities. This can include line supervision and departmental management, administrative support within a department, and staff involved in technical support activities related to the direct services provided to the public. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 6 Page 207 Indirect non-personnel costs – Expenses other than labor involved in the provision of services. In most cases, these costs are allocated across all services provided by a department, rather than directly assigned to individual fee/rate categories. Overhead costs – These are expenses, both labor and non-labor, related to agency-wide support services. Support services include general administrative services such as City Manager, Finance, Human Resources, etc. The amount of costs attributable to the departments or divisions included in this Study were sourced from the City’s Cost Allocation Plan. All cost components in this Study use annual (or annualized) figures, representing a twelve-month cycle of expenses incurred by the Department in the provision of all services and activities City-wide. Nearly all the fees reviewed in this Study require specific actions on the part of City staff to provide the service or conduct the activity. Since labor is the primary underlying factor in these activities, the Study expresses the full cost of service as a fully burdened cost per labor hour. NBS calculated a composite, fully burdened, hourly rate for the Engineering Services Department Environmental Programs. This rate serves as the basis for further quantifying the average full cost of providing individual services and activities. Determining the fully burdened labor rate requires two data sets: (1) the full costs of service, and (2) the number of staff hours available to perform those services. NBS derived the hours available based on the complete list of all City employees and/or available service hours of its contracted professionals (where applicable). The City supplied NBS with the total number of paid labor hours for each employee involved in the delivery of services included in this Study. These available hours represent the amount of productive time available to provide both fee-recoverable and non-fee recoverable services and activities. Available labor hours divided into the annual full costs of service equal the composite, fully burdened, labor rate. Some agencies may also use the resulting rates for purposes other than setting fees, such as calculating the full cost of general services or structuring a cost recovery agreement with another agency or third party. NBS also assisted the City in estimating the staff time for the services and activities listed in the City’s fee schedule. Time tracking records for the fee programs studied as part of this analysis, when available, prove useful in identifying time spent providing general categories of service (e.g., division administration, plan review, inspection, public information assistance, etc.). However, the City does not systematically track the service time of activities for all departments or all individual fee-level services provided. Therefore, NBS also relied on interviews and questionnaires to develop the necessary data sets of estimated labor time. In many cases, the City provided estimates of the average amount of time (in minutes and hours) it took to complete a typical service or activity considered on a per-occurrence basis. It should be noted that the development of these time estimates was not a one-step process but required careful review by both NBS and department managers to assess the reasonableness of such estimates. Based on the results of this review, the City reconsidered its time estimates until all parties were comfortable that the fee models reasonably reflected the average service level provided by the City. Finally, the fully burdened labor rate(s) calculated in earlier steps were applied at the individual fee level time estimates, yielding an average total cost of providing each fee for service or activity. The graphic below provides a visual representation of the steps discussed in this section. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 7 Page 208 2.2.2 FEE ESTABLISHMENT The fee establishment process includes a range of considerations, including the following: Addition to and deletion of fees – The Study provided each area with the opportunity to propose additions and deletions to their current fee schedules, as well as re-name, re- organize, and clarify which fees were to be imposed. Many of these fee revisions allowed for better adherence to current practices, as well as the improvement in the calculation, application, and collection of the fees owed by an individual. Some additions to the fee schedule were simply the identification of existing services or activities performed by City staff for which no fee is currently charged. Revision to the structure of fees – In most cases, the focus was to re-align the fee amount to match the costs of service and leave the current structure of fees unchanged. However, in several cases, fee categories and fee names had to be simplified or re-structured to increase the likelihood of full cost recovery or to enhance the fairness of how the fee is applied to the various types of fee payers. Documentation of the tools used to calculate special cost recovery – The City’s fee schedule should include the list of fully burdened rates developed by the Study. Documenting these rates in the fee schedule provides an opportunity for the City Council to approve rates for cost recovery under a “time and materials” approach. It also provides clear publication of those rates so that all fee payers can readily reference the basis of any fee amounts. The fee schedule should provide language that supports special forms of cost recovery for activities City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 8 Page 209 and services not included in the adopted master fee schedule. In these rare instances, published rates are used to estimate a flat fee or bill on an hourly basis, which is at the department director’s discretion. 2.2.3 COST RECOVERY EVALUATION The NBS fee model compares the existing fee for each service or activity to the average total cost of service quantified through this analysis. Here are the possible outcomes of the fee analysis: Cost recovery rate of 0% - This signifies that there is currently no current recovery of costs from fee revenues (or insufficient information available for evaluation). Cost recovery rate of 100% - This means that the fee currently recovers the full cost of service. Cost recovery rate between 0% and 100% - This indicates partial recovery of the full cost of service through fees. Cost recovery rate greater than 100% - This means that the fee exceeds the full cost of service. User fees and regulatory fees should not exceed the full cost of service. In all cases, the cost recovery rate achieved by a fee should not be greater than 100%. In most cases, imposing a fee above this threshold could change the definition of the charge from a cost of service based fee to a tax which has other procedural requirements, such as ballot protest or voter approval. NBS assisted with modeling the “recommended” or “target” level of cost recovery for each fee, established at either 100% or any amount less than the calculated full cost of service. Targets and recommendations reflect discretion on the part of the agency based on a variety of factors, such as existing City policies and agency-wide or departmental revenue objectives, economic goals, community values, market conditions, level of demand, and others. A general method of selecting an appropriate cost recovery target is to consider the public and private benefits of the service or activity in question, such as: To what degree does the public at large benefit from the service? To what degree does the individual or entity requesting, requiring, or causing the service benefit? When a service or activity benefits the public at large, there is generally little to no recommended fee amount (i.e., 0% cost recovery), reinforcing the fact that a service which truly benefits the public is best funded by general resources of the City, such as revenues from the General Fund (e.g., taxes). Conversely, when a service or activity wholly benefits an individual or entity, the cost recovery is generally closer to or equal to 100% of cost recovery from fees collected from the individual or entity. In some cases, a strict public-versus-private benefit judgment may not be sufficient to finalize a cost recovery target. Any of the following factors and considerations may influence or supplement the public- versus-private benefit perception of a service or activity: If optimizing revenue potential is an overriding goal, is it feasible to recover the full cost of service? Will increasing fees result in non-compliance or public safety problems? City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 9 Page 210 Are there desired behaviors or modifications to behaviors of the service population helped or hindered through the degree of pricing for the activities? Does current demand for services support a fee increase without adverse impact to the community served or current revenue levels? In other words, would fee increases have the unintended consequence of driving away the population served? Is there a good policy basis for differentiating between the type of user (e.g., residents vs. non-residents, residential vs. commercial, non-profit entities, and business entities)? Are there broader City objectives that merit a less than full cost recovery target from fees, such as economic development goals and local social values? NBS provided the cost of service calculation based on 100% full cost recovery and the framework for the City’s use to adjust the amount of cost recovery in accordance with its broader goals as they pertain to code compliance, cost recovery, economic development, and social values. 2.2.4 COMPARATIVE FEE SURVEY Appendix B presents the results of the Comparative Fee Survey for the City. Policy makers often request a comparison of their jurisdictional fees to those of surrounding or similar communities. The purpose of a comparison is to provide a sense of the local market pricing for services, and to use that information to gauge the impact of recommendations for fee adjustments. In this effort, NBS worked with the City to choose five comparative agencies - Ontario, Fontana, Upland, Eastvale, and Chino. It is important to keep the following in mind when interpreting the general approach to, and use of, comparative survey data: Comparative surveys do not provide information about cost recovery policies or procedures inherent in each comparison agency. A “market-based” decision to price services below the full cost of service calculation is the same as deciding to subsidize that service. Comparative agencies may or may not base their fee amounts on the estimated and reasonable cost of providing services. NBS did not perform the same level of analysis of the comparative agencies’ fees. The results of comparative fee surveys are often non-conclusive for many fee categories. Comparison agencies typically use varied terminology for the provision of similar services. NBS made every reasonable attempt to source each comparison agency’s fee schedule from their respective websites and compile a comparison of fee categories and amounts for the most readily comparable fee items that match the City’s existing fee structure. 2.2.5 DATA SOURCES The following data sources were used to support the cost of service analysis and fee establishment phases of this Study: The City’s Adopted Budget for Fiscal Year 2023-2024. A complete list of all City personnel, salary/wage rates, regular hours, paid benefits, and paid leave amounts provided by the Engineering Services Department. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 10 Page 211 Various correspondences with City staff supporting the adopted budgets and current fees, including budget notes and expenditure detail not shown in the published document. Prevailing fee schedules as adopted by City Council. Annual workload data provided by each department and/or fee program evaluated in the Study. The City’s adopted budget serves as an important source of information that affects the cost of service results. NBS did not audit or validate the City’s financial documents and budget practices, nor was the cost information adjusted to reflect different levels of service or any specific, targeted performance benchmarks. This Study accepts the City’s budget as a legislatively adopted directive describing the most appropriate and reasonable level of City spending. NBS consultants accept the City Council’s deliberative process and the City’s budget plan and further assert that through this legislative process, the City has yielded a reasonable and valid expenditure plan to use in setting cost-based fees. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 11 Page 212 ENGINEERING SERVICES DEPARTMENT The Engineering Services Department, in partnership with departments citywide, strives to build a City where the infrastructure supports a community that is a great place to live, work, and play through strategic design, well planned maintenance, and fiscal and environmental sustainability. The department provides a number of services in support of building a world-class community. Among these are planning and implementation of capital improvements, development related services, traffic and transportation management, environmental programs, and utility services such as electric power, high-speed municipal broadband, and streetlight management. 3.1 Cost of Service Analysis NBS calculated the total estimated annual cost of services provided by the Engineering Services Department, segregated between costs for activities that are eligible and/or targeted for recovery in fees for service and those that require another funding source other than fees. Table 2 shows the estimated full cost of providing services on an annual basis and the fully burdened cost per hour developed for cost recovery purposes through fees for services. Table 2. Fully Burdened Hourly Rate – Engineering Services Department Public Counter Engineering - Engineering -Cost Element Total/ General Info CIP/NPDES Dev. Projects Labor $119,958 2,885 $809,242 19,459 $1,246,179 $ 2,175,380 Recurring Non-Labor Citywide Overhead Engineering Admin 29,965 591,383 738,356 52,309 1,032,341 1,288,903 56,927 71,075 384,031 479,473 Department Total $ $ 250,845 $ 1,692,205 $ $ 2,605,883 $ 4,548,933 Cost Recovery Targeted from Fees Amount Targeted for Consideration in Billings/Fees Amount Requiring Another Funding Source 80% 200,676 50,169 0%100% 2,605,883 - 62% 2,806,559 1,742,374 - 1,692,205 Fully Burdened Hourly Rate 13 $-172 $186 Reference: Direct Hours Only 15,126 As shown, the total cost of providing services is approximately $4.5 million per year. However, the results of the cost of service analysis identified $2.8 million in cost for recovery from the City’s fees for service with the remaining $1.7 million recommended for recovery through other funding sources. All subsequent cost of service calculations at the individual fee level assumes a fully burdened hourly rate of $186. Based on interviews with Department staff, the analysis segregated the total cost of services into three primary services categories: (1) Public Counter / General Information; (2) Engineering – CIP/NPDES Activities; and (3) Engineering – Development Projects. In order to clarify the underlying costs and City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 12 Page 213 assumptions used to calculate the fully burdened hourly rate, here is a summary of the descriptions for each cost category: Public Counter / General Information – Activities associated with responding to phone calls and general information requests that support the development review process. Typically, some portions of costs for provision of general public information and assistance do not apply toward recovery from fees and are considered a basic function of governmental services to the public. Engineering staff estimated that approximately 80% of these costs support development review activities, while the remaining costs should not be considered in the calculation of fees for services. Engineering – CIP/NPDES Activities – Activities associated with managing City records, including capital improvement projects (CIP), and stormwater compliance. These costs do not apply toward recovery from Engineering fees as alternate funding sources are available. Engineering – Development Projects – Development review and approval comprises the majority of this Department’s work efforts. 100% of these costs apply toward recovery from the Department’s routine types of fees for service. The fully burdened hourly rate involves significant analytical and policy-related decisions regarding the inclusion of categorized activity costs. The decision to either include or exclude certain costs toward recovery in fees for service stems from the basic fee setting parameters set forth by industry standard fee calculation methods and the California State Constitution. State statutes require that any new fee that is levied or any existing fee that is increased should not exceed the estimated amount required to provide the service for which the charge is levied. 3.2 Fee Establishment The list of fees as shown in Appendix A.1 to this report reflects some minor changes to the City’s prior fee schedule. Highlights include: Deletion of fees that are no longer used or needed, such as: o o o Each additional lot line adjustment parcel Reapportionment maps Construction Permits/Inspection Fees line items for: Removal clear & grub, Street adjust valves to grade, Street subgrade preparation/fine grading Street lights (up to 10 poles)o o o o Repetitive permit fees from oversize load Improvement plan checks for interior streets Map printing Reorganization of fee categories or clarification of fee names within the Construction Permit/Inspection Fee line items to create a more user-friendly fee structure: o o o o Combined Street AC (under 500 tons) with Street AC (500-900 tons) Revised landscape mulch from per cubic yard to per square foot Revised fee schedule categories from tiers based on tonnage to square feet for Street AC Revised fee schedule categories from tiers based on tonnage to square feet for Street Aggregate Base City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 13 Page 214 o o o o Adjusted tiers for trenching in the right of way from above and below 25 LF, to 30 LF Removed tiers from bore/receiving pit Separated access manholes – vaults – pull boxes into their own fee category Combined all street light reviews into one category Addition of new fee categories, notated as “New” in the Current Fee / Deposit column of Appendix A.1: o o o o o Application fee for Bond Reduction Specialized Reviews/Studies to be charged actual cost for outside consultants Construction Permit/Inspection Fee for Micro Trenching Plan Check/Processing Fee for review of WQMP Study Amendments Documentation of fully burdened hourly rates Section 2, Methods of Analysis, provides additional discussion on the Study’s approach to adding, deleting, and revising fee categories. 3.3 Cost Recovery Evaluation Appendix A.1 presents the results of the detailed cost recovery analysis of fees for the City’s Engineering Services Department. In the Appendix, the “Cost of Service per Activity” column establishes the maximum adoptable fee amount for the corresponding service identified in the “Fee Name” list. This Cost of Service per Activity is reflective of the Department’s total estimated cost for review of each permit, as well as any supporting department/division’s review as required by the City’s established development review processes. Currently, the Department is recovering approximately 69% of the total cost of providing services from fees. As Table 3 shows, the City collects approximately $1.9 million per year in revenue at the current fee amounts. At full cost recovery and the same demand level for these services, the City would recover approximately $2.8 million. Table 3. Cost Recovery Outcomes Estimated Annual Full Annual Cost Recovery Surplus / (Deficit) Estimated AnnualEstimated Annual Current Fee Revenue Current Cost Recommended Cost Recovery % Department / Program Cost Recovery Fee Revenue Recommended Fee RevenueRecovery % Engineering Services Department $1,894,864 $2,751,571 $(856,707)69%$2,751,062 99.98% NBS provided a full cost of service evaluation and the framework for considering fees, while the City departments determined the appropriate cost recovery levels at or below full cost amounts. The “Recommended Fee / Deposit Level” column in Appendix A.1 displays the City staff’s initial recommended fee amounts. Based on this information, staff recommends that all fees recover 100% of the costs of providing services, except where fees are capped by the State such as overload permits. These initial recommendations for adjusted fee amounts are projected to recover approximately 99.98% of the total costs of providing fee-related services, assuming the demand for services remains the same. See the City’s proposed Master Fee Schedule for any variances to the recommended fee amounts shown in this report. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 14 Page 215 ENVIRONMENTAL PROGRAMS The Environmental Programs section is responsible for the management of waste diversion programs, including the Construction and Demolition Diversion Program, commercial recycling, commercial organics and food waste, residential recycling and green waste, management of the solid waste franchise agreement, the City's Household Hazardous Waste Collection Facility, sharps collection program, used oil and filter recycling program, beverage container recycling program, and the storm water pollution prevention programs. 4.1 Cost of Service Analysis NBS developed a composite, fully burdened, hourly rate for the Environmental Programs as shown in Table 4 below: Table 4. Fully Burdened Hourly Rate – Environmental Programs ENV PROG General ENV PROG Permit Fee Services Cost Element Total Operations Labor $339,699 156,638 34,113 $183,187 7,462 $522,886 164,100 52,508 Recurring Non-Labor Citywide Overhead ENV PROG Department Admin 18,396 184,590468,395 652,985 Division Total $998,845 n/a $ $ 393,635 165 $1,392,480 Fully Burdened Hourly Rate Reference: Direct Hours Only 2,393 As shown above, the total cost of providing Environmental Program services is approximately $1.4 million per year. However, the results of the cost of service analysis identified $394,000 in cost for recovery from the City’s fees for service with the remaining $999,000 recommended for recovery through funding sources other than fees. All subsequent cost of service calculations at the individual fee level assume a fully burdened hourly rate of $165. Based on interviews with staff, the analysis segregated the total cost of services into two primary services categories: (1) Environmental Programs General Operations; and (2) Environmental Programs Permit Fee Services. In order to clarify the underlying costs and assumptions used to calculate the fully burdened hourly rate, here is a summary of the descriptions for each cost category: Environmental Programs General Operations – Staff time devoted to general operations of the Integrated Waste Management Program for the City. These costs are not linked to recovery from fees evaluated in this Study. Environmental Programs Permit Fee Services - Work activities associated with an active permit application. 100% of these costs are recoverable in user and regulatory fees for service. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 15 Page 216 The fully burdened hourly rate involves significant analytical and policy-related decisions regarding the inclusion of categorized activity costs. The decision to either include or exclude certain costs toward recovery in fees for service stems from the basic fee setting parameters set forth by industry standard fee calculation methods and the California State Constitution. State statutes require that any new fee that is levied or any existing fee that is increased should not exceed the estimated amount required to provide the service for which the charge is levied. 4.2 Fee Establishment The list of fees as shown in Appendix A.2 to this report reflects some minor changes to the City’s prior fee schedule, as well as the addition of new fees. – A new fee program is recommended for regulation of stormwater compliance requirements for existing commercial and industrial businesses in the City, as well as for active construction projects. In addition, a new fee program is proposed for recovery of costs associated with Water Quality Management Plan inspections and monitoring services. Section 2, Methods of Analysis, provides additional discussion on the Study’s approach to adding, deleting, and revising fee categories. 4.3 Cost Recovery Evaluation Appendix A.2 presents the results of the detailed cost recovery analysis of fees for the City’s Environmental Programs. In the Appendix, the “Cost of Service per Activity” column establishes the maximum adoptable fee amount for the corresponding service identified in the “Fee Name” list. Currently, the City is recovering approximately 12% of the total cost of providing services from fees. As Table 5 shows, the City collects approximately $43,000 per year in revenue at the current fee amounts. At full cost recovery and the same demand level for these services, the City would recover approximately $355,000. Table 5. Cost Recovery Outcomes Estimated Annual Full Cost Recovery Fee Revenue 354,962 Annual Cost Recovery Surplus / (Deficit) Estimated AnnualEstimated Annual Current Fee Revenue Current Cost Recovery % Recommended Cost Recovery % Department / Program Recommended Fee Revenue 324,113Environmental Programs 42,989 (311,973)12%91% NBS provided a full cost of service evaluation and the framework for considering fees, while the City determined the appropriate cost recovery levels at or below full cost amounts. The “Rec’d Fee Level/Deposit” column in Appendix A.2 displays City staff’s initially recommended fee amounts. Staff recommends all fees to recover 100% of the costs of providing services, except for WQMP post development monitoring since there is not a current method to charge for this service. See the City’s proposed Master Fee Schedule for any variances to the recommended fee amounts shown in this report. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 16 Page 217 TECHNOLOGY FEE Routine maintenance and investment in the City’s land management software and systems are key in promoting efficient development approval and processing services. The basic premise behind implementation of a Technology Fee is that a separate fund is created and self-sustaining in meeting the maintenance and capital replacement needs of development permitting software. 5.1 Cost of Service Analysis As shown in Tables 6 and 7 below, the City’s cost estimate for the permitting system’s replacement is approximately $5.02 million every five to ten years, with on-going software licensing and maintenance of $476,000 each year. The average annual funding requirements for the system is approximately $1.02 million per year. Table 6. One-Time Replacement Costs Average Repl.Technology Requirement Cost Life (yrs)Cost / Year 500,000 18,000 17,143 28,571 551 Permitting Software - purchase and implementation G Whiz Accela add-on $5,000,000 90,000 10 5 $ $ $ $ $ $ $ $ $ $ Accela to Laserfiche software upgrade Blue Beam plan check and reporting software iPads for 6 inspectors 120,000 200,000 2,754 7 7 5 Laserfiche to Accela connector Accela workflow updates 300,000 75,000 7 42,857 10,714 6,429 7 New reports 45,000 7 Workflow updates 125,000 (933,752) 7 17,857 (93,375)Adjustment for Fund Balance as of 6/30/23 10 Total Technology Improvement Requirements $5,024,002 $548,747 Table 7. Recurring Maintenance Costs Annual Cost Average Repl. Cost / Year 237,173 63,765 Technology Requirement Life (yrs) Accela Software License Annual Adobe Software License Annual 237,173 63,765 1 1 1 1 1 1 1 Cost Allocation Plan - Citywide Overhead G Whiz Accela yearly subscriptions Blue Beam plan check and reporting subscription iPad Phone Service 133,296 30,000 10,000 1,260 133,296 30,000 10,000 1,260 Mobile phones service 240 240 Total Technology Maintenance Requirements $475,734 $475,734 City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 17 Page 218 5.2 Fee Establishment The main users of the permitting system for development review include the Building, Planning, Engineering, Environmental Programs, and the Fire District. The following table shows the average eligible permit fee revenue, per department, that the technology fee would apply to. Table 8. Average Eligible Permit Fee Revenue 100% Recovery 75% Recovery 50% Recovery 25% Recovery Annual Costs Targeted for Recovery in Surcharge $ $ 1,024,481 $768,361 $512,241 $256,120 1Average Eligible Permit Fee Revenue Building 3,873,928 1,218,263 2,751,571 4,936 $3,873,928 1,218,263 2,751,571 4,936 $3,873,928 1,218,263 2,751,571 4,936 $3,873,928 1,218,263 2,751,571 4,936 Planning Engineering Environmental Programs - C&D Self-Haul Permit fee Fire District 433,725 8,282,423 433,725 8,282,423 433,725 8,282,423 433,725 $ 8,282,423Subtotal$$$ Technology Surcharge 12.37%9.28%6.18%3.09% 1. Based on most recently adopted fee study projections and/or historical revenue data provided by Finance Department Based on the ratio of annual funding needs for the permitting system and the estimated revenue to be collected for eligible projects, to recover 100% of the costs for maintaining and replacing the City’s land management software system, a 12.37% fee would need to be applied to eligible projects. Should the City recommend a cost recovery level less than 100%, the table above also provides the fee amount at varied recovery levels. 5.3 Cost Recovery Evaluation Currently, the City is recovering approximately 18% of the total cost of providing services from fees. As Table 9 shows, the City collects approximately $183,000 per year in revenue at the current fee amounts. At full cost recovery and the same demand level for these services, the City would recover approximately $1.02 million. Table 9. Cost Recovery Outcomes Estimated Annual Full Cost Recovery Fee Revenue 1,024,481 Annual Cost Recovery Surplus / (Deficit) Estimated AnnualEstimated Annual Current Fee Revenue Current Cost Recovery % Recommended Cost Recovery % Department / Program Recommended Fee Revenue 1,024,481Technology Fee Total 183,260 (841,221)18%100% $2,121,113 $4,131,014 $ (2,009,901)51%$4,099,656 99% NBS provided a full cost of service evaluation and the framework for considering fees, while the City determined the appropriate cost recovery levels at or below full cost amounts. NBS recommends the City track these revenues in a separate fund and utilize the funds solely for the purposes identified in this report. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 18 Page 219 CONCLUSION Based on the Cost-of-Service Analysis, Cost Recovery Evaluation, and Proposed Fee phases of analysis in this Study, the proposed master schedule of fees formatted for implementation has been prepared and included in the City’s accompanying staff report. As discussed throughout this report, the proposed fee schedule includes fee increases intended to greatly improve the City’s recovery of costs incurred to provide individual services, as well as to adjust fees downward where fees charge exceed the average costs incurred. Predicting the amount to which any adopted fee increases will affect Department revenues is difficult to quantify. For the near-term, the City should not count on increased revenues to meet any specific expenditure plan. Experience with these fee increases should be gained first before revenue projections are revised. However, unless there is some significant, long-term change in activity levels at the City, proposed fee amendments should – over time – enhance the City’s revenue capabilities, providing it the ability to stretch other resources further for the benefit of the public at large. The City’s Master Fee Schedule should become a living document but handled with care: A fundamental purpose of the fee schedule is to provide clarity and transparency to the public and to staff regarding fees imposed by the City. Once adopted by the Council, the fee schedule is the final word on the amount and manner in which fees should be imposed by the departments. Old fee schedules should be superseded by the new master document. If the master document is found to be missing fees, those fees need eventually to be added to the master schedule and should not continue to exist outside the consolidated, master framework. NBS recommends the City adjust fees on an annual basis to keep pace at least with cost inflation. The City’s historical approach has been to apply the Bureau of Labor Statistics Employee Cost Index for State and Local Government Employees – Total Compensation. In NBS’ opinion, the City’s approach is in line with industry standards and could be continued. Conducting a comprehensive user fee Study is not an annual requirement; it becomes worthwhile only over time as significant shifts in organization, local practices, legislative values, or legal requirements change. In NBS’ experience, a comprehensive analysis such as this should be performed every three to five years. It should be noted that when an automatic adjustment is applied annually, the City is free to use its discretion in applying the adjustment; not all fees need to be adjusted, especially when there are good policy reasons for an alternate course. The full cost of service is the City’s only limit in setting its fees. As a final note in this Study, it is worth acknowledging the path that fees in general have taken in California. The public demands ever more precise and equitable accounting of the basis for governmental fees and a greater say in when and how they are imposed. It is inevitable in the not-too-distant future that user fees and regulatory fees will demand an even greater level of analysis and supporting data to meet the public’s evolving expectations. Technology systems will play an increased and significant role in an agency’s ability to accomplish this. Continuous improvement and refinement of time tracking abilities will greatly enhance the City’s ability to set fees for service and identify unfunded activities in years to come. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 19 Page 220 In preparing this report and the opinions and recommendations included herein, NBS has relied on a number of principal assumptions and considerations with regard to financial matters, conditions and events that may occur in the future. This information and assumptions, including the City’s budgets, time estimate data, and workload information from City staff, were provided by sources we believe to be reliable; however, NBS has not independently verified such information and assumptions. While we believe NBS’ use of such information and assumptions is reasonable for the purpose of this report, some assumptions will invariably not materialize as stated herein and may vary significantly due to unanticipated events and circumstances. Therefore, the actual results can be expected to vary from those projected to the extent that actual future conditions differ from those assumed by us or provided to us by others. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 20 Page 221 APPENDIX A.1 Cost of Service Analysis – Engineering Services Department Prepared by NBS for the City of Rancho Cucamonga Page 222 City of Rancho Cucamonga Appendix A.1 Engineering Department - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis ENGINEERING Estimated Average Labor Time Service Per Annual Estimated Annual EstimatedPLNBLDGExistingAnnualCost of Current Fee / Deposit Recommended Estimated Cost Recovery VolumeFee No. Fee Unit / Type PROC PC INSP Cost Recovery % Recommended Fee Level / Deposit Estimated Revenues at Current Fee Fee Name Revenues at Revenues at Full Cost Recommended Recovery Fee Fee Hourly Hourly Hourly Hourly Hourly Rate: 186 Per Activity (hours) Activity %of ActivityRate: 186 Rate: Rate: Rate: 186 224 152$$$$$ ENGINEERING SERVICES 1 Applications Amending Map [1] each each each each each each each each each each each each each 1.50 1.50 20.00 5.00 0.00 1.50 0.00 23.00$ 6.50$ 9.00$ 21.50$ 21.50$ 23.50$ 11.50$ 40.00$ 40.00$ 15.00$ 15.00$ $ $ 4,325 82114, 2 %$ 92011,59%$ % $ 325140, 0% 20610, 0% 67010, 0% 989130, 0% 989130, 0% 438140, 0% 134120, 0% 422170, 0% 422170, 0% 783120, 0% 783120, 0% 170402% $ $ $ $ $ $$ $ $ $ $ - - - - - -- - - - - Bond Substitution Bond Reduction 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 0.00 0.00 0.00 0.00 0.00 2.