HomeMy WebLinkAbout1997/11/06 - Agenda Packet - Library Board of TrusteesDECLARATION OF POSTING OF AGENDA
¥IVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on ~d~-A/ / /~7
at
agenda dated
Center Drive,
, I posted a true and correct copy of the meeting
/g~' ~/?77 ~t lO~OO civic
Rancho Cucamonga.
I declare under penalty of perjury that the foregoing
true and correct and that this declaration was executed on
/o-3~- ~ , st Rancho Cucamonga.
is
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
BY:
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
7:00 p.m.
November 6, 1997
Civic Center
Council Chambers
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Rex Gutierrez, Mayor Pro Tem
Paul Biane, Councilmember
James V. Curatalo, Councilmember
Diane Williams, Councilmember
Boardmembers
Robert Howdyshell, President
Edward E. Swistock, President Pro Tem
Donna Bradshaw, Boardmember
Doris Dredd-Lee, Boardmember
Gina Gregory, Boardmember
.~ PAGE
Board of Library Trustees Agenda
· Regular Meeting, November 6, 1997
A. CALL TO ORDER
1. Roll Call: Howdyshcll __, Bradshaw __.,
Dredd-Lec __, Gregory __ and Swistock __
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Board at one time
without discussion. Any item may be removed by a Boardmember or
member of the audience for discussion.
1. Approval of Minutes: October 2, 1997 1
2. Approval to increase borrowing limits from 10 items to 15 items per 6
card.
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: oral report presented by staff.
2. Budget report: presented by Deborah Clark, Library Manager. 7
3. Technology Center Update: oral report presented by Robert Karatsu,
Principal Librarian.
D. BOARD BUSINESS
The following items have been requested by the Board of Library
Trustees for discussion. They are not public hearing items, although the
President may open the meeting for public input.
1. Library Telethon Update: oral report by staff.
a) Reports fi.om subcommittees: oral reports by Deborah Clark,
Library Manager.
PAGE
Board of Library Trustees Agenda 2
· Regular Meeting, November 6, 1997
2. Plan of Service: presented by Deborah Clark, Library Manager. 14
3. Items for discussion for the joint meeting with City Council 22
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING ~
This is the time for the Board of Library Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Board of
Library Trustees. State law prohibits the Board from addressing any
issue not previously included on the Agenda.
G. ADJOURNMENT
I, Vivian Gareia, Library Administrative Secretary of the City of
Rancho Cucamonga, hereby certify that a true, accurate copy of the
foregoing agenda was posted on Friday, October 31, 6:00 p.m., 1997,
seventy-two (72) hours prior to the meeting per Government Code 54953
at 10500 Civic Center Drive.
DATE:
TO:
FROM:
SUBJECT:
CITY OF RANCHO CUCAMONGA
STAFF REPORT
November 6, 1997
President and Members of the Board of LibraryTrustees
Jack Lam, AICP, City Manager
Deborah Kaye Clark, Library Manager
APPROVAL OF MINUTES
RECOMMENDATION
Approval of the Minutes for October 2, 1997.
BACKGROUND
Attached, please find the minutes for the Regular Meeting of the Library Board on October 2,
1997, taken and compiled by Library Secretary, Vivian Garcia.
~°er~Ka~y~~~~'~LibraryectfullyManager submitted, t
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Reeular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on Thursday, October 2, 1997, in the
Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 7:06 p.m. and the pledge of allegiance was led by
President Howdyshell. Present were Boardmembers Bradshaw and Dredd-Lee.
Also present were: Deborah Clark, Library Manager, Robert Karatsu, Principal Librarian, Renee
Tobin, Children's Services Supervisor and Rose Manela, Literacy Clerk.
B. CONSENT CALENDAR
BI. Approval of minutes: September 4, 1997
September 8, 1997
MOTION: Moved by Boardmember Bradshaw to accept the consent calendar, seconded by President
Howdyshell. Motion carried 3-0-2 (with Gregory and Swistock absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library status report: oral report presented by staff.
Deborah Clark, Library Manager, reviewed the statistics with the Library Board for the month of
September. Staff has been working on the Planned Giving Grant, which requires funds to be
encumbered by September 30 and spent by October 31. Guy Bcyersdorf, the presentor of the
Planned Giving workshop last month, asked the Library Board to make suggestions on what
information the Board would like him to cover at the next session.
Renee Tobin, Children's Supervisor, gave an oral report on children's services to the Library Board.
Robert Karatsu, Principal Librarian, stated that staff is planning on filling the Librarian position
(Librarian Sandy Woodcock resigned the end of August) within the next few weeks.
Deborah Clark, Library Manager, stated that more than eighty attended the Tutor and Literacy
Reconition on Saturday, September 13. Sixty-two tutors were recognized for the number of hours
they contributed to the program and four of the tutors received the Golden Circle Award.
Library Board Minutes
October 2, 1997
Page 2
C2. Budget report: presented by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, reviewed the budget sheets with the Board.
C3. Technology Center Update: oral report presented by Robert Karatsu, Principal Librarian.
Robert Karatsu, Principal Librarian, stated that the Technology Center is now open. The staff which
have been hired are working out well. There are six computers in the center. One hundred and sixty
adults and fifteen children have signed up in the first six weeks of the center being opened.
C4. Approval of MURLS grant application. Report presented by Robert Karatsu, Principal
Librarian.
Robert Karatsu, Principal Librarian, reviewed the grant application for MURLS with the Library
Board.
MOTION: Moved by President Howdyshell to approve MURLS grant application, seconded by
Boardmember Dredd-Lee. Motion carried 3-0-2 (with Gregory and Swistock absent).
D. BOARD BUSINESS
D 1. Library Telethon Update: oral report by staff.
a. Reports from subcommittees: oral reports by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, stated that staff has completed an update of the Corporation
mailing list and school contact list for the Telethon. The Canister Committee has met and divided
up the restaurants. Foundation Boardmember Morrison is looking for a vendor to supply canisters
from.
Deborah Clark, Library Manager, stated that the Youth Committee met. One item that was focused
on was the charge for the youngsters in participating in the Telethon. The committee still wants a
registration fee; however, the fee for individuals is proposed at $10 and for groups, $25. For non-
profit groups there would be no charge. The recommendations will be going to the Executive
Telethon Committee for review. Another suggestion is to change the wording of "Talent Contest"
to "Youth Showcase" to emphasize the children.
D2. Appointment of Boardmembers to serve as liaisons to specific service areas.
