HomeMy WebLinkAbout00-001 - Resolutions RESOLUTION NO. FD00-001
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO
CUCAMONGA FIRE PROTECTION DISTRICT AUTHORIZING THE
DESTRUCTION OF DISTRICT RECORDS WHICH ARE NO LONGER
REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE
SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES
WHEREAS, it has been determined that certain District records have been retained
in compliance with all applicable Federal, State and local statutes; and
WHEREAS,said District records have met their useful life and are no longer required
for public or private purposes:
WHEREAS, destruction of said records is necessary to conserve storage space,
increase staff productivity,and maintain conformance with the City's Records Management Policy;
and
WHEREAS,said records as listed in Exhibit"A"attached hereto have been approved
for destruction by the City Attorney;
NOW, THEREFORE, the Board of Directors of the City of Rancho Cucamonga Fire
Protection District does hereby resolve as follows:
SECTION 1 : That approval and authorization is hereby given to destroy
those records described as Exhibit"A" attached hereto and
made a part hereof.
SECTION 2: That the Secretary shall certify to the adoption of this
resolution, and thenceforth and thereafter the same shall be
in full force and effect.
Resolution No. FD00-001
Page 2
PASSED, APPROVED, AND ADOPTED this 15'day of March 2000.
AYES: Alexander, Biane, Curatalo, Dutton, Williams
NOES: None
ABSENT: None
ABSTAINED: None -�
William J. AI ander, resident
ATTEST:
Debra J. Adam ecretary
I, DEBRA J.ADAMS,SECRETARY of the Rancho Cucamonga Fire Protection District,
do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the
Board of Directors of the Rancho Cucamonga Fire Protection District, at a regular meeting of said
Board held on the 1' day of March 2000.
Executed this 2nd day of March 2000, at Rancho Cucamonga, California.
Debra J. Adamd, ecretary
Resolution No. FD00-001
Page 3
CITY OF RANCHO CUCAMONGA—Fire Board
Approval and Authorization
To Destroy Paper Records and/or Documents
Department: Fire Finance Requestor: Tamara Layne
I have inspected the following records/documents and recommend/request that they be destroyed.
These records have not been stored in the City's Records Center and are not listed in the City's
Automated Records Management System(Advantage); therefore, destruction is requested outside the
scope of the semi-annual Advantage generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
Receipt books 6/1989—3/1995
Leave requests 1983 - 1987
1989 Audit of vacation& sick leave accruals 1989
Petty cash reimbursements 1990 - 1992
RDA reimbursement vouchers 1990
Funds transfer requests 7/1992—6/1995
Numerical copies of receipts for plan check 12/1992—6/1993
developers
Worker's Comp claims 1978 - 1987
Department Approval City Attorney Approval (if required)
001
afore Date �Signature Date
v
Council Approval Date(if required) Destroyed by:
Signature Date
R.M.Revised 11/98