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,206 1,670NEW 3,989 3,989 4,438 2,134 7,422 7,422 2,783 2,783 $ $ $ $ - 7.00 2.00 - Certificate of Compliance 1.50 20.00 20.00 20.00 10.00 30.00 30.00 5.00 $ $ $ $ $ $ $ $ 68014, 2 %$ 47813, 7 %$ 98314, 5 %$ 78118, 3 %$ 82435, 2 %$ 82435, 2 %$ 07213, 9 %$ 39515, 0 %$ - Certificate of Correction 1.50 - Lot Line Adjustment/Merger 1.50 $$7 $00183, 11209,11209, Private Street Designation 1.50 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - - - - - - - - Reimbursement Agreement – Storm Drain Reimbursement Agreement – Street and Utilities Release of Lien Agreement 10.00 10.00 10.00 10.00 1.00 Standard Agreement/Document Processing Street Tree Removal Application Fee Street Vacation 5.00 1.00 4.00 $$742 96%9 $ 10.00 20.00 31.00$$5,790 88313, 3 %$790150, 0% Specialized Reviews / Studies a. City Staff Facilitation / Review each 1.50 4.00 0.00 0.00 0.00 5.50$$1,020 85813 %$02010, 0%$$$--- b. Specialized reviews charged at actual outside consultant costs, such as: Traffic Studies, Geotechnical Reviews, Landscape Reviews, Structural Reviews, Attorney. Legal Fees, etc. NEW - Actual Costper project Actual Cost 2 Construction Permit/ Inspection Drainage Catch Basin W=4', 7' or 21' Drainage Collar Pipe PCC [1] each each 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.33 0.33 0.33 0.33 0.33 0.17 0.34 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.33 0.33 0.33 0.33 0.33 0.17 0.34 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 61 61 14859% 4289% 9569% 639% 639% 5147% 4269% $ $ $ $ $ $ $ 1006%1 1006%1 $25$$2522, 5561,5561, $2 $$72 151 151 Drainage Headwall 48" Wing Drainage Junction Structure w/o Manhole Drainage Junction Structure with Manhole Drainage RCP 18" thru 54" each 61 1006%1 $$$--- each 61 1006%1 $ $ 25 $ 7 $9885561,5561, each 61 1006%1 $$287 452 20952, 019761, 019761, 452 linear feet linear feet linear feet linear feet square feet linear feet square feet linear feet each 32 1003%2 $ 4245$,$ Drainage RCP 60" thru 96"63 1006%3 $ 4352$,$90750, 518563,518563, V-Ditch 0.008 0.00 0.01 0.00 0.002 0.00 0.008 $ 0.01 $ 0.00 $ 0.0020$ 0.002 $ 0.002 $ 0.25 $481. 861. 370. 370. 370. 370. 46 99606. % $ 99503. % $ 9 9206.5%$ 2 3313.0%$ 9 9206.5%$ 412979. 9%$ 419% 418010. % 816010. % 31700. % 31700. % 31700. % 31700. % 1004%6 $$ $ $ $ - - - - - -V-Ditch Cobblestone $ $ $ $ $ $ Landscape Cobblestone/Boulders Landscape Concrete Header Landscape Decomposed Granite Landscape Fence Tubular Steel Landscape Gates Tubular Steel Landscape Irrigation System Landscape Maintenance 180 Day Landscape Masonry Column/Pilaster Landscape Mulch Shredded 4" Landscape Pavers $3413,$$2913, 2401,2401, 0.00 0.0020 0.00 $ $ $ $ $ $ $ $ - - - - - - - 0.00 0.00 0.00 0.002 0.00 0.002 0.00 - $- 0.25 0.00 $ $ $ $ $ $ $20 $$370 913 913 square feet square feet each 0.00 0.0020 0.00 0.00 0.0020 0.00 0.00 $ 0.0020$ 0.25 $ $ 370. 370. 46 9 1728.5%$ 3 8100.2%$ 3125% 31700. % 31700. % 1004%6 $$ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - - - - - $ 0.00 0.00 0.00 0.00 0.00 0.25 0.00 $ square feet square feet each 0.002 0.00 0.002 0.00 0.002 $ 0.002 $ 0.03 $ 0.002 $ $ $ $ $ 370. 370. 186. 370. 05103. % $ 716031. 4%$ 70217. % $ 9 9206.5%$ 31700. % 31700. % 118060. % 31700. % $ $ Landscape Shrub 1 and 5 Gallon Landscape Slope Erosion Control 0.03 0.00 $ square feet 0.002 0.00 $-$-$- NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COS, Page 1 of 4 Page 223 City of Rancho Cucamonga Appendix A.1 Engineering Department - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis ENGINEERING Estimated Average Labor Time Service Per Annual Estimated Annual EstimatedPLNBLDGExistingAnnualCost of Current Fee / Deposit Recommended Estimated Cost Recovery VolumeFee No. Fee Unit / Type PROC PC INSP Cost Recovery % Recommended Fee Level / Deposit Estimated Revenues at Current Fee Fee Name Revenues at Revenues at Full Cost Recommended Recovery Fee Fee Hourly Hourly Hourly Hourly Hourly Per Activity (hours) Activity %of ActivityRate: 186 Rate: 186 Rate: Rate: Rate: 186 224 152 0.002 0.00 0.00 $$$$$ Landscape Trail Fence PVC 2-rail and 3-rail Landscape Trail Gate linear feet each 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.002 $ 0.50 $370. 93 624075. 9%$ 111254% 1198% 31700. % 1009%3 $ $ $$ $ - - -- -0.50 0.50 0.50 0.50 0.50 0.25 0.25 0.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $ $ $ $ $ $ $ $ $$ $ $ $ $ $ $ $ $- Landscape Tree 5 and 15 Gallon Landscape Tree 24" Box each 0.50 $ $ $ 93 1009%3 $ $ 348$ 63$ $1216, 25352, 4171, 8585, 25352, each 0.50 93 2242%1009%3 $8585, Landscape Tree Palm each 0.50 93 4318%1009%3 $$ $ $ $ $ $ $ $ -- - - - - - - - Landscape Vine 5 Gallon each 0.50 $93 2%2 1009%3 $ $ $ - - - Landscape Wall Garden 6' Landscape Wall Retaining 3' Landscape Wall Retaining Drain Landscaping linear feet linear feet linear feet square feet square feet linear feet square feet linear feet square feet each 0.25 $ $ $ 46 3146%1004%6 0.25 46 314%1004%6 0.25 46 210%1004%6 $ 9801,$ $3872, 7$9549, $ $ 96198, 85981, 6022, 886 6405, 09151, 09151, 775 167 167 42261, 49136, 49136, 0883, 3331, 3331, 9838, 9146, 9146, 389 837 837 85981, 0.002 0.00 0.002 $ 0.0010$ 0.001 $ 0.0020$ 0.002 $ 0.0020$ 0.50 $ $ $ $ $ $ 370. 190. 190. 370. 370. 370. 93 0 9219.4%$ 09501. % $ 8 6406.3%$ 4 8103.0%$ 8 6203.2%$ 4 8103.0%$ 4463% 31700. % 11900. % 11900. % 31700. % 31700. % 31700. % 1009%3 $ $ $ $886 Removal Cold Plane Existing Pavement Removal of AC Berm 0.00 0.0010 0.00 0.00 0.001 0.00 0.00 0.0020 0.00 0.00 0.002 0.00 0.00 0.0020 0.00 0.00 0.50 0.00 $$ $902 $ $ $ $ Removal AC Pavement $44444, $ $5933, 6$3138, $ Removal of PCC Curb $ $ $ Removal of PCC Sidewalk Removal Tree $ $ $ $ $ $ $ 9 Street AC (0-5,000 sf) (small) Street AC (5,000 - 20,000 sf) (med) Street AC (>20,000 sf) (lg) Street Access Ramp square feet square feet square feet each 0.00 0.0006 0.00 0.00 0.0005 0.00 0.00 0.0004 0.00 0.0006$ 0.0005$ 0.0004$ 0.25 $ $ $ 110. 090. 070. 46 02201. % $ 02205. % $ 02301. % $ 8349% 1100. % 01900. % 01700. % 1004%6 0$6425, 983$59, $$0321, 0175, 9167093, 0175, 7093,$ 34$0839,$$21101, 31356, 1221, 3311, 47 913 3454, 24104, 24104, 31356, 3311, 913 0.00 0.00 0.25 1.00 0.00 0.00 $29$$ Street Adjust Manhole and Valves/CO to Grade Street Aggregate Base (0-5,000 sf) (small) Street Aggregate Base (5,000 - 20,000 sf) (med) Street Aggregate Base (>20,000 sf) (lg) Street Barricades each 1.00 $$ $ $ $ $ $ $ $ $ $ $ 186 110. 090. 070. 370. 280. 041. 320. 320. 320. 320. 93 5895.%$110806%$5 $$ square feet square feet square feet linear feet linear feet square feet linear feet linear feet linear feet linear feet each 0.00 0.0006 0.00 0.00 0.0005 0.00 0.00 0.0004 0.00 0.00 0.0020 0.00 0.00 0.0015 0.00 0.00 0.0056 0.00 0.00 0.0017 0.00 0.00 0.0017 0.00 0.00 0.0017 0.00 0.00 0.0017 0.00 0.0006$ 0.0005$ 0.0004$ 0.0020$ 0.0015$ 0.0056$ 0.0017$ 0.0017$ 0.0017$ 0.0017$ 0.50 03301. % $ 03307. % $ 03406. % $ 9 4512.2%$ 9 4619.7%$ 48406. % $ 3 8102.0%$ 3 8102.0%$ 3 8102.0%$ 0 3936.0%$ 6549% 1100. % 01900. % 01700. % 31700. % 21800. % 014010. % 31200. % 31200. % 31200. % 31200. % 1009%3 911$237,$$ $ $ $ $ $$ $ $ - - - - - - - $ $ - - Street Berm AC $853 $6531, 237 0569, 51199, 881 737 6687, 4116, 36 30 196 20 237 Street Cross-gutter 7$8158,$51199, 737 4116, Street Curb & Gutter 6"3$352,$$ Street Curb & Gutter 8"3$2250,$$ Street Curb & Gutter 12" Street Curb & Gutter Cobble Street Curb Core $95 65 18$ $ $$30 20$$$ 0.00 0.50 0.00 $$$$$ $ 0691, 6741,6741, 1212, - Street Curb Only linear feet linear feet each 0.00 0.0017 0.00 0.00 0.0017 0.00 0.0017$ 0.0017$ $ $ 320. 320. 278 062. 041. 320. 93 3 8102.0%$ 8 6207.2%$ 16549% $ 83819. % $ 2 3111.8%$ 7 4203.6%$ 83191. % 31200. % 31200. % 120708% $7246,5372, 1212, - -Street Curb Rolled $$$ Street Curbside Drain STD 107-A,B&C Street Drive Approach Commercial Street Drive Approach Residential Street Light/Signal Interconnect Conduit Street Lights 0.00 0.00 1.50 0.01 0.00 0.00 1.50 $$$21$$4943, 9345,9345, square feet square feet linear feet each 0.01 $ 0.0056$ 0.0017$ 0.50 $ $ $ $ $ $ $ $ $ 016020. % 014010. % 31200. % 1009%3 $06275, $ $8266, $97445, 62571, 3698, 0927, 62571, 0927,0.00 0.0056 0.00 0.00 0.0017 0.00 $ $ $ $$5696,8884, 0722,0722, 9454, - 0.00 0.50 0.00 $$$53 $$5249454, - -Street Right Turn Lane/Busbay PCC 8" Street Sidewalk PCC 4" square feet square feet each 0.00 0.0056 0.00 0.00 0.0056 0.00 0.0056$ 0.0056$ 0.10 041. 041. 19 8 3117.7%$ 26205. % $ 9905.% 014010. % 014010. % 1001%9 $$$ $76555, $$61104, 94527, 44 837 6247, 880 94527, 837 880 Traffic Pavement Markings Traffic Pavement Striping Traffic Reflectors and Posts 0.00 0.00 0.0003 0.00 0.00 0.10 0.00 0.10 0.00 $ $ $ $ $ 8$1155, $ 45 $$ linear feet each 0.0003$ 0.10 060. 19 4 8806.6%$ 9905.% 01600. % 1001%9 $$ 62 $$1561, 61 1561, NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COS, Page 2 of 4 Page 224 City of Rancho Cucamonga Appendix A.1 Engineering Department - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis ENGINEERING Estimated Average Labor Time Service Per Annual Estimated Annual EstimatedPLNBLDGExistingAnnualCost of Current Fee / Deposit Recommended Estimated Cost Recovery VolumeFee No. Fee Unit / Type PROC PC INSP Cost Recovery % Recommended Fee Level / Deposit Estimated Revenues at Current Fee Fee Name Revenues at Revenues at Full Cost Recommended Recovery Fee Fee Hourly Hourly Hourly Hourly Hourly Per Activity (hours) Activity %of ActivityRate: 186 Rate: 186 Rate: Rate: Rate: 186 224 152 8.00 0.00 0.00 $$$$$ Traffic Signal each each each 0.00 0.00 0.00 0.00 0.00 0.00 8.00$$ $ 1,484 742 19 86753,95%$ 78223,75% $ 83593. % 48410, 0% 170402% $$$--- Traffic Signal Modification Traffic Street Sign 4.00 0.10 0.00 0.00 0.00 0.00 4.00 0.10 $$ $ $ 9 28 $88203, 3726, 274 517 3726, $$$1001%9 $$517 0894, 42849, Utility Work, such as: Fiber Optic Conduit & Trench, Underground Existing Electrical, Underground Existing Telecom linear feet 0.00 0.00 0.003 0.00 0.00 0.003 $$560.4 2423.5%$51600. %$ 3467, $$78137, 0894, 12567, 42849,Miscellaneous; Construction items not listed above per hour per hour 0.00 0.00 0.00 0.00 1.00 1.00 0.00 0.00 0.00 0.00 1.00 1.00 $$186 213 11694% $ 17842% $ 110806% 120103% $48$2 $ Miscellaneous; Construction items not listed above (OT)$$$$ $ $--- **Minimum Public Works Construction Permit Fee each 0.00 0.00 0.50 0.00 0.00 0.50 $$93 7605%$1009%3 $$--- 3 Basic Construction Permit Fees* Residential Drive Approach Curb Core [1] each each 0.50 0.33 0.33 0.00 0.00 0.50 0.00 0.50 0.00 0.00 1.00 0.50 2.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 0.83 2.83 $ $ $ $371 155 16475% $ 4614% $ 130701% 110505% $19$ 2 $1433, 9996,9996, $ $ $$$105 254 58521, 147294, 147294, 254 Trenching in the Right of Way under 30' LF Trenching in the Right of Way over 30' LF Micro Trenching each 526 1624% $150206%$8$07 $ per LF per LF 0.01 $ 0.00 $ $930. 430N.ew 1 0222.6%$91300. % 41300. % $40872,$ $ $712762, 45716,45716, -%$$ $ $-- -Bore / Receiving Pit ( Add bore pits to the potholing fee) Parkway Tree Removals (require approval/replacement) per pit each 0.03 0.33 0.17 1.00 0.00 0.00 0.00 1.20 $$ $ 223 2694% $120203% 130400% $ $ $-- -1.00 0.08 0.50 0.25 0.00 0.00 1.83 0.37 $3a4t 0cost %$$$-- Potholing each per LF per LF each 0.03 0.001 0.001 0.03 0.00 0.00 0.00 0.00 0.00 $68 450. 450. 393 9644%$1006%8 41500. % 41500. % 130903% $ 1111,$ 5$9274, $ $ 03701, 57785, 9606, 95130, 57785, 95130, 41690, 736120, - Aerial 0.001 0.0004 0.00 0.001 0.0004 0.00 0.0024$ 0.0024$ $ $ 28604. % $ 28604. % $ 164% $ $$ Pull / Place Fiber in Existing Conduit Install / Replace Manholes - Vaults - Pull Boxes Access Manholes - Vaults - Pull Boxes 61$7395,$39328, 41690, 58560, 736120,0.08 0.08 2.00 0.50 0.00 0.00 2.12 0.62 $$ $ $7$91 $ each 0.03 $114 564% $110104%$$ $ $-- - 4 5 Oversize Loads - Traffic Single Permit [2] [5] each 0.50 0.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.50 0.50 $ $ $ $ 93 93 1165% 7750% $ $ 171%6 979%0 $$-- Annual Permit per year $18$4 $85182, 04107, 7108, 16243, 53116, Map and Improvement Plan Check Property Legal Description Improvement Agreement Residential Parcel Map each each LS 1.75 5.00 20.00 4.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 0.00 0.00 0.00 0.00 0.00 21.75$ 9.00$ 52.00$ 2.00 $ $ 4,036 51813, 8 %$ 3129 %$ 036140, 0% 67010, 0% 726190, 0% 130701% $$ 6 2$ $16243, $1,670 $$7681084,1084, 10.00 0.00 40.00 2.00 9,726 73344, 9 %$ 29739% $ $ $ $ $ $ $ -- - - -plus per lot per lot $$371 - Tract Maps and Non-Residential Parcel Maps of ten (10) lots or less LS 10.00 60.00 0.00 2.00 0.00 72.0$0 $13,436 09753, 8$%431631, 00%$$5 $08205, 10676,10676, NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COS, Page 3 of 4 Page 225 City of Rancho Cucamonga Appendix A.1 Engineering Department - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis ENGINEERING Estimated Average Labor Time Service Per Annual Estimated Annual EstimatedPLNBLDGExistingAnnualCost of Current Fee / Deposit Recommended Estimated Cost Recovery VolumeFee No. Fee Unit / Type PROC PC INSP Cost Recovery % Recommended Fee Level / Deposit Estimated Revenues at Current Fee Fee Name Revenues at Revenues at Full Cost Recommended Recovery Fee Fee Hourly Hourly Hourly Hourly Hourly Rate: 186 Per Activity (hours) Activity %of ActivityRate: 186 Rate: Rate: Rate: 186 224 152$$$$$ Tract Maps and Non-Residential Parcel Maps over ten (10+) lots LS 10.00 40.00 0.00 2.00 0.00 52.00$$9,726 89445, 0 %$726190, 0%$$ 2 $0268, 95105, 1474, 3574, 95105, 3574,plus per parcel or lot per lot 0.00 0.33 0.33 2.00 6.00 8.00 0.00 0.00 0.00 0.00 1.00 1.00 0.00 1.00 2.00 2.00 $$371 35935% $ 86911,20%$ 02429, 8 %$ 130701% 55110, 0% 074120, 0% $ $ 12$$ Rough Grading – Per Sheet per sheet per sheet 8.33$ 11.33$ $ $ 1,551 $72 $916343, 119151,119151, 146288,Precise Grading – Per Sheet 2,074 1,917 $$206 $842117, 146288, Improvement Plan Check (includes street lights, landscape, and irrigation)per sheet 0.33 10.00 0.00 0.00 0.00 10.33$$49242,34%$91710, 0%$$ 47 $225120, 74869,74869, same as 1,91In7terior Sheets Storm Drain Plans Street Light per sheet per sheet 0.33 10.00 0.00 0.00 0.00 10.33$% $91710, 0%$$$ $ --- 0.33 0.33 6.00 6.00 0.00 0.00 0.00 0.00 0.00 0.00 6.33$ 6.33$ $1,175 8714 %$17510, 0% 17510, 0% $$7 $4276, 6728, - - 6728, -Landscaped and Irrigation Plans for City-Maintained Areas per sheet $ $ 1,175 51811,29%$$$ Priority WQMP LS LS LS 2.00 2.00 2.00 15.00 5.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 17.00$ 7.00$ 17.00$ 3,154 $1,299 3,154 16726, 9 %$ 26220 %$ 154130, 0% 29910, 0% 154130, 0% $ $ $ $21 1$1 $ $ 20466, 24697, 7932, 84153, 24697, 84153, 55476, Non-Priority WQMP (Fee includes 2 plan checks) Hydrology Study Drainage Areas up to 150 acres $ 15.00 $ $ $ $ 15631,00%$$15 57466, 55476, Hydrology Study Drainage Areas greater than 150 acres On-Site Sewer & Water – Per Sheet LS 2.00 0.33 0.33 20.00 6.00 1.50 0.00 0.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 22.00$ 6.33$ 2.83 4,082 1,175 526 36941,07%$ 25211,07%$ 27336,23% $ 082140, 0% 17510, 0% 150206% $ $ $2 $23 2$ 17$ $ $ 1657, 6946, 14249, 34277, 3685, 862 1191, 3962, 6946, 34277, 862 3962, per sheet Base $ Monumentation (refundable)$ $ $$Deposit Deposit per Lotplus 0.00 0.25 0.50 0.00 0.00 0.75 $139 4675% $110309%$ See SB County fee schedule See SB County fee scheduleMap Printing (as adopted by San Bernardino County) WQMP Study Amendment per sheet LS 2.00 4.00 0.00 0.00 0.00 6.00$1,113NEW % $11310, 0%$$$--- Development Impact Fees/ In-Lieu Fees: Drainage Fees, Undergrounding Overhead Utilities, Library, Transportation, Police, Parks, etc. 6 [4] per hour ($200 min)7 8 Revision checking fee 1.00 1.00 0.00 0.00 0.00 0.00 n/a n/a n/a n/a 1.00 1.00 $ $ 1N86EW 1N86EW % % $ $ 110806% 110806% $$$--- Hourly Services and/or Services not Otherwise Listed per hour $-$-$- TOTAL 1,894,864 2,751,571 2,751,062 [Notes] [1] Plus tech fee per Res. 14-101. [2] CVC 35795 & Caltrans Fee Schedule. [3] Based on Caltrans index; annual review required (November). [4] Not evaluated by NBS. [5] All plan reviews are for a maximum of three (3) reviews. Additional fees will be charged beyond three reviews. NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COS, Page 4 of 4 Page 226 APPENDIX A.2 Cost of Service Analysis – Environmental Programs Prepared by NBS for the City of Rancho Cucamonga Page 227 City of Rancho Cucamonga APPENDIX A.2 Environmental Programs - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Activity Service Cost Analysis Cost Recovery Analysis Existing Annual Estimated Revenue Analysis ENV PROG Processing Plan Check Inspection Estimated Average Annual Estimated Revenues at Full Cost Annual Estimated Revenues at Recommended Fee Cost of AnnualFeeRec'd Fee Level / Estimated Volume of Activity Fee Unit / Type Service Current Fee Cost Rec'd Cost Estimated Revenues at Current Fee Fee Name Labor Time Per Activity (hours) Per / Deposit Recovery % Recovery %No.Hourly Rate: Hourly Rate: Hourly Rate: DepositActivity Recovery Fee $165 $165 $165 ENVIRONMENTAL PROGRAMS 1 Environmental Fees Unlawful Bin Administration fee per instance 2.00 1.00 0.00 3.00 $494$14492%$491400%$ 12 $ $ $ $ 260,5 563,01 563,01 180,3 028,31 028,31Unlawful Bin Notice Posting fee C&D Self-Haul Permit fee per posting per permit 1.00 2.00 1.00 3.00 2.00 0.00 4.00 5.00 $ $ 856$ 328$ 72421% 43183% $ $ 851600% 321800% $ 12 $[1]6 $$688,1 639,4 639,4 Stormwater Regulatory Inspections for Commercial Businesses (Ms4) Low (1 time every 5 years)per instance per instance per instance 0.00 0.00 0.00 0.00 0.00 0.00 1.75 2.20 2.75 1.75 2.20 2.75 $ $ $ 882NEW 263NEW 254NEW % % % $ $ $ 881200% 261300% 251400% 91 91 $ $ $$ $ - - 553,5 553,5 508,6 508,6Medium (2 times every other year within 5 years for total of 2 inspections)$ High (1 time annually)68$2 $$- 893,921 893,921 Stormwater Regulatory Inspections for Industrial Businesses (Ms4) Low (1 time every 5 years)per instance per instance per instance 0.00 0.00 0.00 0.00 0.00 0.00 1.75 3.00 3.50 1.75 3.00 3.50 $ $ $ 882NEW 494NEW 675NEW % % % $ $ $ 881200% 491400% 671500% 7 $ $ $ $ $ $ -370,2 370,2 798,7 798,7Medium (2 times every other year within 5 years for total of 2 inspections)61 - - High (1 time annually)55$$$ $ - - 176,13 176,13 Stormwater Regulatory Inspections for Construction Projects Low (Below 10 Acres) 1 time during rainy season Medium (between 10 and 50 Acres) 2 times during rainy season per project per project 0.00 0.00 0.00 0.00 2.50 3.25 2.50 3.25 $ $ 114NEW 535NEW % % $ $ 111400% 531500% 73$ 41 $ $ 812,51 812,51 684,7 684,7$$$ High (50 Acres and Above) Inspect 1 time per month during rainy season Oct-May 31st total 8 Inspections per project 0.00 0.00 3.75 3.75 $ $ 716NEW 509$ %$ $ 711600%04$$-976,42 976,42 433,6 433,6Construction & Demolition Diversion Administration fee Less than 5,000 sq. ft. project per project per project per project per project deposit 1.50 1.75 2.00 3.00 2.00 2.50 2.75 4.00 2.00 2.00 2.50 4.00 5.50 6.25 22692% 45215% 501900% 820,1100% 391,1100% 018,1100% 000,5 $7 $ $ $438,1 Construction & Demolition Diversion Administration fee 5,000 to 9,999 sq. ft. project $ $ $ 82,01 39,11 $ $ $$ 41 $ $$633,7 693,41 693,41 Construction & Demolition Diversion Administration fee 10,000 to 19,999 sq. ft. project 7.25 66867%$ $ $ 7 $205,5 618,71 053,8 053,8 Construction & Demolition Diversion Administration fee 20,000 and greater sq. ft. project 11.00 01,8$1 840,518% 000,5 $71 $$667,03 667,03 Construction & Demolition Diversion Deposit 1,000 to 9,999 sq. ft. project [2] [2] [2] $ Construction & Demolition Diversion Deposit 10,000 to 19,999 sq. ft. project deposit $000,01 000,51 $ $ 000,01 000,51Construction & Demolition Diversion Deposit 20,000 and greater sq. ft. project deposit $ Residential & Commercial Solid Waste Self-Haul Permit Lien Demand Fee per permit each 0.50 0.50 0.00 1.00 $561 $322%5 531 57 57 $ $ 561100% 531 57 57 9$$$274 184,1 184,1 [2][3] [2][3] [2][3] $ Lien Release*each $ $ $ $Lien Administration*each NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/2/2024 Environmental COS, Page 1 of 2 Page 228 City of Rancho Cucamonga APPENDIX A.2 Environmental Programs - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Activity Service Cost Analysis Cost Recovery Analysis Existing Annual Estimated Revenue Analysis ENV PROG Processing Plan Check Inspection Estimated Average Annual Estimated Revenues at Full Cost Annual Estimated Revenues at Recommended Fee Cost of AnnualFeeRec'd Fee Level / Estimated Volume of Activity Fee Unit / Type Service Current Fee Cost Rec'd Cost Estimated Revenues at Current Fee Fee Name Labor Time Per Activity (hours) Per / Deposit Recovery % Recovery %No.Hourly Rate: Hourly Rate: Hourly Rate: DepositActivity Recovery Fee $165 $165 $165 Water Quality Management Plan (WQMP) WQMP Initial Inspection per project bi-annually 0.00 0.00 0.00 0.00 3.75 3.75 3.75 3.75 $ $ 716NEW 716NEW % % $711600% - 0% 5 $ 05$ $$-580,3 580,3 WQMP Post Development Monitoring $$$-848,03 - 2 Hourly Services and/or Services not Otherwise Listed per hour 1.00 n/a n/a 1.00 $561NEW %$56%1001 $$$--- TOTAL 42,989 354,962 324,113 [Notes] [1] Plus tech fee per Res. 14-101. [2] Deposit set by City Policy; not evaluated by NBS. [3] Fee established by Community Improvement department. NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/2/2024 Environmental COS, Page 2 of 2 Page 229 APPENDIX B.1 Comparative Fee Survey – Engineering Services Department Prepared by NBS for the City of Rancho Cucamonga Page 230 City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Fee Fee Unit / Current Fee Cost of ServiceFee Name Chino [1]Eastvale[2]Fontana [3]Ontario [4]Upland [5] No.Type / Deposit Per Activity ENGINEERING SERVICES 1 Applications Amending Map each each each $128,1$52,n3o4comparison 60,n2o1comparison 07,n6o1comparison no comparison no comparison no comparison $1,984 no comparison no comparison no comparison no comparison no comparison no comparison Bond Substitution Bond Reduction $029,1$no comparison no comparisonNEW$ Zoning Compliance: $657 Land Division Compliance: $506Certificate of Compliance each $ $ 086,1$98,n9o3comparison 98,n9o3comparison $551 $767 $494 no comparison (deposit plus hourly) $330/Minor $661/Major $2,425 Certificate of Correction each 874,1$$371 $800 plus pass thru fees Lot Line Adjustment/Merger Private Street Designation each each $ $ 389,1$ 187,1$ 83,44 $1,293 $778 deposit plus hourly $1,193 $1,363 43,n1o2comparison no comparison no comparison no comparison no comparison Reimbursement Agreement – Storm Drain each $428,3$22,n4o7comparison no comparison no comparison no comparison Reimbursement Agreement: $825/ea Reimbursement Agreement – Street and Utilities Release of Lien Agreement each each each each $ $ $ 428,3$ 270,1$ 593,1$ 22,n4o7comparison 38,n7o2comparison 38,n7o2comparison n2o4c7omparison no comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparison Standard Agreement/Document Processing Street Tree Removal Application Fee $96$ Summary: $882 + Advertising costs Full: $1,212 + Advertising costs $918 (Vacation/Dedication/Street Vacation each $388,1$09,75 no comparison $1,959 $811/applicationDeeds of Right-of-Way) Specialized Reviews / Studies no comparison no comparisona. City Staff Facilitation / Review each $1$58 02,n0o1comparison no comparison no comparison no comparison b. Specialized reviews charged at actual outside consultant costs, such as: Traffic Studies, Geotechnical Reviews, Landscape Reviews, Structural Reviews, Attorney Legal Fees, etc. Actual Cost + City Wide G&A rate + deposit(specific to study) Actual Cost (Plus 25% Admin for consultant review, if applicable) NEW - Actual Cost Actual Cost (Fully Burdened Rate for Assigned Staff) Minimum Fees (vary) , plus additional consultant costsper project no comparison NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 1 of 8 Page 231 City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Fee Fee Unit / Current Fee Cost of ServiceFee Name Chino [1]Eastvale[2]Fontana [3]Ontario [4]Upland [5] No.Type / Deposit Per Activity 2 Construction Permit/ Inspection Drainage Catch Basin W=4', 7' or 21' Drainage Collar Pipe PCC each each each each each $ $ $ $ $ 98 92 95 93 93 $ $ $ $ $ 16 16 16 16 16 Drainage Headwall 48" Wing Drainage Junction Structure w/o Manhole Drainage Junction Structure with Manhole Drainage RCP 18" thru 54" Drainage RCP 60" thru 96" V-Ditch linear feet linear feet linear feet linear feet $71 92 $ $ 23 36$ $ $ $ $ $ $ .909$ .909$ .909$ .312$ .909$ .274$ 84.1 V-Ditch Cobblestone 68.1 73.0 73.0 73.0 square feetLandscape Cobblestone/Boulders Landscape Concrete Header Landscape Decomposed Granite linear feet square feet Landscape Fence Tubular Steel Landscape Gates Tubular Steel Landscape Irrigation System linear feet 73.0 each square feet $ $ snioarmpoc91on $ .129$ sioa6r4mpoc on 73.0 n no comparison snioarmpoc on snioarmpoc on $ $square feetLandscape Maintenance 180 Day Landscape Masonry Column/Pilaster Landscape Mulch Shredded 4" .803$73.0 64each51$ square feet $.500$73.0 square feetLandscape Pavers $ $ $ .637$ .017$ .909$ 73.0 81.6 73.0 Landscape Shrub 1 and 5 Gallon Landscape Slope Erosion Control each square feet Landscape Trail Fence PVC 2-rail and 3-rail linear feet $.476$73.0 Landscape Trail Gate each each each each each $511 81 $ $ 39 39 39 39 39 Landscape Tree 5 and 15 Gallon Landscape Tree 24" Box Landscape Tree Palm $ $ $ 22 $ 83 $ Landscape Vine 5 Gallon $2 $ Landscape Wall Garden 6'linear feet $61 $64 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 2 of 8 Page 232 City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Fee Fee Unit / Current Fee Cost of ServiceFee Name Chino [1]Eastvale[2]Fontana [3]Ontario [4]Upland [5] No.Type / Deposit Per Activity Landscape Wall Retaining 3'linear feet linear feet $41 01 $ $ 64 64Landscape Wall Retaining Drain Landscaping $ square feet $ $ $ $ $ .910$ .900$ .608$ .804$ .608$ 73.0 square feetRemoval Cold Plane Existing Pavement Removal of AC Berm 91.0 91.0 73.0 73.0 73.0 linear feet square feetRemoval AC Pavement Removal of PCC Curb linear feet square feetRemoval of PCC Sidewalk Removal Tree $ $ $ .804$ 34each $39 square feetStreet AC (0-5,000 sf) (small).200$11.0 90.0square feetStreet AC (5,000 - 20,000 sf) (med) Street AC (>20,000 sf) (lg) $ $ .200$ square feet .200$70.0 snioarmpoc on93 sioarmpoc on64 n no comparison snioarmpoc on snioarmpoc onStreet Access Ramp each $ $ $ Street Adjust Manhole and Valves/CO to Grade each 01$681 square feetStreet Aggregate Base (0-5,000 sf) (small) Street Aggregate Base (5,000 - 20,000 sf) (med) Street Aggregate Base (>20,000 sf) (lg) Street Barricades $ $ $ $ $ $ $ $ $ $ .300$11.0 90.0 70.0 73.0 82.0 40.1 23.0 23.0 23.0 23.0 square feet .300$ .300$ .419$ .419$ .804$ .803$ .803$ .803$ square feet linear feet linear feetStreet Berm AC square feetStreet Cross-gutter Street Curb & Gutter 6"linear feet linear feet linear feet Street Curb & Gutter 8" Street Curb & Gutter 12" Street Curb & Gutter Cobble Street Curb Core linear feet each .330$ $95 $39 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 3 of 8 Page 233 City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Fee Fee Unit / Current Fee Cost of ServiceFee Name Chino [1]Eastvale[2]Fontana [3]Ontario [4]Upland [5] No.Type / Deposit Per Activity Street Curb Only linear feet linear feet $.803$23.0 Street Curb Rolled $ $ $ .608$ 461 $ .318$ 23.0 872Street Curbside Drain STD 107-A,B&C Street Drive Approach Commercial each square feet 60.2 square feetStreet Drive Approach Residential $.312$ .407$ 40.1 23.0Street Light/Signal Interconnect Conduit Street Lights linear feet $ $ $ each square feet .398 $39 Street Right Turn Lane/Busbay PCC 8".318$40.1 square feet snioarmpoc on sioarmpoc on n no comparison snioarmpoc on snioarmpoc onStreet Sidewalk PCC 4" Traffic Pavement Markings Traffic Pavement Striping $ $ $ $ .602$40.1 each .909 $ $ $ 91 60.0 91 linear feet .804$ .909Traffic Reflectors and Posts Traffic Signal each each each each $ $ 768,5$ 287,2 48,41 247 91 Traffic Signal Modification Traffic Street Sign $ $01 Utility Work, such as: Fiber Optic Conduit & Trench, Underground Existing Electrical, Underground Existing Telecom linear feet $.224$65.0 Miscellaneous; Construction items not listed above per hour per hour $ $ 911 $ 471 $ 681 312Miscellaneous; Construction items not listed above (OT) **Minimum Public Works Construction Permit Fee each $56 $no c3o9mparison no comparison no comparison no comparison no comparison NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 4 of 8 Page 234 City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Fee Fee Unit / Current Fee Cost of ServiceFee Name Chino [1]Eastvale[2]Fontana [3]Ontario [4]Upland [5] No.Type / Deposit Per Activity 3 Basic Construction Permit Fees* Residential Drive Approach each $761 $173 $245 Curb Core each each $ $ 46$ 46$ 551 625Trenching in the Right of Way under 30' LF Trenching in the Right of Way over 30' LF Micro Trenching per LF per LF $.021$ $ 39.0 New 34.0 Encroachment Permits: Regular: $242Encroachment Permits Encroachment Permit Fee: $116Bore / Receiving Pit ( Add bore pits to the potholing fee) Parkway Tree Removals (require approval/replacement) per pit each $.3$396 56.222 no comparison no comparisonMinor: $53 Homeowner: $219 Minor: $54Major: $185043at cost $Extension Request: $111 Potholing each per LF per LF each $46 $86 54.0 54.0 393 Aerial $ $ $ $ .802$ .802$Pull / Place Fiber in Existing Conduit Install / Replace Manholes - Vaults - Pull Boxes Access Manholes - Vaults - Pull Boxes 46$ each 46$411 4 Oversize Loads - Traffic Single Trip: $16/load Large/Heavy Load: $54/HourSingle Permit each $ $ 51 07 $ $ 39$16 $16 $90 $19 no comparison no comparison Large/Heavy Load w Special Services (research): $110 $90 (Addt'l costs may apply for Plan C3h9eck/Inspection of Excessive Loads $98/first permitAnnual Permit per year $111$15/addt'l vehicle 5 Map and Improvement Plan Check Property Legal Description Improvement Agreement Residential Parcel Map plus each each LS $ $ 815,1$ 2$13 337,4$ 392 $ 63,n0o4comparison 07,n6o1comparison 62,79 $3,553 173 $70 no comparison no comparison no comparison no comparison no comparison no comparison $1,984 no comparison no comparison no comparison no comparison$ $per lot $54 Tract Maps and Non-Residential Parcel Maps of ten (10) lots or less Base FeeLS LS $ $ 79$0,5 63,4T3r1act Map: $4,153 no comparison $1,984 $2,666 (Parcel/Tract)Minimum Fee, Plus $70 per Final Tract or Parcel Map: $3,627LotTract Maps and Non-Residential Parcel Maps over ten (10+) lots 498,4$62,79 no comparison no comparison $1,984 $54per parcel or lotplus $353 $173 $70 $70 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 5 of 8 Page 235 City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Fee Fee Unit / Current Fee Cost of ServiceFee Name Chino [1]Eastvale[2]Fontana [3]Ontario [4]Upland [5] No.Type / Deposit Per Activity $59 (First 10,000 sq ft); $0.62 (First 10,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (10,001-100,000)); $120 (100,000 sq ft); $0.28 (100,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (100,001-500,000)); $1,381 (0-10 acres); $2,312 0-10 acres minimum Up to 100 cubic yards $234;(First two sheets) Residential/Commercial: $2,000 $1,381 (>10 acres), plus $345 for each additional 5 acres Rough Grading – Per Sheet per sheet $968,1$fe1e5,,5p1lus $664 for each Per 300 CUY: $156: per 1,000 CUY: $59additional 5 acres $243 (500,000 sq ft); $0.44 (500,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (500,001-1,000,000)); $488 (1,000,000 sq ft); $0.44 (1,000,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (1,000,001+) NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 6 of 8 Page 236 City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Fee Fee Unit / Current Fee Cost of ServiceFee Name Chino [1]Eastvale[2]Fontana [3]Ontario [4]Upland [5] No.Type / Deposit Per Activity $59 (First 10,000 sq ft); $1.00 (First 10,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (10,001-100,000)); $182 (100,000 sq ft); $0.28 (100,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (100,001-500,000)); (0-10 acres) $1,174 minimum fee first acre, Plus $245 for each additional acre or portion thereof up 47,02to 10 acres; $1,726.50 (0-10 acres);(First two sheets) Residential: $2,702; Commercial/Industrial: $3,000 Precise Grading – Per Sheet per sheet $420,2$no comparison $1,726.50 (>10 acres), plus $517.50 for each additional 5 acres (10 + acres) $3,378 $304 (500,000 sq ft); $0.44 (500,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (500,001-1,000,000)); minimum fee first 10 acres, plus $700 for each additional 5 acres $549 (1,000,000 sq ft); $0.44 (1,000,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (1,000,001+) Improvement Plan Check Fee:Improvement Plan Check (includes street lights, landscape, and irrigation)per sheet $294,4$71,n9o1comparison 71,n9o1comparison no comparison no comparison no comparison no comparison no comparison $3,608 (First two sheets) same as Sewer, Water, Storm Drain Plan Check Fee:Storm Drain Plans Street Light per sheet per sheet Interior Sheets $no comparison 2% of permit valuation $1$78 57,n1o1comparison 57,n1o1comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparisonLandscaped and Irrigation Plans for City-Maintained Areas per sheet $ $ 815,1$ 761,2$ no comparison Priority WQMP LS LS 45,n1o3comparison 99,n2o1comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparisonNon-Priority WQMP (Fee includes 2 plan checks)$2$62 $1,386 minimum fee 0-3Hydrology Study Drainage Areas up to 150 acres LS $651,3$45,13 no comparison no comparisonacres, plus $487 per acre for every acre of portion thereof above 3 acres $1,323 up to 150 acres + $15/acre $1,180 minimum fee Hydrology Study Drainage Areas greater than 150 acres On-Site Sewer & Water – Per Sheet LS $ $ 963,4$ 252,1$ 28,04 no comparison no comparison no comparison no comparisonper sheet 57,n1o1comparison no comparison no comparison NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 7 of 8 Page 237 City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Fee Fee Unit / Current Fee Cost of ServiceFee Name Chino [1]Eastvale[2]Fontana [3]Ontario [4]Upland [5] No.Type / Deposit Per Activity Based on Engineer's CostMonumentation (refundable)LS $372,3 $625 no comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparison Estimate plus per lot $56$n9o3c1omparison no comparison See SB See SB County fee scheduleMap Printing (as adopted by San Bernardino County) WQMP Study Amendment per sheet County fee schedule no comparison no comparison no comparison no comparison no comparison no comparison no comparisonLSNEW$31,n1o1comparison $992 Development Impact Fees/ In-Lieu Fees: Drainage Fees, Undergrounding Overhead Utilities, Library, Transportation, Police, Parks, etc. - not in scope 6 7 Principal Engineer: $199 Associate Engineer: $158 Assistant Engineer: $128 Engineering Tech: $23 per hour Fully Burdened Rate for Billing Rate/Hour specific to positionRevision checking fee NEW $681 no comparison no comparison($200 min)Assigned Staff Principal Engineer: $199 Associate Engineer: $158 Assistant Engineer: $128 Engineering Tech: $23 Fully Burdened Rate for Billing Rate/Hour specific to position8 9 Hourly Services and/or Services not Otherwise Listed Technology Fee per hour NEW $681 no comparison no comparison no comparison Assigned Staff surcharge 7.00%12.37%7.00%7.50%5.00%no comparison [Notes] [1] Source data from: "Chino_Engineering Fee Schedule (7-5-23 with IEUA Fee Updates).pdf" [2] Source data from: "Eastvale FY21-22_User Fee Schedule.pdf" [3] Source data from: "Fontana_FY23-24 User Fee Report.pdf" [4] Source data from: "Ontario_FY 2023-24 Proposed Citywide Fee Schedule_0.pdf" [5] Source data from: "City of Upland Master Fee Schedule-Effective 08.01.22.pdf" NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 8 of 8 Page 238 APPENDIX B.2 Comparative Fee Survey – Environmental Programs Prepared by NBS for the City of Rancho Cucamonga Page 239 City of Rancho Cucamonga Appendix B.2 Environmental Programs - User Fee Study Fiscal Year 23-24 Comparison for Fee Related Services and Activities Cost ofFeeFee Unit / Type Current Fee ServiceFee Name Chino [1]Eastvale [2]Fontana [3]Ontario [4]Upland [5] / Deposit PerNo.Activity ENVIRONMENTAL PROGRAMS 1 Environmental Fees Unlawful Bin Fee Administration fee per instance $$142 494no comparison no comparison no comparison no comparison no comparison Unlawful Bin Notice Posting fee per posting per permit $ $ $741 $413 856 no comparison 328 no comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparisonC&D Self-Haul Permit fee Stormwater Regulatory Inspections for Commercial Businesses (Ms4) $59Low (1 time every 5 years)per instance per instance per instance NEW NEW NEW $ $ $ 882 263 254 (1 time every 5 years) Medium (2 times every other year within 5 years for total of 2 inspections) $218/inspection $118$220 High Priority$109 for follow up (1 time every 2 years) $237.50High (1 time annually)(1 time annually) Stormwater Regulatory Inspections for Industrial Businesses (Ms4) Low (1 time every 5 years)per instance per instance per instance NEW NEW NEW $ $ $ 882 One Charge for Storm Water Regulation (NPDES) Inspection: $236 One Charge for Storm 494Water Inspection: $85/unit Medium (2 times every other year within 5 years for total of 2 inspections) $152/inspection $319 High Priority$109 for follow up (various) High (1 time annually)675 Stormwater Regulatory Inspections for Construction Projects Low (Below 10 Acres) 1 time during rainy season $505.50per project per project per project NEW NEW NEW $ $ $ 114 535 716 $385 $771 (<10 acres) Medium (between 10 and 50 Acres) 2 times during rainy season $905.50no comparison (10-25 acres) High (50 Acres and Above) Inspect 1 time per month during rainy season Oct-May 31st total 8 Inspections $2,074.00$1,543 (>25 acres) NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/2/2024 Environmental COMP, Page 1 of 2 Page 240 City of Rancho Cucamonga Appendix B.2 Environmental Programs - User Fee Study Fiscal Year 23-24 Comparison for Fee Related Services and Activities Cost ofFeeFee Unit / Type Current Fee ServiceFee Name Chino [1]Eastvale [2]Fontana [3]Ontario [4]Upland [5] / Deposit PerNo.Activity Construction & Demolition Diversion Administration fee Less than 5,000 sq. ft. project per project per project per project per project deposit $ $ $ $262 509 Construction & Demolition Diversion Administration fee 5,000 to 9,999 sq. ft. project $425 82,01 687 39,11Construction & Demolition Diversion Administration fee 10,000 to 19,999 sq. ft. project $ Construction & Demolition Diversion Administration fee 20,000 and greater sq. ft. project $ $ $840,1 000,5 01,81 no comparison no comparison no comparison no comparison no comparison Construction & Demolition Diversion Deposit 1,000 to 9,999 sq. ft. project [2] Construction & Demolition Diversion Deposit 10,000 to 19,999 sq. ft. project deposit [2]$ [2]$ 000,01 Construction & Demolition Diversion Deposit 20,000 and greater sq. ft. project deposit 000,51 Residential & Commercial Solid Waste Self-Haul Permit Lien Demand Fee per permit each $$25 561no comparison no comparison no comparison no comparison no comparison no comparison no comparison $71 no comparison no comparison [2][3] [2][3] [2][3] $531 Lien Release*each $ $ 57 57 no comparison Lien Administration*each no comparison Water Quality Management Plan (WQMP) Preliminary: $1568 (Minimum Fee 716 0-5 acres);WQMP Initial Inspection per project NEW $ Inspection: $104/unit $3,255 no comparison Fee for Preliminary and Final Review $1,145 Plan Review $1,341 Minimum Fee Final: $1,568 (Minimum Fee First 5WQMP Post Development Monitoring bi-annually per hour NEW NEW $ $ 716acres, plus $519 for each add'l 5 acres or portion thereof) Fully Burdened Rate for Billing Rate/Hour specific to position2Hourly Services and/or Services not Otherwise Listed 561 no comparison no comparison no comparisonAssigned Staff [Notes] [1] Source data from: "Chino_Engineering Fee Schedule (7-5-23 with IEUA Fee Updates).pdf" [2] Source data from: "Eastvale FY21-22_User Fee Schedule.pdf" [3] Source data from: "Fontana_FY23-24 User Fee Report.pdf" [4] Source data from: "Ontario_FY 2023-24 Proposed Citywide Fee Schedule_0.pdf" [5] Source data from: "City of Upland Master Fee Schedule-Effective 08.01.22.pdf" NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/2/2024 Environmental COMP, Page 2 of 2 Page 241 PUBLIC HEARING COST ANALYSIS – FEE STUDY April 17, 2024 Meeting of the City Council nbsgov.com Prepared by: Corporate Headquarters 32605 Temecula Parkway, Suite 100 Temecula, CA 92592 Toll free: 800.676.7516 Report for: Fee Study for Engineering Services, Environmental Programs, and Technology Needs Final Report April 1, 2024 City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 2 TABLE OF CONTENTS Executive Summary ........................................................................................................ 