3
Library Board Minutes
October 2, 1997
Page 3
Deborah Clark, Library Manager, asked for Boardmembers to volunteer in the position of liaisons.
Boardmember Dredd-Lee volunteered for School Services Liaison.
D3. Appointment of Boardmember to serve on the Long Range Planning Committee made vacant
by the departure of Rebecca Davies.
President Howdyshell volunteered.
D4. Endorse applications for CALTAC awards submitted by President Howdyshell for 1996/97.
Report by staff and President Howdyshell.
MOTION: Moved by President Howdyshell to endorse the applications for CALTAC awards for
Paul Williams and Deborah Clark by submitted by staff, seconded by Boardmember Bradshaw.
Motion carried, 3-0-2 (with Gregory and Swistock absent).
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Plan of Service
E2. Discussion of items for Joint meeting with Council. President Howdyshell asked for a copy
of last year's Agenda to be attached.
E3. Long Range Planning
F. COMMUNICATIONS FROM THE PUBLIC
None
Library Board Minutes
October 2, 1997
Page 4
G. ADJOURNMENT
MOTION: Moved by Boardmember Dredd-Lee to adjourn to Thursday, November 6, 1997 at 7:00
p.m., seconded by Boardmember Bradshaw. Motion carried, 3-0-2 (with Gregory and Swistock
absent). The meeting adjourned at 8:16 p.m.
Respectfully submi~d,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE:
TO:
FROM:
SUBJECT:
November 6, 1997
President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
Robert Karatsu, Principal Librarian
INCREASE NUMBER OF ITEMS THAT CAN BE CIRCULATED AT ONE
TIME
RECOMMENDATION:
Staffrecommends that the number of items that can be circulated at one time to a patron be raised
form the present limit of 10 to 15.
BACKGROUND:
When the Library first opened, the total number of items that could be circulated at one time to a
patron was 10. The primary reason for this was the small collection in proportion to the number of
users. Opening day collection was approximately 45,000 volumes.
As the Library's collection has grown since opening day, numbering presently over 118,000, staff
recommends that the number of items that can be cimulated at one time to a patron be raised from
the present 10 to 15. At present, this raising of the circulation limit would not affect the present limit
of two books on the same subject, nor would it affect the total number of media items that could be
borrowed at one time. Staffbelieves that the collection particularly in the area of children's pictures
books where the requests to check out more than 10 items at one time is most common, is now large
enough to handle the possible increase in circulation.
Respectfully submitted,
Robert Karatsu
Principal Librarian
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE:
TO:
FROM:
SUBJECT:
November 6, 1997
President and Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
Deborah Kaye Clark, Library Manager
BUDGET REPORT FOR OCTOBER
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled Revenue Report October 1997 will be available at the meeting.
Schedule B, titled "Balance Sheet July through October FY 1997/98" will be available at the
meeting.
Schedule C*, titled "Library Expenditures 1997/98" is an accounting of all funds expended so far
this fiscal year, showing 32% of library funds expended or encumbered at 33% into the fiscal
year. Also included are the expenditure figures for Literacy and Redevelopment Agency funds.
/~ctfully submitted, /.~ ~
Library Manager ~
*Updated through October 31, 1997
REVENUE REPORT
October 1997
October 1
October 2
October 3
October 4 & 5
October 6
October 7
October 8
October 9
October 10
October 11 & 12
October 13
October 14
October 15
October 16
October 17
October 18 & 19
October 20
October 21
October 22
October 23
October 24
October 25 & 26
October 27
October 28
October 29
October 30
October 31
TOTALS:
OCTOBER96TOTALS
% CHANGE
TOTAL LIBRARY INCOME
Daily Average Fines
Daily Average Media
Daily Average Sales
Daily Average APS
Daily Average Reft Fees
DAILY TOTALS
GAIN/LOSS ON PRO J:
PERSONNEL EXPENSES
Part time Salaries
GAIN/LOSS ON PRO J:
BALANCE
FINES
& FEES
$359.54
$174.93
$144.30
$507.56
$0.00
$437.73
$502.04
$524.28
$256.65
$236.46
$546.75
$0.00
$390.17
$428.40
$406.50
$345.00
$105.26
$574.46
$0.00
$567.78
$438.57
$399.72
$281.44
$129.75
$657.13
$0.00
$341.62
$404.36
$345.15
$137.13
$0.00
$9,642.68
$8,806.64
9%
Oct 97
$14,686
$321.42
$164.50
$1.11
$11.30
$2.51
$500.84
$912
$21,453
($2,269)
($1,356.53)
MEDIA
RENTALS
$167.45
$174.95
$171.27
$270.40
$0.00
$160.20
$228.58
$171.56
$152.01
$173.12
$258.06
$0.00
$179.04
$173.62
$174.59
$201.69
$141.07
$313.10
$0.00
$193.60
$169.06
$186.88
$139.00
$168.23
$294.50
$0.00
$150.20
$175.22
$176.67
$170.85
$0.00
$4,934.92
$4,855.07
2%
Oct 96
$13,940
LIBRARY REF
SALES SERV.