3 1.1 Findings ................................................................................................................... 3 1.2 Report Format ......................................................................................................... 5 Introduction and Fundamentals ...................................................................................... 6 2.1 Scope of Study ......................................................................................................... 6 2.2 Methods of Analysis ................................................................................................ 6 Engineering Services Department ................................................................................. 12 3.1 Cost of Service Analysis ......................................................................................... 12 3.2 Fee Establishment ................................................................................................. 13 3.3 Cost Recovery Evaluation ...................................................................................... 14 Environmental Programs .............................................................................................. 15 4.1 Cost of Service Analysis ......................................................................................... 15 4.2 Fee Establishment ................................................................................................. 16 4.3 Cost Recovery Evaluation ...................................................................................... 16 Technology Fee ............................................................................................................. 17 5.1 Cost of Service Analysis ......................................................................................... 17 5.2 Fee Establishment ................................................................................................. 18 5.3 Cost Recovery Evaluation ...................................................................................... 18 Conclusion .................................................................................................................... 19 Appendices Cost of Service Analysis (Fee Tables) Appendix A Comparative Fee Surveys Appendix B City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 3 EXECUTIVE SUMMARY NBS performed a Fee Study for the City of Rancho Cucamonga (City) Engineering Services Department and Environmental Programs. The purpose of this report is to present the findings and recommendations of the various fee analyses performed, and provide the City with the information needed to update and establish user and regulatory fees for services. The Study’s approach and methodology ensured development of reasonable and equitable fees and charges that meet industry standards and uphold the statutory requirements of the State of California. California cities, counties, and special districts may impose user and regulatory fees for services and activities they provide through provisions set forth in the State Constitution, Article XIII C § 1(e). Under this legal framework, a fee may not exceed the reasonable cost of providing the service or performing the activity. For a fee to qualify as such, it must relate to a service or activity performed at the request of an individual or entity upon which the fee is imposed, or their actions specifically cause the local government agency to perform additional activities. In this instance, the service or underlying action causing the local agency to perform the service is either discretionary and/or is subject to regulation. As a discretionary service or regulatory activity, the fees considered in this Study fall outside of the definition and statutory requirement to impose general taxes, special taxes, and fees as a result of property ownership. The City’s main reason for conducting this Study was twofold: (1) first, to ensure that existing fees do not exceed the costs of service, and (2) second, to provide an opportunity for the City Council to re-align fee amounts with localized cost recovery policies. 1.1 Findings This Study examined fee programs for Engineering Services, and Environmental Programs, as well as the City’s Technology Fee. The Study identified an esti mated $4.1 million in eligible costs for recovery f rom fees for service compared to approximately $2.1 million the City is currently collecting each year from fees. The following table provides a summary of the Study’s results: Table 1. Report Summary As shown in Table 1 above, the City is recovering approximately 51% of the costs associated with providing user and regulatory fee-related services. Should the Council adopt fees at 100% of the full cost recovery amounts determined by this Study, an additional $2 million in costs could be recovered. However, Section 2.2.3 later explains, there may be other local policy considerations that support adopting fees at less than the calculated full cost recovery amount. Since this element of the Study is subjective, NBS provided the maximum potential of fee amounts at 100% full cost recovery for the City to Department / Program Estimated Annual Current Fee Revenue Estimated Annual Full Cost Recovery Fee Revenue Annual Cost Recovery Surplus / (Deficit) Current Cost Recovery % Estimated Annual Recommended Fee Revenue Recommended Cost Recovery % Engineering Services Department $ 1,894,864 $ 2,751,571 $ (856,707)69% $ 2,751,062 99.98% Environmental Programs 42,989 354,962 (311,973)12% 324,113 91% Technology Fee 183,260 1,024,481 (841,221)18% 1,024,481 100% Total $ 2,121,113 $ 4,131,014 $ (2,009,901)51% $ 4,099,656 99% City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 5 consider. Once City Council has reviewed and evaluated the results of the Study, the City can set fees at appropriate cost recovery levels according to local policy goals and considerations. 1.2 Report Format This report documents the analytical methods and data sources used in the Study, presents findings regarding current levels of cost recovery achieved from user and regulatory fees, discusses recommended fee amounts, and provides a comparative survey of fees to neighboring agencies for similar services. The report is organized into the following sections:  Section 2 - Outlines the general framework, approach, and methodology of the Fee Study.  Sections 3 through 5 - Discusses the results of the cost of service analysis performed by department and/or fee program. The analysis includes: (1) fully burdened hourly rate(s); (2) calculation of the costs of providing service; (3) the cost recovery performance of each fee category; and (4) the staff-recommended fees for providing services.  Section 6 - Presents the conclusions of the analysis provided in the preceding sections.  Appendices to this report - Include additional details of the analysis performed and a comparison of the fees imposed by neighboring agencies for similar services. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 6 INTRODUCTION AND FUNDAMENTALS 2.1 Scope of Study The following is a summary of the fees evaluated during the Study:  Engineering Services Department  Environmental Programs  Technology Fee The fees examined in this Study specifically excluded utility rates, development impact fees, and special assessments, all of which fall under distinct analytical and procedural requirements different from the body of user/regulatory fees analyzed in this effort. Additionally, this Study excluded facility and equipment rental rates, as well as most of fines and penalties that may be imposed by the City for violations to its requirements or code. 2.2 Methods of Analysis Three phases of analysis were completed for each area studied: 2.2.1 COST OF SERVICE ANALYSIS This cost of service analysis is a quantitative effort that compiles the full cost of providing governmental services and activities. There are two primary types of costs considered: direct and indirect costs. Direct costs are those that specifically relate to an activity or service, including the real-time provision of the service. Indirect costs are those that support the provision of services in general but cannot be directly or easily assigned to a singular activity or service. Direct Costs:  Direct personnel costs – Salary, wages and benefits expenses for personnel specifically involved in the provision of services and activities to the public.  Direct non-personnel costs – Discrete expenses attributable to a specific service or activity performed, such as contractor costs, third-party charges, and materials used in the service or activity. Indirect Costs:  Indirect personnel costs – Personnel expenses supporting the provision of services and activities. This can include line supervision and departmental management, administrative support within a department, and staff involved in technical support activities related to the direct services provided to the public. Cost of Service Analysis Fee Establishment Cost Recovery Evaluation City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 7  Indirect non-personnel costs – Expenses other than labor involved in the provision of services. In most cases, these costs are allocated across all services provided by a department, rather than directly assigned to individual fee/rate categories.  Overhead costs – These are expenses, both labor and non-labor, related to agency-wide support services. Support services include general administrative services such as City Manager, Finance, Human Resources, etc. The amount of costs attributable to the departments or divisions included in this Study were sourced from the City’s Cost Allocation Plan. All cost components in this Study use annual (or annualized) figures, representing a twelve-month cycle of expenses incurred by the Department in the provision of all services and activities City-wide. Nearly all the fees reviewed in this Study require specific actions on the part of City staff to provide the service or conduct the activity. Since labor is the primary underlying factor in these activities, the Study expresses the full cost of service as a fully burdened cost per labor hour. NBS calculated a composite, fully burdened, hourly rate for the Engineering Services Department Environmental Programs. This rate serves as the basis for further quantifying the average full cost of providing individual services and activities. Determining the fully burdened labor rate requires two data sets: (1) the full costs of service, and (2) the number of staff hours available to perform those services. NBS derived the hours available based on the complete list of all City employees and/or available service hours of its contracted professionals (where applicable). The City supplied NBS with the total number of paid labor hours for each employee involved in the delivery of services included in this Study. These available hours represent the amount of productive time available to provide both fee-recoverable and non-fee recoverable services and activities. Available labor hours divided into the annual full costs of service equal the composite, fully burdened, labor rate. Some agencies may also use the resulting rates for purposes other than setting fees, such as calculating the full cost of general services or structuring a cost recovery agreement with another agency or third party. NBS also assisted the City in estimating the staff time for the services and activities listed in the City’s fee schedule. Time tracking records for the fee programs studied as part of this analysis, when available, prove useful in identifying time spent providing general categories of service (e.g., division administration, plan review, inspection, public information assistance, etc.). However, the City does not systematically track the service time of activities for all departments or all individual fee-level services provided. Therefore, NBS also relied on interviews and questionnaires to develop the necessary data sets of estimated labor time. In many cases, the City provided estimates of the average amount of time (in minutes and hours) it took to complete a typical service or activity considered on a per-occurrence basis. It should be noted that the development of these time estimates was not a one-step process but required careful review by both NBS and department managers to assess the reasonableness of such estimates. Based on the results of this review, the City reconsidered its time estimates until all parties were comfortable that the fee models reasonably reflected the average service level provided by the City. Finally, the fully burdened labor rate(s) calculated in earlier steps were applied at the individual fee level time estimates, yielding an average total cost of providing each fee for service or activity. The graphic below provides a visual representation of the steps discussed in this section. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 8 2.2.2 FEE ESTABLISHMENT The fee establishment process includes a range of considerations, including the following:  Addition to and deletion of fees – The Study provided each area with the opportunity to propose additions and deletions to their current fee schedules, as well as re-name, re- organize, and clarify which fees were to be imposed. Many of these fee revisions allowed for better adherence to current practices, as well as the improvement in the calculation, application, and collection of the fees owed by an individual. Some additions to the fee schedule were simply the identification of existing services or activities performed by City staff for which no fee is currently charged.  Revision to the structure of fees – In most cases, the focus was to re-align the fee amount to match the costs of service and leave the current structure of fees unchanged. However, in several cases, fee categories and fee names had to be simplified or re-structured to increase the likelihood of full cost recovery or to enhance the fairness of how the fee is applied to the various types of fee payers.  Documentation of the tools used to calculate special cost recovery – The City’s fee schedule should include the list of fully burdened rates developed by the Study. Documenting these rates in the fee schedule provides an opportunity for the City Council to approve rates for cost recovery under a “time and materials” approach. It also provides clear publication of those rates so that all fee payers can readily reference the basis of any fee amounts. The fee schedule should provide language that supports special forms of cost recovery for activities City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 9 and services not included in the adopted master fee schedule. In these rare instances, published rates are used to estimate a flat fee or bill on an hourly basis, which is at the department director’s discretion. 2.2.3 COST RECOVERY EVALUATION The NBS fee model compares the existing fee for each service or activity to the average total cost of service quantified through this analysis. Here are the possible outcomes of the fee analysis:  Cost recovery rate of 0% - This signifies that there is currently no current recovery of costs from fee revenues (or insufficient information available for evaluation).  Cost recovery rate of 100% - This means that the fee currently recovers the full cost of service.  Cost recovery rate between 0% and 100% - This indicates partial recovery of the full cost of service through fees.  Cost recovery rate greater than 100% - This means that the fee exceeds the full cost of service. User fees and regulatory fees should not exceed the full cost of service. In all cases, the cost recovery rate achieved by a fee should not be greater than 100%. In most cases, imposing a fee above this threshold could change the definition of the charge from a cost of service based fee to a tax which has other procedural requirements, such as ballot protest or voter approval. NBS assisted with modeling the “recommended” or “target” level of cost recovery for each fee, established at either 100% or any amount less than the calculated full cost of service. Targets and recommendations reflect discretion on the part of the agency based on a variety of factors, such as existing City policies and agency-wide or departmental revenue objectives, economic goals, community values, market conditions, level of demand, and others. A general method of selecting an appropriate cost recovery target is to consider the public and private benefits of the service or activity in question, such as:  To what degree does the public at large benefit from the service?  To what degree does the individual or entity requesting, requiring, or causing the service benefit? When a service or activity benefits the public at large, there is generally little to no recommended fee amount (i.e., 0% cost recovery), reinforcing the fact that a service which truly benefits the public is best funded by general resources of the City, such as revenues from the General Fund (e.g., taxes). Conversely, when a service or activity wholly benefits an individual or entity, the cost recovery is generally closer to or equal to 100% of cost recovery from fees collected from the individual or entity. In some cases, a strict public-versus-private benefit judgment may not be sufficient to finalize a cost recovery target. Any of the following factors and considerations may influence or supplement the public- versus-private benefit perception of a service or activity:  If optimizing revenue potential is an overriding goal, is it feasible to recover the full cost of service?  Will increasing fees result in non-compliance or public safety problems? City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 10  Are there desired behaviors or modifications to behaviors of the service population helped or hindered through the degree of pricing for the activities?  Does current demand for services support a fee increase without adverse impact to the community served or current revenue levels? In other words, would fee increases have the unintended consequence of driving away the population served?  Is there a good policy basis for differentiating between the type of user (e.g., residents vs. non-residents, residential vs. commercial, non-profit entities, and business entities)?  Are there broader City objectives that merit a less than full cost recovery target from fees, such as economic development goals and local social values? NBS provided the cost of service calculation based on 100% full cost recovery and the framework for the City’s use to adjust the amount of cost recovery in accordance with its broader goals as they pertain to code compliance, cost recovery, economic development, and social values. 2.2.4 COMPARATIVE FEE SURVEY Appendix B presents the results of the Comparative Fee Survey for the City. Policy makers often request a comparison of their jurisdictional fees to those of surrounding or similar communities. The purpose of a comparison is to provide a sense of the local market pricing for services, and to use that information to gauge the impact of recommendations for fee adjustments. In this effort, NBS worked with the City to choose five comparative agencies - Ontario, Fontana, Upland, Eastvale, and Chino. It is important to keep the following in mind when interpreting the general approach to, and use of, comparative survey data:  Comparative surveys do not provide information about cost recovery policies or procedures inherent in each comparison agency.  A “market-based” decision to price services below the full cost of service calculation is the same as deciding to subsidize that service.  Comparative agencies may or may not base their fee amounts on the estimated and reasonable cost of providing services. NBS did not perform the same level of analysis of the comparative agencies’ fees.  The results of comparative fee surveys are often non-conclusive for many fee categories.  Comparison agencies typically use varied terminology for the provision of similar services. NBS made every reasonable attempt to source each comparison agency’s fee schedule from their respective websites and compile a comparison of fee categories and amounts for the most readily comparable fee items that match the City’s existing fee structure. 2.2.5 DATA SOURCES The following data sources were used to support the cost of service analysis and fee establishment phases of this Study:  The City’s Adopted Budget for Fiscal Year 2023-2024.  A complete list of all City personnel, salary/wage rates, regular hours, paid benefits, and paid leave amounts provided by the Engineering Services Department. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 11  Various correspondences with City staff supporting the adopted budgets and current fees, including budget notes and expenditure detail not shown in the published document.  Prevailing fee schedules as adopted by City Council.  Annual workload data provided by each department and/or fee program evaluated in the Study. The City’s adopted budget serves as an important source of information that affects the cost of service results. NBS did not audit or validate the City’s financial documents and budget practices, nor was the cost information adjusted to reflect different levels of service or any specific, targeted performance benchmarks. This Study accepts the City’s budget as a legislatively adopted directive describing the most appropriate and reasonable level of City spending. NBS consultants accept the City Council’s deliberative process and the City’s budget plan and further assert that through this legislative process, the City has yielded a reasonable and valid expenditure plan to use in setting cost-based fees. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 12 ENGINEERING SERVICES DEPARTMENT The Engineering Services Department, in partnership with departments citywide, strives to build a City where the infrastructure supports a community that is a great place to live, work, and play through strategic design, well planned maintenance, and fiscal and environmental sustainability. The department provides a number of services in support of building a world-class community. Among these are planning and implementation of capital improvements, development related services, traffic and transportation management, environmental programs, and utility services such as electric power, high-speed municipal broadband, and streetlight management. 3.1 Cost of Service Analysis NBS calculated the total estimated annual cost of services provided by the Engineering Services Department, segregated between costs for activities that are eligible and/or targeted for recovery in fees for service and those that require another funding source other than fees. Table 2 shows the estimated full cost of providing services on an annual basis and the fully burdened cost per hour developed for cost recovery purposes through fees for services. Table 2. Fully Burdened Hourly Rate – Engineering Services Department As shown, the total cost of providing services is approximately $4.5 million per year. However, the results of the cost of service analysis identified $2.8 million in cost for recovery from the City’s fees for service with the remaining $1.7 million recommended for recovery through other funding sources. All subsequent cost of service calculations at the individual fee level assumes a fully burdened hourly rate of $186. Based on interviews with Department staff, the analysis segregated the total cost of services into three primary services categories: (1) Public Counter / General Information; (2) Engineering – CIP/NPDES Activities; and (3) Engineering – Development Projects. In order to clarify the underlying costs and Cost Element Public Counter / General Info Engineering - CIP/NPDES Engineering - Dev. Projects Total Labor 119,958$ 809,242$ 1,246,179$ 2,175,380$ Recurring Non-Labor 2,885 19,459 29,965 52,309 Citywide Overhead 56,927 384,031 591,383 1,032,341 Engineering Admin 71,075 479,473 738,356 1,288,903 Department Total 250,845$ 1,692,205$ 2,605,883$ 4,548,933$ Cost Recovery Targeted from Fees 80% 0% 100%62% Amount Targeted for Consideration in Billings/Fees 200,676 - 2,605,883 2,806,559 Amount Requiring Another Funding Source 50,169 1,692,205 - 1,742,374 Fully Burdened Hourly Rate $ 13 $ - $ 172 $ 186 Reference: Direct Hours Only 15,126 City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 13 assumptions used to calculate the fully burdened hourly rate, here is a summary of the descriptions for each cost category:  Public Counter / General Information – Activities associated with responding to phone calls and general information requests that support the development review process. Typically, some portions of costs for provision of general public information and assistance do not apply toward recovery from fees and are considered a basic function of governmental services to the public. Engineering staff estimated that approximately 80% of these costs support development review activities, while the remaining costs should not be considered in the calculation of fees for services.  Engineering – CIP/NPDES Activities – Activities associated with managing City records, including capital improvement projects (CIP), and stormwater compliance. These costs do not apply toward recovery from Engineering fees as alternate funding sources are available.  Engineering – Development Projects – Development review and approval comprises the majority of this Department’s work efforts. 100% of these costs apply toward recovery from the Department’s routine types of fees for service. The fully burdened hourly rate involves significant analytical and policy-related decisions regarding the inclusion of categorized activity costs. The decision to either include or exclude certain costs toward recovery in fees for service stems from the basic fee setting parameters set forth by industry standard fee calculation methods and the California State Constitution. State statutes require that any new fee that is levied or any existing fee that is increased should not exceed the estimated amount required to provide the service for which the charge is levied. 3.2 Fee Establishment The list of fees as shown in Appendix A.1 to this report reflects some minor changes to the City’s prior fee schedule. Highlights include:  Deletion of fees that are no longer used or needed, such as: o Each additional lot line adjustment parcel o Reapportionment maps o Construction Permits/Inspection Fees line items for: Removal clear & grub, Street adjust valves to grade, Street subgrade preparation/fine grading o Street lights (up to 10 poles) o Repetitive permit fees from oversize load o Improvement plan checks for interior streets o Map printing  Reorganization of fee categories or clarification of fee names within the Construction Permit/Inspection Fee line items to create a more user-friendly fee structure: o Combined Street AC (under 500 tons) with Street AC (500-900 tons) o Revised landscape mulch from per cubic yard to per square foot o Revised fee schedule categories from tiers based on tonnage to square feet for Street AC o Revised fee schedule categories from tiers based on tonnage to square feet for Street Aggregate Base City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 14 o Adjusted tiers for trenching in the right of way from above and below 25 LF, to 30 LF o Removed tiers from bore/receiving pit o Separated access manholes – vaults – pull boxes into their own fee category o Combined all street light reviews into one category  Addition of new fee categories, notated as “New” in the Current Fee / Deposit column of Appendix A.1: o Application fee for Bond Reduction o Specialized Reviews/Studies to be charged actual cost for outside consultants o Construction Permit/Inspection Fee for Micro Trenching o Plan Check/Processing Fee for review of WQMP Study Amendments o Documentation of fully burdened hourly rates Section 2, Methods of Analysis, provides additional discussion on the Study’s approach to adding, deleting, and revising fee categories. 3.3 Cost Recovery Evaluation Appendix A.1 presents the results of the detailed cost recovery analysis of fees for the City’s Engineering Services Department. In the Appendix, the “Cost of Service per Activity” column establishes the maximum adoptable fee amount for the corresponding service identified in the “Fee Name” list. This Cost of Service per Activity is reflective of the Department’s total estimated cost for review of each permit, as well as any supporting department/division’s review as required by the City’s established development review processes. Currently, the Department is recovering approximately 69% of the total cost of providing services from fees. As Table 3 shows, the City collects approximately $1.9 million per year in revenue at the current fee amounts. At full cost recovery and the same demand level for these services, the City would recover approximately $2.8 million. Table 3. Cost Recovery Outcomes NBS provided a full cost of service evaluation and the framework for considering fees, while the City departments determined the appropriate cost recovery levels at or below full cost amounts. The “Recommended Fee / Deposit Level” column in Appendix A.1 displays the City staff’s initial recommended fee amounts. Based on this information, staff recommends that all fees recover 100% of the costs of providing services, except where fees are capped by the State such as overload permits. These initial recommendations for adjusted fee amounts are projected to recover approximately 99.98% of the total costs of providing fee-related services, assuming the demand for services remains the same. See the City’s proposed Master Fee Schedule for any variances to the recommended fee amounts shown in this report. Department / Program Estimated Annual Current Fee Revenue Estimated Annual Full Cost Recovery Fee Revenue Annual Cost Recovery Surplus / (Deficit) Current Cost Recovery % Estimated Annual Recommended Fee Revenue Recommended Cost Recovery % Engineering Services Department $ 1,894,864 $ 2,751,571 $ (856,707)69% $ 2,751,062 99.98% City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 15 ENVIRONMENTAL PROGRAMS The Environmental Programs section is responsible for the management of waste diversion programs, including the Construction and Demolition Diversion Program, commercial recycling, commercial organics and food waste, residential recycling and green waste, management of the solid waste franchise agreement, the City's Household Hazardous Waste Collection Facility, sharps collection program, used oil and filter recycling program, beverage container recycling program, and the storm water pollution prevention programs. 4.1 Cost of Service Analysis NBS developed a composite, fully burdened, hourly rate for the Environmental Programs as shown in Table 4 below: Table 4. Fully Burdened Hourly Rate – Environmental Programs As shown above, the total cost of providing Environmental Program services is approximately $1.4 million per year. However, the results of the cost of service analysis identified $394,000 in cost for recovery from the City’s fees for service with the remaining $999,000 recommended for recovery through funding sources other than fees. All subsequent cost of service calculations at the individual fee level assume a fully burdened hourly rate of $165. Based on interviews with staff, the analysis segregated the total cost of services into two primary services categories: (1) Environmental Programs General Operations; and (2) Environmental Programs Permit Fee Services. In order to clarify the underlying costs and assumptions used to calculate the fully burdened hourly rate, here is a summary of the descriptions for each cost category:  Environmental Programs General Operations – Staff time devoted to general operations of the Integrated Waste Management Program for the City. These costs are not linked to recovery from fees evaluated in this Study.  Environmental Programs Permit Fee Services - Work activities associated with an active permit application. 100% of these costs are recoverable in user and regulatory fees for service. Cost Element ENV PROG General Operations ENV PROG Permit Fee Services Total Labor 339,699$ 183,187$ 522,886$ Recurring Non-Labor 156,638 7,462 164,100 Citywide Overhead 34,113 18,396 52,508 ENV PROG Department Admin 468,395 184,590 652,985 Division Total 998,845$ 393,635$ 1,392,480$ Fully Burdened Hourly Rate n/a $ 165 Reference: Direct Hours Only 2,393 City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 16 The fully burdened hourly rate involves significant analytical and policy-related decisions regarding the inclusion of categorized activity costs. The decision to either include or exclude certain costs toward recovery in fees for service stems from the basic fee setting parameters set forth by industry standard fee calculation methods and the California State Constitution. State statutes require that any new fee that is levied or any existing fee that is increased should not exceed the estimated amount required to provide the service for which the charge is levied. 4.2 Fee Establishment The list of fees as shown in Appendix A.2 to this report reflects some minor changes to the City’s prior fee schedule, as well as the addition of new fees. – A new fee program is recommended for regulation of stormwater compliance requirements for existing commercial and industrial businesses in the City, as well as for active construction projects. In addition, a new fee program is proposed for recovery of costs associated with Water Quality Management Plan inspections and monitoring services. Section 2, Methods of Analysis, provides additional discussion on the Study’s approach to adding, deleting, and revising fee categories. 4.3 Cost Recovery Evaluation Appendix A.2 presents the results of the detailed cost recovery analysis of fees for the City’s Environmental Programs. In the Appendix, the “Cost of Service per Activity” column establishes the maximum adoptable fee amount for the corresponding service identified in the “Fee Name” list. Currently, the City is recovering approximately 12% of the total cost of providing services from fees. As Table 5 shows, the City collects approximately $43,000 per year in revenue at the current fee amounts. At full cost recovery and the same demand level for these services, the City would recover approximately $355,000. Table 5. Cost Recovery Outcomes NBS provided a full cost of service evaluation and the framework for considering fees, while the City determined the appropriate cost recovery levels at or below full cost amounts. The “Rec’d Fee Level/Deposit” column in Appendix A.2 displays City staff’s initially recommended fee amounts. Staff recommends all fees to recover 100% of the costs of providing services, except for WQMP post development monitoring since there is not a current method to charge for this service. See the City’s proposed Master Fee Schedule for any variances to the recommended fee amounts shown in this report. Department / Program Estimated Annual Current Fee Revenue Estimated Annual Full Cost Recovery Fee Revenue Annual Cost Recovery Surplus / (Deficit) Current Cost Recovery % Estimated Annual Recommended Fee Revenue Recommended Cost Recovery % Environmental Programs 42,989 354,962 (311,973)12% 324,113 91% City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 17 TECHNOLOGY FEE Routine maintenance and investment in the City’s land management software and systems are key in promoting efficient development approval and processing services. The basic premise behind implementation of a Technology Fee is that a separate fund is created and self-sustaining in meeting the maintenance and capital replacement needs of development permitting software. 