$0.00 $5.70
$0.00 $4.2O
$0.00 $0.00
$2.78 $2.00
$0.00 $0.00
$0.00 $0.25
$2.78 $3.25
$2.78 $7.00
$0.00 $0.60
$2.78 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$2.78 $1.30
$2.78 $0.00
$0.00 $2.00
$0.00 $0.00
$2.78 $0.00
$0.00 $0.00
$0.00 $3.32
$0.00 $0.00
$5.56 $2.00
$0.00 $37.00
$0.00 $2.00
$5.56 $3.86
$0.00 $0.00
$0.00 $0.00
$2.78 $0.00
$0.00 $0.75
$0.00 $0.00
$0.00 $0.00
$33.36 $75.23
$63.06 $215.35
-47% -65%
97~8 Pr~:
$264.28
$178.57
$0.00
$25.71
$2.86
$471.42
$19,184
Schedule A
8
LIBRARY EXPENDITURES
1997198
PERSONNEL
1100 REGULAR SALARIES
1200 OVERT[ME SALARIES
1300 PART TIME SALARIES
1900 FRINGE BENEFITS
TOTAL PERSONNEL
OPERATIONS
JUL AUG SEP OCT TOTALS
Schedule C
SPENT PE FUNDS % % OF
CATEGOR REMAININ SPENTYEAR
33%
$413,890 $30,099 $45,623 $28,604 $14,506 $118,832 $118,832 $295,058 29%
$0 $0 $0 $0 $0 $0 $0 $0 ERR
$249,390 $15,836 $25,570 $20,994 $10,633 $73,033 $73,033 $176,357 29%
$187,330 $15,611 $15,611 $15,611 $15,611 $62,444 $62,444 $124,886 33%
$850,610 $61,546 $86,805 $65,209 $40,749 $254,309 $254,309 $596,301 30%
3100 TRAVEL & MEETINGS $4,000 $766 $3,236 19%
Convin workshops $0
Karatsu-workshops $0
Meeting Supplies $30 $34 $19 $83
Clark-meetings $0
ILS Workshops $0
CLA Conference $614 $68 $682
CLA Legislative Day $0
3300 MILEAGE $3,800 $395
Auto Allowance $3,000 $250 $250 $250
Reimbursement $800 $0 $145
Garcia $20 $21 $45 $23 $110
Pages $0
Manela $23 $23
Convin $0
Tobin $12 $12
$3,405 10%
$2,750 8%
$655 18%
3900 MAINTENANCE/OPER $139,300 $89,621 $49,679 64%
Visa $163 $163
Cash Receipts $0
Printing/Postage $3,000 $312 $2,688 10%
Pdnting $310 $310
Postage $2 $2
Office Supplies $18,000 $9,348 $8,652 52%
Cataloging Supplies $1,606 $91 $1,697
Book Trucks $815 $815
Photo House $0
8 Ave, graphics $0
Office Depot $6,000 $6,000
Signage $41 $41
Letterhead $0
Miscelraneous $246 $9 $96 $102 $453
Petty Cash $0
Computer supplies $148 $148
Stationary $0
Federal Express $11 $11
Board Supplies $17 $166 $183
Special Program Supplies $5,000 $2,340 $2,660 47%
Children's Supplies $12 $149 $266 $426
Children's Programs - Frienris $0
Donor Wall $97 $97
Tech Center $224 $224
Moving message sign $162 $162
Summer Reading Program (FR) $18 $3 $21
Founda6on Expenses $10 $10
Literacy Projects $0
Volunteer Supplies $782 $52 $21 $546 $1,400
Reference On-line $0
Advertising/Promotions $0 $40 ($40) ERR
National Library Week - Friends $0
Recruitments $40 $40
Telethon $588 $588
Float (Friends funded) $350 $350
Books/Materials $100,000 $68,307 $31,693 68%
Bookstore rush $600 $90 $300 $990
Childrens Books $17,635 $1,528 $1,259 $305 $20,728
Adult Books $15,000 $300 $1,571 $15,000 $31,871
Reference Books $421 $1,000 $262 $13 $1,696
Reference CD's $0
Circulating Instructional CD's $0
Large Pdnt Books - Fdends $2,000 $2,000
Books on Tape - Fdends $3,000 $21 $7 $3,029
Video $4,186 $506 $53 $4,745
CD's (music) $2,000 $500 $750 $3,250
Literacy $0
Magazines/Publications $10,000 $5,152 $29 $5,181 $5,181 $4,819 52%
Training $500 $0 $0 $500 0%
Bindery $1,000 $2,000 $2,000 $2,000 ($1,000) 200%
Collection Agency $1,800 $992 $992 $992 $808 55%
3914 MAINTENANCE DEPT $10,530
Janitorial Supplies $4,260 $3,000 $3,000
Facility Maintenance supplies $5,630 $4,619 $412 $40 $5,071
Sinclair Paint $200 $200
Familian Pipe Supply $0
Mountain View Glass $0 $0
R&R Eiectdc $1,000 $1,000
Owen Electdc $586 $586
Graffiti Removal Supplies $200 $0
Water/Fire Service $440 $0
$9,857 $673 94%
$3,000 $1,260 70%
$5,071 $559 90%
$0 $0
$0 $200 0%
$0 $440 0%
3932 Equipment MalntJDeprec. $7,140
$0 $0 $7,140 0%
3933 Emergency Equip. Rental $380
$0 $0 $38O O%
3956 DUES $2,100
American Library ASSOC. $450
MCLS Associate Membership $150
Califumia Library Assoc. $0
rnland Library system $1,500
CALTAC 0
$150
3960 GENERAL LIABILITY $4,620 $385
$90
$240 $1,860 11%
$0 $0 $45O O%
$150 $150 $0 100%
$0 $0 $0 ERR
$0 $0 $1,500 0%
$90 $90 ($90) ERR
$385 $385 $4.235 8%
6028 CONTRACT SERVICES $173,380
Offic Equip/Maintenance $4,200
Xerox Fund $6,374
Book Processing $20,009 $10,236
OCLC $5,000
Landscape Maintenance $7,150 $430
S.B. County $100,000
Technology Maintenance $3,000
Telephone Maintenance $3,000 $2,848
Tech Center
ComputerTech Services $31,030 $12,140
$5
$111 $95
$586 $437
$239
$33,501 $139,879 19%
$6,379 $4,200 152%
$6,379
$10,236 $10,236 $9,764 51%
$206 $4,794 0%
$1,453 $1,453 $5,697 20%
$0 $0 $100,000 0%
$0 $0 $3,000 0%
$2,848 $2,848 $152 95%
$239
$12,140 $12,140 $18,890 39%
6036 CONTRACT SERVICES $82,430
Janitorial Services $16,000 $2,000
Security Service $3,360 $1,397
Elevator Service $6,160 $128 $128 $128
HVAC $14,500 $548 $1,000
Electrical $4,160 $438
Glass replacemect $2,000 $500
Locksmith $0 $65
Cabinetry $0 $360
Plumbing $2,000
Pest Control $670 $1,000
Fire/Life Safety $670 $686
$140
$9.817 $42,913 18%
$2,000 $2,000 $14,000 13°/o
$1,397 $1,397 $1,963 42%
$383 $383 $5,778 6%
$1,548 $1,548 $12,952 11%
$438 $438 $3,722 11%
$500 $500 $1,500 25%
$205 $205 ($205) ERR
$360 $360 ($360) ERR
$0 $0 $2,000 0%
$1,000 $1,000 ($330) 149%
$686 $686 ($16) 102%
10
Structural/Roof
8019 TELEPHONE
989-8277 (Rotary line)
181-1185 (T1 line)
948-9900
476-2793 (ISDN Line)
980-0871 (EMS & Security)
980-4361 (Elevator)
987-3271 (Irrigation Sprink.)
989-6904 (Public Fax)
MCI
8021 WATER UTILITIES
Inside Use
Landscaping
Fireline water
8022 ELECTRIC UTILITIES
TOTAL LIBRARY BUDGET
$2,910 $1,000
$1,000 $1,000 $1,910 34%
$18,000
$4,860 $10,140 32%
$325 $328 $312 $965
$223 $226 $223 $672
$529 $430 $463 $465 $1,887
$305 $51 $537 $894
$52 $53 $52 $158
$26 $26 $26 $78
$26 $26 $26 $78
$28 $28 $29 $84
$10 $34 $44
$4,000 $579 $3,421 14%
$204 $204
$338 $338
$37 $37
$50,000 $4,624 $4,983 $4,753 $14,360 $14,360 $35,640 29%
$1,317,290 $231,353 $192,115 $147,650 $101,578 $672,696 $418,388 $898,902 32%
11
LITERACY EXPENDITURES JUL AUG SEP
1997/98
CITY VERSION
PERSONNEL
1100 REGULAR SALARIES $22,200 $1,762 $2,642 $1,762
1900 FRINGE BENEFITS $8,214 $685 $685 $685
TOTAL PERSONNEL $30,414 $2,446 $3,327 $2,447
OPERATIONS
3100 TRAVEL & MEETINGS $1,130 $23 $135
3300 MILEAGE $675 $38 $12 $49
3900 MAINTENANCE/OPER $7,620
Printing/Postage $2,520
Printing $208
Postage
Office Supplies $2,700 $119 $604
Instructional Materials $2,400
5910 LIBRARY OVERHEAD $7,670 $639 $639 $639
6028 CONTRACT SERVICES $49,175
Literacy Coordinator $44,925 $3,786 $3,786 $3,786
Tutor Training $4,250
8019 TELEPHONE $400
TOTAL LITERACY BUDGET $97,084
$9,474 $11,323 $10,106
OCT TOTALS SPENT PER FUNDS % % OF
CATEGORY REMAININ SPENT YEAR
33%
$6,166 $6,166 $16,034 28%
$685 $2,740 $2,740 $5,475 33%
$685 $8,905 $8,908 $2t,609 29%
$3 $161 $161 $969 14%
$79 $178 $118 $497 26%
$962 $6,658 13%
$239 $2,281 9%
$31 $239
$o
$723 $723 $1,977 27%
$0 $0 $2,400 0%
$639 $2,556 $2,856 $5,114 33%
$t5,144 $34,031 31%
$3,786 $15,144 $15,144 $29,781 34%
$0 $0 $4,250 0%
$0 $0 $400 0%
$6,908 $36,811 $27,906 $69,178 29%
EDUCATION ACT
Con~mn~s
$3,500
$200
$200
$20O
REDEVELOPMENT EXPENDITURES
FY 1997/98
JUL
Materials
Books
Standing Order for Ref.
Rental Books
Books on Tape
LAN Software
Music CD's
Beginning Readers
Educational CD's
Magazine Collection/SIRS
$60,000
$2,193
$12,810
$3,843
Sub Total
$18,846
Furnishings/misc.
Tech Center
Carpet Tiles
CD rack/4 pb racks
Chairs
Speakers in study reoms
Signage
Literacy desk panel
Video Recorder
$40,000
$350
Sub Total
$350
$100,000 $19,196
TOTALS
AUG
SEP
$746 $1,845
$6,773
$20,000
$1,350
$746 $29,968
OCT
$218
$218
TOTALS
SPENT
$0
$5,001
$19,583
$o
$o
$o
$20,000
$o
$5,193
$49,777
$1,723 $3,527 $5,249
$768 $768
$3,041 $3,041
1930.2 $1,930
$545 $545
$927 $927
$136 $136
$350
$4,763 $6,519 $1,313 $12,946
$5,509 $36,487 $1,531 $61,192
FUNDS % % OF
REMAINING SPENT YEAR
33%
$10,223 83%
$27,054 32%
$37,277 61%
13
CITY OF RANCHO CUCAIVIONGA
STAFF R PORT
DATE:
November 6, 1997
TO:
President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM:
Deborah Kaye Clark, Library Manager
SUBJECT: REVIEW OF LIBRARY PLAN OF SERVICE FOR 1996/97
RECOMMENDATION:
The Library Manager recommends that the attached Plan of Service for 1996/97 be reviewed and
extended to see the Library through this fiscal year. The staff further recommends that the Board begin
now to create the Plan of Service for 1997/98 and that it be directly connected to the budget proposal
which will be issued around February of 1998.
BACKGROUND:
The attached plan of service reflects the goals and direction established for the Rancho Cucamonga
Public Library for fiscal year 1996/97.
The plan reflects the roles originally selected by the Rancho Cucamonga Public Library Board of
Trustees and the spirit of entrepreneurism that has been predominant throughout the opening and first
year operation of the library.
The Plan of Service gives the Library Board an opportunity to evaluate the proposed components of
service, to indicate to staff any additional program(s) that the Board would like to see established or
alteration of any current emphasis in service.
Since critical in this process is the limitation imposed on the Board and staff by finances and the
understanding that any proposed service enhancement must be balanced by a reduction of current
services offered or the discovery of a new revenue source to support the new service, it is appropriate
that the plan be tied directly to the budget document.
The impact of PD 85 this past year and the loss of two Board members helped to delay the process for
creating a 97/98 Plan. Staff therefore recommends that energies be placed into creating the plan for
1998/99 and that the Board consider extending the directions contained in the plan for 1996/97 to see the
Library through the remainder of this fiscal year.
FISCAL IMPACT: None.
(~tectfully submitted, /~'/h
Library Manager ~
14
RANCHO CUCAMONGA PUBLIC LIBRARY
PLAN OF SERVICE 1996/97
The following plan of service focusses on anticipated highlights of projects to be accomplished
by Library Staff working with the Board of Library Trustees, the Library Foundation Board and
the Friends of the Library. In addition to the activities highlighted by the Plan of Service, Library
Staff will be circulating and shelving an estimated 680,000 items, answering approximately 90,000
information questions and purchasing some 6,000 titles in the course of the year.