5.1 Cost of Service Analysis As shown in Tables 6 and 7 below, the City’s cost estimate for the permitting system’s replacement is approximately $5.02 million every five to ten years, with on-going software licensing and maintenance of $476,000 each year. The average annual funding requirements for the system is approximately $1.02 million per year. Table 6. One-Time Replacement Costs Table 7. Recurring Maintenance Costs Technology Requirement Cost Life (yrs) Average Repl. Cost / Year Permitting Software - purchase and implementation 5,000,000$ 10 500,000$ G Whiz Accela add-on 90,000 5 18,000$ Accela to Laserfiche software upgrade 120,000 7 17,143$ Blue Beam plan check and reporting software 200,000 7 28,571$ iPads for 6 inspectors 2,754 5 551$ Laserfiche to Accela connector 300,000 7 42,857$ Accela workflow updates 75,000 7 10,714$ New reports 45,000 7 6,429$ Workflow updates 125,000 7 17,857$ Adjustment for Fund Balance as of 6/30/23 (933,752) 10 (93,375)$ Total Technology Improvement Requirements 5,024,002$ 548,747$ Technology Requirement Annual Cost Life (yrs) Average Repl. Cost / Year Accela Software License Annual 237,173 1 237,173 Adobe Software License Annual 63,765 1 63,765 Cost Allocation Plan - Citywide Overhead 133,296 1 133,296 G Whiz Accela yearly subscriptions 30,000 1 30,000 Blue Beam plan check and reporting subscription 10,000 1 10,000 iPad Phone Service 1,260 1 1,260 Mobile phones service 240 1 240 Total Technology Maintenance Requirements 475,734$ 475,734$ City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 18 5.2 Fee Establishment The main users of the permitting system for development review include the Building, Planning, Engineering, Environmental Programs, and the Fire District. The following table shows the average eligible permit fee revenue, per department, that the technology fee would apply to. Table 8. Average Eligible Permit Fee Revenue Based on the ratio of annual funding needs for the permitting system and the estimated revenue to be collected for eligible projects, to recover 100% of the costs for maintaining and replacing the City’s land management software system, a 12.37% fee would need to be applied to eligible projects. Should the City recommend a cost recovery level less than 100%, the table above also provides the fee amount at varied recovery levels. 5.3 Cost Recovery Evaluation Currently, the City is recovering approximately 18% of the total cost of providing services from fees. As Table 9 shows, the City collects approximately $183,000 per year in revenue at the current fee amounts. At full cost recovery and the same demand level for these services, the City would recover approximately $1.02 million. Table 9. Cost Recovery Outcomes NBS provided a full cost of service evaluation and the framework for considering fees, while the City determined the appropriate cost recovery levels at or below full cost amounts. NBS recommends the City track these revenues in a separate fund and utilize the funds solely for the purposes identified in this report. 100% Recovery 75% Recovery 50% Recovery 25% Recovery Annual Costs Targeted for Recovery in Surcharge 1,024,481$ 768,361$ 512,241$ 256,120$ Average Eligible Permit Fee Revenue 1 Building 3,873,928$ 3,873,928$ 3,873,928$ 3,873,928$ Planning 1,218,263 1,218,263 1,218,263 1,218,263 Engineering 2,751,571 2,751,571 2,751,571 2,751,571 Environmental Programs - C&D Self-Haul Permit fee 4,936 4,936 4,936 4,936 Fire District 433,725 433,725 433,725 433,725 Subtotal 8,282,423$ 8,282,423$ 8,282,423$ 8,282,423$ Technology Surcharge 12.37% 9.28% 6.18% 3.09% 1. Based on most recently adopted fee study projections and/or historical revenue data provided by Finance Department Department / Program Estimated Annual Current Fee Revenue Estimated Annual Full Cost Recovery Fee Revenue Annual Cost Recovery Surplus / (Deficit) Current Cost Recovery % Estimated Annual Recommended Fee Revenue Recommended Cost Recovery % Technology Fee 183,260 1,024,481 (841,221)18% 1,024,481 100% Total $ 2,121,113 $ 4,131,014 $ (2,009,901)51% $ 4,099,656 99% City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 19 CONCLUSION Based on the Cost-of-Service Analysis, Cost Recovery Evaluation, and Proposed Fee phases of analysis in this Study, the proposed master schedule of fees formatted for implementation has been prepared and included in the City’s accompanying staff report. As discussed throughout this report, the proposed fee schedule includes fee increases intended to greatly improve the City’s recovery of costs incurred to provide individual services, as well as to adjust fees downward where fees charge exceed the average costs incurred. Predicting the amount to which any adopted fee increases will affect Department revenues is difficult to quantify. For the near-term, the City should not count on increased revenues to meet any specific expenditure plan. Experience with these fee increases should be gained first before revenue projections are revised. However, unless there is some significant, long-term change in activity levels at the City, proposed fee amendments should – over time – enhance the City’s revenue capabilities, providing it the ability to stretch other resources further for the benefit of the public at large. The City’s Master Fee Schedule should become a living document but handled with care:  A fundamental purpose of the fee schedule is to provide clarity and transparency to the public and to staff regarding fees imposed by the City. Once adopted by the Council, the fee schedule is the final word on the amount and manner in which fees should be imposed by the departments. Old fee schedules should be superseded by the new master document. If the master document is found to be missing fees, those fees need eventually to be added to the master schedule and should not continue to exist outside the consolidated, master framework.  NBS recommends the City adjust fees on an annual basis to keep pace at least with cost inflation. The City’s historical approach has been to apply the Bureau of Labor Statistics Employee Cost Index for State and Local Government Employees – Total Compensation. In NBS’ opinion, the City’s approach is in line with industry standards and could be continued. Conducting a comprehensive user fee Study is not an annual requirement; it becomes worthwhile only over time as significant shifts in organization, local practices, legislative values, or legal requirements change. In NBS’ experience, a comprehensive analysis such as this should be performed every three to five years. It should be noted that when an automatic adjustment is applied annually, the City is free to use its discretion in applying the adjustment; not all fees need to be adjusted, especially when there are good policy reasons for an alternate course. The full cost of service is the City’s only limit in setting its fees. As a final note in this Study, it is worth acknowledging the path that fees in general have taken in California. The public demands ever more precise and equitable accounting of the basis for governmental fees and a greater say in when and how they are imposed. It is inevitable in the not-too-distant future that user fees and regulatory fees will demand an even greater level of analysis and supporting data to meet the public’s evolving expectations. Technology systems will play an increased and significant role in an agency’s ability to accomplish this. Continuous improvement and refinement of time tracking abilities will greatly enhance the City’s ability to set fees for service and identify unfunded activities in years to come. City of Rancho Cucamonga Fee Study for Engineering Services, Environmental Programs, and Technology Needs 20 In preparing this report and the opinions and recommendations included herein, NBS has relied on a number of principal assumptions and considerations with regard to financial matters, conditions and events that may occur in the future. This information and assumptions, including the City’s budgets, time estimate data, and workload information from City staff, were provided by sources we believe to be reliable; however, NBS has not independently verified such information and assumptions. While we believe NBS’ use of such information and assumptions is reasonable for the purpose of this report, some assumptions will invariably not materialize as stated herein and may vary significantly due to unanticipated events and circumstances. Therefore, the actual results can be expected to vary from those projected to the extent that actual future conditions differ from those assumed by us or provided to us by others. Prepared by NBS for the City of Rancho Cucamonga APPENDIX A.1 Cost of Service Analysis – Engineering Services Department City of Rancho Cucamonga Appendix A.1 Engineering Department - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities PROC PC INSP Hourly Rate: Hourly Rate: Hourly Rate: Hourly Rate: Hourly Rate: $ 186 $ 186 $ 186 $ 224 $ 152 ENGINEERING SERVICES 1 Applications [1] Amending Map each 1.50 20.00 0.00 1.50 0.00 23.00 4,325$ 1,821$ 42%4,325$ 100% -$ -$ -$ Bond Substitution each 1.50 5.00 0.00 0.00 0.00 6.50 1,206$ 1,920$ 159%1,206$ 100% -$ -$ -$ Bond Reduction each 7.00 2.00 0.00 0.00 0.00 9.00 1,670$ NEW %1,670$ 100% -$ -$ -$ Certificate of Compliance each 1.50 20.00 0.00 0.00 0.00 21.50 3,989$ 1,680$ 42%3,989$ 100% -$ -$ -$ Certificate of Correction each 1.50 20.00 0.00 0.00 0.00 21.50 3,989$ 1,478$ 37%3,989$ 100% -$ -$ -$ Lot Line Adjustment/Merger each 1.50 20.00 0.00 2.00 0.00 23.50 4,438$ 1,983$ 45%4,438$ 100%7 13,008$ 29,110$ 29,110$ Private Street Designation each 1.50 10.00 0.00 0.00 0.00 11.50 2,134$ 1,781$ 83%2,134$ 100% -$ -$ -$ Reimbursement Agreement – Storm Drain each 10.00 30.00 0.00 0.00 0.00 40.00 7,422$ 3,824$ 52%7,422$ 100% -$ -$ -$ Reimbursement Agreement – Street and Utilities each 10.00 30.00 0.00 0.00 0.00 40.00 7,422$ 3,824$ 52%7,422$ 100% -$ -$ -$ Release of Lien Agreement each 10.00 5.00 0.00 0.00 0.00 15.00 2,783$ 1,072$ 39%2,783$ 100% -$ -$ -$ Standard Agreement/Document Processing each 10.00 5.00 0.00 0.00 0.00 15.00 2,783$ 1,395$ 50%2,783$ 100% -$ -$ -$ Street Tree Removal Application Fee each 1.00 1.00 2.00 0.00 0.00 4.00 742$ 69$ 9%742$ 100% -$ -$ -$ Street Vacation each 10.00 20.00 0.00 1.00 0.00 31.00 5,790$ 1,883$ 33%5,790$ 100% -$ -$ -$ Specialized Reviews / Studies a. City Staff Facilitation / Review each 1.50 4.00 0.00 0.00 0.00 5.50 1,020$ 851$ 83%1,020$ 100% -$ -$ -$ b. Specialized reviews charged at actual outside consultant costs, such as: Traffic Studies, Geotechnical Reviews, Landscape Reviews, Structural Reviews, Attorney. Legal Fees, etc. per project NEW - Actual Cost Actual Cost 2 Construction Permit/ Inspection [1] Drainage Catch Basin W=4', 7' or 21' each 0.00 0.00 0.33 0.00 0.00 0.33 61$ 89$ 145%61$ 100%25 2,252$ 1,556$ 1,556$ Drainage Collar Pipe PCC each 0.00 0.00 0.33 0.00 0.00 0.33 61$ 29$ 48%61$ 100%2 72$ 151$ 151$ Drainage Headwall 48" Wing each 0.00 0.00 0.33 0.00 0.00 0.33 61$ 59$ 96%61$ 100% -$ -$ -$ Drainage Junction Structure w/o Manhole each 0.00 0.00 0.33 0.00 0.00 0.33 61$ 39$ 63%61$ 100%25 988$ 1,556$ 1,556$ Drainage Junction Structure with Manhole each 0.00 0.00 0.33 0.00 0.00 0.33 61$ 39$ 63%61$ 100%7 287$ 452$ 452$ Drainage RCP 18" thru 54" linear feet 0.00 0.00 0.17 0.00 0.00 0.17 32$ 17$ 54%32$ 100%5,424 92,205$ 171,096$ 171,096$ Drainage RCP 60" thru 96" linear feet 0.00 0.00 0.34 0.00 0.00 0.34 63$ 29$ 46%63$ 100%2,435 70,905$ 153,586$ 153,586$ V-Ditch linear feet 0.00 0.00 0.008 0.00 0.00 0.008 1.48$ 0.99$ 66%1.48$ 100% -$ -$ -$ V-Ditch Cobblestone linear feet 0.00 0.00 0.01 0.00 0.00 0.01 1.86$ 0.99$ 53%1.86$ 100% -$ -$ -$ Landscape Cobblestone/Boulders square feet 0.00 0.00 0.002 0.00 0.00 0.00 0.37$ 0.99$ 265%0.37$ 100%3,341 3,291$ 1,240$ 1,240$ Landscape Concrete Header linear feet 0.00 0.00 0.0020 0.00 0.00 0.0020 0.37$ 1.23$ 330%0.37$ 100% -$ -$ -$ Landscape Decomposed Granite square feet 0.00 0.00 0.002 0.00 0.00 0.002 0.37$ 0.99$ 265%0.37$ 100% -$ -$ -$ Landscape Fence Tubular Steel linear feet 0.00 0.00 0.002 0.00 0.00 0.002 0.37$ 7.42$ 1999%0.37$ 100% -$ -$ -$ Landscape Gates Tubular Steel each 0.00 0.00 0.25 0.00 0.00 0.25 46$ 19$ 41%46$ 100%20 370$ 913$ 913$ Landscape Irrigation System square feet 0.00 0.00 0.0020 0.00 0.00 0.00 0.37$ 2.91$ 785%0.37$ 100% -$ -$ -$ Landscape Maintenance 180 Day square feet 0.00 0.00 0.0020 0.00 0.00 0.0020 0.37$ 0.38$ 102%0.37$ 100% -$ -$ -$ Landscape Masonry Column/Pilaster each 0.00 0.00 0.25 0.00 0.00 0.25 46$ 15$ 32%46$ 100% -$ -$ -$ Landscape Mulch Shredded 4" square feet 0.00 0.00 0.002 0.00 0.00 0.002 0.37$ 0.05$ 13%0.37$ 100% -$ -$ -$ Landscape Pavers square feet 0.00 0.00 0.002 0.00 0.00 0.002 0.37$ 3.76$ 1014%0.37$ 100% -$ -$ -$ Landscape Shrub 1 and 5 Gallon each 0.00 0.00 0.03 0.00 0.00 0.03 6.18$ 1.70$ 27%6.18$ 100% -$ -$ -$ Landscape Slope Erosion Control square feet 0.00 0.00 0.002 0.00 0.00 0.002 0.37$ 0.99$ 265%0.37$ 100% -$ -$ -$ Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Annual Estimated Revenues at Current Fee Cost Recovery Analysis Annual Estimated Revenue Analysis Fee No.Fee Name Fee Unit / Type No t e s Estimated Average Labor Time Per Activity (hours) Cost of Service Per Activity Annual Estimated Revenues at Full Cost Recovery Fee Annual Estimated Revenues at Recommended Fee ENGINEERING Activity Service Cost Analysis PLN BLDG NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COS, Page 1 of 4 City of Rancho Cucamonga Appendix A.1 Engineering Department - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities PROC PC INSP Hourly Rate: Hourly Rate: Hourly Rate: Hourly Rate: Hourly Rate: $ 186 $ 186 $ 186 $ 224 $ 152 Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Annual Estimated Revenues at Current Fee Cost Recovery Analysis Annual Estimated Revenue Analysis Fee No.Fee Name Fee Unit / Type No t e s Estimated Average Labor Time Per Activity (hours) Cost of Service Per Activity Annual Estimated Revenues at Full Cost Recovery Fee Annual Estimated Revenues at Recommended Fee ENGINEERING Activity Service Cost Analysis PLN BLDG Landscape Trail Fence PVC 2-rail and 3-rail linear feet 0.00 0.00 0.002 0.00 0.00 0.002 0.37$ 7.64$ 2059%0.37$ 100% -$ -$ -$ Landscape Trail Gate each 0.00 0.00 0.50 0.00 0.00 0.50 93$ 115$ 124%93$ 100% -$ -$ -$ Landscape Tree 5 and 15 Gallon each 0.00 0.00 0.50 0.00 0.00 0.50 93$ 18$ 19%93$ 100%348 6,121$ 32,255$ 32,255$ Landscape Tree 24" Box each 0.00 0.00 0.50 0.00 0.00 0.50 93$ 22$ 24%93$ 100%63 1,417$ 5,858$ 5,858$ Landscape Tree Palm each 0.00 0.00 0.50 0.00 0.00 0.50 93$ 38$ 41%93$ 100% -$ -$ -$ Landscape Vine 5 Gallon each 0.00 0.00 0.50 0.00 0.00 0.50 93$ 2$ 2%93$ 100% -$ -$ -$ Landscape Wall Garden 6' linear feet 0.00 0.00 0.25 0.00 0.00 0.25 46$ 16$ 34%46$ 100% -$ -$ -$ Landscape Wall Retaining 3' linear feet 0.00 0.00 0.25 0.00 0.00 0.25 46$ 14$ 31%46$ 100% -$ -$ -$ Landscape Wall Retaining Drain linear feet 0.00 0.00 0.25 0.00 0.00 0.25 46$ 10$ 21%46$ 100%1,980 18,969$ 91,858$ 91,858$ Landscaping square feet 0.00 0.00 0.002 0.00 0.00 0.002 0.37$ 1.09$ 294%0.37$ 100%2,387 2,602$ 886$ 886$ Removal Cold Plane Existing Pavement square feet 0.00 0.00 0.0010 0.00 0.00 0.0010 0.19$ 0.09$ 51%0.19$ 100%59,794 5,640$ 11,095$ 11,095$ Removal of AC Berm linear feet 0.00 0.00 0.001 0.00 0.00 0.001 0.19$ 0.86$ 463%0.19$ 100%902 775$ 167$ 167$ Removal AC Pavement square feet 0.00 0.00 0.0020 0.00 0.00 0.0020 0.37$ 0.48$ 130%0.37$ 100%44,444 21,426$ 16,493$ 16,493$ Removal of PCC Curb linear feet 0.00 0.00 0.002 0.00 0.00 0.002 0.37$ 0.86$ 232%0.37$ 100%3,593 3,088$ 1,333$ 1,333$ Removal of PCC Sidewalk square feet 0.00 0.00 0.0020 0.00 0.00 0.0020 0.37$ 0.48$ 130%0.37$ 100%18,633 8,983$ 6,914$ 6,914$ Removal Tree each 0.00 0.00 0.50 0.00 0.00 0.50 93$ 43$ 46%93$ 100%9 389$ 837$ 837$ Street AC (0-5,000 sf) (small) square feet 0.00 0.00 0.0006 0.00 0.00 0.0006 0.11$ 0.02$ 21%0.11$ 100%45,062 1,032$ 5,017$ 5,017$ Street AC (5,000 - 20,000 sf) (med) square feet 0.00 0.00 0.0005 0.00 0.00 0.0005 0.09$ 0.02$ 25%0.09$ 100%39,985 916$ 3,709$ 3,709$ Street AC (>20,000 sf) (lg) square feet 0.00 0.00 0.0004 0.00 0.00 0.0004 0.07$ 0.02$ 31%0.07$ 100%489,303 11,210$ 36,315$ 36,315$ Street Access Ramp each 0.00 0.00 0.25 0.00 0.00 0.25 46$ 39$ 84%46$ 100%29 1,122$ 1,331$ 1,331$ Street Adjust Manhole and Valves/CO to Grade each 0.00 0.00 1.00 0.00 0.00 1.00 186$ 9.58$ 5%186$ 100%5 47$ 913$ 913$ Street Aggregate Base (0-5,000 sf) (small) square feet 0.00 0.00 0.0006 0.00 0.00 0.0006 0.11$ 0.03$ 31%0.11$ 100%127,913 4,345$ 14,240$ 14,240$ Street Aggregate Base (5,000 - 20,000 sf) (med) square feet 0.00 0.00 0.0005 0.00 0.00 0.0005 0.09$ 0.03$ 37%0.09$ 100% -$ -$ -$ Street Aggregate Base (>20,000 sf) (lg) square feet 0.00 0.00 0.0004 0.00 0.00 0.0004 0.07$ 0.03$ 46%0.07$ 100% -$ -$ -$ Street Barricades linear feet 0.00 0.00 0.0020 0.00 0.00 0.0020 0.37$ 1.94$ 522%0.37$ 100% -$ -$ -$ Street Berm AC linear feet 0.00 0.00 0.0015 0.00 0.00 0.0015 0.28$ 1.94$ 697%0.28$ 100%853 1,653$ 237$ 237$ Street Cross-gutter square feet 0.00 0.00 0.0056 0.00 0.00 0.0056 1.04$ 0.48$ 46%1.04$ 100%18,785 9,056$ 19,519$ 19,519$ Street Curb & Gutter 6" linear feet 0.00 0.00 0.0017 0.00 0.00 0.0017 0.32$ 0.38$ 120%0.32$ 100%2,335 881$ 737$ 737$ Street Curb & Gutter 8" linear feet 0.00 0.00 0.0017 0.00 0.00 0.0017 0.32$ 0.38$ 120%0.32$ 100%20,325 7,668$ 6,411$ 6,411$ Street Curb & Gutter 12" linear feet 0.00 0.00 0.0017 0.00 0.00 0.0017 0.32$ 0.38$ 120%0.32$ 100%95 36$ 30$ 30$ Street Curb & Gutter Cobble linear feet 0.00 0.00 0.0017 0.00 0.00 0.0017 0.32$ 3.03$ 960%0.32$ 100%65 196$ 20$ 20$ Street Curb Core each 0.00 0.00 0.50 0.00 0.00 0.50 93$ 59$ 64%93$ 100%18 1,069$ 1,674$ 1,674$ Street Curb Only linear feet 0.00 0.00 0.0017 0.00 0.00 0.0017 0.32$ 0.38$ 120%0.32$ 100%6,724 2,537$ 2,121$ 2,121$ Street Curb Rolled linear feet 0.00 0.00 0.0017 0.00 0.00 0.0017 0.32$ 0.86$ 272%0.32$ 100% -$ -$ -$ Street Curbside Drain STD 107-A,B&C each 0.00 0.00 1.50 0.00 0.00 1.50 278$ 164$ 59%278$ 100%21 3,494$ 5,934$ 5,934$ Street Drive Approach Commercial square feet 0.00 0.00 0.01 0.00 0.00 0.01 2.06$ 1.83$ 89%2.06$ 100%25,067 45,974$ 51,627$ 51,627$ Street Drive Approach Residential square feet 0.00 0.00 0.0056 0.00 0.00 0.0056 1.04$ 1.23$ 118%1.04$ 100%6,826 8,369$ 7,092$ 7,092$ Street Light/Signal Interconnect Conduit linear feet 0.00 0.00 0.0017 0.00 0.00 0.0017 0.32$ 0.74$ 236%0.32$ 100%6,569 4,888$ 2,072$ 2,072$ Street Lights each 0.00 0.00 0.50 0.00 0.00 0.50 93$ 9.83$ 11%93$ 100%53 524$ 4,945$ 4,945$ Street Right Turn Lane/Busbay PCC 8" square feet 0.00 0.00 0.0056 0.00 0.00 0.0056 1.04$ 1.83$ 177%1.04$ 100% -$ -$ -$ Street Sidewalk PCC 4" square feet 0.00 0.00 0.0056 0.00 0.00 0.0056 1.04$ 0.26$ 25%1.04$ 100%55,765 14,610$ 57,942$ 57,942$ Traffic Pavement Markings each 0.00 0.00 0.10 0.00 0.00 0.10 19$ 0.99$ 5%19$ 100%45 44$ 837$ 837$ Traffic Pavement Striping linear feet 0.00 0.00 0.0003 0.00 0.00 0.0003 0.06$ 0.48$ 866%0.06$ 100%15,815 7,624$ 880$ 880$ Traffic Reflectors and Posts each 0.00 0.00 0.10 0.00 0.00 0.10 19$ 0.99$ 5%19$ 100%62 61$ 1,156$ 1,156$ NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COS, Page 2 of 4 City of Rancho Cucamonga Appendix A.1 Engineering Department - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities PROC PC INSP Hourly Rate: Hourly Rate: Hourly Rate: Hourly Rate: Hourly Rate: $ 186 $ 186 $ 186 $ 224 $ 152 Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Annual Estimated Revenues at Current Fee Cost Recovery Analysis Annual Estimated Revenue Analysis Fee No.Fee Name Fee Unit / Type No t e s Estimated Average Labor Time Per Activity (hours) Cost of Service Per Activity Annual Estimated Revenues at Full Cost Recovery Fee Annual Estimated Revenues at Recommended Fee ENGINEERING Activity Service Cost Analysis PLN BLDG Traffic Signal each 0.00 0.00 8.00 0.00 0.00 8.00 1,484$ 5,867$ 395%1,484$ 100% -$ -$ -$ Traffic Signal Modification each 0.00 0.00 4.00 0.00 0.00 4.00 742$ 2,782$ 375%742$ 100%9 23,880$ 6,372$ 6,372$ Traffic Street Sign each 0.00 0.00 0.10 0.00 0.00 0.10 19$ 9.83$ 53%19$ 100%28 274$ 517$ 517$ Utility Work, such as: Fiber Optic Conduit & Trench, Underground Existing Electrical, Underground Existing Telecom linear feet 0.00 0.00 0.003 0.00 0.00 0.003 0.56$ 2.42$ 435%0.56$ 100%7,346 17,783$ 4,089$ 4,089$ Miscellaneous; Construction items not listed above per hour 0.00 0.00 1.00 0.00 0.00 1.00 186$ 119$ 64%186$ 100%482 57,126$ 89,424$ 89,424$ Miscellaneous; Construction items not listed above (OT) per hour 0.00 0.00 1.00 0.00 0.00 1.00 213$ 174$ 82%213$ 100% -$ -$ -$ **Minimum Public Works Construction Permit Fee each 0.00 0.00 0.50 0.00 0.00 0.50 93$ 65$ 70%93$ 100% -$ -$ -$ 3 Basic Construction Permit Fees*[1] Residential Drive Approach each 0.50 0.50 1.00 0.00 0.00 2.00 371$ 167$ 45%371$ 100%19 3,143$ 6,999$ 6,999$ Curb Core each 0.33 0.00 0.50 0.00 0.00 0.83 155$ 64$ 41%155$ 100%2 105$ 254$ 254$ Trenching in the Right of Way under 30' LF each 0.33 0.50 2.00 0.00 0.00 2.83 526$ 64$ 12%526$ 100%807 51,582$ 424,179$ 424,179$ Trenching in the Right of Way over 30' LF per LF 0.00 0.00 0.00 0.00 0.00 0.01 0.93$ 2.10$ 226%0.93$ 100%82,407 172,726$ 76,451$ 76,451$ Micro Trenching per LF 0.00 0.00 0.00 0.00 0.00 0.00 0.43$ New %0.43$ 100% -$ -$ -$ Bore / Receiving Pit ( Add bore pits to the potholing fee) per pit 0.03 0.17 1.00 0.00 0.00 1.20 223$ 64$ 29%223$ 100% -$ -$ -$ Parkway Tree Removals (require approval/replacement) each 0.33 1.00 0.50 0.00 0.00 1.83 340$ at cost %340$ 100% -$ -$ -$ Potholing each 0.03 0.08 0.25 0.00 0.00 0.37 68$ 64$ 94%68$ 100%1,111 71,030$ 75,578$ 75,578$ Aerial per LF 0.001 0.001 0.0004 0.00 0.00 0.0024 0.45$ 0.28$ 64%0.45$ 100%24,597 6,960$ 10,953$ 10,953$ Pull / Place Fiber in Existing Conduit per LF 0.001 0.001 0.0004 0.00 0.00 0.0024 0.45$ 0.28$ 64%0.45$ 100%135,679 38,392$ 60,419$ 60,419$ Install / Replace Manholes - Vaults - Pull Boxes each 0.03 0.08 2.00 0.00 0.00 2.12 393$ 64$ 16%393$ 100%791 50,586$ 310,762$ 310,762$ Access Manholes - Vaults - Pull Boxes each 0.03 0.08 0.50 0.00 0.00 0.62 114$ 64$ 56%114$ 100% -$ -$ -$ 4 Oversize Loads - Traffic [2] Single Permit each 0.50 0.00 0.00 0.00 0.00 0.50 93$ 15$ 16%16$ 17% -$ -$ -$ Annual Permit per year 0.50 0.00 0.00 0.00 0.00 0.50 93$ 70$ 75%90$ 97%184 12,858$ 17,040$ 16,531$ 5 Map and Improvement Plan Check [5] Property Legal Description each 1.75 20.00 0.00 0.00 0.00 21.75 4,036$ 1,518$ 38%4,036$ 100%6 8,710$ 23,164$ 23,164$ Improvement Agreement each 5.00 4.00 0.00 0.00 0.00 9.00 1,670$ 312$ 19%1,670$ 100%2 768$ 4,108$ 4,108$ Residential Parcel Map LS 10.00 40.00 0.00 2.00 0.00 52.00 9,726$ 4,733$ 49%9,726$ 100% -$ -$ -$ plus per lot per lot 0.00 2.00 0.00 0.00 0.00 2.00 371$ 293$ 79%371$ 100% -$ -$ -$ Tract Maps and Non-Residential Parcel Maps of ten (10) lots or less LS 10.00 60.00 0.00 2.00 0.00 72.00 13,436$ 5,097$ 38%13,436$ 100%5 25,080$ 66,107$ 66,107$ NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COS, Page 3 of 4 City of Rancho Cucamonga Appendix A.1 Engineering Department - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities PROC PC INSP Hourly Rate: Hourly Rate: Hourly Rate: Hourly Rate: Hourly Rate: $ 186 $ 186 $ 186 $ 224 $ 152 Current Fee / Deposit Existing Cost Recovery % Recommended Fee Level / Deposit Recommended Cost Recovery % Estimated Volume of Activity Annual Estimated Revenues at Current Fee Cost Recovery Analysis Annual Estimated Revenue Analysis Fee No.Fee Name Fee Unit / Type No t e s Estimated Average Labor Time Per Activity (hours) Cost of Service Per Activity Annual Estimated Revenues at Full Cost Recovery Fee Annual Estimated Revenues at Recommended Fee ENGINEERING Activity Service Cost Analysis PLN BLDG Tract Maps and Non-Residential Parcel Maps over ten (10+) lots LS 10.00 40.00 0.00 2.00 0.00 52.00 9,726$ 4,894$ 50%9,726$ 100%2 8,026$ 15,950$ 15,950$ plus per parcel or lot per lot 0.00 2.00 0.00 0.00 0.00 2.00 371$ 353$ 95%371$ 100%12 4,147$ 4,357$ 4,357$ Rough Grading – Per Sheet per sheet 0.33 6.00 0.00 1.00 1.00 8.33 1,551$ 1,869$ 120%1,551$ 100%72 133,964$ 111,195$ 111,195$ Precise Grading – Per Sheet per sheet 0.33 8.00 0.00 1.00 2.00 11.33 2,074$ 2,024$ 98%2,074$ 100%206 417,821$ 428,168$ 428,168$ Improvement Plan Check (includes street lights, landscape, and irrigation)per sheet 0.33 10.00 0.00 0.00 0.00 10.33 1,917$ 4,492$ 234%1,917$ 100%47 210,252$ 89,746$ 89,746$ Storm Drain Plans per sheet 0.33 10.00 0.00 0.00 0.00 10.33 1,917$ same as Interior Sheets %1,917$ 100% -$ -$ -$ Street Light per sheet 0.33 6.00 0.00 0.00 0.00 6.33 1,175$ 871$ 74%1,175$ 100%7 6,427$ 8,672$ 8,672$ Landscaped and Irrigation Plans for City-Maintained Areas per sheet 0.33 6.00 0.00 0.00 0.00 6.33 1,175$ 1,518$ 129%1,175$ 100% -$ -$ -$ Priority WQMP LS 2.00 15.00 0.00 0.00 0.00 17.00 3,154$ 2,167$ 69%3,154$ 100%21 46,206$ 67,249$ 67,249$ Non-Priority WQMP (Fee includes 2 plan checks) LS 2.00 5.00 0.00 0.00 0.00 7.00 1,299$ 262$ 20%1,299$ 100%11 2,793$ 13,845$ 13,845$ Hydrology Study Drainage Areas up to 150 acres LS 2.00 15.00 0.00 0.00 0.00 17.00 3,154$ 3,156$ 100%3,154$ 100%15 46,576$ 46,557$ 46,557$ Hydrology Study Drainage Areas greater than 150 acres LS 2.00 20.00 0.00 0.00 0.00 22.00 4,082$ 4,369$ 107%4,082$ 100%2 7,165$ 6,694$ 6,694$ On-Site Sewer & Water – Per Sheet per sheet 0.33 6.00 0.00 0.00 0.00 6.33 1,175$ 1,252$ 107%1,175$ 100%23 29,144$ 27,347$ 27,347$ Monumentation (refundable)Base Deposit 0.33 1.50 1.00 0.00 0.00 2.83 526$ 3,273$ 623%526$ 100%2 5,368$ 862$ 862$ plus Deposit per Lot 0.00 0.25 0.50 0.00 0.00 0.75 139$ 65$ 47%139$ 100%17 1,119$ 2,396$ 2,396$ Map Printing (as adopted by San Bernardino County) per sheet See SB County fee schedule See SB County fee schedule WQMP Study Amendment LS 2.00 4.00 0.00 0.00 0.00 6.00 1,113$ NEW %1,113$ 100% -$ -$ -$ 6 Development Impact Fees/ In-Lieu Fees: Drainage Fees, Undergrounding Overhead Utilities, Library, Transportation, Police, Parks, etc. [4] 7 Revision checking fee per hour ($200 min)1.00 0.00 0.00 n/a n/a 1.00 186$ NEW %186$ 100% -$ -$ -$ 8 Hourly Services and/or Services not Otherwise Listed per hour 1.00 0.00 0.00 n/a n/a 1.00 186$ NEW %186$ 100% -$ -$ -$ TOTAL 1,894,864 2,751,571 2,751,062 [Notes] [1] Plus tech fee per Res. 14-101. [2] CVC 35795 & Caltrans Fee Schedule. [3] Based on Caltrans index; annual review required (November). [4] Not evaluated by NBS. [5] All plan reviews are for a maximum of three (3) reviews. Additional fees will be charged beyond three reviews. NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COS, Page 4 of 4 Prepared by NBS for the City of Rancho Cucamonga APPENDIX A.2 Cost of Service Analysis – Environmental Programs City of Rancho Cucamonga APPENDIX A.2 Environmental Programs - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Processing Plan Check Inspection Hourly Rate: Hourly Rate: Hourly Rate: $ 165 $ 165 $ 165 ENVIRONMENTAL PROGRAMS 1 Environmental Fees Unlawful Bin Administration fee per instance 2.00 1.00 0.00 3.00 494$ 241$ 49%494$ 100%21 5,062$ 10,365$ 10,365$ Unlawful Bin Notice Posting fee per posting 1.00 1.00 2.00 4.00 658$ 147$ 22%658$ 100%21 3,081$ 13,820$ 13,820$ C&D Self-Haul Permit fee per permit [1]2.00 3.00 0.00 5.00 823$ 314$ 38%823$ 100%6 1,886$ 4,936$ 4,936$ Stormwater Regulatory Inspections for Commercial Businesses (Ms4) Low (1 time every 5 years) per instance 0.00 0.00 1.75 1.75 288$ NEW %288$ 100%19 -$ 5,355$ 5,355$ Medium (2 times every other year within 5 years for total of 2 inspections)per instance 0.00 0.00 2.20 2.20 362$ NEW %362$ 100%19 -$ 6,805$ 6,805$ High (1 time annually) per instance 0.00 0.00 2.75 2.75 452$ NEW %452$ 100%286 -$ 129,398$ 129,398$ Stormwater Regulatory Inspections for Industrial Businesses (Ms4) Low (1 time every 5 years) per instance 0.00 0.00 1.75 1.75 288$ NEW %288$ 100%7 -$ 2,073$ 2,073$ Medium (2 times every other year within 5 years for total of 2 inspections)per instance 0.00 0.00 3.00 3.00 494$ NEW %494$ 100%16 -$ 7,897$ 7,897$ High (1 time annually) per instance 0.00 0.00 3.50 3.50 576$ NEW %576$ 100%55 -$ 31,671$ 31,671$ Stormwater Regulatory Inspections for Construction Projects Low (Below 10 Acres) 1 time during rainy season per project 0.00 0.00 2.50 2.50 411$ NEW %411$ 100%37 -$ 15,218$ 15,218$ Medium (between 10 and 50 Acres) 2 times during rainy season per project 0.00 0.00 3.25 3.25 535$ NEW %535$ 100%14 -$ 7,486$ 7,486$ High (50 Acres and Above) Inspect 1 time per month during rainy season Oct-May 31st total 8 Inspections per project 0.00 0.00 3.75 3.75 617$ NEW %617$ 100%40 -$ 24,679$ 24,679$ Construction & Demolition Diversion Administration fee Less than 5,000 sq. ft. project per project 1.50 2.00 2.00 5.50 905$ 262$ 29%905$ 100%7 1,834$ 6,334$ 6,334$ Construction & Demolition Diversion Administration fee 5,000 to 9,999 sq. ft. project per project 1.75 2.50 2.00 6.25 1,028$ 524$ 51%1,028$ 100%14 7,336$ 14,396$ 14,396$ Construction & Demolition Diversion Administration fee 10,000 to 19,999 sq. ft. project per project 2.00 2.75 2.50 7.25 1,193$ 786$ 66%1,193$ 100%7 5,502$ 8,350$ 8,350$ Construction & Demolition Diversion Administration fee 20,000 and greater sq. ft. project per project 3.00 4.00 4.00 11.00 1,810$ 1,048$ 58%1,810$ 100%17 17,816$ 30,766$ 30,766$ Construction & Demolition Diversion Deposit 1,000 to 9,999 sq. ft. project deposit [2]5,000$ 5,000$ Construction & Demolition Diversion Deposit 10,000 to 19,999 sq. ft. project deposit [2]10,000$ 10,000$ Construction & Demolition Diversion Deposit 20,000 and greater sq. ft. project deposit [2]15,000$ 15,000$ Residential & Commercial Solid Waste Self-Haul Permit per permit 0.50 0.50 0.00 1.00 165$ 52$ 32%165$ 100%9 472$ 1,481$ 1,481$ Lien Demand Fee each [2][3]135$ 135$ Lien Release* each [2][3]75$ 75$ Lien Administration* each [2][3]75$ 75$ Cost Recovery Analysis Annual Estimated Revenue Analysis Fee No. Fee Name Fee Unit / Type No t e s ENV PROG Activity Service Cost Analysis Estimated Average Labor Time Per Activity (hours) Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Rec'd Fee Level / Deposit Rec'd Cost Recovery % Estimated Volume of Activity Annual Estimated Revenues at Current Fee Annual Estimated Revenues at Full Cost Recovery Fee Annual Estimated Revenues at Recommended Fee NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/2/2024 Environmental COS, Page 1 of 2 City of Rancho Cucamonga APPENDIX A.2 Environmental Programs - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Processing Plan Check Inspection Hourly Rate: Hourly Rate: Hourly Rate: $ 165 $ 165 $ 165 Cost Recovery Analysis Annual Estimated Revenue Analysis Fee No. Fee Name Fee Unit / Type No t e s ENV PROG Activity Service Cost Analysis Estimated Average Labor Time Per Activity (hours) Cost of Service Per Activity Current Fee / Deposit Existing Cost Recovery % Rec'd Fee Level / Deposit Rec'd Cost Recovery % Estimated Volume of Activity Annual Estimated Revenues at Current Fee Annual Estimated Revenues at Full Cost Recovery Fee Annual Estimated Revenues at Recommended Fee Water Quality Management Plan (WQMP) WQMP Initial Inspection per project 0.00 0.00 3.75 3.75 617$ NEW %617$ 100%5 -$ 3,085$ 3,085$ WQMP Post Development Monitoring bi-annually 0.00 0.00 3.75 3.75 617$ NEW %-$ 0%50 -$ 30,848$ -$ 2 Hourly Services and/or Services not Otherwise Listed per hour 1.00 n/a n/a 1.00 165$ NEW %165$ 100% -$ -$ -$ TOTAL 42,989 354,962 324,113 [Notes] [1] Plus tech fee per Res. 14-101. [2] Deposit set by City Policy; not evaluated by NBS. [3]Fee established by Community Improvement department. NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/2/2024 Environmental COS, Page 2 of 2 Prepared by NBS for the City of Rancho Cucamonga APPENDIX B.1 Comparative Fee Survey – Engineering Services Department City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities ENGINEERING SERVICES 1 Applications Amending Map each 1,821$ 4,325$ no comparison no comparison $1,984 no comparison no comparison Bond Substitution each 1,920$ 1,206$ no comparison no comparison no comparison no comparison no comparison Bond Reduction each NEW 1,670$ no comparison no comparison no comparison no comparison no comparison Certificate of Compliance each 1,680$ 3,989$ no comparison Zoning Compliance: $657 Land Division Compliance: $506 (deposit plus hourly) $551 $767 no comparison Certificate of Correction each 1,478$ 3,989$ no comparison $371 $330/Minor $661/Major $494 $800 plus pass thru fees Lot Line Adjustment/Merger each 1,983$ 4,438$ $1,293 $778 deposit plus hourly $2,425 $1,193 $1,363 Private Street Designation each 1,781$ 2,134$ no comparison no comparison no comparison no comparison no comparison Reimbursement Agreement – Storm Drain each 3,824$ 7,422$ no comparison no comparison no comparison no comparison Reimbursement Agreement – Street and Utilities each 3,824$ 7,422$ no comparison no comparison no comparison no comparison Release of Lien Agreement each 1,072$ 2,783$ no comparison no comparison no comparison no comparison no comparison Standard Agreement/Document Processing each 1,395$ 2,783$ no comparison no comparison no comparison no comparison no comparison Street Tree Removal Application Fee each 69$ 742$ no comparison no comparison no comparison no comparison no comparison Street Vacation each 1,883$ 5,790$ $918 (Vacation/Dedication/ Deeds of Right-of-Way)no comparison Summary: $882 + Advertising costs Full: $1,212 + Advertising costs $1,959 $811/application Specialized Reviews / Studies no comparison a. City Staff Facilitation / Review each 851$ 1,020$ no comparison no comparison no comparison no comparison no comparison b. Specialized reviews charged at actual outside consultant costs, such as: Traffic Studies, Geotechnical Reviews, Landscape Reviews, Structural Reviews, Attorney Legal Fees, etc. per project NEW - Actual Cost Actual Cost (Fully Burdened Rate for Assigned Staff)no comparison Actual Cost + City Wide G&A rate + deposit(specific to study) Actual Cost (Plus 25% Admin for consultant review, if applicable) Minimum Fees (vary) , plus additional consultant costs Upland [5]Ontario [4] Cost of Service Per Activity Current Fee / Deposit Eastvale [2]Fontana [3] Reimbursement Agreement: $825/ea Fee No.Fee Name Fee Unit / Type Chino [1] NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 1 of 8 City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Upland [5]Ontario [4] Cost of Service Per Activity Current Fee / Deposit Eastvale [2]Fontana [3]Fee No.Fee Name Fee Unit / Type Chino [1] 2 Construction Permit/ Inspection Drainage Catch Basin W=4', 7' or 21' each 89$ 61$ Drainage Collar Pipe PCC each 29$ 61$ Drainage Headwall 48" Wing each 59$ 61$ Drainage Junction Structure w/o Manhole each 39$ 61$ Drainage Junction Structure with Manhole each 39$ 61$ Drainage RCP 18" thru 54" linear feet 17$ 32$ Drainage RCP 60" thru 96" linear feet 29$ 63$ V-Ditch linear feet 0.99$ 1.48$ V-Ditch Cobblestone linear feet 0.99$ 1.86$ Landscape Cobblestone/Boulders square feet 0.99$ 0.37$ Landscape Concrete Header linear feet 1.23$ 0.37$ Landscape Decomposed Granite square feet 0.99$ 0.37$ Landscape Fence Tubular Steel linear feet 7.42$ 0.37$ Landscape Gates Tubular Steel each 19$ 46$ Landscape Irrigation System square feet 2.91$ 0.37$ Landscape Maintenance 180 Day square feet 0.38$ 0.37$ Landscape Masonry Column/Pilaster each 15$ 46$ Landscape Mulch Shredded 4"square feet 0.05$ 0.37$ Landscape Pavers square feet 3.76$ 0.37$ Landscape Shrub 1 and 5 Gallon each 1.70$ 6.18$ Landscape Slope Erosion Control square feet 0.99$ 0.37$ Landscape Trail Fence PVC 2-rail and 3-rail linear feet 7.64$ 0.37$ Landscape Trail Gate each 115$ 93$ Landscape Tree 5 and 15 Gallon each 18$ 93$ Landscape Tree 24" Box each 22$ 93$ Landscape Tree Palm each 38$ 93$ Landscape Vine 5 Gallon each 2$ 93$ Landscape Wall Garden 6' linear feet 16$ 46$ no comparison no comparisonno comparison no comparison no comparison NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 2 of 8 City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Upland [5]Ontario [4] Cost of Service Per Activity Current Fee / Deposit Eastvale [2]Fontana [3]Fee No.Fee Name Fee Unit / Type Chino [1] Landscape Wall Retaining 3' linear feet 14$ 46$ Landscape Wall Retaining Drain linear feet 10$ 46$ Landscaping square feet 1.09$ 0.37$ Removal Cold Plane Existing Pavement square feet 0.09$ 0.19$ Removal of AC Berm linear feet 0.86$ 0.19$ Removal AC Pavement square feet 0.48$ 0.37$ Removal of PCC Curb linear feet 0.86$ 0.37$ Removal of PCC Sidewalk square feet 0.48$ 0.37$ Removal Tree each 43$ 93$ Street AC (0-5,000 sf) (small)square feet 0.02$ 0.11$ Street AC (5,000 - 20,000 sf) (med)square feet 0.02$ 0.09$ Street AC (>20,000 sf) (lg)square feet 0.02$ 0.07$ Street Access Ramp each 39$ 46$ Street Adjust Manhole and Valves/CO to Grade each 10$ 186$ Street