IN PRIORITY ORDER, THE FIVE MAJOR GOALS FOR THE RANCHO CUCAMONGA
PUBLIC LIBRARY IN 1996/97 WERE:
GOAL 1:
PROVIDE SKILLED, EFFICIENT AND FRIENDLY SERVICE AT EVERY
PUBLIC SERVICE DESK
GOAL 2:
SUPPORT THE FOUR SERVICE ROLES SELECTED BY THE BOARD OF
LIBRARY TRUSTEES:
Support Formal Education Programs
Provide Library Services to Community Youth of All Ages
Promote Information Services to the Business Community
Facilitate Self Education for All Residents
GOAL 3:
SEARCH OUT ALTERNATIVE AND ENTREPRENEURIAL APPROACHES
TO FUNDING
GOAL 4:
INITIATE STATE OF THE ART SERVICE USING NEW TECHNOLOGY
IN A COST EFFECTIVE MANNER
GOAL 5: PLAN FOR FUTURE GROWTH AND DEVELOPMENT
GOAL 1 PROVIDE SKILLED, EFFICIENT AND FRIENDLY SERVICE AT EVERY
PUBLIC SERVICE DESK
Objective 1: Increase the ratio of"staff' to public
Action:
By Whom:
Reconfigure staffing for maximum coverage during open hours
Library Division Heads By: January, 1997
Action:
By Whom:
Redesign the volunteer handbooks to include new job descriptions and
training requirements/opportunities
Volunteer Staff By: October, 1996
Action:
By Whom:
Increase the effectiveness of volunteers by recruiting for specialized
positions
Volunteer Coordinator By: August, 1996
Objective 2: Increase staff training
Action:
By Whom:
Assess staff needs through a training survey to full and part time
employees
Administration By: July, 1996
Action:
By Whom:
Schedule training to address staff s stated needs--group and individual,
looking at in-house or outside training opportunities.
Administration By: September, 1996
Action:
By Whom:
Provide one major workshop annually for full and part time staff
emphasizing a particular aspect of library service.
Administration By: April, 1996
GOAL 2:
SUPPORT THE FOUR SERVICE ROLES SELECTED BY THE BOARD OF
LIBRARY TRUSTEES:
Support Formal Education Programs
Objective 1: Increase cooperation with schools and teachers
Action:
By Whom:
Provide 1 workshop/opportunity to connect with school library support
staff by a kick-off function hosted at Rancho Cucamonga Public
Library.
Children's/Reference Staff By: October, 1996
16
Action: Provide a minimum of 1 school visit per month by library staff
By Whom: Children's/Reference Staff By: Annually
Objective 2: Offer off site opportunities to expand library use
Action: Explore possibilities of linkages between school and the library
through Intemet.
By Whom: Principal Librarian By: January, 1997
Objective 3: Provide materials support for school curriculum
Action: Purchase Heavily of primary and secondary resources to support
school curriculum
By Whom: Selectors By: Annually
Provide Library Services to Community Youth of All Ages
Objective 4:
Action:
Provide programming for families, including programs with multi-ethnic
appeal
Plan and present a minimum of 6 programs/displays, including:
By Whom:
Black History Program: February
National Library Week: April
Cinco de Mayo May
Programming Committee By: Annually
Objective 5: Provide consistent youth programming of interest to a variety of ages
Action:
By Whom:
Action:
By Whom:
Action:
By Whom:
Action:
By Whom:
Action:
By Whom:
Provide weekly preschool storytimes
Children's Services By: Annually
Provide weekly After school storytimes for school aged children
Children's Services By: Annually
Provide annual Summer Reading Program for all ages, including Read-
To-Me and Teens
Children's Services By: Annually
Conduct quarterly special events programs
Children's Services By: Annually
Solicit sponsorship of key children's programs by local businesses
Administration By: December, 1996
17
Promote Information Services to the Business Community
Objective 6: Increase membership & Involvement of Business Friends
Action:
By Whom:
Action:
By Whom:
Action:
By Whom:
Action:
By Whom:
Host annual meeting of members to solicit possible future purchases
or services desired by business
Reference Services By: Annually
Submit a monthly article to the Chamber of Commerce Bulletin
Reference Services By: Annually
Host a minimum of two workshops designed to assist business people
in the use of library business technology
Reference Services By: Annually
Perform a minimum of two speaking engagements focussing on library
services to the business community
Reference Services By: Annually
Facilitate Self Education for AH Residents
Objective 7: Continue to provide adult literacy services
Action:
By Whom:
Action:
By Whom:
Action:
By Whom:
Action:
By Whom:
Action:
By Whom:
Action:
By Whom:
Action:
By Whom:
If grant funding is continued, serve a minimum of 70 adult learners
Literacy Staff By: June, 1997
If grant funding is continued, train a minimum of 50 volunteer tutors
Literacy Staff By: June, 1997
If CDBG funding is awarded, award bid and monitor contract to
complete construction of tutoring center on the 2nd floor.
Administration By: January, 1997
Apply for a minimum of two grants
Literacy Coordinator By: Annually
Perform a minimum of four speaking engagements focussing on
literacy services
Literacy Staff By: Annually
Seek corporate sponsorships in the amount of $7,500
Literacy Coordinator By: June, 1997
Provide monthly "Life Skills" workshops for adult learners
Literacy Coordinator By: Annually
18
GOAL 3:
Action:
By Whom:
Action:
By Whom:
Action:
By Whom:
Provide a minimum of two in-service workshops for volunteer tutors
Literacy Staff By: June, 1997
Conduct an annual Literacy Celebration in conjunction with National
Literacy Week
Literacy Staff By: October, 1996
Offer six Tutor Training Workshops to train volunteers
Literacy Staff By: June, 1997
SEARCH OUT ALTERNATIVE AND ENTREPRENEURIAL APPROACHES
TO FUNDING
Objective 1: Increase the funding base of library services through grants/fees and fmcs
Action:
By Whom:
Action:
By Whom:
Action:
By Whom:
Action:
Apply for a minimum of four grants
Administration By: Annually
Provide fee-based programs that will generate income: ie., Internet
Reference Staff By: April, 1997
Reassess fines and fees each year for currency
Administration/Library Board By: October, 1996
By Whom:
Investigate libraries currently using a developer fee to fund new
building and other entrepreneurial approaches to new facility funding
Administration By: October, 1996
Objective 2: Develop and Market the Library Foundation
Action:
By Whom:
Develop a Fundmising Master Plan for the Foundation
Administration By: September 30, 1996
Action:
By Whom:
Develop brochure and marketing tools for the Foundation
Administration By: December, 1996
Action:
By Whom:
Work with Foundation Board to develop a database of prospective
donors
Administration By: December, 1996
Action:
By Whom:
Develop planned giving program for the Foundation
Administration/Foundation Board By: April, 1997
Action:
By Whom:
Maintain a strong public relations program through pro-active
publicity
Publicity Committee By: Annually
19
Objective 3: Promote two annual fundraising events for the Library
Action: Produce and Telecast the Library's first Telethon
By Whom: Staff, Board, Foundation, Friends By: November 17, 1996
Action: Use National Library Week to conduct annual "Bucks for Books"
Campaign
By Whom: Administration By: April 1, 1997
Objective 4: Assist in Celebrating City of Rancho Cucamonga's 20th Anniversary
Action: Plan for Treasure Hunt historical portion of 20th Anniversary
celebration, tying to fundraising events, historical information and
publicity for library programs and needs.
Admin./Boards/Friends/I-Iist. Soc. By: June, 1997
INITIATE STATE OF THE ART SERVICE USING NEW TECHNOLOGY
IN A COST EFFECTIVE MANNER
Objective 1: Provide Internet Access to Library Patrons on Site
Action: Establish fee-based terminals allowing access to Internet
By Whom: Reference & Technology Staff By: September, 1996
Objective 2: Provide convenient access to information services off site
Action: Establish fee based dial-up access for Intcrnet
By Whom: City and Principal Librarian By: December, 1996
Objective 3: Continue to investigate offering state of the art services on a cost recovery basis
Action: Should staff funding or volunteer staffing appear feasible, investigate
private partnership to open a Technology Center on the 2nd floor.
By Whom: Administration By: Spring, 1997
Objective 4: Investigate new ways to provide "old" services
Action: Explore new technologies to provide the most effective method of
obtaining on-line magazine services.
By Whom: Principal Librarian By: Spring, 1997
By Whom:
GOAL 4:
GOAL 5: PLAN FOR FUTURE GROWTH AND DEVELOPMENT
Objective 1: Continue planning process
Action:
By Whom:
Action:
By Whom:
Based on information gather by Pre-Planning Committee, develop
long range plan to update Master Plan for Library Services.
Administration/Library Board By: December, 1996
Hold a minimum of one community wide planning/vision workshop
Administration/Library Board By: December, 1996
Objective 2: Work with City Council for Long Range Vision of Services
Action:
By Whom:
Action:
By Whom:
Meet annually to discuss direction/visions
Requested by Library Board By: Spring, 1997
Involve City Council, if willing, in planning process
Requested by Library Board By: Spring, 1997
21
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE:
TO:
FROM:
SUBJECT:
November 6, 1997
President and Members of the Library Board of Trustees
Jack Lam, A.I.C.P, City Manager
Deborah Kaye Clark, Library Manager
DISCUSSION OF TOPICS FOR JOINT MEETING WITH CITY
COUNCIL
RECOMMENDATION:
Review the attached document which shows the topics discussed at the last joint session and
discuss the approach the Board wishes to take in this year's joint meeting.
BACKGROUND:
The Library Board has a~tempted to meet jointly with the City Council each year to discuss
mutual concerns relative to library services within the City.
Attached is a text which outlines the format we have followed in the past.
FISCAL IMPACT:
None.
(~ctfully submitted,
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE:
October 4, 1996
TO:
Rancho Cucamonga Public Library Board of Trustees
FROM: Deborah Kaye Clark, Library Manager ·
SUBJECT: Tonics for Discussion at Joint Meeting
Below is the major topic of Long Range Visions, followed by 5 subtopics I believe the Board has
expressed concerns about or interest in over the past two years. No accident, the 5 topics would
allow one topic per Board member. Staff would be happy to present the salient points under each
item for Board members to present, with opportunity to hear Council opinion on the subjects as
well. I am trying to encourage full participation by this approach. What do you think?
Please call Vivian if you wish to change direction for this meeting, add or delete items, etc.
I. LONG RANGE VISIONS
A)
ASSESSING THE NEEDS
In house survey
Grapevine survey
B)
EXPANDING EXISTING FACILITY
Second floor expansion
Literacy Center
Technology Center
Parking concerns
c)
EXPANDING SERVICES
Technology Center
Young Adult Services opportunity
D)
FUNDING CHALLENGES
Grant opportunities
Library Referendum
Fundraising: the TELETHON
New services: new money?
E)
FACILITIES FOR THE FUTURE
Central Park
Branch locations
23
AGENDA
CITY OF RANCHO CUCAMONGA
CITY COUNCIL AND
LIBRARY BOARD
Special Adjourned Meeting
October 16, 1996 - 5:30 p.m.
Tri Communities Room
10500 Civic Center Drive
Rancho Cucamonga, California
Pledge of Allegiance
Roll Call:
Alexander __, Biane
Davies __, Gregory_
A. CALL TO ORDER
, Curatalo , Gutierrez __., Williams
., Howdyshell , Muna-Landa , Swistock
B. ITEMS OF DISCUSSION
DISCUSSION OF LONG RANGE VISIONS
A. Assessing the Needs
On-house survey, Grapevine survey)
B. Expanding Existing Facility
(Second floor expansion - Literacy Center, Technology Center and Parking Concerns)
C. Expanding Services
(Technology Center, Young Adult Services Opportunity)
24
D. Funding Challenges
(Grant .Opportunities, Library Referendum, Fundraising: TELETHON, New
Services: New Money.9)
Facilities for the Future
(Central Park, Branch Locations)
DISCUSSION OF ITEMS OF MUTUAL INTEREST
C. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the City Council and Library Board. State law
prohibits the Council and Library Board from addressing any issue not previously included on the agenda. The
Council and Library Board may receive testimony and set the matter for a subsequent meeting. Comments are
1o be limited to five minutes per individual.
D. ADJOURNMENT
I, Debra J. Adams, City Clerk of the City of Rancho Cucamonga, hereby certify that a true, accu rate copy of the
foregoing agenda was posted on October 10, 1996, seventy-two (72) hours prior to the meeting per Government
Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California.
From: DEBORAH CLARK
To: LIBRARY
Date: 10/17/96 10:28am
Subject: JOINT BOARD/COUNCIL MEETING
Last evening, the Library Board met in joint session with the City Council. Many topics were covered (see
attachment for text) but the most significant issue was to determine if the Council was ready to support a planning
process that would end in a ballot measure to gain funds to build either a Main or a branch facility in a five year
window.
The Council was ver~ supportive (it is still unfortunate that we are so close to an election, since it makes folks
nervous to talk about "taxes" before votes are taken).