Aggregate Base (0-5,000 sf) (small)square feet 0.03$ 0.11$ Street Aggregate Base (5,000 - 20,000 sf) (med)square feet 0.03$ 0.09$ Street Aggregate Base (>20,000 sf) (lg)square feet 0.03$ 0.07$ Street Barricades linear feet 1.94$ 0.37$ Street Berm AC linear feet 1.94$ 0.28$ Street Cross-gutter square feet 0.48$ 1.04$ Street Curb & Gutter 6" linear feet 0.38$ 0.32$ Street Curb & Gutter 8" linear feet 0.38$ 0.32$ Street Curb & Gutter 12" linear feet 0.38$ 0.32$ Street Curb & Gutter Cobble linear feet 3.03$ 0.32$ Street Curb Core each 59$ 93$ no comparison no comparisonno comparison no comparison no comparison NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 3 of 8 City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Upland [5]Ontario [4] Cost of Service Per Activity Current Fee / Deposit Eastvale [2]Fontana [3]Fee No.Fee Name Fee Unit / Type Chino [1] Street Curb Only linear feet 0.38$ 0.32$ Street Curb Rolled linear feet 0.86$ 0.32$ Street Curbside Drain STD 107-A,B&C each 164$ 278$ Street Drive Approach Commercial square feet 1.83$ 2.06$ Street Drive Approach Residential square feet 1.23$ 1.04$ Street Light/Signal Interconnect Conduit linear feet 0.74$ 0.32$ Street Lights each 9.83$ 93$ Street Right Turn Lane/Busbay PCC 8"square feet 1.83$ 1.04$ Street Sidewalk PCC 4"square feet 0.26$ 1.04$ Traffic Pavement Markings each 0.99$ 19$ Traffic Pavement Striping linear feet 0.48$ 0.06$ Traffic Reflectors and Posts each 0.99$ 19$ Traffic Signal each 5,867$ 1,484$ Traffic Signal Modification each 2,782$ 742$ Traffic Street Sign each 10$ 19$ Utility Work, such as: Fiber Optic Conduit & Trench, Underground Existing Electrical, Underground Existing Telecom linear feet 2.42$ 0.56$ Miscellaneous; Construction items not listed above per hour 119$ 186$ Miscellaneous; Construction items not listed above (OT) per hour 174$ 213$ **Minimum Public Works Construction Permit Fee each 65$ 93$ no comparison no comparison no comparison no comparison no comparison no comparison no comparisonno comparison no comparison no comparison NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 4 of 8 City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Upland [5]Ontario [4] Cost of Service Per Activity Current Fee / Deposit Eastvale [2]Fontana [3]Fee No.Fee Name Fee Unit / Type Chino [1] 3 Basic Construction Permit Fees* Residential Drive Approach each 167$ 371$ $245 Curb Core each 64$ 155$ Trenching in the Right of Way under 30' LF each 64$ 526$ Trenching in the Right of Way over 30' LF per LF 2.10$ 0.93$ Micro Trenching per LF New 0.43$ Bore / Receiving Pit ( Add bore pits to the potholing fee) per pit 63.93$ 222.65$ Parkway Tree Removals (require approval/replacement) each at cost 340$ Potholing each 64$ 68$ Aerial per LF 0.28$ 0.45$ Pull / Place Fiber in Existing Conduit per LF 0.28$ 0.45$ Install / Replace Manholes - Vaults - Pull Boxes each 64$ 393$ Access Manholes - Vaults - Pull Boxes each 64$ 114$ 4 Oversize Loads - Traffic Single Permit each 15$ 93$ $16 $16 Single Trip: $16/load Large/Heavy Load: $54/Hour Large/Heavy Load w Special Services (research): $110 $19 no comparison Annual Permit per year 70$ 93$ $90 (Addt'l costs may apply for Plan Check/Inspection of Excessive Loads $90 $98/first permit $15/addt'l vehicle $111 no comparison 5 Map and Improvement Plan Check Property Legal Description each 1,518$ 4,036$ no comparison no comparison no comparison no comparison no comparison Improvement Agreement each 312$ 1,670$ no comparison no comparison no comparison no comparison no comparison Residential Parcel Map LS 4,733$ 9,726$ $3,553 no comparison $1,984 plus per lot 293$ 371$ $70 no comparison $54 Tract Maps and Non-Residential Parcel Maps of ten (10) lots or less LS 5,097$ 13,436$ no comparison $1,984 Tract Maps and Non-Residential Parcel Maps over ten (10+) lots LS 4,894$ 9,726$ no comparison $1,984 plus per parcel or lot 353$ 371$ $70 no comparison $54 $70 no comparison Encroachment Permits: Regular: $242 Homeowner: $219 Minor: $54 Encroachment Permit Fee: $116no comparison Tract Map: $4,153 Minimum Fee, Plus $70 per Lot Encroachment Permits Minor: $53 Major: $185 Extension Request: $111 Base Fee $2,666 (Parcel/Tract)Final Tract or Parcel Map: $3,627 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 5 of 8 City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Upland [5]Ontario [4] Cost of Service Per Activity Current Fee / Deposit Eastvale [2]Fontana [3]Fee No.Fee Name Fee Unit / Type Chino [1] Rough Grading – Per Sheet per sheet 1,869$ 1,551$ $2,312 0-10 acres minimum fee, plus $664 for each additional 5 acres Up to 100 cubic yards $234; Per 300 CUY: $156: per 1,000 CUY: $59 $59 (First 10,000 sq ft); $0.62 (First 10,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (10,001-100,000)); $120 (100,000 sq ft); $0.28 (100,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (100,001-500,000)); $243 (500,000 sq ft); $0.44 (500,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (500,001-1,000,000)); $488 (1,000,000 sq ft); $0.44 (1,000,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (1,000,001+) $1,381 (0-10 acres); $1,381 (>10 acres), plus $345 for each additional 5 acres (First two sheets) Residential/Commercial: $2,000 NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 6 of 8 City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Upland [5]Ontario [4] Cost of Service Per Activity Current Fee / Deposit Eastvale [2]Fontana [3]Fee No.Fee Name Fee Unit / Type Chino [1] Precise Grading – Per Sheet per sheet 2,024$ 2,074$ (0-10 acres) $1,174 minimum fee first acre, Plus $245 for each additional acre or portion thereof up to 10 acres; (10 + acres) $3,378 minimum fee first 10 acres, plus $700 for each additional 5 acres no comparison $59 (First 10,000 sq ft); $1.00 (First 10,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (10,001-100,000)); $182 (100,000 sq ft); $0.28 (100,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (100,001-500,000)); $304 (500,000 sq ft); $0.44 (500,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (500,001-1,000,000)); $549 (1,000,000 sq ft); $0.44 (1,000,000 sq ft plus fee per every 1,000 sq ft thereafter or fraction there of (1,000,001+) $1,726.50 (0-10 acres); $1,726.50 (>10 acres), plus $517.50 for each additional 5 acres (First two sheets) Residential: $2,702; Commercial/Industrial: $3,000 Improvement Plan Check (includes street lights, landscape, and irrigation)per sheet 4,492$ 1,917$ no comparison no comparison no comparison no comparison Improvement Plan Check Fee: $3,608 (First two sheets) Storm Drain Plans per sheet same as Interior Sheets 1,917$ no comparison no comparison no comparison Sewer, Water, Storm Drain Plan Check Fee: 2% of permit valuation no comparison Street Light per sheet 871$ 1,175$ no comparison no comparison no comparison no comparison no comparison Landscaped and Irrigation Plans for City-Maintained Areas per sheet 1,518$ 1,175$ no comparison no comparison no comparison no comparison no comparison Priority WQMP LS 2,167$ 3,154$ no comparison no comparison no comparison no comparison no comparison Non-Priority WQMP (Fee includes 2 plan checks) LS 262$ 1,299$ no comparison no comparison no comparison no comparison no comparison Hydrology Study Drainage Areas up to 150 acres LS 3,156$ 3,154$ no comparison no comparison Hydrology Study Drainage Areas greater than 150 acres LS 4,369$ 4,082$ no comparison no comparison On-Site Sewer & Water – Per Sheet per sheet 1,252$ 1,175$ no comparison no comparison no comparison no comparison no comparison $1,323 up to 150 acres + $15/acre $1,386 minimum fee 0-3 acres, plus $487 per acre for every acre of portion thereof above 3 acres $1,180 minimum fee NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 7 of 8 City of Rancho Cucamonga Appendix B.1 Engineering - User Fee Study Fiscal Year 23-24 Cost of Service Estimate for Fee Related Services and Activities Upland [5]Ontario [4] Cost of Service Per Activity Current Fee / Deposit Eastvale [2]Fontana [3]Fee No.Fee Name Fee Unit / Type Chino [1] Monumentation (refundable) LS 3,273$ 526$ Based on Engineer's Cost Estimate no comparison no comparison no comparison no comparison plus per lot 65$ 139$ no comparison no comparison no comparison no comparison no comparison Map Printing (as adopted by San Bernardino County) per sheet See SB County fee schedule See SB County fee schedule no comparison no comparison no comparison no comparison no comparison WQMP Study Amendment LS NEW 1,113$ no comparison no comparison $992 no comparison no comparison 6 Development Impact Fees/ In-Lieu Fees: Drainage Fees, Undergrounding Overhead Utilities, Library, Transportation, Police, Parks, etc. - not in scope 7 Revision checking fee per hour ($200 min)NEW 186$ Fully Burdened Rate for Assigned Staff no comparison Billing Rate/Hour specific to position no comparison Principal Engineer: $199 Associate Engineer: $158 Assistant Engineer: $128 Engineering Tech: $23 8 Hourly Services and/or Services not Otherwise Listed per hour NEW 186$ Fully Burdened Rate for Assigned Staff no comparison Billing Rate/Hour specific to position no comparison Principal Engineer: $199 Associate Engineer: $158 Assistant Engineer: $128 Engineering Tech: $23 9 Technology Fee surcharge 7.00%12.37%7.00% 7.50% 5.00%no comparison no comparison [Notes] [1] Source data from: "Chino_Engineering Fee Schedule (7-5-23 with IEUA Fee Updates).pdf" [2] Source data from: "Eastvale FY21-22_User Fee Schedule.pdf" [3] Source data from: "Fontana_FY23-24 User Fee Report.pdf" [4] Source data from: "Ontario_FY 2023-24 Proposed Citywide Fee Schedule_0.pdf" [5] Source data from: "City of Upland Master Fee Schedule-Effective 08.01.22.pdf" NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/1/2024 Engineering COMP, Page 8 of 8 Prepared by NBS for the City of Rancho Cucamonga APPENDIX B.2 Comparative Fee Survey – Environmental Programs City of Rancho Cucamonga Appendix B.2 Environmental Programs - User Fee Study Fiscal Year 23-24 Comparison for Fee Related Services and Activities ENVIRONMENTAL PROGRAMS 1 Environmental Fees Unlawful Bin Fee Administration fee per instance 241$ 494$ no comparison no comparison no comparison no comparison no comparison Unlawful Bin Notice Posting fee per posting 147$ 658$ no comparison no comparison no comparison no comparison no comparison C&D Self-Haul Permit fee per permit 314$ 823$ no comparison no comparison no comparison no comparison no comparison Stormwater Regulatory Inspections for Commercial Businesses (Ms4) Low (1 time every 5 years) per instance NEW 288$ $59 (1 time every 5 years) Medium (2 times every other year within 5 years for total of 2 inspections)per instance NEW 362$ $118 (1 time every 2 years) High (1 time annually) per instance NEW 452$ $237.50 (1 time annually) Stormwater Regulatory Inspections for Industrial Businesses (Ms4) Low (1 time every 5 years) per instance NEW 288$ Medium (2 times every other year within 5 years for total of 2 inspections)per instance NEW 494$ High (1 time annually) per instance NEW 576$ Stormwater Regulatory Inspections for Construction Projects Low (Below 10 Acres) 1 time during rainy season per project NEW 411$ $385 $505.50 (<10 acres) Medium (between 10 and 50 Acres) 2 times during rainy season per project NEW 535$ $771 $905.50 (10-25 acres) High (50 Acres and Above) Inspect 1 time per month during rainy season Oct-May 31st total 8 Inspections per project NEW 617$ $1,543 $2,074.00 (>25 acres) Fontana [3] One Charge for Storm Water Inspection: $85/unit Fee No. Fee Name Fee Unit / Type No t e s Eastvale [2]Chino [1] Cost of Service Per Activity Current Fee / Deposit Ontario [4]Upland [5] $218/inspection $109 for follow up no comparison One Charge for Storm Water Regulation (NPDES) Inspection: $236 (various) $152/inspection $109 for follow up $220 High Priority $319 High Priority NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/2/2024 Environmental COMP, Page 1 of 2 City of Rancho Cucamonga Appendix B.2 Environmental Programs - User Fee Study Fiscal Year 23-24 Comparison for Fee Related Services and Activities Fontana [3] Fee No. Fee Name Fee Unit / Type No t e s Eastvale [2]Chino [1] Cost of Service Per Activity Current Fee / Deposit Ontario [4]Upland [5] Construction & Demolition Diversion Administration fee Less than 5,000 sq. ft. project per project 262$ 905$ Construction & Demolition Diversion Administration fee 5,000 to 9,999 sq. ft. project per project 524$ 1,028$ Construction & Demolition Diversion Administration fee 10,000 to 19,999 sq. ft. project per project 786$ 1,193$ Construction & Demolition Diversion Administration fee 20,000 and greater sq. ft. project per project 1,048$ 1,810$ Construction & Demolition Diversion Deposit 1,000 to 9,999 sq. ft. project deposit [2]5,000$ Construction & Demolition Diversion Deposit 10,000 to 19,999 sq. ft. project deposit [2]10,000$ Construction & Demolition Diversion Deposit 20,000 and greater sq. ft. project deposit [2]15,000$ Residential & Commercial Solid Waste Self-Haul Permit per permit 52$ 165$ no comparison no comparison no comparison no comparison no comparison Lien Demand Fee each [2][3]135$ no comparison Lien Release* each [2][3]75$ $71 Lien Administration* each [2][3]75$ no comparison Water Quality Management Plan (WQMP) WQMP Initial Inspection per project NEW 617$ Preliminary: $1568 (Minimum Fee 0-5 acres); Inspection: $104/unit WQMP Post Development Monitoring bi-annually NEW 617$ Final: $1,568 (Minimum Fee First 5 acres, plus $519 for each add'l 5 acres or portion thereof) 2 Hourly Services and/or Services not Otherwise Listed per hour NEW 165$ Fully Burdened Rate for Assigned Staff no comparison Billing Rate/Hour specific to position no comparison no comparison [Notes] [1] Source data from: "Chino_Engineering Fee Schedule (7-5-23 with IEUA Fee Updates).pdf" [2] Source data from: "Eastvale FY21-22_User Fee Schedule.pdf" [3] Source data from: "Fontana_FY23-24 User Fee Report.pdf" [4] Source data from: "Ontario_FY 2023-24 Proposed Citywide Fee Schedule_0.pdf" [5] Source data from: "City of Upland Master Fee Schedule-Effective 08.01.22.pdf" $1,145 Plan Review $1,341 Minimum Feeno comparison $3,255 Fee for Preliminary and Final Review no comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparison no comparison NBS - Local Government Solutions Web: www.nbsgov.com Toll-Free:800.676.7516 4/2/2024 Environmental COMP, Page 2 of 2 Resolution No. 2024-XXX - Page 1 of 9 RESOLUTION NO. 2024-XXX A RESOLUTION OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING, REPEALING, REVISING, AND UPDATING VARIOUS FEES APPLICABLE TO THE ENGINEERING SERVICES, ENVIRONMENTAL PROGRAMS, AND TECHNOLOGY FEE A Recitals. 1. The California Government Code allows the City to establish fees and charges for municipal services, provided such fees and charges do not exceed the estimated reasonable cost to the City in providing the service to which the fee or charge applies. 2. Data indicating the estimated or actual cost to provide each service, for which the fees and charges set forth herein apply, was made available to the public at least ten (10) days prior to the date of the public hearing. 3. On April 17, 2024, City Council of the City of Rancho Cucamonga conducted a duly noticed public hearing regarding the adoption of fees applicable to the building and safety services, engineering services, planning, and environmental programs. 4. All legal prerequisites prior to the adoption of this Resolution have occurred. B. Resolution. The City Council of the City of Rancho Cucamonga finds and resolves as follows: SECTION 1: The City Council hereby specifically finds that all the facts set forth in the Recitals, Part A, of this Resolution are true and correct. SECTION 2; The City has conducted a study of new or increasing fees/fee categories and analyzed costs incurred in providing services, including, but not limited to, salary and benefits, maintenance, and administrative costs. SECTION 3: The City Council hereby specifically finds that the fees and charges set forth do not exceed the estimated reasonable cost of providing the service for which the fee or charge be levied. SECTION 4: The City Council hereby authorizes the City Manager, or designee, to make annual adjustments to certain fees based on an inflationary factor established by the United States Bureau of Labor Statistics, where designated, effective July 1 of each year. SECTION 5: Technology Fee. The City hereby amends Resolution 18-040 and increases the Technology Fee for all applicable Building and Safety Services Department, Engineering Services Department, and Planning Department Fees from 7% to 12% effective July 1, 2024. SECTION 6: Engineering Services Department a. The City hereby repeals all fees for the Engineering Services Department services listed in Resolutions 14-101 and adopts the fees in Exhibit A for services performed by the Engineering Services Department, effective July 1, 2024, which is more than 60 days from the adoption of this 04/17/2024 Regular City Council Meeting – Revised Resolution for Item G1 Resolution No. 2024-XXX - Page 2 of 9 Resolution consistent with State Law: b. The fee set forth in section 6a, with the exception of deposit-based fees, shall be adjusted annually, commencing on July 1, 2025, and each year thereafter, without further action of the City Council, based on the Employment Cost Index for State and Local Government Employees, Total Compensation, during the 12-month period ending on December 31 of the immediately preceding year, as released by the United States Bureau of Labor Statistics and rounded to the nearest whole dollar. If this index is discontinued, a replacement index, as determined by the City Council, shall be utilized. SECTION 7: Environmental Programs a. The City hereby repeals all fees for the Environmental Programs listed in Resolutions 11-13, 18-125, 2020-120, and 2022-155 and adopts the fees in Exhibit B for services performed by Environmental Programs, effective July 1, 2024, which is more than 60 days from the adoption of this Resolution consistent with State Law: b. The fee set forth in section 7a, with the exception of deposit-based fees, shall be adjusted annually, commencing on July 1, 2025, and each year thereafter, without further action of the City Council, based on the Employment Cost Index for State and Local Government Employees, Total Compensation, during the 12-month period ending on December 31 of the immediately preceding year, as released by the United States Bureau of Labor Statistics and rounded to the nearest whole dollar. If this index is discontinued, a replacement index, as determined by the City Council, shall be utilized. SECTION 8: The City Clerk shall certify to the adoption of this Resolution. Resolution No. 2023-XXX - Page 5 of 5 PASSED, APPROVED, AND ADOPTED this day of 2023 AYES: NOES: ABSENT: ABSTAINED: __________________________________ L. Dennis Michael, Mayor ATTEST: _____________________________________ Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the __ 2023. Executed this ___ day of_______, 2023 at Rancho Cucamonga, California _________________________________ Janice C. Reynolds, City Clerk Resolution No. 2023-XXX - Page 5 of 5 Exhibit A City of Rancho Cucamonga Engineering Services - User Fee Study Fiscal Year 2024 Title Fee Unit/Type Current Recommended Amending Map each $1,821.00 $4,325.00 Bond Substitution each $1,920.00 $1,206.00 Bond Reduction each NEW $1,670.00 Certificate of Compliance each $1,680.00 $3,989.00 Certificate of Correction each $1,478.00 $3,989.00 Lot Line Adjustment/Merger each $1,983.00 $4,438.00 Lot Line Adjustment/Merger for each additional parcel each $1,684.00 Delete Private Street Designation each $1,781.00 $2,134.00 Reapportionment Maps (two sheet parcel/tract map) each $1,781.00 Delete Reapportionment Maps (two sheet parcel/tract map) for each additional sheet each $37.00 Delete Reimbursement Agreement – Storm Drain each $3,824.00 $7,422.00 Reimbursement Agreement – Street and Utilities each $3,824.00 $7,422.00 Release of Lien Agreement each $1,072.00 $2,783.00 Standard Agreement/Document Processing each $1,395.00 $2,783.00 Street Tree Removal Application Fee each $69.00 $279.00 Street Vacation each $1,883.00 $5,790.00 Traffic Study Review a. City Staff Facilitation/Review each $851.00 $1,020.00 b. Specialized reviews charged at actual outside consultant costs, such as: Traffic Studies, Geotechnical Reviews, Landscape Reviews, Structural Reviews, Attorney. Legal Fees, etc. per project NEW Actual Cost Drainage Catch Basin W=4', 7' or 21' each $88.59 $61.00 Drainage Collar Pipe PCC each $29.25 $61.00 Drainage Headwall 48" Wing each $58.87 $61.00 Drainage Junction Structure w/o Manhole each $38.85 $61.00 Drainage Junction Structure with Manhole each $38.85 $61.00 Drainage RCP 18" thru 54" linear feet $17.00 $32.00 Drainage RCP 60" thru 96" linear feet $29.12 $63.00 V-Ditch linear feet $0.99 $1.48 V-Ditch Cobblestone linear feet $0.99 $1.86 Landscape Cobblestone/Boulders square feet $0.99 $0.37 Landscape Concrete Header linear feet $1.23 $0.37 Landscape Decomposed Granite square feet $0.99 $0.37 Landscape Fence Tubular Steel linear feet $7.42 $0.37 Landscape Gates Tubular Steel each $18.82 $46.00 Landscape Irrigation System square feet $2.91 $0.37 Landscape Maintenance 180 Day square feet $0.38 $0.37 Resolution No. 2023-XXX - Page 5 of 5 Title Fee Unit/Type Current Recommended Landscape Masonry Column/Pilaster each $14.81 $46.00 Landscape Mulch Shredded 4" square feet $3.76 $0.37 Landscape Pavers square feet $3.76 $0.37 Landscape Shrub 1 and 5 Gallon each $1.70 $6.18 Landscape Slope Erosion Control square feet $0.99 $0.37 Landscape Trail Fence PVC 2-rail and 3-rail linear feet $7.64 $0.37 Landscape Trail Gate each $115.30 $93.00 Landscape Tree 5 and 15 Gallon each $17.61 $93.00 Landscape Tree 24" Box each $22.45 $93.00 Landscape Tree Palm each $38.23 $93.00 Landscape Vine 5 Gallon each $1.83 $93.00 Landscape Wall Garden 6' linear feet $15.54 $46.00 Landscape Wall Retaining 3' linear feet $14.43 $46.00 Landscape Wall Retaining Drain linear feet $9.58 $46.00 Landscaping square feet $1.09 $0.37 Removal Clear & Grub linear feet lump sum Delete Removal Cold Plane Existing Pavement square feet $0.09 $0.19 Removal of AC Berm linear feet $0.86 $0.19 Removal AC Pavement square feet $0.48 $0.37 Removal of PCC Curb linear feet $0.86 $0.37 Removal of PCC Sidewalk square feet $0.48 $0.37 Removal Tree each $43.08 $93.00 Street AC (0-5,000 sf) (small) square feet $0.02 $0.11 Street AC (5,000 - 20,000 sf) (med) square feet $0.02 $0.09 Street AC (>20,000 sf) (lg) square feet $0.02 $0.07 Street AC (under 500 tons) square feet $0.99 Delete Street Access Ramp each $39.10 $46.00 Street Adjust Manhole and Valves/CO to Grade each $9.58 $186.00 Street Adjust Valves to Grade each $9.58 Delete Street Aggregate Base (0-5,000 sf) (small) square feet $0.03 $0.11 Street Aggregate Base (5,000 - 20,000 sf) (med) square feet $0.03 $0.09 Street Aggregate Base (>20,000 sf) (lg) square feet $0.03 $0.07 Street Barricades linear feet $1.94 $0.37 Street Berm AC linear feet $1.94 $0.28 Street Cross-gutter square feet $0.48 $1.04 Street Curb & Gutter 6" linear feet $0.38 $0.32 Street Curb & Gutter 8" linear feet $0.38 $0.32 Street Curb & Gutter 12" linear feet $0.38 $0.32 Street Curb & Gutter Cobble linear feet $3.03 $0.32 Street Curb Core each $59.23 $93.00 Street Curb Only linear feet $0.38 $0.32 Street Curb Rolled linear feet $0.86 $0.32 Street Curbside Drain STD 107-A,B&C each $163.87 $278.00 Street Drive Approach Commercial square feet $1.83 $2.06 Street Drive Approach Residential square feet $1.23 $1.04 Resolution No. 2023-XXX - Page 5 of 5 Title Fee Unit/Type Current Recommended Street Light/Signal Interconnect Conduit linear feet $0.74 $0.32 Street Lights each $9.83 $93.00 Street Lights (Up to 10 poles) linear feet lump sum Delete Street Right Turn Lane/Busbay PCC 8" square feet $1.83 $1.04 Street Sidewalk PCC 4" square feet $0.26 $1.04 Street Subgrade Preparation/Fine Grading square feet $0.26 Delete Traffic Pavement Markings each $0.99 $19.00 Traffic Pavement Striping linear feet $0.48 $0.06 Traffic Reflectors and Posts each $0.99 $19.00 Traffic Signal each $5,867.07 $1,484.00 Traffic Signal Modification each $2,781.51 $742.00 Traffic Street Sign each $9.83 $19.00 Utility Fiber Optic Conduit & Trench linear feet $2.42 $0.56 Utility Underground Existing Electrical linear feet $2.42 $0.56 Utility Underground Existing Telecom linear feet $2.42 $0.56 Miscellaneous; Construction items not listed above charged based upon estimated hourly inspection need; hourly rate $118.53 $186.00 Miscellaneous; Construction items not listed above (OT) charged based upon estimated hourly inspection need; hourly rate (OT) $174.20 $213.00 Minimum Public Works Permit Fee each $63.00 $93.00 Residential Drive Approach each $167.00 $316.00 Curb Core each $64.00 $155.00 Roll-Off Container / Storage Pods each $64.00 Delete Any Trench / Bore in the Right of Way under 30' LF each $64.00 $526.00 Trenching / Boring in the Right of Way over 30' LF per LF $2.10 $0.93 Micro Trenching per LF NEW $0.43 Bore / Receiving Pit ( Add bore pits to the potholing fee) per pit $64.00 $223.00 Parkway Tree Removals (require approval/replacement) each at cost $340.00 Potholing each $64.00 $68.00 Aerial per LF $0.28 $0.45 Pull / Place Fiber in Existing Conduit per LF $0.28 $0.45 Install / Replace Manholes - Vaults - Pull Boxes each $64.00 $393.00 Access Manholes - Vaults - Pull Boxes each $64.00 $114.00 Oversize Loads - Traffic Single Permit each $15.00 $16.00 Repetitive Permit (initial fee) each $70.00 Delete Repetitive Permit (add'l monthly fee for 6 months) per month $15.00 Delete Resolution No. 2023-XXX - Page 5 of 5 Title Fee Unit/Type Current Recommended Annual Permit per year $70.00 $90.00 Property Legal Description each $1,518.00 $4,036.00 Improvement Agreement N/A $313.00 $1,670.00 Residential Parcel Map LS $4,733.00 $9,726.00 plus per lot per lot $294.00 $139.00 $371 Tract Maps and Non-Residential Parcel Maps of ten (10) lots or less LS $5,098.00 $13,436.00 Tract Maps and Non-Residential Parcel Maps over ten (10+) lots LS $4,895.00 $9,726.00 plus per parcel or lot per lot $354.00 $371.00 Rough Grading – Per Sheet each $1,869.00 $1,551.00 Precise Grading – Per Sheet each $2,024.00 $2,074.00 Improvement Plan Check (for plans not identified in this sheet, includes includes street , landscape, and irrigation) per sheet $4,492.00 $1,917.00 Interior Streets – 1 Sheet LS $4,492.00 Delete Interior Streets – 2 Sheets LS $5,463.00 Delete Interior Streets – Sheets 3 and 4 each $1,457.00 Delete Interior Streets – 5 Sheets LS $9,591.00 Delete Interior Streets – Sheets 6 through 9 each $1,457.00 Delete Interior Streets – 10 Sheets LS $18,205.00 Delete Interior Streets – Sheets 11 and more each $1,457.00 Delete Storm Drain Plans per sheet same as Interior Sheets $1,917.00 Street Light per sheet $871.00 $1,175.00 Additional Street Light Sheets each $346.00 Delete Landscaped and Irrigation Plans for City-Maintained Areas each $1,518.00 $1,175.00 Priority WQMP LS $2,168.00 $3,154.00 Non-Priority WQMP (Fee includes 2 plan checks) LS $262.00 $1,299.00 Hydrology Study Drainage Areas up to 150 acres LS $3,156.00 $3,154.00 Hydrology Study Drainage Areas greater than 150 acres LS $4,370.00 $4,082.00 On-Site Sewer & Water – Per Sheet each $1,253.00 $1,175.00 Monumentation (refundable) - BASE DEPOSIT Base Deposit $3,273.00 $526.00 plus per lot $64.98 $139.00 Map Printing (as adopted by San Bernardino County – per sheet) each $75.00 $75.00 WQMP Study Amendment LS NEW $1,113.00 Revision Checking Fee per hour ($200 min) NEW $186.00 Hourly Services and/or Services not Otherwise Listed per hour NEW $186.00 Resolution No. 2023-XXX - Page 5 of 5 Exhibit B City of Rancho Cucamonga Environmental Programs - User Fee Study Fiscal Year 2024 Title Fee Unit/Type Current Recommended Unlawful Bin Administration fee per instance $242.00 $494.00 Unlawful Bin Notice Posting fee per posting $147.00 $658.00 C&D Self-Haul Permit fee per permit $315.00 $823.00 Stormwater Regulatory Inspections for Commercial Businesses (Ms4) Low (1 time every 5 years) per instance NEW $288.00 Medium (2 times every other year within 5 years for total of 2 inspections) per instance NEW $362.00 High (1 time annually) per instance NEW $452.00 Stormwater Regulatory Inspections for Industrial Businesses (Ms4) Low (1 time every 5 years) per instance NEW $288.00 Medium (2 times every other year within 5 years for total of 2 inspections) per instance NEW $494.00 High (1 time annually) per instance NEW $576.00 Stormwater Regulatory Inspections for Construction Projects Low (Below 10 Acres) 1 time during rainy season per project NEW $411.00 Medium (between 10 and 50 Acres) 2 times during rainy season per project NEW $535.00 High (50 Acres and Above) Inspect 1 time per month during rainy season Oct-May 31st total 8 Inspections per project NEW $617.00 Construction & Demolition Diversion Administration fee Less than 5,000 sq. ft. project per project $262.00 $905.00 Construction & Demolition Diversion Administration fee 5,000 to 9,999 sq. ft. project per project $524.00 $1,028.00 Construction & Demolition Diversion Administration fee 10,000 to 19,999 sq. ft. project per project $786.00 $1,193.00 Construction & Demolition Diversion Administration fee 20,000 and greater sq. ft. project per project $1,048.00 $1,810.00 Construction & Demolition Diversion Deposit 1,000 to 9,999 sq. ft. project deposit $5,000.00 $5,000.00 Construction & Demolition Diversion Deposit 10,000 to 19,999 sq. ft. project deposit $10,000.00 $10,000.00 Construction & Demolition Diversion Deposit 20,000 and greater sq. ft. project deposit $15,000.00 $15,000.00 Residential & Commercial Solid Waste Self-Haul Permit per permit $52.00 $165.00 Lien Demand Fee each $135.00 $135.00 Lien Release* each $75.00 $75.00 Resolution No. 2023-XXX - Page 5 of 5 Title Fee Unit/Type Current Recommended Lien Administration* each $75.00 $75.00 Water Quality Management Plan (WQMP) WQMP Initial Inspection per project NEW $617.00 WQMP Post Development Monitoring bi-annually NEW $0.00 Hourly Services and/or Services not Otherwise Listed per hour NEW $165.00 BACKGROUND: The attached letter was provided by the Desert Valley Builders Association (DVBA) in response to item G.1. In summary the letter is supportive of all fees except for the proposed Technology Fee of 12%. The DVBA refers to this fee as a “development impact fee” (DIF) and has provided their reasoning for their lack of support for this fee. Staff has connected with the consultant that prepared the fee study, NBS, on this item and has been assured that the Technology Fee being presented for consideration is not considered to be a development impact fee and is instead a user fee that is applied to permits for both existing development, future development, and work being completed in the right-of-way (i.e utility work). The attached letter will be entered into the public record and staff will address and respond in the verbal report provided at the time the item is brought up for consideration. RECOMMENDATION: Staff recommends the City Council accept this letter into the public record. ATTACHMENTS: Attachment 1 - DVBA Comment Letter Page 1 of 2 DATE: April 17, 2024 TO: John R. Gillison, City Manager FROM: Jason Welday, Director of Engineering Services/City Engineer Justine Garcia, Deputy Director of Engineering Services Hiram Zavala, Management Analyst II Marissa Ostos, Management Analyst II BY: Justine Garcia, Deputy Director of Engineering Services SUBJECT: CORRESPONDENCE RECEIVED FOR ITEM G.1 Conducting Public Hearing to Consider Changes to the Technology Fee, and Service and User Fees for Engineering Services and Environmental Programs; and Consideration Of Resolutions Approving Such Revised Service and User Fees. (RESOLUTION NO. 2024-024 AND RESOLUTION NO. FD 2024-003) (CITY/FIRE) MEMORANDUM Engineering Services 4/17/2024 City Council Meeting - Item G1. - Correspondence Received ATTACHMENT 1 CITY OF RANCHO CUCAMONGA FEE ADJUSTMENTS FOR VARIOUS DEPARTMENTS Public Hearing April 17, 2024 BACKGROUND •The City offers many services. Fees are charged to recover costs associated with services provided. •Fees are reviewed and updated each year. •The following sections participated in a comprehensive fee study: •Engineering Services – Land Development •Environmental Programs •Community Development (Technology Fee) 2 ENGINEERING SERVICES – LAND DEVELOPMENT •Last fee analysis was completed in 2014 •Current fee recovery = 69% •Adjustments include: •68 fees increased •47 fees decreased •6 new fees 3 ENGINEERING SERVICES – LAND DEVELOPMENT •Recommended for less than 100% cost recovery: •Oversize Loads – Traffic (Fees regulated by the state) •Single Permit – Max able to charge is $16 (17% cost recovery) •Annual Permit – Max able to charge is $90 (97% cost recovery) •Street Tree Removal Application Fee •100% Cost Recovery = $371 •Recommended 75% Cost Recovery = $279 •Residential Drive Approach •100% Cost Recovery = $371 •Recommended 85% Cost Recovery = $316 4 ENGINEERING SERVICES – LAND DEVELOPMENT •Revised Resolution No. 2024-024: •Residential Parcel Map •Plus per lot = $139.00 → $371.00 5 ENVIRONMENTAL PROGRAMS •Current fee recovery ranges from 22%-66% •Current overall cost recovery: 12% •Adjustments include: •8 fees increased •0 fees decreased •12 new fees All fees recommended for 100% cost recovery 6 TECHNOLOGY FEE •Set by City Council and the Fire District Board •Provides for the development and maintenance associated with the electronic land management system, including enhancements to that system. •Current Fee = 7% (effective 1-1-19) •18% Cost Recovery •Proposed Fee = 12% •100% Cost Recovery 8 EFFECTIVE DATES OF FEES •Proposed fees will become effective July 1, 2024 (more than the 60 days required by State law) •Annual adjustments for Engineering Services and Environmental Programs user fees will be applied starting July 1, 2025 •Based on Employment Cost Index (ECI) for State and Local Government Employees 11 PUBLIC OUTREACH Outreach efforts of the proposed fee changes include: 1)The proposed fee updates were provided to the Building Industry Association, Desert Valley Builders Association, and SoCalGas. 2)Notice of Public Hearing was advertised in the newspaper twice. 3)Notice of Public Hearing was mailed to interested parties by the City Clerk’s Office. 4)Notice of Public Hearing was mailed to current self- haul permit holders by Environmental Programs 5)Fee Cost Analysis were made available for viewing in the City Clerk’s Office on April 3, 2024. 12 RECOMMENDATION Staff recommends the City Council and Fire Board take the following actions: •Open the public hearing on the proposed new and amended service and user fees; •Adopt Resolutions 2024-024 and FD 2024-003 to establish new fees, repeal outdated fees, and amend certain existing fees for Engineering, Environmental Programs, and Technology Fee. 13 DATE:April 17, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Matt Marquez, Planning and Economic Development Director Flavio Nunez, Management Analyst II SUBJECT:Public Hearing to Approve the Draft 2024-2025 Action Plan for the Community Development Block Grant Program. (CITY) RECOMMENDATION: Staff recommends the City Council: 1. Conduct a public hearing and receive comments on the draft 2024-2025 Action Plan for the use of Community Development Block Grant (CDBG) funds. 2. Approve the 2024-2025 Action Plan and authorize the City Manager, or designee, to submit the Plan and any necessary amendments to the Plan to the United States Department of Housing and Urban Development (HUD). 3. Provide City Staff with a methodology to distribute funds should the City’s 2024-2025 CDBG annual allocation increase or decrease. 4. Authorize the City Manager, or designee, to negotiate, execute, and amend contracts with subrecipients or professional service providers as necessary to implement the CDBG projects identified in the 2024-2025 Action Plan. 5. Authorize the City Manager, or designee, to execute, amend, and submit to HUD all Plans and documents necessary to administer the 2024-2025 CDBG programs. 