However, we stressed we were looking at a ballot measure-which is the wave of the future, regardless of whether
prop. 218 passes or not.
Anyway, Council was supportive and the land a half hour session went very well. Well enough that we will be
following up with a second session in November-after the election!
JOINT MEETING
CITY COUNCIL/BOARD OF LIBRARY TRUSTEES
LONG RANGE VISIONS
Opening of session by Mayor
Introduction of topics by Board President Howdyshell
A) ASSESSING THE NEEDS - Rebecca Davies presenting
The new Rancho Library opened its doors in 1994. Now open for two years, we measure our
success in various ways. We know we are serving between 1,000 and 1,300 individuals each
day. We know we circulated over 600,000 items last year and we know we have registered over
55,000 patrons.
Now we're interested in what we don't know. We don't know what our patrons think of their
facility. We don't know what new services they might want and we don't know where they want
us to go in the future.
Through our Planning Committee, composed of Gina Gregory and Rebecca Davies, we have
designed two surveys to help us measure our progress.
The In-House survey asks questions of our current users. Conducted by volunteers in the library,
this survey asks oar borrowers to tell us what they like about the library and what they think
needs improvement. We have asked how they feel about the facility, what kind of services they
have received from the staffand we have asked for suggestions about how we can improve our
services.
Our second survey, designed as an insert to the Winter issue of Grapevine of this year, asks
similar questions, but this time we have included questions for our non-users. In addition to the
standard questions of service and facility adequacy, we ask our non-users if they currently use a
different library, which library and why they have chosen that library. We ask if we can add
services or improve services to better suit their needs and finally, we ask users and non-users
alike to help plan our future over the next 3 to 5 years by prioritizing services and telling us what
services they might be willing to pay for.
We will be compiling the results of these two surveys in our Planning Committee sessions, and
presenting some conclusions to the Library Board in early 1997.
Questions for the Council:
Are there any questions you would like answered by the survey?
Are there any plans to perform a city-wide survey of all services and public satisfaction in the
future?
27
B) EXPANDING EXISTING FACILITY - Bob Howdyshell presenting
Meanwhile, in dealing with our current users, our dally traffic and after school demands makes
looking at the empty space designated originally for meetings a requirement.
In December, the HUD funded project to open three quiet study areas for literacy tutoring will be
in construction. When completed, the three study rooms, a Literacy Office and a new larger
storage area will help to organize the second floor into more usable space.
To support a book collection that has grown to 105,000 volumes, that same project will see
increased shelving in the lower level, as we add shelving for Fiction, Biographies and
non-fiction.
Parking continues to be an issue, since during peak hours, no parking is available. The Board
will continue to examine any logical and cost effective solutions for parking, but must comment
that a solution that would add 50 parking spaces or more would also likely add 100 users or more
to an already crowded facility. As we monitor our parking situation, we are also monitoring our
use inside the facility. If we presently have no available parking--but we also fred we have no
available tables, chairs or seating space within the library, then parking is not the only problem
we have to solve.
Questions for the Council:
What is a practical sum to spend to enhance parking at the current site?
At what point do we need to look at additional facilities?
C) EXPANDING SERVICES - Gina Gregory presenting
Expanding services today means expanding our technology. "Intemet Access" are the buzzwords
on everyone's lips and how to get onto .that information highway is a question staff is asked
repeatedly.
For Spring of 1997, Staffproposes turning the second floor area currently unused into a
Technology and Discovery Center. To provide the necessary equipment, the Library will be
partnering with APS, the business that currently supplies copy machines and public access
computers in the Library. Ten computer terminals are planned for this fee-based Technology
Center, linked to both standard and color printers. Full intemet access will be available to our
patrons, including the capability of e-mall. In addition to Intemet, software programs on
Literacy, learning languages, job search strategies and many other Lifelong learning subjects will
be highlighted. The software and furnishings of the Center will be determined by the success of
our grant application for HUD funding and of our Spring fumkalser, the Library Telethon.
For our library, expanding services has meant "finding grant funding" to try new things.
28
Our Literacy program continues strong in year two ofa 5 year grant. We will be emphasizing
family literacy in 1997, and will begin to focus on "lifelong learning" which includes learning
computer skills and job retraining while adding to adult literacy skills. The Literacy program,
housed next to the next Technology Center, will be a vital part of the staffing and use of the
Center.
In the near future, the State Library is offering a grant oppommity in 1997/98 to create Young
Adult or Youth At Risk programs. The Library staff is anxious to apply for those funds when the
window of opportunity appears.
Finally, in expanding our services, the newest legislation to be passed at the Federal Level for
libraries is the LSTA Act: or the Library Services and Technology Act. This legislation will
allow for the competitive grant funding of technology projects across the countty, beginning in
1997. Robert Karatsu, our Principal Librarian, will be working on this project and we will most
likely attempt to partner with the schools to create a competitive proposal for these funds. _
Questions for the Council:
Are there any services you would like to see the Library offer that are not currently available or
in the planning stage?
Depending on our financial stability, might the Council approve additional funding to support
new programs?
D) FUNDING CHALLENGES - Laura Muna Landa presenting
Staffwill continue to search out grant oppommities to increase the services and budget of their
library.
However, grant funds are only a temporary patch in funding. To create on-going programs,
additional funding is necessary. In 1997, the Library will be using its final year of bond funds
available to purchase book materials. The bond defeasement funds used to make the annual
payment to the County of San Bernardino will be exhausted in 1998, however the contract
demands continue to the year 2004. The multiple three year subscriptions of periodicals and
index tools purchased by bond funds in 1994 will expire in 1997. These three items alone, will
impact the library budget by approximately $300,000 in 1998/99.
The Friends of the Library has been an amazing support group. However, even donating
approximately $40,000 each year, the Friends alone cannot close the funding gap.
The Board has been actively pursuing fundraising this year, working on the ambitious Telethon
project. Scheduled for broadcast over Marks Cablevision in March of 1997, we hope the
Telethon will be able to raise $10,000 to $20,000 in it's first year to help fund the Technology
Center. But that's not enough to help close the gap.
29
The Board is concerned about securing stabilized funding for library programs.
Questions for the Council:
What do you believe will be the impact on Library services if Proposition 218 passes?
If the City faces economic stability next year, do you see the potential for the library requesting
funding above its current level of support?
E) FACILITIES FOR THE FUTURE -Ede Swistock presenting
It's difficult to believe that two years have already passed since we opened the doors of our new
.facility. In many ways it is satisfying to see every chair filled, all books on a topic borrowed, all
computers in use, all parking spaces full...