6. Authorize the appropriation of funds for the 2024-2025 CDBG program. BACKGROUND: The City of Rancho Cucamonga City Council adopted the 2020-2024 Consolidated Plan on April 15, 2020, which described the City’s housing and community development needs and strategies to address those needs over five years using HUD entitlement grant funds. The 2024-2025 Action Plan is the fifth of five annual plans implementing the 2020-2024 Consolidated Plan Strategic Plan Goals to invest annual allocations of CDBG funds from HUD. As part of its responsibility in receiving these funds, the City must prepare and submit an annual Action Plan outlining the proposed uses of CDBG funds to address the priorities in the 2020-2024 Page 242 Page 2 2 2 9 5 Consolidated Plan. To comply with HUD regulations, the 2024-2025 Action Plan must be submitted to HUD on or before May 15, 2024. ANALYSIS: As of the date of the preparation of the Draft Action Plan, HUD has not released the 2024-2025 CDBG annual allocations. For this reason, HUD has advised the City to prepare the draft Action Plan utilizing the current year annual allocation and include language detailing the methodology by which the City will reallocate funds should the 2024-2025 annual allocation increase or decrease. During the 2024-2025 program year, the City anticipates receiving approximately $1,034,584 of CDBG funds to be allocated to eligible activities. In addition, the City will allocate $369,278 in prior year unprogrammed CDBG funds for a total budget of $1,403,862. The program activities listed below will be implemented from July 1, 2024 to June 30, 2025. Public Service Activities Northtown Housing Development Corporation: Weekly Senior Meal/Activities Program $16,187 Northtown Housing Development Corporation: Weekly Kids Meal/Activities Program $15,000 Impact Southern California: Homeless Prevention/Rapid Rehousing Program $20,000 Foothill Family Shelter: Housing and Food Security Program $15,000 Assistance League of the Foothill Communities: Operation School Bell $15,000 Inland Valley Hope Partners: Food Security/Family Stabilization Program $15,000 City of Rancho Cucamonga: Bringing Healthy Home $17,000 City of Rancho Cucamonga: CASA Cooking Program $12,000 City of Rancho Cucamonga: Senior Health and Wellness and Arts Scholarship Program $15,000 City of Rancho Cucamonga: Graffiti Removal Program $15,000 Sub-Total:$155,187 Capital Activities City of Rancho Cucamonga: Home Improvement Program $488,000 City of Rancho Cucamonga: Sidewalk Grinding Project $45,700 City of Rancho Cucamonga: Concrete Rehabilitation Project $250,000 City of Rancho Cucamonga: Pecan and Whittram Street Improvement Project $258,059 Sub-Total:$1,041,759 Program Administration Activities CDBG Program Administration $186,916 Inland Fair Housing and Mediation Board: Fair Housing Services $20,000 Sub-Total:$206,916 TOTAL 2024-2025 CDBG PROGRAM $1,403,862 In the event that the City’s 2024-2025 annual allocation should change, a request of the City Council is being made to provide staff and the public with a methodology for which activity budgets Page 243 Page 3 2 2 9 5 will be adjusted. It is recommended that City Council adopt the following language for adjusting activity budgets for the CDBG program should the City’s 2024-2025 annual allocation change: •Should the CDBG allocation be higher than $1,034,584: o Fair Housing Services will remain funded at $20,000 but the CDBG Administration budget will be increased to fully utilize the 20% cap for Administration activities, o All Public Service activities will receive an equitable increase to fully utilize the 15% cap for Public Service Activities. o The balance of additional funds will be allocated to the City’s Pecan and Whittram Project. o Funding levels for all outstanding activities will remain the same as proposed in the 2024-2025 Action Plan. •Should the CDBG allocation be lower than $1,034,584: o Fair Housing Services will remain funded at $20,000 but the CDBG Administration budget will be reduced to be compliant with the 20% cap for Administration activities. o All Public Service Activities will receive an equitable reduction to be compliant with the 15% cap for Public Service activities. o The balance of funds will be deducted from the City’s Concrete Rehabilitation Project. o Funding levels for all outstanding activities will remain the same as proposed in the 2024-2025 Action Plan. FISCAL IMPACT: There will be no negative impact to the General Fund as a result of the planned projects. As an entitlement grantee, the City is eligible to receive CDBG funds annually from HUD. The 2024- 2025 Action Plan allocates $1,034,584 (or as otherwise determined by HUD) in current year CDBG funds and $369,278 in prior year unprogrammed CDBG funds in furtherance of the City’s Consolidated Plan Strategic Plan Goals. The following appropriations are requested to allocate the CDBG funding: • 1204000-4750/2050-0 (CDBG Fund-Grant Income-Federal) $1,403,862 COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: The acceptance of the funds and implementation of the programs will enhance the City’s premier community status by ensuring residents have access to a wide array of public services and decent affordable housing with suitable living conditions. ATTACHMENTS: Attachment 1 - Draft 2024-2025 Action Plan Page 244 Draft Annual Action Plan FY 2024-2025 Public Review & Comment April 17, 2024 Attachment 1 Page 245 City of Rancho Cucamonga i 2024 Annual Action Plan This page intentionally left blank Page 246 City of Rancho Cucamonga ii 2024 Annual Action Plan Table of Contents Executive Summary .............................................................................................................................. - 1 - AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) ................................................................ - 1 - PR-05 Lead & Responsible Agencies – 91.200(b) .............................................................................. - 7 - AP-10 Consultation – 91.100, 91.200(b), 91.215(l) ........................................................................... - 8 - AP-12 Participation – 91.105, 91.200(c) .......................................................................................... - 18 - Expected Resources ........................................................................................................................... - 32 - AP-15 Expected Resources – 91.220(c)(1,2)................................................................................... - 32 - Annual Goals and Objectives .............................................................................................................. - 36 - AP-20 Annual Goals and Objectives ................................................................................................ - 36 - AP-35 Projects – 91.220(d) ............................................................................................................. - 38 - AP-38 Project Summary .................................................................................................................. - 39 - AP-50 Geographic Distribution – 91.220(f) ...................................................................................... - 44 - Affordable Housing ............................................................................................................................. - 46 - AP-75 Barriers to Affordable Housing .............................................................................................. - 46 - AP-85 Other Actions – 91.220(k)..................................................................................................... - 49 - Program Specific Requirements .......................................................................................................... - 51 - AP-90 Program Specific Requirements – 91.220(l)(1,2,4) ................................................................ - 51 - Action Plan Tables Table 1 – Strategic Plan Summary ......................................................................................................... - 4 - Table 2 – Responsible Agencies ............................................................................................................ - 7 - Table 3 - Agencies, groups, organizations who participated ................................................................ - 15 - Table 4 - Other local / regional / federal planning efforts ...................................................................... - 16 - Table 5 – Citizen Participation Outreach .............................................................................................. - 31 - Table 6 - Expected Resources – Priority Table ..................................................................................... - 32 - Table 7 – Goals Summary ................................................................................................................... - 36 - Table 8 - Project Information ............................................................................................................... - 38 - Table 9 - Geographic Distribution ........................................................................................................ - 44 - Page 247 City of Rancho Cucamonga iii 2024 Annual Action Plan Version History No. Summary of Changes 1 Published Draft for Public Comment: 03/15/24 Sent to HUD for Approval: 05/15/24 Conducted Public Hearing: 04/17/24 Approved by HUD: TBD Original 2024-2025 Annual Action Plan. Page 248 City of Rancho Cucamonga - 1 - 2024 Annual Action Plan Executive Summary AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction On April 15, 2020, the Rancho Cucamonga City Council adopted the 2020-2024 Consolidated Plan which described the City's housing and community development needs, strategies and activities to address those needs over a five-year period using entitlement grant funds provided by the U.S. Department of Housing and Urban Development (HUD). The 2024-2025 Action Plan is the fifth and final of five annual plans implementing the 2020-2024 Consolidated Plan Strategic Plan goals via the investment of annual allocations of Community Development Block Grant (CDBG) funds from HUD. The Action Plan identifies available resources, annual goals, projects, and activities for the period beginning July 1, 2024, and ending June 30, 2025. The City receives CDBG funds from HUD on a formula basis each year, and in turn, awards grants and loans to non-profit, for-profit, or public organizations for programs and projects in furtherance of this Plan. The CDBG program provides a wide range of eligible activities for the benefit of low- and moderate-income Rancho Cucamonga residents, as discussed below. In addition, the City is a member of the San Bernardino County HOME Consortium. The HOME Investment Partnerships Program (HOME) is an additional HUD formula grant that provides funding to support the acquisition, construction, and rehabilitation of affordable rental and homeownership housing. The County administers the program and oversees HOME activities and programs that occur in Rancho Cucamonga. Community Development Block Grant (CDBG) The Housing and Community Development Act of 1974 created the CDBG Program with three (3) primary objectives against which HUD evaluates the Consolidated Plan and the City's performance. Those primary objectives are decent housing, suitable living environments, and expanded economic opportunities for low - and moderate-income persons. The CDBG regulations require that each activity meet one (1) of the following national objectives: • Benefit low- and moderate-income persons; or • Aid in the prevention or elimination of slums and blight; or • Meet other community development needs having a particular urgency (usually the result of a natural disaster). Each year, the City certifies with the submission of its Annual Action Plan that it has given maximum feasible priority to activities which meet the first and second objectives above. Additionally, the City certifies that no less than 70 percent of the CDBG funds received, over a three-year certification period, will be designed to benefit low- and moderate-income persons. Page 249 City of Rancho Cucamonga - 2 - 2024 Annual Action Plan 2024-2025 Program Year As of the date of the preparation of this draft document, HUD has not yet released the 2024-2025 CDBG annual allocation. For this reason, HUD has advised the City to prepare this draft document utilizing the current year annual allocation and include language detailing the methodology by which the City will reallocate funds should the 2024-2025 annual allocation increase of decrease. During the 2024-2025 program year, the City anticipates it will receive approximately $1,034,584 of CDBG funds. The 2024-2025 Action Plan will allocate its current year CDBG allocation of $1,034,584 and $369,278 in prior year unprogrammed CDBG funds for a total budget of $1,403,862 to the following program activities to be implemented from July 1, 2024, through June 30, 2025. If the City’s 2024-2025 annual allocation should change, a request of the City Council is being made to provide staff and the public with a methodology for which activity budgets would be adjusted. It is recommended that City Council adopt the following language for adjusting activity budgets for the CDBG program should the City’s 2024-2025 annual allocation change: • Should the CDBG allocation be higher than $1,034,584: o Fair Housing services will remain funded at $20,000 but the CDBG Administration budget will be increased to fully utilize the 20% cap for Administration activities. o All Public Service activities will receive an equitable increase to fully utilize the 15% cap for Public Service activities. o The balance of additional funds will be allocated to the City’s Pecan and Whittram Project. o Funding levels for all outstanding activities will remain the same as proposed in the 2024- 2025 Action Plan. • Should the CDBG allocation be lower than $1,034,584: o Fair Housing services will remain funded at $20,000 but the CDBG Administration budget will be reduced to be compliant with the 20% cap for Administration activities. o All Public Service activities will receive an equitable reduction to be compliant with the 15% cap for Public Service activities. o Balance of funds will be deducted from the City’s Concrete Rehabilitation Project. o Funding levels for all outstanding activities will remain the same as proposed in the 2024- 2025 Action Plan. Page 250 City of Rancho Cucamonga -3 -2024 Annual Action Plan 2024-2025 Public Service Activities Northtown Housing Development Corporation: Weekly Senior Meal/Activities Program $16,187 Northtown Housing Development Corporation: Weekly Kids Meal/Activities Program $15,000 Impact Southern California: Homeless Prevention/Rapid Rehousing Program $20,000 Foothill Family Shelter: Housing and Food Security Program $15,000 Assistance League of the Foothill Communities: Operation School Bell $15,000 Inland Valley Hope Partners: Food Security/Family Stabilization Program $15,000 City of Rancho Cucamonga: Bringing Healthy Home $17,000 City of Rancho Cucamonga: CASA Cooking Program $12,000 City of Rancho Cucamonga: Senior Health and Wellness and Arts Scholarship Program $15,000 City of Rancho Cucamonga: Graffiti Removal Program $15,000 Sub-Total: $155,187 2024-2025 Capital Activities City of Rancho Cucamonga: Home Improvement Program $488,000 City of Rancho Cucamonga: Sidewalk Grinding Project $45,700 City of Rancho Cucamonga: Concrete Rehabilitation Project $250,000 City of Rancho Cucamonga: Pecan & Whittram Street Improvement Project $258,059 Sub-Total: $1,041,759 2024-2025 Program Administration Activities CDBG Program Administration $186,916 Inland Fair Housing and Mediation Board: Fair Housing Services $20,000 Sub-Total: $206,916 TOTAL 2024-2025 CDBG PROGRAM $1,403,862 Page 251 City of Rancho Cucamonga - 4 - 2024 Annual Action Plan 2. Summarize the objectives and outcomes identified in the Plan HUD's Community Planning and Development (CPD) Outcome Performance Measurement Framework classifies objectives in three (3) categories: decent housing, a suitable living environment, and economic opportunity. In consideration of community input as well as the Needs Assessment and Market Analysis, the Strategic Plan identifies five (5) high priority needs to be addressed through the implementation of activities with four (4) Strategic Plan goals. The high priority needs include: • Preserve the supply of affordable housing • Equal access to housing opportunities • Public services for low- and moderate-income residents • Improve public facilities and infrastructure • Address material and architectural barriers to accessibility for elderly persons and severely disabled adults Consistent with HUD's national goals for the CDBG program to provide decent housing opportunities, maintain a suitable living environment and expand economic opportunities for low- and moderate-income residents, the priority needs listed above will be addressed over the Five-Year Consolidated Plan cycle through the implementation of CDBG funded activities aligned with the following measurable goals included in the Strategic Plan section of this Plan: Goal Name Category Need(s) Addressed Goal Outcome Indicator 1 Fair Housing Services Affordable Housing Equal access to housing opportunities 2,000 people 2 Public Services Non-Housing Community Development Public services for low- and moderate-income residents 5,000 people 3 Affordable Housing Preservation Affordable Housing Preserve the supply of affordable housing 100 owner housing units 4 Public Facilities and Infrastructure Improvements Non-Housing Community Development Improve public facilities and infrastructure Address barriers to accessibility 15 public facilities 25,000 people Table 1 – Strategic Plan Summary Page 252 City of Rancho Cucamonga - 5 - 2024 Annual Action Plan 3. Evaluation of past performance The City is currently implementing the projects and activities included in the 2023-2024 Action Plan. As of this writing, most projects and activities are underway. During the 2022-2023 program year, the City and its partnering organizations were able to accomplish the following: • Fair Housing Services: Inland Fair Housing and Mediation Board provided 427 unduplicated residents with fair housing and landlord-tenant mediation services. • Public Services: Six (6) non-profit organizations and multiple City Departments provided a range of services to Rancho Cucamonga seniors, survivors of domestic violence, and low- and moderate- income families including but not limited to providing meals to 685 elderly individuals, homeless prevention services to 288 people, domestic violence shelter and counseling services for 46 residents, access to food bank services for 275 residents, nutritional health services to 247 people, recreational activities to 78 residents, rental assistance for 24 residents, and skilled care for 32 Rancho Cucamonga homebound seniors. • Affordable Housing Preservation: The City’s Home Improvement Program completed 22 housing rehabilitations for low- and moderate-income homeowners to address deficient housing conditions. • Public Facilities and Infrastructure Improvements: The City completed its annual Sidewalk Grinding Project which assisted 16,330 people. In addition, the City completed the construction of its 2021- 2022 Concrete Rehabilitation Project which assisted a total of 15,555 residents. • COVID-19 Response: The City of Rancho Cucamonga invested its CDBG-CV funds into the Small Business Assistance and Microenterprise Assistance programs. The Business Relief programs were economic development activities that provided grants to micro- and small businesses adversely impacted by the COVID-19 pandemic. The business relief programs were rolled out in May of 2021. During the 2021-2022 program year, the City was able to assist 10 microenterprise businesses and 36 small businesses with financial assistance to pay for eligible expenses including but not limited to payroll, rent, utilities, and equipment. 4. Summary of Citizen Participation Process and consultation process The Consolidated Plan regulations at 24 CFR Part 91 provide the citizen participation and consultation requirements for the development of the Consolidated Plan. Chief among those requirements is the need to consult with the Continuum of Care (CoC) to address homelessness, Public Housing Authorities (PHA), business leaders, civic leaders and public or private agencies that address housing, health, social service, victim services, employment, or education needs of low-income individuals and families, homeless individuals and families, youth and/or other persons with special needs. This qualitative input was combined with a quantitative analysis of demographic, housing and socioeconomic data to develop the strategic plan that reflects the housing, community and economic development needs and priorities for the City during the Five- Year Consolidated Plan cycle. Page 253 City of Rancho Cucamonga - 6 - 2024 Annual Action Plan In accordance with the City's Citizen Participation Plan, residents and stakeholders were able to participate in the development of the 2020-2024 Consolidated Plan through surveys, community meetings and public hearings. Efforts were made to encourage participation by low- and moderate-income persons, particularly those living in areas where HUD funds are proposed to be used, and by residents of predominantly low- and moderate-income neighborhoods. Efforts were made to encourage the participation of minorities and non- English speaking persons, as well as persons with disabilities. The consultation process included representatives of the CoC, PHA, and other specified groups who completed surveys, provided local data, and assisted the City to ensure practical coordination of strategies to maximize impact and to avoid duplication of effort. To satisfy the federal requirements at 24 CFR 91.105(e)(1)(ii), the City held two (2) public hearings to obtain residents' views on housing and community development needs, development of proposed activities, proposed strategies and actions for affirmatively furthering fair housing, and a review of program performance. The City convened the first public hearing on September 6, 2023, to receive comments regarding program performance. A draft of the 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER) was made available for public review and comment from August 21, 2023, to September 6, 2023. No public comments were received. Subsequently, the City made the draft 2024-2025 Action Plan available for public review and comment from March 15, 2024, to April 17, 2024. Residents were invited to review the draft Action Plan and to attend the Public Hearing on April 17, 2024, or submit written comments concerning the housing and community development needs, proposed projects and activities in the Action Plan, as well as proposed strategies and actions for affirmatively furthering fair housing. No public comments were received. During the development of the 2024-2025 Action Plan, the City solicited applications from various non-profit organizations and City Departments for the provision of fair housing services, public services, and community and economic development projects. Applications received by the January 19, 2024, deadline were evaluated for eligibility and funding recommendations. 5. Summary of public comments As required by HUD regulations, all comments received, and responses to said comments by the City are summarized in section AP-12 of this Action Plan. No comments were received during the April 17, 2024, public hearing. 6. Summary of comments or views not accepted and the reasons for not accepting them All comments and views received by the City in the development of the Action Plan were accepted and taken into consideration in the development of the Action Plan. 7. Summary The 2024-2025 Action Plan addresses each of the four (4) Strategic Plan Goals from the 2020-2024 Consolidated Plan by allocating a total of $1,403,862 in CDBG funds towards eligible activities that are to be implemented from July 1, 2024, to June 30, 2025. Activities submitted for consideration in response to any solicitation of Notice of Funding Availability (NOFA) process must conform with one (1) of the four (4) Strategic Plan strategies and the associated action-oriented, measurable goals to be considered to receive CDBG funds. Page 254 City of Rancho Cucamonga - 7 - 2024 Annual Action Plan PR-05 Lead & Responsible Agencies – 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for the administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator Rancho Cucamonga Planning Department Table 2 – Responsible Agencies Narrative The City's Planning Department is the lead agency responsible for the administration of the CDBG program. The City contracted with MDG Associates, Inc. to prepare the 2024-2025 Annual Action Plan. In the development of the 2020-2024 Consolidated Plan, MDG Associates, Inc. developed and implemented a comprehensive citizen participation and consultation process and conducted a needs assessment and market analysis to identify levels of relative need regarding affordable housing, homelessness, special needs, and community development. This information was gathered through consultation with public officials and local agencies, public outreach and community meetings, review of demographic and economic data, and housing market analysis. In the implementation of the 2024-2025 Annual Action Plan and each of the five (5) Annual Action Plans, the Planning Department shall be responsible for all grants planning, management, and monitoring duties necessary to comply with HUD regulations and City policy. Consolidated Plan Public Contact Information City of Rancho Cucamonga Planning Department Flavio Nunez, Management Analyst II 10500 Civic Center Drive Rancho Cucamonga, CA 91730 (909) 774-4313 Page 255 City of Rancho Cucamonga - 8 - 2024 Annual Action Plan AP-10 Consultation – 91.100, 91.200(b), 91.215(l) 1. Introduction The City consulted with representatives from multiple agencies, groups, and organizations involved in the preservation of affordable housing and the provision of services to low- and moderate-income residents, including but not limited to children, elderly persons, persons with disabilities, persons with HIV/AIDS and their families, and homeless persons. To facilitate the consultation process, the City solicited feedback through the following methods: • Survey of residents and stakeholders (web-based and paper-surveys) • Individual stakeholder consultations • Community meetings • Public hearings • Receipt of written comments To gather the greatest breadth and depth of information, the City consulted with a wide variety of agencies, groups and organizations concerning the housing, community and economic development needs of the community. Each of the agencies, groups or organizations invited to consult and participate in the planning process is represented in Table 3. The input received from these consultations helped establish and inform the objectives and goals described in the Strategic Plan. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)). The City recognizes the importance of careful coordination and alignment among various service providers to maximize the effectiveness of the CDBG programs. As a result, during the development of the Consolidated Plan, the City consulted with organizations that provide assisted housing, health services and other community-focused programs. Outreach efforts included surveys, invitations to community meetings, and follow-up in-person interviews where appropriate. The City further recognizes the importance of continued coordination and alignment during the upcoming five-year planning period with these organizations and agencies. The City will reinforce these partnerships through the implementation of the Notice of Funding Availability (NOFA) process for CDBG funds each year and through technical assistance provided to subrecipients. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness San Bernardino County's homeless Continuum of Care (CoC) is comprised of a network of public, private, faith-based, for-profit, and non-profit service providers who utilize several federal, state and local resources to provide services for homeless people. The region's municipalities, including the City, also provide Page 256 City of Rancho Cucamonga - 9 - 2024 Annual Action Plan resources for services that assist the homeless and those at risk of becoming homeless. The non-profit and faith-based community plays a key role in the current CoC system. Hundreds of agencies throughout the County provide programs ranging from feeding the homeless on the street to creating permanent supportive housing opportunities. These services are available to homeless families with children, and single men and women. The non-profit and faith-based community also serves special needs populations, such as victims of domestic violence, veterans, the disabled and youth. The CoC guides the development of homeless strategies and the implementation of programs to end homelessness throughout the region. The City provided a detailed questionnaire to the CoC to identify the CoC's perceived needs in the county and its objectives to address the needs of different homeless persons populations, specifically chronically homeless families and individuals, families with children, veterans, unaccompanied youth and persons at risk of homelessness. Following the delivery and response to this questionnaire, the City followed up with the CoC to clarify existing needs and objectives and understand opportunities for collaboration and coordination during the five-year planning process. To address the City's homeless population, the City utilizes CDBG funds to provide public and supportive services to prevent homelessness and/or aid those who are homeless or at risk of becoming homeless. Homeless supportive and prevention services funded through the City's CDBG 2024-2025 program year include: • Foothill Family Shelter – Provides homeless and low-income individuals and families with housing and food security. • Impact Southern California – Provides case management, tenant rights counseling, and one-time payments for housing security deposits and/or rent for individuals experiencing homelessness or at risk of homelessness. • Inland Valley Hope Partners – Provides homeless and low-income individuals and families with housing and food security. • Inland Fair Housing and Mediation Board – Addresses fair housing mediation and landlord-tenant dispute resolution services, which helps prevent homelessness. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS Although not a direct Emergency Solutions Grant (ESG) entitlement community, the City consulted with a number of housing, social services, governmental and other entities involved in housing and community development in the City. Through these consultations, the City identified the holistic needs of the community, including those for extremely low-income households and homeless households individuals and how the City can continue to effectively coordinate with regional homeless service providers to best meet the needs of these populations. The CoC was consulted directly in person, by telephone and email to discuss performance standards, outcomes, and policies and procedures for HMIS. Page 257 City of Rancho Cucamonga - 10 - 2024 Annual Action Plan Table 3 provides a listing of the entities consulted as part of this planning process. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities 1 Agency/Group/Organization San Bernardino County Housing Authority Agency/Group/Organization Type Public Housing Authority What section of the Plan was addressed by Consultation? Housing Needs Assessment Public Housing How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted via personal call, emails outreach, data validation and the web-based survey. 2 Agency/Group/Organization Inland Fair Housing and Mediation Board (IFHMB) Agency/Group/Organization Type Service – Fair Housing Services - Housing What section of the Plan was addressed by Consultation? Housing Needs Assessment Market Analysis How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, the web-based survey and the Notice of Funding Availability (NOFA). 3 Agency/Group/Organization San Bernardino County Department of Behavioral Health Agency/Group/Organization Type Publicly funded institution / System of care What section of the Plan was addressed by Consultation? Public Health How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Page 258 City of Rancho Cucamonga - 11 - 2024 Annual Action Plan 4 Agency/Group/Organization YMCA Agency/Group/Organization Type Services – Children Services – Elderly Persons What section of the Plan was addressed by Consultation? Non-Housing Community Development How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, the web-based survey and the Notice of Funding Availability (NOFA). 5 Agency/Group/Organization House of Ruth Agency/Group/Organization Type Services – Victims of Domestic Violence What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, the web-based survey and the Notice of Funding Availability (NOFA). 6 Agency/Group/Organization Family Service Association Agency/Group/Organization Type Services – Health Services – Elderly Persons What section of the Plan was addressed by Consultation? Non-Housing Community Development How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, the web-based survey and the Notice of Funding Availability (NOFA). 7 Agency/Group/Organization Foothill Family Shelter Agency/Group/Organization Type Services – Homeless Services - Housing What section of the Plan was addressed by Consultation? Homeless Needs – Families with Children Homeless Needs – Chronically Homeless How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, the web-based survey and the Notice of Funding Availability (NOFA). Page 259 City of Rancho Cucamonga - 12 - 2024 Annual Action Plan 8 Agency/Group/Organization Inland Valley Hope Partners (SOVA) Agency/Group/Organization Type Services – Children Services - Homeless What section of the Plan was addressed by Consultation? Homeless Needs – Families with Children (at risk of homelessness) Non-Housing Community Development How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, the web-based survey and the Notice of Funding Availability (NOFA). 9 Agency/Group/Organization Inland Regional Center Agency/Group/Organization Type Services – Persons with Disabilities What section of the Plan was addressed by Consultation? Non-Housing Community Development How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. 10 Agency/Group/Organization Foothill AIDS Project Agency/Group/Organization Type Services – Persons with HIV/AIDS What section of the Plan was addressed by Consultation? Non-Housing Community Development How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. 11 Agency/Group/Organization San Bernardino County Homeless Partnership Agency/Group/Organization Type Services - Homeless What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs – Chronically Homeless Homeless Needs – Families with Children Homeless Needs – Veterans Homeless Needs – Unaccompanied youth How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Page 260 City of Rancho Cucamonga - 13 - 2024 Annual Action Plan 12 Agency/Group/Organization Rancho Cucamonga Chamber of Commerce Agency/Group/Organization Type Business and Civic Leaders What section of the Plan was addressed by Consultation? Economic Development Market Analysis How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. 13 Agency/Group/Organization Chaffey College Agency/Group/Organization Type Services – Education Services - Employment What section of the Plan was addressed by Consultation? Non-Housing Community Development How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. 14 Agency/Group/Organization Rancho Cucamonga City Manager's Office Agency/Group/Organization Type Services – Health What section of the Plan was addressed by Consultation? Non-Housing Community Development How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, the web-based survey and the Notice of Funding Availability (NOFA). 15 Agency/Group/Organization Rancho Cucamonga Unified School District Agency/Group/Organization Type Services – Children Services – Education What section of the Plan was addressed by Consultation? Non-Housing Community Development How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Page 261 City of Rancho Cucamonga - 14 - 2024 Annual Action Plan 16 Agency/Group/Organization Inland Empire Economic Partnership (IEEP) Agency/Group/Organization Type Services – Employment Regional Organization What section of the Plan was addressed by Consultation? Non-Housing Community Development Economic Development How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. 17 Agency/Group/Organization San Bernardino County Workforce Investment Board Agency/Group/Organization Type Services – Employment What section of the Plan was addressed by Consultation? Economic Development How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. 18 Agency/Group/Organization Inland Empire Regional Broadband Consortium Agency/Group/Organization Type Services – Narrowing the Digital Divide What section of the Plan was addressed by Consultation? Broadband Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. 19 Agency/Group/Organization FEMA Agency/Group/Organization Type Agency – Managing Flood Prone Areas Agency – Emergency Management What section of the Plan was addressed by Consultation? Hazard Mitigation How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Page 262 City of Rancho Cucamonga - 15 - 2024 Annual Action Plan 20 Agency/Group/Organization Northtown Housing Development Agency/Group/Organization Type Services – Elderly Persons Services – Children What section of the Plan was addressed by Consultation? Non-Housing Community Development How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, the web-based survey and the Notice of Funding Availability (NOFA). 21 Agency/Group/Organization Heritage Farmer's Markets Agency/Group/Organization Type Services – Health What section of the Plan was addressed by Consultation? Economic Development Non-Housing Community Development How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, the web-based survey and the Notice of Funding Availability (NOFA). 