But it also means it is time to look at our future--at the original Library Services Master Plan.
Still on the back burner is the Centxal Park Library. Also still in our future is the need for an
additional branch at the developing East end or Etiwanda side of town.
Planning takes time. Finding a funding source takes time. Building takes more time. We
believe that now is the time to begin to address some of these issues and to tackle our future.
The Board and Staffare exploring the possibilities of secured funding to support existing
progran~s and to provide new programs. The California Library Association is offering a
workshop on placing library funding issues on the ballot. The Library Board President will be
attending, along with the Library Director.
Questions for the Council:
Would the Council be willing to consider and support a Library ballot issue to bring stable
funding and future expansion for the Library?
Is there a direction the Council would like the Library Board to pursue in investigating this issue.
30
STATISTICS
Days Open
Items Borrowed
Average Daily
% Change
Patrons Registered
Average Daily
% Change
Information Questions
Average Daily
% Change
Items Classified
% Change
Volunteer Houm
% Change
Interlibrary Loan
Books Borrowed
ADULT SERVICES
Information Questions
Average Daily
% Change
Programs/Classes Attendance
# of Sessions
Aver. per session
Tours/Group Visits To the Library
Number of Tours
Aver. per session
CHILDRENS SERVICES
Information Questions
Average Daily
% Change
Preschool Storytime Attendance
# of Sessions
Aver. per session
Afterschool Storytime Attendance
# of Sessions
Aver. per session
Special Events Program Attendance
# of Sessions
Aver. per session
Group Visits to Library
# of Sessions
Aver. per session
OCT97
31
61,981
1,999
1,232
40
9,469
305
1,773
138
5
5,275
170
70
2
35
45
2
23
4,194
135
474
19
25
154
5
31
60
5
10
221
12
18
OCT 96
31
58,760
1,895
5%
1,304
42
-6%
9,153
295
3%
2,255
-21%
266
-48%
9
5,420
175
-3%
12
1
12
8
1
8
3,733
120
12%
455
18
25
107
4
27
64
4
16
FY 97~98
120
225,554
1,880
4,264
36
30,755
256
7,900
1,403
17
19,560
163
125
4
31
130
5
26
11,195
93
1,651
52
32
615
24
26
258
23
11
387
22
18
FY 96~97
120
220,888
1,841
2%
3,277
27
30%
29,437
245
4%
5,296
49%
1781
-21%
20
19,051
159
3%
67
3
22
72
4
18
10,386
87
8%
1621
48
34
435
16
27
58
4
15
270
11
25
Outreach Visits by Staff 19 38 74 38
# of Visits 1 1 2 I
REVENUE REPORT
October 1997
FINES
& FEES
MEDIA
RENTALS
LIBRARY REF
SALES SERV.
Schedule A
C2
October 1
October 2
October 3
October 4 & 5
October 6
October 7
October 8
October 9
October 10
October 11 & 12
October 13
October 14
October 15
October 16
October 17
October 18 & 19
October 20
October 21
October 22
October 23
October 24
October 25 & 26
October 27
October 28
October 29
October 30
October 31
$359.54
$174.93
$144.30
$507.56
$0.00
$437.73
$502.04
$524.28
$256.65
$236.46
$546.75
$o.oo
$390.17
$428.40
$406.50
$345.00
$105.26
$574.46
$o.oo
$567.78
$438,57
$399.72
$281.44
$129.75
$657.13
$0.00
$341.62
$404.36
$345.15
$137.13
$136.55
$167.45
$174.95
$171.27
$27O.4O
$0.00
$160.20
$228.58
$171.56
$152.01
$173.12
$258.06
$o.oo
$179.04
$173.62
$174.59
$201.69
$141.07
$313.10
$0.00
$193.60
$169.06
$186.88
$139.00
$168.23
$294.5O
$0.00
$150.20
$175.22
$176.67
$170.85
$77.98
$0.00 $5.70
$0.00 $4.20
$0.00 $0.00
$2.78 $2.00
$o.oo $o.oo
$0.00 $0.25
$2.78 $3.25
$2.78 $7.00
$0.00 $0.60
$2.78 $0.00
$0.00 $0.00
$0.00 $0.00
$o.oo $o.oo
$2.78 $1.30
$2.78 $0.00
$0.00 $2.00
$0.00 $0.00
$2.78 $0.00
$0.00 $0.00
$0.00 $3.32
$0.00 $0.00
$5.56 $2.00
$0.00 $37.00
$0.00 $2.OO
$5.56 $3.86
$0.00 $0.00
$0.00 $0.00
$2.78 $0.00
$0.00 $o.75
$0.00 $0.00
$0.00 $0.00
TOTALS:
OCTOBER 96 TOTALS
% CHANGE
TOTAL LIBRARY INCOME
$9,779.23
$8,806.64
11%
Od 97
$14,901
$5,012.90
$4,855.07
3%
Oct 96
$13,940
$33.36 $75.23
$63.06 $215.35
-47% -65%
97/98 Proj:
Daily Average Fines
Daily Average Media
Daily Average Sales
Daily Average APS
Daily Average Ref. Fees
$315.46
$161.71
$1.08
$11.30
$2.43
$264.28
$178.57
$o.oo
$25.71
$2.86
DAILY TOTALS
GAIN/LOSS ON PRO J:
$491.97
$637
$471.42
PERSONNEL EXPENSES
Part time Salaries
GAIN/LOSS ON PRO J:
Salary Savings
BALANCE
$21,453
($2,269)
$2,856
$1,224
$19,184
Schedule B
C2.
BALANCE SHEET
JULY - OCTOBER
FY 1997~98
Revenues
Fines & Fees
Media Rentals
Sales
APS
Information Services Fees
Misc. Revenues
Totals:
Part Time Salaries
Salary Savings
Balance for
Year through October
Earned
Projected Loss/Gain
$32,221 $31,978 $243 0.8%
$20,600 $21,607 ($1,006) -4.7%
$111 $0 $111
$1,489 $3,111 ($1,622) -52.1%
$336 $346 ($10) -2.9%
$223 $0 $223
$64,980 $57,042 ($2,062) -3.6%
Spent
$82,987
Projected Loss/Gain
$86,328 $3,341
$6,426
$7,705
Projected End of the Year
Donations:
Received
$2O,000
Projected Over/Under
$$0,000 ($30,000)
Telethon $500 $40,000 ($39,600)