22 Agency/Group/Organization Impact Southern California Agency/Group/Organization Type Housing Services – Housing Services - Homeless What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs – Chronically Homeless Homeless Needs – Families with Children Homelessness Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, the web-based survey and the Notice of Funding Availability (NOFA). Table 3 - Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting The City maintains a list of agencies, organizations and other stakeholders that have expressed an interest in the City's CDBG programs and invited representatives from each entity to participate at multiple points in the planning process. All agencies were strongly encouraged to attend community meetings and participate in surveys. Any agency or organization that was not consulted and would like to be included in the City's list of stakeholders, the agency or organization may contact the Planning Department at (909) 477-2750. Page 263 City of Rancho Cucamonga - 16 - 2024 Annual Action Plan Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care San Bernardino County Consultation with San Bernardino County indicates the City's public service strategy in this Consolidated Plan is consistent with the CoC's strategies. City of Rancho Cucamonga 2021- 2029 Housing Element City of Rancho Cucamonga Strategic Plan goals are consistent with Housing Element policies and goals with respect to affordable housing, housing preservation and furthering fair housing choice. San Bernardino County HOME Consortium San Bernardino County Coordination with the San Bernardino County Community Development and Housing Department shows this Consolidated Plan is consistent with the HOME Consortium's strategies and goals. Table 4 - Other local / regional / federal planning efforts Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l)) To enhance coordination among the CoC, public and assisted housing providers and private and governmental health, mental health and service agencies, the City invited each of these entities to provide input on the needs of the community in the development of this Consolidated Plan. The Planning Department works with subrecipients of CDBG funds to ensure a coordinated effort among service agencies in the region to address the needs of the City’s residents, including but not limited to, chronically homeless individuals and families, families with children, veterans and their families, unaccompanied youth, and persons who were recently homeless but now living in permanent housing. To promote economic opportunities for low-income residents, the City coordinates with subrecipient social service agencies, businesses and housing developers to ensure that where there are job opportunities for low-income people in connection with HUD- assisted projects, information is disseminated through appropriate channels consistent with the objectives of Section 3 of the Housing and Community Development Act of 1968. Narrative Broadband Throughout the City, residents have consistent and multiple options to access broadband, high-speed internet. For broadband download speeds of 25 megabytes per second (mbps), 100 percent of households are covered by at least three internet service providers. For download speeds of at least 100 mbps, 30.2 percent of households are covered by three providers, 47.8 percent of households are covered by two providers and 22 percent of households are covered by one provider. According to broadbandnow, the average download speed in Rancho Cucamonga is 60.8 mbps, which is 100 percent faster than the average internet speed in California. The three primary internet service providers in Rancho Cucamonga are Spectrum, Frontier and UIA. Page 264 City of Rancho Cucamonga - 17 - 2024 Annual Action Plan Rancho Cucamonga complies with HUD’s Narrowing the Digital Divide Through Installation of Broadband Infrastructure in HUD-Funded New Construction and Substantial Rehabilitation of Multifamily Rental Housing (81 FR 92626) rule (effective January 19, 2017). Through this rule, all new HUD-funded multi-family construction or substantial rehabilitation has included broadband infrastructure including cables, fiber optics, wiring and wireless connectivity to ensure that each unit has the infrastructure to achieve at least 25 mbps download and 3 mbps upload speeds. A number of broadband and internet service providers operate in the City. This helps with increased competition in pricing and types of services offered to low- and moderate-income neighborhoods. Of those who participated in the community outreach survey, 92% indicated that they had access to broadband internet. 38 percent of the respondents indicated that they spend more than $75 per month for service, while 16 percent spent less than $50 per month. There were some respondents who believed that the City should allow more internet service providers in the area to reduce the costs. Even though only eight percent of the respondents did not have internet service, the cost for this service could be cost prohibitive on fixed incomes. The public library, senior center and the City’s community centers have computers and internet access for the public who could not otherwise afford the service. Resilience The City consulted with a number of local and regional agencies and companies in the preparation of its Local Hazard Mitigation Plan (LHMP). Some of these agencies and companies included but were not limited to: Rancho Cucamonga Fire Protection District, DoIT – GIS, San Bernardino County Sheriff’s Department, Fehr & Peers, Alta Loma School District, Cal Fire, Chaffey College, California Office of Emergency Services (Cal OES) and Federal Emergency Management Agency (FEMA). The purpose of the LHMP is to focus on optimizing the mitigation phase of harm caused by a disaster. Mitigation involves making a community more resilient so that when hazard events do occur, the community suffers less damage and can recover more quickly and effectively. It differs from preparedness, which involves advanced planning for how best to respond when a disaster occurs or is imminent. The following new key goals were identified through consultation to increase resiliency: • Protect against threats from natural hazards to life, injury, and property damage for Rancho Cucamonga residents and visitors. • Increase public awareness of potential hazard events. • Preserve critical services and functions by protecting key facilities and infrastructure. • Protect natural systems from current and future hazard conditions. • Coordinate mitigation activities among City departments, neighboring jurisdictions, and with federal agencies; and • Prepare for long-term climate change. Page 265 City of Rancho Cucamonga - 18 - 2024 Annual Action Plan AP-12 Participation – 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation The City established and followed a process for the development of the five-year Consolidated Plan that included broad participation from the community. These activities were coordinated and implemented by the Planning Department. To assist in the identification of priority needs in the City, a survey was prepared and distributed to residents of the City to solicit resident input in the prioritization of needs related to community services, community facilities, infrastructure, neighborhood services, special needs services, businesses and jobs, and housing. The surveys were available online and were also made available at various public facilities. Two (2) community meetings to discuss the housing and community development needs in the community were held on September 19, 2019, and October 19, 2019. At each step in the process, the City was careful to ensure that low- and moderate-income residents, members of minority groups, agencies involved in the provision of services to these populations, and others who are directly impacted by the programs and activities supported by the Consolidated Plan programs had the opportunity to be actively involved. Two (2) public hearings were held at different stages in the development of the Consolidated Plan. The first public hearing before the City Council on September 18, 2019, focused on the Citizen Participation Plan. The second public hearing was held on April 15, 2020, before the City Council to receive comments on the draft 2020-2024 Consolidated Plan, 2020-2021 Annual Action Plan, and 2020-2024 Analysis of Impediments to Fair Housing Choice. To satisfy the federal requirements at 24 CFR 91.105(e)(1)(ii), the City held two (2) public hearings to obtain residents' views on housing and community development needs, development of proposed activities, proposed strategies and actions for affirmatively furthering fair housing, and a review of program performance. The City convened the first public hearing on September 6, 2023, to receive comments regarding program performance. A draft of the 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER) was made available for public review and comment from August 21, 2023, to September 6, 2023. No public comments were received. Subsequently, the City made the draft 2024-2025 Action Plan available for public review and comment from March 15, 2024, to April 17, 2024. Residents were invited to review the draft Action Plan and to attend the Public Hearing on April 17, 2024, or submit written comments concerning the housing and community development needs, proposed projects and activities in the Action Plan, as well as proposed strategies and actions for affirmatively furthering fair housing. No public comments were received. During the development of the 2024-2025 Action Plan, the City solicited applications from various non-profit organizations and City Departments for the provision of fair housing services, public services, and community and economic development projects. Applications received by the January 19, 2024, deadline were evaluated for eligibility and funding recommendations. Page 266 City of Rancho Cucamonga - 19 - 2024 Annual Action Plan Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 1 News- paper Ad Non-targeted/ broad community Newspaper ad published on August 16, 2019, in the Inland Valley Daily Bulletin announcing the availability of the draft Citizen Participation Plan for a 30-day public review and comment period to include a public hearing before the Rancho Cucamonga City Council on September 18, 2019. No comments were received. Not applicable. Not applicable. 2 Public Hearing Minorities Non-English Speaking - Specify other language: Spanish Persons with disabilities Non-targeted/broad community Residents of Public and Assisted Housing A public hearing was held before the Rancho Cucamonga City Council on September 18, 2019, to receive input on the draft Citizen Participation Plan. This meeting took place prior to the publication of the draft 2020-2024 Consolidated Plan for public review and comment. No comments were received. No comments were received. Not applicable. Page 267 City of Rancho Cucamonga - 20 - 2024 Annual Action Plan Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 3 Flyers Non-targeted/broad community The 2020-2024 Consolidated Plan flyer was disseminated in paper and electronic formats, in both English and Spanish, announcing two Community Meetings to receive input on the preparation of the City's 2020- 2024 Consolidated Plan and the 2020-2021 Action Plan. No comments were received. No comments were received. Not applicable. 4 Public Meeting Minorities Non-English Speaking - Specify other language: Spanish Persons with disabilities Non-targeted/broad community Residents of Public and Assisted Housing Publicly noticed Community Meeting on September 19, 2019, at 6:00 p.m. at Central Park – 11200 Base Line Road. Residents in attendance received a presentation on the Consolidated Plan and discussed housing and community development needs with Planning Department Staff. All comments were accepted. Not applicable. Page 268 City of Rancho Cucamonga - 21 - 2024 Annual Action Plan Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 5 Public Meeting Minorities Non-English Speaking - Specify other language: Spanish Persons with disabilities Non-targeted/broad community Residents of Public and Assisted Housing Publicly-noticed Community Meeting on October 19, 2019, at 10:00 a.m. at the RC Family Resource Center – 9791 Arrow Route. Residents in attendance received a presentation on the Consolidated Plan and discussed housing and community development needs with Planning Department Staff. All comments were accepted. Not applicable. Page 269 City of Rancho Cucamonga - 22 - 2024 Annual Action Plan Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 6 Internet Outreach Non-targeted/broad community The 2020-2024 Consolidated Plan Survey was available online and in paper format at various City facilities from September 17, 2019, to November 26, 2019. The City advised residents and stakeholders of the availability of the survey via email to stakeholders, posting on the City website, Facebook, Nextdoor, announcements at City Council meetings, and during the Community Meetings. The purpose of the survey was to allow all residents and stakeholders the opportunity to provide their assessment of the level of need in Rancho Cucamonga for a variety of housing, community and economic development activities. In total, 470 residents and stakeholders completed the survey. All survey responses were accepted. Not applicable. 7 Newspaper Ad Non-targeted/broad community Newspaper ad published on March 12, 2020, in the Inland Valley Daily Bulletin announcing the availability of the draft 2020-2024 Consolidated Plan, draft 2020-2021 Annual Action Plan, and draft 2020-2024 Analysis of Impediments to Fair Housing for a 30-day public review and comment period to include a public hearing before the Rancho Cucamonga City Council on April 15, 2020. No comments were received. No comments were received. Not applicable. Page 270 City of Rancho Cucamonga - 23 - 2024 Annual Action Plan Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 8 Public Hearing Minorities Non-English Speaking - Specify other language: Spanish Persons with disabilities Non-targeted/broad community Residents of Public and Assisted Housing Public hearing before the Rancho Cucamonga City Council on April 15, 2020, to receive comments on the draft 2020-2024 Analysis of Impediments to Fair Housing, 2020- 2024 Consolidated Plan and draft 2020-2021 Annual Action Plan prior to adoption and submission to HUD. No comments were received. No comments were received. Not applicable. 9 Newspaper Ad Non-targeted/broad community Notice of the 15-day public review and comment period for the draft 2019-2020 Consolidated Annual Performance and Evaluation Report (CAPER). The public notice invited interested residents to review the draft documents. Residents were also invited to a public hearing to provide oral comments before the Rancho Cucamonga City Council on December 16, 2020. No comments were received. No comments were received. Not applicable. Page 271 City of Rancho Cucamonga - 24 - 2024 Annual Action Plan Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 10 Public Hearing Minorities Non-English Speaking - Specify other language: Spanish Persons with disabilities Non-targeted/broad community Residents of Public and Assisted Housing Public hearing before the Rancho Cucamonga City Council on December 16, 2020, at 7:00 p.m. to receive comments on the draft 2019- 2020 Consolidated Annual Performance and Evaluation Report (CAPER) prior to adoption and submission to HUD. No comments were received. No comments were received. Not applicable 11 Newspaper Ad Non-targeted/broad community Notice of the 30-day public review and comment period for the draft 2021-2022 Action Plan. The public notice invited interested residents to review the draft documents. Residents were also invited to a public hearing to provide oral comments before the Rancho Cucamonga City Council on May 5, 2021. No comments were received. No comments were received. Not applicable. Page 272 City of Rancho Cucamonga - 25 - 2024 Annual Action Plan Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 12 Public Hearing Minorities Non-English Speaking - Specify other language: Spanish Persons with disabilities Non-targeted/broad community Residents of Public and Assisted Housing Public hearing before the Rancho Cucamonga City Council on May 5, 2021, at 7:00 p.m. to receive comments on the draft 2021-2022 Annual Action Plan prior to adoption and submission to HUD. No comments were received. No comments were received. Not applicable 13 Newspaper Ad Non-targeted/broad community Notice of the 15-day public review and comment period for the draft 2020-2021 Consolidated Annual Performance and Evaluation Report (CAPER). The public notice invited interested residents to review the draft documents. Residents were also invited to a public hearing to provide oral comments before the Rancho Cucamonga City Council on September 15, 2021. No comments were received. No comments were received. Not applicable. Page 273 City of Rancho Cucamonga - 26 - 2024 Annual Action Plan Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 14 Public Hearing Minorities Non-English Speaking - Specify other language: Spanish Persons with disabilities Non-targeted/broad community Residents of Public and Assisted Housing Public hearing before the Rancho Cucamonga City Council on September 15, 2021, at 7:00 p.m. to receive comments on the draft 2020- 2021 Consolidated Annual Performance and Evaluation Report (CAPER) prior to adoption and submission to HUD. No comments were received. No comments were received. Not applicable 15 Newspaper Ad Non-targeted/broad community Notice of the 30-day public review and comment period for the draft 2022-2023 Action Plan. The public notice invited interested residents to review the draft documents. Residents were also invited to a public hearing to provide oral comments before the Rancho Cucamonga City Council on April 20, 2022. No comments were received. No comments were received. Not applicable. Page 274 City of Rancho Cucamonga - 27 - 2024 Annual Action Plan Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 16 Public Hearing Minorities Non-English Speaking - Specify other language: Spanish Persons with disabilities Non-targeted/broad community Residents of Public and Assisted Housing Public hearing before the Rancho Cucamonga City Council on April 20, 2022, at 7:00 p.m. to receive comments on the draft 2022-2023 Annual Action Plan prior to adoption and submission to HUD. No comments were received. No comments were received. Not applicable 17 Newspaper Ad Non-targeted/broad community Notice of the 15-day public review and comment period for the draft 2021-2022 Consolidated Annual Performance and Evaluation Report (CAPER). The public notice invited interested residents to review the draft documents. Residents were also invited to a public hearing to provide oral comments before the Rancho Cucamonga City Council on September 21, 2022. No comments were received. No comments were received. Not applicable. Page 275 City of Rancho Cucamonga - 28 - 2024 Annual Action Plan Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 18 Public Hearing Minorities Non-English Speaking - Specify other language: Spanish Persons with disabilities Non-targeted/broad community Residents of Public and Assisted Housing Public hearing before the Rancho Cucamonga City Council on September 21, 2022, at 7:00 p.m. to receive comments on the draft 2021- 2022 Consolidated Annual Performance and Evaluation Report (CAPER) prior to adoption and submission to HUD. No comments were received. No comments were received. Not applicable 19 Newspaper Ad Non-targeted/broad community Notice of the 30-day public review and comment period for the draft 2023-2024 Action Plan. The public notice invited interested residents to review the draft documents. Residents were also invited to a public hearing to provide oral comments before the Rancho Cucamonga City Council on April 19, 2023. No comments were received. No comments were received. Not applicable. Page 276 City of Rancho Cucamonga - 29 - 2024 Annual Action Plan Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 20 Public Hearing Minorities Non-English Speaking - Specify other language: Spanish Persons with disabilities Non-targeted/broad community Residents of Public and Assisted Housing Public hearing before the Rancho Cucamonga City Council on April 19, 2023, at 7:00 p.m. to receive comments on the draft 2023-2024 Annual Action Plan prior to adoption and submission to HUD. No comments were received. No comments were received. Not applicable 21 Newspaper Ad Non-targeted/broad community Notice of the 15-day public review and comment period for the draft 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER). The public notice invited interested residents to review the draft documents. Residents were also invited to a public hearing to provide oral comments before the Rancho Cucamonga City Council on September 6, 2023. No comments were received. No comments were received. Not applicable. Page 277 City of Rancho Cucamonga - 30 - 2024 Annual Action Plan Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 22 Public Hearing Minorities Non-English Speaking - Specify other language: Spanish Persons with disabilities Non-targeted/broad community Residents of Public and Assisted Housing Public hearing before the Rancho Cucamonga City Council on September 6, 2023, at 7:00 p.m. to receive comments on the draft 2022- 2023 Consolidated Annual Performance and Evaluation Report (CAPER) prior to adoption and submission to HUD. No comments were received. No comments were received. Not applicable 23 Newspaper Ad Non-targeted/broad community Notice of the 30-day public review and comment period for the draft 2024-2025 Action Plan. The public notice invited interested residents to review the draft documents. Residents were also invited to a public hearing to provide oral comments before the Rancho Cucamonga City Council on April 17, 2024. No comments were received. No comments were received. Not applicable. Page 278 City of Rancho Cucamonga - 31 - 2024 Annual Action Plan Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 24 Public Hearing Minorities Non-English Speaking - Specify other language: Spanish Persons with disabilities Non-targeted/broad community Residents of Public and Assisted Housing Public hearing before the Rancho Cucamonga City Council on April 17, 2024, at 7:00 p.m. to receive comments on the draft 2024-2025 Annual Action Plan prior to adoption and submission to HUD. No comments were received. No comments were received. Not applicable Table 5 – Citizen Participation Outreach Page 279 City of Rancho Cucamonga - 32 - 2024 Annual Action Plan Expected Resources AP-15 Expected Resources – 91.220(c)(1,2) Introduction The projects and activities included in the 2024-2025 Action Plan are based on resources that are anticipated to be available to the City from federal, state, local and private sources from July 1, 2024, through June 30, 2025. The actual resources available to support activities during the implementation of the remainder of the 2020-2024 Consolidated Plan may vary significantly due to factors outside of the City's control. For example, HUD formula grant allocations are subject to change each year based on several factors such as the amount of the national appropriation, changes in ACS population data applied to the CPD grant formulas, statutory changes to the CPD grant formulas, the addition or removal of entitlements receiving a particular CPD grant and the availability of reallocated funds. Additionally, state, local and private resources will vary significantly depending on the economic conditions. For the 2024-2025 Program Year, the City has been informed by HUD that it will receive $1,034,584 in CDBG funds (amount is an approximation as HUD has not yet released the City’s 2024-2025 Annual Allocation). In addition, the City will be reallocating $369,278 in prior year uncommitted CDBG funds during the 2024-2025 program year. Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 5 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG public - federal Acquisition Admin and Planning Economic Development Housing Public Improvements Public Services $1,034,584 $0 $369,278 $1,403,862 $0 The One-Year 2024-2025 Action Plan is the fifth and final year of the City’s Five-Year 2020-2024 Consolidated Plan cycle. For this reason, the City does not expect an amount to be available for the remainder of the Five-Year 2020-2024 Consolidated Plan Cycle. Table 6 - Expected Resources – Priority Table Page 280 City of Rancho Cucamonga - 33 - 2024 Annual Action Plan Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied As a City with substantial housing and community development needs, Rancho Cucamonga needs to leverage its CDBG entitlement grants with a variety of funding resources to maximize the effectiveness of available funds. The City's former Redevelopment Agency was the City's primary non-federal source of leveraged funds. With the elimination of the City's Redevelopment Agency, the City's ability to leverage federal funds has been substantially reduced. Since the initial planning and programming of these resources, the Planning Department has worked closely with other City departments as well as County, State, and Federal partners to identify other available resources authorized through the CARES Act, the Small Business Administration (SBA), and Federal Emergency Management Agency (FEMA) that may be leveraged to maximize the impact of the CDBG program. Federal Resources • Continuum of Care (CoC) Program • HUD Veterans Affairs supportive Housing (HUD-VASH) • Supportive Housing for the Elderly (Section 202) • Supportive Housing for Persons with Disabilities (Section 811) • Housing Opportunities for Persons with AIDS (HOPWA) • Youthbuild • Federal Low-Income Housing Tax Credit Program • Department of Transportation Grants • Department of Energy Grants • Federal Highway Administration • Emergency Solutions Grant • HOME Investment Partnerships • CARES Act • Project Homekey State Resources • State Low-Income Housing Tax Credit Program • Building Equity and Growth in Neighborhoods Program (BEGIN) • CalHome Program • Multifamily Housing Program (MHP) • Housing Related Parks Grant • CalHFA Single and Multi-Family Program • Mental Health Service Act (MHSA) Funding • Prop 47 – Board of State & Community Corrections • Justice Assistance Grant (JAG) Program • Homeless Emergency Aid Program (HEAP) • Project Roomkey Page 281 City of Rancho Cucamonga - 34 - 2024 Annual Action Plan Local Resources • San Bernardino County Homeless Partnership (SBCHP) • Housing Authority of the County of San Bernardino (HACSB) • Southern California Home Financing Authority (SCHFA) Funding • San Bernardino County Continuum of Care Program • General Fund Private Resources • Federal Home Loan Bank Affordable Housing Program (AHP) • Community Reinvestment Act Programs • United Way Funding • Private Contributions Matching Requirements The City does not receive HOME or ESG funds as part of its entitlement allocation. The amount of matching, is therefore, not applicable for the 2024-2025 Action Plan. If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan In December 2011, the California Supreme Court upheld Assembly Bill 1X 26, which barred Redevelopment Agencies from engaging in new business and provided for their windup and dissolution. The elimination of the Redevelopment Agencies has resulted in the loss of a crucial resource for the development and preservation of affordable housing. This was the most significant public policy change impacting affordable housing and residential investment. While there are mechanisms whereby certain affordable housing assets are tied to the former Redevelopment Agencies (Successor Agencies) that may be utilized today, these resources are finite and scarce. As of the execution of this document, there is currently no publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan. As such, any land or property necessary to address the needs in the Consolidated Plan would need to be acquired using HUD grant funds or other resources. Discussion During July 2024 through June 2025, the City will rely on other public and private funding, including but not limited to: • Low-Income Housing Tax Credits • Project-based Section 8 certificates • Project financing at favorable interest rates from local lenders Page 282 City of Rancho Cucamonga - 35 - 2024 Annual Action Plan • Private market real estate investments • Market rate housing that subsidizes affordable units on the same development site to enhance the availability, affordability and sustainability of affordable housing. Along with leveraged dollars, the City expects to spend approximately $1,196,946 of CDBG funds during the 2024-2025 program year on public service, housing preservation and public facility and infrastructure improvement activities that promote a suitable living environment and decent housing. Page 283 City of Rancho Cucamonga - 36 - 2024 Annual Action Plan Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Fair Housing Services (subject to 20% Admin Cap) 2024 2025 Affordable Housing Citywide Ensure Equal Access to Housing Opportunities $20,000 Other: 192 Persons Assisted 2 Public Services 2024 2025 Non-Housing Community Development Citywide/ CDBG Eligible Areas Provide Public Services for Low- and Moderate- Income Residents $155,187 Public Service Activities other than Low/Mod Income Housing Benefit: 1,745 Persons Assisted Homeless Person Overnight Shelter: 180 Persons Assisted Homelessness Prevention: 20 Persons Assisted 3 Affordable Housing Preservation 2024 2025 Affordable Housing Citywide Preserve the Supply of Affordable Housing $488,000 Homeowner Housing Rehabilitated: 20 Household Housing Units 4 Public Facilities and Infrastructure Improvements 2024 2025 Non-Housing Community Development Citywide/CDBG Eligible Areas/Slum- Blight Improve Public Facilities and Infrastructure Address Material Barriers to Accessibility $553,759 Public Facility or Infrastructure Activity other than Low/Mod Income Housing Benefit: 3,000 Persons Assisted 5 Program Planning and Administration 2024 2025 Other Citywide All $186,916 Other: 1 Table 7 – Goals Summary Page 284 City of Rancho Cucamonga - 37 - 2024 Annual Action Plan Goal Descriptions 1 Goal Name Fair Housing Services Goal Description Affirmatively further fair housing choice through the provision of fair housing education, counseling, anti-discrimination and landlord-tenant mediation services. 2 Goal Name Public Services Goal Description Provide public services for low- and moderate-income residents including, but not limited to, those concerned with health, fitness, nutrition, education, transportation and recreation for children, youth and families living in Rancho Cucamonga. Additionally, services for special needs populations such as senior services, support for those experiencing homelessness or at risk of becoming homeless, as well as victims of domestic violence. 3 Goal Name Affordable Housing Preservation Goal Description Preserve the quality of existing affordable housing stock occupied by low- and moderate-income households through housing rehabilitation activities. 4 Goal Name Public Facilities and Infrastructure Improvements Goal Description Improve City of Rancho Cucamonga public facilities and infrastructure to benefit low - and moderate-income people or those presumed under HUD regulations to be low- and moderate-income such as elderly people and disabled adults as well as residents of low- and moderate-income housing. This strategy includes the improvement of sidewalks and wheelchair ramps to address materials barriers to accessibility. 5 Goal Name Program Planning and Administration Goal Description CDBG program planning and administration. Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.215(b): The City’s Home Improvement Program is anticipated to provide for the rehabilitation of 20 existing units owned by extremely low-income (3), low-income (9) and moderate-income (8) families. Page 285 City of Rancho Cucamonga - 38 - 2024 Annual Action Plan AP-35 Projects – 91.220(d) Introduction To address the high priority needs identified in the Strategic Plan to the 2020-2024 Consolidated Plan, the City will invest CDBG funds in projects that provide fair housing services, provide public services to low- and moderate-income residents, preserve affordable housing and improve the City's public facilities and infrastructure. Together, these projects will address the housing, community and economic development needs of Rancho Cucamonga residents-particularly those residents residing in the low- and moderate- income areas. Projects # Project Name 1 Fair Housing Services 2 Public Services 3 Affordable Housing Preservation 4 Public Facilities and Infrastructure Improvements 5 CDBG Administration Table 8 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Based on the Strategic Plan, the City is allocating 77 percent of its CDBG funds (excluding CDBG administration) for program year 2024-2025 projects and activities that benefit low- and moderate-income people. Due to the nature of the projects and activities to be undertaken, investments in projects concerning public services may be limited to the CDBG low- and moderate-income areas while other projects and activities benefit low- and moderate-income limited clientele and are available citywide. The City’s Pecan & Whittram Street Improvement Project will address the Slum/Blight Area national objective not subject to the low/mod benefit requirement of the CDBG program. The primary obstacles to meeting the underserved needs of low- and moderate-income people include lack of funding from federal, state and other local sources, the high cost of housing that is not affordable to low- income people and the lack of availability of home improvement financing in the private lending industry. To address these obstacles, the City is investing CDBG funds through the 2024-2025 Action Plan in projects that provide financial assistance to low- and moderate-income homeowners for home improvements, provide public services to low- and moderate-income residents, and improve public facilities and infrastructure. Page 286 City of Rancho Cucamonga - 39 - 2024 Annual Action Plan AP-38 Project Summary Project Summary Information 1 Project Name Fair Housing Services Target Area Citywide Goals Supported Fair Housing Services Needs Addressed Ensure equal access to housing opportunities Funding CDBG: $20,000 Description Affirmatively further fair housing choice through the provision of fair housing education, counseling, anti-discrimination, and landlord-tenant mediation services. Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 192 persons assisted Location Description Citywide Planned Activities Inland Fair Housing and Mediation Board: Fair Housing Services (192 persons assisted) - $20,000 Page 287 City of Rancho Cucamonga - 40 - 2024 Annual Action Plan 2 Project Name Public Services Target Area Citywide/CDBG Eligible Areas Goals Supported Public Services Needs Addressed Provide public services for low- and moderate-income residents Funding CDBG: $155,187 Description Provide public services for low- and moderate-income residents including senior citizens, families and youth including but not limited to those concerned with food, essential services, transportation, health and domestic violence services. Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 1,945 persons assisted Location Description Citywide/ Planned Activities Foothill Family Shelter: Housing and Food Security Program (180 persons assisted) - $15,000 Assistance League of the Foothill Communities: Operation School Bell (120 persons assisted) - $15,000 Inland Valley Hope Partners: Food Security/Family Stabilization Program (100 persons assisted) - $15,000 Impact Southern California: Homeless Prevention/Rapid Rehousing Program (20 persons assisted) - $20,000 Northtown Housing Development Corporation: Weekly Senior Meal/Activities Program (142 persons assisted) - $16,187 Northtown Housing Development Corporation: Weekly Kids Meal/Activities Program (33 persons assisted) - $15,000 CMO: Bringing Healthy Home (200 persons assisted) - $17,000 CMO: CASA Cooking Program (45 persons assisted) - $12,000 CSD: Senior Health and Wellness and Arts Scholarship Program (105 persons assisted) - $15,000 PW: Graffiti Removal Program (1,000 persons assisted) – $15,000 Page 288 City of Rancho Cucamonga - 41 - 2024 Annual Action Plan 3 Project Name Affordable Housing Preservation Target Area Citywide Goals Supported Affordable Housing Preservation Needs Addressed Preserve the supply of affordable housing Funding CDBG: $488,000 Description The City has an existing Home Improvement Program geared towards the preservation of the quality of existing affordable housing stock occupied by low- and moderate-income households. Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 20 household housing units Location Description Citywide Planned Activities Home Improvement Program (20 household housing units) - $488,000 Page 289 City of Rancho Cucamonga - 42 - 2024 Annual Action Plan 4 Project Name Public Facilities and Infrastructure Improvements Target Area Citywide/CDBG Eligible Areas/Slum-Blight Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Improve public facilities and infrastructure; Address material barriers to accessibility. Funding CDBG: $553,759 Description Improve City of Rancho Cucamonga public facilities and infrastructure to benefit low- and moderate-income people or those presumed under HUD regulations to be low- and moderate-income such as elderly people and disabled adults as well as residents of low- and moderate-income housing. This strategy includes the improvement of sidewalks and wheelchair ramps to address material barriers to accessibility. Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 3,000 persons assisted Location Description Citywide/CDBG Eligible Areas/Slum-Blight Planned Activities PW: Sidewalk Grinding and Wheelchair Ramps Project (1,000 persons assisted) - $45,700 PW: Pecan & Whittram Street Improvement Project (1,000 persons assisted) - $258,059 PW: Concrete Rehabilitation Project (1,000 persons assisted) - $250,000 Page 290 City of Rancho Cucamonga - 43 - 2024 Annual Action Plan 5 Project Name Program Planning and Administration Target Area Citywide Goals Supported All Needs Addressed All Funding CDBG: $186,916 Description Overall administration of the CDBG program which includes preparation and submission of the Annual Action Plan and the CAPER, IDIS data entry, provision of technical assistance, monitoring of all projects, and overall fiscal management. Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities Other - 1 Location Description Citywide Planned Activities City of Rancho Cucamonga: CDBG Program Administration - $186,916 (Other-1) Page 291 City of Rancho Cucamonga - 44 - 2024 Annual Action Plan AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed During the 2024-2025 program year, assistance will be primarily directed to activities that serve low - and moderate-income residents citywide. During the program year, three (3) public service activities in the Action Plan rely on the established low- and moderate-income area. Those are the CDBG-eligible portions of the Graffiti Removal Program, the Bringing Healthy Home Program as well as the CASA Cooking Program. The low- and moderate-income census tract/block groups are shown on the map included in Figure 26 of Section SP-10 of the Consolidated Plan and Appendix B of this Action Plan. According to data from the 2011- 2015 American Community Survey (ACS) provided in HUD's eCon Planning Suite, the City is considered an "exception grantee" with an exception percentage of 37.13. This percentage represents the minimum percentage of low- and moderate-income persons that must reside in the service area of an area benefit activity for the activity to be assisted with CDBG funds. The City’s Pecan & Whittram Street Improvement Project will address the Slum/Blight Area national objective of the CDBG program. This Slum/Blight Area has been designated in the Southeast region of the City’s limits. Geographic Distribution Target Area Percentage of Funds Citywide 73% CDBG Eligible Areas 4% Slum/Blight 23% Table 9 - Geographic Distribution Rationale for the priorities for allocating investments geographically For the 2024-2025 program year, the City will invest $1,145,803 of CDBG funds that will benefit low- and moderate-income people throughout the City. Of this amount, $44,000, or 4 percent, of all resources will be invested in public service activities that exclusively benefit residents of the L/M Income Census Tract/Block Groups. Due to the nature of the projects and activities to be undertaken, investments in projects and activities such as CASA, Graffiti Removal and the Bringing Healthy Homes Program are generally limited to the eligible low- and moderate-income areas, while other projects and activities that benefit low- and moderate-income limited clientele are available citywide. In addition, the City will allocate $258,059, or 23%, to the City’s Pecan & Whittram Street Improvement Project which will address the Slum /Blight national objective of the CDBG program. Page 292 City of Rancho Cucamonga - 45 - 2024 Annual Action Plan Discussion The City is allocating 77 percent of its non-administrative CDBG funds for the program year 2024-2025 to projects and activities that benefit low- and moderate-income people throughout the City of Rancho Cucamonga. Page 293 City of Rancho Cucamonga - 46 - 2024 Annual Action Plan Affordable Housing AP-75 Barriers to Affordable Housing Introduction A barrier to affordable housing is a public policy or nongovernmental condition that constrains the development or rehabilitation of affordable housing, such as land use controls, property taxes, state prevailing wage requirements, environmental protection, cost of land and availability of monetary resources. Barriers to affordable housing are distinguished from impediments to fair housing choice in the sense that barriers are lawful and impediments to fair housing choice are usually unlawful. Based on information gathered during community meetings, the Consolidated Plan Survey, the 2021-2029 Housing Element and market analysis, the primary barriers to affordable housing in Rancho Cucamonga are housing affordability and the lack of monetary resources necessary to develop and sustain affordable housing. The two barriers are related in the sense that demand for affordable housing exceeds the supply and insufficient resources are available to increase the supply of affordable housing to meet demand. To address housing affordability and the lack of monetary resources for affordable housing, the 2024-2025 Action Plan will invest $488,000 for the rehabilitation of 20 owner-occupied single-family household housing units. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment In the development of the 2021-2029 Housing Element, the City evaluated significant public policies affecting affordable housing development such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges and growth limitations. Based on this evaluation, the City determined that it has taken all necessary steps to ameliorate the negative effects of public policies that may have been a barrier to affordable housing. Moreover, the City is actively engaged with affor dable housing developers concerning the siting of affordable housing and ensuring that the entitlement process runs smoothly from inception to completion. Action plans identified in the City’s 2021-2029 Housing Element include but are not limited to: • Continue to promote the conservation of mobile home parks through implementation of the Mobile Home Accord (Program HE-7) that serves as a rent stabilization agreement between the City and mobile home park owners, implementation of the Mobile Home Rental Assistance (Program HE-8) that provides a monthly rental subsidy to low-income mobile home households, and through the enforcement of Title 24 as it applies to mobile homes to ensure mobile homes meet applicable building code requirements. Page 294 City of Rancho Cucamonga - 47 - 2024 Annual Action Plan • Develop a procedure to monitor the development of vacant and nonvacant sites in the sites inventory and ensure that adequate sites are available to meet the remaining Regional Housing Needs Allocation (RHNA) by income category throughout the 6th cycle planning period. • Explore a system that establishes target densities by land use district and an in -lieu fee system that requires developers to pay a fee if the proposed projects fall below the targeted densities. • Develop incentives and tools to facilitate ADU construction that may include: o Fee waivers or reductions beyond State requirement; o Pre-approved site/floor plans; o Website information on resources and technical assistance; and o Guidance handbook for property owners looking to construct an ADU. • Provide fee underwriting, fee deferral, public improvements, and/or permit fast-tracking for housing affordable to lower income households, prioritizing projects that include units affordable to extremely low-income households. • Continue to evaluate and improve the permit processing procedures to facilitate residential development. • Continue to study the feasibility of an inclusionary housing ordinance. • Update the Development Code to address the provision of special needs housing specifically for Low Barrier Navigation Centers (AB 101), Emergency and Transitional Housing (AB 139), Supportive Housing (AB 2162), Large Residential Care Facilities, and Definition of Family. • Update the Development Code to incorporate the new density bonus provisions which will allow for approval of development incentives such as reduction in certain development standards such as reduced setbacks, reduced public/private open space, increased maximum lot coverage and increased building height. Key improvements and bonuses included to help increase the development of affordable housing include but are not limited to: • Accessory dwelling units (ADUs) can provide an important source of affordable housing for persons and families of low and moderate income. An ADU is defined as “an attached or detached residential dwelling unit which provides complete independent living facilities for one or more persons. It shall include permanent provisions for living, sleeping, eating, cooking and sanitation on the same parcel as a single-family or multi-family dwelling is situated”. The City adopted an updated accessory dwelling unit (ADU) ordinance in 2020 which complies with State requirements. Per the ordinance, ADUs are permitted by-right in any zone in which residential development is permitted and on any parcel with an existing or proposed single or multi-family residence. • A Housing Program has been added to update Development Code Chapter 17.46 to comply with the new State provisions related to affordable housing density bonuses. The City's Affordable Housing Incentives/Density Bonus Provisions assist in the development of affordable housing opportunities in accordance with Government Code § 65915-65918. These provisions allow a density bonus and other regulatory concessions to provide incentives for "the production of housing for very low income, lower income, moderate income, and senior households" to "facilitate the development of affordable housing" within the City. The provisions function by allowing a reduction in development standards in Page 295 City of Rancho Cucamonga - 48 - 2024 Annual Action Plan exchange for the development of affordable housing units. Regulatory concessions act as incentives, which can include reduced building setbacks, reduced open space, increased lot coverage, increased maximum building height, reduced on-site parking standards, reduced minimum building separation requirements, or other site or construction conditions applicable to residential development. • To increase transparency and certainty in the development application process as required by law, the City has a variety of tools available for developers. The City’s Community Development home page provides links to an online permit center, development fees, the development code, and other development information at https://www.cityofrc.us/community-development. The following are the City’s goals to reduce government constraints and increase the efficiency in processing for improving and developing housing as defined in the 2021-2029 Housing Element: • Development Review Process - Consider new polices, codes, and procedures that have the potential to reduce procedural delays, provide information early in the development process regarding development costs, and charge only those fees necessary to adequately carry out needed public services and improvements. • Fee Schedule - Periodically review and update the City's fee schedule and the methodology on which the fees are based to determine the necessary costs for providing adequate public services and public improvements to ensure the continued health, safety, and welfare of the community. • Development Review Process - Facilitate the development review process for new housing through multiple techniques, including staff assistance, public information, articles in the City's newsletter, informal meetings with applicants, and Preliminary Review applications to address technical issues and facilitate the production of quality housing. • Development Standards - Evaluate and adjust as appropriate residential development standards, regulations, and processing procedures that are determined to constrain housing development, particularly housing opportunities for lower and moderate-income households and for persons with special needs. Discussion To address housing affordability and the lack of monetary resources for affordable housing, the City will continue to leverage its CDBG funds to attract private and other available public resources to incentivize the development of new affordable housing units and the preservation of existing affordable housing. Through the City’s Home Improvement Program, it will provide financial assistance to low- and moderate- income owners of single-family housing and help preserve the homes that need critical home improvement. Impact Sothern California’s Homeless Prevention-Rapid Rehousing (HPRR) Program furthers the aim of affordable housing by financially assisting low- to moderate-income residents who are at-risk or experiencing homelessness through emergency rental assistance payments. Page 296 City of Rancho Cucamonga - 49 - 2024 Annual Action Plan AP-85 Other Actions – 91.220(k) Introduction In the implementation of the 2024-2025 Annual Action Plan, the City will invest CDBG resources to address obstacles to meeting underserved needs, foster and maintain affordable housing, reduce lead-based paint hazards, reduce the number of poverty-level families, develop institutional structure, and enhance coordination between public and private housing and social service agencies. Actions planned to address obstacles to meeting underserved needs The primary obstacles to meeting the underserved needs of low- and moderate-income people include lack of funding from federal, state and other local sources, and the high cost of housing that is not affordable to low-income people. To address these obstacles, the City is investing CDBG funds through the 2024-2025 Action Plan in projects that provide assistance to low- and moderate-income residents. To address underserved needs, the City is allocating 77 percent of its non-administrative CDBG investments for program year 2024-2025 to projects and activities that benefit low- and moderate-income people or people presumed under HUD regulations to be low- and moderate-income. Actions planned to foster and maintain affordable housing In the implementation of the 2024-2025 Annual Action Plan, the City will invest CDBG funds to preserve and maintain affordable housing through the City's Home Improvement Program that will provide financial assistance to low- and moderate-income owners of single-family housing. Impact Sothern California’s Homeless Prevention-Rapid Rehousing (HPRR) Project furthers the aim of affordable housing by financially assisting low- to moderate-income residents who are at-risk or experiencing homelessness through emergency rental assistance payments. Actions planned to reduce lead-based paint hazards The Residential Lead Based Paint Hazard Reduction Act of 1992 (Title X) emphasizes prevention of childhood lead poisoning through housing-based approaches. To reduce lead-based paint hazards, the City’s Home Improvement Program will conduct lead-based paint testing and risk assessments for each property assisted that was built prior to January 1, 1978 and will incorporate safe work practices or abatement into the scope of work as required to reduce lead-based paint hazards in accordance with 24 CFR Part 35. Actions planned to reduce the number of poverty-level families The implementation of CDBG activities meeting the goals established in the 2020-2024 Consolidated Plan- Strategic Plan and this Annual Action Plan will help to reduce the number of poverty-level families by: • Supporting activities that preserve the supply of decent housing that is affordable to low- and moderate-income households. • Supporting a continuum of housing and public service programs to prevent and eliminate homelessness. • Supporting public services for low- and moderate-income residents. Page 297 City of Rancho Cucamonga - 50 - 2024 Annual Action Plan In addition to these local efforts, mainstream state and federal resources also contribute to reducing the number of individuals and families in poverty. Federal programs such as the Earned Income Tax Credit and Head Start provide a pathway out of poverty for families who are ready to pursue employment and educational opportunities. Additionally, in California, the primary programs that assist families in poverty are CalWORKs, CalFresh (formerly food stamps) and Medi-Cal. Together, these programs provide individuals and families with employment assistance, subsidy for food, medical care, childcare and cash payments to meet basic needs such as housing, nutrition and transportation. Other services are available to assist persons suffering from substance abuse, domestic violence and mental illness. The Inland Fair Housing and Mediation Board’s Fair Housing Services will assist low- to moderate-income households to provide guidance, services and information regarding fair housing rights and help with fair housing complaints that may be discriminating. Additionally, Foothill Family Shelter’s Housing and Food Security Program will be providing homeless individuals with housing, food and hygiene assistance. These individuals will be provided transitional housing and/or basic necessities to help against the cost of necessary products and inflation. Actions planned to develop institutional structure The institutional delivery system in Rancho Cucamonga is high-functioning and collaborative—particularly the relationship between local government and the non-profit sector comprised of a network of capable non- profit organizations that are delivering a full range of services to residents. Strong City departments anchor the administration of HUD grant programs and the housing, community and economic development activities that are implemented by the City to support and enhance this existing institutional structure. The City will collaborate with affordable housing developers and non-profit agencies receiving CDBG funds through the 2024-2025 Annual Action Plan to ensure that the needs of low- and moderate-income residents are met as envisioned within the 2020-2024 Consolidated Plan - Strategic Plan. Actions planned to enhance coordination between public and private housing and social service agencies To enhance coordination between public and private housing and social service agencies, the City will continue consulting with and inviting the participation of a wide variety of agencies and organizations involved in the delivery of housing and supportive services to low- and moderate-income residents in Rancho Cucamonga. With improvements in technology, the City will expand its outreach efforts to enhance coordination with public and private housing and social service agencies through social media platforms such Facebook, Twitter, Instagram, etc. Discussion In the implementation of the 2024-2025 Annual Action Plan, the City will invest CDBG resources to address obstacles to meeting underserved needs, foster and maintain affordable housing, reduce lead-based paint hazards, reduce the number of poverty-level families, develop institutional structure and enhance coordination between public and private social service agencies. Page 298 City of Rancho Cucamonga - 51 - 2024 Annual Action Plan Program Specific Requirements AP-90 Program Specific Requirements – 91.220(l)(1,2,4) Introduction In the implementation of programs and activities under the 2024-2025 Annual Action Plan, the City will follow all HUD regulations concerning the use of program income, forms of investment, overall low- and moderate- income benefit for the CDBG program. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed $0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. $0 3. The amount of surplus funds from urban renewal settlements $0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan $0 5. The amount of income from float-funded activities $0 Total Program Income: $0 Other CDBG Requirements 1. The amount of urgent need activities $0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. The City will meet this requirement over the 2023-2024, 2024-2025 and 2025-2026 CDBG program years. 70% Page 299 APPENDIX A Citizen Participation Page 300 NOTICE OF PUBLIC HEARING City Council Meeting April 17, 2024 Program Description: Pursuant to the United States Department of Housing and Urban Development (HUD) regulations, the City of Rancho Cucamonga (City) has prepared the draft Action Plan for the 2024-2025 Program Year. The Action Plan is the City’s application to HUD for Community Development Block Grant (CDBG) funds. The draft Action Plan outlines the projects and programs to be undertaken during the 2024-2025 Program Year using CDBG funds to address the priority needs and goals noted in the City’s 2020- 2024 Consolidated Plan. Citizen Involvement: Do you have any comments? Questions? Concerns? You are invited to attend a public hearing to be held by the City of Rancho Cucamonga on Wednesday, April 17, 2024, at 7 p.m. to provide public comment. Specific details about how to participate, which may include either tele-conferencing, video-conferencing, or another equivalent option, will be included with the posted City Council Agenda. The Agenda will be posted online at least 72 hours in advance of the hearing at https://www.cityofrc.us/. The City Council is the final decision-making body for these items. If you challenge the City Council’s action on this item in court, you may be limited to raising only those issues which you or someone else raised at this public hearing or in written correspondence received by the City at, or prior to, the public hearing. Information Available: Copies of the staff report and other project information will be available for review by Monday, April 15, 2024, with the City Clerk’s Office and Planning Department, at 10500 Civic Center Drive (City Hall), Paul A. Biane Library, at 12505 Cultural Center Drive, or online at https://www.cityofrc.us/. The City of Rancho Cucamonga encourages citizen participation in the CDBG program grant management process. If you are unable to attend the public hearing, written comments can be forwarded to the Planning Department at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. Additionally, a copy of the draft 2024- 2025 Action Plan will be available for public review and comment from March 15, 2024, to April 17, 2024 online at https://www.cityofrc.us/housingresources. ADA Compliance: It is the intention of the City of Rancho Cucamonga to comply with the Americans with Disabilities Act in all respects. If, as an attendee at this meeting, you will need special assistance beyond what is normally provided, the City of Rancho Cucamonga will attempt to accommodate you in every reasonable manner. Please contact the City Clerk’s office at (909) 774-2023. Assisted listening devices are available at the meeting for individuals with hearing impairments. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35. 104 ADA Title II) Page 301 Language Access Pursuant to Executive Order 13166 Si necesita más información sobre este aviso o la traducción de documentos en español, comuníquese con Janice Reynolds al (909) 774-2023. 如果您需要进一步了解关于此通知或这些文件的中文译本方面的信息，请联系 Janice Reynolds 的 (909) 774-2023. City Contact: For more information, contact Flavio Nunez, Management Analyst II, by email at Flavio.Nunez@CityOfRC.us Published: March 14, 2024 (Inland Valley Daily Bulletin) Page 302 AVISO DE AUDIENCIA PÚBLICA Reunión del Ayuntamiento 17 de abril de 2024 Descripción del programa: De conformidad con las regulaciones del Departamento de Vivienda y Desarrollo Urbano de los Estados Unidos (HUD, por sus siglas en ingles), la ciudad de Rancho Cucamonga (Ciudad) ha preparado el borrador del Plan de Acción para el año del programa 2024-2025. El Plan de Acción es la solicitud de la Ciudad a HUD para los fondos de Subsidios Globales para el Desarrollo Comunitario (CDBG, por sus siglas en ingles). El borrador del Plan de Acción describe los proyectos y programas que se llevarán a cabo durante el Año del Programa 2024-2025 utilizando fondos CDBG para abordar las necesidades y objetivos prioritarios señalados en el Plan Consolidado 2020-2024 de la Ciudad. Participación ciudadana: ¿Tienes algún comentario? ¿Preguntas? ¿Preocupaciones? Está invitado a participar en una audiencia pública que tendrá lugar en la ciudad de Rancho Cucamonga el miércoles 17 de abril de 2024 a las 7 p.m. para proporcionar comentarios públicos. Los detalles específicos sobre cómo participar, que pueden incluir teleconferencias, videoconferencias u otra opción equivalente, se incluirán en la Agenda del Ayuntamiento publicada. La Agenda se publicará en línea al menos 72 horas antes de la audiencia en https://www.cityofrc.us/. El Ayuntamiento es el órgano decisorio final para estos temas. Si impugna la acción del Concejo Municipal sobre este tema en la corte, puede limitarse a plantear solo aquellos asuntos que usted u otra persona planteó en esta audiencia pública o en la correspondencia escrita recibida por la Ciudad en la audiencia pública o antes de ella. Información disponible: Las copias de la factura de agenda y otra información del proyecto estarán disponibles para su revisión a más tardar el lunes 15 de abril de 2024, con la Secretaría Municipal y Departmento de Planificación, en 10500 Civic Center Drive (Ayuntamiento), Biblioteca Paul A Biane, en 12505 Cultural Center Drive, o en línea en https://www.cityofrc.us/. La ciudad de Rancho Cucamonga fomenta la participación ciudadana en el proceso de gestión de subvenciones de los programas de CDBG. Si no puede participar en a la audiencia pública, los comentarios por escrito se pueden enviar al Departamento de Planificación en 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. Además, una copia del borrador del Plan de Acción 2024-2025 estará disponible para revisión y comentarios públicos desde el 15 de marzo de 2024 hasta el 17 de abril de 2024 en línea en https://www.cityofrc.us/housingresources. Page 303 Cumplimiento con ADA: Es la intención de la ciudad de Rancho Cucamonga cumplir con la Ley de Americanos con Discapacidades (ADA) en todos los aspectos. Si, como asistente a esta reunión, necesita asistencia especial más allá de lo que normalmente se proporciona, la Ciudad de Rancho Cucamonga intentará acomodarlo de todas las formas razonables. Comuníquese con la oficina del Secretario Municipal al (909) 774-2023. Los dispositivos de audición asistida están disponibles en la reunión para personas con impedimentos auditivos. La notificación 48 horas antes de la reunión permitirá a la Ciudad hacer arreglos razonables para garantizar la accesibilidad a esta reunión. (28 CFR 35. 102-35. 104 ADA Título II) Contacto de la ciudad: Para obtener más información, comuníquese con Flavio Nunez, Analista de Gestión II, por correo electrónico a Flavio.Nunez@CityOfRC.us. Publicado: 14 de marzo de 2024 (Inland Valley Daily Bulletin) Page 304 Summary of Comments Received The City received the following comments as part of the 2024-2025 Annual Action Plan process. This includes, but is not limited to, comments received during the 30-day public review period and the Public Hearing held on April 17, 2024: • Comments will be entered prior to the City’s submission to HUD. Page 305 APPENDIX B Grantee Unique Appendices Page 306 LEGEND: CITY BOUNDARY LOW AND MODERATE INCOME BLOCK GROUPS CENSUS TRACK BLOCK GROUP CDBG - LOW AND MODERATE INCOME AREA MAP 0 mile 1 mile 0.5 mile NORTH City of Rancho Cucamonga ACS_Data - Lowmod * Rancho Cucamonga is an Exception Community. FY 2019 Exception Percentage = 37.13 % 15 B.G. 1 B.G. 1 B.G. 2 B.G. 2 B.G. 2 B.G. 2 B.G. 2 B.G. 2 B.G. 2B.G. 3 B.G. 4 B.G. 2 B.G. 2 B.G. 1 B.G. 1 B.G. 1 B.G. 1 B.G. 1 B.G. 2 B.G. 1 B.G. 1 B.G. 2 B.G. 2 B.G . 3 B.G . 1 B.G. 3B.G. 2 B.G. 2 B.G. 1 B.G. 2 B.G . 3 B.G. 2 B.G. 2 B.G. 1 B.G. 1 B.G. 1 B.G. 1 B.G. 2 B.G. 2 B.G. 2 B.G. 3 B.G. 3 B.G. 1 B.G. 1 B.G. 1 B.G. 1 B.G. 2 B.G. 3 B.G. 1 B.G. 1 B.G. 1 B.G. 1 B.G. 1 B.G. 1 B.G. 1B.G. 2 B.G. 2 B.G. 1 B.G. 2 B.G. 2 B.G. 1 B.G. 1 B.G. 3 B.G. 2 B.G. 1 B.G. 1 092.02 024.14 020.13 020.15 020.16 021.01 021.07 013.11 021.10 022.07021.05 021.03 020.27 020.28 020.23 020.25 020.29 020.35 020.36 020.31 020.33 020.34 008.12 020.18 020.19 020.11 020.17 020.21 020.21 020.22 023.04 023.37 T R A C T B L K G R P L O W M O D P C T 0 0 0 8 1 2 1 1 3 .8 % 0 0 0 8 1 2 2 2 4 .6 % 0 0 0 8 1 2 3 1 4 .2 % 0 0 1 3 1 1 1 2 0 .3 % 0 0 2 0 1 1 1 1 2 .8 % 0 0 2 0 1 1 2 1 2 .2 % 0 0 2 0 1 3 1 2 3 .7 % 0 0 2 0 1 3 2 1 2 .7 % 0 0 2 0 1 4 1 9 .8 % 0 0 2 0 1 4 2 2 3 .2 % 0 0 2 0 1 5 1 3 1 .4 % 0 0 2 0 1 5 2 1 3 .1 % 0 0 2 0 1 6 1 3 6 .6 % 0 0 2 0 1 6 2 1 9 .7 % 0 0 2 0 1 7 1 8 .4 % 0 0 2 0 1 7 2 9 .0 % 0 0 2 0 1 8 1 9 .8 % 0 0 2 0 1 8 2 2 9 .7 % 0 0 2 0 1 9 1 8 .4 % 0 0 2 0 1 9 2 2 8 .6 % 0 0 2 0 2 1 1 0 .0 % 0 0 2 0 2 1 2 1 .1 % 0 0 2 0 2 1 3 0 .6 % 0 0 2 0 2 2 1 1 1 .3 % 0 0 2 0 2 2 2 9 .6 % 0 0 2 0 2 3 1 5 1 .1 % 0 0 2 0 2 3 2 2 7 .4 % 0 0 2 0 2 5 1 3 4 .7 % 0 0 2 0 2 5 2 1 9 .8 % 0 0 2 0 2 7 1 2 5 .5 % 0 0 2 0 2 7 2 4 7 .4 % 0 0 2 0 2 7 3 3 4 .0 % 0 0 2 0 2 8 1 3 3 .3 % 0 0 2 0 2 8 2 2 6 .9 % 0 0 2 0 2 9 1 1 6 .1 % 0 0 2 0 2 9 2 1 1 .0 % 0 0 2 0 2 9 3 1 4 .6 % 0 0 2 0 2 9 4 1 0 .6 % 0 0 2 0 3 1 1 4 .1 % 0 0 2 0 3 1 2 2 .6 % 0 0 2 0 3 1 3 1 2 .9 % 0 0 2 0 3 3 1 1 3 .8 % 0 0 2 0 3 3 2 1 8 .9 % 0 0 2 0 3 4 1 2 7 .5 % 0 0 2 0 3 4 2 1 4 .7 % 0 0 2 0 3 5 1 1 1 .3 % 0 0 2 0 3 5 2 1 1 .1 % 0 0 2 0 3 6 1 2 4 .8 % 0 0 2 0 3 6 2 3 1 .1 % 0 0 2 1 0 1 1 4 6 .6 % 0 0 2 1 0 1 2 3 9 .5 % 0 0 2 1 0 3 1 7 4 .1 % 0 0 2 1 0 3 2 4 0 .4 % 0 0 2 1 0 5 1 3 8 .3 % 0 0 2 1 0 5 2 5 0 .6 % 0 0 2 1 0 5 3 1 8 .3 % 0 0 2 1 0 7 1 5 8 .3 % 0 0 2 1 0 7 2 5 7 .9 % 0 0 2 1 0 7 3 5 3 .5 % 0 0 2 1 1 0 1 3 7 .5 % 0 0 2 2 0 7 1 4 3 .6 % 0 0 2 2 0 7 2 0 .0 % 0 0 2 3 0 4 2 1 2 .4 % 0 0 9 2 0 2 1 1 3 .2 % BLKGRP LOWMOD %TRACT Page 307 APPENDIX C SF-424, SF-424D, & Certifications Page 308 SF-424 & Certifications Upon approval of the City’s 2024-2025 Annual Action Plan, the City’s SF-424 & SF-424D Community Development Block Grant application, and program Certifications will be included in Appendix C prior to the City’s submission to HUD. Page 309 Public Hearing April 17, 2024 Community Development Block Grant (CDBG) Program Draft 2024-2025 Annual Action Plan 2 1.Background 2.Resources 3.Action Plan 4.Recommendation Topics Background CDBG Economic Development Strategy | 2023 3Economic Development Strategy | 2023 Background The Community Development Block Grant (CDBG) Program is administered by the U.S. Department of Housing and Urban Development (HUD). HUD provides the annual grant on a formula basis to cities like Rancho Cucamonga to carry out eligible housing, community and economic development activities. Background FY 2024 HUD Income Limits Area Media HH Income Income Limit Category Persons Per Household Riverside-San Bernardino- Ontario MSA $97,500 Low (80%) Income Limit 1 2 3 4 5 6 7 8 57,400 65,600 73,800 82,000 88,600 95,150 101,650 108,250 Background 2020-2024 Consolidated Plan 2020-2021 Action Plan 2021-2022 Action Plan 2022-2023 Action Plan 2023-2024 Action Plan 2024-2025 Action Plan 2020-2024 Consolidated Plan Fair Housing Services Public Services Affordable Housing Preservation Public Facilities and Infrastructure Improvements Resources CDBG Economic Development Strategy | 2023 7Economic Development Strategy | 2023 Resources CDBG Grant $1,034,584* Fair Housing Services ($20,000) Public Services ($155,187) Affordable Housing Preservation ($488,000) Public Facilities and Infrastructure Improvements ($553,759**) Action Plan Proposed Use of Funds Economic Development Strategy | 2023 9Economic Development Strategy | 2023 Action Plan Overview Administration Public Services Capital Improvements Administration Public Services Capital Improvements Notice of Funding Availability (NOFA) NOFA & Outreach •Written public notice •Direct emails to non-profit organizations •Applicant technical assistance Applications Received •Received 16 applications •10 Public Service •2 Administration (includes Fair Housing, mandatory) •4 Capital Eligibility Review •City staff review •Reviewed based on eligibility, need, organizational capacity, funding amount requested and proposed accomplishments Proposed CDBG Funding Activities $206,916Administration •City of Rancho Cucamonga: CDBG Program Administration ($186,916) •Inland Fair Housing and Mediation Board: Fair Housing Services ($20,000) –192 people $155,187Public Services •City of Rancho Cucamonga: Brining Healthy Home ($17,000) – 200 people •City of Rancho Cucamonga: CASA Cooking Program ($12,000) –45 people •City of Rancho Cucamonga: Senior Health and Wellness and Arts Scholarship Program ($15,000) –105 people •City of Rancho Cucamonga: Graffiti Removal Program ($15,000) –1,000 people •Impact Southern California: Homeless Prevention/Rapid Rehousing Program ($20,000) –20 people •Foothill Family Shelter: Housing and Food Security Program ($15,000) –180 people •Inland Valley Hope Partners: Food Security/Family Stabilization Program ($15,000) –100 people •Northtown Housing Development Corporation: Weekly Senior Meal/Activities Program ($16,187) –142 people •Northtown Housing Development Corporation: Weekly Kids Meal/Activities Program ($15,000) -33 people •Assistance League of the Foothill Communities: Operation School Bell ($15,000) -120 people $1,041,759Capital Improvements •City of Rancho Cucamonga: Home Improvement Program ($488,000) – 20 household housing units •City of Rancho Cucamonga: Sidewalk Grinding Project ($45,700) –1,000 people •City of Rancho Cucamonga: Concrete Rehabilitation Project ($250,000) –1,000 people •City of Rancho Cucamonga: Pecan & Whittram Street Improvement Project ($258,059) –1,000 people Recommendations Next Steps Economic Development Strategy | 2023 13Economic Development Strategy | 2023 Recommendations Conduct a public hearing to receive comments on the draft 2024-2025 Action Plan for the use of CDBG funds Approve the 2024-2025 Action Plan and authorize the submittal of the plan and any necessary documents to HUD Submit approved Action Plan to HUD before May 15, 2024, deadline Authorize the appropriation of funds for the 2024-2025 CDBG Program DATE:April 17, 2024 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Matt Burris, Deputy City Manager Economic & Community Development Matt Marquez, Planning & Economic Development Director Zack Neighbors, Building & Safety Services Director SUBJECT:Quarterly Development Update - First Quarter 2024. (CITY) RECOMMENDATION: Staff recommends that the City Council receive a presentation from staff on development-related activities for the first quarter of 2024 (January through March). BACKGROUND: In 2023 staff began providing Quarterly Development Updates (QDU) to the City Council. The purpose of these reports is to update Council and the community on development related activities on a regular basis. While annual reports such as the General Plan progress report includes some information on development activities (such as the number of permits issued and housing units constructed for example), quarterly updates are an effective way to provide information on development activity over a shorter period of time. They also allow staff to include different information, such as economic development related activities or customer service data, that is not provided in other annual reports, but is important to the City’s community development function. ANALYSIS: The QDU to be presented to the City Council will include summaries of Building & Safety and Planning & Economic Development related activities. This includes, but may not be limited to, detailing entitlement approvals by use type, providing updates on key development projects, and reporting on building permit and plan check activity. Staff's formal presentation to the City Council will provide additional details on development- related activities, and staff will continue to report this information to Council quarterly. FISCAL IMPACT: None COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the Council’s following core values: 1. Providing and nurturing a high quality of life for all 2. Relentless pursuit of improvement 3. Building and preserving a family-oriented atmosphere ATTACHMENTS: None Page 310 QUARTERLY DEVELOPMENT UPDATE 2024 - Quarter 1 PLANNING SUMMARY 2024 - Quarter 1 46 Applications Submitted 416 Counter Visits & 580 Phone Calls v v v25 + Major Projects In Entitlement Process Marketing & Communications 4,580 Subscribers/Sends – Economic & Community Development e-Newsletter 207 Subscribers/Sends - Real Estate Professionals e- Newsletter 61,726 Social Media Impressions - FB 10,556 / X 13,804/ IG 26,257 / LinkedIn 11,109 Business Support Services 1 – Brokers Roundtable – 20 attendees 3 - SBDC workshops held w/ 37 attendees 18 – First-time business consulting meetings held 45 - Business consulting meetings held v ECONOMIC DEVELOPMENT – 2024 Quarter 1 841 Building Permits Issued 654 New Plan Check Submittals 274 New Units Finalized 40 New Construction Permits Finalized BUILDING & SAFETY SUMMARY 2024 - Quarter 1 373 Counter Visits 3,832 Phone Calls 1,624 Texting Contacts 2,446 Inspections 8865 and 8875 Foothill.12255 Base Line Road; 68-room Boutique Hotel Sanctity Hotel Haven and Arrow BUILDING ACTIVITY New Construction 8500 Haven 240 Apartment Units Two commercial shell buildings with the first tenant being Starbucks BUILDING ACTIVITY New Construction BUILDING ACTIVITY Residential 111 residential buildings and 822 units Homecoming at the Resort193 units and a 7,748 sq ft Club House located on Foothill Blvd. and East Ave. The Core 260 units with subterranean parking and 3,339 sq ft of commercial space. Alta Cuvee Apartments 8166 Foothill Blvd Red Hill Gas Station13120 and 13160 Napa Speedway 12415 6th Street and 12430 4th Street Bridge Point BUILDING ACTIVITY Occupancy THE END